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Home My WebLink AboutMINUTES Community Development Committee 1993-12-02BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee December 2, 1993 Committee: Attending; Also Attending: Absent: Chairman Dekker, Trustees Hix and Doylen All Town Administrator Klaphake, Community Development Director Stamey, Advertising Manager Marsh, Sales and Marketing Director Pickering, Conference Services Coordinator Thomas, Museum Director Kilsdonk, Clerk O'Connor None Chairman Dekker called the meeting to order at 10:02 A.M. LARIMER COUNTY AFFORDABLE HOUSING INFORMATION SYSTEM ~ REQUEST FOR FUNDING. Lani Van Eck, Community Development Specialist/Larimer County Human Development Department briefed the Committee on the Larimer County Affordable Housing Information System (AHIS). The AHIS is an ongoing data collection system designed ^o provide current information about the need for and availability of affordable housing in Larimer County. Currently, there is no sin51esourceof this type of information thus the County relies on 1990 Census information until the year 2001, and/or wastes valuable to collect whatever data is available. This situation leads to inefficiency, high costs, and ineffectiveness. The citizens of Larimer County will be the beneficiaries of the AHIS System as AHIS will provide both demographic an^gng. data AHIS represents both public and private entities i County concerned «ith housing issues. The bv the Larimer County Department of Human Development, presently includes members from: The Affordable Housing Task Force, Bank One City of Fort Collins, Colorado Apartment Mana9®rs fT?*-1 rrinins branch) CSU, Fort Collins Housing Authority, Housing Auttor ityln o^r^ioTCland ,U Larimer County Department of Hunan Development and Housing Authority Advisory ^°™lttfeeactlon to Shields Street Corporation. A step-by-step plan -j-o develop AHIS consists of three major phases: ^^mSion complete the design of an intake instrument, c°1,le°^rJnfw°ir4 the about the current status of housing stock, an^d i:rr:Unthdevit1aTt:p lopS.ge singleiexpenditurenthat^ no^ ^ repefed1.1^ Klfs! portihrtoft°arimembers of the Consortium. Ms. Van Eck requesueu contribute $2,000 toward this effort. Discussion followed concerning, data S previously experienced to obtain said data/ m^lntaennaand;o“;ed £ee the on-going syste” InSre^uere^no comment's from the devel^mentlaande thariHISOWcould b| fdnded from this0<)s0oui^c|in JJg committee recommends approval of the request f § for AHIS. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development committee - December 2, 1993 - Page 2 i-'-1 -a 3 ESTES__PMK_SENIQR_CENTER_jr_REfiUEST^j:OR_PUNDING_OP_JlCMErArYMIl PROGRAM. Director Stamey reported that Larimer County's private non-profit specialized transportation system, Care-A-Van, recently received one of only 5 demonstration grants from the U. S. Department of Health and Human Services Administration on Aging. As designed, the grant will allow Care-A-Van to "provide rural-to-urban transportation for seniors who need access to urban services in order to maintain their independent life style." Service would target the elderly, however, persons with disabilities and other transit-dependent residents could ride on a space available basis. Terms of the grant require a 25% local, non-federal match. Local match for one day/week dedicated service is $3,500/pro;]ect year/participating community. Care-A-Van has developed a possible schedule from Estes Park to Fort Collins. Care-A-Van conducted a local survey and found that out of 44 responses, 40 citizens would benefit from the program. In a letter dated November 22, 1993, Thomas White, President/Senior Center, encouraged the Town s support for the service. Director Stamey advised President White that the funding request had not been submitted on a timely basis as the 1994 Budget has been adopted. Further, in addition to the building itself, the Town funds Senior Center °P®ra^1°j[lsnn°f $9,400/yr. and a sewer line is being installed at a cost of $9,000. Administrator Klaphake questioned Town funding for based upon the following: (1) appropriateness of funds for a transportation system to take PeoPle ou^"of_^°iVn services which can be obtained in Estes Park, and (2) aoDrooriateness of public subsidy and its direct affect on the orivate sector providing identical services. Discussion followed, with the Committee recommending denial of the funding reques 1QQ3 advertising REPORT. 1994 Agreement with Chamber of Commerce for Fulf This formal agreement process, outlining 1Q9,4 > expenses, etc. was initiated in 1990, and the Pr°Pos®1fe ■>. Operatlng Agreement was presented *°r^®/^ab31„based Up0n 42,000 the p"d 1994 rate is 31^/label for an estimated expenditure of $12,400. The cost of labels receivedtU^iturTo/irolo3 X figure1fs bfs4d upon 34,000 packets. The Town will reimburse the Chamber attheal^fe t°£e ^est^ated incoming 800 calls. Based upon 1993expenditure is $40,170. This rate was 60(?/call in 199 . j -i +-riT- vhe Chamber of Commerce andMonthly reports used to 00/vearassociated activities are estimated at $900.00/year. Manager Marsh confirmed that he found thf ,P^°P°?®d e4° "^hS line9 with other localities P%£°5“n9.14dJ"£^^£n;eIs presented, committee recommends approval of the 1994 Agreement as P Vear-to-Date Performance 0K-9uests fOir informaatl^^^^ are do™ 6.2543% JlorTar/Va^s0 pabcer.' . cjtiain areas o^ evSifyrChodwevedre,CrSr upcotmiUn41S?onavtrstL1n Study should provide helpful information. Colorado Tourism Board-Local Impacts. Staff reviewed the local BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - December 2, 1993 ■* Page 3 impact of the disbanding of the Colorado Tourism Board, specifically in the areas of Research, Welcome Center, Official Vacation Guide, Regional Program, and promotional efforts. Governor Romer has initiated a Tourism Summit scheduled in Denver on December 8th - staff will attend. Confirming that the Advertising Policy Committee has performed admirably in the past, perhaps the Town should review the entire advertising effort (to include review of special event advertising) to ensure Estes Park maintains its market share. Chairman Dekker appointed Trustee Doylen to examine said advertising and report to the Committee by April, 1994. CONFERENCE CENTER UPDATE. 1994 Bookings. Director Pickering presented the conference center "booking pace" as follows: 1992 1993 1994 12,403 (actual) 12,950 (estimate as of 11/17/93) 15,850 (booked as of 11/17/93) The list of 1994 Conferences indicate the center is a prominent facility and choice destination as rebookings are extraordinary. Certain conferences are discussing naming Estes Park as their permanent conference site. The Committee reviewed 1994 Marketing Comparisons between Colorado springs, Estes Park, Fort Collins, Grand Junction and Greeley. Estes Park's conference marketing and promotion^dollars are the lowest at $19,145 as compared to the highest (Ft. Collins) $95,000. Director Pickering reported on a recent news article wh®51f+. voters recently approved financing for f, .^°nventi-10” Cfce^ith the fundina for a 200-room hotel. This addition, along with the proposid conference centers of Colorado Springs and Vail may affect the Town's market share. Staff continues to devise methods to increase growth. concerning the existing shuttle system for conferees, Pickering9advised that staff is continuing to researc?J the the Town can keep its subsidy at a minimum. However, the transportation system itself is successful. The Department's goal is to increase the average group comparing the 20 largest groups, the average size is 450 attendees, staff will make a determined effort to increase the average to 500. Conference groups are assisted in their marketing efforts which is beneficial for both the group and the center/community. have1 beenh0^^vo^^lf]^niropactedfer^^^en^^^1Creportr they are ?S??e?r1oyfW-Ctredds aanreW utilized" as°SfistUriS?ferS such as like?i"i:stesUpar]^^<^*^^^u^r^ as"ed„|-gt rra^e-n-ee^-Tiel^^r^f thank you from the Mayor. A Year-End Financial Impact Analysis Report will be presented in February. The Committee expressed their appreciation to Director Pickering and Coordinator Thomas for a 30b well done. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - December 2, 1993 - Page 4 MUSEUM REPORT. Director Kilsdonk presented the Museum Report for October, including monthly statistics identifying visitation, membership, volunteers and research requests and the 1994 Program Schedule. Administration approved a change in staffing from 1 full-time and 3 part-time positions to 2 full-time and 1 work-study position. The restructuring did not affect the budget and such remains in balance. The 1993 Christmas Exhibit, "Teddy Bears and Other Stuffed Toys" opened to 142 visitors and runs through December 31. The Trustees were invited to attend a coffee/open house on December 9th from 9:00-10:00 A.M. On December 1, the Museum will submit a grant for $4,500 to the State Historical Fund for a Historic Structures Report and Interpretive Brochures for the Cobb-Macdonald Cabin and privy. The report will be used as a planning tool to assist in obtaining funds toward the preservation of the structures. Director Kilsdonk, Advisory Board Member Harris and Volunteers Jean Sahm and Jean Devers are meeting to develop an overall strategy for the recruitment, training, retention and recognition of Museum Volunteers. Bob Joseph is working with the Director and Advisory Board on the modifications to the Museum's Landscaping Plan. Recommendations from Architects Long Hoeft have been incorporated. The Advisory Board requested a Community Development Committee Member to serve as Liaison to the Advisory Board to assist with the long-range planning process. Chairman Dekker will serve in this capacity. MISCELLANEOUS. Frank Hix advised the Committee on the "Parade of the Years" Tour and requested the Town become involved in the planning process. The event is sponsored by the Horseless Carriage Club and Classy Car Club. The automobile started the tourist industry in Estes Park and the event celebrates the opening of the tourist season. Loveland yearly hosts a planning breakfast and provides a exceptional send-off to the Big Thompson Canyon. Approximately 30 automobiles participate and the group will be sheltered at the Elkhorn Lodge. Museum grounds are used as a staging area for public viewing. The planning meeting is scheduled January 29th. There being no further business. Chairman Dekker adjourned the meeting at 11:45 A.M. fims ^ Vickie O'Connor, CMC, Town Clerk 4 f -tff <■ i % H-/ V 'Ll: DEC 1 4 1993 i I iI I uF ESTtS I Of