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HomeMy WebLinkAboutPACKET Town Board 2021-04-13The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK TO BE HELD VIRTUALLY Tuesday, April 13, 2021 7:00 p.m. Board Room – 170 MacGregor Avenue Estes Park, CO 80517 The Town Board of Trustees will participate in the meeting remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator Machalek on May 8, 2020 and outlined below. ADVANCED PUBLIC COMMENT Options for the Public to Provide Public Input: 1.By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m., Tuesday, April 13, 2021. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. 2.By Telephone Message: Members of the public may provide public comment or comment on a specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday, April 13, 2021. All calls will be transcribed and provided to the Board for consideration during the agenda item and added to the final packet. PUBLIC PARTICIPATION DURING BOARD MEETING If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be available for assistance from 6:30-6:50 p.m. by calling 970-577-4777. Options for participation in the meeting will be available by call-in telephone option or online via Zoom Webinar which will be moderated by the Town Clerk’s Office. CALL-IN (TELEPHONE OPTION): Dial public participation phone number, 877-853-5257 (toll-free) Enter the Meeting ID: 982 1690 2040 followed by the pound sign (#). The meeting will be available beginning at 6:30 p.m. the day of the meeting. Please call into the meeting prior to 7:00 p.m., if possible. You can also find this information for participating by phone on the website at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Request to Speak: For public comment, the Mayor will ask attendees to indicate if they would like to speak – phone participants will need to press *9 to “raise hand”. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Board. Once you are announced by phone: •State your name and address for the record. •DO NOT watch/stream the meeting at the same time due to streaming delay and possible audio interference. Prepared 04-02-2021 *Revised Page 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. PUBLIC PARTICIPATION (ONLINE): Individuals who wish to address the Board via virtual public participation can do so through Zoom Webinar at https://zoom.us/j/98216902040 – Zoom Webinar ID: 982-1690-2040. The Zoom Webinar link and instructions are also available at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the Zoom session should also watch the meeting through that site, and not via the website, due to the streaming delay and possible audio interference. Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the meeting. Participants wanting to ensure their equipment setup is working should join prior to the start of the meeting at 7:00 p.m. Request to Speak: For public comments, the Mayor will ask attendees to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board. •You will experience a short delay prior to re-connecting with the ability to speak. •State your name and address for the record. In order to participate, you must: •Have an internet-enabled smartphone, laptop or computer. o Using earphones with a microphone will greatly improve your audio experience. •Join the Zoom Webinar. o The link can be found above. •Click “Participate Virtually in the Regular Town Board Meeting of the Board of Trustees”. •DO NOT watch/stream the meeting via the website at the same time due to delays and possible feedback issues. WATCH THE MEETING: The Town Board meetings will be livestreamed at www.estes.org/videos and will be posted within 48 hours of the meeting at the same location. Documents to Share: If individuals wish to present a document or presentation to the Board, material must be emailed by Monday, April 12, 2021 by 8:00 a.m. to the Town Clerk’s office at townclerk@estes.org. Quasi-Judicial Proceedings (Quasi-Judicial items will be marked as such) Written Testimony Must be submitted by mail to Town Clerk, PO Box 1200, Estes Park, CO 80517 or by completing the Public Comment form at https://dms.estes.org/forms/TownBoardPublicComment. Members of the public may provide public comment or comment on a specific agenda item by calling (970) 577-4777. All calls must be received by 8:00 a.m., Monday, April 12, 2021. All comments received will be provided to the Board and included in the final packet material. Oral Testimony To ensure your ability to provide comments during the meeting, you must register by emailing townclerk@estes.org or calling (970) 577-4777 by Monday, April 12, 2021 at 5:00 p.m. During the meeting, any individual who did not register to speak on a quasi-judicial item may join public participation by following either the Call-In or Online option previously mentioned. Individuals who do not register prior to the meeting risk being unable to testify due to administrative/technical difficulty during the meeting. Written presentation materials or exhibits must be delivered to townclerk@estes.org by 8:00 a.m. Monday, April 12, 2021 in order to be presented during the meeting. No other written presentations or exhibits will be accepted during oral testimony by any member of the public. Packet Material The packet material can be accessed through the following link: Town Board Packet or under the Town Board section at www.estes.org/boardsandmeetings or you may request a paper packet by emailing townclerk@estes.org or calling (970) 577-4777. Page 2 AGENDA BOARD OF TRUSTEES – TOWN OF ESTES PARK TO BE HELD VIRTUALLY Tuesday, April 13, 2021 7:00 p.m. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). PROCLAMATION – VOLUNTEER RECOGNITION WEEK. AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1.Bills (Click on link to view). 2.Special Town Board Minutes dated March 29, 2021, Town Board Minutes dated March 23, 2021 and Town Board Study Session Minutes dated March 23, 2021. 3.Transportation Advisory Board Minutes dated February 17, 2021 (acknowledgement only). 4.Parks Advisory Board Minutes dated February 18, 2021 (acknowledgement only). 5.Resolution 26-21 Approving the Bureau of Reclamation WaterSMART Small Scale Efficiency Program Grant Application for Smart Water Meters, $75,000, Budgeted. 6.Resolution 27-21 Setting the Public Hearing date of May 11, 2021 for a New Lodging & Entertainment Liquor License filed by Trinity Hospitality LLC dba Rocky Mountain Hotel & Conference Center, 1701 N Lake Avenue, Estes Park, CO 80517. 7.2021 Overlay & Patching Program Change Order for a Contract Extension with Coulson Excavating Co., Inc. for $761,492.50, Budgeted. 8.2021 Chip & Crack Seal Program Change Order for a Contract Extension with Vance Brothers, Inc. for $270,000, Budgeted. 9.Resolution 28-21 Acceptance of the Steuben Marital Trust Estate Donation for $9,018.03 for the extension of the Estes Park Trail system. LIQUOR ITEMS: 1.NEW FERMENTED MALT BEVERAGE OFF-PREMISE LIQUOR LICENSE APPLICATION FOR MINI MART, INC., DBA LOAF N' JUG #750828, 561 BIG THOMPSON AVENUE, ESTES PARK, CO. Town Clerk Williamson. To consider a new Liquor License for Loaf N' Jug #750828. ACTION ITEMS: 1.RESOLUTION 29-21 CONTRACT WITH LOGAN SIMPSON DESIGN, INC., FOR COMPREHENSIVE PLAN CONSULTING SERVICES FOR 2021-2022. Director Hunt. Prepared 04-02-2021 *Revised Page 3 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Contract for full scope of work, process, and budget with staff's recommended consulting team for Comprehensive Plan preparation and completion, beginning mid- April 2021 and concluding December 2022. 2. RESOLUTION 30-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #3 TO THE 2021 BUDGET. Director Hudson. Budget amendment to roll over purchase orders, projects started but not completed and other budget amendments. 3. RESOLUTION 31-21 CONTRACT WITH E3 ENTERPRISES, INC., FOR DOWNTOWN WAYFINDING SIGNAGE PILOT PROJECT. Manager Hook. Replace and upgrade existing signage to better guide motorists to paid and free parking options downtown. ADJOURN. Page 4 Town of Estes Park, Larimer County, Colorado, March 29, 2021 Minutes of a Special meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 29th day of March, 2021. Present: Wendy Koenig, Mayor Patrick Martchink, Mayor Pro Tem Trustees Carlie Bangs Marie Cenac Barbara MacAlpine Scott Webermeier Cindy Younglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Kimberly Disney, Recording Secretary Absent: None Mayor Koenig called the meeting to order at 6:00 p.m. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1.ROCKY MOUNTAIN NATIONAL PARK VISITOR USE. Superintendent Sidles presented the management strategy for the 2021 season and provided an update on long range planning for visitor use of RMNP. She highlighted previous visitor attendance, the timed entry system used in 2020, civic engagement opportunities, lessons learned from the 2020 season, and 2021 reservation types: Bear Lake corridor reservations and rest of park reservations. The Board discussed how occupancy is determined in different areas of the park, how public input can be provided to RMNP, the approval process of the visitor use plan, cost of reservations, commuter permitting, and accessing the park’s website and Facebook for the most up-to-date information on park operations. Whereupon Mayor Koenig adjourned the meeting at 6:43 p.m. Wendy Koenig, Mayor Kimberly Disney, Recording Secretary DRAFTPage 5 Town of Estes Park, Larimer County, Colorado, March 23, 2021 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 23rd day of March, 2021. Present: Wendy Koenig, Mayor Patrick Martchink, Mayor Pro Tem Trustees Carlie Bangs Marie Cenac Barbara MacAlpine Scott Webermeier Cindy Younglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Bunny Victoria Beers, Deputy Town Clerk Absent: None. Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. PROCLAMATION. Mayor Koenig read a proclamation recognizing the 100th Anniversary of the Estes Park Trail-Gazette. AGENDA APPROVAL. It was moved and seconded (Webermeier/Cenac) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee Bangs commented the Transportation Advisory Board met and discussed the Big Thompson Recreational Area and parking pay stations which would be installed in May 2021. Trustee Webermeier stated Susie Blackhurst was seated on the Visit Estes Park Board at a special meeting held on March 17, 2021. He stated negotiations are ongoing to fill the vacant CEO position. Mayor Koenig stated Platte River Power Authority would be holding an election of officers and meeting on March 25, 2021. Trustee MacAlpine attended the Planning Commission meeting held on March 16, 2021 where the comprehensive plan, code amendments and building height in the CD Downtown Commercial zoning district was discussed. Trustee Cenac stated the Rooftop Rodeo Committee met to discuss rodeo operations including a request for sponsors and the cancellation of the parade. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek stated gratitude for staff during the recent snowstorm. The State released a press release regarding the levels of risk categories across counties in Colorado. The final guidance related to COVID-19 would be released March 24, 2021 and he encouraged the public to visit Larimer County Health Department website for more information. A continual decline in COVID case counts, placed the county in a less severe DRAFTPage 6 Board of Trustees – March 23, 2021 – Page 2 category. He stated the dial changes would not change the mask mandate from the Governor which expires April 3, 2021 and may be extended. Vaccines continue to be available based on qualification standards outlined on the Department of Health website. The Mayor requested Attorney Kramer provide clarification on the ability to institute a travel ban for Trustees. Attorney Kramer responded there would be constitutional hurdles regarding the “right to travel across state lines” which the U.S. Supreme Court has deemed a virtually unconditional personal right. He requested Board consensus in further research, of which the Board was not interested. CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated March 9, 2021 and Town Board Minutes dated March 15, 2021. 3.Estes Park Planning Commission Minutes and Estes Park Planning Commission Study Session Minutes dated February 16, 2021 (acknowledgment only). 4.Community and Family Advisory Board Minutes dated February 4, 2021 (acknowledgement only). 5.Appointment of Janene Centurione to the Estes Park Planning Commission to complete the term of Steve Murphree expiring March 31, 2022. It was moved and seconded (Webermeier/Younglund) to approve the Consent Agenda, and it passed unanimously. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1.ACTION ITEMS: A.RESOLUTION 17-21 APPROVING A SPECIAL REVIEW, “STEALTH WIRELESS COMMUNICATION FACILITY,” 1575 S. SAINT VRAIN AVENUE, VERIZON WIRELESS, APPLICANT, POWDER RIVER DEVELOPMENT SERVICES, LLC, APPLICANT’S REPRESENTATIVE, MOUNTAIN VIEW BIBLE FELLOWSHIP, PROPERTY OWNER. The item was continued from the February 23, 2021 meeting where a motion was heard to approve the Resolution which failed. There was no motion to deny the application. Federal law requires written denial of the facts and findings if a governing body denies an application for a wireless communication facility. The hearing was continued in order for staff to draft findings of fact for consideration of denial. Mayor Koenig re-opened the public hearing and accepted the public comment received as part of the hearing. Planner Woeber provided an overview of the special review criteria, and advantages and disadvantages of the proposal. Board comments and questions have been summarized: Whether the applicant could provide the total number of residents who would be impacted by the upgraded capacity/service area improvements; questioned whether a cell tower located at a higher elevation would provide a wider span of coverage to a larger service area; concern was heard regarding the text alert distributed by Verizon to customers within the 80517 zip code area which included miscommunication on the service area impacted; if alternate locations for the site included the rooftop of the church; whether the proposed height would be necessary for adequate coverage; the need for adequate cell signal for emergency and safety reasons was acknowledged; and concern was stated regarding the location’s proximity to a residential area and lack of alternative location options. Clarification was provided regarding the height of the tower and how carrier facilities can be co- locatable enabling other providers to expand services at the site through provisions established by the applicant. Gary Hall/Town Citizen and Estes Park Health Chief Operating Officer stated support for the new cell phoneDRAFT Page 7 Board of Trustees – March 23, 2021 – Page 3 tower which would improve existing healthcare needs providing optimal services. He added, anything the town can do to increase signal strength would be essential in order to provide adequate care and minimize any gaps in service. Mayor Koenig closed the public hearing. It was moved and seconded (Webermeier/Martchink) to approve Resolution 17-21 and it passed with Trustee MacAlpine voting “No”. ACTION ITEMS: 1.ORDINANCE 04-21 AMENDING TITLE 10 OF THE ESTES PARK MUNICIPAL CODE PERTAINING TO VEHICLES AND TRAFFIC. Mayor Koenig opened the public hearing. At the February 9, 2021 Study Session staff proposed the following amendments to Chapter 10 of the Estes Park Municipal Code; to allow immobilizing vehicles, towing vehicles, allow informal courtesies for ADA and Disabled Veteran credentials, and request the Municipal Judge to increase base fine amounts or amend the Municipal Code to allow for late fees. The primary reason for the changes would be to provide staff with additional tools to address multiple overdue parking citation individuals who accrue three or more unresolved violations. In 2020, approximately 11 individuals accounted for nearly 70 violations which were unable to be addressed by staff and remains the driving force for the updates to the code. Manager Solesbee was available for questions and requested Board approval. Mayor Koenig closed the public hearing. It was moved and seconded (Younglund/Martchink) to approve Ordinance 04-21, and it passed unanimously. Whereupon Mayor Koenig adjourned the meeting at 8:14 p.m. Wendy Koenig, Mayor Bunny Victoria Beers, Deputy Town Clerk DRAFTPage 8 Town of Estes Park, Larimer County, Colorado March 23, 2021 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room and Virtually in said Town of Estes Park on the 23rd day of March, 2021. Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs, Cenac, MacAlpine, Webermeier, and Younglund Attending: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs, MacAlpine, Webermeier, and Younglund Also Attending: Town Administrator Machalek, Town Attorney Kramer and Recording Secretary Disney Absent: Trustee Cenac Mayor Koenig called the meeting to order at 5:15 p.m. DISCUSSION WITH COUNTY ASSESSOIR REGARDING ASSESSMENT OF VACATION RENTALS. Larimer County Assessor Overbeck presented a discussion on the assessment of vacation rentals. He highlighted Larimer County vacation rental activity, residential classifications versus commercial classifications, the necessity for the State to provide guidelines and legislature for vacation rentals across Colorado in order to be fair and equitable across the state. The Board discussed if there was precedent for County assessment preceding State assessment, clarification on the number of vacation rentals in the County, State guidance on vacation rentals, and the Colorado Assessor Association’s efforts in obtaining State guidance or legislature. DOWNTOWN LOOP QUARTERLY UPDATE. Director Muhonen presented the Downtown Estes Loop quarterly update, and the Technical Advisory Committee (TAC). TAC provided progress updates on Right-of-Way (ROW) acquisitions, the Conditional Letter of Map Revisions, budget, schedule, and the Memorandum of Agreement with Central Federal Lands Highway Division. TAC proposed continuing work on design and ROW acquisition efforts in 2021 and bidding the construction work in the second quarter of 2022. The Board requested clarification on raising the Ivy Street bridge and discussed specifications and maintenance of the proposed reliever culvert. TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS. None. FUTURE STUDY SESSION AGENDA ITEMS. Trustee Bangs requested a discussion on the Highway 34 and 36 intersection to Steamer Drive due to the increased pedestrian and vehicular traffic and it was determined to schedule the discussion for May 11, 2021. Trustee Webermeier requested an update on the items approved unscheduled. Town Administrator stated the items which are currently unscheduled are the Park Planning and Pocket Parks, Distributed Energy, and Oral History Program discussions. There being no further business, Mayor Koenig adjourned the meeting at 6:05 p.m. Kimberly Disney, Recording Secretary DRAFTPage 9       Page 10 Town of Estes Park, Larimer County, Colorado, February 17, 2021 Minutes of a Regular meeting of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the 17th day of February 2021. Committee: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron Wilcocks Attending: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron Wilcocks, Trustee Carlie Bangs, Public Works Director Greg Muhonen, Engineering Mgr. David Hook, Parking & Transit Mgr. Vanessa Solesbee, The Car Park Gen. Mgr. Matt Eisenberg, Rocky Mtn. Park John Hannon Absent: Chair Morris called the meeting to order at 12:00 p.m. PUBLIC COMMENT No electronic submissions of public comment were received prior to the deadline and no public was in attendance. APPROVAL OF MINUTES A motion was made and seconded (Slack/Street) to approve the January meeting minutes and all were in favor. APPROVAL OF TAB DOCUMENTS (Chair, Belle Morris) TAB Bylaws: A few modifications to the bylaws need discussed prior to both TAB and Town Board approval can occur. Public Works will make the updates and have the Town Attorney review prior to submittal to the Town Board for approval. Director Muhonen informed the group that a situation recently occurred wherein it was discovered that the various advisory boards are inconsistent within the individual bylaws. The Town Clerk is actively working on a more standardized bylaw template. Recommendations for change included expansion of the ‘Role’ section of the TAB; replace, under ‘Members and Quorum’, the language referring to the “Estes Valley Planning District” with “Estes Park School District R-3”. A motion was made and seconded to approve recommended revisions to the TAB Bylaws (Wilcocks/Hanick) and all were in favor. Code of Conduct: No changes Job Description: Replace language referring to the “Estes Valley Planning District” with “Estes Park School District R-3”. A motion was made and seconded to approve the recommended revision to the TAB Job Description (Wilcocks/Finley) and all were in favor. REVIEW 2021 TAB PRIORITY OUTCOMES (Chair, Belle Morris) Chair Morris shared her screen showing the TAB Priority Matrix with each members’ top four listed priorities. Belle will send out link for further review. Member Gamble recommended a system that would calculate what the overall priority is for all of TAB. Wilcocks discussed a method he is very familiar with and offered his assistance. He will bring the item back to the March meeting but will make it availab le prior to that time. Page 11 Transportation Advisory Board – February 17, 2021 – Page 2 MULTIMODAL SIDEWALKS & NEEDS INVENTORY (Chair, Belle Morris) Morris shared that a walking audit was performed last week along Graves Ave. The audit got into technical details that are not needed until the actual work is performed. The task force will refocus its efforts and plan to use Graves Ave. as a test run for how these audits are performed beyond the 1-mile radius. Muhonen recommended the deliverable from task force should consist of: Part 1: Identify trail or sidewalk gaps within the current system. This could be done with three maps: Areas needing improvement within 1) a 1-mile radius of the school; 2) a 2-mile radius; and 3) beyond the 2-mile radius. Color-coded line work could depict those of high-value, med value, and low value. Part 2: Identify safety issues or deficiencies. The spreadsheet Member Moulton initially worked on was a good start. An alternative would be to identify key safety issues that are concerning to the TAB, and create columns with numeric scores along with a column for notes. The initial walking audits concluded that the highly detailed audit form puts the auditor in difficult position due to the detail. Additionally, filling out paper forms is undesirable for processing. This type of information needs to be processed electronically. It will be found that there are more needs than there are funds. However, the data is collected it will need to have a shelf-life. Within the existing Estes Valley Trails Master Plan some gaps have been identified. Public Works is hoping to update the plan and have a staff member working on this now. This deliverable may be incorporated into the plan. PROJECT UPDATES (Parking & Transit Mgr. Vanessa Solesbee) Parking: The Electric Vehicle & Readiness Plan was adopted at the last Town Board meeting. Manager Solesbee thanked the TAB for submitting a letter of support. Solesbee has been in communication with the Colorado Clean Cities Coalition and the current discussions dive into the implementation matrix. Solesbee asked if anyone would like to volunteer to assist. Member Finley volunteered to be involved. Solesbee has been working with the Town Attorney on modification of the Municipal Code related to parking enforcement which will then be presented at a Town Board Study Session. Revisions will provide options for unpaid parking citations. Solesbee anticipate the ordinance for this change will be prepared and ready to return to the Town Board in March. The language may also allow for motorcycle exemption from standard enforcement if they park in a designated motorcycle parking space. Trustee Liaison Bangs stated the Trustees have questions regarding that language that will be brought up when presenting. Solesbee stated that paid parking implementation efforts are in full swing. There was early focus this year on communication and outreach, including frequent website updates. She stated that another wave of updates will be coming in a week or so. All updates to the website are being shared with the community via email and social media simultaneously. Several meetings and forums with groups within town are planned. The paid parking infrastructure and equipment installation is planned for May. Employee permits may be shared, if needed, by multiple employees as long as only one car is using it at a time. Transit: Sponsorship opportunities are open, with those sponsoring in 2020 being provided first option, then to new sponsors. Solesbee stated that she received notification from CDOT – Rural Communities that Estes Park will be receiving additional funds for transit. The funds total between $350K and $360K, with no local match, with up to three years to spend the funds. Additionally, notification has been received that, in accordance with the recently passed Senate Bill 267, the Town has been granted over $1M requiring local match. These Page 12 Transportation Advisory Board – February 17, 2021 – Page 3 funds are for transit projects across the state. Solesbee is working to identify the local match. These funds would potentially allow for a redesign of the Visitor Center parking lot. The funds can be used for both current and future transportation needs. Wilcocks asked if there had been any plans for adding any structures for those waiting on the buses/shuttles. With a future potential for year-round transit service, winter would be cold while waiting. Solesbee confirmed that she has pushed for transit stop improvements to be one of the top three items to address with the funds. Solesbee informed the TAB that she has been gathering feedback from several individuals regarding the shuttle stop being located at the parking structure. Solesbee was also notified by the Parks Division, of their plan to upgrade the area located near the shuttle area with additional picnic shelters and a climbing boulder for all ages. Taking all feedback and project information into account, it was determined the shuttle stop would move back to the Visitor Center. Driving tests confirm that, even with the addition of the Farmers Market, the shuttle stop would work at the Visitor Center. Member Gamble recommended that, with the new traffic signal being installed on US 34, to wait and observe the traffic behavior before tackling the reconfiguration plans for the parking lot. It will be required that shuttles/buses turn right onto US 34 when exiting the Visitor Center. Muhonen stated that if the observation concludes it is vitally important for buses to have the ability to turn left, he may approach the Estes Park Sanitation District to propose a shared driveway to get the shuttles/buses to the new traffic signal. Morris expressed her disappointment with the determination to move the shuttle stop back to the Visitor Center, given the robust discussion at TAB’s January meeting. Members had expressed concern for pedestrian safety, increase in traffic conflicts, and reduces positive experiences by visitors. Member Crow likes idea of moving the service back to the Visitor Center lot, but it would be much safer to remove some parking spaces. Solesbee confirmed this would be taken into account prior to the start of the transit season. Chair Morris requested the TAB invite the Parks Division to present the plan for the Big Thompson Recreation Area and the climbing boulder at the March meeting. PROJECT UPDATES (Engineering Mgr. David Hook) Manager Hook provided project updates since the last meeting. Parking Wayfinding: Bid documents for sign creation and installation are being finalized. The Town will be soliciting bids this month with acceptance of a bid in March. 2021 STIP Program: As in prior years the 2021 Street Improvement Program presentation will occur at the next Town Board Study Session. The overview will include significant work planned for the Performance Park parking lot. Plans also include completion of Cleave Street design, postponed from last year. Improvements are planned to occur in 2022. Graves Ave. Improvements: A Notice to Proceed for work on Graves Ave. was issued. Data is already being collected by surveyors. Hook plans to share a detailed updated in March with concept drawings being available for the April meeting. PROJECT / ADMINISTRATION UPDATES (Public Works Director Greg Muhonen) Muhonen updated the TAB that feedback provided to him on the Downtown Estes Loop crosswalks has been provided to the design team, who is fine-tuning and will take the feedback into account. The design team is also working on proving CLMRs showing no - rise levels to the floodplain. Muhonen stated the traffic signal planned at Steamer Drive has until May 2021 to be installed. All caissons have already been installed. Page 13 Transportation Advisory Board – February 17, 2021 – Page 4 OTHER BUSINESS (Chair, Belle Morris) There being no further business, Chair Morris adjourned the meeting at 1:48 p.m. Megan Van Hoozer, Recording Secretary Page 14 Town of Estes Park, Larimer County, Colorado, February 18, 2021 Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said Town of Estes Park on the 18th day of February 2021. Committee: Geoffrey Elliot Chair, Rex Poggenpohl Vice Chair, Kirby Nelson-Hazelton, Vicki Papineau, Ron Wilcocks Attending: Geoffrey Elliot, Kirby Nelson-Hazelton, Vicki Papineau, Rex Poggenpohl, Ron Wilcocks, Brian Berg, Kevin McEachern, Greg Muhonen, Megan Van Hoozer Absent: Chair Elliot called the meeting to order at 8:32 a.m. PUBLIC COMMENT No public comment. APPROVAL OF MINUTES A motion was made and seconded (Hazelton/Papineau) to approve the January meeting minutes and all were in favor. ART IN PUBLIC PLACES (AIPP) NEXT STEPS Member Hazelton shared that a meeting was held regarding the potential future of an Arts In Public Places (AIPP) subcommittee. The overall recommendation is to wait until the Arts Master Plan is done, in collaboration with other Town departments. Also involved would be the local art groups. Hazelton would help with a roadmap or proposal for future presentation to the Town Board. This discussion will be revisited in late summer or fall, depending on the Master Plan timeline of completion. Member Wilcocks stated he had read the memo and agrees with the proposed process. Vice Chair Poggenpohl stated that a letter was received from Colorado State University (CSU) since the earlier meeting regarding assistance with creation of an Art Master Plan. The CSU managers involved in the discussion reported their concern about the required timeline. After they spoke with their faculty it was recommended the Town seek grant opportunities for this assistance. Poggenpohl has written a letter inviting the curator of the museum to come speak with the PAB and review the list of art collectibles to determine how best to propose maintenance for existing inventory. Poggenpohl said there is currently no established art maintenance plan, with the exception of the bronze items. CSU has offered to assist in the effort to obtain a grant. Wilcocks asked for identification of the components missing from the information the Town and PAB currently hold, needed for an Art Master Plan. Poggenpohl stated there is no map to locate public art which should include more descriptive material about the given piece. He also stated he doesn’t feel the Town’s art assets are very accessible, adding that the AIPP isn’t very involved with the local art community. Once the pieces are pulled together, we’ll have all information necessary for the Master Plan. Wilcocks doesn’t feel the creation of the Master Plan would be that difficult nor does he feel it necessary to rely heavily on outside resources and consultants. He stated last year the art community was eager to help create a Master Plan, with assurances that the Town ‘backs’ and is supportive of the effort. Wilcocks suggested this effort could be handled as a subcommittee and feels that with Town support, it would be much easier to partner on the effort with local art groups. Poggenpohl feels that Museum Director Derek Fortini should be involved in the effort as well, and further suggested approaching Town Administrator Machalek to provide an update on where this effort stands and where it is going. Director Muhonen stated that Town staff would not pursue this item until it is identified as a goal in the adopted 2021 Page 15 Parks Advisory Board – February 18, 2021 – Page 2 Town Strategic Plan. Muhonen is not optimistic this item will gain traction until it is identified as a goal in that plan. Should the PAB request this item be taken for consideration to the Trustees, requesting endorsement from the Town to pursue, either Director Muhonen or Supervisor Berg would take it forward. If the item becomes a strategic goal in 2022, details can then be determined on how art will be overseen. Trustee Liaison Cenac stated that if the members of the PAB are in agreement, she’d be happy to take recommendations back to the Town Board Trustees. Wilcocks has developed an understanding, after living here several years, that the Town desires being considered an art destination and wonders why this is no longer evident as a Town priority. Cenac stated that it is not due to lack of interest but lack of discussion with the new Town Board. She feels that if the Town Board is made aware of the financial investment in the art, it may rise to the level of strategic goals. Wilcocks stated that the current version of the AIPP speaks to the future of AIPP funding. In order to identify how to proceed an Arts Master Plan is necessary. He emphasized that the PAB is not asking the Town for money, but asking only for strategic next steps. Poggenpohl said that the last conversation had with the Trustees on this topic was at a Town Board Study Session wherein he proposed pursuing assistance from area universities for the Art Master Plan creation. He suggested it may be a good time to circle back with them on the outcome of this endeavor, and propose additional paths with an option on how the Trustees would like to see the PAB proceed. Muhonen agreed with the process of returning to the Town Board in a study session with options and a strong stance on a particular avenue. Chair Elliot agreed with this approach as well. Muhonen informed the PAB that within the 5-year Goals of the 2021 Town’s Strategic Plan, the Parks Master Plan is listed with the addition of new pocket parks. This has potential of rising to a 1-year Goal, presenting additional opportunity for art discussions. Trustee Cenac asked where arts fit into the Town’s Comprehensive Plan. Unsure of the inclusion, if art comes up as an important element to the community, Cenac stated it should be included as an update to the Comprehensive Plan. Wilcocks reminded everyone that significant outreach was performed with the creation of the Downtown Master Plan, which has been completed and adopted by the Town Board. The Downtown Master plan promotes art in many different aspects and Wilcocks recommends the Town follow the adopted plan. Chair Elliot suggested that with the current vacancies on the PAB it may be advantageous to request art experts apply for these roles. An art perspective, in addition to Member Wilcocks, would help round out the group dynamic. Poggenpohl shared that he spoke to woman who is a retired gallery owner that thought she’d be an excellent participant, however she felt the Town had not treated the art community very well. This led to her decision to pass on the opportunity. Hazelton shared that she has a friend who has approached her about joining the PAB. Poggenpohl confirmed he’ll work on creation of a whitepaper for presentation to the Trustees. Elliot requested it be ready for review and discussion at the March meeting. WOMEN’S MONUMENT PROJECT UPDATE Wilcocks reported that this project is moving along steadily and the Women’s Monument Committee (WMC) continues to solicit funding. At this point 43% of the funding has already been raised, with average donations of $1,000, but come in the range of $10 to $5,000. WMC is also receiving support from individuals outside the community and those new to the area and are strong proponents of art. Wilcocks provided a draft contract, for whomever is selected to created the monument, that has been provided to the Town for review. PAB approval is being sought today. Once Page 16 Parks Advisory Board – February 18, 2021 – Page 3 PAB approval is received Wilcocks will provide the document to the WMC then to the competing artists for final review. The artists will be presenting detailed proposals to the WMC in early March for final selection. Payment will be made and work is anticipated to begin on the monument in April 2021, with full installation being complete in August 2021. Muhonen said that once an artist has been selected and the scope of work understood, the Town will need a detailed site plan and application for a floodplain permit. Public Works will donate the cost of issuing the floodplain permit for this work. Elliot suggested to the members, that when fundraising this time of year, one should mention that it’s tax refund season and remind those being approached that the donations are one hundred percent tax deductible since one hundred percent of the dollars received being applied directly to the cost of the monument. Member Hazelton shared that she has been very impressed with the organized work she’s witnessed and all the effort that has gone into this project. She looks forward to seeing the monument installed. Wilcocks stated it was an outstanding team effort. 2021 PAB INITIATIVES Poggenpohl suggested homework for PAB members. For this effort he asked members to list responsibilities being fulfilled by the PAB that align with the five primary member roles listed in the PAB Bylaws. Once the Downtown Master Plan and the 2021 Town Strategic Plan are reviewed by all and the initiatives defined as written, the PAB can then prioritize efforts for 2021. Berg stated that the 2021 Mountain Heritage Festival has been canceled due to the COVID pandemic, however efforts are under way to find a safe alternative in order to continue this tradition. Berg said it would be a great opportunity to have PAB members assist in this effort and Poggenpohl offered to participate. Berg stated he is requesting saplings from the National Forest Service, will have a video of an arborist available, and that he’s requested a tree cookie. Berg will be soon concentrating his efforts on the Big Thompson Recreation Area Project. He invited member input as the Town works through the vegetation planning and climbing boulder. Wilcocks shared with the members that the Transportation Advisory Board (TAB) recently completed its own 2021 TAB Priority Matrix to define 2021 initiatives. The TAB bases its list off the Town’s annual Strategic Plan at the beginning. Items identified are then ranked. Chair Elliot agreed with the process and asked members to review the 2021 Strategic Plan and submit ideas to Megan Van Hoozer for inclusion by March 11 for inclusion into the March meeting packet. Berg reported that, after internal discussion regarding the 2021 Decorating Utility Box (DUB) program, Town staff made the decision that due to staff shortages, and the 2021 capital project demands on the Parks Division, the 2021 DUB program would not take place. Supervisor Berg emphasized that the hope is to resume the program in 2022. Member Papineau asked how the bigger cities, like Longmont and Loveland, manage their utility box art program. Berg said he’s only familiar with the process in Fort Collins, stating that their utility department has a full-time individual to manage this process. PARKS DIVISION UPDATES (Parks Supervisor Brian Berg) Thumb Open Space: The Conservation Easement has been approved by the Estes Valley Land Trust and a Resolution has been delivered to the Town. Both the seller and Supervisor Berg are working with title company for finalization. Once all information is finalized it will be presented to the Town Board. Berg is hoping to get the Thumb Open Space Management Plan team back together and is looking forward to getting the ecological study performed to determine area safety. Members of the Management Plan Page 17 Parks Advisory Board – February 18, 2021 – Page 4 team include Chair Elliot and Vice Chair Poggenpohl, the area HOAs, the climbing community and the biking community. It’s great to have two PAB members on the team. Big Thompson Recreation Area: Berg developed a simple design for this area. The Town’s Engineering Division is helping fine tune it and make it more comprehensive. The design will be shared with both the PAB and TAB. MacGregor Ave. & Wonderview (Hwy 34) Roundabout: The hardscaping work put into this project is coming together very well. The area looks great and the project is on budget. Mrs. Walsh’s Garden: The Mrs. Walsh’s Garden Advisory Committee discussed moving forward with the pond and waterfall improvements. This feature will be made more appealing with another large water feature moving forward. With the Elkhorn Lodge development there will also be thousands of new people walking by the garden Open Discussion: Berg stated that the annual meeting with Larimer County recently took place regarding open space and weed management. In this annual meeting the team works to define roles, evaluate the prior year, and identify potential improvements. Wilcocks stated that he is very excited about the Big Thompson Recreation Area and believes it will be a fabulous asset located in a fabulous area. A member of the Parks Division staff, Eli Ertl has been working in the Town’s greenhouse growing native plants. The work that has been done by Ertl may save the Town over two-thousand dollars. OTHER BUSINESS Member Wilcocks stated that GPS locating has been completed on all public art in town, adding that this map should be accessible. Chair Elliot s hared that Visit Estes Park has an inventory and map of artwork throughout the town. These documents should be identified and reviewed by the PAB. The Community Development Division is actively pursuing identification of needed updates to the Comprehensive Plan. This provides an opportunity for a discussion about art. With the upcoming selection of Steering Committee members there is an opportunity to be an active voice and influence in the discussion of what will be included in the updated Comprehensive Plan. Poggenpohl shared that the committee formation should be completed by the end of February. Chair Elliot reminded all members that there remain two vacancies on the PAB and he asked for members to encourage others. There being no further business, a motion was made and seconded (Poggenpohl/Hazelton) to adjourn the meeting and all were in favor. Chair Elliot adjourned the meeting at 10:04 a.m. Megan Van Hoozer, Recording Secretary Page 18 UTILITIES Memo To: Honorable Mayor Wendy Koenig Board of Trustees Through: Town Administrator Machalek From: Christy Crosser, Grant Specialist; Reuben Bergsten, Utilities Director; Chris Eshelman, Water Superintendent Date: April 13, 2021 RE: Resolution 26-21 Approving the BoR WaterSMART Small Scale Efficiency Program Smart Water Meter Grant for $75,000, Budgeted ☐PUBLIC HEARING ☐ORDINANCE ☐ LAND USE☐CONTRACT/AGREEMENT ☒ RESOLUTION ☐ OTHER______________ QUASI-JUDICIAL ☐ YES ☒ NO Objective: Adoption of this Resolution supporting the grant application to the Bureau of Reclamation (BoR) WaterSMART (Sustain and Manage America's Resources for Tomorrow) Small-Scale Water Efficiency Projects (SWEP) for Federal financial support for new smart water meters. Present Situation: The Water Division started to replace analog water meters early in the 2000s. To date, the Water Division has replaced approximately 40% of the metering system with smart metering technology. This is an ongoing project and the necessary approach has been a strategic staggered approach to replace analog meters and older radio equipped meters with the next generation of smart meters as funds are available. Each year, we include in the budget support for smart water meters. Some meters are well past their useful life and are not “smart” meters. Other meters have failing batteries, approaching the end of their useful life. The infusion of federal financial assistance will allow the Water Division to address highest needs: replace meters with old batteries that will soon stop working resulting in non-functioning meters. This grant application was due March 18, 2021; and we have 30 days to submit the Town Board approved resolution, providing the Board a copy of the grant application. Proposal: The Water Division is requesting $74,927.50 in federal funds and supporting the required cost share with $74,927.50, for 697 smart water meters and accompanying Page 19 encoder recorder transmitter (ERTs). Grant award notification is expected summer 2021 and if awarded, funds would become available February 2022. We are expecting an 18- month project and work would be completed in July 2023. Advantages: ● Approving this resolution provides additional funds to support the purchase and installation of smart water meters. ● Smart meters improve operational efficiency by eliminating meter reading driving routes. This saves on labor costs and reduces our carbon footprint. ● Smart meters support the notification to customers having wasteful water leaks requiring repair. ● Smart meters provide real-time data collection and storage for troubleshooting; computer modeling based on actual usage; and billing accuracy. ● Replacement of meters with failing batteries is important for continued operations. Disadvantages: ● Staff will need to manage these grant funds; however, assistance from the Finance Department will make this possible. Action Recommended: The action recommended is to approve the resolution. Finance/Resource Impact: The required cost share will be from the annual Capital Improvement Project budget. Level of Public Interest This is considered operations and water customers expect the Town to replace aging equipment so the level of public interest is likely low. Sample Motion: I move for the approval of Resolution 26-21. Attachments: 1. Resolution 26-21 2. BoR SmartWATER Small-Scale Water Efficiency Project Grant Application Page 20 RESOLUTION 26-21 A RESOLUTION APPROVING AN APPLICATION FOR GRANT FUNDING FROM THE BUREAU OF RECLAMATION TO REPLACE WATER METERS WHEREAS, potential funding is available through the WaterSMART Small-Scale Water Efficiency Projects by the Bureau of Reclamation, Department of Interior; and WHEREAS, the Town of Estes Park Utilities Department Water Division proposes for this funding opportunity to replace water meters that are beyond their useful life with new meters that are more efficient; and WHEREAS, this resolution identifies the Board as the body with legal authority to enter into an agreement; and WHEREAS, the Town Board of Trustees supports this grant application; and WHEREAS, the Town Board of Trustees intends to commit funds for the required cost share; and WHEREAS, the Town Board of Trustees supports Town staff to work with the Bureau of Reclamation to meet established deadlines for entering into an agreement. NOW, AND THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Town of Estes Park Board of Trustees hereby approves the submission of a grant application to the Bureau of Reclamation for replacing water meters. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 21 OMB Number: 4040-0004 Expiration Date: 12/31/2022 * 1. Type of Submission:* 2. Type of Application: * 3. Date Received:4. Applicant Identifier: 5a. Federal Entity Identifier:5b. Federal Award Identifier: 6. Date Received by State:7.State Application Identifier: * a. Legal Name: * b. Employer/Taxpayer Identification Number (EIN/TIN):* c. Organizational DUNS: * Street1: Street2: * City: County/Parish: * State: Province: * Country: *Zip / Postal Code: Department Name:Division Name: Prefix:* First Name: Middle Name: * Last Name: Suffix: Title: Organizational Affiliation: * Telephone Number:Fax Number: * Email: * If Revision, select appropriate letter(s): * Other (Specify): State Use Only: 8. APPLICANT INFORMATION: d. Address: e. Organizational Unit: f. Name and contact information of person to be contacted on matters involving this application: Application for Federal Assistance SF-424 Preapplication Application Changed/Corrected Application New Continuation Revision Completed by Grants.gov upon submission. Town of Estes Park 84-6000661 0783554500000 170 MacGregor Avenue PO Box 1200 Estes Park Larimer CO: Colorado USA: UNITED STATES 80517-1200 Utilities Water Christy Crosser Grant Specialist Town of Estes Park 970-577-3574 ccrosser@estes.org PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 ATTACHMENT 2 Page 22 * 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: 11. Catalog of Federal Domestic Assistance Number: CFDA Title: * 12. Funding Opportunity Number: * Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): * 15. Descriptive Title of Applicant's Project: Attach supporting documents as specified in agency instructions. Application for Federal Assistance SF-424 C: City or Township Government Bureau of Reclamation 15.507 WaterSMART (Sustain and Manage America?s Resources for Tomorrow) R21AS00300 WaterSMART Grants: Small-Scale Water Efficiency Projects R21AS00300 WaterSMART Grants: Small-Scale Water Efficiency Projects Town of Estes Park Water Division Smart Meter Installation Project View AttachmentsDelete AttachmentsAdd Attachments View AttachmentDelete AttachmentAdd AttachmentEstes Park Water Div Service Area Map.pdf PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 23 * a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income * g. TOTAL . Prefix:* First Name: Middle Name: * Last Name: Suffix: * Title: * Telephone Number: * Email: Fax Number: * Signature of Authorized Representative:* Date Signed: 18. Estimated Funding ($): 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Application for Federal Assistance SF-424 * a. Applicant Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project * a. Start Date:* b. End Date: 16. Congressional Districts Of: 17. Proposed Project: 2nd 2nd Add Attachment Delete Attachment View Attachment 02/07/2022 07/31/2023 75,000.00 75,000.00 0.00 0.00 0.00 0.00 150,000.00 a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372. Yes No Add Attachment Delete Attachment View Attachment ** I AGREE Christy Crosser Grant Specialist 970-577-3574 ccrosser@estes.org Completed by Grants.gov upon submission. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? Completed by Grants.gov upon submission. If "Yes", provide explanation and attach PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 24 Estes Park Water Division Service AreaPREVIEW Date: Mar 17, 2021Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300Page 25 ATTACHMENTS FORM Instructions: On this form, you will attach the various files that make up your grant application. Please consult with the appropriate Agency Guidelines for more information about each needed file. Please remember that any files you attach must be in the document format and named as specified in the Guidelines. 15) Please attach Attachment 15 1) Please attach Attachment 1 2) Please attach Attachment 2 3) Please attach Attachment 3 4) Please attach Attachment 4 5) Please attach Attachment 5 6) Please attach Attachment 6 7) Please attach Attachment 7 8) Please attach Attachment 8 9) Please attach Attachment 9 10) Please attach Attachment 10 11) Please attach Attachment 11 12) Please attach Attachment 12 13) Please attach Attachment 13 14) Please attach Attachment 14 Important: Please attach your files in the proper sequence. See the appropriate Agency Guidelines for details. 0-APPLICATION-Estes Park BoR Add Attachment Delete Attachment View Attachment 1-Estes Park FY21 SWEP Schedu Add Attachment Delete Attachment View Attachment 2-Estes Park FY21 SWEP Budget Add Attachment Delete Attachment View Attachment 3-Estes Park WaterNOW Allianc Add Attachment Delete Attachment View Attachment 4-Estes Park Proposed Resolut Add Attachment Delete Attachment View Attachment 5-Estes Park SAM.gov.pdf Add Attachment Delete Attachment View Attachment 6-Anti-Lobbying Cert Town of Add Attachment Delete Attachment View Attachment Map 2 State - location of Est Add Attachment Delete Attachment View Attachment Map 3 Estes Park Water Div Se Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 26 WaterSMART Grants: Small-Scale Water Efficiency Projects for FY 2021 – R21AS00300 1 WaterSMART Grants Small-Scale Water Efficiency Projects for Fiscal Year 2021 Bureau of Reclamation NOFO No. R21AS00300 Town of Estes Park Smart Meter Installation Project March 17, 2021 Chris Eshelman Superintendent Water Division, Utilities Department Town of Estes Park 170 MacGregor Avenue PO Box 1200 Estes Park, Colorado 80517 970-577-3630 ceshelman@estes.org PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 27 Table of Contents TECHNICAL PROPOSAL AND EVALUATION CRITERIA 3 EXECUTIVE SUMMARY 3 Project Summary 3 PROJECT LOCATION 3 PROJECT DESCRIPTION 5 EVALUATION CRITERIA 7 E.1.1 Evaluation Criterion A— Project Benefits (35 points) 7 E.1.2 Evaluation Criterion B— Planning Efforts Supporting the Project (35 points) 9 E.1.3. Evaluation Criterion C—Project Implementation (10 points) 9 E.1.4. Evaluation Criterion D— Nexus to Reclamation (10 points) 10 PROJECT BUDGET 11 FUNDING PLAN AND LETTERS OF COMMITMENT 11 BUDGET NARRATIVE 12 ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE 14 REQUIRED PERMITS OR APPROVALS 15 LETTERS OF PROJECT SUPPORT 15 RESOLUTION 15 UNIQUE ENTITY IDENTIFIER 15 ATTACHMENTS 1 – Proposed Schedule 2 – Proposed Budget 3 – Support Letter 4 – Proposed Resolution 5 – SAM.gov Town of Estes Park 6 – Anti-Lobbying Maps: 1-Service Area inserted in application page 4 2-State and location of Estes Park, attachment 3-Service Area Completed in Grants.Gov webforms ● SF-424 Application for Federal Assistance ● SF-424 Budget Information ● SF-424 Assurances PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 28 Town of Estes Park Water Division 3 TECHNICAL PROPOSAL AND EVALUATION CRITERIA Executive Summary Date: March 17, 2021 Applicant Name: Town of Estes Park, Estes Park, Larimer County, Colorado Project Manager: Name: Chris Eshelman Title: Superintendent, Water Division Phone: 970-577-3630 Email: ceshelman@estes.org Applicant Category: A Grant Funding Request: $75,000 Non-Federal Matching Funds: $75,000 Total Project Cost: $149,855 Project Duration: 18 months Estimated Project Start Date: 02/2022 Estimated Project Completion Date: 07/2023 Located on Federal Facility: No Unique Entity Identifier: DUNS: 078355450; CAGE Code: 3JNB2 Project Summary The Town of Estes Park Water Division is applying for funds to replace existing water meters with the newest smart water meters capable of connecting to the Town’s existing electric advanced metering infrastructure system. This project includes the costs of meters and ancillary radio and computer reading equipment (ERTs – Encoder Recorder Transmitters) for residential and commercial customers. The Water Division crew will install the meters. The Water Division started replacing analog meters with radio-based meters in 2004. This request and the subsequent award will accelerate the progress of this very important service in the community, supporting the goals of the Bureau of Reclamation to be good stewards of our natural resources, as well as contribute to the economic health of this community. The software system to support new meters is in place so no additional costs are needed for this component. Project Location The project will be conducted within the Water Division’s service area which includes the Town of Estes Park and unincorporated Larimer County. No work will be performed on a Federal facility. The division's service area [shaded in light blue on the inserted map (1)] is bordered by the east edge of town, the turn-in to Eagle Rock School on Dry Gulch Road, McCreery Lane on Devil's Gulch Road, the southwest side of Carriage Hills off CO Hwy 7, the Fish Hatchery area off of Fall River Road (US Hwy 34), and the Thunder Mountain Subdivision on Spur 66. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 29 Town of Estes Park Water Division 4 Estes Park Water Division Service Area Map 1 The priority for replacing meters with federal funding assistance will be the oldest meters past their useful life having old batteries nearing failure. These old meters, equipped with battery- powered radios, will soon become non-functional. The selected properties to replace meters are in various locations within the water division service area so as a point of reference, this is the latitude and longitude for the Town Hall, 170 MacGregor Avenue: 40.37771, -105.52014 Every community is unique and Estes Park is no exception. What makes Estes Park unique is its rich history of being developed for its health benefits, natural beauty, and recreational opportunities, unlike many mountain communities in Colorado which were first established because of mining. Estes Park is located approximately 70 miles northwest of Denver in the in Larimer County. Estes Park is the primary gateway community to Rocky Mountain National Park (RMNP), and in 2019 was the third most visited national park in the country. This proximity means the Town swells in the spring, summer and fall seasons with a substantial number of visitors and second homeowners. In 2019, RMNP experienced record visitation with 4.6 million people. Eighty percent accessed the National Park through the two Estes Park entrances. Estes Park is its own destination estimating 25 percent of the people visiting do not go to the RMNP. As a premier destination, the Town must accommodate residents and visitors during these busy months. The Town’s full-time resident population is approximately 6,000 people. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 30 Town of Estes Park Water Division 5 There are two sources of potable water for the Estes Park community: Marys Lake and Glacier Creek. Our water source includes mountain snowpack and rain. The Marys Lake Water Treatment Plant is supplied by the US Bureau of Reclamation’s Colorado-Big Thompson Trans- Mountain Irrigation Project (CBT). The BOR completed this project in 1944 and it includes the thirteen-mile Alva Adams tunnel and numerous electric hydro generation units. The Town benefits from both the CBT water and its electricity generation. This tunnel transports water from Grand Lake (west side of the Continental Divide) under Rocky Mountain National Park to and through Estes Park where it is used at the Marys Lake Treatment Plant. The Glacier Creek Plant water source is from native water rights. Water use has experienced a moderate increase over the last ten years and closely resembles the increase in tourism in the “shoulder seasons”. Rocky Mountain National Park and Estes Park as premiere destinations have experienced an increased number of visitors starting early in the early spring and going later in the fall. Other factors that impact water usage are land development and hotter summer temperature even at our elevation of nearly 8,000 feet. It is predicted that increased demand will continue. The northern Front Range, which includes Larimer County, is forecast to gain 660,530 people by 2050, more than doubling its 2015 population of 617,401. The 107 percent surge will take that region's share of the state population from 11.3 percent to 15.1 percent. Population growth especially along the Front Range impacts this mountain community with increased visitors and the need for accommodations and amenities that serve guests; second homeowners, short-term vacation rentals, and workforce housing needs. Maps attached: State (2) and Water Service Area (3). Project Description Approximately 5,480 customer accounts are served by the Town of Estes Park's Water Division. Water Division staff services more than 112 miles of water main lines, two water treatment plants and 8 water storage tanks. Long-term water rights planning, fire hydrant maintenance, EPA-regulated testing, and backflow regulation are among the responsibility performed by the Water Division. Smart water meters improve water conservation with their ability to flag water leaks at customers’ homes. Smart meters improve the Town’s energy efficiency by eliminating vehicle miles driven to collect monthly meter readings. Smart waters provide multiple benefits: improving 1) real-time data collection and storage for troubleshooting; 2) computer modeling based on actual usage; and 3) billing accuracy. If awarded this grant, the first priority for meter replacement will be the meters that are nearing their useful life equipped with aging batteries. Some meters are well past their useful life and are not “smart” meters. Other meters have failing batteries, approaching the end of their useful life. The infusion of federal financial assistance will allow the Water Division to address highest needs: replace meters with old batteries that will soon stop working resulting in non-functioning meters. Technology PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 31 Town of Estes Park Water Division 6 continues to improve even within the last few years and smart meters are more energy- efficient than the meters installed just 20 years ago. To date, the Water Division has replaced approximately 40% of the metering system with smart metering technology. This is an ongoing process and the necessary approach has been a strategic staggered approach to replace analog meters and older smart meters with the next generation of smart meters as funds are available. These federal funds will assist in accelerating the work. When the Water Division started the meter replacement program, they thoroughly researched options of manufacturers for meters and radio read systems. This research resulted in the selection of two meters, essentially the same technology provided by two different suppliers: ¾” meters supplied by Mueller and Hydrus. The process for replacing meters includes these steps: 1. Notify customers and schedule the meters to be replaced. 2. Water shut-off generally impacts only the property where the meter is being replaced and for only a short time (approximately 10 minutes); however, customers are informed that their water will be turned off. 3. Locate meter to be replaced. Generally, this is obvious; however, if the house or building has been renovated, meter location could take more time. 4. Take a last read on the old meter and verify its serial number. 5. Shut the water off. 6. Replace with the new meter and document the new serial number. 7. Turn water back on. 8. Verify new meter is working (screen verification). 9. Continue to the next customer. The actual time to replace a meter is short; however, the administration and documentation including establishing the billing system takes some time. Depending on where the meter is located to be replaced, drive time can add time to the replacement process. These additional tasks could mean replacement is as much as two hours; however, for the purpose of this grant application, we are estimating 1.5 hours per meter. Meter replacement will be performed by the Water Division crew. The operation of municipal water systems is becoming more expensive with increasing State and Federal rules and regulations, and the complexity of water systems for public safety and demand. Installing smart water meters is one measure toward a more efficient system that will result in accurate water usage data and reduce staff time for meter readings and transferring this data to the billing process. The Water Division conducts a rate study every three years and more frequently depending on capital improvement projects. The most recent rate study was conducted in 2019. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 32 Town of Estes Park Water Division 7 Evaluation Criteria E.1.1 Evaluation Criterion A— Project Benefits (35 points) ● Describe the expected benefits and outcomes of implementing the proposed project. ● What are the benefits to the applicant’s water supply delivery system? The benefits to the Town’s water supply delivery system will be improved operational efficiency, elimination of meter reading driving routes which reduces our carbon footprint. Smart meters will provide notification to customers having wasteful water leaks requiring repair. Continuous improvement efforts based on the current technology provide an overall contribution to the success of the community including a sense of good stewardship and a healthy economy. The Town Board of Trustees adopted their 2021 Strategic Plan with references to the importance of water delivery and their support: ● We will ensure water service reliability and redundancy. ● The Town will lead specific economic development efforts identified by the Town Board, such as the development of the Broadband Utility, and the provision of electric and water services. Continuing the upgrade to smart meters will help the Town in meeting the goals set by the Town Board of Trustees, improving efficiency and being more prepared for the expected population and visitor growth in the future. Water efficiency is an important step toward water security which is threatened by climate change resulting in reduced snowpack in the mountains, reduced precipitation throughout the year, increased temperatures, and more drought-like conditions. The Town is striving to take every opportunity to improve delivery systems and processes. Installation of smart water meters is one such effort. Benefits to the water users will also be recognized with the implementation of the automated meter reading system by improving billing and allowing for better tracking water usage. The Town is concerned with the well-being of this community, taking pride in our commitment to the preservation of the environment and precious water resources. The Comprehensive Water Master Plan (2015) was designed to promote water efficiency through improved practices, techniques and technologies by both the system demands and customer water demands. Under Colorado Revised Statute 37-60-126(2), the State of Colorado Water Conservation Board requires water suppliers to develop, adopt and implement a water conservation plan to help identify where future planning efforts need to be focused and to encourage its customers to use water more efficiently. Conservation measures outlined in the plan pertain to actions the Water Division can take to conserve more water, thereby extending water supply and lowering operational PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 33 Town of Estes Park Water Division 8 costs, as well as programs to help consumers reduce consumption, such as using the free water-saving fixtures available from the Town. In 2019, the Town drafted a Drought Management Plan that is included in the Emergency Management Manual. ● If other benefits are expected, explain those as well. Consider the following: ● Extent to which the proposed project improves overall water supply reliability. The extent to which this project improves overall water supply reliability is water accountability including the technology to read very low flows. Improved accountability helps the Town Water Division crew to locate wasteful system leaks and leaks for customers. ● The expected geographic scope benefits from the proposed project (e.g., local, sub- basin, basin) This is mostly a local benefit; however, some the benefits are beyond Estes Park. The reduction of water leaks will provide benefits to our customers and conserve water for beneficial use by the communities downstream of Estes Park. ● Extent to which the proposed project will increase collaboration and information sharing among water managers in the region This project indirectly increases collaboration with other water districts. Based on our experience with smart electric meters, the implementation of smart technology builds support for smart metering initiatives in our sister communities of Fort Collins, Loveland, and Longmont. The ubiquitous implementation of smart water meters will increase every water purveyor’s efficient use of water. ● Any anticipated positive impacts/benefits to local sectors and economies (e.g., agriculture, environment, recreation, tourism) The positive impact and benefits to this community include the Town being a good steward of the environmental and natural resources, and being responsible and responsive to customers. Many residents and visitors expect the Town to take measures to protect resources and eco-tourism is a growing industry where guests expect municipalities to take the lead. An added value to this Smart Meter Installation Project is that some customers will benefit from reduced water bills when they are notified of a potential leak and they make repairs in a timely manner. ● Extent to which the project will complement work done in coordination with NRCS in the area (e.g., with a direct connection to the district’s water supply). Describe any on-farm efficiency work that is currently being completed or is anticipated to be completed in the future using NRCS assistance through EQIP or other programs. This project will not provide NRC coordination. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 34 Town of Estes Park Water Division 9 E.1.2 Evaluation Criterion B— Planning Efforts Supporting the Project (35 points) Describe how your project is supported by an existing planning effort. This project is supported through the Town’s Capital Improvement Plan and the annual budget approved by the Town Board of Trustees. ● Does the proposed project implement a goal or address a need or problem identified in the existing planning effort? The Town of Estes Park Board of Trustees 2021 Strategic Plan references the effort to reduce the Town’s carbon footprint and includes in its objectives the elimination of drive-by-meter reads. The strategic plan also references the Town’s responsible to protect the natural resources by being good stewards to the environment. It is the Town’s responsibility to offer reliable and efficient services including water. ● Explain how the proposed project has been determined as a priority in the existing planning effort as opposed to other potential projects/measures. Meters that have been identified as having failing batteries, nearing the end of their useful life, are considered the highest priority for this project. Others meter in line for replacement include older analog meters. The Water Division’s strategic approach to staggering replacement is more cost effective and will avoid all meters needing to be replaced at the same time in the future. • How and why did this become a project that you started? The Town started to replace much older meters in the early 2000s. Each year, the Town budgets for some meter replacement. These funds will accelerate this project’s progress by increasing funds to purchase more meters. E.1.3. Evaluation Criterion C—Project Implementation (10 points) ● Describe the implementation plan for the proposed project. Please include an estimated project schedule that shows the stages and duration of the proposed work, including major tasks, milestones, and dates. The Town has recognized the need for water planning and conservation and has taken proactive measures to supplement the 2015 Comprehensive Water Master Plan. There are plans to modify and update specific sections of the plan starting in 2021. The Town followed the guidelines and requirements as established by the Colorado Water Quality Control Commission through the Colorado Department of Public Health and Environment in developing this Plan. Included in the Plan are water conservation goals that directly and indirectly align with the project. Some of these have been met and most are ongoing. o Detect and repair leaks o Track breaks and repairs o Leak detection and repairs o Improve town irrigation system PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 35 Town of Estes Park Water Division 10 The Town Water Division identified the need to upgrade to a smart meter system specifically to assist with leak detection and to help facilitate repairs within the system. The need was identified early in the 2000s and is documented in the Capital Improvement Plan, Operations and Maintenance Plan and annual budget. The process of staggering replacement of old analog meters and radio-based meters with batteries nearing the end of their useful life has made this project more cost-effective as opposed to a larger outlay of funds to replace many meters in a short period. Unfortunately available funds are not keeping up with the aging meters. However, with this additional support, this project can be positioned to succeed in replacing more meters than the Water Division’s budget allows positioning the Water Division in a better position to keep up with replacement cycles. An 18 month schedule is planned for this project. See attached schedule (1). ● Describe any permits that will be required, along with the process for obtaining such permits. There are no required permits for replacing the existing meters. ● Identify and describe any engineering or design work performed specifically in support of the proposed project. No engineering or design work is needed to replace existing meters. ● Describe any new policies or administrative actions required to implement the project. There are no new policies or administrative requirements to replace meters. ● Describe the timeline for completion of environmental and cultural resource compliance. Was the timeline for completion of environmental and cultural resource compliance discussed with the local Reclamation office? The Town will work with professional staff from the Bureau of Reclamation to confirm that there will be no impact on the environment, cultural resources, and historic preservation as replacing existing meters will be in pre-disturbed areas. This project is replacing meters and the work is considered inkind (likeness or similar to pre-existing conditions). E.1.4. Evaluation Criterion D— Nexus to Reclamation (10 points) This proposed program meets the Bureau’s intent as a “Small-Scale Water Efficient Project.” The Town’s Water Division supports the Reclamation goals to conserve and manage the natural resource of water for the benefit, need and enjoyment of the residents and visitors, and businesses. We take this responsibility seriously. The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our residents, guests and employees, while being good stewards of public resources and our natural setting. A key objective outcome is to have a reliable and up-to-date infrastructure serving the community and customers; and to provide high-quality support for all municipal services. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 36 Town of Estes Park Water Division 11 The Town recognizes that water is a precious resource in the west. The loss of treated water to leaks reduces our water efficiency. Because water treatment is a very energy-intensive process, the Town can also improve our energy efficiency as we improve water conservation. ● Is the proposed project connected to a Reclamation project or activity? If so, how? Please consider the following: o Does the applicant receive Reclamation project water? Yes o Is the project on Reclamation project lands or involving Reclamation facilities? No o Is the project in the same basin as a Reclamation project or activity? Yes o Will the proposed work contribute water to a basin where a Reclamation project is located? No o What is the past/ current working relationship with BoR? Describe this. The Town of Estes Park has a good and healthy working relationship with the Bureau of Reclamation. The Town works with the Bureau to obtain electrical power, uses the Bureau’s land and depends on the Bureau’s resources and offerings. The Water Division is a paying customer to the Bureau of Reclamation via the Northern Colorado Water Conservancy District. Within the Estes Valley, the Bureau operates the hydroelectric plant and Olympus Dam on Lake Estes fed by the Big Thompson River. This is part of the Colorado-Big Thompson Project (CBT). CBT is a federal water diversion project designed to collect West Slope mountain water from the headwaters of the Colorado River and divert it to Colorado's Front Range and plains. This water diversion flows to and through Estes Park. The project was built, is owned, and is primarily operated by the BoR. ● Will the project benefit any tribe(s)? No tribe will benefit from this project PROJECT BUDGET Funding Plan and Letters of Commitment Table 1 – Budget summary Budget form attached (2). SF-424 Budget Information completed in Grants.gov webform. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 37 Town of Estes Park Water Division 12 Please identify the sources of the non-Federal cost-share contribution for the project, including: ● Any monetary contributions by the applicant towards the cost-share requirement and source of funds (e.g., reserve account, tax revenue, and/or assessments). The source of funds for the cash contribution is from the budgeted Capital Improvement Plan. Each year, meter replacement is included in the budget. The amount budgeted may be dependent on funds needed for emergent repairs and other projects taking a higher priority. ● Any costs that will be contributed by the applicant. Water Division crew member will be responsible for installing the new meters. The Town is not requesting reimbursement for this time, and is not including employee and mileage in the cost share calculations. ● Any third-party in-kind costs (i.e., goods and services provided by a third party). None ● Any cash requested or received from other non-Federal entities. None ● Any pending funding requests (i.e., grants or loans) that have not yet been approved and explain how the project will be affected if such funding is denied. None In addition, please identify whether the budget proposal includes any project costs that have been or may be incurred prior to award. For each cost, describe: ● The project expenditure and amount. None ● The date of cost incurrence. Not applicable ● How the expenditure benefits the project. Not applicable Budget Narrative A budget narrative is mandatory. An award will not be made to any applicant who fails to fully disclose this information. The budget narrative provides a discussion of, or explanation for, items included in the budget proposal. The types of information to describe in the narrative include, but are not limited to, those listed in the following subsections. Salaries and Wages Currently there is one Water Division employee available to replace water meters, and he is a full time employee for the Water Division. Within a timeframe of 18 months to replace 697 meters, estimating 1.5 hours for each meter is a total of 1,045 hours. The base hourly rate for this employee is $19.45 (no fringe benefits). The Town is not including this expense in this project for reimbursement or cost share as the Town is contributing cash for the required 50 percent cost share. Total wages: $20,325.25 Fringe Benefits The Town provides all regulated and required fringe benefits for its employees. For the employee who will be replacing meters additional benefits include medical, dental, and vision. The fringe benefit hourly rate for this employee is $12.64. Estimating replacement time is 1,045 hours for 18 months, averaging 1.5 hours per meter replacement. The Town is not including this PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 38 Town of Estes Park Water Division 13 expense for reimbursement or cost share as the Town is contributing cash for the required 50 percent cost share. Total fringe benefit: $13,208.80 Travel For the purpose of this grant application, an average of 4 miles per meter is estimated for a total of 2,788 miles. It is our understanding that the current federal mileage rate is $0.56. The Town is not including this expense for reimbursement or cost share as the Town is contributing cash for the required 50 percent cost share. Total travel: $1,561.28 Equipment: None Materials and Supplies Meters and Encoder Recorder Transmitters (ERTs). The replacement meters are an upgrade from the current meters in place. If awarded this grant, the meters purchased will be the type supported with the exiting Water Division software program. The Town will not have to change its entire software system, making this project cost effective. There are two meters, essentially the same technology provided by two different suppliers: ¾” meters supplied by Mueller and Hydrus. The cost for each meter is $130.00 and the cost for the accompanying encoder receiver transmitter (ERT) is $85.00 for a total unit cost of $215.00. The total project cost is $149,855, which supports 697 meters and ERTs that can be purchased with this the support from the Small Scale Water Efficiency Program. Contractual: None Third-Party In-Kind Contributions: None Environmental and Regulatory Compliance Costs Environmental and regulatory compliance costs are unknown at this time; however, because this project is replacing existing meters, the Town believes that such costs will be unlikely. The Town will work with the Bureau to determine any necessary costs. Other Expenses: None Indirect Costs: None PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 39 WaterSMART Grants: Small-Scale Water Efficiency Projects for FY 2021 – R21AS00300 14 ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE • Will the proposed project impact the surrounding environment (e.g., soil [dust], air, water [quality and quantity], animal habitat)? Please briefly describe all earth-disturbing work and any work that will affect the air, water, or animal habitat in the project area. Please also explain the impacts of such work on the surrounding environment and any steps that could be taken to minimize the impacts. The replacement of existing meters with new upgraded meters will require no excavation and therefore no impact to the surrounding environment including soil, air, and water. • Are you aware of any species listed or proposed to be listed as a Federal threatened or endangered species, or designated critical habitat in the project area? If so, would they be affected by any activities associated with the proposed project? There are no known listed or proposed to be listed as Federal threatened or endangered species, or designated critical habitat in the proposed areas for meter replacement. • Are there wetlands or other surface waters inside the project boundaries that potentially fall under CWA jurisdiction as “Waters of the United States?” If so, please describe and estimate any impacts the proposed project may have. There are no wetland or other surface waters in the proposal areas planned for meter replacement. • When was the water delivery system constructed? The Town’s water delivery system was established in 1909 with the F.O. Stanley Black Canyon Water Plant which has since been decommissioned. • Will the proposed project result in any modification of or effects to, individual features of an irrigation system (e.g., headgates, canals, or flumes)? If so, state when those features were constructed and describe the nature and timing of any extensive alterations or modifications to those features completed previously. This project will not result in changes or impacts to an irrigation system. • Are any buildings, structures, or features in the irrigation district listed or eligible for listing on the National Register of Historic Places? A cultural resources specialist at your local Reclamation office or the State Historic Preservation Office can assist in answering this question. There are no known impacts to any buildings, structures or features in an irrigation district or are eligible for the National Register of Historic Places listing. • Are there any known archeological sites in the proposed project area? There are no known archeological sites in the areas proposed for water meter replacement. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 40 15 • Will the proposed project have a disproportionately high and adverse effect on low income or minority populations? The proposed project to replace existing water meters will not have a disproportionately negative impact on low to moderate-income individuals and families. This project will not adversely affect minority individuals. • Will the proposed project limit access to and ceremonial use of Indian sacred sites or result in other impacts on tribal lands? The Town’s Water Division project for replacing existing water meters will not limit access to and ceremonial use of Indian sacred sites. This project will not impact tribal lands. • Will the proposed project contribute to the introduction, continued existence, or spread of noxious weeds or non-native invasive species known to occur in the area? There will be no work that introduces noxious weeds or non-native invasive species to the proposed sites for this project. REQUIRED PERMITS OR APPROVALS No permits are required for this project work. This is replacing existing meters. The Town Board approves the budget which includes the cost share for this project. The Water Division staff notifies property owners and/or tenants when work is conducted on their property. LETTERS OF PROJECT SUPPORT This work is generally expected by water users as part of the Town’s operations responsibility. Support letter from WaterNow Alliance attached (3). RESOLUTION Included with this application is a draft resolution [attachment (4)] that will be submitted for legal review before presented to the Town Board of Trustees at its regularly scheduled meeting on April 13, 2021. UNIQUE ENTITY IDENTIFIER The Town is registered on SAM.gov. DUNS: 078355450, CAGE Code: 3JNB2. SAM.gov verification attached (5). Attached (6) Anti-Lobbying Certification. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 41 1-Town of Estes Park Proposed Schedule, SWEP 2021 3/17/2021 SCHEDULE Milestone/Task Task 1 - order & receive meters Task 2 - notify property owners re: replacement schedule Task 3 - notify property re: disruption to services during replacement Task 4 - final reading on old meter, record serial number Task 5 - remove old meter Task 6 - install new meter, record serial number Task 7 - confirm new meter is connecting Task 8 - set up billing on new meter Aug-Oct 2023Nov-Dec 2023Year 1 Year 2 Feb-May 2022Jun-Aug 2022Sep-Oct 2022Nov-Dec 2022Jan-Apr 2023May-Jul 2023PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 42 Town of Estes Park Proposed Budget, SWEP 3/17/2021 $/UNIT Quantity Kurt Ratsch*$19.45 1045 hour -$ Employee 2 -$ Employee 3 -$ Kurt Ratsch*$12.64 1045 hour Part-Time Employees -$ Miles to replace meters*$0.56 2788 miles Trip 2 -$ Trip 3 -$ Item A -$ item B -$ Item C -$ Water meters $130.00 697 each 90,610.00$ Encoder Receiver Transmitter (ERTs)$85.00 697 each 59,245.00$ Contractor A 2 2 Contractor B -$ Contributor A -$ Contributor B -$ Other -$ 149,855.00$ Type of rate percentage $base * Employee wages and fringe benefits, and mileage is not requested for federal support or reimbursement, or for cost share contribution. 149,855.00$ TOTAL ESTIMATED PROJECT COSTS Fringe Benefits Travel Equipment TOTAL DIRECT COSTS Indirect Costs Supplies and Materials Contractual/Construction Third-Party Contributions Other BUDGET ITEM DESCRIPTION Quantity Type TOTAL COSTCOMPUTATION Salaries and Wages PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 43 WaterNow Alliance | 1016 Lincoln Blvd | San Francisco, CA 94129 | 415.360.2999 www.waternow.org March 16, 2021 Camille Calimlim Touton Acting Commissioner Bureau of Reclamation 1849 C Street NW Washington DC 20240-0001 Subject: Support of Town of Estes Park’s Application for WaterSMART Grant: Smart Meter Installation Project. Dear Acting Commissioner Touton: On behalf of WaterNow Alliance, I am pleased to submit this letter in support of the Town of Estes Park Water Division’s grant application for the U.S. Bureau of Reclamation Small-Scale Water Efficiency Program (SWEP). WaterNow Alliance, a national network of local water leaders supporting sustainable water management measures, has been working with the Town of Estes Park to identify funding opportunities to advance their water efficiency objectives and believe that this proposal would advance the core purposes of the WaterSMART SWEP grant. The proposed project is critical to supporting the Town’s water use efficiency goals and will allow the Town’s Water Division to continue on a path of implementing newer – and improved – efficiency technology. The Town is proposing to replace its manual read water meters with advanced meters and Encoder Receiver Transmitters (ERTs). This financial assistance will enable the Town to significantly accelerate its meter replacement efforts leading to greater water use efficiency. The Town recognizes the many benefits of switching to smart meters and Advanced Metering Infrastructure (AMI) include but may not be limited to: (1) the ability to educate residents about their consumption habits and to flag water leaks at customers’ homes; (2) improved energy efficiency by eliminating vehicle miles driven to collect monthly meter readings; (3) improved operating efficiency such as real-time data collection and storage for better troubleshooting; and (4) improved computer modeling based on actual usage resulting in improved water resources planning and billing accuracy. Meters targeted for replacement include residential and commercial properties located throughout the Town’s Water Division service area. Included in the priority list are meters with failing batteries that are close to their expected useful life. Water is a fundamental need for all of us. For most Estes Valley residents and visitors, it is the responsibility of the Town of Estes Park’s Water Division to make sure everyone has access to safe, affordable and sufficient water. As the primary gateway community to Rocky Mountain National Park, Estes Park is a premiere destination. Water efficiency improvements will support the Town to be a good steward of natural resources and the environment. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 44 WaterNow Alliance | 1016 Lincoln Blvd | San Francisco, CA 94129 | 415.360.2999 www.waternow.org We urge your favorably consideration of the Town of Estes Park’s proposed project for the WaterSMART Small Scale Water Efficiency Grant. We appreciate this opportunity to support this project and the Bureau’s continued effort to support local communities. Thank you for your consideration of our views. Sincerely, Cynthia Koehler, Executive Director WaterNow Alliance PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 45 RESOLUTION XX-21 A RESOLUTION AUTHORIZING THE TOWN OF ESTES PARK BOARD OF TRUSTEES TO APROVE AN APPLICATION FOR GRANT FUNDING TO THE BUREAU OF RECLAMATION TO REPLACE WATER METERS. WHEREAS, potential funding is available through the WaterSMART Small-Scale Water Efficiency Projects by the Bureau of Reclamation, Department of Interior; and WHEREAS, the Town of Estes Park Utilities Department Water Division proposes for this funding opportunity to replace water meters that are beyond their useful life with new meters that are more efficient; and WHEREAS, this RESOLUTION identifies the Mayor as the official with legal authority to enter into an agreement; and WHEREAS, the Town Board of Trustees supports this grant application; and WHEREAS, the Town Board of Trustees commits funds for the required cost share; and WHEREAS, the Town Board of Trustees supports Town staff to work with the Bureau of Reclamation to meet established deadlines for entering into an agreement. NOW, AND THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. The Town of Estes Park Board of Trustees hereby approves the submission of a grant application to the Bureau of Reclamation for replacing water meters. 2. If the grant is awarded, the Town Board hereby authorizes the Town Administrator to execute the award contract from the Bureau of Reclamation. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 46 SAM Search Results List of records matching your search for : Search Term : town of estes park* Record Status: Active ENTITY ESTES PARK, TOWN OF Status: Active DUNS: 078355450 +4:CAGE Code: 3JNB2 DoDAAC: Expiration Date: 08/18/2021 Has Active Exclusion?: No Debt Subject to Offset?: No Address: 170 MACGREGOR AVE City: ESTES PARK State/Province: COLORADO ZIP Code: 80517-0000 Country: UNITED STATES March 14, 2021 5:05 PM https://www.sam.gov Page 1 of 1PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 47 PREVIEW Date: Mar 17, 2021Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300Page 48 The following attachment is not included in the view since it is not a read-only PDF file. Upon submission, this file will be transmitted to the Grantor without any data loss. Map 2 State - location of Estes Park Map.pdf PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 49 Estes Park Water Division Service AreaPREVIEW Date: Mar 17, 2021Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300Page 50 SECTION A - BUDGET SUMMARY $ BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006 Expiration Date: 02/28/2022 Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non-Federal (d) Federal (e) Non-Federal (f) Total (g) 5. Totals 4. 3. 2. 1.$$$$ $$$$ Water Meters 15.507 45,305.00 45,305.00 90,610.00 Encoder Receiver Transmitter (ERTs)15.507 29,622.50 29,622.50 59,245.00 74,927.50 74,927.50 149,855.00$ Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 1 PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 51 SECTION B - BUDGET CATEGORIES 7. Program Income d. Equipment e. Supplies f. Contractual g. Construction h. Other j. Indirect Charges k. TOTALS (sum of 6i and 6j) i. Total Direct Charges (sum of 6a-6h) (1) Authorized for Local Reproduction Prescribed by OMB (Circular A -102) Page 1A Standard Form 424A (Rev. 7- 97) GRANT PROGRAM, FUNCTION OR ACTIVITY (2)(3)(4)(5) Total6. Object Class Categories a. Personnel b. Fringe Benefits c. Travel Water Meters 20,325.25 13,208.80 1,561.28 0.00 90,610.00 0.00 0.00 0.00 125,705.33 0.00 125,705.33 0.00 Encoder Receiver Transmitter (ERTs) 0.00 59,245.00 0.00 0.00 0.00 59,245.00 0.00 59,245.00 20,325.25 13,208.80 1,561.28 0.00 149,855.00 0.00 0.00 0.00 184,950.33 0.00 184,950.33 0.00 $$$$$ $$$$$ $$$$$ $ $ PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 52 SECTION D - FORECASTED CASH NEEDS 14. Non-Federal SECTION C - NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (d) Other Sources(c) State (e)TOTALS $ $ $$$ $ $ $ $ $8. 9. 10. 11. 12. TOTAL (sum of lines 8-11) 15. TOTAL (sum of lines 13 and 14) 13. Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Water Meters 45,305.00 45,305.00 Encoder Receiver Transmitter (ERTs)29,622.50 29,622.50 Personnel 33,534.05 33,534.05 Mileage 1,561.28 1,561.28 110,022.83 110,022.83 74,927.50 74,927.50 149,855.00 74,927.50 74,927.50 149,855.00 $$ $$$ $$$$ FUTURE FUNDING PERIODS (YEARS) SECTION F - OTHER BUDGET INFORMATION SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT Authorized for Local Reproduction $ $ $$ $ $16. 17. 18. 19. 20. TOTAL (sum of lines 16 - 19) 21. Direct Charges:22. Indirect Charges: 23. Remarks: (a) Grant Program (b)First (c) Second (d) Third (e) Fourth Water Meters 45,305.00 Encoder Receiver Transmitter (ERTs)29,622.50 74,927.50 not applicable The Town is not requesting Federal financial support for personnel and fringe benefits, or for mileage, and not requesting reimbursement for these expenses. $$ Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 2 PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 53 1. OMB Number: 4040-0007 Expiration Date: 02/28/2022 ASSURANCES - NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE:Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3.Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4.Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5.Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6.Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Previous Edition Usable Standard Form 424B (Rev. 7-97) Prescribed by OMB Circular A-102Authorized for Local Reproduction 7.Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8.Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 54 Standard Form 424B (Rev. 7-97) Back 9. 12. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally-assisted construction subagreements. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 10.Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11.Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 13.Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593(identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14.Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15.Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16.Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17.Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 18.Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE DATE SUBMITTEDAPPLICANT ORGANIZATION Grant Specialist Town of Estes Park Completed on submission to Grants.gov Completed on submission to Grants.gov Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. 19. PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300 Page 55       Page 56 RESOLUTION 27-21 SETTING THE PUBLIC HEARING FOR A NEW LODGING AND ENTERTAINMENT LIQUOR LICENSE APPLICATION FOR TRINITY HOSPITALITY LLC DBA ROCKY MOUNTAIN HOTEL & CONFERENCE CENTER BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New LODGING AND ENTERTAINMENT Liquor License, filed by TRINITY HOSPITALITY LLC DBA ROCKY MOUNTAIN HOTEL & CONFERENCE CENTER, 1701 N. Lake Avenue, Estes Park, Colorado, is March 30, 2021. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, May 11, 2021, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 4.0 miles, as measured from the center of the applicant's property. DATED this day of TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 57       Page 58 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Ryan Barr, EI, Pavement Manager Greg Muhonen, PE, Public Works Director Date: April 13, 2021 RE: 2021 Overlay & Patching Program change order for a contract extension with Coulson Excavating Co., Inc. (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Public Works staff seeks Town Board approval of a contract extension with Coulson Excavating Co., Inc. (Coulson) for the 2021 Overlay & Patching Program which will perform repaving of multiple roads and one parking lot, plus asphalt patching on multiple roads in the Town of Estes Park. Present Situation: On February 23, 2021 staff presented information regarding the Street Improvement Program (STIP) during a Town Board Study Session. The information presented included pavement condition updates, planned work for 2021, and an overview of pavement work performed utilizing the 1A street improvement funds. To implement the plan in 2021, a qualified contractor is required. Through a competitive bid process, Coulson was the low bidder and was awarded the contract in 2019. Coulson has a good reputation and extensive experience performing repaving work in Estes Park, and the Town was satisfied with their work in 2019 and 2020. The 2019 contract documents included a provision that allows the Town to extend the contract for an additional three years in one-year periods. The Town exercised this option in 2020, as the Town Board approved the contract extension for 2020. Coulson has expressed their interest in extending the contract by another year, and they will be able to continue this work in 2021 through this Board approved extended contact. Proposal: Staff proposes extending the original 2019 Coulson contract by another year for the 2021 Overlay & Patching Program. Page 59 Advantages: • Performs repaving of multiple roads and a parking lot in Estes Park. • The Town voters supported the 1A sales tax for street improvements and expect the Town to repair and maintain roads with these funds. • Coulson is involved in other paving projects in the area (State, County, private) and so there will be a cost savings associated with them needing to mobilize less equipment into Town. Disadvantages: • Road work will temporarily impact traffic flow and could result in brief disruptions of neighborhoods and business; however, the Town will make every effort to inform impacted property owners, residents, and business owners in advance of the construction. • Funds could be used for other street improvement purposes; however, this usage is consistent with the approved 2024 STIP Program goals. Action Recommended: Staff recommends approval of the attached Contract Change Order to extend the contract with Coulson for the 2021 Overlay & Patching Program to perform street and parking lot repairs in Town. Staff recommends authorizing Public Works to spend up to the budgeted amount of $780,000.00 for any additional overlay work encountered during construction. Finance/Resource Impact: This project is funded from the Street Improvement Fund. Level of Public Interest Public Interest is expected to be moderate. Sample Motion: I move for approval/denial of the Contract Change Order to extend the contract with Coulson for the 2020 Overlay & Patching Program in the amount of $761,492.50. Public Works is authorized to spend up to the budgeted amount of $780,000.00 if needed to address unanticipated conditions encountered during construction. Attachments: 1. Contract Extension No. 2 with Exhibits A, B, and C attached 2. Construction Change Order No. 6 Page 60 ATTACHMENT 1 Page 61 Page 62 Page 63 Page 64 0 2,500 5,000 Feet 2021 Overlay & Patching OverlayLocationsRoadswith4" Patching2021PatchLocationsMajorRoads - NoWorkRoads - No Work 2021 Overlay & PatchingProgramExhibitAOverviewMapPage 65 CHAPIN LNBIG HORN DR MACGREGOR AVEM U M M Y L N 4" patch 0 75 150 Feet Overlay & Patching Limits 2021Overlay & PatchingProgramChapinLnExhibitPage 66 F R E E L A N D CTSTEAMERDR4" patch 0 50 100 Feet Overlay & Patching Limits 2021 Overlay & PatchingProgramFreelandCtExhibitBPatchingMapsPage 67 DRY GULCHRDPTAR M IGAN T RL RED TAIL HAWK DR GRAY HAWK CT WILDFIRE RD CRABAPPLE LN4" mill overlay 4" patch 4" patch 4" patch 0 200 400 Feet Overlay & Patching Limits2021Overlay & Patching ProgramRedtailHawkDr & Ptarmigan Page 68 S H A D Y L N SAINT VRAIN AVEP R I V A T E D R I V E 4" patch 4" patch 0 50 100 Feet Overlay & Patching Limits 2021 Overlay & PatchingProgramShadyLnExhibitPage 69 GREY FOX DRGR E E N P I N E C T S H A D O W M O U N T A IN C T 4" patch 4" patch 0 100 200 Feet Overlay & Patching Limits 2021Overlay & Patching ProgramGreen Pine Ct & ShadowMtnCtExhibitPage 70 ELM RDMORAINE AVEPRIVATE DRIVE PRIVATE DRIVE 4" patch 4" patch 4" patch 4" patch 0 130 260 Feet Overlay & PatchingLimits2021Page 71 P L M O RAINE AVEC IR 4" patch 0 75 150 Feet Overlay & Patching Limits 2021 Overlay & PatchingProgramParkRiverPlExhibitBPatchingPage 72 RIVERSIDEDRMOCCASINSTCYTEWORTHRD4" patch 0 25 50 Feet Overlay & Patching Limits 2021 Overlay & PatchingProgramMoccasinStExhibitBPatchingPage 73 RI VERSI DE DRPRIVATE DRIVE P R O S P E C T P A R K D R PRIVATE DRIVE 4" patch 0 50 100 Feet Overlay & Patching Limits2021Overlay & Patching ProgramRiverside Page 74 E L K H O R N A V E 4" mill and overlay 4" mill and overlay 4" mill and overlay replace sidewalk replace concrete pavement replace concrete pavement replace gutter pan replace gutter pan replace ramp replace ramp replace ramp 0 30 60 Feet Work Type AsphaltConcrete 2021 Overlay & PatchingProgramPerformanceParkingLotExhibitCOverlayMapsPage 75 FAR VIEW DRWONDERVIEW AVE FAR VIEW LN SUNNY LNMARIGOLD LN EL K H O R N A V E J A M E S S T PRIVATE DRIVE SUNNY ACRES CTFILBEY CTPRIVATE DRIVE 1. 5" leveling course, 1.5" overlay 4" patch4" patch 0 125 250Feet2021ThermoplasticOverlay & PatchingLimits Page 76 S A I N T V R A I N A V E GRAVESAVEPRIVATE DRIVEUNNAMED 100197 4" mill and overlay S A I N T V R A I N L N S T A N L E Y A V E P RIVATE D RIVE 0 75 150 Feet Overlay & Patching Limits 2021 Overlay & PatchingProgramSaintVrainLnExhibitCOverlayPage 77 SAINT VRAIN AVE2" overlay 2" overlay 1.5" leveling course, 1. 5" overlay 2" overlay TRANQUIL LNVAIL CTCOUNTRY CLUBDR AVALON DR 0 100 200Feet2021 ThermoplasticOverlay & Patching Limits 2021Overlay & Patching ProgramTranquilLn & VailCtExhibit Page 78 WI LLO W LN BROOKDRCEDARLNAVALONDRSAINT VRAIN AVECLOVER LN BROOK CT2" overlay 2" mill, 4" overlay 1.5" leveling course, 1.5" overlay COUNTRY CLUB DRA C A C IA D R TRANQUIL LN 0 200 400 FeetOverlay & PatchingLimits2021Overlay & Page 79 SAINTVRAIN AVEACACIA DR 1.5" leveling course, 1. 5" overlay HIGHACRES DR 0 100 200 Feet Overlay & Patching Limits 2021Overlay & PatchingProgramHighAcresDrExhibitPage 80 PINE LN H I L L S I D E LNBIGTHOMPSONAVEVISTAL N 2" overlay 1" mill, 1.5" leveling course, 1.5" overlay 2" mill, 4" overlay GRAND ESTATES DROTIS LNT IM B E R M O U N T A IN L N 0150300 Feet 2021 ThermoplasticOverlay & PatchingLimits2021Overlay & PatchingProgramGrandEstatesDr & Page 81 Town of Estes Park, Public Works Department 2021 Overlay & Patching Program Updated bond and certificate of insurance for Coulson Excavating Co mpany are pending, per email conversation with Matt Coulson on April 5, 2021. Page 82 CONTRACT CHANGE ORDER NO. 3/24/2021 Submitted by _R�y._an;;;;;_;;B;;.;arr=-------------­Project name 2021 Overlay & Patching Program Project# _O_VRLA ___ Y ___________ _ 6 Contractor Address City State Zip Coulson Excavating Co. 3609 Madison Ave Loveland, CO 80538 Instructions: Complete all sections with sufficient details. If not applicable insert "NA". Expand narrative space or attach additional pages as needed. I Reason for cban e ( narrative A Adding 2021 Overlay & Patching Program quantities B Provide contract time extension to perform the 2020 program work 2a Descri tion of cha e ( narrative � -----® A Add 2021 program quantities and costs. Unit costs are at the 2019 bid unit costs, or as modified through the 2020 Overlay & Patching program. or at currently modified unit price as agreed upon by the Contractor and Owner. Items that were not originally bid in 2019 have fair and negotiated 2021 unit costs. B The Town is exercising its right to extend the Coulson contract by another year, and must increase contract time to allow for completioo of the 2021 program. 2h A B ITEM NO. 2021 202-00200 202-00203 202-00206 202-00220 202-00240 210-01710 210-04010 306-01000 403-00720 403-34721 403-34721.2 412-00800 608-00006 608-00010 609-21020 609-24008 626-00000 627-00011 627-00003 630-00016 PROJECT# PROJECTS COSTS TIME ITEM DESCRIPTION Removal of Sidewalk Removal of Curb and Gutter Removal of Concrete Curb Ramn Removal of Asphalt Mat Removal of Asphalt Mat (Planing} Adjust Water Valve Adjust Manhole Reconditioning {Subgrade) AMA (Patch 4"KGr SX)(75}(PG 58-28) l:IMA (Gr SX)(75}(PG 58-28) HMA (Gr SX)(75}(PG 58-28)(Levelinl? Course) Concrete Pavement (8") Concrete Sidewalk (6") Concrete Curb Ramn IT\/De 1) Curb and Gutter Twe 2 (Section 11-B) Gutter Twc 2 (8 foot} (8" Pan} Mobilization Pavement Marking Paint (Latex/Waterborne) Thermoplastic Pavement Marking (Inlaid} Traffic Control (Special) Original contract amount !2019} Change in contract costs previous change order/s ( Adjusted contract amount (2019 Final) Original contract amount (2020) Change in contract costs previous change order/s ( Adjusted contract amonnt 12020 Finau Change jn contract costs this change order /2021} Adjusted contract amount (2021) Percent change to contract costs (informational on Original contract time (2019) CURRENT QTY IUNTI 0 SY 0 LF 0 SY 0 SY 0 SY 2019) 2020) ly) 0 EA 0 EA 0 SY 0 TON 0 TON 0 TON 0 SY 0 SY 0 SY 0 LF 0 LF 0 LS 0 GAL 0 SF 0 LS Chance in contract l!!J!e nrevious cha!l&e order/s {2019} Adjusted cootract time (2019 Final\ Final completion date (2020} Final comnletlon date (2021) CURRENT CHANGE UNIT COST ITEM COST ORDERQTY $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 13.00 $ -134 9.00 $ -Ill 16.00 $ -15 8.00 $ -9,010 6.00 $ -4,68'.l 350.00 $ -14 550.00 $ -12 4.50 $ -7,307 155.00 $ -312 90.00 $ -3,216 90.00 $ -817 132.00 $ -100 9S.00 $ -34 1,700.00 $ -15 40.00 $ -Il l 170.00 $ -54 50,000.00 $ -I 300.00 $ -7 22.00 $ -226 90,000.00 $ -I 4S11,R ELKPAV OVRLAY FOURTH ST E. ELKHORN OL&PATCH $ 619,403.50 $ 333,780.50 $ 264,612.00 $ 77,809.73 $ 128,013.63 $ (32,S72.35) $ 697,213.23 $ 461,794.13 $ 232,039.65 $ 740,449.50 $ 5,910.00 s 746,359.50 $ 761,492.50 s 761,492.50 31 13 75 3 18 4 34 31 79 8/28/2020 8/31/2021 APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto. CHANGE ORDER AMT $ 1,742.00 $ 999.00 $ 240.00 $ 72,080.00 s 28,098.00 $ 4,900.00 $ 6,600.00 $ 32,881.50 $ 48,360.00 $ 289,440.00 $ 73,530.00 $ 13,200.00 $ 3,230.00 $ 25,500.00 $ 4,440.00 $ 9,180.00 $ 50,000.00 $ 2,100.00 $ 4,972.00 $ 90,000.00 workinl;lda� working da'f.l workin� date date (3/24/2021) U:\Engineering\00-PROJECT FILES\Ballot IA Projects\2021 Projecls\2021 Overlay and Patching\02 Financial\Coulson file name: 2021 Overlay -Change Order 6 ADJUSTED ITEM COST $ 1,742.00 $ 999.00 $ 240.00 $ 72,080.00 $ 28,098.00 $ 4,900.00 $ 6,600.00 $ 32,881.50 $ 48,360.00 $ 2119,440.00 $ 73,530.00 $ 13,200.00 $ 3,230.00 $ 25,500.00 $ 4,440.00 $ 9,180.00 $ 50,000.00 $ 2,100.00 $ 4,972.00 $ 90,000.00 $ 761,492.50 TOTALS $ 1,217,796.00 $ 173,251.01 $ 1,391,047.01 $ 740.449.50 $ 5,910.00 $ 746,359.50 $ 761,492.S0 $ 761,492.50 % 8/28/2020 8/31/2021 ATTACHMENT 2 Page 83 Page 84 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Ryan Barr, EI, Pavement Manager Greg Muhonen, PE, Public Works Director Date: April 13, 2021 RE: 2021 Chip & Crack Seal Program change order for a contract extension with Vance Brothers, Inc. (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Public Works staff seeks Town Board approval of a contract extension with Vance Brothers, Inc. (Vance Brothers) for the 2021 Chip & Crack Seal Program which will perform chip seal and crack seal surface treatments on multiple roads in the Town of Estes Park. Present Situation: On February 23, 2021 staff presented information regarding the Street Improvement Program (STIP) during a Town Board Study Session. The information presented included pavement condition updates, planned work for 2021, and an overview of pavement work performed utilizing the 1A street improvement funds. To implement the plan in 2021, a qualified contractor is required. Through a competitive bid process, Vance Brothers was the low bidder and was awarded the contract in 2020. Vance Brothers has a good reputation and extensive experience performing surface treatment work in Estes Park, and the Town has been satisfied with their work in 2016, 2018, 2019, and 2020. The 2020 contract documents included a provision that allows the Town to extend the contract for an additional three years in one-year periods. Vance Brothers has expressed their interest in extending the contract by a year, and they will be able to continue this work in 2021 through this Board approved extended contact. Proposal: Staff proposes extending the 2020 Vance Brothers contract for the 2021 Chip & Crack Seal Program. Page 85 Advantages: • Performs cost-effective surface treatments on multiple roads in Estes Park. • The Town voters supported the 1A sales tax for street improvements and expect the Town to repair and maintain roads with these funds. • Anticipated cost savings of over $17,000 by continuing with 2020 bid unit prices. Disadvantages: • Surface treatments will cause temporary, short duration disruptions of traffic in the proposed work areas; however, work will be scheduled to minimize disruptions, and the contractor will inform impacted property owners, residents, and business owners in advance of the work. • Funds could be used for other street improvement purposes; however, this usage is consistent with the approved 2024 STIP Program goals. Action Recommended: Staff recommends approval of the attached Contract Change Order to extend the contract with Vance Brothers for the 2021 Chip & Crack Seal Program. Staff recommends authorizing Public Works to spend up to the budgeted amount of $270,000.00 for any additional unanticipated conditions encountered during construction. Finance/Resource Impact: This project is funded from the Street Improvement Fund. Level of Public Interest Public Interest is expected to be moderate. Sample Motion: I move for approval/denial of the Contract Change Order to extend the contract with Vance Brothers for the 2021 Chip & Crack Seal Program in the amount of $263,315.00. Public Works is authorized to spend up to the budgeted amount of $270,000.00 if needed to address unanticipated conditions encountered during construction. Attachments: 1. Construction Change Order No. 1 2. 2021 Chip & Crack Seal Program – Contract Extension and Exhibits A and B (Maps) 3. Performance and Payment Bond 4. Insurance Certificates Page 86 CONTRACT CHANGE ORDER NO. Date _3/_2_412_02_1 ___________ _Submitted by _R_,_y_an_B_arr ____________ _Project name 2021 Chip & Crack SealProject#2 ContractorAddress City State Zip Vance Brothers, Inc. PO Box 877366 Kansas City, MO 64187-7366Instructions: Complete all sections with sufficient details. If not applicable insert "NA". Expand narrative space or attach additional pages as needed.I Reason for change (narrative) A Adding 2021 Chip Seal & Crack Seal program quantities B Provide contract time extension to perform the 2021 program wurk2a Description of chan e (narrat ive) A Add 2021 program quantities at the 2020 bid unit costs, as agreed upon by Contractor aud Owuer. Items that were not bid in 2020 have fair and negotiated 202 I unit costs. B The Tov,n plans to exercise its right to extend the Vance Brothers contract another year. Increase contract time to allow for completion of2021 Chip Seal & Crack Seal program2bABNO. CURRENT CHANGE CONTRACT CURRENT ORDER TEMN0 ITEM DESCRIPTION QTY UNIT UNIT COST ITEM COST QTY 2021 408 Hot Poured Joint and Crack SeaJaot 0 SY $ 2.23 $ -18,000409Emulsified Asphalt Chip Sea! (J/4 inch) 0 LB $ 3.60 $ -57,750627Pavement Markin11, Paint (White & Yellow)0 GAL $ 100.00 $ -33627Thermoplastic Pavement Marking 0 SF $ 25.00 $-4792020 408 Hot Poured Joint and Crack Sealant 44,100 SY $ 2.23 $ 98,343.00 0 409 Emulsified Asphalt Chip Seal (I/4 inch)41,291 LB $ 3.60 $ 148,647.60 0COSTS Original contract amount Change in contract cost5 previous change orders ·---------------------------------------------------------·· Adjusted contract amount (2020 Final) Change in contract costs this change orderAdjusted contract amount (2021) Percent change to contract costs {informational only) ______________________________________________________ TIME Original completion date (2020) ---------------------·-·-------·---·--- ---------------------------------------·--------------·----------Change in contract time previous change order/s # ---------------------------------------­Adjusted completion date (2020 Final) ______________________________________________________ ,.., ________ _ CHANGE ADJUSTED ORDER AMT ITEM COST $ $ $ $ $ $ $ $ $ $ $ % 40,140.00 $ 207,900.00 $ 3,300.00 $ I 1,975.00 $ $-$-$$233,200.0013,790.60246,990.60 263,315.00263,315.00 8/28/2020 date 40,140.00207,900.003,300.0011,975.00263,315.00 98,343.00148,647.60246,990.60 t-�-s-,-2-8/_2_02-0-;�;tng daysChange in contract time this change order2021 Final completion date --------------------------------------------------------------t------working days8/31/2021 date APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto.TOWN OF ESTES PARK 4/7/2021 �OR �arure 04/02/2021 Approved by Project Manager Date Date��� 4/7/2021 Heath Russo, Project Manager/Estimator Approved by Engineering Manager Date_!J»rf� _______ 4_!7_12_02_l_ Approved by Public Works Director DateApproved by Town Administrator DateApproved by Town Board, Signed by Mayor Koenig Date Contractor titleTOWN SIGNATORY AUTHORITY THRESHOLDS ENGINEERING MGRDIRECTOR TOWN ADMINISTRATOR $30,000$50,000$100,000 Copies to: project file, Finance Dept, Town Clerk(3/24/2021) U:\Engineering\00-PROJECT FlLES\Ballot IA Projects\2021 Projects\2021 Crup and Crack Seal\02 financial\Vance Brothers Inc file name: VB Change Order 2 ATTACHMENT 1 Page 87 ATTACHMENT 2 Page 88 Page 89 Page 90 Page 91 0 2,500 5,000 Feet Estes Park Roads 2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work 2021 Chip & Crack SealProgramOverviewMapExhibitA Page 92 MORGAN ST S K E T C H B O X L N COMANCHE ST U N I V E R S IT Y D R M O R G A N L N BAILEY LNBAILEY LNFAWN LNGRAND ESTATES U N I V E R S ITY /B A IL EY MORGAN ST 0 500 1,000 Feet Estes Park Roads2021Chip & Crack SealCRACK SEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021Chip & CrackSealProgramNorthern Page 93 KIOWA TRKIOWA DR L A K O T A C T G R E E N PIN E C T PROMONTORY DRS H A D O W M T N CT SOUIX CTKIOWA TR¯0 500 1,000 Feet Estes Park Roads2021Chip & Crack SealCRACK SEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021Chip & CrackSealProgramSouthern Page 94 ELM RDP A R K R I V E R P L 0 500 1, 000 Feet Estes Park Roads 2021 Chip & CrackSealCRACKSEALCRACKSEAL thenCHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work 2021 Chip & CrackSealProgramMoraineAveAreaExhibit Page 95 BIGHORN DR RIVERSIDE DRMACGREGOR AVPARKLNBOYD LN SPRUCE DRVIRGINIA DR LAWN LNCHAPIN LNCHIQUITA LNBIG HORN DRSPRUCE DR¯05001,000 FeetEstesParkRoads2021Chip & Crack SealCRACK SEALCRACK SEAL then CHIPSEALCHIPSEALMajorRoads - Page 96 BIG HORN DRCHAPI N LNCHAPIN LNCHIQUITA LNE V E R G R E E N L N MACGREGOR AVM U MMY L N VIR GINIA DRGRANITE LNBIG H O R N D R 0 250 500 FeetEstesParkRoads2021 Chip & CrackSealCRACKSEALCRACKSEALthenCHIPSEALCHIP SEALMajor Roads - No WorkRoads - NoWork2021 Page 97 CASTLEMOUNTAIN RDHOMESTEAD LN 0 150 300 Feet Estes Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021 Chip & CrackSealProgramFallRiverRd (US34) Page 98 SUMMI T DRFREELAND CT¯ 0 250 500 Feet Estes Park Roads2021Chip & Crack SealCRACK SEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021Chip & Crack SealProgramBigThompson (Page 99 G R A N D E S T A T E S 0 250 500 Feet Estes Park Roads 2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work 2021 Chip & Crack SealProgramGrandEstatesAreaExhibitA Page 100 COMANCHE ST FAWN LN¯0 100 200FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsNorthernHwy7Area - Page 101 Stopbar, 2'x10' Crosswalk, 9'x18" Crosswalk, 9'x18" Crosswalk, 9'x18" Crosswalk, 9'x18" Crosswalk, 9'x18" Crosswalk, 9'x18" S K E T C H B O X L N 0 60 120 Feet Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads 2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work 2021 Chip & Crack SealProgramStriping & ThermoplasticMapsNorthernHwy7Area - SketchBoxExhibitBPage 102 Stopbar, 2'x10' KIOWA DR 0 30 60 Feet Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads 2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work 2021 Chip & Crack SealProgramStriping & ThermoplasticMapsSouthernHwy7Area - KiowaExhibitB Page 103 Stopbar, 2'x20' Crosswalk, 9'x18" Crosswalk, 9'x18" Crosswalk, 9'x18" Crosswalk, 9'x18" Crosswalk, 9'x18" Turn Arrow, 16.1SFTurnArrow, 16.1 SF PROMONTORY DR¯0 60 120FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsSouthernHwy7Area - Page 104 Stopbar, 2'x15' ELM RD¯0 150 300FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsMoraineAveArea - Page 105 Stopbar, 2'x12' P A R K R I V E R P L 0 60 120 Feet Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads 2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work 2021 Chip & Crack SealProgramStriping & ThermoplasticMapsMoraineAveArea - ParkRiverExhibitB Page 106 VIRGINIADR B O Y D L N BI G HORN DRSPRUCE DR MACG R E G O R A V 0 100 200FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021 Chip & CrackSealProgramStriping & ThermoplasticMapsDowntown Page 107 Stopbar, 2'x14'Stopbar, 2'x12'Stopbar, 2'x12' CHAPIN LNBIG HORN DRCHIQUITA LNBIG HORN DR 0100200FeetStriping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - Channelizing Line2021 ThermoplasticEstes ParkRoads2021Chip & Crack SealCRACKSEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work2021Chip & CrackSealProgramStriping & Page 108 Stopbar, 2'x10' Stopbar, 2'x10' CASTLE M O UNTAIN RD HOMESTEAD LN 0 25 50 Feet Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads 2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work 2021 Chip & Crack SealProgramStriping & ThermoplasticMapsFallRiverRd (US34) AreaExhibitB Page 109 Stopbar, 2'x24' SUMMI T DR¯0 30 60FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads - No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsBigThompson (US34) Page 110 ATTACHMENT 3 Page 111 Page 112 Page 113 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ RETENTIONDED CLAIMS-MADE OCCUR AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF( MM/DD/YYYY) POLICY EXP( MM/DD/YYYY)LIMITS PERSTATUTE OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below Mandatory in NH) OFFICER/ MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A Ea accident) Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE( A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX( A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 4/5/2021 HUB International Mid-America 9200 Ward Parkway Suite 500 Kansas City MO 64114 Certificate Department 816-708-4600 816-203-4425 HUB-KC.Certificates@HUBInternational.com The Phoenix Insurance Company 25623 VANCE01 Travelers Property Casualty Company of America25674VanceBrothers,Inc. 380 West 62nd Avenue Denver CO 80216 The Travelers Indemnity Company of America 25666 Argonaut Insurance Company 19801 1003916990 A X 1,000, 000 X 1,000, 000 15,000 1,000, 000 2,000, 000 X DTCO9212947PHX21 1/1/2021 1/1/2022 2,000, 000 C 1000000 X XX X MCS 90 DT8109M352747TIA21 1/1/2021 1/1/2022 B X X 10,000, 000 10,000 CUP9M4229022126 X 10,000, 000 1/1/2021 1/1/2022 D N WC92870828551 1/1/2021 1/1/2022 X 1,000, 000 1,000, 000 1,000, 000 Re:2021 Chip &Crack Seal Town of Estes Park PO Box 1200 Estes Park CO 80517 ATTACHMENT 4 Page 114 FINANCE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Finance Director Date: April 13, 2021 RE: Resolution 28-21 Acceptance of the Steuben Marital Trust Donation (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER__________ QUASI-JUDICIAL YES NO Objective: Seek authorization to accept a donation of $9,018.03 from the Judith A. Steuben estate for the Estes Park Trail system. Present Situation: The Town was named as a beneficiary in the Steuben Marital Trust estate in the amount of $9,018.03 for the extension of the Estes Park Trail system. Policy # 1101 Delegation of Contract Signature Authority section 3.a.v requires that all contracts for the acceptance of grants and donations must be presented to the Town Board and signed by the Mayor. There is no distinction for donation of land, equipment or, in this case, cash proceeds. The attached Consent, Release, and Indemnification agreement is therefore being presented to the Town Board for approval and to authorize the Mayor to sign the agreement before the Town can accept this generous donation. Proposal: The agreement specifies that the purpose of the gift is “to extend the Estes Park Trail”. The Town currently has several grant funded projects underway to extend the Estes Park Trail system in the Fall River corridor and intends to use this funding to help pay for the grant match required on these projects. Town staff would like to accept this restricted cash donation for this purpose. Advantages: This generous donation will help fund the Town’s continued work on expanding the Estes Park Trail system. Disadvantages: None identified. Page 115 Action Recommended: Staff recommends the Town Board authorize the Mayor to accept this donation and sign the Consent, Release and Indemnification agreement as presented. Finance/Resource Impact: Donation Income – Trails Expansion Fund 244-0000-365-20-00 Increase of $9,018.03 Level of Public Interest This approval process has delayed the distribution of the remaining estate to heirs so timely acceptance and contract approval would be greatly appreciated by the Trustee of the Judith A. Steuben estate. No other comments have been received. Sample Motion: I move for the approval/denial of Resolution 28-21. Attachments: 1. Resolution 28-21 2. Consent, Release, and Indemnification Agreement – Steuben Marital Trust Page 116 RESOLUTION 28-21 APPROVING AN AGREEMENT WITH MIDWEST TRUST, AS TRUSTEE OF THE STEUBEN MARITAL TRUST, TO ACCEPT A DONATION TO BENEFIT THE ESTES PARK TRAIL SYSTEM WHEREAS, the Town was named as a beneficiary in the Steuben Marital Trust estate in the amount of $9,018.03 for the extension of the Town’s trail system; and WHEREAS, the Trustee requires the approval of certain contractual consents and releases to facilitate the gift. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 117 1 - CONSENT,RELEASE,AND INDEMNIFICATION AGREEMENT STEUBEN MARITAL TRUST UTA 6/7/2010 CHARITABLE SHARE This Consent,Release,and Indemnification Agreement the Agreement”)is entered into, effective on the date of a party’s signature hereon,by: Town of Estes Park 5%of Charitable Share 170 MacGregor Ave. P.O.Box 1200 Estes Park,CO 80517 Beneficiary”),in favor of Midwest Trust Midwest”),as Trustee of the Steuben Marital Trust UTA 6/7/2010 the Trust”).Beneficiary and Midwest are referred to herein,collectively,as the Parties.” 1. The Trust was established under the Trust Agreement of the Steuben Family Living Trust,dated June 7,2010,First Amendment dated September 26,2010,Second Amendment dated August 29,2014. 2. Beneficiary is a qualified beneficiary of the Charitable Share of the Trust under Article 10 of the Trust and C.R.S.15 5 103(16). 3. Midwest is the current Trustee of the Trust,and has served in that capacity since April 5,2017. 4. Pursuant to its terms,the Trust terminated at the death of the Surviving Settlor Judith A.Steuben on January 6,2021.Midwest intends to effectuate distributions to Beneficiary in whom entitlement to some portion of the Trust estate has now vested. 5. Settlors expressed their intent that the Charitable Share consist of 5%of their total assets,including tax favored retirement plans,remaining after both settlors’deaths,and that Midwest allocate property that may be subject to income taxation to organizations that are exempt from income tax.To that end,Midwest will distribute the Charitable Share from the Judith A.Steuben Traditional IRA.Midwest has provided Beneficiary with an inventory of the settlors’total assets,valued on the date of the Surviving Settlor’s death Inventory”),attached hereto as Exhibit A. 6. Beneficiary has received a copy of trust provisions concerning the Charitable Share,and has had an adequate opportunity to review the Inventory and all other documents and records described above. 7. Midwest proposes to effectuate a cash distribution from the Judith A.Steuben Traditional IRA in the amounts indicated to the Beneficiary: Charitable Share 5%of total assets)180,360.67 Charitable Beneficiary Percentage of Charitable Share Total Share Funding Funding from 2021 RMD Judith A. Steuben Traditional IRA Funding from balance Judith A.Steuben Traditional IRA Town of Estes Park, Colorado 5%9,018.03 500.93 8,517.10 ATTACHMENT 2 Page 118 2 - the Proposed Distribution”). 8. Under C.R.S.15 5 817(1),Beneficiary has the right to object to the Proposed Distribution within thirty days;however,Beneficiary wishes to waive that right,subject to the terms of this Agreement. 9. Prior to effectuating the Proposed Distribution,Midwest is entitled to have its fiduciary conduct reviewed and approved by the District Court for the County of Boulder, Colorado referred to in this Agreement as the Court”)under C.R.S.15 5 201(3)(b).However, Beneficiary wishes to avoid the costs and delay involved in a court proceeding for this purpose. 10. Midwest will agree to forego any proceeding to obtain the Court’s approval of its conduct,and its discharge from further obligations as trustee,provided Beneficiary a)releases and agrees to indemnify Midwest from and against any and all claims and liabilities relating in any way to its administration of the Charitable Share of the Trust,and b)agrees to reimburse Midwest and/or the Trust for any amount distributed to Beneficiary in excess of the amount properly payable to it under applicable law. 11. Beneficiary has had an opportunity to consider the terms and effects of this agreement and consult with legal counsel of its choice. THEREFORE,in consideration of the foregoing,and as a binding non judicial settlement under C.R.S.15 5 111,the Parties agree as follows: A. Beneficiary accepts and consents to Midwest’s Inventory as though the Inventory had been submitted for review by the Court,and approved by the Court after notice to all interested persons. B. Beneficiary agrees to accept distribution of its share from the Judith A.Steuben Traditional IRA. C. Beneficiary approves,confirms,and ratifies in all respects Midwest’s administration of the Charitable Share of the Trust and all acts of Midwest in connection therewith. D. Beneficiary consents to,and waives any further right or time in which to object to, the Proposed Distribution. E. Beneficiary authorizes and directs Midwest to distribute the Proposed Distribution and upon the completion of such distribution,Beneficiary hereby: 1) Agrees that receipt of the amount described in the Proposed Distribution shall constitute satisfaction in full of all rights and interests of Beneficiary in and to the Trust; 2) Releases and discharges Midwest,in its corporate capacity and as Trustee, together with its successors,affiliates,employees,agents,and attorneys,and the Trust collectively,the Releasees”)from and against any and all causes of action,liabilities,claims, damages,demands,obligations,penalties,or losses of any kind or nature whatsoever including attorneys’fees),whether known or unknown,arising out of or in any way connected with the Trust or its administration; 3) Agrees to defend,indemnify,and hold harmless the Releasees,to the full extent of any amounts received by Beneficiary from the Trust,and to the extent allowed by law, from and against all causes of action,liabilities,claims,damages,demands,obligations,penalties, tax liabilities,or losses of any kind or nature whatsoever including attorneys’fees),that may be Page 119 3 - asserted against or incurred by any Releasee,arising out of or in any way connected with administration of the Charitable Share of the Trust. 4) Agrees to reimburse Midwest and/or the Trust for any amount distributed to Beneficiary from the Trust in excess of the amount properly payable to it,as determined by subsequent agreement among the Parties or by a final order of any court of competent jurisdiction,subject to appropriation and budgeting of such reimbursement by the Town;and 5) Waives the issuance and service of any notice or other process in any judicial proceeding that may hereafter be brought for the settlement of the Midwest’s accounts and/or the discharge of Midwest from any and all liability and accountability as a fiduciary. F. Midwest shall effectuate the Proposed Distribution with reasonable efficiency,as soon as practicable following the full execution of this Agreement. G. Beneficiary acknowledges and pledges to fulfill the charitable purpose of its gift as expressed by Settlors in the Trust:to extend the Estes Park Trail.”Beneficiary shall expend the gift toward this purpose in 2021. H. The Parties agree that: 1) This Agreement constitutes the entire agreement among the Parties. 2) The District Court for the County of Boulder,Colorado shall have exclusive jurisdiction over all suits regarding the enforcement of this Agreement. 3) This Agreement shall be legally binding upon each of the Parties,and their respective successors,representatives,and assigns. 4) Each party shall execute such additional documents provided to him by another party as may reasonably be required to effectuate the provisions of this Agreement. 5) The Agreement may be executed in any number of counterparts,each of which shall be deemed to be an original and binding as to the signatory thereto,but all of which together shall constitute one and the same instrument. The Parties have executed this Agreement,effective as provided above,on the dates set forth below. Town of Estes Park,Colorado Dated:By: Print Name:______________________________ Title: MIDWEST TRUST COMPANY,Trustee Dated:By: Miriam A.Goodman,Vice President and Trust Officer Page 120 TOWN OF ESTES PARK ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 121 NORTON AND JUDITH STEUBEN TOTAL ASSETS AT SURVIVOR'S DEATH JANUARY 6,2021 Steuben Family Account at Survivor's Death 1/6/2021 VALUE 1/6/2021 SOURCE OF VALUE Midwest Trust Investment Management Acct. 54,882.73 Estate Val Report for securities 192,936.21 Money Market BGSXX balance 1/6/2020 Judith Steuben Individual Retirement Account 995,193.78 Estate Val Report for securities 24,079.31 Money Market BGSXX balance 1/6/2020 Steuben Marital Trust $2,043,810.99 Estate Val Report includes securities and Money Market BGSXX BOKF checking acct $21,075.20 Statement ending 1/22/21 TIAA Qualified Plans $275,235.14 TIAA 50%beneficiary's statement of DOD value, doubled total assets $3,607,213.36 Charitable Share total assets 5%) $180,360.67 Page 122 To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson Date: April 13, 2021 RE: New Fermented Malt Beverage Off-Premise Liquor License Filed by Mini Mart, Inc. dba Loaf N’ Jug #750828, 561 Big Thompson Avenue, Estes Park, CO (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Approval of a new Fermented Malt Beverage Off-Premise liquor license located at 561 Big Thompson Avenue, Estes Park, Colorado. Application filed by Mini Mart, Inc. dba Loaf N’ Jug #750828. Present Situation: An application for a new Fermented Malt Beverage Off-Premise liquor license was accepted as complete by the Town Clerk’s office on February 12, 2021. All necessary paperwork and fees were submitted; please see the attached Procedure for Hearing on Application – New Liquor License for additional information. The applicant holds a Master file with the State Liquor Division because the entity has more than five (5) liquor locations throughout Colorado. Master Files maintained by the State Liquor Division contain fingerprinting and backgrounds for members of the organization. Any corporate structure changes must be filed with the State to maintain the Master File in good standing. The Town has completed an investigation of the location as it pertains to the application. Proposal: To present the application for the Town Board’s review and consideration for a new Fermented Malt Beverage Off-Premise liquor license. Advantages: Approval of the license provides the business owner with the opportunity to operate a liquor-licensed establishment in the Town of Estes Park. TOWN CLERK’S OFFICE Memo Page 123 Disadvantages: The owner is denied a business opportunity to sell alcohol to its patrons. Action Recommended: Approval of the application for a new Fermented Malt Beverage Off-Premise liquor license. Finance/Resource Impact: The fee paid to the Town of Estes Park for a new Fermented Malt Beverage Off- Premise liquor license is $953. The fee covers the administrative costs related to processing the application and business licensing. In addition, the annual renewal fee payable to the Town of Estes Park for a Fermented Malt Beverage Off-Premise Liquor license is $503. Level of Public Interest Low Sample Motion: The Board of Trustees finds that the reasonable requirements of the neighborhood are/are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. Based upon these findings, I move that the application for a new Fermented Malt Beverage Off- Premise liquor license filed by Mini Mart, Inc. dba Loaf N’ Jug #750828 be approved/denied. Attachments: 1. Procedure for Hearing 2. Application 3. Diagram of Liquor Premises 4. Police Report Page 124 1 July 2002 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1. MAYOR. The next order of business will be the public hearing on the application of Mini Mart Inc., dba Loaf N’ Jug #750828 for a new Fermented Malt Beverage Off-Premise Liquor License located at 561 Big Thompson Avenue, Estes Park, Colorado. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2. TOWN CLERK. Will present the application and confirm the following:  The application was filed February 12, 2021.  At a meeting of the Board of Trustees on March 9, 2021, the public hearing was set for 7:00 p.m. on Tuesday, April 13, 2021.  The neighborhood boundaries for the purpose of this application and hearing were established to be 3.50 miles.  The Town has received all necessary fees and hearing costs.  The applicant is filing as a Corporation.  The property is zoned CO – Commercial Outlying which allows this type of business as a permitted use.  The notice of hearing was published on April 2, 2021 .  The premises was posted on March 30, 2021. Page 125 2  There is a police report with regard to the investigation of the property which was conducted in lieu of the applicants because the application was filed as a Master File.  Status of T.I.P.S. Training: X Unscheduled Scheduled * Completed  There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT.  The applicants will be allowed to state their case and present any evidence they wish to support the application. 4. OPPONENTS.  The opponents will be given an opportunity to state their case and present any evidence in opposition to the application.  The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR.  Ask the Town Clerk whether any communications have been received in regard to the application and, if so, to read all communication.  Indicate that all evidence presented will be accepted as part of the record.  Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing.  Declare the public hearing closed. 6. SUGGESTED MOTION: Finding. The Board of Trustees finds that the reasonable requirements of the neighborhood are/are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are/are not for the granting of this liquor license. Motion. Based upon the above findings, I move that this license be granted/denied. Page 126 DR6403(09/25/19)COLORADODEPARTMENTOFREVENUELiquorEnlorcementDivision(303)205-2300ColoradoFermentedMaltBeverageLicenseApplicationTotalNewLicense[XINew-ConcurrentETransferofOwnership•Allanswersmustbeprintedinblackinkortypewritten‘Applicantmustchecktheappropriatebox(es)•Locallicensefee$375•ApplicantshouldobtainacopyoftheColoradoLiquorandBeerCode:www.colorado.gov/eiforcemeflt/liqUOt1.ApplicantisappiyingasalanCorporationEPartnership(includesLimitedLiabilityandHusbandandWifePanerships)IndividualELimitedLiabilityCompanyflAssociationor0thr2.Applicant(s)IfanLLC.nameofLLC;ifpartnership,atleast2partners’names;ifcorporation,nameofcorporationFEINMiniMart,Inc.83-02083342a.TradeNameofEstabiishment(DBA)StateSalesTaxNo.BusinesTelephoneLoafN’Jug#75082800-327943—bfbI970-586-02353.AddressofPremises(specifyexactlocationofpremises)561BigThompsonAvenueCityCountyStateZIPCodEstesParkLarimerCO805174.MailingAddress(NumberandStreet)CityorTownStateZIPCodAUN:LawDept.,165FlandersRd.WestboroughMA015815.EmailAddressgbach@cumberlandfarms.com,bproffiff@runprolaw.com6.Ifthepremisescurrentlyhasatiquororbeerlicense,youMUSTanswerthefollowingquestionsIPresentTradeNameofEstablishment(DBA)PresentStateLicenseNo.PresentClassofLicensePresentxpirationDateN/AN/AN/AN/ASectionANonrefundableApplicationFeesSectionBFermentedMaltBeverageBeetLicenseFeesEApplicationFeeforNewLicense$1550.00RetailFermentedMaltBeverageOn-Premises(City)$96.25ApplicationFeeforNewLicense-w/ConcurrentReview$1650.00ERetailFermentedMaltBeverageOn-PremisesCounty)$117.50ApplicationFeeforTransfer$1,550.00RetailFermentedMaltBeverageOff-PremisesCity)$96.25ERetailFermentedMaltBeverageOff-PremisesCounty)$117.50RetailFermentedMaltBeverageOn/Off-Premi1es(City)$96.25RetailFermentedMaltBeverageOn/Off-Premles(County)$117.50MasterFileLocationFee$25.00x1To$25.00MasterFileBackground$250.00xTotalQuestions?Visitwww.colorado.gov/enforcement/UquorformoreinformationDoNotWriteInThisSpace-ForDepartmentOfRevenueUseOnlyLiabilityInformationLicenseAccountNumberLiabilityDate:LicenseIssuedThrough:(ExpirationDate)Page 127 DR840(09125/19)7.Istheapplicant(includinganyofthepartnersifapartnership;membersormanagersifalimitedliabititycoripany;YesNoorofficers,stockholdersordirectorsifacorporation)ormanagersundertheageoftwenty-oneyears?0118.Hastheapplicant(includinganyofthepartnersifapartnership;membersormanagersifalimitedliabilityompany;orofficers,stockholdersordirectorsifa corporatIon)ormanagersever(inColoradooranyotherstate):fa)beendeniedanalcoholbeveragelicense?(b)hadanalcoholbeveragelicensesuspendedorrevoked?(C)hadinterestinanotherentitythathadanalcoholbeveragelicensesuspendedorrevoked?Ifyouansweredyesto8a,borc,explainindetailonaseparatesheet9.HasaFermentedMaltBeveragelicenseforthepremisestobelicensedbeendeniedwithintheprecedingoneyear?Ifyes”explainindetail.10.IstheproposedRetailFermentedMaltBeverageOffPremiseslicensewithIn500feetofanypublicorparochial school,theprincipalcampusofanycollege,university,orseminary?NOTE:ThedistancesaretobecomputedusngthemethodsoutlinedunderC.R,S.44-3-313(1)fd)(ll).SomelimitedexceptionsapplyunderC.R.S.44-3-313.011.IstheproposedRetailFermentedMaltBeverageOffPremiseslicense,orOn/Offpremiseslicense,within00feetofaRetailLiquorStorelicensedundersection44-3-409C.R.S.?Distanceshouldbedeterminedusingguidelinesoutlinedin44-3-301(12)(c)C.R.S.012.Hasaliquororbeerlicenseeverbeenissuedtotheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stockholdersordirectorsifacorporation)?Ifyes,identifythenameofthebusinessandlistany currentorformerfinancialinterestinsaidbusinessincludinganyloanstoorfromalicensee.13.Doestheapplicant,aslistedonline2ofthisapplication,havelegalpossessionofthepremisesbyvirtueofownership,leaseorotherarrangement?OwnershipElLeaseElOther(ExplainInDetail)a.Ifleased,listnameoflandlordandtenant,anddateofexpiration,EXACTLYastheyappearonthelease:LandlordTenantExpiresb.Isapercentageofalcoholsalesincludedascompensationtothelandlord?(yescompletequestion12.LIc.Attachadiagramordesignatetheareatobelicensedinblackboldoutline(includingdimensions)whichshowsthebars,brewery,walls,partitions,entrances,exitsandwhateachroomshallbeutilizedforinthisbusiness.Thisdiagramshouldbenolargerthan8112”X11”.14.Who,besidestheownerslistedinthisapplication(includingpersons,firms,partnerships,corporations,timitedliabilitycompanies)willloanorgivemoney,inventory,furnitureorequipmenttoorforuseinthisbusiness;orwhowillreceivemonyfromthisbusiness?Attachaseparatesheetifnecessary.ILastNameFirstNameDateofBirthFEINorSSNInterestNONE-N/ALastNameFirstNameDateofBirthFEIN orSSNInterestAttachcopiesofallnotesandsecurityinstrumentsandanywrittenagreementordetailsofanyoralagreemeit,bywhichanyperson(includingpartnerships,corporations,limitedliabilitycompanies,etc.)willshareintheprofitorgrossroceedsofthisestablishment,andanyagreementrelatingtothebusinesswhichiscontingentorconditionalinanywayby1pIume,profit,sales,givingofadviceorconsultation.15.NameofManager(s)forallonpremisesapplicants.LastNameFirstNameDateofBirthN/A16.Doesthismanageractasthemanagerof,orhaveafinancialinterestin,anyotherliquorlicensedestablist?mentintheStateofColorado?Ifyes,providename,typeoflicenseandaccountnumber.0017.TaxInformation.YesNoa.Hastheapplicant,includingitsmanager,partners,officer,directors,stockholders,members(LLC),managingCL1members(LLC),oranyotherpersonwitha10%orgreaterfinancialinterestintheapplicant,beenfoundinfinalorderofataxagencytobedelinquentinthepaymentofanystateorlocaltaxes,penalties,orinterestrelatedoabusiness?b.Hastheapplicant,includingitsmanager,partners,officer,directors,stockholders,members(LLC),managingCmembers(LLC),oranyotherpersonwitha10%orgreaterfinancialinterestintheapplicantfailedtopaanyfeesorsurchargesimposedpursuanttosection44-3-503,CR5.?3Page 128 DR8403(09126119)18.IIapptcantIsacorporation,partnership.associationorlimitedDebilitycompany.applicantmustlistallOfficers.Directors,GeansiPartners. andManagingMembers.Inaddition,applicantmustlistanystodchclders,partners,ormemberswithownershipof10%ormomtheApplicant.ApersonslistedbelowmustalsoattachformDR84044fIndMduaIHistoryRecord),andmakeanappointmenttobeffngerprhadbyanapprovedStateVendorthroughtheWndo?swebsite.Seeapplicationchecklist,SectionIV.fordetails.NameHomeAddress.City&StateDateofWithibnSOwnedPleaseseeattached.NameHomeAddress,City&StateDaleatBethPoaffiit%OwnedNameHomeAddress,City&SlateDateofBirthtiiinSOwnedNameHomeAddress,City&StateDateofBirthI1nSOwneditapplicantIsowned100%byeparentcompany,pleaselistthedesignatedprincipalofficeronabove.“Corporations-thePresident,Vice-President,SecretaryandTreasurermust beaccountedforabove(Includeownershipperce ageitapplicable)Ittotalownershippercentagedisclosedheredoesnottotal100%.applIcantmustcheckthisbox:QApp5cantaffirmsthatnoindividualotherthanthesedisclosedhereinowns10% ormoreoftheapplicantanddoesnothaveflnaiatInterestinaprohibitedliquorlicensepursuanttoArtIcle3or5.C.R.S.OathofApplicantIdeclareunder penaltyofperjuryIntheseconddegreethatthis apphcationandallattachmentsaretrucorrect,andcompletetothebestofmyknowledge.Ialsoacknowledgethatitismyresponsibilityand theresponsibityofmyagentsand employeestocomplywiththeprovisionsoftheColoradoLiquororBeerCodewhichaffectmyliceie.Autho’ulPrintedNameandTitleDatenEENicholasUnkovic,Secretary andGeneralCounselReportandApprovalofLocal_licensingAuthority_(CftylCounty)DaLeappikeucriNedwithlocaauthorityDateoflocalauthorityhearing—tarnewlicenseappmiscannotbeless2-fZ_Ij,-7.jthan30daysfromdateofapplication44-3-311(1)C.S.EachparsonrequiredtofileliR8404-IhasbentCFingerprinted0SubjecttobackgroundInvestigation.IncludingNCICICCICcheckforoutstandingwarrantsThatthelocalauthorityhasconducted,orIntendstoconduct,aninspectionoftheproposedpremisestoensurethattheappilcanisincompliancewithandawareof,liquorcodeprovisionsaffectingtheirclassoflIcense.(CheckOne)CDateofinspectionorAnticipatedDateQUponapprovalofstalelicensingauthorityNewFermentedMatBeverageOffPremiseslicenses,andOnIOffPremiseslicenses,distancerequirementsof44-3-301C.R.S.aresatisfiedCNewFermentedMaltBeverageOnlOffpremiseslicensesmustmeetthequatificauons0144-4.104C.R.S.Theforegoingapplicationhas beenexamined;and thepremises,businesstobeconducted,andcharacteroftheapplicntaresatisfactory.Wedoreportthatsuchlicense,ifgranted,witimeetthereasonablerequirementsoftheneighborhoodandthedesiresofeadultInhabitants,andwillcomplywiththeprovisionsofTitle44,Article4or3,C.R,S.andUquorRules.Therefore1thisapplIcationIsa‘roved.LocalUcensingAuthoritytotfetephoneNumberCmn,City0CcntySignatureIPrintedNameTitleDateSignature(attest)PrintedNamerateDate4Page 129 MINIMART,INC.diblaLOAF‘NJUG#750828561BigThompsonAvenue,EstesPark,CO$0517[NewFermentedMaltBeverageLicenseApplicationJA.ColoradofermentedMaltBeverage(3.2%Beer)LicenseApplication(DR8403)1.SupplementalResponsetoQuestion#8(b)2.SupplementalResponsetoQuestion#123.SupplementalResponsetoQuestion#18B.TaxCheckAuthorization,Waiver,andRequesttoReleaseInformation(DR495)C.MasterfileAdditionalLocations(DR$416)D.MasterFileLetterdatedSeptember19,2019E.SpecialWarrantyDeedF.PremisesDiagramG.CorporateDocuments1.MiniMart,Inc.(Licensee)a.(WY) ArticlesofIncorporationofCentralCorporationb.(WY)ArticlesofAmendmentofArticlesofIncorporationofCentralCorporation(changingnametoMiniMart,Inc.)c.(CO)ApplicationforCertificateofAuthorityofMiniMart,Ind.(CC))CertificateofFactofTradeNamee.(CO)CertificateofFactofGoodStandingf.IncumbencyCertificate(00446410.DOC/I)Page 130 EGAMERICA,LLC165FLANDERSROADmencaWESTBOROUGH,MA01581April16,2020Re:LOAF‘NJUGSTORE#76LIQUORLICENSEAPPLICATION—STATEMENTASTOHISTORYOFSUSPENSIONSANDDENIALSToWhomItMayConcern:Withrespecttotheabove-referencedlicenseapplication,MiniMart,Inc.,cl/b/aLoaf‘Nug(the“Applicant”)statesthatitisanaffiliateofEGAmerica,LLC,aDelawarelimitedliabilityompanyheadquarteredinMassachusetts,whichoperatesmorethan1,600retaillocationsinlstatesthroughvarioussubsidiarycompanies(collectively,the“Affiliates”)establishedasearlyas1960orearlier.Fromtimetotime,inthedecadessincethen,Applicantand/oritsAffiliateshavereceivedtcohotreLatedcitationsthatwereresolvedaswarnings,fines,ortemporarysuspensions.Applicartand/oritsAffiliateshavealsoonoccasionhadanapplicationwithdrawnordenied,forreasonssuchaslicensequotas(injurisdictionswherethenumberofpotentialapplicantsexceedsthenmberofavailablelicenses)orlocalregulatoryrestrictions.Sincerely,EGAMERICA,LLCby:MatthewT.DurandCounset,Legislative&RegulatoryOfficeoftheGeneralCounselA-IPage 131 SunniementalResnonsetoOuestion#12:LoafJug#12ndAve.&CranstonAve.fowler,CO81039LicenseNo.:03-27943-0029LoafJug#22050LakeAve.Pueblo,CO81004LicenseNo.:03-27943-0030Loaf‘nJug#3200MainSt.Walsenburg,CO81089LicenseNo.:03-27943-0031Loaf’nJug#51101MainSt.Springfield,CO81073LicenseNo.:03-27943-0032Loaf’nJug#64770DrennanRd.ColoradoSprings,CO80916LicenseNo.:03-27943-0033Loaf’nJug#7902$S.WoodmanWayParker,CO80134LicenseNo.:03-27943-0130Loaf‘nJug#82610SantaFe Dr.Pueblo,CO81006LicenseNo.:03-27943-0034Loaf’nJug#9610USHwy.24BuenaVista,CO81211License No.:03-27943-0035Loaf’nJug#10102Highway160EastAlamosa,CO81101LicenseNo.:03-27943-0036Loaf‘nJug#114901N.CastletonDr.CastleRock,CO80104LicenseNo.:03-27943-0037Loaf’nJug#1267CenterCt.Johnstown,CO 80534LicenseNo.:03-27943-0129Loaf‘nJug#1391$W.3rdSt.La Junta,CO 81050LicenseNo.:03-27943-0039Loaf’nJug#141201Pueblo Blvd.Pueblo,CO81005LicenseNo.:03-27943-0131Loaf’nJug#15243USHwy.50E.Avondale,CO81022LicenseNo.:03-27943-0041Loaf’nJug#19150W.DrakeSt.fortCollins,CO80524LicenseNo.:03-27943-0133Loaf‘nJug#244401StateHwy.165ColoradoCity,CO$1019LicenseNo.:03-27943-0045Loaf‘nJug#254800ThatcherAve.Pueblo,CO$1005LicenseNo.:03-27943-0046Loaf‘nJug#26260USHwy.24E.WoodlandPark,CO$0863LicenseNo.:03-27943-0047IA-2Page 132 Loaf‘nJug#281205.SantaFeAve.Pueblo,CO81003LicenseNo.:03-27943-0048Loaf’nJug#332802E.PikesPeakAve.ColoradoSprings,CO$0909LicenseNo.:03-27943-0053Loaf’nJug#3433MontebelloPueblo,CO$1001LicenseNo.:03-27943-0054Loaf’nJug#3536031Hwy.50E.Pueblo,CO81006LicenseNo.:03-27943-0055Loaf’nJug#373980IvywoodPueblo,CO81005LicenseNo.:03-27943-0057Loaf’nJug#381002BonforteBlvd.Pueblo,CO81001LicenseNo.:03-27943-0058Loaf‘nJug#392505S.CheltonColoradoSprings,CO80916LicenseNo.:03-27943-0059Loaf‘nJug#404335AirportRd.Colorado Springs,CO80916LicenseNo.:03-27943-0060Loaf’nJug#416857E.Hwy.94ColoradoSprings,CO$0915LicenseNo.:03-27943-0061Loaf‘nJug #421930S.AcademyBlvd.ColoradoSprings,CO80916LicenseNo.:03-27943-0062Loaf‘nJug#439364S.JordanRd.Parker,CO80134LicenseNo.:03-27943-0135Loaf‘nJug#453705DrennandRd.ColoradoSprings,CO$0910LicenseNo.:03-27943-0064Loaf‘nJug#470112FairgroundsRd.Eagle,CO$1631LicenseNo.:03-27943-0066Loaf‘nJug #48201E.MainFrisco,CO80443LicenseNo.:03-27943-0067Loaf‘nJug#49305N.10thSt.RockyFord,CO$1067LicenseNo.:03-27943-0068Loaf‘nJug #5010255thSt.Caihan,CO$0808LicenseNo.:03-27943-0069Loaf‘nJug#522405W.NorthernAve.Pueblo,CO81004LicenseNo.:03-27943-0071Loaf‘nJug#536695GalleyRd.ColoradoSprings,CO80915LicenseNo.:03-27943-00722Page 133 Loaf‘nJug#54912RoyalGorgeBlvd.CanonCity,CO81212LicenseNo.:03-27943-0073Loaf’nJug#55448USHwy.50E.Salida, CO81201LicenseNo.:03-27943-0074Loaf’nJug#56137ManitouAve.Manitou Springs,CO$0829LicenseNo.:03-27943-0075Loaf’nJug#571107So.MainSt.Lamar,CO$1052LicenseNo.:03-27943-0076Loaf‘nJug#59415AmbassadorThompsonLasAnimas,CO81054LicenseNo.:03-27943-0078Loaf‘nJug#64707MainSt.Limon,CO$0828LicenseNo.:03-27943-0083Loaf‘nJug#652119E.4thSt.Pueblo,CO81001LicenseNo.:03-27943-0084Loaf‘nJug #66317E.HighFlagler,CO$0815LicenseNo.:03-27943-0085Loaf‘nJug#671525W.4thSt.Pueblo,CO81004LicenseNo.:03-27943-0086Loaf’nJug#68109W.4thSt.Hugo,CO$0821License No.:03-27943-0087Loaf‘nJug #69519W.Hwy.24WoodlandPark,CO$0866LicenseNo.:03-27943-0088Loaf’nJug#704001JerryMurphyRd.Pueblo,CO81001LicenseNo.:03-27943-0089Loaf‘nJug#711201W.17thSt.Pueblo, CO81003LicenseNo.:03-27943-0090Loaf’nJug#732202W.18thPueblo,CO81003LicenseNo.: 03-27943-0091Loaf’nJug #7431918Hwy.96E.Pueblo,CO81006LicenseNo.:03-27943-0092Loaf’nJug#751700SantaFe.Dr.Pueblo,CO81006LicenseNo.:03-27943-0093Loaf’nJug #76506E.MainSt.Florence,CO81226LicenseNo.:04-01345Loaf‘nJug#782120OakshireLn.Pueblo,CO$1001LicenseNo.:03-27943-00963Page 134 Loaf‘nJug#79420EagleridgeBlvd.Pueblo,CO81008LicenseNo.:03-27943-0097LoafnJug#80102S.SantaFe.fountain,CO$0817LicenseNo.:03-27943-0098Loaf’nJug#81102N.RubeyDr.Golden,CO80403LicenseNo.:03-27943-0099Loaf’nJug#8214W.SpauldingAve.PuebloWest,CO$1007LicenseNo.:03-27943-0100Loaf‘nJug#83700WarnerDr.Golden,CO$0401LicenseNo.:03-27943-0101Loaf‘nJug#841104Pueblo Blvd.WayPueblo,CO81005LicenseNo.:03-27943-0102Loaf’nJug#85136S.PurcellBlvd.PuebloWest,CO81007LicenseNo.:03-27943-0110Loaf’nJug#862810TroyAvenuePueblo,CO81001LicenseNo.:03-27943-0111Loaf‘nJug#874125W.NorthernAve.Pueblo,CO81001LicenseNo.:03-27943-0112Loaf‘nJug#915375AirportRd.ColoradoSprings,CO$0916LicenseNo.:03-27943-0120Loaf’nJug#921019SpaceCtr. Dr.ColoradoSprings,CO80915LicenseNo.:03-27943-0119Loaf‘nJug#93905W.Hwy.50Pueblo,CO$1008LicenseNo.:03-27943-0118Loaf‘nJug#9416355W.641hAve.Arvada,CO$0004LicenseNo.:03-27943-0117Loaf‘nJug#95200LashleySt.Longmont,CO80501LicenseNo.:03-27943-0122Loaf‘nJug#97173BulldoggerLn.Bailey,CO$0421LicenseNo.:03-27943-0125Loaf’nJug #985825N.AcademyColoradoSprings,CO$0918LicenseNo.:03-27943-0127Loaf‘nJug#994098ArrowswestDr.ColoradoSprings,CO$0917LicenseNo.:03-27943-0128Loaf‘nJug#2021818N.NorwoodPueblo,CO81001LicenseNo.:03-27943-01034Page 135 Loaf’nJug#2032419N.ElizabethSt.Pueblo,CO81003LicenseNo.:04-00554Loaf’nJug#6017055AllegreCir.fountain,CO$0817LicenseNo.:03-27943-0105Loaf’nJug#8011499S.ColoradoBlvd.Denver,CO80222LicenseNo.:03-27943-0136Loaf’nJug#803490W.HampdenEnglewood,CO80110LicenseNo.:03-27943-0138Loaf’nJug#807710CopperCtr.Pkwy.ColoradoSprings,CO80921LicenseNo.:04-00088Loaf‘nJug#808161NorthgateBlvd.ColoradoSprings,CO80921LicenseNo.:04-00489Loaf‘nJug#84682116thSt.Wellington,CO$0549LicenseNo.:03-27943-0028Loaf’nJug#8481201MainSt.Windsor,CO80550LicenseNo.:03-27943-0027Loaf’nJug#8501001391hAve.Greeley,CO80634LicenseNo.:03-27943-0020Loaf‘nJug#852320023tdAve.Evans,CO80620LicenseNo.:03-27943-0025Loaf‘nJug#8581801N.CollegeAve.Fort Collins,CO80525LicenseNo.:03-27943-0009Loaf’nJug#867783W.Hwy.64Rangely,CO81648License No.:03-27943-0007Loaf‘nJug#868101W.BrontosaurusBlvd.Dinosaur,CO81610LicenseNo.:03-27943-0006Loaf’nJug#8692441W.VictoryWayCraig,CO81625LicenseNo.:03-27943-0005Loaf‘nJug#7508253733E.MulberrySt.FortCollins,CO$0524LicenseNo.:Pending5Page 136 SunniementalResnonsetoOuestion#18:NameAddressDOBPosition%OwnedEG(Retail)165flandersRd.N/AParentCo.100%America,LLCWestborough,MA01581GeorgeFoumier25CiderMillRd.7/8/74Dir./Pres.0%framingham,MA01701Caroline20ChestnutAve.11/14/77Dir.NP/Cf00%TaitelbaumBurlington,MA01803NickUnkovic5895HomecrestDr.6/2/78Dir./Sec.0%Mason,OH45040{OO44MIo.DocIiA3Page 137 DR8495(07123119)COLORADODEPARTUaNIOFREV!NUEUquQtErifoicemantDwIonTaxCheckAuthorization,Waiver,andRequesttoReleaseInformationI,NicholasUnkovicamsigningthisTaxCheckAuthorization,VtiverandReInformation(hereinafter“Waiver)onbehalfofMiniMart,Inc.(theApltopermittheColoradoDepartmentofRevenueandanyotherstateorlocaltaxingauthoritytoreteasdocumentationthatmayotherwisebeconfidential,asprovidedbelow.IfIamsigningthisWaiverforsomyself,includingonbehalfofa businessentity,IcertifythatIhavetheauthoritytoexecutethisWaiveApphcantlLicensee.TheExecutiveDirectoroftheColoradoDepartmentofRevenueistheStateLicensingAuthority,ColoradoLiquorEnforcementDivisionashisorheragents,clerks,andemployees.TheinformationaiobtainedpursuanttothisWaivermaybeusedinconnectionwiththeAppticanULlcensee’sliquorlIandongoingilcensurebythestateandlocallicensingauthorities.TheColoradoLiquorCodesection(LIquorCod&),andtheColoradoliquorRules,ICCR203.2(LiquorRules),requitecomplianoobligations,andsetforththeinvestigative,disciplinaryandilcensureactionsthestateandlocaliicenstntakeforviolationsoftheliquorCodeandLiquorRules.IncludingfailuretomeettaxreportingandpaTheWaiverismadepursuanttosection39-21.113(4),C.R.S.,andany otherlaw,regulation,resoluconcerningtheconfidentialityoftaxinformation,oranydocument,reportorreturnfiledInconnectiontaxes.ThisWaivershallbevatiduntiltheexpirationorrevocationofa license,oruntilboththestateaauthoritiestakefinalactiontoapproveordenyanyapplication(s)fortherenewalofthelicense,wAppllcanUlicenseeagreestoexecuteanewwaiverforeachsubsequentlicensingperiodInconnectloiofanylicense,ifrequested.Bysigningbelow,ApplicanULicenseerequeststhattheColoradoDepartmentofRevenueandanyotaxingauthorityoragencyinthepossessionoftaxdocumentsorInformation,releaseinformationandtheColoradoLiquorEnforcementDivision,andIsdulyauthorizedemployees,toactastheApplicant’authorizedrepresentativeundersection39-21-113(4),C.R.S.,solelytoallowthestateandlocallicensintheirdulyauthorizedemptoyees,toInvestigatecompliancewiththeLiquorCodeandLiquorRules.authorizesthestateandlocallicensingauthorities,theirdulyauthorizedemployees,andtheirlegalriusetheInformationanddocumentationobtainedusingthisWaiverinanyadministrativeor judicial actappilcationorlicense.uesttoReleaseticantlLicensee’)informationandacneotherthanonbehalfoftheftdoverseestheitdocumentationenseapplication4-3.101.etseq.withcertaintaxauthoritiesmay‘entobligations.ionorordinanceIthstateorlocaldlocallicensingicheverIslater.withtherenewalerstateorlocalocumantationtofLlcensee’sdulyiauthorities,andplicanUcicenseepresentatives,toonregardingtheNameftndivluaWBuslnes)SocialSecwltyNumberlTaxIdertcaItcnNumberMIniMart,Inc.00427943Mdmse581BigThompsonAvenueCityStaleZipEstesParkCO80517HomePhoneNumberBushtesstWorkPhoneNumberN/APrintednameatpersonsIgnlnonbehalfoltheAppflcantlUcenaeeNicholasUnkovicApp8canUtIneLc,orlzIngthedisciostreofconfidenUaltaxiriformabon)jDatePrivacyActStatementProvidingyourSocialSecurityNumberisvoluntaryandnoright,benefitorprivilegeprovidedbylaw‘iibedeniedasaresultofrelusaltodiscloseit.§7ofPrivacyAct,5USCS§552a(note).BPage 138 MasterFileAdditionalLocationsThisformistobeattachedwithyouApplicationforaMasterfileform DR8415,tosubmitatlocationstotheDivision.Allanswersmustbeprintedinblackinkortypewritten.Questions?Visit:wwwcolorado.govfenforcement/Iiquororcall(303)205-2300formoreinformationCDR8416(10102119)COLORADODEPARTMENTOFREVENUEUquorEnforcementDivisionditional1.LegalEntityName(MustMatchcertificateofGoodStanding)FEINMiniMart,Inc.83-02083342.TradeNameofEstablishment(DBA)(MustMatchCertificateofTradeName)StateSalesTaxNumberMasterfileNumber(ifXnown)Loaf‘NJug00-327943c3-27943-00003.Locationstobeincludedinthemasterfile.—TradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberLoaf‘NJug#750828561BigThompsonAve.,EstesPark,CO80517PendingTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLicenaNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLicenaNumberTradeNameofEstablishmenttOGA)StreetAddress.City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress.City,State,&ZipCodeCicen1eNumberTradeNameofEstablishmenttOGA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DEA)StreetAddress,City,State,&ZipCodeLtceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodaLlceneNumbetTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLlcenNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLtcenNumberrirniiwr.IPleasereturnthiscompletedformto:dorliqlicensingstate.co.us,byfaxat(303)-866-2428,orbmailingtheformandyourpaymenttothefollowingaddress:LiquorandTobaccoEnforcementDivisionRe:Licensing1697ColeBlvd,Suite200Golden,CO80401Page 139 CCOLORADO_______PhysicatAddress:MailingAddress:DepartmentofRevenue1697ColeBoulevard,Suite200P.O.Box173350Entorcementtalon--Liquor&TobaccoLakewood,CO80214Denver,CO80217-3350May22,2020MiniMartIncdba/LoafN’Jug302WestThridStreet#300Cincinnati,OH45202Re:StateMasterFileforMiniMartIncAccount#03-27943-0000DearSirorMadam:ThisistoadviseyouthattheColoradoLiquorEnforcementDivision(“Division”)has,atyourrequest,revisedthe“masterfile”fortheabove-tistedLicensee.Asofthedateofthisletterourmasterfileincludesthefollowingitemswhichyouhavesubmitted:1.IndividualHistoryRecords(FormDR8404-I)for thefotlowingpersons:GeorgeR.FournierCarolineE.TaitelbaumNicholasUnkovic2.Fingerprintcardsbearingthenamesandbirthdatesofthepersonslistedinparagraph1,above.AltthefingerprintcardshavebeensubmittedbyustotheColoradoBureauofInvestigation.TheCBandFBIhavecheckedtheprintsandreportedlyfoundnorecordofanycriminaLhistoryforthoseListedabove.3.CertificateofAuthorityoraCertificateofGoodCorporatestandingfromtheColoradoSecretaryofState,whichindicatesthatMiniMart,mc,isacorporationauthorizedtodobusinessinColorado.Whenfilinganewapplicationforadditionallicensedlocations,youmustcheckwiththelocatlicensingauthoritytodeterminewhatdocumentstheymayrequiretoprocessyourapplication.PteasefeelfreetoprovidethemwiththisLetter,asmanylocalauthoritieswillnotrequireyouagaintosubmitfingerprintcardstothemifyouhaveaLreadysubmittedsuchdocumentstotheDivision.ThisletterwillservetoinformthelocalauthoritiesexactlywhichdocumentsyouhavealreadysubmittedtotheStateEnforcementDivision.Finally,oncethelocalauthorityhasapprovedyournewlicenseortransferofownershipapplication,itmust besenttotheDivision.Thetocatauthorityneed notsendchangeofcorporatestructureinformationpreviouslyreportedtotheDivision,aslistedinandapprovedbythisletter.DR40418(05102/19)DPage 140 Theontydocumentswhichare neededforanewortransferofownershipapplicationbytheDivisionare:1.Theapprovedappticationsignedbythetocatauthority;2.Theappropriatefees;3.Acopyofthistetter;4.Proof ofpossessionofthepremises;5.AdiagramoftheLicensedpremises;6.CompLetedformDR8442,andanIndividuaLHistoryRecord(DR-840-I)ifmanagersregistrationisrequired.Sincerely,MichelleStone-PrincipatoDivisionDirector2DR4o41B(OW4I17)Page 141 1(0’LH)‘DIC:I>:<:C‘00‘0:H:.‘:co‘I,INrCNcozOOnLO’0WrowJtoWr——.1Page 142 TOWNOfESTESPARKApril1,2021JackieWilliamson,TownClerkTownofEstesParkEstesPark,CO$0517RE:MiniMartdbaLoaf&Jug561BigThompsonAveEstesPark,CO80517DearMs.Williamson:AcheckoftheEstesParkPoliceDepartmentlocalrecordsontheabovereferencedaddressandbusinesswasconducted.TheresearchonthisparticularbusinesswasdonefromDecember1,2020.Therearenoreportsinvolvingthebusinessexceptforthepolicedepartmentrespondingto4burglaralarmsduringthatperiod.Sincerely,WesKufeldChiefofPolice,EstesParkPoliceDepartment170MACGREGORAVFP0BOX12871S’HSPARKCO80517wwwestesorgPoliceDepartment970-586-4000WesKufeld,ChiefofPolicewww.estes.org/pdPage 143 Page 144 To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Randy Hunt, Community Development Director Date: April 13, 2021 RE: Resolution 29-21 Contract with Logan Simpson Design, Inc. for Comprehensive Plan Consulting Services, 2021-2022 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Review and approve a Services Contract with Logan Simpson Design, Inc. for Comprehensive Plan consulting services on behalf of the Town. The contract would be effective from the date the Town issues a Notice to Proceed (approx. April 15, 2021) through Dec. 31, 2022, and has a not-to-exceed cost to the Town of $164,000. Present Situation: On Feb. 4, 2021, the Town release a Request for Proposals (RFP) for professional planning services to prepare and complete the new Comprehensive Plan. Due date/time for proposals was set at Thursday, Feb. 25, 2021, at 2:00 pm MST. The RFP generated strong interest among consultants. At an optional Pre-Proposal meeting on Feb. 18, we had approx. 20 to 25 teams participating, which (in my experience) is unprecedented for a Plan of our scope and budget. The RFP process resulted in nine (9) teams submitting qualifying proposals to the Town by deadline. An Evaluation Committee, consisting of two Planning staff members, one Engineering staff member, one Planning Commissioner, and one County Community Development staff member, reviewed the applications, using standard professional scoring metrics (see Attachment 3, pp. 11-12), and reached consensus to interview four (4) of the proposal teams. These interviews were held in early-to-mid-March. Memo COMMUNITY DEVELOPMENT Page 145 Following interviews, the Evaluation Committee met again and by consensus agreed that Logan Simpson was our preferred consultant choice. The County member agreed with this selection. Staff and Logan Simpson entered into negotiations, came to terms on scope of work, schedule, and cost, and agreed upon the draft Contract before you this evening. I will note at this point that in my experience, the quality of these Comp Plan proposals was the best I have seen in my career. It’s a cliché to describe selection among proposals as a “tough choice.” This one really was! Nevertheless, the Evaluation Committee is confident in our recommendation of Logan Simpson for this Plan. In a parallel process, the County has been negotiating a separate but similar contract for services with Logan Simpson to perform County-specific Comp Planning work on the same schedule with the Town. The two sets of services with Logan Simpson are designed to be complementary and will inform each other throughout the process (e.g., some of the public meetings are expected to have Town and County breakout sessions but will otherwise have all stakeholder attendees in a single meeting.) The County is still discussing terms with Logan Simpson at this writing (Mar. 31); we understand those are going satisfactorily. The County budget for their contract is approx. $40,000. Proposal: The attached draft Services Contract follows the Town’s standard template for these contracts. A few notable elements in the Contract document are: • A not-to-exceed cost of $164,000 is specified (Sec. 5.) o A separate contract with Bang the Table LLC, a firm specializing in online public engagement, has been executed. This service will be aimed entirely at Comprehensive Plan engagement for the next one-year-plus, although additional uses for the Bang the Table platform can be available if renewed in future years. Bang the Table’s cost for one year is $8,000 with renewal option. Contracts at this expenditure level are approved by staff, as this one has been. Including this $8,000 brings the Town total Comp Plan cost at this time to $172,000. • The contract begins (Sec. 21) upon the Town’s issuance of a Notice to Proceed (NTP) – a standard instrument for initiating contractual work. If the contract is approved by Town Board Tuesday evening and signed soon after, an NTP can be issued in time to get under early the following week, Apr. 19-23. • The contract’s term ends on Dec. 31, 2022 (Sec. 21), with the option of a one-year extension by both parties’ agreement. As DOLA does not look favorably on requests to extend the grant terms, every effort will be made to bring the Comp Plan in on schedule by end of December 2022. • Three important documents accompany the contract and are incorporated by reference in its terms: o The Town’s RFP (Attachment 3, incorporated as item 2.6 in the contract); o The consultants’ Proposal (Attachment 4, incorporated as item 2.7); o The consultants’ Scope of Work (Attachment 5, incorporated as item 2.8). These items are listed in chronological order of receipt. The Proposal is what was submitted by Logan Simpson by the Feb. 25 deadline. It is lengthy but a worthwhile Page 146 read. The Scope of Work is a refinement of the Proposal’s scope statement (Chapter 4, pp. 17-25), which in turn is an elaboration of the Town’s Scope in the RFP (Sec. III, pp. 6-11). Even further refinement of scope will likely be appropriate after contract approval, in areas such as detailed schedule; this can be accommodated in Change Orders (Contract Sec. 2.1) as necessary. •Barring the unforeseen, staff does not anticipate the need to adjust the budget or scope in this contract, other than the refinements noted in the previous sentence. A relatively small (less than $10,000) incremental addition in overall project budget may be needed for the Bang the Table contract, as our current contract is only through March 31, 2022. Beyond the above information, I believe the materials themselves speak to the quality we may expect in the Plan process and product. Advantages: •Approval of the Contract allows the Comprehensive Plan to be launched in April 2021, follow an orderly and transparent process, and conclude on schedule in Dec. 2022. Disadvantages: •Disapproval of the contract would save the Town over $100,000 in General Fund; however, we would be left for the time being with no clear path toward a badly needed new Comprehensive Plan; •Disapproval or delay in this contract approval would run the risk of not meeting DOLA requirements for grant funding, both scope and schedule. Action Recommended: Staff recommends approval of the contract as drafted. Finance/Resource Impact: Not to exceed $164,000 during FY 2021 and FY 2022 (subject to annual appropriation.) Account Code 101-1600-416.22-13; Project Code COMPPL. Level of Public Interest Low. Sample Motions: 1.I move to approve/deny Resolution 29-21. Attachments: 1.Resolution 29-21 2.Town of Estes Park, CO Services Contract with Logan Simpson Design, Inc., dated March 23, 2021. 3.LINK - Estes Park Comprehensive Plan Comprehensive Plan Request for proposals (RFP), dated 02-04-2021. 4.LINK - Estes Park Comprehensive Plan PROPOSAL: Logan Simpson, dated 25 February, 2021. 5.LINK - Logan Simpson SCOPE OF SERVICES, v2, dated 24 March 2021. Page 147 RESOLUTION 29-21 APPROVING A SERVICES CONTRACT WITH LOGAN SIMPSON DESIGN INC FOR COMPREHENSIVE PLAN DESIGN AND IMPLEMENTATION WHEREAS, the Town Board wishes to enter the services contract referenced in the title of this resolution for the purpose of for Comprehensive Plan design and implementation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the services contract referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 148 TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT COMPREHENSIVE PLAN DESIGN AND IMPLEMENTATION The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and Logan Simpson Design, Inc. dba Logan Simpson (Contractor), an Arizona Corporation, whose address is 51 West Third Street, Suite 450, Tempe, Arizona 85281, make this Contract this __________ day of ____________________, 2021, at the Town of Estes Park, Colorado, considering the following facts and circumstances: 1 RECITALS: 1.1 Town desires to use the services of Contractor outlined in Contractor’s Proposal; and; 1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms and conditions stated in this Contract. 2 CONTRACT: This Agreement is a Contract, representing the entire and integrated agreement between the parties and supersedes any prior negotiations, written or oral representations and agreements. The Agreement incorporates the following Contract Documents. In resolving inconsistencies between two or more of the Contract Documents, they shall take precedence in the order enumerated, with the first listed Contract Document having highest precedence. The Contract Documents, except for amendments executed after execution of this Contract, are: 2.1 Change Orders; 2.2 Notice to Proceed; 2.3 This Contract; 2.4 The following Addenda, if any: (None); 2.5 The following Special Conditions of the Contract, if any: (None); 2.6 Request for Proposals, containing 33 pages, dated February 4, 2021; 2.7 Contractor’s Scope of Work, containing 8 pages, dated March 24, 2021; 2.8 Contractor’s Proposal, containing 90 pages, dated February 25, 2021; and 2.9 Insurance Certificates. ATTACHMENT 2 Page 149 Page 2 of 11 3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all materials, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to provide its Services in strict accordance with the conditions and prices stated in the Contract Documents. Through this contract the Town of Estes Park Community Development Department is securing professional services to design and implement a Comprehensive Plan for the Town. This will be a complete rewrite of the existing Comprehensive Plan. The current Estes Valley Comprehensive Plan was adopted in December 1996 jointly by the Town and Larimer County and applies to the area defined and mapped in that Plan as the “Estes Valley Planning Area.” In the new plan, the Town and County unincorporated areas, including the Town’s 3-mile extraterritorial area per Colorado Revised Statutes § 31-12-105 et seq., will be addressed concurrently but will lead to a plan or plans that are adopted by each governing agency for its respective jurisdiction. Through a coordinated but separate scope of work and contract, Larimer County aims to join with the Town of Estes Park to work with the same Contractor to further address the topics pertinent to the rural unincorporated areas of the Estes Valley or those that are of mutual interest to the Town and County and to involve and include County residents and stakeholders in the planning effort. 4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin services under this Contract upon receiving Town’s notice to proceed. Contractor shall timely perform its Services, according to the Performance Schedule (Section 9 of the Contractor’s Proposal) or as otherwise directed by Town. 5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed $164,000.00, as the Price for the total Services performed as stipulated in Contractor’s Proposal. This Contract does not create a multiple fiscal year direct or indirect debt or other financial obligation. Each request for service shall incur a concurrent debt for that request only. All financial obligations of the Town under this Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. 6 TIME OF PAYMENTS TO CONTRACTOR: The Contractor shall bill its charges to the Town periodically, but no more frequently than once a month. Each bill shall contain a statement of the time the primary employees spent on the Services since the previous bill, a brief description of the Services provided by each such employee, and an itemization of direct expenses. The Town will pay each such bill which it finds to be in accordance with this Contract within forty-five days of its receipt. If Town questions any part of a bill, finds any part of a bill does not conform to this Contract, or claims the right to withhold payment of any part of a bill, it will promptly notify Contractor of the question, nonconformity or reasons for withholding. 7 QUALIFICATIONS ON OBLIGATIONS TO PAY: No partial payment shall be final acceptance or approval of that part of the Services paid for, or shall relieve Contractor of any of its obligations under this Contract. Notwithstanding any other terms of this Contract, Town may withhold any payment (whether a progress payment or final payment) to Contractor under the following conditions: Page 150 Page 3 of 11 7.1 Contractor fails to promptly pay all bills for labor, material, or services of consultants furnished or performed by others to perform Services. 7.2 Contractor is in default of any of its obligations under this Contract or any of the Contract Documents. 7.3 Any part of such payment is attributable to Services not conforming to this Contract. (Town will pay for any part attributable to conforming Services). 7.4 Town, in its good faith judgment, determines that the compensation remaining unpaid will not be sufficient to complete the Services according to this Contract. 8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of additions, deletions, or modifications, without invalidating this agreement, and agrees to make corresponding adjustments in the contract price and time for completion. All changes will be authorized by a written change order signed by Town. Work shall be changed, and the contract price and completion time shall be modified only as set out in the written change order. Town shall issue no Change Order or other form of order or directive requiring additional compensable work that will cause the Price to exceed the amount approved. 9 SERVICE OF NOTICES: The parties may give each other required notices in person or by first class mail or by email to their authorized representatives (or their successors) at the addresses listed below: TOWN OF ESTES PARK: Randy Hunt, Community Development Director 170 MacGregor Ave. PO Box 1200 Estes Park, CO 80517 CONTRACTOR: Jeremy Call, Principal Logan Simpson Design, Inc. 213 Linden Street, Suite 300 Fort Collins, CO 80524 10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance with applicable federal, state, and municipal laws, rules, statutes, charter provisions, ordinances, and regulations (including sections of the Occupational Safety and Health Administration [OSHA] regulations, latest revised edition, providing for job safety and health protection for workers) and all orders and decrees of bodies or tribunals applicable to work under this Contract. Contractor shall protect and indemnify Town against any claim or liability arising from or based on the violations of any such law, ordinance, regulation, order, or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to ensure that Contractor follows the safety regulations issued by OSHA. 11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all charges, files, and taxes and give all notices necessary and incidental to the lawful prosecution of its Services. Anyone conducting business in the Town of Estes Park is required to have a business license which can be obtained from the Town Clerk’s Office. Page 151 Page 4 of 11 12 PATENTED DEVICES, MATERIALS AND PROCESSES: The Contractor shall hold and save harmless the Town from all claims for infringement, by reason of fee use of any patented design, device, material, process, or trademark or copyright and shall indemnify the Town for any costs, expenses, and damages, including court costs and attorney fees, incurred by reason of actual or alleged infringement during the prosecution or after completion of Services. 13 INSURANCE: Contractor shall, at its own costs, secure and continuously maintain through the term of this Contract the minimum insurance coverages listed below, with forms and insurers acceptable to Town. In addition, Contractor shall maintain such coverages for the insurance listed in Paragraphs 13.1, 13.3 and 13.4 for two additional years. For any claims- made policy, Contractor shall include the necessary retroactive dates and extended reporting periods to maintain continuous coverage. 13.1 Professional Liability for at least $1,000,000. 13.2 Workers' Compensation according to the Workers' Compensation Act of the State of Colorado and Employer's Liability with limits of at least $500,000. Contractor shall require any subcontractor hired by the Contractor to carry Workers’ Compensation and Employer’s Liability coverage. 13.3 General liability, including contractual liability, of at least $1,000,000 per each occurrence plus an additional amount adequate to pay related attorney's fees and defense cost. Coverage shall include bodily injury, property damage, personal injury, and contractual liability. 13.4 Comprehensive Automobile Liability with minimum limits for bodily injury and property damage coverage of at least $1,000,000 per each occurrence plus an additional amount adequate to pay related attorneys' fees and defense costs, for each of Contractor’s owned, hired or non-owned vehicles assigned to or used in performance of this Contract. 13.5 The required general liability and comprehensive automobile liability policies shall contain endorsements to include Town and its officers and employees as additional insureds. The required professional liability and workers’ compensation policies or coverages shall not contain endorsements including the Town, its officers or employees as additional insureds. Every policy required above shall be primary insurance. Any insurance or self-insurance benefits carried by Town, its officers, or its employees, shall be in excess and not contributory to that provided by Contractor. 13.6 Contractor shall, upon request, provide Town a certified copy of each required policy. 13.7 As evidence of the insurance coverages required by this Contract, before beginning work under this Contract, Contractor shall furnish certificates of insurance certifying that at least the minimum coverages required here are in effect and specifying the liability coverages (except for professional liability) are written on an occurrence form to: Page 152 Page 5 of 11 Town of Estes Park 170 MacGregor Avenue PO Box 1200 Estes Park, CO 80517 Attention: Randy Hunt With the exception of professional liability and workers’ compensation, policy or policies providing insurance as required will defend and include the Town, its Board, officers, agents and employees as additional insureds on a primary basis for work performed under or incidental to this Contract. Required insurance policies shall be with companies qualified to do business in Colorado with a general policyholder’s financial rating acceptable to the Town. The policies shall not be cancelable or subject to reduction in coverage limits or other modification except after thirty days prior written notice to the Town. General liability and automobile policies shall be for the mutual and joint benefit and protection of the Contractor and the Town. These policies shall provide that the Town, although named as an additional insured, shall nevertheless be entitled to recover under said policies for any loss occasioned to it, its officers, employees, and agents by reason of acts or omissions of the Contractor, its officers, employees, agents, subcontractors, or business invitees. They shall be written as primary policies not contributing to and not in excess of coverage the Town may carry. 13.8 If Contractor is self-insured under the laws of the State of Colorado, Contractor shall provide appropriate declarations and evidence of coverage. 13.9 Contractor shall not cancel, change, or fail to renew required insurance coverages. Contractor shall notify Town's designated person responsible for risk management of any reduction or exhaustion of aggregate limits, which Town may deem to be a breach of this Contract. 13.10 The Town relies on, and does not waive or intend to waive, by any provision of this Contract, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the parties, their officers, or their employees. 13.11 If any insurance required here is to be issued or renewed on a claims-made form as opposed to the occurrence form, the retroactive date for coverage will be no later than the commencement date of the Services and will state that in the event of cancellation or nonrenewal, the discovery period for insurance claims (tail coverage) will be at least 72 months. 13.12 Contractor shall not cancel, non-renew or cause insurance to be materially changed or replaced by another policy without prior approval by Town. 14 INDEMNIFICATION: Page 153 Page 6 of 11 14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors ("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the Town, its officers, employees, and agents ("Indemnitees") from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature, kind, or description ("Liabilities") by any third party arising out of, caused by, or resulting from any Services under this Contract if such Liabilities are: (1) attributable to bodily injury, personal injury, sickness, disease, or death of any person, or to the injury or destruction of any tangible property (including resulting loss of use or consequential damages) and (2) caused, in whole or in part, by any error, omission or negligent act of the Contractor, anyone directly or indirectly employed by it, or anyone for whose acts Contractor may be liable. 14.2 If more than one Indemnitor is liable for any error, omission or negligent act covered by this Agreement, each such Indemnitor shall be jointly and severally liable to the Indemnitees for indemnification and the Indemnitors may settle ultimate responsibility among themselves for the loss and expense of any such indemnification by separate proceedings and without jeopardy to any Indemnitee. This Agreement shall not eliminate or reduce any other right to indemnification or other remedy the Town, or any of the Indemnitees may have by law. 14.3 As part of this indemnity obligation, in the event any error, omission or negligent act covered by this Agreement and in consultation with the Contractor, the Contractor shall compensate the Town for any time the Town Attorney's Office and other counsel to the Town reasonably spend on such claims or actions at the rates generally prevailing among private practitioners in the Town of Estes Park for similar services. This obligation to indemnify the Town shall survive the termination or expiration of this Agreement. 15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this Agreement as an independent contractor, and not as an agent or employee of Town. No employee or official of Town shall supervise Contractor. Contractor shall exercise no supervision over any employee or official of Town. Contractor shall not represent that it is an employee or agent of the Town in any capacity. Contractor’s officers, employees and agents are not entitled to Workers' Compensation benefits from the Town, and Contractor is obligated to pay federal and state income tax on money earned under this Agreement. Except as this Agreement expressly states, Contractor shall, at its sole expense, supply all buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance and other accessories and Services necessary. This Agreement is not exclusive; subject the terms of this Agreement, Town and Contractor may each contract with other parties. 16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this Agreement shall construe its terms as to their fair meaning, and not for or against any party based upon any attribution to either party. 17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience and reference only and of no meaning in the interpretation or effect of this Contract. Page 154 Page 7 of 11 18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries under this Contract. Any person besides Town or Contractor receiving services or benefits under this Agreement is an incidental beneficiary only. 19 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or may expose Town to liability or loss, Town may bar any person (including Contractor’s and subcontractors’ employees) from the Town's work sites. Such a bar shall not require any employee's discharge from employment, but shall merely prohibit the employee's presence at Town’s work sites. Such a bar shall not warrant an increase in contract time or Price. 20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other or later breach or default. 21 TERM: This Contract shall commence on the date specified in a forthcoming Notice to Proceed, and shall continue through December 31, 2022 with the option of 1 year additional renewals, on an annual basis, upon agreement of both parties. 22 TERMINATION: 22.1 In addition to any other available remedies, either party may terminate this Contract if the other party fails to cure a specified default within seven (7) days of receiving written notice of the default. The notice shall specify each such material breach, in reasonable detail. 22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its own convenience. The Town may effect such termination by giving Contractor written Notice of Termination specifying the extent and effective date of termination. In case of termination, for convenience, Town shall pay Contractor for work satisfactorily completed, to the date of termination. The Town shall determine the portion of work completed. 22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all drawings, computer programs, computer input and output, analysis, plans, photographic images, tests, maps, surveys and writer’s materials of any kind generated in the performance of its Services under this Contract up to and including the date of termination. 23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by giving the Contractor written notice one (1) day in advance of the suspension date. Upon receipt of such notices the Contractor shall cease their work as efficiently as possible, to keep total charges to a minimum. The Town must specifically authorize any work performed during suspension. Since suspension and subsequent reactivation may inconvenience the Contractor, Town will endeavor to provide advance notice and minimize its use. After a suspension has been in effect for thirty days, the Contractor may terminate this Contract at will. Page 155 Page 8 of 11 24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights or delegate its duties under this Contract without the express written approval of the other. 25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the Contractor's Proposal, Contractor may employ subcontractors to perform the Services only with Town's express prior written approval. Contractor is solely responsible for any compensation, insurance, and all clerical detail involved in employment of subcontractors. 26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern enforcement and interpretation of this Contract. Venue and jurisdiction for any court action filed regarding this agreement shall be only in Larimer County, Colorado. 27 AUTHORITY: This instrument forms a contract only when executed in writing by duly authorized representatives of Town and Contractor. By their signatures on this document, the signatories represent that they have actual authority to enter this Contract for the respective parties. 28 INTEGRATION: There are no other agreements on the same subject than expressly stated or incorporated in this Contract. 29 UNLAWFUL EMPLOYEES, CONTRACTORS AND SUBCONTRACTORS: Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor shall not knowingly contract with a subcontractor that (a) knowingly employs or contracts with an illegal alien to perform work under this Contract or (b) fails to certify to the Contractor that the subcontractor will not knowingly employ or contract with an illegal alien to perform work under this Contract. 30 VERIFICATION REGARDING ILLEGAL ALIENS: Contractor has confirmed the employment eligibility of all employees newly hired for employment to perform work under this Contract through participation in either the E-verify program administered jointly by the United States Department of Homeland Security and the Social Security Administration or the employment verification program of the Colorado Department of Labor & Employment. 31 LIMITATION REGARDING E-VERIFY PROGRAM: Contractor shall not use either E- verify or Colorado Department of Labor & Employment program procedures to undertake pre-employment screening of job applicants while performing this Contract. 32 DUTY TO TERMINATE A SUBCONTRACT; EXCEPTIONS: If Contractor obtains actual knowledge that a subcontractor performing work under this Contract knowingly employs or contracts with an illegal alien, the Contractor shall, unless the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien: (a) notify the subcontractor and the Town within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (b) terminate the subcontract with the subcontractor if, within three days of receiving notice that the Contractor has actual knowledge that the subcontractor is employing or Page 156 Page 9 of 11 contracting with an illegal alien, the subcontractor does not stop employing or contracting with the illegal alien. 33 DUTY TO COMPLY WITH STATE INVESTIGATION: Contractor shall comply with any reasonable request of the Colorado Department of Labor and Employment made in the course of an investigation pursuant to C.R.S. 8-17.5-102 (5). 34 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable remedy the Town may be entitled to for a breach of this Contract, if the Town terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for damages to the Town. Signature pages follow. Page 157 Page 10 of 11 LOGAN SIMPSON DESIGN INC.: By: Title: Principal Date ACKNOWLEDGMENT State of ) ) ss County of ) The foregoing instrument was acknowledged before me by , (Name of party signing) as of (Title of party signing) (Name of corporation) a corporation, on behalf of the corporation, this (State of incorporation) day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Page 158 Page 11 of 11 TOWN OF ESTES PARK: By: Date Title: _______________________________ ACKNOWLEDGMENT State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by___________________________, as _______________________of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public APPROVED AS TO FORM: Town Attorney Page 159 Board of Trustees Public Comment Form Please enter your full name. (This information is required to ensure the Town keeps accurate records of public comment. Name * Stance on item:* The Board of Trustees want to hear from members of the community. The following form was created for general public comment or public comment on any agenda items. The Town Board of Trustees will participate in meetings remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Regular meetings of the Town Board are held on the second and fourth Tuesdays of each month at 7 p.m. Agendas and the agenda item list below will be posted the Wednesday prior to each meeting. Click here to view the current Agenda. Public comment must be received by noon the day of the Town Board meeting. All comments will be compiled for Board distribution prior to the meeting. Agenda items are available the Wednesday prior to each Town Board meeting. To provide public comment on an upcoming item please use the drop down below to select the Agenda item title. Agenda Item Title * Public comment can be attached using the Upload button below or typed into the text box below. File Upload John Phipps For Against Neutral Resolution 29-21. If you do not see the Agenda Item Title please email public comment to townclerk@estes.org. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED 2021-04-09 Page 160 Comments for the Board of Trustees:* Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Limited to a maximum of 1000 characters. For comments over 1000 characters please use the Upload feature above. 4/13 action item #1 In #3 of the consultant contract, lines 4&5, it states ... " to design & implement" ... what does "implement" mean? (I thought that the PC, TB & town did that). Why wasn't the contract with "Bang the Table, LLC" re public engagement attached for information? (If it is already online, where may I find it?) Would the Town Attorney please make a statement for the record & the public that none of the Comprehensive Plan process will be quasi-judicial? Thank you. John Phipps, Estes Park Page 161       Page 162 FINANCE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Finance Director Date: April 13, 2021 RE: Resolution 30-21, Supplemental Budget Appropriations #3 to the 2021 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Re-appropriate remaining balances on uncompleted 2020 purchase orders in 2021 to fund completion of the acquisition of goods or services ordered in 2020 and roll over uncompleted projects underway but not completed in 2020. This amendment also includes some additional appropriations for a few new items identified in 2021. Present Situation: At the end of each year, the Town will have certain purchases, contracts or projects already in progress that were not completed within the fiscal year just ending. 2020 was no exception to this process with several purchase orders and projects still in process at year end. Purchase orders (PO’s) were entered into the 2020 accounting records to encumber the 2020 budgets for specific purchases. At the end of 2020, the balances left on the PO’s need to be rolled over into the 2021 budget as a budget amendment to complete these transactions. This is a standard accounting process common to governmental entities that use purchase orders. Uncompleted projects that were budgeted in 2020 but were not completed within the year also need to be evaluated. A PO is only pulled on a contract or actual outstanding order from a specific vendor. However, not all of a project’s budget may be contracted and encumbered by a PO at the end of the year. The Town follows the practice of budgeting for the full project up front when possible, requiring the funding to be clearly identified and budgeted before the project can start. The 2021 budget was developed with the expectation that these projects would be completed and the appropriations would be fully utilized in 2020. Since some of the Page 163 projects were not completed, the unused appropriations fall to fund balance and must be re-appropriated in 2021 to allow completion of the project. Also, any grants associated with these projects must also be rolled over into 2021 to help pay for the project costs. This is a standard accounting process common to governmental entities that perform significant capital projects each year. There are a few additional items that were not included in the original 2021 budget because they were not known at the time. The following contains explanations of the more significant items to be rolled forward or added to 2021: Summary of Supplemental Appropriations: General Fund – Increase of $2,182,386 This includes PO’s totaling $105,569 as detailed in the attached exhibit. The General Fund increase also includes $523,085 in project rollovers, the most significant of which is the second electric trolley. Related grant revenue rollovers were included as well. Other amendments increased appropriations by $1,553,732. This includes an additional $150,000 for the comprehensive land use plan and the corresponding $150,000 grant award received in 2021. The COVID small business relief appropriation and corresponding funding were reduced by $300,000 based on the amount of actual benefits disbursed in February 2021. Transfers to the Community Reinvestment Fund (CRF) were increased $929,000 to pay for the CRF projects and PO’s rolled forward from 2020. Salary and benefits were increased $5,732 in various departments to reward new certifications and to move employees to the mid-range on their pay scales upon their 5th year anniversary. This GF increase also includes a temporary transfer to the Larimer County Open Space Fund in the amount of $505,000 to cover Fall River Trail and other project costs while the Town is waiting on grant reimbursements. It is expected that much of this will be transferred back to the General Fund once grant reimbursements have been received. A final amendment is to budget for a $250,000 contingency line item for future unknown budgetary compliance challenges, such as in the Larimer County Open Space Fund issue above. Community Reinvestment Fund – Increase of $1,739,749 This includes PO’s totaling $599,756, including the facility needs study and Community Drive / US 36 intersection project. Project rollovers totaling $328,993 include the Community Drive / US 36 intersection and Wayfinding Signage projects. The additional change is an increase of $811,000, including an additional $750,000 for the Community Drive / US 36 intersection project funded by a CDOT grant and an additional $61,000 for the Wayfinding Signage project. The contract for the Wayfinding Signage project is expected to follow this agenda item. Conservation Trust Fund – Increase of $72,466 This increase includes rollover of $70,000 for the Thumb Open Space acquisition project which is expected to be completed this year. This also includes PO rollovers of $2,466. Page 164 Larimer County Open Space Fund – Increase of $1,050,699 This includes PO’s totaling $158,345 on the Fall River Trail project. Project rollovers totaled $682,354, again for the Fall River Trail project. Additional changes include $210,000 to transfer 2020 temporary funding back to the General Fund. In 2020, a temporary transfer of $210,000 was necessary at year end due to delays in collection of $720,514 in grant revenues for Fall River Trail. To prevent the Open Space Fund from reflecting a negative fund balance at the end of 2020, a temporary transfer of $210,000 was made from the General Fund. This appropriation allows that to be repaid to the General Fund upon receipt of the grant funds in 2021. Trails Expansion Fund – Increase of $1,611,217 This includes PO rollovers of $161,467 for the Fall River Trail project. Project rollovers totaled $1,449,750, primarily for the Fall River Trail and Graves Avenue projects. Parking Services Fund – Increase of $45,567 This includes rollover of the parking service software & equipment project balance of $20,034 and $25,533 for uncompleted PO’s. Street Improvement Fund – Increase of $668,546 This includes PO rollovers of $180,899 primarily for Cleave Street and Overlay Program improvements. Project rollovers totaled $487,647, including $386,990 left on the LOOP project funding. Power and Communications Fund – Increase of $18,809,110 This includes PO rollovers of $2,160,557 including $1,637,474 for broadband contracts, $431,065 for vehicle replacements and $92,018 for various supply and material orders. Project rollovers of $16,648,553 include $14,961,086 for broadband buildout, $441,329 for the broadband office remodel, and $1,246,138 for line rebuilds, meters, and other smaller projects. Water Fund – Increase of $24,100,878 This includes PO rollovers of $1,187,089 for various items including $406,714 for the Glacier Creek Water Treatment Plant DOVE project and $627,875 for the Prospect Mountain Water District project engineering & design. Project rollovers of $22,913,789 includes $10,022,987 for Prospect Mountain Water District project, $10,044,000 for the Glacier Creek Water Treatment Plant DOVE project, $524,367 for the Bureau Area Phase 3 water line project, and additional amounts for numerous other projects detailed out on the project sheet. Medical Insurance Fund – Increase of $750,000 This is a contingency appropriation for unanticipated medical costs during 2021. As previously disclosed, the 2020 actual medical claim costs were significantly higher than budgeted due to unanticipated high medical claims incurred in the final quarter of 2020. The Medical Insurance Fund had sufficient reserves to pay for these additional costs but this contingency is intended to provide an additional cushion in the 2021 budget in case costs remain high. Page 165 Fleet Fund – Increase of $10,000 This is a project rollover of $10,000 to complete the remodel the old water shop into the new fleet shop. Information Systems Technology Fund - Increase of $15,000 This is an additional appropriation for the new laptop replacement grant just received from CDOT. The grant is for $10,000 with a $5,000 Town match. Vehicle Replacement Fund – Increase of $390,693 This is for project rollovers for 5 pieces of equipment, including a street sweeper, 2 police cars, 1 Park Dept. truck and 1 Fleet Maintenance truck. Proposal: Staff is seeking approval of the budget resolution to approve these budget amendments. Advantages: The Town will be able to operate in compliance with statutory requirements regarding municipal budget law. The Town will also be able to complete the acquisitions and construction projects already underway at the end of the previous year. Disadvantages: None identified. Action Recommended: Staff recommends approval of the 2021 supplemental budget appropriation #3 resolution to roll PO balances forward from 2020, roll over the remaining project budgets as mentioned above, and the other miscellaneous amendments. Finance/Resource Impact: Rollover of uncompleted 2020 purchase orders and project budgets was factored into the development of the 2021 budget. Full use of the existing 2020 PO’s and project budgets were reflected within the ending fund balance projections so rollover of these will not negatively impact the original projected fund balances. Level of Public Interest Limited – no comments received. Sample Motion: I move for the approval/denial of Resolution 30-21 appropriating additional sums of money for the Town of Estes Park for the budget year ended December 31, 2021. Attachments: 1. Resolution 30-21 Supplemental Budget Appropriations # 3 to the 2021 Budget. 2. Recaps of Proposed Budget Adjustments and Supporting Documents Page 166 RESOLUTION 30-21 SUPPLEMENTAL BUDGET APPROPRIATIONS # 3 TO THE 2021 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2021 annual budget in accordance with the Local Government Budget Law on November 24th, 2020; and WHEREAS, the Town of Estes Park’s accounting system incorporates a purchase order system that encumbers the budget appropriation when commitments for the purchase of goods or services are made; and WHEREAS, encumbrances that were not liquidated in the fiscal year ended December 31, 2020 are to be re-appropriated in the next fiscal year; and WHEREAS, appropriations for certain projects underway that have not been encumbered with a purchase order are to be rolled over to facilitate completion of these projects; and WHEREAS, additional projects and activities have been identified that were not known or included in the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2021 be increased by $51,446,311 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 19,684,907 2,182,386 21,867,293 204 Community Reinvestment Fund 1,402,001 1,739,749 3,141,750 211 Conservation Trust Fund 30,500 72,466 102,966 220 Larimer County Open Space Fund 905,430 1,050,699 1,956,129 236 Emergency Response System Fund 63,845 0 63,845 238 Community Center Fund 713,885 0 713,885 244 Trails Fund 1,427,077 1,611,217 3,038,294 256 Parking Services Fund 737,663 45,567 783,230 260 Street Fund 2,084,819 668,546 2,753,365 502 Light & Power Fund 20,766,478 18,809,110 39,575,588 503 Water Fund 8,380,515 24,100,878 32,481,393 606 Medical Insurance Fund 2,731,792 750,000 3,481,792 ATTACHMENT 1 Page 167 Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 612 Fleet Maintenance Fund 1,306,276 10,000 1,316,276 625 Information Technology Fund 957,479 15,000 972,479 635 Vehicle Replacement Fund 0 390,693 390,693 645 Risk Management Fund 361,327 0 361,327 Total All Funds 61,553,994 51,446,311 113,000,305 DATED this ______ day of _____________, 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 168 101 204 211 220 236 238 244 256 260 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET Revenues $18,506,833 $3,079,857 $33,300 $1,950,635 $71,589 $713,885 $2,358,688 $792,200 $1,756,324 Expenses 21,867,293 3,141,750 102,966 1,956,129 63,845 713,885 3,038,294 783,230 2,753,365 Net (3,360,460)(61,893)(69,666)(5,494)7,744 0 (679,606)8,970 (997,041) Estimated Beginning Fund Balance, 1/1/21 11,950,388 215,641 117,971 10,216 112,436 1 902,293 45,265 1,795,910 Estimated Ending Fund Balance, 12/31/21 $8,589,928 $153,748 $48,305 $4,722 $120,180 $1 $222,687 $54,235 $798,869 Budgeted Reserves Pkg Garage Maint Reserve 101-1700-417-37-99 36,000 - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations 192,228 - - - - - - - Policy 660 Fund Balance Reserves 5,138,944 - - - - - - - Total Reserved Fund Balance 5,367,172 - - - - - - - Unreserved Budgetary Fund Balance $3,222,756 $153,748 $48,305 $4,722 $120,180 $1 $222,687 $798,869 502 503 606 612 625 635 645 POWER AND COMMUNICATIONS WATER MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Revenues, As Amended $18,985,875 $27,766,472 $2,784,228 $767,107 $970,751 $509,386 $361,327 $81,408,457 Expenses, As Amended 39,575,588 32,481,393 3,481,792 1,316,276 972,479 390,693 361,327 113,000,305 Net (20,589,713)(4,714,921)(697,564)(549,169)(1,728)118,693 0 (31,591,848) Estimated Beginning Fund Balance, 1/1/21 28,806,271 9,016,459 2,481,752 558,531 448,374 926,176 660 57,388,344 Estimated Ending Fund Balance, 12/31/21 $8,216,558 $4,301,538 $1,784,188 $9,362 $446,646 $1,044,869 $660 $25,796,496 Budgeted Reserves Pkg Garage Maint Reserve 101-1700-417-37-99 - - - - - - - 36,000 Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - 192,228 Equipment Reserve 2,055,991 620,117 - - - 1,044,869 - 3,720,977 Policy 660 Fund Balance Reserves 4,070,681 1,144,683 1,048,194 - 200,000 - - 11,602,502 Total Reserved Fund Balance 6,126,672 1,764,800 1,048,194 - 200,000 1,044,869 - 15,551,707 Unreserved Budgetary Fund Balance 2,089,886 2,536,738 735,994 9,362 246,646 - 660 10,244,789 TOWN OF ESTES PARK BA#3 - 2021 BUDGET RECAP OF PROPOSED BUDGET ALL FUNDS ATTACHMENT 2 Page 169 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes 12,771,362 - 12,771,362 Licenses and permits 705,893 - 705,893 Intergovernmental 933,773 498,300 1,432,073 Charges for services 636,201 - 636,201 Fines and forfeitures 33,000 - 33,000 Rental income 189,569 - 189,569 Investment income 124,000 - 124,000 Donations 39,300 - 39,300 Miscellaneous 160,406 - 160,406 Transfers-In from other funds 2,205,029 210,000 2,415,029 Sale of assets - - - Financing Proceeds - - - Total Revenues 17,798,533 708,300 18,506,833 EXPENDITURES Legislative 1100 269,952 - 269,952 Attorney 1190 311,647 - 311,647 Judicial 1200 73,594 - 73,594 Town Administrator 1300 316,650 1,064 317,714 Town Clerk 1400 280,489 32,194 312,683 Finance 1500 598,691 - 598,691 Planning 1600 950,240 161,044 1,111,284 Facilities 1700 1,113,067 27,682 1,140,749 Human Resources 1800 255,574 14,000 269,574 Community Svcs 1900 1,659,551 ( 300,000) 1,359,551 Police - Patrol 2100 4,076,752 14,884 4,091,636 Police - Communications 2155 1,029,951 1,859 1,031,810 Police - Comm Svc 2175 386,745 - 386,745 Police - Code Enforcement 2185 131,955 - 131,955 Building Safety 2300 546,736 - 546,736 Engineering 2400 357,487 20,302 377,789 Visitor Services 2600 509,162 268 509,430 Streets and Highways 3100 1,262,547 28,483 1,291,030 Parks 5200 1,079,551 2,037 1,081,588 Senior Center 5304 - - - Special Events 5500 2,163,099 24,821 2,187,920 Transit 5600 520,207 469,748 989,955 Parking 5690 - - - Museum 5700 419,403 - 419,403 Transfers Out 9000 1,371,857 1,684,000 3,055,857 Rounding - - - Total Expenditures 19,684,907 2,182,386 21,867,293 Net Income (Loss)(1,886,374) (1,474,086) (3,360,460) Beginning Fund Balance 11,950,388 - 11,950,388 Ending Fund Balance 10,064,014 (1,474,086) 8,589,928 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT GENERAL FUND # 101 Page 170 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - 750,000 750,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 29,000 - 29,000 Donations - - - Miscellaneous - - - Transfers-In from other funds 1,371,857 929,000 2,300,857 Sale of assets - - - Financing Proceeds - - - Total Revenues 1,400,857 1,679,000 3,079,857 EXPENDITURES Community Reinvestment Fund 5400 22,000 104,340 126,340 Capital Outlay 5400 59,000 1,635,409 1,694,409 Debt Service 6700 918,001 - 918,001 Transfers Out 9000 403,000 - 403,000 Rounding - - - Total Expenditures 1,402,001 1,739,749 3,141,750 Net Income (Loss)(1,144) (60,749) (61,893) Beginning Fund Balance 215,641 - 215,641 Ending Fund Balance 214,497 (60,749) 153,748 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT COMMUNITY REINVESTMENT FUND # 204 Page 171 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 33,000 - 33,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 300 - 300 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 33,300 - 33,300 EXPENDITURES Conservation Trust Fund 30,500 72,466 102,966 Rounding - - - Total Expenditures 30,500 72,466 102,966 Net Income (Loss)2,800 (72,466) (69,666) Beginning Fund Balance 117,971 - 117,971 Ending Fund Balance 120,771 (72,466) 48,305 CONSERVATION TRUST FUND # 211 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT Page 172 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 891,226 546,409 1,437,635 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 8,000 - 8,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - 505,000 505,000 Sale of assets - - - Financing Proceeds - - - Total Revenues 899,226 1,051,409 1,950,635 EXPENDITURES Open Space 4600 115,040 - 115,040 Capital Outlay 4600 790,390 840,699 1,631,089 Transfers Out 9000 - 210,000 210,000 Rounding - - - Total Expenditures 905,430 1,050,699 1,956,129 Net Income (Loss)(6,204) 710 (5,494) Beginning Fund Balance 10,216 - 10,216 Ending Fund Balance 4,012 710 4,722 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT LARIMER COUNTY OPEN SPACE FUND # 220 Page 173 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes 71,389 - 71,389 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 200 - 200 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 71,589 - 71,589 EXPENDITURES Emergency Response System 3600 15,300 - 15,300 Debt Service 3600 48,545 - 48,545 Capital Outlay 3600 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 63,845 - 63,845 Net Income (Loss)7,744 - 7,744 Beginning Fund Balance 112,436 - 112,436 Ending Fund Balance 120,180 - 120,180 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT EMERGENCY RESPONSE SYSTEM FUND # 236 Page 174 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes 713,885 - 713,885 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 713,885 - 713,885 EXPENDITURES Community Center 3800 713,885 - 713,885 Transfers Out 9000 - - - Rounding - - - Total Expenditures 713,885 - 713,885 Net Income (Loss)- - - Beginning Fund Balance 1 - 1 Ending Fund Balance 1 - 1 SUMMARY BY DEPARTMENT COMMUNITY CENTER FUND # 238 TOWN OF ESTES PARK BA#3 - 2021 BUDGET Page 175 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes 356,943 - 356,943 Licenses and permits - - - Intergovernmental 955,000 863,706 1,818,706 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 3,000 - 3,000 Donations - - - Miscellaneous - 180,039 180,039 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,314,943 1,043,745 2,358,688 EXPENDITURES Trails Expansion Operations 3400 33,327 - 33,327 Capital Outlay 3400 1,393,750 1,611,217 3,004,967 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,427,077 1,611,217 3,038,294 Net Income (Loss)(112,134) ( 567,472) (679,606) Beginning Fund Balance 902,293 - 902,293 Ending Fund Balance 790,159 ( 567,472) 222,687 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT TRAILS EXPANSION FUND # 244 Page 176 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits 4,000 - 4,000 Intergovernmental - - - Charges for services 771,105 - 771,105 Fines and forfeitures 17,095 - 17,095 Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 792,200 - 792,200 EXPENDITURES Parking Services Operations 5690 734,463 25,533 759,996 Capital Outlay 5690 3,200 20,034 23,234 Transfers Out 9000 - - - Rounding - - - Total Expenditures 737,663 45,567 783,230 Net Income (Loss)54,537 (45,567) 8,970 Beginning Fund Balance 45,265 - 45,265 Ending Fund Balance 99,802 (45,567) 54,235 BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT PARKING SERVICES FUND # 256 TOWN OF ESTES PARK Page 177 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes 1,713,324 - 1,713,324 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 43,000 - 43,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,756,324 - 1,756,324 EXPENDITURES Street Improvement Operations 2000 790,519 9,722 800,241 Capital Outlay 2000 1,294,300 658,824 1,953,124 Transfers Out 9000 - - - Rounding - - - Total Expenditures 2,084,819 668,546 2,753,365 Net Income (Loss)(328,495) ( 668,546) (997,041) Beginning Fund Balance 1,795,910 - 1,795,910 Ending Fund Balance 1,467,415 ( 668,546) 798,869 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT STREET IMPROVEMENT FUND # 260 Page 178 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 18,638,875 - 18,638,875 Fines and forfeitures - - - Rental income - - - Investment income 241,000 - 241,000 Donations 10,000 - 10,000 Miscellaneous 96,000 - 96,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 18,985,875 - 18,985,875 EXPENDITURES Source of Supply 6100 8,218,997 - 8,218,997 Distribution 6301 4,596,205 34,176 4,630,381 Customer Accounts 6401 568,897 - 568,897 Admin & General 6501 2,350,429 - 2,350,429 Debt Service 6700 1,828,726 - 1,828,726 Broadband 6900 548,195 23,242 571,437 Capital Outlay 7001 985,000 18,751,692 19,736,692 Transfers Out 6600 1,670,029 - 1,670,029 Rounding - - - Total Expenditures 20,766,478 18,809,110 39,575,588 Net Income (Loss)(1,780,603) (18,809,110) (20,589,713) Beginning Fund Balance 28,806,271 - 28,806,271 Ending Fund Balance 27,025,668 (18,809,110) 8,216,558 BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT POWER AND COMMUNICATIONS FUND # 502 TOWN OF ESTES PARK Page 179 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - 8,916,000 8,916,000 Charges for services 6,206,272 - 6,206,272 Fines and forfeitures - - - Rental income - - - Investment income 166,000 - 166,000 Donations - - - Miscellaneous 45,200 - 45,200 Transfers-In from other funds - - - Sale of assets 265,000 - 265,000 Financing Proceeds - 12,168,000 12,168,000 Total Revenues 6,682,472 21,084,000 27,766,472 EXPENDITURES Source of Supply 6100 123,000 - 123,000 Purification 6200 1,090,056 15,121 1,105,177 Distribution 6300 2,041,043 40,223 2,081,266 Customer Accounts 6400 366,518 - 366,518 Admin & General 6500 958,116 2,337 960,453 Debt Service 6700 391,836 - 391,836 Capital Outlay 7000 3,277,946 24,043,197 27,321,143 Transfers Out 6600 132,000 - 132,000 Rounding - - - Total Expenditures 8,380,515 24,100,878 32,481,393 Net Income (Loss)(1,698,043) (3,016,878) (4,714,921) Beginning Fund Balance 9,016,459 - 9,016,459 Ending Fund Balance 7,318,416 (3,016,878) 4,301,538 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT WATER FUND # 503 Page 180 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 100,000 - 100,000 Fines and forfeitures - - - Rental income - - - Investment income 27,000 - 27,000 Donations - - - Miscellaneous 2,657,228 - 2,657,228 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 2,784,228 - 2,784,228 EXPENDITURES Medical Insurance Fund Operations 4200 2,731,792 750,000 3,481,792 Rounding - - - Total Expenditures 2,731,792 750,000 3,481,792 Net Income (Loss)52,436 ( 750,000) (697,564) Beginning Fund Balance 2,481,752 - 2,481,752 Ending Fund Balance 2,534,188 ( 750,000) 1,784,188 SUMMARY BY DEPARTMENT MEDICAL INSURANCE FUND # 606 TOWN OF ESTES PARK BA#3 - 2021 BUDGET Page 181 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 300,800 - 300,800 Charges for services 459,307 - 459,307 Fines and forfeitures - - - Rental income - - - Investment income 7,000 - 7,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 767,107 - 767,107 EXPENDITURES Fleet Maintenance 4300 423,276 - 423,276 Capital Outlay 7000 883,000 10,000 893,000 Rounding - - - Total Expenditures 1,306,276 10,000 1,316,276 Net Income (Loss)(539,169) (10,000) ( 549,169) Beginning Fund Balance 558,531 - 558,531 Ending Fund Balance 19,362 (10,000) 9,362 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT FLEET MAINTENANCE FUND # 612 Page 182 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 5,000 10,000 15,000 Charges for services 950,751 - 950,751 Fines and forfeitures - - - Rental income - - - Investment income 5,000 - 5,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 960,751 10,000 970,751 EXPENDITURES IT Operations 2500 872,379 15,000 887,379 Capital Outlay 2500 85,100 - 85,100 Transfers Out 9000 - - - Rounding - - - Total Expenditures 957,479 15,000 972,479 Net Income (Loss)3,272 (5,000) (1,728) Beginning Fund Balance 448,374 - 448,374 Ending Fund Balance 451,646 (5,000) 446,646 SUMMARY BY DEPARTMENT INFORMATION SYSTEMS TECHNOLOGY FUND # 625 TOWN OF ESTES PARK BA#3 - 2021 BUDGET Page 183 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 508,736 - 508,736 Fines and forfeitures - - - Rental income - - - Investment income 650 - 650 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 509,386 - 509,386 EXPENDITURES Fleet Replacement Operations 3500 - - - Capital Outlay 7000 - 390,693 390,693 Transfers Out 9000 - - - Rounding - - - Total Expenditures - 390,693 390,693 Net Income (Loss)509,386 ( 390,693) 118,693 Beginning Fund Balance 926,176 - 926,176 Ending Fund Balance 1,435,562 ( 390,693) 1,044,869 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT VEHICLE REPLACEMENT FUND # 635 Page 184 Dept # 2021 Adopted Budget Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 361,327 - 361,327 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 361,327 - 361,327 EXPENDITURES Risk Management Operations 4100 361,327 - 361,327 Rounding - - - Total Expenditures 361,327 - 361,327 Net Income (Loss)- - - Beginning Fund Balance 660 - 660 Ending Fund Balance 660 - 660 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY BY DEPARTMENT RISK MANAGEMENT FUND # 645 Page 185 General Fund Community Reinvestment Fund Total Total Revenues 18,506,833 3,079,857 21,586,690 Less: Capital Grants (One time funds)150,000 750,000 900,000 Transfers between GF & CRF - - - 150,000 750,000 900,000 Net Ongoing Revenues 18,356,833 2,329,857 20,686,690 Total Expenditures 21,867,293 3,141,750 25,009,043 Less: Transfers between GF & CRF - - - Less One Time Expenditures: Contingencies 250,000 - 250,000 Parking Garage Maintenance Reserve 12,000 - 12,000 Comprehensive Plan 300,000 - 300,000 CIP - Downtown Wayfinding 2021 - 142,268 142,268 Community Drive Intersection Project - 1,552,141 1,552,141 Event Center Roof/Grandstand Roof 101-5500-455-25-02 20,000 - 20,000 Visitor Center External Doors 101-2600-426-32-22 55,000 - 55,000 Community Initiative Funding 101-1900-419-91-47 35,000 35,000 672,000 1,694,409 2,366,409 Net Ongoing Expenditures 21,195,293 1,447,341 22,642,634 Net Ongoing Rev vs Exp (2,838,460) 882,516 (1,955,944) TOWN OF ESTES PARK BA#3 - 2021 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS ONGOING REVENUES VS ONGONG EXPENDITURES Page 186 General Fund Comm Reinvestment Fund Total Fund Balance 8,589,928$ 153,748$ 8,743,676$ Reserves to Exclude Parking Garage Maintenance Reserve 36,000 - 36,000 Prepaids and Restricted Donations Estimate 192,228 - 192,228 228,228 - 228,228 Fund Balance Subject to Reserve Calculation 8,361,700 153,748 8,515,448 Total Expenditures 21,867,293 3,141,750 25,009,043 Less Transfers Out Between GF & CRF 2,300,857 403,000 2,703,857 Net Expenditures 19,566,436 2,738,750 22,305,186 Less Capital Expenditures CIP - Downtown Wayfinding 2020 - 142,268 142,268 Community Drive Intersection - 1,552,141 1,552,141 Visitor Center External Door Replacement 55,000 - 55,000 Total Capital to Exclude 55,000 1,694,409 1,749,409 Total Expenditures Subject to Reserve Calculation 19,511,436$ 1,044,341$ 20,555,777$ Projected Reserve Ratio as of 12-31-2021 42.9%14.7%41.4% TOWN OF ESTES PARK BA#3 - 2021 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO Page 187 Fund Account # Project Code Project Descr Grant Program / Grantor Federal / State / Other 2020 Grants / Loans Amended 2021 Grants / Loans Adopted 2020 Grant / Loan Rollover Amendment 2021 Amended Grants & Loans 101 101-0000-333.20-00 N/A COVID-19 SS CREDIT CARES Act F 6,309$ -$ -$ -$ -$ 101 101-0000-334.20-00 WILL17 Willow Knolls Historic Historic Preservation S 24,675 - - - - 101 101-1300-334.20-00 CENS20 Census 2020 Grant Larimer County S 2,535 - - - - 101 101-1600-334.20-00 EVLTGT EV Land Trust Grant GOCO S 56,303 - 66,000 - 66,000 101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S - - - 150,000 150,000 101 101-1900-333.00-00 COVWRK COVID-19 CARES Act CARES Act F 340,307 - - - - 101 101-1900-334.20-00 COVBUS Colorado Small Business Relief Program State of Colorado S - 500,000 - (300,000) 200,000 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoints)State of Colorado S 5,000 5,000 - - 5,000 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 7,000 - 820 - 820 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 7,000 - - 7,000 101 101-2100-334.20-00 LEAF LEAF State of Colorado S - - 5,436 - 5,436 101 101-3100-333.00-00 5CATC Flood Recovery Grant FEMA F - - - - - 101 101-3100-334.20-00 *SIGNS Revitalizing Main St Program CDOT F 41,802 - 45,173 - 45,173 101 101-5500-334.20-00 *WINTR Revitalizing Main St Program CDOT S 50,000 - 50,000 - 50,000 101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 403,266 - 403,266 - 403,266 101 101-5600-333.00-00 ELTROL Electric Trolley #1 CDOT F 247,530 - - - - 101 101-5600-333.00-00 COVTRN COVID-19 Transit Operations CARES Act F 166,623 - 77,605 - 77,605 101 101-5700-334.20-00 N/A DeAccession Clerk Institute of Museum & Library Svc O - - - - - 101 101-5700-334.40-00 *FDGRN Oral History Grant Greenwood Foundation Grant O 11,314 - - - - 101 Total 1,362,664 512,000 648,300 (150,000) 1,010,300 204 204-0000-333.00-00 COMMDR Community Drive Intersection CDOT F - - - 750,000 750,000 204 204-0000-334.30-00 ELKPAV Elkhorn Paving CDOT S - - - - - 204 Total - - - 750,000 750,000 220 220-0000-333.00-00 FRTR3 Fall River Trail Phase 3 Dept of Interior - Nat'l Park Service F 400,000 - 302,336 - 302,336 220 220-0000-333.00-00 FRTR2A Fall River Trail Phase 2A Recreation Trail Grant Program F 250,000 - 244,073 - 244,073 220 220-0000-334.10-00 THUMB Thumb Open Space Acquisition GOCO S 350,000 - - - - 220 220-0000-334.10-00 PICNIC Big Thompson River Picnic Area Pkg Gar)GOCO S - 45,000 - - 45,000 220 220-0000-334.30-00 FRTR3 Fall River Trail Phase 3 EV Parks and Rec District O 550,000 - - - - 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S - 448,226 - - 448,226 220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition Access Fund O 50,000 - - - - 220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition EV Land Trust O 15,000 - - - - 220 220-0000-334.30-00 ROCK Climbing Rock Big Thompson River Picnic Area Visit Estes Park O - 50,000 - - 50,000 220 Total 1,615,000 543,226 546,409 - 1,089,635 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY OF BUDGETED GRANT & LOAN REVENUES ALL FUNDS Page 188 Fund Account # Project Code Project Descr Grant Program / Grantor Federal / State / Other 2020 Grants / Loans Amended 2021 Grants / Loans Adopted 2020 Grant / Loan Rollover Amendment 2021 Amended Grants & Loans TOWN OF ESTES PARK BA#3 - 2021 BUDGET SUMMARY OF BUDGETED GRANT & LOAN REVENUES ALL FUNDS 244 244-0000-333.00-00 BRODIE Brodie Trail Extension Safe Routes to School F - - - - - 244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 - 500,000 - 500,000 244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F - 955,000 - - 955,000 244 244-0000-334.40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 - 120,039 - 120,039 244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful S 363,706 - 363,706 - 363,706 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 - 50,000 - 50,000 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 - 10,000 - 10,000 244 Total 1,043,745 955,000 1,043,745 - 1,998,745 256 256-0000-334.20-00 *EVPLN Electric Vehicle Infrastructure Plan DOLA - EIAF S 15,000 - - - - 256 Total 15,000 - - - - 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 6,547,000 - 6,547,000 - 6,547,000 503 503-0000-333.00-00 GCDOVE GC Disinfection Outreach & Verification Effort USDAGrant F 2,369,000 - 2,369,000 - 2,369,000 503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 - 7,675,000 - 7,675,000 503 503-0000-388.40-00 GCDOVE GC Disinfection Outreach & Verification Effort USDA Loan F 4,493,000 - 4,493,000 - 4,493,000 503 503-0000-388.40-00 Hwy 34 to VISTA Water Main USDA Loan F 458,000 - - - - 503 503-0000-388.40-00 PEMPWC Park Entrance Water District USDA Loan F 658,000 - - - - 503 Total 22,200,000 - 21,084,000 - 21,084,000 612 612-0000-333.00-00 Trolly Charging Station F - 300,800 - - 300,800 612 Total - 300,800 - - 300,800 625 625-0000-334.20-00 HOTSPT Wireless Hotspot Grant S - 5,000 - - 5,000 625 625-0000-334.20-00 LPTOP Laptop Grant CDOT CanDo Program S - - - 10,000 10,000 625 Total - 5,000 - 10,000 15,000 Grand Total 26,236,409$ 2,316,026$ 23,322,454$ 610,000$ 26,248,480$ Page 189 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised Project Budgets 2021 Adopted Projects 2020 Projects Rolled Forward 2020 PO's Rolled Forward BA#3 - 2021 BUDGET Amendment 2021 Amended Projects WILLOW KNOLLS LEGACY PROJECT WILL17 101-1300-413.31-13 LAND IMPROVEMENTS 33,175$ -$ 1,064$ -$ -$ 1,064$ DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194 - 32,194 - - 32,194 EV LAND TRUST OS & OUTDOOR REC PLAN EVLTGT 101-1600-416.22-13 CONTRACT/SKILLED SVCS 74,029 - 6,044 - - 6,044 COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS - 150,000 - - 150,000 300,000 FLEET/STREETS ROOF FLROOF 101-1700-417.32-22 BUILDING REMODELING 1,720 - - - - - TOWN HALL WINDOWS (CD & BS SIDE)THWIND 101-1700-417.32-22 BUILDING REMODELING 8,051 - - - - - PD ROOF REPLACEMENT PDROOF 101-1700-417.32-22 BUILDING REMODELING 2,035 - - - - - PUBLIC RESTROOM REMODEL - MORAINE MOREST 101-1700-417.32-22 BUILDING REMODELING 129,190 - - - - - CONFERENCE CENTER PORTE COCHERE CCPORT 101-1700-417.32-22 BUILDING REMODELING 109,930 - - - - - COBB-MACDONALD CABIN RE-ROOF *CBNRF 101-5700-457.32-22 BUILDING REMODELING - 15,000 - - - 15,000 PARKING GARAGE MAINTENANCE RESERVE NA 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 12,000 - - - 12,000 COVID SMALL BUSINESS RELIEF COVBUS 101-1900-419.91-55 COVID19 ECON ASSISTANCE - 500,000 - - (300,000) 200,000 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING - 55,000 - - - 55,000 FRONT END LOADER (BI-ANNUAL TRADE IN)LOADER 101-3100-431.34-43 VEHICLES/HEAVY EQUIPMENT 20,000 - - - - - VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 46,447 - 8,587 - - 8,587 ASPEN DR DRAINAGE ASPDRN 101-3100-431.35-53 STORM DRAINAGE 10,256 - - - - - 2 BOBCATS (ANNUAL TRADE IN)BOBCAT 101-5200-452.33-98 OTHER EQUIPMENT 6,450 - - - - - COVID OUTDOOR WINTERIZATON EQUIPMENT *WINTR 101-5500-455.24-01 EQUIPMENT 50,000 - 24,790 - - 24,790 EVENT CENTER ACOUSTIC IMPROVEMENT ECACST 101-5500-455.33-31 FURNITURE/FIXTURES - - - - - - ELECTRIC TROLLEY ELTROL 101-5600-456.34-42 VEHICLES/TRUCKS 347,486 - - - - - TROLLEY CHARGING STATION-2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 464,320 - 450,406 3,964 - 454,370 MUSEUM SECURITY CAMERAS MUSECC 101-5700-457.33-31 FURNITURE/FIXTURES - - - - - - TOTAL GENERAL FUND 1,347,283 732,000 523,085 3,964 (150,000) 1,109,049 TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 129,953 - 1 101,790 - 101,791 MUSEUM COLLECTIONS AND RESEARCH FACILITY MUSCOL 204-5400-544.32-22 BUILDINGS - - - - - - EVENT CENTER STALL BARN FLOOR LEVELING SBLEVL 204-5400-544.32-22 BUILDINGS - - - - - - TOWN HALL AC UNIT REPLACEMENT ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES - - - - - - BOARD ROOM AV REPLACEMENT AVBDRM 204-5400-544.33-98 EQUIPMENT-OTHER 45,696 - - - - - COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 588,244 - 588,244 - 750,000 1,338,244 COMMUNITY DR ENGINEERING DESIGN COMMDR 204-5400-544.35-51 STREETS 276,453 - 11,498 202,399 - 213,897 ELKHORN MILL & FILL - 34/36 TO MORAINE ELKPAV 204-5400-544.35-51 STREETS - - - - - - DOWNTOWN WAYFINDING PROJECT WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 41,000 59,000 14 22,254 61,000 142,268 TOTAL COMMUNITY REINVESTMENT FUND 1,081,346 59,000 599, 757 326,443 811,000 1,796,200 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS Page 190 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised Project Budgets 2021 Adopted Projects 2020 Projects Rolled Forward 2020 PO's Rolled Forward BA#3 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA#3 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS THUMB OPEN SPACE ACQUISITION THMBGO 211-5900-459.31-11 LAND 70,000 - 70,000 - - 70,000 THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS - 19,000 - - - 19,000 TOTAL CONSERVATON TRUST FUND 70,000 19,000 70,000 - - 89,000 SCOTT PONDS (CARRIAGE HILLS) DAM CDBGCH 220-4600-462.22-02 ENGINEERING 5,140 - - - - - FISH CREEK TRAIL 11CATG 220-4600-462.22-02 WALKWAYS & BIKEWAYS 90,232 - - - - - THUMB OPEN SPACE ACQUISITION THMBGO 220-4600-462.31-11 LAND 586,700 - 582,600 - - 582,600 BRODIE TRAIL EXTENSION BRODIE 220-4600-462.35-60 WALKWAYS & BIKEWAYS 59,843 - 59,623 - - 59,623 CIP-PARKS IRRIG SYSTEM BASE LINE CONTROLLERS PRKIRR 220-4600-462.35-61 PARK IMPROVEMENTS 66,500 - - - - - BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS - 51,000 - - - 51,000 THUMB OS - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS - 16,000 - - - 16,000 THUMB OS - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS - 6,500 - - - 6,500 THUMB OS - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS - 40,000 - - - 40,000 CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS - 50,000 - - - 50,000 FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR - 626,890 - - - 626,890 FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,099,725 - - 44,556 - 44,556 FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR 522,500 - 40,131 113,789 - 153,920 TOTAL LARIMER COUNTY OPEN SPACE FUND 2,430,640 790,390 682,354 158,345 - 1,631,089 RADIO REPLACEMENT PROJECT 19RADO 236-3600-436.33-36 COMMUNICATION EQUIPMENT - - - - - - TOTAL EMERGENCY RESPONSE SYSTEM FUND - - - - - - BRODIE TRAIL EXTENSION BRODIE 244-3400-434.35-60 WALKWAYS & BIKEWAYS 95,657 - 95,369 - - 95,369 GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 683,000 100,000 683,000 - - 783,000 FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 5 100,000 - - - 100,000 FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR - 1,193,750 - - - 1,193,750 FALL RIVER TRAIL PHASE 2B FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 533,706 - 559,558 - - 559,558 FALL RIVER TRAIL PHASE 3 FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR 592,219 - 111,823 161,467 - 273,290 TOTAL TRAILS FUND 1,904,587 1,393,750 1,449,750 161,467 - 3,004,967 EV INFRASTRUCTURE PLAN *EVPLN 256-5690-569.22-13 CONTRACT/SKILLED SERVICES 20,000 - - - - - MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 2,500 3,200 - - - 3,200 PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 24,493 - 20,034 - - 20,034 TOTAL PARKING SERVICES FUND 46,993 3,200 20,034 - - 23,234 Page 191 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised Project Budgets 2021 Adopted Projects 2020 Projects Rolled Forward 2020 PO's Rolled Forward BA#3 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA#3 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BRODIE AVE IMPROVEMENTS BRODIE 260-2000-420.35-51 STREETS 81,859 - 81,462 - - 81,462 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 102,000 - 20,195 48,150 - 68,345 4TH STREET MAJOR REHAB 4STLR 260-2000-420.35-51 STREETS 3,104 - - 2,318 - 2,318 3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS - 604,200 - - - 604,200 OVERLAY PROGRAM 2020 OVRLAY 260-2000-420.35-51 STREETS 709,960 515,000 - 89,594 - 604,594 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 95,100 175,100 - 31,115 - 206,215 FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP 386,065 - 385,990 - - 385,990 TOTAL STREET FUND 1,378,088 1,294,300 487, 647 171,177 - 1,953,124 TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 1,224,343 - 366,155 148,820 - 514,975 REPAVE PARKING LOT AT WOODSTOCK FACILITY TBNBND 502-7001-580.32-22 BUILDING REMODELING - 50,000 - - - 50,000 WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING - 25,000 - - - 25,000 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 150,000 - 75,174 - - 75,174 WOODSTOCK OFFICE FURNITURE TBNBND 502-7001-580.33-32 FURNITURE/FIXTURES - - - - - - UTILITY PLOTTER / PRINTER PLOTR 502-7001-580.33-32 FURNITURE/FIXTURES - 6,500 - - - 6,500 METERS ELMTR 502-7001-580.33-34 METERS 351,011 150,000 - - - 150,000 TRANSFORMER PURCHASES TRANSF 502-7001-580.33-35 TRANSFORMERS 160,000 50,000 - - - 50,000 HWY 7 TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS - 50,000 - - - 50,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 47,229 70,000 - - - 70,000 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 15,000 15,000 - - - 15,000 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 - 48,000 - - 48,000 SIDE BY SIDE WITH TRACKS 93389C 502-7001-580.33-98 OTHER EQUIPMENT - 35,000 - - - 35,000 BACKYARD MACHINE BYMACH 502-7001-580.33-98 OTHER EQUIPMENT 152,000 - 6,620 - - 6,620 L&P FORK LIFT REPLACEMENTS - 93387A 93387A 502-7001-580.34-42 TRUCKS 65,000 - 27,048 - - 27,048 L&P FORK LIFT REPLACEMENT 93388A 93388A 502-7001-580.34-42 TRUCKS 115,000 - 10,463 - - 10,463 FORD F-550 REPLACEMENT #93327 93327A 502-7001-580.34-42 TRUCKS 200,000 - 18,000 182,000 - 200,000 INTERNATIONAL 7400 REPLACEMENT #93325B 93325C 502-7001-580.34-42 TRUCKS 240,000 - - 249,065 - 249,065 TRAILBLAZER F-350 TBNBND 502-7001-580.34-42 TRUCKS - - - - - - TRAILBLAZER BUCKET TRUCK 93343 502-7001-580.34-42 TRUCKS - - - - - - STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000 - - - 40,000 CARRIAGE HILLS CAHILL 502-7001-580.35-57 POWER LINE CONSTRUCTION 515 - - - - - SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 167,229 - 152,084 - - 152,084 LINE REBUILD 2020 LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 200,000 200,000 200,000 - - 400,000 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 1,184,280 300,000 633,830 34,600 - 968,430 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 40,736 - 10,186 18,000 - 28,186 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 22,983,102 - 14,961,086 1,470,654 - 16,431,740 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 120,469 - 114,907 - - 114,907 UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 25,000 - 25,000 - - 25,000 TOTAL POWER & COMMUNICATIONS FUND 27,528,914 991,500 16,648,553 2,103,139 - 19,743,192 Page 192 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised Project Budgets 2021 Adopted Projects 2020 Projects Rolled Forward 2020 PO's Rolled Forward BA#3 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA#3 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 160,000 - - - - - BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 1,715,453 50,000 75,053 44,196 - 169,249 GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING - 1,650,000 - - - 1,650,000 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 1,283,148 - 59,218 406,714 - 465,932 BROOK DRIVE WATER SHOP FURNITURE & FIXT KEARNY 503-7000-580.33-31 FURNITURE/FIXTURES 45,000 - 4,104 21,211 - 25,315 GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 4,000 2,000 4,000 - - 6,000 UTILITY PLOTTER / PRINTER PLOTR 503-7000-580.33-32 FURNITURE/FIXTURES - 6,500 - - - 6,500 WONDERWARE SOFTWARE WONDER 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 - 19,000 - - 19,000 METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS 566,457 250,000 409,813 - - 659,813 SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 64,702 - 289,732 - - 289,732 SCADA RADIO & ANTENNA REPLACMENT EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 30,000 - - - - - MISC COMM EQUIP EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 50,000 50,000 393 - - 50,393 VARIOUS LAB EQUIPMENT REPL EQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT 16,000 - 16,000 - - 16,000 VARIOUS PURIFICATION EQUIP REPL EQUIP 503-7000-580.33-40 PURIFICATION EQUIPMENT 16,000 18,000 16,000 - - 34,000 CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 10,000 5,000 10,000 - - 15,000 SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 10,000 - 10,000 - - 10,000 SAFETY EQUIP WTTOOL 503-7000-580.33-41 TOOLS 10,000 15,000 10,000 - - 25,000 LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 25,000 - - - - - EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 7,500 - 7,500 - - 7,500 DROP DECK TRAILER DROPDK 503-7000-580.34-42 TRUCKS 17,000 - - - - - 60 SERIES MINI EXCAVATOR MINEXC 503-7000-580.34-42 TRUCKS 80,000 - - - - - TRUCK FOR ADDITIONAL CREW 90315 503-7000-580.34-42 TRUCKS - 32,000 - - - 32,000 344 LOADER 90382 503-7000-580.34-42 TRUCKS - 104,759 - - - 104,759 JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS - 20,000 - - - 20,000 FORKLIFT 90384 503-7000-580.34-42 TRUCKS - 50,000 - - - 50,000 2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS - 62,471 - - - 62,471 2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS - 30,319 - - - 30,319 PRV VAULT METERING PRVMTR 503-7000-580.35-54 WATER SYSTEM 17,000 - - - - - PEMPWCo SYSTEM DESIGN & CONSTRUCTION PEMPWC 503-7000-580.35-54 WATER SYSTEM 10,678 - - - - - PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 10,987,759 - 10,022,987 627,875 - 10,650,862 MORAINE BRIDGE SOUTH - WATER MOBS17 503-7000-580.35-54 WATER SYSTEM 4,635 - - - - - PRESSURE REDUCTION VALVE/METERING PRVLM 503-7000-580.35-54 WATER SYSTEM 16,000 - - - - - SCHOOL NEW SVC LINE SCHOOL 503-7000-580.35-54 WATER SYSTEM 14,650 - - - - - 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000 - - 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 42,000 21,000 42,000 - - 63,000 GLACIER CREEK WTP INTAKE ENGINEERING GCINTK 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000 - - 120,000 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 291,459 - 94,152 23,168 - 117,320 CIP BUREAU AREA PHASE 3 WTBRP3 503-7000-580.35-54 WATER SYSTEM 596,609 - 524,367 - - 524,367 CIP BUREAU AREA PHASE 4 WTBRP4 503-7000-580.35-54 WATER SYSTEM - 650,000 - - - 650,000 CIP BIG THOMPSON AVE (HWY 34) MAIN BTHOMP 503-7000-580.35-54 WATER SYSTEM - - - - - - MALL ROAD-HWY36 CROSSING MALL36 503-7000-580.35-54 WATER SYSTEM 25,599 - - - - - 1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP)KEARNY 503-7000-580.35-54 WATER SYSTEM 40,000 - 39,950 - - 39,950 PARKING STRUCTURE WATERLINE PKGWTR 503-7000-580.35-54 WATER SYSTEM 100,000 - 100,000 - - 100,000 BIG HORN DR WATER MAIN REPL BHWTRM 503-7000-580.35-54 WATER SYSTEM 124,797 190,897 124,797 - - 315,694 SPRUCE DRIVE WATER MAIN REPL SPWTRM 503-7000-580.35-54 WATER SYSTEM 295,496 - 295,496 - - 295,496 DEVILS GULCH WATER LINE EXTENSION DEVEXT 503-7000-580.35-54 WATER SYSTEM 12,000 - 12,000 - - 12,000 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,044,000 - 10,044,000 - - 10,044,000 CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 - 271,079 - - 271,079 UTILITY MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 30,000 - 30,000 - - 30,000 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 50,000 50,000 48,874 - - 98,874 GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 28,816 - 25,721 - - 25,721 LAB MGT/OVERALL DATA MGT SOFTWARE WLSOFT 503-7000-580.37-01 SOFTWARE DEVELOPMENT 15,406 - - - - - UTILITY BILLING MODERNIZATON PROJECT UBPRTL 503-7000-580.37-01 SOFTWARE DEVELOPMENT 5,000 - 5,000 - - 5,000 Page 193 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised Project Budgets 2021 Adopted Projects 2020 Projects Rolled Forward 2020 PO's Rolled Forward BA#3 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA#3 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 49,690 - 42,553 6,244 - 48,797 WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 20,000 - - 40,000 TOTAL WATER FUND 27,461,933 3,277,946 22,913,789 1,129,408 - 27,321,143 PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS - 265,000 - - - 265,000 DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 10,000 242,000 10,000 - - 252,000 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING - 376,000 - - - 376,000 TOTAL FLEET MAINTENANCE FUND 10,000 883,000 10,000 - - 893,000 LAPTOP COMPUTERS LPTOP 625-2500-425.26-33 DATA PROCESSING EQUIPMENT - - - - 15,000 15,000 WIRELESS HOTSPOT GRANT HOTSPT 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 6,100 - - - 6,100 NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 40,000 44,000 - - - 44,000 NEW NETWORK SWITCHES / WIFI COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 10,000 10,000 - - - 10,000 NAS/BACKUP COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 20,000 20,000 - - - 20,000 VERIZON ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 - - - - - EDGE ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 5,000 - - - 5,000 IT REMOTE ACCESS SOFTWARE (BONGAR)NETWRK 625-2500-425.37-01 SOFTWARE 8,439 - - - - - TOTAL INFORMATION TECHNOLOGY FUND 88,439 85,100 - - 15,000 100,100 POLICE G-106A 2004 FORD EXPLORER G-106A 635-7000-435.34-42 TRUCKS 43,527 - - - - - POLICE G-155 CRUISER G-155 635-7000-435.34-42 TRUCKS 45,000 - - - - - POLICE NEW UNIT FOR NEW OFFICER POSITION G-153 635-7000-435.34-42 TRUCKS 25,401 - 8,649 - - 8,649 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 64,000 - 21,068 - - 21,068 STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 - 248,526 - - 248,526 PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 - 42,000 - - 42,000 FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 - 70,450 - - 70,450 TOTAL VEHICLE REPLACEMENT FUND 538,904 - 390,693 - - 390,693 TOTAL PROJECT RECAP 63,887,127$ 9,529,186$ 43,795,662$ 4,053,943$ 676,000$ 58,054,791$ Page 194 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SCHEDULE OF PURCHASE ORDERS ALL FUNDS Account #PO #Date Vendor #VENDOR Name Project ENCUMBRANCES OUTSTANDING 101-1600-416.22-03 037968 01/29/20 0000644 AYRES ASSOCIATES INC 5,000 101-1700-417.25-02 037889 12/31/20 0005179 ESTES PARK PLUMBERS 25,000 101-2100-421.25-44 037873 12/10/20 0000544 MOTOROLA SOLUTIONS, INC.G-98B 4,780 101-2100-421.25-44 037878 12/15/20 0005405 RECREATIONAL ELECTRICAL LLC G-98B 7,542 101-2100-421.26-11 037692 07/15/20 0006153 SALT LAKE WHOLESALE SPORTS 1,539 101-2100-421.26-33 036684 01/01/19 0005405 RECREATIONAL ELECTRICAL LLC 1,023 101-2400-424.22-02 037368 01/01/19 0006304 GALLOWAY & COMPANY INC 20,302 101-3100-431.25-24 037365 01/01/19 0000200 COLORADO PRECAST CONCRETE 4,948 101-3100-431.25-24 037366 01/01/19 0003601 HDR ENGINEERING SERVICES, INC.4,948 101-3100-431.25-25 037910 12/30/20 0005626 COLORADO BARRICADE CO 10,000 101-5200-452.26-36 037641 06/15/20 0004581 PLANTORIUM GREENHOUSE & NURSERY FLORAL 1,145 101-5600-456.22-60 037762 08/27/20 0006156 RATP DEV USA INC 15,378 101-5600-456.34-42 037326 01/01/19 0005811 KARST ELECTRIC INC ELTRL2 3,964 204-5400-544.22-02 037626 06/02/20 0002924 STEWART ENVIRONMENTAL CONSULTANTS 2,550 204-5400-544.22-98 037214 01/01/19 0006262 STUDIO ARCHITECTURE LLC *SPACE 101,790 204-5400-544.35-51 036511 01/01/19 0002522 CORNERSTONE ENGINEERING AND COMMDR 172,494 204-5400-544.35-51 036940 01/01/19 0006059 MTJ ENGINEERING LLC COMMDR 29,905 204-5400-544.35-63 037528 03/10/20 0006325 E. HOLDINGS INC WAYFND 22,254 211-5900-459.25-01 037688 07/13/20 0001691 LARIMER COUNTY WEED DISTRICT 2,466 220-4600-462.36-60 037551 03/26/20 0006339 JAG'S ENTERPRISES INC FRTR2A 113,789 220-4600-462.36-60 037552 03/26/20 0006339 JAG'S ENTERPRISES INC FRTR3 38,900 220-4600-462.36-60 037764 08/27/20 0006195 EARTH ENGINEERING CONSULTANTS LLC FRTR3 5,656 244-3400-434.36-60 037552 03/26/20 0006339 JAG'S ENTERPRISES INC FRTR3 155,557 244-3400-434.36-60 037639 06/11/20 0002522 CORNERSTONE ENGINEERING AND FRTR3 5,910 256-5690-569.22-13 037499 02/24/20 0006324 THE CAR PARK LLC 25,533 260-2000-420.25-20 037577 04/21/20 0005626 COLORADO BARRICADE CO 6,713 260-2000-420.25-20 037679 07/09/20 0002192 VANCE BROTHERS INC.3,009 260-2000-420.35-51 037062 01/01/19 0006195 EARTH ENGINEERING CONSULTANTS LLC 4STLR 2,318 260-2000-420.35-51 037433 01/22/20 0005896 KIMLEY-HORN & ASSOCIATES INC CLEAVE 48,150 260-2000-420.35-51 037036 01/01/19 0001068 COULSON EXCAVATING OVRLAY - 260-2000-420.35-51 037708 07/22/20 0001068 COULSON EXCAVATING OVRLAY 89,594 260-2000-420.35-52 037709 07/22/20 0001068 COULSON EXCAVATING PARKLT 31,115 502-6301-540.25-32 037784 09/03/20 0004374 BORDER STATES ELECTRIC 1,046 502-6301-540.25-32 037822 10/08/20 0004374 BORDER STATES ELECTRIC 22,091 502-6301-540.25-32 037834 10/19/20 0004374 BORDER STATES ELECTRIC 1,196 502-6301-540.26-19 037870 12/07/20 0000415 J & S CONTRACTORS SUPPLY COMPANY 3,233 502-6301-540.26-34 037866 12/03/20 0002879 STUART C IRBY CO 6,610 502-6900-669.22-98 037109 01/01/19 0005929 FULLSTACK TBNBND 6,552 502-6900-669.22-98 037571 04/16/20 0006160 OLD TOWN MEDIA INC TBNBND 9,690 502-6900-669.22-98 037855 11/10/20 0005332 NEO FIBER INC TBNBND 7,000 502-7001-580.32-21 037669 07/01/20 0006355 THREE ELEMENTS TIMBERWORKS INC TBNBND 15,154 502-7001-580.32-21 037724 07/29/20 0005769 INTECONNECT INC TBNBND 9,825 502-7001-580.32-21 037844 10/30/20 0006342 RANACK CORPORATION OF COLORADO TBNBND 117,814 502-7001-580.32-21 037848 11/04/20 0004769 SPACE INTO PLACE AD TBNBND 6,027 502-7001-580.34-42 037597 05/13/20 0000056 ALTEC INDUSTRIES INC.93325C 249,065 502-7001-580.34-42 037598 05/13/20 0000056 ALTEC INDUSTRIES INC.93327A 182,000 502-7001-580.35-59 037373 01/08/20 0006251 GE CONSTRUCTION INC WOKEXT 34,600 502-7001-580.35-66 037740 08/13/20 0005328 TANTALUS SYSTEMS CORP SMTFBR 18,000 502-7001-580.35-66 036634 01/01/19 0006098 NORTHERN COLORADO PROJECT MGMT TBNBND 5,348 502-7001-580.35-66 037224 01/01/19 0006253 ALPHA TECHNOLOGIES SERVICES INC TBNBND 13,518 502-7001-580.35-66 037343 01/01/19 0006193 NOKIA OF AMERICA CORP TBNBND 704,920 502-7001-580.35-66 037466 02/05/20 0005814 BACKBONE FIBER SYSTEMS LLC TBNBND 44,867 502-7001-580.35-66 037750 08/18/20 0005897 UPTOWN SERVICES LLC TBNBND 13,520 502-7001-580.35-66 037804 09/18/20 0006381 SWITCHBACK DRILLING LLC TBNBND 7,663 502-7001-580.35-66 037826 10/12/20 0006312 SPLASH FIBER LLC TBNBND 505,240 502-7001-580.35-66 037832 10/19/20 0006251 GE CONSTRUCTION INC TBNBND 163,283 502-7001-580.35-66 037849 11/05/20 0000347 GRAYBAR ELECTRIC COMPANY INC TBNBND 8,140 502-7001-580.35-66 037880 12/21/20 0000829 WESCO DISTRIBUTION INC TBNBND 4,155 Page 195 TOWN OF ESTES PARK BA#3 - 2021 BUDGET SCHEDULE OF PURCHASE ORDERS ALL FUNDS Account #PO #Date Vendor #VENDOR Name Project ENCUMBRANCES OUTSTANDING 503-6200-530.25-08 037840 10/28/20 0004102 SUEZ ANALYTICAL INSTRUMENTS INC 5,121 503-6200-530.25-98 037558 04/07/20 0000753 TIMBER LINE ELECTRIC & CONTROL 10,000 503-6300-540.22-98 037645 06/22/20 0006353 BACKFLOW SOLUTIONS INC 19,638 503-6300-540.25-22 037888 12/30/20 0006400 REPMASTERS INC/UGO RESOURCES LLC 19,750 503-6300-540.26-04 037794 09/15/20 0004565 FERGUSON WATERWORKS INC 835 503-6500-560.22-89 037699 07/22/20 0006100 AE2S NEXUS LLC 2,337 503-7000-580.32-22 036944 01/01/19 0003601 HDR ENGINEERING SERVICES, INC.GCDOVE 9,622 503-7000-580.32-22 037508 02/28/20 0003601 HDR ENGINEERING SERVICES, INC.GCDOVE 397,092 503-7000-580.32-22 037565 04/09/20 0006342 RANACK CORPORATION OF COLORADO KEARNY 44,196 503-7000-580.33-31 037829 11/27/20 0004510 K-LOG INC KEARNY 21,211 503-7000-580.35-54 037295 01/31/20 0005600 JVA INCORPORATED PMLOAN 624,057 503-7000-580.35-54 037526 03/10/20 0006175 WESTERN STATES LAND SERVICES LLC PMLOAN 3,818 503-7000-580.35-54 037606 05/21/20 0006244 AECOM TECHNICAL SERVICES INC ROCKWL 23,168 503-7000-580.37-10 036889 01/01/19 0005718 DEERE AND AULT CONSULTANTS INC WTRRBR 6,244 4,310,918 Page 196 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Greg Muhonen, PE, Public Works Director Date: April 13, 2021 RE: Resolution 31-21 Approving a Contract with E3 Enterprises, Inc. for Downtown Wayfinding Signage Pilot Project (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Public Works seeks approval from the Town Board for the construction contract with E3 Enterprises, Inc. for the seasonal paid parking signage pilot project. Present Situation: In 2018, the Downtown Plan was adopted by the Town. It includes recommendations for improving wayfinding signage to parking and transit facilities. Existing parking, transit, and visitor information signage in Downtown Estes is inconsistent in style, sun- faded, cluttered, and marginally effective in guiding visitors to the intended destinations. Successful implementation of paid parking in 2021 depends on clear communication to motorists regarding the locations both paid and free parking opportunities. A comprehensive overhaul of the downtown guidance and destination signage has been developed and is detailed in the Parking Pilot Project booklet linked in the Attachments below. Summary images of the sign types and locations are separately attached. We are describing this signage effort as a pilot program because we are using shorter life-span and lower cost materials (timber posts and metal panel signs) for three reasons: 1. We need to achieve construction expediency in order to complete the installation in the short good-weather window between winter and the May 21 startup of paid parking. 2. The number and size of motorist-scale signs is large and visually impactful. While we believe the design proposal is appropriate, the community may feel differently, and we are offering review and comment opportunity on a full-scale installation rather than attempting to gather meaningful comments from printed graphic images. 3. Should the community reject paid parking after the inaugural year, the investment in necessary guidance and destination signage needs to be kept to an aesthetic but functional minimum. Any future change in scope or design will be less expensive than changing more expensive and durable materials Page 197 Nine contractors joined nine design team and staff members for the optional virtual pre- bid meeting on March 11, 2021. After three weeks of advertising, three bids were received and opened on March 25, 2021. The following table contains the project budget and bid summary. COMPANY CITY TOTAL FEE Wayfinding Plan Consultant budget Town of Estes Park $14,000 Ph 1 Parking Signage Design Budget Town of Estes Park $27,000 Ph 1 Parking Sign Construct Budget Town of Estes Park $59,000 E3 Enterprises, Inc bid Loveland, CO $121,590.00 Wyoming Signs bid Mills, WY $152,060.00 DaVinci Signs bid Fort Collins, CO $240,735.96 PW Engineering staff have confirmed the contractor’s production capabilities and their experience performing signage projects of similar cost and complexity in Colorado. Proposal: Public Works proposes approval of the construction agreement with E3 Enterprises, Inc. for the Seasonal Paid Parking Signage Pilot Project. Time is of the essence, as the Notice to Proceed for this work needs to be issued March 14, 2021 in order to complete all of the signage construction work by May 21 before paid parking is implemented on May 28, 2021. Alternatively, in an effort to secure Revitalizing Main Street grant funding for a portion of this project cost, Staff is evaluating phased construction that would install all the destination signs on Town property by May 21 and delay the installation of the new directional signs in the CDOT right of way until approval of the grant and issuance of a purchase order by CDOT. Staff expectation is the delayed directional signs would still be installed by the end of June. Advantages: • Inconsistent, faded, and poorly placed guidance signing will be removed and upgraded in downtown Estes Park. • This pilot program launches a proposed style and color branding scheme for a consistent look and feel for potential incorporation into the future Wayfinding Signage Program. • Clear guidance to, and identification of, both free and paid parking opportunities are essential for visitor ease of use and reductions to traffic circulation associated with hunting for a parking space. Disadvantages: • Use of modestly priced and durability materials may require added maintenance; however, it reduces financial risk should a future change in direction be desired. • Bids exceed budgeted funding for this project; however, these costs are eligible for reimbursement from three different funding sources. • Disruption of traffic in the proposed work areas during construction will occur; however, this work can be complete prior to the busy 2021 guest season (weather permitting). Page 198 Action Recommended: Staff recommends approving the attached construction contract with E3 Enterprises, Inc. in the amount of $121,590.00, and authorizing PW staff to spend an additional contingency amount up to $12,410.00 if needed to address unanticipated conditions encountered during construction. The maximum expenditure amount is $134,000.00. Finance/Resource Impact: The Town previously budgeted $100,000 for development of the Wayfinding Signage Program. Approximately $27,000 has been spent, leaving $73,000 remaining in the budget. PW staff propose to postpone completion of the Wayfinding Plan to 2022 and apply the unspent budgeted consultant ($14,000) and construction ($59,000) funds to the Phase 1 signage construction contract. This leaves a funding shortfall of $61,000. Staff proposes this be temporarily funded from the General Fund balance in anticipation of reimbursement payment received from one of 3 sources: CRRSAA funding, Revitalizing Main Streets (RMS) grant funding, or excess paid parking revenue. We have confirmed eligibility of these project costs for these funding programs, and while not guaranteed, staff is optimistic that one or more of these funding sources may reimburse the Town for the $61,000 shortfall for this construction work. Level of Public Interest Interest is paid parking is high in the community, but minimal interest has been received regarding this proposed wayfinding signage work. Sample Motion: I move for approval/denial of Resolution 31-21. Attachments: 1. Resolution 31-21 2. E3 Contract & Bid LINK 3. Sign Types and Locations images LINK 4. Link to the contract bid documents LINK 5. Link to the Parking Pilot Project booklet LINK Page 199 RESOLUTION 31-21 APPROVING A CONTRACT WITH E3 ENTERPRISES, INC. FOR DOWNTOWN WAYFINDING SIGNAGE PILOT PROJECT WHEREAS, the Town Board wishes to enter a construction contract referenced in the title of this resolution for seasonal paid parking signage. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the construction contract referenced in the title of this resolution in substantially the form now before the Board. In addition, the Board authorizes Public Works staff to spend an additional contingency amount up to $12,410.00 if needed to address unanticipated conditions encountered during construction. The maximum expenditure amount is $134,000.00 for this construction project. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 200 Construction Contract--Page 1 of 6 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project CONSTRUCTION CONTRACT Downtown Wayfinding Signage—Seasonal Paid Parking Pilot Project THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of Estes Park (“Town”), a Colorado municipal corporation, and E3 Enterprises, Inc., dba E3 Signs Contractor”), a Colorado corporation, whose address is 678 W 71st Street, Loveland, CO 80538. In consideration of these mutual covenants and conditions, the Town and Contractor agree as follows: SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract Documents. CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents. In resolving inconsistencies among two or more of the Contract Documents, precedence will be given in the same order as enumerated. LIST OF CONTRACT DOCUMENTS. The Contract Documents, except for Modifications and Change Orders issued after execution of this Agreement, are: 1. Change Orders; 2. Construction Contract; 3. The following Addenda: i. Number Date Page(s) 3 March 22, 2021 7 2 March 18, 2021 8 1 March 12, 2021 1; 4. The following Special Conditions of the Contract: i. Document Title Page(s) Special Conditions 15; 5. General Conditions; 6. The following Technical Specifications: i. Document Title Page(s) Project Special Provisions 21 pages CDOT Standard Special Provisions 2020 (as referenced through a 1-page Index) CDOT Standard Specifications for Road and Bridge Construction 2019 606 pages CDOT M&S Standards 2019 326 pages Construction Contract--Page 2 of 6 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project FHWA Manual on Uniform Traffic Control Devices (MUTCD) 862 pages; 7. The following Drawings/Designs: i. Document Title Date Estes Park Parking Signage Pilot Program Booklet March 5, 2021 Google Earth Project File (cloud based) March 5, 2021; 8. Notice to Proceed; 9. Notice of Award; 10. Invitation to Bid 11. Bid Bond; 12. Bid Proposal; 13. Bid Schedule; 14. Instructions for Bidders; 15. Performance Bond; 16. Labor and Material Payment Bond; 17. Insurance Certificates; 18. Construction Progress Schedule; and 19. Any other documents listed as Contract Documents in the General Conditions. CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the completion of the Project according to the Contract, subject to change orders as approved in writing by the Town, under the guidelines in the General Conditions. The Town will pay the base sum of $121,590.00 DOLLARS (Contract Price), to the Contractor, subject to full and satisfactory performance of the terms and conditions of the Contract. The Town has appropriated sufficient money for this work. COMPLETION OF WORK. The Contractor must complete work: within ___ calendar days from and including the date of Notice to Proceed, according to the General Conditions. X by May 21, 2021. as described in the Special Conditions. LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within the time period described above, or within such other construction time if modified by a change order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of 800.00 for each calendar day that the Work shall remain uncompleted from monies due or that may become due the Contractor. This sum is not a penalty but is the cost of field and office engineering, inspecting, interest on financing and liquidated damages. The parties agree that, under all of the circumstances, the daily basis and the amount set for liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for delay. The Town expends additional personnel effort in administrating the Contract or portions of it that are not completed on time, and such efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all, citizens of Estes Park incur personal inconvenience and lose confidence in their government as a result of public projects or parts of them not being completed on time, and the impact and damages, certainly serious in monetary as Construction Contract--Page 3 of 6 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project well as other terms are impossible to measure. SERVICE OF NOTICES. Notices to the Town are given if sent by registered or certified mail, postage prepaid, to the following address: TOWN OF ESTES PARK Public Works Department PO Box 1200 170 MacGregor Avenue Estes Park, CO 80517 INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor obtains, at the Contractor's own expense, all required insurance as specified in the General Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form and amount. RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save harmless, and defend the Town, its officers and employees, from and in all suits, actions or claims of any character brought because of: any injuries or damage received or sustained by any person, persons or property because of operations for the Town under the Contract; the Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of materials while constructing the Work; because of any act or omission, neglect or misconduct of the Contractor; because of any claims or amounts recovered from any infringements of patent, trademark, or copyright, unless the design, device, materials or process involved are specifically required by Contract; from any claims or amount arising or recovered under the "Workers' Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or environmental liability; or any failure of the Contractor to comply with any other law, ordinance, order or decree. The Town may retain so much of the money due the Contractor under the Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages have been settled. Money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that the Contractor and the Town are adequately protected by public liability and property damage insurance. The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the defense of the Town of Estes Park, its officers and employees, as additional insureds, the Contractor agrees to pay for the cost of that defense. Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance or nonperformance under the Contract. STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as an independent contractor and not as an agent or employee of the Town. No employee or official of the Town will supervise the Contractor nor will the Contractor exercise supervision over any employee or official of the Town. The Contractor shall not represent that it is an employee or agent of the Town in any capacity. The Contractor and its employees are not entitled to Town Workers' Compensation benefits and Contractor is obligated to pay federal and state Construction Contract--Page 4 of 6 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project income tax on money earned pursuant to the Contract. This is not an exclusive contract. THIRD-PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give or allow any claim, benefit, or right of action by any third person not a party to the Contract. Any person except the Town or the Contractor receiving services or benefits under the Contract shall be only an incidental beneficiary. INTEGRATION. The Contract is an integration of the entire understanding of the parties with respect to the matters set forth in it, and supersedes prior negotiations, written or oral representations and agreements. DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless modified within a Contract Document. EXECUTED this _____ day of _____________, 2021. Signature pages to follow. Construction Contract--Page 5 of 6 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project TOWN OF ESTES PARK By: Date Title: ACKNOWLEDGMENT State of ) ss: County of ) The foregoing instrument was acknowledged before me by , as of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2021. Witness my hand and official seal. My Commission Expires . Notary Public APPROVED AS TO FORM: Town Attorney SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT A/C, No): FAX E-MAIL ADDRESS: PRODUCER A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: Per accident) Ea accident) N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOSONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER LIMITS(MM/DD/YYYY) POLICY EXP MM/DD/YYYY) POLICY EFF POLICYNUMBERTYPEOFINSURANCELTR INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE AGGREGATE OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG GENERAL AGGREGATE PERSONAL & ADV INJURY MED EXP (Any one person) EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Estes Park CO 80517 170 Macgregor Avenue PO Box 1200 Town of Estes Park Public Works Department 1,000,000 03/21/202203/21/202110019794CAY8 8 A State Auto Insurance Companies 80538COLoveland 6718 N Franklin Ave. E3 Enterprises Inc DBA: E3 Signs business@lovelandagent.com 970) 667-3680 Jake Gelwicks 80537COLoveland 1021 N LINCOLN AVE Jackson Insurance Agency Inc 4/6/2021 1001486 132849.13 04-22-2020 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT A/C, No): FAX E-MAIL ADDRESS: PRODUCER A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: Per accident) Ea accident) N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOSONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER LIMITS(MM/DD/YYYY) POLICY EXP MM/DD/YYYY) POLICY EFF POLICYNUMBERTYPEOFINSURANCELTR INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE AGGREGATE OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG GENERAL AGGREGATE PERSONAL & ADV INJURY MED EXP (Any one person) EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 04/05/2021 Malyka Korgan 11052 Cimarron St Unit B Firestone, CO 80504 Malyka Korgan 720-204-6817 7204913526 MK@teamkorgan.com E3 Enterprises Inc. DBA E3 Signs 678 W. 71st St Loveland, CO 80538 25143 X 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 X 96-C7-H618-7 09/15/2020 09/15/2021 4,000,000 4,000,000 Town of Estes Park Public Works Department PO BOX 1200 170 MacGregor Ave Estes Park, CO 80517 State Farm Fire and Casualty Company 96-C7-H615-1 09/15/2020 09/20/2021 Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent. A X Pinnacol Assurance 41190 Pinnacol Assurance 7501 E. Lowry Blvd. Denver, CO 80230-7006 E3 Enterprises Inc dba E3 Signs 678 W. 71st St Loveland, CO 80538 04/06/2021 4148106 06/01/2020 06/01/2021 1,000,000 1,000,000 1,000,000 2164697 Town of Estes Park Public Works Department PO Box 11200 170 MacGregor AVE Estes Park, CO 80517 dhook@estes.org Pinnacol Assurance Unless otherwise stated in the policy provisions, coverage in Colorado only. Fabrication and installation of wayfinding signs for the town of estes park, colorado IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT (CONT) CERTIFICATE HOLDER COPY Town of Estes Park Public Works Department PO Box 11200 170 MacGregor AVE Estes Park, CO 80517 6 Estes Park Parking Signage Pilot Program 7’5’-3”7’6’-10”3’ 3’-10” Sign Type 1: Auto Directional Higher-Speed Size (over 25 mph)Sign Type 2: Auto Directional Lower-Speed Size (25 mph or under ) 1’ 2’ 3’ 4’ 5’ 6’ 7’ 8’ 9’ 10’ 11’ 12’ 13’ 14’ 15’ 16’ 17’ 18’ 6” square pressure-treated wood posts Estes Park logo extends above the rectangular sign face as a special cut Public Parking SEASONAL SHUTTLE FREE Public Parking SEASONAL SHUTTLE FREE Retroreective metal sign panel Third middle pole may be added to accomodate wind regulations Break-away holes drilled at 4” above grade & 14” above the lower hole (drilled perpendicular to roadway - not visible from front of sign) to be included on all wood sign pole. SIGN TYPES 1-2: AUTO DIRECTIONAL SIGNS Auto directional signage displays available public parking options for visitors, and helps point them to available public parking lots within Estes Park. Similar to the pilot program destination signage, the auto directional signs use icons and colors to help create messages that are simple to understand and easy to navigate, however, the auto directional signage contains more simplfied messaging than the destination signs, due to the limited number of seconds available for moving autos to take in signage information. Each auto directional sign contains the following components: Directional Arrow - the first informational piece on the sign is a directional arrow pointing in the direction of the parking lot entrance Free/Paid Parking - Using colors, words, and the universal ‘P’ parking symbol, the signs draw attention to if the lot is ‘free’ or ‘paid’ Shuttle - If the shuttle is available at or near the lot, a light blue color band with the word ‘shuttle’ and the universal shuttle symbol is displayed on the sign Detailed dimensions are found on page 10. PILOT PROGRAM SIGN TYPES 7Estes Park Parking Signage Pilot Program 3’5’6’-9”3’5’6’-1”Sign Type 4: Destination Extended Height 1’ 2’ 3’ 4’ 5’ 6’ 7’ 8’ 9’ 10’ 11’ 12’ 13’ 14’ 15’ 16’ Sign Type 3: Destination 6” square pressure-treated wood posts Estes Park logo extends above the rectangular sign face as a special cut Retroreective metal sign panel Break-away holes drilled at 4” above grade & 14” above the lower hole (drilled perpendicular to roadway - not visible from front of sign) to be included on all wood sign pole. Public Parking SEASONAL SHUTTLE FREE NO OVERNIGHT PARKING Events Complex Moose Lot Public Parking PAID NO OVERNIGHT PARKING Tregent Pika Lot Where sight- distance triangles allow, bottom of signs can be lowered to 5’ PILOT PROGRAM SIGN TYPES Destination signage is located at the entrances to Estes Park paid, free, and structured public parking areas. The destination signage helps draw attention to the public parking lot entrances, and provides important information regarding the following: Free/Paid Parking - Using colors, words, and the universal ‘P’ parking symbol, the signs draw attention to if the lot is free or paid Shuttle - If the shuttle is available at or near the lot, a light blue color band with the word ‘shuttle’ and the universal shuttle symbol is displayed on the sign Icon Amenities - If amenities are available at the lot, icons that represent the available options are displayed toward the bottom of the sign Overnight Parking - If overnight parking isn’t available at the lot, the words “No Overnight Parking” are added to the sign Unique Parking Lot Icon/Name - Each of the public parking lots have a unique wildlife icon and name at the bottom of the sign, to help visitors remember the lot Detailed dimensions are found on page 10. SIGN TYPES 3-4: DESTINATION SIGNS 8 Estes Park Parking Signage Pilot Program 6’ 9’ 3”2’ - 9”18”7’26”Elkhorn Ave Big Horn Dr Moraine Ave Elkhorn Ave Big Thompson Ave Sign Type 7 Sign Type 8 Sign Type 6 PILOT PROGRAM SIGN TYPES SIGN TYPE 5-7: MASTARM SIGNS Mastarm signs are the street name signs mounted on the mastarms of traffic signal poles. There are three types, depending on the number and length of street names on each sign. Detailed dimensions are found on page 11. Note: Refer to Google Earth map to see where existing mastarm signs need to come down and new mastarm signs need to go up. Sign Type 5: Sign Type 6:Sign Type 7: 14 Estes Park Parking Signage Pilot Program SIGNAGE LOCATION MAP 1-5 4-3 4-2 1-41-3 1-2 1-9 2-1 2-2 2-3 1-8 2-4 1-1 8-1 1-6 1-7 NOTE: Detailed Location Map in Google Earth Google Earth QR Code & Link: The Google Earth file provides detailed location, messaging, and signage content information, and should be used as the reference file for designing and locating the pilot program signage. https://drive.google.com/ open?id=17uSdz-YioeD5GbHnL-A9AM- HTkijj3V6G&usp=sharing 4-1 3-12 3-10 3-9 3-8 3-7 3-6 3-5 3-4 3-13 3-1 3-2 3-3 3-11 5-1,2,3,46-1,2,3,4 7-1,2,3,4 8-2 8-3 8-4 8-5 9-1 Bidding Documents Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Public Works Department Advertisement Date: March 5, 2021 Bid Opening Date: March 25, 2021 Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Table of Contents Page 1 TABLE OF CONTENTS 1.Invitation to Bid 2.Instructions for Bidders 3.Bidder’s Qualifications and Data Form 4.Subcontractors and Related Data Form 5.Bid Proposal Form 6.Bid Schedule Form 7.Construction Contract Template 8.General Conditions 9.Special Conditions 10.Project Special Provisions 11.Standard Special Provisions 12.Pilot Project Booklet (Purpose & Goals, Signage Design, and Construction Documentation; includes links to a cloud-based Google Earth project file) NOTE: The Pilot Project Booklet is provided as a separate document] Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Invitation to Bid Page | 1 INVITATION TO BID PROJECT: Downtown Wayfinding Signage - Seasonal Paid Parking Pilot Project SCOPE: Manufacture and install directional and destination wayfinding signs related to parking lots throughout the downtown and near downtown area. Additionally, perform other related signing tasks. The Town of Estes Park, Colorado will receive sealed Bids for “Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project” until 2:00 P. M. (our clock) on the 25th day of March, 2021. Bids may be submitted via one of the following methods: 1.‘BidNet’: Response to the solicitation on Bidnet (www.bidnetdirect.com); or 2.Email to the Project Manager David Hook at dhook@estes.org; Late bids will not be accepted or considered. The Bidding Documents are available on www.bidnetdirect.com as well as on the Town’s website at www.estes.org/rfp . Interested bidders are responsible for verifying receipt of all applicable documentation, including any associated addenda. The Town of Estes Park cannot guarantee accurate information obtained from sources other than BidNet. SCHEDULE OF ACTIVITES: (subject to change) Event Date Invitation to Bid (ITB) Available March 5, 2021 Virtual Pre-Bid Conference (10:30 A. M. our clock) March 11, 2021 Deadline for Questions (2:00 P. M. our clock) March 18, 2021 Final Addendum Issued March 22, 2021 Virtual Bid Opening (2:00 P. M. our clock) March 25, 2021 Notice of Award TBD (target = March 29, 2021) Contract Execution TBD (target = April 12, 2021) Pre-Construction Meeting (if applicable) TBD (target = April 12, 2021) Notice to Proceed TBD (target = April 12, 2021) Substantial Completion Friday, May 14, 2021 Construction Completed Friday, May 21, 2021 Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Invitation to Bid Page | 2 An OPTIONAL PRE-BID CONFERENCE will be held VIRTUALLY at 10:30 A. M. on the 11th day of March, 2021. The Town will use the Zoom conferencing platform (unless modified by Addendum). Bidders can join the meeting via video call or phone call: https://zoom.us/j/96198707350 Phone Number: 833-548-0276 Meeting ID: 961 9870 7350 Passcode (required): 357739 Contact the Project Manager if you anticipate issues with the Zoom options. No field visit will accompany the Pre-Bid Conference. Alternatively, proposing firms are expected to visit the project site and use both the Pre-Bid Conference and the written inquiry opportunities to obtain sufficient information to prepare a competitive bid. Prospective offerors may submit written inquiries concerning the requirements of this solicitation to David Hook, via BidNet or e-mail, before the Deadline for Questions listed above. A Bid Guarantee in an amount equal to 5% of the total Bid amount is required at the time of the Bid Opening. The Guarantee must be a certified check payable to the Town of Estes Park or a satisfactory Bid Bond executed by the Bidder. Bids will be opened and publicly read aloud during a VIRTUAL Bid Opening meeting at 2:00 P.M. on the 25th day of March, 2021. The Town will use the Zoom conferencing platform unless modified by Addendum). Bidders can join the meeting via video call or phone call: https://zoom.us/j/95217499485 Phone Number: 833-548-0276 Meeting ID: 952 1749 9485 Passcode (required): 534470 Contact the Project Manager if you anticipate issues with the Zoom options. The successful Bidder shall provide the Town with a Certificate of Insurance naming the Town of Estes Park as an additional insured for all policies required in the General and Special Conditions, and with proof of Workers' Compensation coverage. A current W-9 will also need to be provided. If awarded the Bid, a Performance Bond and a Labor and Material Payment Bond are required, each for the total amount of the Contract Price. No Bidder may withdraw a Bid for a period of thirty days after the date fixed for opening the Bids. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Invitation to Bid Page | 3 The Town of Estes Park reserves the right to cancel this Invitation to Bid; reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received, when it is in the Town's best interest to do so. TOWN OF ESTES PARK David G. Hook, Project Manager Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 1 INSTRUCTIONS FOR BIDDERS SUBMISSION OF BIDS Sealed Bids will be received by the means listed in the Invitation to Bid. Timely delivery of Bids is the Bidder's responsibility and Bids received after the time and date indicated in the Invitation to Bid will not be accepted. Oral, hand delivered, telephone or fax Bids are invalid and will not receive consideration. On occasion, an exception to this procedure may be made. The Project Manager may make an exception under extreme circumstances, in the Manager's sole discretion. No Bid alterations or interlineations will be permitted, unless made before submission and initialed and dated. If initialed, the Town may require the Bidder to identify the alteration so initialed. BIDDING DOCUMENTS The following documents constitute the Bidding Documents for this project: 1.Invitation to Bid 2.Instructions for Bidders 3.Bid Guarantee 4.Bidder’s Qualifications and Data 5.Subcontractors and Related Data 6.Bid Proposal 7.Bid Schedule 8.Specifications and Special Provisions 9.Drawings/Plans/Designs 10.Google Earth Project File (cloud-based) 11.Construction Contract Template 12.General Conditions 13.Special Conditions 14.Addenda (if any; upon issuance) The Bidder will download the Bidding Documents as directed in the Invitation to Bid. All forms associated with, bound with, or attached to the Bidding Documents are a necessary part thereof and must not be detached. The Bidding Documents will state the location and description of the proposed Work and will show the estimate of the various quantities of work to be performed and materials to be furnished, the time in which the work must be completed, the amount of the Bid Guarantee which must accompany the Bid) and the date and time of the opening of the Bids. It will also state any special provisions or requirements, which vary from or are not contained in the General Conditions. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 2 ADDITIONAL BID DETAILS Previous Pilot Project Bid Advertisement in 2020: Bidders may recall that bids for this project were previously solicited in early 2020. Unfortunately, the onset of the coronavirus pandemic caused the Town to cancel the 2020 Invitation to Bid prior to the opening of bids and put the project on hold. The 2020 Bidding Documents are outdated and invalid. 2021 Pilot Project Bid Advertisement: Although the pandemic remains, the Town has restored funding for the project and is planning to complete the project before the start of our 2021 guest season. The Bidding Documents associated with this 2021 Invitation to Bid have been revised and updated. This includes modifications to signage types, design, quantities, and specifications. Additionally, all of the relevant information issued in addenda during the 2020 bid phase have been consolidated and incorporated into the 2021 Bidding Documents. Thus, Bidders should reference only the 2021 Bidding Documents in preparing their bid. The 2021 Bidding Documents supersede the 2020 Bidding Documents. Pre-Bid Conference: An optional VIRTUAL Pre-Bid Conference will be held as directed in the Invitation to Bid. Persons Submitting Bids: Each Bid must contain the full name(s) and U.S. Postal Service mailing address of the Bidder(s), and any person signing any Bid as agent of another, or of a firm, must furnish legal evidence of authority to do so. A person who submits a Bid and affixes "President," "Secretary," "Agent," or other designation to his or her signature, without disclosing the principal, may be personally held to the Bid. The Town will not consider more than one Bid from an individual, firm, partnership, or corporation under the same or different names. Evidence that any Bidder is interested in more than one Bid for the same work will be cause for rejection of all such Bids. Collusion between the Bidders will be considered sufficient cause for the rejection of all affected Bids. A party quoting prices to a Bidder is not thereby disqualified from quoting prices to other Bidders or from submitting a direct Bid on the Bidder's own behalf. Bid Pricing: All prices shall be stated in words and numbers except where the forms provide for numbers only. Use of the provided bid schedule in MS Excel spreadsheet format is acceptable. Unit Price Bid Schedule: When the Town requests Unit Prices, the Bidder shall fully complete the schedule of unit prices included in the bid schedule. When the Town includes an additional amount on the bid schedule for minor contract revisions and the Town has estimated bid quantities on the schedule, bidders shall include that additional amount in the total Bid price. The total of all the unit prices bid multiplied by the estimated quantity of each item shall be the total Bid price. The Town will pay for the final measured, used, or delivered quantities at unit prices in the Bid. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 3 Discrepancies: In the event of a difference between extended price and unit price of the bid schedule, the unit price governs. Modifications: Modifications to Bids already submitted will be allowed if received prior to the time specified in the Invitation to Bid. Modifications shall be submitted as such, and shall not reveal the total amount of either the original or revised Bids. The modifications shall be submitted via BidNet or in writing and shall be signed in the same manner and by the same person(s) who signed the Proposal. Withdrawal of Proposal: A Bidder may withdraw a Bid at any time prior to the time Bids are to be opened, via BidNet or by written request of the Bidder. Any such request shall be signed in the same manner as, and by the same person(s) who signed the Bid Proposal. Alternate Bids: Whenever Alternate Bids are called for specifying the use of several different classes of materials or types of improvements for the same work, all Bidders are requested to submit prices for use of each of the several classes of materials or types of improvements as specified. The material to be used or the type of improvement to be adopted will be selected by the Town after the Bids have been opened and read. Unless otherwise specifically provided in the specifications for the improvement, Bids shall be made upon each and every item shown on the blank Bid Schedule. Variation in Estimated Quantities: The Contractor must reasonably expect a variation in the estimated quantities from the actual quantities and no claims will be allowed for anticipated profits, for loss of profits or for damage of any sort because of a difference between the estimate of any item and the amount of the item actually required. The Town reserves the right to eliminate items from the Bid Schedule when the Town deems it in its best interest. Cost of Bid Preparation: The total cost of bid preparation and submission shall be assumed by the Contractor. Taxes: The Town of Estes Park is exempt from paying sales or use taxes. Materials and equipment purchased solely for Town projects, that will become a permanent part of the final project, are tax exempt. The Town will furnish its tax-exempt number, in lieu of requiring the Contractor and subcontractors to obtain their own certificates of exemption from the Colorado State Department of Revenue. Contractors and all subcontractors purchasing materials tax exempt must disclose the nature of the Town's project, the Town’s purchase order, and then provide the Town's tax-exempt number to the supplier. FAMILIARIZATION WITH THE WORK AND SITE CONDITIONS Before submitting Bids, prospective Bidders shall familiarize themselves with the work, the site where the work is to be performed, local labor conditions and all laws, regulations and other factors affecting performance of the work. Bidders shall carefully correlate their observations with requirements of the Contract and otherwise satisfy themselves as to the expense and difficulties attending performance of the work. The submission of a Bid constitutes a Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 4 representation of compliance by the Bidder. There will be no subsequent financial adjustment for lack of such familiarization. Site Conditions: Bidders shall visit the site of the work and completely inform themselves relative to construction hazards and procedures, the availability of lands, the character and quantity of surface and sub-surface materials, and utilities to be encountered, the arrangement and condition of existing structures and facilities, the procedures necessary for maintenance of uninterrupted operation of existing sewers and other utilities, the character of construction equipment and facilities needed for performance of the work, and facilities for transportation, handling, and storage of materials and equipment. All such factors shall be properly investigated and considered in the preparation of Bids. REQUESTS FOR EXPLANATION Bidders should immediately notify the Town of any discrepancies in or omissions from the Drawings or Specifications, so that the Project Manager can publish an Addendum in response. Any Bidder may submit a written request for explanation or correction of any part of the Bidding or Contract Documents, as directed in the Invitation to Bid. Questions and points of clarification are requested to be submitted via BidNet or email when possible. The deadline for submitting such requests is detailed in the Invitation to Bid and/or Special Conditions. The Project Manager will also field phone calls, but written communication is preferred. Oral explanations and interpretations made prior to the Bid Opening will not be binding. ADDENDA Any explanations or corrections to the Bidding Documents shall be furnished to all Bidders as Addenda via BidNet and the Town’s website. Final Addenda issuance shall be as directed in the Invitation to Bid and/or the Special Conditions. All Bidders shall acknowledge receipt of Addenda in the Bid Proposal form. If there is to be a postponed Bid Opening, this will be communicated on BidNet as an Addendum and an automatically generated notification will be sent to all who downloaded the original Bidding Documents). BID GUARANTEE Each Bid shall be accompanied by a Bid Guarantee (typically a Bid Bond) as directed in the Invitation to Bid. No Bid will be considered unless accompanied by the Bid Guarantee. No personal or business checks will be accepted as Bid Guarantees. When Alternate Bids are called for, providing for the use of several different classes of materials or types of improvements for the same work, one Bid Guarantee in the amount of five percent of the total amount of the highest Bid will be sufficient for all Bids. The Bid Guarantee of the Bidder(s) to whom a contract award is made may be returned when the successful Bidder executes a contract and files a Labor and Material Payment Bond, a Performance Bond, and any other documents required by the Notice of Award. The Bid Guarantee of the next three lowest responsible Bidders may be retained for a period not to Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 5 exceed 45 days and may be returned after the execution of the Construction Contract and bonds by the successful Bidder. The Bid Guarantee of all other Bidders may be returned after the contract is awarded. However, Bid Bond surety forms provided with the Bid will not be returned unless specifically requested by the Bidder. Certified Checks (or other forms of bid securities used as Bid Guarantees) may be returned immediately following the Bid Opening, at the discretion of the Project Manager, to those who are not apparent low Bidders. If the successful Bidder fails to enter into a contract according to the Bidder's accepted Bid or fails to furnish the required bonds within ten calendar days from Notice of Award, or by such time as modified by Special Conditions, the Bid Guarantee shall be forfeited to the Town of Estes Park as liquidated damages. The next lowest responsible Bid shall then be considered the successful Bid and, at the discretion of the Town, the contract may be awarded to the Bidder submitting that Bid. BONDS Bonds shall be executed on a form acceptable to the Town, as specified in the General Conditions, by a corporate bonding company licensed to do business in the State of Colorado and acceptable as Surety to the Town. The forms must be countersigned by the Colorado agent. A "Power of Attorney" authorizing the attorney-in-fact to bind the Surety company and certified to include the date of the bond shall accompany the bond. The Performance Bond and Labor and Material Payment Bond must remain in full force and effect during the entire period of the guarantee. The successful Bidder shall give a Performance Bond equal to the amount of the Contract Price. The Performance Bond shall guarantee: (a) the faithful performance and completion of the work in strict accordance with the terms of the Contract, and each and every covenant, condition and part thereof, according to the true intent and meaning of the Contract Documents, as defined in the Contract and (b) the repair or replacement where required, or the cost thereof, for a period of two years after the issuance of the Notice of Construction Acceptance or until all warranty work is completed, whichever occurs last, of all work performed under the Contract. A separate Labor and Material Payment Bond equal to the amount of the Contract Price is required to ensure the payments of laborers, materialmen, suppliers, and subcontractors in connection with the work performed under the Contract and to satisfy the requirements of §38- 26-105 and 38-26-106, C.R.S., as amended. The Town of Estes Park reserves the right to waive bond requirements if permitted by statute. In the event the Performance or Labor and Material Payment Bonds are waived, cost of the bonds shall be reflected as a deduction from the total Bid Price, when so indicated on the Bid Form. There will be a Unit Price deduction for the waiver indicated on the Bid Schedule, when necessary. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 6 OPENING OF BIDS Bids will be opened publicly and read aloud virtually at the time, date, and place set in the Invitation to Bid. Bids received after the time specified in the Invitation to Bid shall be returned unopened. Bid openings will be public and all Bidders are welcome to attend. Bidders or their authorized agents are invited to be present and examine any Bid after opening. EXAMINATION OF BIDS All Bids submitted shall be made available for examination by interested parties within a reasonable time following the Bid Opening. All information in the submitted Bid will be available for public scrutiny, unless the Bidder specifically requests confidential treatment of some or all of its commercial data. Requests for confidentiality shall be in writing, and the portions of the commercial data for which confidentiality is requested shall be clearly identified. Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S., as amended, and shall be available to the public as provided in the statute. The Final Bid Price and the means by which that price was determined are not commercial data and may not be included in any request for confidentiality. EVALUATION OF BIDS Town Discretion: The Town reserves the right to cancel the Invitation to Bid; reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received; when it is in the Town's best interest to do so. The Town of Estes Park reserves the right to accept the Bid which in the opinion of the Town will best suit the Town's purpose. Contracts will be awarded only to responsible Bidders capable of performing the class of work contemplated. The Bidder shall furnish a complete statement of the Bidder's experience and of the amount of capital and equipment available for the proposed work on the Bidder's Qualification and Data form. Irregular Bids: Bids may be rejected if they show any omission, alteration of form, additions not called for, conditional Alternate Bids, or irregularities of any kind which, in the opinion of the Town, tend to make the Bid indefinite or ambiguous. The Town will reject bid schedules with prices which are obviously unbalanced, in the Town’s determination. Collusion: Bids will be rejected if there is reason for believing that collusion exists among the Bidders. Participants in such collusion are subject to suspension and debarment. Pre-qualification of Bidders: For certain projects, the Town may require potential bidders to submit information regarding the bidders' qualifications in addition to the Bidder’s Qualification and Data. The requirement for such information will be identified in the Invitation to Bid or Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 7 elsewhere in the Bid Documents. Any information requested by or on file with the Town may be used to qualify or disqualify potential bidders. Prior to the Award of Contract, the Town will notify the Bidder in writing if the Town, after due investigation, has reasonable objection to any person or organization on such list. If the Town, in its sole discretion, has a reasonable objection to any person or organization on such list, and refuses in writing to accept such person or organization, the Bidder shall submit an acceptable substitute Subcontractor, at no additional cost to the Town. AWARD OF CONTRACT Any or all Bids may be rejected or informalities in bids may be waived at the option of the Town. The award of the Contract is contingent upon securing an acceptable Bid which will fall within the amount of funds available for construction of the project, or the acquisition of contracted services. Lowest Responsive and Responsible Bidder: In determining Lowest Responsive and Responsible Bidder, in addition to price, the factors listed herein will be considered. A Bid may be rejected if, in the judgment of the Town, the Bidder does not comply with or meet the criteria defined in one or more of the following factors: 1.The ability, capacity and skill of the Bidder to perform the Contract or provide the services required. 2.The ability of the Bidder to perform the Contract or provide the service promptly or within the time specified, without delay or interference. 3.The character, integrity, reputation, judgment, experience and efficiency of the Bidder, to be determined at the sole and absolute discretion of the Town. 4.The quality of performance on previous Town contracts or services. Failure on the part of any Bidder to carry out a previous contract satisfactorily shall be deemed sufficient cause for disqualification. 5.The experience of the Bidder and the availability of equipment necessary to complete the current project. Sufficient cause for disqualification of the Bidder will exist if, in the Town's opinion, the Bidder does not have adequate experience or equipment to properly perform the Work under the Contract. 6.The sufficiency of the financial resources and ability of the Bidder to perform the Contract or provide the service. 7.The quality, availability, and adaptability of the supplies or contractual services to the particular use required. 8.The ability of the Bidder to provide future maintenance and service for the use of the subject of the contract. 9.Debarment or suspension pursuant to a prior Town determination. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 8 ACCEPTANCY OF BIDS AND ITS EFFECT The Town will act upon the Bids with reasonable promptness after the opening of the Bids. The acceptance of a Bid will be a written Notice of Award signed by the duly authorized representative of the Town. No other act of the Town shall be necessary to constitute acceptance of a Bid. The acceptance of a Bid binds the successful Bidder to execute the required Construction Contract and take all action necessary to fulfill the Contract. REQUIREMENTS FOLLOWING NOTICE OF AWARD The successful Bidder shall, within ten calendar days of receiving the Notice of Award, or by such time as modified by the Special Conditions, execute the Construction Contract and furnish the Performance Bond and the Material and Labor Payment Bond. Acceptance of the Contract shall be subject to approval by the Town. Unless previously requested or waived by the Project Manager, the successful Bidder shall also submit the following information to the Town’s Project Manager within ten calendar days of receiving the Notice of Award: 1.A designation of the work to be performed by the Bidder with the Bidder's own forces. 2.The proprietary names and the suppliers of principal items or systems of material and equipment proposed for the work. 3.A proposed schedule of construction and estimated monthly payments. 4.The Bidder will be required to establish to the satisfaction of the Town, the reliability and responsibility of the proposed Subcontractors to furnish and perform the Work described in the Sections of the Specifications pertaining to such proposed Subcontractor's respective trade. 5.If the Contract includes federal or grant funding, the Bidder will be required to show proof of registration with SAM.gov. 6.Proof of possession of a current Town of Estes Park Business License (and any other licenses required by the Bid Documents) for the Contractor and all subcontractors. DAMAGES FOR FAILURE TO EXECUTE Any Bidder whose Bid is accepted will be required to execute the Contract and furnish the Performance Bond and Material and Labor Payment Bond within ten days after written notice that the Contract has been awarded to the Bidder, or by such time as modified by Special Conditions. Failure to do so shall constitute a breach of the Contract effected by the acceptance of the Bid. The damages to the Town for such breach will include loss from interference with the construction program and other items, the monetary values of which will be difficult or impossible to quantify. Where required, the amount of the Bid Guarantee accompanying the Bid shall be retained by the Town as reasonable liquidated damages and not as a penalty for such breach. The Town is authorized, the same as if the Bid Guarantee or Bid contained an expressed stipulation to that effect, to cause such work to be done, or complete the work in-house, or Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Instructions for Bidders 9 contract with some other Contractor to do so, and/or compute the difference between actual cost to the Town of such improvements and the sum which it would cost if the defaulting Bidder complied with the Bid. RIGHT TO INSPECT The Town may, at reasonable times, inspect the part of the plant, place of business or worksite of the Bidder or the Bidder's subcontractors at any tier which is pertinent to the performance of the award of the Contract. BID PROCESS SUBJECT TO PURCHASING CODE Bidding shall be conducted subject to state statutes and the Town of Estes Park Municipal Code and ordinances. LAWS TO BE OBEYED Bidders shall familiarize themselves with the provisions of the laws of the State of Colorado and the Federal Government, and with all local laws and all regulations made which are pertinent to the proposed work and shall comply with the same. EQUAL OPPORTUNITY The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, gender identity, sexual orientation, or national origin, or other reason prohibited by applicable federal, state or local law, ordinance or regulation. The Contractor shall abide by all federal laws in effect during the Contract period which govern Equal Opportunity Employment. LOCAL LABOR AND MATERIALS Preference shall be given to employment of Colorado labor pursuant to §8-17-101 and 102, C.R.S., as amended. Pursuant to statutory authority, preference shall be given to materials, supplies, and provisions produced, manufactured, or grown in Colorado, quality being equal to articles offered by competitor outside the state (§8-18-101 through 103, C.R.S., as amended). TIME OF COMPLETION TIME IS OF THE ESSENCE and the Bidder agrees to complete the project within the stated time, as defined in the Construction Contract. The Bidder also agrees to comply with all completion dates specified in the Bidding and Contract Documents. BIDDER'S QUALIFICATIONS AND DATA The signatory of this Statement guarantees the truth and accuracy of all statements and of answers to all questions herein. All questions must be answered clearly and comprehensively. If necessary, separate sheets may be attached. The Bidder may submit additional information. Failure to complete and return this Statement may render a bid non-responsive. Name of Bidding Firm: Main office address: Phone: Fax # The Bidder is organized as a (corporation/partnership/other): in the state of: Bidder's federal tax identification number (TIN): General character of work performed by your organization and brief history of operations: Does your firm have any officer, director, or agent who is also an officer or employee of the Town of Estes Park? Are there any Town of Estes Park agents or employees who own, directly or indirectly an interest in the bidder’s firm or any of its branches? Bonding Limit: $ Bonding Company: Phone # Address: The Town has a right to request financial statement(s) and other relevant information. Are you willing to submit such information at the Town’s request? Submitted by: Date: Person submitting bid) Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Bidder’s Qualifications and Data Page 2 Qualifications 1.How many years have you been in business under your present firm or trade name? a. Under other names? 2.Have you or your organization, or any office or partner thereof, failed to complete a contract? a.___Yes ___No 3.Within the last five years, has your organization been assessed liquidated damages for failing to complete a contract within the time specified? a.___Yes ___No 4.Has your organization been assessed any penalties for non-compliance violations of the Federal or State Labor laws and/or regulations within the last five years? a.___Yes ___No 5.Does your organization have any outstanding judgments, demands, or liens resulting from violating State Labor laws, Colorado Revised Statutes, Civil or Criminal decisions? a.___Yes ___No 6.Have there been any suits, liens, or surety claims against you or your organization over the past five years for non-payment of sums due subcontractors or suppliers for work completed? a.___Yes ___No 7.Has your organization been cited for violations of OSHA standards and requirements within the past five years? a.___Yes ___No 8.Is either the Bidder or its principals presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any department or agency? a.___Yes ___No 9. Have you ever been debarred or suspended by a government from consideration for the award of contracts? a.___Yes ___No Please explain all questions answered “yes” in the section above on a separate sheet of paper. Include where and why, if applicable. Note that your answers do not necessarily disqualify your bid. For example, it is not uncommon for contractors of large projects to be charged liquidated damages in certain cases. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Bidder’s Qualifications and Data Page 3 Firm Background and Experience Total number of employees: Total number of licensed professionals: Proposed Superintendent: Title: Relevant degrees and/or certifications: Principals List directors, officers, owners, managerial employees, or partners, and identify the ownership interest of each: Experience List the experience of the principal members of your organization. If preferred, resumes may be submitted in lieu of form entry. Name:Title: Background/ Years’ Experience: Relevant degrees and/or certifications: Name:Title: Background/ Years’ Experience: Relevant degrees and/or certifications: Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Bidder’s Qualifications and Data Page 4 Similar Projects List three projects of similar scope and budget to this project that your organization has performed work on: Project Name: Cost: Location: Reference Name: Phone: Project Name: Cost: Location: Reference Name: Phone: Project Name: Cost: Location: Reference Name: Phone: Contract(s) on Hand List projects your organization is undertaking that will be concurrent with the Town’s bid schedule. Include the anticipated completion date. Project Name: Schedule: Cost: Location: Subcontractor or Prime: Completion Date: Project Name: Schedule: Cost: Location: Subcontractor or Prime: Completion Date: Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Subcontractors and Related Data Page | 1 SUBCONTRACTORS AND RELATED DATA For each Subcontractor to be utilized, please provide the following information (use additional sheets as necessary). Please indicate what percentage of the Work to be assigned. Firm Name: Town Business License # Address: Proposed work and percentage of total work to be assigned: Percentage % Firm Name: Town Business License # Address: Proposed work and percentage of total work to be assigned: Percentage % Firm Name: Town Business License # Address: Proposed work and percentage of total work to be assigned: Percentage % Firm Name: Town Business License # Address: Proposed work and percentage of total work to be assigned: Percentage % Firm Name: Town Business License # Address: Proposed work and percentage of total work to be assigned: Percentage % Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Bid Proposal Page | 1 BID PROPOSAL PROJECT: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 1.In compliance with the Invitation to Bid, and subject to all conditions thereof, the undersigned: [Select one] Enter name if corporation]___ , a corporation incorporated in the State of , OR- a partnership or limited partnership, registered in the State of , whose general partner(s) is/are: Enter name(s) of partner(s) if partnership] OR- a sole proprietor, whose trade name is Enter if sole proprietor] , based in the Town/City of , State of , offers this Bid Proposal for the construction of all items listed at the prices shown on the following bid schedule. The attached bid schedule lists the various divisions of construction contemplated in the Plans and Specifications, together with an estimate of the units of each. With these units as the basis, extend each item, using the cost inserted in the unit column. Any total cost found inconsistent with the unit cost when the Bids are examined will be deemed in error and corrected to agree with the unit cost. Alternate Bids are optional). 2.The undersigned Bidder declares and stipulates that this Bid is made in good faith, without collusion or connection with any other person or persons bidding for the same Work, and that it is made subject to all the terms and conditions of the Invitation to Bid, Instructions for Bidders, Construction Contract, General Conditions, Special Conditions, the Technical Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Bid Proposal Page | 2 Specifications, and the Plans pertaining to the Work to be done, all of which have examined by the undersigned. 3.Accompanying this Bid is a Bid Guarantee for 5% of the total Bid amount according to the Invitation to Bid and Instructions for Bidders. 4.The undersigned Bidder agrees to execute the Construction Contract, a Performance Bond and a Labor and Material Payment Bond within ten calendar days from the date when the written Notice of Award is delivered at the address given on this Bid Proposal. The Performance Bond and Labor and Material Payment Bond shall each be for the amount of the total of this Bid. The name and address of the corporate surety through which the Bidder proposes to furnish the specified Bonds is as follows: Enter name and address of surety] 5.The submission of the Bid constitutes an agreement, and it shall not be withdrawn after the Bid Opening for a period of thirty days. 6.All the various phases of work enumerated in the Contract with individual jobs and overhead, whether specifically mentioned or not, are included by implication or appurtenance in the Contract. The Contractor shall perform all the various phases of work under one of the items listed in the bid schedule, irrespective of whether it is named in the schedule. 7.Payment for the Work performed will be according to the bid schedule, subject to changes as provided in the Contract. 8.The undersigned Bidder hereby acknowledges receipt of addenda numbers ___ through Enter addenda numbers] Enter initials] Initials The undersigned, being familiar with the existing conditions on the project area affecting the cost of the Work, the Bidding Documents and the Contract Documents, and having verified the quantities and the availability of materials and labor, hereby proposes to furnish all supervision, labor, materials, machinery, tools, appurtenances, equipment, supplies, and services, including utility and transportation service required to construct and complete the Project listed above, according to the Contract, within the time specified, and at the prices stated below. These prices are to cover all expenses incurred in performing the Work required under the Contract of which this Bid is a part. The approximate quantities of Work to be completed in-place under the Contract are identified in the bid schedule and are for the purpose of comparing Bids. These quantities have been Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Bid Proposal Page | 3 estimated and the quantities used are for the general information of the Bidder, representing the major items of the Work to be done. Minor details are not listed but shall be part of the complete Contract). 9.The undersigned agrees to hold firm the Bid for thirty days for the purpose of the Town reviewing the Bids and investigating the qualifications of the Bidders prior to award of Contract. Extensions of time may be made if mutually agreed upon. 10. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Town of Estes Park in verification of the recitals in this statement. This proposal is submitted by: Enter Bidder name] Bidder Name By: Date Title: STATE OF ) ss: COUNTY OF ) The foregoing instrument was acknowledged before me this __________ day of 2020, by ______________________________, as of ______________________________. (If by natural person or persons, insert name or names; if by person acting in representative or official capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other capacity or description; if by officer of corporation, insert name of such officer or officers as the President or other officers of such corporation, naming it.) Witness my hand and official seal. My Commission . Notary Public TOWN OF ESTES PARK Downtown Wayfinding Signage - Seasonal Paid Parking Pilot Project BID SCHEDULE CONTRACTOR NAME: ITEM NO.ITEM UNIT QUANT.UNIT PRICE COST 202 Removal of Ground-based Wayfinding Signs LS 4 $0.00 614a Sign Type 1 (Auto-Directional; large)EA 9 $0.00 614b Sign Type 2 (Auto-Directional; small)EA 4 $0.00 614c Sign Type 3 (Destination; small)EA 13 $0.00 614d Sign Type 4 (Destination; large)EA 3 $0.00 614e Sign Type 5 (Mastarm; large)EA 4 $0.00 614f Sign Type 6 (Mastarm; medium)EA 4 $0.00 614g Sign Type 7 (Mastarm; small)EA 4 $0.00 614h Sign Type 8 (Visitor Info; add-on; large)EA 5 $0.00 614i Sign Type 9 (Visitor Info; add-on; small)EA 1 $0.00 614j Sign Type 10 (Free; add-on; no installation) EA 19 $0.00 626 Mobilization LS 1 $0.00 630 Construction Traffic Control LS 1 $0.00 0.00 Total Bid Written in Words Name of Bidding Company Addendum and Date Received Street Address City State Zip Code Authorized Signer and Title (Print)Authorized Signer (Signature)Date Note: this Bid Schedule shall take precedence over the Summary of Approximate Quantities listed in the Construction Plans TOTAL BID Construction Contract--Page 1 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project The instruction prompts that follow will be completed by Town staff in preparing the Contract for the awarded contractor) To complete this form, press f11 to move from field to field and follow any prompts. If no prompt appears (like date or section number fields), press f11 to skip to next field. Now press delete to delete this prompt, and press f11 to proceed.] CONSTRUCTION CONTRACT TYPE PROJECT NAME, THEN PRESS F11 TO PROCEED] THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of Estes Park, Colorado (Town), a Colorado municipal corporation, and [Type name of contractor as registered with the Colorado Secretary of State, then press f11 to proceed] (Contractor), a Type 'Type of Corporation' (such as a Colorado limited liability company), then press f11 to proceed], whose address is [Type address, then press f11 to proceed]. In consideration of these mutual covenants and conditions, the Town and Contractor agree as follows: SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract Documents. CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents. In resolving inconsistencies among two or more of the Contract Documents, precedence will be given in the same order as enumerated. LIST OF CONTRACT DOCUMENTS. The Contract Documents, except for Modifications and Change Orders issued after execution of this Agreement, are: 1.Change Orders; 2.Construction Contract; The following addenda, if any: i.Number Date Page(s) 3.The following Special Conditions of the Contract: i.Document Title Page(s) 4.General Conditions; 5.The following Technical Specifications: i.Document Title Page(s) 6.The following Drawings: i.Number Title Date Construction Contract--Page 2 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.Notice to Proceed; 8.Notice of Award; 9.Invitation to Bid 10.Bid Bond; 11.Bid Proposal; 12.Instructions for Bidders; 13.Performance Bond and Payment Bond; 14.Insurance Certificates; 15.Construction Progress Schedule; and 16.Any other documents listed as Contract Documents in the General Conditions. CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the completion of the Project according to the Contract, subject to change orders as approved in writing by the Town, under the guidelines in the General Conditions. The Town will pay the base sum of [Type amount of contract price, then press f11 to proceed] DOLLARS (Contract Price), to the Contractor, subject to full and satisfactory performance of the terms and conditions of the Contract. The Town has appropriated sufficient money for this work. COMPLETION OF WORK. The Contractor must begin work covered by the Contract within Type number of work days to begin work, then press f11 to proceed] work days, and must complete work: Select one] within [Type number of calendar days to complete work, then press f11 to proceed]calendar days from and including the date of Notice to Proceed, according to the General Conditions. by [Type date, then press f11 to proceed]. as described in the Special Conditions. LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within the time period described above, or within such other construction time if modified by a change order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of Type dollar amount, then press f11 to proceed] for each calendar day that the Work shall remain uncompleted from monies due or that may become due the Contractor. This sum is not a penalty but is the cost of field and office engineering, inspecting, interest on financing and liquidated damages. The parties agree that, under all of the circumstances, the daily basis and the amount set for liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for delay. The Town expends additional personnel effort in administrating the Contract or portions of it that are not completed on time, and such efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all, citizens of Estes Park incur personal inconvenience and lose confidence in their government as a result of public projects or parts of them not being completed on time, and the impact and damages, certainly serious in monetary as well as other terms are impossible to measure. Construction Contract--Page 3 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project SERVICE OF NOTICES. Notices to the Town are given if sent by registered or certified mail, postage prepaid, to the following address: TOWN OF ESTES PARK Type Department or Division, then press f11 to proceed] Type street address, then press f11 to proceed] Street Estes Park, CO 80517 INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor obtains, at the Contractor's own expense, all required insurance as specified in the General Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form and amount. RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save harmless, and defend the Town, its officers and employees, from and in all suits, actions or claims of any character brought because of: any injuries or damage received or sustained by any person, persons or property because of operations for the Town under the Contract; the Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of materials while constructing the Work; because of any act or omission, neglect or misconduct of the Contractor; because of any claims or amounts recovered from any infringements of patent, trademark, or copyright, unless the design, device, materials or process involved are specifically required by Contract; from any claims or amount arising or recovered under the "Workers' Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or environmental liability; or any failure of the Contractor to comply with any other law, ordinance, order or decree. The Town may retain so much of the money due the Contractor under the Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages have been settled. Money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that the Contractor and the Town are adequately protected by public liability and property damage insurance. The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the defense of the Town of Estes Park, its officers and employees, as additional insureds, the Contractor agrees to pay for the cost of that defense. Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance or nonperformance under the Contract. STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as an independent contractor and not as an agent or employee of the Town. No employee or official of the Town will supervise the Contractor nor will the Contractor exercise supervision over any employee or official of the Town. The Contractor shall not represent that it is an employee or agent of the Town in any capacity. The Contractor and its employees are not entitled to Town Workers' Compensation benefits and are obligated to pay federal and state income tax on money earned pursuant to the Contract. This is not an exclusive contract. THIRD PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give Construction Contract--Page 4 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project or allow any claim, benefit, or right of action by any third person not a party to the Contract. Any person except the Town or the Contractor receiving services or benefits under the Contract shall be only an incidental beneficiary. INTEGRATION. The Contract is an integration of the entire understanding of the parties with respect to the matters set forth in it, and supersedes prior negotiations, written or oral representations and agreements. DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless modified within a Contract Document. EXECUTED this _____ day of _____________, [Type year, then press f11 to proceed]. TOWN OF ESTES PARK Date By: Title: State of ) ss: County of ) The foregoing instrument was acknowledged before me by , as of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2021. Witness my hand and official seal. My Commission Expires . Notary Public APPROVED AS TO FORM: Town Attorney Construction Contract--Page 5 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project CONTRACTOR Date By: Title: Select the appropriate jurat statement from the choices below; highlight text; copy and paste into your document at the jurat prompt) IF CONDUCTING BUSINESS WITH AN INDIVIDUAL, USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss: County of ) The foregoing instrument was acknowledged before me this ______ day of 2021 by . Name of person acknowledged, i.e. signing agreement) Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 6 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH A PARTNERSHIP, USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a partner/agent (select one) on behalf of , Name of partnership) a partnership, this day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 7 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH A CORPORATION, USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) as of Title of party signing) (Name of corporation) a corporation, on behalf of the corporation, this State of incorporation) day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 8 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY PARTNERSHIP (LLP), USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a general partner/limited partner/agent (select one) on behalf of , Name of limited liability partnership) a limited liability partnership, this day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 9 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY LIMITED PARTNERSHIP (LLLP), USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a general partner/limited partner/agent (select one) on behalf of Name of limited liability limited partnership) a limited liability limited partnership, this day of _____________, 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 10 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY COMPANY (LLC), USE THIS JUTAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a member/partner/manager/limited partner/agent (select one) on behalf of Name of limited liability company) a limited liability company, this day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 11 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH A LIMITED PARTNERSHIP (LP), USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a member/partner/limited partner/manager/agent (select one) on behalf of Name of limited partnership) a limited partnership, this day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 12 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH A LIMITED PARTNERSHIP ASSOCIATION, USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a member/officer/manager/agent (select one) on behalf of Name of limited partnership association) a limited partnership association or association, this day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 13 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project IF CONDUCTING BUSINESS WITH AN ASSOCIATION, USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE. State of ) ss County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a member/officer/manager/agent (select one) on behalf of Name of association) a limited partnership association or association, this day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract--Page 14 of 5 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) as of , Title of party signing) (Name of corporation) a corporation, on behalf of the corporation, this State of incorporation) day of , 2021. Witness my hand and official Seal. My Commission expires . Notary Public Construction Contract General Conditions -- Page 1 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project CONSTRUCTION CONTRACT GENERAL CONDITIONS SCOPE: Since the General Conditions are general, some conditions may not apply to a particular Project. Article 1--DEFINITIONS AND ABBREVIATIONS 1.1 Definitions: Whenever used in the Bidding Documents and Contract Documents, the following terms shall have the following meanings, applicable to both the singular and plural: 1.1.1 Addenda: Written changes to the Bidding Documents issued at least two days before the Opening of Bids which modify or interpret the Contract or changes the date set for the Opening of Bids. 1.1.2 Alternate Bid: An Alternate Bid is an amount stated in the Bid added to or deducted from the base amount of the Bid when the Town accepts a corresponding change in project scope, materials or method of construction described in the Contract. 1.1.3 Bid: The proposal the Bidder submits on the prescribed Bid Forms stating the prices for the Work to be performed. 1.1.4 Bid Forms: The Bid Proposal, Bid Bond, Bid Schedule, Bidder's Qualifications and Data, and Subcontractors and Related Data. 1.1.5 Bidder: The person, partnership, or corporation submitting a Proposal for the performance of the Work covered by the Contract. 1.1.6 Bidding Documents: The Invitation to Bid, Instructions for Bidders, Bid Forms, Specifications, Drawings, Construction Contract Template, Special and General Conditions and Addenda (if any). 1.1.7 Bonds: Bid Bonds, Performance Bonds, and Labor and Material Payment Bonds or other instruments of security, furnished by the Contractor and its Surety according to the Contract. 1.1.8 Calendar Days: Includes all days in a month including weekends and holidays. 1.1.9 Change Order: A written modification of the Contract, issued after award to the Contractor, authorizing an addition, deletion or revision in the Work within the general scope of Construction Contract General Conditions -- Page 2 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project the Contract or authorizing an adjustment in the Contract Price or Contract Time, mutually agreed upon between the Town and the Contractor. 1.1.10 Town: The Town of Estes Park, in the State of Colorado, acting by and through its Mayor, Town Board of Trustees, Town Administrator, or other authorized representative. 1.1.11 Completion Date: The date the Contract specifies the Work is to be completed. 1.1.12 Contract: The Construction Contract consisting of the Agreement for a Construction Contract and the incorporated Contract Documents. 1.1.13 Contract Coordinator: The authorized representative of the Town designated to act for the Town in processing the Award of Contracts, maintaining centralized official Contract documentation, providing administrative liaison/coordination, legal liaison/coordination via Town Attorney, and processing of Contract Payment authorizations as approved by the Project Manager. The Project Manager may also be the designated Contract Coordinator. 1.1.14 Contract Documents: All the documents expressly incorporated into the Construction Contract, including but not limited to Exhibits to this Agreement, General Conditions, Special Conditions, Drawings, Supplemental Drawings and Schedules, Technical Specifications, Bidding Documents, Change Orders, Notice of Award, Notice of Final Acceptance, Notice of Construction Acceptance, Notice to Proceed, and Notice of Substantial Completion. 1.1.15 Contract Price: The total monies payable to the Contractor under the terms and conditions of the Contract. 1.1.16 Contract Time: The amount of time between beginning of Work as set out by the Notice to Proceed and the time set in the Contract for the Completion of Work 1.1.17 Contractor: The person, company, firm or corporation contracting with the Town to construct, erect, alter, install or repair any work or construction project. 1.1.18 Drawings: The part of the Contract prepared or approved by the Project Manager showing the characteristics and scope of the Work to be performed. 1.1.19 Date of Contract: The execution date in the Agreement for a Construction Contract. 1.1.20 Day: A calendar day of twenty-four hours each. 1.1.21 Field Order: A written order directing a change in the Project issued by the Project Manager to the Contractor during construction. 1.1.22 Inspector: The Town's authorized representative assigned to make detailed inspection of the Work performed by the Contractor. Construction Contract General Conditions -- Page 3 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 1.1.23 Notice of Award: The written notice of the acceptance of the Bid from the Town to the successful Bidder. 1.1.24 Notice of Construction Acceptance: The written acknowledgment that construction is complete which starts the warranty period. 1.1.25 Notice of Final Acceptance: The written acceptance of Work performed under the Contract, following satisfactory conclusion of the warranty period. 1.1.26 Notice of Final Settlement: The notice published by the Town in a newspaper, in accordance with §38-26-107, C.R.S., prior to the Town’s final settlement with the Contractor for the Work. 1.1.27 Notice to Proceed: The written notice by the Town to the Contractor authorizing it to proceed with the Work which establishes the Contract commencement and Contract Coordinator. 1.1.28 Notice of Substantial Completion: The written notice of the date, as certified by the Project Manager, when the Project or a specified part is sufficiently completed, according to the Contract, so the Project or specified part can be used for the intended purposes. 1.1.29 Owner: The Town; see 1.1.9. 1.1.30 Project: The undertaking to be performed as provided in the Contract. 1.1.31 Project Manager: The authorized representative of the Town, known as the Project Manager, assigned to the Project to ensure that all Work is performed according to the terms and conditions of the Contract. The Project Manager may serve as Contract Coordinator, and such titles may be used synonymously. Also see Article 10, "Project Manager's Responsibilities." 1.1.32 Shop Drawings: All Drawings, diagrams, illustrations, brochures, schedules, and other data prepared by the Contractor, a Subcontractor, manufacturer, Supplier or distributor which illustrate how specific portions of the Work will be fabricated or installed. 1.1.33 Special Conditions: Additions to the General Conditions containing instructions and conditions specific to an individual Project. 1.1.34 Specifications: A part of the Contract Documents consisting of written technical description of materials, equipment, construction systems, standards, and workmanship. 1.1.35 Subcontractor: Any person, company, firm or corporation, having a contract with the Contractor to furnish and perform on-site labor, with or without furnishing materials for the project. 1.1.36 Supplier: Any person or organization who supplies materials or equipment for the Work, including that fabricated to a special design, but who does not perform labor at the site. Construction Contract General Conditions -- Page 4 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 1.1.37 Surety: The entity which is bound with and for the Contractor for the Performance of the Work and for the Labor and Material Payment Bond. 1.1.38 Unit Price: An amount stated in the Bid as a price per unit of measurement for materials or services as described in the Contract. 1.1.39 Work: The construction and services required by the Contract, whether completed or partially completed, including all other labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor's obligations. The Work may be the whole or a part of the Project. 1.1.40 Work Days: Includes all days in the month the Contractor is permitted to work; excludes weekends and holidays, unless otherwise specified in one of the Contract Documents. 1.2 Abbreviations: When the following abbreviations appear in the documents, they are defined as follows: AASHTO American Association of State Highway and Transportation Officials ACI American Concrete Institute ADA Americans with Disabilities Act AISC American Institute of Steel Construction ANSI American National Standards Institute ASA American Standards Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials AWS American Welding Society AWWA American Water Works Association CDOT Colorado Department of Transportation EPA Environmental Protection Agency MUTCD Manual on Uniform Traffic Control Devices OSHA Occupational Safety & Health Administration Construction Contract General Conditions -- Page 5 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project WW-P Federal Specifications Prefix Article 2--PRELIMINARY MATTERS 2.1 Notice to Proceed 2.1.1 Following the execution of the Contract by the Parties, the Project Manager will give the Contractor written Notice to Proceed with the Work. The Contractor shall begin and continue the Work regularly and without interruption (unless otherwise directed in writing by the Project Manager) with the diligence and efficacy necessary to complete the Work within the time stated in the Contract. 2.2 Contractor's Understanding 2.2.1 The Contractor agrees that, by careful examination, it is satisfied as to the nature and location of the Work, the conformation of the ground, the character, quality, and quantity of the materials to be encountered, the character of equipment and facilities needed before beginning and for the Project, the general and local conditions, and all other matters, which can in any way affect the Work under the Contract. No oral agreement with any officer, agent or employee of the Town either before or after the execution of the Contract shall affect or supersede any of the terms or obligations contained in the Contract. No portion of the Work shall be constructed under conditions that would affect adversely the quality or efficiency thereof unless special means or precautions are taken by the Contractor to perform the work in a proper and satisfactory manner. Any method of work suggested by the Town, but not specified, shall be used at the risk and responsibility of the Contractor, and the Town shall have no responsibility therefor. The Contractor alone shall be responsible for the safety, adequacy, and efficiency of the plan, equipment, and methods. 2.3 Contractor's Warranty 2.3.1 The Contractor warrants that it has the knowledge, ability, experience, and expertise to perform the Work competently. The Contractor warrants the capacity of the Contractor's construction plant, personnel, and its ability to complete the Project within the allotted time. 2.4 Contractor's License and Permits 2.4.1 The Contractor will obtain all licenses and permits required to do the Work. Whenever necessary, the Contractor will have a Building Contractor's License with the Town by the time of Notice of Award. It will have all permits required by the Town, as well as those required by County, State and Federal agencies. Subcontractors shall also have a Town of Estes Park Building Contractor's License and the proper permits. 2.5 Schedules, Reports, and Records Construction Contract General Conditions -- Page 6 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 2.5.1 No later than the pre-construction meeting, the Contractor shall submit to the Project Manager a Construction Progress Schedule, on a form approved by the Project Manager, showing all Work the Contractor and all Subcontractors will perform. The Project Manager may require the Contractor to substitute a Critical Path Method schedule (CPM), or bar graph type schedule. The Special Conditions will state when a CPM network schedule is required. 2.5.2 The schedule shall be in enough detail for the Project Manager to readily determine the Work to be performed each day. When requested by the Project Manager, the Contractor shall update the schedule. 2.5.3 Before beginning construction, the Contractor shall give the Project Manager the dates it expects to submit Shop Drawings, manufacturers' details, catalog cuts or other required special detail Drawings and also the dates of beginning manufacture, testing, delivery and installation of special equipment and materials. If at any time the Work is behind schedule, the Contractor shall immediately put into effect definite procedures for getting the Work back on schedule. The procedures shall be subject to review and modification by the Town. The Contractor shall not be allowed extra compensation for costs incurred because of accelerated operations required to maintain the schedule. 2.6 Contractor's Address 2.6.1 The address in the Bid Proposal is designated as the place to which all communications to the Contractor will be delivered or mailed. The delivery at the listed address, in person or by certified mail, of any notice, letter or other communication to the Contractor, is adequate service upon the Contractor, and the date of the service is the date of delivery. 2.7 Notification of Utility Owners 2.7.1 The Contractor shall cooperate with Utility Owners to mitigate damage whenever the Contractor's work affects their utilities. 2.7.2 The Contractor shall not excavate without first notifying the owners, operators or association of owners and operators having underground facilities in the area of such excavation. Notice may be given in person, by telephone or in writing. Notice to an association is notice to each member of the association. If the Contractor is digging deep or even just a few inches, the Contractor must contact Colorado 811 to have underground utilities marked, by calling 811. iDig811 is designed for residential and professional excavators to easily and quickly submit a utility request online. 2.7.3 Contractor shall give notice of the commencement, extent, and duration of the excavation work at least two business days before beginning Work. 2.7.4 If the Project affects fences, landscaping, mailboxes, driveways and other privately-owned improvements, the Contractor shall notify the affected property owners or occupants in writing at least two business days before beginning Work. The Contractor shall submit to the Project Manager written approval from the property owner if use of the property for storage or staging is Construction Contract General Conditions -- Page 7 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project requested. The Contractor shall cooperate with the owners or occupants to reduce inconvenience where reasonably possible. 2.8 Department of Revenue Forms 2.8.1 Materials and equipment purchased solely for Town projects, that will become a permanent part of the final project, are tax exempt. The Contractor and all subcontractors shall use the Town’s Tax Exemption Numbers when purchasing materials or supplies in connection with the Project. 2.8.2 The Town's Tax Exemption Numbers are as follows: a. Federal Tax Exemption Number: 84-6000661 b. State of Colorado Tax Exemption Number: 98-00492 Article 3--DRAWINGS AND SPECIFICATIONS 3.1 Intent of Drawings and Specifications 3.1.1 In the Drawings and Specifications, the Town intends that the Contractor furnish all superintendence, labor, materials, tools, equipment, supplies, machinery and transportation necessary for the proper execution of the Work unless specifically noted otherwise. The Contractor shall do all the Work shown on the Drawings and described in the Specifications and all incidental Work reasonably necessary to complete the Project in a substantial and acceptable manner, and to complete fully the Work, ready for use, by the Town. 3.1.2 The Contractor shall complete all Work according to the Specifications and Plans, and in compliance with applicable laws of Colorado and ordinances of the Town. 3.1.3 In interpreting the Contract, words describing materials or work having a well-known technical or trade meaning, unless otherwise specifically defined, will be construed according to well-known meanings as recognized by engineers, architects, and the trades. 3.1.4 When the Contract refers to a provision of the General Conditions or another Contract Document, the Contract means the provision as amended or supplemented by other provisions of the Contract. 3.1.5 When the Specifications state the words "as directed," or "as required," or "as permitted," or words of like meaning, it is understood that the direction, requirement or permission of the Project Manager is intended. Similarly, the words approved, acceptable or satisfactory shall refer to approval by the Project Manager. 3.1.6 The Contract Documents are intended to be complementary, and Work called for on any Drawing and not mentioned in the Specifications, or Work described in the Specifications and not shown on any Drawing, is included under the Contract as if set forth in both the Specifications and Drawings. Construction Contract General Conditions -- Page 8 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 3.2 Copies of Drawings and Specifications Furnished 3.2.1 The Project Manager will furnish to the Contractor, free of charge, up to four copies of Drawings and Specifications of the Work. 3.3 Discrepancies in Drawings 3.3.1 Contractor shall immediately report any discrepancies found between the Drawings and Specifications and site conditions or any errors or omissions in the Drawings or Specifications to the Project Manager, who shall promptly correct such error or omission in writing. Any affected Work done by the Contractor after discovery of such discrepancies, errors or omissions and affected by those is done at the Contractor's risk. In all cases, the Project Manager shall decide the intent of the Drawings and Specifications. The decision is final. 3.4 Dimensions 3.4.1 Figured dimensions shall govern over scaled dimensions. 3.5 Drawings and Specifications at Job Site 3.5.1 The Contractor shall keep one complete set of all Drawings and Specifications at the job site, available to the Project Manager or the Manager's representative at all times. 3.6 Shop Drawings 3.6.1 The Contractor shall provide Shop Drawings, settings, schedules, and such other Drawings as may be necessary for the prosecution of the Work in the shop and in the field as required by the Drawings, Specifications or Project Manager's instructions. 3.6.2 The Contractor shall submit for approval electronic copies of all Shop Drawings and descriptive data as applicable showing all features not fully detailed on the Contract Plans but essential for a completely coordinated installation. 3.6.3 The Town's approval of Shop Drawings indicates only that the type and kind of equipment, general method of construction or detailing are satisfactory, but the Contractor may not construe the approval as a complete check. The Contractor has the responsibility for incorporating into the Work satisfactory materials and equipment meeting the requirements of the Contract Plans and Specifications, the proper dimensions, and the detailing of connections. 3.6.4 The review of Shop Drawings is only to check for compliance with the design concept of the Project and general compliance with the Contract Documents. Approval does not indicate the waiver of any contract requirement. Changes in the Work are authorized only by separate written Change Order. Construction Contract General Conditions -- Page 9 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 3.7 Record Documents 3.7.1 The Contractor shall keep one record copy of all Addenda, Change Orders, Drawings, Field Orders, Modifications, and Shop Drawings and Specifications in good order. The Contractor shall record any changes made during construction on the record copies. The Contractor shall make a set of "Record Drawings" by marking this set of prints with all changes from the original Drawings as bid, including all Change Orders, alignment changes, depth changes of underground pipes and utilities, and all other items that are not the same as originally drawn. The Contractor shall keep the Record Drawings up to date as the Project progresses. The Project Manager may require, as a condition of the approval of the monthly progress payment, periodic inspection of the Record Drawings. The Contractor will deliver the Record Drawings to the Project Manager upon completion of the Project before Final Payment. 3.8 Differing Site Conditions 3.8.1 The Contractor shall promptly, before such conditions are further disturbed, notify the Project Manager in writing of: 3.8.1.1 Subsurface or latent physical conditions at the job site differing materially from those indicated in the Contract; or 3.8.1.2 Unknown physical conditions at the job site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in Work of the character provided for in the Contract. 3.8.2 Upon receipt of written notification from the Contractor of alleged differing site conditions, the Project Manager shall promptly investigate the conditions and if it finds the conditions materially differ, and so cause an increase or decrease in the Contractor's cost of or the time required for performance of any part of the Work under the Contract, an equitable adjustment will be made and the Contract modified in writing as provided for in Article 11 of these General Conditions. 3.8.3 No claim will be allowed under this Article unless the Contractor has given the written notice required in Article 3.8.1. 3.8.4 No claim will be allowed under this Article if Final Payment has been made. 3.9 Surveys 3.9.1 The Project Manager has the option to develop and arrange for detail surveys through a separate contract if deemed desirable or necessary and if specifically noted as such in the Special Conditions, otherwise the Contractor shall provide all survey required to construct the Project according to the Project documents. The Contractor assumes full responsibility for construction according to the proposed lines and grades. Construction Contract General Conditions -- Page 10 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 3.9.2 The Contractor shall carefully protect all monuments and property markers from disturbance or damage. Article 4—USE OF LAND AND RIGHT-OF-WAY 4.1 Acquisition of Right-of-Way 4.1.1 Before issuance of Notice to Proceed, the Town shall obtain all land and right-of-way necessary for carrying out and completion of the Work to be performed pursuant to the Contract, unless otherwise mutually agreed. 4.1.2 The Town shall provide to the Contractor information which delineates and describes the lands owned and rights-of-way acquired, when necessary. The Contractor shall confine its operations within the areas designated by the Project Manager. 4.2 Access to Right-of-Way 4.2.1 The Town will provide right of access to all places necessary for the performance of the Work. Nothing contained in the Contract shall give the Contractor exclusive occupancy of the area provided by the Town. The Town, other Contractors of the Town and utility companies may enter upon or occupy portions of the land furnished by the Town for any purpose, but without unreasonably interfering with the completion of the Project. Joint occupancy or use of the territory shall not be the basis of any claim for delay or damages. 4.2.2 The responsibility for protection and safekeeping of equipment and materials on or near the site is entirely that of the Contractor, and no claim shall be made against the Town by reason of any act of an employee or trespasser. It shall be further understood that should any occasion arise necessitating access to the sites occupied by these stored materials and equipment, the Contractor shall immediately move the same. No materials or equipment may be placed upon the Town’s property until the Town has agreed to the location contemplated by the Contractor to be used for storage. 4.3 State Highway Right-of-Way 4.3.1 If any part of the Project is within the right-of-way of a roadway under the jurisdiction of the Colorado Division of Transportation (CDOT) the Town shall obtain the necessary permits from CDOT to perform such Work. The Contractor shall conform to all the requirements and restrictions indicated on the permit. The Contractor shall restore the area to its original condition, including reseeding if necessary, at the completion of the Project. 4.4 Temporary Storage Facilities 4.4.1 The Contractor may secure at its own expense and without liability to the Town, use of any additional land that the Contractor may desire for temporary construction activities, and facilities, or storage of materials. Construction Contract General Conditions -- Page 11 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Article 5--BONDS AND INSURANCE 5.1 Performance Bond and Labor and Material Payment Bond 5.1.1 The Contractor shall, within ten days after receipt of the Notice of Award, and before the commencement of any operations hereunder execute the Contract and furnish the Town with separate Performance, and Labor and Material Payment Bonds each in a penal sum equal to the amount of the Contract Price, conditioned upon the Contractor's performance of all undertakings, covenants, terms, conditions, and agreements of the Contract, and upon the Contractor's prompt payment to all persons supplying labor and materials in the prosecution of the Work provided by the Contract. The Contractor and a corporate Bonding company, licensed to transact such business in the State of Colorado and acceptable to the Town, shall execute the Bonds. The Contractor bears the expense of these Bonds. If at any time the Surety on such Bonds becomes irresponsible or loses its right to do business in the State of Colorado, the Town may require another Surety, which the Contractor shall furnish within ten days after receipt of written notice to do so. Evidence of authority of an attorney-in-fact acting for the corporate Surety shall be provided in the form of a certificate as to its power of attorney and to the effect that it is not terminated and remains in full force and effect on the date of the Bonds. The form of the Bonds is subject to the Town's approval. 5.2 Insurance 5.2.1 The insurance requirements contained in the Contract shall not limit or redefine the obligations of the Contractor as provided elsewhere in the Contract. 5.2.2 Only insurance companies with authority to issue policies in Colorado may provide insurance coverage under the Contract. 5.3 Insurance Requirements 5.3.1 The Contractor shall purchase and maintain, for the full period of the Contract, including any warranty period, at the Contractor's or Subcontractor's sole expense, insurance policies providing coverage as follows: 5.3.1.1 Comprehensive Auto Liability: Comprehensive form, including owned, hired and non-owned automobiles. The limits of coverage shall be at least $1,000,000.00 per occurrence. The policy shall contain a severability of interests provision. The policy shall include coverage for uninsured/underinsured motorists. 5.3.1.2 Comprehensive General Liability: Commercial general liability insurance covering personal injury, bodily injury and property damage; Explosion & Collapse; Underground Hazard; Products/Completed Operations; Contractual Liability; Broad Form Property Damage; and Town's Contractor's Protective. The limits shall be at least $1,000,000/$1,000,000 if the Contract Price is $50,000 or less and $1,000,000/$2,000,000 if the Contract Price is over $50,000. All policies shall be of the occurrence form. Any deviation from the occurrence form shall be approved by the Construction Contract General Conditions -- Page 12 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Town of Estes Park Risk Manager. A copy of each policy and endorsement must be submitted to the Risk Manager with each certificate of insurance when a deviation is requested. 5.3.1.3 Workers' Compensation and Employer's Liability: as statutorily required for persons performing work under the Contract. Any Subcontractor hired by the Contractor shall also carry Workers' Compensation and Employers' Liability coverage. Employer's liability insurance shall have a minimum coverage of $1,000,000 per occurrence. 5.3.1.4 Builder's Risk: a Builder's Risk Policy is required in an amount not less than the Contract Price. The Contractor shall cause its insurance provider to name the Town as an additional insured. 5.3.1.5 Installation Floater: an Installation Floater Policy is required for contracts involving the installation of unique or customized equipment and for contracts involving installations that in the judgment of the Town threaten to damage existing structures. The Contractor shall cause its insurance provider to name the Town as an additional insured. 5.3.2 Additional Insured Clause: The insurance coverage required for the performance of the Contract must be endorsed to name the Town of Estes Park, Colorado, a municipal corporation, its mayor and trustees, officers, agents, employees and volunteers, as additional insured with respect to the activities performed under the Contract. 5.3.3 Primary Insurance Endorsement: Pursuant to an endorsement submitted to and approved by the Town, all coverage must specifically state the insurance coverage for the Project. In no event shall an additional endorsement in the form of GL20.09 (1973-01 ed.) or any similar form be submitted or accepted. 5.3.4 Certificate of Insurance: As evidence of the insurance coverage required by the Contract, the Contractor shall furnish a certificate of insurance to the Project Manager. The certificate will specify parties who are additional insured. If the Contractor is self-insured under the laws of the State of Colorado, Contractor shall provide appropriate declarations of coverage. 5.3.5 Continuance of Insurance: For the term of the Contract, which includes any warranty periods, the Contractor shall not cancel, materially change or fail to renew the insurance coverage, and agrees to notify the Contract Coordinator of any material reduction or exhaustion of aggregate policy limits. If the Contractor fails to purchase or maintain the insurance coverage set forth in these General Conditions, the Town may deem such failure to be breach of this Contract. 5.3.6 Policy Details: Insurance required shall be with companies qualified to do business in the State of Colorado with a general policyholder’s financial rating of not less than A+3A as set forth in the most current edition of “Best’s Insurance Reports” and may provide for deductible amounts as the Contractor may deem to be reasonable for the Project, but in no event greater than Twenty Thousand Dollars ($20,000). No such policies shall be cancelable or subject to reduction in coverage limits or other modification. The Contractor shall not do or permit to be done anything that shall invalidate the insurance policies referred to in this paragraph. Construction Contract General Conditions -- Page 13 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Article 6--INDEMNIFICATION 6.1 Responsibility for Damage Claims: The Contractor shall indemnify, save harmless, and defend the Town, its officers and employees, from and in all suits, actions or claims of any character brought because of: any injuries or damage received or sustained by any person, persons or property because of operations for the Town under the Contract; the Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of materials while constructing the Work; because of any act or omission, neglect or misconduct of the Contractor; because of any claims or amounts recovered from any infringements of patent, trademark, or copyright, unless the design, device, materials or process involved are specifically required by Contract; from any claims or amount arising or recovered under the "Workers' Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or environmental liability; or any failure of the Contractor to comply with any other law, ordinance, order or decree. The Town may retain so much of the money due the Contractor under the Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages have been settled. Money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that it and the Town are adequately protected by commercial general liability and property damage insurance. 6.1.1 The Contractor also agrees to pay the Town all expenses incurred to enforce this Responsibility for Damage Claims" agreement and if the insurer of the Contractor fails to provide or pay for the defense of the Town of Estes Park, its officers and employees, as additional insured, the Contractor agrees to pay for the cost of that defense. 6.1.2 Nothing in the INSURANCE PROVISIONS shall limit the Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance or nonperformance under the Contract. Article 7--CONTRACTOR'S RESPONSIBILITIES 7.1 Control of the Work 7.1.1 When the Contractor is not present on the Project it shall have a Superintendent or other representative acceptable to the Town present who shall, during the absence of the Contractor, be its representative and have immediate charge of the Project. The Superintendent or representative shall have the Contractor's authority to act in its absence. The Superintendent shall ensure expeditious and competent handling of the work. A superintendent experienced in construction of the type specified and who is a permanent member of the Contractor’s organization shall be a resident at the Project throughout the construction. The superintendent shall be fully authorized to act for the Contractor and to receive whatever orders or notices may be given for the proper prosecution of the work. The Contractor’s field organization shall include an experienced staff of qualified technical personnel to handle on-site engineering, planning, and direction of all fieldwork. Construction Contract General Conditions -- Page 14 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.1.2 Any person employed on the Project who fails, refuses or neglects to obey the Superintendent or Contractor's other designated representative, shall, upon the order of the Project Manager, be at once removed from the Project and not again employed on any part of the Project. 7.2 General Use of Subcontractors 7.2.1 The Contractor may utilize the services of specialty Subcontractors on those parts of the Work which, under normal contracting practices, are performed by specialty Subcontractors. 7.2.2 The Contractor shall not sublet or subcontract any portion of the Work to be done under the Contract until approval of such action has been obtained from the Town. 7.2.3 The Contractor is fully responsible to the Town for the acts and omissions of its Subcontractors, and of persons either directly or indirectly employed by them. 7.2.4 Nothing contained in the Contract creates any contractual relationship between any Subcontractor and the Town. 7.2.5 The Contractor shall put appropriate provisions in all Subcontracts relative to the Work to bind Subcontractors to the terms of the Contract insofar as applicable to the Work of Subcontractors, and to give the Contractor the same power to terminate any Subcontractor that the Town may exercise over the Contractor. 7.2.6 The Contractor shall make available to each proposed Subcontractor, before the execution of the subcontract agreement, copies of the Contract Documents to which the Subcontractor will be bound, and, upon written request of the Subcontractor, identify to the Subcontractor terms and conditions of the proposed subcontract agreement which may be at variance with the Contract Documents. Subcontractors shall similarly make copies of applicable portions of such documents available to their respective proposed Sub-Subcontractors. 7.3 Materials and Equipment Furnished by the Contractor 7.3.1 The Contractor shall furnish and pay the cost of all of the necessary materials not furnished by the Town, all the superintendence, labor, tools, equipment, installation, maintenance, dismantling and removal of materials, supplies, temporary facilities, machinery and transportation. The Contractor shall perform all the work required for the construction of all structures listed and itemized under the Bid Schedule of the Bid in strict accordance with the plans, Specifications and requirements and any amendments thereto and supplemental plans and Specifications hereafter approved. 7.3.2 Unless otherwise provided for in the Specifications, all workmanship, equipment, materials, and articles incorporated in the Project are to be the best of their respective kinds, new and undamaged. Construction Contract General Conditions -- Page 15 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.3.3 Materials, supplies or equipment to be incorporated into the Project shall not be purchased by the Contractor or any Subcontractor subject to chattel mortgage or under a conditional sales contract or other agreement by which an interest is retained by the seller. 7.3.4 The Contractor shall furnish the Project Manager, for the Manager's approval, the name of the manufacturer of machinery and other equipment for materials the Contractor contemplates incorporating in the Project. The Contractor shall also furnish information on capacities, efficiencies, sizes, etc., and other information as may be required by the Project Manager. The Contractor shall submit samples for approval when requested. Machinery, equipment, materials, and articles installed or used without the Project Manager's approval are at the risk of subsequent rejection. 7.3.5 The Contractor shall give the Project Manager an electronic copy of all shop manuals, operating manuals, parts lists, classifications, catalog cuts, Specifications, warranties and guarantees for all equipment and machinery installed. 7.3.6 Consideration of a product as an "equal" by the Project Manager may require that the manufacturer of such product furnish guarantees that extend beyond the usual product warranty time. The refusal of a manufacturer to provide such guarantees is sufficient reason for rejecting the product. 7.4 Patents and Copyrights 7.4.1 The Contractor shall provide a suitable legal agreement with the patentee giving the Contractor the right to use any design, device, material, or process covered by letters patent or copyright, in the construction of the Project when the use has not been specified or required by the Drawings and Specifications. The Contractor shall file a copy of this agreement with the Town, if requested. The Contractor and the Surety shall indemnify, defend and save harmless the Town from all claims for infringements on patented design, devices, material, process or any trademark or copyright during the prosecution or after the completion of the Project. 7.4.2 If any design, device, material, process or product of a particular manufacturer covered by letters patent or copyright is specified for use by the Drawings and Specifications, the Town is responsible for any claims for infringement by reason of the use of such design, device, material, process or product of a particular manufacturer; but the Contractor shall pay any royalties or license fees required. 7.5 Existing Utilities 7.5.1 The Town has collected and shown on the Drawings available information on the location of existing underground, surface and overhead structures and utilities. However, the Town does not guarantee the results of the investigations are accurate or complete. It is the Contractor's responsibility to verify all locations of existing structures and utilities shown on the Drawings and to ascertain whether any other structures and utilities exist. Construction Contract General Conditions -- Page 16 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.5.2 The Contractor shall support, and protect from injury, existing power lines, telephone lines, water mains, gas mains, sewers, cables, conduits, ditches, curbs, walks, pavements, driveways, and other structures in the vicinity of the Project which are not authorized to be removed until completion of the Project. The Contractor shall protect, shore, brace, support, and maintain all underground pipes, conduits, drains, and other underground construction uncovered or otherwise affected by the construction work performed by the Contractor. 7.6 Coordination with Town Departments 7.6.1 The Contractor shall always coordinate its Work with the Town of Estes Park Public Works and Utilities Departments. If it becomes necessary to close portions of any water system due to construction operations, a minimum of 48 hours notification shall be given the Utilities Department and whenever possible one week's notice should be given. It is the Contractor's responsibility to ensure continuity of the utilities. 7.6.2 If Town owned electrical utilities are involved, the Contractor shall coordinate its Work with the Town of Estes Park Utilities Department. Contractors should make every effort to give the Utilities Department one week's notice of upcoming construction involving the electric services; a minimum of 48 hours notification shall be given to the Utilities Department. 7.6.3 All electrical power and water from Town owned utilities required for the Project will be provided at the Contractor's expense. 7.6.4 The Contractor shall cooperate with all other contractors who may be performing work on behalf of the Town and workers who may be employed by the Town in the vicinity of the work under the Contract and shall conduct operations to minimize interference with the work of such contractors or workers. The Contractor shall promptly make good, at the Contractor’s own expense, any injury or damage that may be sustained by other contractors or employees of the Town at the Contractor’s hands. Any difference or conflict that may arise between the Contractor and other contractors shall be resolved as determined by the Town. If the work of the Contractor is delayed because of any acts or omissions of any other contractor, the Contractor shall have no claim against the Town on that account other than an extension of time. If any part of the Contractor’s work is dependent upon the quality and completeness of work performed under another contract, the Contractor shall inspect the other contractor’s work and promptly report defects therein which render such work unsuitable for the proper execution of the work under this Contract. Failure to report such defects to the Town shall constitute the Contractor’s acceptance of such work as suitable to receive the Contractor’s work; provided, however, that the Contractor shall not be responsible for defects which develop after such inspection and which could not have been reasonably detected or foreseen. 7.7 Laws and Ordinances 7.7.1 The Contractor shall perform all obligations under the Contract in strict compliance with all federal, state, and municipal laws, rules, statues, charter provisions, ordinances, and regulations, applicable to the performance of the Contractor under the Contract. Construction Contract General Conditions -- Page 17 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.7.2 The Contractor shall obtain all other permits and licenses required in the prosecution of the Work. 7.7.3 It is unlawful and unethical for any person to offer, give or agree to give any Town employee, Town official or former Town employee, or for any Town employee, Town official or former Town employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefor. 7.7.4 It is unlawful and unethical for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor of any person associated therewith, as an inducement for the award of a subcontract or order. 7.8 Protection of Persons 7.8.1 It is a condition of the Contract, and the Contractor shall make a condition of each Subcontract entered into pursuant to the Contract, that the Contractor and any Subcontractor shall not require any laborer, mechanic or other person employed in performance of the Contract to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to health or safety. The Contractor shall comply with all applicable safety rules and regulations adopted by the United States Department of Labor Occupational Safety and Health Administration OSHA), the Industrial Commission of the State of Colorado or the Town of Estes Park, whichever is most restrictive. The Town assumes no duty to ensure that the Contractor follows the safety regulations issued by OSHA or the State of Colorado. 7.8.2 For operations involving trenching, excavation or any other underground construction, the Contractor's attention is specially directed to and its Work shall conform to the Construction Safety and Health Regulations, Part P Subparagraph 1926.650-653 by OSHA, latest revision. 7.8.3 The Contractor shall always, whether or not so specifically directed by the Project Manager, take necessary precautions to ensure the protection of the public. The Contractor shall furnish, erect, and maintain at its own expense all necessary precautions for the protection of the Work and safety of the public through and around its construction operations. 7.9 Protection of Property 7.9.1 The Contractor shall continuously and adequately protect the Work from damage, injury or loss arising in connection with the Contract. It shall repair or replace at its expense any such damage, injury or loss, except such as may be directly due to error in the Contract or caused by agents or employees of the Town. It shall provide and maintain at its expense all passageways, Construction Contract General Conditions -- Page 18 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project barricades, guard fences, lights, and other protection facilities required by public authority or local conditions. 7.9.2 The Contractor is responsible for protection of all public and private property on and adjacent to the site of the Work. It shall use every precaution necessary to prevent damage to curbs, sidewalks, driveways, trees, shrubs, sod, mailboxes, fences, and other private and public improvements. It shall protect carefully from disturbance or damage all land monuments and property markers until an authorized agent has witnessed or otherwise referenced their locations, and shall not remove them until directed. 7.9.3 The Contractor shall carefully preserve all monuments, benchmarks, property pins, reference points, and stakes. The Contractor shall be charged with the expense of replacement of any such items destroyed and shall be responsible for any mistake or loss of time that may be caused. Permanent monuments or benchmarks which must be removed or disturbed shall be protected until they can be properly referenced for relocation. The Contractor shall furnish materials and assistance for the proper replacement of such monuments or benchmarks, but actual replacement shall be done by a licensed surveyor. 7.9.4 Whenever, in the opinion of the Town, the Contractor has not taken sufficient precaution for the safety of the public or the protection of the work to be constructed under the Contract or of adjacent structures or property, and whenever, in the opinion of the Town, an emergency has arisen and immediate action is considered necessary, then the Town, with or without notice to the Contractor, may provide suitable protection by causing work to be done and material to be furnished and placed. The cost of such work and material shall be borne by the Contractor and, if the same is not paid on presentation of the bills therefore, such costs may be deducted from any amounts due or to become due the Contractor. The performance of such emergency work shall not relieve the Contractor of responsibility for any damage that may occur. 7.10 Protection of Historical Sites 7.10.1 When the Contractor's excavating operations encounter remains of prehistoric people's dwelling sites or artifacts of historical or archeological significance, the Contractor shall temporarily discontinue the operations, and immediately advise the Project Manager. The Project Manager will contact archeological authorities to determine the disposition of the items in question. When directed, the Contractor shall excavate the site in such a manner as to preserve the artifacts encountered and remove them for delivery to the custody of the proper authorities. Such excavation is considered, and paid for, as extra Work. Construction Contract General Conditions -- Page 19 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.11 Responsibility to Repair 7.11.1 Should any existing property be damaged, the Contractor shall immediately notify the Owner of such property. Unless authorized in writing by the owner of the property or directed by the Project Manager, the Contractor shall not attempt to make repairs. Written authorization from the owner to make repairs must be so worded as to save the Town harmless from any responsibility whatsoever relative to the sufficiency of the repairs, and to make the Town a beneficiary of that provision. The Contractor shall give the Project Manager a copy of the written authorization to make repairs. 7.11.2 When any direct or indirect damage or injury is done to any public or private property or utility by or on account of any act, omission, neglect or misconduct in the execution of the Work, the Contractor shall restore the damaged property at its own expense to a condition equal to or better than that existing before such damage or injury. 7.11.3 The Contractor shall replace any materials and equipment lost, stolen, damaged or otherwise rendered useless during the performance of Work on the Project. 7.12 Traffic Control 7.12.1 The Contractor shall arrange Work to disrupt traffic as little as possible. All traffic Control Devices used shall conform to the latest edition of the Manual of Uniform Traffic Control Devices, MUTCD). Except as otherwise permitted, two-way traffic shall be maintained at all times in public roadways. At least 72 hours before starting any Work in Town right-of-way, the Contractor shall submit a detailed traffic control plan for review from the Public Works Department. The approval shall establish the requirements for closures related to the number of lanes and time of day lanes or streets may be closed. The Traffic Control Plan (TC Plan) shall include the name of the contractor, the name and phone number of the person responsible for the traffic control, the date for beginning and ending construction activity and hours of operation expected. The TC Plan should show the widths of streets involved, traffic lanes, the size and location of the Work area with distances from the curb, distance to the nearest intersection and the type and location of traffic control devices. No changes to the TC Plan shall be permitted without prior approval by the Public Works Department. 7.12.2 The Contractor shall furnish and maintain all necessary signs, barricades, lights, and flaggers necessary to control traffic and provide for safety of the public, all in compliance with the MUTCD with subsequent revisions and additions, and to the satisfaction of the Public Works Department. 7.12.3 Whenever a police officer is necessary for traffic control, the Contractor shall hire and pay a uniformed off-duty police officer with authority in the Town to direct traffic. The police department will determine the rate of pay for the officers. 7.12.4 The Contractor shall make its Traffic Control plans in concurrence with the Traffic Control requirements specifically stated in the Special Conditions. Construction Contract General Conditions -- Page 20 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.13 Sanitary Regulations 7.13.1 The Contractor is responsible for providing proper health and sanitation facilities for its employees, in compliance with any rules and regulations of the State Board of Health or any other bodies having jurisdiction. 7.13.2 The Contractor shall always provide an abundant supply of safe drinking water for its employees and shall give orders against the drinking of any water known to be unsafe in the vicinity of the Project. 7.13.3 At convenient places, the Contractor shall provide fly-proof outside toilets which are to be maintained in a sanitary condition. Toilets shall not be permitted in any reservoir area and shall not be permitted where they may pollute a water supply. 7.14 Pollution Control 7.14.1 The Contractor shall comply with all applicable Federal and State laws, orders, and regulations concerning the control, prevention, and abatement of water pollution, air pollution, and noise pollution in all operations pertaining to the Contract whether on right-of-way provided by the Town or elsewhere. 7.14.2 The Contractor shall use construction methods that prevent release, entrance or accidental spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes including, but not restricted to refuse, garbage, cement, concrete, sewage effluent, industrial waste, radioactive substances, oil and other petroleum products, aggregate processing tailings, mineral salts, and thermal pollution. Non-regulated solid wastes shall be disposed of by methods approved under applicable laws and regulations, including, the Resource Conservation and Recovery Act RCRA), Subtitle D, as administered by Colorado and local Health Departments and the EPA. Contaminated and hazardous materials are regulated by RCRA, Subtitles C and D. The Contractor shall notify the Colorado Department of Public Health and Environment, Larimer County Public Health, and the Estes Valley Fire Protection District if suspect materials are encountered. 7.14.3 The Contractor shall utilize methods and devices that are reasonably available to control, prevent, and otherwise minimize atmospheric emissions or discharges of air contaminants including dust in its construction activities and operation of equipment. 7.14.4 The Contractor shall not emit dust into the atmosphere during any operations, including but not limited to: grading; excavating; manufacturing, handling or storing of aggregates; trenching; or cement or pozzolans. The Contractor shall use the necessary methods and equipment to collect, deposit, and prevent dust from its operations from damaging crops, orchards, fields or dwellings or causing a nuisance to persons. The Contractor is liable for any damage resulting from dust. 7.14.5 The Contractor may not operate equipment and vehicles with excessive emission of exhaust gases due to improper mechanical adjustments, or other inefficient operating conditions, until repairs or adjustments are made. Construction Contract General Conditions -- Page 21 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.14.6 Burning trash, rubbish, trees, brush or other combustible construction materials is permitted only when the Contractor has any necessary burning permit from any authority having jurisdiction. Burning shall be conducted in strict conformance with the permit. 7.14.7 De-watering for structure foundations or earthwork operations adjacent to or encroaching on lakes, streams or water courses shall be done in a manner which prevents muddy water and eroded materials from entering the lakes, streams or water courses, by construction of intercepting ditches, bypass channels, barriers, settling ponds or by other approved means. Excavated materials may not be deposited or stored in or alongside lakes or water courses where they can be washed away by high water or storm runoff. 7.14.8 The Contractor may not allow waste water from aggregate processing, concrete batching or other construction operations to enter lakes, streams, water courses or other surface waters without turbidity control methods such as settling ponds, gravel-filter entrapment dikes, approved flocculation processes that are not harmful to fish, recirculation systems for washing of aggregates or other approved methods. Any waste waters discharged into surface waters shall conform to applicable discharge standards of the Colorado Department of Public Health and Environment and the Federal Government. 7.15 Stormwater Quality 7.15.1 The Contractor shall be responsible for the preservation and protection of storm water collection systems and other natural and developed drainage ways, which may be affected by Work done under the Contract. Any construction activity may be required to obtain a Stormwater Discharge Permit Associated with Construction Activity from the Colorado Department of Public Health and Environment (CDPHE). The Colorado Department of Public Health and Environment, Water Quality Control Division, can be reached at 303-692-3500 http://www.cdphe.state.co.us/wq/PermitsUnit/wqcdpmt.html ). Unless otherwise indicated, the Contractor is responsible for obtaining this permit from the Colorado Department of Public Health and the Environment. 7.15.2 The Contractor shall satisfy all environmental quality standards imposed by law and take reasonable steps to minimize the environmental impact of the work. In compliance with applicable Town, state and federal law: 1.The Contractor shall not pollute the water of any pond, lake, stream, ditch, or other watercourse. 2.The Contractor will implement erosion control practices and stormwater best management practices. 3.The Contractor will comply with all appropriate groundwater discharge permits associated with this project. 7.15.3 All permit requirements must be met throughout the warranty period and until Final Stabilization is reached. Construction Contract General Conditions -- Page 22 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 7.15.4 For purposes of this Contract, the Project Manager is authorized to enforce the Estes Park Municipal Code. Any direct costs, including assessed fines, will be charged to the Contractor and appropriate deduction will be made from the Contractor’s monthly payments. 7.15.5 This work consists of constructing, installing, maintaining, and removing when required, erosion control measures during the life of the Contract or length of any permit, whichever is open longer, to prevent or minimize erosion, sedimentation, and pollution of any state waters including wetlands as defined in the Colorado Department of Transportation Standard Specifications Section 208 or 107.25, or Urban Drainage and Flood Control District (UDFCD) Volume 3 Urban Storm Drainage Criteria Manual, or Town design standards. 7.15.6 The Contractor shall coordinate the construction of temporary erosion control measures with the construction of permanent erosion control measures to assure economical, effective and continuous erosion control throughout the construction and warranty period. 7.15.7 The materials for erosion control measures shall conform to Section 208 of the Colorado Department of Transportation Standard Specifications or Urban Drainage and Flood Control District (UDFCD) Volume 3 Urban Storm Drainage Criteria Manual. 7.15.8 The Contractor is responsible for complying with the requirements of any Town development permit or approval and the Stormwater Discharges Permit associated with Construction Activity Permit from CDPHE until the permits have been formally inactivated. Contract requirements include: a.Develop a Stormwater Management Plan (SWMP) and submit to the Town for review and approval. b.After Town approval of the SWMP, submit a permit application to CDPHE at least 10 days prior to the start of construction activities. c.Submit proof of issuance of a Town development permit or approval and proof of issuance of a Stormwater Discharge Permit Associated with Construction Activity to the Project Manager. During Construction: a.Keep a current copy of the SWMP on site at all times. b.Document any plan changes on the approved SWMP. c.Install Best Management Practices (BMPs) according to specifications outlined in the SWMP. d.Perform visual inspection daily. e.Perform written inspections of stormwater and erosion controls every 14 days and following each significant storm event. f.Maintain inspection records and maintenance records on-site with the SWMP at all times. g.Provide SWMP and inspection records to Town Inspector upon request. h.Maintain and modify BMPs to reflect current conditions of the job site until Final Stabilization is achieved. i.In accordance with project schedule, implement phasing of grading and temporary vegetation cover to properly manage site runoff during periods of construction inactivity. Construction Contract General Conditions -- Page 23 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Post-Construction j.Project Manager or Designee will determine when final stabilization is reached. Final Stabilization, as defined by the State of Colorado, is reached when all soil disturbing activities at the site have been completed and a uniform vegetative cover has been established with a density of at least 70 percent or pre-disturbance levels or equivalent, permanent, physical erosion reduction methods have been employed. k.Remove all temporary BMPs. l.Inactivate Town development permit and the Stormwater Discharge Permit Associated with Construction Activity through Inactivation Notice or Notice of Transfer or Reassignment as determined by the Project Manager. 7.15.9 For more specific information about SWMP requirements, refer to state standards and specifications. 7.15.10 Construction sites that discharge un-permitted stormwater are in violation of the Clean Water Act, and may be subject to fines of up to $25,000 a day per violation and subject to additional civil penalties. 7.15.11 When included in the Special Conditions, the Contractor shall assign to the project an employee, or other person approved by the Project Manager to serve in the capacity of the Erosion Control Supervisor (ECS). The ECS shall be a person other than the Contractor’s superintendent, unless otherwise approved by the Project Manager. The ECS shall be experienced in all aspects of construction and have satisfactorily completed an ECS training program authorized by the Town. Certified Erosion Control Training is required for contractors responsible for installing and maintaining the BMPs. Call (303) 441-1439 to inquire about the next training opportunity. Proof that this requirement has been met shall be submitted to the Project Manager prior to start of any earth disturbance work. 7.15.12 The ECS’s responsibilities shall be as follows: a.Ensure compliance with all water quality permits in effect during the construction work. b.Directly supervise the installation, construction, and maintenance of all erosion control measures specified in the Contract and coordinate the construction of erosion control measures with all other construction operations. c.Direct the implementation of suitable temporary erosion and sediment control features as necessary to correct unforeseen conditions or emergency situations. Direct the dismantling of those features when their purpose has been fulfilled unless the Project Manager directs that the features be left in place. d.Inspect all erosion control features implemented for the project. The written inspections shall take place at least once every 14 days and after each storm event that causes surface runoff and be available for review upon request. The appropriate form for this report will be supplied by the Project Manager. The inspections shall be made during the progress of the work, during work suspensions, and until final stabilization acceptance of the work. During project suspensions, inspections shall take place at least once every 14 days, or as directed. e.Attend all project scheduling meetings as required by Project Manager. Construction Contract General Conditions -- Page 24 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project f.Upon the Project Manager or Inspector’s request, implement necessary actions to reduce anticipated or presently existing water quality or erosion problems resulting from construction activities. The criteria by which the Project Manager or Inspector initiates this action may be based on water quality data derived from monitoring operations or by any anticipated conditions (e.g., predicted storms) which the Project Manager or Inspector believes could lead to unsuitable water quality situations. 7.15.13 All erosion control shall be performed in accordance with Sections 208 of the Colorado Department of Transportation’s Standard Specifications or Construction Best Management Practices of UDFCD Volume 3 Urban Storm Drainage Criteria Manual. 7.15.14 Unless listed in the Bid Document, all erosion control features, including the Erosion Control Supervisor will not be measured, but will be paid for on a lump sum basis. The lump sum price bid will be full compensation for all work required to complete the item. 7.15.15 Work to furnish, install, maintain, remove and dispose of erosion and sediment control features specified in the Bid document will be paid for at the contract unit price. 7.16 Cleaning Up and Restoration 7.16.1 The Contractor shall clean up all refuse or scrap materials so the site presents a neat, orderly, and workmanlike appearance at all times. 7.16.2 Upon completion of the Project, and before Final Inspection, the Contractor shall remove from the construction site and any occupied adjoining property all plants, buildings, refuse, unused materials, forming lumber, sanitary facilities, and any other materials and equipment that belong to the Contractor or its Subcontractors. 7.16.3 The Town may clean up and restore the construction site satisfactorily when the Contractor fails to do so. Any costs the Town incurs will be deducted from the Final Payment due the Contractor. Article 8--OTHER WORK 8.1 The Town reserves the right to award other Contracts in connection with the Project. The Contractor shall cooperate with and afford other contractors reasonable opportunity for the introduction and storage of their materials and the execution of their work, and shall coordinate its Work with theirs. Article 9--TOWN'S RESPONSIBILITIES 9.1 The Town will furnish the data required by the Contract and will make payments to the Contractor as provided by these General Conditions. Article 10--PROJECT MANAGER'S RESPONSIBILITIES Construction Contract General Conditions -- Page 25 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 10.1 The Project Manager (Project Manager is a defined term meaning the Town’s authorized representative) shall maintain Owner's authority over the Contractor relating to field direction and project administration, but does not assume liability for the Contractor's work, nor control scheduling whenever such performance is located in or upon the Town's property. The Project Manager will furnish or coordinate all explanations from consultants, field directions, horizontal and vertical control and inspections necessary to assure compliance with the Project documents, except as otherwise stated in the Project documents. 10.2 Lines and Grades 10.2.1 The Contractor shall survey and stake as specified in the Special Conditions. 10.2.2 If the Special Conditions indicate the Project Manager is responsible for appointment and payment of a surveyor for construction staking. The Contractor shall give assistance, as required by the Surveyor, to aid in the staking, including clearing, improving access, exploratory excavations, and suspending operations to permit the surveyor to perform its work. 10.2.3 If the Project Manager appoints a Surveyor, the Contractor shall give notice to the Surveyor at least five working days before initial lines and grades are needed. Thereafter, the Contractor shall give the Surveyor notice at least three working days before additional line and grade stakes are needed. The Project Manager is not responsible for providing lines and grades until the Contractor meets the notice requirements of this Article. 10.2.4 If the Project Manager appoints a surveyor, the Contractor shall preserve all stakes, benchmarks, and any other survey points. If the Contractor damages them, the Contractor shall pay for their replacement. Contractor shall preserve, reset or reestablish all bench marks, monuments and other established control points as the Project warrants. 10.3 Inspection 10.3.1 The Project Manager shall appoint Inspectors to inspect the Project. Inspection may extend to all or any part of the Project. The Inspectors are not authorized to alter the provisions of the Drawings or Specifications or to delay the fulfillment of the Contract by failure to inspect materials and Work with reasonable promptness. 10.3.2 An Inspector has authority to reject defective materials and to suspend any Work that is being done improperly subject to the final decision of the Project Manager. 10.3.3 The Contractor shall give the Project Manager due and timely notice of readiness when the Project is to be inspected, tested or approved by someone other than the Inspector. The Contractor shall give the Project Manager required certificates of inspection, testing or approval. Inspection, tests or approvals by the Project Manager or others does not relieve the Contractor from its obligations to perform the Work according to the requirements of the Contract. 10.3.4 If the Project Manager considers it necessary or advisable that previously completed or covered Work be inspected or tested, the Contractor shall uncover, expose or otherwise make the Construction Contract General Conditions -- Page 26 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Work available to the Project Manager for inspection and testing. The Contractor shall furnish all tools, labor, material, and equipment necessary to make the Work available. If the Project Manager finds the Work defective, the Contractor shall pay for the cost of satisfactory reconstruction and making the Work available. However, if the Work is not found defective, the Contractor will be allowed an increase in the Contract Price and/or an extension of the Contract Time for costs and time directly attributable to making the Work available and for reconstruction. 10.3.5 If the Contractor's operations require inspecting, testing or surveying to be done outside normal working hours or on Town holidays, it shall be at the Contractor's expense. 10.4 Stop Work Order 10.4.1 The Project Manager has the authority to suspend Work on the Project either in whole or in part, for as long as the Project Manager deems necessary due to: a.Unsuitable weather; b.Faulty workmanship; c.Improper superintendence; d.Contractor's failure to carry out orders or to perform any provision of the Contract; e.Conditions which may be considered unfavorable for the prosecution of Work on the Project; or f.Work being carried on in an unsafe manner. 10.4.2 If it is necessary to stop work for an indefinite period, the Contractor shall, if directed by the Project Manager, store all materials in such a manner that they will not become an obstruction or become damaged in any way. The Contractor shall take every precaution to prevent damage to or deterioration of the Work, providing suitable drainage and erecting temporary structures where necessary. 10.4.3 The Project Manager will put the Stop Work order in writing and the Contractor may not proceed with Work on the suspended portion of the Project until notified in writing by the Project Manager. 10.5 Disputes 10.5.1 If the Contractor considers any Work directed by the Town to be outside the Contract requirements, or if it considers any ruling of the Project Manager to be unfair, it shall immediately ask for a written instruction or decision and shall perform the Work in conformance with the Project Manager's ruling. If the Contractor considers such instructions unsatisfactory, it shall file a written protest with the Project Manager within ten days after their receipt. 10.5.2 All claims, disputes and other matters in question arising out of or relating to the Contract shall be submitted to the Project Manager before the Contractor can begin litigation. 10.5.3 The parties agree that any litigation by Contractor against the Town concerning this Contract shall be filed not more than 2 years after the date of the Notice of Construction Construction Contract General Conditions -- Page 27 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Acceptance. The parties agree that any litigation filed by Town against Contractor concerning this Contract shall be filed not more than 2 years after the date of the Notice of Final Acceptance. Article 11—CHANGES 11.1 General 11.1.1 The Town may make alterations to the Project without the consent of the Surety at any time during the Work. The Contractor shall perform the Work as changed, as if originally specified. The alterations do not invalidate the Contract in any way. 11.1.2 The Project Manager may, at any time, without notice to the Surety, by written notice to the Contractor, make any change in the Work to be performed within the general scope of the Contract, including but not limited to changes: a.In the Specifications (including Drawings and designs); b.In the method or manner of the performance of the Work; c.In facilities, equipment, materials, services or site furnished by the Town; or d.Directing acceleration in the performance of the Work. 11.1.3 Any written order (which terms as used in this Article shall include direction, instruction, interpretation or determination) from the Project Manager, which may warrant a time extension or increased or decreased costs) will be treated as a Change Order under this Article provided that the Contractor gives the Project Manager written notice within seven (7) calendar days of that condition, stating the date, circumstances, and source of the order and that the Contractor regards the order as a Change Order. However, the Town will not authorize a change in the Contract Price for work done before approving a Change Order authorizing the additional work. If the Town and the Contractor do not agree to the terms of a Change Order, including the amount of additional compensation, the Contractor shall proceed with the work under the terms of the Contract and shall maintain accurate records of the costs as described in the General Conditions, Article 11. 11.1.4 The Contractor may not treat any order, statement or conduct of the Project Manager as a change under this Article nor become entitled to an equitable adjustment in the Contract Price or Performance Time, except as provided in this Article. 11.1.5 If any change under this clause causes an increase or decrease in the Contractor's cost or the time required for the performance of any part of the Work under the Contract, whether or not changed by any order, an equitable adjustment will be made and the Contract modified in writing accordingly. If no agreement is reached regarding the equitable value of additional work, it shall be determined as cost plus fifteen percent (15%) for overhead and profit. The amount of credit to be allowed by the Contractor to the Town for any such change that results in a net decrease in cost will be the amount of the actual net decrease as determined by the Town. When both additions and credits are involved in any one change, the combined overhead and profit shall be figured on the basis of the net increase, if any. Construction Contract General Conditions -- Page 28 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project In no case will the price adjustment change the original Contract Price to an amount not appropriated by the Town Board and approved by the appropriate Town representative per its purchasing policies. 11.1.6 Claims for changes in the Contract Price or Contract Time of Performance will not be considered after the Final Payment has been made. 11.2 Compliance with §24-91-103.6 11.2.1 Notwithstanding any other language in this contract, the issuance of any Change Order or other form of order or directive by the Town requiring additional compensable work to be performed which will cause the Contract Price to exceed the amount appropriated for the Work is prohibited unless the Contractor is given written assurance by the Town that lawful appropriations to cover the costs of the additional work have been made or unless the Contract contains a remedy granting provision. 11.3 Field Orders 11.3.1 The Project Manager may make changes in the details of the Project at any time, by issuing a Field Order. The Contractor shall proceed with the performance of any changes in the Project ordered by the Project Manager. If the Contractor believes that such Field Order entitles it to a change in Contract Price or Time, or both, it shall give the Project Manager written notice within ten (10) days after the receipt of the Field Order. Thereafter, the Contractor shall document the basis for the change in Contract Price or Time within thirty days. 11.4 Change Orders 11.4.1 Changes in the Contract Price are authorized only by Change Orders. Changes in contract time may be made by a Change Order or by other appropriate written authorization. Any requests for extension of time due to conditions outside of the Contractor's control shall be made in writing within seven (7) calendar days of that condition. 11.4.2 Any difference in cost from Change Orders shall be added to or deducted from the amount of the Contract, as the case may be. Adjustments in the amounts to be paid to the Contractor on account of changed Work will be determined by one of the following methods in the order listed: a.Unit Prices submitted in the Bid Schedule; b.Negotiated Unit Prices; and c.Negotiated lump sum. 11.5 Extras and Force Account Work 11.5.1 The Contractor shall perform any Work and furnish materials and equipment necessary or desirable for proper completion of the Contract if the Project Manager believes it necessary to order Work or materials or equipment which, in the Project Manager's opinion, are not susceptible to classification under the Unit Price items named in the Bid Schedule, and are not included in any Construction Contract General Conditions -- Page 29 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project lump sum bid item. The Project Manager will order such labor, material and equipment in writing before the extra Work is started. The labor, material and equipment will be classed as extra Work. The Town will not pay for extra Work unless the Town orders in extra work in writing. All claims for extra Work shall be submitted to the Project Manager, supplemented by any data the Project Manager requires. 11.5.2 Extra Work and Work involving a combination of increases and decreases in the Work will ordinarily be paid for at a lump sum or Unit Price agreed upon in writing by the Project Manager and Contractor before the extra Work Order is issued. In the negotiation of lump sum or Unit Prices, the agreed estimated cost of the Work plus an allowance for overhead and profit, not to exceed the allowances stated in Section 11.5.3, shall be used. 11.5.3 The allowance for overhead and profit will include full compensation for superintendence, bonds and insurance premiums, taxes (other than sales or use taxes included in the cost of materials), office expense, and all other items of expense or cost not included in the cost of labor, materials, or equipment provided under Sections 11.5.4, 11.5.5 and 11.5.6. The allowance for overhead and profit will be according to the following schedule: ACTUAL NECESSARY COST ALLOWANCE: Labor 20 percent Materials 15 percent Equipment 10 percent The Actual Necessary Cost for labor, materials, or equipment will be computed according to Sections 11.5.4, 11.5.5 and 11.5.6. Superintendence, bond and insurance premiums, taxes (other than sales or use taxes inclusive in the cost of materials), and other general expense will not be included in the computation of actual necessary cost. When all or any part of the extra Work is performed by a Subcontractor or specialty firm, the prime Contractor may add five percent of the Subcontractor's total cost for the extra Work. The Contractor shall give the Project Manager daily report sheets covering the direct cost of labor and materials and charges for equipment. The daily report sheets shall provide names or identifications and classifications of workers and hours worked, as well as size, type and identification number of equipment and hours operated. Material charges shall be substantiated by valid copies of vendors' invoices. The Project Manager will make any necessary adjustments and compile the costs of cost-plus Work. When these reports are agreed upon and signed by both parties, they become the basis of payment for the Work performed. 11.5.4 Labor: The cost of labor used in performing the Work by the Contractor, a Subcontractor, or other forces will be the sum of the actual wages paid plus any employer payments to, or on behalf of, workers for fringe benefits including health and welfare, pension, vacation, and similar purposes; all payments imposed by State and Federal laws including, but not limited to, compensation insurance, and social security payments; and the amount paid for subsistence and travel required in accordance with the regular practice of the employer. Construction Contract General Conditions -- Page 30 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project At the beginning of the contract or as later requested by the Project Manager, the Contractor shall furnish the Project Manager proof of labor compensation rates being paid or already paid. 11.5.5 Materials: The cost of materials used in performing the Work, including transportation charges for delivery (exclusive of machinery rentals), will be the cost to the purchaser, whether Contractor, Subcontractor or other forces, from the Supplier thereof, inclusive of sales or use taxes, except if, in the opinion of the Project Manager, the cost of materials is excessive, or the Contractor does not furnish satisfactory evidence of the cost of such material. If the Project Manager finds the cost excessive or the Contractor has not furnished evidence of the cost, then the cost will be deemed to be the lowest current wholesale price for the quantity concerned delivered to the job- site less cash or trade discounts. The Town reserves the right to furnish materials for the Work and the Contractor may not claim costs and profit on materials furnished by the Town. The Town reserves the right to purchase from the Contractor any materials previously purchased for a project and not used. Payment for the materials will be based on the actual material cost as shown on the Supplier's invoice, any transportation charges incurred, plus a fifteen percent handling fee. 11.5.6 Equipment: The Contractor will be paid according to the rental rates agreed upon in writing before extra or force account Work is begun, for any machinery or special equipment (other than small tools) authorized by the Project Manager. The Contractor may furnish cost data to assist the Project Manager in the establishment of the rental rate. The rental rates paid, as provided above, shall include the cost of fuel, oil, lubrication supplies, small tools, necessary attachments, repairs and maintenance of all kinds, depreciation, storage, insurance, and all incidentals. Operator wages will be paid separately, as provided in Section 11.5.4. Individual pieces of equipment or tools having a replacement value of $100.00 or less, whether or not consumed by use, are considered small tools and no payment will be made for them. Rental time will not be allowed while equipment is inoperative due to breakdowns or storage on- site. 11.5.7 Equipment on the Work: The rental time to be paid for equipment on the Work is the time the equipment is in productive operation on the extra Work being performed. 11.5.8 Eliminating Items: The Project Manager shall notify the Contractor in writing to eliminate any items contained in the proposal unnecessary for the proper completion of the Work. Such action will not invalidate the contract. The Contractor, by Change Order, will be reimbursed for actual work done and all cost incurred, including mobilization of materials and equipment before the elimination of such items. Construction Contract General Conditions -- Page 31 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Article 12--CONTRACT TIME 12.1 General 12.1.1 Time is of the essence in the performance of all Work contemplated in the Contract. Therefore, the Work shall be commenced no later than ten days from and including the date of Notice to Proceed and shall be fully completed in a satisfactory and acceptable manner within the time stated in the Contract. 12.1.2 The capacity of the Contractor's construction plant and force shall be sufficient as to insure completion of the Project within the allotted time. The Contractor shall use multiple crews if necessary to complete the Project within the allotted time. 12.2 Delays 12.2.1 Delay claims fall into three categories: non-excusable, excusable, or compensable. Any payment for delays or the granting of time extensions require a properly executed Change Order per Article 11. 12.2.1.1 Non-excusable delay is one caused by factors within the Contractor's reasonable control. The delay is the Contractor's fault; no additional time or additional compensation is allowed. Typical types of non-excusable delays are: a.Late submittal of Shop Drawings; b.Late procurement of materials or equipment; c.Insufficient personnel; d.Unqualified personnel; e.Inadequate coordination of Subcontractors or other contractors; f.Subcontractor delays; g.Late response to Town and Project Manager inquiries; or h.Construction not conforming to contract requirements making repeated re-working necessary. 12.2.1.2 Excusable delay is caused by factors beyond the Contractor's reasonable control, but is not the result of the Town's actions or failure to act. An excusable delay entitles the Contractor to an extension of time but no additional compensation for the cost of the delay. 12.2.1.3 Compensable delay is one where the Town has failed to meet an obligation stated or implied in the construction contract. If the Project Manager considers a delay as compensable, the Town will grant a time extension and reimburse the Contractor for the increased cost caused by the delay. No damages shall be payable for any delay not due to an act or neglect of the Town or an employee of the Town. Typical types of Town-caused delays are: a.Late approval of Shop Drawings and samples; b.Delays in answers to field inquiries by the Contractor; c.Interference with the Contractor during construction; Construction Contract General Conditions -- Page 32 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project d.Town-caused schedule changes; e.Design changes; or f.Interference by other contractor's or the Town's forces. 12.3 Failure to Complete Work on Time--Liquidated Damages 12.3.1 The Town may permit the Contractor to proceed if the Contractor fails to substantially complete the Work on or before the original date set forth for Substantial Completion in the Contract, or on or before the corrected date of Substantial Completion. In such case, the Town will deduct the sum specified in the Contract for each day that the Work remains uncompleted. This sum shall not be a penalty but is liquidated damages. 12.3.2 The parties agree that, under all of the circumstances, the daily basis and the amount set forth as liquidated damages is reasonable and equitable. The Town expends additional personnel effort in administrating the Contract or portions of it that are not completed on time, and such efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all, citizens of Estes Park incur personal inconvenience and lose confidence in their government as a result of public projects or parts of them not being completed on time, and the impact and damages, certainly serious in monetary as well as other terms, are impossible to measure. 12.3.3 The Contractor shall perform with due diligence, regardless of meeting the various scheduled deadlines. If, in the opinion of the Town's Project Manager, or other authorized agent of the Town, the Contractor is not prosecuting the Work under the Contract, written notice will be given and the Contractor shall have seven days to resume the Work with due diligence. Failing a cure, liquidated damages will be charged until there is resumption of prosecution with due diligence. 12.3.4 Permitting the Contractor to continue and finish the Work, or any part of it, after the time fixed for its completion, or after the date to which the time of completion may have been extended, shall not operate as a waiver on the part of the Town of liquidated damages or any of its rights under the Contract. Article 13--WARRANTY AND GUARANTEE: SAMPLES AND TESTING; DEFECTIVE WORK AND MATERIALS 13.1 Warranty and Guarantees 13.1.1 The Contractor and its Surety are jointly and severally responsible for the condition of all completed Work, maintenance (unless the Town is required by the Special Conditions to assume responsibility for maintenance) and satisfactory operation of Work performed under the Contract for a period of two years following the Notice of Construction Acceptance or for one year after warranty work is fully satisfied. A notice of warranty work that requires repair or replacement under the warranty will be submitted to the Contractor on a Notice of Warranty Work. The Contractor and Surety are jointly and severally responsible for the satisfactory repair or replacement of any Work, materials or equipment which are found defective during this period, Construction Contract General Conditions -- Page 33 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project provided any failure results directly or indirectly from faulty workmanship or negligence by the Contractor, from faulty manufacturing or from faulty erection or improper handling of materials or equipment furnished or installed by the Contractor. Neither the Contractor nor Surety is liable for any failure resulting from the Town's neglect or improper operation of facilities or the acts of third parties. If desired by the Town, portions of the work may be placed in service when completed, and the Contractor shall provide proper access for this purpose. Such use and operation shall not constitute an acceptance of the work, and the Contractor shall be liable for defects due to faulty construction throughout the duration of the Contract. 13.2 Samples and Testing 13.2.1 All materials and equipment used in the Project will be subject to sampling and testing according to generally accepted standards and as required in the Contract Documents. In the absence of direct references, the sampling and testing of materials will be done according to current Specifications of the American Society for Testing and Materials or the American Water Works Association. The Contractor shall cooperate with the Project Manager in collecting and forwarding required samples. 13.2.2 The Contractor shall not incorporate any materials into the Project or cover any part of the Work until it has been inspected and approved according to the Contract Documents. 13.2.3 The Contractor shall furnish all samples without charge. The Contractor will cooperate with the Project Manager in collecting, handling, storing, and forwarding required samples including the furnishing of manpower and equipment when necessary. 13.2.4 The Town will pay the cost of the initial test except when the Contract Documents state otherwise. The Town will charge the Contractor for repeated tests due to failure of the initial test. 13.3 Access to Work 13.3.1 The Project Manager and the Manager's representatives shall have access to the Project at any time for purposes of inspection, sampling, and testing. Access shall extend to authorized representatives of participating federal or state agencies and to other public authorities having jurisdiction established by law. The Contractor shall provide proper facilities for access to the Project. 13.3.2 Access to the Project shall mean wherever and whenever it is in manufacture, preparation or progress. It shall include access to payrolls, records of personnel, invoices of materials, terms and conditions of sale of materials and equipment to be incorporated in the Project, files, records, books, correspondence, instructions, Drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and any other relevant data and records relating to the Contract. 13.3.3 The Town may, at reasonable times, inspect the part of the plant, place of business or worksite of the Contractor or Subcontractor at any tier which is pertinent to the performance of the Contract. Construction Contract General Conditions -- Page 34 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 13.4 Defective Work and Materials 13.4.1 Material and workmanship not conforming to the requirements of the Contract are deemed defective. Defective Work or material shall be removed immediately from the Project site and replaced with acceptable Work and material at the Contractor's expense. 13.4.2 If the Contractor fails to replace rejected materials or Work within ten days after receipt of written notice, the Town may replace or correct them and charge the cost to the Contractor and may terminate the right of the Contractor to proceed. Failure to detect previously installed defective materials or workmanship shall not impair the Town's right to receive a completed project which is free of defects and meets all of the requirements of the Contract Documents. Article 14--PAYMENTS TO CONTRACTOR AND COMPLETION 14.1 General 14.1.1 Unless expressly provided otherwise, the prices shown in the Bid Schedule include the cost of all labor, materials, equipment, tools, forms, services, utilities, royalties, fees, and any other thing or expense necessary to complete the Project. Items not shown on the Plans, Specifications or Special Provisions but which are necessary to construct the Project will be considered a part of the Project whether specified or not and no separate payment will be made for these items. 14.1.2 Unless expressly provided otherwise in the Contract, the amount to be paid for the Work includes all labor, materials, forms, tools, scaffolding, plants, equipment, service, utilities, royalties, fees, and everything, whether temporary or permanent, necessary to complete the Project. 14.2 Determination of Amounts and Quantities 14.2.1 The Project Manager shall verify determinations of amounts and quantities of Work performed. The Project Manager shall have access to the records as stated in Article 13.3. The method of measurement of the Contract Bid Items will be as specified in the Special Conditions or Technical Specifications. 14.3 Variations in Estimated Quantities 14.3.1 Where the quantity of a pay item in the Contract is an estimated quantity and where the actual quantity of such pay item varies more than twenty-five percent below the estimated quantity stated in the Contract, the Contractor may request an equitable adjustment in the Contract Price, upon demand of the Town. The Contract Price adjustment will be based upon any decrease in costs due solely to the variation below seventy-five percent of the estimated quantity. Where the quantity of a pay item in the Contract is an estimated quantity and the actual quantity of such pay item is more than twenty-five percent above the estimated quantity in the Contract, the Town may elect to terminate the Contract or issue a Change Order to adjust the Contract Price. Construction Contract General Conditions -- Page 35 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project In no case will the price adjustment change the original Contract Price to an amount not appropriated by the Town Board and approved by an appropriate representative of the Town under its purchasing policies. 14.4 Monthly Estimates--Partial Payments 14.4.1 The Contractor shall prepare monthly partial estimates (monthly estimates) for all Work completed up to that time. The authorized Town representative(s) shall approve the monthly estimates before progress payments will be made. The format of the monthly estimates will be related to the format of the Bid Proposal. The estimated cost of repairing, replacing, or rebuilding any part of the work or replacing materials that do not conform to the drawings and specifications will be deducted from the estimated value. 14.4.2 In making such progress payments, subject to the exceptions in this Article, the Town will retain five percent of the calculated value of completed Work for contracts in excess of $150,000 and where the contractor is satisfactorily performing the contract. The withheld percentage of the Contract Price of any contracted Work will be retained until the contract is completed satisfactorily and finally accepted by the Town. 14.4.3 On Contract amounts of less than $150,000, ten percent may be withheld until Final Payment. 14.4.4 If the Town finds that satisfactory progress is being made in any phase of the Contract, it may, upon written request by the Contractor, authorize payment from the withheld percentage to the Contractor. Before payment is made, the Town shall determine that satisfactory and substantial reasons exist for the payment and shall require written approval from any surety furnishing bonds for the Work. 14.4.5 Monthly estimates may include the value of acceptable materials required in the construction which have been delivered on the site of the Work or to adjacent railway siding and for which acceptable provisions have been made for preservation and storage, providing the Contractor submits with its monthly estimate, paid invoices in duplicate for the material for which payment is being requested. Material paid for by the Town becomes the property of the Town and, in the event of the default on the part of the Contractor, the Town may use or cause to be used such materials in construction of the Work provided for in the Contract. 14.4.6 The Town may withhold, in addition to retained percentages from Contractor payments, such an amount or amounts as may be necessary to cover: 14.4.6.1 Claims for labor or materials furnished the Contractor or Subcontractor(s) or reasonable evidence indicating probable filing of such claims; 14.4.6.2 Failure of the Contractor to make proper payment to Subcontractors or for material or labor furnished by others; Construction Contract General Conditions -- Page 36 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 14.4.6.3 A reasonable doubt that the Contract can be completed for the balance then unpaid; 14.4.6.4 Evidence of damage to another Contractor or private or public property; 14.4.6.5 Uncorrected defective Work or guarantees that have not been met; 14.4.6.6 Failure of the Contractor to submit cost breakdowns, schedules, reports and other information required under the Contract; 14.4.6.7 Persistent failure to carry out the Work according to the Contract; or 14.4.6.8 Reasonable evidence that the Work will not be completed within the Contract Time and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay. 14.4.7 The Town may disburse and has the right to act as agent for the Contractor in disbursing funds, withheld pursuant to this paragraph, to the party or parties who are entitled to payment therefrom, but the Town assumes no obligation to make such disbursement. The Town will render to the Contractor a proper accounting of all funds disbursed under this paragraph. 14.5 Town's Right to Accept Portion of the Project 14.5.1 The Town reserves the right to accept and make use of any completed section of the Project without invalidating the Contract or obligating the Town to accept the remainder of the Project. 14.6 Substantial Completion 14.6.1 When the Contractor considers the entire work ready for its intended use and has obtained either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval Memo” from Building Inspections for required structures, the Contractor shall notify the Project Manager in writing that the entire Work is substantially complete (except for items specifically listed by Contractor as incomplete) and request that the Project Manager issue a Notice of Substantial Completion. Within a reasonable time, the Contractor, Project Manager and any other appropriate Town representatives shall make an inspection of the Work to determine the status of completion. If the Project Manager does not consider the Work substantially complete or the Contractor has not submitted either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval Memo” from Building Inspections to the Project Manager, the Project Manager will notify the Contractor in writing giving the reasons for denial of the Notice of Substantial Completion. If the Project Manager considers the Work substantially complete, the Project Manager will prepare and deliver to the contractor a Notice of Substantial Completion which shall fix the date of Substantial Completion. The Project Manager shall attach to the certificate a tentative list ("punch list") of items to be completed or corrected before Final Payment. The Town may, after five (5) days’ notice to the Contractor, complete the punch list items itself and charge the Contractor for all costs incurred therefor, together with the amount necessary to compensate the Town for its additional costs, time, and effort. The Town may deduct such amounts from any retainage, and the Contractor shall pay the Town any deficiency. Warranties required by the Contract shall commence on the Construction Contract General Conditions -- Page 37 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project date set in the Notice of Construction Acceptance for the Project, or the date set in the Notice of Construction Acceptance for a designated portion of the Project, unless otherwise provided in the notice of Substantial Completion. 14.7 Construction Acceptance 14.7.1 When the Work specified in the Contract is completed and the final cleanup has been performed, the Contractor shall notify the Project Manager that all Work under the Contract has been completed and the Project Manager shall, within fourteen (14) calendar days of receipt of such notice, make the final inspection. If the Project Manager finds that the Project has been completed according to the requirements and conditions set forth in the Contract, the Town, upon the recommendation of the Project Manager, shall issue a Notice of Construction Acceptance. Notices of Construction Acceptance issued orally or without proper Town authorization are void. Town will not make the final payment under the Contract before it issues a Construction Acceptance. 14.8 Claims Against the Contractor: As provided by Colorado law, persons or businesses, including Subcontractors, who have not been promptly paid by the Contractor and who have provided materials, services and labor of any kind, or labor and material incidental to the completion of the Project, may file claims and the Town may withhold from the Contractor an amount sufficient to cover such claims. 14.9 Final Payment--Pursuant to Section 38-26-107, C.R.S., as Amended 14.9.1 The Town shall make a Final Settlement in accordance with Section 38-26-107, C.R.S., within sixty days after the Town issues the Notice of Construction Acceptance. 14.9.2 After the Notice of Construction Acceptance is issued by the Town, a Notice of Final Settlement shall be advertised at least twice, not less than ten (10) days before the date of Final Settlement, in a newspaper of general circulation in the county where the Work was done. If no claims are filed before the expiration of ten days from the date of the last publication of the Notice of Final Settlement, the Final Payment, including retainages, may be made. 14.9.3 If any Subcontractor or Supplier files a claim before the expiration of ten days from the date of the last publication of the Notice of Final Settlement, for Work done or material furnished that has not been paid for by the Contractor, the Town shall withhold from Final Payment to the Contractor sufficient funds to insure the payment of the claims. The funds shall not be withheld longer than ninety days from the date of Final Settlement unless a legal action is started within that time to enforce payment of the claims. 14.9.4 At the end of ninety days, or any time before, if the person filing the claim acknowledges receipt of payment for the claim, or otherwise releases the claim in writing, the Town shall pay the Contractor the monies not subject to suit or lis pendens notices. Construction Contract General Conditions -- Page 38 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project 14.9.5 Monies that are the subject of a suit will be withheld until a judgment is rendered in the suit. In the event the Town incurs any costs or legal fees related to the final settlement or payment thereof, or litigation of claims, then all such costs, expenses, expert and attorney fees shall be withheld from the final payment due the Contractor by the Town and retained by the Town for reimbursement of same. Article 15--CONTRACT TERMINATION 15.1 Town's Right to Terminate Contract for Convenience 15.1.1 The Town shall, at any time, have the right to terminate the Contract, for convenience, upon giving written notice to the Contractor. The Contractor shall be entitled to the full amount of the approved estimate for the Work satisfactorily completed under the Contract up to the time of such termination, including the retained percentage. The Town shall reimburse the Contractor for such expenditures as, in the judgment of the Project Manager, are not otherwise compensated for, together with the cost of moving to and from the Project and a reasonable profit on the Work deleted by reason of the annulment of the Contract, in order that an equitable settlement is made with the Contractor. 15.2 Town's Right to Terminate Contract for Default 15.2.1 The Project Manager, with the approval of the Purchasing and Contracts Manager and acting on behalf of the Town, may serve notice upon the Contractor and its Surety of the intention to terminate the Contract if the performance of the Work set forth under the Contract is unnecessarily or unreasonably delayed by the Contractor, or if any of the provisions of the Contract are being violated by the Contractor or its Subcontractors. The Contract is terminated unless, in the opinion of the Project Manager, the Contractor corrects the violation within five days after the notice is served. In the event of such termination, the Project Manager, acting on behalf of the Town, shall immediately serve notice of the termination and the Surety's right to complete the Contract upon the Surety and the Contractor. The Surety shall have the right to take over and perform the Work called for in the Contract. The Surety is then bound by all the provisions of the Contract. If the Surety does not commence performance of the Work within ten days from the date of the notice, the Town may take over the Project and, without prejudice to any other remedies, complete the Project and the Contractor and its Surety are liable to the Town for any excess costs incurred by the Town. 15.3 Contractor's Right to Terminate Contract 15.3.1 The Contractor may terminate the Contract if the Work is stopped for a period of three months under any order of any court or other public authority through no act or fault of the Contractor or of anyone employed by it. The Contractor may suspend Work if Town fails to make payments at the times provided in the Contract and the Contractor has given the Town written notice seven days before suspending Work. The Contractor may terminate the Contract, at its option, if the Town continues to be in Construction Contract General Conditions -- Page 39 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project default thirty days after the date of the written notice. Failure by the Town to make payments at the times provided is a bar to any claim by the Town against the Contractor for delay in completion of the Project if the Contractor suspended Work for that reason. If the Contractor terminates the Contract, it may recover the price of all Work done and materials provided and all damages sustained. Article 16--EQUAL OPPORTUNITY 16.1 General: During the performance of the Contract, the Contractor agrees as follows: 16.1.1 The Contractor shall not discriminate against any employee or applicant for employment because of race, color, age, disability, religion, sex, sexual orientation, gender identity or expression, national origin, or as otherwise prohibited by law. 16.1.2 The Contractor shall ensure that all Subcontractors shall not discriminate against any employee or applicant for employment because of race, color, age, disability, religion, sex, sexual orientation, gender identity or expression, national origin, or as otherwise prohibited by law. Article 17--AUDIT 17.1 Records and Reports 17.1.1 The Contractor shall keep and preserve full and detailed accounts relating to the Contract for a period of three years from the date of final payment under the Contract in which the Work is completed. 17.1.2 The Subcontractor shall keep and preserve full and detailed accounts relating to the Contract for a period of three years from the date of final payment under the subcontract. 17.2 Access 17.2.1 The Contractor shall permit the Town and the Town's accountants to have access as stated in Article 13.3 and to the records kept per Article 17.1 for the purpose of making such financial audits, or verifications as the Town deems necessary or appropriate concerning the Contractor's performance under the Contract. Article 18--MISCELLANEOUS 18.1 Reservation of Right to Bar Persons from the Work and Site: The Town reserves the right to bar any person, including employees of the Contractor and Subcontractors, from the Town's Work site. This shall not be treated as a request for the employee's termination but a Construction Contract General Conditions -- Page 40 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project request that the employee not be assigned to work on the Town Work site. No increase in contract time or price is authorized. 18.2 Provisions Construed as to Fair Meaning: The provisions of the Contract shall be construed as to their fair meaning, and not for or against any party based upon any attributes to such party of the source of the language in question. 18.3 Headings for Convenience: All headings, captions and titles are for convenience and reference only and of no meaning in the interpretation or effect of the Contract. 18.4 No Implied Representations: No representations, agreements, covenants, warranties, or certifications, express or implied, exist as between the parties, except as specifically set forth in the Contract. 18.5 Financial Obligations of Town: All financial obligations of the Town under the Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. Nothing in the Contract shall be deemed a pledge of the Town's credit, or a payment guarantee by the Town to the Contractor. 18.6 Assignment/transference: The Contractor may not assign or transfer any interest in the Contract, including any money due or to become due, without the prior written consent of the Town. 18.7 Amendments: The parties shall only amend the Contract in writing with the proper official signatures and, if required elsewhere in this Contract, on the proper forms. 18.8 Waiver: No waiver of a breach or default under the Contract is a waiver of any other or subsequent breach or default. 18.9 Governing Law: The Contract is governed and to be construed according to the laws of the State of Colorado. Venue and jurisdiction for any court action filed regarding this agreement shall be in either Larimer County or the United States District Court for Colorado. 18.10 Binding Contract: The Contract is binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns. 18.11 Federal-Aid Projects: If the Contract involves any federal government reimbursements, the Contractor and its subcontractors, must comply with federal regulations. If the Contractor fails to provide documentation and certifications as set forth on “Required Contract Provisions: Federal- Aid Construction Projects” (FHWA Form 1273), as included in the Contract Document, the Contractor shall be specifically liable for any damages, including loss of reimbursement, attributable to the Contractor’s failure to comply with the applicable regulations. 18.12 Immunity: No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits, Construction Contract General Conditions -- Page 41 of 41 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project protections, limitations of liability, and other provisions of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq., and under any other applicable law. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Special Conditions - Page 1 SPECIAL CONDITIONS 1.0 CONTRACTOR’S PROPOSED PROJECT SCHEDULE: Reference the Schedule of Activities in the Invitation to Bid. All dates are subject to change. In developing the project schedule, the Contractor shall, whenever possible, place a priority on installing signs at parking lots (i.e., completing the installation of Destination signs before Auto- Directional signs before mast arm signs). 2.0 CONTRACT TIME Bidders should prepare their bids assuming a substantial completion date and final completion date as stated in the Schedule of Activities in the Invitation to Bid. The Contractor on this project shall commence work under this contract starting on the date stated in the Notice to Proceed. Work shall be substantially complete by the dates stated in the executed Contract. This date may be adjusted only by a request in writing and approved Change Order. 3.0 WORK PROHIBITED Work prohibited unless otherwise approved: Rotary Duck Race Festival (Saturday, May 1, 2021) [If requested, work on this date may be allowed in areas away from the proximity of Fall River through downtown; Contractor shall schedule work accordingly for signs adjacent to, and in the vicinity of, Fall River] Memorial Day weekend (Friday, May 28 – Monday, May 31, 2021) Farmer’s Market (held in the Visitors Center parking lot, weekly on Thursdays, June 3 – September 30, 2021) [If requested, work on these dates may be allowed in areas away from the proximity of the Visitor Center and Parking Structure; Contractor shall schedule work accordingly for signs adjacent to, and in the vicinity of, the Visitors Center and Parking Structure] Independence Day weekend (Friday, July 2 – Monday, July 5, 2021) Labor Day weekend (Friday, September 3 – Monday, September 6, 2021) Thanksgiving weekend (Wednesday, November 24 – Sunday, November 28, 2021) Christmas Eve and Christmas Day weekend (Thursday, December 23 – Sunday, December 26, 2021) New Year’s weekend (Thursday, December 30, 2021 – Sunday, January 2, 2022) Martin Luther King, Jr. Day weekend (Friday, January 14 – Monday, January 17, 2022) 4.0 INSURANCE DOCUMENTATION The insurance documentation required by the General Conditions must be provided to the Town within 10 calendar days after receipt of the Notice of Award. 5.0 DRAWINGS AND SPECIFICATIONS All work performed on this project shall be guided by, and conform to, the Bidding Documents outlined in the Instructions for Bidders. Other applicable documents cross-referenced by the Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Special Conditions - Page 2 Bidding Documents include: CDOT Standard Specifications for Road and Bridge Construction 2019, CDOT M&S Standards 2019, CDOT Standard Special Provisions 2020, and the FHWA Manual on Uniform Traffic Control Devices (MUTCD), particularly Section 2D.50-Community Wayfinding Signs and other related sections. 6.0 WORK ZONE REQUIREMENTS Construction work is permitted from 7:00 AM until 7:00 PM, Monday through Friday. Any work on weekends or Town holidays will require negotiation and approval from the Town’s Project Manager. Full road closures will not be permitted, as access to businesses and residences will need to be maintained throughout the project. 7.0 CDOT CONSTRUCTION ON US 36 There is currently a CDOT construction zone on US36, around Mile Post 8. There may be periods of short-term closures within that work zone involving brief full closures and extended periods of alternating one-way traffic that may create travel delays. Alternate routes include US34 and CO7. Work within this construction zone may be completed prior to the completion of the wayfinding signage project. 8.0 ACCCESS Emergency access shall be provided at all times throughout the project limits. Access to all businesses and residences shall be provided at all times. Access coordination shall be made with the property and business owners to allow deliveries throughout the project for those businesses within the project limits and those outside the project limits impacted by the construction. 9.0 CONSTRUCTION TRAFFIC CONTROL The Contractor shall provide all traffic control plans for approval by the Project Manager at the Pre-Construction meeting and for any subsequent changes in traffic control. All construction signing shall be in conformance with MUTCD standards and will address all modes of travel (e.g., pedestrian, bicycle, vehicular). Flaggers shall possess a current CDOT Flagger's Card and carry it with them on the job at all times. Flaggers without proper training, including a current flagger's card, will be relieved of flagging duties and replaced with a properly trained flagger at no cost to the project. 10.0 MATERIAL TESTING If needed, Materials Testing shall be provided by the Town; Contractor shall coordinate on-site testing. 11.0 STORMWATER QUALITY Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Special Conditions - Page 3 The Contractor shall determine if a CDPHE Stormwater Discharge Permit Associated with Construction Activity is required for this project and notify the Project Manager is writing as to that finding. Regardless of the requirement for that Permit, the Contractor shall comply with Section 7.15 of the General Conditions. 12.0 HEALTH AND SAFETY MEASURES RELATED TO COVID-19 Due to the current coronavirus pandemic and the several public health orders issued by the State of Colorado and Larimer County, it is essential that the Contractor and their subcontractors include provisions in their project safety plans that address health and safety measures related to the COVID-19 pandemic. The Contractor shall abide by the new Standard Special Provision developed by CDOT to address the coronavirus pandemic that is provided in the SSP section of these Bidding Documents. Proposed project safety plan(s) shall address all measures the Contractor intends to utilize on this project to maximize the ongoing health and safety of: the employees of the Contractor, suppliers, subcontractors, Town staff and the Town’s other contractors; the general public; and, the Estes Park community as a whole. The plan shall take into account current restrictions, guidelines, BMPs, etc. imposed or recommended by industry, local, state, and federal officials as they may apply to the normal execution of work for this type of project (e.g., work crews, deliveries, material handling, excavation, installation, inspections, crew meetings, weekly progress meetings, PPE, direct and indirect interactions with pedestrians and motorists). Three guidance documents are attached as Exhibits to the Special Conditions for general reference: Exhibit A: A memo from CDOT's Chief Engineer regarding guidance related to preparing new or updated project safety plans to address the coronavirus pandemic 20200325). Exhibit B: A sample of a COVID-19 Safety Plan Addendum (20200326). Exhibit C: A CDPHE document regarding COVID-19 Multi-Industry Construction Guidance (20200401). 13.0 GOOGLE EARTH PROJECT FILE The Project Booklet provides a URL link and QR Code link to a cloud-based project file on Google Earth. This electronic cloud file supplements the other drawings and specifications also supplied as Bidding Documents. It contains important and relevant information on every proposed sign and on expectations of Contractor performance. Contractors, during bidding and construction, should review the Google Earth file on each sign to verify that all information is appropriately addressed in their bid. 14.0 LIQUIDATED DAMAGES Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Special Conditions - Page 4 The value of Liquidated Damages is determined via the narrative and table in the CDOT Standard Specifications for Road and Bridge Construction 2019, Section 108.09. Based on the expected Contract Amount, the Liquidated Damages is anticipated to be $800 per calendar day. COVID – 19 Safety Addendum March 26, 2020 The below provide information is to address project safety protocol regarding the COVID – 19 pandemic. Due to the fluidness of the situation additional information may be forth coming. Additional changes to the below protocols may be made at any time by the Project Manager and/or the CDOT Resident Engineer to ensure the continued safety and wellbeing of all on-site personnel. Supervisors should ask the following questions to all employees prior to entering the jobsite. If they answer “yes” to any, they should be asked to leave the jobsite immediately. Anyone asked to leave should not return to work until 24-hours after they are free from a fever or signs of a fever without the use of fever-reducing medication. o Have you, or anyone in your family, been in contact with a person that has tested positive for COVID-19? o Have you, or anyone in your family, been in contact with a person that is in the process of being tested for COVID-19? o Have you, or anyone in your family traveled outside of the U.S. within the last two weeks? o Have you been medically directed to self-quarantine due to possible exposure to COVID-19? o Are you having trouble breathing or have you had flu-like symptoms within the past 48 hours, including: fever, cough, shortness of breath , sore throat, runny/stuffy nose, body aches, chills, or fatigue? Personal Responsibilities of all on-site personnel Exhibit B Special Conditions Downtown Wayfinding Signage - Paid Parking Pilot Project o Any individual that is experiencing the below listed symptoms is NOT to report to work under any circumstances. Cough Shortness of Breath Sore Throat Runny/Stuffy Nose Body Aches Chills Fever Fatigue o Individuals should seek medical attention if they develop these symptoms. Project Field Office and On-site Project Quality Control Lab o Each Field Office/QC Lab will have the appropriate signage to communicate key Center for Disease Control (CDC) recommendations regarding staying home when ill, proper cough/sneeze etiquette, and proper hand washing techniques. Signage will be placed in the areas where they are most likely to be seen. The provided information will include, but not limited to……. How to Protect Yourself, What to do if you are sick, and COVID-19 Frequently Ask Questions. o Implementation of a cleaning regiment to be conducted multiple times per day for frequently touched areas. Examples of such areas include, but are not limited to, doorknobs, copy/fax machines, keyboards, phones, etc. Cleaning supplies utilized will be of the type recommended by the CDC and will be properly disposed of after use. o Avoid use of communal items, such as pens, phones, staplers, handheld radios, laptops, workstations, etc. Trash cans should be of the type to remove the need to touch a lid. Types that are foot activated will greatly eliminate the need to touch a lid by hand and will assist in the containment of potentially contaminated materials. o Remove any communal water coolers. Supply individual bottles of water or ask on-site personnel to bring their own and keep it in their personnel vehicle. o Avoid scheduling project update meetings or safety meetings in the field office. Utilize conference calls, Microsoft Teams, or similar technologic methods. If face to face meetings are necessary, these meetings should be conducted outside and allow for 6’ or greater of social distancing. The amount of personnel involved should be kept to a minimum, and at most should not involve more than ten people. o Minimize the exchange of paper documents and encourage utilization of electronic communication when possible. Crew Interactions and Contact o During work activities all on-site personnel will maintain a minimum of six feet of social distancing. Any situation where the social distancing requirements could be compromised will need to be thoroughly evaluated with supervisory assistance to determine if there is another alternative to allow the appropriate distancing. o Crews will avoid sharing of hand tools whenever possible. If sharing of tools is necessary, they will need to be thoroughly cleaned with the appropriate cleaning solution prior to being passed to the next employee. o All on-site personnel will have access to soap and water for the purpose of periodic washing of hands. All personnel will be instructed in proper hand washing techniques and coached that 20 seconds is the minimum amount of time that hands should be washed. If use of soap and water is not feasible, at minimum, all personnel will need to utilize an alcohol-based hand sanitizer that contains at least 60% - 95% alcohol. o Utilize shoe sanitation tubs for shoes prior to entering or leaving the jobsite. o Instruct workers to change work clothes prior to arriving home. Clothing should be washed in hot water and laundry detergent. Daily Toolbox Meeting and Safety Briefings o Daily Toolbox meetings will be conducted as per normal by on-site personnel while maintaining the minimum of six feet of social distancing. o Documentation of the safety meeting will be done by one person and will consist of roll call type of process. The purpose is to eliminate multiple individuals touching writing utensils and potentially passing along micro- organisms. Upon completion of the safety meeting/training the sign-in sheet will be electronically distributed to any requesting parties and then properly disposed of in an approved container. o Along with any on-site safety concerns, daily/weekly toolbox meetings will also contain continued information and coaching pertaining to COVID – 19 mitigation and hazard control. These meetings will be documented and sent to both the United Companies Safety Manager and the CDOT Project Engineer via electronic means. Equipment Cleaning and Sanitation o At the start and end of each shift and periodically throughout the day all equipment controls, door handles, and touch points will be wiped down with a cleaning solution approved by the CDC and proven to combat the spread of COVID - 19. o If a piece of equipment is shared among multiple individuals the controls, door handles, and any other touch points will be wiped down with a CDC approved cleaning solution prior to the new operator utilizing the equipment. o Sharing of equipment should be minimized whenever it is possible, and feasible to do so. o Sharing of Personal Protective Equipment (PPE) is strictly forbidden. Re-useable PPE may be sanitized per manufacturers recommendation prior to each use. o Disposal of PPE should be done in an approved refuge container. o Utilization of disposable gloves where appropriate is encouraged. Instruct employees to wash hands prior to removing the gloves. Shift Staggering and Work Week Compression o When at all possible, work activities should be planned to minimize the number of on-site personnel working in one area. Specific Actions to be taken in the event of someone on-site testing positive for COVID – 19 o If someone working on-site tests positive for COVID-19, the on-site Project Manager for United Companies will immediately notify Kyle Alpha, Vice President and General Manager of United Companies and the on-site CDOT Project Engineer. If you have any questions or concerns, please do not hesitate to contact the on-site Project Manager, CDOT Engineer, or Safety Manager. Coronavirus Disease 2019 COVID-19 MULTI-INDUSTRY CONSTRUCTION GUIDANCE Introduction Due to the unique issues related to supply chain, financing, contract deadlines, and public need, construction may continue under Governor Polis’ stay-at-home order as long as Social Distancing Requirements are followed on construction worksites. This is intended to allow for continuity of operations on critical infrastructure such as roads, rails, airports, housing (especially low-income housing), energy infrastructure and water infrastructure. However, as is reinforced by this guidance, construction projects and companies in their supply chain are Not Exempt from social distancing requirements, even if compliance means added cost. Hygiene protocols are strictly required. Moreover, people who are sick or at high risk of severe illness from COVID-19 must not travel to work, even if they work for a Critical Business. The state also urges any small scale construction projects (e.g. home renovations) to be reasonably deferred without penalty. For large scale and public investment, projects should be evaluated on a case by case basis, in light of the guidance below, related to the stay-at-home order. Social distancing on construction worksites Critical functions including construction work MUST comply with social distancing requirements. The following practices are important for applying social distancing to a construction worksite setting: Reduce size of work crews: Teams should reduce the number of people in each work crew to the minimum number of people possible to perform the task safely, even if the reduction of crew size means the job takes longer. Minimize interaction between work teams: Even groups within the same project should avoid interaction across groups, to minimize possible viral spread if one worker contracts COVID-19. Approaches to avoiding contact between groups may include staggered shifts, compressed work weeks where different teams work different days, and maximizing geographic distance between different teams working on the same project. Avoid contact with visitors: Visitors outside the typical work crew should avoid interaction with the team wherever possible. For example, if an inspector or materials delivery needs to enter the site, they should alert the work team (e.g. by honking the horn of their vehicle twice or through another established communication means) so that the work team can vacate the site while the external parties are present. Maintain a 6 foot distance between employees wherever possible: Construction teams should make every effort to limit activities that cannot be performed within 6 feet of distance between COVID-19: MULTI-INDUSTRY CONSTRUCTION GUIDANCE 040120 1 Exhibit C Special Conditions Downtown Wayfinding Signage - Paid Parking Pilot Project workers. However, some core construction activities may require some proximity to complete (e.g., concrete pours, utility potholing, work in cranes, drainage pipe construction, among others). In these cases, construction crews must employ other aggressive measures to limit contact. Examples include requiring employees to face away from each other, the use of supplemental Personal Protection Equipment (PPE) like face shields or respirators, minimizing the number of people on a team, and retaining consistency within work teams to limit contact with parties external to that team. Office work should be done remotely, whenever possible: Office functions associated with a project (e.g. accounting or records) should be done from home to the maximum extent practicable. In-person meetings should be avoided: Office meetings and consultations should take place virtually, with participants working from home or their work truck, whenever possible. If an in-person meeting is absolutely necessary, that must be limited to fewer than ten people, and participants must maintain 6 foot distance at all times during the meetings. All surfaces should be wiped down before and after the meeting, and hand washing should also occur before and after the meeting. Workers must not congregate during breaks: Construction workers should not congregate for lunch or other breaks. Activity specific work plans: Contractors should consider all job activities and review how they can be accomplished using necessary social distancing and sanitation protocols. Hygiene protocols Strict hygiene protocols must be utilized with all equipment and surface areas that are commonly touched. Operators of light and heavy duty equipment, specifically, must: Clean commonly touched surfaces before and after operation: Cleaning: refers to the removal of germs, dirt, and impurities from surfaces. Cleaning does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. Cleaning is typically performed using soap, detergents, cleansers and clean water before using a disinfecting method. Commonly touched surfaces, include but are not limited to: door handles and grab bars, instrument panels, steering wheels, devices such as cell phones; Follow cleaning activities with an approved disinfectant: refers to using chemicals to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection. Disinfecting is typically performed using approved commercial or household disinfecting solutions. For a list of CDC-approved disinfectants against viruses (including COVID-19 virus), see: https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 Use of personal protective equipment for hygiene and safety: employees should wear all standard worksite personal protective equipment (PPE), especially eye protection and gloves, as well as other standard safety equipment (e.g. reflective vests or jackets). Face masks should be limited to specific activities for which they are typically needed, because of a national supply shortage. PPE may not be shared between members of a work team. COVID-19: MULTI-INDUSTRY CONSTRUCTION GUIDANCE 040120 2 Monitoring employee health and avoiding travel for high risk personnel It is critical that individuals DO NOT report to work while they are experiencing illness symptoms including any of the following symptoms:such as; fever, cough, shortness of breath, sore throat, runny/stuffy nose, body aches, nausea, chills, or fatigue. If an employee does experience any of these symptoms, they will notify their foreman or supervisor immediately so that appropriate follow-up actions can be taken. A screening tool for employees can be found here. People at high risk of severe illness from COVID-19 are urged to stay in their Residence at all times except as necessary to seek medical care. People who are sick must stay in their Residence except as necessary to seek medical care and must not go to work, even at a Critical Business. Any worker displaying possible COVID symptoms may not participate in construction work. Employees should monitor their health at the beginning of each work day and are strongly encouraged to check their temperature at the start of the work day (although some COVID-19 cases do not experience a fever). Individuals should also seek medical attention if they develop these symptoms by first calling their primary care provider or urgent care center. A sick employee must not return to work until they have been asymptomatic for 72 hours. If an employee is diagnosed as positive for COVID-19, they should not return to work until a medical professional has provided written notice that it is safe to do so. Focus on critical activities Focus on activities that are truly critical: Not all construction activities are of equal urgency. When considering whether a project is critical, please consider factors such as: Whether the project is under construction already and thus requires active traffic management (in the case of a transportation project) or other work zone safety measures that benefit from ongoing activity; Whether deferral of a start date on a project would undermine public safety or continuity of operations for critical infrastructure; Whether the project can feasibly be done with social distancing measures as detailed above. Encouraging deferral of non-essential work: All project sponsors, public and private, are encouraged to provide flexibility to construction contractors to enable them to delay work during the period of the Governor’s stay at home order. For small projects, especially residential projects such as home renovations, businesses and homeowners are strongly encouraged to provide construction contractors with flexibility to defer work until after the stay at home order is lifted. Safe shutdown of work:When a project or project phase must be shut down due to the pandemic, care should be taken that the project site is left in a safe condition. Traffic control devices must continue to be inspected and maintained, so it is a best practice to minimize their need and use when a project is temporarily inactive. COVID-19: MULTI-INDUSTRY CONSTRUCTION GUIDANCE 040120 3 Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 1 TOWN OF ESTES PARK PROJECT SPECIAL PROVISIONS Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project The 2019 Colorado Department of Transportation Standard Specifications for Road and Bridge Construction controls construction of this project. The following special provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans. PROJECT SPECIAL PROVISIONS Page Index Pages SP-1 Revision of Section 101 – Definitions and Terms SP-2 Revision of Section 102 – Project Plans and Other Data SP-3 Revision of Section 107 – Permits, Explosives, Staging, Vegetation, Habitat, Air & Water Quality SP-4 Revision of Section 108 – Prosecution and Progress SP-8 Revision of Section 202 – Removal of Signs SP-10 Revision of Section 208 – Erosion and Sediment Control SP-11 Revision of Section 212 – Protection, Revegetation, and Restoration SP-12 Revision of Section 614 – Wayfinding Signs SP-13 Revision of Section 630 – Construction Zone Traffic Control SP-17 Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 2 REVISION OF SECTION 101 DEFINITIONS AND TERMS Section 101 of the Standard Specifications is hereby revised for this project as follows: 101.28 Department. Town of Estes Park Public Works Department. 101.29 Engineer. The Town Engineering Manager acting directly or through an authorized representative, who is responsible for engineering and administrative supervision of the project. The Engineering Manager shall also be defined as the Town Engineer. 101.48 Preconstruction Conference. A meeting of Town project personnel, Contractor project personnel and other stakeholders held prior to the beginning of construction at which topics pertinent to the successful prosecution of the work are discussed. 101.51 Project Engineer. The Town of Estes Park’s Project Manager directly responsible for the overall administration of assigned construction projects. The Project Engineer shall also be defined as the Project Manager. 101.76 State. The State of Colorado or the Town of Estes Park acting through its duly authorized representative. No separate measurement for payment will be made for the Work under this section. Its cost shall be considered incidental to the Project. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 3 REVISION OF SECTION 102 PROJECT PLANS AND OTHER DATA Section 102 of the Standard Specifications is hereby revised for this project as follows: Subsection 102.05 shall include the following: Bidding Documents may be downloaded as directed in the Invitation to Bid. The Town will maintain a Plan holder's List. After the bids have been opened and awarded, the successful bidder may obtain from the Town in digital format, if available for the project, one set of cross sections, one set of major structure plan sheets, and one set of computer output data. Hardcopy sets of plans and other available data may be available for purchase on a cash sale basis from the Town of Estes Park at current reproduction prices. Subcontractors and suppliers may obtain electronic or hardcopy plans and other data from the successful bidder. No separate measurement for payment will be made for the Work under this section. Its cost shall be considered incidental to the Project. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 4 REVISION OF SECTION 107 PERMITS, EXPLOSIVES, STAGING, VEGETATION, HABITAT, AIR & WATER QUALITY Section 107 of the Standard Specifications is hereby revised for this project as follows: All Subsections of Section 107: There will be no separate measurement and payment for this work and the costs will be considered as incidental to other items of work. Subsection 107.02 shall include the following: Permits that the Contractor may be required to obtain or hold for this project include, but at not limited to: a)A CDPHE Construction Dewatering Permit, (CDW) may be required for this project. It is the responsibility of the Contractor to determine if the permit is needed and to apply for, acquire, pay for, and implement this permit. b)Town of Estes Park Right-of-Way Permit(s): A Town ROW permit is required when work obstructs any portion of a Town or CDOT roadway or is within the Town or CDOT Right-of-Way. c)CDOT Special Use Permit: The Town will initiate the CDOT permit prior to issuing the NTP. Contractor will be required to coordinate with Town and CDOT to finalize the permit, including but not limited to the preparation of one or more Traffic Control Plans for the work. d)Construction Site Management Plan: If a CDPHE Stormwater Construction Permit is required, the Contractor shall prepare and submit for approval at least (7) days in advance of the beginning of construction a Construction Site Management Plan, (CSMP). The Construction Site Management Plan (CSMP) shall incorporate elements of the Storm Water Management Plan (SWMP). A listing of the requirements for a CSMP is as follows; 1)Erosion and Sedimentation Control Plan: a.Include Stormwater Management Plan and SWMP Construction Plan sheets. b.Supplement as necessary. 2)Site Construction Facilities (Identify the following): a.Staging areas b.Storage areas c.Stockpile areas d.Dumpsters and trash receptacles e.Sanitary facilities f.Loading areas g.Trailers and field offices (show access) 3)Parking a.Location of onsite and any offsite parking spaces Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 5 Plans shall be phased and updated as the project evolves and site conditions change. A current copy of the CSMP must be on file with the Town's Project Engineer and at the job site. The Contractor is responsible for all fees and implementation costs for the above-listed permits unless specifically stated otherwise, including coordination with the Town and use of the CDPHE portal for permit submittal, signature, and management. Additional Permits that the Contractor must abide by for this project (when required) include: a)Temporary Construction Easements on adjacent properties. b)NPDES Construction General Permit (NPDES CGP) issued by EPA Region 8 c)Additional NPDES CGP required by CDPHE Subsection 107.11 shall include the following: Explosives: Blasting is not allowed on this project. Subsection 107.12 shall include the following: Staging and Storage Area: Available staging sites on Town-owned land are restricted to limited areas of existing parking lots as coordinated with the Town Project Engineer during execution of the work. The contractor will coordinate with the Town Project Engineer and any private properties owners if additional staging area(s) are to be utilized. The proposed staging and storage must be indicated on the Construction Site Management Plan (if the CSMP is required). The staging areas will be restored at the end of use to pre-existing conditions. Prior to beginning work, the Contractor shall take photos or videos for documentation of existing conditions for all areas that will be part of the Contractor’s operations area. The Contractor shall provide these photos or videos to the Town prior to commencing work. Protection of Existing Vegetation: The Contractor shall protect all existing vegetation (including trees, shrubs, ground covers, grasses, wetlands & riparian) in this area, except for that vegetation, which must be removed to accommodate construction of the project, per the plans. Specific areas of vegetation to be protected shall be as directed by the Project Engineer or Town’s Parks Division Supervisor and shall be protected by using orange construction fencing, wire fencing with metal posts or silt fence. Fencing for trees shall be installed at the drip line of the tree or as approved by the Engineer. Equipment shall not be installed or stockpile material within 15 feet of existing trees to remain. The Contractor shall perform all the work in such a manner that the least environmental damage will result. All questionable areas or items shall be brought to the attention of the Project Engineer for approval prior to removal or any damaging activity. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 6 The Contractor shall promptly report any vegetation damaged or scarred during construction to the Project Engineer for assessment of damages. Removed, disturbed, damaged or destroyed vegetation, whether fenced or not, shall be replaced at the expense of the Contractor. Vegetation of replaceable size shall be replaced at the Contractor's expense. When trees, shrubs beyond replaceable size or wetlands have been damaged or destroyed, the Contractor shall be liable for the appraised value based upon the official current publications. For trees and shrubs use the International Society of Arboriculture, Guide for Plant Appraisals. The Contractor shall pay any fines or jail time should a wetland be damaged, at no cost to the project. A consulting Arborist retained by the Public Works Department will determine the value of the trees and shrubs. A consulting Wetland Specialist shall determine the value of the wetland or wetland species. This value will be deducted from any money due to the Contractor. The determination as to whether a plant is of replacement size or beyond will be made by the Town’s Parks Division Supervisor, employee, or consultant. If the fence is knocked down or destroyed, the Engineer will suspend the work, wholly or in part, until the fence is repaired to the Project Engineer’s satisfaction at the Contractor's expense. Time lost due to such suspension will not be considered a basis for adjustment of time charges but will be charged as contract time. Subsection 107.23 shall include the following: Habitat Protection: No threatened or endangered species listed for Larimer County shall be impacted by this project. Due to the project’s proximity to waterways, care must be taken to minimize impacts to wetlands, riparian vegetation, and drainages. Best management practices must also be followed when working in and around these areas in order to prevent toxic run-off, erosion, and siltation. The Contractor shall abide by all requirements of the Migratory Bird Treaty Act of 1918. Subsection 107.24 shall include the following: Dust Control: Contractor shall take measures to not allow blowing dust conditions to occur. Unless pre- approved by the Engineer, water shall be the only dust palliative material allowed. Subsection 107.25(c) shall include the following: Stormwater Construction Permit: The Colorado Department of Public Health & Environment Stormwater Construction Permit CDPHE-SCP) shall be obtained by the contractor (if required per CDPHE standards). The Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 7 Town will support the Contractor’s efforts with review and signature when required by State regulations. No separate measurement for payment will be made for the Work under this section. Its cost shall be considered incidental to the Project. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 8 REVISION OF SECTION 108 PROSECUTION AND PROGRESS Section 108 of the Standard Specifications is hereby revised for this project as follows: All Subsections of Section 108: There will be no separate measurement and payment for this work and the costs will be considered as incidental to other items of work. Subsection 108.03 shall include the following: The Contractor's progress schedule may be a Bar Chart Schedule. Salient features to be shown on the Contractor's progress schedule are: 1.Notice to Proceed 2.Order Long Lead Items (identify specifics) 3.Submittals 4.Fabrication 5.Construction Signing 6.Mobilization 7.Erosion and Sediment Control 8.Installation of Traffic Control Devices 9.Utility Locates 10.Foundation Excavation 11.Sign Removals and Resets 12.Sign Installation 13.Final Site Restoration and Cleanup Subsection 108.05 shall include the following: The contractor shall schedule all work between 7:00 A.M. and 7:00 P.M (local time) Monday through Friday. Night and weekend work will be allowed only with the prior written authorization of the Project Engineer. The Contractor may make emergency repairs to provide protection of the work and traveling public at any time. All on-roadway work or work that indirectly or directly interferes with the flow of traffic (vehicle, pedestrian, and bicycle) shall be in accordance with an approved Traffic Control Plan. Meetings will be required to review progress and to plan upcoming activities. Representatives from the Contractor and active subcontractors shall attend the meetings. Such meetings will be required on a weekly basis at a time and place to be determined by the Town of Estes Park and the Contractor. Additional meetings will be held when required by the Town of Estes Park or the Contractor. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 9 Typical agenda: 1.Review minutes of previous meeting. 2.Review progress of the work since last meeting. Contractor shall provide a schedule with a 1 week look back and a 2 week look ahead. 3.Review of submittals, RFIs, change orders, and testing results. 4.Identify problems which impede planned progress. 5.Develop corrective measures and procedures to regain planned schedule. 6.Complete other current business. 7.Discuss progress anticipated until the next scheduled meeting. The Contractor shall submit at the weekly progress meeting a schedule or written statement of planned work activities and anticipated inspection and testing requirements of the past week and the upcoming two weeks. A 24-hour notice shall be provided to the Town of Estes Park by the Contractor if the Contractor elects to change the planned work activities. No separate measurement for payment will be made for the Work under this section. Its cost shall be considered incidental to the Project. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 10 REVISION OF SECTION 202 REMOVAL OF SIGNS Section 202 of the Standard Specifications is hereby revised for this project as follows: Subsection 202.04 shall include the following: The Contractor will be responsible for the removal/disposal of existing ground-based wayfinding signs, removal of existing overhead mastarm mounted signs at or near the location of some new wayfinding signs, and removal/reset of existing ground-based traffic signs as detailed in the Pilot Project Booklet and/or the Pilot Project Google Earth file. Note that there are a number of other generally smaller ground signs that are to be removed by Town crews (i.e., not the Contractor), also detailed in the Pilot Project Booklet and/or the Pilot Project Google Earth file. Note that the existing auto-directional sign on the north side of the Elkhorn/Wiest intersection remains in place as-is. Subsection 202.11 shall include the following: Removal/disposal of existing ground-based wayfinding signs will be measured by the unit. Removal/disposal of existing mastarm mounted signs will not be measured and paid separately but will be paid for under the appropriate Pay Items in the Revision of Section 614 below. Removal/reset of existing ground-based traffic signs will not be measured and paid separately but will be incidental to, and paid for, under item 202 - Removal of Ground-based Wayfinding Signs. Subsection 202.12 shall include the following: Payment for removal/disposal of existing ground-based wayfinding signs will be made under: Pay Item Pay Unit Removal of Ground-based Wayfinding Signs Each Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 11 REVISION OF SECTION 208 EROSION AND SEDIMENT CONTROL Section 208 of the Standard Specifications is revised as follows: Subsection 208.11 shall deleted and replaced with the following: Erosion Control Management and control measures will not be measured and paid separately but will be paid for under the appropriate Pay Items in the Revision of Section 614 below. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 12 REVISION OF SECTION 212 PROTECTION, REVEGETATION, AND RESTORATION Sections 212 of the Standard Specifications are hereby revised for this project as follows: Subsection 212.01 shall include the following: This work will also consist of mulching per Section 213 and Planting per Section 214. All work for this item shall include protection of the surrounding landscape (plants & beds) and/or hardscape, utility location, excavation, disposal of removed materials and unsuitable spoils and revegetation/restoration/clean-up of all disturbed areas to the pre-construction condition as determined by the Engineer. Subsection 212.02a shall include the following: Seed mix shall be Rocky Mountain Native Mix by Arkansas Valley Seed, Inc. or approved equal Subsection 212.06(a) shall be deleted and replaced with the following: a)Soil Preparation. Preparatory to seeding, all areas are to be raked by hand or mechanical means to produce a finished surface free from bumps, rocks and clods over one inch in diameter. Finished grade will be within 0.1’ of preconstruction condition. Surfaces shall be left smooth, clean and even graded to drain and fit into any undisturbed surrounding terrain. All irregularities more than one inch in diameter shall be removed. Any depressions or other variances from a smooth grade shall be corrected by the Contractor. Subsection 212.07 shall be deleted and replaced with the following: Protection, revegetation and restoration work will not be measured and paid separately but will be paid for under the appropriate Pay Item(s) in the Revision of Section 614 below. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 13 REVISION OF SECTION 614 WAYFINDING SIGNS Section 614 of the Standard Specifications is hereby revised for this project as follows: Subsection 614.09 shall include the following: Excavation in Landscaped Areas Most signs in this project are proposed to be installed in locations with existing landscaping grass, dormant flower bed, etc.). Most of these existing landscaped areas have existing irrigation. Most sign locations are expected to have rocky soil. The Contractor is responsible for the following: The Contractor, Project Engineer, and Town’s Parks Division Supervisor shall establish environmental limits during walk through. No trees, tree branches, shrubs, plants, grasses, and other vegetation shall be removed until marked and approved by the Project Engineer or Parks Division Supervisor. Coordinate with the Town Parks Division to locate all irrigation. Contact Brian Berg at 262-989-9229 to schedule new and renewal of all irrigation locates following the same guidelines associated with the Colorado 811 system. Coordinate with the Town Parks Division to address all existing plants and trees that interfere with sign installation. Contact Brian Berg at 262-989-9229. Coordinate with the Project Manager to confirm sign location when irrigation/sign conflicts appear to exist. Coordination with the Town Parks Division/Brian Berg may also be necessary to resolve conflicts. Confirm that irrigation has not been damaged prior to post and foundation installation. Note that the irrigation system may not yet be active and pressurized and may not be active/pressurized until after some or all of the signs are installed. Repair all irrigation damaged by the Contractor during the process to install a sign. Contact Brian Berg at 262-989-9229 to coordinate all irrigation repairs before a repair is finalized and backfilled. Remove and dispose of all material excavated from the post hole. Minimum burial depth for 6x6 wood posts is 5’. Spreading excavated material in the surrounding landscaped area will not be allowed. Restore the landscaped area to the pre-construction condition. The contractor is encouraged to use vacuum excavation techniques where soil conditions permit and other factors deem it appropriate so that the risk to underground utilities/irrigation and adverse impacts to landscape areas are minimized. Utilities The work described in these plans and specifications requires coordination between the Contractor and the utility companies in accordance with subsection 105.11 in conducting their respective operations as necessary to complete the utility work with minimum delay to the project. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 14 Prior to excavating, the Contractor shall positively locate all potential conflicts with existing underground utilities and proposed construction, as determined by the Contractor according to proposed methods and schedule of construction. The Contractor shall modify construction plans to avoid existing underground facilities as needed, and as approved by the Engineer. Please note that UNCC marks only its members’ facilities – Other facilities, such as ditches and drainage pipes may exist, and it is the Contractor’s responsibility to investigate, locate and avoid such facilities. The Contractor shall comply with Article 1.5 of Title 9, CRS ("Excavation Requirements") when excavation or grading is planned in the area of underground utility facilities. The Contractor shall notify all affected utilities at least two (2) business days, not including the day of notification, prior to commencing such operations. The Contractor shall contact the Utility Notification Center of Colorado (UNCC) at (8-1-1) or 1-800-922-1987 to have locations of UNCC registered lines marked by member companies. All other underground facilities shall be located by contacting the respective company. Utility service laterals shall also be located prior to beginning excavating or grading. The location of utility facilities as shown on the plan and profile sheets, and herein described, were obtained from the best available information. All costs incidental to the foregoing requirements will not be paid for separately but shall be included in the work. Sight Distance Triangles Most signs are proposed in locations that may impact driver visibility and the safety of pedestrians, bicyclists, and other vehicles. The Contractor is responsible for the following: Determine the Sight Distance Triangles (SDTs) for each sign location in accordance with applicable codes/guidelines provided in the Construction Documentation section of the Pilot Project Booklet. Develop a proposed field fit horizontal and vertical location of the sign posts and panels that conforms to the SDT requirements. Coordinate with the Project Manager to confirm the field fit horizontal and vertical sign location. Post Hole Backfill The use of a broad range of products (e.g., native material, concrete, expanding foam) will be considered through the submittal/approval process as suitable post hole backfill material. Key factors to be taken into account when reviewing any proposed form of backfill will include, but not be limited to, the structural capacity and the durability over time of the product to bear the static and dynamic horizontal and vertical loads from the signs and posts to the ground so that the signs and posts remain plumb and level during their useful life. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 15 Sign Panel Reflectivity The Contractor shall show through submittal review that the reflectivity for the various components of the signs conform to Section 2D-50 of the MUTCD for community wayfinding signs. Sign Panel Thickness The sign panel thickness for the multiple sign panel sizes will not be specified in the Bidding Documents. It is the responsibility of the Bidder to determine appropriate panel thickness. Bidders may identify in their Bid the thickness used for bidding purposes, but the Contractor awarded the project shall show through submittal review of structural calculations that the proposed panel thickness is sufficient. No adjustments in cost will be allowed if submittal review of structural calculations yields the need for a different panel thickness than as-bid. Sign Panel Hardware It is the responsibility of the Bidder to select vandal resistant hardware that will withstand the needed structural engineering requirements. Subsection 614.13 shall be deleted and replaced with the following: Measurement for all Type 1, Type 2, Type 3, and Type 4 signs will be by sign location. Some of these sign locations will have one sign panel per location; others will have two sign panels per location. Measurement shall include: Preservation from injury or defacement or damage of all landscape (e.g., vegetation, landscape beds, irrigation system) and hardscape (e.g., concrete, asphalt, bricks, curbs, pavement, sidewalks) surrounding each sign location Utility and irrigation locates; utility coordination Excavation of post holes and disposal of removed materials Removal of branches, trunks, stumps, shrubs, plant materials, miscellaneous landscaping material Chipping, hauling, and disposal of removed material Final structural design and fabrication Sight distance triangle determination Layout and installation of all required sign panels, mounting hardware, backing angles, bracing, stiffeners, posts, post hole backfill, breakaway features Repair/restoration/replacement of all disturbed and damaged items and areas to the pre- construction condition as determined by the Engineer All other work to provide/install fully functional signs Measurement for all Type 5, Type 6, and Type 7 signs will be by sign location. All will have one sign panel per location. Measurement shall include: Preservation from injury or defacement or damage of all landscape (e.g., vegetation, landscape beds, irrigation system) and hardscape (e.g., concrete, asphalt, bricks, curbs, pavement, sidewalks) surrounding each sign location Utility and irrigation locates; utility coordination Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 16 Removal and disposal of designated existing mastarm mounted signs and related mounting hardware Removal of existing parking and street name signs and mounting hardware on the mast arms where the new mast arm sign panels are to be installed Final structural design and fabrication Layout and installation of all required sign panels, mounting hardware, backing angles, bracing, stiffeners Repair/restoration/replacement of all disturbed and damaged items and areas to the pre- construction condition as determined by the Engineer All other work to provide/install fully functional signs Measurement for all Type 8 and Type 9 signs will be by sign location. All have one add-on sign panel per location. Measurement shall include: Preservation from injury or defacement or damage of all landscape (e.g., vegetation, landscape beds, irrigation system) and hardscape (e.g., concrete, asphalt, bricks, curbs, pavement, sidewalks) surrounding each sign location Utility and irrigation locates; utility coordination Final structural design and fabrication Layout and installation of all required sign panels, mounting hardware, backing angles, bracing, stiffeners; these sign panels will be installed on the posts for a Type 1 or Type 2 sign whose installation is already covered by a separate pay item Repair/restoration/replacement of all disturbed and damaged items and areas to the pre- construction condition as determined by the Engineer All other work to provide/install fully functional signs Measurement for all Type 10 signs will be by sign panel. Measurement shall include: Fabrication and delivery of the add-on sign panels (with mounting hardware) to the Owner. No installation of these panels will be required. Subsection 614.14 shall include the following: Payment will be made under: Pay Item Pay Unit Sign Type 1 (Auto-Directional; large) Each Sign Type 2 (Auto-Directional; small) Each Sign Type 3 (Destination; small) Each Sign Type 4 (Destination; large) Each Sign Type 5 (Mastarm; large) Each Sign Type 6 (Mastarm; medium) Each Sign Type 7 (Mastarm; small) Each Sign Type 8 (Visitor Info; add-on; large) Each Sign Type 9 (Visitor Info; add-on; small) Each Sign Type 10 (Free; add-on; no installation) Each Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 17 REVISION OF SECTION 630 CONSTRUCTION ZONE TRAFFIC CONTROL Section 630 of the Standard Specifications is hereby revised for this project as follows: Subsection 630.10 shall include the following: The key elements of the Contractor's method of handling traffic (MHT) are outlined in subsection 630.10(a). The components of the TCP for this project are included in the following: 1)Subsection 104.04 and Section 630 of the specifications. 2)Schedule of Construction Traffic Control Devices 3)Signing Plans 4)Construction Phasing Details 5)Detour Details 6)Miscellaneous requirements of the Town of Estes Park Unless otherwise approved by the Engineer, the Contractor’s equipment shall follow normal and legal traffic movements. The Contractor’s ingress and egress of the work area shall be accomplished with as little disruption to traffic as possible. Traffic control devices shall be removed by picking up the devices in a reverse sequence to that used for installation. This may require moving backwards through the work zone. When located behind barrier or at other locations shown on approved traffic control plans, equipment may operate in a direction opposite to adjacent traffic. Special Traffic Control Plan requirements for this project are as follows: 1.During the construction of this project, traffic shall use the present traveled roadway unless otherwise identified on the plans or approved by the Engineer. 2.The Contractor shall not have construction equipment or materials in the lanes open to traffic at any time, unless approved by the Engineer. 3.The Traffic Control Plan shall be submitted to CDOT and/or Town of Estes Park Public Works Department Engineering Division for review and approval at the Pre-Construction Meeting. The Public Works Department shall have at least 72 hours notice prior to approve all upcoming projects. Work on any project shall not commence without an approved traffic control plan. A copy of this plan shall be kept on site at all times. 4.Working hours are strictly enforced. If work will run beyond the established working hours for the area, the Contractor must connect with the Public Works Department Office at (970) 577-3587 or publicworks@estes.org to request to work outside the established hours. No work on days as directed in the Special Conditions. Contractor shall coordinate lane closures with adjacent projects and special events. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 18 Contractor shall maintain business access during business hours. 5.The contractor shall not deviate from the original approved Traffic Control Plan. If the original Traffic Control plan requires modification, the contractor must submit a revised plan to CDOT and/or the Public Works Department for review and approval. 6.If streets are approved for partial or complete closures, please contact Emergency Services prior to starting work. Call the non-emergency Police Dispatch number at 970-586-4000 and they will notify Police, Fire, and Medical. 7.Unless otherwise pre-approved by the Public Works Department, all streets must be open to local traffic and emergency vehicle access. 8.All locations that are to be left unfinished overnight must be protected with appropriate barricade devices. All barricading shall be done in accordance with the MUTCD. If barricades are to be left up overnight, they must be lit. It is the contractor's responsibility to field inspect the work site after dark to ensure that all lights are operating properly. 9.Upon completion of work for the day all construction signs must be made so that they are not visible to traffic and do not pose a hazard to vehicles, bicycles and/or pedestrians. 10.Loose materials in storage areas must be fenced or otherwise secured to prevent vandalism, theft, and property damage. If fill material or equipment is stored on a street, it must be delineated with lighted barricades. Sidewalks shall not be used to store equipment or fill materials. Sight distance from intersections must be maintained around the stored materials. 11.The Contractor shall install construction traffic control devices where they do not block or impede other existing traffic control devices or sidewalks for pedestrians, people with disabilities, or bicyclists. 12.Vertical cuts or fills greater than 1 inch resulting from construction operations within the clear zone of adjacent traffic lanes shall be temporarily sloped at a 6:1 or flatter slope, and delineated at 50-foot intervals immediately after removal operations to safeguard the traveling public. 13.Construction equipment used on this project shall meet the same minimum exhaust requirements as those specified by the manufacturer of the equipment. 14.The Contractor and subcontractors shall equip their construction vehicles with flashing amber lights. Equipment to be used at night shall also be equipped with flashing amber lights. Flashing amber lights on vehicles and equipment shall be visible from all directions. 15.Parking areas temporarily disturbed by construction activities shall be restored to a useable condition during non-working hours. Such temporary parking shall utilize an all-weather surface. The Contractor shall develop an Access Maintenance Plan in coordination with, and based on the requirements of, the affected property owners and tenants, and submit it to the Engineer for approval prior to commencement of work. This plan shall detail all barricades, ramps, signs, and temporary means of access required by the property owners or tenants. Prior to commencing any work which affects access to a property, the Access Maintenance Plan for that property must be submitted and approved by the Engineer. 16.The Access Maintenance Plan shall be coordinated with all affected property and business owners and residents and tenants. The Access Maintenance Plan shall include documentation of this coordination. All access shall be maintained on surfaces equal to or better than those existing at the time the access is first disturbed. For short periods of time only as allowed by the Engineer, access may be maintained on an aggregate base course surface. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 19 17.During non-construction periods (evenings, weekends, holidays, etc.) all work shall be adequately protected to ensure the safety of vehicular and pedestrian traffic, as detailed in the Contractor’s MHT. Excavations or holes shall be filled in or fenced when unattended. 18.Whenever the Contractor removes, obliterates, or overlays any pavement markings, he shall replace them on a daily basis prior to opening the affected areas to traffic. All temporary pavement markings shall fully comply with the Standard Specifications and Special Provisions. 19.All personal vehicle and construction equipment parking is prohibited where it conflicts with safety, access, or the flow of traffic. Landscaped areas and roadway shoulders shall be kept clear of parking and storage of all personal and construction equipment except where approved by the Engineer. 20.The Contractor shall not place tack coat on any surface to be paved where traffic will be forced to travel upon fresh bituminous materials. 21.No work that interferes with traffic will be allowed on holidays or any day of a three-day or four-day weekend that includes a holiday. Holidays on which this restriction applies consist of those holidays as directed in the Special Conditions. Additional non-working days may be specified by the Town. 22.All lane closures shall be subject to the approval of the Engineer. Request for each closure shall be made at least 24 hours in advance of the time the lane closure is to be implemented. Lane closures will not be allowed to remain unless being utilized in continuum for the intended purpose for which they were set up. 23.During non-working hours, the roadways shall be restored to a safe travel conditions for the free flow of traffic. Any maintenance required to restore the roadways to this condition, including the pavement patching and grading, shall be done prior to opening the areas to traffic or completing work for the day. 24.The Contractor shall clean the roadway of all construction debris and any trash before opening it to traffic. 25.All flagging stations used at night shall be illuminated with floodlights. Street, highway lights and “high mast lighting” may be used for flagging station illumination when approved by the Engineer. Floodlights shall be located and directed so as not to interfere with the sight of any motorists. 26.Prior to removal and resetting of any sign the Contractor and Engineer shall prepare an inventory. Any signs damaged due to the Contractor’s operations shall be replaced in kind or repaired by the Contractor at no additional cost to the project. Subsection 630.13shall include the following: All signing and traffic control devices required to implement the approved TCP shall not be individually measured but shall be incidental to the lump sum measurement of traffic control. Signs damaged due to Contractor operations shall be replaced in kind or repaired by the Contractor at no additional cost to the project. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 20 All advanced construction signing shall be installed prior to any construction activity and remain in place for all phases of construction. Road Work advance sequence signs shall be reset as required to match current locations of initial traffic control devices. Resetting of construction signs as required by the work is considered incidental to the project and will not be paid separately. Masking of existing/permanent or temporary signs as required by the work is considered incidental to the project and will not be paid separately. Contractor is required to reset a number of permanent signs as part of the project. Payment for this item is included separately as Reset Ground Sign. Additional resets that may be required during the phasing of the work are considered incidental to the project and will not be paid separately. In the event the Contractor fails to complete the project within the allowable Contract time, including time extensions, the Contractor will bear all costs associated with the additional traffic control required by the project including all flagging, traffic control supervision, rental and maintenance of traffic control devices, etc. until the project is completed. Subsection 630.18 shall include the following: Payment shall be full compensation for furnishing, erecting, cleaning, maintaining, moving, removing, disposing, inspecting, flagging, and management of construction traffic control devices necessary to complete the work. Payment will be full compensation for all work items necessary to complete the construction of the project including, but not limited to: 1.Preparation and submittal of MHT to obtain Town and CODT approval, and required services of Traffic Control Supervisor. 2. The rental/ purchase, fabrication, installation and maintenance of all equipment, signs, channelization devices, etc. during construction of the project. 3.Removal of existing striping and removal of temporary striping required to implement each phase of the Traffic Control Plan. 4.Pedestrian access shall be provided and flaggers should assist pedestrians around the work zone if required. Payment will be made under: Pay Item Pay Unit Construction Traffic Control Lump Sum Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Special Provisions - Page 21 Partial payments for Construction Traffic Control will be made according to the following schedule: 25 percent of the bid amount will be paid on the first pay request for work performed. When 50 percent of the original contract amount is earned, 50 percent of the bid amount will be paid. When 75 percent of the original contract amount is earned, 75 percent of the bid amount will be paid. 100 percent of the contract amount for construction traffic control will be paid when the project is fully complete as determined by the Project Engineer. Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project CDOT Standard Special Provisions - Page 1 SSP Index 01-20-2021 For 2019 Spec Book] COLORADO DEPARTMENT OF TRANSPORTATION SPECIAL PROVISIONS STANDARD SPECIAL PROVISIONS No. Name Date of Pages Revision of Section 101 – Holidays (Sept. 17, 2020) 1 Revision of Section 101 – Record Set (January 20, 2021) 1 Revision of Section 102 – Interpretation of Plans and Specifications (Dec. 28, 2020) 1 Revision of Section 103 – Award and Execution of Contract (Sept. 18, 2020) 1 Revision of Section 103 – Colorado Resident Bid Preference (October 1, 2019) 1 Revision of Section 104 – Scope of Work (January 20, 2021) 1 Revision of Section 105 – Control of Work (105.02 b) (January 20, 2021) 2 Revision of Section 105 – Control of Work (105.02 f) (Dec. 28, 2020) 1 Revision of Section 105 – Control of Work (105.03) (Dec. 28, 2020) 2 Revision of Section 105 – Control of Work (105.08) (January 20, 2021) 1 Revision of Section 106 – Control of Material (January 20, 2021) 1 Revision of Section 107 – Legal Relations and Responsibility to Public (January 20, 2021) 1 Revision of Section 107 – Project Safety Management Plan (April 13, 2020) 1 Revision of Section 107 – Water Quality Control (Dec. 29, 2020) 6 Revision of Section 109 – Prompt Payment (Local Agency) (October 1, 2019) 2 Revision of Section 208 – Erosion Control 208.10 (b) (January 20, 2021) 1 Revision of Section 208 – Erosion Control (Dec. 29, 2020) 26 Revision of Section 212 – Soil Amendments, Seeding, and Sodding (July 7, 2020) 18 Revision of Section 630 – Construction Zone Traffic Control (Dec. 28, 2020) 1 Affirmative Action Requirements – Equal Employment Opportunity (October 1, 2019) 10 Public Works Department ADDENDUM Number: 1 DATE: 3-12-2021 Town Project: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Manager: David Hook The Bid Documents for the above project, previously issued on 3-5-2021 are hereby further modified as described below. Clarifications: Virtual Pre-Bid Conference: o In response to a question posed by an attendee to the vPBC regarding the pending major snow storm this weekend, the Town is making photos available of each sign site available for use by interested bidders. Use this link to access and view the sign site photos: Click here for Sign Site Photos 20210311 o Additional follow up to the vPBC via future addenda is pending. END OF ADDENDUM #1 Public Works Department ADDENDUM Number: 2 DATE: 3-18-2021 Town Project: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Manager: David Hook The Bid Documents for the above project, previously issued on 3-5-2021 and modified via Addendum 1 are hereby further modified as described below. Corrections: Bid Schedule: As discussed at the virtual Pre-Bid Conference, a typo was found in Line Item 202. See the attached revised Bid Schedule that corrects typographical errors in the 202 Line Item name and the 614j Line Item quantity. The revised Bid Schedule has been provided as a printable sheet that replaces the original Bid Schedule form within the Project Manual (page 23 of the PDF). It has also been provided separately as an Excel spreadsheet to replace the original spreadsheet posted as a separate document on 3-5-21. Parking Map: As discussed at the virtual Pre-Bid Conference, the label on the parking map on page 13 of the Project Booklet is incorrect. It should read: “ESTES PARK 2021 PARKING AND SHUTTLE MAP”. The map itself, as provided within the Project Booklet, is correct. No replacement map will be provided. Signs mounted on utility poles and street light poles: The Project Manual, Project Booklet, and Google Earth Project File all make reference to several locations where Auto-Directional and Destination sign panels would be mounted to existing wooden utility poles or existing metal street light poles. Estes Park Power & Communications has confirmed that it is no longer possible to utilize this mounting method. Therefore, all Auto-Directional and Destination (Sign Types 1, 2, 3, and 4) sign panels and locations will utilize the wood post mounting method as proposed for all the other locations of Sign Types 1 through 4. The installed location of these several signs will be adjusted through the field fit process to a suitable location near the original utility or street light pole so as to maintain the original intended function of each sign. No change to mounting methods of Sign Types 5 through 10 is implemented via this directive. Manual on Uniform Traffic Control Devices (MUTCD): The Project Booklet contains an incorrect link to the MUTCD on page 23. The correct link is: https://mutcd.fhwa.dot.gov/pdfs/2009r1r2/pdf_index.htm Clarifications: Virtual Pre-Bid Conference: o Click here to view the virtual Pre-Bid Conference held on the Zoom platform on March 11. o The meeting agenda is attached for reference. o Brief meeting notes are attached for reference; included is a list of meeting attendees. Sign Site Photos: As discussed at the virtual Pre-Bid Conference, site photos of each sign location were provided in Addendum #1. Communications During Bidding: As discussed during the virtual Pre-Bid Conference, all inquiries should be directed to David Hook, Project Manager. Written questions are due by 2:00 PM (our clock), March 18. Work Prohibited: As discussed at the virtual Pre-Bid Conference, Section 3 of the Special Conditions identifies key dates during which work is prohibited, including the Rotary Duck Race Festival. Subsequent to the virtual Pre-Bid Conference, it has been clarified that the 2021 duck race will be virtual. Thus, Saturday, May 1, 2021 will be treated as any other Saturday. Communications with the Community: As discussed during the virtual Pre-Bid Conference, there is an expectation that access to businesses and residences are maintained and that the contractor would coordinate with businesses and residents in the vicinity of the work to keep them informed on the status of nearby work. That communication can take a number of forms. Assisting staff with a Town issued news release prior to the commencement of construction, and during execution of the work, is an expectation. Also, specific communication with businesses and residents should occur at least three business days in advance of the start of work at any one of the sign locations, then whenever something changes during execution of the work, and then upon completion of the work. Additionally, prompt attention (1 business day max) to concerns from impacted businesses and persons is expected. Wind Speed for Calculating Wind Loads: When utilizing the CDOT wind load calculator (or other calculator), use 120 mph as the input design wind speed. This is the maximum wind speed choice in the dropdown menu on the CDOT calculator available on the CDOT website https://www.codot.gov/safety/traffic-safety/assets/documents/examples/worksheets ) Plan Holder List: See attached for known plan holders as of late afternoon, Wed, March 17, 2021. Attachments vPBC Agenda vPBC Meeting Notes Bid Schedule, Revised 20210317 (Excel spreadsheet also provided separately) Plan Holder List 20210317 END OF ADDENDUM #2 Page 1 of 2 Public Works Department VIRTUAL PRE-BID MEETING (Optional) Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project THURSDAY, March 11, 2021, at 10:30 A.M. Meeting held via Zoom Agenda 1. Welcome Agenda: it has been posted at BidNet (as a communication) and Town website; it will also be shared on screen Virtual Meeting Format: verbal and visual descriptions of the project components will be presented; Q&A along the way; Q&A at the end; o Virtual meeting ettiquette: please exercise virtual meeting courtesy; try not to talk over others; everyone will be able to ask questions; use the ‘raise hand’ feature when you wish to speak; please remain muted until you are recognized; mute when done; feel free to use the chat feature Meeting recording: the meeting will be recorded and made available through BidNet and the Town webside for viewing No group site visit 2. Introductions: Town Project Manager: David Hook, 970-577-3586, dhook@estes.org Public Works Admin: Gregory Muhonen, Megan Van Hoozer Parking and Transit: Vanessa Solesbee, Matt Eisenberg PW Operations: Kevin McEachern, Brian Berg E. Holdings, Inc.: Chad Williams Those on the video call Those on the phone 3. Project Overview Bidding Documents: comprised of three resources: o Project Manual = PDF containing information in written narrative format o Project Booklet = PDF containing the information in graphic and written narrative format o Project Data File = Cloud based Google Earth data file with mapping and data info Purpose and Goal: see pg 3 of the Project Booklet Scope of Work: see pg 1 of the Invitation to Bid (pg 3 of the Project Manual) Schedule: see pg 1 of the Invitation to Bid (pg 3 of the Project Manual) Page 2 of 2 4. Bidding Documents – Project Manual Invitation to Bid Instructions to Bidders Forms: Bidders Qualifications and Data; Subcontractor Data; Bid Proposal; Bid Schedule Sample Construction Contract Template General Conditions Special Conditions Supplemental Technical Specs: Project Special Provisions; Standard Special Provisions 5. Bidding Documents – Project Booklet Purpose & Goals Signage Design Google Earth file links: QR Code; URL Specs Appendicies: Construction & engineering details, rules, and regs; detailed sign faces 6. Bidding Documents – Project Data File (cloud-based Google Earth data) Table of Contents Sign Location Image: sattelite imagery with sign pinpoint in approximate location; all to be field fit Sign Location Data: key information relative to the unique aspects of each sign 7. Misc No Group Site Visit: visit the site and submit questions to obtain a solid understanding of the scope of work The PreBid meeting has been recorded and will be available for viewing through BidNet and the Town’s website Questions are due by 2p MT, Thursday, March 18 Bids are due by 2p MT, Thursday, March 25; virtual bid opening on Zoom at 2p Field fit: Sight Distance Triangles, Utilities, Irrigation, Landscaping, and more Coordination & communication with PW staff and the community is essential Permits & Licenses: CDOT/SUP; Public Works/ROW; Town/Business License; CDPHE/construction stormwater; Others?? CDOT specs and standards apply to the entire project Contractor’s Project schedule: by Pre-con conference; updated weekly Weekly progress meetings: standing appointment; time/date/location TBD Submittals: sign proofs, materials, and more All work complete by May 21, in advance of the start of our guest season (Memorial Day weekend) 8. Q&A New questions Lingering raised hands Lingering chat items Additional Information If you have any questions, contact David Hook via email: dhook@estes.org Public Works Department VIRTUAL PRE-BID MEETING (Optional) Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Thursday, March 11, 2021, 10:30 A.M. Meeting held via Zoom MEETING NOTES: Attendees (TOEP, consultant): David Hook, Project Manager Vanessa Solesbee, Parking and Transit Manager Matt Eisenberg, The Car Park Megan Van Hoozer, Administrative Assistant Brian Berg, Parks Supervisor Justin Kearny, Streets Supervisor Kevin McEachern, Operations Manager Greg Muhonen, Public Works Director Chad Williams, E Holdings, Inc Attendees (Vendors/Contractors): Scott Shreeve, New Digital Frontier Tom Pepper, Pro Print and Design Travis Taylor, Pro Print and Design Mieke Myrick, Front Range Signarama Bill Bertoneire, Pro Print and Design Frank Cordova, Pro Print and Design David R (no introduction provided) D Nursery (no introduction provided) Unidentified caller (no introduction provided) Notes / Questions: Typo in Item 202 on the Bid Schedule will be clarified via addendum Typo on the Parking Map will be clarified via addendum Questions: o Scott: Site visit is going to be challenging due to the pending snow storm. May back folks up for bidding timing. Travis: In response to Scott’s question – is it possible for staff to take pictures of the sites as part of the addenda? The Town agreed to look into the possibility of providing site photos in advance of the storm TOWN OF ESTES PARK Downtown Wayfinding Signage - Seasonal Paid Parking Pilot Project BID SCHEDULE revised:3/17/2021 CONTRACTOR NAME: ITEM NO.ITEM UNIT QUANT.UNIT PRICE COST 202 Removal of Ground-based Wayfinding Signs LS 4 $0.00 614a Sign Type 1 (Auto-Directional; large)EA 9 $0.00 614b Sign Type 2 (Auto-Directional; small)EA 4 $0.00 614c Sign Type 3 (Destination; small)EA 13 $0.00 614d Sign Type 4 (Destination; large)EA 3 $0.00 614e Sign Type 5 (Mastarm; large)EA 4 $0.00 614f Sign Type 6 (Mastarm; medium)EA 4 $0.00 614g Sign Type 7 (Mastarm; small)EA 4 $0.00 614h Sign Type 8 (Visitor Info; add-on; large)EA 5 $0.00 614i Sign Type 9 (Visitor Info; add-on; small)EA 1 $0.00 614j Sign Type 10 (Free; add-on; no installation)EA 18 $0.00 626 Mobilization LS 1 $0.00 630 Construction Traffic Control LS 1 $0.00 0.00 Total Bid Written in Words Name of Bidding Company Addendum and Date Received Street Address City State Zip Code Authorized Signer and Title (Print)Authorized Signer (Signature)Date Note: this Bid Schedule shall take precedence over the Summary of Approximate Quantities listed in the Construction Plans TOTAL BID Plan Holders List Plan Holders List Organization Name Main Contact Download Date City Province/State Area Wide Protective Daniel Jones 03/17/2021 01:01 PM MDT Greeley Colorado BidNet Direct Demo Cory Collins 03/17/2021 10:10 AM MDT Latham New York Vision Visual Jeff Logo Box 03/16/2021 09:43 AM MDT Golden Colorado Interwest Safety Supply Inc Roger Egan 03/12/2021 04:58 PM MST Provo Utah Road Side Supplies LLC Jason Bowman 03/11/2021 10:39 AM MST Pueblo Colorado Ultimax Inc.Raji Alatassi 03/11/2021 09:09 AM MST Denver Colorado SAFETY & CONSTRUCTION SUPPLY Debbie Rocks 03/11/2021 09:07 AM MST DENVER Colorado Baha Construction Inc.Dan Yaeger 03/10/2021 12:59 PM MST Pueblo Colorado Warehouse Twenty One Garrett Kirk 03/10/2021 08:15 AM MST Cheyenne Wyoming Boss Up 77 Marquis Clayton 03/10/2021 07:52 AM MST Ballston Spa New York Artcraft Signs Trisha Hughes 03/09/2021 02:31 PM MST Denver Colorado Universal Industrial Sales, Inc. Molly Weight 03/09/2021 12:14 PM MST Pleasant Grove Utah Harmonic Media Barb Lindvall 03/09/2021 11:49 AM MST Englewood Colorado Wyoming Signs Laura Bruckner 03/09/2021 10:21 AM MST Mills Wyoming DJ Signs Ltd Ryan Schneider 03/09/2021 09:34 AM MST Edgewater Colorado Message Point Media Bryan Gilliom 03/09/2021 01:30 AM MST Birmingham Alabama Officepartners360 Tim Boylan 03/09/2021 12:08 AM MST Pittsburgh Pennsylvania School Wholesale Supplies LLC JP DAS 03/08/2021 11:19 PM MST Nashville Tennessee BSC Signs Angela Renfro 03/08/2021 03:29 PM MST Broomfield Colorado COLORADO BARRICADE CO. Rusty Reynolds 03/08/2021 10:47 AM MST Denver Colorado Safeway Sign Company Andrea Gutierrez 03/08/2021 09:09 AM MST Adelanto California Statewide Safety Systems Nikolas Giuliani 03/08/2021 08:56 AM MST Denver Colorado J & S Contractors Supply Ken Fedel 03/08/2021 08:41 AM MST Denver Colorado DaVinci Sign Systems, Inc John J Shaw 03/08/2021 08:15 AM MST Windsor Colorado School Wholesale Supplies LLC JP DAS 03/08/2021 01:51 AM MST Nashville Tennessee Shay Enterprise Tamara Shay 03/07/2021 08:07 PM MST Tacoma Washington R.E.CONSTRUX Carl Erichsen 03/07/2021 08:03 AM MST Boulder Colorado Pro Print and Design of Colorado Travis Taylor 03/05/2021 06:33 PM MST Colorado Springs Colorado Alta Planning + Design Erin McAlister 03/05/2021 03:51 PM MST Portland Oregon Freeman Signs Barbara Cocci 03/05/2021 02:45 PM MST Denver Colorado Front Range Signarama Mieke Myrick 03/05/2021 02:32 PM MST Westminster Colorado ConServ Flag Company Emil Assad 03/05/2021 02:27 PM MST Sidney Nebraska 2021-ITB-MV1 - Downtown Wayfinding Signage - Seasonal Paid Par...Addendum No: 1 (Published) 03/17/2021 05:59 PM MDT Page 5 of 6 Organization Name Main Contact Download Date City Province/State The Digital Frontier Sara Schaeffner 03/05/2021 02:21 PM MST Arvada Colorado Graphic House Inc Joshua Chapple 03/05/2021 02:21 PM MST Wausau Wisconsin A-1 Barricade and Sign, Inc. Matt Bowman 03/05/2021 02:19 PM MST Pueblo Colorado KECI Colorado, Inc.Paul Y. Iwata 03/05/2021 02:18 PM MST Sedalia Colorado Loveland Barricade,LLC Joseph Brandt 03/05/2021 02:07 PM MST Loveland Colorado 2021-ITB-MV1 - Downtown Wayfinding Signage - Seasonal Paid Par...Addendum No: 1 (Published) 03/17/2021 05:59 PM MDT Page 6 of 6 Public Works Department ADDENDUM Number: 3 DATE: 3-22-2021 Town Project: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Project Manager: David Hook The Bid Documents for the above project, previously issued on 3-5-2021 and modified via Addenda #1 and #2 are hereby further modified as described below. Corrections: General Conditions, Section 2.4.1: This section is deleted and replaced with the following: 2.4.1 The Contractor will obtain all licenses and permits required to do the Work. Whenever necessary, the Contractor will have a Building Contractor's Business License with the Town by the time indicated in the Invitation to Bid. It will have all permits required by the Town, as well as those required by County, State and Federal agencies. Subcontractors shall also have a Town of Estes Park Building Contractor's Business License and the proper permits. Construction Documentation (Section V on pg 19 of the Project Booklet): This section is supplemented by adding the following to the Project Special Provisions (pg 15, Sign Panel Reflectivity section). The Contractor shall meet retroreflective standards and guidance of MUTCD 2D.50 and other related sections. The use of Type I (Engineer Grade) in combination with other Types/Grades of retroreflective sheeting materials is acceptable to achieve the required luminance ratio of legend to background (minimum 3:1). Color, Typography & Artwork (pg 19 of the Booklet): This section is revised as follows: All references to “Pressure Treated 4” Wood Posts” are revised to read “Pressure Treated 6” Square Wood Posts”. All references to “Powdercoat” are deleted. No powdercoating is included in this project. Colors and color identifiers remain valid. All references to “0.04” Thick Aluminum Sheets” are revised to read “Aluminum Sheets, 0.125” Minimum “. Construction Documentation (Section E.4 on pg 16 of the Booklet): This section is deleted. Full-scale samples of the auto-directional signs (Types 1 and 2) and the destination signs (Types 3 and 4) are no longer required. Clarifications: Bidder Questions: o Questions and answers are summarized in the attached Bidding Questions and Answers 3-22-2021 document. CDOT Special Use Permit o In the Google Earth file, the narrative details for many signs locations identify a need for a CDOT permit. The following locations will also require a CDOT permit: All Mastarm signs (Types 5, 6, and 7). o Every location on a CDOT highway will require a CDOT permit. Each of those locations will also require a Town ROW permit. The Town “dual permits” all work in the CDOT ROW because we have shared responsibility within their ROW. For those locations on Town streets, only a Town ROW permit will be required (i.e., no CDOT permit required for locations on Town streets). Single-sided Auto-Directional signs: In the Google Earth file, the narrative details for many sign locations identify the direction that a sign faces. For all Auto-Directional signs, the sign should face oncoming traffic in the travel lane closest to the sign location. Attachments Bidding Questions and Answers 3-22-2021 END OF ADDENDUM #3 1 Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project Bidding Questions and Answers 3-22-2021 Text in italics = questions as submitted by Bidders Text not in italics = text added by the Town to present and answer Bidder questions. Question 1: The bid requires a bid bond deposit, as well as, a Town of Estes Park business license. For companies not based in Estes Park is this an absolute requirement or can the winning bid apply and be granted a business license in the Town of Estes Park? Answer: A Bid Guarantee is required at the time of Bid Opening. The Guarantee must be a certified check or a Bid Bond. See Invitation to Bid (pg2) and Instructions for Bidders pgs 4 and 5). A Town of Estes Park Business License is NOT required at the time of Bid Opening. The successful Bidder/Contractor (i.e., the signer of the Bid and Contract) and all subcontractors are required to obtain a Town of Estes Park Building Contractor’s Business License after the Notice of Award has been issued. See Instructions for Bidders pg 8) and General Conditions (Section 2.4.1). See Addendum 3 for corrections of a conflicting statement in GC 2.4.1 to make it consistent with the text in IFB and as explained above. A Town Business License is available online through the Town Clerk’s Office. Question 2: Is it correct that bid deposits are non-refundable? Answer: Bid Guarantees are returnable. Bid Bond surety forms will not be returned unless specifically requested by a Bidder. Certified checks are returnable. The only condition where a Bid Guarantee is not returnable is when it is forfeited because the successful Bidder fails to perform certain tasks after the Notice of Award is issued. See Instructions for Bidders (pgs 4 and 5). Question 3: Can a General Contractor be a subcontractor? Answer: A General Contractor can be a subcontractor. Question 4: Can the signs themselves be made by the primary, and installed separately by another contractor and NEITHER be a General Contractor or hold a general contractor license. 2 Answer: Neither a general contractor or a general contractor license is required. It is our understanding that the State of Colorado does not issue/regulate General Contractor Licenses. The Town does not issue General Contractor Licenses. See the answer to Question 1(a) above for more information regarding the Town’s Building Contractor’s Business License. The experience of the Contractor and subcontractors relative to this project will be evaluated via review of the data forms for the Bidder and Subcontractors. Question 5: In the bid, it states if a subcontractor is to be used. You must name them in the bid. Two part question: 1) Does the subcontractor need a bond for this project? 2) Can a subcontractor be a plan holder on this same project? Answer: 5.1 A subcontractor does not need to provide separate bonds. A subcontractor’s portion of the work and contract value is covered by the bonds provided by the Bidder/Contractor i.e., the signer of the Bid and Contract). See Invitation to Bid (pg 2), Instructions for Bidders (pgs 4, 5, 8), Bid Proposal (pg 2), Construction Contract (pg 2), and General Conditions (Sections 1.1.7, 1.1.37, and 5.1.1). 5.2 A subcontractor can be a plan holder on this project. Question 6: If the answer to #2 [see question above] is yes, does the two companies participating in this bid collude under the definition or is only the primary person allowed to bid the subcontractor must NOT bid. Answer: Given our understanding of the question, a plan holder can provide quotes to one or more Bidders as a subcontractor as well as submit a bid as a Bidder. See Instructions to Bidders pg 2). Question 7: The subcontractor section has three spaces: Can a primary bidder add two other contractors that may provide services example (removal of posts, erection of posts), installation of signage on posts, and then one that prints the signage or makes the signage all go on the same bid and be covered by the same insurance and bond requirements? Answer: Bidders may identify as many subcontractors as are needed to complete the work in compliance with the Bidding Documents. Use any provided spaces, and add additional pages as necessary, to list all subcontractors. All subcontractor work and contract value are covered by the Bid, bonds, and insurance provided by the Bidder/Contractor (i.e., the signer of the Bid and Contract). Question 8: The traffic as well as access to businesses can be impacted by the schedule of sign replacement. 3 Question: [8.1] Will the Town of Estes Park provide a method of communication for advance notice of any one who may be impacted by the signage implementation? [8.2] If so, do you need an estimated schedule of implementation at time of bid, or is that something that can be done AFTER a bid is won? Answer: 8.1 See Addendum #2 for clarification on the Contractor’s communication with the community (including businesses and residents) and assisting the Town with new releases. 8.2 A project schedule is required at or before the Pre-Construction Conference. See Instructions for Bidders (pg 8), Construction Contract (pg 2), General Conditions Section 2.5.1), Special Conditions (Section 1.0), and Project Special Provisions (Section 108). Question 9: Weather/Supplies/Covid related Delays Question: [9.1] What is the position of the town regarding potential delays out of the control of the contractor, to include weather, potential supplies, Covid shut downs? Will there be extensions to a schedule or plan if such delay happens and [9.2] will there be a defined process with the Town for communication to a) stakeholders b) residents and business owners, if so who will provide those communications? Answer: 9.1 The Town’s position regarding contract time, delays out of the control of the contractor, and schedule adjustments are addressed in the General Conditions (Article 12) and Special Conditions (Sections 1.0 and 2.0). In practice, the Town recognizes that delays are sometimes outside the control of the contractor and endeavors to treat the Contractor fairly in those circumstances in accordance with the guidance provided in the General Conditions and Special Conditions. 9.2 See Addendum 2 for clarification on the Contractor’s communication with the community (including businesses and residents) and assisting the Town with new releases. Question 10: In the Summary Booklet Page 6, states Retroreflective Metal sign panel Page 19, V. states High Intensity retroreflective sheeting Page 20, All colors are specified as a powder coat, Powder coat does not come in retroreflective. Typical fabrication is either Reflective sheet with silk screen decoration or Reflective sheet with digital print with a UV overlaminate on the reflective What process do you want on these signs? Answer: A key factor for sign fabrication is compliance with the Manual on Uniform Traffic Control Devices (MUTCD), particularly Section 2D.50 and other related sections. See Special Conditions (Section 5.0), Project Special Provisions (pg 15), Construction 4 Documentation (Section V on pg 19 of the Project Booklet). See Addendum 2 for the corrected link to the MUTCD. See Addendum 3 for deletions of conflicting references to powder coat since reflectivity is required. See Addendum 3 for additions of text to the Project Special Provisions. Question 11: Page 17, G2 states a minimum thickness of the panels to be a minimum of .125” thick. Page 20,08 calls out Aluminum sheets to be 0.04” thick. Which is correct? Answer: The minimum panel thickness is 0.125”. Engineering design, including verification of panel thickness will be reviewed through the submittal process. See Project Special Provisions (pg 15) and Construction Documentation (Section B on pg 16 and Section L on pg 18 of the Booklet). See Addendum 3 for revisions of conflicting references to panel thickness. Question 12: On the Parking Project _bidding Docs 20210305 Page 47 4.3 states we are responsible for app CDOT permits. Taking into account there is only 5 weeks from Notice to proceed to construction completion & Understanding the town wants these signs in before the tourist season. Drawing all the signs with layouts & dimensions, Engineering, Submittal & sample review with 1 full size working sample could take 3-5 weeks including the engineers time to review & stamp all the structural drawing for the permitting process. CDOT permitting could take any ware from 3-5 weeks for this many signs, which would be needed before we could proceed with fabrication and install to be sure CDOT does not make any changes. That would put us past the 5-week completion timeframe for fabrication & install starting on Notice to Proceed of April 12, 2021, & Construction completion of May 21,2021 Answer: Given our understanding of the question, the Town offers the following in consideration of the timeline: Permit processing is already underway by the Town through advance preparation and coordination with CDOT on the required Special Use Permit to expedite approval. See Project Special Provisions (pg 4) and Construction Documentation Section S on pg 19 of the Project Booklet). Full-scale samples of the auto-directional signs (Types 1 and 2) and the destination signs (Types 3 and 4) are no longer required. Fabrication accuracy will rely on other pre-fabrication submittals and in-shop visits by Town staff during production. See Addendum 3 for the deletion of this requirement. See the answer to Question 9.1 above for more information regarding contract time, delays out of the control of the contractor, and schedule adjustments. Question 13: 5 Page 6 & 7 Callout for 6” Square pressure treated wood post. Page 20, 01 calls out 4” square pressure treated square post. Which is correct? Answer: Six-inch pressure treated wood posts should be used. See Addendum 3 for revisions of conflicting references to post size. Question 14: On page 11, Note reads Signs to be mounted to existing utility poles. 1 is a light pole on a metal support & 1 is a wood support holding power & Communication lines, has it been verified if these structures can handle the additional added square footage? Answer: All signs will now be mounted on the wooden posts described above. See Addendum 2 for correction on this change in mounting. Question 15: Sign types 8 & 9. Show to me mounted with sign types 1 & 4, Will these be mounted under the main panels? Answer: Sign Types 8 and 9 (Visitor Info add-on panel) will mount below the Type 1 (Auto Directional) and Type 4 (Destination) signs. See Wayfinding Signage Design (pg 9 of the Project Booklet) Question 16: We are assuming that all panels will be using the standard “Z” horizontal braces per CDOT S Standards? Answer: Correct where appropriate; conformance with all applicable CDOT standards and appropriate structural design will be required through the pre-fabrication process. See Construction Documentation (Sections B and E on pg 16, Section L on pg 18, and Section S on pg 19 of the Project Booklet). March 5, 2021 Town of Estes Park Downtown Wayfinding Signage- Seasonal Paid Parking Pilot Project Prepared by E. Holdings, Inc. for the Town of Estes Park, Colorado 2 Estes Park Parking Signage Pilot Program TABLE OF CONTENTS Purpose & Goals of the Estes Park Parking Signage Pilot Program 01 Wayfinding Signage Design pages 4-14 02 Construction Documentation pages 16-20 03 Appendix A pages 22-23 04 Appendix B pages 24-36 Estes Park Parking Signage Pilot Program Booklet Help orient visitors to the new seasonal paid parking system, including promoting public parking options and highlighting parking locations and access Allow for comfortable and clear navigation to public parking options, and easy identification of parking lots and on-street parking options Road-test parking informational messages and branding, to determine the best course forward for future permanent signage designs Develop a cost-effective and environmentally-sensitive pilot signage design palette Ensure compliance with CDOT standards/guidelines regarding auto navigational signage Purpose & Goals of the Estes Park Parking Signage Pilot Program Estes Park Parking Signage Pilot Program4 SIGNAGE DESIGN OVERVIEW The new parking pilot program signage was designed to be visible, clear, and easily understood by visitors and citizens of the Estes Park community. The overall design is composed of a simple post- and-panel design, with the informational messages located on a lin- ear panel that is bolted to two (2) square wooden posts. The post- and-panel design not only helps to keep the overall signage costs affordable, the design also allows for ease of fabrication and instal- lation - ensuring the new pilot signs can be fabricated and installed as specified in the Invitation to Bid or subsequent Addendum. Colors and Graphics The colors and graphics chosen for the signage design are derived from the existing Estes Park brand and logo, which includes a set of colors and recommended fonts. We used both the fonts and the col- ors from the new brand in the pilot program signage, and also added the new Estes Park logo to each sign panel. The sign panels were also dimensioned and scaled to reflect the more long/linear rectan- gle of the Estes Park logo. From a messaging perspective, colors were chosen to designate par- ticular types of signage. Burgundy was selected free parking, green was selected for paid parking, and light blue was selected for the free shuttle. Dark blue was the preferred color for the overall back- ground of the sign, to ensure adequate contrast between the sign messaging and the directional/messaging information. Whenever possible, icons were used to supplement written text and help drivers easily understand the messages and directional infor- mation displayed on the signs. On the directional signage, symbols for parking and the shuttle help alert drivers to available amenities, and on the destination signs, additional icons are used to highlight the types of parking amenities of each lot (such as restrooms, Elec- tric Vehicle charging stations, RV parking, etc). Each parking lot destination sign also has a corresponding wildlife icon to provide an additional way for visitors to remember their lot. Design Standards - CDOT and MUTCD Many of the directional and destination signs are located along Colo- rado Department of Transportation (CDOT) right-of-ways. CDOT has its own specific standards related to signage, and the pilot program signs are designed to include these details. The wooden sign posts are designed with a break-away feature, and the overall signs are designed to ensure they can withstand the wind loads in Estes Park. CDOT also requires specific minimum heights for letters and icons, and the new signs were designed to adhere to these standards. Materials and Sustainability The materials and designs of the new signage were developed to support a low environmental footprint. As a pilot signage program, there was an awareness that the new signage was not designed to be installed for greater than 5 years, and the need to have the signs designed with materials that could be recycled/reused at the end of the pilot program was the primary environmental goal. Beyond the recyclability of the materials, the fabrication methods and sourcing of materials were also driven by a desire to reduce the environmen- tal costs of the signs. The aluminum sign faces and the wooden sign posts (the two main components of the pilot sign program) were both selected to be both durable and environmentally sensitive. 01 Wayfinding Signage Design The colors, fonts, and designs for the pilot program signage reflect the existing Town of Estes Park logo and brand. 5Estes Park Parking Signage Pilot Program PILOT PROGRAM SIGN TYPES In order to orient visitors to the new pilot signage program, a vareity of signs types were designed, as summarized in the Table below and detailed on pages 6-11. SIGN TYPE #SIGN TYPE NAME DESCRIPTION REFER TO FOR MORE DETAILS TOTAL # OF LOCATIONS 1 Auto Directional Sign (High Speed Corridor)Auto Directional Signs help direct drivers to public parking locations. There are two types - a larger sign for the high speed corridors (over 25mph speed limit) and a smaller sign for the low speed corridors (25mph and under). Page 6 & 10 9 signs (single sided) 2 Auto Directional Sign (Low Speed Corridor)4 signs (1 double-sided, 3 single) 3 Destination Sign Destination Signs are located at the entrances to the public parking lots. There are two types - a standard height sign and an extended height sign for the lots that are served by the seasonal shuttle. Page 7 & 10 13 signs (8 double-sided, 5 single) 4 Destination Sign (Extended Height)3 signs (2 double-sided, 1 single) 5 Dual Direction Large Mastarm Sign (111” wide) Mastarm Signs are the street name signs mounted on mastarm poles. There are three types, depending on the number and length of street names on each sign. Page 8 & 10 4 signs (single) 6 Dual Direction Mastarm Sign (84” wide)4 signs (single) 7 Single Message Mastarm Sign (72” wide)4 signs (single) 8 Visitor Info Panel (add on) Visitor Info Signs are additional sign panels that are designed to be added to the base of some of the Auto Directional Signs. Page 9 & 11 5 signs (single) 9 Visitor Info Panel - Small (add on) Visitor Info Signs are additional sign panels that are designed to be added to the base of some of the Destination Signs. Page 9 & 11 1 sign (single) 10 Free Parking Panel (add on) Free Parking Signs are the sign blades that are designed to be mounted onto the Auto Directional or Destination Signs to note areas where paid parking changes to free parking during the off season. Page 9 & 11 18 signs (single); To be installed by Town 6 Estes Park Parking Signage Pilot Program 7’5’-3”7’6’-10”3’ 3’-10” Sign Type 1: Auto Directional Higher-Speed Size (over 25 mph)Sign Type 2: Auto Directional Lower-Speed Size (25 mph or under ) 1’ 2’ 3’ 4’ 5’ 6’ 7’ 8’ 9’ 10’ 11’ 12’ 13’ 14’ 15’ 16’ 17’ 18’ 6” square pressure-treated wood posts Estes Park logo extends above the rectangular sign face as a special cut Public Parking SEASONAL SHUTTLE FREE Public Parking SEASONAL SHUTTLE FREE Retroreective metal sign panel Third middle pole may be added to accomodate wind regulations Break-away holes drilled at 4” above grade & 14” above the lower hole (drilled perpendicular to roadway - not visible from front of sign) to be included on all wood sign pole. SIGN TYPES 1-2: AUTO DIRECTIONAL SIGNS Auto directional signage displays available public parking options for visitors, and helps point them to available public parking lots within Estes Park. Similar to the pilot program destination signage, the auto directional signs use icons and colors to help create messages that are simple to understand and easy to navigate, however, the auto directional signage contains more simplfied messaging than the destination signs, due to the limited number of seconds available for moving autos to take in signage information. Each auto directional sign contains the following components: Directional Arrow - the first informational piece on the sign is a directional arrow pointing in the direction of the parking lot entrance Free/Paid Parking - Using colors, words, and the universal ‘P’ parking symbol, the signs draw attention to if the lot is ‘free’ or ‘paid’ Shuttle - If the shuttle is available at or near the lot, a light blue color band with the word ‘shuttle’ and the universal shuttle symbol is displayed on the sign Detailed dimensions are found on page 10. PILOT PROGRAM SIGN TYPES 7Estes Park Parking Signage Pilot Program 3’5’6’-9”3’5’6’-1”Sign Type 4: Destination Extended Height 1’ 2’ 3’ 4’ 5’ 6’ 7’ 8’ 9’ 10’ 11’ 12’ 13’ 14’ 15’ 16’ Sign Type 3: Destination 6” square pressure-treated wood posts Estes Park logo extends above the rectangular sign face as a special cut Retroreective metal sign panel Break-away holes drilled at 4” above grade & 14” above the lower hole (drilled perpendicular to roadway - not visible from front of sign) to be included on all wood sign pole. Public Parking SEASONAL SHUTTLE FREE NO OVERNIGHT PARKING Events Complex Moose Lot Public Parking PAID NO OVERNIGHT PARKING Tregent Pika Lot Where sight- distance triangles allow, bottom of signs can be lowered to 5’ PILOT PROGRAM SIGN TYPES Destination signage is located at the entrances to Estes Park paid, free, and structured public parking areas. The destination signage helps draw attention to the public parking lot entrances, and provides important information regarding the following: Free/Paid Parking - Using colors, words, and the universal ‘P’ parking symbol, the signs draw attention to if the lot is free or paid Shuttle - If the shuttle is available at or near the lot, a light blue color band with the word ‘shuttle’ and the universal shuttle symbol is displayed on the sign Icon Amenities - If amenities are available at the lot, icons that represent the available options are displayed toward the bottom of the sign Overnight Parking - If overnight parking isn’t available at the lot, the words “No Overnight Parking” are added to the sign Unique Parking Lot Icon/Name - Each of the public parking lots have a unique wildlife icon and name at the bottom of the sign, to help visitors remember the lot Detailed dimensions are found on page 10. SIGN TYPES 3-4: DESTINATION SIGNS 8 Estes Park Parking Signage Pilot Program 6’ 9’ 3”2’ - 9”18”7’26”Elkhorn Ave Big Horn Dr Moraine Ave Elkhorn Ave Big Thompson Ave Sign Type 7 Sign Type 8 Sign Type 6 PILOT PROGRAM SIGN TYPES SIGN TYPE 5-7: MASTARM SIGNS Mastarm signs are the street name signs mounted on the mastarms of traffic signal poles. There are three types, depending on the number and length of street names on each sign. Detailed dimensions are found on page 11. Note: Refer to Google Earth map to see where existing mastarm signs need to come down and new mastarm signs need to go up. Sign Type 5: Sign Type 6:Sign Type 7: 9Estes Park Parking Signage Pilot Program SIGN TYPE 8-9: VISITOR INFO PANEL (ADD-ON SIGNS)15”1’-7”7’6’-10”3’-10” 3’5’3’5’6’-1”2’-6” 8.5”6’ 9”Example on Destination Extended Height Size 1’ 2’ 3’ 4’ 5’ 6’ 7’ 8’ 9’ 10’ 11’ 12’ 13’ 14’ 15’ 16’ 17’ 18’ 19’ 20’ 21’ Example on Destination Lower-Speed Size Reduced Height Public Parking NO OVERNIGHT PARKING Tregent Pika Lot Example on Auto Directional Higher-Speed Size FREE Additional blades will be used to cover PAID parking information with FREE parking information in the o season. NOTE: The preferred mounting mechanism for the sign blades will be pre-drilled holes that allow the sign blades to be mounted directly into the wooden posts with lag bolts. A rubber washer (or similar) should be used to separate the ‘free’ sign blades from the sign face below. PAID Break-away holes drilled at 4” above grade & 14” above the lower hole (drilled perpendicular to roadway - not visible from front of sign) to be included on all wood sign pole. Public Parking SEASONAL SHUTTLE FREE NO OVERNIGHT PARKING Visitor Center Elk Lot VISITORINFO Public Parking SEASONALSHUTTLE FREE VISITORINFO PILOT PROGRAM SIGN TYPES SIGN TYPE 10: FREE PARKING PANEL (ADD-ON SIGNS) ‘VISITOR INFO’ ADD-ON SIGNS: Signs that will have the ‘Visitor Info’ panel added to the base: 1-1 1-2 1-3 1-4 1-9 ‘VISITOR INFO’ ADD-ON SIGNS SMALL: Signs that will have the ‘Visitor Info’ panel added to the base: 4-1 Detailed dimensions are found on page 11. ‘FREE’ PARKING ADD-ON SIGNS: Signs that will have the ‘FREE’ removable sign blade added to the main sign face: 2-2 (x2) 2-3 3-2 (x2) 3-4 3-5 3-7 (x2) 3-8 (x2) 3-9(x2) 3-10 3-11 (x2) 3-12 (x2) Detailed dimensions are found on page 11. 10 Estes Park Parking Signage Pilot Program PILOT PROGRAM SIGN TYPES - DETAILED DIMENSIONS Sign Type 2: Auto-Directional Lower-Speed Size (25 mph or under) Sign Type 1: Auto-Directional Higher-Speed Size (over 25 mph) Sign Type 4: Destination Extended Height Sign Type 3: Destination Public Parking SEASONAL SHUTTLE FREE NO OVERNIGHT PARKING Events Complex Moose Lot Public Parking PAID NO OVERNIGHT PARKING Tregent Pika Lot5’-3”6’-10”20-3/8”34-1/2”25.75”25.75”25-1/2”3’ 18-3/16”18-3/16” 14-1/8” 14-1/8” 3’ 14-1/8” 14-1/8” 3’ 14-1/8” 14-1/8” 3’-10”6’-9”6’-1”Public Parking SEASONAL SHUTTLE FREE Public Parking SEASONAL SHUTTLE FREE 8.5”8.5”16”4”4”8.5”16”4”4”5-3/32” 4” 4”10-7/8”8”3-7/8”6”4.5”3”10-7/8”11”2.5”11”2.5”8.5”6.5”16”3”4”5-3/32” 7-5/8”3”3”3.25” 8” 6” 6”3”3.25” 8” 6” 11Estes Park Parking Signage Pilot Program Elkhorn Ave Big Thompson Ave Big Horn Dr Moraine Ave 6’18”Elkhorn Ave 1’-7”2’ 6” 8.5”FREE 6” 7” 5-3/32” VISITOR INFO 3’ 10”10-7/8”4.5”15”5.5” 3” VISITOR INFO 3’8”3”3”14”22”27”6”2”6”7”2”6”8”3”9’ 3” 7’26”2’ 9”PILOT PROGRAM SIGN TYPES - DETAILED DIMENSIONS SIGNAGE INSTALLATION The signs are designed to be mounted to square wood posts. However, there are several locations in town where the pilot program signage will be mounted to existing utility and light poles. The Google Earth file provides detailed location information for which signs are to be mounted on utility/light poles, and should be used as the reference file for designing and locating the pilot program signage. See page 14 for the QR code and link to the map. Sign Type 5: Mastarm 9’3” Sign Type 6: Mastarm 7’ Sign Type 9: Visitor Info Panel - Small Sign Type 8: Visitor Info Panel Sign Type 10: FREE Parking Panel Sign Type 7: Mastarm 6’ 12 Estes Park Parking Signage Pilot Program PUBLIC PARKING LOT BRANDED ICONS In addition to using naming and color to designate free and paid public parking lots, a set of branded wildlife icons was also developed to provide visitors with a symbol that helps them remember their lot. The symbols are drawn from locally- relevant Estes Park wildlife. Each icon is rendered in a simplified silhouette designed to balance the needs of clarity and recognition. REGULATORY ICONS The regulatory icons are located on the pilot program parking destination signs. They use icons to communicate the various amenities associated with each parking lot. Mountain Lion Performance Park Lot Trout Riverside Lot Fox Spruce Lot Eagle Town Hall Lot Elk Visitor Center Lot Pika Tregent Lot Moose Events Complex Coyote Davis Lot Big Horn Sheep Big Horn Lot Squirrel East Riverside Lot Bear Wiest Lot Marmot Post Office Lot Public Restrooms RV Parking Accessible Parking Electric Vehicle Charging Station Motorcycle Parking Public Parking Free Shuttle 13Estes Park Parking Signage Pilot Program ESTES PARK 2020 PARKING AND SHUTTLE MAP The 2020 revised Estes Park parking and shuttle map was used to inform the location and messaging of the new pilot signage program. Once the new pilot program signs are installed, it would be helpful to change the colors on this map to reflect the colors used on the pilot program signs. W Wonderview Ave Virginia Dr Virginia DrBig Horn Dr Spruce DrCleave St Wiest D r E Riverside DrE E lk h o r n A v e Big Thom pson AveN S aint Vrain Ave MoarinevA eE Wonderview A v e MacGr egor AvePark LnWRiverside DrN Saint Vrain Ave 4th StM anford Ave S S ai n t V r ai n A v e EVENTS COMPLEX PARK-N-RIDE EVENTS COMPLEX PARK-N-RIDE .5 miles All Day Parking Paid Parking $2/hr 10 am-6 pm (May 28 - Oct 17) Shuttle Stop Overnight Parking (Events Complex) 3 Hour Parking (May 28 - Oct 17) 1 Hour Parking (May 28 - Oct 17) 30 Min Parking (May 28 - Oct 17) TOWN HALL VISITOR CENTER TOWN OF ESTES PARK PUBLIC PARKING Estes.org/Parking LovelandBoulder R MN P Fa ll R i v e r E n t r a n c e R M N P B e a v e r M e a d o w s E n t r a n c e B i g T h o mpson R ive rFor real-time parking availability, download the Estes Parking app - available in both app stores and on our website.FallR iver B l a c k Canyon Creek34 36 36 34 Performance Park Lot SpruceLot Tregent Lot Big HornLot Wiest Lot Davis Lot W Riverside Lot Virginia Lot Bond Park Lot East Riverside Lot Library Lot Browned’sLot Parking Structure Visitor Center Post Oce Lot RiversideLot Download Estes Park Parking App for Real-Time Parking Info 14 Estes Park Parking Signage Pilot Program SIGNAGE LOCATION MAP 1-5 4-3 4-2 1-41-3 1-2 1-9 2-1 2-2 2-3 1-8 2-4 1-1 8-1 1-6 1-7 NOTE: Detailed Location Map in Google Earth Google Earth QR Code & Link: The Google Earth file provides detailed location, messaging, and signage content information, and should be used as the reference file for designing and locating the pilot program signage. https://drive.google.com/ open?id=17uSdz-YioeD5GbHnL-A9AM- HTkijj3V6G&usp=sharing 4-1 3-12 3-10 3-9 3-8 3-7 3-6 3-5 3-4 3-13 3-1 3-2 3-3 3-11 5-1,2,3,46-1,2,3,4 7-1,2,3,4 8-2 8-3 8-4 8-5 9-1 15Estes Park Parking Signage Pilot Program Estes Park Parking Signage Pilot Program16 02 Construction Documentation FABRICATION SPECIFICATIONS A. Quality Standards The materials, products, equipment and performance specifications described within, establish a standard of required function, dimension, appearance, performance and quality to be met by the Fabricator. B. Structural Design Details on design intent drawings indicate a design approach for sign structure but do not necessarily include all fabrication details required for the complete structural integrity of the signs, including consideration for static, dynamic and erection loads during handling, erecting, and service at the installed locations, nor do they necessarily consider the preferred shop practices of the individual Fabricators. Therefore, it shall be the responsibility of the Fabricator to perform the complete structural design and engineering of the signs and to incorporate all the safety features necessary to adequately support the sign for its intended use and purpose and to protect the Owner. Fabricator shall also be responsible for ensuring that all signs meet local, state and federal codes. Compliance with the Colorado Department of Transportation standards regarding wind speeds and breakaway features will be especially critical, and will need to be documented and detailed for each sign (refer to specification “L” for more detailed wind speed requirements). C. Vandalism Design Fabrication and installation design is to withstand severe abuse and souvenir theft vandalism, but not less than the equivalent of resisting simple hand implements and tools (screwdrivers, knives, coins, keys, and similar items), and adult physical force. All hardware and fasteners within reach shall be vandal resistant, and all sign faces shall have a graffiti-resistant coating. D. Substitution No substitution will be considered unless the Owner has received written request for approval. E. Pre-Fabrication Submittals The awarded fabricator must submit a copy of the following items to the Owner and Designer for their review prior to fabrication proceeding: 1. Detailed engineered shop drawings for each sign type are to be submitted as electronic PDF no larger than 11”x 17”. Final Shop Drawings are to be stamped by an Engineer licensed in the state of the project. The shop drawings for each sign type shall illustrate/describe the following: • Elevations and cross sections – front, sides, top and back (if necessary); side sections; with all final dimensions and call-outs for: Components – construction details/information related to individual elements. Materials – color, type, gauge, and thickness (including substrates and overlays). Finishes – color, type of product, manufacturer, and sheen. Fonts - graphics specifications and message fields. Exploded view (optional) – isometric view with components, materials, and finishes. Cross-section of corners – one illustration for each corner condition. Items to be illustrated: seams, joints, layers, supports and fasteners. • Mounting/installation details – provide foundation cross-sections (including hardware), bracket/post details, elevations, materials, finishes, fasteners, and any bracing needed for structural integrity. 2. Three (3) samples of each material (paint, vinyl, wood post, etc.) to be used on the sign using actual substrate materials should be supplied. One sample will be returned, one sent to the Owner and one kept in the Designer’s records. 3. A proofing document of final production keystroking for all sign messages to verify line breaks, character and word spacing, and interline spacing should be submitted. The proofs are to be scaled production art files, not full sized. Each layout is to be identified with the sign number. 4. The fabricator must prepare and submit a full-scale structural sample of the destination and auto directional sign types. Sample must use final materials. This sample may be used as the final sign panel, upon approval by the Designer. 5. Fabricator must submit a schedule detailing how far in advance artwork will be required for Estes Park logo. 17Estes Park Parking Signage Pilot Program 6. Fabricator must provide weekly status reports to the Owner and Designer detailing fabrication and installation progress and the expected completion schedule. F. Material Handling The Fabricator is to pack, wrap, crate, bundle, box, bag, or otherwise package, handle, transport, and store all fabricated work as necessary to provide protection from damage by every cause. Fabricator shall provide clear and legible identifying information on all product packaging to ensure proper on-site identification and installation. G. Construction Methodology Fabricators are given leeway to fabricate the signs to meet the intent of the designs depicted by the drawings. 1. Because different systems of extrusions may result in slightly different dimensional requirements, the total height and width dimensions described in the sign construction on the drawings may be considered “nominal” for the purposes of cost quote. 2. Sign faces are to be fabricated using steel/aluminum plate of varying thicknesses, as specified on design intent drawings, with a minimum thickness of .125” inches unless otherwise noted or required to accommodate structural wind loads. 3. All finishes are to be satin finish, free from fading, peeling or cracking. Paint preparation of all metal surfaces of the sign to include removal of all scratches and imperfections, sanding and chemical etching. Substrate cleaning, preparation, paint application and paint thickness to be in strict compliance with Matthews Paint or AkzoNobel published recommendations. Acceleration of the drying process is not allowed. 4. Except where approved otherwise by Owner, conceal fasteners. 5. Any sign faces smaller than 8’ by 20’ are to be fabricated from 1 piece of seamless material. 6. Joints between various portions of signs must have a tight, hairline-type appearance, without gaps. Provide sufficient fastenings to preclude looseness, racking, or similar movement. 7. Provide break-away drill holes as needed (two holes on each wooden post - one 4” above grade, and one hole 14” above the bottom hole). Holes must be inconspicuous and located on the sides of the wood posts that face away from travel lanes; holes must be located such that drainage does not occur onto wood. Provide color-coordinated insect screening over break-away holes. 8. Sign faces are to have lettering and graphics created as surface- applied vinyl typography using Avery or 3M exterior grade, minimum 2-year warranty, or the equivalent (direct printing onto an retro-reflective surface, for example). Fabricators are encouraged to provide cost-effective methodologies within CDOT regulatory standards that allow the white portions of each sign to achieve retro-reflectivity with a 2-year warranty. 9. If digitally printed graphics are specified, they are to be printed at a minimum of 1200 DPI using exterior inks and covered with exterior grade, graffiti resistant clear lamination. 10. Visible metal joints must adhere to a fit tolerance of .01”. 11. Aluminum and steel components are to be isolated to prevent galvanic corrosion. H. Fonts/Typefaces The fonts used for this project were selected specifically for this project by the Designer and Owner, and include those listed in the graphic standards. It is the responsibility of the fabricator to purchase the fonts. No substitution of any other typefaces may be made. Under no circumstances are typefaces to be electronically distorted (“squeezed” or “extended”) for purposes of fitting to the specified sign or general alteration of the sign face composition unless noted in the drawings. This includes (but is not limited to) stretching, squeezing, tilting, outlining or shadowing. 1. All letter-forms, symbols or graphics shall be reproduced either by photographic or computer-generated means. Hand-cut characters are not acceptable. Cutting shall be done in such manner that edges and corners of finished letter-forms will be sharp and true. Letter-forms with nicked, cut, ragged, rounded corners, and similar disfigurements will not be acceptable. 2. Typefaces shall be replicated as indicated on the drawing. 3. Ligatures are to be turned off. 4. Apostrophes are to be used, not footmarks. Note that there is a difference in most fonts. 5. Silk-screened and vinyl copy is to match the sheen of the copy panel background (satin). Edges of letters shall be straight and corners sharp. Surface of letters shall be uniform in color finish, and free from pinholes and other imperfections. 6. Silk-screened images shall be executed with photo screens prepared from original art. No hand-cut screens will be accepted. Original art shall be defined as artwork that is a first generation reproduction of the specified art. 7. Silk-screening shall be highest quality, with sharp lines and no sawtooths or uneven ink coverage. Screens shall be photographically produced. Application of inks through screens shall consist of one flood pass and one print pass. Images shall be uniform in color and ink thickness. Images shall be free from squeegee marks and lines resulting from improper print stroke or screen off contact height. Signs shall be placed in adequate drying racks with minimum of 2 inches between racks for ample airflow. Sign racks shall have system of forced airflow between layers to provide proper drying and curing of inks. After signs have dried completely according to the ink manufacturer’s time allowance, signs may be packaged. 8. The edges and corners of vinyl letter-forms shall be sharp and true. Letter-forms with nicked, cut, ragged, rounded (positive or negative) corners, and similar disfigurements will not be acceptable. 9. Letter-forms shall be aligned so as to maintain a base line parallel to the sign format, with margins and layout as indicated on design intent drawings and approved shop drawings. Vertical strokes shall be plumb. 10. Vinyl graphics shall be computer-cut. 11. Letter-forms shall be computer-cut. I. Permits and Variances Fabricator shall be knowledgeable of relevant local code requirements and honor same in fabrication and installation. Where applicable, it is the responsibility of the Fabricator to secure any and all necessary permits for signage installation. This includes all permitting required by CDOT & Estes Park. It is the responsibility of the Owner to secure variances, should any be required. It is the Fabricator’s responsibility to call the appropriate agency/ies to have all underground utilities properly located and marked prior to signage installation. Any damage to below-grade utilities or structures is the responsibility of the Fabricator. 18 Estes Park Parking Signage Pilot Program J. Site Visit Prior to installation of the signs, the Fabricator is to visit the proposed site to observe existing conditions and verify all signage required and its location with Owner. At this time the locations shall be staked using a non-permanent visible device such as spray chalk or non-permanent paint. Certain signs may be located on sloped grades and may require uneven footings for each post. Site-verify all locations to determine special requirements for footing templates, if required. The Fabricator is responsible for identifying all utility lines that may be impacted by a sign’s proposed location. The final Sign Location Plan shall be consulted and shall be approved by the Owner to determine the precise location for each sign. Any necessary adjustments will be made with the approval of the Owner. K. Masonry/Footings Any concrete bases for signage are to be poured in place and footings are to extend beneath the frost line, or deeper to meet local code. All footings or bases should be poured within a form and level with grade unless otherwise specified in the design intent drawings. Foundation/footings should not extend above grade more than 2” and exposed edges should be finished with a bevel to prevent chipping. It’s recommended that the concrete be floated by machine or hand before finishing in order to embed larger aggregates especially when part of the footing or base extends above ground. Concrete surface should have a smooth or brushed finish grade appearance. All concrete bases and footings should be edged to break any bond with the form and create a neat appearance. All forms should be removed once the concrete has properly cured. Concrete and reinforcement specifications shall be shown on shop drawing submittal’s. The fabricator is responsible for the necessary templates, mounting plates and hardware for concrete and masonry bases. All masonry (poured concrete or similar) is to be properly treated and protected to maintain the structural integrity of the masonry work with exposure to all environmental conditions found at the site. For exposed or visible masonry, this shall include the application of protective sealers or similar finishes to diminish the effects of close- proximity sprinkling or irrigation systems. L. Wind Load Signs and mounting devices shall be engineered to withstand wind loads identified as per CDOT, in addition to the weight of the sign. The Fabricator shall determine appropriate method of anchoring signs to the posts and locations specified to meet these requirements as well as all local code and CDOT requirements. M. Mounting All signs to be mounted level and true. All exposed hardware is to be touch-up painted on site as required. It is preferred that all bolts, nuts, washers, or other fasteners shall be stainless steel. However galvanized steel is acceptable, so long as all exposed surfaces are sealed. While sign type drawings may specify or indicate possible mounting and/or mounting hardware details, the fabricator will be able to substitute equal or better hardware and techniques, based upon their experience with similar mounting situations and as long as the visual appearance of the sign is not compromised from that shown in the design intent drawings. All signage products must be installed such that there are no misalignments between visible components. Fabricator and their installers are expected to have knowledge of ADA mounting guidelines and town zoning codes, general sign locating practices, and any particular unique installations defined by Designer. It is the desire of the Owner that the fabricator follow these guidelines as well as architectural cues in installing for the best visual placement, keeping a reasonable distance from protruding objects. Any signage that is improperly located is to be moved to the proper location by the fabricator, and repairs to wall surfaces and signage are to be at the fabricator’s expense. Specific locations provided within this document are the preferred locations of the Designer, but those locations may be adjusted by the fabricator and Owner if necessary (for example, to avoid underground utilities or meet standard roadway offset requirements or sight distance triangles). If the installers are unable to make a decision about any sign locations, they can contact the Designer, providing a graphic representation of the questionable area, or contact the Owner for on-site options. For signs that are to be mounted to existing utility poles, the structural soundness/capacity of the poles will need to be verified by the Fabricator. NOTE: When installing signs onto existing utility poles, the signs must be installed 40” below any existing power lines, and 12” below any existing communication lines. N. Demolition The fabricator is responsible for the removal and disposal of certain signs if identified in the sign location plan. In addition to the above grade sign removal, the sign foundations, sign anchors and posts must also be removed. If there are electrical connections, they must be properly terminated. O. Site Safety and Restoration During the installation period, the fabricator is responsible for their own safety, and are expected to maintain a safe environment for pedestrians. The fabricator is to keep the Owner’s premises and the adjoining premises, driveways and streets clean and clear. The job site shall be left safe, neat and clean at the completion of each day’s operation. The fabricator is also expected to temporarily maintain old signs in order to continue their directional and identification functions, as well as to maintain signage that meets MUTCD standards during the installation period. At the completion of work, the fabricator shall remove all rubbish, tools, equipment, and surplus materials, from and about the premises, and shall leave the site as originally found. The fabricator shall be responsible for repairing or correcting damage to other contractors’ work resulting from Installer’s work. P. Punchlist It is required that the fabricator complete a walk through with the Owner and Designer immediately following installation to identify any errors, such as construction or installation issues. Such errors are to be corrected in a timely manner, and to the satisfaction of the Owner and at the cost of the Fabricator. Q. Signage Warranty Fabricator is solely responsible for applying products (paints, finishes, components, etc.) according to manufacturers’ specifications and validating the warranty. The fabricator is to provide a written two (2) year full replacement warranty to the Owner that all signs will be free of defects due to craft work and materials including, but not limited to: • bubbling, chalking, rusting or other disintegration of the sign panel, graphics or of the edges; • corrosion appearing beneath paint surfaces of panels, brackets, posts or other support assemblies (except as an obvious result of vandalism or other external damage); • corrosion of fasteners; 19Estes Park Parking Signage Pilot Program • assemblies not remaining true and plumb on their supports; • fading, chalking and discoloration of the colors and finishes within the vinyl and paint manufacturer’s stated warranty period; • peeling, delamination or warping (“oil canning”); and • repair and reinstallation of signage due to failed mountings. Fabricator shall also extend in writing to the Owner all manufacturers’ warranties for materials and components used within the signs. It is the fabricator’s responsibility to obtain extended 2-year manufacturer warranties on all paint and powder coat applications. Warranty issues will be addressed by the fabricator within a 2-day time period (either through email communication or a phone call). R. Repair or Replacement Without additional cost to the Owner the fabricator shall repair or replace, including installation, any defective signs or hardware that develop during the warranty period and repair any damage to other work due to such imperfections. The fabricator will be required to fully replace all signs that are in error relative to the working documents (sign message schedule and sign type drawings) that were submitted to the fabricator upon award of contract. Replacement of any warranty items shall occur within a 60-day timeframe. S. CDOT Coordination The Town of Estes Park will be responsible for coordinating the CDOT application forms for the three (3) state highways impacted by the pilot program signage. As per CDOT requirements, traffic control plans for all signage locations within the CDOT right-of-way will need to be submitted by the Fabricator and included in the Town’s CDOT submittal. All pilot program signage will need to conform to CDOT specifications and standards, including but not limited to: break-away details, edge of pavement installation minimum distances, bottom of sign face heights, site distance triangles, protocols for installing signs on sloping ground, minimum letter heights for travel speeds, and wind load engineering. T. Landscape Restoration It will be necessary for the Fabricator to restore the existing landscape conditions around the new pilot program signage, including restoration of ‘soft’ landscape areas and paved, concrete, or other hardscapes. Fabricator will provide images of the pre-construction condition of each sign location, so that verification of landscape restoration can occur after installation. U. Site Distance Triangles All signs need to be installed so they are not impeding site distances for cars merging or pulling out from one roadway or parking area onto another roadway. Both the Town of Estes Park and Larimer County have site distance triangle requirements, and the Fabricator will be responsible for locating signs so that site distances are unimpeded. Site distance triangles also impact the distance between the bottom of each sign face and the ground. In locations along CDOT right-of-ways, the required distance between the bottom of the sign and the ground is 7 feet. Outside of CDOT right-of-ways, the Town of Estes Park would like the distance between the bottom of the sign and the ground for auto-directional signs to also be 7 feet. However, for destination signs, the Town of Estes Park would prefer to have this distance be reduced to 5 feet, unless site distance triangles indicate that 5 feet will not allow for safe viewing distances, in which case the height between the bottom of the sign and the ground should be 7 feet. V. Retroreflective Sheeting Standard For all signs, grade 3 “High Intensity” retroflective sheeting manufactured by ATSM, Inc. is preferred, although other “High Intensity” grade 3 retroreflective sheeting brands will also be acceptable. 20 Estes Park Parking Signage Pilot Program COLOR, TYPOGRAPHY & ARTWORK Sign Color/Materials Palette Typography Fabricator is responsible for supplying samples for all colors/materials in the palette. Fabricator is responsible for acquiring all listed fonts. PMS 7484C Satin Finish Powdercoat (All Sign Metal Elements) PMS 2726C Satin Finish Powdercoat (All Sign Metal Elements) PMS 275C Satin Finish Powdercoat (All Sign Metal Elements) Pressure-Treated 4” Square Wood Posts Wooden support posts for all sign types Clear Coat Anti-Graffiti Clear Coat (On All Painted Sign Faces/ Surfaces/Lettering) PMS 5825C Satin Finish Powdercoat (All Sign Metal Elements) 0.04” Thick Aluminum Sheets Can Also be Substituted with Dibond or Similar - Final Needed Thickness to be Determined by Fabricator’s Structural Engineer (All Sign Metal Faces) PMS 690C Satin Finish Powdercoat (All Sign Metal Elements) 05 060401 07 02 08 03 HEADLINE: INTERSTATE REGULAR Aa Bb Cc Dd Ee Ff Gg Hh Ii Jj Kk Ll Mm Nn Oo Pp Qq Rr Ss Tt Uu Vv Ww Xx Yy Zz 1 2 3 4 5 6 7 8 9 0 21Estes Park Parking Signage Pilot Program Estes Park Parking Signage Pilot Program22 CONSTRUCTION & ENGINEERING DETAILS, RULES, & REGULATIONS Appendix A provides additional information regarding some of the engineering and design details needed to consider when installing and engineering the pilot program signage. Mounting to Existing Light/Utility Poles Estes Park Power & Communications will need to be consulted regarding any questions regarding mounting signage to existing light/utility poles. Website link: https://www.colorado.gov/pacific/townofestespark/powerandcommunications Informational Letter Heights Per Travel Speeds Please refer to the following chart when checking letter heights for each sign: 03 Appendix A Important CDOT References The following are references to use when verifying the final signage design to comply with CDOT standards: Section 614 - Maintaining Traffic http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/2009MOP/600%20Incidentals/614/614%20Maintaining%20Traffic.htm Example of CDOT Special Use Permit: https://www.codot.gov/business/permits/utilitiesspecialuse/documents/ExampleStandardProvisionsForPermits.pdf CDOT 2019 Standard Specifications for Road and Bridge Construction: https://www.codot.gov/business/designsupport/cdot-construction-specifications/2019-construction-specifications/2019-specs-book CDOT Guide Signing Policies & Procedures https://www.codot.gov/library/traffic/traffic-manuals-and-guidelines/fed-state-co-traffic-manuals/colorado-guide-signing-policies-and-proce- dures-2012-1 2019 M-S Standard Plans: https://www.codot.gov/business/designsupport/2019-and-2012-m-standards/2019-m-standards-plansdures-2012-1 23Estes Park Parking Signage Pilot Program CONSTRUCTION & ENGINEERING DETAILS, RULES, & REGULATIONS, CONTINUED US Department of Transportation Federal Highway Administration - Manual on Uniform Traffic Control Devices (MUTCD) 2004 Edition with 2012 Supplement: https://mutcd.fhwa.dot.gov/ser-shs_millennium.htm Estes Park & Larimer County Site Distance Triangle Information Estes Valley Development Code, Appendix D: https://library.municode.com/CO/estes_valley/codes/development_code?nodeId=APXD._STREET_DESIGN_CONSTRUCTION_STANDARDS_ORD._8-05_1 Larimer County Land Use Code, Chapter 10: https://library.municode.com/co/larimer_county/codes/code_of_ordinances?nodeId=PTIILAUSCO_10.0SI Town of Estes Park Municipal Code, Chapter 17.66, Signs: https://library.municode.com/co/estes_park/codes/municipal_code?nodeId=TIT17ZO Estes Park Parking Signage Pilot Program24 DETAILED SIGN FACES Appendix B provides the detailed sign layouts for each of proposed sign faces. 03 Appendix B 25Estes Park Parking Signage Pilot Program Public Parking SEASONAL SHUTTLE FREE SEASONAL SHUTTLE FREE Public Parking 1-1 1-2 AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES SEASONAL SHUTTLE FREE Public Parking 1-3 26 Estes Park Parking Signage Pilot Program SEASONAL SHUTTLE FREE Public Parking Public Parking SEASONAL SHUTTLE FREE Public Parking SEASONAL SHUTTLE FREE AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES 1-4 1-5 1-6 27Estes Park Parking Signage Pilot Program SEASONAL SHUTTLE FREE Public Parking SEASONAL SHUTTLE FREE Public Parking SEASONAL SHUTTLE FREE Public Parking AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES 1-7 1-8 1-9 28 Estes Park Parking Signage Pilot Program Public Parking PAID Public Parking SEASONAL SHUTTLE FREE Public Parking PAID AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES 2-1 2-2 Side A Side B2-2 29Estes Park Parking Signage Pilot Program Public Parking PAID FREE Public Parking AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES 2-3 2-4 30 Estes Park Parking Signage Pilot Program Public Parking FREE NO OVERNIGHT PARKING Performance Park Mountain Lion Lot Public Parking PAID NO OVERNIGHT PARKING Tregent Pika Lot 3-1 (x2)3-2 (x2) DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES Public Parking FREE NO OVERNIGHT PARKING Spruce Fox Lot 3-3 31Estes Park Parking Signage Pilot Program DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES Public Parking PAID NO OVERNIGHT PARKING Wiest Bear Lot Public Parking PAID NO OVERNIGHT PARKING Wiest Bear Lot Public Parking FREE NO OVERNIGHT PARKING Davis Coyote Lot 3-4 3-5 3-6 32 Estes Park Parking Signage Pilot Program DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES Public Parking PAID NO OVERNIGHT PARKING Post Office Marmot Lot Public Parking PAID NO OVERNIGHT PARKING Riverside Trout Lot 3-7(x2)3-8 (x2) Public Parking PAID NO OVERNIGHT PARKING Post Office Marmot Lot 3-9 (x2) 33Estes Park Parking Signage Pilot Program DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES Public Parking PAID NO OVERNIGHT PARKING East Riverside Squirrel Lot Public Parking PAID NO OVERNIGHT PARKING Town Hall Eagle Lot Public Parking PAID NO OVERNIGHT PARKING Town Hall Eagle Lot 3-10 3-11 (x2)3-12 (x2) 34 Estes Park Parking Signage Pilot Program DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES Public Parking FREE NO OVERNIGHT PARKING Big Horn Big Horn Sheep Lot 3-13 (x2) 35Estes Park Parking Signage Pilot Program Public Parking SEASONAL SHUTTLE FREE NO OVERNIGHT PARKING Visitor Center Elk Lot 4-1 DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES Public Parking SEASONAL SHUTTLE FREE NO OVERNIGHT PARKING Events Complex Moose Lot 4-2 (x2) Public Parking SEASONAL SHUTTLE FREE NO OVERNIGHT PARKING Events Complex Moose Lot 4-3 (x2) 36 Estes Park Parking Signage Pilot Program Virginia Dr Riverside Dr Wonderview Ave Saint Vrain Ave Big Horn Dr Moraine Ave Big Thompson Ave Elkhorn Ave Elkhorn Ave Big Thompson Ave Elkhorn Ave Moraine Ave Big Horn Dr Riverside Dr Virginia Dr Saint Vrain Ave Wonderview Ave FREE VISITOR INFO Virginia Dr Riverside Dr Wonderview Ave Saint Vrain Ave Big Horn Dr Moraine Ave Big Thompson Ave Elkhorn Ave Elkhorn Ave Big Thompson Ave Elkhorn Ave Moraine Ave Big Horn Dr Riverside Dr Virginia Dr Saint Vrain Ave Wonderview Ave FREE VISITOR INFO MASTARM SIGNAGE - INDIVIDUAL SIGN FACES ADDITIONAL PANELS - INDIVIDUAL SIGN FACES 7-1 to7-4 6-1 6-2 6-3 6-4 5-1 8-1 to 8-5 9-1 10 (x19) 5-3 5-2 5-4 Virginia Dr Riverside Dr Wonderview Ave Saint Vrain Ave Big Horn Dr Moraine Ave Big Thompson Ave Elkhorn Ave Elkhorn Ave Big Thompson Ave Elkhorn Ave Moraine Ave Big Horn Dr Riverside Dr Virginia Dr Saint Vrain Ave Wonderview Ave FREE VISITOR INFO VISITOR INFO VISITOR INFO FREE 37Estes Park Parking Signage Pilot Program Phase 1 parking signage for Downtown Estes Park Town of Estes Park Department of Public Works Town Board Meeting April 13, 2021 PRESENTATION OVERVIEW Wayfinding Plan Development Signage Needs for Parking Future Actions Q&A 3 Wayfinding Plan Development Downtown Wayfinding Plan •In January 2018, the Town of Estes Park adopted the Downtown Plan which calls for pedestrian directional signs, pedestrian kiosks, and wayfinding to parking and transit facilities. 4 Wayfinding Plan Development Downtown Wayfinding Plan Implementation advanced with public outreach in October 2018 which guided the development of high quality pedestrian-scale sign and kiosk concepts. 5 WayfindingPlan Development Downtown Wayfinding Plan Conceptual sign location maps for pedestrian directional signs and kiosks were also drafted. 6 WayfindingPlan Development Downtown Wayfinding Plan This effort also included conceptual sign design and a location map for 18 proposed parking directional signs. 7 Signage Needs for Parking Downtown Wayfinding Plan •$50k was budgeted in 2019 and in 2020 for a total of $100k to fund initiation of the Wayfinding Plan. $41k was earmarked for consultant support and $59k for construction of an initial signage phase with a scope of work yet to be determined. •Progress paused in 2019 due to staff turnover and higher priority infrastructure work on Elkhorn Ave (overlay), 4th Street reconstruction, Brodie Trail Improvements, and Fall River Trail Improvements. 8 Signage Needs for Parking Downtown Wayfinding Plan •The late-2019 proposal to implement paid parking in 2020 elevated the urgency for parking signage upgrades and the need to hire a design consultant to complete the design and bid package. •The parking pilot signage program was developed and advertised for bids in March 2020. •The Town paused all work and spending again in 2020 due to the COVID pandemic and the wildfire evacuation. •In late November, the Town Board confirmed direction to resume work on paid parking, and restored funding in late January 2021. This triggered a restart on signage. 9 Signage Needs for Parking Downtown Wayfinding Plan The parking pilot signage project is guided by 5 objectives. 10 Signage Needs for Parking Downtown Wayfinding Plan Defining the scope of parking signage work started with a field review of existing signage. The poor conditions suggested a full overhaul of the downtown parking signage is needed. 11 Signage Needs for Parking Downtown Wayfinding Plan Excessive messaging & clutter on traffic signal mast arms diminishes effectiveness & prompted simplification. 12 Signage Needs for Parking Downtown Wayfinding Plan •The design scope of work was expanded to include consistent, clearly marked, and easy-to-remember icons/names for each lot. 13 Signage Needs for Parking Downtown Wayfinding Plan •Consistent use of adopted Town logo colors is proposed to visually connect the directional and destination signs and facilitate readability for red/green vision-impaired individuals. •Clear distinction between “FREE” and “PAID” lots is essential. 14 Signage Needs for Parking Downtown Wayfinding Plan •The design consultant completed design refinements and bidding was advertised in early March 2021. •In addition to the proposed parking wayfinding parking pilot programs signs, the Town’s professional parking operator, The Car Park, will install payment kiosks and information signage in the 8 lots designated for paid parking in 2021. 15 Signage Needs for Parking Downtown Wayfinding Plan •The 2021 budget contains funds to pay for the 16 Part 1 destination signs circled in red ($61k). This is forecast to be repaid from new parking revenue. •Additional cost control is obtained by performing sign removals in-house with our PW Streets Division crew. •Approval of Resolution 31-21 is requested to fund all 32 of the sign improvements shown. 16 Future Actions Downtown Wayfinding Plan •A Revitalizing Main Streets grant was submitted April 9 in the amount of $58k to reimburse 90% of the cost of the Part 2 directional & mast arm signs in the CDOT rights of way. This would repay the identified shortfall. •Consider establishing a Strategic Plan Objective & funding for a portion of the pedestrian scale signs and kiosks in the 2022 Strategic Plan & budget. •Evaluate the materials, scale, & locations of the parking pilot project signs with the community. Potentially revise the signs as guided by community input. Questions?