HomeMy WebLinkAboutPACKET Town Board Study Session 2021-02-23February 23, 2021
5:40 p.m. – 6:30 p.m.
Board Room/Virtual
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020.
To view or listen to the Study Session by Zoom Webinar
ONLINE (Zoom Webinar): https://zoom.us/j/91077906778 Webinar ID: 910 7790 6778
CALL-IN (Telephone Option): 877-853-5257 (toll-free) Meeting ID: 910 7790 6778
If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be
available by phone for assistance 30 minutes prior to the start of the meeting at 970-577-4777.
5:40 p.m. Annual Update on Street Improvement.
(Manager Barr)
6:10 p.m. Semi-Annual Compliance Review with Board Governing
Policies – Policy 1.10 Self-monitoring of the Board. (Mayor
Koenig)
6:15 p.m. Trustee & Administrator Comments & Questions.
6:25 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:30 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 5:10 p.m.
AGENDA
TOWN BOARD
STUDY SESSION
Page 1
Page 2
PUBLIC WORKS Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Ryan Barr, EI, Pavement Manager
Greg Muhonen, PE, Public Works Director
Date: February 23, 2021
RE: Annual Update on Street Improvement
Objective:
Provide the Board an update on the 2021 Street Improvement and Trail Expansion
Programs funded by the 2014 1A Tax Initiative.
Present Situation:
• In 2014, the citizens of Estes Park passed Ballot Issue 1A with a portion of the
proceeds of this tax going towards street improvements and trails expansion in
the Town of Estes Park.
• A goal was set to raise the system-wide Pavement Condition Index (PCI) to
above 70 by the end of the term of the tax in 2024.
• The Public Works Department has continued to expand our trails system in
accordance with the Estes Valley Master Trails Plan.
Proposal:
For 2021 the proposed spending is:
$590,000 – Overlays and Patching
$160,000 – Parking Lot Rehabilitation (Performance Park)
$300,000 – Chip and Crack Sealing
$319,000 – Personnel, Spraypatcher, Striping, Equipment, etc.
$70,000 – Engineering Design Costs
$48,000 – Cleave Street Interim Improvements (Design)
$129,000 – Visitor Center Parking Lot (Design)(2022 construction funded by grant)
$534,000 – Fall River Trail Improvements ($364k from Colorado the Beautiful [CtB]
grant; $110k from 1A Trails Expansion Fund; $10k from Larimer County
Department of Natural Resources [DNR]; $50k from Estes Valley
Recreation and Park District [EVRPD])
$783,000 – Graves Avenue Sidewalks ($500,000 from Colorado Safe Routes to School
[SRTS] grant; $283,000 from 1A Trails Expansion Fund)
Page 3
Advantages:
• This plan continues the work set forth in the original 2024 STIP Plan
• Implementation of this plan will result in improved road conditions throughout
Town, leading to higher citizen and guest satisfaction.
• This plan includes preventive road maintenance, which will impact a larger
percentage of the roads in Town, as opposed to only focusing on major repairs.
• The entire road system is predicted to exceed an average PCI rating of 70 by the
end of this program. We reached this system-wide average score in 2018 and
will continue to plan cost-effective projects, in order to maintain a PCI above 70
for the duration of the program.
Disadvantages:
• Increased construction during the course of this program will produce localized
detours and delays for motorists during the construction periods; however,
contractors will follow approved traffic control plans, and full road closures will be
kept to a minimum.
• The average system-wide PCI will be above 70 in 2024; however, there will be
some roads with PCI ratings below 70.
Action Recommended:
Review the proposed 2021 Street Improvement and Trail Expansion Program. Provide
comments to confirm or redirect the allocation of funds outlined in the 2021 plan.
Finance/Resource Impact:
These proposed street improvements are funded through the 1A Street Improvement
Fund (Fund 260). The proposed trail improvements are funded through the 1A Trail
Expansion Fund (Fund 244) and the Larimer County Open Space Fund (Fund 220).
Level of Public Interest
The known level of public interest in this item is moderate.
Attachments:
1. Presentation Slides for 2021 Street Improvement Program and Trails Expansion
Page 4
2/17/2021
Town of Estes Park 2021
Street Improvement Program
and Trails Expansion Update
1A Streets Overview
LEGEND
Town Maintained Streets
Non Town Maintained Streets
Streams
Lakes
Parks
Town Boundary
Attachment 1
Page 5
2/17/2021
Town of Estes Park Street Improvement
Program Goal
Develop and implement a
street improvement program
to raise the average
Pavement Condition Index
(PCI) of the Town of Estes
Park to a value of 70 by the
year 2024
Pavement Condition Index (PCI)
2016 PCI rating = 65
Program PCI goal = 70
Current PCI rating = 72
Page 6
2/17/2021
PCI Examples
100 85 72
5363 35
Reach System-Wide PCI of 70
64
66
68
70
72
74
76
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024PCI Weighted AverageYear
Annual Condition Plot (Area Weighted Average)
Projected PCI Actual PCI
Page 7
2/17/2021
2020 Street Improvements
Overlaid 1.1 mile of roadway and
performed asphalt patches at 23
locations
2020 Overlay and Patching
Lexington Lane
Big Horn Drive
Columbine Avenue
Homestead Lane
Summerset Court
Repaved Davis Parking Lot
Big Horn Dr,
Homestead Ln,
Davis Parking Lot
2020 Street Improvements - Maintenance
Crack Sealed 8.5 centerline miles
Chip Sealed 3.1 centerline miles
Page 8
2/17/2021
2021 Paving & Surface Treatment Projects
Overlay and Patching – Approximately 1.6 centerline miles
Country Club Dr, Far View Dr, St Vrain Ln, Sunny Mead Ln, Tranquil Ln, Vail Ct
Patching – 18 locations identified for large asphalt patch repairs
Parking Lot – Repave Performance Park Parking Lot
Crack Seal – 3.6 centerline miles
Chip Seal – 4.3 centerline miles
2021 Design Projects – 1A Streets
Third Street Rehabilitation
Rehabilitation project will follow utility upgrades from Water Division & Estes ParkSanitation District
Project will address street, sidewalks, parking, drainage, traffic flow, and more
Construction delayed beyond 2021 – Water anticipates finishing in late 2021, EPSDanticipates needing 3-5 years but they will primarily be working in backyards
Cleave Street Interim Improvements
Public outreach for community input on interim and long-term design solutions
Complete design in 2021, targeting construction of interim improvements in 2022
Visitor Center Parking Lot – SB 267
Parking lot reconfiguration – awarded $1.03M grant with 20% local match of $257k
Complete design in 2021, targeting construction in 2022
Page 9
2/17/2021
2021 – 1A Streets Budget
2021 Projected Expenditures
$590,000 for Overlays and Patching
$160,000 for Parking Lot Rehabilitation
$300,000 for Chip & Crack Sealing
$319,000 for personnel, spraypatcher, striping, equipment, etc.
$70,000 for Engineering Design Costs
$48,000 for Cleave Street Interim Improvements (Design)
$129,000 for Visitor Center Parking Lot (Design)
Contingency funds are included
STIP Production Summary
Page 10
2/17/2021
Streets Improved – Cumulative
Streets Improved (2015)
Page 11
2/17/2021
Streets Improved (2015 – 2016)
Streets Improved (2015 – 2017)
Page 12
2/17/2021
Streets Improved (2015 – 2018)
Streets Improved (2015 – 2019)
Page 13
2/17/2021
Streets Improved (2015 – 2020)
Streets Improved (2015 – 2021 Proposed)
Page 14
2/17/2021
Streets Improved – 1A Sales Tax
Approximately 68% of roadways have seen either
crack seal, chip seal, patching, or overlays.
In order to reach every street by 2024, we need
to touch approximately 4.5 miles of unimproved
streets each remaining year (2021 –2024).
Currently on target
Pavement degradation is perpetual. Revenue from
1A tax is critical for maintaining PCI over the
entire life of the roadway.
Reach System-Wide PCI of 70
64
66
68
70
72
74
76
2015 2017 2019 2021 2023 2025 2027 2029PCI Weighted AverageYear
Annual Condition Plot (Area Weighted Average)
Projected PCI
Actual PCI
Unfunded
$200k Annually
Maintain PCI ‐ Approx $1.1M Annually
Page 15
2/17/2021
Colorado
Asphalt
Pavement
Association
(CAPA) –
Local
Agency
Listing
1A Trails Overview
Page 16
2/17/2021
1A Trails Priorities
(Dry Gulch / Devils Gulch Connection)
2020 Trail Expansion
Fall River Trail
1 new mile of trail pavement constructed in 2020
10 foot wide colored concrete trail from Aspenglen Campground
in RMNP to east of David Drive, along Fish Hatchery Road
2 pedestrian bridges, a box culvert, other drainage improvements
Supported with $400k from LWCF grant, $250k from RTP grant,
$550k from EVRPD, $120k from RMC
Page 17
2/17/2021
2021 Trail Expansion
Fall River Trail – Colorado the Beautiful (CtB) Non-Motorized Trails Grant
CtB segment will begin where 2020 construction ended
Awarded $364k with required local match of $109k
Consultant finalizing design and preparing bid documents
Anticipate construction starting in fall 2021 and being complete by winter
Graves Avenue – Safe Routes to School (SRTS)
Sidewalk along one or both sides of Graves Avenue to provide a safe and accessible
route to the School District, Community Center, and more amenities
Awarded $500k from Colorado SRTS with required local match of $125k
Consultant has started design and outreach process
Targeting construction in fall 2021
Trail Grant Opportunities
2020 Grant Applications - Trails
Fall River Trail - Transportation Alternatives Program (TAP)
Awarded $955,000 in grant funding with required local match of $238,750
Targeting construction beginning in fall 2022
Fall River Trail - Multi-Modal Opportunity Fund (MMOF)
Awarded $448,226 in grant funding with required local match of $178,664
Targeting construction beginning in fall 2022
Trail Maintenance Grant – Colorado Parks and Wildlife (CPW)
Requested $167k with local match of $50k – awards pending
Targeting maintenance work beginning in spring 2022
Will continue to pursue grant opportunities – GOCO, SRTS, CPW LWCF,CPW NMT, etc.
Page 18
2/17/2021
Other Non-Ballot 1A Projects active in
the Engineering Division
Downtown Wayfinding
US 36 and Community Roundabout
Downtown Estes Loop (CFL)
Other Operations & Maintenance
Disclaimer
Project scope and timing can change based on various factors
including
Utility Work
Usage of Contingency Funds
Contractor Bid Amounts
Unforeseen Road Damage
Natural Disasters
Etc.
Page 19
2/17/2021
Thank You!
Page 20
TOWN BOARD STUDY SESSION
MEETING
February 23, 2021
Semi-Annual Compliance Review with Board
Governing Policies – Policy 1.10 Self-
monitoring of the Board.
No packet material provided for this item.
Page 21
Page 22
March 9, 2021
• The Current State of Childcare:
Needs and Gaps
March 23, 2021
• Discussion with County Assessor
regarding Assessment of Vacation
Rentals
April 13, 2021
• Seasonal Paid Parking
Implementation Update
Items Approved – Unscheduled:
• Environment Sustainability Advisory
Board
• Park Planning and Pocket Parks
• Cameron Peak and East Thompson
Zone Debrief
• Revisit Fee Waiver/Subsidy Policies
• Distributed Energy Discussion
• Reverse Decriminalization of
Municipal Code
• Rooftop Rodeo Financial Overview
• Oral History Program Discussion
Items for Town Board Consideration:
• None.
Future Town Board Study Session Agenda Items
February 23, 2021
Page 23
Page 24