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Home My WebLink AboutMINUTES Community Development Committee 1996-11-07BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS ^ Commuiiity Development Committee- Noveraber 7, 1996 Committee: Attending: Also Attending: Absent: Chairman Doylen, Trustees Barker and Marshall All Administrator Klaphake, Directors Hinze, Kilsdonk, and Stamey, Advertising Manager Marsh, Conference Center Director Pickering, and Deputy Clerk Kuehl None Chairman Doylen called the meeting to order at 8:02 a.m, COMMUNITY DEVELOPMENT Advertising Report. Advertising Manager Marsh reported that information requests continue to show a decline of 7% from last year. Articles regarding Rocky Mountain National Park and Colorado tourism appeared in the St. Louis Post Dispatch and the Rocky Mountain News. The Virtual Visitors Guide has had 33,533 initial accesses since January 1, with 47% of the users having visited Estes Park previously. Director Marsh reported that changes in Postal Service regulations require automation for fulfillment services. Five RFP's were distributed and two proposals were received from Eagle Direct in Denver and First Class Direct in Collins. Trustee Barker verified that the Chamber was included in this process, but is unable to provide the services necessary. First Class Direct presented the lowest per piece bid, whicn included set up charges and service charges for mailing, administration, reporting (including demographic studies), and warehousing. The Chamber will continue to handle the phone calls and enter information into a data base, which will be transferred to First Direct by floppy disc. When requests do not meet quantity demand. First Direct will mail the information first class in order to provide a three-day response time. The Committee recommends approval of the First Class Direct fulfillment services proposal starting in 1997, pending review by Attorney White. Conference Center Report; Conference Center Director Pickering reviewed the computer-generated forms which provide_ conference information from booking to final revenue/expenditure figures which help formulate the Marketing Fund. These forms : Lead, Room Block Confirmation, Hotel Pickup Report, and Summa y Report. Director Pickering reviewed several survey forms returne by conference representatives, and all were pleased with service and facilities. Mayor Dekker has written letters to eac Holiday Inn staff member commending them for their consistent excellent service to the community and the conference attendees. MUSEUM Director Kilsdonk announced the upcoming holiday exhibit, "The Joy of ?oys^, will be on display starting November 29. The Museum will be closed January 1-March 31 for renovation Upcoming include Anna Wolfrom and the Wigwam Tea Room, Tour of Town Fort Cnilins History Camp Open House, and the annual Holiday Open Sise Thf Ar? CenterPwill hold a joint fundraiser with the Museum o^NOTenier 23 at the Stanley Hotel. Friends of the Museum wall assume the responsibility of the Museum shop operatron in 1997 The Institute of Museum Services has selected a portion or thf’Museum's ^neral operating support grant application to be SStSiuted to9 small museums Ltionwide during the next funding cycle. Year-to-date attendance is 10,469, compared to 7,000 last year. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee, November 7, 1996 - Page 2 SPECIAL EVENTS Renewal of Existing 3-Year Agreement with Powder River Productions (stock contractor); Director Hinze explained this is the third year of this 3-year agreement for the Rooftop Rodeo. The Committee approved the renewal of the Powder River Productions Agreement as presented. Evaluation of the Svimmer Downtown Entertainment Permit: Director Hinze reported favorable comments regarding the entertainment in the downtown area parks over the summer. Dick Orleans reported that he established an entertainment sublicense for each entertainer to sign which outlined the rules and regulations and included a $20.00 fee. Mr. Orleans booked several performers and hopes to continue the program in 1997. He requested that additional signs be made which state the performance is supported by the Town, so that each performer may have^one. Chairman Doylen commended Mr. Orleans for his efforts in this^successful program. The Committee recommends this program be continued in 1997. Event Evaluations: The Copper Penny Hunter-Jumper Show was a first-time event in Estes Park and is scheduled to return in The Silver Dollar Hunter-Jumper Show and Westernaires both increased participation and attendance. The Hunter-Jumper Shows are scheduled to return in 1997. The Labor Day Arts and Crafts Show and the Fine Arts Guild each demonstrated improved quality and increased attendance. The Longs Peak Scottish Fest attracted the largest crowd to date. Autumn Gold is increasing each year in popularity. Participants in the Surprise Sale reported inconsistent results regarding sales. Christmas Parade: Activities begin at noon on November 29 with havrides pony rides, Santa Claus visits, animal characters, and sinaim qroups. The parade begins at 5=30 p.m., and rncludes 44 entrants Trustee Doylen commended Town staff, the Police SSSmInt, Eagle Rock School, and many other groups and individuals who provide volunteer services for the success of this major event. MooVlv Summer Rodeo Program Proposal: Chairman Doylen announced that the Void Rodeo Company has approached the Town with a to provide 25 rodeos in Estes Park during the summer starting in 1997 The Proposal is for three consecutive years, with an °Pt;Lon to renew ThePVold Rodeo Company has staged many national_rodeos, including Cheyenne Frontier Days and is a Director ninse Je;aice«e^art^he Tfer°?o£s would be9 called the ESSriirk Night Rodeo series, and would not be a ?SrCiSLl0n- VoTldkfiirn°omte loiL?? Tocal ^S^p^r^w "thout prior Fair^^4in'ds and ^a°^t^P^ot^^J'^mp4btee apprcr^!^. r---rgHSies SH££l9thf a Sn^e Club's 50th anniversary in 1998 which will draw many ""dkingr65!^^^^^*strain?3 ^cx^econcessionr'c^ab'ilities, weathei ??S1i?!ins£,aCan1dlttyheStabmty of dual shows iuteraeCt Positively. E1rS°?-naUnn PowderSeRivernCproductions Expressed apprehension regarding availjble pasture fommiR°t0efet0Lmbl?s support the BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee, November 7, 1996 - Page 3 horse shows are important, that evening entertainment is needed, and that any change in facility usage will require cooperation of both the community and users of the Stanley Park grounds. Administrator Klaphake reminded the Committee that a Town Board goal is to fully utilize Stanley Park and noted that most of July had been blocked from Void Rodeo usage due to the previous usage of the Fairgrounds, any additional blockage of time slots may result in the proposal being withdrawn, and that combined use of fairgrounds by horse shows and rodeos is done nationally. Discussion followed regarding the number of stalls available. Trudy Carra de Salero expressed concern regarding the effect of the scheduled Fourth of July fireworks on the horses. Chairman Doylen continued to express concern regarding the impact on horse shows, and urged Staff to continue their communication with these groups. The Committee recommends approval of the Void Summer Rodeo Proposal with the following additional information being provided to the Town Board: (1) examples of combined usage from other communities, (2) reports on the coexistence of diverse kinds of stock, and (3) plans for segregation of the groups. Trustee Marshall urged representatives of each group attend the November 12 Town Board meeting. There being no further business. Chairman Doylen adjourned the meeting at 9:50 a.m. Tina Kuehl, Deputy Town Clerk V 1 2 1996 ^ Tcr.i??} OF r.STiS I Cf I