HomeMy WebLinkAboutPACKET Town Board Study Session 2021-03-23March 23, 2021
5:15 p.m. – 6:30 p.m.
Board Room/Virtual
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020.
To view or listen to the Study Session by Zoom Webinar
ONLINE (Zoom Webinar): https://zoom.us/j/91077906778 Webinar ID: 910 7790 6778
CALL-IN (Telephone Option): 877-853-5257 (toll-free) Meeting ID: 910 7790 6778
If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be
available by phone for assistance 30 minutes prior to the start of the meeting at 970-577-4777.
5:15 p.m. Discussion with County Assessor Regarding Assessment of
Vacation Rentals. (Larimer County Assessor Bob Overbeck)
5:45 p.m. Downtown Loop Quarterly Update.
(Director Muhonen)
6:15 p.m. Trustee & Administrator Comments & Questions.
6:25 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:30 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 4:45 p.m.
AGENDA
TOWN BOARD
STUDY SESSION
Page 1
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TOWN BOARD STUDY SESSION
MEETING
March 23, 2021
Discussion with County Assessor Regarding
Assessment of Vacation Rentals.
No packet material for this item.
Page 3
Fwd: Town Board Agendas & Packets - March 23, 2021
Nicholas Ducharme <estesparkhome@gmail.com> Fri, Mar 19, 2021 at 8:03 AM
Hello, and thanks for taking the time to read this. I didn't see a place to offer comment on the Study Session topics,
but as one of the topics regards vacation rentals, I thought I would email my support for increasing the availability of
both regular vacation home rental licenses and large vacation home rental licenses. The VRBO/AirBnB markets have
increased substantially with their increased advertising and with families wanting to stay isolated during COVID
concerns, so the place we rented throughout 2020 (318 Big Horn Drive) was almost always rented, and often guests
would comment that they were having a hard time finding rooms in the peak summer months. We have sold our that
property and purchased a 5-bedroom home, and our hope is to rent it as well, as we think we do a very good job in
making our guests enjoy their stay and therefore bring good business to Estes Park. We would therefore really like to
enable larger groups to stay, as they have an even harder time finding accomodations, so we are hoping for
availability for large VHR licenses, it doesn't make sense that they are no longer offered.
Anyway, sorry if comments aren't needed for the study session, or if it's not about license restrictions (there weren't
any specifics as to exactly what they would be studying), but I thought I'd chime in, thanks again for your
consideration.
Nick Ducharme
Owner of 1086 Pine Knoll Drive.
Public Comment Received by 03-19-2021
Page 4
PUBLIC WORKS Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Greg Muhonen, PE, Public Works Director
Project Technical Advisory Committee (TAC)
Date: March 23, 2021
RE: Quarterly Update on Downtown Estes Loop Project (DEL)
Objective:
Update the Town Board on the activities that have taken place on the Downtown Estes
Loop (DEL) project since the December 8, 2020 Town Board Study Session.
Present Situation:
•Right of Way: The Phase 2 Right of Way negotiations continue for the
acquisition of 33 easements and rights-of-way slivers from 28 property owners.
Five agreements are complete.
•CLOMR: the application has not yet been submitted to FEMA for the Conditional
Letter of Map Revision. The FEMA review and approval process is expected to
take 9 to 12 months. The project design consultant is working through inputs into
the two-dimensional floodplain model for the no-rise calculations. Reversion
back to the 2-span bridge option and roadway/channel design revision produce
acceptable modeling. A flood bypass culvert may be needed to mitigate rises in
the 1% flood base flood elevation otherwise caused by roadway and intersection
proposed in the floodplain.
•Budget: No changes since the September update. Central Federal Lands
Highway Division (CFLHD) previously updated the project budget from $17.2
million to $21.5 million to reflect the estimated additional costs to complete the
preliminary engineering (design, right of way acquisitions, easement acquisitions,
and building demolition). This is reflected in the proposed amendment to the
Memorandum of Agreement between the Town and CFLHD.
•Schedule: The project schedule anticipates completion of the construction
documents by the spring of 2021. Right of way and easement acquisitions are
expected to extend into the summer of 2021. In consideration of the incomplete
ROW and CLOMR processes, the project construction work is delayed. Bidding
is targeted for fall 2021 with off-roadway construction occurring in the summer of
2022 (new wall near Fun City and Ivy Bridge). The primary project construction
is expected to begin in October 2022 and extend thru June of 2023.
Page 5
•Memorandum of Agreement (MoA). The MoA and Reimbursable Agreement
amendments were approved by the Town Board March 9th and has been signed
by the mayor. They are routed to our part agencies for approval signatures.
Proposal:
The TAC proposes to continue the design and right-of-way acquisition efforts in 2020
and bid the construction work in the second quarter of 2022.
Advantages:
The project benefits are numerous and include relief to the Town’s downtown traffic
congestion problems, improved downtown mobility for bicyclists, reduction in downtown
flood risk from the Big Thompson River, improved water delivery for fire protection, and
closure to property owner uncertainty surrounding the DEL.
Disadvantages:
Some community members do not support the partner agencies building the DEL.
Action Recommended:
n/a
Finance/Resource Impact:
The Town has expended no additional funds for this project since the previous quarterly
update. The 2014 Memorandum of Agreement between the Town, CDOT, CFLHD, and
RMNP estimated this project would cost $17.2 million with construction occurring in
2016. In 2019 CFLHD dedicated more than $2 million of additional Federal Lands
Access Program (FLAP) funds to cover increased right of way acquisition costs. The
Town remains obligated to pay a local match of $4.2 million (CDOT devolution funds)
for the Phase 1 project. The Town has spent $3,823,977 to-date. A total of $9.5 million
has been spent by CFLHD on the project to-date.
Level of Public Interest
The known level of public interest in this item is high.
Attachments:
1.Presentation slides for the Phase 1 project
Page 6
3/17/2021
Draft Presentation subject to change.
Downtown Estes Loop Project
Estes Park Town Board Study
Session
March 23, 2021
Draft Presentation subject to change.
Today’s Agenda
• Progress Update
•Right of Way
•CLOMR Permitting
•MOU Amendment/
Budget Update
• Project Schedule
• Next Steps
• Q&A
Page 7
3/17/2021
Draft Presentation subject to change.
Project Scope – Phase 1
• Phase 1:
– Reconstruction and realignment of
Riverside Drive
– Reconstruction of the Ivy Street Bridge
– New and Coordinated traffic signals with
Riverwalk
– Associated transportation improvements
along Elkhorn and Moraine
– New on street bike lane on Moraine and
Riverside
– Continuous sidewalks along entire Loop
– Channel Improvements between Ivy St
and Rockwell St
– Wayfinding signs, parklands
• Does not include:
– Rockwell and Riverside Bridges
– Relocation of Public Restroom
– Downstream Floodplain Improvements
Draft Presentation subject to change.
Right-of-Way Acquisition
• CDOT is the lead agency for Right of Way (ROW) Acquisition on the Project.
• Process follows Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970 (Uniform Act).
• CDOT continues to assist the
property owners and tenants who
require Relocation.
• Currently, acquisition is in
process for the remaining
parcels, which are primarily
temporary work easements.
• Of 23 ownerships, 5
agreements are complete and
3 more are in process.
• Acquisition will continue
through the Spring and
Summer.
CDOT owned properties
Page 8
3/17/2021
Draft Presentation subject to change.
Summary of Right-of-Way
Acquisition Process
Draft Presentation subject to change.
General Condemnation Process
Page 9
3/17/2021
Draft Presentation subject to change.
Floodplain Discussion
Draft Presentation subject to change.
Floodplain Discussion
Page 10
3/17/2021
Draft Presentation subject to change.
Floodplain Discussion
Draft Presentation subject to change.
Budget Update
PROJECT BUDGET FOR ALL SEGMENTS
Item
Estimated Cost for
CFLHD Performed
Services
Comments
Preliminary Engineering
(PE) and Environmental
Compliance
PE Subtotal $2,880,000
ROW Acquisition & Utility
Relocation ROW Subtotal $7,100,000
Construction Contract (CN)
CN Subtotal $11,200,000
Schedule A $10,600,000
Option X $600,000
100% of Cost Borne
by Town of Estes Park.
Construction Engineering
(CE)CE Subtotal $1,400,000
TOTAL $22,580,000
Page 11
3/17/2021
Draft Presentation subject to change.
Project Schedule
Draft Presentation subject to change.
Construction Schedule Scenarios
Major Factors Driving Schedule:
– CLOMR Application Approval
– ROW/Easement Acquisition
Construction Schedule*:
– Advertise Spring 2022
– Construction 2022/23
*Pending permit approvals and ROW acquisition
Page 12
3/17/2021
Draft Presentation subject to change.
Next Steps
•Upcoming Milestone: 95% submittal of plans in Spring 2021
– Ongoing Design Refinements – Landscaping, lighting, roadway,
traffic
– Continue Right of Way Acquisition
– Finalize Channel Hydraulic Analysis – Submit FEMA CLOMR
Application and USCOE 404 Permit
– Utility Relocations (Xcel, CenturyLink, EPSD, UTSD, Town of EP
Water/Power)
• Monthly Technical Advisory Committee (TAC) Meetings
– Members include representatives from CFLHD, CDOT, Estes Park
• Town Board Quarterly Updates
– next presentation on June 8, 2021
Draft Presentation subject to change.
Questions and Answers
Page 13
Page 14
April 13, 2021
•Seasonal Paid Parking
Implementation Update
•Facilities Master Plan Update
•Environment Sustainability
Advisory Board
April 27, 2021
•Reverse Decriminalization of
Municipal Code
•Vacation Home Rental Regulations
Move to Municipal Code and
Enforcement Changes
May 11, 2021
•None.
May 25, 2021
•Revisit Fee Waiver/Subsidy Policies
Items Approved – Unscheduled:
•Park Planning and Pocket Parks
•Cameron Peak and East Thompson
Zone Debrief
•Distributed Energy Discussion
•Rooftop Rodeo Financial Overview
•Oral History Program Discussion
Items for Town Board Consideration:
•None.
Future Town Board Study Session Agenda Items
March 23, 2021
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