HomeMy WebLinkAboutPACKET Town Board 2021-06-08The Mission of the Town of Estes Park is to provide high‐quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesday, June 8, 2021
7:00 p.m.
Board Room – 170 MacGregor Avenue
Estes Park, CO 80517
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial
virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator
Machalek on May 8, 2020 and outlined below.
ADVANCED PUBLIC COMMENT
Options for the Public to Provide Public Input:
1.By Public Comment Form: Members of the public may provide written public comment on a
specific agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
Tuesday, June 8, 2021. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
2.By Telephone Message: Members of the public may provide public comment or comment on a
specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday,
June 8, 2021. All calls will be transcribed and provided to the Board for consideration during the
agenda item and added to the final packet.
PUBLIC PARTICIPATION DURING BOARD MEETING
If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be
available for assistance from 6:30-6:50 p.m. by calling 970-577-4777.
Options for participation in the meeting will be available by call-in telephone option or online via Zoom
Webinar which will be moderated by the Town Clerk’s Office.
CALL-IN (TELEPHONE OPTION):
Dial public participation phone number, 877-853-5257 (toll-free)
Enter the Meeting ID: 982 1690 2040 followed by the pound sign (#). The meeting will be
available beginning at 6:30 p.m. the day of the meeting. Please call into the meeting prior to
7:00 p.m., if possible. You can also find this information for participating by phone on the
website at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting
Participation”.
Request to Speak: For public comment, the Mayor will ask attendees to indicate if they
would like to speak – phone participants will need to press *9 to “raise hand”. Staff will be
moderating the Zoom session to ensure all participants have an opportunity to address the
Board.
Once you are announced by phone:
•State your name and address for the record.
•DO NOT watch/stream the meeting at the same time due to streaming delay and
possible audio interference.
Prepared 05-28-2021
*Revised 06-03-2021
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
PUBLIC PARTICIPATION (ONLINE):
Individuals who wish to address the Board via virtual public participation can do so through
Zoom Webinar at https://zoom.us/j/98216902040 – Zoom Webinar ID: 982-1690-2040. The
Zoom Webinar link and instructions are also available at www.estes.org/boardsandmeetings
by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the
Zoom session should also watch the meeting through that site, and not via the website, due
to the streaming delay and possible audio interference.
Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the
meeting. Participants wanting to ensure their equipment setup is working should join prior to
the start of the meeting at 7:00 p.m.
Request to Speak: For public comments, the Mayor will ask attendees to click the “Raise
Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom
session to ensure all participants have an opportunity to address the Board.
• You will experience a short delay prior to re-connecting with the ability to speak.
• State your name and address for the record.
In order to participate, you must:
• Have an internet-enabled smartphone, laptop or computer.
o Using earphones with a microphone will greatly improve your audio experience.
• Join the Zoom Webinar.
o The link can be found above.
• Click “Participate Virtually in the Regular Town Board Meeting of the Board of
Trustees”.
• DO NOT watch/stream the meeting via the website at the same time due to delays and
possible feedback issues.
WATCH THE MEETING:
The Town Board meetings will be livestreamed at www.estes.org/videos and will be posted within 48
hours of the meeting at the same location.
Documents to Share: If individuals wish to present a document or presentation to the
Board, material must be emailed by Monday, June 7, 2021 by 8:00 a.m. to the Town Clerk’s
office at townclerk@estes.org.
Quasi-Judicial Proceedings
(Quasi-Judicial items will be marked as such)
Written Testimony
Must be submitted by mail to Town Clerk, PO Box 1200, Estes Park, CO 80517 or by
completing the Public Comment form at
https://dms.estes.org/forms/TownBoardPublicComment.
Members of the public may provide public comment or comment on a specific agenda item by
calling (970) 577-4777. All calls must be received by 8:00 a.m., Monday, June 7, 2021. All
comments received will be provided to the Board and included in the final packet material.
Oral Testimony
To ensure your ability to provide comments during the meeting, you must register by emailing
townclerk@estes.org or calling (970) 577-4777 by Monday, June 7, 2021 at 5:00 p.m.
During the meeting, any individual who did not register to speak on a quasi-judicial item may
join public participation by following either the Call-In or Online option previously mentioned.
Individuals who do not register prior to the meeting risk being unable to testify due to
administrative/technical difficulty during the meeting.
Written presentation materials or exhibits must be delivered to townclerk@estes.org by 8:00
a.m. Monday, June 7, 2021 in order to be presented during the meeting. No other written
presentations or exhibits will be accepted during oral testimony by any member of the public.
Packet Material
The packet material can be accessed through the following link: Town Board Packet or under
the Town Board section at www.estes.org/boardsandmeetings or you may request a paper
packet by emailing townclerk@estes.org or calling (970) 577-4777.
Page 2
AGENDA
BOARD OF TRUSTEES – TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesday, June 8, 2021
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION – LOIS SMITH.
YEARS OF SERVICE RECOGNITION.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated May 25, 2021.
3. Parks Advisory Board Minutes dated March 18, 2021 and April 15, 2021
(acknowledgment only).
4. Transportation Advisory Board Minutes dated April 21, 2021 (acknowledgment only).
5. Art in Public Places (AIPP) Approval of Yarn Bombing Application.
6. Resolution 45-21 Setting Public Hearing date of June 22, 2021, for a New Fermented
Malt Beverage Off-Premise Liquor License filed by Harts Gas and Food LLC dba Tiny
Town Sinclair, 860 Moraine Avenue, Estes Park, CO 80517.
7. Resolution 46-21 Setting Public Hearing date of June 22, 2021, for a New Fermented
Malt Beverage Off-Premise Liquor License filed by Estes Park 1110 LLC dba Quick
Go,1110 Woodstock Drive, Estes Park, CO 80517.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. ESTES CHAMBER OF COMMERCE ANNUAL UPDATE. Executive Director Carlson.
ACTION ITEMS:
1. RESOLUTION 47-21 MEMORANDUM OF UNDERSTANDING (MOU) –
HEADWATERS ECONOMICS’ COMMUNITY PLANNING ASSISTANCE FOR
WILDFIRE (CPAW) PROGRAM. Director Hunt and Planner Bergeron.
Program participation would assist the community to better prepare for wildfire
emergencies, increase preservation of life and property and strengthen the Town’s
comprehensive planning and messaging abilities.
2. INTERVIEW COMMITTEE FOR THE COMMUNITY & FAMILY ADVISORY BOARD.
Town Clerk Williamson
Prepared 05-28-2021
*Revised 06-03-2021
Page 3
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
REQUEST TO ENTER INTO EXECUTIVE SESSION:
For the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and/or instructing negotiators - Section 24-
6-402(4}(e}, C.R.S. and for a conference with an attorney for the Board for the purposes of
receiving legal advice on specific legal questions - Section 24-6-402(4}(b}, C.RS. - Regarding
State Financing for the Stanley Film Center under the Regional Tourism Act.
ADJOURN.
Page 4
Town of Estes Park, Larimer County, Colorado, May 25, 2021
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 25th day of May, 2021.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
David Thrower, Municipal Judge
Bunny Victoria Beers, Deputy Town Clerk
Absent: None
Mayor Koenig called the meeting to order at 4:30 p.m.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Webermeier/Martchink) to enter Executive Session for
discussion of a personnel matter per Section 24-6-402(4)(f), C.R.S. and not
involving any specific employees who have requested discussion of the matter in
open session; any member of the Town Board (or body); the appointment of any
person to fill an office of the Town Board (or body); or personnel policies that do
not require discussion of matters personal to particular employees – Town
Administrator Annual Evaluation and Municipal Judge Annual Evaluation, and it
passed unanimously.
The Board entered Executive Session at 4:35 p.m. and concluded at 6:06 p.m. where the
meeting was recessed at 6:08 p.m.
Mayor Koeing called the regular meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Webermeier/Cenac) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee Younglund attended the Police Auxiliary meeting where they considered uniform
modifications and conducting interviews for applications received to join the unit. She
commended them for their traffic control in the school zones.
Mayor Koenig stated the PRPA meeting would be held on May 26, 2021.
Trustee MacAlpine attended the Planning Commission meeting on May 18, 2021 where
Development Code changes and building height were discussed. The Comprehensive
Plan Advisory Committee (CompPAC) held their first meeting on May 25, 2021 and was
attended by all voting members, non-voting members and staff. Introductions were made
Page 5
Board of Trustees – May 25, 2021 – Page 2
and the committee discussed developing a permanent meeting schedule and electing the
chair and vice chair at a future meeting date.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek welcomed seasonal employees to the Town and
commended their contributions during the busy seasons.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated May 11, 2021.
3. Estes Park Planning Commission Minutes dated April 20, 2021 (acknowledgement
only).
4. Resolution 41-21 Approving the Third Amendment to the Intergovernmental
Agreement for Wastewater Treatment transferability of treatment capacity with
Upper Thompson Sanitation District.
5. Resolution 42-21 Approving a Contract for 2021 Shuttle Service with RAPT Dev.
USA dba Rocky Mountain Transit Management Inc., $321,115.00, Budgeted.
It was moved and seconded (Webermeier/MacAlpine) to approve the Consent
Agenda, and it passed unanimously.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. MUNICIPAL COURT UPDATE. Municipal Judge Thrower provided an overview of
court operations in 2020 through first quarter of 2021. He commended the Clerk’s
office for effort to digitize municipal court records and court day processes utilizing
the Town’s enterprise wide document management software Laserfiche. More
information would be provided to the Board at the June 8, 2021 study session.
LIQUOR ITEMS:
1. NEW BEER & WINE LIQUOR LICENSE FILED BY CMT2, INC., DBA YOU NEED
PIE! DINER, 509 BIG THOMPSON AVENUE #300, ESTES PARK, CO 80517.
Mayor Koenig opened the public hearing. Town Clerk Williamson reviewed the
application for the new Beer & Wine liquor license, stating all paperwork and fees
have been submitted. The applicant is aware of the TIPS training requirement and
would attend the May 27, 2021 training with her entire staff. Mayor Koenig closed
the public hearing and it was moved and seconded (Webermeier/Younglund) to
approve the Beer & Wine Liquor License Application for CMT2, Inc., dba You
Need Pie! Diner, 509 Big Thompson Avenue #300, and it passed unanimously.
2. NEW HOTEL & RESTAURANT LIQUOR LICENSE FILED BY THE POST
BREWING COMPANY ESTES PARK LLC DBA POST CHICKEN AND BEER,
333D EAST WONDERVIEW AVENUE, ESTES PARK, CO 80517. Mayor Koenig
opened the public hearing. Town Clerk Williamson reviewed the application for
the new Hotel & Restaurant liquor license, stating all paperwork and fees have
been submitted. The property would be licensed separate from the existing
Stanley Hotel liquor license. The applicant is aware of the TIPS training
requirement and would conduct in-house training which is required for all staff prior
to working. Mayor Koenig closed the public hearing and it was moved and
seconded (Younglund/Martchink) to approve the Hotel & Restaurant Liquor
License Application for The Post Brewing Company Estes Park LLC dba Post
Chicken and Beer, 333D East Wonderview Avenue, and it passed unanimously.
ACTION ITEMS:
1. RESOLUTION 43-21 APPROVING THE USDA LOAN RESOLUTION FOR THE
GLACIER CREEK WATER PRE-TREATMENT PLANT PROJECT. In 2018 the
Colorado Department of Public Heath and Environment (CDPHE) conducted a
Disinfection Outreach and Verification Evaluation (DOVE) inspection at the Glacier
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Board of Trustees – May 25, 2021 – Page 3
Creek Water Treatment plant which revealed the plant no longer meets drinking
water regulatory requirements. Staff proposed rebuilding the existing pretreatment
process to restore the conventional plant rating and bring the plant into
compliance. The USDA would finance the completed project with a guaranteed
$7,675,000 loan at 1.375% interest rate over 40 years in addition to a $2,369,000
grant. Staff requested approval of the USDA Loan Resolution 43-21. It was moved
and seconded (Martchink/Webermeier) to approve Resolution 43-21, and it
passed unanimously.
2. RESOLUTION 44-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #4 TO
THE 2021 BUDGET. Director Hudson presented an amendment to the 2021
budget to include a general fund increase for two Community Service Officers to
facilitate reopening Town Hall and increase the vehicle replacement fund in the
amount of $60,000 to replace an inoperable 2014 police cruiser scheduled for
replacement in 2022. The Mayor requested clarification on the process of
reopening Town Hall, which Town Administrator responded a central reception
model would help direct walk-in traffic allowed only at certain entrances which
would be reviewed for ongoing value. A vehicle the Police Department was
considering did not match the existing fleet color and uniformity. Staff would
determine cost and quality benefits between painting the vehicle or ordering
directly from the manufacturer. It was moved and seconded
(Webermeier/Younglund) to approve Resolution 44-21, and it passed
unanimously.
3. ORDINANCE 07-21 CONFIRMING MUNICIPAL COURT AUTHORITY FOR
CONTEMPT OF COURT. Mayor Koenig opened the public hearing. The Estes
Park Municipal Code is decriminalized, meaning that only fines and not jail time
are available as penalties for violating the code. Any violation where incarceration
would be appropriate are not brought through Municipal Court. Staff stated the
importance and recommended Municipal Court have the option of contempt for
minor offenses, egregious behavior in the courtroom, or failure to complete court
orders. Contempt proceeding may require the court to appoint counsel to represent
individuals held in contempt and thus incur minor budgetary impacts. Staff stated
to date, the Judge has not experienced the necessity to find an individual in Estes
Park in contempt of court. Mayor Koenig closed the public hearing. It was moved
and seconded (Younglund/Webermeier) to approve Ordinance 07-21, and it
passed unanimously.
4. ORDINANCE 08-21 AMENDING CHAPTER 5.1 OF THE ESTES PARK
DEVELOPMENT CODE (EPDC) AND CHAPTERS 5.20 AND 14.12 OF THE
ESTES PARK MUNICIPAL CODE (EPMC) REGARDING VACATION HOMES
AND BED AND BREAKFAST INNS. Mayor Koenig opened the public hearing.
Town Clerk Williamson stated the ordinance would amend the EPDC in
conjunction with the EPMC to move vacation home and bed & breakfast
regulations and procedures into the EPMC, add enforcement guidelines, update
the life safety inspection timelines, and codify the building code requirements for
life safety inspections. With the expiration of the land use IGA between the Town
and Larimer County in February 2020, the regulation of vacation homes in the
unincorporated area of the valley was turned over to the county on April 1, 2020.
The Clerk’s office now manages the registration and licensing of all vacation
homes and bed & breakfasts within town limits and recommends consolidating the
regulations in the EPMC and address other items such as enforcement. The
proposed changes to the EPDC were presented to the Estes Park Planning
Commission at their May 18, 2021 meeting where they recommended approval of
the code amendments. The EPDC would continue to address land use items
related to large vacation home and the character of the neighborhood. Minor
changes were made to the regulations to address obsolete language, and to
clearly identify the Town Clerk and staff as the office in change of all regulations
and licensing. The EPMC amendments would address the need for the life safety
inspection to be completed prior to the issuance of a vacation home
license/registration, and to adjust the timeline for completing the inspection from
over a year and a half process to no more than 150 days. The proposed
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Board of Trustees – May 25, 2021 – Page 4
enforcement guidelines are progressive and include a fee schedule, suspension
and revocation of a license, and allow flexibility by staff and code enforcement on
how to approach each violation with multiple remedies. Staff proposed changing
the date of transferability from 15 days to 30 days providing more time for property
owners to transfer a property into a new owners name and begin the transfer
process. Town Clerk Williamson reviewed the increasing fines/consequences for
notice of violations. Staff would educate vacation home applicants on the waitlist
about the changes to the Life Safety inspection timeframes and the ability to begin
the process of obtaining a Certificate of Occupancy for life safety while on the
waitlist. Staff recommended approval of the amendments. Greg Rosener, Skyrun
Property Manager Owner stated concern with supply demands which may cause
delays when completing requirements identified through the life safety inspection.
Discussion was heard on the ability to be flexible with timeframes when supply
delays occur. Mayor Koenig closed the public hearing. It was moved and
seconded (Martchink/Webermeier) to approve Ordinance 08-21, and it passed
unanimously.
5. REVISED POLICY 101 – BOARD ASSIGNMENTS. Policy Governance 101 Board
Appointments outlines the appointments and staff liaisons to a number of Boards,
Commissions and Task forces. The proposed edits recognize the formation of the
Comprehensive Plan Advisory Committee (CompPAC) and update the
appointment for the Larimer County Behavioral Health Policy Council from Trustee
Webermeier to Mayor Koenig. Staff recommended the Board appoint a Town
Board Liaison to the CompPAC and approve the edits to the policy as presented.
After further discussion, it was moved and seconded (Webermeier/Younglund)
to appoint Trustee MacAlpine to the CompPAC as Liaison and approve edits
to Policy 101 as presented, and it passed unanimously.
6. INTERVIEW COMMITTEE FOR THE PARKS ADVISORY BOARD (PAB). The
Parks Advisory Board consists of seven volunteer community members with two
vacancies. The Town Clerk’s office has received one application. It was moved
and seconded (Martchink/Webermeier) to appoint Trustees Cenac and Bangs
to the Interview Committee for the Parks Advisory Board, and it passed
unanimously.
Whereupon Mayor Koenig adjourned the meeting at 9:07 p.m.
Wendy Koenig, Mayor
Bunny Victoria Beers, Deputy Town Clerk
Page 8
Town of Estes Park, Larimer County, Colorado, March 18, 2021
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said
Town of Estes Park on the 18th day of March 2021.
Committee: Geoffrey Elliot Chair, Rex Poggenpohl Vice Chair, Kirby
Nelson-Hazelton, Vicki Papineau, Ron Wilcocks
Attending: Geoffrey Elliot, Kirby Nelson-Hazelton, Vicki Papineau, Rex
Poggenpohl, Brian Berg, Greg Muhonen, Megan Van Hoozer
Absent: Ron Wilcocks
Chair Elliot called the meeting to order at 8:35 a.m.
PUBLIC COMMENT
No public comment. Elliot invited Moore to provide updates from the Mrs. Walsh’s Garden
Committee, but he was unable to attend. He provided meeting minutes to share with the
PAB which are included in the packet.
APPROVAL OF MINUTES
A motion was made and seconded (Papineau/Poggenpohl) to approve the February
meeting minutes and all were in favor.
WOMEN’S MONUMENT PROJECT UPDATE
Providing an update for Member Wilcocks, Supervisor Berg stated that proposals have
come in and fifty percent of the funding has already been raised. He stated that both art
proposals are beautiful, and it will be a tough decision. Wilcocks sent the presentations
out to the PAB members for review. Berg said he will send them to those that missed the
original email.
ART OVERSIGHT RECOMMENDATION
Vice Chair Poggenpohl reviewed with the PAB the document provided in the packet to
discuss possibilities. Member Wilcocks has shared his confidence that an Art Master Plan
could be created without hiring a consultant, but collaboration would be needed with the
local art community.
Chair Elliot suggested the biggest next step was to gain traction with the Town Board,
primarily by defining an Arts Advisory Board (AAB). He stated it would be best to establish
the AAB before defining the group that would handle an Arts Master Plan. Poggenpohl
will bring back to the PAB in the fall. It is important for the Town to know that it is a passion
for the community.
Berg feels that the PAB planted a very good seed with Trustee Liaison Cenac over the
past few meetings. As we go into the planning for next year, Berg can see this getting
bumped up in the priorities and Town’s strategic objectives. Cenac stated her willingness
to speak with the Town Board. Strategic Planning for 2021 begins in July, with budget
planning in August. Poggenpohl asked the group about bringing this back to the PAB in
June rather than waiting until later in the year. Elliot supports the idea and the group will
continue to build each month. Poggenpohl stated he still owes the Town Board Trustees
an update on the failure to obtain university assistance, via a study session.
Based on today’s discussions, Poggenpohl will bring strategic ideas to the June meeting.
He will soften the document contained in today’s packet and pass it on to Elliot, Berg and
Director Muhonen for review prior to the study session. Berg said to keep in mind that
anything in the PAB packet goes to the Town Board at time of approval, so teasers and
documentation within the packet is contained and can be seen by the Trustees.
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Parks Advisory Board – March 18, 2021 – Page 2
2021 PAB INITIATIVES
Chair Elliot shared a Google document outlining the PAB’s 2021 Priority Matrix. Elliot
created the basic structure of the matrix from the PAB objectives listing in the bylaws.
A. Advise the Public Works Parks Division Staff on compliance with Tree City USA
Standards:
Supervisor Berg stated that no negative feedback has been received from Tree City USA.
This item is to ensure the Town has an ordinance addressing trees. Additions can be
made to the ordinance but will need to be approved by the Town Attorney and Town
Board. Poggenpohl stated that its good the Town meets the minimum qualifications but a
fuller ordinance in the future, would benefit the Town. Examples of different elements for
inclusion are found on the Tree City webpage. Berg shared that extreme care is needed
when doing this due to the impact to the community. Tree protection is the primary
concern needing added to the ordinance.
Poggenpohl shared that within the Development Code there are requirements about
replacing vegetation as part of construction pro jects and feels it would be a good
springboard for code language. Poggenpohl asked if there were any issues with him
reaching out to Community Development Director Randy Hunt for collaboration. Elliot
doesn’t express issues but wants to be conscientious of Berg’s concerns.
The annual Mountain Heritage Festival is also in the tree ordinance. There wasn’t much
teacher buy-in due to the pandemic. Berg suggested maybe getting a tree cookie in the
Library to identify Arbor Day. He plans to pursue options with Claudine Perralut in a couple
weeks to see what is workable. An additional obstacle is, due to the pandemic, there is
no slated budget for this festival.
Poggenpohl suggested creation of a plan showing locations for placement of new trees.
Berg will put something together and bring back to a future PAB meeting for review and
prioritization.
B. Advise the Board of Trustees regarding the establishment and implementation of a
Public Art Policy that guides the acceptance and placement of public art memorials,
donations, and purchases:
The PAB often touches on this item. Poggenpohl clarified that the only annual items being
reviewed for this purpose are the banners for the parking structure, Decorating Utility Box
program, and one or two smaller items throughout the year. Poggenpohl wants to be clear
on what is done and what is not done.
Papineau stated that Visit Estes Park (VEP) provides information to the pubic regarding
art in Town and stressed the importance of consistency among the private entities
throughout Town. Poggenpohl suggested gathering the information from the private
entities and adding to the document for presentation to the Town Board. Elliot will initiate
communication this week.
C. Advise the Public Works Parks Division Staff and the Board of Trustees on content
and implementation of technical standards for public and private parks, trails, plantings,
invasive plants, noxious weeds, and pest control:
This is a standing item on the agenda. Related projects or tasks are Mrs. Walsh’s Garden,
Parks Master Plan preparation, potential pocket parks, etc. Member Hazelton suggested
addressing the request from Trustee Bangs for additional pocket parks in Town. She
asked that an idea of what property the Town owns throughout the valley and how we
can better utilize them (i.e., playground, bench additions, etc.). Berg has an upcoming
meeting with Trustee Bangs to get a better idea of her thoughts. Berg will return in April
with an update.
Director Muhonen suggested combining some priority items as several fit perfectly within
the Parks Master Plan which has been identified in the Town’s Strategic Plan as a goal,
and Chair Elliot agreed.
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Parks Advisory Board – March 18, 2021 – Page 3
Poggenpohl suggested regular updates to the Town’s Recommended Plant Listing due
to the various native plant conferences, introducing new plants. He will reach out to Merle
Moore and will bring Moore’s comments at the next meeting.
D. Support the Community environmental/wetlands educational programs in the schools
and community efforts on river restoration, clean up, bank revegetation, and water quality
protection:
Member Papineau keeps the PAB informed on Estes Land Stewardship Association
(ELSA), manages the annual noxious weed book, and collaborates with the Estes Valley
Watershed Coalition as needed. Hazelton suggested that due to the recent fires, a
creation of a document regarding fire revegetation guidance, or assistance to Estes Park
and neighboring communities. Elliot agreed and suggested considering plantings or trees
that are less flammable. Poggenpohl suggested plantings occur to replace what is
removed for fire breaks to maintain balance.
Elliot will clean up this document, incorporate today’s suggestions and will bring back to
the April PAB meeting.
PARKS DIVISION UPDATES (Parks Supervisor Brian Berg)
Thumb Open Space: Berg shared that a huge step forward has been made and things
are back in motion. The area Homeowner’s Association (HOA) agrees with the
resolution to strike down the process of HOA oversight of climbing areas. Berg hopes to
get this item in front of the Town Board in April.
MacGregor Ave. & Wonderview (Hwy 34) Roundabout:
Hardscaping has come together very well and is complete. Backflow is currently being
added and plantings will be placed in the spring.
Open Discussion:
Berg reported that there have been no PAB member application submissions and asked
that PAB members encourage others. All but one seasonal employee from last year
have confirmed they will return as seasonal for 2021.
ARBOR DAY ACTIVITIES
This item was addressed earlier in the meeting. Berg will get with the Estes Valley
Library Director on what is workable for 2021.
BIG THOMPSON RECREATION AREA
Berg wanted to extend his thanks to Engineer Ryan Barr for preparing the site map for
this project. Berg shared the document with the group which shows future planned
placements of picnic tables & shelters (one ADA accessible), climbing rocks, planting
area, accessible concrete sidewalks. Berg is hoping plantings can be native as was
done with the parking structure landscape. He showed the group where the sound and
visibility buffer from the highway will be placed using trees that can withstand the
salt/sand mixture placed on the nearby highway. Area will be turf for a friendly surface,
and Berg is hoping for completion of this project by the end of the year.
OTHER BUSINESS
There being no further business, a motion was made and seconded
(Poggenpohl/Papineau) to adjourn the meeting and all were in favor. Chair Elliot
adjourned the meeting at 10:06 a.m.
Megan Van Hoozer, Recording Secretary
Page 11
Town of Estes Park, Larimer County, Colorado, April 15, 2021
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said
Town of Estes Park on the 15th day of April 2021.
Committee: Geoffrey Elliot Chair, Rex Poggenpohl Vice Chair, Kirby
Nelson-Hazelton, Vicki Papineau, Ron Wilcocks
Attending: Geoffrey Elliot, Kirby Nelson-Hazelton, Vicki Papineau, Rex
Poggenpohl, Ron Wilcocks, Brian Berg, Greg Muhonen,
Megan Van Hoozer
Absent: None
Chair Elliot called the meeting to order at 8:35 a.m.
PUBLIC COMMENT
No public comment.
APPROVAL OF MINUTES
Due to an outdated meeting agenda being published, no vote was cast at this meeting.
The March meeting minutes will be readdressed at the May meeting.
WOMEN’S MONUMENT PROJECT UPDATE
The project is progressing very well, and donations continue to be received. At this point
65% of the goal has been reached. Rocky Mountain Chocolate Factory created a
Women’s Monument fudge and will be donating ten dollars per box sold to the fundraising
efforts. Duck Race ticket are also available for the Women’s Monument Project.
Wilcocks will put the artist in touch with Supervisor Berg to collaborate on the plans.
Member Papineau stated the artist has a beautiful sculpture located at a Larimer County
office on the east side of Loveland.
Wilcocks asked about the artist contract approval status. Berg reported that he has a
meeting with the Town Attorney and Director Muhonen immediately following today’s PAB
meeting. Once he has the update, Berg will inform Wilcocks. In May, Wilcocks will provide
the PAB with a signed contract and completed AIPP application for final approval of the
art.
Berg reported speaking with an annual AIPP applicant, Kathy Snyders. She informed
Berg that due to the cancellation of the 2021 Wool Market, she wil l plan to apply for Yarn
Bombing at a different art festival.
2021 PAB INITIATIVES
Chair Elliot shared with the PAB a more refined version of the 2021 PAB Initiatives
document per discussion at the March PAB meeting. The document will be included in
the packet throughout the year to ensure the group is on-track with the established
priorities.
AIPP UPDATES
Vice Chair Poggenpohl opened discussion on the proposed Town Board Trustee updates
regarding the AIPP program and related issues. Chair Elliot rec ommended expounding
on why the PAB is uncomfortable handling all art-related matters. Another point is that
Town staff are not art appraisers, and that if an actual appraisal is needed, a certified art
appraiser would need hired.
Poggenpohl requested assistance locating, within the Downtown Plan, the verbiage
specific to public art. Wilcocks stated that it is well defined on page 36. Poggenpohl will
review and revise this update.
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Parks Advisory Board – April 15, 2021 – Page 2
Supervisor Berg wanted to revisit the amount of the listed appraisal of $1.7M . He
questions how this was determined and defined. The information should be broken down
so the group can be more specific about the dollar amount of what is not being properly
maintained. Parks regularly and properly maintains all bronze donated to the Town.
Poggenpohl stated that, according to the Finance Dept. the $1.7M includes all fixed
assets (i.e., art, cars, equipment, etc.). Poggenpohl will work to better define these
amounts to put it into proper perspective. Elliot requested that, to the extent possible, to
identify where all the art is located.
Elliot also stated that the reference in the document to uncoordinated town art, should
apply to specific documents from Visit Estes Park (VEP), BEstes Group, Estes Arts
District, and any others discovered. The various efforts need reigned in so all are
consistent. Elliot will invite a member of the Estes Art Center and the Estes Art District,
as these have been identified the most community-integrated art groups in town.
ARBOR DAY PROCLAMATION AND ESTES VALLEY LIBRARY EVENT
The annual big celebration for Arbor Day has been the Mountain Heritage Festival, which
has been canceled for 2021. This activity is one aspect of the Tree City USA designation.
Elliot and Berg are working with the Estes Valley Library to distribute Ponderosa saplings
for the celebration of Arbor Day, and they agreed to work with us . Due to the timeline for
the greenhouse being pushed back to early April, the biggest challenge will be that the
saplings can’t be picked up until April 30 and they will need distributed on May 1. Both
Berg and Elliot will be unavailable to distribute the sapling s and asked for volunteer
assistance.
Members Hazelton, Papineau and Poggenpohl offered their assistance. Berg will pick up
the saplings on April 30. He stated that no time has been finalized but that once
coordination with the library is completed, he will send the specifics out to members.
THUMB OPEN SPACE UPDATE
The needed title commitments have been finalized and the closing date is scheduled for
May 26, 2021. Berg stated that he will be providing an updated to the Town Board at the
upcoming meeting on the updates to the Conservation Easement (CE). The Town
purchased five parcels in one purchase (64 acres), therefore the three separate CEs were
combined into one. The CE allows the Town to open the property for public access, while
also limiting what the Town can do with the property for area protection.
The Management Plan should kick soon. Berg shared that a consultant may need hired
to assist due to Town staff time constraints.
At this point in the meeting, both Elliot and Berg’s fire radios alerted them to a structure
fire and they had to excuse themselves from the meeting. Vice Chair Poggenpohl would
complete the meeting..
Papineau made mention of a medallion on the purchased property. She wants awareness
so that all is reestablished appropriately.
PARKS DIVISION UPDATES (Parks Supervisor Brian Berg)
No updates shared due to Berg’s absence.
OTHER BUSINESS
Vice Chair Poggenpohl adjourned the meeting at 9:31 a.m.
Megan Van Hoozer, Recording Secretary
Page 13
Page 14
Town of Estes Park, Larimer County, Colorado, April 21, 2021
Minutes of a Regular meeting of the Transportation Advisory Board of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the
21st day of April 2021.
Committee: Belle Morris, Tom Street, Ann Finley, Larry Gamble, Linda
Hanick, Scott Moulton, Gordon Slack, Ron Wilcocks
Attending: Belle Morris, Tom Street, Ann Finley, Larry Gamble, Linda
Hanick, Scott Moulton, Gordon Slack, Trustee Carlie Bangs,
Public Works Director Greg Muhonen, Engineering Mgr.
David Hook, Pavement Mgr. Ryan Barr, Parking & Transit
Mgr. Vanessa Solesbee, Rocky Mountain National Park John
Hannon, Sanderson Stewart’s Danielle Schart and Kerry
Childress, Dave Coulson of Coulson Excavating
Absent: Ron Wilcocks
Chair Morris called the meeting to order at 12:02 p.m.
PUBLIC COMMENT
No electronic submissions of public comment were received prior to the deadline and no
public was in attendance.
APPROVAL OF MINUTES
A motion was made and seconded (Slack/Hanick) to approve the March meeting
minutes with minor edits and all were in favor.
GRAVES AVE. IMPROVEMENTS - PRESENTATION (Consultant Sanderson Stewart)
Manager Barr introduced members of the Sanderson Stewart consulting team, Danielle
Schart and Kerry Childress. The team has arrived at the conceptual design stage.
Today the presentation will begin with an overview of the Safe Routes to School (SRTS)
process and will move into the conceptual designs. Schart shared a presentation with
the TAB that will be included in the Town Board approval of the minutes from today’s
meeting. From a national perspective, Schart reviewed the statistics showing that most
children are now driven to school rather than walking or biking. As traffic increases,
parents become more convinced the children should not walk to school. While
promoting walking and biking is ideal to increase physical activity, it must be safe for
them to do so.
This activity is important not only for improved physical and mental health, reducing
childhood obesity and diabetes trends, but it also reduces traffic congestion and
emissions in the community. Physical activity also helps with academics.
Barriers to safe walking/biking were then discussed. Schools used to be smaller and
located within the neighborhoods, encouraging student travel. Currently, schools are
larger and are located outside the neighborhoods.
More communities are making SRTS programs a priority and putting measures into
common practice. It takes both the schools and the parents, working collaboratively, to
succeed in making an impact.
Schart then handed the presentation over to Kerry Childress for the Graves Avenue
conceptual design review. Childress began by discussing the background on how
community information was collected to arrive at the designs, stating much excitement
was shown for a new sidewalk/trail, and began discussing the three established options.
• Option 1: 8-ft wide multimodal path on the north side of Graves Ave.,
connecting with the existing path at O’Reilly’s Automotive, and allows a mid-
block pedestrian crossing. The total cost for Option 1 would be $287,500. All
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Transportation Advisory Board – April 21, 2021 – Page 2
work would occur within existing Town Right of Way, so no easement costs
are needed.
• Option 2: 5-ft wide sidewalk on the south side of Graves Ave., aligned with
the existing sidewalk at Remax. On-street parking would be retained and
would allow a mid-block pedestrian crossing. Easements would need to be
acquired bringing the total cost of Option 2 to $371,300.
• Option 3: 5-ft wide sidewalk on the south side of Graves Ave., aligned with
the existing sidewalk at Remax and eliminating the existing parking lane. This
option would also allow a mid-block pedestrian crossing and would total
$346,580.
Much discussion was had regarding the options presented. Comments provided to
Sanderson Stewart included:
• Chair Morris stated her preference for an 8-10 ft. multi-modal trail on one side of
Graves Ave. and a smaller sidewalk on the opposite side of the street. She
recommended a design like 4th Street where pedestrians, wheelchairs and
bicycles understood which part of the wide sidewalk was allocated for them .
Morris suggested a study be performed on the usage of on-street parking to help
understand the current parking behaviors along Graves Ave.
• Morris emphasized the importance of Graves Ave. being a gateway to the
Community Center for residents and visitors to enjoy. She encouraged the
design to have beautifying features.
• Member Hanick shared her preference for the 8-ft trail on the north with no
parking anywhere on the north side. Manager Barr will investigate elimination of
the parking spaces on the north side. Morris agrees that it would be more
inclusive for cyclists.
• Dave Coulson suggested the potential for a raised pedestrian crossing for traffic
calming. Barr agreed with the suggestion and will discuss with the Town’s Streets
Division supervisor.
• Director Muhonen asked the consultant why options 2 and 3 do not provide for
multimodal use. Childress stated there is no physical room, adding that there
may be a bit more room if on-street parking is eliminated. Manager Barr will
research other options and shared that the SRTS budget for Graves Ave. is
approximately $500K, with a local match of $125K.
• Member Slack shared his preference for utilizing the south side of Graves Ave.
stating that the kids use that side in their travels. Slack asked if Graves Ave. is
wide enough for parallel parking and Muhonen confirmed but recommended
measurements be taken.
• Chair Morris stated her preference for an 8-ft trail on both sides of Graves Ave.
stating multimodal needs. She suggested a study be performed on the usage of
on-street parking.
• Member Gamble stated there seem to be pros and cons either way. For the
south side, there are a number of conflicts with businesses and traffic exiting and
entering parking lots, but he agrees there should be continuity. Gamble is
attracted to the north side due to the option of the continuo us 8-ft path and fewer
conflicts with cross traffic.
• Member Moulton stated that pedestrians will generally use the path of least
resistance. The shortest route is the south side. He asked that the Town and
consultants keep those considerations in mind when planning for infrastructure.
Moulton also agrees that the 8-ft trail should be on both sides.
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Transportation Advisory Board – April 21, 2021 – Page 3
Manager Hook interjected to remind the members that the budget is not unlimited and to
be cautious, but that tweaks to the design may be possible. To add an 8-ft trail on both
sides would exceed the existing budget. Difficult decisions will need to be made based
on the funding we have available and the outcome that is desired. Easement costs on
south side are high. Unlike most roads, Graves Ave. is offset in the Town’s right of way.
Additionally, the current schedule doesn’t have any allowance for easement work and
its introduction would delay the project. If it determined the scope needs expanding, it
may have to be done in a phased approach.
• Trustee Bangs, being familiar with the area, stated it would be necessary to
engage the property owners in the area as there are employees that currently
use the on-street parking.
• Moulton stated that due to the large spacing on CO 7 between school zone
lights, some pulling into traffic aren’t aware of the school zone timing. Manager
Barr indicated that any changes along CO 7 would require involvement with
CDOT, but this may be included in a future SRTS grant application.
• Gamble stated that based on the discussions had, he would like to see an option
presented with the 8-ft multimodal trail being located on the south side.
Hook shared that this presentation was to gather input from the citizen advisory group
but informed the group that there will be another round of community outreach prior to
finalization of the design. Barr stated the concept designs will be posted to the project
website, contained in the press release, and posted at the school.
Muhonen stated that if the three options are provided to the public, the options for
consideration should change. As TAB stated, it is very important to accommodate both
cyclists and pedestrians for the full length on Graves Ave. TAB members were split on
which side to install the wider multi-modal path. Muhonen also suggested modification
to one of the options to allow 8-ft trail on the south side while listing the ramifications.
Once the adjustments have been made, the Town will share with the public. The next
steps include a public virtual meeting which should occur within the next couple weeks.
SIDEWALK/TRAIL INVENTORY TASK FORCE UPDATE (Chair, Belle Morris)
Morris shared that the task force completed the one-mile radius walking audit to
complete the SRTS paperwork. Morris thanked both Gamble and Street for their walking
inventory assessment work. She also thanked the task force in attendance, for their
time and care. During the summer, the walking audit will expand to cover a two -mile
radius of the school. The inventory identifies gaps and deficiencies that obstruct safe
and comfortable walking or biking for all users, ages, ability and incomes.
PARKING & TRANSIT UPDATES (Parking & Transit Mgr. Vanessa Solesbee)
Transit: 2021 seasonal transit service is set to begin daily service on May 28. Other
service routes will begin July 1 and the Green Route will begin July 3. CDOT’s Bustang
will be starting soon and will continue through the annual ElkFest event.
Seasonal transit brochures will be distributed within the next couple weeks.
The Town’s second electric trolley is behind schedule for delivery due to the COVID-19
pandemic. The new trolley may not arrive until July. During the interim, a loaner gas-
powered trolley will be provided.
A Request for Proposal for the housing for two Town-owned electric trolleys has been
published. The mandatory pre-proposal meeting and optional site tour took place last
week. All proposals are due April 30, which will then be reviewed and the final selection
made. The total budget for this project is $376K (80% - FTA, 20% - Town).
Gamble identified the need for good transit information to be provided at the parking
structure. Solesbee has put much thought into this need and is collaborating with the
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Transportation Advisory Board – April 21, 2021 – Page 4
Parks Division. Slack recommended installing directional signage at the south side of
the east pedestrian bridge.
Parking: Solesbee provided a detailed overview to the Town Board last week. The
website is being kept up to date and the Town is actively performing outreach and
engagement. The technology implementation for paid parking began last week.
Muhonen or Hook will provide an update on wayfinding during their portion of updates.
Solesbee and Eisenberg are working on supplemental signs to be contained within the
parking areas or in CDOT right of way. Shared images with the group. The
supplemental signs will closely resemble those as part of the larger wayfinding project.
ENGINEERING UPDATES (Engineering Mgr. David Hook)
Manager Hook provided project updates since the last meeting.
Parking Wayfinding:
The successful bidder was awarded the project. The project is being split into phased
approaches. Phase 1 includes destination signs at parking lot entrances. Phase 2
includes directional signs within the CDOT right of way. Phase 1 is anticipated for
completion in May. Due to this being a pilot project, semi-permanent signs are being
installed. Feedback will be received on the signs being installed.
Town Development Reviews:
Elkhorn Lodge continuing with design process – closer to construction.
Alarado Traffic Signal: Delivery of the traffic signals is expected this week with plans to
install them next week. Completion of the traffic signal installation is anticipated for the
end of May.
The Stanley Film Center technical review will take place in May.
PROJECT / ADMINISTRATION UPDATES (Public Works Director Greg Muhonen)
Director Muhonen spoke on the Revitalizing Main Streets grant program extension for
larger projects and requested a letter of support, if the TAB members agree with the
proposal.
Public Works (PW) has met with CDOT and intends to apply for funds to make up the
US 36 & Community Dr. Roundabout funding shortfall. PW will also be requesting
added funds to expand the original project scope to include a multiuse trail. This trail
would connect to the Estes Lake trail as well as the sidewalk going to the school. The
school asked that this be expanded further to include the CTE building. The total
request will amount to $1.5M including all additions. The trail would be 10-ft wide with
delineation of surface colors for cyclists and pedestrians.
TAB unanimously approved Chair Morris to create a letter of support for this endeavor.
Muhonen expressed thanks to Trustee Bangs for her efforts in changing the US 34
Corridor Study from a 5-year Strategic Goal to a 2021 Strategic Objective. The matter
will be discussed at the May 11 Town Board Study Session.
Muhonen met with the CDOT team regarding the needed overlay of US 34, as well as
US 36 from old Donut Haus property extending to Mary’s Lake Road. The US 36 portion
was intended to occur in 2022 when the RMNP Fall River Entrance Station is closed for
rehabilitation. The scheduling decision continues as striping concerns and traffic
congestion have been mentioned. Chair Morris requested bike lanes be added along
US 34. Input from the TAB will be solicited this summer. Member Slack wanted to note
that the existing topcoat on US 34 is nearly gone and has only worsened with the recent
freeze and thaw.
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Transportation Advisory Board – April 21, 2021 – Page 5
OTHER BUSINESS (Chair, Belle Morris)
Morris extended her thanks to Member Hanick for her advocating for TAB and
encouraging others to apply for membership to the board in he r recent presentation to
the Estes Park Non-Profit Resource Center (EPNRC).
There being no further business, Chair Morris adjourned the meeting at 2:30 p.m.
Megan Van Hoozer, Recording Secretary
Page 19
Page 20
PUBLIC WORKS
Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Brian Berg, Parks Supervisor
Date: June 8, 2021
RE: Art in Public Places (AIPP) Approval of Yarn Bombing
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Obtain approval of AIPP Application for yarn bombing which entails scarf wrapping trees in
town. This annual application typically coincides with the Wool Market.
Present Situation:
The Parks Advisory Board received an AIPP application in May 2021 for the yarn bombing, and
voted to recommend approval by the Town Board.
Proposal:
A citizen group performs the yarn bombing in town and has the display for June 9-20, 2021.
The Public Works Department recommends the Town Board approve this application.
Advantages:
Continue to provide for artistic expression throughout town.
Disadvantages:
Some object the sight of knit scarves placed on random trees.
Action Recommended:
Town Board approval of the AIPP application.
Finance/Resource Impact:
No financial impact anticipated.
Level of Public Interest
Public interest is low.
Sample Motion:
I move for the approval/denial of the AIPP Application for yarn bombing.
Attachments:
1. AIPP Application Page 21
JUNE 9, 2021JUNE 9 - JUNE 20, 2021ATTACHMENT 1Page 22
Page 23
Page 24
RESOLUTION 45-21
SETTING THE PUBLIC HEARING FOR A NEW FERMENTED MALT BEVERAGE
OFF-PREMISE LIQUOR LICENSE APPLICATION FOR
HART GAS AND FOOD LLC DBA TINY TOWN SINCLAIR
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New FERMENTED MALT BEVERAGE
OFF-PREMISE Liquor License, filed by HART GAS AND FOOD LLC DBA TINY TOWN
SINCLAIR, 860 Moraine Avenue, Estes Park, Colorado, is May 21, 2021.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 22, 2021, at 7:00
P.M., and that the neighborhood boundaries for the purpose of said application and hearing
shall be the area included within a radius of 4.6 miles, as measured from the center of the
applicant's property.
DATED this day of
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 25
Page 26
RESOLUTION 46-21
SETTING THE PUBLIC HEARING FOR A NEW FERMENTED MALT BEVERAGE
OFF-PREMISE LIQUOR LICENSE APPLICATION FOR
ESTES PARK 1110 LLC DBA QUICK GO
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New FERMENTED MALT BEVERAGE
OFF-PREMISE Liquor License, filed by ESTES PARK 1110 LLC DBA QUICK GO, 1110
Woodstock Drive, Estes Park, Colorado, is May 21, 2021.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 22, 2021, at 7:00
P.M., and that the neighborhood boundaries for the purpose of said application and hearing
shall be the area included within a radius of 3.7 miles, as measured from the center of the
applicant's property.
DATED this day of
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 27
Page 28
ANNIVERSARY
UPDATE
MM A Y 2 0 2 1
EVENTS
FUNDRAISING
Fund raising
FUNDRAISING
FUN D RAISING
CONNECTING COMMUNITY
ONLINE PRESENCE
BY THE #S
•Membership in March 2020: 135
•Membership in March 2021: 270
•Membership TODAY: 3301
MEMBERSHIP DOUBLED
•Before EALA merger: 13
•After EALA merger: 17
•+ 1 on Foundation Board
BOARD INCREASED
•Member Growth: 400 this summer
•Fundraising:
•Chamber Cup 2021 - Aug
•Casino Night Gala - Dec
•Coolest Dog Contest - Mar
PLANS FOR GROWTH
What can the
business community
do for you?
TOWN BOARD MEETING
June 8, 2021
Report and Discussion Item 1.
Estes Chamber of Commerce Annual Update.
No packet material was provided for this
item.
Page 29
Page 30
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Alex Bergeron, Planner II
Randy Hunt, Community Development Director
Date: June 8, 2021
RE: RESOLUTION 47-21 Memorandum of Understanding – Headwaters
Economics’ Community Planning Assistance for Wildfire (CPAW) Program
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Consider adoption of a Memorandum of Understanding (hereinafter referred to as “the
MOU”) between the Town of Estes Park and Headwaters Economics, a non-profit and
independent research group, regarding the Town’s voluntary participation in the latter’s
Community Planning Assistance for Wildfire (CPAW) program, which is funded through
grants from the U.S. Forest Service and private foundations.
Present Situation:
The Community Development Department recently applied for planning assistance
through the competitive CPAW program, finding an occasion to do so in light of the
Comprehensive Plan update the Town is currently undertaking and in the wake of the
record-breaking 2020 Colorado wildfire season, which had considerable local impacts.
Apparently finding discussion of these subjects compelling, and having learned about
the status of fire preparedness in the Estes Valley with information provided in part by
the Estes Valley Fire Protection District, Headwaters Economics awarded the Town with
a CPAW partnership for 2021; a cooperative effort to be led by the Community
Development Department. Town staff and CPAW administrators developed the MOU to
outline the roles and responsibilities for each side, and to identify specific objectives and
desired outcomes.
Proposal:
The purpose of CPAW participation is, in the words of the program’s facilitators, to
support “local adaptation to wildfire by providing technical assistance to communities.
Technical assistance varies based on community needs and may be in the form of land
use planning recommendations, risk assessment, research, and capacity-building
activities.” CPAW has identified a number of objectives particular to Estes Park, which
can be roughly grouped into three categories: enhancing communication in the Page 31
community in relation to wildfire risk reduction (through educational materials and
communication strategy, for example); increasing land use planning capacity with
provision of tools and resources (e.g., model code language and mapping resources);
and improving local partnerships. In order for the objectives to be met, Town, and to
some extent, the County and the local fire department staff, are asked to be available to
provide background information and relevant documentation as may be requested, host
site visits from time to time, review drafted work products, liaise with local leaders and
stakeholders, and actively engage with CPAW administrators. (see Attachment 2:
CPAW Memorandum of Understanding – Town of Estes Park).
Advantages:
• May help the Estes Park community better prepare for wildfire emergencies, and
become more resilient when facing them.
• May lead to increased preservation of life and property.
• May strengthen the Town’s comprehensive planning and messaging abilities.
Disadvantages:
• None identified. The MOU does not create a binding obligation.
Action Recommended:
Staff recommends approval of the MOU.
Finance/Resource Impact:
Little or none. Participation in the CPAW program is voluntary and comes at no direct
cost to the community, and the in-kind staff time dedicated to program participation is
expected to fit within the schedules of current employees.
Level of Public Interest
Medium. Community planning partners such as the County, the Fire District, the
National Park Service and the Town’s consultant for its Comprehensive Plan update
have expressed support for local CPAW participation, but no comments from the public
were received (noting that there was no public notice process utilized or required ahead
of this MOU consideration).
Sample Motion:
I move that the Town Board of Trustees APPROVE Resolution 47-21.
I move that the Town Board of Trustees deny Resolution 47-21, finding that [state
findings for denial].
I move to continue Resolution 47-21 to the next regularly scheduled meeting, finding
that [state reasons for continuance].
Attachments:
1. Resolution 47-21
2. CPAW Memorandum of Understanding - Town of Estes Park
Page 32
RESOLUTION 47-21
APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE TOWN OF ESTES PARK AND HEADWATERS ECONOMICS, INC.
REGARDING PARTICIPATION IN THE COMMUNITY PLANNING ASSISTANCE FOR
WILDFIRE (CPAW) PROGRAM
WHEREAS, the Town has applied for, and has been selected to receive, technical
assistance from Headwaters Economics, Inc., through its CPAW program, on the subject
of wildfire hazard planning and risk-reduction; and
WHEREAS the Town and Headwaters Economics, Inc. have developed a
memorandum of understanding which outlines the roles and responsibilities of each party,
along with specific objectives for the partnership; and
WHEREAS, the Town Board wishes to enter into a memorandum of understanding
referenced in the title of this resolution for the purpose of voluntary participation in the
CPAW program, for which there is no cost to participate.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the memorandum of
understanding referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 33
CPAW Memorandum of Understanding – Estes Park, CO Page 1
MEMORANDUM OF UNDERSTANDING
Estes Park, CO
Overview
This Memorandum of Understanding (“Memorandum”) is dated May 12, 2021, and is between
Headwaters Economics, Inc., a Montana nonprofit corporation with address of P.O. Box 7059,
Bozeman, MT 59715 (“Headwaters Economics”) and the Town of Estes Park, a political
subdivision of the State of Colorado with address of PO Box 1200, Estes Park, CO 80517 (“Estes
Park”). This Memorandum is valid through December 31, 2021, unless otherwise extended in
writing by both signatories.
Purpose and Intent
In 2020, Estes Park was selected to receive technical assistance through Headwaters Economics’
Community Planning Assistance for Wildfire (CPAW) program.* The purpose of this
Memorandum is to clarify roles, responsibilities, and expectations associated with participation
in CPAW. CPAW is a voluntary program. This Memorandum does not create a binding and
legally enforceable agreement between the Headwaters Economics and Estes Park.
CPAW supports local adaptation to wildfire by providing technical assistance to communities.
Technical assistance varies based on community needs and may be in the form of land use
planning recommendations, risk assessment, research, and capacity-building activities. CPAW
services are provided at no financial cost to selected communities.
Roles and Responsibilities
Estes Park
By accepting this Memorandum and participating in CPAW, Estes Park commits to working with
CPAW on the following tasks:
Provide background information, plans, regulations, wildfire data and related
documentation, and knowledge of local issues to help CPAW identify and understand
appropriate planning and wildfire challenges facing the community;
Provide a minimum of two key points of contact (a representative for the planning
department, and a representative for the local fire department or fire protection
district) committed to responding to inquiries from CPAW;
As Covid-19 restrictions allow, and as needed, host community site visit(s) to help CPAW
meet with local stakeholders to discuss planning and wildfire topics;
Engage in the review process of drafted products, tools, and documents by providing
timely feedback, as requested;
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CPAW Memorandum of Understanding – Estes Park, CO Page 2
Liaise with other local stakeholders, elected officials, and the public, as appropriate, to
engage them in the CPAW process and share final deliverables;
Actively engage in the CPAW process, including attending scheduled meetings,
responding to email inquiries, co-presenting at events, and participating in other
requests, as needed;
CPAW
Headwaters Economics/CPAW engages the technical services of additional organizations to
provide CPAW services. All consulting team members who work directly with the community
will be clearly identified throughout the CPAW process.
CPAW commits to providing the following assistance to Estes Park:
1. Enhance community wildfire risk-reduction communications.
a. Assist local leaders in providing community-wide awareness and education on
effective wildfire mitigation strategies for the home and property.
Communication tools and materials will target diverse audiences and use
multimedia platforms, which may include: handouts, presentations (virtual and
in-person if travel allows), interactive online tools and visualizations, research
reports, website posts and op-ed articles, streaming videos, graphics,
photographs and illustrations, and capacity training events.
b. Provide a stakeholder guide for developing a wildfire -resilient community
including who needs to be involved, why wildfire resiliency is relevant to
different groups of stakeholders, and key messages that resonate with diverse
stakeholders.
c. Develop strategies and materials focusing on mitigation measures for different
types of property owners, such as permanent, year-round residents; second-
home owners and absentee residents; and commercial and business owners.
2. Increase land use planning capacity.
a. Provide model language and support in the Comprehensive Plan update process.
Work closely with contractors updating the Comprehensive Plan to ensure
wildfire mitigation is considered in document development.
b. Provide model ordinances and examples that support wildfire-resilient growth in
undeveloped areas of the county (i.e., cluster development, small -parcel
fragmented landscapes, etc.).
c. Provide recommendations and model ordinances for wildfire mitigation within
the urban core residency, commercial areas, and business district considering
the need to retain aesthetics of place and building preferences.
d. Set the stage to inform the development code rewrite (2022), including
subdivision and landscaping regulations.
e. Connect stakeholders to risk-mapping resources.
3. Work in partnership and support other agencies' scopes of work as they relate to
wildfire mitigation.
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CPAW Memorandum of Understanding – Estes Park, CO Page 3
a. Maintain open communication with stakeholders. Listen thoughtfully to
stakeholders’ expressed strengths, needs, and ideas.
b. Provide resources such as model language, best practices, and examples from
peer communities.
Implementation
Estes Park retains all responsibility for developing and implementing community and land use
regulations and for authorizing actions to implement regulatory requirements, plan goals,
policies, and actions for all property under its jurisdiction. Further, Estes Park is under no
obligation to use or implement any CPAW recommendations.
Final deliverables created by CPAW will be provided to Estes Park and may also be shared
publicly unless other arrangements are discussed by both parties in advance.
Neither party anticipates financial contribution from the other party for any component of this
MOU.
Contact
Questions or concerns about this Memorandum should be directed to:
Kimiko Barrett, Ph.D., Headwaters Economics
Email: kimi@headwaterseconomics.org
Phone: (406) 224-1837
Signatures
Town of Estes Park: Approved as to Legal Form:
Mayor Town Attorney
ATTEST: Approved as to Content:
Town Clerk Town Administrator
Patty Hernandez, Executive Director Date
Headwater Economics
5/12/21
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CPAW Memorandum of Understanding – Estes Park, CO Page 4
Community Planning Assistance for Wildfire Program
Community Planning Assistance for Wildfire (CPAW) is a program of Headwaters Economics. It works
with partners at the local, state, and federal level to create fire-adapted communities. CPAW
collaborates with communities to strategically envision and plan safe homes and neighborhoods in areas
with increasing wildfire risks. It provides communities with diverse services including land use planning
recommendations, custom research and science, communication tools, and risk mapping to mitigate
wildfire risks, reduce home losses, and increase public safety.
Established in 2015, CPAW is funded by the U.S. Forest Service and private foundations. CPAW has
directly worked with 75 communities and reached thousands of people through events, presentations,
online tools, downloadable reports, and media presence.
In accordance with Federal law and the U.S. Department of Agriculture policy, this institution is prohibited from
discriminating on the basis of race, color, national origin, sex, age, or disability. (Not all prohibited bases apply to
all programs.) To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W,
Whitten Building, 1400 Independence Avenue, SW, Washington, DC 20250 -9410 or call (202) 720-5964 (voice and
TDD). USDA is an equal opportunity provider and employer.
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TOWN CLERK Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: June 8, 2021
RE: Interview Committee for the Community & Family Advisory Board
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To appoint Town Board members to the interview committee for the open position on
the Community and Family Advisory Board.
Present Situation:
The Community and Family Advisory Board consists of 7-10 volunteer community
members. The board currently has the minimum number of members. The Town Clerk’s
Office has advertised the openings and currently has received one application as of the
date of this memo.
Proposal:
Policy 101 Section 6 states all applicants for Town Committees/Boards are to be
interviewed by the Town Board, or its designee. Any designee will be appointed by the
Town Board. Therefore, two members of the Board would interview all interested
applicants for the Board position.
Advantages:
To move the process forward and allow interviews to be conducted of interested
applicants.
Disadvantages:
None.
Action Recommended:
To appoint two Trustees to the interview committee.
Finance/Resource Impact:
None.
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Level of Public Interest:
Low.
Sample Motion:
I move to approve/deny the appointment of Trustees __________ and ___________ to
the Community and Family Advisory Board interview committee.
Attachments:
None.
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