HomeMy WebLinkAboutMINUTES Town Board 1992-09-08Ikittht o
sits Park, Larimer County, Colorado,
Minutes of a
.Regular
September 819 92
meeting of the Board of Trustees of the Town of Estes
Park, Lorimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park
8th September 92
on the day of , A. D. 19.... at regular meeting
hour.
Meeting called to order by Mayor H. Bernerd Dannels
Present: Mayor H. B. Dannels Trustees:
Also Present:
A165W
Absent:
Gary F. Klaphake,
Town Administrator
Gregory A. White,
Town Attorney
Vickie O'Connor,
Town Clerk
None
George J. Hix, Mayor ProTem
Norbert L. Aldrich,
David Barker,
Robert L. Dekker,
Stephen W. Gillette,
David Habecker
Mayor Dannels called the meeting to order at 7:35 P.M.
PUBLIC INPUT.
Lou Canaiy suggested the 1993 Budget contain funding to replace the
existing P.A. System, questioned when the Gas Contamination Report
would be presented, and urged no more funds (subsidy) be granted to
the trolley system. Administrator Klaphake noted that funding to
replace existing microphones had been included in the 1993 Budget;
the Gas Contamination Report will be presented to both the Town
Board and EPURA September 10; and the base contract for the trolley
system was $20,000--additional contracts have been executed to
provide transportation for specific conference attendees. Any
accommodation providing rooms for a conference that use the trolley
service are billed $2.00/room/night to defray said transportation
services.
CONSENT CALENDAR.
Trustee Gillette requested Item 3.A. be voted upon separately.
1. Town Board minutes dated August 25, 1992.
2. Bills.
3. Committee Minutes:
B.
C.
Public Works, August 27, 1992.
Community Development, September 3, 1992.
4. Liquor License Renewals:
A.
B.
Estes Park Elks Home, Inc., dba BPO ELKS /2617, Club
License, 112 W. Elkhorn Ave.
RAMS, Retail Liquor Store License, 443 S. St. Vrain
Ave.
It was moved and seconded (Dekker/Gillette) the consent calendar be
approved, and it passed unanimously.
3. A. Public Safety Minutes, August 27, 1992--"Child at Play"
traffic sign petition, Aspen and Birch Avenues. Based
upon legal stipulations, the Committee rejected the
request to install such signs. Trustee Gillette
requested: (1) this item be omitted from the minutes;
Board of Trustees - September 8, 1992 - Page 2
(2) staff further review the Manual of Uniform Traffic
Code Devices, confirm whether alternatives exist,
returning to the Public Safety Committee for further
consideration. It was moved and seconded
(Hix/Gillette) the Public Safety Minutes be approved
contingent upon the deletion of the aforementioned
traffic sign issue, directing staff to comply with
Trustee Gillette's request as noted, and it passed
unanimously.
ACTION ITEMS.
1.A. Marys Lake Water Treatment Plant Change Order #009. Trustee
Gillette acknowledged a potential conflict of interest, and
stated he would not participate in discussion nor vote on
this item. Director Linnane reported that the Public Works
Committee recommended approval of change order #009
totalling $7,462.00, resulting in a remaining budget amount
for this project of $10,000.00. It was moved and seconded
(Habecker/Barker) Change Order #009 in the amount of
$7,462.00 be approved, and it passed unanimously with
Trustee Gillette abstaining.
B. 1992 Street Overlay Project Change Order. The Public Works
Committee also recommended approval of change order #1 in
the amount of $6,194 with the following conditions: no
streets be under repair during the Longs Peak Scottish
Highland Festival September 12 and 13, 1992, and future
change orders be authorized, contingent upon said change
orders remaining within the original budget of $75,000. It
was moved and seconded (Habecker/Dekker) Change Order #1 be
approved, contingent upon both conditions as noted, and it
passed unanimously.
2.A. Conference Center First -Year Report. As contained in the
Community Development Committee Minutes, Sales and Marketing
Director Pickering presented the First Year Report for the
Estes Park Conference Center: local use, conference use,
future conference bookings, BBC Economic Impact Model,
statistical data, and financials. Trustee Aldrich noted
that the revenues to the community do not reflect family
spending, thus the revenue figure could be considerably
higher. Director Pickering reported that the Center has
dramatically impacted the market during its first year of
operation, and with Estes Park's success, several
municipalities are researching their own facilities.
Trustee Barker noted that in the first year of operation,
the conference center has exceeded BBC fifth year
projections. Sales and Marketing Director Pickering was
commended for his excellent job performance.
B. Fall Transportation Contract - Approval. Community
Development Director Stamey reported that two proposals were
received to provide Fall Transportation Services for four
(4) conferences. Estes Park Trolley was the low bidder with
$5,140. As mentioned during the Community Development
Committee, this expenditure will buy a specific service, it
is not a subsidy, and those accommodations providing actual
rooms for any of the four conferences are billed
$2.00/room/night in an attempt to defray this expenditure.
It was moved and seconded (Barker/Hix) the Mayor be
authorized to execute the Fall Transportation Contract with
Estes Park Trolley, and it passed unanimously.
C. Housing Study Group Recommendations (Housing Authority) -
Approval. Director Stamey reported that following research
using the Forward Estes Park Foundation Housing Survey and
other associated information, the Housing Study Group has
identified several proposals for adoption (said proposal,
Board of Trustees - September 8, 1992 - Page 3
Items #1-5, are identified in the Community Development
Committee minutes dated September 3, 1992). Study Group
Chairman Hix expressed his appreciation to members Eric
Blackhurst, Lauren Hansen, Paul Kochevar, Ann Racine, David
Walker, Dick Weiss, and staff for all their work in moving
this project forward. Should the Trustees approve proposals
1-5, the Board of Trustees will serve as the Housing
Authority. Staff anticipates that following submittal of a
petition to the Town Clerk and formal adoption of
regulations by the Town Board, the Authority could be in
place in January/February, 1993. In addition, the Planning
Commission would review proposed zoning amendments, and the
Public Works Committee would review proposed waiver of water
fees. Staff confirmed that adoption of the proposal (1-5)
could be amended should the need arise, and that
establishment of a Housing Authority is the vehicle in which
incentives could be provided.
Letter of Intent to Colorado and Housing Finance Authority
(CHFA) - Approval. Director Stamey reported that $1.3
million is available in Larimer County through CHFA for a
multi -family project; however, a letter of intent must be
submitted no later than September 15, 1992. Staff confirmed
that the Town would not be under any obligation in
submitting the letter.
Board consensus was unanimously in favor of the proposal
(creation of a Housing Authority plus Items 1-5), as
submitted and further identified in the Community
Development Committee Minutes dated September 3, 1992, and
it was moved and seconded (Dekker/Hix) Town Attorney White
be authorized to proceed in preparing documents for formal
adoption by the Trustees, and it passed unanimously.
It was moved and seconded (Hix/Gillette) the Town submit a
Letter of Intent to the Colorado and Housing Finance
Authority (CHFA), and it passed unanimously.
3. Special Review #92-5, Mountain Golf Villas. Mayor Dannels
opened a public hearing to consider said special review on
Lot 30, Bonnie Brae Addition, Pier Front Resort,
Inc./Applicant. The applicant is proposing the development
of 30 single-family detached dwelling units; the site
contains 7 acres; and is zoned R-M Multiple Family.
Director Stamey reviewed "bonus" calculations as they relate
to solar gain and wildlife habitat; and required submittal
of an amended subdivision plat pertaining to the street
right-of-way vacation necessitated by the relocation of
Community Drive. Staff confirmed the Town does not own the
open space, and will not be responsible for maintenance of
same. Applicant's representative Paul Kochevar presented a
sketch which allowed a prospective of where the site is
located relative to adjacent property and the Community
Drive road relocation. Landscaping includes 130 trees and
400 bushes, with plantings being extended along the street.
Mr. Kochevar clarified encroachment into the setback. Those
speaking in "favor" of the proposal: Jerry Lefebvre,
adjacent property owner. There being no further testimony
in favor of or in opposition to the proposal, Mayor Dannels
declared the public hearing closed. Stating the proposal
meets code requirements or falls within the parameters of
special review, and the realignment of Community Drive and
subsequent bike path addition are beneficial to the area, it
was moved and seconded (Habecker/Hix) Special Review #92-5,
Mountain Golf Villas be approved, as presented, contingent
upon conditions 1-10 (with the deletion of #8 pertaining to
requiring a 25' setback) as noted in the Planning Commission
minutes dated August 18, 1992, and it passed unanimously.
Board of Trustees - September 8, 1992 - Page 4
4. Childrens Center Construction Contract - Approval. Special
Projects Manager Joseph reviewed the Childrens Center
Project, noting that the bid opening was held August 7; four
bids were received; the low bidder was D. B. Parker
Construction with a base bid of $231,900.00. As the low bid
exceeded available funds, the project was revised as
follows: simplified the site work, roof design, structural
design, and building footprint. The building size was
reduced by 400 sq. ft. and cabinets and a folding wall were
deleted. The revised contract amount is $189,660.00 with a
$3,900.00 contingency. Staff anticipates a mid -January
completion date. Administrator Klaphake noted that the
center will be equivalent to two (2) class rooms±, and that
the State Grant holds the Town responsible --should the
project exceed available funds, the Town would be required
to make-up the difference. Manager Joseph confirmed that he
does not anticipate that the project will exceed funding.
The Town will be "owner" of the project until the center is
constructed; the Town will then release the center to the
School District. The Estes Park McDonald's franchise has
made a contribution toward furnishings. It was moved and
seconded (Gillette/Habecker) the Contract with D. B. Parker
in the amount of $189,660.00 for the Childrens Center be
approved, and it passed unanimously.
5. Americade Parade Permit - Approval. The Board reviewed a
standard Parade Permit for Americade to be held September
11, 1992 from 10:00 A.M. - 11:00 A.M. along Elkhorn Avenue
to the fairgrounds. Adequate proof of insurance was
provided, and it was moved and seconded (Dekker/Hix) the
Americade Parade Permit be approved, and it passed
unanimously.
6. Estes Park Medical Center/Rural Emergency Medical Service
Mountains & Plains Conference - Parking Lot Use. Clerk
O'Connor presented a request to use the Municipal and
Football Parking Lots on Saturday, October 17th. Various
demonstrations to include the use of the cliff adjacent to
the Municipal Building and Black Canyon Creek have been
scheduled. The Police Department will begin closing the
lots at 5:00 P.M. on Friday, October 16. The request also
includes an Agreement with the Fire Department whereby the
Department will provide certain services. Jeff Schanhals,
local EMS Coordinator, advised that Rocky Mountain National
Park Search and Rescue and Fire Department personnel will
provide technical training/demonstrations only --conference
attendees will not participate. Fire Chief Rumley confirmed
that the area will be secured. Town Attorney White has
reviewed the Fire Department Agreement and is recommending
two sections relating to mutual indemnity be deleted. Mr.
Schanhals stated that RMNP personnel are covered under their
own insurance, and that the Hospital will adhere to Town
insurance requirements. Approximately 150-200 attendees are
anticipated for the second annual Mountains & Plains
Conference. It was moved and seconded (Hix/Aldrich) the
request to use both parking lots be approved, the Medical
Center provide a Certificate of Insurance in the amount of
$400,000 naming the Town as an Additional Insured, and that
Fire Chief Rumley be authorized to execute the Agreement to
provide services contingent upon deletion of Sections 4.1
and 4.2, and it passed unanimously.
7. Town Administrator's Report. In response to an August 28,
1992 news article entitled "Town Evading Legal Debt Limits",
Finance Officer Vavra presented a report on the Town's Legal
Debt Limit. Officer Vavra clarified the Town's bonded debt,
general obligation and revenue bonds, including Town
Attorney White's legal opinion. In summary, the Town has:
(1) incurred no debt in which property taxes are levied for
Board of Trustees - September 8, 1992 - Page 5
the payment of the debt, (2) avoided general obligation debt
by paying for projects out of its cash reserves or seeking
financing that will be repaid from the funds that a project
is anticipated to generate, and (3) the Town has not
exceeded its legal debt limit, in fact, it has no
indebtedness towards said debt limit. The Board expressed
their appreciation to Finance Officer Vavra for the thorough
report.
Administrator Klaphake commented on the Town's insurance
premium (CIRSA) which will be reduced by 15.9% in 1993. The
premium is based upon risk management and claims made.
Following completion of all agenda items, it was moved and seconded
(Hix/Aldrich) the Board of Trustees enter Executive Session to
discuss matters relative to property negotiations, and it passed
unanimously.
Mayor Dannels adjourned the meeting at 9:40 P.M. to Executive
Session.
Town Clerk