HomeMy WebLinkAboutMINUTES Community Development Committee 1994-03-03BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
J Community Development Committee
March 3, 1994
Committee:
Attending:
Also Attending:
Absent:
Chairman Dekker, Trustees Doylen and Hix
All
Town Administrator Klaphake, Sales and
Marketing Director Pickering, Advertising
Manager Marsh, Conference Services Coordinator
Thomas, Museum Director Kilsdonk, Clerk
O'Connor
Community Development Director Stamey
Chairman Dekker called the meeting to order at 10:00 A.M.
CONFERENCE CENTER - REPORT.
Sales and Marketing Director Pickering displayed the exhibit used
for marketing Estes Park and Conference Center. The table included
pipe and drape, a photograph board with custom header, conference
center brochures, and miscellaneous items. The color scheme
(white, peach, green) is retained throughout the display and on all
advertising materials. The exhibit can be inexpensively altered to
meet various needs. As a means of increasing conference attendees,
the exhibit is made available to conferences who have booked their
next conference in Estes Park (ie: the exhibit will be traveling
to Jackson Hole and Washington, DC).
Concerning marketing of families, staff confirmed that various
spousal activities are made available, as well as extending the
conference room rate for pre or post conference dates. If staff
receives a favorable response for family activities from the
conference planner, these types of activities ^ are planned.
Additionally, the proposed Lake Estes Hike/Bike Trail is receiving
very enthusiastic response.
Staff reported that demographic information is obtained from
conferees; however, surveys do not include personal information.
Attendance lists are provided for staff and these are used for
contacts of potential out-of-state conferences.
CONFERENCE CENTER TRANSPORTATION - PRESENTATION OF CONTRACT.
The Committee reviewed two proposals to provide conference
transportation services for seven conferences:
Charles Tour & Travel ............................ $8,245.53
Cost for additional bus hours .. 35.00/hr.
Cost for pre-scheduled service
for handicapped use ................... 175.00
Estes Park Trolley Corp.......................... $7,000.00
Cost for additional bus hours .. 25.00/hr./minimum
Cost for pre-scheduled service
for handicapped use.................... 25.00
The Town does have a revenue return on this portion of the
transportation services which is based upon a $2.00/night room
charge for all participating accommodations. The 1994 Budget
included $12,500.00 for this particular service, and staff
evaluated and confirmed bids. The Committee recommends approval of
the low bid in the amount of $7,000 submitted by Estes Park Trolley
Corp.
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Community Development Committee - March 3, 1994 - Page 2
MUSEUM - REPORT.
Director Kilsdonk presented the Museum Report for January.
Curator Carr and volunteers have remodeled a portion of the main
gallery/back room to improve traffic flow. Due to the extensive
nature of working on specific exhibit changes, the Opening
Reception has been moved to April 15 from 5:00-7:00 P.M. Staff is
continuing to assist guest curator Mary Denise Smith on the Women's
Clothing Exhibit, scheduled to open May 27.
Director Kilsdonk briefed the Committee on the Outreach Program;
Grants (a grant application will be submitted to Hewlett Packard
for up to $1,500 for computer equipment); and Volunteer Committee
(provided 150 volunteer hours). In response to recent community
interest, staff is introducing a new program on the McGraw Family
scheduled April 21. Members of the McGraw family will serve as
speakers; the program will be held at 7:30 P.M. in the Municipal
Building.
Director Kilsdonk and Curator Carr have been approached to speak at
the Colorado-Wyoming Association of Museums' Annual Meeting in May.
In addition, the Director will serve on a panel discussing exhibit
design on a small budget.
Chairman Dekker continues to serve as Liaison to the Museum
Advisory Board and this appointment is proving very helpful.
REPORTS.
Sally Anderson, Vice President/CACEP, presented the 1994-95 "Estes
Park Events" rack card. The card was published in cooperation with
the Special Events and Community Development Departments. Copies
will be distributed to the Visitor's Center, Accommodations,
Conference Attendees, Dam Store/Big Thompson Canyon, CACEP, and
YMCA. Ms. Anderson stated that color consistency was of utmost
importance and this piece will be green and white. Event sponsors
and telephone numbers are now included, and while the card may not
be perfect due to inevitable date changes, various sectors worked
together for one united product. Ms. Anderson clarified that the
goal was to bring all events together on one advertisement piece.
The Committee praised Ms, Anderson for taking the leadership role
in providing the rack card.
There being no further business. Chairman Dekker adjourned the
meeting at 10:30 A.M.
MAR 08 1994 I
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Vickie O'Connor, CMC, Town Clerk