The URL can be used to link to this page

Home My WebLink AboutMINUTES Town Board 1988-02-09fun of 'Het Minutes of a ark, Lorimer County, Colorado, FebruaTy 9 19 88 regular Park, Lorimer County, Colorado, on the hour. Meeting called to order by Mayor meeting of the Board of Trustees of the Town of Estes Meeting held in the Town Hall in said Town of Estes Park 9th day of ............ , A. D. 19, at regular meeting H. Bernerd Dannels Present: Mayor H. B. Dannels Also Present: Trustees: Dale G. Hill, Town Administrator Gregory A. White, Town Attorney Vickie O'Connor, Town Clerk Norbert L. Aldrich, David Barker, Mark T. Brown, Milan A. Dickinson, David Habecker, George J. Hix Absent: None Minutes of the meeting held January 26, 1988 were submitted and approved. Trustee Habecker moved the bills, as presented, be allowed and paid, and that the clerk be authorized to draw warrants for same. (A certified copy of the bills presented and allowed are on file in the Finance Officer under this date, and made a part of the record of these proceedings by reference thereto). Trustee Barker seconded the motion and it passed unanimously. Minutes of the Light and Power Committee meeting held February 4, 1988 were read. Trustee Habecker stated he was reluctant to approve the minutes pertaining to the section addressing the Light and Power Service Building Proposals, and he requested that portion of the minutes be omitted from the minutes to allow additional discussion. Trustee Hix moved the minutes be approved with the deletion of the service building proposals. Trustee Brown seconded the motion and it passed unanimously. Trustee Habecker stated: (1) he was not comfortable with the selection method used; and (2) an adequate amount of information, such as a proposal summary, was not provided during the Committee meeting. Public Works Director Widmer stated the proposals submitted contained estimates for professional services, not bids. A Selection Committee, comprised of the Light and Power Director, Public Works Director, Assistant Public Works Director and Town Planner, interviewed five firms. During negotiation, Thorp Associates did reduce their proposal; however, there were absolutely no improprieties. As stated in the minutes, based upon experience, qualifications, and expertise, staff recommended accepting the not -to -exceed proposal submitted by Thorp Associates; the proposal was not the highest nor was the price a bid --it was a professional estimate. Director Widmer stated staff would be most happy to explain the philosophy used in the consultant selection process to the Board of Trustees. Trustee Habecker expressed an interest in being involved in the selection process. Light and Power Director Dekker stated, that in his opinion, during the interviews, the emphasis was placed on aesthetics; however, every firm was evaluated very closely. Director Dekker reported he had discussed the proposals with the firm submitting the lowest proposal, and they did not express any concern with regard to the selection process. Trustee Barker stated he was not concerned with the procedures used by staff; however, he was not familiar with the consultant selection policy. The Trustees must be confident with Committee recommendations and on this particular subject, one Light and Power Committee member was not comfortable with approval of a proposal. Trustee Hix stated that during the meeting, final consensus was a recommendation for approval of the Thorp proposal; he was confident with staff procedure. Trustee Aldrich questioned how the time schedule for construction of the service Board of Trustees - February 9, 1988 - Page two building would be affected should the item be delayed and referred to the Light and Power Committee. Director Dekker stated it would delay construction. Trustee Brown stated he was not able to attend the meeting and confidence must be placed in staff. However, anytime a Town Board member is not comfortable with a decision, this apprehension is conveyed to the public. Trustee Aldrich questioned if the concerns were raised during the committee meeting. Trustee Habecker stated in the affirmative. Trustee Habecker moved the service building proposals be referred to the Light and Power Committee for further review, with Public Works staff and Town Attorney White attending. Trustee Brown seconded the motion and it passed by the following votes: Those voting "Yes" Trustees Aldrich, Barker, Brown, and Habecker. Those voting No Trustee Dickinson and Hix. Mayor Dannels urged the Trustees to be aware of all current and pending matters of the Town. EPURA Executive Director Anderson presented the Amended Plat of Lots 1 through 9, and the East 21° of Lot 10, Block 5, 2nd Amended Plat of the Town of Estes Park, The purpose of the amended plat is to develop the area located at the southwest corner of Elkhorn Avenue and East Riverside Drive as park and plaza space. Director Anderson stated two separate errors were made by two notaries in the "signature block" portion of the plat; EPURA Attorney Windholz is in the process of obtaining affidavits from. both notaries. Planner Stamey clarified conditions placed on the plat by the Planning Commission. Trustee Brown moved the Amended Plat of Lots 1 through 9, and the East 21° of Lot 10, Block 5, 2nd Amended Plat be approved contingent upon the following: 1. The plat not be recorded pending receipt of the notary affidavits. 2. Remaining property pins be set following construction. 3. Upon final completion of the river improvements, an amended plat be filed which accurately depicts the boundary line. Trustee Hix seconded the motion and it passed unanimously. Marge Dunmire/Fine Arts Guild submitted a Bond Park Use Permit Application for the Arts and Crafts Festival scheduled September 17 and 18, 1988. An adequate "Certificate of Insurance" was submitted and approved by Finance Officer Vavra, Trustee Aldrich moved the application be approved. Trustee Brown seconded the motion and it passed unanimously. Trustee Hix introduced, and Town Attorney White read in full, the following resolution and moved it be adopted: RESOLUTION 2-88 WHEREAS, by the Statutes of the State of Colorado, the 5th day of April, 1988 is fixed as the time for election of three (3) Trustees and one (1) Mayor for the Town of Estes Park; and WHEREAS, it is the duty of the Board of Trustees to provide for holding such an election; and WHEREAS, Section 31-10-401 C.R.S. 1973, allows the Board of Trustees to delegate to the Clerk, by Resolu- tion, the authority and responsibility to appoint the Judges of Election. NOW, THEREFORE, BE IT RESOLVED that an election for the purpose of electing three (3) Trustees and one (1) Mayor shall be held. on Tuesday, April. 5, 1988. Board of Trustees - February 9, 1988 - Page three BE IT FURTHER RESOLVED that the polling place shall be in the Board Room. of the Municipal Building, 170 MacGregor Avenue, Town of Estes Park, Colorado; and that the polls shall be open from 7:00 A.M. to 7:00 P.M. on said election day. BE IT FURTHER RESOLVED that voting machines shall be used in the Municipal Election and that the Town Clerk be and is hereby authorized and directed to perform all acts and functions necessary for the use of such voting machines as required by the laws of the State of Colorado pertaining thereto. BE IT FURTHER RESOLVED that pursuant to Section 31-10-401 C.R.S. 1973, the Board of Trustees delegates to the Town Clerk, by Resolution, the authority and responsibility to appoint the Judges of Election, BE IT FURTHER RESOLVED that the Judges of Election, appointed by the Town Clerk, shall receive for their services, the sum of Sixty Dollars ($60.00). BE IT FURTHER RESOLVED that the Town Clerk be authorized to give Notice of the Election by publica- tion as provided by law. BE IT FURTHER RESOLVED that the Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary. Trustee Brown seconded the motion and itpassed unanimously. Trustee Brown moved the Modification of Premises and Change of Trade. Name submitted by Ed Grueff, dba ED'S CANTINA, 362 East Elkhorn Avenue, be. approved. Trustee Barker seconded the motion and it: passed unanimously. Trustee Hix moved the 3.2% Retail Beer License renewal submitted by the Estes Valley Recreation and Park District, dba ESTES VALLEY GOLF CLUB, 1080 South Saint Vrain Avenue be approved. Trustee Aldrich seconded the motion and it passed unanimously. Trustee Mix introduced, and Town Attorney White read in. full, the following resolution and moved it be adopted: R E S O L U T I ON 3-88 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLO DO: That the filing date of the application for a new Hotel and Restaurant License, to sell malt, vinous, and spirituous beverage filed by Nita Sue Simmerman, dba MOUNTAIN MAN RESTAURANT, 366 East Elkhorn Avenue, Estes Park, Colorado, is February 1, 1988, and it is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on March 8, 1988 at 7:30 P.M.., and that the neighborhood boundaries for the purpose of said application and hearingshall be the area included within a radius of 3.1 miles as measured from the center of the applicant's property. Trustee Aldrich seconded the motion and it passed unanimously. Trustee Aldrich introduced, and Town Attorney White read in full, the following resolution and moved it be adopted: R E S O L U T I ON 4-88 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Board of Trustees - February 9, 1988 - Page four That the filingdate of the application for o "Change of Location" filed by the Estes Valley Recre- ation and Park District for the following: Lake Estes Golf Course - 690 Big Thompson Avenue. Existing Beer and Wine License transferring to the Estes valley Golf cIob Estes valley Golf club - 1080 South Saint Vzaio Avenue. Existing 2,2%-Retail Beer License trans- ferring to the Lake Estes Golf Course is February J, 1988, and it is hereby ordered that a public hearing on said application shall be held in tbe Board Room or the municipal Building, DO MacGregor Avenue, on March 8, 1988 at 7.30 P.M., and that the neighborhood boundaries for the purpose of said appli- cation and hearing shall be the area included within a radii of 3.3 and 4.5 miles as measured from the center of the applicant's properties. rpwo Administrator Hill read in full n letter dated February ], 1988 recommending Water Superintendent Bob Goehring receive an "Employee Incentive Aaard." The award is associated with Super- intendent soohzing devising a hopper arrangement coupled with a water slurry pipeline to place sand at the Glacier creek Water Plant. Mayor oauuele offered the Board's congratulations and presented the award and check in the amount of $200 to Bob moebriug. Trustee oix reported the National Park Service will be celebrat- ing tbeir 75tb Anniversary in 1990, Rocky Mountain National Park Superintendent Jim rbnmpaou requested rzootec oix serve on a committee -to organize a celebration for the anniversary. Trustee aio invited comments or suggestions for the anniversary cele- uzntioo' Following completion of all agenda items, Mayor Dannelsrequested comments from the audience. Louis o'Riozdau addressed the Board of Trustees and questioned the status of the Windy map water oaIe' rmvu Attorney White advised mon, Inc. is still under contract and the sale is moving for°urd. Mr, o'uiordau urged the Board to repeal, Iooal sales tax on groceries upon final sale of the Windy Gap water. mr, o'niordao also requested: (l) public input be allowed when requests have been made for tuxpnyer's money (n.g,; Larry Pierce/Estes silver and Gold --request made to EPoRA for reimbursement for u loss of revenues for approximately $30,000)/ such items should be placed on the appropriate agenda.; (2) the Town Board Agenda provide an area for public participation, preferably following committee reports, in lieu of the end of the meetiog' There being no further business, the meeting adjourned to Execu- tive Session to discuss legal matters. Town Clerk