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Home My WebLink AboutMINUTES Town Board 2021-04-27Town of Estes Park, Larimer County, Colorado, April 27, 2021 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 27th day of April, 2021. Present: Also Present: Wendy Koenig, Mayor Patrick Martchink, Mayor Pro Tem Trustees Carlie Bangs Marie Cenac Barbara MacAlpine Scott Webermeier Cindy Younglund Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Jackie Williamson, Town Clerk Absent: Travis Machalek, Town Administrator Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATION. Mayor Koenig proclaimed April as the month of the tree in honor of National Arbor Day April 30, 2021. AGENDA APPROVAL. It was moved and seconded (Webermeier/Cenac) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Mike Richardson/County citizen informed the Board he has requested the Estes Valley Recreation and Park District to rename the dog park after Carolyn Fairbanks who recently passed. She worked tirelessly to support the animals in our community through the Pet Association. The Bureau of Reclamation (BOR) has provided approval of a memorial at the dog park so long as it is not located on the portion of the park owned by the BOR. He requested Board consideration of the memorial on the portion owned by the Town. TRUSTEE COMMENTS. Trustee Bangs stated support for a memorial at the dog park in honor of Carolyn Fairbanks. Trustee Younglund stated full support for the Carolyn Fairbank's memorial. She commented the Police Auxiliary continue to develop a meet and greet process with the patrol staff, continuing foot patrols, and providing assistance at vaccination clinics. Trustee Webermeier commented the Visit Estes Park Board meet and received a positive financial report for February, a presentation from the Economic Development Corporation on a virtual market place, and May 5th as the starting date for the new CEO Kara Franker. Mayor Pro Tem Martchink stated the Economic Development Corporation has received conditional approval for an EDA grant in the amount of $496,098 to be distributed over three years. Trustee MacAlpine attended the Estes Park Nonprofit Resource Center lunch and learn on Town advisory boards, Estes Park Planning Commission, conducted interviews with Mayor Koenig for the Comprehensive Plan Advisory Committee, and attended the Trustee chat. Board of Trustees — April 27, 2021 — Page 2 Trustee Cenac stated support for the Carolyn Fairbanks memorial. Western Heritage continues to move forward with the Rooftop Rodeo with half the attendance. Rocky Mountain Chocolate Factory made a special fudge in support of the Women's Memorial and donated $10 a box. The Parks Division would hand out tree seedlings in honor of Arbor Day. Mayor Koenig stated support for the Carolyn Fairbanks memorial. At the request of Mike Romero, Trail Gazette Editor, she corrected an assumption the paper requested a travel ban at the March 22, 2021 Town Board meeting. TOWN ADMINISTRATOR REPORT. Assistant Town Administrator Damweber stated the Town received five proposals for the development of the Fish Hatchery property. Trustees Webermeier and Younglund would participate in the interview process. Assistant Town Administrator Damweber presented the policy governance report for policies 3.3 and 3.7 prepared by Town Administrator Machalek. He reported full compliance. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated April 13, 2021 and Town Board Study Session Minutes dated April 13, 2021. 3. Community and Family Advisory Board Minutes dated March 4, 2021 (acknowledgment only). 4. Estes Park Planning Commission Minutes dated March 16, 2021 and Study Session Minutes dated March 16, 2021 (acknowledgment only). 5. Resolution 32-21 Approving the 2021 Memorandum of Understanding for Restorative Justice Joint Programming with the Estes Valley Restorative Justice Partnership, Inc., and the Estes Valley Public Library District. 6. Resolution 33-21 Approving the 2021 Intergovernmental Agreement for School Resource Officer Services with the Park R-3 School District. 7. Resolution 34-21 Approving the Contract for the Replacement of Telemetry and Networking for the Town's Water SCADA System with Timber Line Electric & Control Corporation, $218,674, Budgeted. 8. Resolution 35-21 Approving a Grant Agreement with Visit Estes Park for a Climbing Boulder located at the Big Thompson Recreation Area adjacent to the Parking Garage. 9. Resolution 36-21 Approving an Intergovernmental Agreement with CDOT for Fiscal Year 2021 Certifications and Assurances as required by the Federal Transit Administration (FTA) for Public Transportation FTA funding recipients. 10. Appointment of Marina Connors to the Larimer County Solid Waste Policy Advisory Council to complete the term of Howard Lauren expiring November 30, 2022. 11. Acceptance of Town Administrator Policy Governance Monitoring Report. It was moved and seconded (Cenac/Webermeier) to approve the Consent Agenda, and it passed unanimously. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. ORDINANCE 05-21 AMENDING CHAPTER 4 OF THE ESTES PARK DEVELOPMENT CODE REGARDING LOT COVERAGE, AND AMENDING CHAPTER 13 BY REVISING THE DEFINITION OF "IMPERVIOUS SURFACES" AND "LOT COVERAGE". Staff requested continuation to the May 11, 2021 Town Board meeting. Board of Trustees — April 27, 2021 — Page 2 Trustee Cenac stated support for the Carolyn Fairbanks memorial. Western Heritage continues to move forward with the Rooftop Rodeo with half the attendance. Rocky Mountain Chocolate Factory made a special fudge in support of the Women's Memorial and donated $10 a box. The Parks Division would hand out tree seedlings in honor of Arbor Day. Mayor Koenig stated support for the Carolyn Fairbanks memorial. At the request of Mike Romero, Trail Gazette Editor, she corrected an assumption the paper requested a travel ban at the March 22, 2021 Town Board meeting. TOWN ADMINISTRATOR REPORT. Assistant Town Administrator Damweber stated the Town received five proposals for the development of the Fish Hatchery property. Trustees Webermeier and Younglund would participate in the interview process. Assistant Town Administrator Damweber presented the policy governance report for policies 3.3 and 3.7 prepared by Town Administrator Machalek. He reported full compliance. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated April 13, 2021 and Town Board Study Session Minutes dated April 13, 2021. 3. Community and Family Advisory Board Minutes dated March 4, 2021 (acknowledgment only). 4. Estes Park Planning Commission Minutes dated March 16, 2021 and Study Session Minutes dated March 16, 2021 (acknowledgment only). 5. Resolution 32-21 Approving the 2021 Memorandum of Understanding for Restorative Justice Joint Programming with the Estes Valley Restorative Justice Partnership, Inc., and the Estes Valley Public Library District. 6. Resolution 33-21 Approving the 2021 Intergovernmental Agreement for School Resource Officer Services with the Park R-3 School District. 7. Resolution 34-21 Approving the Contract for the Replacement of Telemetry and Networking for the Town's Water SCADA System with Timber Line Electric & Control Corporation, $218,674, Budgeted. 8. Resolution 35-21 Approving a Grant Agreement with Visit Estes Park for a Climbing Boulder located at the Big Thompson Recreation Area adjacent to the Parking Garage. 9. Resolution 36-21 Approving an Intergovernmental Agreement with CDOT for Fiscal Year 2021 Certifications and Assurances as required by the Federal Transit Administration (FTA) for Public Transportation FTA funding recipients. 10. Appointment of Marina Connors to the Larimer County Solid Waste Policy Advisory Council to complete the term of Howard Lauren expiring November 30, 2022. 11. Acceptance of Town Administrator Policy Governance Monitoring Report. It was moved and seconded (CenaclWebermeier) to approve the Consent Agenda, and it passed unanimously. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. CONSENT ITEMS: A. ORDINANCE 05-21 AMENDING CHAPTER 4 OF THE ESTES PARK DEVELOPMENT CODE REGARDING LOT COVERAGE, AND AMENDING CHAPTER 13 BY REVISING THE DEFINITION OF "IMPERVIOUS SURFACES" AND "LOT COVERAGE". Staff requested continuation to the May 11, 2021 Town Board meeting. Board of Trustees — April 27, 2021 — Page 3 It was moved and seconded (Webermeier/Younglund) to approve the Planning Commission Consent Agenda, and it passed unanimously. 2. ACTION ITEMS: A. ORDINANCE 06-21 AMENDING SECTION 1.9.D.1(B) OF THE ESTES PARK DEVELOPMENT CODE REGARDING FEATURES ALLOWED WITHIN BUILDING SETBACKS. Mayor Koenig opened the public hearing. Planner Bergeron reviewed the proposed amendment to the Estes Park Development Code to allow photovoltaic system equipment (solar panels) to encroach up to three (3) feet into the minimum building setback areas of established lots. The amendment would allow an expanded use of renewable energy in Estes Park by removing a barrier to system installation. It was noted Exhibit A included in the packet did not renumber the features allowed within a building setback with the addition of photovoltaic systems. Staff would update the numbering of Exhibit A. Mayor Koenig closed the public hearing. It was moved and seconded (MacAlpine/Webermeier) to approve Ordinance 06-21 noting the amendments to Exhibit A, and it passed unanimously. ACTION ITEMS: 1. FEE WAIVER REQUEST, LOTS 1 AND 2 HIGH PINES SUBDIVISION, 1 AND 11 RIVERSIDE DRIVE, REZONING FEES, VAN HORN ENGINEERING. Director Hunt presented a request to waive $4,500 in rezoning fees for a project Van Horn Engineering attempted to submit prior to the expiration of the IGA for joint planning in the Estes Valley, which expired on February 1, 2020, and the cancellation of in - person meetings due to COVID-19. The County rezoned the property from A-1 to EV A-1 after the expiration. This change impacted the river setbacks and the method used to calculate unit density. In all other respects the two zoning districts are similar. It was moved and seconded (Younglund/Webermeier) to deny the fee waiver request, in accordance with the findings as presented, and it passed unanimously. 2. RESOLUTION 37-21 APPROVING AN AMENDMENT TO THE PURCHASE CONTRACT FOR THE THUMB OPEN SPACE. Supervisor Berg stated Great Outdoors Colorado (GOCO) has requested the contract for the purchase of the open space be amended to include a uniform land description to match the conservation easement and the title work. The amendment would extend the purchase date to June 1, 2021. It was moved and seconded (Younglund/Bangs) to approve Resolution 37-21, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: 1. THUMB OPEN SPACE AMENDED CONSERVATION EASEMENT. Supervisor Berg stated the current Thumb Open Space consists of five parcels with three conservation easements. Staff proposed the easements be consolidated into one easement. The change would eliminate the ability to build a dwelling unit, provide public access, and define the rights of the Town of Estes Park and the Estes Valley Land Trust. The new conservation easement would be executed at closing by the Town Administrator. Whereupon Mayor Koenig adjourned the meeting at 8:10 p.m. a&kie Williamson, Town Clerk