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Home My WebLink AboutMINUTES Community Development Committee 1993-07-01BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee July 1, 1993 Committee: Attending: Also Attending: Absent: Chairman Dekker, Trustees Hix and Doylen All Town Administrator Klaphake, Community Development Director Stamey, Advertising Manager Marsh, Sales & Marketing Director Pickering, Museum Director Swain, Clerk O'Connor None Chairman Dekker called the meeting to order at 10:00 A.M. 1993 ADVERTISING REPORT. New Brochure, staff presented the "Start the Adventure" two-fold travel brochure which replaces the 6-panel brochure. The new brochure is designed for distribution by the state's seven welcome centers located along Colorado's primary highway access points and a collateral distribution program in communities along the front- range from Colorado Springs to Cheyenne. The function of the brochure is to sell multi-night stays in Estes Park to vacationers stopping at the welcome centers for information. The brochure will reprint for 6<!/piece as compared to the previous brochure which reprinted for 15<;/piece. This expenditure reduction will affect the 1994 budget. Scenic Byway Interest Group Memorandum of Understanding (MOU) . The Committee reviewed this memorandum in June, 1993 and staff is now prepared to recommend Town participation. Members are proposing funding through various grants; however, funding requests may be received in the future, possibly for vehicular "pullouts" along Highway 7. The Committee recommends the Town participate in the MOU as presented. CONFERENCE CENTER UPDATE. Director Pickering reviewed 1994 bookings which includes 33 conventions and four local events. The third-year of operation exceeds BBC projections. Seventeen groups have re-booked the center noting that the facility and Holiday Inn personnel were very highly rated. The Committee received copies of the conference center newsletter entitled "Estes Park Agenda" which is distributed to top meeting planners in the region. Conference Services Coordinator Thomas was featured in the newsletter. Staff anticipates producing the newsletter in the spring and fall. Director Pickering attended and exhibited in the CSAE Conference held in Colorado Springs. Participation in this organization enhances the Town's ability to book conferences. While attending the SGMP Awards Ceremony, Director Pickering was elected Vice President which is the highest office a supplier is able to possess. Favorable comments have been received on the sign which was recently installed that identifies conferences using the facility. It is anticipated the sign will assist in educating the community of the center's use. Second quarter statistics will be presented during the August meeting. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - July 1, 1993 - Page 2 The recently-adopted "no smoking policy" should not have a negative impact on bookings. During the interim with bookings made prior to the policy, a smoking area will be designated if needed. The Committee expressed their appreciation to Director Pickering, noting the positive operation of the conference center. HOUSING AUTHORITY - BYLAWS. Staff presented copies of the proposed Bylaws for the Estes Park Housing Authority which were prepared by Town Attorney White. Director Stamey outlined procedure; the Board of Trustees will act as the Board of Commissioners for the Housing Authority; the Mayor will serve as Chairman. The Trustees may appoint an advisory committee to the Housing Authority. Following discussion, the Committee recommends the Trustees convene as the Estes Park Housxng Authority during a regular Town Board meeting to elect officers and adopt the bylaws. 1995 POTENTIAL TRANSPORTATION IMPROVEMENTS - DISCUSSION. In a memorandum dated June 29, 1993, Director Stamey reported on a meeting held with Avon Officials to discuss a shared-bus acquisition. Avon is the lead agency in submitting an for federal funding to acquire six buses; the local As part of the funding requirements, the buses must. b® ^ oublic transportation year-round; Avon anticipates using the buses Six mlnSs luring the winter eeason. Estes Park has an opportunity in sharing this project by purchasing a six-month ownership of two iSsS ?o?9a one-tfme payment of $48,400. Following is a summary of a potential approach: 6 buses § $242,000/each .............................. $^'tR?'600 80% federal funding ...................................... Sqof40020% local match .............................................. 290,4uu 10% Estes Park Share 2 buses at $24,200/each.............................. ^ ' Town ^s^f Inane obi igat^i 9 interested \naparticipatii^, S|vln has requested a letter plus a letter to Senator Ca^pbell. eSintenancS maintenance of the buses followed, staff anticip each Fleet would be accomplished on a sha^®d be resolved. The Department. Specific deteils are yetco;°ept! to include the committee recommends approyalofthe concept, letters of support as identified above. vrnNQMIC nnVELOPMENT chant - ESTES PARK MEDICAL CENTER (EPMC}.. in a letter dated June 2, AJd^®^dW:Lthl' facility3 expansion financial support to be helicopter landing pad) (physicians' T^tal project costs are approaching currently under constructio . ,-haritable donations has been52,000,000 and the EPMC^oal an |h“rtableise(i that funds are established—$161,000. development grant using a a|S1iaobnleofitnhethTeowfn°.T //ndrre^0^^ ^rom thes Platte = .P^^ amountiof'$2?000^^r frills ^expressed his appreciation to the Town for their support. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Community Development Committee - July 1, 1993 - Page 3 MUSEUM REPORT. Director Swain reviewed the Monthly Report including attendance and volunteer statistics. The entrance fee has been increased to $2.00/person and pursuant to a decrease in visitation, the Friends have questioned whether the decrease is due to the entrance fee. Discussion followed, with the Committee concurring the fee remain as is at this time. Terri Schindel/Estes Park Artifact Conservation Center, will be using museum artifacts for practical training. Additional experts in other areas of expertise will be scheduled during the fall. The Museum will derive benefit from the conservation courses from receipt of reports, etc. which may be used in grant applications. The first week of History Camp has concluded. Twenty students attended, and staff anticipates the additional two weeks will also be filled. Director Swain commented on the recent grant which was obtained for funding this project. The grant was designed as a matching grant, therefore, families that could afford the tuition fee were requested to remit $60.00/child. Director Swain expressed her appreciation to staff members Fran Phillips and Kelly Brown and also the MacGregor Ranch for their assistance and cooperation. A Mountain Climbing Exhibition will open July 16 and run through October 31. The Friends are evaluating a process to review how the Museum will proceed on various "offerings" and which will assist in determining whether that offer is appropriate for Estes Park. Additional information will be forthcoming. REPORTS. The committee received an updated issue of the Estes Park J°^Up^^^ Profile. The cost for this project is shared by the Estes Park Board of Realtors. staff confirmed that they will submit a proposal concerning the Town's commitment for summer housing (Marys Lake Lodge property) the Trustees in the near future. There being no further business. Chairman Dekker adjourned the meeting at 11:06 A.M. FapprovedI JUL 1 3 1993 I BOASD Of I A. Vickie O'Connor, CMC, Town Clerk