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Home My WebLink AboutMINUTES Town Board 1992-07-28u nn of 3s#es xrh, Larimer County, Colorado, July 28 19 92 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of July , A. D. 19.. 92 at regular meeting hour. Meeting called to order by Mayor H. Bernerd Dannels Present: Mayor H. B. Dannels Trustees: Also Present: Gary F. Klaphake, Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk George J. Hix, Mayor ProTem Norbert L. Aldrich, David Barker, Robert L. Dekker, Stephen W. Gillette, David Habecker Absent: None Mayor Dannels called the meeting to order at 7:34 P.M. PUBLIC INPUT. Lou Canaiy addressed the Trustees concerning: transportation subsidy and how $50-60,000/year should be budgeted and earmarked for a double -deck parking structure. Al Sager commented on the centralized mail delivery project, urging the Trustees demand equal service of the Estes Valley from the U.S. Postal Service as being provided elsewhere in the country. CONSENT CALENDAR. 1. Town Board minutes dated July 14, 1992. 2. Bills. 3. Liquor Licenses: A. Estes Valley Recreation and Park District, dba LAKE ESTES GOLF COURSE, 690 Big Thompson Ave., 3.2% Retail Beer License - Change of Corporate Structure. B. Estes Valley Recreation and Park District, dba ESTES PARK GOLF COURSE, 1080 S. St. Vrain Ave., Hotel and Restaurant License with Optional Premise - Change of Corporate Structure. C. Steven and Barbara Nytes, dba ESTES PARK RECREATION CENTER, 555 S. St. Vrain Ave., Tavern with Extended Hours - Renewal. D. Authorization to post the premises for a Special Event Permit Application filed by the Longs Peak Scottish Highland Festival, Inc. 4. Committee Minutes: A. B. Public Works, July 23, 1992. Planning Commission, July 21, 1992 (acknowledgement only) . It was moved and seconded (Aldrich/Hix) the consent calendar be approved, and it passed unanimously. Board of Trustees - July 28, 1992 - Page 2 ACTION ITEMS. 1.A. Centralized Mail Delivery - Commitment Letter. Trustee Habecker clarified options allowed the Town in requesting mail delivery from the U.S. Postal Service. Expressing evidence that the nationwide trend is toward centralized mail delivery by means of "cluster boxes" where, in new subdivisions the developer is responsible for installation, it was moved and seconded (Habecker/Barker) the Town commit $21,000 in the 1993 Budget for the first phase of this project, so advising the Postal Service, and it passed unanimously. B. Marys Lake Water Treatment Plant: Trustee Gillette cited a potential "conflict of interest" and stated he would not participate in discussion nor vote on the following items: 1. Insurance Company Total Fire Damage Settlement - Public Works Director Linnane noted that approval of the damage settlement in the amount of $1,201,000.00 will release the insurance company not the contractor, Jennison Construction. RMC and the Town Attorney are in agreement as the settlement covers all losses. 2. Release of Fire Damage Retainage - Retainage in the original contract was 5% ($150,000). With the additional contract, the retainage is equal to 10%, and RMC is in agreement that this amount is excessive. Staff commented that an adequate retainage amount for the entire project is $200,000. 3. Extend Project Completion Date - Staff advised that the project completion date should be extended to September 15, 1992. Based upon no additional funding being expended by the Town, and that the Town will receive a water plant as contracted, it was moved and seconded (Habecker/Barker) Items 1 through 3 be approved, and it passed unanimously, with Trustee Gillette Abstaining. C. 1992 Street overlay Project. Staff reported that Western Mobile submitted the low bid for the 1992 Street Improvement Program. The budgeted amount is $75,000, thus street striping, additional curbing, and shouldering will be included. It was moved and seconded (Habecker/Gillette) the low bid in the amount of $55,250.00 submitted by Western Mobile be accepted, and it passed unanimously. D. Colorado Department of Transportation (CDOT) Five -Tear Proctram of Protects. Director Linnane reported that the E-470 Authority has advised CDOT that funding for the fourth portion of E-470 is insufficient. Therefore, the Authority has requested CDOT provide financial aid by curtailing the 5-Year Program of Projects. This Program contains two major Town projects: widening of State Highways 7 and 34. The Town has requested inclusion of these two projects for a number of years, and both were recently placed on the 5-Year Program. Should the Town relinquish these two essential CDOT projects, there is no guarantee they will again be added to the 5-Year Program, plus such would be a major sacrifice to the Town. Similar concerns have been expressed from other affected municipalities. Following discussion, it was moved and seconded (Habecker/Barker) the Mayor be authorized to remit a letter to CDOT stating that although the E-470 corridor is important, Estes Park is not willing to forego its two projects for E-470 Corridor completion, and it passed unanimously. Board of Trustees - July 28, 1992 - Page 3 2. Special Event Liquor Application/Rocky Mountain Folks Festival. Representing the Telluride Bluegrass Festival, Inc., dba ROCKY MOUNTAIN FOLKS FESTIVAL, Frank McGinty presented a Special Event Liquor Application to sell malt, vinous and spirituous liquor August 21, 22 and 23, 1992. This second year event will be held at the baseball recreation area. As attendance is expected to increase, security will be upgraded. Confirming no incidents of note by the Chief of Police, it was moved and seconded (Aldrich/Dekker) the Special Event Permit Application for the Rocky Mountain Folks Festival be approved, subject to a 10:30 P.M. curfew, and it passed unanimously. 3. Town Administrator's Report. Town Attorney White briefed the Trustees on Windy Gap, specifically pertaining to the Town's sale of 35 units to M.D.C./Superior Metropolitan Water District. MDC's payment schedule confirmed the sale has been most successful for the Town. This sale of water has played a significant role in the development of the Rock Creek Subdivision which is being touted as an award -winning community. Town Administrator Klaphake commended Ass't. Town Administrator Widmer, Town Attorney White, and Finance Officer Vavra for their outstanding work on the Windy Gap Sale Project. Public Works Director Linnane was also complimented for the successful fire damage settlement on the Marys Lake Water Treatment Plant. Following completion of all agenda items, Mayor Dannels responded to a Trail Gazette news article regarding the Town's finances (indebtedness), and economy which was prepared by Rowland Retrum. The 1991 Audit confirmed the Town's responsible approach to financing, thus the Board of Trustees took exception to Mr. Retrum's comments. Trustee Barker expressed his dismay with comments made by Lou Canaiy relating to the lack of use at the Conference Center, and strongly urged Mr. Canaiy and citizens to confirm the Center's success by contacting the Community Development Department. Mayor Dannels read a letter from Richard Hildreth who visited Estes Park during the Colorado Broadcasters Association meeting in June. Mr. Hildreth praised the Town, people, ambience, and magnificent vistas. There being no further business, Mayor Dannels adjourned the meeting at 8:41 P.M. Mayor 1. i Town Clerk