HomeMy WebLinkAboutMINUTES Town Board 1983-07-26` tofA t lif
Minutes of a
Part:, Larimer County, Colorado,
July 26
, 19 83
rQguld r meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park
July , A. D. 19 83. at regular meeting
on the ..26.th day of
hour.
Meeting called to order by Mayor Harry B. Tregent
Present: Mayor Harry B. Tregent Trustees: H. Bernerd Dannels, Byron
L. Graves, George J. Hix,
Margaret Houston, Robert
E. Wagner, Richard A. Wood
Also Present: Town Administrator
Dale G. Hill
Absent:
Minutes of the regular meeting held July 12, 1983, were submitted
and approved.
Trustee Robert E. Wagner, Chairman of the Water Committee, read the
minutes of a meeting held on July 14, 1983, and moved the minutes
be approved. Trustee George J. Hix seconded the motion and it passed
unanimously.
Trustee H. Bernerd Dannels, Chairman of the Public Works Committee,
read the minutes of a meeting held on July 15, 1983, and moved the
minutes be approved. Trustee Robert E. Wagner seconded the motion
and it passed unanimously.
Trustee H. Bernerd Dannels, Chairman of the Public Works Committee,
read the minutes of a meeting held on July 21, 1983, and moved the
minutes be approved. Trustee Margaret Houston seconded the motion.
Town Administrator Hill reported on the Dessauer Trial stating that
the Court awarded Mrs. Dessauer $1,980.00, which will be paid by the
insurance company. The insurance company will also cover the legal
expense of the trial. Those voting for approval of the minutes:
Trustees H. Bernerd Dannels, Byron L. Graves, George J. Hix, Margaret
Houston, Robert E. Wagner, and Richard A. Wood. Those voting "No"
none.
Trustee Richard A. Wood introduced the following resolution and moved
it be passed and adopted:
RESOLUTION 26-83
WHEREAS, the Town of Estes Park is in the process of contracting
with the State of Colorado, Department of Highways, Division of
Highways, for the engineering, right-of-way, acquisition, and
construction of a bridge and approaches on Crags Drive at the Big
Thompson River in Estes Park, Colorado; and
WHEREAS, the Town has estimated a total cost of said work to
be $168,000.00, and the Town is preparing to match said Federal aid
with its share in the amount of $33,000.00 plus $3,000.00 for indirect
costs; and
WHEREAS, the Town has determined that it is in the best interest
of the Town that the proposed contract between the Town and the State
for the aforementioned project be executed by the appropriate officials
of the Town and that the Town also commit funds in the amount of
$33,000.00 plus $3,000.00 for indirect costs.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO, THAT:
Board of Trustees - July 26, 1983 - Page 2
1. The appropriate officials of the Town of Estes Park are
hereby authorized to execute the contract between the Town and the
State for the construction of the bridge on Crags Drive over the Big
Thompson River in Estes Park; a copy of said contract is attached
hereto as Exhibit "A".
2. The Town hereby authorizes and appropriates the sum of
$36,000.00 as its share of the financing for the project as more
fully set forth in the contract.
Trustee George J. Hix seconded the motion and it passed unanimously.
Trustee Robert E. Wagner, Chairman of the Stanley Park Committee,
read the minutes of a meeting held on July 25, 1983, and moved the
minutes be approved. Trustee Richard A. Wood seconded the motion
and it passed unanimously.
Trustee Robert E. Wagner introduced the following resolution and moved
it be passed and adopted:
RESOLUTION 27-83
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the Mayor and Clerk are hereby authorized and directed to
sign the Contract with Big Thompson Four Wheelers for a truck pull
at Stanley Park Rodeo Grounds on August 20 and 21, 1983.
Trustee George J. Hix seconded the motion and it passed unanimously.
The minutes of the Estes Park Planning Commission meeting held July
19, 1983, were read.
Mr. Paul Kochevar, of Estes Park Surveyors, representing the petitioners
of the Caswell Subdivision boundary adjustment appeared to request
a conditional approval on the boundary adjustment subject to receipt
of the Attorney's Certificate by Friday, July 29, 1983. Mr. Kochevar
stated that all of the conditions placed on the plat by the Planning
Commission had been met. The boundary adjustment proposes to increase
the acreage of four lots up to two acres each and reduces the acreage
of the fifth lot from 15 acres to 10 acres. The following correspondence
was received:
Water Superintendent 7/13/83
Town Planner 7/11/83
Public Works Director 7/11/83
Town Attorney 7/05/83
Light and Power Director 7/01/83
Trustee H. Bernerd Dannels moved that the boundary adjustment for
Caswell Subdivision be approved subject to receipt of the Attorney's
Certificate. Trustee Robert E. Wagner seconded the motion and it
passed unanimously.
Mayor Harry B. Tregent stated that the public hearing on the proposed
rezoning of Lots 1 through 11 and a portion of Lot 13 Mocassin Addition;
Lots 1 and 2, Cyteworth Resubdivision; and all of lots 21 through
25, Riverside Subdivision would not be conducted due to some legal
problems. Town Administrator Hill reported that one of the owners
of one of the key pieces of property was not notified of the public
hearings. This individual was not included on the list submitted
by the petitioners. The Town Attorney's recommendation is that the
petitioners start over with their rezoning request, and that the
peitioners provide the Town with a list of property owners and
abutting property owners drawn up by a title company. The cost of
the title company letter is to be borne by the petitioners for the
rezoning.
Board of Trustees - July 26, 1983 - Page 3
Mr. Norb Aldrich, representing the Forward Estes Park Foundation,
requested the Town make application for the Colorado Community
Development Block Grant Program. The monies from this fund,
leveraged by participation of local lending institutions and private
interests, would be used to establish a revolving loan fund for local
businesses. Forward Estes Park Foundation is recommending that the
Town apply for the grant and the Forward Estes Park Foundation be
appointed to administer the program. Mr. David Hughes, a private
consultant hired by Forward Estes Park Foundation, would prepare the
application. A question and answer period followed. Mayor Tregent
stated that the Town needed to check into the legalities of contracting
with Forward Estes Park Foundation regarding the administration of
these funds, as well as the liability issues involved. Town
Administrator Hill will contact Town Attorney White regarding these
issues.
Trustee Margaret Houston moved that the Special Events Permit for
the Long's Peak Scottish Highland Festival scheduled for September
10 and 11, 1983, be approved. Trustee Robert E. Wagner seconded the
motion and it passed unanimously.
Trustee Robert E. Wagner moved the liquor license renewal for Heidi's
Hideaway be approved. Trustee Margaret Houston seconded the motion
and it passed unanimously.
Town Administrator Dale Hill reported that at the time the Urban
Renewal Authority Plan was adopted, the Town agreed to loan the Urban
Renewal Authority funds out of the Town's General Fund from time -
to -time to offset their expenses. These funds are to be repaid when
the Urban Renewal Authority obtains their own financing. Trustee
Robert Wagner introduced the following resolution and moved it be
passed and adopted:
RESOLUTION 28-83
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK
ALLOCATING APPROPRIATED AND UNEXPECTED FUNDS FROM THE GENERAL FUND
FOR THE DOWNTOWN REDEVELOPMENT PLANNING PROCESS AND AUTHORIZING
THE USE OF TOWN STAFF AND FACILITIES FOR SUCH PURPOSE.
WHEREAS, on September 14, 1982, the Board of Trustees es-
tablished the Estes Park Urban Renewal Authority by the adoption
of Resolution 57-82; and
WHEREAS, the Colorado Urban Renewal Law requires the adoption
of an Urban Renewal Plan as a prerequisite to the functioning of
such authority; and
WHEREAS, on January 6, 1983, by the adoption of Resolution
No 57-82A, the Board of Trustees hired the Carl A. Worthington
Partnership to prepare the downtown redevelopment plan; and
WHEREAS, it is necessary to provide the use of Town staff
and facilities to assist with the implementation of the Urban Renewal
Authority; and
WHEREAS, it is necessary to transfer $ 181,400.00 from the
General Fund to the Urban Renewal Authority; and
WHEREAS, to effect the essential coordinated efforts of the
Town and the Authority to prepare and carry out the redevelopment
plan, and to assist the Authority in providing for the rehabilitation
and redevelopment of properties included within the redevelopment
project area, it is necessary and in the public interest that the
Town and the Authority cooperate to provide start-up services,
personnel, operational facilities, and funding, in addition to
other cooperative actions of the Town and the Authority;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK THAT:
Board of Trustees - July 26, 1983 - Page 4
1. The sum of $ 181,400.00 is hereby transferred as a loan
from the General Fund to the Urban Renewal Authority within the
1983 Budget.
2. Upon request of the consultants of the Town or the Authority,
and subject to approval of the Town Administrator or his designee,
Town employees may be assigned to work upon projects or assignments
for the Authority. While performing services for the Authority,
such Town employees shall be under the direction and supervision
of the Town Administrator. While providing services for the Authority,
records shall be maintained of such Town employees' work time and
services, and the expenses of such services attributable to the
Authority shall be billed to the Authority by the Town as provided
in Section Seven herein for repayment at such time as the Authority
has secured funding for the redevelopment project.
3. In addition to providing employees for the Authority,
the Town may provide the Authority with such other services as
may be required to enable the Authority to perform its public
functions, including but not limited to, accounting, treasury
management, procurement, budgetary matters, personnel services,
planning services, and engineering services. Provided however,
nothing shall be construed as prohibiting the Authority from con-
tracting with or retaining third parties to provide all or a por-
tion of any services. Records of all expenses related to such
Town services shall be maintained, and the Authority shall be
billed by the Town therefor as provided in Section Seven.
4. Annual or any special financial audits shall be per-
formed by the Town's independent auditor. All costs of any such
audit or financial services shall be billed to and paid by the
Authority as provided in Section Seven.
5. The Town may make available appropriate office space,
supplies and equipment to the Authority. All furnishings, equip-
ment, and supplies acquired by the Authority shall remain the pro-
perty of the Authority. All furnishings and equipment loaned to
the Authority by the Town shall remain the property of the Town.
Upon dissolution of the Authority, all property shall revert to
the Town.
6. The Town shall provide Workmens' Compensation Insurance
in connection with all employees performing services for the
Authority, the cost of which shall be paid by the Authority. The
Authority shall provide its own public liability insurance and
other insurance requirements; provided however, the Town shall
consider the desirability of including the Authority as an addi-
tional separate insured within the Town's existing liability in-
surance coverages as a part of the services to be provided by the
Town to the Authority.
7. The Authority shall reimburse the Town for all costs
incurred by the Town in providing the staff, insurance, services
and supplies. The Town shall file a claim with the Authority each
quarter for services rendered during the immediately preceding
three calendar months including therein all costs of providing the
staff and services. Such filed claims shall be in sufficient de-
tail and include salaries, benefits and other costs incurred by
the Town and shall sufficiently designate the types of services
performed by the Town so that the Authority may properly determine
the funds to which services are to be charged. When the Authority
has obtained its own source(s) of funding, and upon approval of
such claims by the Commissioners of the Estes Park Urban Renewal
Authority, the Authority shall make arrangements with the Town to
pay said filed claims, together with the total funds loaned or
advanced by the Town to and for the Authority.
Board of Trustees - July 26, 1983 - Page 5
8. Nothing herein shall be interpreted in any manner as
constituting the Town or its employees as the agent(s) of the
Authority, or the Authority or its employees as the agent(s) of
the Town. Each party shall remain separate. Neither party shall
hereby assume the debts, obligations or liabilities of the other.
The Authority shall be responsible for carrying out its duties and
functions in accordance with the Colorado Urban Renewal Law and
other applicable laws or regulations.
Trustee Richard A. Wood seconded the motion and it passed unanimously.
There being no further business, the meeting adjourned.
Mayor
.. . .. .
Town Zerk
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