HomeMy WebLinkAboutMINUTES Town Board 2021-01-26Town of Estes Park,Larimer County,Colorado,January 26,2021
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park,Larimer County,Colorado.Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 26th day of January,2021.
Present:Wendy Koenig,Mayor
Patrick Martchink,Mayor Pro Tern
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Also Present:Travis Machalek,Town Administrator
Jason Damweber,Assistant Town Administrator
Dan Kramer,Town Attorney
Jackie Williamson,Town Clerk
Absent:None
Mayor Koenig called the meeting to order at 7:00 p.m.and all desiring to do so,recited
the Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Webermeier/MacAlpine)to approve the Agenda,and it
passed unanimously.
PUBLIC COMMENTS.
John Meissner/Town citizen stated appreciation for the transparency presentation at the
Town Board Study Session prior to the regular meeting.He expressed concern with
entities that go into executive session often to evade transparency and from conducting
business in a public forum.
TRUSTEE COMMENTS.
Trustee Bangs attended the Transportation Advisory Board meeting where the Board
continued to evaluate last year and prioritize goals for 2021.The Safe Routes to School
taskforce continues to meet and review a one-mile radius access to the school complex.
Trustee Younglund stated the Police Auxiliary volunteers would assist in the upcoming
vaccine clinic.She attended the recent Larimer County Public Health webinar in which
discussions were heard on how to reach those homebound and without access or the
means to receive a vaccine.
Trustee Webermeier commented the Visit Estes Park Board met.The CEO search
continues to progress and closes on January 31,2021.The Board has an open Town
seat currently being advertised.
Mayor Pro Tern Martchink inforrned the Board the Economic Development Corporation
has submitted an Economic Development Administration grant for $250,000 for three
years to fund the Entrepreneurial Center.
Trustee MacAlpine attended the Estes Park Planning Commission where discussions
were heard on the improvements that may occur to buildings downtown to address the
floodplain and height increases.She recognized the passing of Frank Shavlik.
Trustee Cenac further commented the Visit Estes Park Board approved audit services
with Haynie &Company,the same auditor contracted to complete the Town’s audit for
Board of Trustees —January 26,2021 —Page 2
the year ending 2020.The Park Advisory Board met and has completed an inventory of
the $1.75 million in art owned by the Town.The Board continues to work on a
recommendation to the Town Board on the development of an Arts Master Plan and an
Arts Advisory Board.
Mayor Koenig commented the Larimer County Waste Management Committee
recommended a new transfer station pricing schedule with round dollars and cents.Glass
recycling was also discussed because the past recycling company has closed.She
announced the Town Board would hold an executive session to discuss negotiations on
providing water to the YMCA at the February 9,2021 meeting.
TOWN ADMINISTRATOR REPORT.
Administrator Machalek reviewed the quarterly report for Policy Governance Policy 3.3
Financial Planning.He stated full compliance with the policy guidelines.He announced
the vaccine clinic for those 70+to be held on January 31,2021 in Estes Park.The State
continues to struggle with access to the vaccine and distributing doses to the local
communities.
1.CONSENTAGENDA:
1.Bills.
2.Town Board Minutes dated January 12,2021 and Town Board Study Session
Minutes dated January 12,2021.
3.Estes Park Planning Commission minutes dated November 17,2020
(acknowledgment only).
4.Family Advisory Board Minutes dated October 1,2020 (acknowledgment only).
5.Community and Family Advisory Board Minutes dated December 3,2020
(acknowledgment only).
6.Revised Policy 306 Leave.
7.Acceptance of Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Webermeier/Younglund)to approve the Consent
Agenda,and it passed unanimously.
2.ACTION ITEMS:
1.COMMUNITY AND FAMILY ADVISORY BOARD (CFAB)2021 FOCUS AREAS.
CFAB Chair Dale Marshall and Vice Chair Balduzzi presented the 2021 focus
areas for the advisory board as outlined in the bylaws,including 1)advance and
ensure awareness of,and equitable access to,existing community resources,and
2)provide a current report on the childcare needs and gaps in the community.The
focus areas were informed by a community survey distributed by the Town on
behalf of the board in late 2020.The surveys outlined a need for access to
affordable,quality housing and childcare,enhanced year-round transportation,
and amenities for pedestrians and cyclists.The advisory board would provide
recommendations which would include actionable steps the Board could approve
and provide further direction to the advisory board as it relates to the focus areas.
After further discussion,it was moved and seconded (Younglund/Bangs)to
approve the 2021 Community and Family Advisory Board focus areas as
outlined,and it passed unanimously.
2.RESOLUTION 08-21 PROFESSIONAL SERVICES CONTRACT WITH AYRES
ASSOCIATES.Director Hunt presented a professional services contract with
Ayres Associates Inc.for planning consulting services on behalf of the Town for
2021 with a not to exceed cost of $1 15,000.The company has been providing on-
Board of Trustees —January 26,2021 —Page 3
demand planning services since 2018.The contract was increased to address the
freeze in hiring a Planner I in 2021 and to partially facilitate planning project work.
It was moved and seconded (Webermeier/Bangs)to approve Resolution 08-
21,and it passed unanimously.
3.RESOLUTION 06-21 ALTERNATIVES FOR 2020 UNPAID PARKING
CITATIONS.Manager Solesbee stated the Town currently has 299 citations
unpaid for 2019 and 224 in 2020 totaling $19,240.Staff proposed Resolution 06-
21 authorizing staff to offer a fine reduction and payment alternatives to unpaid
parking citations issued between January 1,2019 through December 31,2020.If
the Resolution passes,a letter would be sent to each individual with the option to
donate to an Estes Park nonprofit organization or purchase a gift card to any
business located within town limits in the amount equal to or greater than the
unpaid parking citation after February 1,2021.Alternatively,the citation could be
discounted by 50%if paid by March 1,2021.Discussion followed on what recourse
the Town has if the violations were not addressed by one of the means outlined in
the proposed Resolution.Manager Solesbee stated staff would bring forward a
discussion at the next Board Study Session to bring forward proposed code
amendments to address future violations to encourage payment and address
unpaid tickets.She further noted any changes to codes would only impact new
tickets and would not address past unpaid tickets.After further discussion,it was
moved and seconded (Webermeier/Cenac)to approve Resolution #06-21,and
it passed unanimously.
4.RESOLUTION 07-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #1 TO
THE 2021 BUDGET.Director Hudson presented the first 2021 supplemental
budget appropriation to include the implementation of paid parking in 2021,budget
for additional small business COVID relief,and budget for a grant from Visit Estes
Park for a climbing boulder at the Big Thompson Recreational Area picnic shelter
at the parking garage.It was moved and seconded (Webermeier/Younglund)to
approve Resolution #07-21,and it passed unanimously.
5.REVISED POLICY 601 PURCHASING POLICY -SPENDING AUTHORITY &
LIMITS.Director Hudson presented a revised policy to outline spending authority
and limits by position,department and division.The current policy was adopted in
2016 and since then a number of new departments and divisions have been
established,as well as town functions moved between existing departments.
These changes have been reflected in the proposed draft policy.Other changes
have been included to clarify how spending limits are applied and exempting
certain expenditures such as monthly utility payments,purchase power invoices
from PRPA,annual water right payments,payroll taxes and withholding,etc.It
was moved and seconded (Younglund/Bangs)to approve revisions to Policy
601 Purchasing,and it passed unanimously.
6.RESOLUTION 09-21 APPROVING AN INTERGOVERNMENTAL AGREEMENT
WITH LARIMER COUNTY FOR ADMINISTRATION OF THE LOCAL
GOVERNMENT SMALL BUSINESS RELIEF PROGRAM.Assistant Town
Administrator Damweber reviewed Senate Bill 20B-001,enacted December 7,
2020,establishing a new state-wide Small Business Relief (SBR)Program.The
bill appropriated State funding to provide relief to small businesses in targeted
industries (restaurants,bars,breweries,wineries,distilleries,caterers,movie
theaters,fitness and recreational sports centers)impacted by severe capacity
restrictions due to the COVID-1 9 pandemic.Larimer County through the Colorado
Department of Local Affairs (DOLA)would be eligible for State funding to provide
relief to these small businesses.Larimer County requires a Memorandum of
Understanding be approved by each municipality to define the process by which
funds would be administered.It was moved and seconded
(Younglund/Webermeier)to approve Resolution 09-21,and it passed
unanimously.
Board of Trustees —January 26,2021 —Page 4
7.INTERVIEW COMMITTEE FOR THE LOCAL MARKETING DISTRICT BOARD.
It was moved and seconded (Younglund/Koenig)to approve the appointment
of Trustee Cenac and Trustee Webermeier to the Local Marketing District
interview panel,and it passed unanimously.
Whereupon Mayor Koenig adjourned the meeting at 8:40 p.m.
Wendy%pi’,MaF
—
Jaie Williamson,Town Clerk