Loading...
HomeMy WebLinkAboutMINUTES Town Board 1992-05-26Errit111 of sif e$ ark, Lorimer County, Colorado, May 26 19 92 Regular Minutes of a meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 26th day of May 92 , A. D. 19.... at regular meeting hour. Meeting called to order by Mayor H. Bernerd Dannels Present: Mayor H. B. Dannels Trustees: George J. Hix, Mayor ProTem Norbert L. Aldrich, David Barker, Robert L. Dekker, Also Present: Gary F. Klaphake, Stephen W. Gillette, Town Administrator David Habecker, Gregory A. White, Town Attorney P1600/ Vickie O'Connor, Town Clerk Absent: None Mayor Dannels called the meeting to order at 7:30 P.M. PUBLIC INPUT. Lou Canaiy posed the following questions: how long can Trustee Gillette serve as a Board Member with a conflict of interest relating to A-1 Trash, is the Town negotiating to purchase the natural gas franchise, and are negotiations underway with Honda regarding water service. Mayor Dannels confirmed the Town is not negotiating a purchase of the natural gas system, and that negotiations are underway with Honda for water service, however, the cost of such service will be borne by Honda. CONSENT CALENDAR. 1. Town Board minutes dated May 12, 1992. 2. Bills. 3. Committee Minutes: A. Light and Power, May 14, 1992. B. Special Events, special meeting May 18, 1992. C. Public Works, May 21, 1992. It was moved and seconded (Hix/Aldrich) the consent calendar be approved, and it passed unanimously. ACTION ITEMS. 1.A. Mainframe Computer Equipment - Purchase. Finance Officer Vavra briefed the Trustees on the purchase of mainframe computer equipment (hardware/IBM, software/HTE, training, support services, load program updates) totalling $220,303. The 1992 Budget contains $195,000 for this capital expenditure; the "data processing" line item will be amended by $25,303 to offset the overrun. Loveland's Finance Department provided a great deal of assistance to Staff in the selection of this equipment. The existing and new systems will be run on a parallel basis for a time to ensure the new system is fully operational. Time -frame to complete the conversion is estimated to be 6-9 months. Commending Finance Officer Vavra, Light & Power Director Matzke and Finance Department staff for their efforts toward ensuring the Town obtained the best equipment, both financially and operationally, it was moved and seconded (Aldrich/Hix) the mainframe computer equipment be purchased Board of Trustees - May 26, 1992 - Page 2 for $220,303.00, and it passed unanimously. B. Electric Rate Modification - Ordinance #2-92. Mayor Dannels opened a public hearing to consider the modification of Residential Electric Rates to Diminish the Demand Requirement threshold from 15,000 kWh to 20,000 kWh as required by 40-3.5-104 CRS. Light & Power Director Matzke commented that pursuant to public testimony received during the hearing held in December, 1991, staff has determined that approximately 325 customers would best be served if the demand threshold were increased to 20,000 kWh. The average savings to the customer could be $150.00, resulting in a payback period of slightly less than 5.5 years for a controller (the installed cost is $800.00±). Comments were heard from Wilbur Benjamin who questioned what the Department would realize in increased revenue pursuant to the modification, and what is the life expectancy of a controller unit. Staff confirmed that the rate modification results in a savings to the customer not the Town, and the life expectancy of a controller is similar to that of any appliance. A letter dated May 25, 1992 submitted by Elizabeth K. Govan and Nancy L. Willocks in favor of the modification was made a part of the record by reference thereto. There being no further comment, Mayor Dannels declared the public hearing closed. Town Attorney White read the proposed ordinance in full, and it was moved and seconded (Aldrich/Hix) the Ordinance be adopted, and it passed unanimously. Whereupon Mayor Dannels declared the ordinance duly passed and adopted, ordered it numbered 2-92, and published according to law. 2.A. Marys Lake Water Treatment Plant - Change Orders. Trustee Gillette cited a potential conflict of interest, and stated he would not participate in discussion nor vote. Public Works Director Linnane reported that two (2) change orders resulting in an additional expenditure of $14,169.00 were necessitated due to non fire -related changes to equipment, additional conduit, and filter media. To date, change orders represent 1.4% ($37,069.00) of the total Contract amount which is highly acceptable. It was moved and seconded (Habecker/Barker) payment be authorized for Change Orders 4 and 5 in the total amount of $14,169.00, and it passed by the following votes: Those voting "Yes" Trustees Aldrich, Barker, Dekker, Habecker and Hix. Those voting "No" none. Those "Abstaining" Trustee Gillette. B. Rocky Mountain Consultants (RMC) - Scope of Services/1992 Water Loop Proiect. Director Linnane advised that the 1992 Loop Project includes replacement of 8" water mains near Mount View Park Addition (north of Town), Far View/W. Elkhorn Ave., and Woodstock/Manford Ave. A 2" main will be partially replaced north of W. Wonderview Ave. A negotiated scope of services contract in the amount of $20,728.00 is within the budget. It was moved and seconded (Habecker/Dekker) the Scope of Services Contract, not -to - exceed $20,728.00 with RMC be approved, and it passed unanimously. 3. Minutes of the May 19, 1992 Planning Commission minutes were acknowledged: A. Mayor Dannels opened a public hearing to consider the Final Plat of Prospect Estates Subdivision, Second Filing, Jerry Solomon/Applicant. Trustee Habecker cited a potential conflict of interest and stated he would not participate in discussion nor vote. Community Development Director Stamey commented that the Applicant desires to subdivide approximately one- half of Tract A into 14 lots, and is located south of Board of Trustees - May 26, 1992 - Page 3 Peak View Drive. During the March 17, 1992 Planning Commission meeting, comments were heard from adjacent property owners regarding traffic and potential necessity for a second access to Peak View Drive. This request was difficult to provide due to grade, and the Commission recommended approval of the plat with conditions that did not include the second access. Four lots have been identified for affordable housing, will a potential market price of $75-80,000. Director Stamey reported that standard regulations require that property pins be set prior to Town Board approval --to date, this regulation has not been met. Bill Van Horn, Applicant's Representative, commented that, with the exception of the property pins, all conditions (1-5) set by the Planning Commission have been met. The Applicant has included approximately $4,000 in the Improvement Guarantee to guarantee that the pins will be set in the future. Discussion included: a building permit not being issued until such time as the pins are set, current utility installation procedure, existing Municipal Code requirements and potential necessity to review same, Larimer County procedure, state law relative to the Town Engineer's signature on the plat, and reliability that accurate utility, storm sewer, etc. measurements will be provided. Mr. Van Horn confirmed that exterior pins have been set, and he requested the plat be approved as the Improvement Guarantee would ensure the setting of all internal pins. George Hockman, adjacent property owner, questioned whether the storm drainage system would be surface or sub -surface and time -table for installation. Staff confirmed that a sub -surface drainage system would be installed and that said system must be installed within 12 months of final plat approval. Mr. Van Horn requested the Town approve, but "hold" the plat until the pins (72±) can be set (1 week±). Mr. Van Horn confirmed that the Wetlands Permit has been re -issued by the Corps of Engineers. Citing an obligation to keep costs at a minimal, specifically pertaining to affordable housing, it was moved and seconded (Barker/Gillette) the Final Plat of Prospect Estates Subdivision, Second Filing, Jerry Soloman/Applicant be approved, said plat to be held for one week whereby all pins are to be set, including conditions 1 through 5 as identified in the Planning Commission minutes dated March 17, 1992, and it passed by the following votes: Those voting "Yes" Trustees Aldrich, Barker, Dekker, Gillette and Hix. Those voting "No" none. Those "Abstaining" Trustee Habecker. It was moved and seconded (Barker/Dekker) the Planning Commission be directed to study current code requirements pertaining to the setting of property pins, forwarding a recommendation to the Town Board when available, and it passed unanimously. B. It was moved and seconded (Aldrich/Hix) the Final Plat of Tract 18, Beaver Point, Second Addition/Bilge Subdivision, 857 Moraine Ave., Norm Bilge/Applicant be continued to June 8, 1992, and it passed unanimously. C. Comprehensive Plan Update - Design Studios West (DSW). Community Development Director Stamey reported that funding was appropriated in the 1992 Budget to begin Phase I to update the Comprehensive Plan. With the assistance of EPURA Director Anderson, three firms were interviewed --Director Anderson did not participate in the Design Studios West interview and he filed a conflict of interest statement. DSW Representatives Board of Trustees - May 26, 1992 - Page 4 Andy Bush and John Lanterman presented their proposal to the Planning Commission May 19, 1992. Based upon expertise, approach, process, and experience, the Planning Commission has recommended DSW be engaged as the Consultant for said update, with the principals as noted. Chairman Sager also commented on DSW's quality presentation. Including several management service agencies, DSW will solicit information from visitors in the area. It was moved and seconded (Aldrich/Hix) the Mayor be authorised to execute the Contract with Design Studios West in the amount of $30,000.00 for Phase I, and it passed unanimously. 4. Town Administrator's Report. The state legislative session recently concluded, and Town Attorney White commented on the following: Limited Stakes Gaming - the legislature passed the "local option vote" issue, thus this question and the Trinidad proposal will be placed on the November ballot. Authority of Off -Duty Police Officers - provides that off -duty officers have Peace Officer Level 1 status to act while off -duty --Attorney White will review and advise. Governmental Immunity Act - raised the per occurrence cap from $400,000 to $600,000. A bill to suspend a teenager's driver's license due to alcohol -related violations (as recently enacted by Loveland) was defeated by both the House of Representatives and Senate. Administrator Klaphake announced that a meeting to discuss the 1992 Summer Parking Plan would be held May 28 at 7:30 A.M. in the Municipal Building. A report will be made directly to the Town Board during their meeting June 8. There being no further business, Mayor Dannels adjourned the meeting at 9:12 P.M. Mayor Town Clerk