Loading...
HomeMy WebLinkAboutMINUTES Town Board 1993-12-14Town of Estes Park, Larimer County, Colorado, . December .14 . ., 19. 93. Minutes of a . Regular. . . meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. said Town of Estes Park on the 14th day at regular meeting hour. Meeting held in the Municipal Building in of . . . . . Decembers A.D., 19. P. H. Bernerd Dannels Meeting called to order by Mayor Present: Mayor H. B. Dannels Also Present: Absent: Absent: Trustees: Gary F. Klaphake, Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk None George J. Hix, Mayor ProTem Gary R. Brown, Robert L. Dekker, Susan L. Doylen, Stephen W. Gillette, David Habecker Mayor Dannels called the meeting to order at 7:31 P.M. Award Presentation. Eric M. Notheisen, Executive Director and Terry Urista, Northeast Regional Representative - Colorado Association of Chiefs of Police (C.A.C.P.) presented the Professional Standards Compliance Award to Police Chief Racine and the Police Department. With the Accreditation, Estes Park is in a very select group of individuals dedicated to professionalism. All in attendance congratulated the Police Department for the achievement. Award Presentation. Town Administrator Klaphake presented the Government Finance Officers Association Financial Reporting Achievement Award to Finance Officer Vavra, Finance Department, and Steve Jackson/CPA. Presentation of the award for calendar 1992 is the seventh consecutive award for the Department. The Board commended staff for the accomplishment. PUBLIC INPUT. Frank Hix briefed the Trustees on the "Parade of the Years" special event scheduled May 28-30, 1994 which commemorates the opening of the Estes Park tourist season, when, in the past, Stanley Steam Mountain Wagons met the trains in Loveland and Lyons to bring the first tourists to the valley. Mr. Hix extended an invitation to the Trustees to ride in the vintage automobiles May 28th from Loveland to Estes Park. The Board's consensus was to name Frank Hix as the official Town representative for this special event. The Mayor may also issue a proclamation in honor of "John Dillon Days" for his contribution to the preservation of vintage cars. CONSENT CALENDAR: 1. Town Board minutes dated November 23, 1993. 2. Bills. 3. Committee Minutes: A. Community Development, December 2, 1993. B. Special Events, December 9, 1993. It was moved and seconded (Dekker/Hix) the Community Development Committee minutes dated December 2, 1993 be omitted from the consent calendar and acted upon separately and it passed unanimously. It was moved and seconded (Dekker/Hix) the consent calendar be approved, Board of Trustees - December 14, 1993 - Page 2 as amended, and it passed unanimously. Community Development Committee, December 2, 1993. Trustee Dekker commented that pursuant to a presentation made by Lani Van Eck, Community Development Specialist/Larimer County Human Development Department, the Committee recommended approval of a funding request in the amount of $2,000 for the Affordable Housing Information System. As the Estes Park Housing Authority will conduct its first meeting in January, it was moved and seconded (Dekker/Hix) the funding request be continued to the Town Board meeting scheduled. January 25, 1994, and it passed unanimously. ACTION ITEMS: 1. Special Events Committee, December 9, 1993: A. Report on Decision Model and 1994 Budget. Town Administrator Klaphake reviewed the Event Decision Model which listed 22 special events by priority. The 1994 Special Event Budget was also reviewed. B. Lions Club Concession Stand Agreement. The Committee recommended approval of the 1994 Lions Club Concession Stand Agreement which provides for 15% of the gross sales to be paid as rent for the premises, plus a $75.00/year flat fee toward natural gas expenses. All insurance coverages have been revised to at least $150,000/injury and $600,000/occurrence. It was moved and seconded (Hix/Habecker) the 1994 Lions Club Concession Stand Agreement be approved, and it passed unanimously. 2. Board Room Sound System - Authorization to Purchase. Administrator Klaphake and Clerk O'Connor briefed the Trustees on a proposal submitted by National Speaker and Sound to purchase and install a new sound system for the Board Room. The proposal was submitted in two phases: Phase I hardware $6,357.00 and labor $1,143.00 for a total of $7,500.00. Phase II hardware is $3,647.50 plus $1,637.00 for labor. The total project is $12,784.50. The 1993 Budget contains $7,500 for this expenditure; the remaining funds must be transferred from the 1994 Contingency Fund. It was moved and seconded (Dekker/Hix) the National Speaker and Sound proposal be accepted, and that $5,285.00 be transferred from the 1994 Contingency to Administration, and it passed unanimously. 3. Appointments, Re -Appointments, Resignations: A. Appointment to Estes Valley Public Library District. It was moved and seconded (Hix/Habecker) Kathleen Hannigan be appointed to complete the 5-Year Term currently held by Barbara Ludwig who has resigned. Ms. Hannigan's term will expire December 31, 1996. This recommendation will be forwarded to Larimer County for their approval. B. Reappointment to Estes Park Building Authority. It was moved and seconded (Hix/Doylen) Richard D. Widmer be re- appointed to a 3-Year Term on the Estes Park Building Authority; term expiring January, 1997, and it passed unanimously. C. Municipal Judge Resignation. James M. Littlejohn submitted his resignation as Municipal Judge effective December 31, 1993, following 17+ years of service. It was moved and seconded (Hix/Habecker) that, with regret, the resignation be accepted. Appropriate acknowledgement of the resignation will be forthcoming. It was moved and seconded (Hix/Dekker): (1) John Easley, Assistant Municipal Judge serve as Acting Municipal Judge, with his Board of Trustees - December 14, 1993 - Page 3 salary being on a pro-rata basis during the interim, and (2) the Clerk advertise the position. All resumes will be reviewed by Town Attorney White and the Mayor. The filing deadline will be January 30, 1994. D. Appointment to the Museum Advisory Board. The Museum Advisory Board has recommended David E. Steiner be appointed to a 2-Year Term, expiring January 1, 1996. Mr. Steiner is replacing Duke Sumonia. It was moved and seconded (Gillette/Habecker) Mr. Steiner be appointed as stated above, and it passed unanimously. 4. Extension of Transfer Station Agreement with A-1 Transfer. Trustee Gillette declared a potential conflict of interest and stated he would refrain from discussion and voting. Frank Lancaster, Natural Resources/Larimer County requested the Town execute an additional 10-year extension (1/31/2004) to the Agreement concerning the Solid Waste Transfer Station. The current Agreement expires January 31, 1994. Attorney White further clarified the Agreement. It was moved and seconded (Brown/Doylen) the Transfer Station Agreement with A-1 Transfer be extended to January 31, 2004, and it passed unanimously, with Trustee Gillette Abstaining. 5. Resolution #33-93 Modifying the Conference Center Lease Purchase Agreement between EPURA and the Town. Town Attorney White reviewed a resolution authorizing the First Amendment to the Conference Center Lease Purchase Agreement necessitated by EPURA refunding their 1989 bonds. Section 4.1 Commencement of Lease Term; Renewals, and Exhibit "B" Base Rentals of the Agreement have been revised. The current and proposed base rental schedules were reviewed. The bond refunding resulted in a $700,000 savings ($300,000 present value), and the bond rating for uninsured bonds remains the same at Baal. It was moved and seconded (Habecker/Brown) Resolution #33-93 Modifying the Conference Center Lease Purchase Agreement be approved, to include authorization that the Town Board may make any revision as necessary as long as the changes are not substantive in nature, and it passed unanimously. 7. Resolution #34-33 Intent to Annex Renofer Addition. Resolution #34-33 declares the Town's intent to annex Kenofer Addition which contains 3.5 Acres located south of Riverside Drive and the Crags Lodge area, and sets the public hearing date for said annexation on January 25, 1994. Requested zoning is E-Estate. It was moved and seconded (Hix/Habecker) Resolution #34-33 be approved, and it passed unanimously. 8. Light & Power Utility Easement. Town Attorney White briefed the Trustees on a utility easement granted by Stephen L. and Charles E. Pinckney, Jr. to the Town for property located at the southwest ; of the southwest ; of Section 33, Township 3 North, Range 72 West of the 6th P.M., Boulder County. The language contained in the easement will be used to update the Town's existing standard easement form; it is not staff's intent that all such easements will be presented to the Trustees for their approval. However, as this particular easement requires that the Town be held responsible for any damage to any improvements caused by installation of the electric distribution system, said easement was submitted for approval. It was moved and seconded (Hix/Dekker) the Light and Power Utility Easement be approved, as presented, and it passed unanimously. 8. Community Development Committee, December 2, 1993: A. Chamber of Commerce Operating Agreement. The Committee recommended approval of the proposed 1994 Operating Agreement with the Chamber of Commerce. However, Board of Trustees - December 14, 1993 - Page 4 Community Development Director Stamey reported that the Agreement has since undergone changes that revised all fees, although the basic total contract amount has been reduced from the agreement of 1993. It was moved and seconded (Brown/Gillette) the 1994 Chamber of Commerce Operating Agreement be referred to Community Development Committee scheduled January 6, 1994 to finalise all fees, and it passed unanimously. 9. Town Administrator's Report - None. There being no further business, Mayor Dannels announced that the next Town Board meeting will be held January 11, 1994 and adjourned the meeting at 8:30 P.M. Mayor Town Clerk •