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HomeMy WebLinkAboutPACKET Town Board 2021-06-08The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK TO BE HELD VIRTUALLY Tuesday, June 8, 2021 7:00 p.m. Board Room – 170 MacGregor Avenue Estes Park, CO 80517 The Town Board of Trustees will participate in the meeting remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator Machalek on May 8, 2020 and outlined below. ADVANCED PUBLIC COMMENT Options for the Public to Provide Public Input: 1.By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m., Tuesday, June 8, 2021. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. 2.By Telephone Message: Members of the public may provide public comment or comment on a specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday, June 8, 2021. All calls will be transcribed and provided to the Board for consideration during the agenda item and added to the final packet. PUBLIC PARTICIPATION DURING BOARD MEETING If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be available for assistance from 6:30-6:50 p.m. by calling 970-577-4777. Options for participation in the meeting will be available by call-in telephone option or online via Zoom Webinar which will be moderated by the Town Clerk’s Office. CALL-IN (TELEPHONE OPTION): Dial public participation phone number, 877-853-5257 (toll-free) Enter the Meeting ID: 982 1690 2040 followed by the pound sign (#). The meeting will be available beginning at 6:30 p.m. the day of the meeting. Please call into the meeting prior to 7:00 p.m., if possible. You can also find this information for participating by phone on the website at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Request to Speak: For public comment, the Mayor will ask attendees to indicate if they would like to speak – phone participants will need to press *9 to “raise hand”. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Board. Once you are announced by phone: •State your name and address for the record. •DO NOT watch/stream the meeting at the same time due to streaming delay and possible audio interference. Prepared 05-28-2021 *Revised 06-03-2021 Page 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. PUBLIC PARTICIPATION (ONLINE): Individuals who wish to address the Board via virtual public participation can do so through Zoom Webinar at https://zoom.us/j/98216902040 – Zoom Webinar ID: 982-1690-2040. The Zoom Webinar link and instructions are also available at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the Zoom session should also watch the meeting through that site, and not via the website, due to the streaming delay and possible audio interference. Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the meeting. Participants wanting to ensure their equipment setup is working should join prior to the start of the meeting at 7:00 p.m. Request to Speak: For public comments, the Mayor will ask attendees to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board. • You will experience a short delay prior to re-connecting with the ability to speak. • State your name and address for the record. In order to participate, you must: • Have an internet-enabled smartphone, laptop or computer. o Using earphones with a microphone will greatly improve your audio experience. • Join the Zoom Webinar. o The link can be found above. • Click “Participate Virtually in the Regular Town Board Meeting of the Board of Trustees”. • DO NOT watch/stream the meeting via the website at the same time due to delays and possible feedback issues. WATCH THE MEETING: The Town Board meetings will be livestreamed at www.estes.org/videos and will be posted within 48 hours of the meeting at the same location. Documents to Share: If individuals wish to present a document or presentation to the Board, material must be emailed by Monday, June 7, 2021 by 8:00 a.m. to the Town Clerk’s office at townclerk@estes.org. Quasi-Judicial Proceedings (Quasi-Judicial items will be marked as such) Written Testimony Must be submitted by mail to Town Clerk, PO Box 1200, Estes Park, CO 80517 or by completing the Public Comment form at https://dms.estes.org/forms/TownBoardPublicComment. Members of the public may provide public comment or comment on a specific agenda item by calling (970) 577-4777. All calls must be received by 8:00 a.m., Monday, June 7, 2021. All comments received will be provided to the Board and included in the final packet material. Oral Testimony To ensure your ability to provide comments during the meeting, you must register by emailing townclerk@estes.org or calling (970) 577-4777 by Monday, June 7, 2021 at 5:00 p.m. During the meeting, any individual who did not register to speak on a quasi-judicial item may join public participation by following either the Call-In or Online option previously mentioned. Individuals who do not register prior to the meeting risk being unable to testify due to administrative/technical difficulty during the meeting. Written presentation materials or exhibits must be delivered to townclerk@estes.org by 8:00 a.m. Monday, June 7, 2021 in order to be presented during the meeting. No other written presentations or exhibits will be accepted during oral testimony by any member of the public. Packet Material The packet material can be accessed through the following link: Town Board Packet or under the Town Board section at www.estes.org/boardsandmeetings or you may request a paper packet by emailing townclerk@estes.org or calling (970) 577-4777. Page 2 AGENDA BOARD OF TRUSTEES – TOWN OF ESTES PARK TO BE HELD VIRTUALLY Tuesday, June 8, 2021 7:00 p.m. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). PROCLAMATION – LOIS SMITH. YEARS OF SERVICE RECOGNITION. AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated May 25, 2021. 3. Parks Advisory Board Minutes dated March 18, 2021 and April 15, 2021 (acknowledgment only). 4. Transportation Advisory Board Minutes dated April 21, 2021 (acknowledgment only). 5. Art in Public Places (AIPP) Approval of Yarn Bombing Application. 6. Resolution 45-21 Setting Public Hearing date of June 22, 2021, for a New Fermented Malt Beverage Off-Premise Liquor License filed by Harts Gas and Food LLC dba Tiny Town Sinclair, 860 Moraine Avenue, Estes Park, CO 80517. 7. Resolution 46-21 Setting Public Hearing date of June 22, 2021, for a New Fermented Malt Beverage Off-Premise Liquor License filed by Estes Park 1110 LLC dba Quick Go,1110 Woodstock Drive, Estes Park, CO 80517. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. ESTES CHAMBER OF COMMERCE ANNUAL UPDATE. Executive Director Carlson. ACTION ITEMS: 1. RESOLUTION 47-21 MEMORANDUM OF UNDERSTANDING (MOU) – HEADWATERS ECONOMICS’ COMMUNITY PLANNING ASSISTANCE FOR WILDFIRE (CPAW) PROGRAM. Director Hunt and Planner Bergeron. Program participation would assist the community to better prepare for wildfire emergencies, increase preservation of life and property and strengthen the Town’s comprehensive planning and messaging abilities. 2. INTERVIEW COMMITTEE FOR THE COMMUNITY & FAMILY ADVISORY BOARD. Town Clerk Williamson Prepared 05-28-2021 *Revised 06-03-2021 Page 3 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. REQUEST TO ENTER INTO EXECUTIVE SESSION: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators - Section 24- 6-402(4}(e}, C.R.S. and for a conference with an attorney for the Board for the purposes of receiving legal advice on specific legal questions - Section 24-6-402(4}(b}, C.RS. - Regarding State Financing for the Stanley Film Center under the Regional Tourism Act. ADJOURN. Page 4 Town of Estes Park, Larimer County, Colorado, May 25, 2021 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 25th day of May, 2021. Present: Wendy Koenig, Mayor Patrick Martchink, Mayor Pro Tem Trustees Carlie Bangs Marie Cenac Barbara MacAlpine Scott Webermeier Cindy Younglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Jackie Williamson, Town Clerk David Thrower, Municipal Judge Bunny Victoria Beers, Deputy Town Clerk Absent: None Mayor Koenig called the meeting to order at 4:30 p.m. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Webermeier/Martchink) to enter Executive Session for discussion of a personnel matter per Section 24-6-402(4)(f), C.R.S. and not involving any specific employees who have requested discussion of the matter in open session; any member of the Town Board (or body); the appointment of any person to fill an office of the Town Board (or body); or personnel policies that do not require discussion of matters personal to particular employees – Town Administrator Annual Evaluation and Municipal Judge Annual Evaluation, and it passed unanimously. The Board entered Executive Session at 4:35 p.m. and concluded at 6:06 p.m. where the meeting was recessed at 6:08 p.m. Mayor Koeing called the regular meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Webermeier/Cenac) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Younglund attended the Police Auxiliary meeting where they considered uniform modifications and conducting interviews for applications received to join the unit. She commended them for their traffic control in the school zones. Mayor Koenig stated the PRPA meeting would be held on May 26, 2021. Trustee MacAlpine attended the Planning Commission meeting on May 18, 2021 where Development Code changes and building height were discussed. The Comprehensive Plan Advisory Committee (CompPAC) held their first meeting on May 25, 2021 and was attended by all voting members, non-voting members and staff. Introductions were made Page 5 Board of Trustees – May 25, 2021 – Page 2 and the committee discussed developing a permanent meeting schedule and electing the chair and vice chair at a future meeting date. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek welcomed seasonal employees to the Town and commended their contributions during the busy seasons. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated May 11, 2021. 3. Estes Park Planning Commission Minutes dated April 20, 2021 (acknowledgement only). 4. Resolution 41-21 Approving the Third Amendment to the Intergovernmental Agreement for Wastewater Treatment transferability of treatment capacity with Upper Thompson Sanitation District. 5. Resolution 42-21 Approving a Contract for 2021 Shuttle Service with RAPT Dev. USA dba Rocky Mountain Transit Management Inc., $321,115.00, Budgeted. It was moved and seconded (Webermeier/MacAlpine) to approve the Consent Agenda, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. MUNICIPAL COURT UPDATE. Municipal Judge Thrower provided an overview of court operations in 2020 through first quarter of 2021. He commended the Clerk’s office for effort to digitize municipal court records and court day processes utilizing the Town’s enterprise wide document management software Laserfiche. More information would be provided to the Board at the June 8, 2021 study session. LIQUOR ITEMS: 1. NEW BEER & WINE LIQUOR LICENSE FILED BY CMT2, INC., DBA YOU NEED PIE! DINER, 509 BIG THOMPSON AVENUE #300, ESTES PARK, CO 80517. Mayor Koenig opened the public hearing. Town Clerk Williamson reviewed the application for the new Beer & Wine liquor license, stating all paperwork and fees have been submitted. The applicant is aware of the TIPS training requirement and would attend the May 27, 2021 training with her entire staff. Mayor Koenig closed the public hearing and it was moved and seconded (Webermeier/Younglund) to approve the Beer & Wine Liquor License Application for CMT2, Inc., dba You Need Pie! Diner, 509 Big Thompson Avenue #300, and it passed unanimously. 2. NEW HOTEL & RESTAURANT LIQUOR LICENSE FILED BY THE POST BREWING COMPANY ESTES PARK LLC DBA POST CHICKEN AND BEER, 333D EAST WONDERVIEW AVENUE, ESTES PARK, CO 80517. Mayor Koenig opened the public hearing. Town Clerk Williamson reviewed the application for the new Hotel & Restaurant liquor license, stating all paperwork and fees have been submitted. The property would be licensed separate from the existing Stanley Hotel liquor license. The applicant is aware of the TIPS training requirement and would conduct in-house training which is required for all staff prior to working. Mayor Koenig closed the public hearing and it was moved and seconded (Younglund/Martchink) to approve the Hotel & Restaurant Liquor License Application for The Post Brewing Company Estes Park LLC dba Post Chicken and Beer, 333D East Wonderview Avenue, and it passed unanimously. ACTION ITEMS: 1. RESOLUTION 43-21 APPROVING THE USDA LOAN RESOLUTION FOR THE GLACIER CREEK WATER PRE-TREATMENT PLANT PROJECT. In 2018 the Colorado Department of Public Heath and Environment (CDPHE) conducted a Disinfection Outreach and Verification Evaluation (DOVE) inspection at the Glacier Page 6 Board of Trustees – May 25, 2021 – Page 3 Creek Water Treatment plant which revealed the plant no longer meets drinking water regulatory requirements. Staff proposed rebuilding the existing pretreatment process to restore the conventional plant rating and bring the plant into compliance. The USDA would finance the completed project with a guaranteed $7,675,000 loan at 1.375% interest rate over 40 years in addition to a $2,369,000 grant. Staff requested approval of the USDA Loan Resolution 43-21. It was moved and seconded (Martchink/Webermeier) to approve Resolution 43-21, and it passed unanimously. 2. RESOLUTION 44-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #4 TO THE 2021 BUDGET. Director Hudson presented an amendment to the 2021 budget to include a general fund increase for two Community Service Officers to facilitate reopening Town Hall and increase the vehicle replacement fund in the amount of $60,000 to replace an inoperable 2014 police cruiser scheduled for replacement in 2022. The Mayor requested clarification on the process of reopening Town Hall, which Town Administrator responded a central reception model would help direct walk-in traffic allowed only at certain entrances which would be reviewed for ongoing value. A vehicle the Police Department was considering did not match the existing fleet color and uniformity. Staff would determine cost and quality benefits between painting the vehicle or ordering directly from the manufacturer. It was moved and seconded (Webermeier/Younglund) to approve Resolution 44-21, and it passed unanimously. 3. ORDINANCE 07-21 CONFIRMING MUNICIPAL COURT AUTHORITY FOR CONTEMPT OF COURT. Mayor Koenig opened the public hearing. The Estes Park Municipal Code is decriminalized, meaning that only fines and not jail time are available as penalties for violating the code. Any violation where incarceration would be appropriate are not brought through Municipal Court. Staff stated the importance and recommended Municipal Court have the option of contempt for minor offenses, egregious behavior in the courtroom, or failure to complete court orders. Contempt proceeding may require the court to appoint counsel to represent individuals held in contempt and thus incur minor budgetary impacts. Staff stated to date, the Judge has not experienced the necessity to find an individual in Estes Park in contempt of court. Mayor Koenig closed the public hearing. It was moved and seconded (Younglund/Webermeier) to approve Ordinance 07-21, and it passed unanimously. 4. ORDINANCE 08-21 AMENDING CHAPTER 5.1 OF THE ESTES PARK DEVELOPMENT CODE (EPDC) AND CHAPTERS 5.20 AND 14.12 OF THE ESTES PARK MUNICIPAL CODE (EPMC) REGARDING VACATION HOMES AND BED AND BREAKFAST INNS. Mayor Koenig opened the public hearing. Town Clerk Williamson stated the ordinance would amend the EPDC in conjunction with the EPMC to move vacation home and bed & breakfast regulations and procedures into the EPMC, add enforcement guidelines, update the life safety inspection timelines, and codify the building code requirements for life safety inspections. With the expiration of the land use IGA between the Town and Larimer County in February 2020, the regulation of vacation homes in the unincorporated area of the valley was turned over to the county on April 1, 2020. The Clerk’s office now manages the registration and licensing of all vacation homes and bed & breakfasts within town limits and recommends consolidating the regulations in the EPMC and address other items such as enforcement. The proposed changes to the EPDC were presented to the Estes Park Planning Commission at their May 18, 2021 meeting where they recommended approval of the code amendments. The EPDC would continue to address land use items related to large vacation home and the character of the neighborhood. Minor changes were made to the regulations to address obsolete language, and to clearly identify the Town Clerk and staff as the office in change of all regulations and licensing. The EPMC amendments would address the need for the life safety inspection to be completed prior to the issuance of a vacation home license/registration, and to adjust the timeline for completing the inspection from over a year and a half process to no more than 150 days. The proposed Page 7 Board of Trustees – May 25, 2021 – Page 4 enforcement guidelines are progressive and include a fee schedule, suspension and revocation of a license, and allow flexibility by staff and code enforcement on how to approach each violation with multiple remedies. Staff proposed changing the date of transferability from 15 days to 30 days providing more time for property owners to transfer a property into a new owners name and begin the transfer process. Town Clerk Williamson reviewed the increasing fines/consequences for notice of violations. Staff would educate vacation home applicants on the waitlist about the changes to the Life Safety inspection timeframes and the ability to begin the process of obtaining a Certificate of Occupancy for life safety while on the waitlist. Staff recommended approval of the amendments. Greg Rosener, Skyrun Property Manager Owner stated concern with supply demands which may cause delays when completing requirements identified through the life safety inspection. Discussion was heard on the ability to be flexible with timeframes when supply delays occur. Mayor Koenig closed the public hearing. It was moved and seconded (Martchink/Webermeier) to approve Ordinance 08-21, and it passed unanimously. 5. REVISED POLICY 101 – BOARD ASSIGNMENTS. Policy Governance 101 Board Appointments outlines the appointments and staff liaisons to a number of Boards, Commissions and Task forces. The proposed edits recognize the formation of the Comprehensive Plan Advisory Committee (CompPAC) and update the appointment for the Larimer County Behavioral Health Policy Council from Trustee Webermeier to Mayor Koenig. Staff recommended the Board appoint a Town Board Liaison to the CompPAC and approve the edits to the policy as presented. After further discussion, it was moved and seconded (Webermeier/Younglund) to appoint Trustee MacAlpine to the CompPAC as Liaison and approve edits to Policy 101 as presented, and it passed unanimously. 6. INTERVIEW COMMITTEE FOR THE PARKS ADVISORY BOARD (PAB). The Parks Advisory Board consists of seven volunteer community members with two vacancies. The Town Clerk’s office has received one application. It was moved and seconded (Martchink/Webermeier) to appoint Trustees Cenac and Bangs to the Interview Committee for the Parks Advisory Board, and it passed unanimously. Whereupon Mayor Koenig adjourned the meeting at 9:07 p.m. Wendy Koenig, Mayor Bunny Victoria Beers, Deputy Town Clerk Page 8 Town of Estes Park, Larimer County, Colorado, March 18, 2021 Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said Town of Estes Park on the 18th day of March 2021. Committee: Geoffrey Elliot Chair, Rex Poggenpohl Vice Chair, Kirby Nelson-Hazelton, Vicki Papineau, Ron Wilcocks Attending: Geoffrey Elliot, Kirby Nelson-Hazelton, Vicki Papineau, Rex Poggenpohl, Brian Berg, Greg Muhonen, Megan Van Hoozer Absent: Ron Wilcocks Chair Elliot called the meeting to order at 8:35 a.m. PUBLIC COMMENT No public comment. Elliot invited Moore to provide updates from the Mrs. Walsh’s Garden Committee, but he was unable to attend. He provided meeting minutes to share with the PAB which are included in the packet. APPROVAL OF MINUTES A motion was made and seconded (Papineau/Poggenpohl) to approve the February meeting minutes and all were in favor. WOMEN’S MONUMENT PROJECT UPDATE Providing an update for Member Wilcocks, Supervisor Berg stated that proposals have come in and fifty percent of the funding has already been raised. He stated that both art proposals are beautiful, and it will be a tough decision. Wilcocks sent the presentations out to the PAB members for review. Berg said he will send them to those that missed the original email. ART OVERSIGHT RECOMMENDATION Vice Chair Poggenpohl reviewed with the PAB the document provided in the packet to discuss possibilities. Member Wilcocks has shared his confidence that an Art Master Plan could be created without hiring a consultant, but collaboration would be needed with the local art community. Chair Elliot suggested the biggest next step was to gain traction with the Town Board, primarily by defining an Arts Advisory Board (AAB). He stated it would be best to establish the AAB before defining the group that would handle an Arts Master Plan. Poggenpohl will bring back to the PAB in the fall. It is important for the Town to know that it is a passion for the community. Berg feels that the PAB planted a very good seed with Trustee Liaison Cenac over the past few meetings. As we go into the planning for next year, Berg can see this getting bumped up in the priorities and Town’s strategic objectives. Cenac stated her willingness to speak with the Town Board. Strategic Planning for 2021 begins in July, with budget planning in August. Poggenpohl asked the group about bringing this back to the PAB in June rather than waiting until later in the year. Elliot supports the idea and the group will continue to build each month. Poggenpohl stated he still owes the Town Board Trustees an update on the failure to obtain university assistance, via a study session. Based on today’s discussions, Poggenpohl will bring strategic ideas to the June meeting. He will soften the document contained in today’s packet and pass it on to Elliot, Berg and Director Muhonen for review prior to the study session. Berg said to keep in mind that anything in the PAB packet goes to the Town Board at time of approval, so teasers and documentation within the packet is contained and can be seen by the Trustees. Page 9 Parks Advisory Board – March 18, 2021 – Page 2 2021 PAB INITIATIVES Chair Elliot shared a Google document outlining the PAB’s 2021 Priority Matrix. Elliot created the basic structure of the matrix from the PAB objectives listing in the bylaws. A. Advise the Public Works Parks Division Staff on compliance with Tree City USA Standards: Supervisor Berg stated that no negative feedback has been received from Tree City USA. This item is to ensure the Town has an ordinance addressing trees. Additions can be made to the ordinance but will need to be approved by the Town Attorney and Town Board. Poggenpohl stated that its good the Town meets the minimum qualifications but a fuller ordinance in the future, would benefit the Town. Examples of different elements for inclusion are found on the Tree City webpage. Berg shared that extreme care is needed when doing this due to the impact to the community. Tree protection is the primary concern needing added to the ordinance. Poggenpohl shared that within the Development Code there are requirements about replacing vegetation as part of construction pro jects and feels it would be a good springboard for code language. Poggenpohl asked if there were any issues with him reaching out to Community Development Director Randy Hunt for collaboration. Elliot doesn’t express issues but wants to be conscientious of Berg’s concerns. The annual Mountain Heritage Festival is also in the tree ordinance. There wasn’t much teacher buy-in due to the pandemic. Berg suggested maybe getting a tree cookie in the Library to identify Arbor Day. He plans to pursue options with Claudine Perralut in a couple weeks to see what is workable. An additional obstacle is, due to the pandemic, there is no slated budget for this festival. Poggenpohl suggested creation of a plan showing locations for placement of new trees. Berg will put something together and bring back to a future PAB meeting for review and prioritization. B. Advise the Board of Trustees regarding the establishment and implementation of a Public Art Policy that guides the acceptance and placement of public art memorials, donations, and purchases: The PAB often touches on this item. Poggenpohl clarified that the only annual items being reviewed for this purpose are the banners for the parking structure, Decorating Utility Box program, and one or two smaller items throughout the year. Poggenpohl wants to be clear on what is done and what is not done. Papineau stated that Visit Estes Park (VEP) provides information to the pubic regarding art in Town and stressed the importance of consistency among the private entities throughout Town. Poggenpohl suggested gathering the information from the private entities and adding to the document for presentation to the Town Board. Elliot will initiate communication this week. C. Advise the Public Works Parks Division Staff and the Board of Trustees on content and implementation of technical standards for public and private parks, trails, plantings, invasive plants, noxious weeds, and pest control: This is a standing item on the agenda. Related projects or tasks are Mrs. Walsh’s Garden, Parks Master Plan preparation, potential pocket parks, etc. Member Hazelton suggested addressing the request from Trustee Bangs for additional pocket parks in Town. She asked that an idea of what property the Town owns throughout the valley and how we can better utilize them (i.e., playground, bench additions, etc.). Berg has an upcoming meeting with Trustee Bangs to get a better idea of her thoughts. Berg will return in April with an update. Director Muhonen suggested combining some priority items as several fit perfectly within the Parks Master Plan which has been identified in the Town’s Strategic Plan as a goal, and Chair Elliot agreed. Page 10 Parks Advisory Board – March 18, 2021 – Page 3 Poggenpohl suggested regular updates to the Town’s Recommended Plant Listing due to the various native plant conferences, introducing new plants. He will reach out to Merle Moore and will bring Moore’s comments at the next meeting. D. Support the Community environmental/wetlands educational programs in the schools and community efforts on river restoration, clean up, bank revegetation, and water quality protection: Member Papineau keeps the PAB informed on Estes Land Stewardship Association (ELSA), manages the annual noxious weed book, and collaborates with the Estes Valley Watershed Coalition as needed. Hazelton suggested that due to the recent fires, a creation of a document regarding fire revegetation guidance, or assistance to Estes Park and neighboring communities. Elliot agreed and suggested considering plantings or trees that are less flammable. Poggenpohl suggested plantings occur to replace what is removed for fire breaks to maintain balance. Elliot will clean up this document, incorporate today’s suggestions and will bring back to the April PAB meeting. PARKS DIVISION UPDATES (Parks Supervisor Brian Berg) Thumb Open Space: Berg shared that a huge step forward has been made and things are back in motion. The area Homeowner’s Association (HOA) agrees with the resolution to strike down the process of HOA oversight of climbing areas. Berg hopes to get this item in front of the Town Board in April. MacGregor Ave. & Wonderview (Hwy 34) Roundabout: Hardscaping has come together very well and is complete. Backflow is currently being added and plantings will be placed in the spring. Open Discussion: Berg reported that there have been no PAB member application submissions and asked that PAB members encourage others. All but one seasonal employee from last year have confirmed they will return as seasonal for 2021. ARBOR DAY ACTIVITIES This item was addressed earlier in the meeting. Berg will get with the Estes Valley Library Director on what is workable for 2021. BIG THOMPSON RECREATION AREA Berg wanted to extend his thanks to Engineer Ryan Barr for preparing the site map for this project. Berg shared the document with the group which shows future planned placements of picnic tables & shelters (one ADA accessible), climbing rocks, planting area, accessible concrete sidewalks. Berg is hoping plantings can be native as was done with the parking structure landscape. He showed the group where the sound and visibility buffer from the highway will be placed using trees that can withstand the salt/sand mixture placed on the nearby highway. Area will be turf for a friendly surface, and Berg is hoping for completion of this project by the end of the year. OTHER BUSINESS There being no further business, a motion was made and seconded (Poggenpohl/Papineau) to adjourn the meeting and all were in favor. Chair Elliot adjourned the meeting at 10:06 a.m. Megan Van Hoozer, Recording Secretary Page 11 Town of Estes Park, Larimer County, Colorado, April 15, 2021 Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said Town of Estes Park on the 15th day of April 2021. Committee: Geoffrey Elliot Chair, Rex Poggenpohl Vice Chair, Kirby Nelson-Hazelton, Vicki Papineau, Ron Wilcocks Attending: Geoffrey Elliot, Kirby Nelson-Hazelton, Vicki Papineau, Rex Poggenpohl, Ron Wilcocks, Brian Berg, Greg Muhonen, Megan Van Hoozer Absent: None Chair Elliot called the meeting to order at 8:35 a.m. PUBLIC COMMENT No public comment. APPROVAL OF MINUTES Due to an outdated meeting agenda being published, no vote was cast at this meeting. The March meeting minutes will be readdressed at the May meeting. WOMEN’S MONUMENT PROJECT UPDATE The project is progressing very well, and donations continue to be received. At this point 65% of the goal has been reached. Rocky Mountain Chocolate Factory created a Women’s Monument fudge and will be donating ten dollars per box sold to the fundraising efforts. Duck Race ticket are also available for the Women’s Monument Project. Wilcocks will put the artist in touch with Supervisor Berg to collaborate on the plans. Member Papineau stated the artist has a beautiful sculpture located at a Larimer County office on the east side of Loveland. Wilcocks asked about the artist contract approval status. Berg reported that he has a meeting with the Town Attorney and Director Muhonen immediately following today’s PAB meeting. Once he has the update, Berg will inform Wilcocks. In May, Wilcocks will provide the PAB with a signed contract and completed AIPP application for final approval of the art. Berg reported speaking with an annual AIPP applicant, Kathy Snyders. She informed Berg that due to the cancellation of the 2021 Wool Market, she wil l plan to apply for Yarn Bombing at a different art festival. 2021 PAB INITIATIVES Chair Elliot shared with the PAB a more refined version of the 2021 PAB Initiatives document per discussion at the March PAB meeting. The document will be included in the packet throughout the year to ensure the group is on-track with the established priorities. AIPP UPDATES Vice Chair Poggenpohl opened discussion on the proposed Town Board Trustee updates regarding the AIPP program and related issues. Chair Elliot rec ommended expounding on why the PAB is uncomfortable handling all art-related matters. Another point is that Town staff are not art appraisers, and that if an actual appraisal is needed, a certified art appraiser would need hired. Poggenpohl requested assistance locating, within the Downtown Plan, the verbiage specific to public art. Wilcocks stated that it is well defined on page 36. Poggenpohl will review and revise this update. Page 12 Parks Advisory Board – April 15, 2021 – Page 2 Supervisor Berg wanted to revisit the amount of the listed appraisal of $1.7M . He questions how this was determined and defined. The information should be broken down so the group can be more specific about the dollar amount of what is not being properly maintained. Parks regularly and properly maintains all bronze donated to the Town. Poggenpohl stated that, according to the Finance Dept. the $1.7M includes all fixed assets (i.e., art, cars, equipment, etc.). Poggenpohl will work to better define these amounts to put it into proper perspective. Elliot requested that, to the extent possible, to identify where all the art is located. Elliot also stated that the reference in the document to uncoordinated town art, should apply to specific documents from Visit Estes Park (VEP), BEstes Group, Estes Arts District, and any others discovered. The various efforts need reigned in so all are consistent. Elliot will invite a member of the Estes Art Center and the Estes Art District, as these have been identified the most community-integrated art groups in town. ARBOR DAY PROCLAMATION AND ESTES VALLEY LIBRARY EVENT The annual big celebration for Arbor Day has been the Mountain Heritage Festival, which has been canceled for 2021. This activity is one aspect of the Tree City USA designation. Elliot and Berg are working with the Estes Valley Library to distribute Ponderosa saplings for the celebration of Arbor Day, and they agreed to work with us . Due to the timeline for the greenhouse being pushed back to early April, the biggest challenge will be that the saplings can’t be picked up until April 30 and they will need distributed on May 1. Both Berg and Elliot will be unavailable to distribute the sapling s and asked for volunteer assistance. Members Hazelton, Papineau and Poggenpohl offered their assistance. Berg will pick up the saplings on April 30. He stated that no time has been finalized but that once coordination with the library is completed, he will send the specifics out to members. THUMB OPEN SPACE UPDATE The needed title commitments have been finalized and the closing date is scheduled for May 26, 2021. Berg stated that he will be providing an updated to the Town Board at the upcoming meeting on the updates to the Conservation Easement (CE). The Town purchased five parcels in one purchase (64 acres), therefore the three separate CEs were combined into one. The CE allows the Town to open the property for public access, while also limiting what the Town can do with the property for area protection. The Management Plan should kick soon. Berg shared that a consultant may need hired to assist due to Town staff time constraints. At this point in the meeting, both Elliot and Berg’s fire radios alerted them to a structure fire and they had to excuse themselves from the meeting. Vice Chair Poggenpohl would complete the meeting.. Papineau made mention of a medallion on the purchased property. She wants awareness so that all is reestablished appropriately. PARKS DIVISION UPDATES (Parks Supervisor Brian Berg) No updates shared due to Berg’s absence. OTHER BUSINESS Vice Chair Poggenpohl adjourned the meeting at 9:31 a.m. Megan Van Hoozer, Recording Secretary Page 13       Page 14 Town of Estes Park, Larimer County, Colorado, April 21, 2021 Minutes of a Regular meeting of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the 21st day of April 2021. Committee: Belle Morris, Tom Street, Ann Finley, Larry Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron Wilcocks Attending: Belle Morris, Tom Street, Ann Finley, Larry Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Trustee Carlie Bangs, Public Works Director Greg Muhonen, Engineering Mgr. David Hook, Pavement Mgr. Ryan Barr, Parking & Transit Mgr. Vanessa Solesbee, Rocky Mountain National Park John Hannon, Sanderson Stewart’s Danielle Schart and Kerry Childress, Dave Coulson of Coulson Excavating Absent: Ron Wilcocks Chair Morris called the meeting to order at 12:02 p.m. PUBLIC COMMENT No electronic submissions of public comment were received prior to the deadline and no public was in attendance. APPROVAL OF MINUTES A motion was made and seconded (Slack/Hanick) to approve the March meeting minutes with minor edits and all were in favor. GRAVES AVE. IMPROVEMENTS - PRESENTATION (Consultant Sanderson Stewart) Manager Barr introduced members of the Sanderson Stewart consulting team, Danielle Schart and Kerry Childress. The team has arrived at the conceptual design stage. Today the presentation will begin with an overview of the Safe Routes to School (SRTS) process and will move into the conceptual designs. Schart shared a presentation with the TAB that will be included in the Town Board approval of the minutes from today’s meeting. From a national perspective, Schart reviewed the statistics showing that most children are now driven to school rather than walking or biking. As traffic increases, parents become more convinced the children should not walk to school. While promoting walking and biking is ideal to increase physical activity, it must be safe for them to do so. This activity is important not only for improved physical and mental health, reducing childhood obesity and diabetes trends, but it also reduces traffic congestion and emissions in the community. Physical activity also helps with academics. Barriers to safe walking/biking were then discussed. Schools used to be smaller and located within the neighborhoods, encouraging student travel. Currently, schools are larger and are located outside the neighborhoods. More communities are making SRTS programs a priority and putting measures into common practice. It takes both the schools and the parents, working collaboratively, to succeed in making an impact. Schart then handed the presentation over to Kerry Childress for the Graves Avenue conceptual design review. Childress began by discussing the background on how community information was collected to arrive at the designs, stating much excitement was shown for a new sidewalk/trail, and began discussing the three established options. • Option 1: 8-ft wide multimodal path on the north side of Graves Ave., connecting with the existing path at O’Reilly’s Automotive, and allows a mid- block pedestrian crossing. The total cost for Option 1 would be $287,500. All Page 15 Transportation Advisory Board – April 21, 2021 – Page 2 work would occur within existing Town Right of Way, so no easement costs are needed. • Option 2: 5-ft wide sidewalk on the south side of Graves Ave., aligned with the existing sidewalk at Remax. On-street parking would be retained and would allow a mid-block pedestrian crossing. Easements would need to be acquired bringing the total cost of Option 2 to $371,300. • Option 3: 5-ft wide sidewalk on the south side of Graves Ave., aligned with the existing sidewalk at Remax and eliminating the existing parking lane. This option would also allow a mid-block pedestrian crossing and would total $346,580. Much discussion was had regarding the options presented. Comments provided to Sanderson Stewart included: • Chair Morris stated her preference for an 8-10 ft. multi-modal trail on one side of Graves Ave. and a smaller sidewalk on the opposite side of the street. She recommended a design like 4th Street where pedestrians, wheelchairs and bicycles understood which part of the wide sidewalk was allocated for them . Morris suggested a study be performed on the usage of on-street parking to help understand the current parking behaviors along Graves Ave. • Morris emphasized the importance of Graves Ave. being a gateway to the Community Center for residents and visitors to enjoy. She encouraged the design to have beautifying features. • Member Hanick shared her preference for the 8-ft trail on the north with no parking anywhere on the north side. Manager Barr will investigate elimination of the parking spaces on the north side. Morris agrees that it would be more inclusive for cyclists. • Dave Coulson suggested the potential for a raised pedestrian crossing for traffic calming. Barr agreed with the suggestion and will discuss with the Town’s Streets Division supervisor. • Director Muhonen asked the consultant why options 2 and 3 do not provide for multimodal use. Childress stated there is no physical room, adding that there may be a bit more room if on-street parking is eliminated. Manager Barr will research other options and shared that the SRTS budget for Graves Ave. is approximately $500K, with a local match of $125K. • Member Slack shared his preference for utilizing the south side of Graves Ave. stating that the kids use that side in their travels. Slack asked if Graves Ave. is wide enough for parallel parking and Muhonen confirmed but recommended measurements be taken. • Chair Morris stated her preference for an 8-ft trail on both sides of Graves Ave. stating multimodal needs. She suggested a study be performed on the usage of on-street parking. • Member Gamble stated there seem to be pros and cons either way. For the south side, there are a number of conflicts with businesses and traffic exiting and entering parking lots, but he agrees there should be continuity. Gamble is attracted to the north side due to the option of the continuo us 8-ft path and fewer conflicts with cross traffic. • Member Moulton stated that pedestrians will generally use the path of least resistance. The shortest route is the south side. He asked that the Town and consultants keep those considerations in mind when planning for infrastructure. Moulton also agrees that the 8-ft trail should be on both sides. Page 16 Transportation Advisory Board – April 21, 2021 – Page 3 Manager Hook interjected to remind the members that the budget is not unlimited and to be cautious, but that tweaks to the design may be possible. To add an 8-ft trail on both sides would exceed the existing budget. Difficult decisions will need to be made based on the funding we have available and the outcome that is desired. Easement costs on south side are high. Unlike most roads, Graves Ave. is offset in the Town’s right of way. Additionally, the current schedule doesn’t have any allowance for easement work and its introduction would delay the project. If it determined the scope needs expanding, it may have to be done in a phased approach. • Trustee Bangs, being familiar with the area, stated it would be necessary to engage the property owners in the area as there are employees that currently use the on-street parking. • Moulton stated that due to the large spacing on CO 7 between school zone lights, some pulling into traffic aren’t aware of the school zone timing. Manager Barr indicated that any changes along CO 7 would require involvement with CDOT, but this may be included in a future SRTS grant application. • Gamble stated that based on the discussions had, he would like to see an option presented with the 8-ft multimodal trail being located on the south side. Hook shared that this presentation was to gather input from the citizen advisory group but informed the group that there will be another round of community outreach prior to finalization of the design. Barr stated the concept designs will be posted to the project website, contained in the press release, and posted at the school. Muhonen stated that if the three options are provided to the public, the options for consideration should change. As TAB stated, it is very important to accommodate both cyclists and pedestrians for the full length on Graves Ave. TAB members were split on which side to install the wider multi-modal path. Muhonen also suggested modification to one of the options to allow 8-ft trail on the south side while listing the ramifications. Once the adjustments have been made, the Town will share with the public. The next steps include a public virtual meeting which should occur within the next couple weeks. SIDEWALK/TRAIL INVENTORY TASK FORCE UPDATE (Chair, Belle Morris) Morris shared that the task force completed the one-mile radius walking audit to complete the SRTS paperwork. Morris thanked both Gamble and Street for their walking inventory assessment work. She also thanked the task force in attendance, for their time and care. During the summer, the walking audit will expand to cover a two -mile radius of the school. The inventory identifies gaps and deficiencies that obstruct safe and comfortable walking or biking for all users, ages, ability and incomes. PARKING & TRANSIT UPDATES (Parking & Transit Mgr. Vanessa Solesbee) Transit: 2021 seasonal transit service is set to begin daily service on May 28. Other service routes will begin July 1 and the Green Route will begin July 3. CDOT’s Bustang will be starting soon and will continue through the annual ElkFest event. Seasonal transit brochures will be distributed within the next couple weeks. The Town’s second electric trolley is behind schedule for delivery due to the COVID-19 pandemic. The new trolley may not arrive until July. During the interim, a loaner gas- powered trolley will be provided. A Request for Proposal for the housing for two Town-owned electric trolleys has been published. The mandatory pre-proposal meeting and optional site tour took place last week. All proposals are due April 30, which will then be reviewed and the final selection made. The total budget for this project is $376K (80% - FTA, 20% - Town). Gamble identified the need for good transit information to be provided at the parking structure. Solesbee has put much thought into this need and is collaborating with the Page 17 Transportation Advisory Board – April 21, 2021 – Page 4 Parks Division. Slack recommended installing directional signage at the south side of the east pedestrian bridge. Parking: Solesbee provided a detailed overview to the Town Board last week. The website is being kept up to date and the Town is actively performing outreach and engagement. The technology implementation for paid parking began last week. Muhonen or Hook will provide an update on wayfinding during their portion of updates. Solesbee and Eisenberg are working on supplemental signs to be contained within the parking areas or in CDOT right of way. Shared images with the group. The supplemental signs will closely resemble those as part of the larger wayfinding project. ENGINEERING UPDATES (Engineering Mgr. David Hook) Manager Hook provided project updates since the last meeting. Parking Wayfinding: The successful bidder was awarded the project. The project is being split into phased approaches. Phase 1 includes destination signs at parking lot entrances. Phase 2 includes directional signs within the CDOT right of way. Phase 1 is anticipated for completion in May. Due to this being a pilot project, semi-permanent signs are being installed. Feedback will be received on the signs being installed. Town Development Reviews: Elkhorn Lodge continuing with design process – closer to construction. Alarado Traffic Signal: Delivery of the traffic signals is expected this week with plans to install them next week. Completion of the traffic signal installation is anticipated for the end of May. The Stanley Film Center technical review will take place in May. PROJECT / ADMINISTRATION UPDATES (Public Works Director Greg Muhonen) Director Muhonen spoke on the Revitalizing Main Streets grant program extension for larger projects and requested a letter of support, if the TAB members agree with the proposal. Public Works (PW) has met with CDOT and intends to apply for funds to make up the US 36 & Community Dr. Roundabout funding shortfall. PW will also be requesting added funds to expand the original project scope to include a multiuse trail. This trail would connect to the Estes Lake trail as well as the sidewalk going to the school. The school asked that this be expanded further to include the CTE building. The total request will amount to $1.5M including all additions. The trail would be 10-ft wide with delineation of surface colors for cyclists and pedestrians. TAB unanimously approved Chair Morris to create a letter of support for this endeavor. Muhonen expressed thanks to Trustee Bangs for her efforts in changing the US 34 Corridor Study from a 5-year Strategic Goal to a 2021 Strategic Objective. The matter will be discussed at the May 11 Town Board Study Session. Muhonen met with the CDOT team regarding the needed overlay of US 34, as well as US 36 from old Donut Haus property extending to Mary’s Lake Road. The US 36 portion was intended to occur in 2022 when the RMNP Fall River Entrance Station is closed for rehabilitation. The scheduling decision continues as striping concerns and traffic congestion have been mentioned. Chair Morris requested bike lanes be added along US 34. Input from the TAB will be solicited this summer. Member Slack wanted to note that the existing topcoat on US 34 is nearly gone and has only worsened with the recent freeze and thaw. Page 18 Transportation Advisory Board – April 21, 2021 – Page 5 OTHER BUSINESS (Chair, Belle Morris) Morris extended her thanks to Member Hanick for her advocating for TAB and encouraging others to apply for membership to the board in he r recent presentation to the Estes Park Non-Profit Resource Center (EPNRC). There being no further business, Chair Morris adjourned the meeting at 2:30 p.m. Megan Van Hoozer, Recording Secretary Page 19       Page 20 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Brian Berg, Parks Supervisor Date: June 8, 2021 RE: Art in Public Places (AIPP) Approval of Yarn Bombing (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Obtain approval of AIPP Application for yarn bombing which entails scarf wrapping trees in town. This annual application typically coincides with the Wool Market. Present Situation: The Parks Advisory Board received an AIPP application in May 2021 for the yarn bombing, and voted to recommend approval by the Town Board. Proposal: A citizen group performs the yarn bombing in town and has the display for June 9-20, 2021. The Public Works Department recommends the Town Board approve this application. Advantages: Continue to provide for artistic expression throughout town. Disadvantages: Some object the sight of knit scarves placed on random trees. Action Recommended: Town Board approval of the AIPP application. Finance/Resource Impact: No financial impact anticipated. Level of Public Interest Public interest is low. Sample Motion: I move for the approval/denial of the AIPP Application for yarn bombing. Attachments: 1. AIPP Application Page 21 JUNE 9, 2021JUNE 9 - JUNE 20, 2021ATTACHMENT 1Page 22 Page 23       Page 24 RESOLUTION 45-21 SETTING THE PUBLIC HEARING FOR A NEW FERMENTED MALT BEVERAGE OFF-PREMISE LIQUOR LICENSE APPLICATION FOR HART GAS AND FOOD LLC DBA TINY TOWN SINCLAIR BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New FERMENTED MALT BEVERAGE OFF-PREMISE Liquor License, filed by HART GAS AND FOOD LLC DBA TINY TOWN SINCLAIR, 860 Moraine Avenue, Estes Park, Colorado, is May 21, 2021. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 22, 2021, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 4.6 miles, as measured from the center of the applicant's property. DATED this day of TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 25       Page 26 RESOLUTION 46-21 SETTING THE PUBLIC HEARING FOR A NEW FERMENTED MALT BEVERAGE OFF-PREMISE LIQUOR LICENSE APPLICATION FOR ESTES PARK 1110 LLC DBA QUICK GO BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New FERMENTED MALT BEVERAGE OFF-PREMISE Liquor License, filed by ESTES PARK 1110 LLC DBA QUICK GO, 1110 Woodstock Drive, Estes Park, Colorado, is May 21, 2021. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, June 22, 2021, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.7 miles, as measured from the center of the applicant's property. DATED this day of TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 27       Page 28 ANNIVERSARY UPDATE MM A Y 2 0 2 1 EVENTS FUNDRAISING Fund raising FUNDRAISING FUN D RAISING CONNECTING COMMUNITY ONLINE PRESENCE BY THE #S •Membership in March 2020: 135 •Membership in March 2021: 270 •Membership TODAY: 3301 MEMBERSHIP DOUBLED •Before EALA merger: 13 •After EALA merger: 17 •+ 1 on Foundation Board BOARD INCREASED •Member Growth: 400 this summer •Fundraising: •Chamber Cup 2021 - Aug •Casino Night Gala - Dec •Coolest Dog Contest - Mar PLANS FOR GROWTH What can the business community do for you? TOWN BOARD MEETING June 8, 2021 Report and Discussion Item 1. Estes Chamber of Commerce Annual Update. No packet material was provided for this item. Page 29       Page 30 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Alex Bergeron, Planner II Randy Hunt, Community Development Director Date: June 8, 2021 RE: RESOLUTION 47-21 Memorandum of Understanding – Headwaters Economics’ Community Planning Assistance for Wildfire (CPAW) Program (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Consider adoption of a Memorandum of Understanding (hereinafter referred to as “the MOU”) between the Town of Estes Park and Headwaters Economics, a non-profit and independent research group, regarding the Town’s voluntary participation in the latter’s Community Planning Assistance for Wildfire (CPAW) program, which is funded through grants from the U.S. Forest Service and private foundations. Present Situation: The Community Development Department recently applied for planning assistance through the competitive CPAW program, finding an occasion to do so in light of the Comprehensive Plan update the Town is currently undertaking and in the wake of the record-breaking 2020 Colorado wildfire season, which had considerable local impacts. Apparently finding discussion of these subjects compelling, and having learned about the status of fire preparedness in the Estes Valley with information provided in part by the Estes Valley Fire Protection District, Headwaters Economics awarded the Town with a CPAW partnership for 2021; a cooperative effort to be led by the Community Development Department. Town staff and CPAW administrators developed the MOU to outline the roles and responsibilities for each side, and to identify specific objectives and desired outcomes. Proposal: The purpose of CPAW participation is, in the words of the program’s facilitators, to support “local adaptation to wildfire by providing technical assistance to communities. Technical assistance varies based on community needs and may be in the form of land use planning recommendations, risk assessment, research, and capacity-building activities.” CPAW has identified a number of objectives particular to Estes Park, which can be roughly grouped into three categories: enhancing communication in the Page 31 community in relation to wildfire risk reduction (through educational materials and communication strategy, for example); increasing land use planning capacity with provision of tools and resources (e.g., model code language and mapping resources); and improving local partnerships. In order for the objectives to be met, Town, and to some extent, the County and the local fire department staff, are asked to be available to provide background information and relevant documentation as may be requested, host site visits from time to time, review drafted work products, liaise with local leaders and stakeholders, and actively engage with CPAW administrators. (see Attachment 2: CPAW Memorandum of Understanding – Town of Estes Park). Advantages: • May help the Estes Park community better prepare for wildfire emergencies, and become more resilient when facing them. • May lead to increased preservation of life and property. • May strengthen the Town’s comprehensive planning and messaging abilities. Disadvantages: • None identified. The MOU does not create a binding obligation. Action Recommended: Staff recommends approval of the MOU. Finance/Resource Impact: Little or none. Participation in the CPAW program is voluntary and comes at no direct cost to the community, and the in-kind staff time dedicated to program participation is expected to fit within the schedules of current employees. Level of Public Interest Medium. Community planning partners such as the County, the Fire District, the National Park Service and the Town’s consultant for its Comprehensive Plan update have expressed support for local CPAW participation, but no comments from the public were received (noting that there was no public notice process utilized or required ahead of this MOU consideration). Sample Motion: I move that the Town Board of Trustees APPROVE Resolution 47-21. I move that the Town Board of Trustees deny Resolution 47-21, finding that [state findings for denial]. I move to continue Resolution 47-21 to the next regularly scheduled meeting, finding that [state reasons for continuance]. Attachments: 1. Resolution 47-21 2. CPAW Memorandum of Understanding - Town of Estes Park Page 32 RESOLUTION 47-21 APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ESTES PARK AND HEADWATERS ECONOMICS, INC. REGARDING PARTICIPATION IN THE COMMUNITY PLANNING ASSISTANCE FOR WILDFIRE (CPAW) PROGRAM WHEREAS, the Town has applied for, and has been selected to receive, technical assistance from Headwaters Economics, Inc., through its CPAW program, on the subject of wildfire hazard planning and risk-reduction; and WHEREAS the Town and Headwaters Economics, Inc. have developed a memorandum of understanding which outlines the roles and responsibilities of each party, along with specific objectives for the partnership; and WHEREAS, the Town Board wishes to enter into a memorandum of understanding referenced in the title of this resolution for the purpose of voluntary participation in the CPAW program, for which there is no cost to participate. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the memorandum of understanding referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 33 CPAW Memorandum of Understanding – Estes Park, CO Page 1 MEMORANDUM OF UNDERSTANDING Estes Park, CO Overview This Memorandum of Understanding (“Memorandum”) is dated May 12, 2021, and is between Headwaters Economics, Inc., a Montana nonprofit corporation with address of P.O. Box 7059, Bozeman, MT 59715 (“Headwaters Economics”) and the Town of Estes Park, a political subdivision of the State of Colorado with address of PO Box 1200, Estes Park, CO 80517 (“Estes Park”). This Memorandum is valid through December 31, 2021, unless otherwise extended in writing by both signatories. Purpose and Intent In 2020, Estes Park was selected to receive technical assistance through Headwaters Economics’ Community Planning Assistance for Wildfire (CPAW) program.* The purpose of this Memorandum is to clarify roles, responsibilities, and expectations associated with participation in CPAW. CPAW is a voluntary program. This Memorandum does not create a binding and legally enforceable agreement between the Headwaters Economics and Estes Park. CPAW supports local adaptation to wildfire by providing technical assistance to communities. Technical assistance varies based on community needs and may be in the form of land use planning recommendations, risk assessment, research, and capacity-building activities. CPAW services are provided at no financial cost to selected communities. Roles and Responsibilities Estes Park By accepting this Memorandum and participating in CPAW, Estes Park commits to working with CPAW on the following tasks: Provide background information, plans, regulations, wildfire data and related documentation, and knowledge of local issues to help CPAW identify and understand appropriate planning and wildfire challenges facing the community; Provide a minimum of two key points of contact (a representative for the planning department, and a representative for the local fire department or fire protection district) committed to responding to inquiries from CPAW; As Covid-19 restrictions allow, and as needed, host community site visit(s) to help CPAW meet with local stakeholders to discuss planning and wildfire topics; Engage in the review process of drafted products, tools, and documents by providing timely feedback, as requested; Page 34 CPAW Memorandum of Understanding – Estes Park, CO Page 2 Liaise with other local stakeholders, elected officials, and the public, as appropriate, to engage them in the CPAW process and share final deliverables; Actively engage in the CPAW process, including attending scheduled meetings, responding to email inquiries, co-presenting at events, and participating in other requests, as needed; CPAW Headwaters Economics/CPAW engages the technical services of additional organizations to provide CPAW services. All consulting team members who work directly with the community will be clearly identified throughout the CPAW process. CPAW commits to providing the following assistance to Estes Park: 1. Enhance community wildfire risk-reduction communications. a. Assist local leaders in providing community-wide awareness and education on effective wildfire mitigation strategies for the home and property. Communication tools and materials will target diverse audiences and use multimedia platforms, which may include: handouts, presentations (virtual and in-person if travel allows), interactive online tools and visualizations, research reports, website posts and op-ed articles, streaming videos, graphics, photographs and illustrations, and capacity training events. b. Provide a stakeholder guide for developing a wildfire -resilient community including who needs to be involved, why wildfire resiliency is relevant to different groups of stakeholders, and key messages that resonate with diverse stakeholders. c. Develop strategies and materials focusing on mitigation measures for different types of property owners, such as permanent, year-round residents; second- home owners and absentee residents; and commercial and business owners. 2. Increase land use planning capacity. a. Provide model language and support in the Comprehensive Plan update process. Work closely with contractors updating the Comprehensive Plan to ensure wildfire mitigation is considered in document development. b. Provide model ordinances and examples that support wildfire-resilient growth in undeveloped areas of the county (i.e., cluster development, small -parcel fragmented landscapes, etc.). c. Provide recommendations and model ordinances for wildfire mitigation within the urban core residency, commercial areas, and business district considering the need to retain aesthetics of place and building preferences. d. Set the stage to inform the development code rewrite (2022), including subdivision and landscaping regulations. e. Connect stakeholders to risk-mapping resources. 3. Work in partnership and support other agencies' scopes of work as they relate to wildfire mitigation. Page 35 CPAW Memorandum of Understanding – Estes Park, CO Page 3 a. Maintain open communication with stakeholders. Listen thoughtfully to stakeholders’ expressed strengths, needs, and ideas. b. Provide resources such as model language, best practices, and examples from peer communities. Implementation Estes Park retains all responsibility for developing and implementing community and land use regulations and for authorizing actions to implement regulatory requirements, plan goals, policies, and actions for all property under its jurisdiction. Further, Estes Park is under no obligation to use or implement any CPAW recommendations. Final deliverables created by CPAW will be provided to Estes Park and may also be shared publicly unless other arrangements are discussed by both parties in advance. Neither party anticipates financial contribution from the other party for any component of this MOU. Contact Questions or concerns about this Memorandum should be directed to: Kimiko Barrett, Ph.D., Headwaters Economics Email: kimi@headwaterseconomics.org Phone: (406) 224-1837 Signatures Town of Estes Park: Approved as to Legal Form: Mayor Town Attorney ATTEST: Approved as to Content: Town Clerk Town Administrator Patty Hernandez, Executive Director Date Headwater Economics 5/12/21 Page 36 CPAW Memorandum of Understanding – Estes Park, CO Page 4 Community Planning Assistance for Wildfire Program Community Planning Assistance for Wildfire (CPAW) is a program of Headwaters Economics. It works with partners at the local, state, and federal level to create fire-adapted communities. CPAW collaborates with communities to strategically envision and plan safe homes and neighborhoods in areas with increasing wildfire risks. It provides communities with diverse services including land use planning recommendations, custom research and science, communication tools, and risk mapping to mitigate wildfire risks, reduce home losses, and increase public safety. Established in 2015, CPAW is funded by the U.S. Forest Service and private foundations. CPAW has directly worked with 75 communities and reached thousands of people through events, presentations, online tools, downloadable reports, and media presence. In accordance with Federal law and the U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. (Not all prohibited bases apply to all programs.) To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, DC 20250 -9410 or call (202) 720-5964 (voice and TDD). USDA is an equal opportunity provider and employer. Page 37       Page 38 TOWN CLERK Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: June 8, 2021 RE: Interview Committee for the Community & Family Advisory Board (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To appoint Town Board members to the interview committee for the open position on the Community and Family Advisory Board. Present Situation: The Community and Family Advisory Board consists of 7-10 volunteer community members. The board currently has the minimum number of members. The Town Clerk’s Office has advertised the openings and currently has received one application as of the date of this memo. Proposal: Policy 101 Section 6 states all applicants for Town Committees/Boards are to be interviewed by the Town Board, or its designee. Any designee will be appointed by the Town Board. Therefore, two members of the Board would interview all interested applicants for the Board position. Advantages: To move the process forward and allow interviews to be conducted of interested applicants. Disadvantages: None. Action Recommended: To appoint two Trustees to the interview committee. Finance/Resource Impact: None. Page 39 Level of Public Interest: Low. Sample Motion: I move to approve/deny the appointment of Trustees __________ and ___________ to the Community and Family Advisory Board interview committee. Attachments: None. Page 40