HomeMy WebLinkAboutPACKET Town Board 2021-04-13The Mission of the Town of Estes Park is to provide high‐quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesday, April 13, 2021
7:00 p.m.
Board Room – 170 MacGregor Avenue
Estes Park, CO 80517
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial
virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator
Machalek on May 8, 2020 and outlined below.
ADVANCED PUBLIC COMMENT
Options for the Public to Provide Public Input:
1.By Public Comment Form: Members of the public may provide written public comment on a
specific agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
Tuesday, April 13, 2021. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
2.By Telephone Message: Members of the public may provide public comment or comment on a
specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday,
April 13, 2021. All calls will be transcribed and provided to the Board for consideration during the
agenda item and added to the final packet.
PUBLIC PARTICIPATION DURING BOARD MEETING
If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be
available for assistance from 6:30-6:50 p.m. by calling 970-577-4777.
Options for participation in the meeting will be available by call-in telephone option or online via Zoom
Webinar which will be moderated by the Town Clerk’s Office.
CALL-IN (TELEPHONE OPTION):
Dial public participation phone number, 877-853-5257 (toll-free)
Enter the Meeting ID: 982 1690 2040 followed by the pound sign (#). The meeting will be
available beginning at 6:30 p.m. the day of the meeting. Please call into the meeting prior to
7:00 p.m., if possible. You can also find this information for participating by phone on the
website at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting
Participation”.
Request to Speak: For public comment, the Mayor will ask attendees to indicate if they
would like to speak – phone participants will need to press *9 to “raise hand”. Staff will be
moderating the Zoom session to ensure all participants have an opportunity to address the
Board.
Once you are announced by phone:
•State your name and address for the record.
•DO NOT watch/stream the meeting at the same time due to streaming delay and
possible audio interference.
Prepared 04-02-2021
*Revised
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
PUBLIC PARTICIPATION (ONLINE):
Individuals who wish to address the Board via virtual public participation can do so through
Zoom Webinar at https://zoom.us/j/98216902040 – Zoom Webinar ID: 982-1690-2040. The
Zoom Webinar link and instructions are also available at www.estes.org/boardsandmeetings
by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the
Zoom session should also watch the meeting through that site, and not via the website, due
to the streaming delay and possible audio interference.
Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the
meeting. Participants wanting to ensure their equipment setup is working should join prior to
the start of the meeting at 7:00 p.m.
Request to Speak: For public comments, the Mayor will ask attendees to click the “Raise
Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom
session to ensure all participants have an opportunity to address the Board.
•You will experience a short delay prior to re-connecting with the ability to speak.
•State your name and address for the record.
In order to participate, you must:
•Have an internet-enabled smartphone, laptop or computer.
o Using earphones with a microphone will greatly improve your audio experience.
•Join the Zoom Webinar.
o The link can be found above.
•Click “Participate Virtually in the Regular Town Board Meeting of the Board of
Trustees”.
•DO NOT watch/stream the meeting via the website at the same time due to delays and
possible feedback issues.
WATCH THE MEETING:
The Town Board meetings will be livestreamed at www.estes.org/videos and will be posted within 48
hours of the meeting at the same location.
Documents to Share: If individuals wish to present a document or presentation to the
Board, material must be emailed by Monday, April 12, 2021 by 8:00 a.m. to the Town Clerk’s
office at townclerk@estes.org.
Quasi-Judicial Proceedings
(Quasi-Judicial items will be marked as such)
Written Testimony
Must be submitted by mail to Town Clerk, PO Box 1200, Estes Park, CO 80517 or by
completing the Public Comment form at
https://dms.estes.org/forms/TownBoardPublicComment.
Members of the public may provide public comment or comment on a specific agenda item by
calling (970) 577-4777. All calls must be received by 8:00 a.m., Monday, April 12, 2021. All
comments received will be provided to the Board and included in the final packet material.
Oral Testimony
To ensure your ability to provide comments during the meeting, you must register by emailing
townclerk@estes.org or calling (970) 577-4777 by Monday, April 12, 2021 at 5:00 p.m.
During the meeting, any individual who did not register to speak on a quasi-judicial item may
join public participation by following either the Call-In or Online option previously mentioned.
Individuals who do not register prior to the meeting risk being unable to testify due to
administrative/technical difficulty during the meeting.
Written presentation materials or exhibits must be delivered to townclerk@estes.org by 8:00
a.m. Monday, April 12, 2021 in order to be presented during the meeting. No other written
presentations or exhibits will be accepted during oral testimony by any member of the public.
Packet Material
The packet material can be accessed through the following link: Town Board Packet or under
the Town Board section at www.estes.org/boardsandmeetings or you may request a paper
packet by emailing townclerk@estes.org or calling (970) 577-4777.
Page 2
AGENDA
BOARD OF TRUSTEES – TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesday, April 13, 2021
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION – VOLUNTEER RECOGNITION WEEK.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1.Bills (Click on link to view).
2.Special Town Board Minutes dated March 29, 2021, Town Board Minutes dated March
23, 2021 and Town Board Study Session Minutes dated March 23, 2021.
3.Transportation Advisory Board Minutes dated February 17, 2021 (acknowledgement
only).
4.Parks Advisory Board Minutes dated February 18, 2021 (acknowledgement only).
5.Resolution 26-21 Approving the Bureau of Reclamation WaterSMART Small Scale
Efficiency Program Grant Application for Smart Water Meters, $75,000, Budgeted.
6.Resolution 27-21 Setting the Public Hearing date of May 11, 2021 for a New Lodging
& Entertainment Liquor License filed by Trinity Hospitality LLC dba Rocky Mountain
Hotel & Conference Center, 1701 N Lake Avenue, Estes Park, CO 80517.
7.2021 Overlay & Patching Program Change Order for a Contract Extension
with Coulson Excavating Co., Inc. for $761,492.50, Budgeted.
8.2021 Chip & Crack Seal Program Change Order for a Contract Extension with Vance
Brothers, Inc. for $270,000, Budgeted.
9.Resolution 28-21 Acceptance of the Steuben Marital Trust Estate Donation for
$9,018.03 for the extension of the Estes Park Trail system.
LIQUOR ITEMS:
1.NEW FERMENTED MALT BEVERAGE OFF-PREMISE LIQUOR LICENSE
APPLICATION FOR MINI MART, INC., DBA LOAF N' JUG #750828, 561 BIG
THOMPSON AVENUE, ESTES PARK, CO. Town Clerk Williamson.
To consider a new Liquor License for Loaf N' Jug #750828.
ACTION ITEMS:
1.RESOLUTION 29-21 CONTRACT WITH LOGAN SIMPSON DESIGN, INC., FOR
COMPREHENSIVE PLAN CONSULTING SERVICES FOR 2021-2022. Director
Hunt.
Prepared 04-02-2021
*Revised
Page 3
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
Contract for full scope of work, process, and budget with staff's recommended
consulting team for Comprehensive Plan preparation and completion, beginning mid-
April 2021 and concluding December 2022.
2. RESOLUTION 30-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #3 TO THE
2021 BUDGET. Director Hudson.
Budget amendment to roll over purchase orders, projects started but not completed
and other budget amendments.
3. RESOLUTION 31-21 CONTRACT WITH E3 ENTERPRISES, INC., FOR
DOWNTOWN WAYFINDING SIGNAGE PILOT PROJECT. Manager Hook.
Replace and upgrade existing signage to better guide motorists to paid and free
parking options downtown.
ADJOURN.
Page 4
Town of Estes Park, Larimer County, Colorado, March 29, 2021
Minutes of a Special meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 29th day of March, 2021.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Kimberly Disney, Recording Secretary
Absent: None
Mayor Koenig called the meeting to order at 6:00 p.m.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1.ROCKY MOUNTAIN NATIONAL PARK VISITOR USE. Superintendent Sidles
presented the management strategy for the 2021 season and provided an update on
long range planning for visitor use of RMNP. She highlighted previous visitor
attendance, the timed entry system used in 2020, civic engagement opportunities,
lessons learned from the 2020 season, and 2021 reservation types: Bear Lake
corridor reservations and rest of park reservations. The Board discussed how
occupancy is determined in different areas of the park, how public input can be
provided to RMNP, the approval process of the visitor use plan, cost of reservations,
commuter permitting, and accessing the park’s website and Facebook for the most
up-to-date information on park operations.
Whereupon Mayor Koenig adjourned the meeting at 6:43 p.m.
Wendy Koenig, Mayor
Kimberly Disney, Recording Secretary DRAFTPage 5
Town of Estes Park, Larimer County, Colorado, March 23, 2021
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 23rd day of March, 2021.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Bunny Victoria Beers, Deputy Town Clerk
Absent: None.
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PROCLAMATION.
Mayor Koenig read a proclamation recognizing the 100th Anniversary of the Estes Park
Trail-Gazette.
AGENDA APPROVAL.
It was moved and seconded (Webermeier/Cenac) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee Bangs commented the Transportation Advisory Board met and discussed the Big
Thompson Recreational Area and parking pay stations which would be installed in May
2021.
Trustee Webermeier stated Susie Blackhurst was seated on the Visit Estes Park Board
at a special meeting held on March 17, 2021. He stated negotiations are ongoing to fill
the vacant CEO position.
Mayor Koenig stated Platte River Power Authority would be holding an election of officers
and meeting on March 25, 2021.
Trustee MacAlpine attended the Planning Commission meeting held on March 16, 2021
where the comprehensive plan, code amendments and building height in the CD
Downtown Commercial zoning district was discussed.
Trustee Cenac stated the Rooftop Rodeo Committee met to discuss rodeo operations
including a request for sponsors and the cancellation of the parade.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek stated gratitude for staff during the recent snowstorm. The
State released a press release regarding the levels of risk categories across counties in
Colorado. The final guidance related to COVID-19 would be released March 24, 2021
and he encouraged the public to visit Larimer County Health Department website for more
information. A continual decline in COVID case counts, placed the county in a less severe DRAFTPage 6
Board of Trustees – March 23, 2021 – Page 2
category. He stated the dial changes would not change the mask mandate from the
Governor which expires April 3, 2021 and may be extended. Vaccines continue to be
available based on qualification standards outlined on the Department of Health website.
The Mayor requested Attorney Kramer provide clarification on the ability to institute a
travel ban for Trustees. Attorney Kramer responded there would be constitutional hurdles
regarding the “right to travel across state lines” which the U.S. Supreme Court has
deemed a virtually unconditional personal right. He requested Board consensus in further
research, of which the Board was not interested.
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated March 9, 2021 and Town Board Minutes dated March
15, 2021.
3.Estes Park Planning Commission Minutes and Estes Park Planning Commission
Study Session Minutes dated February 16, 2021 (acknowledgment only).
4.Community and Family Advisory Board Minutes dated February 4, 2021
(acknowledgement only).
5.Appointment of Janene Centurione to the Estes Park Planning Commission to
complete the term of Steve Murphree expiring March 31, 2022.
It was moved and seconded (Webermeier/Younglund) to approve the Consent
Agenda, and it passed unanimously.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1.ACTION ITEMS:
A.RESOLUTION 17-21 APPROVING A SPECIAL REVIEW, “STEALTH
WIRELESS COMMUNICATION FACILITY,” 1575 S. SAINT VRAIN
AVENUE, VERIZON WIRELESS, APPLICANT, POWDER RIVER
DEVELOPMENT SERVICES, LLC, APPLICANT’S REPRESENTATIVE,
MOUNTAIN VIEW BIBLE FELLOWSHIP, PROPERTY OWNER. The item
was continued from the February 23, 2021 meeting where a motion was heard
to approve the Resolution which failed. There was no motion to deny the
application. Federal law requires written denial of the facts and findings if a
governing body denies an application for a wireless communication facility.
The hearing was continued in order for staff to draft findings of fact for
consideration of denial. Mayor Koenig re-opened the public hearing and
accepted the public comment received as part of the hearing. Planner Woeber
provided an overview of the special review criteria, and advantages and
disadvantages of the proposal. Board comments and questions have been
summarized: Whether the applicant could provide the total number of
residents who would be impacted by the upgraded capacity/service area
improvements; questioned whether a cell tower located at a higher elevation
would provide a wider span of coverage to a larger service area; concern was
heard regarding the text alert distributed by Verizon to customers within the
80517 zip code area which included miscommunication on the service area
impacted; if alternate locations for the site included the rooftop of the church;
whether the proposed height would be necessary for adequate coverage; the
need for adequate cell signal for emergency and safety reasons was
acknowledged; and concern was stated regarding the location’s proximity to a
residential area and lack of alternative location options. Clarification was
provided regarding the height of the tower and how carrier facilities can be co-
locatable enabling other providers to expand services at the site through
provisions established by the applicant. Gary Hall/Town Citizen and Estes
Park Health Chief Operating Officer stated support for the new cell phoneDRAFT
Page 7
Board of Trustees – March 23, 2021 – Page 3
tower which would improve existing healthcare needs providing optimal
services. He added, anything the town can do to increase signal strength
would be essential in order to provide adequate care and minimize any gaps
in service. Mayor Koenig closed the public hearing. It was moved and
seconded (Webermeier/Martchink) to approve Resolution 17-21 and it
passed with Trustee MacAlpine voting “No”.
ACTION ITEMS:
1.ORDINANCE 04-21 AMENDING TITLE 10 OF THE ESTES PARK MUNICIPAL
CODE PERTAINING TO VEHICLES AND TRAFFIC. Mayor Koenig opened the
public hearing. At the February 9, 2021 Study Session staff proposed the following
amendments to Chapter 10 of the Estes Park Municipal Code; to allow
immobilizing vehicles, towing vehicles, allow informal courtesies for ADA and
Disabled Veteran credentials, and request the Municipal Judge to increase base
fine amounts or amend the Municipal Code to allow for late fees. The primary
reason for the changes would be to provide staff with additional tools to address
multiple overdue parking citation individuals who accrue three or more unresolved
violations. In 2020, approximately 11 individuals accounted for nearly 70 violations
which were unable to be addressed by staff and remains the driving force for the
updates to the code. Manager Solesbee was available for questions and requested
Board approval. Mayor Koenig closed the public hearing. It was moved and
seconded (Younglund/Martchink) to approve Ordinance 04-21, and it passed
unanimously.
Whereupon Mayor Koenig adjourned the meeting at 8:14 p.m.
Wendy Koenig, Mayor
Bunny Victoria Beers, Deputy Town Clerk DRAFTPage 8
Town of Estes Park, Larimer County, Colorado March 23, 2021
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room and Virtually in said Town of Estes Park on the 23rd day of
March, 2021.
Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier, and Younglund
Attending: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
MacAlpine, Webermeier, and Younglund
Also Attending: Town Administrator Machalek, Town Attorney Kramer and
Recording Secretary Disney
Absent: Trustee Cenac
Mayor Koenig called the meeting to order at 5:15 p.m.
DISCUSSION WITH COUNTY ASSESSOIR REGARDING ASSESSMENT OF
VACATION RENTALS. Larimer County Assessor Overbeck presented a discussion on
the assessment of vacation rentals. He highlighted Larimer County vacation rental
activity, residential classifications versus commercial classifications, the necessity for
the State to provide guidelines and legislature for vacation rentals across Colorado in
order to be fair and equitable across the state. The Board discussed if there was
precedent for County assessment preceding State assessment, clarification on the
number of vacation rentals in the County, State guidance on vacation rentals, and the
Colorado Assessor Association’s efforts in obtaining State guidance or legislature.
DOWNTOWN LOOP QUARTERLY UPDATE.
Director Muhonen presented the Downtown Estes Loop quarterly update, and the
Technical Advisory Committee (TAC). TAC provided progress updates on Right-of-Way
(ROW) acquisitions, the Conditional Letter of Map Revisions, budget, schedule, and the
Memorandum of Agreement with Central Federal Lands Highway Division. TAC
proposed continuing work on design and ROW acquisition efforts in 2021 and bidding
the construction work in the second quarter of 2022. The Board requested clarification
on raising the Ivy Street bridge and discussed specifications and maintenance of the
proposed reliever culvert.
TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Trustee Bangs requested a discussion on the Highway 34 and 36 intersection to
Steamer Drive due to the increased pedestrian and vehicular traffic and it was
determined to schedule the discussion for May 11, 2021.
Trustee Webermeier requested an update on the items approved unscheduled. Town
Administrator stated the items which are currently unscheduled are the Park Planning
and Pocket Parks, Distributed Energy, and Oral History Program discussions.
There being no further business, Mayor Koenig adjourned the meeting at 6:05 p.m.
Kimberly Disney, Recording Secretary DRAFTPage 9
Page 10
Town of Estes Park, Larimer County, Colorado, February 17, 2021
Minutes of a Regular meeting of the Transportation Advisory Board of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the
17th day of February 2021.
Committee: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry
Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron
Wilcocks
Attending: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry
Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron
Wilcocks, Trustee Carlie Bangs, Public Works Director Greg
Muhonen, Engineering Mgr. David Hook, Parking & Transit
Mgr. Vanessa Solesbee, The Car Park Gen. Mgr. Matt
Eisenberg, Rocky Mtn. Park John Hannon
Absent:
Chair Morris called the meeting to order at 12:00 p.m.
PUBLIC COMMENT
No electronic submissions of public comment were received prior to the deadline and no
public was in attendance.
APPROVAL OF MINUTES
A motion was made and seconded (Slack/Street) to approve the January meeting
minutes and all were in favor.
APPROVAL OF TAB DOCUMENTS (Chair, Belle Morris)
TAB Bylaws: A few modifications to the bylaws need discussed prior to both TAB and
Town Board approval can occur. Public Works will make the updates and have the
Town Attorney review prior to submittal to the Town Board for approval.
Director Muhonen informed the group that a situation recently occurred wherein it was
discovered that the various advisory boards are inconsistent within the individual
bylaws. The Town Clerk is actively working on a more standardized bylaw template.
Recommendations for change included expansion of the ‘Role’ section of the TAB;
replace, under ‘Members and Quorum’, the language referring to the “Estes Valley
Planning District” with “Estes Park School District R-3”.
A motion was made and seconded to approve recommended revisions to the TAB
Bylaws (Wilcocks/Hanick) and all were in favor.
Code of Conduct: No changes
Job Description: Replace language referring to the “Estes Valley Planning District” with
“Estes Park School District R-3”.
A motion was made and seconded to approve the recommended revision to the TAB
Job Description (Wilcocks/Finley) and all were in favor.
REVIEW 2021 TAB PRIORITY OUTCOMES (Chair, Belle Morris)
Chair Morris shared her screen showing the TAB Priority Matrix with each members’ top
four listed priorities. Belle will send out link for further review. Member Gamble
recommended a system that would calculate what the overall priority is for all of TAB.
Wilcocks discussed a method he is very familiar with and offered his assistance. He will
bring the item back to the March meeting but will make it availab le prior to that time.
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Transportation Advisory Board – February 17, 2021 – Page 2
MULTIMODAL SIDEWALKS & NEEDS INVENTORY (Chair, Belle Morris)
Morris shared that a walking audit was performed last week along Graves Ave. The
audit got into technical details that are not needed until the actual work is performed.
The task force will refocus its efforts and plan to use Graves Ave. as a test run for how
these audits are performed beyond the 1-mile radius. Muhonen recommended the
deliverable from task force should consist of:
Part 1: Identify trail or sidewalk gaps within the current system. This could be
done with three maps: Areas needing improvement within 1) a 1-mile radius of
the school; 2) a 2-mile radius; and 3) beyond the 2-mile radius. Color-coded line
work could depict those of high-value, med value, and low value.
Part 2: Identify safety issues or deficiencies. The spreadsheet Member Moulton
initially worked on was a good start. An alternative would be to identify key safety
issues that are concerning to the TAB, and create columns with numeric scores
along with a column for notes. The initial walking audits concluded that the highly
detailed audit form puts the auditor in difficult position due to the detail.
Additionally, filling out paper forms is undesirable for processing. This type of
information needs to be processed electronically.
It will be found that there are more needs than there are funds. However, the data is
collected it will need to have a shelf-life. Within the existing Estes Valley Trails Master
Plan some gaps have been identified. Public Works is hoping to update the plan and
have a staff member working on this now. This deliverable may be incorporated into the
plan.
PROJECT UPDATES (Parking & Transit Mgr. Vanessa Solesbee)
Parking: The Electric Vehicle & Readiness Plan was adopted at the last Town Board
meeting. Manager Solesbee thanked the TAB for submitting a letter of support.
Solesbee has been in communication with the Colorado Clean Cities Coalition and the
current discussions dive into the implementation matrix. Solesbee asked if anyone
would like to volunteer to assist. Member Finley volunteered to be involved.
Solesbee has been working with the Town Attorney on modification of the Municipal
Code related to parking enforcement which will then be presented at a Town Board
Study Session. Revisions will provide options for unpaid parking citations. Solesbee
anticipate the ordinance for this change will be prepared and ready to return to the
Town Board in March. The language may also allow for motorcycle exemption from
standard enforcement if they park in a designated motorcycle parking space. Trustee
Liaison Bangs stated the Trustees have questions regarding that language that will be
brought up when presenting.
Solesbee stated that paid parking implementation efforts are in full swing. There was
early focus this year on communication and outreach, including frequent website
updates. She stated that another wave of updates will be coming in a week or so. All
updates to the website are being shared with the community via email and social media
simultaneously. Several meetings and forums with groups within town are planned.
The paid parking infrastructure and equipment installation is planned for May.
Employee permits may be shared, if needed, by multiple employees as long as only one
car is using it at a time.
Transit: Sponsorship opportunities are open, with those sponsoring in 2020 being
provided first option, then to new sponsors. Solesbee stated that she received
notification from CDOT – Rural Communities that Estes Park will be receiving additional
funds for transit. The funds total between $350K and $360K, with no local match, with
up to three years to spend the funds.
Additionally, notification has been received that, in accordance with the recently passed
Senate Bill 267, the Town has been granted over $1M requiring local match. These
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Transportation Advisory Board – February 17, 2021 – Page 3
funds are for transit projects across the state. Solesbee is working to identify the local
match. These funds would potentially allow for a redesign of the Visitor Center parking
lot. The funds can be used for both current and future transportation needs.
Wilcocks asked if there had been any plans for adding any structures for those waiting
on the buses/shuttles. With a future potential for year-round transit service, winter would
be cold while waiting. Solesbee confirmed that she has pushed for transit stop
improvements to be one of the top three items to address with the funds.
Solesbee informed the TAB that she has been gathering feedback from several
individuals regarding the shuttle stop being located at the parking structure. Solesbee
was also notified by the Parks Division, of their plan to upgrade the area located near
the shuttle area with additional picnic shelters and a climbing boulder for all ages.
Taking all feedback and project information into account, it was determined the shuttle
stop would move back to the Visitor Center. Driving tests confirm that, even with the
addition of the Farmers Market, the shuttle stop would work at the Visitor Center.
Member Gamble recommended that, with the new traffic signal being installed on US
34, to wait and observe the traffic behavior before tackling the reconfiguration plans for
the parking lot. It will be required that shuttles/buses turn right onto US 34 when exiting
the Visitor Center. Muhonen stated that if the observation concludes it is vitally
important for buses to have the ability to turn left, he may approach the Estes Park
Sanitation District to propose a shared driveway to get the shuttles/buses to the new
traffic signal.
Morris expressed her disappointment with the determination to move the shuttle stop
back to the Visitor Center, given the robust discussion at TAB’s January meeting.
Members had expressed concern for pedestrian safety, increase in traffic conflicts, and
reduces positive experiences by visitors.
Member Crow likes idea of moving the service back to the Visitor Center lot, but it would
be much safer to remove some parking spaces. Solesbee confirmed this would be
taken into account prior to the start of the transit season.
Chair Morris requested the TAB invite the Parks Division to present the plan for the Big
Thompson Recreation Area and the climbing boulder at the March meeting.
PROJECT UPDATES (Engineering Mgr. David Hook)
Manager Hook provided project updates since the last meeting.
Parking Wayfinding: Bid documents for sign creation and installation are being finalized.
The Town will be soliciting bids this month with acceptance of a bid in March.
2021 STIP Program: As in prior years the 2021 Street Improvement Program
presentation will occur at the next Town Board Study Session. The overview will include
significant work planned for the Performance Park parking lot. Plans also include
completion of Cleave Street design, postponed from last year. Improvements are
planned to occur in 2022.
Graves Ave. Improvements: A Notice to Proceed for work on Graves Ave. was issued.
Data is already being collected by surveyors. Hook plans to share a detailed updated in
March with concept drawings being available for the April meeting.
PROJECT / ADMINISTRATION UPDATES (Public Works Director Greg Muhonen)
Muhonen updated the TAB that feedback provided to him on the Downtown Estes Loop
crosswalks has been provided to the design team, who is fine-tuning and will take the
feedback into account. The design team is also working on proving CLMRs showing no -
rise levels to the floodplain.
Muhonen stated the traffic signal planned at Steamer Drive has until May 2021 to be
installed. All caissons have already been installed.
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Transportation Advisory Board – February 17, 2021 – Page 4
OTHER BUSINESS (Chair, Belle Morris)
There being no further business, Chair Morris adjourned the meeting at 1:48 p.m.
Megan Van Hoozer, Recording Secretary
Page 14
Town of Estes Park, Larimer County, Colorado, February 18, 2021
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said
Town of Estes Park on the 18th day of February 2021.
Committee: Geoffrey Elliot Chair, Rex Poggenpohl Vice Chair, Kirby
Nelson-Hazelton, Vicki Papineau, Ron Wilcocks
Attending: Geoffrey Elliot, Kirby Nelson-Hazelton, Vicki Papineau, Rex
Poggenpohl, Ron Wilcocks, Brian Berg, Kevin McEachern,
Greg Muhonen, Megan Van Hoozer
Absent:
Chair Elliot called the meeting to order at 8:32 a.m.
PUBLIC COMMENT
No public comment.
APPROVAL OF MINUTES
A motion was made and seconded (Hazelton/Papineau) to approve the January meeting
minutes and all were in favor.
ART IN PUBLIC PLACES (AIPP) NEXT STEPS
Member Hazelton shared that a meeting was held regarding the potential future of an Arts
In Public Places (AIPP) subcommittee. The overall recommendation is to wait until the
Arts Master Plan is done, in collaboration with other Town departments. Also involved
would be the local art groups. Hazelton would help with a roadmap or proposal for future
presentation to the Town Board. This discussion will be revisited in late summer or fall,
depending on the Master Plan timeline of completion. Member Wilcocks stated he had
read the memo and agrees with the proposed process.
Vice Chair Poggenpohl stated that a letter was received from Colorado State University
(CSU) since the earlier meeting regarding assistance with creation of an Art Master Plan.
The CSU managers involved in the discussion reported their concern about the required
timeline. After they spoke with their faculty it was recommended the Town seek grant
opportunities for this assistance. Poggenpohl has written a letter inviting the curator of the
museum to come speak with the PAB and review the list of art collectibles to determine
how best to propose maintenance for existing inventory.
Poggenpohl said there is currently no established art maintenance plan, with the
exception of the bronze items. CSU has offered to assist in the effort to obtain a grant.
Wilcocks asked for identification of the components missing from the information the
Town and PAB currently hold, needed for an Art Master Plan. Poggenpohl stated there is
no map to locate public art which should include more descriptive material about the given
piece. He also stated he doesn’t feel the Town’s art assets are very accessible, adding
that the AIPP isn’t very involved with the local art community. Once the pieces are pulled
together, we’ll have all information necessary for the Master Plan.
Wilcocks doesn’t feel the creation of the Master Plan would be that difficult nor does he
feel it necessary to rely heavily on outside resources and consultants. He stated last year
the art community was eager to help create a Master Plan, with assurances that the Town
‘backs’ and is supportive of the effort. Wilcocks suggested this effort could be handled as
a subcommittee and feels that with Town support, it would be much easier to partner on
the effort with local art groups.
Poggenpohl feels that Museum Director Derek Fortini should be involved in the effort as
well, and further suggested approaching Town Administrator Machalek to provide an
update on where this effort stands and where it is going. Director Muhonen stated that
Town staff would not pursue this item until it is identified as a goal in the adopted 2021
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Parks Advisory Board – February 18, 2021 – Page 2
Town Strategic Plan. Muhonen is not optimistic this item will gain traction until it is
identified as a goal in that plan.
Should the PAB request this item be taken for consideration to the Trustees, requesting
endorsement from the Town to pursue, either Director Muhonen or Supervisor Berg would
take it forward. If the item becomes a strategic goal in 2022, details can then be
determined on how art will be overseen. Trustee Liaison Cenac stated that if the members
of the PAB are in agreement, she’d be happy to take recommendations back to the Town
Board Trustees.
Wilcocks has developed an understanding, after living here several years, that the Town
desires being considered an art destination and wonders why this is no longer evident as
a Town priority. Cenac stated that it is not due to lack of interest but lack of discussion
with the new Town Board. She feels that if the Town Board is made aware of the financial
investment in the art, it may rise to the level of strategic goals.
Wilcocks stated that the current version of the AIPP speaks to the future of AIPP funding.
In order to identify how to proceed an Arts Master Plan is necessary. He emphasized that
the PAB is not asking the Town for money, but asking only for strategic next steps.
Poggenpohl said that the last conversation had with the Trustees on this topic was at a
Town Board Study Session wherein he proposed pursuing assistance from area
universities for the Art Master Plan creation. He suggested it may be a good time to circle
back with them on the outcome of this endeavor, and propose additional paths with an
option on how the Trustees would like to see the PAB proceed. Muhonen agreed with the
process of returning to the Town Board in a study session with options and a strong
stance on a particular avenue. Chair Elliot agreed with this approach as well.
Muhonen informed the PAB that within the 5-year Goals of the 2021 Town’s Strategic
Plan, the Parks Master Plan is listed with the addition of new pocket parks. This has
potential of rising to a 1-year Goal, presenting additional opportunity for art discussions.
Trustee Cenac asked where arts fit into the Town’s Comprehensive Plan. Unsure of the
inclusion, if art comes up as an important element to the community, Cenac stated it
should be included as an update to the Comprehensive Plan. Wilcocks reminded
everyone that significant outreach was performed with the creation of the Downtown
Master Plan, which has been completed and adopted by the Town Board. The Downtown
Master plan promotes art in many different aspects and Wilcocks recommends the Town
follow the adopted plan.
Chair Elliot suggested that with the current vacancies on the PAB it may be advantageous
to request art experts apply for these roles. An art perspective, in addition to Member
Wilcocks, would help round out the group dynamic. Poggenpohl shared that he spoke to
woman who is a retired gallery owner that thought she’d be an excellent participant,
however she felt the Town had not treated the art community very well. This led to her
decision to pass on the opportunity. Hazelton shared that she has a friend who has
approached her about joining the PAB.
Poggenpohl confirmed he’ll work on creation of a whitepaper for presentation to the
Trustees. Elliot requested it be ready for review and discussion at the March meeting.
WOMEN’S MONUMENT PROJECT UPDATE
Wilcocks reported that this project is moving along steadily and the Women’s Monument
Committee (WMC) continues to solicit funding. At this point 43% of the funding has
already been raised, with average donations of $1,000, but come in the range of $10 to
$5,000. WMC is also receiving support from individuals outside the community and those
new to the area and are strong proponents of art.
Wilcocks provided a draft contract, for whomever is selected to created the monument,
that has been provided to the Town for review. PAB approval is being sought today. Once
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Parks Advisory Board – February 18, 2021 – Page 3
PAB approval is received Wilcocks will provide the document to the WMC then to the
competing artists for final review.
The artists will be presenting detailed proposals to the WMC in early March for final
selection. Payment will be made and work is anticipated to begin on the monument in
April 2021, with full installation being complete in August 2021.
Muhonen said that once an artist has been selected and the scope of work understood,
the Town will need a detailed site plan and application for a floodplain permit. Public
Works will donate the cost of issuing the floodplain permit for this work.
Elliot suggested to the members, that when fundraising this time of year, one should
mention that it’s tax refund season and remind those being approached that the donations
are one hundred percent tax deductible since one hundred percent of the dollars received
being applied directly to the cost of the monument. Member Hazelton shared that she has
been very impressed with the organized work she’s witnessed and all the effort that has
gone into this project. She looks forward to seeing the monument installed. Wilcocks
stated it was an outstanding team effort.
2021 PAB INITIATIVES
Poggenpohl suggested homework for PAB members. For this effort he asked members
to list responsibilities being fulfilled by the PAB that align with the five primary member
roles listed in the PAB Bylaws. Once the Downtown Master Plan and the 2021 Town
Strategic Plan are reviewed by all and the initiatives defined as written, the PAB can then
prioritize efforts for 2021.
Berg stated that the 2021 Mountain Heritage Festival has been canceled due to the
COVID pandemic, however efforts are under way to find a safe alternative in order to
continue this tradition. Berg said it would be a great opportunity to have PAB members
assist in this effort and Poggenpohl offered to participate. Berg stated he is requesting
saplings from the National Forest Service, will have a video of an arborist available, and
that he’s requested a tree cookie.
Berg will be soon concentrating his efforts on the Big Thompson Recreation Area Project.
He invited member input as the Town works through the vegetation planning and climbing
boulder.
Wilcocks shared with the members that the Transportation Advisory Board (TAB) recently
completed its own 2021 TAB Priority Matrix to define 2021 initiatives. The TAB bases its
list off the Town’s annual Strategic Plan at the beginning. Items identified are then ranked.
Chair Elliot agreed with the process and asked members to review the 2021 Strategic
Plan and submit ideas to Megan Van Hoozer for inclusion by March 11 for inclusion into
the March meeting packet.
Berg reported that, after internal discussion regarding the 2021 Decorating Utility Box
(DUB) program, Town staff made the decision that due to staff shortages, and the 2021
capital project demands on the Parks Division, the 2021 DUB program would not take
place. Supervisor Berg emphasized that the hope is to resume the program in 2022.
Member Papineau asked how the bigger cities, like Longmont and Loveland, manage
their utility box art program. Berg said he’s only familiar with the process in Fort Collins,
stating that their utility department has a full-time individual to manage this process.
PARKS DIVISION UPDATES (Parks Supervisor Brian Berg)
Thumb Open Space: The Conservation Easement has been approved by the Estes
Valley Land Trust and a Resolution has been delivered to the Town. Both the seller and
Supervisor Berg are working with title company for finalization. Once all information is
finalized it will be presented to the Town Board. Berg is hoping to get the Thumb Open
Space Management Plan team back together and is looking forward to getting the
ecological study performed to determine area safety. Members of the Management Plan
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Parks Advisory Board – February 18, 2021 – Page 4
team include Chair Elliot and Vice Chair Poggenpohl, the area HOAs, the climbing
community and the biking community. It’s great to have two PAB members on the team.
Big Thompson Recreation Area: Berg developed a simple design for this area. The
Town’s Engineering Division is helping fine tune it and make it more comprehensive.
The design will be shared with both the PAB and TAB.
MacGregor Ave. & Wonderview (Hwy 34) Roundabout: The hardscaping work put into
this project is coming together very well. The area looks great and the project is on
budget.
Mrs. Walsh’s Garden: The Mrs. Walsh’s Garden Advisory Committee discussed moving
forward with the pond and waterfall improvements. This feature will be made more
appealing with another large water feature moving forward. With the Elkhorn Lodge
development there will also be thousands of new people walking by the garden
Open Discussion: Berg stated that the annual meeting with Larimer County recently
took place regarding open space and weed management. In this annual meeting the
team works to define roles, evaluate the prior year, and identify potential improvements.
Wilcocks stated that he is very excited about the Big Thompson Recreation Area and
believes it will be a fabulous asset located in a fabulous area.
A member of the Parks Division staff, Eli Ertl has been working in the Town’s
greenhouse growing native plants. The work that has been done by Ertl may save the
Town over two-thousand dollars.
OTHER BUSINESS
Member Wilcocks stated that GPS locating has been completed on all public art in town,
adding that this map should be accessible. Chair Elliot s hared that Visit Estes Park has
an inventory and map of artwork throughout the town. These documents should be
identified and reviewed by the PAB.
The Community Development Division is actively pursuing identification of needed
updates to the Comprehensive Plan. This provides an opportunity for a discussion
about art. With the upcoming selection of Steering Committee members there is an
opportunity to be an active voice and influence in the discussion of what will be included
in the updated Comprehensive Plan. Poggenpohl shared that the committee formation
should be completed by the end of February.
Chair Elliot reminded all members that there remain two vacancies on the PAB and he
asked for members to encourage others.
There being no further business, a motion was made and seconded
(Poggenpohl/Hazelton) to adjourn the meeting and all were in favor. Chair Elliot
adjourned the meeting at 10:04 a.m.
Megan Van Hoozer, Recording Secretary
Page 18
UTILITIES Memo
To: Honorable Mayor Wendy Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Christy Crosser, Grant Specialist; Reuben Bergsten, Utilities
Director; Chris Eshelman, Water Superintendent
Date: April 13, 2021
RE: Resolution 26-21 Approving the BoR WaterSMART Small Scale Efficiency
Program Smart Water Meter Grant for $75,000, Budgeted
☐PUBLIC HEARING ☐ORDINANCE ☐ LAND USE☐CONTRACT/AGREEMENT ☒ RESOLUTION ☐ OTHER______________
QUASI-JUDICIAL ☐ YES ☒ NO
Objective:
Adoption of this Resolution supporting the grant application to the Bureau of
Reclamation (BoR) WaterSMART (Sustain and Manage America's Resources for
Tomorrow) Small-Scale Water Efficiency Projects (SWEP) for Federal financial support
for new smart water meters.
Present Situation:
The Water Division started to replace analog water meters early in the 2000s. To date,
the Water Division has replaced approximately 40% of the metering system with smart
metering technology. This is an ongoing project and the necessary approach has been
a strategic staggered approach to replace analog meters and older radio equipped
meters with the next generation of smart meters as funds are available. Each year, we
include in the budget support for smart water meters.
Some meters are well past their useful life and are not “smart” meters. Other meters
have failing batteries, approaching the end of their useful life. The infusion of federal
financial assistance will allow the Water Division to address highest needs: replace
meters with old batteries that will soon stop working resulting in non-functioning meters.
This grant application was due March 18, 2021; and we have 30 days to submit the
Town Board approved resolution, providing the Board a copy of the grant application.
Proposal:
The Water Division is requesting $74,927.50 in federal funds and supporting the
required cost share with $74,927.50, for 697 smart water meters and accompanying
Page 19
encoder recorder transmitter (ERTs). Grant award notification is expected summer 2021
and if awarded, funds would become available February 2022. We are expecting an 18-
month project and work would be completed in July 2023.
Advantages:
● Approving this resolution provides additional funds to support the purchase and
installation of smart water meters.
● Smart meters improve operational efficiency by eliminating meter reading driving
routes. This saves on labor costs and reduces our carbon footprint.
● Smart meters support the notification to customers having wasteful water leaks
requiring repair.
● Smart meters provide real-time data collection and storage for troubleshooting;
computer modeling based on actual usage; and billing accuracy.
● Replacement of meters with failing batteries is important for continued operations.
Disadvantages:
● Staff will need to manage these grant funds; however, assistance from the Finance
Department will make this possible.
Action Recommended:
The action recommended is to approve the resolution.
Finance/Resource Impact:
The required cost share will be from the annual Capital Improvement Project budget.
Level of Public Interest
This is considered operations and water customers expect the Town to replace aging
equipment so the level of public interest is likely low.
Sample Motion:
I move for the approval of Resolution 26-21.
Attachments:
1. Resolution 26-21
2. BoR SmartWATER Small-Scale Water Efficiency Project Grant Application
Page 20
RESOLUTION 26-21
A RESOLUTION APPROVING AN APPLICATION FOR GRANT FUNDING FROM THE
BUREAU OF RECLAMATION TO REPLACE WATER METERS
WHEREAS, potential funding is available through the WaterSMART Small-Scale
Water Efficiency Projects by the Bureau of Reclamation, Department of Interior; and
WHEREAS, the Town of Estes Park Utilities Department Water Division
proposes for this funding opportunity to replace water meters that are beyond their
useful life with new meters that are more efficient; and
WHEREAS, this resolution identifies the Board as the body with legal authority to
enter into an agreement; and
WHEREAS, the Town Board of Trustees supports this grant application; and
WHEREAS, the Town Board of Trustees intends to commit funds for the required
cost share; and
WHEREAS, the Town Board of Trustees supports Town staff to work with the
Bureau of Reclamation to meet established deadlines for entering into an agreement.
NOW, AND THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES
OF THE TOWN OF ESTES PARK, COLORADO:
The Town of Estes Park Board of Trustees hereby approves the submission of a
grant application to the Bureau of Reclamation for replacing water meters.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 21
OMB Number: 4040-0004
Expiration Date: 12/31/2022
* 1. Type of Submission:* 2. Type of Application:
* 3. Date Received:4. Applicant Identifier:
5a. Federal Entity Identifier:5b. Federal Award Identifier:
6. Date Received by State:7.State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN):* c. Organizational DUNS:
* Street1:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
*Zip / Postal Code:
Department Name:Division Name:
Prefix:* First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number:Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
Completed by Grants.gov upon submission.
Town of Estes Park
84-6000661 0783554500000
170 MacGregor Avenue
PO Box 1200
Estes Park
Larimer
CO: Colorado
USA: UNITED STATES
80517-1200
Utilities Water
Christy
Crosser
Grant Specialist
Town of Estes Park
970-577-3574
ccrosser@estes.org
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
ATTACHMENT 2
Page 22
* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
C: City or Township Government
Bureau of Reclamation
15.507
WaterSMART (Sustain and Manage America?s Resources for Tomorrow)
R21AS00300
WaterSMART Grants: Small-Scale Water Efficiency Projects
R21AS00300
WaterSMART Grants: Small-Scale Water Efficiency Projects
Town of Estes Park Water Division Smart Meter Installation Project
View AttachmentsDelete AttachmentsAdd Attachments
View AttachmentDelete AttachmentAdd AttachmentEstes Park Water Div Service Area Map.pdf
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 23
* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix:* First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative:* Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed.
* b. Program/Project
* a. Start Date:* b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
2nd 2nd
Add Attachment Delete Attachment View Attachment
02/07/2022 07/31/2023
75,000.00
75,000.00
0.00
0.00
0.00
0.00
150,000.00
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E.O. 12372.
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
Christy
Crosser
Grant Specialist
970-577-3574
ccrosser@estes.org
Completed by Grants.gov upon submission.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
Completed by Grants.gov upon submission.
If "Yes", provide explanation and attach
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
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Estes Park Water Division Service AreaPREVIEW Date: Mar 17, 2021Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300Page 25
ATTACHMENTS FORM
Instructions: On this form, you will attach the various files that make up your grant application. Please consult with the appropriate
Agency Guidelines for more information about each needed file. Please remember that any files you attach must be in the document format
and named as specified in the Guidelines.
15) Please attach Attachment 15
1) Please attach Attachment 1
2) Please attach Attachment 2
3) Please attach Attachment 3
4) Please attach Attachment 4
5) Please attach Attachment 5
6) Please attach Attachment 6
7) Please attach Attachment 7
8) Please attach Attachment 8
9) Please attach Attachment 9
10) Please attach Attachment 10
11) Please attach Attachment 11
12) Please attach Attachment 12
13) Please attach Attachment 13
14) Please attach Attachment 14
Important: Please attach your files in the proper sequence. See the appropriate Agency Guidelines for details.
0-APPLICATION-Estes Park BoR Add Attachment Delete Attachment View Attachment
1-Estes Park FY21 SWEP Schedu Add Attachment Delete Attachment View Attachment
2-Estes Park FY21 SWEP Budget Add Attachment Delete Attachment View Attachment
3-Estes Park WaterNOW Allianc Add Attachment Delete Attachment View Attachment
4-Estes Park Proposed Resolut Add Attachment Delete Attachment View Attachment
5-Estes Park SAM.gov.pdf Add Attachment Delete Attachment View Attachment
6-Anti-Lobbying Cert Town of Add Attachment Delete Attachment View Attachment
Map 2 State - location of Est Add Attachment Delete Attachment View Attachment
Map 3 Estes Park Water Div Se Add Attachment Delete Attachment View Attachment
Add Attachment Delete Attachment View Attachment
Add Attachment Delete Attachment View Attachment
Add Attachment Delete Attachment View Attachment
Add Attachment Delete Attachment View Attachment
Add Attachment Delete Attachment View Attachment
Add Attachment Delete Attachment View Attachment
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
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WaterSMART Grants: Small-Scale Water Efficiency Projects for FY 2021 – R21AS00300
1
WaterSMART Grants
Small-Scale Water Efficiency Projects for Fiscal Year 2021
Bureau of Reclamation NOFO No. R21AS00300
Town of Estes Park
Smart Meter Installation Project
March 17, 2021
Chris Eshelman
Superintendent
Water Division, Utilities Department
Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, Colorado 80517
970-577-3630
ceshelman@estes.org
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 27
Table of Contents
TECHNICAL PROPOSAL AND EVALUATION CRITERIA 3
EXECUTIVE SUMMARY 3
Project Summary 3
PROJECT LOCATION 3
PROJECT DESCRIPTION 5
EVALUATION CRITERIA 7
E.1.1 Evaluation Criterion A— Project Benefits (35 points) 7
E.1.2 Evaluation Criterion B— Planning Efforts Supporting the Project (35 points) 9
E.1.3. Evaluation Criterion C—Project Implementation (10 points) 9
E.1.4. Evaluation Criterion D— Nexus to Reclamation (10 points) 10
PROJECT BUDGET 11
FUNDING PLAN AND LETTERS OF COMMITMENT 11
BUDGET NARRATIVE 12
ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE 14
REQUIRED PERMITS OR APPROVALS 15
LETTERS OF PROJECT SUPPORT 15
RESOLUTION 15
UNIQUE ENTITY IDENTIFIER 15
ATTACHMENTS
1 – Proposed Schedule
2 – Proposed Budget
3 – Support Letter
4 – Proposed Resolution
5 – SAM.gov Town of Estes Park
6 – Anti-Lobbying
Maps: 1-Service Area inserted in application page 4
2-State and location of Estes Park, attachment
3-Service Area
Completed in Grants.Gov webforms
● SF-424 Application for Federal Assistance
● SF-424 Budget Information
● SF-424 Assurances
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
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Town of Estes Park Water Division 3
TECHNICAL PROPOSAL AND EVALUATION CRITERIA
Executive Summary
Date: March 17, 2021
Applicant Name: Town of Estes Park, Estes Park, Larimer County, Colorado
Project Manager: Name: Chris Eshelman
Title: Superintendent, Water Division
Phone: 970-577-3630
Email: ceshelman@estes.org
Applicant Category: A
Grant Funding Request: $75,000
Non-Federal Matching Funds: $75,000
Total Project Cost: $149,855
Project Duration: 18 months
Estimated Project Start Date: 02/2022
Estimated Project Completion Date: 07/2023
Located on Federal Facility: No
Unique Entity Identifier: DUNS: 078355450; CAGE Code: 3JNB2
Project Summary
The Town of Estes Park Water Division is applying for funds to replace existing water meters
with the newest smart water meters capable of connecting to the Town’s existing electric
advanced metering infrastructure system. This project includes the costs of meters and ancillary
radio and computer reading equipment (ERTs – Encoder Recorder Transmitters) for residential
and commercial customers. The Water Division crew will install the meters. The Water Division
started replacing analog meters with radio-based meters in 2004. This request and the
subsequent award will accelerate the progress of this very important service in the community,
supporting the goals of the Bureau of Reclamation to be good stewards of our natural
resources, as well as contribute to the economic health of this community. The software system
to support new meters is in place so no additional costs are needed for this component.
Project Location
The project will be conducted within the Water Division’s service area which includes the Town
of Estes Park and unincorporated Larimer County. No work will be performed on a Federal
facility.
The division's service area [shaded in light blue on the inserted map (1)] is bordered by the east
edge of town, the turn-in to Eagle Rock School on Dry Gulch Road, McCreery Lane on Devil's
Gulch Road, the southwest side of Carriage Hills off CO Hwy 7, the Fish Hatchery area off of Fall
River Road (US Hwy 34), and the Thunder Mountain Subdivision on Spur 66.
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
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Town of Estes Park Water Division 4
Estes Park Water Division Service Area Map 1
The priority for replacing meters with federal funding assistance will be the oldest meters past
their useful life having old batteries nearing failure. These old meters, equipped with battery-
powered radios, will soon become non-functional. The selected properties to replace meters
are in various locations within the water division service area so as a point of reference, this is
the latitude and longitude for the Town Hall, 170 MacGregor Avenue: 40.37771, -105.52014
Every community is unique and Estes Park is no exception. What makes Estes Park unique is its
rich history of being developed for its health benefits, natural beauty, and recreational
opportunities, unlike many mountain communities in Colorado which were first established
because of mining. Estes Park is located approximately 70 miles northwest of Denver in the in
Larimer County. Estes Park is the primary gateway community to Rocky Mountain National Park
(RMNP), and in 2019 was the third most visited national park in the country. This proximity
means the Town swells in the spring, summer and fall seasons with a substantial number of
visitors and second homeowners. In 2019, RMNP experienced record visitation with 4.6 million
people. Eighty percent accessed the National Park through the two Estes Park entrances. Estes
Park is its own destination estimating 25 percent of the people visiting do not go to the RMNP.
As a premier destination, the Town must accommodate residents and visitors during these busy
months. The Town’s full-time resident population is approximately 6,000 people.
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
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Town of Estes Park Water Division 5
There are two sources of potable water for the Estes Park community: Marys Lake and Glacier
Creek. Our water source includes mountain snowpack and rain. The Marys Lake Water
Treatment Plant is supplied by the US Bureau of Reclamation’s Colorado-Big Thompson Trans-
Mountain Irrigation Project (CBT). The BOR completed this project in 1944 and it includes the
thirteen-mile Alva Adams tunnel and numerous electric hydro generation units. The Town
benefits from both the CBT water and its electricity generation. This tunnel transports water
from Grand Lake (west side of the Continental Divide) under Rocky Mountain National Park to
and through Estes Park where it is used at the Marys Lake Treatment Plant. The Glacier Creek
Plant water source is from native water rights.
Water use has experienced a moderate increase over the last ten years and closely resembles
the increase in tourism in the “shoulder seasons”. Rocky Mountain National Park and Estes Park
as premiere destinations have experienced an increased number of visitors starting early in the
early spring and going later in the fall. Other factors that impact water usage are land
development and hotter summer temperature even at our elevation of nearly 8,000 feet. It is
predicted that increased demand will continue. The northern Front Range, which includes
Larimer County, is forecast to gain 660,530 people by 2050, more than doubling its
2015 population of 617,401. The 107 percent surge will take that region's share of the
state population from 11.3 percent to 15.1 percent. Population growth especially along the
Front Range impacts this mountain community with increased visitors and the need for
accommodations and amenities that serve guests; second homeowners, short-term vacation
rentals, and workforce housing needs.
Maps attached: State (2) and Water Service Area (3).
Project Description
Approximately 5,480 customer accounts are served by the Town of Estes Park's Water Division.
Water Division staff services more than 112 miles of water main lines, two water treatment
plants and 8 water storage tanks. Long-term water rights planning, fire hydrant maintenance,
EPA-regulated testing, and backflow regulation are among the responsibility performed by the
Water Division.
Smart water meters improve water conservation with their ability to flag water leaks at
customers’ homes. Smart meters improve the Town’s energy efficiency by eliminating vehicle
miles driven to collect monthly meter readings. Smart waters provide multiple benefits:
improving 1) real-time data collection and storage for troubleshooting; 2) computer modeling
based on actual usage; and 3) billing accuracy. If awarded this grant, the first priority for meter
replacement will be the meters that are nearing their useful life equipped with aging batteries.
Some meters are well past their useful life and are not “smart” meters. Other meters have
failing batteries, approaching the end of their useful life. The infusion of federal financial
assistance will allow the Water Division to address highest needs: replace meters with old
batteries that will soon stop working resulting in non-functioning meters. Technology
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Town of Estes Park Water Division 6
continues to improve even within the last few years and smart meters are more energy-
efficient than the meters installed just 20 years ago.
To date, the Water Division has replaced approximately 40% of the metering system with smart
metering technology. This is an ongoing process and the necessary approach has been a
strategic staggered approach to replace analog meters and older smart meters with the next
generation of smart meters as funds are available. These federal funds will assist in accelerating
the work.
When the Water Division started the meter replacement program, they thoroughly researched
options of manufacturers for meters and radio read systems. This research resulted in the
selection of two meters, essentially the same technology provided by two different suppliers:
¾” meters supplied by Mueller and Hydrus.
The process for replacing meters includes these steps:
1. Notify customers and schedule the meters to be replaced.
2. Water shut-off generally impacts only the property where the meter is being replaced
and for only a short time (approximately 10 minutes); however, customers are informed
that their water will be turned off.
3. Locate meter to be replaced. Generally, this is obvious; however, if the house or
building has been renovated, meter location could take more time.
4. Take a last read on the old meter and verify its serial number.
5. Shut the water off.
6. Replace with the new meter and document the new serial number.
7. Turn water back on.
8. Verify new meter is working (screen verification).
9. Continue to the next customer.
The actual time to replace a meter is short; however, the administration and documentation
including establishing the billing system takes some time. Depending on where the meter is
located to be replaced, drive time can add time to the replacement process. These additional
tasks could mean replacement is as much as two hours; however, for the purpose of this grant
application, we are estimating 1.5 hours per meter.
Meter replacement will be performed by the Water Division crew.
The operation of municipal water systems is becoming more expensive with increasing State
and Federal rules and regulations, and the complexity of water systems for public safety and
demand. Installing smart water meters is one measure toward a more efficient system that will
result in accurate water usage data and reduce staff time for meter readings and transferring
this data to the billing process.
The Water Division conducts a rate study every three years and more frequently depending on
capital improvement projects. The most recent rate study was conducted in 2019.
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Town of Estes Park Water Division 7
Evaluation Criteria
E.1.1 Evaluation Criterion A— Project Benefits (35 points)
● Describe the expected benefits and outcomes of implementing the proposed project.
● What are the benefits to the applicant’s water supply delivery system?
The benefits to the Town’s water supply delivery system will be improved operational
efficiency, elimination of meter reading driving routes which reduces our carbon
footprint. Smart meters will provide notification to customers having wasteful water
leaks requiring repair. Continuous improvement efforts based on the current technology
provide an overall contribution to the success of the community including a sense of
good stewardship and a healthy economy.
The Town Board of Trustees adopted their 2021 Strategic Plan with references to the
importance of water delivery and their support:
● We will ensure water service reliability and redundancy.
● The Town will lead specific economic development efforts identified by the Town
Board, such as the development of the Broadband Utility, and the provision of
electric and water services.
Continuing the upgrade to smart meters will help the Town in meeting the goals set by
the Town Board of Trustees, improving efficiency and being more prepared for the
expected population and visitor growth in the future.
Water efficiency is an important step toward water security which is threatened by
climate change resulting in reduced snowpack in the mountains, reduced precipitation
throughout the year, increased temperatures, and more drought-like conditions. The
Town is striving to take every opportunity to improve delivery systems and processes.
Installation of smart water meters is one such effort.
Benefits to the water users will also be recognized with the implementation of the
automated meter reading system by improving billing and allowing for better tracking
water usage. The Town is concerned with the well-being of this community, taking pride
in our commitment to the preservation of the environment and precious water
resources.
The Comprehensive Water Master Plan (2015) was designed to promote water
efficiency through improved practices, techniques and technologies by both the system
demands and customer water demands. Under Colorado Revised Statute 37-60-126(2),
the State of Colorado Water Conservation Board requires water suppliers to develop,
adopt and implement a water conservation plan to help identify where future planning
efforts need to be focused and to encourage its customers to use water more efficiently.
Conservation measures outlined in the plan pertain to actions the Water Division can
take to conserve more water, thereby extending water supply and lowering operational
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Town of Estes Park Water Division 8
costs, as well as programs to help consumers reduce consumption, such as using the
free water-saving fixtures available from the Town.
In 2019, the Town drafted a Drought Management Plan that is included in the
Emergency Management Manual.
● If other benefits are expected, explain those as well. Consider the following:
● Extent to which the proposed project improves overall water supply reliability.
The extent to which this project improves overall water supply reliability is water
accountability including the technology to read very low flows. Improved accountability
helps the Town Water Division crew to locate wasteful system leaks and leaks for
customers.
● The expected geographic scope benefits from the proposed project (e.g., local, sub-
basin, basin)
This is mostly a local benefit; however, some the benefits are beyond Estes Park. The
reduction of water leaks will provide benefits to our customers and conserve water for
beneficial use by the communities downstream of Estes Park.
● Extent to which the proposed project will increase collaboration and information sharing
among water managers in the region
This project indirectly increases collaboration with other water districts. Based on our
experience with smart electric meters, the implementation of smart technology builds
support for smart metering initiatives in our sister communities of Fort Collins,
Loveland, and Longmont. The ubiquitous implementation of smart water meters will
increase every water purveyor’s efficient use of water.
● Any anticipated positive impacts/benefits to local sectors and economies (e.g.,
agriculture, environment, recreation, tourism)
The positive impact and benefits to this community include the Town being a good
steward of the environmental and natural resources, and being responsible and
responsive to customers. Many residents and visitors expect the Town to take measures
to protect resources and eco-tourism is a growing industry where guests expect
municipalities to take the lead. An added value to this Smart Meter Installation Project
is that some customers will benefit from reduced water bills when they are notified of a
potential leak and they make repairs in a timely manner.
● Extent to which the project will complement work done in coordination with NRCS in the
area (e.g., with a direct connection to the district’s water supply). Describe any on-farm
efficiency work that is currently being completed or is anticipated to be completed in the
future using NRCS assistance through EQIP or other programs.
This project will not provide NRC coordination.
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Town of Estes Park Water Division 9
E.1.2 Evaluation Criterion B— Planning Efforts Supporting the Project (35 points)
Describe how your project is supported by an existing planning effort.
This project is supported through the Town’s Capital Improvement Plan and the annual
budget approved by the Town Board of Trustees.
● Does the proposed project implement a goal or address a need or problem identified in
the existing planning effort?
The Town of Estes Park Board of Trustees 2021 Strategic Plan references the effort to
reduce the Town’s carbon footprint and includes in its objectives the elimination of
drive-by-meter reads. The strategic plan also references the Town’s responsible to
protect the natural resources by being good stewards to the environment. It is the
Town’s responsibility to offer reliable and efficient services including water.
● Explain how the proposed project has been determined as a priority in the existing
planning effort as opposed to other potential projects/measures.
Meters that have been identified as having failing batteries, nearing the end of their
useful life, are considered the highest priority for this project. Others meter in line for
replacement include older analog meters. The Water Division’s strategic approach to
staggering replacement is more cost effective and will avoid all meters needing to be
replaced at the same time in the future.
• How and why did this become a project that you started?
The Town started to replace much older meters in the early 2000s. Each year, the Town
budgets for some meter replacement. These funds will accelerate this project’s progress
by increasing funds to purchase more meters.
E.1.3. Evaluation Criterion C—Project Implementation (10 points)
● Describe the implementation plan for the proposed project. Please include an estimated
project schedule that shows the stages and duration of the proposed work, including major
tasks, milestones, and dates.
The Town has recognized the need for water planning and conservation and has taken
proactive measures to supplement the 2015 Comprehensive Water Master Plan. There are
plans to modify and update specific sections of the plan starting in 2021. The Town followed
the guidelines and requirements as established by the Colorado Water Quality Control
Commission through the Colorado Department of Public Health and Environment in
developing this Plan. Included in the Plan are water conservation goals that directly and
indirectly align with the project. Some of these have been met and most are ongoing.
o Detect and repair leaks
o Track breaks and repairs
o Leak detection and repairs
o Improve town irrigation system
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Town of Estes Park Water Division 10
The Town Water Division identified the need to upgrade to a smart meter system
specifically to assist with leak detection and to help facilitate repairs within the system. The
need was identified early in the 2000s and is documented in the Capital Improvement Plan,
Operations and Maintenance Plan and annual budget. The process of staggering
replacement of old analog meters and radio-based meters with batteries nearing the end of
their useful life has made this project more cost-effective as opposed to a larger outlay of
funds to replace many meters in a short period. Unfortunately available funds are not
keeping up with the aging meters. However, with this additional support, this project can be
positioned to succeed in replacing more meters than the Water Division’s budget allows
positioning the Water Division in a better position to keep up with replacement cycles.
An 18 month schedule is planned for this project. See attached schedule (1).
● Describe any permits that will be required, along with the process for obtaining such
permits. There are no required permits for replacing the existing meters.
● Identify and describe any engineering or design work performed specifically in support of
the proposed project. No engineering or design work is needed to replace existing
meters.
● Describe any new policies or administrative actions required to implement the project.
There are no new policies or administrative requirements to replace meters.
● Describe the timeline for completion of environmental and cultural resource compliance.
Was the timeline for completion of environmental and cultural resource compliance
discussed with the local Reclamation office? The Town will work with professional
staff from the Bureau of Reclamation to confirm that there will be no impact on the
environment, cultural resources, and historic preservation as replacing existing meters
will be in pre-disturbed areas. This project is replacing meters and the work is
considered inkind (likeness or similar to pre-existing conditions).
E.1.4. Evaluation Criterion D— Nexus to Reclamation (10 points)
This proposed program meets the Bureau’s intent as a “Small-Scale Water Efficient Project.”
The Town’s Water Division supports the Reclamation goals to conserve and manage the
natural resource of water for the benefit, need and enjoyment of the residents and visitors,
and businesses. We take this responsibility seriously. The Mission of the Town of Estes Park
is to provide high-quality, reliable services for the benefit of our residents, guests and
employees, while being good stewards of public resources and our natural setting. A key
objective outcome is to have a reliable and up-to-date infrastructure serving the community
and customers; and to provide high-quality support for all municipal services.
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Town of Estes Park Water Division 11
The Town recognizes that water is a precious resource in the west. The loss of treated water
to leaks reduces our water efficiency. Because water treatment is a very energy-intensive
process, the Town can also improve our energy efficiency as we improve water
conservation.
● Is the proposed project connected to a Reclamation project or activity? If so, how? Please
consider the following:
o Does the applicant receive Reclamation project water? Yes
o Is the project on Reclamation project lands or involving Reclamation facilities?
No
o Is the project in the same basin as a Reclamation project or activity? Yes
o Will the proposed work contribute water to a basin where a Reclamation project
is located? No
o What is the past/ current working relationship with BoR? Describe this.
The Town of Estes Park has a good and healthy working relationship with the
Bureau of Reclamation. The Town works with the Bureau to obtain electrical
power, uses the Bureau’s land and depends on the Bureau’s resources and
offerings. The Water Division is a paying customer to the Bureau of Reclamation
via the Northern Colorado Water Conservancy District. Within the Estes Valley,
the Bureau operates the hydroelectric plant and Olympus Dam on Lake Estes fed
by the Big Thompson River. This is part of the Colorado-Big Thompson Project
(CBT).
CBT is a federal water diversion project designed to collect West Slope mountain
water from the headwaters of the Colorado River and divert it to
Colorado's Front Range and plains. This water diversion flows to and through
Estes Park. The project was built, is owned, and is primarily operated by the BoR.
● Will the project benefit any tribe(s)? No tribe will benefit from this project
PROJECT BUDGET
Funding Plan and Letters of Commitment
Table 1 – Budget summary
Budget form attached (2). SF-424 Budget Information completed in Grants.gov webform.
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Town of Estes Park Water Division 12
Please identify the sources of the non-Federal cost-share contribution for the project, including:
● Any monetary contributions by the applicant towards the cost-share requirement and
source of funds (e.g., reserve account, tax revenue, and/or assessments).
The source of funds for the cash contribution is from the budgeted Capital
Improvement Plan. Each year, meter replacement is included in the budget. The
amount budgeted may be dependent on funds needed for emergent repairs and
other projects taking a higher priority.
● Any costs that will be contributed by the applicant.
Water Division crew member will be responsible for installing the new meters.
The Town is not requesting reimbursement for this time, and is not including
employee and mileage in the cost share calculations.
● Any third-party in-kind costs (i.e., goods and services provided by a third party). None
● Any cash requested or received from other non-Federal entities. None
● Any pending funding requests (i.e., grants or loans) that have not yet been approved and
explain how the project will be affected if such funding is denied. None
In addition, please identify whether the budget proposal includes any project costs that have
been or may be incurred prior to award. For each cost, describe:
● The project expenditure and amount. None
● The date of cost incurrence. Not applicable
● How the expenditure benefits the project. Not applicable
Budget Narrative
A budget narrative is mandatory. An award will not be made to any applicant who fails to fully
disclose this information. The budget narrative provides a discussion of, or explanation for, items
included in the budget proposal. The types of information to describe in the narrative include,
but are not limited to, those listed in the following subsections.
Salaries and Wages
Currently there is one Water Division employee available to replace water meters, and he is a
full time employee for the Water Division. Within a timeframe of 18 months to replace 697
meters, estimating 1.5 hours for each meter is a total of 1,045 hours. The base hourly rate for
this employee is $19.45 (no fringe benefits). The Town is not including this expense in this
project for reimbursement or cost share as the Town is contributing cash for the required 50
percent cost share. Total wages: $20,325.25
Fringe Benefits
The Town provides all regulated and required fringe benefits for its employees. For the
employee who will be replacing meters additional benefits include medical, dental, and vision.
The fringe benefit hourly rate for this employee is $12.64. Estimating replacement time is 1,045
hours for 18 months, averaging 1.5 hours per meter replacement. The Town is not including this
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Town of Estes Park Water Division 13
expense for reimbursement or cost share as the Town is contributing cash for the required 50
percent cost share. Total fringe benefit: $13,208.80
Travel
For the purpose of this grant application, an average of 4 miles per meter is estimated for a
total of 2,788 miles. It is our understanding that the current federal mileage rate is $0.56. The
Town is not including this expense for reimbursement or cost share as the Town is contributing
cash for the required 50 percent cost share. Total travel: $1,561.28
Equipment: None
Materials and Supplies
Meters and Encoder Recorder Transmitters (ERTs). The replacement meters are an upgrade
from the current meters in place. If awarded this grant, the meters purchased will be the type
supported with the exiting Water Division software program. The Town will not have to change
its entire software system, making this project cost effective.
There are two meters, essentially the same technology provided by two different suppliers: ¾”
meters supplied by Mueller and Hydrus. The cost for each meter is $130.00 and the cost for the
accompanying encoder receiver transmitter (ERT) is $85.00 for a total unit cost of $215.00. The
total project cost is $149,855, which supports 697 meters and ERTs that can be purchased with
this the support from the Small Scale Water Efficiency Program.
Contractual: None
Third-Party In-Kind Contributions: None
Environmental and Regulatory Compliance Costs
Environmental and regulatory compliance costs are unknown at this time; however, because
this project is replacing existing meters, the Town believes that such costs will be unlikely. The
Town will work with the Bureau to determine any necessary costs.
Other Expenses: None
Indirect Costs: None
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WaterSMART Grants: Small-Scale Water Efficiency Projects for FY 2021 – R21AS00300
14
ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE
• Will the proposed project impact the surrounding environment (e.g., soil [dust], air, water
[quality and quantity], animal habitat)? Please briefly describe all earth-disturbing work and
any work that will affect the air, water, or animal habitat in the project area. Please also
explain the impacts of such work on the surrounding environment and any steps that could
be taken to minimize the impacts.
The replacement of existing meters with new upgraded meters will require no excavation
and therefore no impact to the surrounding environment including soil, air, and water.
• Are you aware of any species listed or proposed to be listed as a Federal threatened or
endangered species, or designated critical habitat in the project area? If so, would they be
affected by any activities associated with the proposed project?
There are no known listed or proposed to be listed as Federal threatened or endangered
species, or designated critical habitat in the proposed areas for meter replacement.
• Are there wetlands or other surface waters inside the project boundaries that potentially fall
under CWA jurisdiction as “Waters of the United States?” If so, please describe and estimate
any impacts the proposed project may have.
There are no wetland or other surface waters in the proposal areas planned for meter
replacement.
• When was the water delivery system constructed?
The Town’s water delivery system was established in 1909 with the F.O. Stanley Black
Canyon Water Plant which has since been decommissioned.
• Will the proposed project result in any modification of or effects to, individual features of an
irrigation system (e.g., headgates, canals, or flumes)? If so, state when those features were
constructed and describe the nature and timing of any extensive alterations or modifications
to those features completed previously.
This project will not result in changes or impacts to an irrigation system.
• Are any buildings, structures, or features in the irrigation district listed or eligible for listing
on the National Register of Historic Places? A cultural resources specialist at your local
Reclamation office or the State Historic Preservation Office can assist in answering this
question.
There are no known impacts to any buildings, structures or features in an irrigation district
or are eligible for the National Register of Historic Places listing.
• Are there any known archeological sites in the proposed project area?
There are no known archeological sites in the areas proposed for water meter replacement.
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15
• Will the proposed project have a disproportionately high and adverse effect on low income
or minority populations?
The proposed project to replace existing water meters will not have a disproportionately
negative impact on low to moderate-income individuals and families. This project will not
adversely affect minority individuals.
• Will the proposed project limit access to and ceremonial use of Indian sacred sites or result in
other impacts on tribal lands?
The Town’s Water Division project for replacing existing water meters will not limit access
to and ceremonial use of Indian sacred sites. This project will not impact tribal lands.
• Will the proposed project contribute to the introduction, continued existence, or spread of
noxious weeds or non-native invasive species known to occur in the area?
There will be no work that introduces noxious weeds or non-native invasive species to the
proposed sites for this project.
REQUIRED PERMITS OR APPROVALS
No permits are required for this project work. This is replacing existing meters. The Town Board
approves the budget which includes the cost share for this project. The Water Division staff
notifies property owners and/or tenants when work is conducted on their property.
LETTERS OF PROJECT SUPPORT
This work is generally expected by water users as part of the Town’s operations responsibility.
Support letter from WaterNow Alliance attached (3).
RESOLUTION
Included with this application is a draft resolution [attachment (4)] that will be submitted for
legal review before presented to the Town Board of Trustees at its regularly scheduled meeting
on April 13, 2021.
UNIQUE ENTITY IDENTIFIER
The Town is registered on SAM.gov. DUNS: 078355450, CAGE Code: 3JNB2. SAM.gov
verification attached (5).
Attached (6) Anti-Lobbying Certification.
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Page 41
1-Town of Estes Park Proposed Schedule, SWEP 2021 3/17/2021
SCHEDULE
Milestone/Task
Task 1 - order & receive meters
Task 2 - notify property owners re: replacement
schedule
Task 3 - notify property re: disruption to services
during replacement
Task 4 - final reading on old meter, record serial
number
Task 5 - remove old meter
Task 6 - install new meter, record serial number
Task 7 - confirm new meter is connecting
Task 8 - set up billing on new meter Aug-Oct 2023Nov-Dec 2023Year 1 Year 2
Feb-May 2022Jun-Aug 2022Sep-Oct 2022Nov-Dec 2022Jan-Apr 2023May-Jul 2023PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 42
Town of Estes Park Proposed Budget, SWEP 3/17/2021
$/UNIT Quantity
Kurt Ratsch*$19.45 1045 hour -$
Employee 2 -$
Employee 3 -$
Kurt Ratsch*$12.64 1045 hour
Part-Time Employees -$
Miles to replace meters*$0.56 2788 miles
Trip 2 -$
Trip 3 -$
Item A -$
item B -$
Item C -$
Water meters $130.00 697 each 90,610.00$
Encoder Receiver
Transmitter (ERTs)$85.00 697 each 59,245.00$
Contractor A 2 2
Contractor B -$
Contributor A -$
Contributor B -$
Other -$
149,855.00$
Type of rate percentage $base
* Employee wages and fringe benefits, and mileage is not requested for federal support or reimbursement, or
for cost share contribution.
149,855.00$ TOTAL ESTIMATED PROJECT COSTS
Fringe Benefits
Travel
Equipment
TOTAL DIRECT COSTS
Indirect Costs
Supplies and Materials
Contractual/Construction
Third-Party Contributions
Other
BUDGET ITEM DESCRIPTION Quantity
Type TOTAL COSTCOMPUTATION
Salaries and Wages
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 43
WaterNow Alliance | 1016 Lincoln Blvd | San Francisco, CA 94129 | 415.360.2999
www.waternow.org
March 16, 2021
Camille Calimlim Touton
Acting Commissioner
Bureau of Reclamation
1849 C Street NW
Washington DC 20240-0001
Subject: Support of Town of Estes Park’s Application for WaterSMART Grant: Smart Meter Installation
Project.
Dear Acting Commissioner Touton:
On behalf of WaterNow Alliance, I am pleased to submit this letter in support of the Town of Estes
Park Water Division’s grant application for the U.S. Bureau of Reclamation Small-Scale Water
Efficiency Program (SWEP). WaterNow Alliance, a national network of local water leaders supporting
sustainable water management measures, has been working with the Town of Estes Park to identify
funding opportunities to advance their water efficiency objectives and believe that this proposal would
advance the core purposes of the WaterSMART SWEP grant. The proposed project is critical to
supporting the Town’s water use efficiency goals and will allow the Town’s Water Division to
continue on a path of implementing newer – and improved – efficiency technology.
The Town is proposing to replace its manual read water meters with advanced meters and Encoder
Receiver Transmitters (ERTs). This financial assistance will enable the Town to significantly accelerate its
meter replacement efforts leading to greater water use efficiency. The Town recognizes the many
benefits of switching to smart meters and Advanced Metering Infrastructure (AMI) include but may not
be limited to: (1) the ability to educate residents about their consumption habits and to flag water leaks
at customers’ homes; (2) improved energy efficiency by eliminating vehicle miles driven to collect
monthly meter readings; (3) improved operating efficiency such as real-time data collection and storage
for better troubleshooting; and (4) improved computer modeling based on actual usage resulting in
improved water resources planning and billing accuracy. Meters targeted for replacement include
residential and commercial properties located throughout the Town’s Water Division service area.
Included in the priority list are meters with failing batteries that are close to their expected useful life.
Water is a fundamental need for all of us. For most Estes Valley residents and visitors, it is the
responsibility of the Town of Estes Park’s Water Division to make sure everyone has access to safe,
affordable and sufficient water. As the primary gateway community to Rocky Mountain National Park,
Estes Park is a premiere destination. Water efficiency improvements will support the Town to be a good
steward of natural resources and the environment.
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Page 44
WaterNow Alliance | 1016 Lincoln Blvd | San Francisco, CA 94129 | 415.360.2999
www.waternow.org
We urge your favorably consideration of the Town of Estes Park’s proposed project for the WaterSMART
Small Scale Water Efficiency Grant. We appreciate this opportunity to support this project and the
Bureau’s continued effort to support local communities. Thank you for your consideration of our views.
Sincerely,
Cynthia Koehler, Executive Director
WaterNow Alliance
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 45
RESOLUTION XX-21
A RESOLUTION AUTHORIZING THE TOWN OF ESTES PARK BOARD OF TRUSTEES TO
APROVE AN APPLICATION FOR GRANT FUNDING TO THE BUREAU OF RECLAMATION
TO REPLACE WATER METERS.
WHEREAS, potential funding is available through the WaterSMART Small-Scale Water
Efficiency Projects by the Bureau of Reclamation, Department of Interior; and
WHEREAS, the Town of Estes Park Utilities Department Water Division proposes for this
funding opportunity to replace water meters that are beyond their useful life with new meters that are
more efficient; and
WHEREAS, this RESOLUTION identifies the Mayor as the official with legal authority to enter
into an agreement; and
WHEREAS, the Town Board of Trustees supports this grant application; and
WHEREAS, the Town Board of Trustees commits funds for the required cost share; and
WHEREAS, the Town Board of Trustees supports Town staff to work with the Bureau of
Reclamation to meet established deadlines for entering into an agreement.
NOW, AND THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
1. The Town of Estes Park Board of Trustees hereby approves the submission of a grant application
to the Bureau of Reclamation for replacing water meters.
2. If the grant is awarded, the Town Board hereby authorizes the Town Administrator to execute the
award contract from the Bureau of Reclamation.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 46
SAM Search Results
List of records matching your search for :
Search Term : town of estes park*
Record Status: Active
ENTITY ESTES PARK, TOWN OF Status: Active
DUNS: 078355450 +4:CAGE Code: 3JNB2 DoDAAC:
Expiration Date: 08/18/2021 Has Active Exclusion?: No Debt Subject to Offset?: No
Address: 170 MACGREGOR AVE
City: ESTES PARK State/Province: COLORADO
ZIP Code: 80517-0000 Country: UNITED STATES
March 14, 2021 5:05 PM https://www.sam.gov Page 1 of 1PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 47
PREVIEW Date: Mar 17, 2021Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300Page 48
The following attachment is not included in the view since it is not a read-only PDF file.
Upon submission, this file will be transmitted to the Grantor without any data loss.
Map 2 State - location of Estes Park Map.pdf
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 49
Estes Park Water Division Service AreaPREVIEW Date: Mar 17, 2021Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300Page 50
SECTION A - BUDGET SUMMARY
$
BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006
Expiration Date: 02/28/2022
Grant Program
Function or
Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds New or Revised Budget
Federal
(c)
Non-Federal
(d)
Federal
(e)
Non-Federal
(f)
Total
(g)
5. Totals
4.
3.
2.
1.$$$$
$$$$
Water Meters 15.507 45,305.00 45,305.00 90,610.00
Encoder Receiver Transmitter (ERTs)15.507 29,622.50 29,622.50 59,245.00
74,927.50 74,927.50 149,855.00$
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 1
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 51
SECTION B - BUDGET CATEGORIES
7. Program Income
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
j. Indirect Charges
k. TOTALS (sum of 6i and 6j)
i. Total Direct Charges (sum of 6a-6h)
(1)
Authorized for Local Reproduction
Prescribed by OMB (Circular A -102) Page 1A
Standard Form 424A (Rev. 7- 97)
GRANT PROGRAM, FUNCTION OR ACTIVITY
(2)(3)(4)(5)
Total6. Object Class Categories
a. Personnel
b. Fringe Benefits
c. Travel
Water Meters
20,325.25
13,208.80
1,561.28
0.00
90,610.00
0.00
0.00
0.00
125,705.33
0.00
125,705.33
0.00
Encoder Receiver Transmitter (ERTs)
0.00
59,245.00
0.00
0.00
0.00
59,245.00
0.00
59,245.00
20,325.25
13,208.80
1,561.28
0.00
149,855.00
0.00
0.00
0.00
184,950.33
0.00
184,950.33
0.00
$$$$$
$$$$$
$$$$$
$
$
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 52
SECTION D - FORECASTED CASH NEEDS
14. Non-Federal
SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program (b) Applicant (d) Other Sources(c) State (e)TOTALS
$
$
$$$
$
$
$
$
$8.
9.
10.
11.
12. TOTAL (sum of lines 8-11)
15. TOTAL (sum of lines 13 and 14)
13. Federal
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Water Meters 45,305.00 45,305.00
Encoder Receiver Transmitter (ERTs)29,622.50 29,622.50
Personnel 33,534.05 33,534.05
Mileage 1,561.28 1,561.28
110,022.83 110,022.83
74,927.50
74,927.50
149,855.00
74,927.50
74,927.50
149,855.00
$$
$$$
$$$$
FUTURE FUNDING PERIODS (YEARS)
SECTION F - OTHER BUDGET INFORMATION
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
Authorized for Local Reproduction
$
$
$$
$
$16.
17.
18.
19.
20. TOTAL (sum of lines 16 - 19)
21. Direct Charges:22. Indirect Charges:
23. Remarks:
(a) Grant Program
(b)First (c) Second (d) Third (e) Fourth
Water Meters 45,305.00
Encoder Receiver Transmitter (ERTs)29,622.50
74,927.50
not applicable
The Town is not requesting Federal financial support for personnel and fringe benefits, or for mileage, and not requesting reimbursement for these expenses.
$$
Standard Form 424A (Rev. 7- 97)
Prescribed by OMB (Circular A -102) Page 2
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 53
1.
OMB Number: 4040-0007
Expiration Date: 02/28/2022
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE:Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non-Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3.Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4.Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5.Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6.Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Previous Edition Usable Standard Form 424B (Rev. 7-97)
Prescribed by OMB Circular A-102Authorized for Local Reproduction
7.Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases.
8.Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 54
Standard Form 424B (Rev. 7-97) Back
9.
12.
Will comply, as applicable, with the provisions of the Davis-
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally-assisted
construction subagreements.
Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
10.Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11.Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
13.Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO
11593(identification and protection of historic
properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
14.Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15.Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16.Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17.Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations."
18.Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
DATE SUBMITTEDAPPLICANT ORGANIZATION
Grant Specialist
Town of Estes Park
Completed on submission to Grants.gov
Completed on submission to Grants.gov
Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub-recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
19.
PREVIEW Date: Mar 17, 2021 Workspace ID: WS00654010 Funding Opportunity Number: R21AS00300
Page 55
Page 56
RESOLUTION 27-21
SETTING THE PUBLIC HEARING FOR A NEW LODGING AND ENTERTAINMENT
LIQUOR LICENSE APPLICATION FOR TRINITY HOSPITALITY LLC DBA ROCKY
MOUNTAIN HOTEL & CONFERENCE CENTER
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New LODGING AND ENTERTAINMENT
Liquor License, filed by TRINITY HOSPITALITY LLC DBA ROCKY MOUNTAIN HOTEL &
CONFERENCE CENTER, 1701 N. Lake Avenue, Estes Park, Colorado, is March 30, 2021.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, May 11, 2021, at 7:00
P.M., and that the neighborhood boundaries for the purpose of said application and hearing
shall be the area included within a radius of 4.0 miles, as measured from the center of the
applicant's property.
DATED this day of
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 57
Page 58
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Ryan Barr, EI, Pavement Manager
Greg Muhonen, PE, Public Works Director
Date: April 13, 2021
RE: 2021 Overlay & Patching Program change order for a contract extension
with Coulson Excavating Co., Inc.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seeks Town Board approval of a contract extension with Coulson
Excavating Co., Inc. (Coulson) for the 2021 Overlay & Patching Program which will
perform repaving of multiple roads and one parking lot, plus asphalt patching on
multiple roads in the Town of Estes Park.
Present Situation:
On February 23, 2021 staff presented information regarding the Street Improvement
Program (STIP) during a Town Board Study Session. The information presented
included pavement condition updates, planned work for 2021, and an overview of
pavement work performed utilizing the 1A street improvement funds. To implement the
plan in 2021, a qualified contractor is required.
Through a competitive bid process, Coulson was the low bidder and was awarded the
contract in 2019. Coulson has a good reputation and extensive experience performing
repaving work in Estes Park, and the Town was satisfied with their work in 2019 and
2020. The 2019 contract documents included a provision that allows the Town to extend
the contract for an additional three years in one-year periods. The Town exercised this
option in 2020, as the Town Board approved the contract extension for 2020. Coulson
has expressed their interest in extending the contract by another year, and they will be
able to continue this work in 2021 through this Board approved extended contact.
Proposal:
Staff proposes extending the original 2019 Coulson contract by another year for the
2021 Overlay & Patching Program.
Page 59
Advantages:
• Performs repaving of multiple roads and a parking lot in Estes Park.
• The Town voters supported the 1A sales tax for street improvements and expect the
Town to repair and maintain roads with these funds.
• Coulson is involved in other paving projects in the area (State, County, private) and
so there will be a cost savings associated with them needing to mobilize less
equipment into Town.
Disadvantages:
• Road work will temporarily impact traffic flow and could result in brief disruptions of
neighborhoods and business; however, the Town will make every effort to inform
impacted property owners, residents, and business owners in advance of the
construction.
• Funds could be used for other street improvement purposes; however, this usage is
consistent with the approved 2024 STIP Program goals.
Action Recommended:
Staff recommends approval of the attached Contract Change Order to extend the
contract with Coulson for the 2021 Overlay & Patching Program to perform street and
parking lot repairs in Town. Staff recommends authorizing Public Works to spend up to
the budgeted amount of $780,000.00 for any additional overlay work encountered
during construction.
Finance/Resource Impact:
This project is funded from the Street Improvement Fund.
Level of Public Interest
Public Interest is expected to be moderate.
Sample Motion:
I move for approval/denial of the Contract Change Order to extend the contract with
Coulson for the 2020 Overlay & Patching Program in the amount of $761,492.50. Public
Works is authorized to spend up to the budgeted amount of $780,000.00 if needed to
address unanticipated conditions encountered during construction.
Attachments:
1. Contract Extension No. 2 with Exhibits A, B, and C attached
2. Construction Change Order No. 6
Page 60
ATTACHMENT 1
Page 61
Page 62
Page 63
Page 64
0 2,500 5,000
Feet
2021 Overlay & Patching
OverlayLocationsRoadswith4" Patching2021PatchLocationsMajorRoads - NoWorkRoads - No Work
2021 Overlay & PatchingProgramExhibitAOverviewMapPage 65
CHAPIN
LNBIG
HORN
DR MACGREGOR AVEM U M M Y
L N
4" patch 0
75
150 Feet Overlay &
Patching Limits 2021Overlay & PatchingProgramChapinLnExhibitPage 66
F
R
E
E
L
A
N
D
CTSTEAMERDR4" patch
0 50 100
Feet
Overlay & Patching Limits
2021 Overlay & PatchingProgramFreelandCtExhibitBPatchingMapsPage 67
DRY GULCHRDPTAR M IGAN
T RL RED TAIL
HAWK DR GRAY
HAWK CT
WILDFIRE RD CRABAPPLE
LN4" mill
overlay 4"
patch 4"
patch 4" patch
0
200 400 Feet
Overlay & Patching Limits2021Overlay & Patching ProgramRedtailHawkDr & Ptarmigan Page 68
S H A D Y L N
SAINT VRAIN AVEP R I V A T E D R I
V E
4" patch
4" patch 0
50
100 Feet Overlay &
Patching Limits 2021 Overlay & PatchingProgramShadyLnExhibitPage 69
GREY
FOX
DRGR
E
E
N
P
I
N
E
C T S H A D O W M O U N T A IN
C T
4" patch
4" patch 0
100
200 Feet Overlay &
Patching Limits 2021Overlay & Patching ProgramGreen Pine Ct & ShadowMtnCtExhibitPage 70
ELM RDMORAINE
AVEPRIVATE DRIVE
PRIVATE DRIVE
4" patch
4" patch 4"
patch
4" patch 0
130 260 Feet Overlay & PatchingLimits2021Page 71
P L
M O
RAINE AVEC
IR 4"
patch 0 75
150
Feet Overlay & Patching
Limits 2021 Overlay & PatchingProgramParkRiverPlExhibitBPatchingPage 72
RIVERSIDEDRMOCCASINSTCYTEWORTHRD4"
patch 0 25
50
Feet Overlay & Patching
Limits 2021 Overlay & PatchingProgramMoccasinStExhibitBPatchingPage 73
RI
VERSI
DE DRPRIVATE DRIVE P R O S P E C T P A R
K D
R PRIVATE
DRIVE 4" patch
0
50 100 Feet
Overlay & Patching Limits2021Overlay & Patching ProgramRiverside Page 74
E L K H O R N A V E
4" mill and overlay
4" mill and overlay
4" mill and overlay
replace sidewalk
replace concrete pavement
replace concrete pavement
replace gutter pan replace gutter pan
replace ramp
replace ramp replace ramp
0 30 60
Feet Work Type
AsphaltConcrete
2021 Overlay & PatchingProgramPerformanceParkingLotExhibitCOverlayMapsPage 75
FAR VIEW
DRWONDERVIEW AVE FAR
VIEW LN
SUNNY
LNMARIGOLD
LN
EL
K
H
O
R
N
A V E J A M E
S
S
T PRIVATE DRIVE SUNNY ACRES CTFILBEY CTPRIVATE
DRIVE 1.
5" leveling
course, 1.5"
overlay 4" patch4" patch
0 125 250Feet2021ThermoplasticOverlay & PatchingLimits Page 76
S
A
I
N
T
V
R
A
I
N
A
V
E
GRAVESAVEPRIVATE
DRIVEUNNAMED
100197 4" mill and overlay S A I N T V R A I N L
N S T A N L E Y A V
E
P
RIVATE
D
RIVE 0 75
150
Feet Overlay & Patching
Limits 2021 Overlay & PatchingProgramSaintVrainLnExhibitCOverlayPage 77
SAINT VRAIN
AVE2" overlay
2" overlay 1.5" leveling course, 1.
5" overlay
2" overlay
TRANQUIL LNVAIL CTCOUNTRY
CLUBDR
AVALON DR 0
100 200Feet2021 ThermoplasticOverlay &
Patching Limits 2021Overlay & Patching ProgramTranquilLn & VailCtExhibit Page 78
WI LLO W LN
BROOKDRCEDARLNAVALONDRSAINT
VRAIN AVECLOVER
LN BROOK CT2" overlay
2" mill, 4" overlay 1.5" leveling
course, 1.5" overlay COUNTRY CLUB DRA
C A
C IA D
R
TRANQUIL LN 0
200 400 FeetOverlay & PatchingLimits2021Overlay & Page 79
SAINTVRAIN
AVEACACIA DR 1.5" leveling course, 1.
5" overlay
HIGHACRES DR 0
100
200 Feet Overlay &
Patching Limits 2021Overlay & PatchingProgramHighAcresDrExhibitPage 80
PINE LN
H I L L S I D E LNBIGTHOMPSONAVEVISTAL
N 2"
overlay 1" mill, 1.5" leveling course, 1.5"
overlay 2" mill, 4"
overlay GRAND ESTATES DROTIS LNT IM B E R M O U N T
A IN L
N 0150300 Feet
2021 ThermoplasticOverlay & PatchingLimits2021Overlay & PatchingProgramGrandEstatesDr & Page 81
Town of Estes Park, Public Works Department
2021 Overlay & Patching Program
Updated bond and certificate of insurance for Coulson Excavating Co mpany are pending, per
email conversation with Matt Coulson on April 5, 2021.
Page 82
CONTRACT CHANGE ORDER NO.
3/24/2021
Submitted by _R�y._an;;;;;_;;B;;.;arr=-------------Project name 2021 Overlay & Patching Program
Project# _O_VRLA ___ Y ___________ _ 6 Contractor
Address
City State Zip
Coulson Excavating Co.
3609 Madison Ave
Loveland, CO 80538
Instructions: Complete all sections with sufficient details. If not applicable insert "NA". Expand narrative space or attach additional pages as needed.
I Reason for cban e ( narrative
A Adding 2021 Overlay & Patching Program quantities
B Provide contract time extension to perform the 2020 program work
2a Descri tion of cha e ( narrative
� -----®
A Add 2021 program quantities and costs. Unit costs are at the 2019 bid unit costs, or as modified through the 2020 Overlay & Patching program. or at currently modified unit price
as agreed upon by the Contractor and Owner. Items that were not originally bid in 2019 have fair and negotiated 2021 unit costs.
B The Town is exercising its right to extend the Coulson contract by another year, and must increase contract time to allow for completioo of the 2021 program.
2h
A
B
ITEM NO.
2021
202-00200
202-00203
202-00206
202-00220
202-00240
210-01710
210-04010
306-01000
403-00720
403-34721
403-34721.2
412-00800
608-00006
608-00010
609-21020
609-24008
626-00000
627-00011
627-00003
630-00016
PROJECT#
PROJECTS
COSTS
TIME
ITEM DESCRIPTION
Removal of Sidewalk
Removal of Curb and Gutter
Removal of Concrete Curb Ramn
Removal of Asphalt Mat
Removal of Asphalt Mat (Planing}
Adjust Water Valve
Adjust Manhole
Reconditioning {Subgrade)
AMA (Patch 4"KGr SX)(75}(PG 58-28)
l:IMA (Gr SX)(75}(PG 58-28)
HMA (Gr SX)(75}(PG 58-28)(Levelinl? Course)
Concrete Pavement (8")
Concrete Sidewalk (6")
Concrete Curb Ramn IT\/De 1)
Curb and Gutter Twe 2 (Section 11-B)
Gutter Twc 2 (8 foot} (8" Pan}
Mobilization
Pavement Marking Paint (Latex/Waterborne)
Thermoplastic Pavement Marking (Inlaid}
Traffic Control (Special)
Original contract amount !2019}
Change in contract costs previous change order/s (
Adjusted contract amount (2019 Final)
Original contract amount (2020)
Change in contract costs previous change order/s (
Adjusted contract amonnt 12020 Finau
Change jn contract costs this change order /2021}
Adjusted contract amount (2021)
Percent change to contract costs (informational on
Original contract time (2019)
CURRENT
QTY IUNTI
0 SY
0 LF
0 SY
0 SY
0 SY
2019)
2020)
ly)
0 EA
0 EA
0 SY
0 TON
0 TON
0 TON
0 SY
0 SY
0 SY
0 LF
0 LF
0 LS
0 GAL
0 SF
0 LS
Chance in contract l!!J!e nrevious cha!l&e order/s {2019}
Adjusted cootract time (2019 Final\
Final completion date (2020}
Final comnletlon date (2021)
CURRENT CHANGE
UNIT COST ITEM COST ORDERQTY
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
13.00 $ -134
9.00 $ -Ill 16.00 $ -15
8.00 $ -9,010
6.00 $ -4,68'.l
350.00 $ -14
550.00 $ -12
4.50 $ -7,307
155.00 $ -312
90.00 $ -3,216
90.00 $ -817
132.00 $ -100
9S.00 $ -34
1,700.00 $ -15
40.00 $ -Il l
170.00 $ -54
50,000.00 $ -I
300.00 $ -7
22.00 $ -226
90,000.00 $ -I
4S11,R ELKPAV OVRLAY
FOURTH ST E. ELKHORN OL&PATCH
$ 619,403.50 $ 333,780.50 $ 264,612.00
$ 77,809.73 $ 128,013.63 $ (32,S72.35)
$ 697,213.23 $ 461,794.13 $ 232,039.65
$ 740,449.50
$ 5,910.00 s 746,359.50
$ 761,492.50 s 761,492.50
31 13 75
3 18 4
34 31 79
8/28/2020
8/31/2021
APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto.
CHANGE
ORDER AMT
$ 1,742.00
$ 999.00
$ 240.00
$ 72,080.00 s 28,098.00
$ 4,900.00
$ 6,600.00
$ 32,881.50
$ 48,360.00
$ 289,440.00
$ 73,530.00
$ 13,200.00
$ 3,230.00
$ 25,500.00
$ 4,440.00
$ 9,180.00
$ 50,000.00
$ 2,100.00
$ 4,972.00
$ 90,000.00
workinl;lda�
working da'f.l
workin�
date
date
(3/24/2021) U:\Engineering\00-PROJECT FILES\Ballot IA Projects\2021 Projecls\2021 Overlay and Patching\02 Financial\Coulson
file name: 2021 Overlay -Change Order 6
ADJUSTED
ITEM COST
$ 1,742.00
$ 999.00
$ 240.00
$ 72,080.00
$ 28,098.00
$ 4,900.00
$ 6,600.00
$ 32,881.50
$ 48,360.00
$ 2119,440.00
$ 73,530.00
$ 13,200.00
$ 3,230.00
$ 25,500.00
$ 4,440.00
$ 9,180.00
$ 50,000.00
$ 2,100.00
$ 4,972.00
$ 90,000.00
$ 761,492.50
TOTALS
$ 1,217,796.00
$ 173,251.01
$ 1,391,047.01
$ 740.449.50
$ 5,910.00
$ 746,359.50
$ 761,492.S0
$ 761,492.50
%
8/28/2020
8/31/2021
ATTACHMENT 2
Page 83
Page 84
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Ryan Barr, EI, Pavement Manager
Greg Muhonen, PE, Public Works Director
Date: April 13, 2021
RE: 2021 Chip & Crack Seal Program change order for a contract extension
with Vance Brothers, Inc.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seeks Town Board approval of a contract extension with Vance
Brothers, Inc. (Vance Brothers) for the 2021 Chip & Crack Seal Program which will
perform chip seal and crack seal surface treatments on multiple roads in the Town of
Estes Park.
Present Situation:
On February 23, 2021 staff presented information regarding the Street Improvement
Program (STIP) during a Town Board Study Session. The information presented
included pavement condition updates, planned work for 2021, and an overview of
pavement work performed utilizing the 1A street improvement funds. To implement the
plan in 2021, a qualified contractor is required.
Through a competitive bid process, Vance Brothers was the low bidder and was
awarded the contract in 2020. Vance Brothers has a good reputation and extensive
experience performing surface treatment work in Estes Park, and the Town has been
satisfied with their work in 2016, 2018, 2019, and 2020. The 2020 contract documents
included a provision that allows the Town to extend the contract for an additional three
years in one-year periods. Vance Brothers has expressed their interest in extending the
contract by a year, and they will be able to continue this work in 2021 through this Board
approved extended contact.
Proposal:
Staff proposes extending the 2020 Vance Brothers contract for the 2021 Chip & Crack
Seal Program.
Page 85
Advantages:
• Performs cost-effective surface treatments on multiple roads in Estes Park.
• The Town voters supported the 1A sales tax for street improvements and expect the
Town to repair and maintain roads with these funds.
• Anticipated cost savings of over $17,000 by continuing with 2020 bid unit prices.
Disadvantages:
• Surface treatments will cause temporary, short duration disruptions of traffic in the
proposed work areas; however, work will be scheduled to minimize disruptions, and
the contractor will inform impacted property owners, residents, and business owners
in advance of the work.
• Funds could be used for other street improvement purposes; however, this usage is
consistent with the approved 2024 STIP Program goals.
Action Recommended:
Staff recommends approval of the attached Contract Change Order to extend the
contract with Vance Brothers for the 2021 Chip & Crack Seal Program. Staff
recommends authorizing Public Works to spend up to the budgeted amount of
$270,000.00 for any additional unanticipated conditions encountered during
construction.
Finance/Resource Impact:
This project is funded from the Street Improvement Fund.
Level of Public Interest
Public Interest is expected to be moderate.
Sample Motion:
I move for approval/denial of the Contract Change Order to extend the contract with
Vance Brothers for the 2021 Chip & Crack Seal Program in the amount of $263,315.00.
Public Works is authorized to spend up to the budgeted amount of $270,000.00 if
needed to address unanticipated conditions encountered during construction.
Attachments:
1. Construction Change Order No. 1
2. 2021 Chip & Crack Seal Program – Contract Extension and Exhibits A and B (Maps)
3. Performance and Payment Bond
4. Insurance Certificates
Page 86
CONTRACT CHANGE ORDER NO. Date _3/_2_412_02_1 ___________ _Submitted by _R_,_y_an_B_arr ____________ _Project name 2021 Chip & Crack SealProject#2 ContractorAddress City State Zip Vance Brothers, Inc. PO Box 877366 Kansas City, MO 64187-7366Instructions: Complete all sections with sufficient details. If not applicable insert "NA". Expand narrative space or attach additional pages as needed.I Reason for change (narrative) A Adding 2021 Chip Seal & Crack Seal program quantities B Provide contract time extension to perform the 2021 program wurk2a Description of chan e (narrat ive) A Add 2021 program quantities at the 2020 bid unit costs, as agreed upon by Contractor aud Owuer. Items that were not bid in 2020 have fair and negotiated 202 I unit costs. B The Tov,n plans to exercise its right to extend the Vance Brothers contract another year. Increase contract time to allow for completion of2021 Chip Seal & Crack Seal program2bABNO.
CURRENT CHANGE
CONTRACT CURRENT ORDER
TEMN0 ITEM DESCRIPTION QTY UNIT UNIT COST ITEM COST QTY 2021 408 Hot Poured Joint and Crack SeaJaot 0 SY $ 2.23 $ -18,000409Emulsified Asphalt Chip Sea! (J/4 inch) 0 LB $ 3.60 $ -57,750627Pavement Markin11, Paint (White & Yellow)0 GAL $ 100.00 $ -33627Thermoplastic Pavement Marking 0 SF $ 25.00 $-4792020 408 Hot Poured Joint and Crack Sealant 44,100 SY $ 2.23 $ 98,343.00 0 409 Emulsified Asphalt Chip Seal (I/4 inch)41,291 LB $ 3.60 $ 148,647.60 0COSTS Original contract amount Change in contract cost5 previous change orders ·---------------------------------------------------------·· Adjusted contract amount (2020 Final) Change in contract costs this change orderAdjusted contract amount (2021) Percent change to contract costs {informational only) ______________________________________________________ TIME Original completion date (2020) ---------------------·-·-------·---·---
---------------------------------------·--------------·----------Change in contract time previous change order/s # ---------------------------------------Adjusted completion date (2020 Final) ______________________________________________________ ,.., ________ _
CHANGE ADJUSTED
ORDER AMT ITEM COST
$ $ $ $
$ $
$ $ $ $ $
% 40,140.00 $ 207,900.00 $ 3,300.00 $ I 1,975.00 $ $-$-$$233,200.0013,790.60246,990.60 263,315.00263,315.00 8/28/2020 date 40,140.00207,900.003,300.0011,975.00263,315.00 98,343.00148,647.60246,990.60
t-�-s-,-2-8/_2_02-0-;�;tng daysChange in contract time this change order2021 Final completion date --------------------------------------------------------------t------working days8/31/2021 date
APPROVAL: This Change Order is accepted and the Contract is amended to conform thereto.TOWN OF ESTES PARK 4/7/2021 �OR �arure 04/02/2021 Approved by Project Manager Date Date��� 4/7/2021 Heath Russo, Project Manager/Estimator Approved by Engineering Manager Date_!J»rf� _______ 4_!7_12_02_l_ Approved by Public Works Director DateApproved by Town Administrator DateApproved by Town Board, Signed by Mayor Koenig Date Contractor titleTOWN SIGNATORY AUTHORITY THRESHOLDS ENGINEERING MGRDIRECTOR TOWN ADMINISTRATOR $30,000$50,000$100,000 Copies to: project file, Finance Dept, Town Clerk(3/24/2021) U:\Engineering\00-PROJECT FlLES\Ballot IA Projects\2021 Projects\2021 Crup and Crack Seal\02 financial\Vance Brothers Inc file name: VB Change Order 2
ATTACHMENT 1
Page 87
ATTACHMENT 2
Page 88
Page 89
Page 90
Page 91
0 2,500 5,000
Feet
Estes Park Roads
2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work
2021 Chip & Crack SealProgramOverviewMapExhibitA Page 92
MORGAN ST
S K E T C H B O X L N
COMANCHE ST
U N I V E R S IT Y D R
M O R G A N L N
BAILEY LNBAILEY
LNFAWN LNGRAND ESTATES U N I V E R S ITY /B
A
IL
EY MORGAN ST 0
500
1,000 Feet
Estes Park Roads2021Chip & Crack SealCRACK SEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads - No
WorkRoads - No Work 2021Chip & CrackSealProgramNorthern Page 93
KIOWA TRKIOWA
DR
L
A
K
O
T
A
C
T
G
R
E
E
N
PIN
E
C
T PROMONTORY DRS H A D O W M T N
CT
SOUIX CTKIOWA TR¯0
500
1,000 Feet
Estes Park Roads2021Chip & Crack SealCRACK SEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads - No
WorkRoads - No Work 2021Chip & CrackSealProgramSouthern Page 94
ELM
RDP
A
R
K
R
I
V
E
R
P
L 0 500 1,
000
Feet Estes Park
Roads 2021 Chip & CrackSealCRACKSEALCRACKSEAL thenCHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No
Work 2021 Chip & CrackSealProgramMoraineAveAreaExhibit Page 95
BIGHORN DR
RIVERSIDE DRMACGREGOR
AVPARKLNBOYD
LN SPRUCE DRVIRGINIA DR
LAWN
LNCHAPIN LNCHIQUITA LNBIG
HORN DRSPRUCE DR¯05001,000 FeetEstesParkRoads2021Chip & Crack SealCRACK
SEALCRACK SEAL then CHIPSEALCHIPSEALMajorRoads - Page 96
BIG
HORN DRCHAPI N LNCHAPIN LNCHIQUITA LNE V E R G R
E E N L N MACGREGOR AVM
U
MMY
L
N
VIR
GINIA
DRGRANITE
LNBIG
H O R
N
D R 0
250 500 FeetEstesParkRoads2021 Chip & CrackSealCRACKSEALCRACKSEALthenCHIPSEALCHIP
SEALMajor Roads - No WorkRoads - NoWork2021 Page 97
CASTLEMOUNTAIN
RDHOMESTEAD LN 0
150
300 Feet Estes
Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads -
No Work 2021 Chip & CrackSealProgramFallRiverRd (US34) Page 98
SUMMI
T DRFREELAND CT¯
0
250 500 Feet
Estes Park Roads2021Chip & Crack SealCRACK SEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads - No
WorkRoads - No Work 2021Chip & Crack SealProgramBigThompson (Page 99
G R A N D E S T A T E S
0 250 500
Feet
Estes Park Roads
2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work
2021 Chip & Crack SealProgramGrandEstatesAreaExhibitA Page 100
COMANCHE ST
FAWN LN¯0
100
200FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes
Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads -
No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsNorthernHwy7Area - Page 101
Stopbar, 2'x10'
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Crosswalk, 9'x18"
S K E T C H B O X L N
0 60 120
Feet
Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads
2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work
2021 Chip & Crack SealProgramStriping & ThermoplasticMapsNorthernHwy7Area - SketchBoxExhibitBPage 102
Stopbar, 2'x10'
KIOWA DR
0 30 60
Feet
Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads
2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work
2021 Chip & Crack SealProgramStriping & ThermoplasticMapsSouthernHwy7Area - KiowaExhibitB Page 103
Stopbar, 2'x20'
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Crosswalk, 9'x18"
Turn Arrow, 16.1SFTurnArrow, 16.1 SF
PROMONTORY DR¯0
60
120FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes
Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads -
No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsSouthernHwy7Area - Page 104
Stopbar, 2'x15'
ELM RD¯0
150
300FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes
Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads -
No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsMoraineAveArea - Page 105
Stopbar, 2'x12'
P
A
R
K
R
I
V
E
R
P
L
0 60 120
Feet
Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads
2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work
2021 Chip & Crack SealProgramStriping & ThermoplasticMapsMoraineAveArea - ParkRiverExhibitB Page 106
VIRGINIADR
B O Y D L N
BI
G HORN
DRSPRUCE
DR
MACG
R
E
G
O
R
A V 0
100
200FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes
Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads -
No Work 2021 Chip & CrackSealProgramStriping & ThermoplasticMapsDowntown Page 107
Stopbar, 2'x14'Stopbar, 2'x12'Stopbar, 2'x12'
CHAPIN
LNBIG
HORN
DRCHIQUITA LNBIG HORN
DR
0100200FeetStriping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - Channelizing
Line2021 ThermoplasticEstes ParkRoads2021Chip & Crack SealCRACKSEALCRACKSEALthenCHIPSEALCHIPSEALMajorRoads -
No WorkRoads - No Work2021Chip & CrackSealProgramStriping & Page 108
Stopbar, 2'x10'
Stopbar, 2'x10'
CASTLE
M
O
UNTAIN
RD
HOMESTEAD
LN
0 25 50
Feet
Striping & Thermoplastic4" White - EdgeLine4" Yellow - DoubleCenterline8" White - ChannelizingLine2021ThermoplasticEstesParkRoads
2021 Chip & CrackSealCRACKSEALCRACKSEALthen CHIPSEALCHIPSEALMajorRoads - NoWorkRoads - No Work
2021 Chip & Crack SealProgramStriping & ThermoplasticMapsFallRiverRd (US34) AreaExhibitB Page 109
Stopbar, 2'x24'
SUMMI
T DR¯0
30
60FeetStriping & Thermoplastic4" White - Edge Line4" Yellow - Double Centerline8" White - ChannelizingLine2021ThermoplasticEstes
Park Roads 2021Chip & CrackSealCRACK SEALCRACK SEALthenCHIPSEALCHIPSEALMajorRoads - No WorkRoads -
No Work 2021 Chip & CrackSealProgramStriping & Thermoplastic MapsBigThompson (US34) Page 110
ATTACHMENT 3
Page 111
Page 112
Page 113
The ACORD name and logo are registered marks of ACORD
CERTIFICATE HOLDER
1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01)
AUTHORIZED REPRESENTATIVE
CANCELLATION
DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE
LOCJECTPRO-POLICY
GEN'L AGGREGATE LIMIT APPLIES PER:
OCCURCLAIMS-MADE
COMMERCIAL GENERAL LIABILITY
PREMISES (Ea occurrence)$
DAMAGE TO RENTED
EACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
RETENTIONDED
CLAIMS-MADE
OCCUR
AGGREGATE $
EACH OCCURRENCE $UMBRELLA LIAB
EXCESS LIAB
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
INSRLTR TYPE OF INSURANCE POLICY NUMBER
POLICY EFF(
MM/DD/YYYY)
POLICY EXP(
MM/DD/YYYY)LIMITS
PERSTATUTE OTH-
ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe under
DESCRIPTION OF OPERATIONS below
Mandatory in NH)
OFFICER/ MEMBER EXCLUDED?
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED SCHEDULED
HIRED AUTOS
NON-OWNEDAUTOSAUTOS
AUTOS
COMBINED SINGLE LIMIT
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE $
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSD
ADDL
WVD
SUBR
N / A
Ea accident)
Per accident)
OTHER:
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER:REVISION NUMBER:
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ADDRESS:
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CONTACTNAME:
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INSURER A :
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
4/5/2021
HUB International Mid-America
9200 Ward Parkway
Suite 500
Kansas City MO 64114
Certificate Department
816-708-4600 816-203-4425
HUB-KC.Certificates@HUBInternational.com
The Phoenix Insurance Company 25623
VANCE01 Travelers Property Casualty Company of America25674VanceBrothers,Inc.
380 West 62nd Avenue
Denver CO 80216
The Travelers Indemnity Company of America 25666
Argonaut Insurance Company 19801
1003916990
A X 1,000, 000
X 1,000, 000
15,000
1,000, 000
2,000, 000
X
DTCO9212947PHX21 1/1/2021 1/1/2022
2,000, 000
C 1000000
X
XX
X MCS 90
DT8109M352747TIA21 1/1/2021 1/1/2022
B X X 10,000, 000
10,000
CUP9M4229022126
X
10,000, 000
1/1/2021 1/1/2022
D
N
WC92870828551 1/1/2021 1/1/2022 X
1,000, 000
1,000, 000
1,000, 000
Re:2021 Chip &Crack Seal
Town of Estes Park
PO Box 1200
Estes Park CO 80517
ATTACHMENT 4
Page 114
FINANCE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: April 13, 2021
RE: Resolution 28-21 Acceptance of the Steuben Marital Trust Donation
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER__________
QUASI-JUDICIAL YES NO
Objective:
Seek authorization to accept a donation of $9,018.03 from the Judith A. Steuben estate
for the Estes Park Trail system.
Present Situation:
The Town was named as a beneficiary in the Steuben Marital Trust estate in the
amount of $9,018.03 for the extension of the Estes Park Trail system. Policy # 1101
Delegation of Contract Signature Authority section 3.a.v requires that all contracts for
the acceptance of grants and donations must be presented to the Town Board and
signed by the Mayor. There is no distinction for donation of land, equipment or, in this
case, cash proceeds. The attached Consent, Release, and Indemnification agreement
is therefore being presented to the Town Board for approval and to authorize the Mayor
to sign the agreement before the Town can accept this generous donation.
Proposal:
The agreement specifies that the purpose of the gift is “to extend the Estes Park Trail”.
The Town currently has several grant funded projects underway to extend the Estes
Park Trail system in the Fall River corridor and intends to use this funding to help pay
for the grant match required on these projects. Town staff would like to accept this
restricted cash donation for this purpose.
Advantages:
This generous donation will help fund the Town’s continued work on expanding the
Estes Park Trail system.
Disadvantages:
None identified.
Page 115
Action Recommended:
Staff recommends the Town Board authorize the Mayor to accept this donation and sign
the Consent, Release and Indemnification agreement as presented.
Finance/Resource Impact:
Donation Income – Trails Expansion Fund 244-0000-365-20-00 Increase of $9,018.03
Level of Public Interest
This approval process has delayed the distribution of the remaining estate to heirs so
timely acceptance and contract approval would be greatly appreciated by the Trustee of
the Judith A. Steuben estate. No other comments have been received.
Sample Motion:
I move for the approval/denial of Resolution 28-21.
Attachments:
1. Resolution 28-21
2. Consent, Release, and Indemnification Agreement – Steuben Marital Trust
Page 116
RESOLUTION 28-21
APPROVING AN AGREEMENT WITH MIDWEST TRUST, AS TRUSTEE OF THE
STEUBEN MARITAL TRUST, TO ACCEPT A DONATION TO BENEFIT THE ESTES
PARK TRAIL SYSTEM
WHEREAS, the Town was named as a beneficiary in the Steuben Marital Trust
estate in the amount of $9,018.03 for the extension of the Town’s trail system; and
WHEREAS, the Trustee requires the approval of certain contractual consents and
releases to facilitate the gift.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the agreement referenced
in the title of this resolution in substantially the form now before the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 117
1 -
CONSENT,RELEASE,AND INDEMNIFICATION AGREEMENT
STEUBEN MARITAL TRUST UTA 6/7/2010 CHARITABLE SHARE
This Consent,Release,and Indemnification Agreement the Agreement”)is entered into,
effective on the date of a party’s signature hereon,by:
Town of Estes Park 5%of Charitable Share
170 MacGregor Ave.
P.O.Box 1200
Estes Park,CO 80517
Beneficiary”),in favor of Midwest Trust Midwest”),as Trustee of the Steuben Marital Trust
UTA 6/7/2010 the Trust”).Beneficiary and Midwest are referred to herein,collectively,as the
Parties.”
1. The Trust was established under the Trust Agreement of the Steuben Family Living
Trust,dated June 7,2010,First Amendment dated September 26,2010,Second Amendment
dated August 29,2014.
2. Beneficiary is a qualified beneficiary of the Charitable Share of the Trust under
Article 10 of the Trust and C.R.S.15 5 103(16).
3. Midwest is the current Trustee of the Trust,and has served in that capacity since
April 5,2017.
4. Pursuant to its terms,the Trust terminated at the death of the Surviving Settlor
Judith A.Steuben on January 6,2021.Midwest intends to effectuate distributions to Beneficiary
in whom entitlement to some portion of the Trust estate has now vested.
5. Settlors expressed their intent that the Charitable Share consist of 5%of their total
assets,including tax favored retirement plans,remaining after both settlors’deaths,and that
Midwest allocate property that may be subject to income taxation to organizations that are
exempt from income tax.To that end,Midwest will distribute the Charitable Share from the
Judith A.Steuben Traditional IRA.Midwest has provided Beneficiary with an inventory of the
settlors’total assets,valued on the date of the Surviving Settlor’s death Inventory”),attached
hereto as Exhibit A.
6. Beneficiary has received a copy of trust provisions concerning the Charitable
Share,and has had an adequate opportunity to review the Inventory and all other documents
and records described above.
7. Midwest proposes to effectuate a cash distribution from the Judith A.Steuben
Traditional IRA in the amounts indicated to the Beneficiary:
Charitable Share 5%of total assets)180,360.67
Charitable Beneficiary Percentage
of
Charitable
Share
Total Share
Funding
Funding from
2021 RMD
Judith A.
Steuben
Traditional IRA
Funding from balance
Judith A.Steuben
Traditional IRA
Town of Estes Park,
Colorado
5%9,018.03 500.93 8,517.10
ATTACHMENT 2
Page 118
2 -
the Proposed Distribution”).
8. Under C.R.S.15 5 817(1),Beneficiary has the right to object to the Proposed
Distribution within thirty days;however,Beneficiary wishes to waive that right,subject to the
terms of this Agreement.
9. Prior to effectuating the Proposed Distribution,Midwest is entitled to have its
fiduciary conduct reviewed and approved by the District Court for the County of Boulder,
Colorado referred to in this Agreement as the Court”)under C.R.S.15 5 201(3)(b).However,
Beneficiary wishes to avoid the costs and delay involved in a court proceeding for this purpose.
10. Midwest will agree to forego any proceeding to obtain the Court’s approval of its
conduct,and its discharge from further obligations as trustee,provided Beneficiary a)releases
and agrees to indemnify Midwest from and against any and all claims and liabilities relating in
any way to its administration of the Charitable Share of the Trust,and b)agrees to reimburse
Midwest and/or the Trust for any amount distributed to Beneficiary in excess of the amount
properly payable to it under applicable law.
11. Beneficiary has had an opportunity to consider the terms and effects of this
agreement and consult with legal counsel of its choice.
THEREFORE,in consideration of the foregoing,and as a binding non judicial settlement
under C.R.S.15 5 111,the Parties agree as follows:
A. Beneficiary accepts and consents to Midwest’s Inventory as though the Inventory
had been submitted for review by the Court,and approved by the Court after notice to all
interested persons.
B. Beneficiary agrees to accept distribution of its share from the Judith A.Steuben
Traditional IRA.
C. Beneficiary approves,confirms,and ratifies in all respects Midwest’s
administration of the Charitable Share of the Trust and all acts of Midwest in connection
therewith.
D. Beneficiary consents to,and waives any further right or time in which to object to,
the Proposed Distribution.
E. Beneficiary authorizes and directs Midwest to distribute the Proposed Distribution
and upon the completion of such distribution,Beneficiary hereby:
1) Agrees that receipt of the amount described in the Proposed Distribution
shall constitute satisfaction in full of all rights and interests of Beneficiary in and to the Trust;
2) Releases and discharges Midwest,in its corporate capacity and as Trustee,
together with its successors,affiliates,employees,agents,and attorneys,and the Trust
collectively,the Releasees”)from and against any and all causes of action,liabilities,claims,
damages,demands,obligations,penalties,or losses of any kind or nature whatsoever including
attorneys’fees),whether known or unknown,arising out of or in any way connected with the
Trust or its administration;
3) Agrees to defend,indemnify,and hold harmless the Releasees,to the full
extent of any amounts received by Beneficiary from the Trust,and to the extent allowed by law,
from and against all causes of action,liabilities,claims,damages,demands,obligations,penalties,
tax liabilities,or losses of any kind or nature whatsoever including attorneys’fees),that may be
Page 119
3 -
asserted against or incurred by any Releasee,arising out of or in any way connected with
administration of the Charitable Share of the Trust.
4) Agrees to reimburse Midwest and/or the Trust for any amount distributed
to Beneficiary from the Trust in excess of the amount properly payable to it,as determined by
subsequent agreement among the Parties or by a final order of any court of competent
jurisdiction,subject to appropriation and budgeting of such reimbursement by the Town;and
5) Waives the issuance and service of any notice or other process in any
judicial proceeding that may hereafter be brought for the settlement of the Midwest’s accounts
and/or the discharge of Midwest from any and all liability and accountability as a fiduciary.
F. Midwest shall effectuate the Proposed Distribution with reasonable efficiency,as
soon as practicable following the full execution of this Agreement.
G. Beneficiary acknowledges and pledges to fulfill the charitable purpose of its gift as
expressed by Settlors in the Trust:to extend the Estes Park Trail.”Beneficiary shall expend the
gift toward this purpose in 2021.
H. The Parties agree that:
1) This Agreement constitutes the entire agreement among the Parties.
2) The District Court for the County of Boulder,Colorado shall have exclusive
jurisdiction over all suits regarding the enforcement of this Agreement.
3) This Agreement shall be legally binding upon each of the Parties,and their
respective successors,representatives,and assigns.
4) Each party shall execute such additional documents provided to him by
another party as may reasonably be required to effectuate the provisions of this Agreement.
5) The Agreement may be executed in any number of counterparts,each of
which shall be deemed to be an original and binding as to the signatory thereto,but all of which
together shall constitute one and the same instrument.
The Parties have executed this Agreement,effective as provided above,on the dates set
forth below.
Town of Estes Park,Colorado
Dated:By:
Print Name:______________________________
Title:
MIDWEST TRUST COMPANY,Trustee
Dated:By:
Miriam A.Goodman,Vice President and Trust
Officer
Page 120
TOWN OF ESTES PARK
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 121
NORTON AND JUDITH STEUBEN
TOTAL ASSETS AT SURVIVOR'S DEATH JANUARY 6,2021
Steuben Family Account at
Survivor's Death 1/6/2021
VALUE 1/6/2021 SOURCE OF VALUE
Midwest Trust Investment
Management Acct.
54,882.73 Estate Val Report for securities
192,936.21 Money Market BGSXX balance 1/6/2020
Judith Steuben Individual
Retirement Account
995,193.78 Estate Val Report for securities
24,079.31 Money Market BGSXX balance 1/6/2020
Steuben Marital Trust $2,043,810.99 Estate Val Report includes securities and Money
Market BGSXX
BOKF checking acct $21,075.20 Statement ending 1/22/21
TIAA Qualified Plans $275,235.14 TIAA 50%beneficiary's statement of DOD value,
doubled
total assets $3,607,213.36
Charitable Share total assets 5%) $180,360.67
Page 122
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson
Date: April 13, 2021
RE: New Fermented Malt Beverage Off-Premise Liquor License Filed by Mini
Mart, Inc. dba Loaf N’ Jug #750828, 561 Big Thompson Avenue, Estes
Park, CO
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Approval of a new Fermented Malt Beverage Off-Premise liquor license located at 561
Big Thompson Avenue, Estes Park, Colorado. Application filed by Mini Mart, Inc. dba
Loaf N’ Jug #750828.
Present Situation:
An application for a new Fermented Malt Beverage Off-Premise liquor license was
accepted as complete by the Town Clerk’s office on February 12, 2021. All necessary
paperwork and fees were submitted; please see the attached Procedure for Hearing on
Application – New Liquor License for additional information. The applicant holds a
Master file with the State Liquor Division because the entity has more than five (5) liquor
locations throughout Colorado. Master Files maintained by the State Liquor Division
contain fingerprinting and backgrounds for members of the organization. Any corporate
structure changes must be filed with the State to maintain the Master File in good
standing. The Town has completed an investigation of the location as it pertains to the
application.
Proposal:
To present the application for the Town Board’s review and consideration for a new
Fermented Malt Beverage Off-Premise liquor license.
Advantages:
Approval of the license provides the business owner with the opportunity to operate a
liquor-licensed establishment in the Town of Estes Park.
TOWN CLERK’S OFFICE Memo
Page 123
Disadvantages:
The owner is denied a business opportunity to sell alcohol to its patrons.
Action Recommended:
Approval of the application for a new Fermented Malt Beverage Off-Premise liquor
license.
Finance/Resource Impact:
The fee paid to the Town of Estes Park for a new Fermented Malt Beverage Off-
Premise liquor license is $953. The fee covers the administrative costs related to
processing the application and business licensing. In addition, the annual renewal fee
payable to the Town of Estes Park for a Fermented Malt Beverage Off-Premise Liquor
license is $503.
Level of Public Interest
Low
Sample Motion:
The Board of Trustees finds that the reasonable requirements of the neighborhood
are/are not met by the present liquor outlets in the neighborhood and that the desires of
the adult inhabitants are/are not for the granting of this liquor license. Based upon
these findings, I move that the application for a new Fermented Malt Beverage Off-
Premise liquor license filed by Mini Mart, Inc. dba Loaf N’ Jug #750828 be
approved/denied.
Attachments:
1. Procedure for Hearing
2. Application
3. Diagram of Liquor Premises
4. Police Report
Page 124
1
July 2002
PROCEDURE FOR HEARING ON APPLICATION
NEW LIQUOR LICENSE
1. MAYOR.
The next order of business will be the public hearing on the application of Mini Mart
Inc., dba Loaf N’ Jug #750828 for a new Fermented Malt Beverage Off-Premise
Liquor License located at 561 Big Thompson Avenue, Estes Park, Colorado.
At this hearing, the Board of Trustees shall consider the facts and evidence
determined as a result of its investigation, as well as any other facts, the reasonable
requirements of the neighborhood for the type of license for which application has
been made, the desires of the adult inhabitants, the number, type and availability of
liquor outlets located in or near the neighborhood under consideration, and any other
pertinent matters affecting the qualifications of the applicant for the conduct of the type
of business proposed.
OPEN PUBLIC HEARING
2. TOWN CLERK. Will present the application and confirm the following:
The application was filed February 12, 2021.
At a meeting of the Board of Trustees on March 9, 2021, the public hearing was
set for 7:00 p.m. on Tuesday, April 13, 2021.
The neighborhood boundaries for the purpose of this application and hearing
were established to be 3.50 miles.
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Corporation.
The property is zoned CO – Commercial Outlying which allows this type of
business as a permitted use.
The notice of hearing was published on April 2, 2021 .
The premises was posted on March 30, 2021.
Page 125
2
There is a police report with regard to the investigation of the property which was
conducted in lieu of the applicants because the application was filed as a Master
File.
Status of T.I.P.S. Training:
X Unscheduled Scheduled * Completed
There is a map indicating all liquor outlets presently in the Town of Estes Park
available upon request.
3. APPLICANT.
The applicants will be allowed to state their case and present any evidence they
wish to support the application.
4. OPPONENTS.
The opponents will be given an opportunity to state their case and present any
evidence in opposition to the application.
The applicant will be allowed a rebuttal limited to the evidence presented by the
opponents. No new evidence may be submitted.
5. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application and, if so, to read all communication.
Indicate that all evidence presented will be accepted as part of the record.
Ask the Board of Trustees if there are any questions of any person speaking at
any time during the course of this hearing.
Declare the public hearing closed.
6. SUGGESTED MOTION:
Finding. The Board of Trustees finds that the reasonable requirements of the
neighborhood are/are not met by the present liquor outlets in the neighborhood and
that the desires of the adult inhabitants are/are not for the granting of this liquor
license.
Motion. Based upon the above findings, I move that this license be granted/denied.
Page 126
DR6403(09/25/19)COLORADODEPARTMENTOFREVENUELiquorEnlorcementDivision(303)205-2300ColoradoFermentedMaltBeverageLicenseApplicationTotalNewLicense[XINew-ConcurrentETransferofOwnership•Allanswersmustbeprintedinblackinkortypewritten‘Applicantmustchecktheappropriatebox(es)•Locallicensefee$375•ApplicantshouldobtainacopyoftheColoradoLiquorandBeerCode:www.colorado.gov/eiforcemeflt/liqUOt1.ApplicantisappiyingasalanCorporationEPartnership(includesLimitedLiabilityandHusbandandWifePanerships)IndividualELimitedLiabilityCompanyflAssociationor0thr2.Applicant(s)IfanLLC.nameofLLC;ifpartnership,atleast2partners’names;ifcorporation,nameofcorporationFEINMiniMart,Inc.83-02083342a.TradeNameofEstabiishment(DBA)StateSalesTaxNo.BusinesTelephoneLoafN’Jug#75082800-327943—bfbI970-586-02353.AddressofPremises(specifyexactlocationofpremises)561BigThompsonAvenueCityCountyStateZIPCodEstesParkLarimerCO805174.MailingAddress(NumberandStreet)CityorTownStateZIPCodAUN:LawDept.,165FlandersRd.WestboroughMA015815.EmailAddressgbach@cumberlandfarms.com,bproffiff@runprolaw.com6.Ifthepremisescurrentlyhasatiquororbeerlicense,youMUSTanswerthefollowingquestionsIPresentTradeNameofEstablishment(DBA)PresentStateLicenseNo.PresentClassofLicensePresentxpirationDateN/AN/AN/AN/ASectionANonrefundableApplicationFeesSectionBFermentedMaltBeverageBeetLicenseFeesEApplicationFeeforNewLicense$1550.00RetailFermentedMaltBeverageOn-Premises(City)$96.25ApplicationFeeforNewLicense-w/ConcurrentReview$1650.00ERetailFermentedMaltBeverageOn-PremisesCounty)$117.50ApplicationFeeforTransfer$1,550.00RetailFermentedMaltBeverageOff-PremisesCity)$96.25ERetailFermentedMaltBeverageOff-PremisesCounty)$117.50RetailFermentedMaltBeverageOn/Off-Premi1es(City)$96.25RetailFermentedMaltBeverageOn/Off-Premles(County)$117.50MasterFileLocationFee$25.00x1To$25.00MasterFileBackground$250.00xTotalQuestions?Visitwww.colorado.gov/enforcement/UquorformoreinformationDoNotWriteInThisSpace-ForDepartmentOfRevenueUseOnlyLiabilityInformationLicenseAccountNumberLiabilityDate:LicenseIssuedThrough:(ExpirationDate)Page 127
DR840(09125/19)7.Istheapplicant(includinganyofthepartnersifapartnership;membersormanagersifalimitedliabititycoripany;YesNoorofficers,stockholdersordirectorsifacorporation)ormanagersundertheageoftwenty-oneyears?0118.Hastheapplicant(includinganyofthepartnersifapartnership;membersormanagersifalimitedliabilityompany;orofficers,stockholdersordirectorsifa corporatIon)ormanagersever(inColoradooranyotherstate):fa)beendeniedanalcoholbeveragelicense?(b)hadanalcoholbeveragelicensesuspendedorrevoked?(C)hadinterestinanotherentitythathadanalcoholbeveragelicensesuspendedorrevoked?Ifyouansweredyesto8a,borc,explainindetailonaseparatesheet9.HasaFermentedMaltBeveragelicenseforthepremisestobelicensedbeendeniedwithintheprecedingoneyear?Ifyes”explainindetail.10.IstheproposedRetailFermentedMaltBeverageOffPremiseslicensewithIn500feetofanypublicorparochial school,theprincipalcampusofanycollege,university,orseminary?NOTE:ThedistancesaretobecomputedusngthemethodsoutlinedunderC.R,S.44-3-313(1)fd)(ll).SomelimitedexceptionsapplyunderC.R.S.44-3-313.011.IstheproposedRetailFermentedMaltBeverageOffPremiseslicense,orOn/Offpremiseslicense,within00feetofaRetailLiquorStorelicensedundersection44-3-409C.R.S.?Distanceshouldbedeterminedusingguidelinesoutlinedin44-3-301(12)(c)C.R.S.012.Hasaliquororbeerlicenseeverbeenissuedtotheapplicant(includinganyofthepartners,ifapartnership;membersormanagerifalimitedliabilitycompany;orofficers,stockholdersordirectorsifacorporation)?Ifyes,identifythenameofthebusinessandlistany currentorformerfinancialinterestinsaidbusinessincludinganyloanstoorfromalicensee.13.Doestheapplicant,aslistedonline2ofthisapplication,havelegalpossessionofthepremisesbyvirtueofownership,leaseorotherarrangement?OwnershipElLeaseElOther(ExplainInDetail)a.Ifleased,listnameoflandlordandtenant,anddateofexpiration,EXACTLYastheyappearonthelease:LandlordTenantExpiresb.Isapercentageofalcoholsalesincludedascompensationtothelandlord?(yescompletequestion12.LIc.Attachadiagramordesignatetheareatobelicensedinblackboldoutline(includingdimensions)whichshowsthebars,brewery,walls,partitions,entrances,exitsandwhateachroomshallbeutilizedforinthisbusiness.Thisdiagramshouldbenolargerthan8112”X11”.14.Who,besidestheownerslistedinthisapplication(includingpersons,firms,partnerships,corporations,timitedliabilitycompanies)willloanorgivemoney,inventory,furnitureorequipmenttoorforuseinthisbusiness;orwhowillreceivemonyfromthisbusiness?Attachaseparatesheetifnecessary.ILastNameFirstNameDateofBirthFEINorSSNInterestNONE-N/ALastNameFirstNameDateofBirthFEIN orSSNInterestAttachcopiesofallnotesandsecurityinstrumentsandanywrittenagreementordetailsofanyoralagreemeit,bywhichanyperson(includingpartnerships,corporations,limitedliabilitycompanies,etc.)willshareintheprofitorgrossroceedsofthisestablishment,andanyagreementrelatingtothebusinesswhichiscontingentorconditionalinanywayby1pIume,profit,sales,givingofadviceorconsultation.15.NameofManager(s)forallonpremisesapplicants.LastNameFirstNameDateofBirthN/A16.Doesthismanageractasthemanagerof,orhaveafinancialinterestin,anyotherliquorlicensedestablist?mentintheStateofColorado?Ifyes,providename,typeoflicenseandaccountnumber.0017.TaxInformation.YesNoa.Hastheapplicant,includingitsmanager,partners,officer,directors,stockholders,members(LLC),managingCL1members(LLC),oranyotherpersonwitha10%orgreaterfinancialinterestintheapplicant,beenfoundinfinalorderofataxagencytobedelinquentinthepaymentofanystateorlocaltaxes,penalties,orinterestrelatedoabusiness?b.Hastheapplicant,includingitsmanager,partners,officer,directors,stockholders,members(LLC),managingCmembers(LLC),oranyotherpersonwitha10%orgreaterfinancialinterestintheapplicantfailedtopaanyfeesorsurchargesimposedpursuanttosection44-3-503,CR5.?3Page 128
DR8403(09126119)18.IIapptcantIsacorporation,partnership.associationorlimitedDebilitycompany.applicantmustlistallOfficers.Directors,GeansiPartners. andManagingMembers.Inaddition,applicantmustlistanystodchclders,partners,ormemberswithownershipof10%ormomtheApplicant.ApersonslistedbelowmustalsoattachformDR84044fIndMduaIHistoryRecord),andmakeanappointmenttobeffngerprhadbyanapprovedStateVendorthroughtheWndo?swebsite.Seeapplicationchecklist,SectionIV.fordetails.NameHomeAddress.City&StateDateofWithibnSOwnedPleaseseeattached.NameHomeAddress,City&StateDaleatBethPoaffiit%OwnedNameHomeAddress,City&SlateDateofBirthtiiinSOwnedNameHomeAddress,City&StateDateofBirthI1nSOwneditapplicantIsowned100%byeparentcompany,pleaselistthedesignatedprincipalofficeronabove.“Corporations-thePresident,Vice-President,SecretaryandTreasurermust beaccountedforabove(Includeownershipperce ageitapplicable)Ittotalownershippercentagedisclosedheredoesnottotal100%.applIcantmustcheckthisbox:QApp5cantaffirmsthatnoindividualotherthanthesedisclosedhereinowns10% ormoreoftheapplicantanddoesnothaveflnaiatInterestinaprohibitedliquorlicensepursuanttoArtIcle3or5.C.R.S.OathofApplicantIdeclareunder penaltyofperjuryIntheseconddegreethatthis apphcationandallattachmentsaretrucorrect,andcompletetothebestofmyknowledge.Ialsoacknowledgethatitismyresponsibilityand theresponsibityofmyagentsand employeestocomplywiththeprovisionsoftheColoradoLiquororBeerCodewhichaffectmyliceie.Autho’ulPrintedNameandTitleDatenEENicholasUnkovic,Secretary andGeneralCounselReportandApprovalofLocal_licensingAuthority_(CftylCounty)DaLeappikeucriNedwithlocaauthorityDateoflocalauthorityhearing—tarnewlicenseappmiscannotbeless2-fZ_Ij,-7.jthan30daysfromdateofapplication44-3-311(1)C.S.EachparsonrequiredtofileliR8404-IhasbentCFingerprinted0SubjecttobackgroundInvestigation.IncludingNCICICCICcheckforoutstandingwarrantsThatthelocalauthorityhasconducted,orIntendstoconduct,aninspectionoftheproposedpremisestoensurethattheappilcanisincompliancewithandawareof,liquorcodeprovisionsaffectingtheirclassoflIcense.(CheckOne)CDateofinspectionorAnticipatedDateQUponapprovalofstalelicensingauthorityNewFermentedMatBeverageOffPremiseslicenses,andOnIOffPremiseslicenses,distancerequirementsof44-3-301C.R.S.aresatisfiedCNewFermentedMaltBeverageOnlOffpremiseslicensesmustmeetthequatificauons0144-4.104C.R.S.Theforegoingapplicationhas beenexamined;and thepremises,businesstobeconducted,andcharacteroftheapplicntaresatisfactory.Wedoreportthatsuchlicense,ifgranted,witimeetthereasonablerequirementsoftheneighborhoodandthedesiresofeadultInhabitants,andwillcomplywiththeprovisionsofTitle44,Article4or3,C.R,S.andUquorRules.Therefore1thisapplIcationIsa‘roved.LocalUcensingAuthoritytotfetephoneNumberCmn,City0CcntySignatureIPrintedNameTitleDateSignature(attest)PrintedNamerateDate4Page 129
MINIMART,INC.diblaLOAF‘NJUG#750828561BigThompsonAvenue,EstesPark,CO$0517[NewFermentedMaltBeverageLicenseApplicationJA.ColoradofermentedMaltBeverage(3.2%Beer)LicenseApplication(DR8403)1.SupplementalResponsetoQuestion#8(b)2.SupplementalResponsetoQuestion#123.SupplementalResponsetoQuestion#18B.TaxCheckAuthorization,Waiver,andRequesttoReleaseInformation(DR495)C.MasterfileAdditionalLocations(DR$416)D.MasterFileLetterdatedSeptember19,2019E.SpecialWarrantyDeedF.PremisesDiagramG.CorporateDocuments1.MiniMart,Inc.(Licensee)a.(WY) ArticlesofIncorporationofCentralCorporationb.(WY)ArticlesofAmendmentofArticlesofIncorporationofCentralCorporation(changingnametoMiniMart,Inc.)c.(CO)ApplicationforCertificateofAuthorityofMiniMart,Ind.(CC))CertificateofFactofTradeNamee.(CO)CertificateofFactofGoodStandingf.IncumbencyCertificate(00446410.DOC/I)Page 130
EGAMERICA,LLC165FLANDERSROADmencaWESTBOROUGH,MA01581April16,2020Re:LOAF‘NJUGSTORE#76LIQUORLICENSEAPPLICATION—STATEMENTASTOHISTORYOFSUSPENSIONSANDDENIALSToWhomItMayConcern:Withrespecttotheabove-referencedlicenseapplication,MiniMart,Inc.,cl/b/aLoaf‘Nug(the“Applicant”)statesthatitisanaffiliateofEGAmerica,LLC,aDelawarelimitedliabilityompanyheadquarteredinMassachusetts,whichoperatesmorethan1,600retaillocationsinlstatesthroughvarioussubsidiarycompanies(collectively,the“Affiliates”)establishedasearlyas1960orearlier.Fromtimetotime,inthedecadessincethen,Applicantand/oritsAffiliateshavereceivedtcohotreLatedcitationsthatwereresolvedaswarnings,fines,ortemporarysuspensions.Applicartand/oritsAffiliateshavealsoonoccasionhadanapplicationwithdrawnordenied,forreasonssuchaslicensequotas(injurisdictionswherethenumberofpotentialapplicantsexceedsthenmberofavailablelicenses)orlocalregulatoryrestrictions.Sincerely,EGAMERICA,LLCby:MatthewT.DurandCounset,Legislative&RegulatoryOfficeoftheGeneralCounselA-IPage 131
SunniementalResnonsetoOuestion#12:LoafJug#12ndAve.&CranstonAve.fowler,CO81039LicenseNo.:03-27943-0029LoafJug#22050LakeAve.Pueblo,CO81004LicenseNo.:03-27943-0030Loaf‘nJug#3200MainSt.Walsenburg,CO81089LicenseNo.:03-27943-0031Loaf’nJug#51101MainSt.Springfield,CO81073LicenseNo.:03-27943-0032Loaf’nJug#64770DrennanRd.ColoradoSprings,CO80916LicenseNo.:03-27943-0033Loaf’nJug#7902$S.WoodmanWayParker,CO80134LicenseNo.:03-27943-0130Loaf‘nJug#82610SantaFe Dr.Pueblo,CO81006LicenseNo.:03-27943-0034Loaf’nJug#9610USHwy.24BuenaVista,CO81211License No.:03-27943-0035Loaf’nJug#10102Highway160EastAlamosa,CO81101LicenseNo.:03-27943-0036Loaf‘nJug#114901N.CastletonDr.CastleRock,CO80104LicenseNo.:03-27943-0037Loaf’nJug#1267CenterCt.Johnstown,CO 80534LicenseNo.:03-27943-0129Loaf‘nJug#1391$W.3rdSt.La Junta,CO 81050LicenseNo.:03-27943-0039Loaf’nJug#141201Pueblo Blvd.Pueblo,CO81005LicenseNo.:03-27943-0131Loaf’nJug#15243USHwy.50E.Avondale,CO81022LicenseNo.:03-27943-0041Loaf’nJug#19150W.DrakeSt.fortCollins,CO80524LicenseNo.:03-27943-0133Loaf‘nJug#244401StateHwy.165ColoradoCity,CO$1019LicenseNo.:03-27943-0045Loaf‘nJug#254800ThatcherAve.Pueblo,CO$1005LicenseNo.:03-27943-0046Loaf‘nJug#26260USHwy.24E.WoodlandPark,CO$0863LicenseNo.:03-27943-0047IA-2Page 132
Loaf‘nJug#281205.SantaFeAve.Pueblo,CO81003LicenseNo.:03-27943-0048Loaf’nJug#332802E.PikesPeakAve.ColoradoSprings,CO$0909LicenseNo.:03-27943-0053Loaf’nJug#3433MontebelloPueblo,CO$1001LicenseNo.:03-27943-0054Loaf’nJug#3536031Hwy.50E.Pueblo,CO81006LicenseNo.:03-27943-0055Loaf’nJug#373980IvywoodPueblo,CO81005LicenseNo.:03-27943-0057Loaf’nJug#381002BonforteBlvd.Pueblo,CO81001LicenseNo.:03-27943-0058Loaf‘nJug#392505S.CheltonColoradoSprings,CO80916LicenseNo.:03-27943-0059Loaf‘nJug#404335AirportRd.Colorado Springs,CO80916LicenseNo.:03-27943-0060Loaf’nJug#416857E.Hwy.94ColoradoSprings,CO$0915LicenseNo.:03-27943-0061Loaf‘nJug #421930S.AcademyBlvd.ColoradoSprings,CO80916LicenseNo.:03-27943-0062Loaf‘nJug#439364S.JordanRd.Parker,CO80134LicenseNo.:03-27943-0135Loaf‘nJug#453705DrennandRd.ColoradoSprings,CO$0910LicenseNo.:03-27943-0064Loaf‘nJug#470112FairgroundsRd.Eagle,CO$1631LicenseNo.:03-27943-0066Loaf‘nJug #48201E.MainFrisco,CO80443LicenseNo.:03-27943-0067Loaf‘nJug#49305N.10thSt.RockyFord,CO$1067LicenseNo.:03-27943-0068Loaf‘nJug #5010255thSt.Caihan,CO$0808LicenseNo.:03-27943-0069Loaf‘nJug#522405W.NorthernAve.Pueblo,CO81004LicenseNo.:03-27943-0071Loaf‘nJug#536695GalleyRd.ColoradoSprings,CO80915LicenseNo.:03-27943-00722Page 133
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SunniementalResnonsetoOuestion#18:NameAddressDOBPosition%OwnedEG(Retail)165flandersRd.N/AParentCo.100%America,LLCWestborough,MA01581GeorgeFoumier25CiderMillRd.7/8/74Dir./Pres.0%framingham,MA01701Caroline20ChestnutAve.11/14/77Dir.NP/Cf00%TaitelbaumBurlington,MA01803NickUnkovic5895HomecrestDr.6/2/78Dir./Sec.0%Mason,OH45040{OO44MIo.DocIiA3Page 137
DR8495(07123119)COLORADODEPARTUaNIOFREV!NUEUquQtErifoicemantDwIonTaxCheckAuthorization,Waiver,andRequesttoReleaseInformationI,NicholasUnkovicamsigningthisTaxCheckAuthorization,VtiverandReInformation(hereinafter“Waiver)onbehalfofMiniMart,Inc.(theApltopermittheColoradoDepartmentofRevenueandanyotherstateorlocaltaxingauthoritytoreteasdocumentationthatmayotherwisebeconfidential,asprovidedbelow.IfIamsigningthisWaiverforsomyself,includingonbehalfofa businessentity,IcertifythatIhavetheauthoritytoexecutethisWaiveApphcantlLicensee.TheExecutiveDirectoroftheColoradoDepartmentofRevenueistheStateLicensingAuthority,ColoradoLiquorEnforcementDivisionashisorheragents,clerks,andemployees.TheinformationaiobtainedpursuanttothisWaivermaybeusedinconnectionwiththeAppticanULlcensee’sliquorlIandongoingilcensurebythestateandlocallicensingauthorities.TheColoradoLiquorCodesection(LIquorCod&),andtheColoradoliquorRules,ICCR203.2(LiquorRules),requitecomplianoobligations,andsetforththeinvestigative,disciplinaryandilcensureactionsthestateandlocaliicenstntakeforviolationsoftheliquorCodeandLiquorRules.IncludingfailuretomeettaxreportingandpaTheWaiverismadepursuanttosection39-21.113(4),C.R.S.,andany otherlaw,regulation,resoluconcerningtheconfidentialityoftaxinformation,oranydocument,reportorreturnfiledInconnectiontaxes.ThisWaivershallbevatiduntiltheexpirationorrevocationofa license,oruntilboththestateaauthoritiestakefinalactiontoapproveordenyanyapplication(s)fortherenewalofthelicense,wAppllcanUlicenseeagreestoexecuteanewwaiverforeachsubsequentlicensingperiodInconnectloiofanylicense,ifrequested.Bysigningbelow,ApplicanULicenseerequeststhattheColoradoDepartmentofRevenueandanyotaxingauthorityoragencyinthepossessionoftaxdocumentsorInformation,releaseinformationandtheColoradoLiquorEnforcementDivision,andIsdulyauthorizedemployees,toactastheApplicant’authorizedrepresentativeundersection39-21-113(4),C.R.S.,solelytoallowthestateandlocallicensintheirdulyauthorizedemptoyees,toInvestigatecompliancewiththeLiquorCodeandLiquorRules.authorizesthestateandlocallicensingauthorities,theirdulyauthorizedemployees,andtheirlegalriusetheInformationanddocumentationobtainedusingthisWaiverinanyadministrativeor judicial actappilcationorlicense.uesttoReleaseticantlLicensee’)informationandacneotherthanonbehalfoftheftdoverseestheitdocumentationenseapplication4-3.101.etseq.withcertaintaxauthoritiesmay‘entobligations.ionorordinanceIthstateorlocaldlocallicensingicheverIslater.withtherenewalerstateorlocalocumantationtofLlcensee’sdulyiauthorities,andplicanUcicenseepresentatives,toonregardingtheNameftndivluaWBuslnes)SocialSecwltyNumberlTaxIdertcaItcnNumberMIniMart,Inc.00427943Mdmse581BigThompsonAvenueCityStaleZipEstesParkCO80517HomePhoneNumberBushtesstWorkPhoneNumberN/APrintednameatpersonsIgnlnonbehalfoltheAppflcantlUcenaeeNicholasUnkovicApp8canUtIneLc,orlzIngthedisciostreofconfidenUaltaxiriformabon)jDatePrivacyActStatementProvidingyourSocialSecurityNumberisvoluntaryandnoright,benefitorprivilegeprovidedbylaw‘iibedeniedasaresultofrelusaltodiscloseit.§7ofPrivacyAct,5USCS§552a(note).BPage 138
MasterFileAdditionalLocationsThisformistobeattachedwithyouApplicationforaMasterfileform DR8415,tosubmitatlocationstotheDivision.Allanswersmustbeprintedinblackinkortypewritten.Questions?Visit:wwwcolorado.govfenforcement/Iiquororcall(303)205-2300formoreinformationCDR8416(10102119)COLORADODEPARTMENTOFREVENUEUquorEnforcementDivisionditional1.LegalEntityName(MustMatchcertificateofGoodStanding)FEINMiniMart,Inc.83-02083342.TradeNameofEstablishment(DBA)(MustMatchCertificateofTradeName)StateSalesTaxNumberMasterfileNumber(ifXnown)Loaf‘NJug00-327943c3-27943-00003.Locationstobeincludedinthemasterfile.—TradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberLoaf‘NJug#750828561BigThompsonAve.,EstesPark,CO80517PendingTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLicenaNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLicenaNumberTradeNameofEstablishmenttOGA)StreetAddress.City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress.City,State,&ZipCodeCicen1eNumberTradeNameofEstablishmenttOGA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DEA)StreetAddress,City,State,&ZipCodeLtceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodaLlceneNumbetTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLlcenNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(DBA)StreetAddress,City,State,&ZipCodeLiceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLlceneNumberTradeNameofEstablishment(OBA)StreetAddress,City,State,&ZipCodeLtcenNumberrirniiwr.IPleasereturnthiscompletedformto:dorliqlicensingstate.co.us,byfaxat(303)-866-2428,orbmailingtheformandyourpaymenttothefollowingaddress:LiquorandTobaccoEnforcementDivisionRe:Licensing1697ColeBlvd,Suite200Golden,CO80401Page 139
CCOLORADO_______PhysicatAddress:MailingAddress:DepartmentofRevenue1697ColeBoulevard,Suite200P.O.Box173350Entorcementtalon--Liquor&TobaccoLakewood,CO80214Denver,CO80217-3350May22,2020MiniMartIncdba/LoafN’Jug302WestThridStreet#300Cincinnati,OH45202Re:StateMasterFileforMiniMartIncAccount#03-27943-0000DearSirorMadam:ThisistoadviseyouthattheColoradoLiquorEnforcementDivision(“Division”)has,atyourrequest,revisedthe“masterfile”fortheabove-tistedLicensee.Asofthedateofthisletterourmasterfileincludesthefollowingitemswhichyouhavesubmitted:1.IndividualHistoryRecords(FormDR8404-I)for thefotlowingpersons:GeorgeR.FournierCarolineE.TaitelbaumNicholasUnkovic2.Fingerprintcardsbearingthenamesandbirthdatesofthepersonslistedinparagraph1,above.AltthefingerprintcardshavebeensubmittedbyustotheColoradoBureauofInvestigation.TheCBandFBIhavecheckedtheprintsandreportedlyfoundnorecordofanycriminaLhistoryforthoseListedabove.3.CertificateofAuthorityoraCertificateofGoodCorporatestandingfromtheColoradoSecretaryofState,whichindicatesthatMiniMart,mc,isacorporationauthorizedtodobusinessinColorado.Whenfilinganewapplicationforadditionallicensedlocations,youmustcheckwiththelocatlicensingauthoritytodeterminewhatdocumentstheymayrequiretoprocessyourapplication.PteasefeelfreetoprovidethemwiththisLetter,asmanylocalauthoritieswillnotrequireyouagaintosubmitfingerprintcardstothemifyouhaveaLreadysubmittedsuchdocumentstotheDivision.ThisletterwillservetoinformthelocalauthoritiesexactlywhichdocumentsyouhavealreadysubmittedtotheStateEnforcementDivision.Finally,oncethelocalauthorityhasapprovedyournewlicenseortransferofownershipapplication,itmust besenttotheDivision.Thetocatauthorityneed notsendchangeofcorporatestructureinformationpreviouslyreportedtotheDivision,aslistedinandapprovedbythisletter.DR40418(05102/19)DPage 140
Theontydocumentswhichare neededforanewortransferofownershipapplicationbytheDivisionare:1.Theapprovedappticationsignedbythetocatauthority;2.Theappropriatefees;3.Acopyofthistetter;4.Proof ofpossessionofthepremises;5.AdiagramoftheLicensedpremises;6.CompLetedformDR8442,andanIndividuaLHistoryRecord(DR-840-I)ifmanagersregistrationisrequired.Sincerely,MichelleStone-PrincipatoDivisionDirector2DR4o41B(OW4I17)Page 141
1(0’LH)‘DIC:I>:<:C‘00‘0:H:.‘:co‘I,INrCNcozOOnLO’0WrowJtoWr——.1Page 142
TOWNOfESTESPARKApril1,2021JackieWilliamson,TownClerkTownofEstesParkEstesPark,CO$0517RE:MiniMartdbaLoaf&Jug561BigThompsonAveEstesPark,CO80517DearMs.Williamson:AcheckoftheEstesParkPoliceDepartmentlocalrecordsontheabovereferencedaddressandbusinesswasconducted.TheresearchonthisparticularbusinesswasdonefromDecember1,2020.Therearenoreportsinvolvingthebusinessexceptforthepolicedepartmentrespondingto4burglaralarmsduringthatperiod.Sincerely,WesKufeldChiefofPolice,EstesParkPoliceDepartment170MACGREGORAVFP0BOX12871S’HSPARKCO80517wwwestesorgPoliceDepartment970-586-4000WesKufeld,ChiefofPolicewww.estes.org/pdPage 143
Page 144
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Randy Hunt, Community Development Director
Date: April 13, 2021
RE: Resolution 29-21 Contract with Logan Simpson Design, Inc. for Comprehensive
Plan Consulting Services, 2021-2022
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Review and approve a Services Contract with Logan Simpson Design, Inc. for Comprehensive
Plan consulting services on behalf of the Town. The contract would be effective from the date
the Town issues a Notice to Proceed (approx. April 15, 2021) through Dec. 31, 2022, and has
a not-to-exceed cost to the Town of $164,000.
Present Situation:
On Feb. 4, 2021, the Town release a Request for Proposals (RFP) for professional planning
services to prepare and complete the new Comprehensive Plan. Due date/time for proposals
was set at Thursday, Feb. 25, 2021, at 2:00 pm MST.
The RFP generated strong interest among consultants. At an optional Pre-Proposal meeting
on Feb. 18, we had approx. 20 to 25 teams participating, which (in my experience) is
unprecedented for a Plan of our scope and budget. The RFP process resulted in nine (9)
teams submitting qualifying proposals to the Town by deadline.
An Evaluation Committee, consisting of two Planning staff members, one Engineering staff
member, one Planning Commissioner, and one County Community Development staff
member, reviewed the applications, using standard professional scoring metrics (see
Attachment 3, pp. 11-12), and reached consensus to interview four (4) of the proposal teams.
These interviews were held in early-to-mid-March.
Memo COMMUNITY DEVELOPMENT
Page 145
Following interviews, the Evaluation Committee met again and by consensus agreed that
Logan Simpson was our preferred consultant choice. The County member agreed with this
selection. Staff and Logan Simpson entered into negotiations, came to terms on scope of work,
schedule, and cost, and agreed upon the draft Contract before you this evening.
I will note at this point that in my experience, the quality of these Comp Plan proposals was the
best I have seen in my career. It’s a cliché to describe selection among proposals as a “tough
choice.” This one really was! Nevertheless, the Evaluation Committee is confident in our
recommendation of Logan Simpson for this Plan.
In a parallel process, the County has been negotiating a separate but similar contract for
services with Logan Simpson to perform County-specific Comp Planning work on the same
schedule with the Town. The two sets of services with Logan Simpson are designed to be
complementary and will inform each other throughout the process (e.g., some of the public
meetings are expected to have Town and County breakout sessions but will otherwise have all
stakeholder attendees in a single meeting.) The County is still discussing terms with Logan
Simpson at this writing (Mar. 31); we understand those are going satisfactorily. The County
budget for their contract is approx. $40,000.
Proposal:
The attached draft Services Contract follows the Town’s standard template for these contracts.
A few notable elements in the Contract document are:
• A not-to-exceed cost of $164,000 is specified (Sec. 5.)
o A separate contract with Bang the Table LLC, a firm specializing in online public
engagement, has been executed. This service will be aimed entirely at
Comprehensive Plan engagement for the next one-year-plus, although additional
uses for the Bang the Table platform can be available if renewed in future years.
Bang the Table’s cost for one year is $8,000 with renewal option. Contracts at
this expenditure level are approved by staff, as this one has been. Including this
$8,000 brings the Town total Comp Plan cost at this time to $172,000.
• The contract begins (Sec. 21) upon the Town’s issuance of a Notice to Proceed (NTP) –
a standard instrument for initiating contractual work. If the contract is approved by Town
Board Tuesday evening and signed soon after, an NTP can be issued in time to get
under early the following week, Apr. 19-23.
• The contract’s term ends on Dec. 31, 2022 (Sec. 21), with the option of a one-year
extension by both parties’ agreement. As DOLA does not look favorably on requests to
extend the grant terms, every effort will be made to bring the Comp Plan in on schedule
by end of December 2022.
• Three important documents accompany the contract and are incorporated by reference
in its terms:
o The Town’s RFP (Attachment 3, incorporated as item 2.6 in the contract);
o The consultants’ Proposal (Attachment 4, incorporated as item 2.7);
o The consultants’ Scope of Work (Attachment 5, incorporated as item 2.8).
These items are listed in chronological order of receipt. The Proposal is what was
submitted by Logan Simpson by the Feb. 25 deadline. It is lengthy but a worthwhile
Page 146
read. The Scope of Work is a refinement of the Proposal’s scope statement (Chapter 4,
pp. 17-25), which in turn is an elaboration of the Town’s Scope in the RFP (Sec. III, pp.
6-11). Even further refinement of scope will likely be appropriate after contract approval,
in areas such as detailed schedule; this can be accommodated in Change Orders
(Contract Sec. 2.1) as necessary.
•Barring the unforeseen, staff does not anticipate the need to adjust the budget or scope
in this contract, other than the refinements noted in the previous sentence. A relatively
small (less than $10,000) incremental addition in overall project budget may be needed
for the Bang the Table contract, as our current contract is only through March 31, 2022.
Beyond the above information, I believe the materials themselves speak to the quality we may
expect in the Plan process and product.
Advantages:
•Approval of the Contract allows the Comprehensive Plan to be launched in April 2021,
follow an orderly and transparent process, and conclude on schedule in Dec. 2022.
Disadvantages:
•Disapproval of the contract would save the Town over $100,000 in General Fund;
however, we would be left for the time being with no clear path toward a badly needed
new Comprehensive Plan;
•Disapproval or delay in this contract approval would run the risk of not meeting DOLA
requirements for grant funding, both scope and schedule.
Action Recommended:
Staff recommends approval of the contract as drafted.
Finance/Resource Impact:
Not to exceed $164,000 during FY 2021 and FY 2022 (subject to annual appropriation.)
Account Code 101-1600-416.22-13; Project Code COMPPL.
Level of Public Interest
Low.
Sample Motions:
1.I move to approve/deny Resolution 29-21.
Attachments:
1.Resolution 29-21
2.Town of Estes Park, CO Services Contract with Logan Simpson Design, Inc., dated
March 23, 2021.
3.LINK - Estes Park Comprehensive Plan Comprehensive Plan Request for proposals
(RFP), dated 02-04-2021.
4.LINK - Estes Park Comprehensive Plan PROPOSAL: Logan Simpson, dated 25
February, 2021.
5.LINK - Logan Simpson SCOPE OF SERVICES, v2, dated 24 March 2021.
Page 147
RESOLUTION 29-21
APPROVING A SERVICES CONTRACT WITH LOGAN SIMPSON DESIGN INC FOR
COMPREHENSIVE PLAN DESIGN AND IMPLEMENTATION
WHEREAS, the Town Board wishes to enter the services contract referenced in
the title of this resolution for the purpose of for Comprehensive Plan design and
implementation.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the services contract
referenced in the title of this resolution in substantially the form now before the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 148
TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT
COMPREHENSIVE PLAN DESIGN AND IMPLEMENTATION
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Logan Simpson Design, Inc. dba Logan Simpson (Contractor), an Arizona Corporation, whose
address is 51 West Third Street, Suite 450, Tempe, Arizona 85281, make this Contract this
__________ day of ____________________, 2021, at the Town of Estes Park, Colorado,
considering the following facts and circumstances:
1 RECITALS:
1.1 Town desires to use the services of Contractor outlined in Contractor’s Proposal; and;
1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms
and conditions stated in this Contract.
2 CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract
Documents. In resolving inconsistencies between two or more of the Contract Documents,
they shall take precedence in the order enumerated, with the first listed Contract Document
having highest precedence.
The Contract Documents, except for amendments executed after execution of this Contract, are:
2.1 Change Orders;
2.2 Notice to Proceed;
2.3 This Contract;
2.4 The following Addenda, if any: (None);
2.5 The following Special Conditions of the Contract, if any: (None);
2.6 Request for Proposals, containing 33 pages, dated February 4, 2021;
2.7 Contractor’s Scope of Work, containing 8 pages, dated March 24, 2021;
2.8 Contractor’s Proposal, containing 90 pages, dated February 25, 2021; and
2.9 Insurance Certificates.
ATTACHMENT 2
Page 149
Page 2 of 11
3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the
conditions and prices stated in the Contract Documents. Through this contract the Town of
Estes Park Community Development Department is securing professional services to design
and implement a Comprehensive Plan for the Town. This will be a complete rewrite of the
existing Comprehensive Plan. The current Estes Valley Comprehensive Plan was adopted in
December 1996 jointly by the Town and Larimer County and applies to the area defined and
mapped in that Plan as the “Estes Valley Planning Area.” In the new plan, the Town and
County unincorporated areas, including the Town’s 3-mile extraterritorial area per Colorado
Revised Statutes § 31-12-105 et seq., will be addressed concurrently but will lead to a plan
or plans that are adopted by each governing agency for its respective jurisdiction. Through a
coordinated but separate scope of work and contract, Larimer County aims to join with the
Town of Estes Park to work with the same Contractor to further address the topics pertinent
to the rural unincorporated areas of the Estes Valley or those that are of mutual interest to
the Town and County and to involve and include County residents and stakeholders in the
planning effort.
4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin
services under this Contract upon receiving Town’s notice to proceed. Contractor shall
timely perform its Services, according to the Performance Schedule (Section 9 of the
Contractor’s Proposal) or as otherwise directed by Town.
5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed
$164,000.00, as the Price for the total Services performed as stipulated in Contractor’s
Proposal. This Contract does not create a multiple fiscal year direct or indirect debt or other
financial obligation. Each request for service shall incur a concurrent debt for that request
only. All financial obligations of the Town under this Contract are contingent upon
appropriation, budgeting, and availability of specific funds to discharge such obligations.
6 TIME OF PAYMENTS TO CONTRACTOR: The Contractor shall bill its charges to the
Town periodically, but no more frequently than once a month. Each bill shall contain a
statement of the time the primary employees spent on the Services since the previous bill, a
brief description of the Services provided by each such employee, and an itemization of
direct expenses. The Town will pay each such bill which it finds to be in accordance with
this Contract within forty-five days of its receipt. If Town questions any part of a bill, finds
any part of a bill does not conform to this Contract, or claims the right to withhold payment
of any part of a bill, it will promptly notify Contractor of the question, nonconformity or
reasons for withholding.
7 QUALIFICATIONS ON OBLIGATIONS TO PAY: No partial payment shall be final
acceptance or approval of that part of the Services paid for, or shall relieve Contractor of any
of its obligations under this Contract. Notwithstanding any other terms of this Contract,
Town may withhold any payment (whether a progress payment or final payment) to
Contractor under the following conditions:
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7.1 Contractor fails to promptly pay all bills for labor, material, or services of consultants
furnished or performed by others to perform Services.
7.2 Contractor is in default of any of its obligations under this Contract or any of the
Contract Documents.
7.3 Any part of such payment is attributable to Services not conforming to this Contract.
(Town will pay for any part attributable to conforming Services).
7.4 Town, in its good faith judgment, determines that the compensation remaining unpaid
will not be sufficient to complete the Services according to this Contract.
8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order. Town shall issue no Change Order or other form of order or directive
requiring additional compensable work that will cause the Price to exceed the amount
approved.
9 SERVICE OF NOTICES: The parties may give each other required notices in person or by
first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
TOWN OF ESTES PARK:
Randy Hunt, Community Development
Director
170 MacGregor Ave.
PO Box 1200
Estes Park, CO 80517
CONTRACTOR:
Jeremy Call, Principal
Logan Simpson Design, Inc.
213 Linden Street, Suite 300
Fort Collins, CO 80524
10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions,
ordinances, and regulations (including sections of the Occupational Safety and Health
Administration [OSHA] regulations, latest revised edition, providing for job safety and
health protection for workers) and all orders and decrees of bodies or tribunals applicable to
work under this Contract. Contractor shall protect and indemnify Town against any claim or
liability arising from or based on the violations of any such law, ordinance, regulation, order,
or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to
ensure that Contractor follows the safety regulations issued by OSHA.
11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful
prosecution of its Services. Anyone conducting business in the Town of Estes Park is
required to have a business license which can be obtained from the Town Clerk’s Office.
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12 PATENTED DEVICES, MATERIALS AND PROCESSES: The Contractor shall hold and
save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred
by reason of actual or alleged infringement during the prosecution or after completion of
Services.
13 INSURANCE: Contractor shall, at its own costs, secure and continuously maintain through
the term of this Contract the minimum insurance coverages listed below, with forms and
insurers acceptable to Town. In addition, Contractor shall maintain such coverages for the
insurance listed in Paragraphs 13.1, 13.3 and 13.4 for two additional years. For any claims-
made policy, Contractor shall include the necessary retroactive dates and extended reporting
periods to maintain continuous coverage.
13.1 Professional Liability for at least $1,000,000.
13.2 Workers' Compensation according to the Workers' Compensation Act of the State of
Colorado and Employer's Liability with limits of at least $500,000. Contractor shall
require any subcontractor hired by the Contractor to carry Workers’ Compensation
and Employer’s Liability coverage.
13.3 General liability, including contractual liability, of at least $1,000,000 per each
occurrence plus an additional amount adequate to pay related attorney's fees and
defense cost. Coverage shall include bodily injury, property damage, personal injury,
and contractual liability.
13.4 Comprehensive Automobile Liability with minimum limits for bodily injury and
property damage coverage of at least $1,000,000 per each occurrence plus an
additional amount adequate to pay related attorneys' fees and defense costs, for each
of Contractor’s owned, hired or non-owned vehicles assigned to or used in
performance of this Contract.
13.5 The required general liability and comprehensive automobile liability policies shall
contain endorsements to include Town and its officers and employees as additional
insureds. The required professional liability and workers’ compensation policies or
coverages shall not contain endorsements including the Town, its officers or
employees as additional insureds. Every policy required above shall be primary
insurance. Any insurance or self-insurance benefits carried by Town, its officers, or
its employees, shall be in excess and not contributory to that provided by Contractor.
13.6 Contractor shall, upon request, provide Town a certified copy of each required policy.
13.7 As evidence of the insurance coverages required by this Contract, before beginning
work under this Contract, Contractor shall furnish certificates of insurance certifying
that at least the minimum coverages required here are in effect and specifying the
liability coverages (except for professional liability) are written on an occurrence
form to:
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Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, CO 80517
Attention: Randy Hunt
With the exception of professional liability and workers’ compensation, policy or
policies providing insurance as required will defend and include the Town, its Board,
officers, agents and employees as additional insureds on a primary basis for work
performed under or incidental to this Contract. Required insurance policies shall be
with companies qualified to do business in Colorado with a general policyholder’s
financial rating acceptable to the Town. The policies shall not be cancelable or subject
to reduction in coverage limits or other modification except after thirty days prior
written notice to the Town. General liability and automobile policies shall be for the
mutual and joint benefit and protection of the Contractor and the Town. These policies
shall provide that the Town, although named as an additional insured, shall
nevertheless be entitled to recover under said policies for any loss occasioned to it, its
officers, employees, and agents by reason of acts or omissions of the Contractor, its
officers, employees, agents, subcontractors, or business invitees. They shall be written
as primary policies not contributing to and not in excess of coverage the Town may
carry.
13.8 If Contractor is self-insured under the laws of the State of Colorado, Contractor shall
provide appropriate declarations and evidence of coverage.
13.9 Contractor shall not cancel, change, or fail to renew required insurance coverages.
Contractor shall notify Town's designated person responsible for risk management of
any reduction or exhaustion of aggregate limits, which Town may deem to be a
breach of this Contract.
13.10 The Town relies on, and does not waive or intend to waive, by any provision of this
Contract, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S.,
as from time to time amended, or otherwise available to the parties, their officers, or
their employees.
13.11 If any insurance required here is to be issued or renewed on a claims-made form as
opposed to the occurrence form, the retroactive date for coverage will be no later than
the commencement date of the Services and will state that in the event of cancellation
or nonrenewal, the discovery period for insurance claims (tail coverage) will be at
least 72 months.
13.12 Contractor shall not cancel, non-renew or cause insurance to be materially changed or
replaced by another policy without prior approval by Town.
14 INDEMNIFICATION:
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14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors
("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the
Town, its officers, employees, and agents ("Indemnitees") from all claims, damages,
losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature, kind, or description ("Liabilities") by any third party arising out
of, caused by, or resulting from any Services under this Contract if such Liabilities
are: (1) attributable to bodily injury, personal injury, sickness, disease, or death of any
person, or to the injury or destruction of any tangible property (including resulting
loss of use or consequential damages) and (2) caused, in whole or in part, by any
error, omission or negligent act of the Contractor, anyone directly or indirectly
employed by it, or anyone for whose acts Contractor may be liable.
14.2 If more than one Indemnitor is liable for any error, omission or negligent act covered
by this Agreement, each such Indemnitor shall be jointly and severally liable to the
Indemnitees for indemnification and the Indemnitors may settle ultimate
responsibility among themselves for the loss and expense of any such indemnification
by separate proceedings and without jeopardy to any Indemnitee. This Agreement
shall not eliminate or reduce any other right to indemnification or other remedy the
Town, or any of the Indemnitees may have by law.
14.3 As part of this indemnity obligation, in the event any error, omission or negligent act
covered by this Agreement and in consultation with the Contractor, the Contractor
shall compensate the Town for any time the Town Attorney's Office and other
counsel to the Town reasonably spend on such claims or actions at the rates generally
prevailing among private practitioners in the Town of Estes Park for similar services.
This obligation to indemnify the Town shall survive the termination or expiration of
this Agreement.
15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Contractor. Contractor shall exercise no
supervision over any employee or official of Town. Contractor shall not represent that it is
an employee or agent of the Town in any capacity. Contractor’s officers, employees and
agents are not entitled to Workers' Compensation benefits from the Town, and
Contractor is obligated to pay federal and state income tax on money earned under this
Agreement. Except as this Agreement expressly states, Contractor shall, at its sole expense,
supply all buildings, equipment and materials, machinery, tools, superintendence, personnel,
insurance and other accessories and Services necessary. This Agreement is not exclusive;
subject the terms of this Agreement, Town and Contractor may each contract with other
parties.
16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party
based upon any attribution to either party.
17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience
and reference only and of no meaning in the interpretation or effect of this Contract.
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18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Contractor receiving services or benefits
under this Agreement is an incidental beneficiary only.
19 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in
its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Contractor’s and
subcontractors’ employees) from the Town's work sites. Such a bar shall not require any
employee's discharge from employment, but shall merely prohibit the employee's presence at
Town’s work sites. Such a bar shall not warrant an increase in contract time or Price.
20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other
or later breach or default.
21 TERM: This Contract shall commence on the date specified in a forthcoming Notice to
Proceed, and shall continue through December 31, 2022 with the option of 1 year additional
renewals, on an annual basis, upon agreement of both parties.
22 TERMINATION:
22.1 In addition to any other available remedies, either party may terminate this Contract if
the other party fails to cure a specified default within seven (7) days of receiving
written notice of the default. The notice shall specify each such material breach, in
reasonable detail.
22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Contractor
written Notice of Termination specifying the extent and effective date of termination.
In case of termination, for convenience, Town shall pay Contractor for work
satisfactorily completed, to the date of termination. The Town shall determine the
portion of work completed.
22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans,
photographic images, tests, maps, surveys and writer’s materials of any kind
generated in the performance of its Services under this Contract up to and including
the date of termination.
23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by
giving the Contractor written notice one (1) day in advance of the suspension date. Upon
receipt of such notices the Contractor shall cease their work as efficiently as possible, to
keep total charges to a minimum. The Town must specifically authorize any work performed
during suspension. Since suspension and subsequent reactivation may inconvenience the
Contractor, Town will endeavor to provide advance notice and minimize its use. After a
suspension has been in effect for thirty days, the Contractor may terminate this Contract at
will.
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24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights
or delegate its duties under this Contract without the express written approval of the other.
25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the
Contractor's Proposal, Contractor may employ subcontractors to perform the Services only
with Town's express prior written approval. Contractor is solely responsible for any
compensation, insurance, and all clerical detail involved in employment of subcontractors.
26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action
filed regarding this agreement shall be only in Larimer County, Colorado.
27 AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Contractor. By their signatures on this document,
the signatories represent that they have actual authority to enter this Contract for the
respective parties.
28 INTEGRATION: There are no other agreements on the same subject than expressly stated or
incorporated in this Contract.
29 UNLAWFUL EMPLOYEES, CONTRACTORS AND SUBCONTRACTORS: Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract. Contractor shall not knowingly contract with a subcontractor that (a) knowingly
employs or contracts with an illegal alien to perform work under this Contract or (b) fails to
certify to the Contractor that the subcontractor will not knowingly employ or contract with
an illegal alien to perform work under this Contract.
30 VERIFICATION REGARDING ILLEGAL ALIENS: Contractor has confirmed the
employment eligibility of all employees newly hired for employment to perform work under
this Contract through participation in either the E-verify program administered jointly by the
United States Department of Homeland Security and the Social Security Administration or
the employment verification program of the Colorado Department of Labor & Employment.
31 LIMITATION REGARDING E-VERIFY PROGRAM: Contractor shall not use either E-
verify or Colorado Department of Labor & Employment program procedures to undertake
pre-employment screening of job applicants while performing this Contract.
32 DUTY TO TERMINATE A SUBCONTRACT; EXCEPTIONS: If Contractor obtains actual
knowledge that a subcontractor performing work under this Contract knowingly employs or
contracts with an illegal alien, the Contractor shall, unless the subcontractor provides
information to establish that the subcontractor has not knowingly employed or contracted
with an illegal alien:
(a) notify the subcontractor and the Town within three days that the Contractor has actual
knowledge that the subcontractor is employing or contracting with an illegal alien; and
(b) terminate the subcontract with the subcontractor if, within three days of receiving
notice that the Contractor has actual knowledge that the subcontractor is employing or
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contracting with an illegal alien, the subcontractor does not stop employing or contracting
with the illegal alien.
33 DUTY TO COMPLY WITH STATE INVESTIGATION: Contractor shall comply with any
reasonable request of the Colorado Department of Labor and Employment made in the
course of an investigation pursuant to C.R.S. 8-17.5-102 (5).
34 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates
this Contract, in whole or in part, due to Contractor’s breach of any provision of this
Contract, Contractor shall be liable for damages to the Town.
Signature pages follow.
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LOGAN SIMPSON DESIGN INC.:
By:
Title: Principal Date
ACKNOWLEDGMENT
State of )
) ss
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
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TOWN OF ESTES PARK:
By:
Date
Title: _______________________________
ACKNOWLEDGMENT
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by___________________________, as
_______________________of the Town of Estes Park, a Colorado municipal corporation, on
behalf of the corporation, this day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
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Board of Trustees Public Comment Form
Please enter your full name. (This information is required to ensure the Town keeps accurate records of public
comment.
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The Board of Trustees want to hear from members of the community. The following
form was created for general public comment or public comment on any agenda items.
The Town Board of Trustees will participate in meetings remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19
and provided for with the adoption of Ordinance 04-20 on March 18, 2020.
Regular meetings of the Town Board are held on the second and fourth Tuesdays of each
month at 7 p.m. Agendas and the agenda item list below will be posted the Wednesday prior to
each meeting.
Click here to view the current Agenda.
Public comment must be received by noon the day of the Town Board meeting. All comments will be
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comment on an upcoming item please use the drop down below to select the Agenda item title.
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John Phipps
For Against Neutral
Resolution 29-21.
If you do not see the Agenda Item Title please email public comment to townclerk@estes.org.
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PUBLIC COMMENT RECEIVED 2021-04-09
Page 160
Comments for the
Board of Trustees:*
Please note, all information provided in this form is considered public record and will be included as permanent record for
the item which it references.
Limited to a maximum of 1000 characters. For comments over 1000 characters please use the Upload feature
above.
4/13 action item #1
In #3 of the consultant contract, lines 4&5, it states ... " to design & implement" ...
what does "implement" mean? (I thought that the PC, TB & town did that).
Why wasn't the contract with "Bang the Table, LLC" re public engagement attached
for information? (If it is already online, where may I find it?)
Would the Town Attorney please make a statement for the record & the public that
none of the Comprehensive Plan process will be quasi-judicial?
Thank you. John Phipps, Estes Park
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Page 162
FINANCE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: April 13, 2021
RE: Resolution 30-21, Supplemental Budget Appropriations #3 to the 2021
Budget
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Re-appropriate remaining balances on uncompleted 2020 purchase orders in 2021 to
fund completion of the acquisition of goods or services ordered in 2020 and roll over
uncompleted projects underway but not completed in 2020. This amendment also
includes some additional appropriations for a few new items identified in 2021.
Present Situation:
At the end of each year, the Town will have certain purchases, contracts or projects
already in progress that were not completed within the fiscal year just ending. 2020 was
no exception to this process with several purchase orders and projects still in process at
year end.
Purchase orders (PO’s) were entered into the 2020 accounting records to encumber the
2020 budgets for specific purchases. At the end of 2020, the balances left on the PO’s
need to be rolled over into the 2021 budget as a budget amendment to complete these
transactions. This is a standard accounting process common to governmental entities
that use purchase orders.
Uncompleted projects that were budgeted in 2020 but were not completed within the
year also need to be evaluated. A PO is only pulled on a contract or actual outstanding
order from a specific vendor. However, not all of a project’s budget may be contracted
and encumbered by a PO at the end of the year.
The Town follows the practice of budgeting for the full project up front when possible,
requiring the funding to be clearly identified and budgeted before the project can start.
The 2021 budget was developed with the expectation that these projects would be
completed and the appropriations would be fully utilized in 2020. Since some of the Page 163
projects were not completed, the unused appropriations fall to fund balance and must
be re-appropriated in 2021 to allow completion of the project. Also, any grants
associated with these projects must also be rolled over into 2021 to help pay for the
project costs. This is a standard accounting process common to governmental entities
that perform significant capital projects each year.
There are a few additional items that were not included in the original 2021 budget
because they were not known at the time.
The following contains explanations of the more significant items to be rolled forward or
added to 2021:
Summary of Supplemental Appropriations:
General Fund – Increase of $2,182,386
This includes PO’s totaling $105,569 as detailed in the attached exhibit. The General
Fund increase also includes $523,085 in project rollovers, the most significant of which
is the second electric trolley. Related grant revenue rollovers were included as well.
Other amendments increased appropriations by $1,553,732. This includes an
additional $150,000 for the comprehensive land use plan and the corresponding
$150,000 grant award received in 2021. The COVID small business relief appropriation
and corresponding funding were reduced by $300,000 based on the amount of actual
benefits disbursed in February 2021. Transfers to the Community Reinvestment Fund
(CRF) were increased $929,000 to pay for the CRF projects and PO’s rolled forward
from 2020. Salary and benefits were increased $5,732 in various departments to
reward new certifications and to move employees to the mid-range on their pay scales
upon their 5th year anniversary.
This GF increase also includes a temporary transfer to the Larimer County Open Space
Fund in the amount of $505,000 to cover Fall River Trail and other project costs while
the Town is waiting on grant reimbursements. It is expected that much of this will be
transferred back to the General Fund once grant reimbursements have been received.
A final amendment is to budget for a $250,000 contingency line item for future unknown
budgetary compliance challenges, such as in the Larimer County Open Space Fund
issue above.
Community Reinvestment Fund – Increase of $1,739,749
This includes PO’s totaling $599,756, including the facility needs study and Community
Drive / US 36 intersection project. Project rollovers totaling $328,993 include the
Community Drive / US 36 intersection and Wayfinding Signage projects. The additional
change is an increase of $811,000, including an additional $750,000 for the Community
Drive / US 36 intersection project funded by a CDOT grant and an additional $61,000
for the Wayfinding Signage project. The contract for the Wayfinding Signage project is
expected to follow this agenda item.
Conservation Trust Fund – Increase of $72,466
This increase includes rollover of $70,000 for the Thumb Open Space acquisition
project which is expected to be completed this year. This also includes PO rollovers of
$2,466. Page 164
Larimer County Open Space Fund – Increase of $1,050,699
This includes PO’s totaling $158,345 on the Fall River Trail project. Project rollovers
totaled $682,354, again for the Fall River Trail project. Additional changes include
$210,000 to transfer 2020 temporary funding back to the General Fund. In 2020, a
temporary transfer of $210,000 was necessary at year end due to delays in collection of
$720,514 in grant revenues for Fall River Trail. To prevent the Open Space Fund from
reflecting a negative fund balance at the end of 2020, a temporary transfer of $210,000
was made from the General Fund. This appropriation allows that to be repaid to the
General Fund upon receipt of the grant funds in 2021.
Trails Expansion Fund – Increase of $1,611,217
This includes PO rollovers of $161,467 for the Fall River Trail project. Project rollovers
totaled $1,449,750, primarily for the Fall River Trail and Graves Avenue projects.
Parking Services Fund – Increase of $45,567
This includes rollover of the parking service software & equipment project balance of
$20,034 and $25,533 for uncompleted PO’s.
Street Improvement Fund – Increase of $668,546
This includes PO rollovers of $180,899 primarily for Cleave Street and Overlay Program
improvements. Project rollovers totaled $487,647, including $386,990 left on the LOOP
project funding.
Power and Communications Fund – Increase of $18,809,110
This includes PO rollovers of $2,160,557 including $1,637,474 for broadband contracts,
$431,065 for vehicle replacements and $92,018 for various supply and material orders.
Project rollovers of $16,648,553 include $14,961,086 for broadband buildout, $441,329
for the broadband office remodel, and $1,246,138 for line rebuilds, meters, and other
smaller projects.
Water Fund – Increase of $24,100,878
This includes PO rollovers of $1,187,089 for various items including $406,714 for the
Glacier Creek Water Treatment Plant DOVE project and $627,875 for the Prospect
Mountain Water District project engineering & design. Project rollovers of $22,913,789
includes $10,022,987 for Prospect Mountain Water District project, $10,044,000 for the
Glacier Creek Water Treatment Plant DOVE project, $524,367 for the Bureau Area
Phase 3 water line project, and additional amounts for numerous other projects detailed
out on the project sheet.
Medical Insurance Fund – Increase of $750,000
This is a contingency appropriation for unanticipated medical costs during 2021. As
previously disclosed, the 2020 actual medical claim costs were significantly higher than
budgeted due to unanticipated high medical claims incurred in the final quarter of 2020.
The Medical Insurance Fund had sufficient reserves to pay for these additional costs but
this contingency is intended to provide an additional cushion in the 2021 budget in case
costs remain high.
Page 165
Fleet Fund – Increase of $10,000
This is a project rollover of $10,000 to complete the remodel the old water shop into the
new fleet shop.
Information Systems Technology Fund - Increase of $15,000
This is an additional appropriation for the new laptop replacement grant just received
from CDOT. The grant is for $10,000 with a $5,000 Town match.
Vehicle Replacement Fund – Increase of $390,693
This is for project rollovers for 5 pieces of equipment, including a street sweeper, 2
police cars, 1 Park Dept. truck and 1 Fleet Maintenance truck.
Proposal:
Staff is seeking approval of the budget resolution to approve these budget
amendments.
Advantages:
The Town will be able to operate in compliance with statutory requirements regarding
municipal budget law. The Town will also be able to complete the acquisitions and
construction projects already underway at the end of the previous year.
Disadvantages:
None identified.
Action Recommended:
Staff recommends approval of the 2021 supplemental budget appropriation #3
resolution to roll PO balances forward from 2020, roll over the remaining project
budgets as mentioned above, and the other miscellaneous amendments.
Finance/Resource Impact:
Rollover of uncompleted 2020 purchase orders and project budgets was factored into
the development of the 2021 budget. Full use of the existing 2020 PO’s and project
budgets were reflected within the ending fund balance projections so rollover of these
will not negatively impact the original projected fund balances.
Level of Public Interest
Limited – no comments received.
Sample Motion:
I move for the approval/denial of Resolution 30-21 appropriating additional sums of
money for the Town of Estes Park for the budget year ended December 31, 2021.
Attachments:
1. Resolution 30-21 Supplemental Budget Appropriations # 3 to the 2021 Budget.
2. Recaps of Proposed Budget Adjustments and Supporting Documents
Page 166
RESOLUTION 30-21
SUPPLEMENTAL BUDGET APPROPRIATIONS # 3 TO THE 2021 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the
2021 annual budget in accordance with the Local Government Budget Law on
November 24th, 2020; and
WHEREAS, the Town of Estes Park’s accounting system incorporates a
purchase order system that encumbers the budget appropriation when commitments for
the purchase of goods or services are made; and
WHEREAS, encumbrances that were not liquidated in the fiscal year ended
December 31, 2020 are to be re-appropriated in the next fiscal year; and
WHEREAS, appropriations for certain projects underway that have not been
encumbered with a purchase order are to be rolled over to facilitate completion of these
projects; and
WHEREAS, additional projects and activities have been identified that were not
known or included in the original annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the appropriations for 2021 be increased by $51,446,311 for the funds
specified below and these amounts are hereby appropriated from additional revenue or
available fund balance of each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 19,684,907 2,182,386 21,867,293
204 Community Reinvestment Fund 1,402,001 1,739,749 3,141,750
211 Conservation Trust Fund 30,500 72,466 102,966
220 Larimer County Open Space Fund 905,430 1,050,699 1,956,129
236 Emergency Response System Fund 63,845 0 63,845
238 Community Center Fund 713,885 0 713,885
244 Trails Fund 1,427,077 1,611,217 3,038,294
256 Parking Services Fund 737,663 45,567 783,230
260 Street Fund 2,084,819 668,546 2,753,365
502 Light & Power Fund 20,766,478 18,809,110 39,575,588
503 Water Fund 8,380,515 24,100,878 32,481,393
606 Medical Insurance Fund 2,731,792 750,000 3,481,792
ATTACHMENT 1
Page 167
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
612 Fleet Maintenance Fund 1,306,276 10,000 1,316,276
625 Information Technology Fund 957,479 15,000 972,479
635 Vehicle Replacement Fund 0 390,693 390,693
645 Risk Management Fund 361,327 0 361,327
Total All Funds 61,553,994 51,446,311 113,000,305
DATED this ______ day of _____________, 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 168
101 204 211 220 236 238 244 256 260
GENERAL FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER TRAILS PARKING SERVICES STREET
Revenues $18,506,833 $3,079,857 $33,300 $1,950,635 $71,589 $713,885 $2,358,688 $792,200 $1,756,324
Expenses 21,867,293 3,141,750 102,966 1,956,129 63,845 713,885 3,038,294 783,230 2,753,365
Net (3,360,460)(61,893)(69,666)(5,494)7,744 0 (679,606)8,970 (997,041)
Estimated Beginning Fund Balance, 1/1/21 11,950,388 215,641 117,971 10,216 112,436 1 902,293 45,265 1,795,910
Estimated Ending Fund Balance, 12/31/21 $8,589,928 $153,748 $48,305 $4,722 $120,180 $1 $222,687 $54,235 $798,869
Budgeted Reserves
Pkg Garage Maint Reserve 101-1700-417-37-99 36,000 - - - - - - -
Nonspendable Prepaid Fund Bal & Restr Donations 192,228 - - - - - - -
Policy 660 Fund Balance Reserves 5,138,944 - - - - - - -
Total Reserved Fund Balance 5,367,172 - - - - - - -
Unreserved Budgetary Fund Balance $3,222,756 $153,748 $48,305 $4,722 $120,180 $1 $222,687 $798,869
502 503 606 612 625 635 645
POWER AND
COMMUNICATIONS WATER
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Revenues, As Amended $18,985,875 $27,766,472 $2,784,228 $767,107 $970,751 $509,386 $361,327 $81,408,457
Expenses, As Amended 39,575,588 32,481,393 3,481,792 1,316,276 972,479 390,693 361,327 113,000,305
Net (20,589,713)(4,714,921)(697,564)(549,169)(1,728)118,693 0 (31,591,848)
Estimated Beginning Fund Balance, 1/1/21 28,806,271 9,016,459 2,481,752 558,531 448,374 926,176 660 57,388,344
Estimated Ending Fund Balance, 12/31/21 $8,216,558 $4,301,538 $1,784,188 $9,362 $446,646 $1,044,869 $660 $25,796,496
Budgeted Reserves
Pkg Garage Maint Reserve 101-1700-417-37-99 - - - - - - - 36,000
Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - 192,228
Equipment Reserve 2,055,991 620,117 - - - 1,044,869 - 3,720,977
Policy 660 Fund Balance Reserves 4,070,681 1,144,683 1,048,194 - 200,000 - - 11,602,502
Total Reserved Fund Balance 6,126,672 1,764,800 1,048,194 - 200,000 1,044,869 - 15,551,707
Unreserved Budgetary Fund Balance 2,089,886 2,536,738 735,994 9,362 246,646 - 660 10,244,789
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
RECAP OF PROPOSED BUDGET
ALL FUNDS
ATTACHMENT 2
Page 169
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes 12,771,362 - 12,771,362
Licenses and permits 705,893 - 705,893
Intergovernmental 933,773 498,300 1,432,073
Charges for services 636,201 - 636,201
Fines and forfeitures 33,000 - 33,000
Rental income 189,569 - 189,569
Investment income 124,000 - 124,000
Donations 39,300 - 39,300
Miscellaneous 160,406 - 160,406
Transfers-In from other funds 2,205,029 210,000 2,415,029
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 17,798,533 708,300 18,506,833
EXPENDITURES
Legislative 1100 269,952 - 269,952
Attorney 1190 311,647 - 311,647
Judicial 1200 73,594 - 73,594
Town Administrator 1300 316,650 1,064 317,714
Town Clerk 1400 280,489 32,194 312,683
Finance 1500 598,691 - 598,691
Planning 1600 950,240 161,044 1,111,284
Facilities 1700 1,113,067 27,682 1,140,749
Human Resources 1800 255,574 14,000 269,574
Community Svcs 1900 1,659,551 ( 300,000) 1,359,551
Police - Patrol 2100 4,076,752 14,884 4,091,636
Police - Communications 2155 1,029,951 1,859 1,031,810
Police - Comm Svc 2175 386,745 - 386,745
Police - Code Enforcement 2185 131,955 - 131,955
Building Safety 2300 546,736 - 546,736
Engineering 2400 357,487 20,302 377,789
Visitor Services 2600 509,162 268 509,430
Streets and Highways 3100 1,262,547 28,483 1,291,030
Parks 5200 1,079,551 2,037 1,081,588
Senior Center 5304 - - -
Special Events 5500 2,163,099 24,821 2,187,920
Transit 5600 520,207 469,748 989,955
Parking 5690 - - -
Museum 5700 419,403 - 419,403
Transfers Out 9000 1,371,857 1,684,000 3,055,857
Rounding - - -
Total Expenditures 19,684,907 2,182,386 21,867,293
Net Income (Loss)(1,886,374) (1,474,086) (3,360,460)
Beginning Fund Balance 11,950,388 - 11,950,388
Ending Fund Balance 10,064,014 (1,474,086) 8,589,928
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
GENERAL FUND # 101
Page 170
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - 750,000 750,000
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 29,000 - 29,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds 1,371,857 929,000 2,300,857
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 1,400,857 1,679,000 3,079,857
EXPENDITURES
Community Reinvestment Fund 5400 22,000 104,340 126,340
Capital Outlay 5400 59,000 1,635,409 1,694,409
Debt Service 6700 918,001 - 918,001
Transfers Out 9000 403,000 - 403,000
Rounding - - -
Total Expenditures 1,402,001 1,739,749 3,141,750
Net Income (Loss)(1,144) (60,749) (61,893)
Beginning Fund Balance 215,641 - 215,641
Ending Fund Balance 214,497 (60,749) 153,748
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
COMMUNITY REINVESTMENT FUND # 204
Page 171
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 33,000 - 33,000
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 300 - 300
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 33,300 - 33,300
EXPENDITURES
Conservation Trust Fund 30,500 72,466 102,966
Rounding - - -
Total Expenditures 30,500 72,466 102,966
Net Income (Loss)2,800 (72,466) (69,666)
Beginning Fund Balance 117,971 - 117,971
Ending Fund Balance 120,771 (72,466) 48,305
CONSERVATION TRUST FUND # 211
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
Page 172
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 891,226 546,409 1,437,635
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 8,000 - 8,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - 505,000 505,000
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 899,226 1,051,409 1,950,635
EXPENDITURES
Open Space 4600 115,040 - 115,040
Capital Outlay 4600 790,390 840,699 1,631,089
Transfers Out 9000 - 210,000 210,000
Rounding - - -
Total Expenditures 905,430 1,050,699 1,956,129
Net Income (Loss)(6,204) 710 (5,494)
Beginning Fund Balance 10,216 - 10,216
Ending Fund Balance 4,012 710 4,722
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
LARIMER COUNTY OPEN SPACE FUND # 220
Page 173
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes 71,389 - 71,389
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 200 - 200
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 71,589 - 71,589
EXPENDITURES
Emergency Response System 3600 15,300 - 15,300
Debt Service 3600 48,545 - 48,545
Capital Outlay 3600 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 63,845 - 63,845
Net Income (Loss)7,744 - 7,744
Beginning Fund Balance 112,436 - 112,436
Ending Fund Balance 120,180 - 120,180
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
EMERGENCY RESPONSE SYSTEM FUND # 236
Page 174
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes 713,885 - 713,885
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 713,885 - 713,885
EXPENDITURES
Community Center 3800 713,885 - 713,885
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 713,885 - 713,885
Net Income (Loss)- - -
Beginning Fund Balance 1 - 1
Ending Fund Balance 1 - 1
SUMMARY BY DEPARTMENT
COMMUNITY CENTER FUND # 238
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
Page 175
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes 356,943 - 356,943
Licenses and permits - - -
Intergovernmental 955,000 863,706 1,818,706
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 3,000 - 3,000
Donations - - -
Miscellaneous - 180,039 180,039
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 1,314,943 1,043,745 2,358,688
EXPENDITURES
Trails Expansion Operations 3400 33,327 - 33,327
Capital Outlay 3400 1,393,750 1,611,217 3,004,967
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 1,427,077 1,611,217 3,038,294
Net Income (Loss)(112,134) ( 567,472) (679,606)
Beginning Fund Balance 902,293 - 902,293
Ending Fund Balance 790,159 ( 567,472) 222,687
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
TRAILS EXPANSION FUND # 244
Page 176
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits 4,000 - 4,000
Intergovernmental - - -
Charges for services 771,105 - 771,105
Fines and forfeitures 17,095 - 17,095
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 792,200 - 792,200
EXPENDITURES
Parking Services Operations 5690 734,463 25,533 759,996
Capital Outlay 5690 3,200 20,034 23,234
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 737,663 45,567 783,230
Net Income (Loss)54,537 (45,567) 8,970
Beginning Fund Balance 45,265 - 45,265
Ending Fund Balance 99,802 (45,567) 54,235
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
PARKING SERVICES FUND # 256
TOWN OF ESTES PARK
Page 177
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes 1,713,324 - 1,713,324
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 43,000 - 43,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 1,756,324 - 1,756,324
EXPENDITURES
Street Improvement Operations 2000 790,519 9,722 800,241
Capital Outlay 2000 1,294,300 658,824 1,953,124
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 2,084,819 668,546 2,753,365
Net Income (Loss)(328,495) ( 668,546) (997,041)
Beginning Fund Balance 1,795,910 - 1,795,910
Ending Fund Balance 1,467,415 ( 668,546) 798,869
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
STREET IMPROVEMENT FUND # 260
Page 178
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 18,638,875 - 18,638,875
Fines and forfeitures - - -
Rental income - - -
Investment income 241,000 - 241,000
Donations 10,000 - 10,000
Miscellaneous 96,000 - 96,000
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 18,985,875 - 18,985,875
EXPENDITURES
Source of Supply 6100 8,218,997 - 8,218,997
Distribution 6301 4,596,205 34,176 4,630,381
Customer Accounts 6401 568,897 - 568,897
Admin & General 6501 2,350,429 - 2,350,429
Debt Service 6700 1,828,726 - 1,828,726
Broadband 6900 548,195 23,242 571,437
Capital Outlay 7001 985,000 18,751,692 19,736,692
Transfers Out 6600 1,670,029 - 1,670,029
Rounding - - -
Total Expenditures 20,766,478 18,809,110 39,575,588
Net Income (Loss)(1,780,603) (18,809,110) (20,589,713)
Beginning Fund Balance 28,806,271 - 28,806,271
Ending Fund Balance 27,025,668 (18,809,110) 8,216,558
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
POWER AND COMMUNICATIONS FUND # 502
TOWN OF ESTES PARK
Page 179
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - 8,916,000 8,916,000
Charges for services 6,206,272 - 6,206,272
Fines and forfeitures - - -
Rental income - - -
Investment income 166,000 - 166,000
Donations - - -
Miscellaneous 45,200 - 45,200
Transfers-In from other funds - - -
Sale of assets 265,000 - 265,000
Financing Proceeds - 12,168,000 12,168,000
Total Revenues 6,682,472 21,084,000 27,766,472
EXPENDITURES
Source of Supply 6100 123,000 - 123,000
Purification 6200 1,090,056 15,121 1,105,177
Distribution 6300 2,041,043 40,223 2,081,266
Customer Accounts 6400 366,518 - 366,518
Admin & General 6500 958,116 2,337 960,453
Debt Service 6700 391,836 - 391,836
Capital Outlay 7000 3,277,946 24,043,197 27,321,143
Transfers Out 6600 132,000 - 132,000
Rounding - - -
Total Expenditures 8,380,515 24,100,878 32,481,393
Net Income (Loss)(1,698,043) (3,016,878) (4,714,921)
Beginning Fund Balance 9,016,459 - 9,016,459
Ending Fund Balance 7,318,416 (3,016,878) 4,301,538
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
WATER FUND # 503
Page 180
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 100,000 - 100,000
Fines and forfeitures - - -
Rental income - - -
Investment income 27,000 - 27,000
Donations - - -
Miscellaneous 2,657,228 - 2,657,228
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 2,784,228 - 2,784,228
EXPENDITURES
Medical Insurance Fund Operations 4200 2,731,792 750,000 3,481,792
Rounding - - -
Total Expenditures 2,731,792 750,000 3,481,792
Net Income (Loss)52,436 ( 750,000) (697,564)
Beginning Fund Balance 2,481,752 - 2,481,752
Ending Fund Balance 2,534,188 ( 750,000) 1,784,188
SUMMARY BY DEPARTMENT
MEDICAL INSURANCE FUND # 606
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
Page 181
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 300,800 - 300,800
Charges for services 459,307 - 459,307
Fines and forfeitures - - -
Rental income - - -
Investment income 7,000 - 7,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 767,107 - 767,107
EXPENDITURES
Fleet Maintenance 4300 423,276 - 423,276
Capital Outlay 7000 883,000 10,000 893,000
Rounding - - -
Total Expenditures 1,306,276 10,000 1,316,276
Net Income (Loss)(539,169) (10,000) ( 549,169)
Beginning Fund Balance 558,531 - 558,531
Ending Fund Balance 19,362 (10,000) 9,362
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
FLEET MAINTENANCE FUND # 612
Page 182
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 5,000 10,000 15,000
Charges for services 950,751 - 950,751
Fines and forfeitures - - -
Rental income - - -
Investment income 5,000 - 5,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 960,751 10,000 970,751
EXPENDITURES
IT Operations 2500 872,379 15,000 887,379
Capital Outlay 2500 85,100 - 85,100
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 957,479 15,000 972,479
Net Income (Loss)3,272 (5,000) (1,728)
Beginning Fund Balance 448,374 - 448,374
Ending Fund Balance 451,646 (5,000) 446,646
SUMMARY BY DEPARTMENT
INFORMATION SYSTEMS TECHNOLOGY FUND # 625
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
Page 183
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 508,736 - 508,736
Fines and forfeitures - - -
Rental income - - -
Investment income 650 - 650
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 509,386 - 509,386
EXPENDITURES
Fleet Replacement Operations 3500 - - -
Capital Outlay 7000 - 390,693 390,693
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures - 390,693 390,693
Net Income (Loss)509,386 ( 390,693) 118,693
Beginning Fund Balance 926,176 - 926,176
Ending Fund Balance 1,435,562 ( 390,693) 1,044,869
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
VEHICLE REPLACEMENT FUND # 635
Page 184
Dept #
2021 Adopted
Budget Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 361,327 - 361,327
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 361,327 - 361,327
EXPENDITURES
Risk Management Operations 4100 361,327 - 361,327
Rounding - - -
Total Expenditures 361,327 - 361,327
Net Income (Loss)- - -
Beginning Fund Balance 660 - 660
Ending Fund Balance 660 - 660
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY BY DEPARTMENT
RISK MANAGEMENT FUND # 645
Page 185
General Fund
Community
Reinvestment Fund Total
Total Revenues 18,506,833 3,079,857 21,586,690
Less:
Capital Grants (One time funds)150,000 750,000 900,000
Transfers between GF & CRF - - -
150,000 750,000 900,000
Net Ongoing Revenues 18,356,833 2,329,857 20,686,690
Total Expenditures 21,867,293 3,141,750 25,009,043
Less:
Transfers between GF & CRF - - -
Less One Time Expenditures:
Contingencies 250,000 - 250,000
Parking Garage Maintenance Reserve 12,000 - 12,000
Comprehensive Plan 300,000 - 300,000
CIP - Downtown Wayfinding 2021 - 142,268 142,268
Community Drive Intersection Project - 1,552,141 1,552,141
Event Center Roof/Grandstand Roof 101-5500-455-25-02 20,000 - 20,000
Visitor Center External Doors 101-2600-426-32-22 55,000 - 55,000
Community Initiative Funding 101-1900-419-91-47 35,000 35,000
672,000 1,694,409 2,366,409
Net Ongoing Expenditures 21,195,293 1,447,341 22,642,634
Net Ongoing Rev vs Exp (2,838,460) 882,516 (1,955,944)
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
ONGOING REVENUES VS ONGONG EXPENDITURES
Page 186
General Fund
Comm
Reinvestment
Fund Total
Fund Balance 8,589,928$ 153,748$ 8,743,676$
Reserves to Exclude
Parking Garage Maintenance Reserve 36,000 - 36,000
Prepaids and Restricted Donations Estimate 192,228 - 192,228
228,228 - 228,228
Fund Balance Subject to Reserve Calculation 8,361,700 153,748 8,515,448
Total Expenditures 21,867,293 3,141,750 25,009,043
Less Transfers Out Between GF & CRF 2,300,857 403,000 2,703,857
Net Expenditures 19,566,436 2,738,750 22,305,186
Less Capital Expenditures
CIP - Downtown Wayfinding 2020 - 142,268 142,268
Community Drive Intersection - 1,552,141 1,552,141
Visitor Center External Door Replacement 55,000 - 55,000
Total Capital to Exclude 55,000 1,694,409 1,749,409
Total Expenditures Subject to Reserve Calculation 19,511,436$ 1,044,341$ 20,555,777$
Projected Reserve Ratio as of 12-31-2021 42.9%14.7%41.4%
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
FUND BALANCE RESERVE RATIO
Page 187
Fund Account #
Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2020 Grants /
Loans Amended
2021 Grants /
Loans Adopted
2020 Grant / Loan
Rollover Amendment
2021 Amended
Grants & Loans
101 101-0000-333.20-00 N/A COVID-19 SS CREDIT CARES Act F 6,309$ -$ -$ -$ -$
101 101-0000-334.20-00 WILL17 Willow Knolls Historic Historic Preservation S 24,675 - - - -
101 101-1300-334.20-00 CENS20 Census 2020 Grant Larimer County S 2,535 - - - -
101 101-1600-334.20-00 EVLTGT EV Land Trust Grant GOCO S 56,303 - 66,000 - 66,000
101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S - - - 150,000 150,000
101 101-1900-333.00-00 COVWRK COVID-19 CARES Act CARES Act F 340,307 - - - -
101 101-1900-334.20-00 COVBUS
Colorado Small Business Relief
Program State of Colorado S - 500,000 - (300,000) 200,000
101 101-2100-334.20-00 CDOT
High Visibility Enforcement (Seatbelt
and DUI Checkpoints)State of Colorado S 5,000 5,000 - - 5,000
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 7,000 - 820 - 820
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 7,000 - - 7,000
101 101-2100-334.20-00 LEAF LEAF State of Colorado S - - 5,436 - 5,436
101 101-3100-333.00-00 5CATC Flood Recovery Grant FEMA F - - - - -
101 101-3100-334.20-00 *SIGNS Revitalizing Main St Program CDOT F 41,802 - 45,173 - 45,173
101 101-5500-334.20-00 *WINTR Revitalizing Main St Program CDOT S 50,000 - 50,000 - 50,000
101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 403,266 - 403,266 - 403,266
101 101-5600-333.00-00 ELTROL Electric Trolley #1 CDOT F 247,530 - - - -
101 101-5600-333.00-00 COVTRN COVID-19 Transit Operations CARES Act F 166,623 - 77,605 - 77,605
101 101-5700-334.20-00 N/A DeAccession Clerk Institute of Museum & Library Svc O - - - - -
101 101-5700-334.40-00 *FDGRN Oral History Grant Greenwood Foundation Grant O 11,314 - - - -
101 Total 1,362,664 512,000 648,300 (150,000) 1,010,300
204 204-0000-333.00-00 COMMDR Community Drive Intersection CDOT F - - - 750,000 750,000
204 204-0000-334.30-00 ELKPAV Elkhorn Paving CDOT S - - - - -
204 Total - - - 750,000 750,000
220 220-0000-333.00-00 FRTR3 Fall River Trail Phase 3
Dept of Interior - Nat'l Park
Service F 400,000 - 302,336 - 302,336
220 220-0000-333.00-00 FRTR2A Fall River Trail Phase 2A Recreation Trail Grant Program F 250,000 - 244,073 - 244,073
220 220-0000-334.10-00 THUMB Thumb Open Space Acquisition GOCO S 350,000 - - - -
220 220-0000-334.10-00 PICNIC
Big Thompson River Picnic Area
Pkg Gar)GOCO S - 45,000 - - 45,000
220 220-0000-334.30-00 FRTR3 Fall River Trail Phase 3 EV Parks and Rec District O 550,000 - - - -
220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S - 448,226 - - 448,226
220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition Access Fund O 50,000 - - - -
220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition EV Land Trust O 15,000 - - - -
220 220-0000-334.30-00 ROCK
Climbing Rock Big Thompson River
Picnic Area Visit Estes Park O - 50,000 - - 50,000
220 Total 1,615,000 543,226 546,409 - 1,089,635
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY OF BUDGETED GRANT & LOAN REVENUES
ALL FUNDS
Page 188
Fund Account #
Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2020 Grants /
Loans Amended
2021 Grants /
Loans Adopted
2020 Grant / Loan
Rollover Amendment
2021 Amended
Grants & Loans
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SUMMARY OF BUDGETED GRANT & LOAN REVENUES
ALL FUNDS
244 244-0000-333.00-00 BRODIE Brodie Trail Extension Safe Routes to School F - - - - -
244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 - 500,000 - 500,000
244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F - 955,000 - - 955,000
244 244-0000-334.40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 - 120,039 - 120,039
244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful S 363,706 - 363,706 - 363,706
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 - 50,000 - 50,000
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 - 10,000 - 10,000
244 Total 1,043,745 955,000 1,043,745 - 1,998,745
256 256-0000-334.20-00 *EVPLN Electric Vehicle Infrastructure Plan DOLA - EIAF S 15,000 - - - -
256 Total 15,000 - - - -
503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 6,547,000 - 6,547,000 - 6,547,000
503 503-0000-333.00-00 GCDOVE
GC Disinfection Outreach &
Verification Effort USDAGrant F 2,369,000 - 2,369,000 - 2,369,000
503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 - 7,675,000 - 7,675,000
503 503-0000-388.40-00 GCDOVE
GC Disinfection Outreach &
Verification Effort USDA Loan F 4,493,000 - 4,493,000 - 4,493,000
503 503-0000-388.40-00 Hwy 34 to VISTA Water Main USDA Loan F 458,000 - - - -
503 503-0000-388.40-00 PEMPWC Park Entrance Water District USDA Loan F 658,000 - - - -
503 Total 22,200,000 - 21,084,000 - 21,084,000
612 612-0000-333.00-00 Trolly Charging Station F - 300,800 - - 300,800
612 Total - 300,800 - - 300,800
625 625-0000-334.20-00 HOTSPT Wireless Hotspot Grant S - 5,000 - - 5,000
625 625-0000-334.20-00 LPTOP Laptop Grant CDOT CanDo Program S - - - 10,000 10,000
625 Total - 5,000 - 10,000 15,000
Grand Total 26,236,409$ 2,316,026$ 23,322,454$ 610,000$ 26,248,480$
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Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised
Project Budgets
2021 Adopted
Projects
2020 Projects
Rolled Forward
2020 PO's Rolled
Forward
BA#3 - 2021
BUDGET
Amendment
2021 Amended
Projects
WILLOW KNOLLS LEGACY PROJECT WILL17 101-1300-413.31-13 LAND IMPROVEMENTS 33,175$ -$ 1,064$ -$ -$ 1,064$
DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194 - 32,194 - - 32,194
EV LAND TRUST OS & OUTDOOR REC PLAN EVLTGT 101-1600-416.22-13 CONTRACT/SKILLED SVCS 74,029 - 6,044 - - 6,044
COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS - 150,000 - - 150,000 300,000
FLEET/STREETS ROOF FLROOF 101-1700-417.32-22 BUILDING REMODELING 1,720 - - - - -
TOWN HALL WINDOWS (CD & BS SIDE)THWIND 101-1700-417.32-22 BUILDING REMODELING 8,051 - - - - -
PD ROOF REPLACEMENT PDROOF 101-1700-417.32-22 BUILDING REMODELING 2,035 - - - - -
PUBLIC RESTROOM REMODEL - MORAINE MOREST 101-1700-417.32-22 BUILDING REMODELING 129,190 - - - - -
CONFERENCE CENTER PORTE COCHERE CCPORT 101-1700-417.32-22 BUILDING REMODELING 109,930 - - - - -
COBB-MACDONALD CABIN RE-ROOF *CBNRF 101-5700-457.32-22 BUILDING REMODELING - 15,000 - - - 15,000
PARKING GARAGE MAINTENANCE RESERVE NA 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 12,000 - - - 12,000
COVID SMALL BUSINESS RELIEF COVBUS 101-1900-419.91-55 COVID19 ECON ASSISTANCE - 500,000 - - (300,000) 200,000
VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING - 55,000 - - - 55,000
FRONT END LOADER (BI-ANNUAL TRADE IN)LOADER 101-3100-431.34-43 VEHICLES/HEAVY EQUIPMENT 20,000 - - - - -
VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 46,447 - 8,587 - - 8,587
ASPEN DR DRAINAGE ASPDRN 101-3100-431.35-53 STORM DRAINAGE 10,256 - - - - -
2 BOBCATS (ANNUAL TRADE IN)BOBCAT 101-5200-452.33-98 OTHER EQUIPMENT 6,450 - - - - -
COVID OUTDOOR WINTERIZATON EQUIPMENT *WINTR 101-5500-455.24-01 EQUIPMENT 50,000 - 24,790 - - 24,790
EVENT CENTER ACOUSTIC IMPROVEMENT ECACST 101-5500-455.33-31 FURNITURE/FIXTURES - - - - - -
ELECTRIC TROLLEY ELTROL 101-5600-456.34-42 VEHICLES/TRUCKS 347,486 - - - - -
TROLLEY CHARGING STATION-2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 464,320 - 450,406 3,964 - 454,370
MUSEUM SECURITY CAMERAS MUSECC 101-5700-457.33-31 FURNITURE/FIXTURES - - - - - -
TOTAL GENERAL FUND 1,347,283 732,000 523,085 3,964 (150,000) 1,109,049
TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 129,953 - 1 101,790 - 101,791
MUSEUM COLLECTIONS AND RESEARCH FACILITY MUSCOL 204-5400-544.32-22 BUILDINGS - - - - - -
EVENT CENTER STALL BARN FLOOR LEVELING SBLEVL 204-5400-544.32-22 BUILDINGS - - - - - -
TOWN HALL AC UNIT REPLACEMENT ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES - - - - - -
BOARD ROOM AV REPLACEMENT AVBDRM 204-5400-544.33-98 EQUIPMENT-OTHER 45,696 - - - - -
COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 588,244 - 588,244 - 750,000 1,338,244
COMMUNITY DR ENGINEERING DESIGN COMMDR 204-5400-544.35-51 STREETS 276,453 - 11,498 202,399 - 213,897
ELKHORN MILL & FILL - 34/36 TO MORAINE ELKPAV 204-5400-544.35-51 STREETS - - - - - -
DOWNTOWN WAYFINDING PROJECT WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 41,000 59,000 14 22,254 61,000 142,268
TOTAL COMMUNITY REINVESTMENT FUND 1,081,346 59,000 599, 757 326,443 811,000 1,796,200
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
Page 190
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised
Project Budgets
2021 Adopted
Projects
2020 Projects
Rolled Forward
2020 PO's Rolled
Forward
BA#3 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
THUMB OPEN SPACE ACQUISITION THMBGO 211-5900-459.31-11 LAND 70,000 - 70,000 - - 70,000
THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS - 19,000 - - - 19,000
TOTAL CONSERVATON TRUST FUND 70,000 19,000 70,000 - - 89,000
SCOTT PONDS (CARRIAGE HILLS) DAM CDBGCH 220-4600-462.22-02 ENGINEERING 5,140 - - - - -
FISH CREEK TRAIL 11CATG 220-4600-462.22-02 WALKWAYS & BIKEWAYS 90,232 - - - - -
THUMB OPEN SPACE ACQUISITION THMBGO 220-4600-462.31-11 LAND 586,700 - 582,600 - - 582,600
BRODIE TRAIL EXTENSION BRODIE 220-4600-462.35-60 WALKWAYS & BIKEWAYS 59,843 - 59,623 - - 59,623
CIP-PARKS IRRIG SYSTEM BASE LINE CONTROLLERS PRKIRR 220-4600-462.35-61 PARK IMPROVEMENTS 66,500 - - - - -
BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS - 51,000 - - - 51,000
THUMB OS - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS - 16,000 - - - 16,000
THUMB OS - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS - 6,500 - - - 6,500
THUMB OS - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS - 40,000 - - - 40,000
CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS - 50,000 - - - 50,000
FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR - 626,890 - - - 626,890
FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,099,725 - - 44,556 - 44,556
FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR 522,500 - 40,131 113,789 - 153,920
TOTAL LARIMER COUNTY OPEN SPACE FUND 2,430,640 790,390 682,354 158,345 - 1,631,089
RADIO REPLACEMENT PROJECT 19RADO 236-3600-436.33-36 COMMUNICATION EQUIPMENT - - - - - -
TOTAL EMERGENCY RESPONSE SYSTEM FUND - - - - - -
BRODIE TRAIL EXTENSION BRODIE 244-3400-434.35-60 WALKWAYS & BIKEWAYS 95,657 - 95,369 - - 95,369
GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 683,000 100,000 683,000 - - 783,000
FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 5 100,000 - - - 100,000
FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR - 1,193,750 - - - 1,193,750
FALL RIVER TRAIL PHASE 2B FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 533,706 - 559,558 - - 559,558
FALL RIVER TRAIL PHASE 3 FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR 592,219 - 111,823 161,467 - 273,290
TOTAL TRAILS FUND 1,904,587 1,393,750 1,449,750 161,467 - 3,004,967
EV INFRASTRUCTURE PLAN *EVPLN 256-5690-569.22-13 CONTRACT/SKILLED SERVICES 20,000 - - - - -
MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 2,500 3,200 - - - 3,200
PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 24,493 - 20,034 - - 20,034
TOTAL PARKING SERVICES FUND 46,993 3,200 20,034 - - 23,234
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Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised
Project Budgets
2021 Adopted
Projects
2020 Projects
Rolled Forward
2020 PO's Rolled
Forward
BA#3 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BRODIE AVE IMPROVEMENTS BRODIE 260-2000-420.35-51 STREETS 81,859 - 81,462 - - 81,462
CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 102,000 - 20,195 48,150 - 68,345
4TH STREET MAJOR REHAB 4STLR 260-2000-420.35-51 STREETS 3,104 - - 2,318 - 2,318
3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS - 604,200 - - - 604,200
OVERLAY PROGRAM 2020 OVRLAY 260-2000-420.35-51 STREETS 709,960 515,000 - 89,594 - 604,594
PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 95,100 175,100 - 31,115 - 206,215
FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP 386,065 - 385,990 - - 385,990
TOTAL STREET FUND 1,378,088 1,294,300 487, 647 171,177 - 1,953,124
TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 1,224,343 - 366,155 148,820 - 514,975
REPAVE PARKING LOT AT WOODSTOCK FACILITY TBNBND 502-7001-580.32-22 BUILDING REMODELING - 50,000 - - - 50,000
WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING - 25,000 - - - 25,000
WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 150,000 - 75,174 - - 75,174
WOODSTOCK OFFICE FURNITURE TBNBND 502-7001-580.33-32 FURNITURE/FIXTURES - - - - - -
UTILITY PLOTTER / PRINTER PLOTR 502-7001-580.33-32 FURNITURE/FIXTURES - 6,500 - - - 6,500
METERS ELMTR 502-7001-580.33-34 METERS 351,011 150,000 - - - 150,000
TRANSFORMER PURCHASES TRANSF 502-7001-580.33-35 TRANSFORMERS 160,000 50,000 - - - 50,000
HWY 7 TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS - 50,000 - - - 50,000
SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 47,229 70,000 - - - 70,000
NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 15,000 15,000 - - - 15,000
2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 - 48,000 - - 48,000
SIDE BY SIDE WITH TRACKS 93389C 502-7001-580.33-98 OTHER EQUIPMENT - 35,000 - - - 35,000
BACKYARD MACHINE BYMACH 502-7001-580.33-98 OTHER EQUIPMENT 152,000 - 6,620 - - 6,620
L&P FORK LIFT REPLACEMENTS - 93387A 93387A 502-7001-580.34-42 TRUCKS 65,000 - 27,048 - - 27,048
L&P FORK LIFT REPLACEMENT 93388A 93388A 502-7001-580.34-42 TRUCKS 115,000 - 10,463 - - 10,463
FORD F-550 REPLACEMENT #93327 93327A 502-7001-580.34-42 TRUCKS 200,000 - 18,000 182,000 - 200,000
INTERNATIONAL 7400 REPLACEMENT #93325B 93325C 502-7001-580.34-42 TRUCKS 240,000 - - 249,065 - 249,065
TRAILBLAZER F-350 TBNBND 502-7001-580.34-42 TRUCKS - - - - - -
TRAILBLAZER BUCKET TRUCK 93343 502-7001-580.34-42 TRUCKS - - - - - -
STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 40,000 - - - 40,000
CARRIAGE HILLS CAHILL 502-7001-580.35-57 POWER LINE CONSTRUCTION 515 - - - - -
SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 167,229 - 152,084 - - 152,084
LINE REBUILD 2020 LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 200,000 200,000 200,000 - - 400,000
NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 1,184,280 300,000 633,830 34,600 - 968,430
SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 40,736 - 10,186 18,000 - 28,186
TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 22,983,102 - 14,961,086 1,470,654 - 16,431,740
GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 120,469 - 114,907 - - 114,907
UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 25,000 - 25,000 - - 25,000
TOTAL POWER & COMMUNICATIONS FUND 27,528,914 991,500 16,648,553 2,103,139 - 19,743,192
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Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised
Project Budgets
2021 Adopted
Projects
2020 Projects
Rolled Forward
2020 PO's Rolled
Forward
BA#3 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 160,000 - - - - -
BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 1,715,453 50,000 75,053 44,196 - 169,249
GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING - 1,650,000 - - - 1,650,000
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 1,283,148 - 59,218 406,714 - 465,932
BROOK DRIVE WATER SHOP FURNITURE & FIXT KEARNY 503-7000-580.33-31 FURNITURE/FIXTURES 45,000 - 4,104 21,211 - 25,315
GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 4,000 2,000 4,000 - - 6,000
UTILITY PLOTTER / PRINTER PLOTR 503-7000-580.33-32 FURNITURE/FIXTURES - 6,500 - - - 6,500
WONDERWARE SOFTWARE WONDER 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 - 19,000 - - 19,000
METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS 566,457 250,000 409,813 - - 659,813
SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 64,702 - 289,732 - - 289,732
SCADA RADIO & ANTENNA REPLACMENT EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 30,000 - - - - -
MISC COMM EQUIP EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 50,000 50,000 393 - - 50,393
VARIOUS LAB EQUIPMENT REPL EQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT 16,000 - 16,000 - - 16,000
VARIOUS PURIFICATION EQUIP REPL EQUIP 503-7000-580.33-40 PURIFICATION EQUIPMENT 16,000 18,000 16,000 - - 34,000
CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 10,000 5,000 10,000 - - 15,000
SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 10,000 - 10,000 - - 10,000
SAFETY EQUIP WTTOOL 503-7000-580.33-41 TOOLS 10,000 15,000 10,000 - - 25,000
LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 25,000 - - - - -
EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 7,500 - 7,500 - - 7,500
DROP DECK TRAILER DROPDK 503-7000-580.34-42 TRUCKS 17,000 - - - - -
60 SERIES MINI EXCAVATOR MINEXC 503-7000-580.34-42 TRUCKS 80,000 - - - - -
TRUCK FOR ADDITIONAL CREW 90315 503-7000-580.34-42 TRUCKS - 32,000 - - - 32,000
344 LOADER 90382 503-7000-580.34-42 TRUCKS - 104,759 - - - 104,759
JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS - 20,000 - - - 20,000
FORKLIFT 90384 503-7000-580.34-42 TRUCKS - 50,000 - - - 50,000
2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS - 62,471 - - - 62,471
2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS - 30,319 - - - 30,319
PRV VAULT METERING PRVMTR 503-7000-580.35-54 WATER SYSTEM 17,000 - - - - -
PEMPWCo SYSTEM DESIGN & CONSTRUCTION PEMPWC 503-7000-580.35-54 WATER SYSTEM 10,678 - - - - -
PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 10,987,759 - 10,022,987 627,875 - 10,650,862
MORAINE BRIDGE SOUTH - WATER MOBS17 503-7000-580.35-54 WATER SYSTEM 4,635 - - - - -
PRESSURE REDUCTION VALVE/METERING PRVLM 503-7000-580.35-54 WATER SYSTEM 16,000 - - - - -
SCHOOL NEW SVC LINE SCHOOL 503-7000-580.35-54 WATER SYSTEM 14,650 - - - - -
18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000 - - 120,000
NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 42,000 21,000 42,000 - - 63,000
GLACIER CREEK WTP INTAKE ENGINEERING GCINTK 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000 - - 120,000
CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 291,459 - 94,152 23,168 - 117,320
CIP BUREAU AREA PHASE 3 WTBRP3 503-7000-580.35-54 WATER SYSTEM 596,609 - 524,367 - - 524,367
CIP BUREAU AREA PHASE 4 WTBRP4 503-7000-580.35-54 WATER SYSTEM - 650,000 - - - 650,000
CIP BIG THOMPSON AVE (HWY 34) MAIN BTHOMP 503-7000-580.35-54 WATER SYSTEM - - - - - -
MALL ROAD-HWY36 CROSSING MALL36 503-7000-580.35-54 WATER SYSTEM 25,599 - - - - -
1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP)KEARNY 503-7000-580.35-54 WATER SYSTEM 40,000 - 39,950 - - 39,950
PARKING STRUCTURE WATERLINE PKGWTR 503-7000-580.35-54 WATER SYSTEM 100,000 - 100,000 - - 100,000
BIG HORN DR WATER MAIN REPL BHWTRM 503-7000-580.35-54 WATER SYSTEM 124,797 190,897 124,797 - - 315,694
SPRUCE DRIVE WATER MAIN REPL SPWTRM 503-7000-580.35-54 WATER SYSTEM 295,496 - 295,496 - - 295,496
DEVILS GULCH WATER LINE EXTENSION DEVEXT 503-7000-580.35-54 WATER SYSTEM 12,000 - 12,000 - - 12,000
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,044,000 - 10,044,000 - - 10,044,000
CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 - 271,079 - - 271,079
UTILITY MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 30,000 - 30,000 - - 30,000
WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 50,000 50,000 48,874 - - 98,874
GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 28,816 - 25,721 - - 25,721
LAB MGT/OVERALL DATA MGT SOFTWARE WLSOFT 503-7000-580.37-01 SOFTWARE DEVELOPMENT 15,406 - - - - -
UTILITY BILLING MODERNIZATON PROJECT UBPRTL 503-7000-580.37-01 SOFTWARE DEVELOPMENT 5,000 - 5,000 - - 5,000
Page 193
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2020 Revised
Project Budgets
2021 Adopted
Projects
2020 Projects
Rolled Forward
2020 PO's Rolled
Forward
BA#3 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 49,690 - 42,553 6,244 - 48,797
WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 20,000 - - 40,000
TOTAL WATER FUND 27,461,933 3,277,946 22,913,789 1,129,408 - 27,321,143
PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS - 265,000 - - - 265,000
DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 10,000 242,000 10,000 - - 252,000
ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING - 376,000 - - - 376,000
TOTAL FLEET MAINTENANCE FUND 10,000 883,000 10,000 - - 893,000
LAPTOP COMPUTERS LPTOP 625-2500-425.26-33 DATA PROCESSING EQUIPMENT - - - - 15,000 15,000
WIRELESS HOTSPOT GRANT HOTSPT 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 6,100 - - - 6,100
NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 40,000 44,000 - - - 44,000
NEW NETWORK SWITCHES / WIFI COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 10,000 10,000 - - - 10,000
NAS/BACKUP COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 20,000 20,000 - - - 20,000
VERIZON ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 - - - - -
EDGE ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 5,000 - - - 5,000
IT REMOTE ACCESS SOFTWARE (BONGAR)NETWRK 625-2500-425.37-01 SOFTWARE 8,439 - - - - -
TOTAL INFORMATION TECHNOLOGY FUND 88,439 85,100 - - 15,000 100,100
POLICE G-106A 2004 FORD EXPLORER G-106A 635-7000-435.34-42 TRUCKS 43,527 - - - - -
POLICE G-155 CRUISER G-155 635-7000-435.34-42 TRUCKS 45,000 - - - - -
POLICE NEW UNIT FOR NEW OFFICER POSITION G-153 635-7000-435.34-42 TRUCKS 25,401 - 8,649 - - 8,649
POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 64,000 - 21,068 - - 21,068
STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 - 248,526 - - 248,526
PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 - 42,000 - - 42,000
FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 - 70,450 - - 70,450
TOTAL VEHICLE REPLACEMENT FUND 538,904 - 390,693 - - 390,693
TOTAL PROJECT RECAP 63,887,127$ 9,529,186$ 43,795,662$ 4,053,943$ 676,000$ 58,054,791$
Page 194
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SCHEDULE OF PURCHASE ORDERS
ALL FUNDS
Account #PO #Date Vendor #VENDOR Name Project
ENCUMBRANCES
OUTSTANDING
101-1600-416.22-03 037968 01/29/20 0000644 AYRES ASSOCIATES INC 5,000
101-1700-417.25-02 037889 12/31/20 0005179 ESTES PARK PLUMBERS 25,000
101-2100-421.25-44 037873 12/10/20 0000544 MOTOROLA SOLUTIONS, INC.G-98B 4,780
101-2100-421.25-44 037878 12/15/20 0005405 RECREATIONAL ELECTRICAL LLC G-98B 7,542
101-2100-421.26-11 037692 07/15/20 0006153 SALT LAKE WHOLESALE SPORTS 1,539
101-2100-421.26-33 036684 01/01/19 0005405 RECREATIONAL ELECTRICAL LLC 1,023
101-2400-424.22-02 037368 01/01/19 0006304 GALLOWAY & COMPANY INC 20,302
101-3100-431.25-24 037365 01/01/19 0000200 COLORADO PRECAST CONCRETE 4,948
101-3100-431.25-24 037366 01/01/19 0003601 HDR ENGINEERING SERVICES, INC.4,948
101-3100-431.25-25 037910 12/30/20 0005626 COLORADO BARRICADE CO 10,000
101-5200-452.26-36 037641 06/15/20 0004581 PLANTORIUM GREENHOUSE & NURSERY FLORAL 1,145
101-5600-456.22-60 037762 08/27/20 0006156 RATP DEV USA INC 15,378
101-5600-456.34-42 037326 01/01/19 0005811 KARST ELECTRIC INC ELTRL2 3,964
204-5400-544.22-02 037626 06/02/20 0002924 STEWART ENVIRONMENTAL CONSULTANTS 2,550
204-5400-544.22-98 037214 01/01/19 0006262 STUDIO ARCHITECTURE LLC *SPACE 101,790
204-5400-544.35-51 036511 01/01/19 0002522 CORNERSTONE ENGINEERING AND COMMDR 172,494
204-5400-544.35-51 036940 01/01/19 0006059 MTJ ENGINEERING LLC COMMDR 29,905
204-5400-544.35-63 037528 03/10/20 0006325 E. HOLDINGS INC WAYFND 22,254
211-5900-459.25-01 037688 07/13/20 0001691 LARIMER COUNTY WEED DISTRICT 2,466
220-4600-462.36-60 037551 03/26/20 0006339 JAG'S ENTERPRISES INC FRTR2A 113,789
220-4600-462.36-60 037552 03/26/20 0006339 JAG'S ENTERPRISES INC FRTR3 38,900
220-4600-462.36-60 037764 08/27/20 0006195 EARTH ENGINEERING CONSULTANTS LLC FRTR3 5,656
244-3400-434.36-60 037552 03/26/20 0006339 JAG'S ENTERPRISES INC FRTR3 155,557
244-3400-434.36-60 037639 06/11/20 0002522 CORNERSTONE ENGINEERING AND FRTR3 5,910
256-5690-569.22-13 037499 02/24/20 0006324 THE CAR PARK LLC 25,533
260-2000-420.25-20 037577 04/21/20 0005626 COLORADO BARRICADE CO 6,713
260-2000-420.25-20 037679 07/09/20 0002192 VANCE BROTHERS INC.3,009
260-2000-420.35-51 037062 01/01/19 0006195 EARTH ENGINEERING CONSULTANTS LLC 4STLR 2,318
260-2000-420.35-51 037433 01/22/20 0005896 KIMLEY-HORN & ASSOCIATES INC CLEAVE 48,150
260-2000-420.35-51 037036 01/01/19 0001068 COULSON EXCAVATING OVRLAY -
260-2000-420.35-51 037708 07/22/20 0001068 COULSON EXCAVATING OVRLAY 89,594
260-2000-420.35-52 037709 07/22/20 0001068 COULSON EXCAVATING PARKLT 31,115
502-6301-540.25-32 037784 09/03/20 0004374 BORDER STATES ELECTRIC 1,046
502-6301-540.25-32 037822 10/08/20 0004374 BORDER STATES ELECTRIC 22,091
502-6301-540.25-32 037834 10/19/20 0004374 BORDER STATES ELECTRIC 1,196
502-6301-540.26-19 037870 12/07/20 0000415 J & S CONTRACTORS SUPPLY COMPANY 3,233
502-6301-540.26-34 037866 12/03/20 0002879 STUART C IRBY CO 6,610
502-6900-669.22-98 037109 01/01/19 0005929 FULLSTACK TBNBND 6,552
502-6900-669.22-98 037571 04/16/20 0006160 OLD TOWN MEDIA INC TBNBND 9,690
502-6900-669.22-98 037855 11/10/20 0005332 NEO FIBER INC TBNBND 7,000
502-7001-580.32-21 037669 07/01/20 0006355 THREE ELEMENTS TIMBERWORKS INC TBNBND 15,154
502-7001-580.32-21 037724 07/29/20 0005769 INTECONNECT INC TBNBND 9,825
502-7001-580.32-21 037844 10/30/20 0006342 RANACK CORPORATION OF COLORADO TBNBND 117,814
502-7001-580.32-21 037848 11/04/20 0004769 SPACE INTO PLACE AD TBNBND 6,027
502-7001-580.34-42 037597 05/13/20 0000056 ALTEC INDUSTRIES INC.93325C 249,065
502-7001-580.34-42 037598 05/13/20 0000056 ALTEC INDUSTRIES INC.93327A 182,000
502-7001-580.35-59 037373 01/08/20 0006251 GE CONSTRUCTION INC WOKEXT 34,600
502-7001-580.35-66 037740 08/13/20 0005328 TANTALUS SYSTEMS CORP SMTFBR 18,000
502-7001-580.35-66 036634 01/01/19 0006098 NORTHERN COLORADO PROJECT MGMT TBNBND 5,348
502-7001-580.35-66 037224 01/01/19 0006253 ALPHA TECHNOLOGIES SERVICES INC TBNBND 13,518
502-7001-580.35-66 037343 01/01/19 0006193 NOKIA OF AMERICA CORP TBNBND 704,920
502-7001-580.35-66 037466 02/05/20 0005814 BACKBONE FIBER SYSTEMS LLC TBNBND 44,867
502-7001-580.35-66 037750 08/18/20 0005897 UPTOWN SERVICES LLC TBNBND 13,520
502-7001-580.35-66 037804 09/18/20 0006381 SWITCHBACK DRILLING LLC TBNBND 7,663
502-7001-580.35-66 037826 10/12/20 0006312 SPLASH FIBER LLC TBNBND 505,240
502-7001-580.35-66 037832 10/19/20 0006251 GE CONSTRUCTION INC TBNBND 163,283
502-7001-580.35-66 037849 11/05/20 0000347 GRAYBAR ELECTRIC COMPANY INC TBNBND 8,140
502-7001-580.35-66 037880 12/21/20 0000829 WESCO DISTRIBUTION INC TBNBND 4,155
Page 195
TOWN OF ESTES PARK
BA#3 - 2021 BUDGET
SCHEDULE OF PURCHASE ORDERS
ALL FUNDS
Account #PO #Date Vendor #VENDOR Name Project
ENCUMBRANCES
OUTSTANDING
503-6200-530.25-08 037840 10/28/20 0004102 SUEZ ANALYTICAL INSTRUMENTS INC 5,121
503-6200-530.25-98 037558 04/07/20 0000753 TIMBER LINE ELECTRIC & CONTROL 10,000
503-6300-540.22-98 037645 06/22/20 0006353 BACKFLOW SOLUTIONS INC 19,638
503-6300-540.25-22 037888 12/30/20 0006400 REPMASTERS INC/UGO RESOURCES LLC 19,750
503-6300-540.26-04 037794 09/15/20 0004565 FERGUSON WATERWORKS INC 835
503-6500-560.22-89 037699 07/22/20 0006100 AE2S NEXUS LLC 2,337
503-7000-580.32-22 036944 01/01/19 0003601 HDR ENGINEERING SERVICES, INC.GCDOVE 9,622
503-7000-580.32-22 037508 02/28/20 0003601 HDR ENGINEERING SERVICES, INC.GCDOVE 397,092
503-7000-580.32-22 037565 04/09/20 0006342 RANACK CORPORATION OF COLORADO KEARNY 44,196
503-7000-580.33-31 037829 11/27/20 0004510 K-LOG INC KEARNY 21,211
503-7000-580.35-54 037295 01/31/20 0005600 JVA INCORPORATED PMLOAN 624,057
503-7000-580.35-54 037526 03/10/20 0006175 WESTERN STATES LAND SERVICES LLC PMLOAN 3,818
503-7000-580.35-54 037606 05/21/20 0006244 AECOM TECHNICAL SERVICES INC ROCKWL 23,168
503-7000-580.37-10 036889 01/01/19 0005718 DEERE AND AULT CONSULTANTS INC WTRRBR 6,244
4,310,918
Page 196
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Greg Muhonen, PE, Public Works Director
Date: April 13, 2021
RE: Resolution 31-21 Approving a Contract with E3 Enterprises, Inc. for
Downtown Wayfinding Signage Pilot Project
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works seeks approval from the Town Board for the construction contract with E3
Enterprises, Inc. for the seasonal paid parking signage pilot project.
Present Situation:
In 2018, the Downtown Plan was adopted by the Town. It includes recommendations
for improving wayfinding signage to parking and transit facilities. Existing parking,
transit, and visitor information signage in Downtown Estes is inconsistent in style, sun-
faded, cluttered, and marginally effective in guiding visitors to the intended destinations.
Successful implementation of paid parking in 2021 depends on clear communication to
motorists regarding the locations both paid and free parking opportunities. A
comprehensive overhaul of the downtown guidance and destination signage has been
developed and is detailed in the Parking Pilot Project booklet linked in the Attachments
below. Summary images of the sign types and locations are separately attached.
We are describing this signage effort as a pilot program because we are using shorter
life-span and lower cost materials (timber posts and metal panel signs) for three
reasons: 1. We need to achieve construction expediency in order to complete the
installation in the short good-weather window between winter and the May 21 startup of
paid parking. 2. The number and size of motorist-scale signs is large and visually
impactful. While we believe the design proposal is appropriate, the community may feel
differently, and we are offering review and comment opportunity on a full-scale
installation rather than attempting to gather meaningful comments from printed graphic
images. 3. Should the community reject paid parking after the inaugural year, the
investment in necessary guidance and destination signage needs to be kept to an
aesthetic but functional minimum. Any future change in scope or design will be less
expensive than changing more expensive and durable materials Page 197
Nine contractors joined nine design team and staff members for the optional virtual pre-
bid meeting on March 11, 2021. After three weeks of advertising, three bids were
received and opened on March 25, 2021. The following table contains the project
budget and bid summary.
COMPANY CITY TOTAL FEE
Wayfinding Plan Consultant budget Town of Estes Park $14,000
Ph 1 Parking Signage Design Budget Town of Estes Park $27,000
Ph 1 Parking Sign Construct Budget Town of Estes Park $59,000
E3 Enterprises, Inc bid Loveland, CO $121,590.00
Wyoming Signs bid Mills, WY $152,060.00
DaVinci Signs bid Fort Collins, CO $240,735.96
PW Engineering staff have confirmed the contractor’s production capabilities and their
experience performing signage projects of similar cost and complexity in Colorado.
Proposal:
Public Works proposes approval of the construction agreement with E3 Enterprises, Inc.
for the Seasonal Paid Parking Signage Pilot Project. Time is of the essence, as the
Notice to Proceed for this work needs to be issued March 14, 2021 in order to complete
all of the signage construction work by May 21 before paid parking is implemented on
May 28, 2021.
Alternatively, in an effort to secure Revitalizing Main Street grant funding for a portion of
this project cost, Staff is evaluating phased construction that would install all the
destination signs on Town property by May 21 and delay the installation of the new
directional signs in the CDOT right of way until approval of the grant and issuance of a
purchase order by CDOT. Staff expectation is the delayed directional signs would still
be installed by the end of June.
Advantages:
• Inconsistent, faded, and poorly placed guidance signing will be removed and
upgraded in downtown Estes Park.
• This pilot program launches a proposed style and color branding scheme for a
consistent look and feel for potential incorporation into the future Wayfinding
Signage Program.
• Clear guidance to, and identification of, both free and paid parking opportunities
are essential for visitor ease of use and reductions to traffic circulation associated
with hunting for a parking space.
Disadvantages:
• Use of modestly priced and durability materials may require added maintenance;
however, it reduces financial risk should a future change in direction be desired.
• Bids exceed budgeted funding for this project; however, these costs are eligible
for reimbursement from three different funding sources.
• Disruption of traffic in the proposed work areas during construction will occur;
however, this work can be complete prior to the busy 2021 guest season
(weather permitting). Page 198
Action Recommended:
Staff recommends approving the attached construction contract with E3 Enterprises,
Inc. in the amount of $121,590.00, and authorizing PW staff to spend an additional
contingency amount up to $12,410.00 if needed to address unanticipated conditions
encountered during construction. The maximum expenditure amount is $134,000.00.
Finance/Resource Impact:
The Town previously budgeted $100,000 for development of the Wayfinding Signage
Program. Approximately $27,000 has been spent, leaving $73,000 remaining in the
budget. PW staff propose to postpone completion of the Wayfinding Plan to 2022 and
apply the unspent budgeted consultant ($14,000) and construction ($59,000) funds to
the Phase 1 signage construction contract. This leaves a funding shortfall of $61,000.
Staff proposes this be temporarily funded from the General Fund balance in anticipation
of reimbursement payment received from one of 3 sources: CRRSAA funding,
Revitalizing Main Streets (RMS) grant funding, or excess paid parking revenue. We
have confirmed eligibility of these project costs for these funding programs, and while
not guaranteed, staff is optimistic that one or more of these funding sources may
reimburse the Town for the $61,000 shortfall for this construction work.
Level of Public Interest
Interest is paid parking is high in the community, but minimal interest has been received
regarding this proposed wayfinding signage work.
Sample Motion:
I move for approval/denial of Resolution 31-21.
Attachments:
1. Resolution 31-21
2. E3 Contract & Bid LINK
3. Sign Types and Locations images LINK
4. Link to the contract bid documents LINK
5. Link to the Parking Pilot Project booklet LINK
Page 199
RESOLUTION 31-21
APPROVING A CONTRACT WITH E3 ENTERPRISES, INC.
FOR DOWNTOWN WAYFINDING SIGNAGE PILOT PROJECT
WHEREAS, the Town Board wishes to enter a construction contract referenced in
the title of this resolution for seasonal paid parking signage.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the construction contract
referenced in the title of this resolution in substantially the form now before the Board. In
addition, the Board authorizes Public Works staff to spend an additional contingency
amount up to $12,410.00 if needed to address unanticipated conditions encountered
during construction. The maximum expenditure amount is $134,000.00 for this
construction project.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 200
Construction Contract--Page 1 of 6
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
CONSTRUCTION CONTRACT
Downtown Wayfinding Signage—Seasonal Paid Parking Pilot Project
THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of
Estes Park (“Town”), a Colorado municipal corporation, and E3 Enterprises, Inc., dba E3 Signs
Contractor”), a Colorado corporation, whose address is 678 W 71st Street, Loveland, CO
80538.
In consideration of these mutual covenants and conditions, the Town and Contractor agree as
follows:
SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract
Documents.
CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents.
In resolving inconsistencies among two or more of the Contract Documents, precedence will be
given in the same order as enumerated.
LIST OF CONTRACT DOCUMENTS.
The Contract Documents, except for Modifications and Change Orders issued after execution of
this Agreement, are:
1. Change Orders;
2. Construction Contract;
3. The following Addenda:
i. Number Date Page(s)
3 March 22, 2021 7
2 March 18, 2021 8
1 March 12, 2021 1;
4. The following Special Conditions of the Contract:
i. Document Title Page(s)
Special Conditions 15;
5. General Conditions;
6. The following Technical Specifications:
i. Document Title Page(s)
Project Special Provisions 21 pages
CDOT Standard Special Provisions 2020 (as referenced through a 1-page Index)
CDOT Standard Specifications for Road and Bridge Construction 2019 606 pages
CDOT M&S Standards 2019 326 pages
Construction Contract--Page 2 of 6
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
FHWA Manual on Uniform Traffic Control Devices (MUTCD) 862 pages;
7. The following Drawings/Designs:
i. Document Title Date
Estes Park Parking Signage Pilot Program Booklet March 5, 2021
Google Earth Project File (cloud based) March 5, 2021;
8. Notice to Proceed;
9. Notice of Award;
10. Invitation to Bid
11. Bid Bond;
12. Bid Proposal;
13. Bid Schedule;
14. Instructions for Bidders;
15. Performance Bond;
16. Labor and Material Payment Bond;
17. Insurance Certificates;
18. Construction Progress Schedule; and
19. Any other documents listed as Contract Documents in the General Conditions.
CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the
completion of the Project according to the Contract, subject to change orders as approved in
writing by the Town, under the guidelines in the General Conditions. The Town will pay the base
sum of $121,590.00 DOLLARS (Contract Price), to the Contractor, subject to full and
satisfactory performance of the terms and conditions of the Contract. The Town has
appropriated sufficient money for this work.
COMPLETION OF WORK. The Contractor must complete work:
within ___ calendar days from and including the date of Notice to Proceed,
according to the General Conditions.
X by May 21, 2021.
as described in the Special Conditions.
LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within
the time period described above, or within such other construction time if modified by a change
order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of
800.00 for each calendar day that the Work shall remain uncompleted from monies due or that
may become due the Contractor. This sum is not a penalty but is the cost of field and office
engineering, inspecting, interest on financing and liquidated damages.
The parties agree that, under all of the circumstances, the daily basis and the amount set for
liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for
delay. The Town expends additional personnel effort in administrating the Contract or portions
of it that are not completed on time, and such efforts and the costs thereof are impossible to
accurately compute. In addition, some, if not all, citizens of Estes Park incur personal
inconvenience and lose confidence in their government as a result of public projects or parts of
them not being completed on time, and the impact and damages, certainly serious in monetary as
Construction Contract--Page 3 of 6
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
well as other terms are impossible to measure.
SERVICE OF NOTICES. Notices to the Town are given if sent by registered or certified mail,
postage prepaid, to the following address:
TOWN OF ESTES PARK
Public Works Department
PO Box 1200
170 MacGregor Avenue
Estes Park, CO 80517
INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor
obtains, at the Contractor's own expense, all required insurance as specified in the General
Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form
and amount.
RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save
harmless, and defend the Town, its officers and employees, from and in all suits, actions or
claims of any character brought because of: any injuries or damage received or sustained by any
person, persons or property because of operations for the Town under the Contract; the
Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of
materials while constructing the Work; because of any act or omission, neglect or misconduct of
the Contractor; because of any claims or amounts recovered from any infringements of patent,
trademark, or copyright, unless the design, device, materials or process involved are specifically
required by Contract; from any claims or amount arising or recovered under the "Workers'
Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or
environmental liability; or any failure of the Contractor to comply with any other law, ordinance,
order or decree. The Town may retain so much of the money due the Contractor under the
Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is
due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages
have been settled. Money due the Contractor will not be withheld when the Contractor produces
satisfactory evidence that the Contractor and the Town are adequately protected by public
liability and property damage insurance.
The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility
for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the
defense of the Town of Estes Park, its officers and employees, as additional insureds, the
Contractor agrees to pay for the cost of that defense.
Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the
Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs
resulting from its performance or nonperformance under the Contract.
STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as
an independent contractor and not as an agent or employee of the Town. No employee or official
of the Town will supervise the Contractor nor will the Contractor exercise supervision over any
employee or official of the Town. The Contractor shall not represent that it is an employee or
agent of the Town in any capacity. The Contractor and its employees are not entitled to
Town Workers' Compensation benefits and Contractor is obligated to pay federal and state
Construction Contract--Page 4 of 6
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
income tax on money earned pursuant to the Contract. This is not an exclusive contract.
THIRD-PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give
or allow any claim, benefit, or right of action by any third person not a party to the Contract.
Any person except the Town or the Contractor receiving services or benefits under the Contract
shall be only an incidental beneficiary.
INTEGRATION. The Contract is an integration of the entire understanding of the parties with
respect to the matters set forth in it, and supersedes prior negotiations, written or oral
representations and agreements.
DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless
modified within a Contract Document.
EXECUTED this _____ day of _____________, 2021.
Signature pages to follow.
Construction Contract--Page 5 of 6
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
TOWN OF ESTES PARK
By: Date
Title:
ACKNOWLEDGMENT
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by , as
of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2021.
Witness my hand and official seal.
My Commission Expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
Per accident)
Ea accident)
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOSONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
MM/DD/YYYY)
POLICY EFF
POLICYNUMBERTYPEOFINSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
AGGREGATE
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG
GENERAL AGGREGATE
PERSONAL & ADV INJURY
MED EXP (Any one person)
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
Estes Park CO 80517
170 Macgregor Avenue
PO Box 1200
Town of Estes Park Public Works Department
1,000,000
03/21/202203/21/202110019794CAY8
8
A
State Auto Insurance Companies
80538COLoveland
6718 N Franklin Ave.
E3 Enterprises Inc DBA: E3 Signs
business@lovelandagent.com
970) 667-3680
Jake Gelwicks
80537COLoveland
1021 N LINCOLN AVE
Jackson Insurance Agency Inc
4/6/2021
1001486 132849.13 04-22-2020
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
Per accident)
Ea accident)
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOSONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
MM/DD/YYYY)
POLICY EFF
POLICYNUMBERTYPEOFINSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
AGGREGATE
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG
GENERAL AGGREGATE
PERSONAL & ADV INJURY
MED EXP (Any one person)
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
04/05/2021
Malyka Korgan
11052 Cimarron St Unit B
Firestone, CO 80504
Malyka Korgan
720-204-6817 7204913526
MK@teamkorgan.com
E3 Enterprises Inc.
DBA E3 Signs
678 W. 71st St
Loveland, CO 80538
25143
X
1,000,000
1,000,000
10,000
1,000,000
2,000,000
2,000,000
X 96-C7-H618-7 09/15/2020 09/15/2021
4,000,000
4,000,000
Town of Estes Park
Public Works Department
PO BOX 1200
170 MacGregor Ave Estes Park, CO 80517
State Farm Fire and Casualty Company
96-C7-H615-1 09/15/2020 09/20/2021
Completed by an authorized State Farm representative. If signature
is required, please contact a State Farm agent.
A
X
Pinnacol Assurance 41190
Pinnacol Assurance
7501 E. Lowry Blvd.
Denver, CO 80230-7006
E3 Enterprises Inc dba E3 Signs
678 W. 71st St
Loveland, CO 80538
04/06/2021
4148106
06/01/2020 06/01/2021 1,000,000
1,000,000
1,000,000
2164697
Town of Estes Park
Public Works Department
PO Box 11200
170 MacGregor AVE
Estes Park, CO 80517
dhook@estes.org
Pinnacol Assurance
Unless otherwise stated in the policy provisions, coverage in Colorado only. Fabrication and installation of wayfinding signs for the town of estes park, colorado
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate holder in
lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between the
issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT (CONT)
CERTIFICATE HOLDER COPY
Town of Estes Park
Public Works Department
PO Box 11200
170 MacGregor AVE
Estes Park, CO 80517
6 Estes Park Parking Signage Pilot Program 7’5’-3”7’6’-10”3’
3’-10”
Sign Type 1:
Auto Directional
Higher-Speed Size
(over 25 mph)Sign Type 2:
Auto Directional
Lower-Speed Size
(25 mph or under )
1’
2’
3’
4’
5’
6’
7’
8’
9’
10’
11’
12’
13’
14’
15’
16’
17’
18’
6” square
pressure-treated
wood posts
Estes Park logo
extends above
the rectangular
sign face as a
special cut
Public
Parking
SEASONAL
SHUTTLE
FREE
Public
Parking
SEASONAL
SHUTTLE
FREE
Retroreective metal
sign panel
Third middle pole
may be added to
accomodate wind
regulations
Break-away holes
drilled at 4” above
grade & 14” above the
lower hole (drilled
perpendicular to
roadway - not visible
from front of sign) to
be included on all
wood sign pole.
SIGN TYPES 1-2: AUTO DIRECTIONAL SIGNS
Auto directional signage displays available public parking options for
visitors, and helps point them to available public parking lots within
Estes Park. Similar to the pilot program destination signage, the
auto directional signs use icons and colors to help create messages
that are simple to understand and easy to navigate, however, the
auto directional signage contains more simplfied messaging than the
destination signs, due to the limited number of seconds available for
moving autos to take in signage information. Each auto directional sign
contains the following components:
Directional Arrow - the first informational piece on the sign is a
directional arrow pointing in the direction of the parking lot entrance
Free/Paid Parking - Using colors, words, and the universal ‘P’ parking
symbol, the signs draw attention to if the lot is ‘free’ or ‘paid’
Shuttle - If the shuttle is available at or near the lot, a light blue
color band with the word ‘shuttle’ and the universal shuttle symbol is
displayed on the sign
Detailed dimensions are found on page 10.
PILOT PROGRAM SIGN TYPES
7Estes Park Parking Signage Pilot Program
3’5’6’-9”3’5’6’-1”Sign Type 4:
Destination
Extended Height
1’
2’
3’
4’
5’
6’
7’
8’
9’
10’
11’
12’
13’
14’
15’
16’
Sign Type 3:
Destination
6” square
pressure-treated
wood posts
Estes Park logo
extends above
the rectangular
sign face as a
special cut
Retroreective metal
sign panel
Break-away holes
drilled at 4” above
grade & 14” above the
lower hole (drilled
perpendicular to
roadway - not visible
from front of sign) to
be included on all
wood sign pole.
Public
Parking
SEASONAL
SHUTTLE
FREE
NO OVERNIGHT PARKING
Events Complex Moose Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Tregent Pika Lot
Where sight-
distance
triangles allow,
bottom of signs
can be lowered
to 5’
PILOT PROGRAM SIGN TYPES
Destination signage is located at the entrances to Estes Park paid,
free, and structured public parking areas. The destination signage
helps draw attention to the public parking lot entrances, and
provides important information regarding the following:
Free/Paid Parking - Using colors, words, and the universal ‘P’
parking symbol, the signs draw attention to if the lot is free or paid
Shuttle - If the shuttle is available at or near the lot, a light blue
color band with the word ‘shuttle’ and the universal shuttle symbol
is displayed on the sign
Icon Amenities - If amenities are available at the lot, icons that
represent the available options are displayed toward the bottom of
the sign
Overnight Parking - If overnight parking isn’t available at the lot,
the words “No Overnight Parking” are added to the sign
Unique Parking Lot Icon/Name - Each of the public parking lots
have a unique wildlife icon and name at the bottom of the sign, to
help visitors remember the lot
Detailed dimensions are found on page 10.
SIGN TYPES 3-4: DESTINATION SIGNS
8 Estes Park Parking Signage Pilot Program
6’
9’ 3”2’ - 9”18”7’26”Elkhorn Ave Big Horn Dr
Moraine Ave
Elkhorn Ave
Big Thompson Ave
Sign Type 7
Sign Type 8
Sign Type 6
PILOT PROGRAM SIGN TYPES
SIGN TYPE 5-7: MASTARM SIGNS
Mastarm signs are the street name signs mounted
on the mastarms of traffic signal poles. There are
three types, depending on the number and length
of street names on each sign.
Detailed dimensions are found on page 11.
Note: Refer to Google Earth map to see where existing
mastarm signs need to come down and new mastarm
signs need to go up.
Sign Type 5:
Sign Type 6:Sign Type 7:
14 Estes Park Parking Signage Pilot Program
SIGNAGE LOCATION MAP
1-5
4-3
4-2
1-41-3
1-2
1-9
2-1
2-2
2-3
1-8
2-4
1-1
8-1
1-6
1-7
NOTE: Detailed Location Map in Google Earth Google Earth QR Code & Link:
The Google Earth file provides detailed location, messaging,
and signage content information, and should be used as the
reference file for designing and locating the pilot program
signage.
https://drive.google.com/
open?id=17uSdz-YioeD5GbHnL-A9AM-
HTkijj3V6G&usp=sharing
4-1
3-12
3-10
3-9
3-8
3-7
3-6
3-5
3-4
3-13
3-1
3-2
3-3
3-11
5-1,2,3,46-1,2,3,4
7-1,2,3,4
8-2
8-3 8-4
8-5
9-1
Bidding Documents
Downtown Wayfinding Signage –
Seasonal Paid Parking Pilot Project
Public Works Department
Advertisement Date: March 5, 2021
Bid Opening Date: March 25, 2021
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Table of Contents
Page 1
TABLE OF CONTENTS
1.Invitation to Bid
2.Instructions for Bidders
3.Bidder’s Qualifications and Data Form
4.Subcontractors and Related Data Form
5.Bid Proposal Form
6.Bid Schedule Form
7.Construction Contract Template
8.General Conditions
9.Special Conditions
10.Project Special Provisions
11.Standard Special Provisions
12.Pilot Project Booklet (Purpose & Goals, Signage Design, and Construction
Documentation; includes links to a cloud-based Google Earth project file)
NOTE: The Pilot Project Booklet is provided as a separate document]
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Invitation to Bid
Page | 1
INVITATION TO BID
PROJECT: Downtown Wayfinding Signage - Seasonal Paid Parking Pilot Project
SCOPE: Manufacture and install directional and destination wayfinding signs related to
parking lots throughout the downtown and near downtown area. Additionally, perform
other related signing tasks.
The Town of Estes Park, Colorado will receive sealed Bids for “Downtown Wayfinding
Signage – Seasonal Paid Parking Pilot Project” until 2:00 P. M. (our clock) on the 25th day of
March, 2021.
Bids may be submitted via one of the following methods:
1.‘BidNet’: Response to the solicitation on Bidnet (www.bidnetdirect.com); or
2.Email to the Project Manager David Hook at dhook@estes.org;
Late bids will not be accepted or considered.
The Bidding Documents are available on www.bidnetdirect.com as well as on the Town’s
website at www.estes.org/rfp . Interested bidders are responsible for verifying receipt of all
applicable documentation, including any associated addenda. The Town of Estes Park cannot
guarantee accurate information obtained from sources other than BidNet.
SCHEDULE OF ACTIVITES: (subject to change)
Event Date
Invitation to Bid (ITB) Available March 5, 2021
Virtual Pre-Bid Conference (10:30 A. M.
our clock)
March 11, 2021
Deadline for Questions (2:00 P. M. our
clock)
March 18, 2021
Final Addendum Issued March 22, 2021
Virtual Bid Opening (2:00 P. M. our clock) March 25, 2021
Notice of Award TBD (target = March 29, 2021)
Contract Execution TBD (target = April 12, 2021)
Pre-Construction Meeting (if applicable) TBD (target = April 12, 2021)
Notice to Proceed TBD (target = April 12, 2021)
Substantial Completion Friday, May 14, 2021
Construction Completed Friday, May 21, 2021
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Invitation to Bid
Page | 2
An OPTIONAL PRE-BID CONFERENCE will be held VIRTUALLY at 10:30 A. M. on the
11th day of March, 2021. The Town will use the Zoom conferencing platform (unless modified
by Addendum). Bidders can join the meeting via video call or phone call:
https://zoom.us/j/96198707350
Phone Number: 833-548-0276
Meeting ID: 961 9870 7350
Passcode (required): 357739
Contact the Project Manager if you anticipate issues with the Zoom options.
No field visit will accompany the Pre-Bid Conference. Alternatively, proposing firms are expected
to visit the project site and use both the Pre-Bid Conference and the written inquiry opportunities
to obtain sufficient information to prepare a competitive bid.
Prospective offerors may submit written inquiries concerning the requirements of this solicitation
to David Hook, via BidNet or e-mail, before the Deadline for Questions listed above.
A Bid Guarantee in an amount equal to 5% of the total Bid amount is required at the time of the
Bid Opening. The Guarantee must be a certified check payable to the Town of Estes Park or a
satisfactory Bid Bond executed by the Bidder.
Bids will be opened and publicly read aloud during a VIRTUAL Bid Opening meeting at
2:00 P.M. on the 25th day of March, 2021. The Town will use the Zoom conferencing platform
unless modified by Addendum). Bidders can join the meeting via video call or phone call:
https://zoom.us/j/95217499485
Phone Number: 833-548-0276
Meeting ID: 952 1749 9485
Passcode (required): 534470
Contact the Project Manager if you anticipate issues with the Zoom options.
The successful Bidder shall provide the Town with a Certificate of Insurance naming the Town of
Estes Park as an additional insured for all policies required in the General and Special
Conditions, and with proof of Workers' Compensation coverage. A current W-9 will also need to
be provided.
If awarded the Bid, a Performance Bond and a Labor and Material Payment Bond are
required, each for the total amount of the Contract Price.
No Bidder may withdraw a Bid for a period of thirty days after the date fixed for opening the Bids.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Invitation to Bid
Page | 3
The Town of Estes Park reserves the right to cancel this Invitation to Bid; reject any Bid, in whole
or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and
to waive informalities or irregularities in the Bids received, when it is in the Town's best interest
to do so.
TOWN OF ESTES PARK
David G. Hook, Project Manager
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
1
INSTRUCTIONS FOR BIDDERS
SUBMISSION OF BIDS
Sealed Bids will be received by the means listed in the Invitation to Bid. Timely delivery of Bids
is the Bidder's responsibility and Bids received after the time and date indicated in the Invitation
to Bid will not be accepted.
Oral, hand delivered, telephone or fax Bids are invalid and will not receive consideration. On
occasion, an exception to this procedure may be made. The Project Manager may make an
exception under extreme circumstances, in the Manager's sole discretion.
No Bid alterations or interlineations will be permitted, unless made before submission and
initialed and dated. If initialed, the Town may require the Bidder to identify the alteration so
initialed.
BIDDING DOCUMENTS
The following documents constitute the Bidding Documents for this project:
1.Invitation to Bid
2.Instructions for Bidders
3.Bid Guarantee
4.Bidder’s Qualifications and Data
5.Subcontractors and Related Data
6.Bid Proposal
7.Bid Schedule
8.Specifications and Special Provisions
9.Drawings/Plans/Designs
10.Google Earth Project File (cloud-based)
11.Construction Contract Template
12.General Conditions
13.Special Conditions
14.Addenda (if any; upon issuance)
The Bidder will download the Bidding Documents as directed in the Invitation to Bid. All forms
associated with, bound with, or attached to the Bidding Documents are a necessary part thereof
and must not be detached.
The Bidding Documents will state the location and description of the proposed Work and will
show the estimate of the various quantities of work to be performed and materials to be
furnished, the time in which the work must be completed, the amount of the Bid Guarantee
which must accompany the Bid) and the date and time of the opening of the Bids. It will also
state any special provisions or requirements, which vary from or are not contained in the General
Conditions.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
2
ADDITIONAL BID DETAILS
Previous Pilot Project Bid Advertisement in 2020: Bidders may recall that bids for this project
were previously solicited in early 2020. Unfortunately, the onset of the coronavirus pandemic
caused the Town to cancel the 2020 Invitation to Bid prior to the opening of bids and put the
project on hold. The 2020 Bidding Documents are outdated and invalid.
2021 Pilot Project Bid Advertisement: Although the pandemic remains, the Town has restored
funding for the project and is planning to complete the project before the start of our 2021 guest
season. The Bidding Documents associated with this 2021 Invitation to Bid have been revised
and updated. This includes modifications to signage types, design, quantities, and specifications.
Additionally, all of the relevant information issued in addenda during the 2020 bid phase have
been consolidated and incorporated into the 2021 Bidding Documents. Thus, Bidders should
reference only the 2021 Bidding Documents in preparing their bid. The 2021 Bidding
Documents supersede the 2020 Bidding Documents.
Pre-Bid Conference: An optional VIRTUAL Pre-Bid Conference will be held as directed in the
Invitation to Bid.
Persons Submitting Bids: Each Bid must contain the full name(s) and U.S. Postal Service
mailing address of the Bidder(s), and any person signing any Bid as agent of another, or of a
firm, must furnish legal evidence of authority to do so.
A person who submits a Bid and affixes "President," "Secretary," "Agent," or other designation
to his or her signature, without disclosing the principal, may be personally held to the Bid.
The Town will not consider more than one Bid from an individual, firm, partnership, or
corporation under the same or different names. Evidence that any Bidder is interested in more
than one Bid for the same work will be cause for rejection of all such Bids. Collusion between
the Bidders will be considered sufficient cause for the rejection of all affected Bids. A party
quoting prices to a Bidder is not thereby disqualified from quoting prices to other Bidders or
from submitting a direct Bid on the Bidder's own behalf.
Bid Pricing: All prices shall be stated in words and numbers except where the forms provide for
numbers only. Use of the provided bid schedule in MS Excel spreadsheet format is acceptable.
Unit Price Bid Schedule: When the Town requests Unit Prices, the Bidder shall fully complete
the schedule of unit prices included in the bid schedule.
When the Town includes an additional amount on the bid schedule for minor contract revisions
and the Town has estimated bid quantities on the schedule, bidders shall include that additional
amount in the total Bid price.
The total of all the unit prices bid multiplied by the estimated quantity of each item shall be the
total Bid price. The Town will pay for the final measured, used, or delivered quantities at unit
prices in the Bid.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
3
Discrepancies: In the event of a difference between extended price and unit price of the bid
schedule, the unit price governs.
Modifications: Modifications to Bids already submitted will be allowed if received prior to the
time specified in the Invitation to Bid. Modifications shall be submitted as such, and shall not
reveal the total amount of either the original or revised Bids. The modifications shall be
submitted via BidNet or in writing and shall be signed in the same manner and by the same
person(s) who signed the Proposal.
Withdrawal of Proposal: A Bidder may withdraw a Bid at any time prior to the time Bids are to
be opened, via BidNet or by written request of the Bidder. Any such request shall be signed in
the same manner as, and by the same person(s) who signed the Bid Proposal.
Alternate Bids: Whenever Alternate Bids are called for specifying the use of several different
classes of materials or types of improvements for the same work, all Bidders are requested to
submit prices for use of each of the several classes of materials or types of improvements as
specified. The material to be used or the type of improvement to be adopted will be selected by
the Town after the Bids have been opened and read. Unless otherwise specifically provided in
the specifications for the improvement, Bids shall be made upon each and every item shown on
the blank Bid Schedule.
Variation in Estimated Quantities: The Contractor must reasonably expect a variation in the
estimated quantities from the actual quantities and no claims will be allowed for anticipated
profits, for loss of profits or for damage of any sort because of a difference between the estimate
of any item and the amount of the item actually required. The Town reserves the right to
eliminate items from the Bid Schedule when the Town deems it in its best interest.
Cost of Bid Preparation: The total cost of bid preparation and submission shall be assumed by
the Contractor.
Taxes: The Town of Estes Park is exempt from paying sales or use taxes. Materials and
equipment purchased solely for Town projects, that will become a permanent part of the
final project, are tax exempt. The Town will furnish its tax-exempt number, in lieu of requiring
the Contractor and subcontractors to obtain their own certificates of exemption from the
Colorado State Department of Revenue. Contractors and all subcontractors purchasing materials
tax exempt must disclose the nature of the Town's project, the Town’s purchase order, and then
provide the Town's tax-exempt number to the supplier.
FAMILIARIZATION WITH THE WORK AND SITE CONDITIONS
Before submitting Bids, prospective Bidders shall familiarize themselves with the work, the site
where the work is to be performed, local labor conditions and all laws, regulations and other
factors affecting performance of the work. Bidders shall carefully correlate their observations
with requirements of the Contract and otherwise satisfy themselves as to the expense and
difficulties attending performance of the work. The submission of a Bid constitutes a
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
4
representation of compliance by the Bidder. There will be no subsequent financial adjustment for
lack of such familiarization.
Site Conditions: Bidders shall visit the site of the work and completely inform themselves
relative to construction hazards and procedures, the availability of lands, the character and
quantity of surface and sub-surface materials, and utilities to be encountered, the arrangement
and condition of existing structures and facilities, the procedures necessary for maintenance of
uninterrupted operation of existing sewers and other utilities, the character of construction
equipment and facilities needed for performance of the work, and facilities for transportation,
handling, and storage of materials and equipment. All such factors shall be properly investigated
and considered in the preparation of Bids.
REQUESTS FOR EXPLANATION
Bidders should immediately notify the Town of any discrepancies in or omissions from the
Drawings or Specifications, so that the Project Manager can publish an Addendum in response.
Any Bidder may submit a written request for explanation or correction of any part of the Bidding
or Contract Documents, as directed in the Invitation to Bid. Questions and points of clarification
are requested to be submitted via BidNet or email when possible. The deadline for submitting
such requests is detailed in the Invitation to Bid and/or Special Conditions. The Project Manager
will also field phone calls, but written communication is preferred. Oral explanations and
interpretations made prior to the Bid Opening will not be binding.
ADDENDA
Any explanations or corrections to the Bidding Documents shall be furnished to all Bidders as
Addenda via BidNet and the Town’s website. Final Addenda issuance shall be as directed in the
Invitation to Bid and/or the Special Conditions. All Bidders shall acknowledge receipt of
Addenda in the Bid Proposal form.
If there is to be a postponed Bid Opening, this will be communicated on BidNet as an Addendum
and an automatically generated notification will be sent to all who downloaded the original
Bidding Documents).
BID GUARANTEE
Each Bid shall be accompanied by a Bid Guarantee (typically a Bid Bond) as directed in the
Invitation to Bid. No Bid will be considered unless accompanied by the Bid Guarantee. No
personal or business checks will be accepted as Bid Guarantees.
When Alternate Bids are called for, providing for the use of several different classes of materials
or types of improvements for the same work, one Bid Guarantee in the amount of five percent of
the total amount of the highest Bid will be sufficient for all Bids.
The Bid Guarantee of the Bidder(s) to whom a contract award is made may be returned when the
successful Bidder executes a contract and files a Labor and Material Payment Bond, a
Performance Bond, and any other documents required by the Notice of Award. The Bid
Guarantee of the next three lowest responsible Bidders may be retained for a period not to
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
5
exceed 45 days and may be returned after the execution of the Construction Contract and bonds
by the successful Bidder. The Bid Guarantee of all other Bidders may be returned after the
contract is awarded. However, Bid Bond surety forms provided with the Bid will not be returned
unless specifically requested by the Bidder. Certified Checks (or other forms of bid securities
used as Bid Guarantees) may be returned immediately following the Bid Opening, at the
discretion of the Project Manager, to those who are not apparent low Bidders.
If the successful Bidder fails to enter into a contract according to the Bidder's accepted Bid or
fails to furnish the required bonds within ten calendar days from Notice of Award, or by such
time as modified by Special Conditions, the Bid Guarantee shall be forfeited to the Town of
Estes Park as liquidated damages.
The next lowest responsible Bid shall then be considered the successful Bid and, at the discretion
of the Town, the contract may be awarded to the Bidder submitting that Bid.
BONDS
Bonds shall be executed on a form acceptable to the Town, as specified in the General
Conditions, by a corporate bonding company licensed to do business in the State of Colorado and
acceptable as Surety to the Town. The forms must be countersigned by the Colorado agent.
A "Power of Attorney" authorizing the attorney-in-fact to bind the Surety company and certified
to include the date of the bond shall accompany the bond.
The Performance Bond and Labor and Material Payment Bond must remain in full force and
effect during the entire period of the guarantee.
The successful Bidder shall give a Performance Bond equal to the amount of the Contract Price.
The Performance Bond shall guarantee: (a) the faithful performance and completion of the work
in strict accordance with the terms of the Contract, and each and every covenant, condition and
part thereof, according to the true intent and meaning of the Contract Documents, as defined in
the Contract and (b) the repair or replacement where required, or the cost thereof, for a period of
two years after the issuance of the Notice of Construction Acceptance or until all warranty work
is completed, whichever occurs last, of all work performed under the Contract.
A separate Labor and Material Payment Bond equal to the amount of the Contract Price is
required to ensure the payments of laborers, materialmen, suppliers, and subcontractors in
connection with the work performed under the Contract and to satisfy the requirements of §38-
26-105 and 38-26-106, C.R.S., as amended.
The Town of Estes Park reserves the right to waive bond requirements if permitted by statute. In
the event the Performance or Labor and Material Payment Bonds are waived, cost of the bonds
shall be reflected as a deduction from the total Bid Price, when so indicated on the Bid Form.
There will be a Unit Price deduction for the waiver indicated on the Bid Schedule, when
necessary.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
6
OPENING OF BIDS
Bids will be opened publicly and read aloud virtually at the time, date, and place set in the
Invitation to Bid. Bids received after the time specified in the Invitation to Bid shall be returned
unopened. Bid openings will be public and all Bidders are welcome to attend. Bidders or their
authorized agents are invited to be present and examine any Bid after opening.
EXAMINATION OF BIDS
All Bids submitted shall be made available for examination by interested parties within a
reasonable time following the Bid Opening. All information in the submitted Bid will be
available for public scrutiny, unless the Bidder specifically requests confidential treatment
of some or all of its commercial data. Requests for confidentiality shall be in writing, and the
portions of the commercial data for which confidentiality is requested shall be clearly identified.
Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S.,
as amended, and shall be available to the public as provided in the statute.
The Final Bid Price and the means by which that price was determined are not commercial data
and may not be included in any request for confidentiality.
EVALUATION OF BIDS
Town Discretion: The Town reserves the right to cancel the Invitation to Bid; reject any Bid, in
whole or in part; to adjust the quantity of Work to be done as mandated by budgetary
requirements; and to waive informalities or irregularities in the Bids received; when it is in the
Town's best interest to do so.
The Town of Estes Park reserves the right to accept the Bid which in the opinion of the Town
will best suit the Town's purpose.
Contracts will be awarded only to responsible Bidders capable of performing the class of work
contemplated. The Bidder shall furnish a complete statement of the Bidder's experience and of
the amount of capital and equipment available for the proposed work on the Bidder's
Qualification and Data form.
Irregular Bids: Bids may be rejected if they show any omission, alteration of form, additions
not called for, conditional Alternate Bids, or irregularities of any kind which, in the opinion of
the Town, tend to make the Bid indefinite or ambiguous. The Town will reject bid schedules
with prices which are obviously unbalanced, in the Town’s determination.
Collusion: Bids will be rejected if there is reason for believing that collusion exists among the
Bidders. Participants in such collusion are subject to suspension and debarment.
Pre-qualification of Bidders: For certain projects, the Town may require potential bidders to
submit information regarding the bidders' qualifications in addition to the Bidder’s Qualification
and Data. The requirement for such information will be identified in the Invitation to Bid or
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
7
elsewhere in the Bid Documents. Any information requested by or on file with the Town may be
used to qualify or disqualify potential bidders.
Prior to the Award of Contract, the Town will notify the Bidder in writing if the Town,
after due investigation, has reasonable objection to any person or organization on such list.
If the Town, in its sole discretion, has a reasonable objection to any person or organization on
such list, and refuses in writing to accept such person or organization, the Bidder shall submit an
acceptable substitute Subcontractor, at no additional cost to the Town.
AWARD OF CONTRACT
Any or all Bids may be rejected or informalities in bids may be waived at the option of the
Town.
The award of the Contract is contingent upon securing an acceptable Bid which will fall within
the amount of funds available for construction of the project, or the acquisition of contracted
services.
Lowest Responsive and Responsible Bidder: In determining Lowest Responsive and
Responsible Bidder, in addition to price, the factors listed herein will be considered. A Bid may
be rejected if, in the judgment of the Town, the Bidder does not comply with or meet the criteria
defined in one or more of the following factors:
1.The ability, capacity and skill of the Bidder to perform the Contract or provide the
services required.
2.The ability of the Bidder to perform the Contract or provide the service promptly or
within the time specified, without delay or interference.
3.The character, integrity, reputation, judgment, experience and efficiency of the Bidder, to
be determined at the sole and absolute discretion of the Town.
4.The quality of performance on previous Town contracts or services. Failure on the part of
any Bidder to carry out a previous contract satisfactorily shall be deemed sufficient cause
for disqualification.
5.The experience of the Bidder and the availability of equipment necessary to complete the
current project. Sufficient cause for disqualification of the Bidder will exist if, in the
Town's opinion, the Bidder does not have adequate experience or equipment to properly
perform the Work under the Contract.
6.The sufficiency of the financial resources and ability of the Bidder to perform the
Contract or provide the service.
7.The quality, availability, and adaptability of the supplies or contractual services to the
particular use required.
8.The ability of the Bidder to provide future maintenance and service for the use of the
subject of the contract.
9.Debarment or suspension pursuant to a prior Town determination.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
8
ACCEPTANCY OF BIDS AND ITS EFFECT
The Town will act upon the Bids with reasonable promptness after the opening of the Bids. The
acceptance of a Bid will be a written Notice of Award signed by the duly authorized
representative of the Town. No other act of the Town shall be necessary to constitute acceptance
of a Bid. The acceptance of a Bid binds the successful Bidder to execute the required
Construction Contract and take all action necessary to fulfill the Contract.
REQUIREMENTS FOLLOWING NOTICE OF AWARD
The successful Bidder shall, within ten calendar days of receiving the Notice of Award, or by
such time as modified by the Special Conditions, execute the Construction Contract and furnish
the Performance Bond and the Material and Labor Payment Bond. Acceptance of the Contract
shall be subject to approval by the Town.
Unless previously requested or waived by the Project Manager, the successful Bidder shall also
submit the following information to the Town’s Project Manager within ten calendar days of
receiving the Notice of Award:
1.A designation of the work to be performed by the Bidder with the Bidder's own forces.
2.The proprietary names and the suppliers of principal items or systems of material and
equipment proposed for the work.
3.A proposed schedule of construction and estimated monthly payments.
4.The Bidder will be required to establish to the satisfaction of the Town, the reliability and
responsibility of the proposed Subcontractors to furnish and perform the Work described
in the Sections of the Specifications pertaining to such proposed Subcontractor's
respective trade.
5.If the Contract includes federal or grant funding, the Bidder will be required to show
proof of registration with SAM.gov.
6.Proof of possession of a current Town of Estes Park Business License (and any other
licenses required by the Bid Documents) for the Contractor and all subcontractors.
DAMAGES FOR FAILURE TO EXECUTE
Any Bidder whose Bid is accepted will be required to execute the Contract and furnish the
Performance Bond and Material and Labor Payment Bond within ten days after written notice
that the Contract has been awarded to the Bidder, or by such time as modified by Special
Conditions. Failure to do so shall constitute a breach of the Contract effected by the acceptance
of the Bid.
The damages to the Town for such breach will include loss from interference with the
construction program and other items, the monetary values of which will be difficult or
impossible to quantify. Where required, the amount of the Bid Guarantee accompanying the Bid
shall be retained by the Town as reasonable liquidated damages and not as a penalty for such
breach.
The Town is authorized, the same as if the Bid Guarantee or Bid contained an expressed
stipulation to that effect, to cause such work to be done, or complete the work in-house, or
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Instructions for Bidders
9
contract with some other Contractor to do so, and/or compute the difference between actual cost
to the Town of such improvements and the sum which it would cost if the defaulting Bidder
complied with the Bid.
RIGHT TO INSPECT
The Town may, at reasonable times, inspect the part of the plant, place of business or worksite of
the Bidder or the Bidder's subcontractors at any tier which is pertinent to the performance of the
award of the Contract.
BID PROCESS SUBJECT TO PURCHASING CODE
Bidding shall be conducted subject to state statutes and the Town of Estes Park Municipal Code
and ordinances.
LAWS TO BE OBEYED
Bidders shall familiarize themselves with the provisions of the laws of the State of Colorado and
the Federal Government, and with all local laws and all regulations made which are pertinent to
the proposed work and shall comply with the same.
EQUAL OPPORTUNITY
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, age, sex, gender identity, sexual orientation, or national origin, or other
reason prohibited by applicable federal, state or local law, ordinance or regulation. The
Contractor shall abide by all federal laws in effect during the Contract period which govern
Equal Opportunity Employment.
LOCAL LABOR AND MATERIALS
Preference shall be given to employment of Colorado labor pursuant to §8-17-101 and 102,
C.R.S., as amended.
Pursuant to statutory authority, preference shall be given to materials, supplies, and provisions
produced, manufactured, or grown in Colorado, quality being equal to articles offered by
competitor outside the state (§8-18-101 through 103, C.R.S., as amended).
TIME OF COMPLETION
TIME IS OF THE ESSENCE and the Bidder agrees to complete the project within the stated
time, as defined in the Construction Contract. The Bidder also agrees to comply with all
completion dates specified in the Bidding and Contract Documents.
BIDDER'S QUALIFICATIONS AND DATA
The signatory of this Statement guarantees the truth and accuracy of all statements and of
answers to all questions herein. All questions must be answered clearly and comprehensively. If
necessary, separate sheets may be attached. The Bidder may submit additional information.
Failure to complete and return this Statement may render a bid non-responsive.
Name of Bidding Firm:
Main office address:
Phone: Fax #
The Bidder is organized as a (corporation/partnership/other):
in the state of:
Bidder's federal tax identification number (TIN):
General character of work performed by your organization and brief history of operations:
Does your firm have any officer, director, or agent who is also an officer or employee of the
Town of Estes Park?
Are there any Town of Estes Park agents or employees who own, directly or indirectly an
interest in the bidder’s firm or any of its branches?
Bonding Limit: $
Bonding Company: Phone #
Address:
The Town has a right to request financial statement(s) and other relevant information. Are you
willing to submit such information at the Town’s request?
Submitted by: Date:
Person submitting bid)
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Bidder’s Qualifications and Data
Page 2
Qualifications
1.How many years have you been in business under your present firm or trade name?
a. Under other names?
2.Have you or your organization, or any office or partner thereof, failed to complete a
contract?
a.___Yes ___No
3.Within the last five years, has your organization been assessed liquidated damages for
failing to complete a contract within the time specified?
a.___Yes ___No
4.Has your organization been assessed any penalties for non-compliance violations of the
Federal or State Labor laws and/or regulations within the last five years?
a.___Yes ___No
5.Does your organization have any outstanding judgments, demands, or liens resulting
from violating State Labor laws, Colorado Revised Statutes, Civil or Criminal decisions?
a.___Yes ___No
6.Have there been any suits, liens, or surety claims against you or your organization over
the past five years for non-payment of sums due subcontractors or suppliers for work
completed?
a.___Yes ___No
7.Has your organization been cited for violations of OSHA standards and requirements
within the past five years?
a.___Yes ___No
8.Is either the Bidder or its principals presently debarred, suspended, proposed for
disbarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any department or agency?
a.___Yes ___No
9. Have you ever been debarred or suspended by a government from consideration for the
award of contracts?
a.___Yes ___No
Please explain all questions answered “yes” in the section above on a separate sheet of
paper. Include where and why, if applicable. Note that your answers do not necessarily
disqualify your bid. For example, it is not uncommon for contractors of large projects to be
charged liquidated damages in certain cases.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Bidder’s Qualifications and Data
Page 3
Firm Background and Experience
Total number of employees:
Total number of licensed professionals:
Proposed Superintendent:
Title:
Relevant degrees and/or certifications:
Principals
List directors, officers, owners, managerial employees, or partners, and identify the ownership
interest of each:
Experience
List the experience of the principal members of your organization. If preferred, resumes may be
submitted in lieu of form entry.
Name:Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Name:Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Bidder’s Qualifications and Data
Page 4
Similar Projects
List three projects of similar scope and budget to this project that your organization has
performed work on:
Project Name:
Cost: Location:
Reference Name: Phone:
Project Name:
Cost: Location:
Reference Name: Phone:
Project Name:
Cost: Location:
Reference Name: Phone:
Contract(s) on Hand
List projects your organization is undertaking that will be concurrent with the Town’s bid
schedule. Include the anticipated completion date.
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Subcontractors and Related Data
Page | 1
SUBCONTRACTORS AND RELATED DATA
For each Subcontractor to be utilized, please provide the following information (use additional
sheets as necessary). Please indicate what percentage of the Work to be assigned.
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Bid Proposal
Page | 1
BID PROPOSAL
PROJECT: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
1.In compliance with the Invitation to Bid, and subject to all conditions thereof, the
undersigned: [Select one]
Enter name if corporation]___ ,
a corporation incorporated in the State of ,
OR-
a partnership or limited partnership, registered in the State of ,
whose general partner(s) is/are:
Enter name(s) of partner(s) if partnership]
OR-
a sole proprietor, whose trade name is
Enter if sole proprietor] ,
based in the Town/City of , State of ,
offers this Bid Proposal for the construction of all items listed at the prices shown on the
following bid schedule.
The attached bid schedule lists the various divisions of construction contemplated in the Plans
and Specifications, together with an estimate of the units of each. With these units as the basis,
extend each item, using the cost inserted in the unit column. Any total cost found inconsistent
with the unit cost when the Bids are examined will be deemed in error and corrected to agree
with the unit cost. Alternate Bids are optional).
2.The undersigned Bidder declares and stipulates that this Bid is made in good faith,
without collusion or connection with any other person or persons bidding for the same Work, and
that it is made subject to all the terms and conditions of the Invitation to Bid, Instructions for
Bidders, Construction Contract, General Conditions, Special Conditions, the Technical
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Bid Proposal
Page | 2
Specifications, and the Plans pertaining to the Work to be done, all of which have examined by
the undersigned.
3.Accompanying this Bid is a Bid Guarantee for 5% of the total Bid amount according to
the Invitation to Bid and Instructions for Bidders.
4.The undersigned Bidder agrees to execute the Construction Contract, a Performance
Bond and a Labor and Material Payment Bond within ten calendar days from the date when the
written Notice of Award is delivered at the address given on this Bid Proposal. The Performance
Bond and Labor and Material Payment Bond shall each be for the amount of the total of this Bid.
The name and address of the corporate surety through which the Bidder proposes to furnish the
specified Bonds is as follows:
Enter name and address of surety]
5.The submission of the Bid constitutes an agreement, and it shall not be withdrawn after
the Bid Opening for a period of thirty days.
6.All the various phases of work enumerated in the Contract with individual jobs and
overhead, whether specifically mentioned or not, are included by implication or appurtenance in
the Contract. The Contractor shall perform all the various phases of work under one of the items
listed in the bid schedule, irrespective of whether it is named in the schedule.
7.Payment for the Work performed will be according to the bid schedule, subject to
changes as provided in the Contract.
8.The undersigned Bidder hereby acknowledges receipt of addenda numbers ___ through
Enter addenda numbers]
Enter initials]
Initials
The undersigned, being familiar with the existing conditions on the project area affecting the cost
of the Work, the Bidding Documents and the Contract Documents, and having verified the
quantities and the availability of materials and labor, hereby proposes to furnish all supervision,
labor, materials, machinery, tools, appurtenances, equipment, supplies, and services, including
utility and transportation service required to construct and complete the Project listed above,
according to the Contract, within the time specified, and at the prices stated below. These prices
are to cover all expenses incurred in performing the Work required under the Contract of which
this Bid is a part.
The approximate quantities of Work to be completed in-place under the Contract are identified
in the bid schedule and are for the purpose of comparing Bids. These quantities have been
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Bid Proposal
Page | 3
estimated and the quantities used are for the general information of the Bidder, representing the
major items of the Work to be done. Minor details are not listed but shall be part of the complete
Contract).
9.The undersigned agrees to hold firm the Bid for thirty days for the purpose of the Town
reviewing the Bids and investigating the qualifications of the Bidders prior to award of Contract.
Extensions of time may be made if mutually agreed upon.
10. The undersigned hereby authorizes and requests any person, firm or corporation to
furnish any information requested by the Town of Estes Park in verification of the recitals in this
statement.
This proposal is submitted by:
Enter Bidder name]
Bidder Name
By: Date
Title:
STATE OF )
ss:
COUNTY OF )
The foregoing instrument was acknowledged before me this __________ day of
2020, by ______________________________, as
of ______________________________. (If by natural
person or persons, insert name or names; if by person acting in representative or official capacity
or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other capacity or
description; if by officer of corporation, insert name of such officer or officers as the President or
other officers of such corporation, naming it.)
Witness my hand and official seal.
My Commission .
Notary Public
TOWN OF ESTES PARK
Downtown Wayfinding Signage - Seasonal Paid Parking Pilot Project
BID SCHEDULE
CONTRACTOR
NAME:
ITEM NO.ITEM UNIT QUANT.UNIT PRICE COST
202
Removal of Ground-based Wayfinding
Signs LS 4 $0.00
614a Sign Type 1 (Auto-Directional; large)EA 9 $0.00
614b Sign Type 2 (Auto-Directional; small)EA 4 $0.00
614c Sign Type 3 (Destination; small)EA 13 $0.00
614d Sign Type 4 (Destination; large)EA 3 $0.00
614e Sign Type 5 (Mastarm; large)EA 4 $0.00
614f Sign Type 6 (Mastarm; medium)EA 4 $0.00
614g Sign Type 7 (Mastarm; small)EA 4 $0.00
614h Sign Type 8 (Visitor Info; add-on; large)EA 5 $0.00
614i Sign Type 9 (Visitor Info; add-on; small)EA 1 $0.00
614j Sign Type 10 (Free; add-on; no installation) EA 19 $0.00
626 Mobilization LS 1 $0.00
630 Construction Traffic Control LS 1 $0.00
0.00
Total Bid Written in Words
Name of Bidding Company Addendum and Date Received
Street Address City State Zip Code
Authorized Signer and Title (Print)Authorized Signer (Signature)Date
Note: this Bid Schedule shall take precedence over the Summary of Approximate Quantities listed in the
Construction Plans
TOTAL BID
Construction Contract--Page 1 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
The instruction prompts that follow will be completed by Town staff
in preparing the Contract for the awarded contractor)
To complete this form, press f11 to move from field to field and follow any prompts. If no
prompt appears (like date or section number fields), press f11 to skip to next field. Now press
delete to delete this prompt, and press f11 to proceed.]
CONSTRUCTION CONTRACT
TYPE PROJECT NAME, THEN PRESS F11 TO PROCEED]
THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of
Estes Park, Colorado (Town), a Colorado municipal corporation, and [Type name of contractor
as registered with the Colorado Secretary of State, then press f11 to proceed] (Contractor), a
Type 'Type of Corporation' (such as a Colorado limited liability company), then press f11 to
proceed], whose address is [Type address, then press f11 to proceed].
In consideration of these mutual covenants and conditions, the Town and Contractor agree as
follows:
SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract
Documents.
CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents.
In resolving inconsistencies among two or more of the Contract Documents, precedence will be
given in the same order as enumerated.
LIST OF CONTRACT DOCUMENTS.
The Contract Documents, except for Modifications and Change Orders issued after execution of
this Agreement, are:
1.Change Orders;
2.Construction Contract;
The following addenda, if any:
i.Number Date Page(s)
3.The following Special Conditions of the Contract:
i.Document Title Page(s)
4.General Conditions;
5.The following Technical Specifications:
i.Document Title Page(s)
6.The following Drawings:
i.Number Title Date
Construction Contract--Page 2 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
7.Notice to Proceed;
8.Notice of Award;
9.Invitation to Bid
10.Bid Bond;
11.Bid Proposal;
12.Instructions for Bidders;
13.Performance Bond and Payment Bond;
14.Insurance Certificates;
15.Construction Progress Schedule; and
16.Any other documents listed as Contract Documents in the General Conditions.
CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the
completion of the Project according to the Contract, subject to change orders as approved in
writing by the Town, under the guidelines in the General Conditions. The Town will pay the base
sum of [Type amount of contract price, then press f11 to proceed] DOLLARS (Contract Price),
to the Contractor, subject to full and satisfactory performance of the terms and conditions of the
Contract. The Town has appropriated sufficient money for this work.
COMPLETION OF WORK. The Contractor must begin work covered by the Contract within
Type number of work days to begin work, then press f11 to proceed] work days, and must
complete work:
Select one]
within [Type number of calendar days to complete work, then press f11 to
proceed]calendar days from and including the date of Notice to Proceed, according to the
General Conditions.
by [Type date, then press f11 to proceed].
as described in the Special Conditions.
LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within
the time period described above, or within such other construction time if modified by a change
order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of
Type dollar amount, then press f11 to proceed] for each calendar day that the Work shall
remain uncompleted from monies due or that may become due the Contractor. This sum is not a
penalty but is the cost of field and office engineering, inspecting, interest on financing and
liquidated damages.
The parties agree that, under all of the circumstances, the daily basis and the amount set for
liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for
delay. The Town expends additional personnel effort in administrating the Contract or portions
of it that are not completed on time, and such efforts and the costs thereof are impossible to
accurately compute. In addition, some, if not all, citizens of Estes Park incur personal
inconvenience and lose confidence in their government as a result of public projects or parts of
them not being completed on time, and the impact and damages, certainly serious in monetary as
well as other terms are impossible to measure.
Construction Contract--Page 3 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
SERVICE OF NOTICES. Notices to the Town are given if sent by registered or certified mail,
postage prepaid, to the following address:
TOWN OF ESTES PARK
Type Department or Division, then press f11 to proceed]
Type street address, then press f11 to proceed] Street
Estes Park, CO 80517
INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor
obtains, at the Contractor's own expense, all required insurance as specified in the General
Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form
and amount.
RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save
harmless, and defend the Town, its officers and employees, from and in all suits, actions or
claims of any character brought because of: any injuries or damage received or sustained by any
person, persons or property because of operations for the Town under the Contract; the
Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of
materials while constructing the Work; because of any act or omission, neglect or misconduct of
the Contractor; because of any claims or amounts recovered from any infringements of patent,
trademark, or copyright, unless the design, device, materials or process involved are specifically
required by Contract; from any claims or amount arising or recovered under the "Workers'
Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or
environmental liability; or any failure of the Contractor to comply with any other law, ordinance,
order or decree. The Town may retain so much of the money due the Contractor under the
Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is
due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages
have been settled. Money due the Contractor will not be withheld when the Contractor produces
satisfactory evidence that the Contractor and the Town are adequately protected by public
liability and property damage insurance.
The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility
for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the
defense of the Town of Estes Park, its officers and employees, as additional insureds, the
Contractor agrees to pay for the cost of that defense.
Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the
Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs
resulting from its performance or nonperformance under the Contract.
STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as
an independent contractor and not as an agent or employee of the Town. No employee or official
of the Town will supervise the Contractor nor will the Contractor exercise supervision over any
employee or official of the Town. The Contractor shall not represent that it is an employee or
agent of the Town in any capacity. The Contractor and its employees are not entitled to
Town Workers' Compensation benefits and are obligated to pay federal and state income
tax on money earned pursuant to the Contract. This is not an exclusive contract.
THIRD PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give
Construction Contract--Page 4 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
or allow any claim, benefit, or right of action by any third person not a party to the Contract.
Any person except the Town or the Contractor receiving services or benefits under the Contract
shall be only an incidental beneficiary.
INTEGRATION. The Contract is an integration of the entire understanding of the parties with
respect to the matters set forth in it, and supersedes prior negotiations, written or oral
representations and agreements.
DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless
modified within a Contract Document.
EXECUTED this _____ day of _____________, [Type year, then press f11 to proceed].
TOWN OF ESTES PARK
Date
By:
Title:
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by , as
of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2021.
Witness my hand and official seal.
My Commission Expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Construction Contract--Page 5 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
CONTRACTOR
Date
By:
Title:
Select the appropriate jurat statement from the choices below; highlight text; copy and
paste into your document at the jurat prompt)
IF CONDUCTING BUSINESS WITH AN INDIVIDUAL, USE THIS JURAT FORM BY
PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE.
State of )
ss:
County of )
The foregoing instrument was acknowledged before me this ______ day of
2021 by .
Name of person acknowledged, i.e. signing agreement)
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 6 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH A PARTNERSHIP, USE THIS JURAT FORM BY
PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO CONTINUE.
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
a partner/agent (select one) on behalf of ,
Name of partnership)
a partnership, this day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 7 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH A CORPORATION, USE THIS JURAT FORM
BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO
CONTINUE.
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
as of
Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
State of incorporation)
day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 8 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY PARTNERSHIP (LLP),
USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND
THEN F11 TO CONTINUE.
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
a general partner/limited partner/agent (select one) on behalf of ,
Name of limited liability partnership)
a limited liability partnership, this day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 9 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY LIMITED
PARTNERSHIP (LLLP), USE THIS JURAT FORM BY PRESSING DELETE TO
DELETE THIS PROMPT AND THEN F11 TO CONTINUE.
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
a general partner/limited partner/agent (select one) on behalf of
Name of limited liability limited partnership)
a limited liability limited partnership, this day of _____________, 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 10 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY COMPANY (LLC), USE
THIS JUTAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND
THEN F11 TO CONTINUE.
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
a member/partner/manager/limited partner/agent (select one) on behalf of
Name of limited liability company)
a limited liability company, this day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 11 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH A LIMITED PARTNERSHIP (LP), USE THIS
JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11
TO CONTINUE.
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
a member/partner/limited partner/manager/agent (select one) on behalf of
Name of limited partnership)
a limited partnership, this day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 12 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH A LIMITED PARTNERSHIP ASSOCIATION,
USE THIS JURAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND
THEN F11 TO CONTINUE.
State of )
ss
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
a member/officer/manager/agent (select one) on behalf of
Name of limited partnership association)
a limited partnership association or association, this day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 13 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
IF CONDUCTING BUSINESS WITH AN ASSOCIATION, USE THIS JURAT FORM
BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO
CONTINUE.
State of )
ss
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
a member/officer/manager/agent (select one) on behalf of
Name of association)
a limited partnership association or association, this day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract--Page 14 of 5
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
State of )
ss:
County of )
The foregoing instrument was acknowledged before me by ,
Name of party signing)
as of ,
Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
State of incorporation)
day of , 2021.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Construction Contract General Conditions -- Page 1 of 41
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
CONSTRUCTION CONTRACT GENERAL CONDITIONS
SCOPE: Since the General Conditions are general, some conditions may not apply to a
particular Project.
Article 1--DEFINITIONS AND ABBREVIATIONS
1.1 Definitions: Whenever used in the Bidding Documents and Contract Documents, the
following terms shall have the following meanings, applicable to both the singular and plural:
1.1.1 Addenda: Written changes to the Bidding Documents issued at least two days before the
Opening of Bids which modify or interpret the Contract or changes the date set for the Opening of
Bids.
1.1.2 Alternate Bid: An Alternate Bid is an amount stated in the Bid added to or deducted from
the base amount of the Bid when the Town accepts a corresponding change in project scope,
materials or method of construction described in the Contract.
1.1.3 Bid: The proposal the Bidder submits on the prescribed Bid Forms stating the prices for
the Work to be performed.
1.1.4 Bid Forms: The Bid Proposal, Bid Bond, Bid Schedule, Bidder's Qualifications and Data,
and Subcontractors and Related Data.
1.1.5 Bidder: The person, partnership, or corporation submitting a Proposal for the performance
of the Work covered by the Contract.
1.1.6 Bidding Documents: The Invitation to Bid, Instructions for Bidders, Bid Forms,
Specifications, Drawings, Construction Contract Template, Special and General Conditions and
Addenda (if any).
1.1.7 Bonds: Bid Bonds, Performance Bonds, and Labor and Material Payment Bonds or other
instruments of security, furnished by the Contractor and its Surety according to the Contract.
1.1.8 Calendar Days: Includes all days in a month including weekends and holidays.
1.1.9 Change Order: A written modification of the Contract, issued after award to the
Contractor, authorizing an addition, deletion or revision in the Work within the general scope of
Construction Contract General Conditions -- Page 2 of 41
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
the Contract or authorizing an adjustment in the Contract Price or Contract Time, mutually agreed
upon between the Town and the Contractor.
1.1.10 Town: The Town of Estes Park, in the State of Colorado, acting by and through its Mayor,
Town Board of Trustees, Town Administrator, or other authorized representative.
1.1.11 Completion Date: The date the Contract specifies the Work is to be completed.
1.1.12 Contract: The Construction Contract consisting of the Agreement for a Construction
Contract and the incorporated Contract Documents.
1.1.13 Contract Coordinator: The authorized representative of the Town designated to act for
the Town in processing the Award of Contracts, maintaining centralized official Contract
documentation, providing administrative liaison/coordination, legal liaison/coordination via Town
Attorney, and processing of Contract Payment authorizations as approved by the Project Manager.
The Project Manager may also be the designated Contract Coordinator.
1.1.14 Contract Documents: All the documents expressly incorporated into the Construction
Contract, including but not limited to Exhibits to this Agreement, General Conditions, Special
Conditions, Drawings, Supplemental Drawings and Schedules, Technical Specifications, Bidding
Documents, Change Orders, Notice of Award, Notice of Final Acceptance, Notice of Construction
Acceptance, Notice to Proceed, and Notice of Substantial Completion.
1.1.15 Contract Price: The total monies payable to the Contractor under the terms and conditions
of the Contract.
1.1.16 Contract Time: The amount of time between beginning of Work as set out by the Notice
to Proceed and the time set in the Contract for the Completion of Work
1.1.17 Contractor: The person, company, firm or corporation contracting with the Town to
construct, erect, alter, install or repair any work or construction project.
1.1.18 Drawings: The part of the Contract prepared or approved by the Project Manager showing
the characteristics and scope of the Work to be performed.
1.1.19 Date of Contract: The execution date in the Agreement for a Construction Contract.
1.1.20 Day: A calendar day of twenty-four hours each.
1.1.21 Field Order: A written order directing a change in the Project issued by the Project
Manager to the Contractor during construction.
1.1.22 Inspector: The Town's authorized representative assigned to make detailed inspection of
the Work performed by the Contractor.
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Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
1.1.23 Notice of Award: The written notice of the acceptance of the Bid from the Town to the
successful Bidder.
1.1.24 Notice of Construction Acceptance: The written acknowledgment that construction is
complete which starts the warranty period.
1.1.25 Notice of Final Acceptance: The written acceptance of Work performed under the
Contract, following satisfactory conclusion of the warranty period.
1.1.26 Notice of Final Settlement: The notice published by the Town in a newspaper, in
accordance with §38-26-107, C.R.S., prior to the Town’s final settlement with the Contractor for
the Work.
1.1.27 Notice to Proceed: The written notice by the Town to the Contractor authorizing it to
proceed with the Work which establishes the Contract commencement and Contract Coordinator.
1.1.28 Notice of Substantial Completion: The written notice of the date, as certified by the
Project Manager, when the Project or a specified part is sufficiently completed, according to the
Contract, so the Project or specified part can be used for the intended purposes.
1.1.29 Owner: The Town; see 1.1.9.
1.1.30 Project: The undertaking to be performed as provided in the Contract.
1.1.31 Project Manager: The authorized representative of the Town, known as the Project
Manager, assigned to the Project to ensure that all Work is performed according to the terms and
conditions of the Contract. The Project Manager may serve as Contract Coordinator, and such
titles may be used synonymously. Also see Article 10, "Project Manager's Responsibilities."
1.1.32 Shop Drawings: All Drawings, diagrams, illustrations, brochures, schedules, and other
data prepared by the Contractor, a Subcontractor, manufacturer, Supplier or distributor which
illustrate how specific portions of the Work will be fabricated or installed.
1.1.33 Special Conditions: Additions to the General Conditions containing instructions and
conditions specific to an individual Project.
1.1.34 Specifications: A part of the Contract Documents consisting of written technical
description of materials, equipment, construction systems, standards, and workmanship.
1.1.35 Subcontractor: Any person, company, firm or corporation, having a contract with the
Contractor to furnish and perform on-site labor, with or without furnishing materials for the
project.
1.1.36 Supplier: Any person or organization who supplies materials or equipment for the Work,
including that fabricated to a special design, but who does not perform labor at the site.
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Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
1.1.37 Surety: The entity which is bound with and for the Contractor for the Performance of the
Work and for the Labor and Material Payment Bond.
1.1.38 Unit Price: An amount stated in the Bid as a price per unit of measurement for materials
or services as described in the Contract.
1.1.39 Work: The construction and services required by the Contract, whether completed or
partially completed, including all other labor, materials, equipment and services provided or to be
provided by the Contractor to fulfill the Contractor's obligations. The Work may be the whole or
a part of the Project.
1.1.40 Work Days: Includes all days in the month the Contractor is permitted to work; excludes
weekends and holidays, unless otherwise specified in one of the Contract Documents.
1.2 Abbreviations: When the following abbreviations appear in the documents, they are
defined as follows:
AASHTO American Association of State Highway and Transportation Officials
ACI American Concrete Institute
ADA Americans with Disabilities Act
AISC American Institute of Steel Construction
ANSI American National Standards Institute
ASA American Standards Association
ASCE American Society of Civil Engineers
ASME American Society of Mechanical Engineers
ASTM American Society for Testing and Materials
AWS American Welding Society
AWWA American Water Works Association
CDOT Colorado Department of Transportation
EPA Environmental Protection Agency
MUTCD Manual on Uniform Traffic Control Devices
OSHA Occupational Safety & Health Administration
Construction Contract General Conditions -- Page 5 of 41
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
WW-P Federal Specifications Prefix
Article 2--PRELIMINARY MATTERS
2.1 Notice to Proceed
2.1.1 Following the execution of the Contract by the Parties, the Project Manager will give the
Contractor written Notice to Proceed with the Work. The Contractor shall begin and continue the
Work regularly and without interruption (unless otherwise directed in writing by the Project
Manager) with the diligence and efficacy necessary to complete the Work within the time stated
in the Contract.
2.2 Contractor's Understanding
2.2.1 The Contractor agrees that, by careful examination, it is satisfied as to the nature and
location of the Work, the conformation of the ground, the character, quality, and quantity of the
materials to be encountered, the character of equipment and facilities needed before beginning and
for the Project, the general and local conditions, and all other matters, which can in any way affect
the Work under the Contract. No oral agreement with any officer, agent or employee of the Town
either before or after the execution of the Contract shall affect or supersede any of the terms or
obligations contained in the Contract. No portion of the Work shall be constructed under
conditions that would affect adversely the quality or efficiency thereof unless special means or
precautions are taken by the Contractor to perform the work in a proper and satisfactory manner.
Any method of work suggested by the Town, but not specified, shall be used at the risk and
responsibility of the Contractor, and the Town shall have no responsibility therefor. The
Contractor alone shall be responsible for the safety, adequacy, and efficiency of the plan,
equipment, and methods.
2.3 Contractor's Warranty
2.3.1 The Contractor warrants that it has the knowledge, ability, experience, and expertise to
perform the Work competently. The Contractor warrants the capacity of the Contractor's
construction plant, personnel, and its ability to complete the Project within the allotted time.
2.4 Contractor's License and Permits
2.4.1 The Contractor will obtain all licenses and permits required to do the Work. Whenever
necessary, the Contractor will have a Building Contractor's License with the Town by the time of
Notice of Award. It will have all permits required by the Town, as well as those required by
County, State and Federal agencies. Subcontractors shall also have a Town of Estes Park Building
Contractor's License and the proper permits.
2.5 Schedules, Reports, and Records
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Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
2.5.1 No later than the pre-construction meeting, the Contractor shall submit to the Project
Manager a Construction Progress Schedule, on a form approved by the Project Manager, showing
all Work the Contractor and all Subcontractors will perform. The Project Manager may require
the Contractor to substitute a Critical Path Method schedule (CPM), or bar graph type schedule.
The Special Conditions will state when a CPM network schedule is required.
2.5.2 The schedule shall be in enough detail for the Project Manager to readily determine the
Work to be performed each day. When requested by the Project Manager, the Contractor shall
update the schedule.
2.5.3 Before beginning construction, the Contractor shall give the Project Manager the dates it
expects to submit Shop Drawings, manufacturers' details, catalog cuts or other required special
detail Drawings and also the dates of beginning manufacture, testing, delivery and installation of
special equipment and materials. If at any time the Work is behind schedule, the Contractor shall
immediately put into effect definite procedures for getting the Work back on schedule. The
procedures shall be subject to review and modification by the Town. The Contractor shall not be
allowed extra compensation for costs incurred because of accelerated operations required to
maintain the schedule.
2.6 Contractor's Address
2.6.1 The address in the Bid Proposal is designated as the place to which all communications to
the Contractor will be delivered or mailed. The delivery at the listed address, in person or by
certified mail, of any notice, letter or other communication to the Contractor, is adequate service
upon the Contractor, and the date of the service is the date of delivery.
2.7 Notification of Utility Owners
2.7.1 The Contractor shall cooperate with Utility Owners to mitigate damage whenever the
Contractor's work affects their utilities.
2.7.2 The Contractor shall not excavate without first notifying the owners, operators or
association of owners and operators having underground facilities in the area of such excavation.
Notice may be given in person, by telephone or in writing. Notice to an association is notice to
each member of the association. If the Contractor is digging deep or even just a few inches, the
Contractor must contact Colorado 811 to have underground utilities marked, by calling 811.
iDig811 is designed for residential and professional excavators to easily and quickly submit a
utility request online.
2.7.3 Contractor shall give notice of the commencement, extent, and duration of the excavation
work at least two business days before beginning Work.
2.7.4 If the Project affects fences, landscaping, mailboxes, driveways and other privately-owned
improvements, the Contractor shall notify the affected property owners or occupants in writing at
least two business days before beginning Work. The Contractor shall submit to the Project
Manager written approval from the property owner if use of the property for storage or staging is
Construction Contract General Conditions -- Page 7 of 41
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
requested. The Contractor shall cooperate with the owners or occupants to reduce inconvenience
where reasonably possible.
2.8 Department of Revenue Forms
2.8.1 Materials and equipment purchased solely for Town projects, that will become a permanent
part of the final project, are tax exempt. The Contractor and all subcontractors shall use the Town’s
Tax Exemption Numbers when purchasing materials or supplies in connection with the Project.
2.8.2 The Town's Tax Exemption Numbers are as follows:
a. Federal Tax Exemption Number: 84-6000661
b. State of Colorado Tax Exemption Number: 98-00492
Article 3--DRAWINGS AND SPECIFICATIONS
3.1 Intent of Drawings and Specifications
3.1.1 In the Drawings and Specifications, the Town intends that the Contractor furnish all
superintendence, labor, materials, tools, equipment, supplies, machinery and transportation
necessary for the proper execution of the Work unless specifically noted otherwise. The
Contractor shall do all the Work shown on the Drawings and described in the Specifications and
all incidental Work reasonably necessary to complete the Project in a substantial and acceptable
manner, and to complete fully the Work, ready for use, by the Town.
3.1.2 The Contractor shall complete all Work according to the Specifications and Plans, and in
compliance with applicable laws of Colorado and ordinances of the Town.
3.1.3 In interpreting the Contract, words describing materials or work having a well-known
technical or trade meaning, unless otherwise specifically defined, will be construed according to
well-known meanings as recognized by engineers, architects, and the trades.
3.1.4 When the Contract refers to a provision of the General Conditions or another Contract
Document, the Contract means the provision as amended or supplemented by other provisions of
the Contract.
3.1.5 When the Specifications state the words "as directed," or "as required," or "as permitted,"
or words of like meaning, it is understood that the direction, requirement or permission of the
Project Manager is intended. Similarly, the words approved, acceptable or satisfactory shall
refer to approval by the Project Manager.
3.1.6 The Contract Documents are intended to be complementary, and Work called for on any
Drawing and not mentioned in the Specifications, or Work described in the Specifications and not
shown on any Drawing, is included under the Contract as if set forth in both the Specifications and
Drawings.
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3.2 Copies of Drawings and Specifications Furnished
3.2.1 The Project Manager will furnish to the Contractor, free of charge, up to four copies of
Drawings and Specifications of the Work.
3.3 Discrepancies in Drawings
3.3.1 Contractor shall immediately report any discrepancies found between the Drawings and
Specifications and site conditions or any errors or omissions in the Drawings or Specifications to
the Project Manager, who shall promptly correct such error or omission in writing. Any affected
Work done by the Contractor after discovery of such discrepancies, errors or omissions and
affected by those is done at the Contractor's risk. In all cases, the Project Manager shall decide the
intent of the Drawings and Specifications. The decision is final.
3.4 Dimensions
3.4.1 Figured dimensions shall govern over scaled dimensions.
3.5 Drawings and Specifications at Job Site
3.5.1 The Contractor shall keep one complete set of all Drawings and Specifications at the job
site, available to the Project Manager or the Manager's representative at all times.
3.6 Shop Drawings
3.6.1 The Contractor shall provide Shop Drawings, settings, schedules, and such other Drawings
as may be necessary for the prosecution of the Work in the shop and in the field as required by the
Drawings, Specifications or Project Manager's instructions.
3.6.2 The Contractor shall submit for approval electronic copies of all Shop Drawings and
descriptive data as applicable showing all features not fully detailed on the Contract Plans but
essential for a completely coordinated installation.
3.6.3 The Town's approval of Shop Drawings indicates only that the type and kind of equipment,
general method of construction or detailing are satisfactory, but the Contractor may not construe
the approval as a complete check. The Contractor has the responsibility for incorporating into the
Work satisfactory materials and equipment meeting the requirements of the Contract Plans and
Specifications, the proper dimensions, and the detailing of connections.
3.6.4 The review of Shop Drawings is only to check for compliance with the design concept of
the Project and general compliance with the Contract Documents. Approval does not indicate the
waiver of any contract requirement. Changes in the Work are authorized only by separate written
Change Order.
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3.7 Record Documents
3.7.1 The Contractor shall keep one record copy of all Addenda, Change Orders, Drawings, Field
Orders, Modifications, and Shop Drawings and Specifications in good order. The Contractor shall
record any changes made during construction on the record copies. The Contractor shall make a
set of "Record Drawings" by marking this set of prints with all changes from the original Drawings
as bid, including all Change Orders, alignment changes, depth changes of underground pipes and
utilities, and all other items that are not the same as originally drawn. The Contractor shall keep
the Record Drawings up to date as the Project progresses. The Project Manager may require, as a
condition of the approval of the monthly progress payment, periodic inspection of the Record
Drawings. The Contractor will deliver the Record Drawings to the Project Manager upon
completion of the Project before Final Payment.
3.8 Differing Site Conditions
3.8.1 The Contractor shall promptly, before such conditions are further disturbed, notify the
Project Manager in writing of:
3.8.1.1 Subsurface or latent physical conditions at the job site differing materially from
those indicated in the Contract; or
3.8.1.2 Unknown physical conditions at the job site, of an unusual nature, differing materially from
those ordinarily encountered and generally recognized as inherent in Work of the character
provided for in the Contract.
3.8.2 Upon receipt of written notification from the Contractor of alleged differing site conditions,
the Project Manager shall promptly investigate the conditions and if it finds the conditions
materially differ, and so cause an increase or decrease in the Contractor's cost of or the time
required for performance of any part of the Work under the Contract, an equitable adjustment will
be made and the Contract modified in writing as provided for in Article 11 of these General
Conditions.
3.8.3 No claim will be allowed under this Article unless the Contractor has given the written
notice required in Article 3.8.1.
3.8.4 No claim will be allowed under this Article if Final Payment has been made.
3.9 Surveys
3.9.1 The Project Manager has the option to develop and arrange for detail surveys through a
separate contract if deemed desirable or necessary and if specifically noted as such in the Special
Conditions, otherwise the Contractor shall provide all survey required to construct the Project
according to the Project documents. The Contractor assumes full responsibility for construction
according to the proposed lines and grades.
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3.9.2 The Contractor shall carefully protect all monuments and property markers from
disturbance or damage.
Article 4—USE OF LAND AND RIGHT-OF-WAY
4.1 Acquisition of Right-of-Way
4.1.1 Before issuance of Notice to Proceed, the Town shall obtain all land and right-of-way
necessary for carrying out and completion of the Work to be performed pursuant to the Contract,
unless otherwise mutually agreed.
4.1.2 The Town shall provide to the Contractor information which delineates and describes the
lands owned and rights-of-way acquired, when necessary. The Contractor shall confine its
operations within the areas designated by the Project Manager.
4.2 Access to Right-of-Way
4.2.1 The Town will provide right of access to all places necessary for the performance of the
Work. Nothing contained in the Contract shall give the Contractor exclusive occupancy of the
area provided by the Town. The Town, other Contractors of the Town and utility companies may
enter upon or occupy portions of the land furnished by the Town for any purpose, but without
unreasonably interfering with the completion of the Project. Joint occupancy or use of the territory
shall not be the basis of any claim for delay or damages.
4.2.2 The responsibility for protection and safekeeping of equipment and materials on or near
the site is entirely that of the Contractor, and no claim shall be made against the Town by reason
of any act of an employee or trespasser. It shall be further understood that should any occasion
arise necessitating access to the sites occupied by these stored materials and equipment, the
Contractor shall immediately move the same. No materials or equipment may be placed upon the
Town’s property until the Town has agreed to the location contemplated by the Contractor to be
used for storage.
4.3 State Highway Right-of-Way
4.3.1 If any part of the Project is within the right-of-way of a roadway under the jurisdiction of
the Colorado Division of Transportation (CDOT) the Town shall obtain the necessary permits from
CDOT to perform such Work. The Contractor shall conform to all the requirements and
restrictions indicated on the permit. The Contractor shall restore the area to its original condition,
including reseeding if necessary, at the completion of the Project.
4.4 Temporary Storage Facilities
4.4.1 The Contractor may secure at its own expense and without liability to the Town, use of any
additional land that the Contractor may desire for temporary construction activities, and facilities,
or storage of materials.
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Article 5--BONDS AND INSURANCE
5.1 Performance Bond and Labor and Material Payment Bond
5.1.1 The Contractor shall, within ten days after receipt of the Notice of Award, and before the
commencement of any operations hereunder execute the Contract and furnish the Town with
separate Performance, and Labor and Material Payment Bonds each in a penal sum equal to the
amount of the Contract Price, conditioned upon the Contractor's performance of all undertakings,
covenants, terms, conditions, and agreements of the Contract, and upon the Contractor's prompt
payment to all persons supplying labor and materials in the prosecution of the Work provided by
the Contract. The Contractor and a corporate Bonding company, licensed to transact such business
in the State of Colorado and acceptable to the Town, shall execute the Bonds. The Contractor
bears the expense of these Bonds. If at any time the Surety on such Bonds becomes irresponsible
or loses its right to do business in the State of Colorado, the Town may require another Surety,
which the Contractor shall furnish within ten days after receipt of written notice to do so. Evidence
of authority of an attorney-in-fact acting for the corporate Surety shall be provided in the form of
a certificate as to its power of attorney and to the effect that it is not terminated and remains in full
force and effect on the date of the Bonds. The form of the Bonds is subject to the Town's approval.
5.2 Insurance
5.2.1 The insurance requirements contained in the Contract shall not limit or redefine the
obligations of the Contractor as provided elsewhere in the Contract.
5.2.2 Only insurance companies with authority to issue policies in Colorado may provide
insurance coverage under the Contract.
5.3 Insurance Requirements
5.3.1 The Contractor shall purchase and maintain, for the full period of the Contract, including
any warranty period, at the Contractor's or Subcontractor's sole expense, insurance policies
providing coverage as follows:
5.3.1.1 Comprehensive Auto Liability: Comprehensive form, including owned, hired and
non-owned automobiles. The limits of coverage shall be at least $1,000,000.00 per occurrence.
The policy shall contain a severability of interests provision. The policy shall include coverage
for uninsured/underinsured motorists.
5.3.1.2 Comprehensive General Liability: Commercial general liability insurance covering
personal injury, bodily injury and property damage; Explosion & Collapse; Underground Hazard;
Products/Completed Operations; Contractual Liability; Broad Form Property Damage; and Town's
Contractor's Protective. The limits shall be at least $1,000,000/$1,000,000 if the Contract Price
is $50,000 or less and $1,000,000/$2,000,000 if the Contract Price is over $50,000. All policies
shall be of the occurrence form. Any deviation from the occurrence form shall be approved by the
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Town of Estes Park Risk Manager. A copy of each policy and endorsement must be submitted to
the Risk Manager with each certificate of insurance when a deviation is requested.
5.3.1.3 Workers' Compensation and Employer's Liability: as statutorily required for persons
performing work under the Contract. Any Subcontractor hired by the Contractor shall also carry
Workers' Compensation and Employers' Liability coverage. Employer's liability insurance shall
have a minimum coverage of $1,000,000 per occurrence.
5.3.1.4 Builder's Risk: a Builder's Risk Policy is required in an amount not less than the Contract
Price. The Contractor shall cause its insurance provider to name the Town as an additional insured.
5.3.1.5 Installation Floater: an Installation Floater Policy is required for contracts involving the
installation of unique or customized equipment and for contracts involving installations that in the
judgment of the Town threaten to damage existing structures. The Contractor shall cause its
insurance provider to name the Town as an additional insured.
5.3.2 Additional Insured Clause: The insurance coverage required for the performance of the
Contract must be endorsed to name the Town of Estes Park, Colorado, a municipal corporation,
its mayor and trustees, officers, agents, employees and volunteers, as additional insured with
respect to the activities performed under the Contract.
5.3.3 Primary Insurance Endorsement: Pursuant to an endorsement submitted to and
approved by the Town, all coverage must specifically state the insurance coverage for the Project.
In no event shall an additional endorsement in the form of GL20.09 (1973-01 ed.) or any similar
form be submitted or accepted.
5.3.4 Certificate of Insurance: As evidence of the insurance coverage required by the Contract,
the Contractor shall furnish a certificate of insurance to the Project Manager. The certificate will
specify parties who are additional insured. If the Contractor is self-insured under the laws of the
State of Colorado, Contractor shall provide appropriate declarations of coverage.
5.3.5 Continuance of Insurance: For the term of the Contract, which includes any warranty
periods, the Contractor shall not cancel, materially change or fail to renew the insurance coverage,
and agrees to notify the Contract Coordinator of any material reduction or exhaustion of aggregate
policy limits. If the Contractor fails to purchase or maintain the insurance coverage set forth in
these General Conditions, the Town may deem such failure to be breach of this Contract.
5.3.6 Policy Details: Insurance required shall be with companies qualified to do business in the
State of Colorado with a general policyholder’s financial rating of not less than A+3A as set forth
in the most current edition of “Best’s Insurance Reports” and may provide for deductible amounts
as the Contractor may deem to be reasonable for the Project, but in no event greater than Twenty
Thousand Dollars ($20,000). No such policies shall be cancelable or subject to reduction in
coverage limits or other modification. The Contractor shall not do or permit to be done anything
that shall invalidate the insurance policies referred to in this paragraph.
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Article 6--INDEMNIFICATION
6.1 Responsibility for Damage Claims: The Contractor shall indemnify, save harmless, and
defend the Town, its officers and employees, from and in all suits, actions or claims of any
character brought because of: any injuries or damage received or sustained by any person, persons
or property because of operations for the Town under the Contract; the Contractor's failure to
comply with the provisions of the Contract; the Contractor's neglect of materials while constructing
the Work; because of any act or omission, neglect or misconduct of the Contractor; because of any
claims or amounts recovered from any infringements of patent, trademark, or copyright, unless the
design, device, materials or process involved are specifically required by Contract; from any
claims or amount arising or recovered under the "Workers' Compensation Act," by reason of the
Contractor's failure to comply with the act; pollution or environmental liability; or any failure of
the Contractor to comply with any other law, ordinance, order or decree. The Town may retain so
much of the money due the Contractor under the Contract, as the Town considers necessary for
such purpose, for the Town's use. If no money is due, the Contractor's Surety may be held until
such suits, actions, claims for injuries or damages have been settled. Money due the Contractor
will not be withheld when the Contractor produces satisfactory evidence that it and the Town are
adequately protected by commercial general liability and property damage insurance.
6.1.1 The Contractor also agrees to pay the Town all expenses incurred to enforce this
Responsibility for Damage Claims" agreement and if the insurer of the Contractor fails to provide
or pay for the defense of the Town of Estes Park, its officers and employees, as additional insured,
the Contractor agrees to pay for the cost of that defense.
6.1.2 Nothing in the INSURANCE PROVISIONS shall limit the Contractor's responsibility for
payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance
or nonperformance under the Contract.
Article 7--CONTRACTOR'S RESPONSIBILITIES
7.1 Control of the Work
7.1.1 When the Contractor is not present on the Project it shall have a Superintendent or other
representative acceptable to the Town present who shall, during the absence of the Contractor, be
its representative and have immediate charge of the Project. The Superintendent or representative
shall have the Contractor's authority to act in its absence. The Superintendent shall ensure
expeditious and competent handling of the work. A superintendent experienced in construction of
the type specified and who is a permanent member of the Contractor’s organization shall be a
resident at the Project throughout the construction. The superintendent shall be fully authorized
to act for the Contractor and to receive whatever orders or notices may be given for the proper
prosecution of the work. The Contractor’s field organization shall include an experienced staff of
qualified technical personnel to handle on-site engineering, planning, and direction of all
fieldwork.
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7.1.2 Any person employed on the Project who fails, refuses or neglects to obey the
Superintendent or Contractor's other designated representative, shall, upon the order of the Project
Manager, be at once removed from the Project and not again employed on any part of the Project.
7.2 General Use of Subcontractors
7.2.1 The Contractor may utilize the services of specialty Subcontractors on those parts of the
Work which, under normal contracting practices, are performed by specialty Subcontractors.
7.2.2 The Contractor shall not sublet or subcontract any portion of the Work to be done under
the Contract until approval of such action has been obtained from the Town.
7.2.3 The Contractor is fully responsible to the Town for the acts and omissions of its
Subcontractors, and of persons either directly or indirectly employed by them.
7.2.4 Nothing contained in the Contract creates any contractual relationship between any
Subcontractor and the Town.
7.2.5 The Contractor shall put appropriate provisions in all Subcontracts relative to the Work to
bind Subcontractors to the terms of the Contract insofar as applicable to the Work of
Subcontractors, and to give the Contractor the same power to terminate any Subcontractor that the
Town may exercise over the Contractor.
7.2.6 The Contractor shall make available to each proposed Subcontractor, before the execution
of the subcontract agreement, copies of the Contract Documents to which the Subcontractor will
be bound, and, upon written request of the Subcontractor, identify to the Subcontractor terms and
conditions of the proposed subcontract agreement which may be at variance with the Contract
Documents. Subcontractors shall similarly make copies of applicable portions of such documents
available to their respective proposed Sub-Subcontractors.
7.3 Materials and Equipment Furnished by the Contractor
7.3.1 The Contractor shall furnish and pay the cost of all of the necessary materials not furnished
by the Town, all the superintendence, labor, tools, equipment, installation, maintenance,
dismantling and removal of materials, supplies, temporary facilities, machinery and transportation.
The Contractor shall perform all the work required for the construction of all structures listed and
itemized under the Bid Schedule of the Bid in strict accordance with the plans, Specifications and
requirements and any amendments thereto and supplemental plans and Specifications hereafter
approved.
7.3.2 Unless otherwise provided for in the Specifications, all workmanship, equipment,
materials, and articles incorporated in the Project are to be the best of their respective kinds, new
and undamaged.
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7.3.3 Materials, supplies or equipment to be incorporated into the Project shall not be purchased
by the Contractor or any Subcontractor subject to chattel mortgage or under a conditional sales
contract or other agreement by which an interest is retained by the seller.
7.3.4 The Contractor shall furnish the Project Manager, for the Manager's approval, the name of
the manufacturer of machinery and other equipment for materials the Contractor contemplates
incorporating in the Project. The Contractor shall also furnish information on capacities,
efficiencies, sizes, etc., and other information as may be required by the Project Manager. The
Contractor shall submit samples for approval when requested. Machinery, equipment, materials,
and articles installed or used without the Project Manager's approval are at the risk of subsequent
rejection.
7.3.5 The Contractor shall give the Project Manager an electronic copy of all shop manuals,
operating manuals, parts lists, classifications, catalog cuts, Specifications, warranties and
guarantees for all equipment and machinery installed.
7.3.6 Consideration of a product as an "equal" by the Project Manager may require that
the manufacturer of such product furnish guarantees that extend beyond the usual product
warranty time. The refusal of a manufacturer to provide such guarantees is sufficient reason for
rejecting the product.
7.4 Patents and Copyrights
7.4.1 The Contractor shall provide a suitable legal agreement with the patentee giving the
Contractor the right to use any design, device, material, or process covered by letters patent or
copyright, in the construction of the Project when the use has not been specified or required by the
Drawings and Specifications. The Contractor shall file a copy of this agreement with the Town,
if requested. The Contractor and the Surety shall indemnify, defend and save harmless the Town
from all claims for infringements on patented design, devices, material, process or any trademark
or copyright during the prosecution or after the completion of the Project.
7.4.2 If any design, device, material, process or product of a particular manufacturer covered by
letters patent or copyright is specified for use by the Drawings and Specifications, the Town is
responsible for any claims for infringement by reason of the use of such design, device, material,
process or product of a particular manufacturer; but the Contractor shall pay any royalties or
license fees required.
7.5 Existing Utilities
7.5.1 The Town has collected and shown on the Drawings available information on the location
of existing underground, surface and overhead structures and utilities. However, the Town does
not guarantee the results of the investigations are accurate or complete. It is the Contractor's
responsibility to verify all locations of existing structures and utilities shown on the Drawings and
to ascertain whether any other structures and utilities exist.
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7.5.2 The Contractor shall support, and protect from injury, existing power lines, telephone lines,
water mains, gas mains, sewers, cables, conduits, ditches, curbs, walks, pavements, driveways,
and other structures in the vicinity of the Project which are not authorized to be removed until
completion of the Project. The Contractor shall protect, shore, brace, support, and maintain all
underground pipes, conduits, drains, and other underground construction uncovered or otherwise
affected by the construction work performed by the Contractor.
7.6 Coordination with Town Departments
7.6.1 The Contractor shall always coordinate its Work with the Town of Estes Park Public Works
and Utilities Departments. If it becomes necessary to close portions of any water system due to
construction operations, a minimum of 48 hours notification shall be given the Utilities
Department and whenever possible one week's notice should be given. It is the Contractor's
responsibility to ensure continuity of the utilities.
7.6.2 If Town owned electrical utilities are involved, the Contractor shall coordinate its Work
with the Town of Estes Park Utilities Department. Contractors should make every effort to give
the Utilities Department one week's notice of upcoming construction involving the electric
services; a minimum of 48 hours notification shall be given to the Utilities Department.
7.6.3 All electrical power and water from Town owned utilities required for the Project will be
provided at the Contractor's expense.
7.6.4 The Contractor shall cooperate with all other contractors who may be performing work on
behalf of the Town and workers who may be employed by the Town in the vicinity of the work
under the Contract and shall conduct operations to minimize interference with the work of such
contractors or workers. The Contractor shall promptly make good, at the Contractor’s own
expense, any injury or damage that may be sustained by other contractors or employees of the
Town at the Contractor’s hands. Any difference or conflict that may arise between the Contractor
and other contractors shall be resolved as determined by the Town. If the work of the Contractor
is delayed because of any acts or omissions of any other contractor, the Contractor shall have no
claim against the Town on that account other than an extension of time. If any part of the
Contractor’s work is dependent upon the quality and completeness of work performed under
another contract, the Contractor shall inspect the other contractor’s work and promptly report
defects therein which render such work unsuitable for the proper execution of the work under this
Contract. Failure to report such defects to the Town shall constitute the Contractor’s acceptance
of such work as suitable to receive the Contractor’s work; provided, however, that the Contractor
shall not be responsible for defects which develop after such inspection and which could not have
been reasonably detected or foreseen.
7.7 Laws and Ordinances
7.7.1 The Contractor shall perform all obligations under the Contract in strict compliance with
all federal, state, and municipal laws, rules, statues, charter provisions, ordinances, and
regulations, applicable to the performance of the Contractor under the Contract.
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7.7.2 The Contractor shall obtain all other permits and licenses required in the prosecution of
the Work.
7.7.3 It is unlawful and unethical for any person to offer, give or agree to give any Town
employee, Town official or former Town employee, or for any Town employee, Town official or
former Town employee to solicit, demand, accept or agree to accept from another person, a gratuity
or an offer of employment in connection with any decision, approval, disapproval,
recommendation or preparation of any part of a program requirement or a purchase request,
influencing the content of any specification or procurement standard, rendering of advice,
investigation, auditing or in any other advisory capacity in any proceeding or application, request
for ruling, determination, claim or controversy, or other particular matter, pertaining to any
program requirement or a contract or subcontract, or to any solicitation or proposal therefor.
7.7.4 It is unlawful and unethical for any payment, gratuity or offer of employment to be made
by or on behalf of a subcontractor under a contract to the prime contractor or higher tier
subcontractor of any person associated therewith, as an inducement for the award of a subcontract
or order.
7.8 Protection of Persons
7.8.1 It is a condition of the Contract, and the Contractor shall make a condition of each
Subcontract entered into pursuant to the Contract, that the Contractor and any Subcontractor shall
not require any laborer, mechanic or other person employed in performance of the Contract to
work in surroundings or under working conditions which are unsanitary, hazardous or dangerous
to health or safety. The Contractor shall comply with all applicable safety rules and regulations
adopted by the United States Department of Labor Occupational Safety and Health Administration
OSHA), the Industrial Commission of the State of Colorado or the Town of Estes Park, whichever
is most restrictive. The Town assumes no duty to ensure that the Contractor follows the safety
regulations issued by OSHA or the State of Colorado.
7.8.2 For operations involving trenching, excavation or any other underground construction, the
Contractor's attention is specially directed to and its Work shall conform to the Construction Safety
and Health Regulations, Part P Subparagraph 1926.650-653 by OSHA, latest revision.
7.8.3 The Contractor shall always, whether or not so specifically directed by the Project
Manager, take necessary precautions to ensure the protection of the public. The Contractor shall
furnish, erect, and maintain at its own expense all necessary precautions for the protection of the
Work and safety of the public through and around its construction operations.
7.9 Protection of Property
7.9.1 The Contractor shall continuously and adequately protect the Work from damage, injury
or loss arising in connection with the Contract. It shall repair or replace at its expense any such
damage, injury or loss, except such as may be directly due to error in the Contract or caused by
agents or employees of the Town. It shall provide and maintain at its expense all passageways,
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barricades, guard fences, lights, and other protection facilities required by public authority or local
conditions.
7.9.2 The Contractor is responsible for protection of all public and private property on and
adjacent to the site of the Work. It shall use every precaution necessary to prevent damage to
curbs, sidewalks, driveways, trees, shrubs, sod, mailboxes, fences, and other private and public
improvements. It shall protect carefully from disturbance or damage all land monuments and
property markers until an authorized agent has witnessed or otherwise referenced their locations,
and shall not remove them until directed.
7.9.3 The Contractor shall carefully preserve all monuments, benchmarks, property pins,
reference points, and stakes. The Contractor shall be charged with the expense of replacement of
any such items destroyed and shall be responsible for any mistake or loss of time that may be
caused. Permanent monuments or benchmarks which must be removed or disturbed shall be
protected until they can be properly referenced for relocation. The Contractor shall furnish
materials and assistance for the proper replacement of such monuments or benchmarks, but actual
replacement shall be done by a licensed surveyor.
7.9.4 Whenever, in the opinion of the Town, the Contractor has not taken sufficient precaution
for the safety of the public or the protection of the work to be constructed under the Contract or of
adjacent structures or property, and whenever, in the opinion of the Town, an emergency has arisen
and immediate action is considered necessary, then the Town, with or without notice to the
Contractor, may provide suitable protection by causing work to be done and material to be
furnished and placed. The cost of such work and material shall be borne by the Contractor and, if
the same is not paid on presentation of the bills therefore, such costs may be deducted from any
amounts due or to become due the Contractor. The performance of such emergency work shall
not relieve the Contractor of responsibility for any damage that may occur.
7.10 Protection of Historical Sites
7.10.1 When the Contractor's excavating operations encounter remains of prehistoric people's
dwelling sites or artifacts of historical or archeological significance, the Contractor shall
temporarily discontinue the operations, and immediately advise the Project Manager. The Project
Manager will contact archeological authorities to determine the disposition of the items in
question. When directed, the Contractor shall excavate the site in such a manner as to preserve
the artifacts encountered and remove them for delivery to the custody of the proper authorities.
Such excavation is considered, and paid for, as extra Work.
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7.11 Responsibility to Repair
7.11.1 Should any existing property be damaged, the Contractor shall immediately notify the
Owner of such property. Unless authorized in writing by the owner of the property or directed by
the Project Manager, the Contractor shall not attempt to make repairs. Written authorization from
the owner to make repairs must be so worded as to save the Town harmless from any responsibility
whatsoever relative to the sufficiency of the repairs, and to make the Town a beneficiary of that
provision. The Contractor shall give the Project Manager a copy of the written authorization to
make repairs.
7.11.2 When any direct or indirect damage or injury is done to any public or private property or
utility by or on account of any act, omission, neglect or misconduct in the execution of the Work,
the Contractor shall restore the damaged property at its own expense to a condition equal to or
better than that existing before such damage or injury.
7.11.3 The Contractor shall replace any materials and equipment lost, stolen, damaged or
otherwise rendered useless during the performance of Work on the Project.
7.12 Traffic Control
7.12.1 The Contractor shall arrange Work to disrupt traffic as little as possible. All traffic Control
Devices used shall conform to the latest edition of the Manual of Uniform Traffic Control Devices,
MUTCD). Except as otherwise permitted, two-way traffic shall be maintained at all times in
public roadways. At least 72 hours before starting any Work in Town right-of-way, the Contractor
shall submit a detailed traffic control plan for review from the Public Works Department. The
approval shall establish the requirements for closures related to the number of lanes and time of
day lanes or streets may be closed. The Traffic Control Plan (TC Plan) shall include the name of
the contractor, the name and phone number of the person responsible for the traffic control, the
date for beginning and ending construction activity and hours of operation expected. The TC Plan
should show the widths of streets involved, traffic lanes, the size and location of the Work area
with distances from the curb, distance to the nearest intersection and the type and location of traffic
control devices. No changes to the TC Plan shall be permitted without prior approval by the Public
Works Department.
7.12.2 The Contractor shall furnish and maintain all necessary signs, barricades, lights, and
flaggers necessary to control traffic and provide for safety of the public, all in compliance with the
MUTCD with subsequent revisions and additions, and to the satisfaction of the Public Works
Department.
7.12.3 Whenever a police officer is necessary for traffic control, the Contractor shall hire and pay
a uniformed off-duty police officer with authority in the Town to direct traffic. The police
department will determine the rate of pay for the officers.
7.12.4 The Contractor shall make its Traffic Control plans in concurrence with the Traffic Control
requirements specifically stated in the Special Conditions.
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7.13 Sanitary Regulations
7.13.1 The Contractor is responsible for providing proper health and sanitation facilities for its
employees, in compliance with any rules and regulations of the State Board of Health or any other
bodies having jurisdiction.
7.13.2 The Contractor shall always provide an abundant supply of safe drinking water for its
employees and shall give orders against the drinking of any water known to be unsafe in the
vicinity of the Project.
7.13.3 At convenient places, the Contractor shall provide fly-proof outside toilets which are to be
maintained in a sanitary condition. Toilets shall not be permitted in any reservoir area and shall
not be permitted where they may pollute a water supply.
7.14 Pollution Control
7.14.1 The Contractor shall comply with all applicable Federal and State laws, orders, and
regulations concerning the control, prevention, and abatement of water pollution, air pollution, and
noise pollution in all operations pertaining to the Contract whether on right-of-way provided by
the Town or elsewhere.
7.14.2 The Contractor shall use construction methods that prevent release, entrance or accidental
spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes
including, but not restricted to refuse, garbage, cement, concrete, sewage effluent, industrial waste,
radioactive substances, oil and other petroleum products, aggregate processing tailings, mineral
salts, and thermal pollution. Non-regulated solid wastes shall be disposed of by methods approved
under applicable laws and regulations, including, the Resource Conservation and Recovery Act
RCRA), Subtitle D, as administered by Colorado and local Health Departments and the EPA.
Contaminated and hazardous materials are regulated by RCRA, Subtitles C and D. The Contractor
shall notify the Colorado Department of Public Health and Environment, Larimer County Public
Health, and the Estes Valley Fire Protection District if suspect materials are encountered.
7.14.3 The Contractor shall utilize methods and devices that are reasonably available to control,
prevent, and otherwise minimize atmospheric emissions or discharges of air contaminants
including dust in its construction activities and operation of equipment.
7.14.4 The Contractor shall not emit dust into the atmosphere during any operations,
including but not limited to: grading; excavating; manufacturing, handling or storing of aggregates;
trenching; or cement or pozzolans. The Contractor shall use the necessary methods and equipment
to collect, deposit, and prevent dust from its operations from damaging crops, orchards, fields or
dwellings or causing a nuisance to persons. The Contractor is liable for any damage resulting from
dust.
7.14.5 The Contractor may not operate equipment and vehicles with excessive emission of
exhaust gases due to improper mechanical adjustments, or other inefficient operating conditions,
until repairs or adjustments are made.
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7.14.6 Burning trash, rubbish, trees, brush or other combustible construction materials is
permitted only when the Contractor has any necessary burning permit from any authority having
jurisdiction. Burning shall be conducted in strict conformance with the permit.
7.14.7 De-watering for structure foundations or earthwork operations adjacent to or encroaching
on lakes, streams or water courses shall be done in a manner which prevents muddy water and
eroded materials from entering the lakes, streams or water courses, by construction of intercepting
ditches, bypass channels, barriers, settling ponds or by other approved means. Excavated materials
may not be deposited or stored in or alongside lakes or water courses where they can be washed
away by high water or storm runoff.
7.14.8 The Contractor may not allow waste water from aggregate processing, concrete batching
or other construction operations to enter lakes, streams, water courses or other surface waters
without turbidity control methods such as settling ponds, gravel-filter entrapment dikes, approved
flocculation processes that are not harmful to fish, recirculation systems for washing of aggregates
or other approved methods. Any waste waters discharged into surface waters shall conform to
applicable discharge standards of the Colorado Department of Public Health and Environment and
the Federal Government.
7.15 Stormwater Quality
7.15.1 The Contractor shall be responsible for the preservation and protection of storm water
collection systems and other natural and developed drainage ways, which may be affected by Work
done under the Contract. Any construction activity may be required to obtain a Stormwater
Discharge Permit Associated with Construction Activity from the Colorado Department of Public
Health and Environment (CDPHE). The Colorado Department of Public Health and Environment,
Water Quality Control Division, can be reached at 303-692-3500
http://www.cdphe.state.co.us/wq/PermitsUnit/wqcdpmt.html ). Unless otherwise indicated, the
Contractor is responsible for obtaining this permit from the Colorado Department of Public Health
and the Environment.
7.15.2 The Contractor shall satisfy all environmental quality standards imposed by law and take
reasonable steps to minimize the environmental impact of the work. In compliance with applicable
Town, state and federal law:
1.The Contractor shall not pollute the water of any pond, lake, stream, ditch, or other
watercourse.
2.The Contractor will implement erosion control practices and stormwater best management
practices.
3.The Contractor will comply with all appropriate groundwater discharge permits associated
with this project.
7.15.3 All permit requirements must be met throughout the warranty period and until Final
Stabilization is reached.
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7.15.4 For purposes of this Contract, the Project Manager is authorized to enforce the Estes Park
Municipal Code. Any direct costs, including assessed fines, will be charged to the Contractor and
appropriate deduction will be made from the Contractor’s monthly payments.
7.15.5 This work consists of constructing, installing, maintaining, and removing when required,
erosion control measures during the life of the Contract or length of any permit, whichever is open
longer, to prevent or minimize erosion, sedimentation, and pollution of any state waters including
wetlands as defined in the Colorado Department of Transportation Standard Specifications Section
208 or 107.25, or Urban Drainage and Flood Control District (UDFCD) Volume 3 Urban Storm
Drainage Criteria Manual, or Town design standards.
7.15.6 The Contractor shall coordinate the construction of temporary erosion control measures
with the construction of permanent erosion control measures to assure economical, effective and
continuous erosion control throughout the construction and warranty period.
7.15.7 The materials for erosion control measures shall conform to Section 208 of the Colorado
Department of Transportation Standard Specifications or Urban Drainage and Flood Control
District (UDFCD) Volume 3 Urban Storm Drainage Criteria Manual.
7.15.8 The Contractor is responsible for complying with the requirements of any Town
development permit or approval and the Stormwater Discharges Permit associated with
Construction Activity Permit from CDPHE until the permits have been formally inactivated.
Contract requirements include:
a.Develop a Stormwater Management Plan (SWMP) and submit to the Town for review and
approval.
b.After Town approval of the SWMP, submit a permit application to CDPHE at least 10 days
prior to the start of construction activities.
c.Submit proof of issuance of a Town development permit or approval and proof of issuance
of a Stormwater Discharge Permit Associated with Construction Activity to the Project
Manager.
During Construction:
a.Keep a current copy of the SWMP on site at all times.
b.Document any plan changes on the approved SWMP.
c.Install Best Management Practices (BMPs) according to specifications outlined in the
SWMP.
d.Perform visual inspection daily.
e.Perform written inspections of stormwater and erosion controls every 14 days and
following each significant storm event.
f.Maintain inspection records and maintenance records on-site with the SWMP at all times.
g.Provide SWMP and inspection records to Town Inspector upon request.
h.Maintain and modify BMPs to reflect current conditions of the job site until Final
Stabilization is achieved.
i.In accordance with project schedule, implement phasing of grading and temporary
vegetation cover to properly manage site runoff during periods of construction inactivity.
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Post-Construction
j.Project Manager or Designee will determine when final stabilization is reached. Final
Stabilization, as defined by the State of Colorado, is reached when all soil disturbing
activities at the site have been completed and a uniform vegetative cover has been
established with a density of at least 70 percent or pre-disturbance levels or equivalent,
permanent, physical erosion reduction methods have been employed.
k.Remove all temporary BMPs.
l.Inactivate Town development permit and the Stormwater Discharge Permit Associated
with Construction Activity through Inactivation Notice or Notice of Transfer or
Reassignment as determined by the Project Manager.
7.15.9 For more specific information about SWMP requirements, refer to state standards and
specifications.
7.15.10 Construction sites that discharge un-permitted stormwater are in violation of the Clean
Water Act, and may be subject to fines of up to $25,000 a day per violation and subject to additional
civil penalties.
7.15.11 When included in the Special Conditions, the Contractor shall assign to the project an
employee, or other person approved by the Project Manager to serve in the capacity of the Erosion
Control Supervisor (ECS). The ECS shall be a person other than the Contractor’s superintendent,
unless otherwise approved by the Project Manager. The ECS shall be experienced in all aspects
of construction and have satisfactorily completed an ECS training program authorized by the
Town. Certified Erosion Control Training is required for contractors responsible for installing and
maintaining the BMPs. Call (303) 441-1439 to inquire about the next training opportunity. Proof
that this requirement has been met shall be submitted to the Project Manager prior to start of any
earth disturbance work.
7.15.12 The ECS’s responsibilities shall be as follows:
a.Ensure compliance with all water quality permits in effect during the construction work.
b.Directly supervise the installation, construction, and maintenance of all erosion control
measures specified in the Contract and coordinate the construction of erosion control
measures with all other construction operations.
c.Direct the implementation of suitable temporary erosion and sediment control features as
necessary to correct unforeseen conditions or emergency situations. Direct the dismantling
of those features when their purpose has been fulfilled unless the Project Manager directs
that the features be left in place.
d.Inspect all erosion control features implemented for the project. The written inspections
shall take place at least once every 14 days and after each storm event that causes surface
runoff and be available for review upon request. The appropriate form for this report will
be supplied by the Project Manager. The inspections shall be made during the progress of
the work, during work suspensions, and until final stabilization acceptance of the work.
During project suspensions, inspections shall take place at least once every 14 days, or as
directed.
e.Attend all project scheduling meetings as required by Project Manager.
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f.Upon the Project Manager or Inspector’s request, implement necessary actions to reduce
anticipated or presently existing water quality or erosion problems resulting from
construction activities. The criteria by which the Project Manager or Inspector initiates
this action may be based on water quality data derived from monitoring operations or by
any anticipated conditions (e.g., predicted storms) which the Project Manager or Inspector
believes could lead to unsuitable water quality situations.
7.15.13 All erosion control shall be performed in accordance with Sections 208 of the Colorado
Department of Transportation’s Standard Specifications or Construction Best Management
Practices of UDFCD Volume 3 Urban Storm Drainage Criteria Manual.
7.15.14 Unless listed in the Bid Document, all erosion control features, including the Erosion
Control Supervisor will not be measured, but will be paid for on a lump sum basis. The lump sum
price bid will be full compensation for all work required to complete the item.
7.15.15 Work to furnish, install, maintain, remove and dispose of erosion and sediment control
features specified in the Bid document will be paid for at the contract unit price.
7.16 Cleaning Up and Restoration
7.16.1 The Contractor shall clean up all refuse or scrap materials so the site presents a neat,
orderly, and workmanlike appearance at all times.
7.16.2 Upon completion of the Project, and before Final Inspection, the Contractor shall remove
from the construction site and any occupied adjoining property all plants, buildings, refuse, unused
materials, forming lumber, sanitary facilities, and any other materials and equipment that belong
to the Contractor or its Subcontractors.
7.16.3 The Town may clean up and restore the construction site satisfactorily when the Contractor
fails to do so. Any costs the Town incurs will be deducted from the Final Payment due the
Contractor.
Article 8--OTHER WORK
8.1 The Town reserves the right to award other Contracts in connection with the Project. The
Contractor shall cooperate with and afford other contractors reasonable opportunity for the
introduction and storage of their materials and the execution of their work, and shall coordinate its
Work with theirs.
Article 9--TOWN'S RESPONSIBILITIES
9.1 The Town will furnish the data required by the Contract and will make payments to the
Contractor as provided by these General Conditions.
Article 10--PROJECT MANAGER'S RESPONSIBILITIES
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10.1 The Project Manager (Project Manager is a defined term meaning the Town’s authorized
representative) shall maintain Owner's authority over the Contractor relating to field direction and
project administration, but does not assume liability for the Contractor's work, nor control
scheduling whenever such performance is located in or upon the Town's property. The Project
Manager will furnish or coordinate all explanations from consultants, field directions, horizontal
and vertical control and inspections necessary to assure compliance with the Project documents,
except as otherwise stated in the Project documents.
10.2 Lines and Grades
10.2.1 The Contractor shall survey and stake as specified in the Special Conditions.
10.2.2 If the Special Conditions indicate the Project Manager is responsible for appointment and
payment of a surveyor for construction staking. The Contractor shall give assistance, as required
by the Surveyor, to aid in the staking, including clearing, improving access, exploratory
excavations, and suspending operations to permit the surveyor to perform its work.
10.2.3 If the Project Manager appoints a Surveyor, the Contractor shall give notice to the Surveyor
at least five working days before initial lines and grades are needed. Thereafter, the Contractor
shall give the Surveyor notice at least three working days before additional line and grade stakes
are needed. The Project Manager is not responsible for providing lines and grades until the
Contractor meets the notice requirements of this Article.
10.2.4 If the Project Manager appoints a surveyor, the Contractor shall preserve all stakes,
benchmarks, and any other survey points. If the Contractor damages them, the Contractor shall
pay for their replacement. Contractor shall preserve, reset or reestablish all bench marks,
monuments and other established control points as the Project warrants.
10.3 Inspection
10.3.1 The Project Manager shall appoint Inspectors to inspect the Project. Inspection may extend
to all or any part of the Project. The Inspectors are not authorized to alter the provisions of the
Drawings or Specifications or to delay the fulfillment of the Contract by failure to inspect materials
and Work with reasonable promptness.
10.3.2 An Inspector has authority to reject defective materials and to suspend any Work that is
being done improperly subject to the final decision of the Project Manager.
10.3.3 The Contractor shall give the Project Manager due and timely notice of readiness when the
Project is to be inspected, tested or approved by someone other than the Inspector. The Contractor
shall give the Project Manager required certificates of inspection, testing or approval. Inspection,
tests or approvals by the Project Manager or others does not relieve the Contractor from its
obligations to perform the Work according to the requirements of the Contract.
10.3.4 If the Project Manager considers it necessary or advisable that previously completed or
covered Work be inspected or tested, the Contractor shall uncover, expose or otherwise make the
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Work available to the Project Manager for inspection and testing. The Contractor shall furnish all
tools, labor, material, and equipment necessary to make the Work available. If the Project Manager
finds the Work defective, the Contractor shall pay for the cost of satisfactory reconstruction and
making the Work available. However, if the Work is not found defective, the Contractor will be
allowed an increase in the Contract Price and/or an extension of the Contract Time for costs and
time directly attributable to making the Work available and for reconstruction.
10.3.5 If the Contractor's operations require inspecting, testing or surveying to be done outside
normal working hours or on Town holidays, it shall be at the Contractor's expense.
10.4 Stop Work Order
10.4.1 The Project Manager has the authority to suspend Work on the Project either in whole or
in part, for as long as the Project Manager deems necessary due to:
a.Unsuitable weather;
b.Faulty workmanship;
c.Improper superintendence;
d.Contractor's failure to carry out orders or to perform any provision of the Contract;
e.Conditions which may be considered unfavorable for the prosecution of Work on the
Project; or
f.Work being carried on in an unsafe manner.
10.4.2 If it is necessary to stop work for an indefinite period, the Contractor shall, if directed by
the Project Manager, store all materials in such a manner that they will not become an obstruction
or become damaged in any way. The Contractor shall take every precaution to prevent damage to
or deterioration of the Work, providing suitable drainage and erecting temporary structures where
necessary.
10.4.3 The Project Manager will put the Stop Work order in writing and the Contractor may not
proceed with Work on the suspended portion of the Project until notified in writing by the Project
Manager.
10.5 Disputes
10.5.1 If the Contractor considers any Work directed by the Town to be outside the Contract
requirements, or if it considers any ruling of the Project Manager to be unfair, it shall immediately
ask for a written instruction or decision and shall perform the Work in conformance with the
Project Manager's ruling. If the Contractor considers such instructions unsatisfactory, it shall file
a written protest with the Project Manager within ten days after their receipt.
10.5.2 All claims, disputes and other matters in question arising out of or relating to the Contract
shall be submitted to the Project Manager before the Contractor can begin litigation.
10.5.3 The parties agree that any litigation by Contractor against the Town concerning this
Contract shall be filed not more than 2 years after the date of the Notice of Construction
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Acceptance. The parties agree that any litigation filed by Town against Contractor concerning this
Contract shall be filed not more than 2 years after the date of the Notice of Final Acceptance.
Article 11—CHANGES
11.1 General
11.1.1 The Town may make alterations to the Project without the consent of the Surety at any
time during the Work. The Contractor shall perform the Work as changed, as if originally specified.
The alterations do not invalidate the Contract in any way.
11.1.2 The Project Manager may, at any time, without notice to the Surety, by written notice to
the Contractor, make any change in the Work to be performed within the general scope of the
Contract, including but not limited to changes:
a.In the Specifications (including Drawings and designs);
b.In the method or manner of the performance of the Work;
c.In facilities, equipment, materials, services or site furnished by the Town; or
d.Directing acceleration in the performance of the Work.
11.1.3 Any written order (which terms as used in this Article shall include direction, instruction,
interpretation or determination) from the Project Manager, which may warrant a time extension or
increased or decreased costs) will be treated as a Change Order under this Article provided that
the Contractor gives the Project Manager written notice within seven (7) calendar days of that
condition, stating the date, circumstances, and source of the order and that the Contractor regards
the order as a Change Order. However, the Town will not authorize a change in the Contract Price
for work done before approving a Change Order authorizing the additional work. If the Town and
the Contractor do not agree to the terms of a Change Order, including the amount of additional
compensation, the Contractor shall proceed with the work under the terms of the Contract and shall
maintain accurate records of the costs as described in the General Conditions, Article 11.
11.1.4 The Contractor may not treat any order, statement or conduct of the Project Manager as a
change under this Article nor become entitled to an equitable adjustment in the Contract Price or
Performance Time, except as provided in this Article.
11.1.5 If any change under this clause causes an increase or decrease in the Contractor's cost or
the time required for the performance of any part of the Work under the Contract, whether or not
changed by any order, an equitable adjustment will be made and the Contract modified in writing
accordingly. If no agreement is reached regarding the equitable value of additional work, it shall
be determined as cost plus fifteen percent (15%) for overhead and profit. The amount of credit to
be allowed by the Contractor to the Town for any such change that results in a net decrease in cost
will be the amount of the actual net decrease as determined by the Town. When both additions
and credits are involved in any one change, the combined overhead and profit shall be figured on
the basis of the net increase, if any.
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In no case will the price adjustment change the original Contract Price to an amount not
appropriated by the Town Board and approved by the appropriate Town representative per its
purchasing policies.
11.1.6 Claims for changes in the Contract Price or Contract Time of Performance will not be
considered after the Final Payment has been made.
11.2 Compliance with §24-91-103.6
11.2.1 Notwithstanding any other language in this contract, the issuance of any Change Order or
other form of order or directive by the Town requiring additional compensable work to be
performed which will cause the Contract Price to exceed the amount appropriated for the Work is
prohibited unless the Contractor is given written assurance by the Town that lawful appropriations
to cover the costs of the additional work have been made or unless the Contract contains a remedy
granting provision.
11.3 Field Orders
11.3.1 The Project Manager may make changes in the details of the Project at any time, by issuing
a Field Order. The Contractor shall proceed with the performance of any changes in the Project
ordered by the Project Manager. If the Contractor believes that such Field Order entitles it to a
change in Contract Price or Time, or both, it shall give the Project Manager written notice within
ten (10) days after the receipt of the Field Order. Thereafter, the Contractor shall document the
basis for the change in Contract Price or Time within thirty days.
11.4 Change Orders
11.4.1 Changes in the Contract Price are authorized only by Change Orders. Changes in contract
time may be made by a Change Order or by other appropriate written authorization. Any requests
for extension of time due to conditions outside of the Contractor's control shall be made in writing
within seven (7) calendar days of that condition.
11.4.2 Any difference in cost from Change Orders shall be added to or deducted from the amount
of the Contract, as the case may be. Adjustments in the amounts to be paid to the Contractor on
account of changed Work will be determined by one of the following methods in the order listed:
a.Unit Prices submitted in the Bid Schedule;
b.Negotiated Unit Prices; and
c.Negotiated lump sum.
11.5 Extras and Force Account Work
11.5.1 The Contractor shall perform any Work and furnish materials and equipment necessary or
desirable for proper completion of the Contract if the Project Manager believes it necessary to
order Work or materials or equipment which, in the Project Manager's opinion, are not susceptible
to classification under the Unit Price items named in the Bid Schedule, and are not included in any
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lump sum bid item. The Project Manager will order such labor, material and equipment in writing
before the extra Work is started. The labor, material and equipment will be classed as extra Work.
The Town will not pay for extra Work unless the Town orders in extra work in writing. All claims
for extra Work shall be submitted to the Project Manager, supplemented by any data the Project
Manager requires.
11.5.2 Extra Work and Work involving a combination of increases and decreases in the Work will
ordinarily be paid for at a lump sum or Unit Price agreed upon in writing by the Project Manager
and Contractor before the extra Work Order is issued. In the negotiation of lump sum or Unit
Prices, the agreed estimated cost of the Work plus an allowance for overhead and profit, not to
exceed the allowances stated in Section 11.5.3, shall be used.
11.5.3 The allowance for overhead and profit will include full compensation for superintendence,
bonds and insurance premiums, taxes (other than sales or use taxes included in the cost of
materials), office expense, and all other items of expense or cost not included in the cost of labor,
materials, or equipment provided under Sections 11.5.4, 11.5.5 and 11.5.6. The allowance for
overhead and profit will be according to the following schedule:
ACTUAL NECESSARY COST ALLOWANCE:
Labor 20 percent
Materials 15 percent
Equipment 10 percent
The Actual Necessary Cost for labor, materials, or equipment will be computed according to
Sections 11.5.4, 11.5.5 and 11.5.6.
Superintendence, bond and insurance premiums, taxes (other than sales or use taxes inclusive in
the cost of materials), and other general expense will not be included in the computation of actual
necessary cost. When all or any part of the extra Work is performed by a Subcontractor or specialty
firm, the prime Contractor may add five percent of the Subcontractor's total cost for the extra
Work. The Contractor shall give the Project Manager daily report sheets covering the direct cost
of labor and materials and charges for equipment. The daily report sheets shall provide names or
identifications and classifications of workers and hours worked, as well as size, type and
identification number of equipment and hours operated. Material charges shall be substantiated
by valid copies of vendors' invoices. The Project Manager will make any necessary adjustments
and compile the costs of cost-plus Work. When these reports are agreed upon and signed by both
parties, they become the basis of payment for the Work performed.
11.5.4 Labor: The cost of labor used in performing the Work by the Contractor, a Subcontractor,
or other forces will be the sum of the actual wages paid plus any employer payments to, or on
behalf of, workers for fringe benefits including health and welfare, pension, vacation, and similar
purposes; all payments imposed by State and Federal laws including, but not limited to,
compensation insurance, and social security payments; and the amount paid for subsistence and
travel required in accordance with the regular practice of the employer.
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At the beginning of the contract or as later requested by the Project Manager, the Contractor shall
furnish the Project Manager proof of labor compensation rates being paid or already paid.
11.5.5 Materials: The cost of materials used in performing the Work, including transportation
charges for delivery (exclusive of machinery rentals), will be the cost to the purchaser, whether
Contractor, Subcontractor or other forces, from the Supplier thereof, inclusive of sales or use taxes,
except if, in the opinion of the Project Manager, the cost of materials is excessive, or the Contractor
does not furnish satisfactory evidence of the cost of such material. If the Project Manager finds
the cost excessive or the Contractor has not furnished evidence of the cost, then the cost will be
deemed to be the lowest current wholesale price for the quantity concerned delivered to the job-
site less cash or trade discounts.
The Town reserves the right to furnish materials for the Work and the Contractor may not claim
costs and profit on materials furnished by the Town.
The Town reserves the right to purchase from the Contractor any materials previously purchased
for a project and not used. Payment for the materials will be based on the actual material cost as
shown on the Supplier's invoice, any transportation charges incurred, plus a fifteen percent
handling fee.
11.5.6 Equipment: The Contractor will be paid according to the rental rates agreed upon in writing
before extra or force account Work is begun, for any machinery or special equipment (other than
small tools) authorized by the Project Manager. The Contractor may furnish cost data to assist the
Project Manager in the establishment of the rental rate.
The rental rates paid, as provided above, shall include the cost of fuel, oil, lubrication supplies,
small tools, necessary attachments, repairs and maintenance of all kinds, depreciation, storage,
insurance, and all incidentals. Operator wages will be paid separately, as provided in Section
11.5.4.
Individual pieces of equipment or tools having a replacement value of $100.00 or less, whether or
not consumed by use, are considered small tools and no payment will be made for them.
Rental time will not be allowed while equipment is inoperative due to breakdowns or storage on-
site.
11.5.7 Equipment on the Work: The rental time to be paid for equipment on the Work is the time
the equipment is in productive operation on the extra Work being performed.
11.5.8 Eliminating Items: The Project Manager shall notify the Contractor in writing to eliminate
any items contained in the proposal unnecessary for the proper completion of the Work. Such
action will not invalidate the contract. The Contractor, by Change Order, will be reimbursed for
actual work done and all cost incurred, including mobilization of materials and equipment before
the elimination of such items.
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Article 12--CONTRACT TIME
12.1 General
12.1.1 Time is of the essence in the performance of all Work contemplated in the Contract.
Therefore, the Work shall be commenced no later than ten days from and including the date of
Notice to Proceed and shall be fully completed in a satisfactory and acceptable manner within the
time stated in the Contract.
12.1.2 The capacity of the Contractor's construction plant and force shall be sufficient as to insure
completion of the Project within the allotted time. The Contractor shall use multiple crews if
necessary to complete the Project within the allotted time.
12.2 Delays
12.2.1 Delay claims fall into three categories: non-excusable, excusable, or compensable. Any
payment for delays or the granting of time extensions require a properly executed Change Order
per Article 11.
12.2.1.1 Non-excusable delay is one caused by factors within the Contractor's reasonable
control. The delay is the Contractor's fault; no additional time or additional compensation is
allowed. Typical types of non-excusable delays are:
a.Late submittal of Shop Drawings;
b.Late procurement of materials or equipment;
c.Insufficient personnel;
d.Unqualified personnel;
e.Inadequate coordination of Subcontractors or other contractors;
f.Subcontractor delays;
g.Late response to Town and Project Manager inquiries; or
h.Construction not conforming to contract requirements making repeated re-working
necessary.
12.2.1.2 Excusable delay is caused by factors beyond the Contractor's reasonable control,
but is not the result of the Town's actions or failure to act. An excusable delay entitles the
Contractor to an extension of time but no additional compensation for the cost of the delay.
12.2.1.3 Compensable delay is one where the Town has failed to meet an obligation stated
or implied in the construction contract. If the Project Manager considers a delay as compensable,
the Town will grant a time extension and reimburse the Contractor for the increased cost caused
by the delay. No damages shall be payable for any delay not due to an act or neglect of the Town
or an employee of the Town. Typical types of Town-caused delays are:
a.Late approval of Shop Drawings and samples;
b.Delays in answers to field inquiries by the Contractor;
c.Interference with the Contractor during construction;
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d.Town-caused schedule changes;
e.Design changes; or
f.Interference by other contractor's or the Town's forces.
12.3 Failure to Complete Work on Time--Liquidated Damages
12.3.1 The Town may permit the Contractor to proceed if the Contractor fails to substantially
complete the Work on or before the original date set forth for Substantial Completion in the
Contract, or on or before the corrected date of Substantial Completion. In such case, the Town
will deduct the sum specified in the Contract for each day that the Work remains uncompleted.
This sum shall not be a penalty but is liquidated damages.
12.3.2 The parties agree that, under all of the circumstances, the daily basis and the amount set
forth as liquidated damages is reasonable and equitable. The Town expends additional personnel
effort in administrating the Contract or portions of it that are not completed on time, and such
efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all,
citizens of Estes Park incur personal inconvenience and lose confidence in their government as a
result of public projects or parts of them not being completed on time, and the impact and damages,
certainly serious in monetary as well as other terms, are impossible to measure.
12.3.3 The Contractor shall perform with due diligence, regardless of meeting the various
scheduled deadlines. If, in the opinion of the Town's Project Manager, or other authorized agent
of the Town, the Contractor is not prosecuting the Work under the Contract, written notice will be
given and the Contractor shall have seven days to resume the Work with due diligence. Failing a
cure, liquidated damages will be charged until there is resumption of prosecution with due
diligence.
12.3.4 Permitting the Contractor to continue and finish the Work, or any part of it, after the time
fixed for its completion, or after the date to which the time of completion may have been extended,
shall not operate as a waiver on the part of the Town of liquidated damages or any of its rights
under the Contract.
Article 13--WARRANTY AND GUARANTEE: SAMPLES AND TESTING; DEFECTIVE
WORK AND MATERIALS
13.1 Warranty and Guarantees
13.1.1 The Contractor and its Surety are jointly and severally responsible for the condition of all
completed Work, maintenance (unless the Town is required by the Special Conditions to assume
responsibility for maintenance) and satisfactory operation of Work performed under the Contract
for a period of two years following the Notice of Construction Acceptance or for one year after
warranty work is fully satisfied. A notice of warranty work that requires repair or replacement
under the warranty will be submitted to the Contractor on a Notice of Warranty Work. The
Contractor and Surety are jointly and severally responsible for the satisfactory repair or
replacement of any Work, materials or equipment which are found defective during this period,
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provided any failure results directly or indirectly from faulty workmanship or negligence by the
Contractor, from faulty manufacturing or from faulty erection or improper handling of materials
or equipment furnished or installed by the Contractor. Neither the Contractor nor Surety is liable
for any failure resulting from the Town's neglect or improper operation of facilities or the acts of
third parties. If desired by the Town, portions of the work may be placed in service when
completed, and the Contractor shall provide proper access for this purpose. Such use and operation
shall not constitute an acceptance of the work, and the Contractor shall be liable for defects due to
faulty construction throughout the duration of the Contract.
13.2 Samples and Testing
13.2.1 All materials and equipment used in the Project will be subject to sampling and testing
according to generally accepted standards and as required in the Contract Documents. In the
absence of direct references, the sampling and testing of materials will be done according to current
Specifications of the American Society for Testing and Materials or the American Water Works
Association. The Contractor shall cooperate with the Project Manager in collecting and
forwarding required samples.
13.2.2 The Contractor shall not incorporate any materials into the Project or cover any part of the
Work until it has been inspected and approved according to the Contract Documents.
13.2.3 The Contractor shall furnish all samples without charge. The Contractor will cooperate
with the Project Manager in collecting, handling, storing, and forwarding required samples
including the furnishing of manpower and equipment when necessary.
13.2.4 The Town will pay the cost of the initial test except when the Contract Documents state
otherwise. The Town will charge the Contractor for repeated tests due to failure of the initial test.
13.3 Access to Work
13.3.1 The Project Manager and the Manager's representatives shall have access to the Project at
any time for purposes of inspection, sampling, and testing. Access shall extend to authorized
representatives of participating federal or state agencies and to other public authorities having
jurisdiction established by law. The Contractor shall provide proper facilities for access to the
Project.
13.3.2 Access to the Project shall mean wherever and whenever it is in manufacture, preparation
or progress. It shall include access to payrolls, records of personnel, invoices of materials, terms
and conditions of sale of materials and equipment to be incorporated in the Project, files, records,
books, correspondence, instructions, Drawings, receipts, subcontracts, purchase orders, vouchers,
memoranda and any other relevant data and records relating to the Contract.
13.3.3 The Town may, at reasonable times, inspect the part of the plant, place of business or
worksite of the Contractor or Subcontractor at any tier which is pertinent to the performance of the
Contract.
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13.4 Defective Work and Materials
13.4.1 Material and workmanship not conforming to the requirements of the Contract are deemed
defective. Defective Work or material shall be removed immediately from the Project site and
replaced with acceptable Work and material at the Contractor's expense.
13.4.2 If the Contractor fails to replace rejected materials or Work within ten days after receipt of
written notice, the Town may replace or correct them and charge the cost to the Contractor and
may terminate the right of the Contractor to proceed. Failure to detect previously installed
defective materials or workmanship shall not impair the Town's right to receive a completed
project which is free of defects and meets all of the requirements of the Contract Documents.
Article 14--PAYMENTS TO CONTRACTOR AND COMPLETION
14.1 General
14.1.1 Unless expressly provided otherwise, the prices shown in the Bid Schedule include the cost
of all labor, materials, equipment, tools, forms, services, utilities, royalties, fees, and any other
thing or expense necessary to complete the Project. Items not shown on the Plans, Specifications
or Special Provisions but which are necessary to construct the Project will be considered a part of
the Project whether specified or not and no separate payment will be made for these items.
14.1.2 Unless expressly provided otherwise in the Contract, the amount to be paid for the Work
includes all labor, materials, forms, tools, scaffolding, plants, equipment, service, utilities,
royalties, fees, and everything, whether temporary or permanent, necessary to complete the
Project.
14.2 Determination of Amounts and Quantities
14.2.1 The Project Manager shall verify determinations of amounts and quantities of Work
performed. The Project Manager shall have access to the records as stated in Article 13.3. The
method of measurement of the Contract Bid Items will be as specified in the Special Conditions
or Technical Specifications.
14.3 Variations in Estimated Quantities
14.3.1 Where the quantity of a pay item in the Contract is an estimated quantity and where the
actual quantity of such pay item varies more than twenty-five percent below the estimated quantity
stated in the Contract, the Contractor may request an equitable adjustment in the Contract Price,
upon demand of the Town. The Contract Price adjustment will be based upon any decrease in
costs due solely to the variation below seventy-five percent of the estimated quantity.
Where the quantity of a pay item in the Contract is an estimated quantity and the actual quantity
of such pay item is more than twenty-five percent above the estimated quantity in the Contract,
the Town may elect to terminate the Contract or issue a Change Order to adjust the Contract Price.
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In no case will the price adjustment change the original Contract Price to an amount not
appropriated by the Town Board and approved by an appropriate representative of the Town under
its purchasing policies.
14.4 Monthly Estimates--Partial Payments
14.4.1 The Contractor shall prepare monthly partial estimates (monthly estimates) for all Work
completed up to that time. The authorized Town representative(s) shall approve the monthly
estimates before progress payments will be made. The format of the monthly estimates will be
related to the format of the Bid Proposal. The estimated cost of repairing, replacing, or rebuilding
any part of the work or replacing materials that do not conform to the drawings and specifications
will be deducted from the estimated value.
14.4.2 In making such progress payments, subject to the exceptions in this Article, the Town will
retain five percent of the calculated value of completed Work for contracts in excess of $150,000
and where the contractor is satisfactorily performing the contract. The withheld percentage of the
Contract Price of any contracted Work will be retained until the contract is completed satisfactorily
and finally accepted by the Town.
14.4.3 On Contract amounts of less than $150,000, ten percent may be withheld until Final
Payment.
14.4.4 If the Town finds that satisfactory progress is being made in any phase of the Contract, it
may, upon written request by the Contractor, authorize payment from the withheld percentage to
the Contractor. Before payment is made, the Town shall determine that satisfactory and substantial
reasons exist for the payment and shall require written approval from any surety furnishing bonds
for the Work.
14.4.5 Monthly estimates may include the value of acceptable materials required in the
construction which have been delivered on the site of the Work or to adjacent railway siding and
for which acceptable provisions have been made for preservation and storage, providing the
Contractor submits with its monthly estimate, paid invoices in duplicate for the material for which
payment is being requested. Material paid for by the Town becomes the property of the Town
and, in the event of the default on the part of the Contractor, the Town may use or cause to be used
such materials in construction of the Work provided for in the Contract.
14.4.6 The Town may withhold, in addition to retained percentages from Contractor payments,
such an amount or amounts as may be necessary to cover:
14.4.6.1 Claims for labor or materials furnished the Contractor or Subcontractor(s) or
reasonable evidence indicating probable filing of such claims;
14.4.6.2 Failure of the Contractor to make proper payment to Subcontractors or for material
or labor furnished by others;
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14.4.6.3 A reasonable doubt that the Contract can be completed for the balance then unpaid;
14.4.6.4 Evidence of damage to another Contractor or private or public property;
14.4.6.5 Uncorrected defective Work or guarantees that have not been met;
14.4.6.6 Failure of the Contractor to submit cost breakdowns, schedules, reports and other
information required under the Contract;
14.4.6.7 Persistent failure to carry out the Work according to the Contract; or
14.4.6.8 Reasonable evidence that the Work will not be completed within the Contract Time
and that the unpaid balance would not be adequate to cover actual or liquidated damages for the
anticipated delay.
14.4.7 The Town may disburse and has the right to act as agent for the Contractor in disbursing
funds, withheld pursuant to this paragraph, to the party or parties who are entitled to payment
therefrom, but the Town assumes no obligation to make such disbursement. The Town will render
to the Contractor a proper accounting of all funds disbursed under this paragraph.
14.5 Town's Right to Accept Portion of the Project
14.5.1 The Town reserves the right to accept and make use of any completed section of the Project
without invalidating the Contract or obligating the Town to accept the remainder of the Project.
14.6 Substantial Completion
14.6.1 When the Contractor considers the entire work ready for its intended use and has obtained
either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval Memo” from
Building Inspections for required structures, the Contractor shall notify the Project Manager in
writing that the entire Work is substantially complete (except for items specifically listed by
Contractor as incomplete) and request that the Project Manager issue a Notice of Substantial
Completion. Within a reasonable time, the Contractor, Project Manager and any other appropriate
Town representatives shall make an inspection of the Work to determine the status of completion.
If the Project Manager does not consider the Work substantially complete or the Contractor has
not submitted either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval
Memo” from Building Inspections to the Project Manager, the Project Manager will notify the
Contractor in writing giving the reasons for denial of the Notice of Substantial Completion. If the
Project Manager considers the Work substantially complete, the Project Manager will prepare and
deliver to the contractor a Notice of Substantial Completion which shall fix the date of Substantial
Completion. The Project Manager shall attach to the certificate a tentative list ("punch list") of
items to be completed or corrected before Final Payment. The Town may, after five (5) days’
notice to the Contractor, complete the punch list items itself and charge the Contractor for all costs
incurred therefor, together with the amount necessary to compensate the Town for its additional
costs, time, and effort. The Town may deduct such amounts from any retainage, and the Contractor
shall pay the Town any deficiency. Warranties required by the Contract shall commence on the
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date set in the Notice of Construction Acceptance for the Project, or the date set in the Notice of
Construction Acceptance for a designated portion of the Project, unless otherwise provided in the
notice of Substantial Completion.
14.7 Construction Acceptance
14.7.1 When the Work specified in the Contract is completed and the final cleanup has been
performed, the Contractor shall notify the Project Manager that all Work under the Contract has
been completed and the Project Manager shall, within fourteen (14) calendar days of receipt of
such notice, make the final inspection. If the Project Manager finds that the Project has been
completed according to the requirements and conditions set forth in the Contract, the Town, upon
the recommendation of the Project Manager, shall issue a Notice of Construction Acceptance.
Notices of Construction Acceptance issued orally or without proper Town authorization are void.
Town will not make the final payment under the Contract before it issues a Construction
Acceptance.
14.8 Claims Against the Contractor: As provided by Colorado law, persons or businesses,
including Subcontractors, who have not been promptly paid by the Contractor and who have
provided materials, services and labor of any kind, or labor and material incidental to the
completion of the Project, may file claims and the Town may withhold from the Contractor an
amount sufficient to cover such claims.
14.9 Final Payment--Pursuant to Section 38-26-107, C.R.S., as Amended
14.9.1 The Town shall make a Final Settlement in accordance with Section 38-26-107, C.R.S.,
within sixty days after the Town issues the Notice of Construction Acceptance.
14.9.2 After the Notice of Construction Acceptance is issued by the Town, a Notice of Final
Settlement shall be advertised at least twice, not less than ten (10) days before the date of Final
Settlement, in a newspaper of general circulation in the county where the Work was done. If no
claims are filed before the expiration of ten days from the date of the last publication of the Notice
of Final Settlement, the Final Payment, including retainages, may be made.
14.9.3 If any Subcontractor or Supplier files a claim before the expiration of ten days from the date
of the last publication of the Notice of Final Settlement, for Work done or material furnished that
has not been paid for by the Contractor, the Town shall withhold from Final Payment to the
Contractor sufficient funds to insure the payment of the claims. The funds shall not be withheld
longer than ninety days from the date of Final Settlement unless a legal action is started within that
time to enforce payment of the claims.
14.9.4 At the end of ninety days, or any time before, if the person filing the claim acknowledges
receipt of payment for the claim, or otherwise releases the claim in writing, the Town shall pay the
Contractor the monies not subject to suit or lis pendens notices.
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14.9.5 Monies that are the subject of a suit will be withheld until a judgment is rendered in the suit.
In the event the Town incurs any costs or legal fees related to the final settlement or payment
thereof, or litigation of claims, then all such costs, expenses, expert and attorney fees shall be
withheld from the final payment due the Contractor by the Town and retained by the Town for
reimbursement of same.
Article 15--CONTRACT TERMINATION
15.1 Town's Right to Terminate Contract for Convenience
15.1.1 The Town shall, at any time, have the right to terminate the Contract, for convenience,
upon giving written notice to the Contractor. The Contractor shall be entitled to the full amount
of the approved estimate for the Work satisfactorily completed under the Contract up to the time
of such termination, including the retained percentage. The Town shall reimburse the Contractor
for such expenditures as, in the judgment of the Project Manager, are not otherwise compensated
for, together with the cost of moving to and from the Project and a reasonable profit on the Work
deleted by reason of the annulment of the Contract, in order that an equitable settlement is made
with the Contractor.
15.2 Town's Right to Terminate Contract for Default
15.2.1 The Project Manager, with the approval of the Purchasing and Contracts Manager and
acting on behalf of the Town, may serve notice upon the Contractor and its Surety of the intention
to terminate the Contract if the performance of the Work set forth under the Contract is
unnecessarily or unreasonably delayed by the Contractor, or if any of the provisions of the Contract
are being violated by the Contractor or its Subcontractors. The Contract is terminated unless, in
the opinion of the Project Manager, the Contractor corrects the violation within five days after the
notice is served. In the event of such termination, the Project Manager, acting on behalf of the
Town, shall immediately serve notice of the termination and the Surety's right to complete the
Contract upon the Surety and the Contractor. The Surety shall have the right to take over and
perform the Work called for in the Contract. The Surety is then bound by all the provisions of the
Contract. If the Surety does not commence performance of the Work within ten days from the date
of the notice, the Town may take over the Project and, without prejudice to any other remedies,
complete the Project and the Contractor and its Surety are liable to the Town for any excess costs
incurred by the Town.
15.3 Contractor's Right to Terminate Contract
15.3.1 The Contractor may terminate the Contract if the Work is stopped for a period of three
months under any order of any court or other public authority through no act or fault of the
Contractor or of anyone employed by it.
The Contractor may suspend Work if Town fails to make payments at the times provided in the
Contract and the Contractor has given the Town written notice seven days before suspending
Work. The Contractor may terminate the Contract, at its option, if the Town continues to be in
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default thirty days after the date of the written notice. Failure by the Town to make payments at
the times provided is a bar to any claim by the Town against the Contractor for delay in completion
of the Project if the Contractor suspended Work for that reason.
If the Contractor terminates the Contract, it may recover the price of all Work done and materials
provided and all damages sustained.
Article 16--EQUAL OPPORTUNITY
16.1 General: During the performance of the Contract, the Contractor agrees as follows:
16.1.1 The Contractor shall not discriminate against any employee or applicant for employment
because of race, color, age, disability, religion, sex, sexual orientation, gender identity or
expression, national origin, or as otherwise prohibited by law.
16.1.2 The Contractor shall ensure that all Subcontractors shall not discriminate against any
employee or applicant for employment because of race, color, age, disability, religion, sex, sexual
orientation, gender identity or expression, national origin, or as otherwise prohibited by law.
Article 17--AUDIT
17.1 Records and Reports
17.1.1 The Contractor shall keep and preserve full and detailed accounts relating to the Contract
for a period of three years from the date of final payment under the Contract in which the Work is
completed.
17.1.2 The Subcontractor shall keep and preserve full and detailed accounts relating to the
Contract for a period of three years from the date of final payment under the subcontract.
17.2 Access
17.2.1 The Contractor shall permit the Town and the Town's accountants to have access as stated
in Article 13.3 and to the records kept per Article 17.1 for the purpose of making such financial
audits, or verifications as the Town deems necessary or appropriate concerning the Contractor's
performance under the Contract.
Article 18--MISCELLANEOUS
18.1 Reservation of Right to Bar Persons from the Work and Site: The Town reserves the
right to bar any person, including employees of the Contractor and Subcontractors, from the
Town's Work site. This shall not be treated as a request for the employee's termination but a
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request that the employee not be assigned to work on the Town Work site. No increase in contract
time or price is authorized.
18.2 Provisions Construed as to Fair Meaning: The provisions of the Contract shall be
construed as to their fair meaning, and not for or against any party based upon any attributes to
such party of the source of the language in question.
18.3 Headings for Convenience: All headings, captions and titles are for convenience and
reference only and of no meaning in the interpretation or effect of the Contract.
18.4 No Implied Representations: No representations, agreements, covenants, warranties, or
certifications, express or implied, exist as between the parties, except as specifically set forth in
the Contract.
18.5 Financial Obligations of Town: All financial obligations of the Town under the Contract
are contingent upon appropriation, budgeting, and availability of specific funds to discharge such
obligations. Nothing in the Contract shall be deemed a pledge of the Town's credit, or a payment
guarantee by the Town to the Contractor.
18.6 Assignment/transference: The Contractor may not assign or transfer any interest in the
Contract, including any money due or to become due, without the prior written consent of the
Town.
18.7 Amendments: The parties shall only amend the Contract in writing with the proper
official signatures and, if required elsewhere in this Contract, on the proper forms.
18.8 Waiver: No waiver of a breach or default under the Contract is a waiver of any other or
subsequent breach or default.
18.9 Governing Law: The Contract is governed and to be construed according to the laws of
the State of Colorado. Venue and jurisdiction for any court action filed regarding this agreement
shall be in either Larimer County or the United States District Court for Colorado.
18.10 Binding Contract: The Contract is binding upon the parties hereto and their respective
heirs, executors, administrators, successors and assigns.
18.11 Federal-Aid Projects: If the Contract involves any federal government reimbursements,
the Contractor and its subcontractors, must comply with federal regulations. If the Contractor fails
to provide documentation and certifications as set forth on “Required Contract Provisions: Federal-
Aid Construction Projects” (FHWA Form 1273), as included in the Contract Document, the
Contractor shall be specifically liable for any damages, including loss of reimbursement,
attributable to the Contractor’s failure to comply with the applicable regulations.
18.12 Immunity: No term or condition of this contract shall be construed or interpreted as a
waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits,
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protections, limitations of liability, and other provisions of the Colorado Governmental Immunity
Act, C.R.S. § 24-10-101 et seq., and under any other applicable law.
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Special Conditions - Page 1
SPECIAL CONDITIONS
1.0 CONTRACTOR’S PROPOSED PROJECT SCHEDULE:
Reference the Schedule of Activities in the Invitation to Bid. All dates are subject to change.
In developing the project schedule, the Contractor shall, whenever possible, place a priority on
installing signs at parking lots (i.e., completing the installation of Destination signs before Auto-
Directional signs before mast arm signs).
2.0 CONTRACT TIME
Bidders should prepare their bids assuming a substantial completion date and final completion
date as stated in the Schedule of Activities in the Invitation to Bid.
The Contractor on this project shall commence work under this contract starting on the date
stated in the Notice to Proceed. Work shall be substantially complete by the dates stated in the
executed Contract. This date may be adjusted only by a request in writing and approved Change
Order.
3.0 WORK PROHIBITED
Work prohibited unless otherwise approved:
Rotary Duck Race Festival (Saturday, May 1, 2021) [If requested, work on this date may
be allowed in areas away from the proximity of Fall River through downtown; Contractor
shall schedule work accordingly for signs adjacent to, and in the vicinity of, Fall River]
Memorial Day weekend (Friday, May 28 – Monday, May 31, 2021)
Farmer’s Market (held in the Visitors Center parking lot, weekly on Thursdays, June 3 –
September 30, 2021) [If requested, work on these dates may be allowed in areas away from
the proximity of the Visitor Center and Parking Structure; Contractor shall schedule work
accordingly for signs adjacent to, and in the vicinity of, the Visitors Center and Parking
Structure]
Independence Day weekend (Friday, July 2 – Monday, July 5, 2021)
Labor Day weekend (Friday, September 3 – Monday, September 6, 2021)
Thanksgiving weekend (Wednesday, November 24 – Sunday, November 28, 2021)
Christmas Eve and Christmas Day weekend (Thursday, December 23 – Sunday, December
26, 2021)
New Year’s weekend (Thursday, December 30, 2021 – Sunday, January 2, 2022)
Martin Luther King, Jr. Day weekend (Friday, January 14 – Monday, January 17, 2022)
4.0 INSURANCE DOCUMENTATION
The insurance documentation required by the General Conditions must be provided to the Town
within 10 calendar days after receipt of the Notice of Award.
5.0 DRAWINGS AND SPECIFICATIONS
All work performed on this project shall be guided by, and conform to, the Bidding Documents
outlined in the Instructions for Bidders. Other applicable documents cross-referenced by the
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Special Conditions - Page 2
Bidding Documents include: CDOT Standard Specifications for Road and Bridge Construction
2019, CDOT M&S Standards 2019, CDOT Standard Special Provisions 2020, and the FHWA
Manual on Uniform Traffic Control Devices (MUTCD), particularly Section 2D.50-Community
Wayfinding Signs and other related sections.
6.0 WORK ZONE REQUIREMENTS
Construction work is permitted from 7:00 AM until 7:00 PM, Monday through Friday. Any work
on weekends or Town holidays will require negotiation and approval from the Town’s Project
Manager.
Full road closures will not be permitted, as access to businesses and residences will need to be
maintained throughout the project.
7.0 CDOT CONSTRUCTION ON US 36
There is currently a CDOT construction zone on US36, around Mile Post 8. There may be
periods of short-term closures within that work zone involving brief full closures and extended
periods of alternating one-way traffic that may create travel delays. Alternate routes include
US34 and CO7. Work within this construction zone may be completed prior to the completion of
the wayfinding signage project.
8.0 ACCCESS
Emergency access shall be provided at all times throughout the project limits.
Access to all businesses and residences shall be provided at all times. Access coordination shall
be made with the property and business owners to allow deliveries throughout the project for
those businesses within the project limits and those outside the project limits impacted by the
construction.
9.0 CONSTRUCTION TRAFFIC CONTROL
The Contractor shall provide all traffic control plans for approval by the Project Manager at the
Pre-Construction meeting and for any subsequent changes in traffic control.
All construction signing shall be in conformance with MUTCD standards and will address all
modes of travel (e.g., pedestrian, bicycle, vehicular).
Flaggers shall possess a current CDOT Flagger's Card and carry it with them on the job at all
times. Flaggers without proper training, including a current flagger's card, will be relieved of
flagging duties and replaced with a properly trained flagger at no cost to the project.
10.0 MATERIAL TESTING
If needed, Materials Testing shall be provided by the Town; Contractor shall coordinate on-site
testing.
11.0 STORMWATER QUALITY
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Special Conditions - Page 3
The Contractor shall determine if a CDPHE Stormwater Discharge Permit Associated with
Construction Activity is required for this project and notify the Project Manager is writing as to
that finding.
Regardless of the requirement for that Permit, the Contractor shall comply with Section 7.15 of
the General Conditions.
12.0 HEALTH AND SAFETY MEASURES RELATED TO COVID-19
Due to the current coronavirus pandemic and the several public health orders issued by the State
of Colorado and Larimer County, it is essential that the Contractor and their subcontractors
include provisions in their project safety plans that address health and safety measures related to
the COVID-19 pandemic.
The Contractor shall abide by the new Standard Special Provision developed by CDOT to
address the coronavirus pandemic that is provided in the SSP section of these Bidding
Documents.
Proposed project safety plan(s) shall address all measures the Contractor intends to utilize on this
project to maximize the ongoing health and safety of: the employees of the Contractor, suppliers,
subcontractors, Town staff and the Town’s other contractors; the general public; and, the Estes
Park community as a whole. The plan shall take into account current restrictions, guidelines,
BMPs, etc. imposed or recommended by industry, local, state, and federal officials as they may
apply to the normal execution of work for this type of project (e.g., work crews, deliveries,
material handling, excavation, installation, inspections, crew meetings, weekly progress
meetings, PPE, direct and indirect interactions with pedestrians and motorists).
Three guidance documents are attached as Exhibits to the Special Conditions for general
reference:
Exhibit A: A memo from CDOT's Chief Engineer regarding guidance related to
preparing new or updated project safety plans to address the coronavirus pandemic
20200325).
Exhibit B: A sample of a COVID-19 Safety Plan Addendum (20200326).
Exhibit C: A CDPHE document regarding COVID-19 Multi-Industry Construction
Guidance (20200401).
13.0 GOOGLE EARTH PROJECT FILE
The Project Booklet provides a URL link and QR Code link to a cloud-based project file on
Google Earth. This electronic cloud file supplements the other drawings and specifications also
supplied as Bidding Documents. It contains important and relevant information on every
proposed sign and on expectations of Contractor performance. Contractors, during bidding and
construction, should review the Google Earth file on each sign to verify that all information is
appropriately addressed in their bid.
14.0 LIQUIDATED DAMAGES
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Special Conditions - Page 4
The value of Liquidated Damages is determined via the narrative and table in the CDOT
Standard Specifications for Road and Bridge Construction 2019, Section 108.09. Based on the
expected Contract Amount, the Liquidated Damages is anticipated to be $800 per calendar day.
COVID – 19 Safety Addendum
March 26, 2020
The below provide information is to address project safety protocol
regarding the COVID – 19 pandemic. Due to the fluidness of the
situation additional information may be forth coming. Additional
changes to the below protocols may be made at any time by the Project
Manager and/or the CDOT Resident Engineer to ensure the continued
safety and wellbeing of all on-site personnel.
Supervisors should ask the following questions to all employees prior
to entering the jobsite. If they answer “yes” to any, they should be
asked to leave the jobsite immediately. Anyone asked to leave should
not return to work until 24-hours after they are free from a fever or
signs of a fever without the use of fever-reducing medication.
o Have you, or anyone in your family, been in contact with a person
that has tested positive for COVID-19?
o Have you, or anyone in your family, been in contact with a person
that is in the process of being tested for COVID-19?
o Have you, or anyone in your family traveled outside of the U.S.
within the last two weeks?
o Have you been medically directed to self-quarantine due to possible
exposure to COVID-19?
o Are you having trouble breathing or have you had flu-like symptoms
within the past 48 hours, including: fever, cough, shortness of breath ,
sore throat, runny/stuffy nose, body aches, chills, or fatigue?
Personal Responsibilities of all on-site personnel
Exhibit B
Special Conditions
Downtown Wayfinding Signage -
Paid Parking Pilot Project
o Any individual that is experiencing the below listed
symptoms is NOT to report to work under any
circumstances.
Cough
Shortness of Breath
Sore Throat
Runny/Stuffy Nose
Body Aches
Chills
Fever
Fatigue
o Individuals should seek medical attention if they develop
these symptoms.
Project Field Office and On-site Project Quality Control Lab
o Each Field Office/QC Lab will have the appropriate signage
to communicate key Center for Disease Control (CDC)
recommendations regarding staying home when ill,
proper cough/sneeze etiquette, and proper hand washing
techniques. Signage will be placed in the areas where
they are most likely to be seen. The provided information
will include, but not limited to……. How to Protect
Yourself, What to do if you are sick, and COVID-19
Frequently Ask Questions.
o Implementation of a cleaning regiment to be conducted
multiple times per day for frequently touched areas.
Examples of such areas include, but are not limited to,
doorknobs, copy/fax machines, keyboards, phones, etc.
Cleaning supplies utilized will be of the type
recommended by the CDC and will be properly disposed
of after use.
o Avoid use of communal items, such as pens, phones,
staplers, handheld radios, laptops, workstations, etc.
Trash cans should be of the type to remove the need to
touch a lid. Types that are foot activated will greatly
eliminate the need to touch a lid by hand and will assist in
the containment of potentially contaminated materials.
o Remove any communal water coolers. Supply individual
bottles of water or ask on-site personnel to bring their
own and keep it in their personnel vehicle.
o Avoid scheduling project update meetings or safety
meetings in the field office. Utilize conference calls,
Microsoft Teams, or similar technologic methods. If face
to face meetings are necessary, these meetings should be
conducted outside and allow for 6’ or greater of social
distancing. The amount of personnel involved should be
kept to a minimum, and at most should not involve more
than ten people.
o Minimize the exchange of paper documents and
encourage utilization of electronic communication when
possible.
Crew Interactions and Contact
o During work activities all on-site personnel will maintain a
minimum of six feet of social distancing. Any situation
where the social distancing requirements could be
compromised will need to be thoroughly evaluated with
supervisory assistance to determine if there is another
alternative to allow the appropriate distancing.
o Crews will avoid sharing of hand tools whenever possible.
If sharing of tools is necessary, they will need to be
thoroughly cleaned with the appropriate cleaning solution
prior to being passed to the next employee.
o All on-site personnel will have access to soap and water
for the purpose of periodic washing of hands. All
personnel will be instructed in proper hand washing
techniques and coached that 20 seconds is the minimum
amount of time that hands should be washed. If use of
soap and water is not feasible, at minimum, all personnel
will need to utilize an alcohol-based hand sanitizer that
contains at least 60% - 95% alcohol.
o Utilize shoe sanitation tubs for shoes prior to entering or
leaving the jobsite.
o Instruct workers to change work clothes prior to arriving
home. Clothing should be washed in hot water and
laundry detergent.
Daily Toolbox Meeting and Safety Briefings
o Daily Toolbox meetings will be conducted as per normal
by on-site personnel while maintaining the minimum of six
feet of social distancing.
o Documentation of the safety meeting will be done by one
person and will consist of roll call type of process. The
purpose is to eliminate multiple individuals touching
writing utensils and potentially passing along micro-
organisms. Upon completion of the safety
meeting/training the sign-in sheet will be electronically
distributed to any requesting parties and then properly
disposed of in an approved container.
o Along with any on-site safety concerns, daily/weekly
toolbox meetings will also contain continued information
and coaching pertaining to COVID – 19 mitigation and
hazard control. These meetings will be documented and
sent to both the United Companies Safety Manager and
the CDOT Project Engineer via electronic means.
Equipment Cleaning and Sanitation
o At the start and end of each shift and periodically
throughout the day all equipment controls, door handles,
and touch points will be wiped down with a cleaning
solution approved by the CDC and proven to combat the
spread of COVID - 19.
o If a piece of equipment is shared among multiple
individuals the controls, door handles, and any other
touch points will be wiped down with a CDC approved
cleaning solution prior to the new operator utilizing the
equipment.
o Sharing of equipment should be minimized whenever it is
possible, and feasible to do so.
o Sharing of Personal Protective Equipment (PPE) is strictly
forbidden. Re-useable PPE may be sanitized per
manufacturers recommendation prior to each use.
o Disposal of PPE should be done in an approved refuge
container.
o Utilization of disposable gloves where appropriate is
encouraged. Instruct employees to wash hands prior to
removing the gloves.
Shift Staggering and Work Week Compression
o When at all possible, work activities should be planned to
minimize the number of on-site personnel working in one
area.
Specific Actions to be taken in the event of someone on-site
testing positive for COVID – 19
o If someone working on-site tests positive for COVID-19,
the on-site Project Manager for United Companies will
immediately notify Kyle Alpha, Vice President and General
Manager of United Companies and the on-site CDOT
Project Engineer.
If you have any questions or concerns, please do not hesitate to contact
the on-site Project Manager, CDOT Engineer, or Safety Manager.
Coronavirus Disease 2019
COVID-19
MULTI-INDUSTRY CONSTRUCTION GUIDANCE
Introduction
Due to the unique issues related to supply chain, financing, contract deadlines, and public need,
construction may continue under Governor Polis’ stay-at-home order as long as Social Distancing
Requirements are followed on construction worksites. This is intended to allow for continuity of operations
on critical infrastructure such as roads, rails, airports, housing (especially low-income housing), energy
infrastructure and water infrastructure. However, as is reinforced by this guidance, construction projects
and companies in their supply chain are Not Exempt from social distancing requirements, even if
compliance means added cost. Hygiene protocols are strictly required. Moreover, people who are sick or
at high risk of severe illness from COVID-19 must not travel to work, even if they work for a Critical
Business. The state also urges any small scale construction projects (e.g. home renovations) to be
reasonably deferred without penalty. For large scale and public investment, projects should be evaluated
on a case by case basis, in light of the guidance below, related to the stay-at-home order.
Social distancing on construction worksites
Critical functions including construction work MUST comply with social distancing requirements. The
following practices are important for applying social distancing to a construction worksite setting:
Reduce size of work crews: Teams should reduce the number of people in each work crew to the
minimum number of people possible to perform the task safely, even if the reduction of crew size
means the job takes longer.
Minimize interaction between work teams: Even groups within the same project should avoid
interaction across groups, to minimize possible viral spread if one worker contracts COVID-19.
Approaches to avoiding contact between groups may include staggered shifts, compressed work
weeks where different teams work different days, and maximizing geographic distance between
different teams working on the same project.
Avoid contact with visitors: Visitors outside the typical work crew should avoid interaction with the
team wherever possible. For example, if an inspector or materials delivery needs to enter the site,
they should alert the work team (e.g. by honking the horn of their vehicle twice or through another
established communication means) so that the work team can vacate the site while the external
parties are present.
Maintain a 6 foot distance between employees wherever possible: Construction teams should
make every effort to limit activities that cannot be performed within 6 feet of distance between
COVID-19: MULTI-INDUSTRY CONSTRUCTION GUIDANCE 040120 1
Exhibit C
Special Conditions
Downtown Wayfinding Signage -
Paid Parking Pilot Project
workers. However, some core construction activities may require some proximity to complete (e.g.,
concrete pours, utility potholing, work in cranes, drainage pipe construction, among others). In
these cases, construction crews must employ other aggressive measures to limit contact. Examples
include requiring employees to face away from each other, the use of supplemental Personal
Protection Equipment (PPE) like face shields or respirators, minimizing the number of people on a
team, and retaining consistency within work teams to limit contact with parties external to that
team.
Office work should be done remotely, whenever possible: Office functions associated with a
project (e.g. accounting or records) should be done from home to the maximum extent practicable.
In-person meetings should be avoided: Office meetings and consultations should take place
virtually, with participants working from home or their work truck, whenever possible. If an
in-person meeting is absolutely necessary, that must be limited to fewer than ten people, and
participants must maintain 6 foot distance at all times during the meetings. All surfaces should be
wiped down before and after the meeting, and hand washing should also occur before and after the
meeting.
Workers must not congregate during breaks: Construction workers should not congregate for lunch
or other breaks.
Activity specific work plans: Contractors should consider all job activities and review how they can
be accomplished using necessary social distancing and sanitation protocols.
Hygiene protocols
Strict hygiene protocols must be utilized with all equipment and surface areas that are commonly touched.
Operators of light and heavy duty equipment, specifically, must:
Clean commonly touched surfaces before and after operation: Cleaning: refers to the removal of
germs, dirt, and impurities from surfaces. Cleaning does not kill germs, but by removing them, it
lowers their numbers and the risk of spreading infection. Cleaning is typically performed using soap,
detergents, cleansers and clean water before using a disinfecting method. Commonly touched
surfaces, include but are not limited to: door handles and grab bars, instrument panels, steering
wheels, devices such as cell phones;
Follow cleaning activities with an approved disinfectant: refers to using chemicals to kill germs on
surfaces. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs
on a surface after cleaning, it can further lower the risk of spreading infection. Disinfecting is
typically performed using approved commercial or household disinfecting solutions. For a list of
CDC-approved disinfectants against viruses (including COVID-19 virus), see:
https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2
Use of personal protective equipment for hygiene and safety: employees should wear all standard
worksite personal protective equipment (PPE), especially eye protection and gloves, as well as other
standard safety equipment (e.g. reflective vests or jackets). Face masks should be limited to
specific activities for which they are typically needed, because of a national supply shortage. PPE
may not be shared between members of a work team.
COVID-19: MULTI-INDUSTRY CONSTRUCTION GUIDANCE 040120 2
Monitoring employee health and avoiding travel for high risk personnel
It is critical that individuals DO NOT report to work while they are experiencing illness symptoms
including any of the following symptoms:such as; fever, cough, shortness of breath, sore throat,
runny/stuffy nose, body aches, nausea, chills, or fatigue. If an employee does experience any of
these symptoms, they will notify their foreman or supervisor immediately so that appropriate
follow-up actions can be taken. A screening tool for employees can be found here.
People at high risk of severe illness from COVID-19 are urged to stay in their Residence at all times
except as necessary to seek medical care. People who are sick must stay in their Residence except
as necessary to seek medical care and must not go to work, even at a Critical Business.
Any worker displaying possible COVID symptoms may not participate in construction work.
Employees should monitor their health at the beginning of each work day and are strongly
encouraged to check their temperature at the start of the work day (although some COVID-19 cases
do not experience a fever).
Individuals should also seek medical attention if they develop these symptoms by first calling their
primary care provider or urgent care center.
A sick employee must not return to work until they have been asymptomatic for 72 hours. If an
employee is diagnosed as positive for COVID-19, they should not return to work until a medical
professional has provided written notice that it is safe to do so.
Focus on critical activities
Focus on activities that are truly critical: Not all construction activities are of equal urgency. When
considering whether a project is critical, please consider factors such as:
Whether the project is under construction already and thus requires active traffic
management (in the case of a transportation project) or other work zone safety measures
that benefit from ongoing activity;
Whether deferral of a start date on a project would undermine public safety or continuity of
operations for critical infrastructure;
Whether the project can feasibly be done with social distancing measures as detailed above.
Encouraging deferral of non-essential work: All project sponsors, public and private, are
encouraged to provide flexibility to construction contractors to enable them to delay work during the
period of the Governor’s stay at home order. For small projects, especially residential projects such
as home renovations, businesses and homeowners are strongly encouraged to provide construction
contractors with flexibility to defer work until after the stay at home order is lifted.
Safe shutdown of work:When a project or project phase must be shut down due to the pandemic,
care should be taken that the project site is left in a safe condition. Traffic control devices must
continue to be inspected and maintained, so it is a best practice to minimize their need and use
when a project is temporarily inactive.
COVID-19: MULTI-INDUSTRY CONSTRUCTION GUIDANCE 040120 3
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 1
TOWN OF ESTES PARK
PROJECT SPECIAL PROVISIONS
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
The 2019 Colorado Department of Transportation Standard Specifications for Road and Bridge
Construction controls construction of this project. The following special provisions supplement
or modify the Standard Specifications and take precedence over the Standard Specifications and
plans.
PROJECT SPECIAL PROVISIONS
Page
Index Pages SP-1
Revision of Section 101 – Definitions and Terms SP-2
Revision of Section 102 – Project Plans and Other Data SP-3
Revision of Section 107 – Permits, Explosives, Staging, Vegetation,
Habitat, Air & Water Quality SP-4
Revision of Section 108 – Prosecution and Progress SP-8
Revision of Section 202 – Removal of Signs SP-10
Revision of Section 208 – Erosion and Sediment Control SP-11
Revision of Section 212 – Protection, Revegetation, and Restoration SP-12
Revision of Section 614 – Wayfinding Signs SP-13
Revision of Section 630 – Construction Zone Traffic Control SP-17
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 2
REVISION OF SECTION 101
DEFINITIONS AND TERMS
Section 101 of the Standard Specifications is hereby revised for this project as follows:
101.28 Department. Town of Estes Park Public Works Department.
101.29 Engineer. The Town Engineering Manager acting directly or through an authorized
representative, who is responsible for engineering and administrative supervision of the project.
The Engineering Manager shall also be defined as the Town Engineer.
101.48 Preconstruction Conference. A meeting of Town project personnel, Contractor project
personnel and other stakeholders held prior to the beginning of construction at which topics
pertinent to the successful prosecution of the work are discussed.
101.51 Project Engineer. The Town of Estes Park’s Project Manager directly responsible for the
overall administration of assigned construction projects. The Project Engineer shall also be defined
as the Project Manager.
101.76 State. The State of Colorado or the Town of Estes Park acting through its duly authorized
representative.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 3
REVISION OF SECTION 102
PROJECT PLANS AND OTHER DATA
Section 102 of the Standard Specifications is hereby revised for this project as follows:
Subsection 102.05 shall include the following:
Bidding Documents may be downloaded as directed in the Invitation to Bid. The Town
will maintain a Plan holder's List.
After the bids have been opened and awarded, the successful bidder may obtain from the Town
in digital format, if available for the project, one set of cross sections, one set of major structure
plan sheets, and one set of computer output data. Hardcopy sets of plans and other available data
may be available for purchase on a cash sale basis from the Town of Estes Park at current
reproduction prices. Subcontractors and suppliers may obtain electronic or hardcopy plans and
other data from the successful bidder.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 4
REVISION OF SECTION 107
PERMITS, EXPLOSIVES, STAGING, VEGETATION,
HABITAT, AIR & WATER QUALITY
Section 107 of the Standard Specifications is hereby revised for this project as follows:
All Subsections of Section 107:
There will be no separate measurement and payment for this work and the costs will be
considered as incidental to other items of work.
Subsection 107.02 shall include the following:
Permits that the Contractor may be required to obtain or hold for this project include, but at not
limited to:
a)A CDPHE Construction Dewatering Permit, (CDW) may be required for this project. It
is the responsibility of the Contractor to determine if the permit is needed and to apply for,
acquire, pay for, and implement this permit.
b)Town of Estes Park Right-of-Way Permit(s): A Town ROW permit is required when
work obstructs any portion of a Town or CDOT roadway or is within the Town or CDOT
Right-of-Way.
c)CDOT Special Use Permit: The Town will initiate the CDOT permit prior to issuing
the NTP. Contractor will be required to coordinate with Town and CDOT to finalize the
permit, including but not limited to the preparation of one or more Traffic Control Plans for
the work.
d)Construction Site Management Plan: If a CDPHE Stormwater Construction Permit is
required, the Contractor shall prepare and submit for approval at least (7) days in advance
of the beginning of construction a Construction Site Management Plan, (CSMP). The
Construction Site Management Plan (CSMP) shall incorporate elements of the Storm Water
Management Plan (SWMP).
A listing of the requirements for a CSMP is as follows;
1)Erosion and Sedimentation Control Plan:
a.Include Stormwater Management Plan and SWMP Construction Plan sheets.
b.Supplement as necessary.
2)Site Construction Facilities (Identify the following):
a.Staging areas
b.Storage areas
c.Stockpile areas
d.Dumpsters and trash receptacles
e.Sanitary facilities
f.Loading areas
g.Trailers and field offices (show access)
3)Parking
a.Location of onsite and any offsite parking spaces
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 5
Plans shall be phased and updated as the project evolves and site conditions change. A
current copy of the CSMP must be on file with the Town's Project Engineer and at the job
site.
The Contractor is responsible for all fees and implementation costs for the above-listed permits
unless specifically stated otherwise, including coordination with the Town and use of the
CDPHE portal for permit submittal, signature, and management.
Additional Permits that the Contractor must abide by for this project (when required) include:
a)Temporary Construction Easements on adjacent properties.
b)NPDES Construction General Permit (NPDES CGP) issued by EPA Region 8
c)Additional NPDES CGP required by CDPHE
Subsection 107.11 shall include the following:
Explosives:
Blasting is not allowed on this project.
Subsection 107.12 shall include the following:
Staging and Storage Area:
Available staging sites on Town-owned land are restricted to limited areas of existing parking
lots as coordinated with the Town Project Engineer during execution of the work. The contractor
will coordinate with the Town Project Engineer and any private properties owners if additional
staging area(s) are to be utilized. The proposed staging and storage must be indicated on the
Construction Site Management Plan (if the CSMP is required). The staging areas will be
restored at the end of use to pre-existing conditions.
Prior to beginning work, the Contractor shall take photos or videos for documentation of
existing conditions for all areas that will be part of the Contractor’s operations area. The
Contractor shall provide these photos or videos to the Town prior to commencing work.
Protection of Existing Vegetation:
The Contractor shall protect all existing vegetation (including trees, shrubs, ground covers,
grasses, wetlands & riparian) in this area, except for that vegetation, which must be removed to
accommodate construction of the project, per the plans. Specific areas of vegetation to be
protected shall be as directed by the Project Engineer or Town’s Parks Division Supervisor and
shall be protected by using orange construction fencing, wire fencing with metal posts or silt
fence. Fencing for trees shall be installed at the drip line of the tree or as approved by the
Engineer. Equipment shall not be installed or stockpile material within 15 feet of existing trees
to remain.
The Contractor shall perform all the work in such a manner that the least environmental damage
will result. All questionable areas or items shall be brought to the attention of the Project
Engineer for approval prior to removal or any damaging activity.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 6
The Contractor shall promptly report any vegetation damaged or scarred during construction to
the Project Engineer for assessment of damages. Removed, disturbed, damaged or destroyed
vegetation, whether fenced or not, shall be replaced at the expense of the Contractor. Vegetation
of replaceable size shall be replaced at the Contractor's expense. When trees, shrubs beyond
replaceable size or wetlands have been damaged or destroyed, the Contractor shall be liable for
the appraised value based upon the official current publications. For trees and shrubs use the
International Society of Arboriculture, Guide for Plant Appraisals. The Contractor shall pay any
fines or jail time should a wetland be damaged, at no cost to the project.
A consulting Arborist retained by the Public Works Department will determine the value of the
trees and shrubs. A consulting Wetland Specialist shall determine the value of the wetland or
wetland species. This value will be deducted from any money due to the Contractor.
The determination as to whether a plant is of replacement size or beyond will be made by the
Town’s Parks Division Supervisor, employee, or consultant.
If the fence is knocked down or destroyed, the Engineer will suspend the work, wholly or in part,
until the fence is repaired to the Project Engineer’s satisfaction at the Contractor's expense. Time
lost due to such suspension will not be considered a basis for adjustment of time charges but will
be charged as contract time.
Subsection 107.23 shall include the following:
Habitat Protection:
No threatened or endangered species listed for Larimer County shall be impacted by this project.
Due to the project’s proximity to waterways, care must be taken to minimize impacts to
wetlands, riparian vegetation, and drainages. Best management practices must also be followed
when working in and around these areas in order to prevent toxic run-off, erosion, and siltation.
The Contractor shall abide by all requirements of the Migratory Bird Treaty Act of 1918.
Subsection 107.24 shall include the following:
Dust Control:
Contractor shall take measures to not allow blowing dust conditions to occur. Unless pre-
approved by the Engineer, water shall be the only dust palliative material allowed.
Subsection 107.25(c) shall include the following:
Stormwater Construction Permit:
The Colorado Department of Public Health & Environment Stormwater Construction Permit
CDPHE-SCP) shall be obtained by the contractor (if required per CDPHE standards). The
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 7
Town will support the Contractor’s efforts with review and signature when required by State
regulations.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 8
REVISION OF SECTION 108
PROSECUTION AND PROGRESS
Section 108 of the Standard Specifications is hereby revised for this project as follows:
All Subsections of Section 108:
There will be no separate measurement and payment for this work and the costs will be
considered as incidental to other items of work.
Subsection 108.03 shall include the following:
The Contractor's progress schedule may be a Bar Chart Schedule.
Salient features to be shown on the Contractor's progress schedule are:
1.Notice to Proceed
2.Order Long Lead Items (identify specifics)
3.Submittals
4.Fabrication
5.Construction Signing
6.Mobilization
7.Erosion and Sediment Control
8.Installation of Traffic Control Devices
9.Utility Locates
10.Foundation Excavation
11.Sign Removals and Resets
12.Sign Installation
13.Final Site Restoration and Cleanup
Subsection 108.05 shall include the following:
The contractor shall schedule all work between 7:00 A.M. and 7:00 P.M (local time) Monday
through Friday. Night and weekend work will be allowed only with the prior written
authorization of the Project Engineer. The Contractor may make emergency repairs to provide
protection of the work and traveling public at any time. All on-roadway work or work that
indirectly or directly interferes with the flow of traffic (vehicle, pedestrian, and bicycle) shall be
in accordance with an approved Traffic Control Plan.
Meetings will be required to review progress and to plan upcoming activities. Representatives
from the Contractor and active subcontractors shall attend the meetings. Such meetings will be
required on a weekly basis at a time and place to be determined by the Town of Estes Park and
the Contractor. Additional meetings will be held when required by the Town of Estes Park or the
Contractor.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 9
Typical agenda:
1.Review minutes of previous meeting.
2.Review progress of the work since last meeting. Contractor shall provide a schedule with a 1
week look back and a 2 week look ahead.
3.Review of submittals, RFIs, change orders, and testing results.
4.Identify problems which impede planned progress.
5.Develop corrective measures and procedures to regain planned schedule.
6.Complete other current business.
7.Discuss progress anticipated until the next scheduled meeting.
The Contractor shall submit at the weekly progress meeting a schedule or written statement of
planned work activities and anticipated inspection and testing requirements of the past week and
the upcoming two weeks. A 24-hour notice shall be provided to the Town of Estes Park by the
Contractor if the Contractor elects to change the planned work activities.
No separate measurement for payment will be made for the Work under this section. Its cost
shall be considered incidental to the Project.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 10
REVISION OF SECTION 202
REMOVAL OF SIGNS
Section 202 of the Standard Specifications is hereby revised for this project as follows:
Subsection 202.04 shall include the following:
The Contractor will be responsible for the removal/disposal of existing ground-based wayfinding
signs, removal of existing overhead mastarm mounted signs at or near the location of some new
wayfinding signs, and removal/reset of existing ground-based traffic signs as detailed in the Pilot
Project Booklet and/or the Pilot Project Google Earth file.
Note that there are a number of other generally smaller ground signs that are to be removed by
Town crews (i.e., not the Contractor), also detailed in the Pilot Project Booklet and/or the Pilot
Project Google Earth file.
Note that the existing auto-directional sign on the north side of the Elkhorn/Wiest intersection
remains in place as-is.
Subsection 202.11 shall include the following:
Removal/disposal of existing ground-based wayfinding signs will be measured by the unit.
Removal/disposal of existing mastarm mounted signs will not be measured and paid separately
but will be paid for under the appropriate Pay Items in the Revision of Section 614 below.
Removal/reset of existing ground-based traffic signs will not be measured and paid separately
but will be incidental to, and paid for, under item 202 - Removal of Ground-based Wayfinding
Signs.
Subsection 202.12 shall include the following:
Payment for removal/disposal of existing ground-based wayfinding signs will be made under:
Pay Item Pay Unit
Removal of Ground-based Wayfinding Signs Each
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 11
REVISION OF SECTION 208
EROSION AND SEDIMENT CONTROL
Section 208 of the Standard Specifications is revised as follows:
Subsection 208.11 shall deleted and replaced with the following:
Erosion Control Management and control measures will not be measured and paid separately but
will be paid for under the appropriate Pay Items in the Revision of Section 614 below.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 12
REVISION OF SECTION 212
PROTECTION, REVEGETATION, AND RESTORATION
Sections 212 of the Standard Specifications are hereby revised for this project as follows:
Subsection 212.01 shall include the following:
This work will also consist of mulching per Section 213 and Planting per Section 214.
All work for this item shall include protection of the surrounding landscape (plants & beds)
and/or hardscape, utility location, excavation, disposal of removed materials and unsuitable
spoils and revegetation/restoration/clean-up of all disturbed areas to the pre-construction
condition as determined by the Engineer.
Subsection 212.02a shall include the following:
Seed mix shall be Rocky Mountain Native Mix by Arkansas Valley Seed, Inc. or approved equal
Subsection 212.06(a) shall be deleted and replaced with the following:
a)Soil Preparation. Preparatory to seeding, all areas are to be raked by hand or mechanical means
to produce a finished surface free from bumps, rocks and clods over one inch in diameter.
Finished grade will be within 0.1’ of preconstruction condition. Surfaces shall be left smooth,
clean and even graded to drain and fit into any undisturbed surrounding terrain. All
irregularities more than one inch in diameter shall be removed. Any depressions or other
variances from a smooth grade shall be corrected by the Contractor.
Subsection 212.07 shall be deleted and replaced with the following:
Protection, revegetation and restoration work will not be measured and paid separately but will
be paid for under the appropriate Pay Item(s) in the Revision of Section 614 below.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 13
REVISION OF SECTION 614
WAYFINDING SIGNS
Section 614 of the Standard Specifications is hereby revised for this project as follows:
Subsection 614.09 shall include the following:
Excavation in Landscaped Areas
Most signs in this project are proposed to be installed in locations with existing landscaping
grass, dormant flower bed, etc.). Most of these existing landscaped areas have existing
irrigation. Most sign locations are expected to have rocky soil.
The Contractor is responsible for the following:
The Contractor, Project Engineer, and Town’s Parks Division Supervisor shall
establish environmental limits during walk through. No trees, tree branches, shrubs,
plants, grasses, and other vegetation shall be removed until marked and approved by
the Project Engineer or Parks Division Supervisor.
Coordinate with the Town Parks Division to locate all irrigation. Contact Brian Berg
at 262-989-9229 to schedule new and renewal of all irrigation locates following the
same guidelines associated with the Colorado 811 system.
Coordinate with the Town Parks Division to address all existing plants and trees that
interfere with sign installation. Contact Brian Berg at 262-989-9229.
Coordinate with the Project Manager to confirm sign location when irrigation/sign
conflicts appear to exist. Coordination with the Town Parks Division/Brian Berg may
also be necessary to resolve conflicts.
Confirm that irrigation has not been damaged prior to post and foundation
installation. Note that the irrigation system may not yet be active and pressurized and
may not be active/pressurized until after some or all of the signs are installed.
Repair all irrigation damaged by the Contractor during the process to install a sign.
Contact Brian Berg at 262-989-9229 to coordinate all irrigation repairs before a repair
is finalized and backfilled.
Remove and dispose of all material excavated from the post hole. Minimum burial
depth for 6x6 wood posts is 5’. Spreading excavated material in the surrounding
landscaped area will not be allowed.
Restore the landscaped area to the pre-construction condition.
The contractor is encouraged to use vacuum excavation techniques where soil
conditions permit and other factors deem it appropriate so that the risk to
underground utilities/irrigation and adverse impacts to landscape areas are minimized.
Utilities
The work described in these plans and specifications requires coordination between the
Contractor and the utility companies in accordance with subsection 105.11 in conducting their
respective operations as necessary to complete the utility work with minimum delay to the
project.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 14
Prior to excavating, the Contractor shall positively locate all potential conflicts with existing
underground utilities and proposed construction, as determined by the Contractor according to
proposed methods and schedule of construction. The Contractor shall modify construction plans
to avoid existing underground facilities as needed, and as approved by the Engineer. Please note
that UNCC marks only its members’ facilities – Other facilities, such as ditches and drainage
pipes may exist, and it is the Contractor’s responsibility to investigate, locate and avoid such
facilities.
The Contractor shall comply with Article 1.5 of Title 9, CRS ("Excavation Requirements") when
excavation or grading is planned in the area of underground utility facilities. The Contractor
shall notify all affected utilities at least two (2) business days, not including the day of
notification, prior to commencing such operations. The Contractor shall contact the Utility
Notification Center of Colorado (UNCC) at (8-1-1) or 1-800-922-1987 to have locations of
UNCC registered lines marked by member companies. All other underground facilities shall be
located by contacting the respective company. Utility service laterals shall also be located prior
to beginning excavating or grading.
The location of utility facilities as shown on the plan and profile sheets, and herein described,
were obtained from the best available information.
All costs incidental to the foregoing requirements will not be paid for separately but shall be
included in the work.
Sight Distance Triangles
Most signs are proposed in locations that may impact driver visibility and the safety of
pedestrians, bicyclists, and other vehicles.
The Contractor is responsible for the following:
Determine the Sight Distance Triangles (SDTs) for each sign location in accordance
with applicable codes/guidelines provided in the Construction Documentation section
of the Pilot Project Booklet.
Develop a proposed field fit horizontal and vertical location of the sign posts and
panels that conforms to the SDT requirements.
Coordinate with the Project Manager to confirm the field fit horizontal and vertical
sign location.
Post Hole Backfill
The use of a broad range of products (e.g., native material, concrete, expanding foam) will be
considered through the submittal/approval process as suitable post hole backfill material. Key
factors to be taken into account when reviewing any proposed form of backfill will include, but
not be limited to, the structural capacity and the durability over time of the product to bear the
static and dynamic horizontal and vertical loads from the signs and posts to the ground so that
the signs and posts remain plumb and level during their useful life.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 15
Sign Panel Reflectivity
The Contractor shall show through submittal review that the reflectivity for the various
components of the signs conform to Section 2D-50 of the MUTCD for community wayfinding
signs.
Sign Panel Thickness
The sign panel thickness for the multiple sign panel sizes will not be specified in the Bidding
Documents. It is the responsibility of the Bidder to determine appropriate panel thickness.
Bidders may identify in their Bid the thickness used for bidding purposes, but the Contractor
awarded the project shall show through submittal review of structural calculations that the
proposed panel thickness is sufficient. No adjustments in cost will be allowed if submittal review
of structural calculations yields the need for a different panel thickness than as-bid.
Sign Panel Hardware
It is the responsibility of the Bidder to select vandal resistant hardware that will withstand the
needed structural engineering requirements.
Subsection 614.13 shall be deleted and replaced with the following:
Measurement for all Type 1, Type 2, Type 3, and Type 4 signs will be by sign location. Some of
these sign locations will have one sign panel per location; others will have two sign panels per
location. Measurement shall include:
Preservation from injury or defacement or damage of all landscape (e.g., vegetation,
landscape beds, irrigation system) and hardscape (e.g., concrete, asphalt, bricks, curbs,
pavement, sidewalks) surrounding each sign location
Utility and irrigation locates; utility coordination
Excavation of post holes and disposal of removed materials
Removal of branches, trunks, stumps, shrubs, plant materials, miscellaneous landscaping
material
Chipping, hauling, and disposal of removed material
Final structural design and fabrication
Sight distance triangle determination
Layout and installation of all required sign panels, mounting hardware, backing angles,
bracing, stiffeners, posts, post hole backfill, breakaway features
Repair/restoration/replacement of all disturbed and damaged items and areas to the pre-
construction condition as determined by the Engineer
All other work to provide/install fully functional signs
Measurement for all Type 5, Type 6, and Type 7 signs will be by sign location. All will have
one sign panel per location. Measurement shall include:
Preservation from injury or defacement or damage of all landscape (e.g., vegetation,
landscape beds, irrigation system) and hardscape (e.g., concrete, asphalt, bricks, curbs,
pavement, sidewalks) surrounding each sign location
Utility and irrigation locates; utility coordination
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 16
Removal and disposal of designated existing mastarm mounted signs and related
mounting hardware
Removal of existing parking and street name signs and mounting hardware on the mast
arms where the new mast arm sign panels are to be installed
Final structural design and fabrication
Layout and installation of all required sign panels, mounting hardware, backing angles,
bracing, stiffeners
Repair/restoration/replacement of all disturbed and damaged items and areas to the pre-
construction condition as determined by the Engineer
All other work to provide/install fully functional signs
Measurement for all Type 8 and Type 9 signs will be by sign location. All have one add-on sign
panel per location. Measurement shall include:
Preservation from injury or defacement or damage of all landscape (e.g., vegetation,
landscape beds, irrigation system) and hardscape (e.g., concrete, asphalt, bricks, curbs,
pavement, sidewalks) surrounding each sign location
Utility and irrigation locates; utility coordination
Final structural design and fabrication
Layout and installation of all required sign panels, mounting hardware, backing angles,
bracing, stiffeners; these sign panels will be installed on the posts for a Type 1 or Type 2
sign whose installation is already covered by a separate pay item
Repair/restoration/replacement of all disturbed and damaged items and areas to the pre-
construction condition as determined by the Engineer
All other work to provide/install fully functional signs
Measurement for all Type 10 signs will be by sign panel. Measurement shall include:
Fabrication and delivery of the add-on sign panels (with mounting hardware) to the
Owner. No installation of these panels will be required.
Subsection 614.14 shall include the following:
Payment will be made under:
Pay Item Pay Unit
Sign Type 1 (Auto-Directional; large) Each
Sign Type 2 (Auto-Directional; small) Each
Sign Type 3 (Destination; small) Each
Sign Type 4 (Destination; large) Each
Sign Type 5 (Mastarm; large) Each
Sign Type 6 (Mastarm; medium) Each
Sign Type 7 (Mastarm; small) Each
Sign Type 8 (Visitor Info; add-on; large) Each
Sign Type 9 (Visitor Info; add-on; small) Each
Sign Type 10 (Free; add-on; no installation) Each
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 17
REVISION OF SECTION 630
CONSTRUCTION ZONE TRAFFIC CONTROL
Section 630 of the Standard Specifications is hereby revised for this project as follows:
Subsection 630.10 shall include the following:
The key elements of the Contractor's method of handling traffic (MHT) are outlined in
subsection 630.10(a).
The components of the TCP for this project are included in the following:
1)Subsection 104.04 and Section 630 of the specifications.
2)Schedule of Construction Traffic Control Devices
3)Signing Plans
4)Construction Phasing Details
5)Detour Details
6)Miscellaneous requirements of the Town of Estes Park
Unless otherwise approved by the Engineer, the Contractor’s equipment shall follow normal and
legal traffic movements. The Contractor’s ingress and egress of the work area shall be
accomplished with as little disruption to traffic as possible. Traffic control devices shall be
removed by picking up the devices in a reverse sequence to that used for installation. This may
require moving backwards through the work zone. When located behind barrier or at other
locations shown on approved traffic control plans, equipment may operate in a direction opposite
to adjacent traffic.
Special Traffic Control Plan requirements for this project are as follows:
1.During the construction of this project, traffic shall use the present traveled roadway unless
otherwise identified on the plans or approved by the Engineer.
2.The Contractor shall not have construction equipment or materials in the lanes open to
traffic at any time, unless approved by the Engineer.
3.The Traffic Control Plan shall be submitted to CDOT and/or Town of Estes Park Public
Works Department Engineering Division for review and approval at the Pre-Construction
Meeting. The Public Works Department shall have at least 72 hours notice prior to approve
all upcoming projects. Work on any project shall not commence without an approved traffic
control plan. A copy of this plan shall be kept on site at all times.
4.Working hours are strictly enforced. If work will run beyond the established working hours
for the area, the Contractor must connect with the Public Works Department Office at (970)
577-3587 or publicworks@estes.org to request to work outside the established hours.
No work on days as directed in the Special Conditions.
Contractor shall coordinate lane closures with adjacent projects and special events.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 18
Contractor shall maintain business access during business hours.
5.The contractor shall not deviate from the original approved Traffic Control Plan. If the
original Traffic Control plan requires modification, the contractor must submit a revised
plan to CDOT and/or the Public Works Department for review and approval.
6.If streets are approved for partial or complete closures, please contact Emergency Services
prior to starting work. Call the non-emergency Police Dispatch number at 970-586-4000 and
they will notify Police, Fire, and Medical.
7.Unless otherwise pre-approved by the Public Works Department, all streets must be open to
local traffic and emergency vehicle access.
8.All locations that are to be left unfinished overnight must be protected with appropriate
barricade devices. All barricading shall be done in accordance with the MUTCD. If
barricades are to be left up overnight, they must be lit. It is the contractor's responsibility to
field inspect the work site after dark to ensure that all lights are operating properly.
9.Upon completion of work for the day all construction signs must be made so that they are
not visible to traffic and do not pose a hazard to vehicles, bicycles and/or pedestrians.
10.Loose materials in storage areas must be fenced or otherwise secured to prevent vandalism,
theft, and property damage. If fill material or equipment is stored on a street, it must be
delineated with lighted barricades. Sidewalks shall not be used to store equipment or fill
materials. Sight distance from intersections must be maintained around the stored materials.
11.The Contractor shall install construction traffic control devices where they do not block or
impede other existing traffic control devices or sidewalks for pedestrians, people with
disabilities, or bicyclists.
12.Vertical cuts or fills greater than 1 inch resulting from construction operations within the
clear zone of adjacent traffic lanes shall be temporarily sloped at a 6:1 or flatter slope, and
delineated at 50-foot intervals immediately after removal operations to safeguard the
traveling public.
13.Construction equipment used on this project shall meet the same minimum exhaust
requirements as those specified by the manufacturer of the equipment.
14.The Contractor and subcontractors shall equip their construction vehicles with flashing
amber lights. Equipment to be used at night shall also be equipped with flashing amber
lights. Flashing amber lights on vehicles and equipment shall be visible from all directions.
15.Parking areas temporarily disturbed by construction activities shall be restored to a useable
condition during non-working hours. Such temporary parking shall utilize an all-weather
surface. The Contractor shall develop an Access Maintenance Plan in coordination with,
and based on the requirements of, the affected property owners and tenants, and submit it to
the Engineer for approval prior to commencement of work. This plan shall detail all
barricades, ramps, signs, and temporary means of access required by the property owners or
tenants. Prior to commencing any work which affects access to a property, the Access
Maintenance Plan for that property must be submitted and approved by the Engineer.
16.The Access Maintenance Plan shall be coordinated with all affected property and business
owners and residents and tenants. The Access Maintenance Plan shall include
documentation of this coordination. All access shall be maintained on surfaces equal to or
better than those existing at the time the access is first disturbed. For short periods of time
only as allowed by the Engineer, access may be maintained on an aggregate base course
surface.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 19
17.During non-construction periods (evenings, weekends, holidays, etc.) all work shall be
adequately protected to ensure the safety of vehicular and pedestrian traffic, as detailed in
the Contractor’s MHT. Excavations or holes shall be filled in or fenced when unattended.
18.Whenever the Contractor removes, obliterates, or overlays any pavement markings, he shall
replace them on a daily basis prior to opening the affected areas to traffic. All temporary
pavement markings shall fully comply with the Standard Specifications and Special
Provisions.
19.All personal vehicle and construction equipment parking is prohibited where it conflicts
with safety, access, or the flow of traffic. Landscaped areas and roadway shoulders shall be
kept clear of parking and storage of all personal and construction equipment except where
approved by the Engineer.
20.The Contractor shall not place tack coat on any surface to be paved where traffic will be
forced to travel upon fresh bituminous materials.
21.No work that interferes with traffic will be allowed on holidays or any day of a three-day or
four-day weekend that includes a holiday. Holidays on which this restriction applies consist
of those holidays as directed in the Special Conditions. Additional non-working days may be
specified by the Town.
22.All lane closures shall be subject to the approval of the Engineer. Request for each closure
shall be made at least 24 hours in advance of the time the lane closure is to be implemented.
Lane closures will not be allowed to remain unless being utilized in continuum for the
intended purpose for which they were set up.
23.During non-working hours, the roadways shall be restored to a safe travel conditions for the
free flow of traffic. Any maintenance required to restore the roadways to this condition,
including the pavement patching and grading, shall be done prior to opening the areas to
traffic or completing work for the day.
24.The Contractor shall clean the roadway of all construction debris and any trash before
opening it to traffic.
25.All flagging stations used at night shall be illuminated with floodlights. Street, highway
lights and “high mast lighting” may be used for flagging station illumination when approved
by the Engineer. Floodlights shall be located and directed so as not to interfere with the sight
of any motorists.
26.Prior to removal and resetting of any sign the Contractor and Engineer shall prepare an
inventory. Any signs damaged due to the Contractor’s operations shall be replaced in kind or
repaired by the Contractor at no additional cost to the project.
Subsection 630.13shall include the following:
All signing and traffic control devices required to implement the approved TCP shall not be
individually measured but shall be incidental to the lump sum measurement of traffic control.
Signs damaged due to Contractor operations shall be replaced in kind or repaired by the
Contractor at no additional cost to the project.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 20
All advanced construction signing shall be installed prior to any construction activity and remain
in place for all phases of construction. Road Work advance sequence signs shall be reset as
required to match current locations of initial traffic control devices.
Resetting of construction signs as required by the work is considered incidental to the project and
will not be paid separately.
Masking of existing/permanent or temporary signs as required by the work is considered
incidental to the project and will not be paid separately.
Contractor is required to reset a number of permanent signs as part of the project. Payment for
this item is included separately as Reset Ground Sign. Additional resets that may be required
during the phasing of the work are considered incidental to the project and will not be paid
separately.
In the event the Contractor fails to complete the project within the allowable Contract time,
including time extensions, the Contractor will bear all costs associated with the additional traffic
control required by the project including all flagging, traffic control supervision, rental and
maintenance of traffic control devices, etc. until the project is completed.
Subsection 630.18 shall include the following:
Payment shall be full compensation for furnishing, erecting, cleaning, maintaining, moving,
removing, disposing, inspecting, flagging, and management of construction traffic control
devices necessary to complete the work.
Payment will be full compensation for all work items necessary to complete the construction of
the project including, but not limited to:
1.Preparation and submittal of MHT to obtain Town and CODT approval, and required
services of Traffic Control Supervisor.
2. The rental/ purchase, fabrication, installation and maintenance of all equipment, signs,
channelization devices, etc. during construction of the project.
3.Removal of existing striping and removal of temporary striping required to implement
each phase of the Traffic Control Plan.
4.Pedestrian access shall be provided and flaggers should assist pedestrians around the
work zone if required.
Payment will be made under:
Pay Item Pay Unit
Construction Traffic Control Lump Sum
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Special Provisions - Page 21
Partial payments for Construction Traffic Control will be made according to the
following schedule:
25 percent of the bid amount will be paid on the first pay request for work performed.
When 50 percent of the original contract amount is earned, 50 percent of the bid amount
will be paid.
When 75 percent of the original contract amount is earned, 75 percent of the bid amount
will be paid.
100 percent of the contract amount for construction traffic control will be paid when the
project is fully complete as determined by the Project Engineer.
Town of Estes Park Downtown Wayfinding Signage – Seasonal Paid Parking Pilot
Project
CDOT Standard Special Provisions - Page 1
SSP Index 01-20-2021
For 2019 Spec Book]
COLORADO
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISIONS
STANDARD SPECIAL PROVISIONS
No.
Name Date of
Pages
Revision of Section 101 – Holidays (Sept. 17, 2020) 1
Revision of Section 101 – Record Set (January 20, 2021) 1
Revision of Section 102 – Interpretation of Plans and Specifications (Dec. 28, 2020) 1
Revision of Section 103 – Award and Execution of Contract (Sept. 18, 2020) 1
Revision of Section 103 – Colorado Resident Bid Preference (October 1, 2019) 1
Revision of Section 104 – Scope of Work (January 20, 2021) 1
Revision of Section 105 – Control of Work (105.02 b) (January 20, 2021) 2
Revision of Section 105 – Control of Work (105.02 f) (Dec. 28, 2020) 1
Revision of Section 105 – Control of Work (105.03) (Dec. 28, 2020) 2
Revision of Section 105 – Control of Work (105.08) (January 20, 2021) 1
Revision of Section 106 – Control of Material (January 20, 2021) 1
Revision of Section 107 – Legal Relations and Responsibility to Public (January 20, 2021) 1
Revision of Section 107 – Project Safety Management Plan (April 13, 2020) 1
Revision of Section 107 – Water Quality Control (Dec. 29, 2020) 6
Revision of Section 109 – Prompt Payment (Local Agency) (October 1, 2019) 2
Revision of Section 208 – Erosion Control 208.10 (b) (January 20, 2021) 1
Revision of Section 208 – Erosion Control (Dec. 29, 2020) 26
Revision of Section 212 – Soil Amendments, Seeding, and Sodding (July 7, 2020) 18
Revision of Section 630 – Construction Zone Traffic Control (Dec. 28, 2020) 1
Affirmative Action Requirements – Equal Employment Opportunity (October 1, 2019) 10
Public Works Department
ADDENDUM
Number: 1
DATE: 3-12-2021
Town Project: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Manager: David Hook
The Bid Documents for the above project, previously issued on 3-5-2021 are hereby further
modified as described below.
Clarifications:
Virtual Pre-Bid Conference:
o In response to a question posed by an attendee to the vPBC regarding the pending major snow
storm this weekend, the Town is making photos available of each sign site available for use by
interested bidders. Use this link to access and view the sign site photos:
Click here for Sign Site Photos 20210311
o Additional follow up to the vPBC via future addenda is pending.
END OF ADDENDUM #1
Public Works Department
ADDENDUM
Number: 2
DATE: 3-18-2021
Town Project: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Manager: David Hook
The Bid Documents for the above project, previously issued on 3-5-2021 and modified via Addendum
1 are hereby further modified as described below.
Corrections:
Bid Schedule: As discussed at the virtual Pre-Bid Conference, a typo was found in Line Item 202.
See the attached revised Bid Schedule that corrects typographical errors in the 202 Line Item
name and the 614j Line Item quantity. The revised Bid Schedule has been provided as a
printable sheet that replaces the original Bid Schedule form within the Project Manual (page 23
of the PDF). It has also been provided separately as an Excel spreadsheet to replace the original
spreadsheet posted as a separate document on 3-5-21.
Parking Map: As discussed at the virtual Pre-Bid Conference, the label on the parking map on
page 13 of the Project Booklet is incorrect. It should read: “ESTES PARK 2021 PARKING AND
SHUTTLE MAP”. The map itself, as provided within the Project Booklet, is correct. No
replacement map will be provided.
Signs mounted on utility poles and street light poles: The Project Manual, Project Booklet, and
Google Earth Project File all make reference to several locations where Auto-Directional and
Destination sign panels would be mounted to existing wooden utility poles or existing metal
street light poles. Estes Park Power & Communications has confirmed that it is no longer
possible to utilize this mounting method. Therefore, all Auto-Directional and Destination (Sign
Types 1, 2, 3, and 4) sign panels and locations will utilize the wood post mounting method as
proposed for all the other locations of Sign Types 1 through 4. The installed location of these
several signs will be adjusted through the field fit process to a suitable location near the original
utility or street light pole so as to maintain the original intended function of each sign. No
change to mounting methods of Sign Types 5 through 10 is implemented via this directive.
Manual on Uniform Traffic Control Devices (MUTCD): The Project Booklet contains an incorrect
link to the MUTCD on page 23. The correct link is:
https://mutcd.fhwa.dot.gov/pdfs/2009r1r2/pdf_index.htm
Clarifications:
Virtual Pre-Bid Conference:
o Click here to view the virtual Pre-Bid Conference held on the Zoom platform on March
11.
o The meeting agenda is attached for reference.
o Brief meeting notes are attached for reference; included is a list of meeting attendees.
Sign Site Photos: As discussed at the virtual Pre-Bid Conference, site photos of each sign
location were provided in Addendum #1.
Communications During Bidding: As discussed during the virtual Pre-Bid Conference, all
inquiries should be directed to David Hook, Project Manager. Written questions are due by 2:00
PM (our clock), March 18.
Work Prohibited: As discussed at the virtual Pre-Bid Conference, Section 3 of the Special
Conditions identifies key dates during which work is prohibited, including the Rotary Duck Race
Festival. Subsequent to the virtual Pre-Bid Conference, it has been clarified that the 2021 duck
race will be virtual. Thus, Saturday, May 1, 2021 will be treated as any other Saturday.
Communications with the Community: As discussed during the virtual Pre-Bid Conference,
there is an expectation that access to businesses and residences are maintained and that the
contractor would coordinate with businesses and residents in the vicinity of the work to keep
them informed on the status of nearby work. That communication can take a number of forms.
Assisting staff with a Town issued news release prior to the commencement of construction, and
during execution of the work, is an expectation. Also, specific communication with businesses
and residents should occur at least three business days in advance of the start of work at any
one of the sign locations, then whenever something changes during execution of the work, and
then upon completion of the work. Additionally, prompt attention (1 business day max) to
concerns from impacted businesses and persons is expected.
Wind Speed for Calculating Wind Loads: When utilizing the CDOT wind load calculator (or other
calculator), use 120 mph as the input design wind speed. This is the maximum wind speed
choice in the dropdown menu on the CDOT calculator available on the CDOT website
https://www.codot.gov/safety/traffic-safety/assets/documents/examples/worksheets )
Plan Holder List: See attached for known plan holders as of late afternoon, Wed, March 17,
2021.
Attachments
vPBC Agenda
vPBC Meeting Notes
Bid Schedule, Revised 20210317 (Excel spreadsheet also provided separately)
Plan Holder List 20210317
END OF ADDENDUM #2
Page 1 of 2
Public Works Department
VIRTUAL PRE-BID MEETING (Optional)
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
THURSDAY, March 11, 2021, at 10:30 A.M.
Meeting held via Zoom
Agenda
1. Welcome
Agenda: it has been posted at BidNet (as a communication) and Town website; it will also be shared on
screen
Virtual Meeting Format: verbal and visual descriptions of the project components will be presented; Q&A
along the way; Q&A at the end;
o Virtual meeting ettiquette: please exercise virtual meeting courtesy; try not to talk over others;
everyone will be able to ask questions; use the ‘raise hand’ feature when you wish to speak; please
remain muted until you are recognized; mute when done; feel free to use the chat feature
Meeting recording: the meeting will be recorded and made available through BidNet and the Town webside
for viewing
No group site visit
2. Introductions:
Town Project Manager: David Hook, 970-577-3586, dhook@estes.org
Public Works Admin: Gregory Muhonen, Megan Van Hoozer
Parking and Transit: Vanessa Solesbee, Matt Eisenberg
PW Operations: Kevin McEachern, Brian Berg
E. Holdings, Inc.: Chad Williams
Those on the video call
Those on the phone
3. Project Overview
Bidding Documents: comprised of three resources:
o Project Manual = PDF containing information in written narrative format
o Project Booklet = PDF containing the information in graphic and written narrative format
o Project Data File = Cloud based Google Earth data file with mapping and data info
Purpose and Goal: see pg 3 of the Project Booklet
Scope of Work: see pg 1 of the Invitation to Bid (pg 3 of the Project Manual)
Schedule: see pg 1 of the Invitation to Bid (pg 3 of the Project Manual)
Page 2 of 2
4. Bidding Documents – Project Manual
Invitation to Bid
Instructions to Bidders
Forms: Bidders Qualifications and Data; Subcontractor Data; Bid Proposal; Bid Schedule
Sample Construction Contract Template
General Conditions
Special Conditions
Supplemental Technical Specs: Project Special Provisions; Standard Special Provisions
5. Bidding Documents – Project Booklet
Purpose & Goals
Signage Design
Google Earth file links: QR Code; URL
Specs
Appendicies: Construction & engineering details, rules, and regs; detailed sign faces
6. Bidding Documents – Project Data File (cloud-based Google Earth data)
Table of Contents
Sign Location Image: sattelite imagery with sign pinpoint in approximate location; all to be field fit
Sign Location Data: key information relative to the unique aspects of each sign
7. Misc
No Group Site Visit: visit the site and submit questions to obtain a solid understanding of the scope of work
The PreBid meeting has been recorded and will be available for viewing through BidNet and the Town’s
website
Questions are due by 2p MT, Thursday, March 18
Bids are due by 2p MT, Thursday, March 25; virtual bid opening on Zoom at 2p
Field fit: Sight Distance Triangles, Utilities, Irrigation, Landscaping, and more
Coordination & communication with PW staff and the community is essential
Permits & Licenses: CDOT/SUP; Public Works/ROW; Town/Business License; CDPHE/construction
stormwater; Others??
CDOT specs and standards apply to the entire project
Contractor’s Project schedule: by Pre-con conference; updated weekly
Weekly progress meetings: standing appointment; time/date/location TBD
Submittals: sign proofs, materials, and more
All work complete by May 21, in advance of the start of our guest season (Memorial Day weekend)
8. Q&A
New questions
Lingering raised hands
Lingering chat items
Additional Information
If you have any questions, contact David Hook via email: dhook@estes.org
Public Works Department
VIRTUAL PRE-BID MEETING (Optional)
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Thursday, March 11, 2021, 10:30 A.M.
Meeting held via Zoom
MEETING NOTES:
Attendees (TOEP, consultant):
David Hook, Project Manager
Vanessa Solesbee, Parking and Transit Manager
Matt Eisenberg, The Car Park
Megan Van Hoozer, Administrative Assistant
Brian Berg, Parks Supervisor
Justin Kearny, Streets Supervisor
Kevin McEachern, Operations Manager
Greg Muhonen, Public Works Director
Chad Williams, E Holdings, Inc
Attendees (Vendors/Contractors):
Scott Shreeve, New Digital Frontier
Tom Pepper, Pro Print and Design
Travis Taylor, Pro Print and Design
Mieke Myrick, Front Range Signarama
Bill Bertoneire, Pro Print and Design
Frank Cordova, Pro Print and Design
David R (no introduction provided)
D Nursery (no introduction provided)
Unidentified caller (no introduction provided)
Notes / Questions:
Typo in Item 202 on the Bid Schedule will be clarified via addendum
Typo on the Parking Map will be clarified via addendum
Questions:
o Scott: Site visit is going to be challenging due to the pending snow storm. May back folks
up for bidding timing.
Travis: In response to Scott’s question – is it possible for staff to take pictures of
the sites as part of the addenda?
The Town agreed to look into the possibility of providing site photos in
advance of the storm
TOWN OF ESTES PARK
Downtown Wayfinding Signage - Seasonal Paid Parking Pilot Project
BID SCHEDULE revised:3/17/2021
CONTRACTOR
NAME:
ITEM NO.ITEM UNIT QUANT.UNIT PRICE COST
202 Removal of Ground-based Wayfinding Signs LS 4 $0.00
614a Sign Type 1 (Auto-Directional; large)EA 9 $0.00
614b Sign Type 2 (Auto-Directional; small)EA 4 $0.00
614c Sign Type 3 (Destination; small)EA 13 $0.00
614d Sign Type 4 (Destination; large)EA 3 $0.00
614e Sign Type 5 (Mastarm; large)EA 4 $0.00
614f Sign Type 6 (Mastarm; medium)EA 4 $0.00
614g Sign Type 7 (Mastarm; small)EA 4 $0.00
614h Sign Type 8 (Visitor Info; add-on; large)EA 5 $0.00
614i Sign Type 9 (Visitor Info; add-on; small)EA 1 $0.00
614j Sign Type 10 (Free; add-on; no installation)EA 18 $0.00
626 Mobilization LS 1 $0.00
630 Construction Traffic Control LS 1 $0.00
0.00
Total Bid Written in Words
Name of Bidding Company Addendum and Date Received
Street Address City State Zip Code
Authorized Signer and Title (Print)Authorized Signer (Signature)Date
Note: this Bid Schedule shall take precedence over the Summary of Approximate Quantities listed in the
Construction Plans
TOTAL BID
Plan Holders List
Plan Holders List
Organization Name Main Contact Download Date City Province/State
Area Wide Protective Daniel Jones 03/17/2021 01:01 PM MDT Greeley Colorado
BidNet Direct Demo Cory Collins 03/17/2021 10:10 AM MDT Latham New York
Vision Visual Jeff Logo Box 03/16/2021 09:43 AM MDT Golden Colorado
Interwest Safety Supply
Inc
Roger Egan 03/12/2021 04:58 PM MST Provo Utah
Road Side Supplies LLC Jason Bowman 03/11/2021 10:39 AM MST Pueblo Colorado
Ultimax Inc.Raji Alatassi 03/11/2021 09:09 AM MST Denver Colorado
SAFETY &
CONSTRUCTION
SUPPLY
Debbie Rocks 03/11/2021 09:07 AM MST DENVER Colorado
Baha Construction Inc.Dan Yaeger 03/10/2021 12:59 PM MST Pueblo Colorado
Warehouse Twenty One Garrett Kirk 03/10/2021 08:15 AM MST Cheyenne Wyoming
Boss Up 77 Marquis Clayton 03/10/2021 07:52 AM MST Ballston Spa New York
Artcraft Signs Trisha Hughes 03/09/2021 02:31 PM MST Denver Colorado
Universal Industrial Sales,
Inc.
Molly Weight 03/09/2021 12:14 PM MST Pleasant Grove Utah
Harmonic Media Barb Lindvall 03/09/2021 11:49 AM MST Englewood Colorado
Wyoming Signs Laura Bruckner 03/09/2021 10:21 AM MST Mills Wyoming
DJ Signs Ltd Ryan Schneider 03/09/2021 09:34 AM MST Edgewater Colorado
Message Point Media Bryan Gilliom 03/09/2021 01:30 AM MST Birmingham Alabama
Officepartners360 Tim Boylan 03/09/2021 12:08 AM MST Pittsburgh Pennsylvania
School Wholesale
Supplies LLC
JP DAS 03/08/2021 11:19 PM MST Nashville Tennessee
BSC Signs Angela Renfro 03/08/2021 03:29 PM MST Broomfield Colorado
COLORADO
BARRICADE CO.
Rusty Reynolds 03/08/2021 10:47 AM MST Denver Colorado
Safeway Sign Company Andrea Gutierrez 03/08/2021 09:09 AM MST Adelanto California
Statewide Safety
Systems
Nikolas Giuliani 03/08/2021 08:56 AM MST Denver Colorado
J & S Contractors Supply Ken Fedel 03/08/2021 08:41 AM MST Denver Colorado
DaVinci Sign Systems,
Inc
John J Shaw 03/08/2021 08:15 AM MST Windsor Colorado
School Wholesale
Supplies LLC
JP DAS 03/08/2021 01:51 AM MST Nashville Tennessee
Shay Enterprise Tamara Shay 03/07/2021 08:07 PM MST Tacoma Washington
R.E.CONSTRUX Carl Erichsen 03/07/2021 08:03 AM MST Boulder Colorado
Pro Print and Design of
Colorado
Travis Taylor 03/05/2021 06:33 PM MST Colorado Springs Colorado
Alta Planning + Design Erin McAlister 03/05/2021 03:51 PM MST Portland Oregon
Freeman Signs Barbara Cocci 03/05/2021 02:45 PM MST Denver Colorado
Front Range Signarama Mieke Myrick 03/05/2021 02:32 PM MST Westminster Colorado
ConServ Flag Company Emil Assad 03/05/2021 02:27 PM MST Sidney Nebraska
2021-ITB-MV1 - Downtown Wayfinding Signage - Seasonal Paid Par...Addendum No: 1 (Published)
03/17/2021 05:59 PM MDT Page 5 of 6
Organization Name Main Contact Download Date City Province/State
The Digital Frontier Sara Schaeffner 03/05/2021 02:21 PM MST Arvada Colorado
Graphic House Inc Joshua Chapple 03/05/2021 02:21 PM MST Wausau Wisconsin
A-1 Barricade and Sign,
Inc.
Matt Bowman 03/05/2021 02:19 PM MST Pueblo Colorado
KECI Colorado, Inc.Paul Y. Iwata 03/05/2021 02:18 PM MST Sedalia Colorado
Loveland Barricade,LLC Joseph Brandt 03/05/2021 02:07 PM MST Loveland Colorado
2021-ITB-MV1 - Downtown Wayfinding Signage - Seasonal Paid Par...Addendum No: 1 (Published)
03/17/2021 05:59 PM MDT Page 6 of 6
Public Works Department
ADDENDUM
Number: 3
DATE: 3-22-2021
Town Project: Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Project Manager: David Hook
The Bid Documents for the above project, previously issued on 3-5-2021 and modified via
Addenda #1 and #2 are hereby further modified as described below.
Corrections:
General Conditions, Section 2.4.1: This section is deleted and replaced with the
following:
2.4.1 The Contractor will obtain all licenses and permits required to do the Work.
Whenever necessary, the Contractor will have a Building Contractor's Business License
with the Town by the time indicated in the Invitation to Bid. It will have all permits
required by the Town, as well as those required by County, State and Federal agencies.
Subcontractors shall also have a Town of Estes Park Building Contractor's Business
License and the proper permits.
Construction Documentation (Section V on pg 19 of the Project Booklet): This section
is supplemented by adding the following to the Project Special Provisions (pg 15,
Sign Panel Reflectivity section).
The Contractor shall meet retroreflective standards and guidance of MUTCD 2D.50 and
other related sections. The use of Type I (Engineer Grade) in combination with other
Types/Grades of retroreflective sheeting materials is acceptable to achieve the required
luminance ratio of legend to background (minimum 3:1).
Color, Typography & Artwork (pg 19 of the Booklet): This section is revised as
follows:
All references to “Pressure Treated 4” Wood Posts” are revised to read “Pressure Treated
6” Square Wood Posts”.
All references to “Powdercoat” are deleted. No powdercoating is included in this project.
Colors and color identifiers remain valid.
All references to “0.04” Thick Aluminum Sheets” are revised to read “Aluminum Sheets,
0.125” Minimum “.
Construction Documentation (Section E.4 on pg 16 of the Booklet): This section is
deleted. Full-scale samples of the auto-directional signs (Types 1 and 2) and the
destination signs (Types 3 and 4) are no longer required.
Clarifications:
Bidder Questions:
o Questions and answers are summarized in the attached Bidding Questions and
Answers 3-22-2021 document.
CDOT Special Use Permit
o In the Google Earth file, the narrative details for many signs locations identify a
need for a CDOT permit. The following locations will also require a CDOT
permit: All Mastarm signs (Types 5, 6, and 7).
o Every location on a CDOT highway will require a CDOT permit. Each of those
locations will also require a Town ROW permit. The Town “dual permits” all
work in the CDOT ROW because we have shared responsibility within their
ROW. For those locations on Town streets, only a Town ROW permit will be
required (i.e., no CDOT permit required for locations on Town streets).
Single-sided Auto-Directional signs: In the Google Earth file, the narrative details for
many sign locations identify the direction that a sign faces. For all Auto-Directional
signs, the sign should face oncoming traffic in the travel lane closest to the sign location.
Attachments
Bidding Questions and Answers 3-22-2021
END OF ADDENDUM #3
1
Downtown Wayfinding Signage – Seasonal Paid Parking Pilot Project
Bidding Questions and Answers
3-22-2021
Text in italics = questions as submitted by Bidders
Text not in italics = text added by the Town to present and answer Bidder questions.
Question 1:
The bid requires a bid bond deposit, as well as, a Town of Estes Park business license. For
companies not based in Estes Park is this an absolute requirement or can the winning bid apply
and be granted a business license in the Town of Estes Park?
Answer:
A Bid Guarantee is required at the time of Bid Opening. The Guarantee must be a
certified check or a Bid Bond. See Invitation to Bid (pg2) and Instructions for Bidders
pgs 4 and 5).
A Town of Estes Park Business License is NOT required at the time of Bid Opening. The
successful Bidder/Contractor (i.e., the signer of the Bid and Contract) and all
subcontractors are required to obtain a Town of Estes Park Building Contractor’s
Business License after the Notice of Award has been issued. See Instructions for Bidders
pg 8) and General Conditions (Section 2.4.1). See Addendum 3 for corrections of a
conflicting statement in GC 2.4.1 to make it consistent with the text in IFB and as
explained above. A Town Business License is available online through the Town Clerk’s
Office.
Question 2:
Is it correct that bid deposits are non-refundable?
Answer:
Bid Guarantees are returnable. Bid Bond surety forms will not be returned unless
specifically requested by a Bidder. Certified checks are returnable. The only condition
where a Bid Guarantee is not returnable is when it is forfeited because the successful
Bidder fails to perform certain tasks after the Notice of Award is issued. See Instructions
for Bidders (pgs 4 and 5).
Question 3:
Can a General Contractor be a subcontractor?
Answer:
A General Contractor can be a subcontractor.
Question 4:
Can the signs themselves be made by the primary, and installed separately by another contractor
and NEITHER be a General Contractor or hold a general contractor license.
2
Answer:
Neither a general contractor or a general contractor license is required. It is our
understanding that the State of Colorado does not issue/regulate General Contractor
Licenses. The Town does not issue General Contractor Licenses. See the answer to
Question 1(a) above for more information regarding the Town’s Building Contractor’s
Business License. The experience of the Contractor and subcontractors relative to this
project will be evaluated via review of the data forms for the Bidder and Subcontractors.
Question 5:
In the bid, it states if a subcontractor is to be used. You must name them in the bid. Two part
question:
1) Does the subcontractor need a bond for this project?
2) Can a subcontractor be a plan holder on this same project?
Answer:
5.1 A subcontractor does not need to provide separate bonds. A subcontractor’s portion
of the work and contract value is covered by the bonds provided by the Bidder/Contractor
i.e., the signer of the Bid and Contract). See Invitation to Bid (pg 2), Instructions for
Bidders (pgs 4, 5, 8), Bid Proposal (pg 2), Construction Contract (pg 2), and General
Conditions (Sections 1.1.7, 1.1.37, and 5.1.1).
5.2 A subcontractor can be a plan holder on this project.
Question 6:
If the answer to #2 [see question above] is yes, does the two companies participating in this
bid collude under the definition or is only the primary person allowed to bid the subcontractor
must NOT bid.
Answer:
Given our understanding of the question, a plan holder can provide quotes to one or more
Bidders as a subcontractor as well as submit a bid as a Bidder. See Instructions to Bidders
pg 2).
Question 7:
The subcontractor section has three spaces:
Can a primary bidder add two other contractors that may provide services example (removal of
posts, erection of posts), installation of signage on posts, and then one that prints the signage or
makes the signage all go on the same bid and be covered by the same insurance and bond
requirements?
Answer:
Bidders may identify as many subcontractors as are needed to complete the work in
compliance with the Bidding Documents. Use any provided spaces, and add additional
pages as necessary, to list all subcontractors. All subcontractor work and contract value
are covered by the Bid, bonds, and insurance provided by the Bidder/Contractor (i.e., the
signer of the Bid and Contract).
Question 8:
The traffic as well as access to businesses can be impacted by the schedule of sign replacement.
3
Question: [8.1] Will the Town of Estes Park provide a method of communication for advance
notice of any one who may be impacted by the signage implementation? [8.2] If so, do you need
an estimated schedule of implementation at time of bid, or is that something that can be done
AFTER a bid is won?
Answer:
8.1 See Addendum #2 for clarification on the Contractor’s communication with the
community (including businesses and residents) and assisting the Town with new
releases.
8.2 A project schedule is required at or before the Pre-Construction Conference. See
Instructions for Bidders (pg 8), Construction Contract (pg 2), General Conditions
Section 2.5.1), Special Conditions (Section 1.0), and Project Special Provisions (Section
108).
Question 9:
Weather/Supplies/Covid related Delays
Question: [9.1] What is the position of the town regarding potential delays out of the control of
the contractor, to include weather, potential supplies, Covid shut downs? Will there be
extensions to a schedule or plan if such delay happens and [9.2] will there be a defined process
with the Town for communication to a) stakeholders b) residents and business owners, if so who
will provide those communications?
Answer:
9.1 The Town’s position regarding contract time, delays out of the control of the
contractor, and schedule adjustments are addressed in the General Conditions (Article 12)
and Special Conditions (Sections 1.0 and 2.0). In practice, the Town recognizes that
delays are sometimes outside the control of the contractor and endeavors to treat the
Contractor fairly in those circumstances in accordance with the guidance provided in the
General Conditions and Special Conditions.
9.2 See Addendum 2 for clarification on the Contractor’s communication with the
community (including businesses and residents) and assisting the Town with new
releases.
Question 10:
In the Summary Booklet
Page 6, states Retroreflective Metal sign panel
Page 19, V. states High Intensity retroreflective sheeting
Page 20, All colors are specified as a powder coat, Powder coat does not come in
retroreflective.
Typical fabrication is either Reflective sheet with silk screen decoration or Reflective sheet with
digital print with a UV overlaminate on the reflective
What process do you want on these signs?
Answer:
A key factor for sign fabrication is compliance with the Manual on Uniform Traffic
Control Devices (MUTCD), particularly Section 2D.50 and other related sections. See
Special Conditions (Section 5.0), Project Special Provisions (pg 15), Construction
4
Documentation (Section V on pg 19 of the Project Booklet). See Addendum 2 for the
corrected link to the MUTCD. See Addendum 3 for deletions of conflicting references to
powder coat since reflectivity is required. See Addendum 3 for additions of text to the
Project Special Provisions.
Question 11:
Page 17, G2 states a minimum thickness of the panels to be a minimum of .125” thick.
Page 20,08 calls out Aluminum sheets to be 0.04” thick.
Which is correct?
Answer:
The minimum panel thickness is 0.125”. Engineering design, including verification of
panel thickness will be reviewed through the submittal process. See Project Special
Provisions (pg 15) and Construction Documentation (Section B on pg 16 and Section L
on pg 18 of the Booklet). See Addendum 3 for revisions of conflicting references to panel
thickness.
Question 12:
On the Parking Project _bidding Docs 20210305
Page 47 4.3 states we are responsible for app CDOT permits.
Taking into account there is only 5 weeks from Notice to proceed to construction completion &
Understanding the town wants these signs in before the tourist season.
Drawing all the signs with layouts & dimensions, Engineering, Submittal & sample review with
1 full size working sample could take 3-5 weeks including the engineers time to review & stamp
all the structural drawing for the permitting process.
CDOT permitting could take any ware from 3-5 weeks for this many signs, which would be
needed before we could proceed with fabrication and install to be sure CDOT does not make any
changes.
That would put us past the 5-week completion timeframe for fabrication & install starting on
Notice to Proceed of April 12, 2021, & Construction completion of May 21,2021
Answer:
Given our understanding of the question, the Town offers the following in consideration
of the timeline:
Permit processing is already underway by the Town through advance preparation
and coordination with CDOT on the required Special Use Permit to expedite
approval. See Project Special Provisions (pg 4) and Construction Documentation
Section S on pg 19 of the Project Booklet).
Full-scale samples of the auto-directional signs (Types 1 and 2) and the
destination signs (Types 3 and 4) are no longer required. Fabrication accuracy
will rely on other pre-fabrication submittals and in-shop visits by Town staff
during production. See Addendum 3 for the deletion of this requirement.
See the answer to Question 9.1 above for more information regarding contract
time, delays out of the control of the contractor, and schedule adjustments.
Question 13:
5
Page 6 & 7 Callout for 6” Square pressure treated wood post.
Page 20, 01 calls out 4” square pressure treated square post.
Which is correct?
Answer:
Six-inch pressure treated wood posts should be used. See Addendum 3 for revisions of
conflicting references to post size.
Question 14:
On page 11, Note reads Signs to be mounted to existing utility poles. 1 is a light pole on a metal
support & 1 is a wood support holding power & Communication lines, has it been verified if
these structures can handle the additional added square footage?
Answer:
All signs will now be mounted on the wooden posts described above. See Addendum 2
for correction on this change in mounting.
Question 15:
Sign types 8 & 9. Show to me mounted with sign types 1 & 4, Will these be mounted under the
main panels?
Answer:
Sign Types 8 and 9 (Visitor Info add-on panel) will mount below the Type 1 (Auto
Directional) and Type 4 (Destination) signs. See Wayfinding Signage Design (pg 9 of the
Project Booklet)
Question 16:
We are assuming that all panels will be using the standard “Z” horizontal braces per CDOT S
Standards?
Answer:
Correct where appropriate; conformance with all applicable CDOT standards and
appropriate structural design will be required through the pre-fabrication process. See
Construction Documentation (Sections B and E on pg 16, Section L on pg 18, and
Section S on pg 19 of the Project Booklet).
March 5, 2021
Town of Estes Park
Downtown Wayfinding Signage-
Seasonal Paid Parking Pilot Project
Prepared by E. Holdings, Inc. for the Town of Estes Park, Colorado
2 Estes Park Parking Signage Pilot Program
TABLE OF CONTENTS
Purpose & Goals of the Estes Park Parking
Signage Pilot Program
01 Wayfinding Signage Design pages 4-14
02 Construction Documentation pages 16-20
03 Appendix A pages 22-23
04 Appendix B pages 24-36
Estes Park
Parking Signage
Pilot Program
Booklet
Help orient visitors to the new seasonal paid parking system, including promoting public
parking options and highlighting parking locations and access
Allow for comfortable and clear navigation to public parking options, and easy
identification of parking lots and on-street parking options
Road-test parking informational messages and branding, to determine the best course
forward for future permanent signage designs
Develop a cost-effective and environmentally-sensitive pilot signage design palette
Ensure compliance with CDOT standards/guidelines regarding auto navigational signage
Purpose & Goals of the Estes Park Parking Signage Pilot Program
Estes Park Parking Signage Pilot Program4
SIGNAGE DESIGN OVERVIEW
The new parking pilot program signage was designed to be visible,
clear, and easily understood by visitors and citizens of the Estes
Park community. The overall design is composed of a simple post-
and-panel design, with the informational messages located on a lin-
ear panel that is bolted to two (2) square wooden posts. The post-
and-panel design not only helps to keep the overall signage costs
affordable, the design also allows for ease of fabrication and instal-
lation - ensuring the new pilot signs can be fabricated and installed
as specified in the Invitation to Bid or subsequent Addendum.
Colors and Graphics
The colors and graphics chosen for the signage design are derived
from the existing Estes Park brand and logo, which includes a set of
colors and recommended fonts. We used both the fonts and the col-
ors from the new brand in the pilot program signage, and also added
the new Estes Park logo to each sign panel. The sign panels were
also dimensioned and scaled to reflect the more long/linear rectan-
gle of the Estes Park logo.
From a messaging perspective, colors were chosen to designate par-
ticular types of signage. Burgundy was selected free parking, green
was selected for paid parking, and light blue was selected for the
free shuttle. Dark blue was the preferred color for the overall back-
ground of the sign, to ensure adequate contrast between the sign
messaging and the directional/messaging information.
Whenever possible, icons were used to supplement written text and
help drivers easily understand the messages and directional infor-
mation displayed on the signs. On the directional signage, symbols
for parking and the shuttle help alert drivers to available amenities,
and on the destination signs, additional icons are used to highlight
the types of parking amenities of each lot (such as restrooms, Elec-
tric Vehicle charging stations, RV parking, etc). Each parking lot
destination sign also has a corresponding wildlife icon to provide an
additional way for visitors to remember their lot.
Design Standards - CDOT and MUTCD
Many of the directional and destination signs are located along Colo-
rado Department of Transportation (CDOT) right-of-ways. CDOT has
its own specific standards related to signage, and the pilot program
signs are designed to include these details. The wooden sign posts
are designed with a break-away feature, and the overall signs are
designed to ensure they can withstand the wind loads in Estes Park.
CDOT also requires specific minimum heights for letters and icons,
and the new signs were designed to adhere to these standards.
Materials and Sustainability
The materials and designs of the new signage were developed to
support a low environmental footprint. As a pilot signage program,
there was an awareness that the new signage was not designed to
be installed for greater than 5 years, and the need to have the signs
designed with materials that could be recycled/reused at the end of
the pilot program was the primary environmental goal. Beyond the
recyclability of the materials, the fabrication methods and sourcing
of materials were also driven by a desire to reduce the environmen-
tal costs of the signs. The aluminum sign faces and the wooden sign
posts (the two main components of the pilot sign program) were
both selected to be both durable and environmentally sensitive.
01
Wayfinding
Signage Design
The colors, fonts, and designs for the pilot program signage
reflect the existing Town of Estes Park logo and brand.
5Estes Park Parking Signage Pilot Program
PILOT PROGRAM SIGN TYPES
In order to orient visitors to the new pilot signage program, a vareity of signs types were designed, as summarized in the Table below and detailed on pages 6-11.
SIGN TYPE #SIGN TYPE NAME DESCRIPTION REFER TO FOR
MORE DETAILS TOTAL # OF LOCATIONS
1 Auto Directional Sign (High Speed Corridor)Auto Directional Signs help direct drivers to public
parking locations. There are two types - a larger sign for
the high speed corridors (over 25mph speed limit) and a
smaller sign for the low speed corridors (25mph and under).
Page 6 & 10
9 signs (single sided)
2 Auto Directional Sign (Low Speed Corridor)4 signs (1 double-sided, 3 single)
3 Destination Sign Destination Signs are located at the entrances to the
public parking lots. There are two types - a standard
height sign and an extended height sign for the lots that are
served by the seasonal shuttle.
Page 7 & 10
13 signs (8 double-sided, 5 single)
4 Destination Sign (Extended Height)3 signs (2 double-sided, 1 single)
5 Dual Direction Large Mastarm Sign (111” wide)
Mastarm Signs are the street name signs mounted on
mastarm poles. There are three types, depending on
the number and length of street names on each sign.
Page 8 & 10
4 signs (single)
6 Dual Direction Mastarm Sign (84” wide)4 signs (single)
7 Single Message Mastarm Sign (72” wide)4 signs (single)
8 Visitor Info Panel (add on)
Visitor Info Signs are additional sign panels that are
designed to be added to the base of some of the Auto
Directional Signs.
Page 9 & 11 5 signs (single)
9 Visitor Info Panel - Small (add on)
Visitor Info Signs are additional sign panels that are
designed to be added to the base of some of the
Destination Signs.
Page 9 & 11 1 sign (single)
10 Free Parking Panel (add on)
Free Parking Signs are the sign blades that are
designed to be mounted onto the Auto Directional or
Destination Signs to note areas where paid parking
changes to free parking during the off season.
Page 9 & 11 18 signs (single);
To be installed by Town
6 Estes Park Parking Signage Pilot Program 7’5’-3”7’6’-10”3’
3’-10”
Sign Type 1:
Auto Directional
Higher-Speed Size
(over 25 mph)Sign Type 2:
Auto Directional
Lower-Speed Size
(25 mph or under )
1’
2’
3’
4’
5’
6’
7’
8’
9’
10’
11’
12’
13’
14’
15’
16’
17’
18’
6” square
pressure-treated
wood posts
Estes Park logo
extends above
the rectangular
sign face as a
special cut
Public
Parking
SEASONAL
SHUTTLE
FREE
Public
Parking
SEASONAL
SHUTTLE
FREE
Retroreective metal
sign panel
Third middle pole
may be added to
accomodate wind
regulations
Break-away holes
drilled at 4” above
grade & 14” above the
lower hole (drilled
perpendicular to
roadway - not visible
from front of sign) to
be included on all
wood sign pole.
SIGN TYPES 1-2: AUTO DIRECTIONAL SIGNS
Auto directional signage displays available public parking options for
visitors, and helps point them to available public parking lots within
Estes Park. Similar to the pilot program destination signage, the
auto directional signs use icons and colors to help create messages
that are simple to understand and easy to navigate, however, the
auto directional signage contains more simplfied messaging than the
destination signs, due to the limited number of seconds available for
moving autos to take in signage information. Each auto directional sign
contains the following components:
Directional Arrow - the first informational piece on the sign is a
directional arrow pointing in the direction of the parking lot entrance
Free/Paid Parking - Using colors, words, and the universal ‘P’ parking
symbol, the signs draw attention to if the lot is ‘free’ or ‘paid’
Shuttle - If the shuttle is available at or near the lot, a light blue
color band with the word ‘shuttle’ and the universal shuttle symbol is
displayed on the sign
Detailed dimensions are found on page 10.
PILOT PROGRAM SIGN TYPES
7Estes Park Parking Signage Pilot Program
3’5’6’-9”3’5’6’-1”Sign Type 4:
Destination
Extended Height
1’
2’
3’
4’
5’
6’
7’
8’
9’
10’
11’
12’
13’
14’
15’
16’
Sign Type 3:
Destination
6” square
pressure-treated
wood posts
Estes Park logo
extends above
the rectangular
sign face as a
special cut
Retroreective metal
sign panel
Break-away holes
drilled at 4” above
grade & 14” above the
lower hole (drilled
perpendicular to
roadway - not visible
from front of sign) to
be included on all
wood sign pole.
Public
Parking
SEASONAL
SHUTTLE
FREE
NO OVERNIGHT PARKING
Events Complex Moose Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Tregent Pika Lot
Where sight-
distance
triangles allow,
bottom of signs
can be lowered
to 5’
PILOT PROGRAM SIGN TYPES
Destination signage is located at the entrances to Estes Park paid,
free, and structured public parking areas. The destination signage
helps draw attention to the public parking lot entrances, and
provides important information regarding the following:
Free/Paid Parking - Using colors, words, and the universal ‘P’
parking symbol, the signs draw attention to if the lot is free or paid
Shuttle - If the shuttle is available at or near the lot, a light blue
color band with the word ‘shuttle’ and the universal shuttle symbol
is displayed on the sign
Icon Amenities - If amenities are available at the lot, icons that
represent the available options are displayed toward the bottom of
the sign
Overnight Parking - If overnight parking isn’t available at the lot,
the words “No Overnight Parking” are added to the sign
Unique Parking Lot Icon/Name - Each of the public parking lots
have a unique wildlife icon and name at the bottom of the sign, to
help visitors remember the lot
Detailed dimensions are found on page 10.
SIGN TYPES 3-4: DESTINATION SIGNS
8 Estes Park Parking Signage Pilot Program
6’
9’ 3”2’ - 9”18”7’26”Elkhorn Ave Big Horn Dr
Moraine Ave
Elkhorn Ave
Big Thompson Ave
Sign Type 7
Sign Type 8
Sign Type 6
PILOT PROGRAM SIGN TYPES
SIGN TYPE 5-7: MASTARM SIGNS
Mastarm signs are the street name signs mounted
on the mastarms of traffic signal poles. There are
three types, depending on the number and length
of street names on each sign.
Detailed dimensions are found on page 11.
Note: Refer to Google Earth map to see where existing
mastarm signs need to come down and new mastarm
signs need to go up.
Sign Type 5:
Sign Type 6:Sign Type 7:
9Estes Park Parking Signage Pilot Program
SIGN TYPE 8-9: VISITOR INFO PANEL
(ADD-ON SIGNS)15”1’-7”7’6’-10”3’-10”
3’5’3’5’6’-1”2’-6”
8.5”6’ 9”Example on
Destination
Extended Height Size
1’
2’
3’
4’
5’
6’
7’
8’
9’
10’
11’
12’
13’
14’
15’
16’
17’
18’
19’
20’
21’
Example on
Destination
Lower-Speed Size
Reduced Height
Public
Parking
NO OVERNIGHT PARKING
Tregent Pika Lot
Example on
Auto Directional
Higher-Speed Size
FREE
Additional blades will be used to
cover PAID parking information
with FREE parking information in
the o season.
NOTE: The preferred mounting
mechanism for the sign blades
will be pre-drilled holes that allow
the sign blades to be mounted
directly into the wooden posts
with lag bolts. A rubber washer
(or similar) should be used to
separate the ‘free’ sign blades
from the sign face below.
PAID
Break-away holes
drilled at 4” above
grade & 14” above the
lower hole (drilled
perpendicular to
roadway - not visible
from front of sign) to
be included on all
wood sign pole.
Public
Parking
SEASONAL
SHUTTLE
FREE
NO OVERNIGHT PARKING
Visitor Center Elk Lot
VISITORINFO
Public
Parking
SEASONALSHUTTLE
FREE
VISITORINFO
PILOT PROGRAM SIGN TYPES
SIGN TYPE 10: FREE PARKING PANEL
(ADD-ON SIGNS)
‘VISITOR INFO’ ADD-ON SIGNS:
Signs that will have the ‘Visitor Info’ panel
added to the base:
1-1
1-2
1-3
1-4
1-9
‘VISITOR INFO’ ADD-ON SIGNS SMALL:
Signs that will have the ‘Visitor Info’ panel
added to the base:
4-1
Detailed dimensions are found on page 11.
‘FREE’ PARKING ADD-ON SIGNS:
Signs that will have the ‘FREE’ removable
sign blade added to the main sign face:
2-2 (x2)
2-3
3-2 (x2)
3-4
3-5
3-7 (x2)
3-8 (x2)
3-9(x2)
3-10
3-11 (x2)
3-12 (x2)
Detailed dimensions are found
on page 11.
10 Estes Park Parking Signage Pilot Program
PILOT PROGRAM SIGN TYPES - DETAILED DIMENSIONS
Sign Type 2:
Auto-Directional
Lower-Speed Size
(25 mph or under)
Sign Type 1:
Auto-Directional
Higher-Speed Size
(over 25 mph)
Sign Type 4:
Destination
Extended Height
Sign Type 3:
Destination
Public
Parking
SEASONAL
SHUTTLE
FREE
NO OVERNIGHT PARKING
Events Complex Moose Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Tregent Pika Lot5’-3”6’-10”20-3/8”34-1/2”25.75”25.75”25-1/2”3’
18-3/16”18-3/16”
14-1/8” 14-1/8”
3’
14-1/8” 14-1/8”
3’
14-1/8” 14-1/8”
3’-10”6’-9”6’-1”Public
Parking
SEASONAL
SHUTTLE
FREE
Public
Parking
SEASONAL
SHUTTLE
FREE 8.5”8.5”16”4”4”8.5”16”4”4”5-3/32”
4”
4”10-7/8”8”3-7/8”6”4.5”3”10-7/8”11”2.5”11”2.5”8.5”6.5”16”3”4”5-3/32”
7-5/8”3”3”3.25”
8”
6”
6”3”3.25”
8”
6”
11Estes Park Parking Signage Pilot Program
Elkhorn Ave
Big Thompson Ave
Big Horn Dr
Moraine Ave
6’18”Elkhorn Ave 1’-7”2’ 6”
8.5”FREE
6”
7”
5-3/32”
VISITOR
INFO
3’ 10”10-7/8”4.5”15”5.5”
3”
VISITOR
INFO
3’8”3”3”14”22”27”6”2”6”7”2”6”8”3”9’ 3”
7’26”2’ 9”PILOT PROGRAM SIGN TYPES - DETAILED DIMENSIONS SIGNAGE INSTALLATION
The signs are designed to be mounted to square wood posts.
However, there are several locations in town where the pilot
program signage will be mounted to existing utility and light poles.
The Google Earth file provides detailed location information for
which signs are to be mounted on utility/light poles, and should
be used as the reference file for designing and locating the pilot
program signage. See page 14 for the QR code and link to the map.
Sign Type 5:
Mastarm 9’3”
Sign Type 6:
Mastarm 7’
Sign Type 9:
Visitor Info Panel - Small
Sign Type 8:
Visitor Info Panel
Sign Type 10:
FREE Parking Panel
Sign Type 7:
Mastarm 6’
12 Estes Park Parking Signage Pilot Program
PUBLIC PARKING LOT
BRANDED ICONS
In addition to using naming and
color to designate free and paid
public parking lots, a set of branded
wildlife icons was also developed to
provide visitors with a symbol that
helps them remember their lot. The
symbols are drawn from locally-
relevant Estes Park wildlife.
Each icon is rendered in a simplified
silhouette designed to balance the
needs of clarity and recognition.
REGULATORY ICONS
The regulatory icons are located
on the pilot program parking
destination signs. They use icons
to communicate the various
amenities associated with each
parking lot.
Mountain Lion
Performance Park Lot
Trout
Riverside Lot
Fox
Spruce Lot
Eagle
Town Hall Lot
Elk
Visitor Center Lot
Pika
Tregent Lot
Moose
Events Complex
Coyote
Davis Lot
Big Horn Sheep
Big Horn Lot
Squirrel
East Riverside Lot
Bear
Wiest Lot
Marmot
Post Office Lot
Public
Restrooms
RV
Parking
Accessible
Parking
Electric Vehicle
Charging Station
Motorcycle
Parking
Public
Parking
Free
Shuttle
13Estes Park Parking Signage Pilot Program
ESTES PARK 2020
PARKING AND
SHUTTLE MAP
The 2020 revised Estes Park parking
and shuttle map was used to inform
the location and messaging of the
new pilot signage program. Once
the new pilot program signs are
installed, it would be helpful to
change the colors on this map to
reflect the colors used on the pilot
program signs.
W Wonderview Ave
Virginia Dr
Virginia DrBig Horn Dr
Spruce DrCleave St
Wiest D r
E Riverside DrE E lk h o r n A v e Big Thom pson AveN S aint Vrain Ave
MoarinevA eE Wonderview A
v
e
MacGr
egor
AvePark LnWRiverside DrN Saint Vrain Ave
4th StM anford Ave
S
S
ai
n
t
V
r
ai
n
A
v
e
EVENTS COMPLEX
PARK-N-RIDE
EVENTS
COMPLEX
PARK-N-RIDE
.5 miles
All Day Parking
Paid Parking $2/hr
10 am-6 pm (May 28 - Oct 17)
Shuttle Stop
Overnight Parking (Events Complex)
3 Hour Parking (May 28 - Oct 17)
1 Hour Parking (May 28 - Oct 17)
30 Min Parking (May 28 - Oct 17)
TOWN HALL
VISITOR CENTER
TOWN OF ESTES PARK PUBLIC PARKING
Estes.org/Parking
LovelandBoulder
R MN P Fa ll R i v e r E n t r a n c e
R M N P B e a v e r M e a d o w s E n t r a n c e
B i g T h o mpson R ive rFor real-time parking availability, download the Estes Parking app - available in both app stores and on our website.FallR iver
B
l
a
c
k Canyon Creek34
36
36
34
Performance Park Lot
SpruceLot
Tregent Lot
Big HornLot
Wiest Lot
Davis Lot
W Riverside Lot
Virginia Lot Bond Park Lot
East Riverside Lot
Library Lot
Browned’sLot
Parking Structure
Visitor Center
Post Oce Lot
RiversideLot
Download Estes Park
Parking App for
Real-Time Parking Info
14 Estes Park Parking Signage Pilot Program
SIGNAGE LOCATION MAP
1-5
4-3
4-2
1-41-3
1-2
1-9
2-1
2-2
2-3
1-8
2-4
1-1
8-1
1-6
1-7
NOTE: Detailed Location Map in Google Earth Google Earth QR Code & Link:
The Google Earth file provides detailed location, messaging,
and signage content information, and should be used as the
reference file for designing and locating the pilot program
signage.
https://drive.google.com/
open?id=17uSdz-YioeD5GbHnL-A9AM-
HTkijj3V6G&usp=sharing
4-1
3-12
3-10
3-9
3-8
3-7
3-6
3-5
3-4
3-13
3-1
3-2
3-3
3-11
5-1,2,3,46-1,2,3,4
7-1,2,3,4
8-2
8-3 8-4
8-5
9-1
15Estes Park Parking Signage Pilot Program
Estes Park Parking Signage Pilot Program16
02
Construction
Documentation
FABRICATION SPECIFICATIONS
A. Quality Standards
The materials, products, equipment and performance specifications
described within, establish a standard of required function, dimension,
appearance, performance and quality to be met by the Fabricator.
B. Structural Design
Details on design intent drawings indicate a design approach for
sign structure but do not necessarily include all fabrication details
required for the complete structural integrity of the signs, including
consideration for static, dynamic and erection loads during handling,
erecting, and service at the installed locations, nor do they necessarily
consider the preferred shop practices of the individual Fabricators.
Therefore, it shall be the responsibility of the Fabricator to perform
the complete structural design and engineering of the signs and to
incorporate all the safety features necessary to adequately support
the sign for its intended use and purpose and to protect the Owner.
Fabricator shall also be responsible for ensuring that all signs
meet local, state and federal codes. Compliance with the Colorado
Department of Transportation standards regarding wind speeds and
breakaway features will be especially critical, and will need to be
documented and detailed for each sign (refer to specification “L” for
more detailed wind speed requirements).
C. Vandalism Design
Fabrication and installation design is to withstand severe abuse and
souvenir theft vandalism, but not less than the equivalent of resisting
simple hand implements and tools (screwdrivers, knives, coins, keys,
and similar items), and adult physical force. All hardware and fasteners
within reach shall be vandal resistant, and all sign faces shall have a
graffiti-resistant coating.
D. Substitution
No substitution will be considered unless the Owner has received
written request for approval.
E. Pre-Fabrication Submittals
The awarded fabricator must submit a copy of the following items
to the Owner and Designer for their review prior to fabrication
proceeding:
1. Detailed engineered shop drawings for each sign type are to
be submitted as electronic PDF no larger than 11”x 17”. Final Shop
Drawings are to be stamped by an Engineer licensed in the state of the
project.
The shop drawings for each sign type shall illustrate/describe the
following:
• Elevations and cross sections – front, sides, top and back (if
necessary); side sections; with all final dimensions and call-outs
for:
Components – construction details/information related to
individual elements.
Materials – color, type, gauge, and thickness (including
substrates and overlays).
Finishes – color, type of product, manufacturer, and sheen.
Fonts - graphics specifications and message fields.
Exploded view (optional) – isometric view with components,
materials, and finishes.
Cross-section of corners – one illustration for each corner
condition. Items to be illustrated: seams, joints, layers,
supports and fasteners.
• Mounting/installation details – provide foundation cross-sections
(including hardware), bracket/post details, elevations, materials,
finishes, fasteners, and any bracing needed for structural integrity.
2. Three (3) samples of each material (paint, vinyl, wood post, etc.)
to be used on the sign using actual substrate materials should be
supplied. One sample will be returned, one sent to the Owner and one
kept in the Designer’s records.
3. A proofing document of final production keystroking for all sign
messages to verify line breaks, character and word spacing, and
interline spacing should be submitted. The proofs are to be scaled
production art files, not full sized. Each layout is to be identified with
the sign number.
4. The fabricator must prepare and submit a full-scale structural
sample of the destination and auto directional sign types. Sample
must use final materials. This sample may be used as the final sign
panel, upon approval by the Designer.
5. Fabricator must submit a schedule detailing how far in advance
artwork will be required for Estes Park logo.
17Estes Park Parking Signage Pilot Program
6. Fabricator must provide weekly status reports to the Owner and
Designer detailing fabrication and installation progress and the
expected completion schedule.
F. Material Handling
The Fabricator is to pack, wrap, crate, bundle, box, bag, or otherwise
package, handle, transport, and store all fabricated work as necessary
to provide protection from damage by every cause. Fabricator shall
provide clear and legible identifying information on all product
packaging to ensure proper on-site identification and installation.
G. Construction Methodology
Fabricators are given leeway to fabricate the signs to meet the intent
of the designs depicted by the drawings.
1. Because different systems of extrusions may result in slightly
different dimensional requirements, the total height and width
dimensions described in the sign construction on the drawings
may be considered “nominal” for the purposes of cost quote.
2. Sign faces are to be fabricated using steel/aluminum plate of
varying thicknesses, as specified on design intent drawings, with
a minimum thickness of .125” inches unless otherwise noted or
required to accommodate structural wind loads.
3. All finishes are to be satin finish, free from fading, peeling or
cracking. Paint preparation of all metal surfaces of the sign to
include removal of all scratches and imperfections, sanding
and chemical etching. Substrate cleaning, preparation, paint
application and paint thickness to be in strict compliance with
Matthews Paint or AkzoNobel published recommendations.
Acceleration of the drying process is not allowed.
4. Except where approved otherwise by Owner, conceal fasteners.
5. Any sign faces smaller than 8’ by 20’ are to be fabricated from 1
piece of seamless material.
6. Joints between various portions of signs must have a tight,
hairline-type appearance, without gaps. Provide sufficient
fastenings to preclude looseness, racking, or similar movement.
7. Provide break-away drill holes as needed (two holes on each
wooden post - one 4” above grade, and one hole 14” above the
bottom hole). Holes must be inconspicuous and located on the
sides of the wood posts that face away from travel lanes; holes
must be located such that drainage does not occur onto wood.
Provide color-coordinated insect screening over break-away holes.
8. Sign faces are to have lettering and graphics created as surface-
applied vinyl typography using Avery or 3M exterior grade,
minimum 2-year warranty, or the equivalent (direct printing
onto an retro-reflective surface, for example). Fabricators are
encouraged to provide cost-effective methodologies within CDOT
regulatory standards that allow the white portions of each sign to
achieve retro-reflectivity with a 2-year warranty.
9. If digitally printed graphics are specified, they are to be printed
at a minimum of 1200 DPI using exterior inks and covered with
exterior grade, graffiti resistant clear lamination.
10. Visible metal joints must adhere to a fit tolerance of .01”.
11. Aluminum and steel components are to be isolated to prevent
galvanic corrosion.
H. Fonts/Typefaces
The fonts used for this project were selected specifically for this
project by the Designer and Owner, and include those listed in the
graphic standards.
It is the responsibility of the fabricator to purchase the fonts.
No substitution of any other typefaces may be made. Under no
circumstances are typefaces to be electronically distorted (“squeezed”
or “extended”) for purposes of fitting to the specified sign or general
alteration of the sign face composition unless noted in the drawings.
This includes (but is not limited to) stretching, squeezing, tilting,
outlining or shadowing.
1. All letter-forms, symbols or graphics shall be reproduced either by
photographic or computer-generated means. Hand-cut characters
are not acceptable. Cutting shall be done in such manner that
edges and corners of finished letter-forms will be sharp and true.
Letter-forms with nicked, cut, ragged, rounded corners, and similar
disfigurements will not be acceptable.
2. Typefaces shall be replicated as indicated on the drawing.
3. Ligatures are to be turned off.
4. Apostrophes are to be used, not footmarks. Note that there is a
difference in most fonts.
5. Silk-screened and vinyl copy is to match the sheen of the copy
panel background (satin). Edges of letters shall be straight and
corners sharp. Surface of letters shall be uniform in color finish,
and free from pinholes and other imperfections.
6. Silk-screened images shall be executed with photo screens
prepared from original art. No hand-cut screens will be accepted.
Original art shall be defined as artwork that is a first generation
reproduction of the specified art.
7. Silk-screening shall be highest quality, with sharp lines and
no sawtooths or uneven ink coverage. Screens shall be
photographically produced. Application of inks through screens
shall consist of one flood pass and one print pass. Images shall
be uniform in color and ink thickness. Images shall be free from
squeegee marks and lines resulting from improper print stroke
or screen off contact height. Signs shall be placed in adequate
drying racks with minimum of 2 inches between racks for ample
airflow. Sign racks shall have system of forced airflow between
layers to provide proper drying and curing of inks. After signs
have dried completely according to the ink manufacturer’s time
allowance, signs may be packaged.
8. The edges and corners of vinyl letter-forms shall be sharp and
true. Letter-forms with nicked, cut, ragged, rounded (positive
or negative) corners, and similar disfigurements will not be
acceptable.
9. Letter-forms shall be aligned so as to maintain a base line
parallel to the sign format, with margins and layout as indicated
on design intent drawings and approved shop drawings. Vertical
strokes shall be plumb.
10. Vinyl graphics shall be computer-cut.
11. Letter-forms shall be computer-cut.
I. Permits and Variances
Fabricator shall be knowledgeable of relevant local code
requirements and honor same in fabrication and installation. Where
applicable, it is the responsibility of the Fabricator to secure any
and all necessary permits for signage installation. This includes all
permitting required by CDOT & Estes Park. It is the responsibility
of the Owner to secure variances, should any be required. It is the
Fabricator’s responsibility to call the appropriate agency/ies to
have all underground utilities properly located and marked prior
to signage installation. Any damage to below-grade utilities or
structures is the responsibility of the Fabricator.
18 Estes Park Parking Signage Pilot Program
J. Site Visit
Prior to installation of the signs, the Fabricator is to visit the proposed
site to observe existing conditions and verify all signage required and
its location with Owner. At this time the locations shall be staked using
a non-permanent visible device such as spray chalk or non-permanent
paint. Certain signs may be located on sloped grades and may require
uneven footings for each post. Site-verify all locations to determine
special requirements for footing templates, if required. The Fabricator
is responsible for identifying all utility lines that may be impacted by a
sign’s proposed location.
The final Sign Location Plan shall be consulted and shall be approved
by the Owner to determine the precise location for each sign. Any
necessary adjustments will be made with the approval of the Owner.
K. Masonry/Footings
Any concrete bases for signage are to be poured in place and footings
are to extend beneath the frost line, or deeper to meet local code.
All footings or bases should be poured within a form and level with
grade unless otherwise specified in the design intent drawings.
Foundation/footings should not extend above grade more than 2” and
exposed edges should be finished with a bevel to prevent chipping.
It’s recommended that the concrete be floated by machine or hand
before finishing in order to embed larger aggregates especially
when part of the footing or base extends above ground. Concrete
surface should have a smooth or brushed finish grade appearance. All
concrete bases and footings should be edged to break any bond with
the form and create a neat appearance. All forms should be removed
once the concrete has properly cured. Concrete and reinforcement
specifications shall be shown on shop drawing submittal’s. The
fabricator is responsible for the necessary templates, mounting plates
and hardware for concrete and masonry bases.
All masonry (poured concrete or similar) is to be properly treated
and protected to maintain the structural integrity of the masonry
work with exposure to all environmental conditions found at the site.
For exposed or visible masonry, this shall include the application of
protective sealers or similar finishes to diminish the effects of close-
proximity sprinkling or irrigation systems.
L. Wind Load
Signs and mounting devices shall be engineered to withstand wind
loads identified as per CDOT, in addition to the weight of the sign. The
Fabricator shall determine appropriate method of anchoring signs to
the posts and locations specified to meet these requirements as well
as all local code and CDOT requirements.
M. Mounting
All signs to be mounted level and true. All exposed hardware is to
be touch-up painted on site as required. It is preferred that all bolts,
nuts, washers, or other fasteners shall be stainless steel. However
galvanized steel is acceptable, so long as all exposed surfaces are
sealed.
While sign type drawings may specify or indicate possible mounting
and/or mounting hardware details, the fabricator will be able to
substitute equal or better hardware and techniques, based upon their
experience with similar mounting situations and as long as the visual
appearance of the sign is not compromised from that shown in the
design intent drawings.
All signage products must be installed such that there are no
misalignments between visible components.
Fabricator and their installers are expected to have knowledge of ADA
mounting guidelines and town zoning codes, general sign locating
practices, and any particular unique installations defined by Designer.
It is the desire of the Owner that the fabricator follow these guidelines
as well as architectural cues in installing for the best visual placement,
keeping a reasonable distance from protruding objects. Any signage
that is improperly located is to be moved to the proper location by the
fabricator, and repairs to wall surfaces and signage are to be at the
fabricator’s expense.
Specific locations provided within this document are the preferred
locations of the Designer, but those locations may be adjusted by the
fabricator and Owner if necessary (for example, to avoid underground
utilities or meet standard roadway offset requirements or sight
distance triangles). If the installers are unable to make a decision
about any sign locations, they can contact the Designer, providing a
graphic representation of the questionable area, or contact the Owner
for on-site options.
For signs that are to be mounted to existing utility poles, the structural
soundness/capacity of the poles will need to be verified by the
Fabricator. NOTE: When installing signs onto existing utility poles, the
signs must be installed 40” below any existing power lines, and 12”
below any existing communication lines.
N. Demolition
The fabricator is responsible for the removal and disposal of certain
signs if identified in the sign location plan. In addition to the above
grade sign removal, the sign foundations, sign anchors and posts must
also be removed. If there are electrical connections, they must be
properly terminated.
O. Site Safety and Restoration
During the installation period, the fabricator is responsible for their
own safety, and are expected to maintain a safe environment for
pedestrians. The fabricator is to keep the Owner’s premises and the
adjoining premises, driveways and streets clean and clear. The job
site shall be left safe, neat and clean at the completion of each day’s
operation. The fabricator is also expected to temporarily maintain old
signs in order to continue their directional and identification functions,
as well as to maintain signage that meets MUTCD standards during
the installation period. At the completion of work, the fabricator shall
remove all rubbish, tools, equipment, and surplus materials, from and
about the premises, and shall leave the site as originally found. The
fabricator shall be responsible for repairing or correcting damage to
other contractors’ work resulting from Installer’s work.
P. Punchlist
It is required that the fabricator complete a walk through with the
Owner and Designer immediately following installation to identify any
errors, such as construction or installation issues. Such errors are to
be corrected in a timely manner, and to the satisfaction of the Owner
and at the cost of the Fabricator.
Q. Signage Warranty
Fabricator is solely responsible for applying products (paints, finishes,
components, etc.) according to manufacturers’ specifications and
validating the warranty. The fabricator is to provide a written two (2)
year full replacement warranty to the Owner that all signs will be free
of defects due to craft work and materials including, but not limited to:
• bubbling, chalking, rusting or other disintegration of the sign
panel, graphics or of the edges;
• corrosion appearing beneath paint surfaces of panels, brackets,
posts or other support assemblies (except as an obvious result of
vandalism or other external damage);
• corrosion of fasteners;
19Estes Park Parking Signage Pilot Program
• assemblies not remaining true and plumb on their supports;
• fading, chalking and discoloration of the colors and finishes within
the vinyl and paint manufacturer’s stated warranty period;
• peeling, delamination or warping (“oil canning”); and
• repair and reinstallation of signage due to failed mountings.
Fabricator shall also extend in writing to the Owner all manufacturers’
warranties for materials and components used within the signs. It is
the fabricator’s responsibility to obtain extended 2-year manufacturer
warranties on all paint and powder coat applications. Warranty issues
will be addressed by the fabricator within a 2-day time period (either
through email communication or a phone call).
R. Repair or Replacement
Without additional cost to the Owner the fabricator shall repair or
replace, including installation, any defective signs or hardware that
develop during the warranty period and repair any damage to other
work due to such imperfections. The fabricator will be required to fully
replace all signs that are in error relative to the working documents
(sign message schedule and sign type drawings) that were submitted
to the fabricator upon award of contract. Replacement of any
warranty items shall occur within a 60-day timeframe.
S. CDOT Coordination
The Town of Estes Park will be responsible for coordinating the CDOT
application forms for the three (3) state highways impacted by the
pilot program signage. As per CDOT requirements, traffic control
plans for all signage locations within the CDOT right-of-way will need
to be submitted by the Fabricator and included in the Town’s CDOT
submittal.
All pilot program signage will need to conform to CDOT specifications
and standards, including but not limited to: break-away details, edge of
pavement installation minimum distances, bottom of sign face heights,
site distance triangles, protocols for installing signs on sloping ground,
minimum letter heights for travel speeds, and wind load engineering.
T. Landscape Restoration
It will be necessary for the Fabricator to restore the existing
landscape conditions around the new pilot program signage, including
restoration of ‘soft’ landscape areas and paved, concrete, or other
hardscapes. Fabricator will provide images of the pre-construction
condition of each sign location, so that verification of landscape
restoration can occur after installation.
U. Site Distance Triangles
All signs need to be installed so they are not impeding site distances
for cars merging or pulling out from one roadway or parking area onto
another roadway. Both the Town of Estes Park and Larimer County
have site distance triangle requirements, and the Fabricator will be
responsible for locating signs so that site distances are unimpeded.
Site distance triangles also impact the distance between the bottom of
each sign face and the ground. In locations along CDOT right-of-ways,
the required distance between the bottom of the sign and the ground
is 7 feet. Outside of CDOT right-of-ways, the Town of Estes Park would
like the distance between the bottom of the sign and the ground for
auto-directional signs to also be 7 feet. However, for destination signs,
the Town of Estes Park would prefer to have this distance be reduced
to 5 feet, unless site distance triangles indicate that 5 feet will not
allow for safe viewing distances, in which case the height between the
bottom of the sign and the ground should be 7 feet.
V. Retroreflective Sheeting Standard
For all signs, grade 3 “High Intensity” retroflective sheeting
manufactured by ATSM, Inc. is preferred, although other “High
Intensity” grade 3 retroreflective sheeting brands will also be
acceptable.
20 Estes Park Parking Signage Pilot Program
COLOR, TYPOGRAPHY & ARTWORK
Sign Color/Materials Palette
Typography
Fabricator is responsible for supplying samples for all colors/materials in the palette.
Fabricator is responsible for acquiring all listed fonts.
PMS 7484C
Satin Finish Powdercoat
(All Sign Metal Elements)
PMS 2726C
Satin Finish Powdercoat
(All Sign Metal Elements)
PMS 275C
Satin Finish Powdercoat
(All Sign Metal Elements)
Pressure-Treated 4”
Square Wood Posts
Wooden support posts for all
sign types
Clear Coat
Anti-Graffiti Clear Coat
(On All Painted Sign Faces/
Surfaces/Lettering)
PMS 5825C
Satin Finish Powdercoat
(All Sign Metal Elements)
0.04” Thick Aluminum Sheets
Can Also be Substituted with
Dibond or Similar - Final Needed
Thickness to be Determined by
Fabricator’s Structural Engineer
(All Sign Metal Faces)
PMS 690C
Satin Finish Powdercoat
(All Sign Metal Elements)
05 060401
07
02
08
03
HEADLINE: INTERSTATE REGULAR
Aa Bb Cc Dd Ee Ff Gg Hh Ii Jj Kk Ll Mm Nn Oo Pp Qq Rr Ss Tt Uu Vv Ww Xx Yy Zz
1 2 3 4 5 6 7 8 9 0
21Estes Park Parking Signage Pilot Program
Estes Park Parking Signage Pilot Program22
CONSTRUCTION & ENGINEERING DETAILS, RULES, & REGULATIONS
Appendix A provides additional information regarding some of the engineering and design details needed to consider when installing and
engineering the pilot program signage.
Mounting to Existing Light/Utility Poles
Estes Park Power & Communications will need to be consulted regarding any questions regarding mounting signage to existing light/utility poles.
Website link: https://www.colorado.gov/pacific/townofestespark/powerandcommunications
Informational Letter Heights Per Travel Speeds
Please refer to the following chart when checking letter
heights for each sign:
03
Appendix A
Important CDOT References
The following are references to use when verifying the final signage design to comply with CDOT standards:
Section 614 - Maintaining Traffic
http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/2009MOP/600%20Incidentals/614/614%20Maintaining%20Traffic.htm
Example of CDOT Special Use Permit:
https://www.codot.gov/business/permits/utilitiesspecialuse/documents/ExampleStandardProvisionsForPermits.pdf
CDOT 2019 Standard Specifications for Road and Bridge Construction:
https://www.codot.gov/business/designsupport/cdot-construction-specifications/2019-construction-specifications/2019-specs-book
CDOT Guide Signing Policies & Procedures
https://www.codot.gov/library/traffic/traffic-manuals-and-guidelines/fed-state-co-traffic-manuals/colorado-guide-signing-policies-and-proce-
dures-2012-1
2019 M-S Standard Plans:
https://www.codot.gov/business/designsupport/2019-and-2012-m-standards/2019-m-standards-plansdures-2012-1
23Estes Park Parking Signage Pilot Program
CONSTRUCTION & ENGINEERING DETAILS, RULES, & REGULATIONS, CONTINUED
US Department of Transportation Federal Highway Administration - Manual on Uniform Traffic Control Devices (MUTCD)
2004 Edition with 2012 Supplement:
https://mutcd.fhwa.dot.gov/ser-shs_millennium.htm
Estes Park & Larimer County Site Distance Triangle Information
Estes Valley Development Code, Appendix D:
https://library.municode.com/CO/estes_valley/codes/development_code?nodeId=APXD._STREET_DESIGN_CONSTRUCTION_STANDARDS_ORD._8-05_1
Larimer County Land Use Code, Chapter 10:
https://library.municode.com/co/larimer_county/codes/code_of_ordinances?nodeId=PTIILAUSCO_10.0SI
Town of Estes Park Municipal Code, Chapter 17.66, Signs:
https://library.municode.com/co/estes_park/codes/municipal_code?nodeId=TIT17ZO
Estes Park Parking Signage Pilot Program24
DETAILED SIGN FACES
Appendix B provides the detailed sign layouts for each of proposed sign faces. 03
Appendix B
25Estes Park Parking Signage Pilot Program
Public
Parking
SEASONAL
SHUTTLE
FREE
SEASONAL
SHUTTLE
FREE
Public
Parking
1-1 1-2
AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES
SEASONAL
SHUTTLE
FREE
Public
Parking
1-3
26 Estes Park Parking Signage Pilot Program
SEASONAL
SHUTTLE
FREE
Public
Parking
Public
Parking
SEASONAL
SHUTTLE
FREE
Public
Parking
SEASONAL
SHUTTLE
FREE
AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES
1-4 1-5 1-6
27Estes Park Parking Signage Pilot Program
SEASONAL
SHUTTLE
FREE
Public
Parking
SEASONAL
SHUTTLE
FREE
Public
Parking
SEASONAL
SHUTTLE
FREE
Public
Parking
AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES
1-7 1-8 1-9
28 Estes Park Parking Signage Pilot Program
Public
Parking
PAID
Public
Parking
SEASONAL
SHUTTLE
FREE
Public
Parking
PAID
AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES
2-1 2-2 Side A Side B2-2
29Estes Park Parking Signage Pilot Program
Public
Parking
PAID FREE
Public
Parking
AUTO DIRECTIONAL SIGNAGE - INDIVIDUAL SIGN FACES
2-3 2-4
30 Estes Park Parking Signage Pilot Program
Public
Parking
FREE
NO OVERNIGHT PARKING
Performance Park Mountain Lion Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Tregent Pika Lot
3-1 (x2)3-2 (x2)
DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES
Public
Parking
FREE
NO OVERNIGHT PARKING
Spruce Fox Lot
3-3
31Estes Park Parking Signage Pilot Program
DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES
Public
Parking
PAID
NO OVERNIGHT PARKING
Wiest Bear Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Wiest Bear Lot
Public
Parking
FREE
NO OVERNIGHT PARKING
Davis Coyote Lot
3-4 3-5 3-6
32 Estes Park Parking Signage Pilot Program
DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES
Public
Parking
PAID
NO OVERNIGHT PARKING
Post Office Marmot Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Riverside Trout Lot
3-7(x2)3-8 (x2)
Public
Parking
PAID
NO OVERNIGHT PARKING
Post Office Marmot Lot
3-9 (x2)
33Estes Park Parking Signage Pilot Program
DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES
Public
Parking
PAID
NO OVERNIGHT PARKING
East Riverside Squirrel Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Town Hall Eagle Lot
Public
Parking
PAID
NO OVERNIGHT PARKING
Town Hall Eagle Lot
3-10 3-11 (x2)3-12 (x2)
34 Estes Park Parking Signage Pilot Program
DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES
Public
Parking
FREE
NO OVERNIGHT PARKING
Big Horn Big Horn Sheep Lot
3-13 (x2)
35Estes Park Parking Signage Pilot Program
Public
Parking
SEASONAL
SHUTTLE
FREE
NO OVERNIGHT PARKING
Visitor Center Elk Lot
4-1
DESTINATION SIGNAGE - INDIVIDUAL SIGN FACES
Public
Parking
SEASONAL
SHUTTLE
FREE
NO OVERNIGHT PARKING
Events Complex Moose Lot
4-2 (x2)
Public
Parking
SEASONAL
SHUTTLE
FREE
NO OVERNIGHT PARKING
Events Complex Moose Lot
4-3 (x2)
36 Estes Park Parking Signage Pilot Program
Virginia Dr
Riverside Dr
Wonderview Ave
Saint Vrain Ave
Big Horn Dr
Moraine Ave Big Thompson Ave
Elkhorn Ave
Elkhorn Ave
Big Thompson Ave
Elkhorn Ave
Moraine Ave
Big Horn Dr
Riverside Dr
Virginia Dr
Saint Vrain Ave
Wonderview Ave
FREE
VISITOR
INFO
Virginia Dr
Riverside Dr
Wonderview Ave
Saint Vrain Ave
Big Horn Dr
Moraine Ave Big Thompson Ave
Elkhorn Ave
Elkhorn Ave
Big Thompson Ave
Elkhorn Ave
Moraine Ave
Big Horn Dr
Riverside Dr
Virginia Dr
Saint Vrain Ave
Wonderview Ave
FREE
VISITOR
INFO
MASTARM SIGNAGE - INDIVIDUAL SIGN FACES ADDITIONAL PANELS - INDIVIDUAL SIGN FACES
7-1 to7-4
6-1
6-2
6-3
6-4
5-1 8-1 to 8-5
9-1
10 (x19)
5-3
5-2
5-4
Virginia Dr
Riverside Dr
Wonderview Ave
Saint Vrain Ave
Big Horn Dr
Moraine Ave Big Thompson Ave
Elkhorn Ave
Elkhorn Ave
Big Thompson Ave
Elkhorn Ave
Moraine Ave
Big Horn Dr
Riverside Dr
Virginia Dr
Saint Vrain Ave
Wonderview Ave
FREE
VISITOR
INFO
VISITOR
INFO
VISITOR
INFO
FREE
37Estes Park Parking Signage Pilot Program
Phase 1 parking signage
for Downtown Estes Park
Town of Estes Park
Department of Public Works
Town Board Meeting
April 13, 2021
PRESENTATION OVERVIEW
Wayfinding
Plan
Development
Signage
Needs for
Parking
Future
Actions Q&A
3
Wayfinding Plan Development
Downtown Wayfinding Plan
•In January 2018, the
Town of Estes Park
adopted the
Downtown Plan which
calls for pedestrian
directional signs,
pedestrian kiosks,
and wayfinding to
parking and transit
facilities.
4
Wayfinding Plan Development
Downtown Wayfinding Plan
Implementation advanced with public outreach in October
2018 which guided the development of high quality
pedestrian-scale sign and kiosk concepts.
5
WayfindingPlan Development
Downtown Wayfinding Plan
Conceptual sign location maps for pedestrian directional signs and
kiosks were also drafted.
6
WayfindingPlan Development
Downtown Wayfinding Plan
This effort also included conceptual sign design and a location
map for 18 proposed parking directional signs.
7
Signage Needs for Parking
Downtown Wayfinding Plan
•$50k was budgeted in 2019 and in 2020 for a total of
$100k to fund initiation of the Wayfinding Plan. $41k
was earmarked for consultant support and $59k for
construction of an initial signage phase with a scope of
work yet to be determined.
•Progress paused in 2019 due to staff turnover and
higher priority infrastructure work on Elkhorn Ave
(overlay), 4th Street reconstruction, Brodie Trail
Improvements, and Fall River Trail Improvements.
8
Signage Needs for Parking
Downtown Wayfinding Plan
•The late-2019 proposal to implement paid parking in
2020 elevated the urgency for parking signage upgrades
and the need to hire a design consultant to complete the
design and bid package.
•The parking pilot signage program was developed and
advertised for bids in March 2020.
•The Town paused all work and spending again in 2020
due to the COVID pandemic and the wildfire evacuation.
•In late November, the Town Board confirmed direction to
resume work on paid parking, and restored funding in
late January 2021. This triggered a restart on signage.
9
Signage Needs for Parking
Downtown Wayfinding Plan
The parking pilot signage project is guided by 5 objectives.
10
Signage Needs for Parking
Downtown Wayfinding Plan
Defining the scope of parking signage work started with a field
review of existing signage. The poor conditions suggested a full
overhaul of the downtown parking signage is needed.
11
Signage Needs for Parking
Downtown Wayfinding Plan
Excessive messaging & clutter on traffic signal mast arms
diminishes effectiveness & prompted simplification.
12
Signage Needs for Parking
Downtown Wayfinding Plan
•The design scope of work was expanded to include consistent,
clearly marked, and easy-to-remember icons/names for each
lot.
13
Signage Needs for Parking
Downtown Wayfinding Plan
•Consistent use of adopted Town logo colors is proposed to
visually connect the directional and destination signs and
facilitate readability for red/green vision-impaired individuals.
•Clear distinction between “FREE” and “PAID” lots is essential.
14
Signage Needs for Parking
Downtown Wayfinding Plan
•The design consultant completed design
refinements and bidding was advertised
in early March 2021.
•In addition to the proposed parking
wayfinding parking pilot programs signs,
the Town’s professional parking operator,
The Car Park, will install payment kiosks
and information signage in the 8 lots
designated for paid parking in 2021.
15
Signage Needs for Parking
Downtown Wayfinding Plan
•The 2021 budget contains funds to pay for the 16 Part 1
destination signs circled in red ($61k). This is forecast to be
repaid from new parking revenue.
•Additional cost control is obtained by performing sign
removals in-house with our PW Streets Division crew.
•Approval of
Resolution 31-21 is
requested to fund
all 32 of the sign
improvements
shown.
16
Future Actions
Downtown Wayfinding Plan
•A Revitalizing Main Streets grant was submitted April 9
in the amount of $58k to reimburse 90% of the cost of
the Part 2 directional & mast arm signs in the CDOT
rights of way. This would repay the identified shortfall.
•Consider establishing a Strategic Plan Objective &
funding for a portion of the pedestrian scale signs and
kiosks in the 2022 Strategic Plan & budget.
•Evaluate the materials, scale, & locations of the parking
pilot project signs with the community. Potentially revise
the signs as guided by community input.
Questions?