HomeMy WebLinkAboutPACKET Town Board 2021-02-09The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesday, February 9, 2021
7:00 p.m.
Board Room – 170 MacGregor Avenue
Estes Park, CO 80517
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial
virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator
Machalek on May 8, 2020 and outlined below.
ADVANCED PUBLIC COMMENT
Options for the Public to Provide Public Input:
1. By Public Comment Form: Members of the public may provide written public comment on a
specific agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
Tuesday, February 9, 2021. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet. 2. By Telephone Message: Members of the public may provide public comment or comment on a
specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday,
February 9, 2021. All calls will be transcribed and provided to the Board for consideration during the
agenda item and added to the final packet.
PUBLIC PARTICIPATION DURING BOARD MEETING
If you are joining the Zoom meeting and are experiencing technical difficulties, staff will be
available for assistance from 6:30-6:50 p.m. by calling 970-577-4777.
Options for participation in the meeting will be available by call-in telephone option or online via Zoom
Webinar which will be moderated by the Town Clerk’s Office.
CALL-IN (TELEPHONE OPTION):
Dial public participation phone number, 877-853-5257 (toll-free)
Enter the Meeting ID: 982 1690 2040 followed by the pound sign (#). The meeting will be
available beginning at 6:30 p.m. the day of the meeting. Please call into the meeting prior to
7:00 p.m., if possible. You can also find this information for participating by phone on the
website at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting
Participation”.
Request to Speak: For public comment, the Mayor will ask attendees to indicate if they
would like to speak – phone participants will need to press *9 to “raise hand”. Staff will be
moderating the Zoom session to ensure all participants have an opportunity to address the
Board.
Once you are announced by phone:
State your name and address for the record.
DO NOT watch/stream the meeting at the same time due to streaming delay and
possible audio interference.
Prepared 01-29-2021
*Revised 02-05-2021
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
PUBLIC PARTICIPATION (ONLINE):
Individuals who wish to address the Board via virtual public participation can do so through
Zoom Webinar at https://zoom.us/j/98216902040 – Zoom Webinar ID: 982-1690-2040. The
Zoom Webinar link and instructions are also available at www.estes.org/boardsandmeetings
by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the
Zoom session should also watch the meeting through that site, and not via the website, due
to the streaming delay and possible audio interference.
Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the
meeting. Participants wanting to ensure their equipment setup is working should join prior to
the start of the meeting at 7:00 p.m.
Request to Speak: For public comments, the Mayor will ask attendees to click the “Raise
Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom
session to ensure all participants have an opportunity to address the Board.
You will experience a short delay prior to re-connecting with the ability to speak.
State your name and address for the record.
In order to participate, you must:
Have an internet-enabled smartphone, laptop or computer.
o Using earphones with a microphone will greatly improve your audio experience.
Join the Zoom Webinar.
o The link can be found above.
Click “Participate Virtually in the Regular Town Board Meeting of the Board of
Trustees”.
DO NOT watch/stream the meeting via the website at the same time due to delays and
possible feedback issues.
WATCH THE MEETING:
The Town Board meetings will be livestreamed at www.estes.org/videos and will be posted within 48
hours of the meeting at the same location.
Documents to Share: If individuals wish to present a document or presentation to the
Board, material must be emailed by Monday, February 8, 2021 by 8:00 a.m. to the Town
Clerk’s office at townclerk@estes.org.
Quasi-Judicial Proceedings
(Quasi-Judicial items will be marked as such)
Written Testimony
Must be submitted by mail to Town Clerk, PO Box 1200, Estes Park, CO 80517 or by
completing the Public Comment form at
https://dms.estes.org/forms/TownBoardPublicComment.
Members of the public may provide public comment or comment on a specific agenda item by
calling (970) 577-4777. All calls must be received by 8:00 a.m., Monday, February 8, 2021.
All comments received will be provided to the Board and included in the final packet material.
Oral Testimony
To ensure your ability to provide comments during the meeting, you must register by emailing
townclerk@estes.org or calling (970) 577-4777 by Monday, February 8, 2021 at 5:00 p.m.
During the meeting, any individual who did not register to speak on a quasi-judicial item may
join public participation by following either the Call-In or Online option previously mentioned.
Individuals who do not register prior to the meeting risk being unable to testify due to
administrative/technical difficulty during the meeting.
Written presentation materials or exhibits must be delivered to townclerk@estes.org by 8:00
a.m. Monday, February 8, 2021 in order to be presented during the meeting. No other written
presentations or exhibits will be accepted during oral testimony by any member of the public.
Packet Material
The packet material can be accessed through the following link: Town Board Packet or under
the Town Board section at www.estes.org/boardsandmeetings or you may request a paper
packet by emailing townclerk@estes.org or calling (970) 577-4777.
Page 2
AGENDA
BOARD OF TRUSTEES – TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesday, February 9, 2021
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
YEARS OF SERVICE RECOGNITION.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated January 26, 2021 and Town Board Study Session Minutes
dated January 26, 2021.
3. Transportation Advisory Board minutes dated December 16, 2020 (acknowledgement
only).
4. Parks Advisory Board minutes dated December 17, 2020 (acknowledgement only).
5. Resolution 10-21 approving the DOLA Grant Agreement for the Comprehensive Plan
and Code Update.
6. Adopt the Electric Vehicle Infrastructure and Readiness Plan.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. CONSENT ITEMS:
A. RESOLUTION 11-21 APPROVING AN EXTENSION OF THE TIME PERIOD TO
SUBMIT THE MOUNTAIN WOOD TOWNHOMES SUBDIVISION AMENDED
PLAT TO THE TOWN FOR RECORDING, VAN HORN ENGINEERING AND
SURVEYING INC., APPLICANT REPRESENTATIVE. Planner Woeber.
Estes Park Development Code requires plat to be submitted for recording within
60 days of approval. Town Board approved plat 11-24-2020. The applicant
requests a 60-day extension to submit the plat.
ACTION ITEMS:
1. RESOLUTION 12-21 APPROVING THE 2021 MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE MUSEUM AND THE ESTES PARK
MUSEUM FRIENDS & FOUNDATION, INC. Director Fortini.
Approve MOU defining roles and responsibilities of the Estes Park Museum and Estes
Park Museum Friends and Foundation.
2. RESOLUTION 13-21 APPROVING A MEMORANDUM OF UNDERSTANDING
(MOU) WITH WESTERN HERITAGE. Director Hinkle.
Revised MOU between the Town of Estes Park and the Estes Park Western Heritage,
Inc. concerning the Rooftop Rodeo.
Prepared 01-29-2021
*Revised 02-05-2021
Page 3
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared.
3. ORDINANCE 03-21 APPROVING THE SECOND AMENDMENT TO THE LEASE
AGREEMENT FOR THE PROSPECT MOUNTAIN RADIO SITE. Captain Pass.
To approve a 5-year extension to a Lease Agreement for the Prospect Mountain Radio
Site.
4. INTERVIEW COMMITTEE FOR THE ESTES PARK PLANNING COMMISSION.
Town Clerk Williamson.
REPORTS AND DISCUSSION ITEMS:
1. ESTES PARK MUSEUM: 2020 ANNUAL REPORT. Director Fortini.
Presentation of the Museum's 2020 Annual Report.
2. VISIT ESTES PARK BOARD OF DIRECTORS QUARTERLY MEETING. Board
Discussion.
REQUEST TO ENTER EXECUTIVE SESSION:
For the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and/or instructing negotiators - Section 24-
6-402(4}(e}, and for a conference with an attorney for the Board for the purposes of receiving
legal advice on specific legal questions - Section 24-6-402(4}(b}, C.RS. - Regarding the
potential for the Town to provide water service to the YMCA of the Rockies.
ADJOURN.
*
Page 4
Town of Estes Park, Larimer County, Colorado, January 26, 2021
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 26th day of January, 2021.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Webermeier/MacAlpine) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
John Meissner/Town citizen stated appreciation for the transparency presentation at the
Town Board Study Session prior to the regular meeting. He expressed concern with
entities that go into executive session often to evade transparency and from conducting
business in a public forum.
TRUSTEE COMMENTS.
Trustee Bangs attended the Transportation Advisory Board meeting where the Board
continued to evaluate last year and prioritize goals for 2021. The Safe Routes to School
taskforce continues to meet and review a one-mile radius access to the school complex.
Trustee Younglund stated the Police Auxiliary volunteers would assist in the upcoming
vaccine clinic. She attended the recent Larimer County Public Health webinar in which
discussions were heard on how to reach those homebound and without access or the
means to receive a vaccine.
Trustee Webermeier commented the Visit Estes Park Board met. The CEO search
continues to progress and closes on January 31, 2021. The Board has an open Town
seat currently being advertised.
Mayor Pro Tem Martchink informed the Board the Economic Development Corporation
has submitted an Economic Development Administration grant for $250,000 for three
years to fund the Entrepreneurial Center.
Trustee MacAlpine attended the Estes Park Planning Commission where discussions
were heard on the improvements that may occur to buildings downtown to address the
floodplain and height increases. She recognized the passing of Frank Shavlik.
Trustee Cenac further commented the Visit Estes Park Board approved audit services
with Haynie & Company, the same auditor contracted to complete the Town’s audit for DRAFTPage 5
Board of Trustees – January 26, 2021 – Page 2
the year ending 2020. The Park Advisory Board met and has completed an inventory of
the $1.75 million in art owned by the Town. The Board continues to work on a
recommendation to the Town Board on the development of an Arts Master Plan and an
Arts Advisory Board.
Mayor Koenig commented the Larimer County Waste Management Committee
recommended a new transfer station pricing schedule with round dollars and cents. Glass
recycling was also discussed because the past recycling company has closed. She
announced the Town Board would hold an executive session to discuss negotiations on
providing water to the YMCA at the February 9, 2021 meeting.
TOWN ADMINISTRATOR REPORT.
Administrator Machalek reviewed the quarterly report for Policy Governance Policy 3.3
Financial Planning. He stated full compliance with the policy guidelines. He announced
the vaccine clinic for those 70+ to be held on January 31, 2021 in Estes Park. The State
continues to struggle with access to the vaccine and distributing doses to the local
communities.
1. CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated January 12, 2021 and Town Board Study Session
Minutes dated January 12, 2021.
3. Estes Park Planning Commission minutes dated November 17, 2020
(acknowledgment only).
4. Family Advisory Board Minutes dated October 1, 2020 (acknowledgment only).
5. Community and Family Advisory Board Minutes dated December 3, 2020
(acknowledgment only).
6. Revised Policy 306 Leave.
7. Acceptance of Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Webermeier/Younglund) to approve the Consent
Agenda, and it passed unanimously.
2. ACTION ITEMS:
1. COMMUNITY AND FAMILY ADVISORY BOARD (CFAB) 2021 FOCUS AREAS.
CFAB Chair Dale Marshall and Vice Chair Balduzzi presented the 2021 focus
areas for the advisory board as outlined in the bylaws, including 1) advance and
ensure awareness of, and equitable access to, existing community resources, and
2) provide a current report on the childcare needs and gaps in the community. The
focus areas were informed by a community survey distributed by the Town on
behalf of the board in late 2020. The surveys outlined a need for access to
affordable, quality housing and childcare, enhanced year-round transportation,
and amenities for pedestrians and cyclists. The advisory board would provide
recommendations which would include actionable steps the Board could approve
and provide further direction to the advisory board as it relates to the focus areas.
After further discussion, it was moved and seconded (Younglund/Bangs) to
approve the 2021 Community and Family Advisory Board focus areas as
outlined, and it passed unanimously.
2. RESOLUTION 08-21 PROFESSIONAL SERVICES CONTRACT WITH AYRES
ASSOCIATES. Director Hunt presented a professional services contract with
Ayres Associates Inc. for planning consulting services on behalf of the Town for
2021 with a not to exceed cost of $115,000. The company has been providing on-DRAFTPage 6
Board of Trustees – January 26, 2021 – Page 3
demand planning services since 2018. The contract was increased to address the
freeze in hiring a Planner I in 2021 and to partially facilitate planning project work.
It was moved and seconded (Webermeier/Bangs) to approve Resolution 08-
21, and it passed unanimously.
3. RESOLUTION 06-21 ALTERNATIVES FOR 2020 UNPAID PARKING
CITATIONS. Manager Solesbee stated the Town currently has 299 citations
unpaid for 2019 and 224 in 2020 totaling $19,240. Staff proposed Resolution 06-
21 authorizing staff to offer a fine reduction and payment alternatives to unpaid
parking citations issued between January 1, 2019 through December 31, 2020. If
the Resolution passes, a letter would be sent to each individual with the option to
donate to an Estes Park nonprofit organization or purchase a gift card to any
business located within town limits in the amount equal to or greater than the
unpaid parking citation after February 1, 2021. Alternatively, the citation could be
discounted by 50% if paid by March 1, 2021. Discussion followed on what recourse
the Town has if the violations were not addressed by one of the means outlined in
the proposed Resolution. Manager Solesbee stated staff would bring forward a
discussion at the next Board Study Session to bring forward proposed code
amendments to address future violations to encourage payment and address
unpaid tickets. She further noted any changes to codes would only impact new
tickets and would not address past unpaid tickets. After further discussion, it was
moved and seconded (Webermeier/Cenac) to approve Resolution #06-21, and
it passed unanimously.
4. RESOLUTION 07-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #1 TO
THE 2021 BUDGET. Director Hudson presented the first 2021 supplemental
budget appropriation to include the implementation of paid parking in 2021, budget
for additional small business COVID relief, and budget for a grant from Visit Estes
Park for a climbing boulder at the Big Thompson Recreational Area picnic shelter
at the parking garage. It was moved and seconded (Webermeier/Younglund) to
approve Resolution #07-21, and it passed unanimously.
5. REVISED POLICY 601 PURCHASING POLICY - SPENDING AUTHORITY &
LIMITS. Director Hudson presented a revised policy to outline spending authority
and limits by position, department and division. The current policy was adopted in
2016 and since then a number of new departments and divisions have been
established, as well as town functions moved between existing departments.
These changes have been reflected in the proposed draft policy. Other changes
have been included to clarify how spending limits are applied and exempting
certain expenditures such as monthly utility payments, purchase power invoices
from PRPA, annual water right payments, payroll taxes and withholding, etc. It
was moved and seconded (Younglund/Bangs) to approve revisions to Policy
601 Purchasing, and it passed unanimously.
6. RESOLUTION 09-21 APPROVING AN INTERGOVERNMENTAL AGREEMENT
WITH LARIMER COUNTY FOR ADMINISTRATION OF THE LOCAL
GOVERNMENT SMALL BUSINESS RELIEF PROGRAM. Assistant Town
Administrator Damweber reviewed Senate Bill 20B-001, enacted December 7,
2020, establishing a new state-wide Small Business Relief (SBR) Program. The
bill appropriated State funding to provide relief to small businesses in targeted
industries (restaurants, bars, breweries, wineries, distilleries, caterers, movie
theaters, fitness and recreational sports centers) impacted by severe capacity
restrictions due to the COVID-19 pandemic. Larimer County through the Colorado
Department of Local Affairs (DOLA) would be eligible for State funding to provide
relief to these small businesses. Larimer County requires a Memorandum of
Understanding be approved by each municipality to define the process by which
funds would be administered. It was moved and seconded
(Younglund/Webermeier) to approve Resolution 09-21, and it passed
unanimously.
DRAFTPage 7
Board of Trustees – January 26, 2021 – Page 4
7. INTERVIEW COMMITTEE FOR THE LOCAL MARKETING DISTRICT BOARD.
It was moved and seconded (Younglund/Koenig) to approve the appointment
of Trustee Cenac and Trustee Webermeier to the Local Marketing District
interview panel, and it passed unanimously.
Whereupon Mayor Koenig adjourned the meeting at 8:40 p.m.
Wendy Koenig, Mayor
Jackie Williamson, Town Clerk DRAFTPage 8
Town of Estes Park, Larimer County, Colorado January 26, 2021
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room and Virtually in said Town of Estes Park on the 26
th day of
January, 2021.
Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier, and Younglund
Attending:Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier, and Younglund
Also Attending: Town Administrator Machalek, Assistant Town Administrator
Damweber, Town Attorney Kramer and Recording Secretary
Disney
Absent:None
Mayor Koenig called the meeting to order at 4:30 p.m.
COMMERCIAL ENTERPRISES IN RESIDENTIAL ZONES.
Director Hunt presented the discussion on commercial and private enterprises in
residential zones. He highlighted the history and approval of Ordinance 05-19 adopted
August 27, 2019, which amended the Estes Park Development Code to allow for public
and private recreation facilities uses depending on zoning district and use. The Board
discussed staff’s reasoning for recommending the approval of exhibit A (Violet),
previous code language prior to approval of Ordinance 05-19, Homeowner’s
Association regulations blocking recreation uses as a result of Ordinance 05-19,
monitoring of non-conforming uses, comprehensive plan updates which consider
opposing opinions, and use by right compared to special review uses. The Board
determined to review commercial enterprises as part of the development of the updated
comprehensive plan.
REVIEW DRAFT ELECTRIC VEHICLE INFRASTRUCTURE AND READINESS PLAN.
Manager Solesbee and S.R.D Consulting LLC Project Manager Sarah Davis presented
the draft Electric Vehicle Infrastructure and Readiness Plan. Project Manager Davis
highlighted the current state of electric vehicles, the goals of the plan, key
recommendations and the next steps. The key recommendations consisted of: develop
and implement electric vehicle education and awareness programs; build and
strengthen local and regional partnerships related to electric vehicles; implement
electric vehicle charging focused time of use rates; adopting a “zero emission vehicle
first” replacement policy; adopt code and policies which support transportation
electrification; and expand public charging infrastructure to meet demand. The Board
discussed building code amendments regarding charging stations.
TOWN TRANSPARENCY.
Mayor Koenig introduced the discussion on Town Transparency and Town
Administrator delivered the Town’s current efforts on transparency. Town Attorney
Kramer presented fundamentals of the Open Meetings and Open Records laws and
underscored the purpose of the laws and stipulations and exceptions of the laws. Town
Clerk Williamson provided the Town’s current transparency practices and highlighted
notices of open meetings and the open records request process. Public Information
Officer Rusch presented the Town’s primary communication channels and highlighted
the Town’s website, social media, subscription email updates, and additional formats of
public outreach. Town Administrator Machalek also emphasized additional Town
transparency efforts including the Trustee email page, Trustee Talks, Board office
hours, financial transparency, development plan tracking, and streamed and recorded
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Page 9
Town Board Study Session – January 26, 2021 – Page 2
Board meetings. The Board discussed confidentiality of executive sessions and
Colorado municipalities being subject to open meetings and open records laws.
TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Trustee Bangs requested and it was determined to schedule a discussion of the
Environmental Sustainability Advisory Group and a discussion of pocket park framework
for future study sessions.
There being no further business, Mayor Koenig adjourned the meeting at 6:35 p.m.
Kimberly Disney, Recording Secretary
DRAFTPage 10
Town of Estes Park, Larimer County, Colorado, December 16, 2020
Minutes of a Regular meeting of the Transportation Advisory Board of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the
16th day of December 2020.
Committee: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry
Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron
Wilcocks
Attending: Belle Morris, Tom Street, Janice Crow, Larry Gamble, Linda
Hanick, Scott Moulton, Gordon Slack, Ron Wilcocks, Trustee
Carlie Bangs, Public Works Director Greg Muhonen, Parking
& Transit Mgr. Vanessa Solesbee
Absent: Ann Finley
Chair Morris called the meeting to order at 12:06 p.m.
PUBLIC COMMENT
No electronic submissions of public comment were received prior to the deadline and no
public was in attendance.
APPROVAL OF MINUTES
A motion was made and seconded (Slack/Crow) to approve the November meeting
minutes and all were in favor.
SIDEWALK / TRAIL INVENTORY (Chair, Belle Morris)
Chair Morris shared that three task force meetings are being scheduled for Mondays
from 12 – 1 p.m. on December 21, 2020, January 4 and January 11, 2021. At this time,
there will be five TAB members and two individuals unrelated that will be on the task
force. All public is encouraged to attend. These meetings will be published on the Town
website with a link to attend the meeting.
Morris plans to get into the weeds when identifying the initiatives for the task force, how
the data will be collected, the timeline, the information layers needed for Public Works
while covering requirements for Safe Routes to School (SRTS) grants.
Member Gamble encouraged the task force to keep it simple in the beginning. Gamble
stated that it would be best to keep it at a one-mile radius and evaluate the process.
Then to branch out and continue throughout the Estes Valley. The one-mile radius is the
critical need and can be used as a template once evaluated.
Wilcocks asked that Morris expound on what the task force will be doing and how that
relates to the area around the school. Morris shared the information and stated that the
intention was to work with the Engineering Department on the SRTS guidelines and
interact with teachers, parents and students to encourage and educate which is a
requirement of the funds being received from the SRTS grant.
Wilcocks stated that the Fish Creek Trail, which has multiple owners (Town of Estes
Park, Larimer County) would be an excellent candidate when evaluating the areas
needing attention for students. Wilcocks stated that if the trail was paved and plowed,
many kids would have a safe and direct route to school. Manager Hook stated it was
relatively shovel-ready with the recent installation of the dirt trail repairing 2013 flood
damage. Trustee Bangs will communicate with Larimer County about the trail ownership
and access.
Hook stressed the importance of beginning with a Needs Assessment, then moving on
to tackling the subsequent projects and prioritization. The key needs from Engineering
are the education and encouragement aspects of the SRTS requirements.
Page 11
Transportation Advisory Board – December 16, 2020 – Page 2
Gamble reminded the group of the ‘TAB Shared – Initiative Resources’ shared Google
folder for both TAB members and those participating in specific initiatives with the TAB.
Gamble stated there are many resources already out there that would be beneficial for
those interested to review.
Trustee Bangs stated that part of the outreach would include gaining ambassadors,
while having a liaison within Town government. Bangs feels it would be beneficial to
connect the ambassador with the Community & Family Advisory Board.
PROJECT UPDATES (Engineering Mgr. David Hook)
Manager Hook provided updates on active Engineering projects.
Graves Avenue Trail Project – SRTS: An RFP was issued for the design of the Graves
Avenue Trail Project. Four proposals were received. The design is anticipated to be
complete in mid-2021, with construction occurring in Fall 2021.
Member Gamble asked when identified needs for the trail would need communicated, in
relation to the design work. Muhonen stated all would need identified and
communicated a minimum of one month prior to the 30% completion portion of the
design process.
Downtown Wayfinding Project (Paid Parking Signage): There is a minor tweak to the
design of the parking signs and the Town will be going out to bid sometime after the first
of the year. The sign installation needs to be completed prior to mid-May.
Fall River Trail Project: Trail work is nearly completed, and contractors are working on
punchlist items. Member Hanick stated she has walked the new trail and said it is very
nice. Hook confirmed this trail would be maintained by the Town Parks Division.
Alarado Project: The last of underground work is finishing up. The signals will need
installed by Memorial Day.
Other Project Discussion: Hook stated that there are two new development projects
being reviewed by the Engineering Division. One is a new film center for the Stanley
Hotel Group. The other is the Elkhorn Lodge Development. The construction plans have
finally been submitted. One key aspect of this development is the new sidewalk to Mrs.
Walsh’s Garden with a crossing to access the west end of the Riverwalk.
Director Muhonen asked if Hook foresees any potential to involve TAB in the
development review process when impacting public rights of way. Hook stated he has a
longer-term plan for TAB involvement but is working in conjunction with the Town’s
Comprehensive Plan.
Hook stated that the remaining gaps in the Estes Valley Master Trails Plan have been
identified, and future development at the Stanley Property will trigger sidewalk
development. These gaps may require introduction as part of the Film Center
Development.
PROJECT/ADMINISTRATION UPDATES (Public Works Director Greg Muhonen)
Downtown Estes Loop (DEL): Muhonen shared that he will not comment on the active
litigation related to the DEL project. Design work continues, and one of the hot topics is
the Riverwalk crossing at Ivy St. and the one at Rockwell, with two different approaches
having been taken. There are safety challenges in both locations so design team, along
with Muhonen, will continue to work through the details.
Additional work is occurring on the diagonal Barnes Dance crosswalk design at the
intersection of Riverside Dr. & Elkhorn Ave. Muhonen will be meeting with CDOT for
further discussions.
Page 12
Transportation Advisory Board – December 16, 2020 – Page 3
Morris asked Muhonen if a letter of support on a specific design would benefit the
efforts, showing reinforcement. Muhonen suggested the business community be
involved in a discussion prior to deciding on a specific design to support.
Muhonen informed the group that while the first phase of Right of Way acquisitions
(seven parcels) has been completed, the second phase consists of 32 easements or
deeds of designation. There have been 17 offers extended at this point. Muhonen
stated that the monthly meetings held on the team are posted on the Town website
under the Town Board Study Session minutes.
Traffic Calming: Muhonen and Engineer Ryan Barr investigated a request for traffic
calming on Otis Lane due to purported speeding. This request seems based on traffic
calming projects occurring in the Reclamation District as a result of cut-thru traffic. Otis
Lane is on a cul-de-sac with nine homes. Public Works needs to establish protocol for
traffic calming considerations.
Upper Front Range Transportation Planning Region (UFRTPR): At the most recent
meeting it was that Larimer County Commissioner Tom Donnahue has termed out of his
current role and would no longer be a representative at the UFRTPR. The new
leadership will be from the Weld County / Morgan County area, meaning there will no
longer be a representative from Larimer County. Donnahue was a great advocate for
Larimer County. Evaluation of next steps continues.
Wellington was awarded the 2020 CMAQ dollars due to their excellent application.
US-36 & Community Drive Roundabout: The final bid documents are currently on hold
until additional funding is established. Chair Morris suggested that rather than have the
design include all the new infrastructure, to use the shovel-ready portions located in the
area. Morris added that it may be beneficial to wait for the new U.S. administration for
more opportunity.
PROJECT UPDATES (Parking & Transit Mgr. Vanessa Solesbee)
Manager Solesbee introduced Sarah Davis of SRD Consulting to provide an update on
the Electric Vehicle Infrastructure & Readiness Plan (“Plan”) and thanked all TAB
members for their feedback on the recent survey.
Davis presented survey and polling results as will be presented to the Town Board. She
then walked through an overview of where Estes Park stands on electric vehicles,
complimenting the Town of Estes Park for being the recipient of the Colorado
Association of Transit Agencies (CASTA) Award in 2020 due to the electric trolley.
Davis went on to discuss the Goals of Effort, Vehicles of Focus and Key
Recommendations contained in the Plan. Education and outreach are key in this
initiative.
The final Plan will be due for the Town Board the first meeting in February. The changes
that will be made prior to presenting are 1) Acknowledgement of the Estes Valley
Master Trails Plan, and 2) Addition of the scenario of a day-tripper from the Front
Range.
Future work will include work on introduction of e-bikes, micromobile alternatives to
infrastructure and trail planning. Another item would be to develop incentives and
support with partner organizations.
Manager Solesbee expressed her thanks to Davis and Grant Specialist Crosser for their
hard work on the Plan. Solesbee will take this item to the Town Board Study Session at
the end of January for introduction and will request Town Board adoption in early
February.
Parking: Manager Eisenberg shared that the Parking Division has been coordinating
Page 13
Transportation Advisory Board – December 16, 2020 – Page 4
with the Police Department to propose new Ordinance language regarding towing or
immobility. Eisenberg stressed that this will not be used unless absolutely necessary.
The proposed language will be presented to the TAB prior to moving forward. Eisenberg
is also visiting with community members in the Reclamation Neighborhood due to
continued use of the only available parking spaces by out-of-town visitors to the Town of
Estes Park, not visitors of the property owners in the area. Data will be collected during
the summer and the solutions can be used for other neighborhoods facing these issues.
Solesbee wanted to reiterate that the enforcement measures discussed will only be
used in extreme circumstances. Currently there is a letter sent and a court date set as
allowing for parking enforcement. In 2020 there have been over 200 citations left unpaid
totaling over $10K, which is not insignificant. Solesbee understands this has been a
very challenging year and is wanting to provide options to pay the citations. Examples
include providing a receipt from a local business of the same amount of the fine, receipt
for donation to a local charity, or other creative methods. Solesbee is open to
discussions about this.
Member Wilcocks asked what the cost would be in 2021 for Employer Permit Fees.
Solesbee confirmed the amount would be $40 and the permit would allow use anywhere
in the parking network.
Transit: Solesbee shared that the Shuttle Committee met regarding the ridership
statistics. For 2021, there were many ideas and a robust discussion on service times
and routes. It was also discussed how to continue to provide a high level of service to
local employees, residents and visitors on a limited budget. Solesbee is working with
partner agencies to promote and market transportation options.
Solesbee plans to invite the Shuttle Committee to the January meeting to discuss 2021
transit service.
Solesbee will continue data collection of winter ridership through the end of December.
At that time, she will evaluate needed changes.
OTHER BUSINESS (Chair, Belle Morris)
Muhonen shared that the 2020 updates to the TAB Bylaws had not yet been taken to
the Town Board for approval. These will be discussed again at the January meeting to
determine, prior to generating a Town Board item, no additional changes are needed.
Member Slack reminded all that there are still spots available for Salvation Army bell
ringers and said that the one at Dollar General is out of the wind.
Member Wilcocks recommended to the Town representatives that it would be beneficial
to put future large projects on the ballot for a public vote before implementing like the
Estes Valley Recreation Center. He expressed concern that the paid parking item did
not go to a public vote, similar to the Downtown Estes Loop. Wilcocks feels it would
eliminate some of the controversy in the community. Trustee Bangs asked to meet
offline with him to discuss further and review what’s involved in that process.
Muhonen expressed his thanks to all TAB members for the time investment and passion
brought to the TAB.
There being no further business, Chair Morris adjourned the meeting at 2:04 p.m.
Megan Van Hoozer, Recording Secretary
Page 14
Town of Estes Park, Larimer County, Colorado, December 17, 2020
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said
Town of Estes Park on the 17th day of December, 2020.
Committee: Merle Moore, Chair, Rex Poggenpohl Vice Chair, Geoffrey
Elliot, Kirby Nelson-Hazelton, Dewain Lockwood, Vicki
Papineau, Ron Wilcocks
Attending: Merle Moore, Geoffrey Elliot, Kirby Nelson-Hazelton, Dewain
Lockwood, Vicki Papineau, Rex Poggenpohl, Ron Wilcocks,
Brian Berg, Kevin McEachern, Greg Muhonen, Megan Van
Hoozer
Absent:
Chair Moore called the meeting to order at 8:30 a.m.
PUBLIC COMMENT
No public comment.
APPROVAL OF MINUTES
A motion was made and seconded (Hazelton/Lockwood) to approve the November
meeting minutes and all were in favor.
MRS. WALSH’S GARDEN COMMITTEE UPDATE
Chair Moore and Supervisor Berg shared expenses to date for the operation and upkeep
Mrs. Walsh’s Garden. Annual expenses are consistently around $30K. With the funds
remaining available, the Request for Proposal (RFP) can begin being drafted for the work
needing performed. Berg stated the contractor is excited to secure a contract and begin
the work. The RFP should be issued in the very near future.
PLAQUE INVENTORY – EVLT BENCHES
Chair Moore requested feedback from the PAB regarding creation of a recommend
template for future recognition plaques listing allowed content. This stems from the
situation where a picture was requested be added to the text on a plaque, resulting in
coming before the PAB to determine what is allowable.
Member Papineau walked around to each of the plaques installed to see what has already
been logged and fill any gaps. Papineau captured the wording and location of each
plaque. Over the past couple years, there has been discussion about removing plaques
from the stanchions and adhering them to large rocks near the bench. Doing so would
soften the look of the Riverwalk. Supervisor Berg recently met with the Estes Valley Land
Trust (EVLT) to have their final bench installed near Kind Coffee. Two EVLT benches
were added over summer, but the dealer sent the benches four inches shorter than
standard. Berg is working with a concrete contractor to lift the benches to standard height.
Those purchasing the bench with the plaque in question used the Dick Orleans plaque
as a template, and only in conjunction with the EVLT. The issue is the picture of the angel
being proposed on the plaque. Upon receipt of the proposed plaque Berg questioned the
content due to standards regarding Town property. Papineau stated the language is much
more emotional than is typically added. The PAB needs to determine what limitations
need put in place.
Member Wilcocks shared his support of softening the look of the Riverwalk, as stated by
Berg. Wilcocks further stated that there are already established guidelines regarding
displays of a specific nature. Director Muhonen suggested that once feedback is received
on a proposed template with structure, that Berg touch base with Town Attorney Kramer
to determine lawfulness of expressed limitations.
Page 15
Parks Advisory Board – December 17, 2020 – Page 2
It was stated that it would be beneficial to limit the number of words or lines on the plaque.
Multiple suggestions were made concluding that for Line 1 would be “In Memory Of. . . .”;
Line 2 would include a date of some sort and lines three and four would have any added
text (no images/logos, etc.)
Member Hazelton agreed to the importance of following a structure similar to the others.
Attorney Kramer can provide guidance on language regarding limitations. Chair Moore
stated that it may be a good idea to pull samples based on Member Papineau’s research
to provide as recommended styles. Muhonen recommended that the size of the plaque
also be identified.
Berg reminded the group that moving forward the EVLT will no longer be selling
dedication benches. The Town has never facilitated a dedication bench, although there
are a few that were donated for placement at the Visitor Center. Due to the unsure nature
of future bench dedications, Berg requested the PAB finalize what’s being discussed
understanding that the plaques fall under the Arts in Public Places (AIPP) program. Berg
also stated that there’s not much room for more benches within the downtown core.
Moore stated that some people are going to want bench dedications. The standard green
benches the Town purchases would also work. Muhonen stated this will be a request
moving forward, most likely, and is not anticipating support for this effort going away.
While Trustee Liaison Cenac doesn’t have a sense for the demand, she does feel it should
be discussed.
AIPP GUIDELINES REVIEW
PAB members performed their annual review of the Arts in Public Places (AIPP)
Guidelines and came prepared with any suggestions for change. Member Papineau feels
that the guidelines look good and has no recommended changes.
Member Elliot stated it is important to incorporate these guidelines into the bench plaque
discussions to ensure consistency.
Member Wilcocks stated the guidelines look good and stated that the work Poggenpohl
is doing could be added to the guidelines as an Appendix when completed.
Moore stated he found no specific items needing changed during his review. Moore
reaffirmed the current guidelines continue to be adequate and all agreed.
Poggenpohl stated that the work done on the guidelines has been quite significant. If the
Town moves forward with an Art Master Plan, it will realize these guidelines contain two-
thirds of what is needed.
Chair Moore stated that, regarding a potential Arts Advisory Committee (AAC),
Poggenpohl captured a majority of the information necessary to define the committee’s
purpose. Assistant Town Administrator (ATA) Jason Damweber composed, with
assistance from Poggenpohl, a document requesting academic support in the creation of
an Art Master Plan which was sent to a few universities. No responses have yet been
received.
Poggenpohl stated the Town would need an Art Master Plan to move forward with grant
applications. Moore stated the master plan critically needs to identify and define art
maintenance needs. Additional discussion is needed to determine appropriate timing for
an Art Master Plan and identify where the committee should reside.
Director Muhonen shared his concern about art expertise and staff time for added
committees. There is no longer a Cultural Services group in the Town divisions but there
are still functions in the town that may be softer, but more technical. An example is the
Museum. Museum staff understand the care and maintenance of delicate artifacts.
Without further discussion, their staff time may not allow this endeavor either. The
bronzes maintained by the Parks Division. Estes Park is growing in many ways and an
AAC would depict growth and expansion of art in the community. PAB was originally tree
Page 16
Parks Advisory Board – December 17, 2020 – Page 3
board, took AIPP under wing due to the bronze outdoor statues and benches. It seems it
is time to make a change in how the whole art package is handled. Muhonen reached out
to the ATA and Town Administrator (TA) Machalek sharing that Public Works is not
specifically astute with art items. Public Works either needs staffed accordingly or a
different area should manage the art program. This would include AIPP, the Decorating
Utility Box (DUB) program, etc. If PAB agrees, discussions need to continue to determine
next steps. Muhonen feels that the AAC should be treated the same as the PAB, advisory
to the Town Board. The visions are big, and the time demands could be great. Trustee
Cenac agreed, stating that the AAC would collaborate with PAB as needed.
Chair Moore determined it would be best to wait for university inquiry responses prior to
more discussions at this time. Moore thanked Rex for all the work done putting this
information together.
Member Wilcocks also shared agreement that the AAC should be managed under a
different area.
ESTES PARK WOMEN’S MONUMENT COMMITTEE UPDATE
Member Wilcocks shared that the Women’s Monument Project is moving along well. The
committee is embarking on formal fundraising and are already seeing money come in.
The two competing artist teams are high caliber, with national and international
recognition. One artist team was just commissioned by Congress for Women’s Suffrage
Monument in Washington D.C.
Wilcocks negotiated partnerships with both local newspapers who will be contributing
significant in-kind work and advertising. This enables 100% of funding to go to the
monument. Wilcocks further stated that final proposals are due to the committee February
28, 2021, with full models, pricing, and all other information. At that time, the information
will be disseminated to the PAB.
PROJECT UPDATES (Parks Supervisor Brian Berg)
Supervisor Berg stated that staff is near completion of the 2021 flower order. The Parks
Division has a solid budget while still maintaining cuts made in 2020, which includes
seasonal staff cuts.
All rocks/boulders have been delivered for the Wonderview (US-34)/MacGregor Ave.
roundabout. Work to continue with hardscape and plantings in the Spring. Parks staff will
then look to recreation and picnic area near the parking structure. Visit Estes Park (VEP)
donated $30K to the Town to add a climbing boulder in that area.
Berg is in communication with the Downtown Estes Loop design team about a few items
allowing more workable irrigation, plowing, trees, and plantings.
The Town can almost see a light at the end of the tunnel on the Thumb Open Space
purchase. The Conservation Easement has been the most cumbersome item of the
purchase. The Town is also working through title works, etc. Once the purchase is
complete the master planning phase can begin. Berg will continue to inform the PAB on
progress. Poggenpohl offered any assistance since he lives in that area. Berg has
reached out to the area HOAs but agreed that individual citizen feedback would also be
beneficial.
Berg stated that the grant closing dates will not come until 2021. Berg plans to bring
concept ideas that were put together in the 1990s, back to the PAB in the near future.
Member Papineau shared that there is still a need for volunteers to perform trash pickup
and other tasks for the Duck Race. If anyone on the PAB is interested, please contact
Berg via phone or email.
Berg also shared that Larimer County tilled a reseeded the area around Scott Ponds
last week adding its rough country to get the seeding to take hold.
Page 17
Parks Advisory Board – December 17, 2020 – Page 4
OTHER BUSINESS
Wilcocks, understanding that this is Chair Moore’s last meeting, thanked him for his
excellent service and fantastic leadership. Asking what Moore would do next, Moore
replied he had to set aside two major trips. Once he and his wife have received the
vaccine, they will get back on schedule. Moore stated he has three kids, with two living
on either coast. He just wants to get out and catch up with family and friends and do
some traveling. Moore thanked all PAB members, stating that being Chair is easy with
all that volunteer to help. He futher stated that it has been his privilege to work with all
the members and Town staff.
Poggenpohl stated that all members appreciate your volunteer leadership and the
efforts put into the PAB. Regarding electing new officers, neither Poggenpohl nor
Papineau will have the time needed for an officer role. Both are hoping Member Elliot
will accept a nomination or volunteer as Chair.
Moore confirmed this would be his last meeting as PAB Chair, but would continue to
liaise between MWGAC and PAB as needed. Moore has served on the Parks Advisory
Board since 2016, both as a member and Chair.
Muhonen spoke to the deep, deep thanks for the work Moore has done on the PAB.
Many successes and much work to get many foundational items for the arts program,
Mrs. Walsh’s Garden, recommended plant listing for land use projects, and other
investments in Estes Park.
Member Lockwood shared that this would be his last meeting as well. Lockwood has
served the Parks Advisory Board since 2013, when it was still referred to as the Tree
Board. He has been awarded for planting over 20K trees in Nebraska, and continues to
plant a minimum of 100 trees each year. Muhonen shared many thanks for his volunteer
service and camaraderie.
Trustee Cenac stated the information received from the advisory boards is invaluable.
The Town Board cannot make informed decisions without the recommendations
received. Both Moore and Lockwood will be missed.
There being no further business, a motion was made and seconded
(Papineau/Poggenpohl) to adjourn the meeting and all were in favor. Chair Moore
adjourned the meeting at 9:56 a.m.
Megan Van Hoozer, Recording Secretary
Page 18
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Randy Hunt, Community Development Director
Date: February 9, 2021
RE: Resolution 10-21 approving a Grant Agreement with Colorado Department
of Local Affairs for the Comprehensive Plan and Code Update
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Community Development staff seek Town Board approval for this Grant Agreement from the
Colorado Department of Local Affairs (DOLA) Energy and Mineral Impact Assistance Program
(EIAF) for the Town’s Comprehensive Plan process and to rewrite Development Codes.
Present Situation:
The current Estes Valley Comprehensive Plan was adopted in December 1996. This
plan has exceeded its usefulness and it is time for a new Plan for our changing
community. The Plan is intended to help guide our community into the future. Public
engagement will be a significant part of this effort.
Colorado towns, cities and counties are authorized to prepare Comprehensive Plans as
a long-range guiding document for a community to achieve their vision and goals. The
Comprehensive Plan provides the framework for regulatory tools including zoning,
subdivision regulations, annexations, as well as helps to address hazards and to build a
more resilient community. A Comprehensive Plan promotes the community's vision,
goals, objectives, and policies; establishes a process for orderly growth and
development; addresses both current and long-term needs; and, provides for a balance
between the natural and built environment. C.R.S. 30-28-106 and 31-23-206.
In 2018, the Town held a series of pre-planning meetings with partnering organizations,
Planning Commission representation, Larimer County and others. The results included
identifying stakeholders to participate in the Plan process and proposed content. This
information will be used as the Town resumes its effort to implement the
Comprehensive Plan process in 2021.
Page 19
Proposal:
In 2020, Town staff submitted a grant application to DOLA to support the
Comprehensive Plan and to rewrite the Development/ Land Use Codes. The Town was
awarded this grant in the requested amount: $150,000. This is to be a 50 percent match
grant; the 2021 adopted Town Budget includes the remaining $150,000, for a $300,000
project (Plan + Code) in total.
This Grant Agreement outlines the Town’s obligations and responsibilities as a recipient
of State funds, and the Town staff are prepared to comply with all grant requirements.
This grant supports two phases: 1) Comprehensive Plan and 2) Development/ Land
Use Code rewrite. The first phase will begin in Spring 2021, followed by the second
phase starting in early 2023.
Advantages:
• Approving this Grant Agreement will allow the Town to access these funds to
support the Comprehensive Plan process and to rewrite Codes.
• The current Comprehensive Plan is outdated and much has changed since then;
and it is time for our community to develop a new plan that reflects our current and
future needs and opportunities.
• The current Land Use Codes are dated and in need of a complete rewrite and these
funds will help support this effort.
Disadvantages:
• Without the Agreement and these funds, the Comprehensive Plan process would be
delayed and likely would not have a substantial public-outreach element (public
engagement is the biggest cost factor in a new Comprehensive Plan.)
• Conducting a Comprehensive Plan is labor-intensive, requiring resources of staff
and elected officials; however, this is important for the future of our community.
• A cost share is required; however, this has been approved by the Town Board in
current budget.
Action Recommended:
Staff recommends Town Board approval for this Grant Agreement for the
Comprehensive Plan and Code Update.
Finance/Resource Impact:
1. Comprehensive Plan: $175,000 (State: $87,500; Town: $87,500)
2. Development Code rewrite: $125,000 (State: $62,500; Town: $62,500)
The Town’s cost share has been budgeted in the General Fund. The match requirement
will be obligated within each of the years for the Comprehensive Plan and Code rewrite.
Level of Public Interest
This grant support is likely of moderate interest; however, we expect that the
Comprehensive Plan and Development Code rewrite will likely be of high interest to the
stakeholders of this community.
Page 20
Sample Motion:
I move for the approval of Resolution 10-21.
Attachments:
1. Resolution 10-21
2. EIAF 9306 DOLA Grant Agreement
Page 21
RESOLUTION 10-21
APPROVING A GRANT AGREEMENT WITH THE COLORADO DEPARTMENT OF
LOCAL AFFAIRS FOR THE COMPREHENSIVE PLAN AND DEVELOPMENT
CODE UPDATE
WHEREAS, the Town Board desires to enter into the intergovernmental
agreement referenced in the title of this resolution for the purpose of conducting a
Comprehensive Plan process and updating the Development Codes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves the intergovernmental agreement referenced in the title of
this resolution in substantially the form now before the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 22
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
State Agency
Department of Local Affairs
DLG Number
F21S9306
CMS Number
166652
Grantee
Town of Estes Park
Grant Award Amount
$150,000.00 Retainage Amount
$7,500.00
Project Number and Name
EIAF 9306 – Town of Estes Park Comprehensive Plan and
Land Use Code Update
Performance Start Date
The later of the Effective Date
or January 12, 2021
Grant Expiration Date
January 31, 2023
Project Description
The Project consists of updating the Town of Estes Park
Comprehensive Plan and Land Use Code.
Program Name
Energy & Mineral Impact Assistance Program (EIAF)
Funding Source
STATE FUNDS
Catalog of Federal Domestic Assistance (CFDA) Number
N/A
DOLA Regional Manager Chris La May, (970) 679-4501, (chris.la.may@state.co.us)
Funding Account Codes
DOLA Regional Assistant Robert Thompson, (970) 679-4503, (robert.thompson@state.co.us)
VCUST# 14197
Address Code CN003 EFT
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
DEPARTMENT OF LOCAL AFFAIRS
PROGRAM REVIEWER
_______________________________________________
By: Tim Katers, EIAF Program Manager
Date: __________________________________
STATE OF COLORADO
Jared S. Polis, Governor DEPARTMENT OF LOCAL AFFAIRS
Rick M. Garcia, Executive Director
______________________________________________
By: Rick M. Garcia, Executive Director
Date: _________________________
In accordance with §24-30-202 C.R.S., this Grant is not valid until signed and dated below by the State Controller
or an authorized delegate (the “Effective Date”).
STATE CONTROLLER Robert Jaros, CPA, MBA, JD
___________________________________________
By: Yingtse Cha, Controller Delegate
Department of Local Affairs
Effective Date:_____________________
DocuSign Envelope ID: 5073E7C5-A247-471B-88E4-CA3C77513846
EIAF
1/13/2021 | 6:57 PM MST 1/14/2021 | 9:11 AM MST
CTGG1 NLAA 2021*3059
1/19/2021 | 8:24 AM MST
ATTACHMENT 2
Page 23
EIAF 9306 – Town of Estes Park Comprehensive Plan and Land Use Code Update
Page 2 of 10 Version 0717
TERMS AND CONDITIONS
1. GRANT
As of the Performance Start Date, the State Agency shown on the Summary of Grant Award Terms
and Conditions page of this Grant Award Letter (the “State”) hereby obligates and awards to
Grantee shown on the Summary of Grant Award Terms and Conditions page of this Grant Award
Letter (the “Grantee”) an award of Grant Funds in the amount shown on the Summary of Grant
Award Terms and Conditions page of this Grant Award Letter. By accepting the Grant Funds
provided under this Grant Award Letter, Grantee agrees to comply with the terms and conditions
of this Grant Award Letter and requirements and provisions of all Exhibits to this Grant Award
Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties’ respective performances under this Grant Award Letter shall commence on the
Performance Start Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter. Upon
request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award
Letter by providing Grantee with an updated Grant Award Letter or an executed Option Letter
showing the new Grant Expiration Date.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State, Federal or other funds used
for this Grant Award Letter are not appropriated, or otherwise become unavailable to fund
this Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter
in whole or in part by providing written notice to Grantee. If the State terminates this Grant
Award Letter in the public interest, the State shall pay Grantee an amount equal to the
percentage of the total reimbursement payable under this Grant Award Letter that
corresponds to the percentage of Work satisfactorily completed, as determined by the State,
less payments previously made. Additionally, the State, in its discretion, may reimburse
Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this
Grant Award Letter that are incurred by Grantee and are directly attributable to the
uncompleted portion of Grantee’s obligations, provided that the sum of any and all
reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This
subsection shall not apply to a termination of this Grant Award Letter by the State for breach
by Grantee.
C. Reserved.
3. AUTHORITY
Authority to enter into this Grant Award Letter exists in the law as follows:
A. State Authority
Authority to enter into this Grant exists in C.R.S. 24-32-106 and 29-3.5-101 and funds have
been budgeted, appropriated and otherwise made available pursuant to C.R.S. 39-29-110
(Local Government Severance Tax Fund) and a sufficient unencumbered balance thereof
remains available for payment. Required approvals, clearance and coordination have been
DocuSign Envelope ID: 5073E7C5-A247-471B-88E4-CA3C77513846
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EIAF 9306 – Town of Estes Park Comprehensive Plan and Land Use Code Update
Page 3 of 10 Version 0717
accomplished from and with appropriate agencies. This Grant Award Letter is funded, in
whole or in part, with State funds.
B. Reserved.
4. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. Reserved.
B. Reserved.
C. “CORA” means the Colorado Open Records Act, §§24-72-200.1 et. seq., C.R.S.
D. “Exhibits” means the following exhibits attached to this Grant Award Letter:
i. Exhibit B, Scope of Project
ii. Exhibit G, Form of Option Letter
E. “Extension Term” means the period of time by which the Grant Expiration Date is extended
by the State through delivery of an updated Grant Award Letter, an amendment, or an Option
Letter.
F. Reserved.
G. Reserved.
H. “Goods” means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
I. “Grant Award Letter” or “Grant” means this letter which offers Grant Funds to Grantee,
including all attached Exhibits, all documents incorporated by reference, all referenced
statutes, rules and cited authorities, and any future updates thereto.
J. “Grant Expiration Date” means the Grant Expiration Date shown on the Summary of Grant
Award Terms and Conditions page of this Grant Award Letter. Work performed after the
Grant Expiration Date is not eligible for reimbursement from Grant Funds.
K. “Grant Funds” or “Grant Award Amount” means the funds that have been appropriated,
designated, encumbered, or otherwise made available for payment by the State under this
Grant Award Letter.
L. “Incident” means any accidental or deliberate event that results in, or constitutes an imminent
threat of, the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
M. “Initial Term” means the time period between the Performance Start Date and the initial
Grant Expiration Date.
N. Reserved.
O. “Other Funds” means all funds necessary to complete the Project, excluding Grant Funds.
Grantee is solely responsible for securing all Other Funds.
P. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
DocuSign Envelope ID: 5073E7C5-A247-471B-88E4-CA3C77513846
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EIAF 9306 – Town of Estes Park Comprehensive Plan and Land Use Code Update
Page 4 of 10 Version 0717
Q. “Performance Start Date” means the later of the Performance Start Date or the Execution
Date shown on the Summary of Grant Award Terms and Conditions page of this Grant Award
Letter.
R. Reserved.
S. Reserved.
T. Reserved.
U. “Project” means the overall project described in Exhibit B, which includes the Work.
V. “Project Budget” means the amounts detailed in §6.2 of Exhibit B.
W. Reserved.
X. Reserved.
Y. “Services” means the services performed by Grantee as set forth in this Grant Award Letter,
and shall include any services rendered by Grantee in connection with the Goods.
Z. “State Confidential Information” means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to State
personnel records not subject to disclosure under CORA.
AA. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a) C.R.S.
BB. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
CC. “State Records” means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
DD. Reserved.
EE. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance of
the Work. “Subcontractor” also includes sub-grantees.
FF. Reserved.
GG. Reserved.
HH. Reserved.
II. “Work” means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
JJ. “Work Product” means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. “Work
Product” does not include any material that was developed prior to the Performance Start
Date that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
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5. PURPOSE
The purpose of the Energy and Mineral Impact Assistance Program is to assist political
subdivisions that are socially and/or economically impacted by the development, processing, or
energy conversion of minerals and mineral fuels. The purpose of this Grant is described in Exhibit
B.
6. SCOPE OF PROJECT
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with
the provisions of Exhibit B. The State shall have no liability to compensate or reimburse Grantee
for the delivery of any goods or the performance of any services that are not specifically set forth
in this Grant Award Letter.
7. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Award
Amount shown on the Summary of Grant Award Terms and Conditions page of this Grant
Award Letter.
i. The State may increase or decrease the Grant Award Amount by providing Grantee
with an updated Grant Award Letter or an executed Option Letter showing the new
Grant Award Amount.
ii. The State shall not be liable to pay or reimburse Grantee for any Work performed or
expense incurred before the Performance Start Date or after the Grant Expiration Date.
iii. Financial obligations of the State payable after the current State Fiscal Year are
contingent upon funds for that purpose being appropriated, budgeted, and otherwise
made available.
B. Erroneous Payments
The State may recover, at the State’s discretion, payments made to Grantee in error for any
reason, including, but not limited to, overpayments or improper payments, and unexpended
or excess funds received by Grantee. The State may recover such payments by deduction
from subsequent payments under this Grant Award Letter, deduction from any payment due
under any other contracts, grants or agreements between the State and Grantee, or by any
other appropriate method for collecting debts owed to the State.
C. Matching Funds.
Grantee shall provide the Other Funds amount shown on the Project Budget in Exhibit B (the
“Local Match Amount”). Grantee shall appropriate and allocate all Local Match Amounts to
the purpose of this Grant Award Letter each fiscal year prior to accepting any Grant Funds
for that fiscal year. Grantee does not by accepting this Grant Award Letter irrevocably pledge
present cash reserves for payments in future fiscal years, and this Grant Award Letter is not
intended to create a multiple-fiscal year debt of Grantee. Grantee shall not pay or be liable
for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required
by Grantee’s laws or policies.
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D. Reimbursement of Grantee Costs
The State shall reimburse Grantee’s allowable costs, not exceeding the maximum total
amount described in this Grant Award Letter for all allowable costs described in this Grant
Award Letter and shown in the Project Budget in Exhibit B.
i. Upon request of the Grantee, the State may, without changing the maximum total
amount of Grant Funds, adjust or otherwise reallocate Grant Funds among or between
each line of the Project Budget by providing Grantee with an executed Option Letter or
formal amendment.
E. Close-Out and De-obligation of Grant Funds
Grantee shall close out this Grant no later than 90 days after the Grant Expiration Date. To
complete close out, Grantee shall submit to the State all deliverables (including
documentation) as defined in this Grant Award Letter and Grantee’s final reimbursement
request or invoice. Any Grant Funds remaining after submission and payment of Grantee’s
final reimbursement request are subject to de-obligation by the State.
8. REPORTING – NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than the
end of the close out period described in §7.E.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or
State criminal law involving fraud, bribery, or gratuity violations potentially affecting this
Award.
9. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe
all such records during normal business hours at Grantee’s office or place of business, unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
B. Monitoring
The State will monitor Grantee’s performance of its obligations under this Grant Award
Letter using procedures as determined by the State. The State shall monitor Grantee’s
performance in a manner that does not unduly interfere with Grantee’s performance of the
Work.
C. Audits
Grantee shall comply with all State and federal audit requirements.
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10. CONFIDENTIAL INFORMATION-STATE RECORDS
A. Confidentiality
Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any and
all State Records that the State provides or makes available to Grantee for the sole and
exclusive benefit of the State, unless those State Records are otherwise publically available
at the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall
not, without prior written approval of the State, use for Grantee’s own benefit, publish, copy,
or otherwise disclose to any third party, or permit the use by any third party for its benefit or
to the detriment of the State, any State Records, except as otherwise stated in this Grant
Award Letter. Grantee shall provide for the security of all State Confidential Information in
accordance with all policies promulgated by the Colorado Office of Information Security
(http://oit.state.co.us/ois) and all applicable laws, rules, policies, publications, and guidelines.
Grantee shall immediately forward any request or demand for State Records to the State’s
principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as
necessary to perform the Work, but shall restrict access to State Confidential Information to
those agents, employees, assigns and Subcontractors who require access to perform their
obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees,
assigns, and Subcontractors sign nondisclosure agreements with provisions at least as
protective as those in this Grant, and that the nondisclosure agreements are in force at all
times the agent, employee, assign or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee’s reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Grant, Grantee shall return State Records provided to
Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of
incurring a similar type of Incident in the future as directed by the State, which may include,
but is not limited to, developing and implementing a remediation plan that is approved by the
State at no additional cost to the State.
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11. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State’s interests and absent the State’s prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee’s obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State’s consideration.
12. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that
any Subcontractors maintain all insurance customary for the completion of the Work done by that
Subcontractor and as required by the State or the GIA.
13. REMEDIES
In addition to any remedies available under any Exhibit to this Grant Award Letter, if Grantee fails
to comply with any term or condition of this Grant, the State may terminate some or all of this
Grant and require Grantee to repay any or all Grant Funds to the State in the State’s sole discretion.
The State may also terminate this Grant Award Letter at any time if the State has determined, in
its sole discretion, that Grantee has ceased performing the Work without intent to resume
performance, prior to the completion of the Work.
14. DISPUTE RESOLUTION
Except as herein specifically provided otherwise, disputes concerning the performance of this
Grant that cannot be resolved by the designated Party representatives shall be referred in writing
to a senior departmental management staff member designated by the State and a senior manager
or official designated by Grantee for resolution.
15. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be given
under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by
email to the representative of the other Party. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §15.
16. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with
the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of
and otherwise exploit all intellectual property created by Grantee or any Subcontractors or
Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
17. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions, committees, bureaus, offices, employees and officials
shall be controlled and limited by the provisions of the GIA; the Federal Tort Claims Act, 28 U.S.C.
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Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the State’s risk management statutes, §§24-30-1501,
et seq. C.R.S. No term or condition of this Grant Award Letter shall be construed or interpreted as
a waiver, express or implied, of any of the immunities, rights, benefits, or protections of any of
these provisions.
18. GENERAL PROVISIONS
A. Assignment
Grantee’s rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee’s rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated Grant
Award Letter, which shall be effective if Grantee accepts Grant Funds following receipt of
the updated letter. The Parties may also agree to modification of the terms and conditions of
the Grant in either an option letter or a formal amendment to this Grant, properly executed
and approved in accordance with applicable Colorado State law and State Fiscal Rules.
E. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Performance Start Date. Grantee shall strictly
comply with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. Order of Precedence
In the event of a conflict or inconsistency between this Grant Award Letter and any Exhibits
or attachment, such conflict or inconsistency shall be resolved by reference to the documents
in the following order of priority:
i. Any executed Option Letter
ii. The provisions of this Grant Award Letter.
iii. The provisions of any exhibits to this Grant Award Letter.
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G. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
J. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this Grant Award
Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right, power, or privilege.
K. Reserved.
L. Digital Signatures
If any signatory signs this Grant using a digital signature in accordance with the Colorado
State Controller Contract, Grant, and Purchase Order Policies regarding the use of digital
signatures issued under the State Fiscal Rules, then any agreement or consent to use digital
signatures within the electronic system through which that signatory signed shall be
incorporated into this Grant by reference.
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EXHIBIT B – SCOPE OF PROJECT (SOP) 1. PURPOSE 1.1. Energy Impact. The purpose of the Energy and Mineral Impact Assistance Program is to assist
political subdivisions that are socially and/or economically impacted by the development, processing,
or energy conversion of minerals and mineral fuels.
2. DESCRIPTION OF THE PROJECT(S) AND WORK
2.1. Project Description. The Project consists of updating the Town of Estes Park Comprehensive Plan
and Land Use Code.
2.2. Work Description. The Town of Estes Park (Grantee) will hire a qualified firm to produce
Comprehensive Plan and Land Use Code updates for the Town. Work will follow an inclusive
participation process to obtain input from a diverse cross-section of the community including: visitors,
service industry employees, English-as-a-second-language community, second homeowners, and any
neighboring jurisdictions, major service providers and special districts which are impacted by the
Town’s growth and development. Work will: 1) identify a long-range vision for the Town; 2) assess
and address housing needs and affordability; 3) identify risks and vulnerabilities of natural and human-
caused hazards and identify goals, strategies, and/or actions to address the hazards and incorporate
resilience; 4) include a water component in the Plan that describes the community’s goals and values
related to water supply, infrastructure, quality, and conservation as well as participation from any
entities that supply water; 5) include a recreation and tourism element, as required by state statutes
(C.R.S. 31-23-206(5)); 6) create a “three-mile plan”, as required by state statute (C.R.S. 31-12-
105(e)(I)); and 7) identify recommendations for Land Use Code updates to conform to the updated
Comprehensive Plan. The Land Use Code update will be guided by the vision and goals identified in
the Comprehensive Plan update that is part of this Work. Work inlcudes research, community outreach,
Plan and Code development, production of the final Plan and Code documents and presentation of final
documents for approval by the Grantee. Grantee will own the Plan and Land Use Code updates.
2.2.1. A contract for consultant services shall be awarded by Grantee to a qualified firm through a
formal Request For Proposals or competitive selection process.
2.3. Responsibilities. Grantee shall be responsible for the completion of the Work and to provide required
documentation to DOLA as specified herein.
2.3.1. Grantee shall notify DOLA at least 30 days in advance of Project Completion.
2.4. Recapture of Advanced Funds. To maximize the use of Grant Funds, the State shall evaluate
Grantee's expenditure of the Grant Funds for timeliness and compliance with the terms of this Grant.
DOLA reserves the right to recapture advanced Grant Funds when Grantee has not or is not complying
with the terms of this Grant.
2.5. Eligible Expenses. Eligible expenses shall include: consultant fees. Bidding, bonding and insurance,
legal fees, consultant travel and per diem shall be the sole responsibility of the Grantee.
3. DEFINITIONS 3.1. Project Budget Lines.
3.1.1. “Consultant Services” means consultant fees, RFP/bid advertisements, and attorney’s fees.
3.2. “Substantial Completion” means the Work is sufficiently complete in accordance with the Grant so it
can be utilized for its intended purpose without undue interference.
4. DELIVERABLES
4.1. Outcome. The final outcome of this Grant is an updated Comprehensive Plan and Land Use Code for
the Town of Estes Park that will provide the process and parameters for orderly growth and
development of the community.
4.2. Service Area. The performance of the Work described within this Grant shall be located in Estes Park,
Colorado.
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4.3. Performance Measures. Grantee shall comply with the following performance measures:
Milestone/Performance Measure/Grantee will: By:
Put Project out to bid. Within 90 days after the
Effective Date of this
Grant Award Letter.
Award and finalize subcontract(s). Within 30 days after bid
opening.
Provide DOLA with electronic copies of the updates approved by
the Grantee.
Prior to Project closeout.
Submit Quarterly Pay Requests See §4.5.2 below
Submit Quarterly Status Reports See §4.5.2 below
Submit Project Final Report May 1, 2023
4.4. Budget Line Adjustments.
4.4.1. Grant Funds. Grantee may request in writing that DOLA move Grant Funds between and
among budget lines, so long as the total amount of Grant Funds remains unchanged. To make
such budget line changes, DOLA will use an Option Letter (Exhibit G).
4.4.2. Other Funds. Grantee may increase or decrease the amount of Other Funds in any one or any
combination of budget lines as described in §6.2, or move Other Funds between and among
budget lines, so long as the total amount of such “Other Funds” is not less than the amount set
forth in §6.2 below. Grantee may increase the Total Project Cost with “Other Funds” and such
change does not require an amendment or option letter. DOLA will verify the Grantee’s
contribution of “Other Funds” and compliance with this section at Project Closeout.
4.5. Quarterly Pay Request and Status Reports. Beginning 30 days after the end of the first quarter
following execution of this Grant and for each quarter thereafter until termination of this Grant,
Grantee shall submit Pay Requests and Status Reports using a form provided by the State. The State
shall pay the Grantee for actual expenditures made in the performance of this Grant based on the
submission of statements in the format prescribed by the State. The Grantee shall submit Pay Requests
setting forth a detailed description and provide documentation of the amounts and types of
reimbursable expenses. Pay Requests and Status Reports are due within 30 days of the end of the
quarter but may be submitted more frequently at the discretion of the Grantee.
4.5.1. For quarters in which there are no expenditures to reimburse, Grantee shall indicate zero (0)
requested in the Pay Request and describe the status of the Work in the Status Report. The
report will contain an update of expenditure of funds by budget line as per §6.2 of this Exhibit B Scope of Project as well as a projection of all Work expected to be accomplished in the
following quarter, including an estimate of Grant Funds to be expended.
4.5.2. Specific submittal dates.
Quarter Year Due Date Pay Request Due Status Report Due
1st (Jan-Mar) 2021 April 30, 2021 Yes Yes
2nd (Apr-Jun) 2021 July 30, 2021 Yes Yes
3rd (Jul-Sep) 2021 October 30, 2021 Yes Yes
4th (Oct-Dec) 2021 January 30, 2022 Yes Yes
1st (Jan-Mar) 2022 April 30, 2022 Yes Yes
2nd (Apr-Jun) 2022 July 30, 2022 Yes Yes
3rd (Jul-Sep) 2022 October 30, 2022 Yes Yes
4th (Oct-Dec) 2022 January 30, 2023 Yes Yes
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1st (Jan-Mar) 2023 April 30, 2023 Yes Yes
4.6. DOLA Acknowledgment. The Grantee agrees to acknowledge the Colorado Department of Local
Affairs in any and all materials or events designed to promote or educate the public about the Work and
the Project, including but not limited to: press releases, newspaper articles, op-ed pieces, press
conferences, presentations and brochures/pamphlets.
5. PERSONNEL
5.1. Responsible Administrator. Grantee’s performance hereunder shall be under the direct supervision of Randy Hunt, Community Development Director, (rhunt@estes.org), who is an employee or agent
of Grantee, and is hereby designated as the responsible administrator of this Project and a key person
under this §5. Such administrator shall be updated through the process in §5.3. If this person is an agent
of the Grantee, such person must have signature authority to bind the Grantee and must provide
evidence of such authority.
5.2. Other Key Personnel. Christy Crosser, Grant Specialist, (ccrosser@estes.org). Such key
personnel shall be updated through the process in §5.3.
5.3. Replacement. Grantee shall immediately notify the State if any key personnel specified in §5 of this Exhibit B cease to serve. All notices sent under this subsection shall be sent in accordance with §15 of
the Grant.
5.4. DLG Regional Manager: Chris La May, (970) 679-4501, (chris.la.may@state.co.us)
5.5. DLG Regional Assistant: Robert Thompson, (970) 679-4503, (robert.thompson@state.co.us)
6. FUNDING
The State provided funds shall be limited to the amount specified under the “Grant Funds” column of §6.2,
Budget, below.
6.1. Matching/Other Funds. Grantee shall provide at least 50% of the Total Project Cost as documented
by Grantee and verified by DOLA at Project Closeout. Initial estimates of Grantee’s contribution are
noted in the “Other Funds” column of §6.2 below. Increases to Grantee’s contribution to Total Project
Cost do not require modification of this Grant Award Letter and/or Exhibit B.
6.2. Budget
Budget Line(s) Total Project Cost Grant Funds Other Funds Other Funds Source Line # Cost Category
1 Consultant Services $300,000 $150,000 $150,000 Grantee
Total $300,000 $150,000 $150,000
7. PAYMENT
Payments shall be made in accordance with this section and the provisions set forth in §7 of the Grant.
7.1. Payment Schedule. If Work is subcontracted or subgranted and such Subcontractors and/or
Subgrantees are not previously paid, Grantee shall disburse Grant Funds received from the State to
such Subcontractor or Subgrantee within fifteen days of receipt. Excess funds shall be returned to
DOLA.
Payment Amount
Interim Payment(s) $142,500 Paid upon receipt of actual expense documentation and
written Pay Requests from the Grantee for
reimbursement of eligible approved expenses.
Final Payment $7,500 Paid upon Substantial Completion of the Project (as
determined by the State in its sole discretion), provided
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that the Grantee has submitted, and DOLA has
accepted, all required reports.
Total $150,000
7.2. Interest. Grantee or Subgrantee may keep interest earned from Grant Funds up to $100 per year for
administrative expenses.
8. ADMINISTRATIVE REQUIREMENTS
8.1. Reporting. Grantee shall submit the following reports to DOLA using the State-provided forms.
DOLA may withhold payment(s) if such reports are not submitted timely.
8.1.1. Quarterly Pay Request and Status Reports. Quarterly Pay Requests shall be submitted to
DOLA in accordance with §4.5 of this Exhibit B.
8.1.2. Final Reports. Within 90 days after the completion of the Project, Grantee shall submit the final
Pay Request and Status Report to DOLA.
8.2. Monitoring. DOLA shall monitor this Work on an as-needed basis. DOLA may choose to audit the
records for activities performed under this Grant. Grantee shall maintain a complete file of all records,
documents, communications, notes and other written materials or electronic media, files or
communications, which pertain in any manner to the operation of activities undertaken pursuant to an
executed Grant. Such books and records shall contain documentation of the Grantee’s pertinent activity
under this Grant in accordance with Generally Accepted Accounting Principles.
8.2.1. Subgrantee/Subcontractor. Grantee shall monitor its Subgrantees and/or Subcontractors, if
any, during the term of this Grant. Results of such monitoring shall be documented by Grantee
and maintained on file.
8.3. Bonds. If Project includes construction or facility improvements, Grantee and/or its contractor (or
subcontractors) performing such work shall secure the bonds hereunder from companies holding
certificates of authority as acceptable sureties pursuant to 31 CFR Part 223 and are authorized to do
business in Colorado.
8.3.1. Bid Bond. A bid guarantee from each bidder equivalent to 5 percent of the bid price. The “bid
guarantee” shall consist of a firm commitment such as a bid bond, certified check, or other
negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of
his bid, execute such contractual documents as may be required within the time specified.
8.3.2. Performance Bond. A performance bond on the part of the contractor for 100 percent of the
contract price. A “performance bond” is one executed in connection with a contract to secure
fulfillment of all the contractor's obligations under such contract.
8.3.3. Payment Bond. A payment bond on the part of the contractor for 100 percent of the contract
price. A “payment bond” is one executed in connection with a contract to assure payment as
required by statute of all persons supplying labor and material in the execution of the work
provided for in the contract.
8.3.4. Substitution. The bonding requirements in this §8.3 may be waived in lieu of an irrevocable letter
of credit if the price is less than $50,000.
9. CONSTRUCTION/RENOVATION. The following subsections shall apply to construction and/or
renovation related projects/activities:
9.1. Plans & Specifications. Construction plans and specifications shall be drawn up by a qualified
engineer or architect licensed in the State of Colorado, or pre-engineered in accordance with Colorado
law, and hired by the Grantee through a competitive selection process.
9.2. Procurement. A construction contract shall be awarded to a qualified construction firm through a
formal selection process with the Grantee being obligated to award the construction contract to the
lowest responsive, responsible bidder meeting the Grantee's specifications.
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EIAF 9306 – Town of Estes Park Comprehensive Plan and Land Use Code Update
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9.3. Subcontracts. Copies of any and all contracts entered into by the Grantee in order to accomplish this
Project shall be submitted to DOLA upon request, and any and all contracts entered into by the Grantee
or any of its Subcontractors shall comply with all applicable federal and state laws and shall be
governed by the laws of the State of Colorado.
9.4. Standards. Grantee, Subgrantees and Subcontractors shall comply with all applicable statutory design
and construction standards and procedures that may be required, including the standards required by
Colorado Department of Public Health and Environment, and shall provide the State with
documentation of such compliance.
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EIAF 9306 – Town of Estes Park Comprehensive Plan and Land Use Code Update
Page 1 of 3
OPTION LETTER #Insert # Here SIGNATURE AND COVER PAGE
State Agency
Department of Local Affairs
DLG Number
Insert DLG encumbrance
number for this Project
Option Letter CMS Number
Insert CMS number for this
Amendment
Grantee Insert Grantee's Full Legal Name Previous CMS #(s)
Insert CMS number for orig Agreement, and any prior chg
docs
Project Number and Name
Insert DOLA's project number and name
Grant Amount
Initial Award: $Insert orig award amt
Option Letter ## and date effective/spendable: $0.00
Option Letter ## and date effective/spendable: $0.00 Total Grant Amount: $Insert total award to date
DOLA Regional Manager
Choose an item.
DOLA Regional Assistant
Choose an item.
Prior Grant Agreement Expiration Date
Month Day, Year
Current Grant Agreement Expiration Date
Month Day, Year
THE PARTIES HERETO HAVE EXECUTED THIS OPTION LETTER
Each person signing this Option Letter represents and warrants that he or she is duly authorized to execute this
Option Letter and to bind the Party authorizing his or her signature.
STATE OF COLORADO Jared S. Polis GOVERNOR Colorado Department of Local Affairs By: ____________________________________ Rick M. Garcia, Executive Director Date: ___________________
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State contracts. This Option Letter is not valid until signed and dated below by the State Controller or delegate.
STATE CONTROLLER Robert Jaros, CPA, MBA, JD
By: ____________________________________
Yingtse Cha, Controller Delegate
Effective Date: ___________________
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EIAF 9306 – Town of Estes Park Comprehensive Plan and Land Use Code Update
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1) OPTIONS: Choose all applicable options listed in §1 and in §2
a. Option to extend (use this option for Extension of Time)
b. Change in the Grant Award Amount within the current term (use this option for an Increase or Decrease in Grant Funds, including Supplemental funding awards)
c. Budget Line Adjustment(s) – reallocation of awarded Grant Funds to Budget Line(s) (use this
Option to redistribute existing Grant Funds between budget lines)
2) REQUIRED PROVISIONS. All Option Letters shall contain the appropriate provisions set forth below:
a. For use with Option 1(a): In accordance with Section 2(A) of the original Grant Award Letter between the
State of Colorado, acting by and through the Colorado Department of Local Affairs, and Grantee's Name, the
State hereby exercises its option for an additional term beginning Insert start date and ending on Insert ending date. Tables in Sections 4.3 and 4.5.2 of Exhibit B are deleted and replaced with the following:
Milestone/Performance Measure By:
Put Project out to bid. Within __ days of the Effective Date of this Grant Award
Letter.
Award and finalize subcontract(s) and/or sub-
grant(s).
[give target date]
Provide DOLA with Project Timeline Within __ days of the Effective Date of the subcontract(s).
Contractor mobilization/begin Work. Within __ days of the Effective Date of the subcontract(s).
Submit Quarterly Pay Requests See §4.5.2 below
Submit Quarterly Status Reports See §4.5.2 below
Submit Project Final Report [give date certain]
Quarter Year Due Date Pay Request Status Report
1st (Jan-Mar) 2021 April 30, 2021 Yes Yes
2nd (Apr-Jun) 2021 July 30, 2021 Yes Yes
3rd (Jul-Sep) 2021 October 30, 2021 Yes Yes
4th (Oct-Dec) 2021 January 30, 2022 Yes Yes
1st (Jan-Mar) 2022 April 30, 2022 Yes Yes
2nd (Apr-Jun) 2022 July 30, 2022 Yes Yes
3rd (Jul-Sep) 2022 October 30, 2022 Yes Yes
4th (Oct-Dec) 2022 January 30, 2023 Yes Yes
1st (Jan-Mar) 2023 April 30, 2023 Yes Yes
2nd (Apr-Jun) 2023 July 30, 2023 Yes Yes
3rd (Jul-Sep) 2023 October 30, 2023 Yes Yes
4th (Oct-Dec) 2023 January 30, 2024 Yes Yes
b. For use with Option 1(b): In accordance with Section 7(A)(i) of the original Grant Award Letter between the
State of Colorado, acting by and through the Colorado Department of Local Affairs, and Grantee's Name, the
State hereby exercises its option to increase/decrease Grant Funds awarded for this Project in an amount equal to amt of increase or (decrease), from beginning dollar amt to ending dollar amt. The Grant Award Amount
shown on the Summary of Grant Award Terms and Conditions page of this Grant Award Letter is hereby changed
to ending dollar amt. The Budget table in Section 6.2 and the Payment Schedule in Section 7.1, both of Exhibit B, are deleted and replaced with the following:
Budget Line(s) Total Project Cost Grant Funds Other Funds Other Funds Source Line # Cost Category
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EIAF 9306 – Town of Estes Park Comprehensive Plan and Land Use Code Update
Page 3 of 3
Architectural/Engineering Services $ 0.00 Grantee
Construction/Improvement of
Public Roadways
Grantee
Total $ 0.00 $ 0.00 $ 0.00
Payment Amount
Interim Payment(s) Paid upon receipt of actual expense documentation and
written Pay Requests from the Grantee for reimbursement
of eligible approved expenses.
Final Payment Paid upon Substantial Completion of the Project (as
determined by the State in its sole discretion), provided that
the Grantee has submitted, and DOLA has accepted, all
required reports.
Total
c. For use with Option 1(c): In accordance with Section 7(D)(i) of the original Grant Award Letter between the
State of Colorado, acting by and through the Colorado Department of Local Affairs, and Grantee's Name, the
State hereby exercises its option to re-allocate awarded Grant Funds within the Project Budget. The Budget table
in Section 6.2 of Exhibit B is deleted and replaced with the following:
Budget Line(s) Total Project Cost Grant Funds Other Funds Other Funds Source Line # Cost Category
Architectural/Engineering Services $ 0.00 Grantee
Construction/Improvement of
Public Roadways
Grantee
Total $ 0.00 $ 0.00 $ 0.00
3) Effective Date. The effective date of this Option Letter is upon approval of the State Controller or , whichever
is later.
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PUBLIC WORKS Memo
To: Honorable Mayor Wendy Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, CAPP, Parking & Transit Manager
Greg Muhonen, PE, Public Works Director
Date: February 9, 2021
RE: Adopt the Electric Vehicle Infrastructure and Readiness Plan
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Plan Adoption
QUASI-JUDICIAL YES NO
Objective:
Formal adoption of the Town of Estes Park’s Electric Vehicle Infrastructure and
Readiness Plan.
Present Situation:
At the January 26 Town Board Study Session, Public Works staff and a representative
from S.R.D Consulting presented an in-depth overview of the recently completed
Electric Vehicle Infrastructure and Readiness Plan (EV Plan) process.
As discussed at the Study Session, the six-month planning effort resulted in an action-
oriented roadmap of steps that the Town can take to increase EV awareness and
utilization by locals and visitors, increase transit ridership, and identify opportunities for
future grant funding to support continued EV adoption.
The following six Key Recommendations are reflective of data analysis, stakeholder and
community feedback, and known industry best practices. The recommendations are
listed below in priority order and the consulting team provided staff with suggested
implementation timing in the EV Plan Implementation Table (included in the
Attachments):
1. Develop and implement EV education and awareness programs.
2. Build and strengthen local and regional partnerships as it relates to EVs.
3. Discuss the feasibility of implementing EV charging-focused time-of-use rates.
4. Adopt a “ZEV first” fleet replacement policy.
Page 41
5. Adopt codes and policies that support transportation electrification.
6. Expand public charging infrastructure to meet demand.
One notable update was made to the EV Plan after the Jan. 26 Study Session. A
section on Pg. 33 and a new Appendix E were added, both titled “Estes Park
Development Code: Proposed Electric Vehicle (EV) Related Amendments”. This new
content was included at the request of the Colorado Energy Office on January 24.
Public Works staff anticipate that this new section will be helpful during the upcoming
Comprehensive Plan Update.
Public Works staff plan to begin working on Plan implementation in 2021, with a key
initial focus of supporting the Town Boards 2021 Strategic Plan goal of increasing the
use of the Town’s EV charging stations and EV Tourism.
Proposal:
Consider acceptance and adoption of the Electric Vehicle Infrastructure and Readiness
Plan.
Advantages:
• The Plan supports both the Town’s mission to “provide high-quality, reliable
services for the benefit of our citizens, guests and employees, while being good
stewards of public resources and our natural setting” and the Town Board’s 2021
Strategic Plan goal to increase the use of charging stations and EV tourism.
• Plan implementation will support the Town’s environmental stewardship interest
because of our location and partnership with the US Forest Service and Rocky
Mountain National Park.
• This effort, coupled with the 100% renewable energy generation targets set by
Platte River Power Authority, provide an opportunity to make measurable change
to Estes Valley’s air quality.
Disadvantages:
• Too often plans are not implemented; however, the Town has already started to
meet EV goals through the procurement of two grant-funded electric trolley buses
and installation of public charging station infrastructure.
Action Recommended:
Public Works staff recommend formal adoption of the Town of Estes Park’s Electric
Vehicle Infrastructure and Readiness Plan.
Finance/Resource Impact:
The EV Plan was funded by two grants:
1. Colorado Department of Local Affairs (DOLA) Renewable and Clean Energy
Challenge grant ($15,000); and
2. Colorado Energy Office (CEO) Community EV Readiness grant ($9,500).
Page 42
Additionally, there was a commitment of staff time valued at $4,214 and a $2,000
payment from the General Fund to meet the cost-sharing requirement for the DOLA
grant.
Level of Public Interest
The level of public interest is moderate. The individuals and organizations who
participated in the outreach effort for this plan were engaged and provided valuable
input throughout the process and on the final Plan. The Transportation Advisory Board
provided a Letter in Support of the Plan, which has been included in the Attachments.
Sample Motion:
I move to adopt/not adopt the Town of Estes Park’s Electric Vehicle Infrastructure and
Readiness Plan.
Attachments:
1. EV Infrastructure and Readiness Plan Link
2. EV Plan Implementation Table
3. Letter of Support from the Transportation Advisory Board
Page 43
TOWN OF ...... ESTES PARI(
COLORADO r-
ELECTRIC VEHICLE INFRASTRUCTURE AND READINESS PLAN
January 2021 b dlGROUPren e
ATTACHMENT 1
Page | 2
Estes Park EV Infrastruture and Readiness Plan
Acknowledgements
S. R. D. Consulting (SRDC) and Brendle Group would like to thank the following individuals for their
enthusiasm, time, and feedback:
Board of Trustees
Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Transportation Advisory Board (TAB)
Belle Morris, Board Chair
Tom Street, Board Co-Chair
Janice Crow
Ann Finely
Larry Gamble
Linda Hanick
Scott Moulton
Gordon Slack
Ron Wilcocks
Carlie Bangs, Town Board Liaison
Greg Muhonen, Staff Liaison
Town of Estes Park Staff
Christy Crosser, Grant Specialist
Jim Nelson, Fleet Supervisor
Josh Roper, Fleet Maintenance
Kevin McEachern, Operations Manager
Randy Hunt, Community Development Director
Reuben Bergsten, Utilities Department Director
Vanessa Solesbee, Parking & Transit Manager
Wes Kufeld, Police Chief
Eric Rose, Police Captain
Joe Lockhart, Line Superintendent
Stakeholders
Eric Tracey, Larimer County
Diego Lopez and Amy Maxey, Northern Colorado Clean Cities Coalition
Danny Basch, Rocky Mountain National Park
Donna Carlson, Estes Park Chamber of Commerce
Thomas Cox and Adam Shake, Estes Park Economic Development Corporation
Tom Keck, Tesla Social Club
Josh Harms, Visit Estes Park
Tom Carosello, Estes Valley Recreation and Park District
Blake Robertson, Private Resident and E-bike Enthusiast
Consultant Team
Sarah R. Davis, AICP, SRDC
Samantha E. Buck, MClinEpi, MLS(ASCP), SRDC
Kate Lucas, AICP, SRDC
Lynn Coppedge, Brendle Group
Dan Epstein, Brendle Group
Becca Stock, Brendle Group
Cover Page Images Taken by Sarah R. Davis.
The Town of Estes Park’s Electric Vehicle (EV) Infrastructure and Readiness Plan is funded by grants from the
Colorado Department of Local Affairs (DOLA) and the Colorado Energy Office (CEO) with a match from the
Town of Estes Park.
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Estes Park EV Infrastruture and Readiness Plan
Table of Contents
Acknowledgements .................................................................................................2
Table of Contents .....................................................................................................3
Acronyms and Abbreviations .................................................................................4
Executive Summary ..................................................................................................5
The Basis of this EV Plan ........................................................................................................................ 6
Goals and Recommendations ............................................................................................................... 6
Introduction ...............................................................................................................8
Internal Combustion Engine Vehicle vs. Electric Vehicle ................................................................ 10
EV Market Trends ................................................................................................................................. 10
Existing Conditions and Infrastructure ............................................................... 16
Electric Vehicles in Estes Park ............................................................................................................. 17
Estes Park Power and Communications ............................................................................................ 21
Estes Park’s Fleet .................................................................................................................................. 23
Existing Planning and Policy Framework ........................................................... 24
Federal EV Policies, Programs, and Incentives ................................................................................. 24
Colorado’s EV Policies, Programs, and Incentives ........................................................................... 25
Regional EV Plans ................................................................................................................................. 27
Town of Estes Park Planning and Policy Framework ........................................................................ 28
Town of Estes Park Development Code ……………………………………………………………....31
Stakeholders and Engagement ........................................................................... 36
Implementation Recommendations ................................................................... 38
Key Recommendations ........................................................................................................................ 38
Updating the EV Plan ............................................................................................ 44
Works Cited ............................................................................................................ 45
Appendix A – Implementation Table
Appendix B – GoEV City Resolution
Appendix C – Engagement Results
Appendix D – Education Toolkit
Appendix E - Estes Park Development Code Proposed EV Amendments
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Estes Park EV Infrastruture and Readiness Plan
Acronyms and Abbreviations
BESS Battery Energy Storage System
BEV Battery Electric Vehicle
CEO Colorado Energy Office
CDOT Colorado Department of Transportation
COVID-19 SARS-CoV-2 Virus, 2019-2020 Pandemic
DCFC Direct Current Fast Charging
DOLA Department of Local Affairs (State of Colorado)
e-bike Electric Bicycle
EPA Environmental Protection Agency
EPPC Estes Park Power and Communications
EV Electric Vehicle
FTA Federal Transit Administration
GHG Greenhouse Gas
ICE Internal Combustion Engine
LEV Low Emission Vehicle
MTCO2e Metric Tons of Carbon Dioxide Equivalent
NCCC Northern Colorado Clean Cities
PHEV Plug-In Hybrid Electric Vehicle
PRPA Platte River Power Authority
RMNP Rocky Mountain National Park
SUV Sport Utility Vehicle
TAB Transportation Advisory Board
TOU Time of Use
V2G Vehicle-to-Grid
V2H Vehicle-to-Home
ZEV Zero Emission Vehicle
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Estes Park EV Infrastruture and Readiness Plan
Executive Summary
Transportation emissions are a significant contributor to air pollution. According to a report by
the Rocky Mountain Climate Organization, the Larimer County mountains near Estes Park had, on
average, an annual hottest temperature of 86°F between 1970 and 1999 (Saunders, Easley, &
Mezger, 2016). Without significant reduction in emissions, the report predicted that the average
annual hottest temperature could reach up to 101°F by 2099. However, with significant emissions
reductions, that number could stay relatively stable at 90°F over the next 80 years. This potential
rise in temperature is not a mere inconvenience, but could threaten the natural environment that
draws residents, visitors, and investments alike to the Estes Valley. All hope is not lost, however.
With the increasing demand for electric vehicles (EVs) and the state’s commitment to 100%
renewable energy, the Town of Estes Park has begun making needed infrastructure and vehicle
investments. The Town aims to ensure those investments are maximized, and to purposefully
prepare for the widespread adoption of EVs, with the ultimate goal of improving quality of life
and the environment in the Town of Estes Park, the greater Estes Valley, Rocky Mountain National
Park (RMNP), Roosevelt National Forest, and greater Larimer County for generations to come.
Based on the Census Bureau’s “On the Map” tool, 17.4% of the population that lives in the Estes
Park area commutes greater than 50 miles to work and 19.3% commutes at least 25-50 miles to
work (U.S. Census Bureau, 2017). According to studies done by the Estes Part Economic
Development Corporation, one-third of workers live and work in Estes Park, one-third of workers
live in Estes Park and commute to the Front Range, while the final third of workers live in the
Front Range and commute to Estes Park. Assuming a standard 5-day work week, under typical
circumstances, these residents are commuting up to 500 miles a week, which makes them
excellent candidates for EV ownership. This commuter data, matched with the regenerative
braking benefits of Estes Park’s mountainous terrain, make the Town a viable place to live and
work with an EV. However, for many residents the cost of purchasing an EV and perceived
barriers, such as “range anxiety” due to the limited number of charging stations along the key
routes in and out of town, may be prohibitive. Due to limited affordable housing options, Estes
Park also welcomes a number of daily commuters from the Front Range. For those with long,
uphill commutes, the perceived impracticality of EVs is likely a large barrier, particularly for the
older or more affordable vehicles that have shorter ranges. This can be further compounded by
the impacts of cold weather on battery performance and vehicle model availability including
pick-up trucks and sport utility vehicles (SUVs).
The ultimate goal of EV readiness - reducing greenhouse gas (GHG) emissions - is tied to both
the source of electric power and the availability of alternate modes of transportation. Building off
the Town’s success in recently procuring one of two electric trolleys, the Town is making strides
to expand the number of options available for those who are unable or reluctant to operate a
personal vehicle and for those who are financially unable to purchase an EV in the foreseeable
future. Furthermore, installation of a new Level 3 direct current fast charging (DCFC) station at the
Estes Park Visitor Center will enable more daily and local trips, particularly for those who have
smaller range vehicles or are not staying overnight where charging is readily available. EV
charging infrastructure is optimal when it is part of a larger network. The new Level 3 DCFC is
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Estes Park EV Infrastruture and Readiness Plan
part of the state’s corridor project, connecting Estes Park to neighboring communities ensuring
that visitors with an EV can commute or visit. The significant amount of tourism in Estes Park and
RMNP will continue to create demand for more publicly accessible charging stations, particularly
near the periphery of downtown and along one or more of the routes connecting the Town with
RMNP, in addition to hotels, resorts, other short-term rentals, and destination locations.
The Basis of this EV Plan
The Town of Estes Park is not alone in its pursuit of EV readiness. Building off the 2018 and 2020
Colorado EV Plans, the Town is exploring many aspects of the emerging EV sector with a primary
focus on light-duty passenger vehicles and a secondary emphasis on transit and micromobility.
Micromobility describes small, lightweight devices operated at speeds below 28 miles per hour
either owned or rented by the user, and includes bicycles, electric bicycles, electric scooters,
roller blades, etc. This Plan outlines the conditions as they exist in Estes Park today including
physical infrastructure, fleet potential, and the policies in place that intersect aspects of the EV
ecosystem. In October 2020, the Town Board of Trustees added language to the Town Board
Strategic Plan acknowledging EVs. This is a major step forward within the Town from a policy
perspective and will lay the supportive foundation needed to advance the Key
Recommendations of this Plan.
In keeping with their mission to “provide high-quality, reliable services for the benefit of our
citizens, guests and employees, while being good stewards of public resources and our natural
setting,” the Town Board of Trustees and employees acknowledge its responsibility to provide for
the health, safety, and welfare of its residents and visitors. In this spirit, the Town has identified
the reduction of transportation-related emissions and the increase in EV adoption as a potential
path towards furthering these ideals. Addressing the issues of climate change and adapting to
the potential natural hazards innate in Colorado mountain living is the responsibility of good
government – financial solvency, supporting the most vulnerable populations, and making the
community a healthy place for everyone to live, work, and play.
Colorado is a state that is taking a lead in this effort; however, its success is dependent on
communities like Estes Park doing their part to identify and shore up gaps within the charging
infrastructure network in addition to leading by example through incorporating EVs and zero
emission vehicles (ZEVs) into their fleet. The Town must strike a balance between staying
innovative while also maintaining and maximizing existing investments in infrastructure and
vehicles. Unlike the private sector where the primary focus is to be profitable, the Town has the
ability to remain fiscally responsible while also being thoughtful about how and when to make
investments in things like EVs. Through integrating EVs and ZEVs into the Town’s fleet, Estes Park
can further normalize this newer technology by using the vehicles in town.
Goals and Recommendations
Resilient communities, those that bounce back quickly from major events such as wildfire,
emerge from a deliberative process that includes creative stakeholder engagement, data-driven
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Estes Park EV Infrastruture and Readiness Plan
decision making, and design thinking. When the Town sought and was awarded grant funding to
develop this Plan, it outlined two Key Goals it aimed to achieve:
1. Maximize the Town’s existing EV infrastructure investment, and
2. Incorporate an action-oriented implementation plan to guide the Town’s future EV
investment both in terms of infrastructure and the Town fleet.
Through grant funding from the Colorado Department of Local Affairs (DOLA) Renewable and
Clean Energy Challenge and the Colorado Energy Office (CEO) plus a match from the Town of
Estes Park, this EV Infrastructure and Readiness Plan lays the foundation for the programs,
policies, and investments needed to ensure the Town of Estes Park continues to evolve with the
electrification of transportation.
In order to achieve the goals of this EV Plan, building off of the data collected, stakeholder and
community feedback, Town staff guidance, and industry best practices, the following six Key
Recommendations emerged for implementation. These recommendations are listed below in
priority, and are further expanded on in the Implementation Recommendations section and
Appendix A – Implementation Table:
1. Develop and implement EV education and awareness programs.
2. Build and strengthen local and regional partnerships as it relates to EVs.
3. Implement EV charging-specific time of use (TOU) rates.
4. Adopt a “ZEV first” fleet replacement policy.
5. Adopt codes and policies that support transportation electrification.
6. Expand public charging infrastructure to meet demand.
Additionally, to ensure information, recommendations, and strategies incorporate new and
evolving technologies, policies, and partnerships, it is encouraged that this Plan be updated at
least every 5 years.
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Estes Park EV Infrastruture and Readiness Plan
Introduction
Colorado has already seen a temperature increase of 1 to 2 degrees Fahrenheit in the last
century (U.S. Environmental Protection Agency, 2016). As temperatures rise, Estes Park will
experience earlier snow melts and harsher droughts. Climate change also threatens human
health, as more extreme heat events increase risk of dehydration and heat stroke, particularly for
children, older adults, and those with pre-existing conditions. Today’s primarily gas- and diesel-
powered transportation system is a significant contributor to climate change.
By the end of 2020, greenhouse
gas (GHG) emissions from the
transportation sector are
projected to be the largest source
of GHG emissions in the state
Colorado Department of Public
Health and Environment, 2019).
According to the Colorado EV
Plan 2020, “applying the social
cost of carbon...to annual GHG
emissions from cars and trucks in
Colorado results in an estimated
annual impact of $1.5 billion in
public health effects, agricultural
losses, flood risk and energy
system costs. Children and adults
with asthma and other chronic
health conditions such as heart
and lung diseases are particularly
sensitive to ozone pollution”
Colorado Energy Office, 2020).
Transitioning away from fossil
fuels and toward a more carbon-
free transportation system is
imperative to halting the
progression of climate change
and minimizing these economic,
environmental, and health
impacts.
Our collective relationship with
the land has strengthened
through the COVID-19 pandemic
as it allowed us the space and
fresh air to socially distance, recreate, dine, and live with a reduced chance of contraction.
What exactly ARE transportation emissions?
Greenhouse gases (GHGs) include carbon dioxide (CO2),
methane (CH4), nitrous oxide (N2O), and other synthetic
fluorinated gases. Although GHGs are both naturally
occurring and necessary to maintain the Earth’s temperature,
significant levels of GHGs contribute to climate change by
preventing infrared radiation from escaping the Earth’s
atmosphere. CO2 makes up about 81% of all GHGs, and GHG
emissions are often measured in CO2 equivalent (commonly
metric tons, denoted MTCO2e), as it’s the most common
greenhouse gas. While slightly different, the terms
greenhouse gases” and “carbon emissions” are often used
synonymously in everyday speech.
Increasing concentrations of GHG emissions affect society
and ecosystems in a variety of ways. Warmer climates
increase the risk of heat-related illnesses and deaths; severe
heat waves, floods, and droughts are more common leading
to wildfires and reduced crop yields.
In addition to GHG emissions, pollutants from tailpipes, tires,
and brakes contribute to smog, poor air quality, and
numerous associated health impacts. The primary pollutants
that contribute to poor air quality include particulate matter
PM), nitrogen oxides (NOx), and volatile organic compounds
VOCs). According to the Environmental Protection Agency
EPA), the transportation sector is responsible for over 55%of
NOx total emissions and less than 10%of VOCs emissions in
the U.S. Combined with sunlight, these pollutants form
ozone, which can cause respiratory problems, lung disease,
and other health conditions.
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Estes Park EV Infrastruture and Readiness Plan
Coupled with the Town of Estes Park’s clear ties to the natural environment including as a
gateway to one of the most visited national parks, Rocky Mountain National Park (RMNP),
increases the importance of thoughtful development throughout the Estes Valley, particularly as
it relates to transportation. The responsibility to be good stewards of the land and environment
cannot be discounted. Due to the Town’s physical location in the mountains and natural human
need to connect with nature, this EV Plan looks to reduce negative impacts from the local
transportation system in addition to the region’s energy generation.
Air. Whether it provokes images of fluffy clouds, a cool breeze rustling through the leaves, or a
deep breath, air is essential to life. And while we as humans can tolerate varying degrees of air
pollutants, the compounding impact of poor air quality effects our health, wellbeing, natural
environment, and economy. Air has no boundaries, can carve away millennia of natural rock
formations into dust, and can gust at hurricane-level speeds causing weathering, erosion, and
property destruction. Our individual and collective responsibility to reduce air pollutants and
improve air quality was highlighted just prior to the issuance of this Plan. In October 2020 the
Town of Estes Park was surrounded by wildfires forcing an evacuation, threatening lives, the
natural environment, and property.
Fire. 2020 brought a fury of wildfires to Colorado (California and earlier in the year Australia),
including two that threatened the Town of Estes Park. Whether caused by lightening, an
unsupervised campfire, or even a spark from a combustion engine vehicle, wildfire is
unpredictable but inevitable for communities like Estes Park impacted by the mountain pine
beetle and increased drought conditions, left with dead and dying wood, ripe for ignition
Rosner, 2020). While this Fall was not the first or last time Estes Park will face such events, waking
up feeling the impacts of soot, ash, and other airborne pollutants from the fires shed light on the
precarious position of our most essential resources and how far reaching its impacts are. The
sore throats and stinging eyes were felt not only by the residents of Estes Park, but extended
beyond the Front Range into Nebraska and Kansas, further exacerbated by the traveling
emissions from similar fires raging as far west as California.
Electric vehicles (EVs). Globally, the EV sector has seen an average growth of 59% year over
year, with over 2.1 million light-duty passenger EV sales in 2018 (McKinsey Center for Future
Mobility, 2019). And while EVs cannot stop Estes Park’s fire risk, they can reduce direct tailpipe
emissions which will support improved local and regional air quality. In order for EVs to continue
to grow their segment of the vehicle market however, charging infrastructure deployment - which
is directly linked to EV adoption or the purchase of EVs by the public – is needed.
The good news. Through generous infrastructure grant programs offered through the Colorado
Energy Office (CEO), the Town of Estes Park is well on its way to supporting the growing needs of
EV drivers living, visiting, and passing through. Thoughtful EV charging infrastructure planning is
an emerging best practice for communities across the globe. This EV Infrastructure and
Readiness Plan (EV Plan), funded by the Colorado Department of Local Affairs (DOLA) and CEO,
with a match from the Town, seeks to maximize the Town’s existing investments while also
charting a course for future infrastructure deployment as demand increases.
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Estes Park EV Infrastruture and Readiness Plan
Internal Combustion Engine Vehicle vs. Electric Vehicle
Unless you are paying close attention to EV makes and models, it can be almost impossible to
distinguish them from internal combustion engine (ICE) vehicles by sight – the most noticeable
difference is that EVs do not have a tailpipe for emissions. However, there are a few other marked
differences. ICE vehicles have an engine made up of a number of component parts, which are
powered by the combustion of diesel, gasoline, or natural gas, also known as fossil fuels. ICE
vehicles have a battery, but it is limited in capacity and primarily powers the starter and vehicle
lighting. Battery-only electric vehicles (BEVs) have one fuel source – the battery – which is used to
power the motor and everything else from lights to the wipers. “Refueling” the battery costs
about half as much per mile as refueling an ICE vehicle.0F0F0F0F0F0F
1 BEVs are also less mechanically
complex and require significantly less maintenance over the course of ownership. No regular oil
change is necessary, so other than balancing the tires it is mostly refilling the windshield wiper
fluid and checking the brake pads- that's it! Plug-in hybrid electric vehicles (PHEVs) typically have
a small battery that allows a limited all-electric range (less than 50 miles), and the rest of the time
is gas- or diesel-powered. There are hybrid vehicles that are not plug-ins and for the purposes of
this plan are not considered EVs. Throughout this document BEVs and PHEVs will collectively be
referred to as EVs unless otherwise noted.
Overall, EVs have significantly lower carbon emissions over the course of their lives than
traditional ICE vehicles, even when taking into account the source of the power used to charge
the EV. The one typically unaccounted for and often difficult to measure impact comes from the
mining of precious and rare earth metals for the batteries. Manufacturers are constantly exploring
new, more efficient, and less impactful battery chemistries. On the horizon expect hydrogen and
renewable natural gas to become more prevalent in conversation, especially regarding medium-
and heavy-duty vehicles.
EV Market Trends
Over the past five years, EV ownership has risen as the number of available models and drivable
range has increased, the charging infrastructure networks are more visible and numerous, and
the price of buying a new EV continues to fall. EVs currently make up less than 1% of vehicles on
the road however, the rate at which adoption of this new technology increases is steadily rising; it
remains to be seen how COVID-19 will impact the EV industry. The CEO forecasts that EV
adoption rates in Colorado could rise to between 10-15% of vehicles on the road by 2030
Colorado Energy Office, 2019). Despite economic stressors, EV ownership is anticipated to
increase over the foreseeable future as EVs become more cost competitive, can go further
without needing to recharge, and are easily and conveniently charged more frequently when
necessary. By 2040 globally electric cars are expected to make up 58% of all vehicle sales, and
over half the vehicles on the road will be EVs (BloombergNEF, 2020).
1 Assumes $0.11/kWh * 0.3 kWh/mile = $0.33/mile compared with $2/gallon ÷ 30 miles/gallon = 0.
66/mile
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Estes Park EV Infrastruture and Readiness Plan
Electric Vehicle Adoption
As with any new technology, there is an “adoption curve” until the product is readily available,
affordable, and visible. As described in Everett Rogers’ book Diffusion of Innovations,
innovators” are the first to adopt innovations and make up 2-5%, then “early adopters” 13.5%
and “early majority” make up 34% (Rogers, 2003). EVs are predicted to be the next major
technology to follow this shift, currently progressing ahead of other transportation- and energy-
related catalysts such as autonomous and connected vehicles, hydrogen fuel cells, and
renewable natural gas, with education and awareness accelerating this process. Based on a
market study conducted by E Source in partnership with the CEO, several barriers and
opportunities emerged as they relate to increasing EV adoption in Colorado (Maxwell, LeBlanc, &
Cooper, 2020). E Source’s market research findings align with the feedback received through this
Plan’s effort:
Misconceptions and lack of information about EVs and charging in particular are major
barriers to Coloradoans seriously exploring and investing in an EV lifestyle.
Misperceptions and inaccuracies abound, from charging at home and charging at public
stations to battery range and more. People believe that charging is complex, difficult,
somehow done through a mysterious process (charging stations) they don’t understand.”
A lack of consumer awareness about available tax credits helping to lower initial upfront
costs for those eligible.
On the positive side, E Source’s research showed that a majority of people are open to
purchasing an EV in the next 10 years and over 80% of consumers view the environment
as an important driving force of EVs.
PHEVs were also noted as a potential bridge between ICE vehicle ownership and going
fully electric.
As communities in Colorado including the Town of Estes Park look to support and encourage EV
adoption, increasing awareness and visibility, providing access to unbiased information,
connecting consumers with incentives, and providing access to reliable charging infrastructure is
paramount.
Charging
The EV ownership lifestyle must be supported by affordable, reliable, and readily available
residential and/or workplace charging infrastructure. On the market today there are even smart
chargers that can be set to charge at a time when electricity is the least costly or more likely to be
powered by renewable sources. Similarly, workplace charging is a great near daily alternative to
at-home charging - more employers have begun installing charging as an employee perk and
another way to illustrate their sustainability commitments.
However, not everyone has the ability to charge where they park their vehicle. Apartment and
condo dwellers, renters, and those without dedicated parking do not typically have the ability to
install at-home charging and thus rely on publicly available charging infrastructure. There are a
number of apps available to help EV drivers locate safe and reliable charging stations such as
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Estes Park EV Infrastruture and Readiness Plan
Plugshare and ChargeHub. There are three levels of EV charging based on their energy output
and infrastructure requirements detailed in Figure 1 below. Depending on the level, public
charging should be located within a reasonable distance of things to do in the corresponding
charging timeframe. This is particularly important when siting Level 2 infrastructure as it has a
longer charge and thus dwell time. Within Level 3 direct current fast charging (DCFC), there are
three predominant connector types described in more detail in Figure 2 below.
Figure 1: The Three Levels of EV Charging Infrastructure (Private and Public)
Source: ChargePoint]
Level 2 charging takes 2-4 hours to substantially boost a long-range vehicle’s battery,
therefore Level 2 chargers should be located near apartment and condo buildings,
recreation centers, museums, hotels, theaters, playing fields, downtown, and any other areas
one is likely to stay 2 hours or more.
In comparison, Level 3 DCFC infrastructure can charge a near-empty standard battery-sized
vehicle in 45-60 minutes, so should be located near grocery or household goods stores,
restaurants, gyms, and other shorter-term retailers and activities.
Figure 2: Types of Connectors
Source: ChargePoint]
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Estes Park EV Infrastruture and Readiness Plan
Charging Station Protection and Signage2F
Charging stations are capital investments that the Town seeks to maximize the usage of and
therefore charging-specific guidelines are needed to protect these investments while also
ensuring they are easily found by visitors and residents alike. Due to their location within parking
lots, charging units should be protected from potential damage from vehicles through the
installation of bollards and/or signage placement. Accessibility should also be taken into account
ensuring that public charging stations have at least one accessible stall. Furthermore, adding stall
signage and markings communicates to the public when and how the parking stall should be
used.
In areas where the station location is not immediately obvious, additional wayfinding signage is
important. In Estes Park, wayfinding signage for the newly built Level 3 DCFC station at the Visitor
Center will reduce confusion between those and the Level 2 charging connectors at the entrance
of the parking structure which have a 2+ hour charge time. It is important to note that most EV
drivers do rely on existing mobile applications to identify and locate existing charging
connectors. For those within a network, the applications may even indicate if the stations are in
use, available, or out of service.
Described in further detail in the Code Recommendation section, Estes Park set a precedent for
EV stall markings with the thermo-plastic emblems used to denote the charging enabled stalls in
the Town Hall/Library parking lot. These thermo-plastic emblems should be extended to all
publicly available charging stalls. Additional stall markings should be considered if ICE vehicles
consistently occupy these spaces.
Colorado EV Charging Stall Signage
In 2019, the Colorado Department of Transportation (CDOT) issued Colorado Revised Statute 42-4-
1213 providing guidance and signage (illustrated below) specifications for parking stalls dedicated to
EV charging. Should the Town face an issue in which non-EVs are frequently parking in stalls enabled
with charging infrastructure, thereby inhibiting a needy EV driver from accessing a charging
connector, these signs could be installed and enforced.
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Estes Park EV Infrastruture and Readiness Plan
Range
The most frequently vocalized barriers to purchasing an EV are cost and “range anxiety.” Range
is the distance a vehicle can go without refueling. The average ICE passenger vehicle can go
more than 400 miles without needing to be refueled. While most BEVs for sale today have a
range of 100 miles or more, they typically average in the low 200’s - with Tesla’s long-range
Model S topping off at 409 miles. In Estes Park, vehicle range is of particular importance due to a
combination of the varying terrain and seasonally cold weather, both of which can impact battery
performance. Furthermore, the desire for visitors and residents to drive to, through, and in RMNP
must be taken into consideration, especially the allure of driving over Trail Ridge Road.
Range impacts residents and visitors’ ability to use EVs locally, regionally, and for long distance
trips. While EV drivers will mostly charge from home, from time to time they’ll need public
charging. The availability of charging infrastructure can lessen range anxiety greatly. Range has a
direct relationship to charging infrastructure availability – with enough readily available and
reliable chargers, battery range is less of a concern but can become an inconvenience. Range is
expected to continue to increase with newer EVs; however, residents with older, smaller range
vehicles have reported great success using their EVs for daily and local trips. The availability of
infrastructure in adjacent communities is needed to ensure these vehicles can travel elsewhere –
of note a charging station in nearby Lyons that was shutoff during the COVID-19 pandemic as it is
connected to a local school that was closed, and a level 2 charging station at the Grand Lake
Visitor Center supports those with Trail Ridge Road on their must-see list.
Cost
Cost, as a vocalized barrier to EV ownership, is also changing. In June 2019, the average cost of a
new car in the US was around $36,600 (a 2% increase over the previous year), and the average
cost of an EV was $55,600 (a 13.4% decrease from the previous year) (Coren, 2019). However,
when broken down by vehicle class, comparing higher-end EVs like Porsche and Tesla with their
high-end ICE counterparts, and comparing the more compact and affordable Nissan Leaf with
other ICE compacts, the costs are more similar than the above figure expresses.
Prices for EVs and ICE vehicles are expected to obtain parity as early as 2022 (BloombergNEF,
2020), and a number of EVs are currently available for less than $20,000 after the applicable
Federal EV Tax Credit and Colorado EV Tax Credit. While excess credit from the state can be
refunded to the taxpayer, the same does not apply for the federal tax credit, limiting the amount
of savings a low-income worker can realize. Although the upfront cost of an EV is currently slightly
higher than that of an ICE vehicle, the International Council on Clean Transportation (ICCT)
estimates that owning an EV will result in an average cost savings of $3,000-$6,000+ over the
vehicle’s lifetime (Lutsey & Nicholas, 2019).
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Estes Park EV Infrastruture and Readiness Plan
Vehicle Model Availability
Often a secondary barrier to EV adoption,
greater vehicle model availability is on the
horizon. Especially in states like Colorado
where the outdoor oriented lifestyle and
varying weather and terrain influence vehicle
purchases to trend towards sport utility
vehicles (SUVs) and pick-up trucks, few fully
electric models are currently available. This is
changing as battery technology becomes
more efficient and powerful, enabling larger
and heavier vehicle types. 2021 should be an
exciting time as Rivian, an electric truck and SUV start-up, will bring the R1T Truck (see Image 1)
with over 400 miles of range and 11,000 pounds of towing capacity to market - likely to be priced
around $75,000. Rivian’s purpose-based focus on enabling recreation and reaching extreme
terrains with an EV makes it one to watch for Estes Park as visitors and residents are likely to
gravitate towards those vehicles that support an outdoor oriented lifestyle. Volkswagen will be
introducing America to its new ID.4 electric SUV in 2021 as a rival to the Tesla Model Y. Other
vehicles like the GMC Hummer EV, Rivian R1S SUV, Tesla Cybertruck, and Ford F-150 EV are
anticipated in 2022 and beyond.
Image 2: Vehicle Model Availability Prediction by BloombergNEF
Source: BloombergNEF, https://about.bnef.com/electric-vehicle-outlook/]
Image 1: Rivian R1T All-Electric Pick-Up
Truck
Source: Rivian]
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Estes Park EV Infrastruture and Readiness Plan
Existing Conditions and Infrastructure
At the crossroads of Highways 36, 34, and Colorado 7, the primary commercial corridor of the
Town of Estes Park emerges. As of July 2019, the Town of Estes Park had 6,426 full-time
residents, an 8.2% increase from 2010. As population grows, the opportunity to integrate EV
infrastructure into new development increases. Ensuring land development code is supportive of
EVs and at a minimum not a barrier to infrastructure development is necessary. The median age
in Estes Park is 59 years old and 34% of the population are 65 years or older. Older populations
tend to desire to age-in-place or continue to live out their life in their community. Ensuring
mobility options are accessible and affordable will provide a supportive environment for those
populations with fixed incomes. Estes Park is predominantly white (87%) but does have a growing
Hispanic or Latinx population (roughly 11.6%). The average household in Estes Park contains two
people, with a high school diploma and had a median household income of $50,833 in 2018.
The average travel time to work for Estes Park residents was a little less than 19 minutes in 2018,
which likely takes into account the extremes of residents who live and work locally in addition to
residents who commute daily to the Front Range.
The Town manages public parking through the Parking and Transit Division, including on-street
parking, one parking garage structure, and 18 parking areas which include surface lots and on-
street parking. Parking supports residents and visitors as a means of vehicle storage for short and
prolonged periods of time in key locations including proximity to downtown. The Town also
operates Estes Transit, a seasonal transit service that generally operates from June through
September annually.
Rocky Mountain National Park (RMNP) is one of
the most visited national parks in the county
drawing an average of more than four million
visitors a year. As such, the Town and RMNP
continue to develop strong ties both in
relationship and transportation infrastructure. Per
federal executive order, the handling of EVs and
EV infrastructure, including the regulation of e-
bikes has been relegated to the Superintendent-
level. This means that at the Park-level, decisions
can be made about where e-bikes can be
operated and whether charging infrastructure
will be public or fleet-facing. Of the existing 300+
rolling stock of vehicles ranging from light-duty
passenger vehicles to large construction
machinery, RMNP has two Chevy Volt PHEVs and a hybrid pick-up truck. Existing charging
infrastructure within the Park is limited to the Park’s fleet usage, however in the future the Park
may explore employee and public charging infrastructure based on electricity availability. RMNP
is a major draw for locals and visitors alike. Ensuring that they have the ability to travel to,
through, and home from the Park emission-free will support local and regional air quality.
Image 3: Traffic on Trail Ridge Road
in RMNP
Source: Greg Tally
https://commons.wikimedia.org/wiki/File:Trail_Ridge_Road
Rocky_Mountain_National_Park_USA.JPG ]
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Estes Park EV Infrastruture and Readiness Plan
Electric Vehicles in Estes Park
As of October 1, 2020, 64 EVs are registered in the Town of Estes Park’s zip code (80517)
Colorado Energy Office, 2020). Of those, 28% are plug-in hybrid electric vehicles (PHEVs), and
72% are battery-only electric vehicles (BEVs), more than triple the number registered just two
years ago. Developed as a mass market model, the Tesla Model 3 is the most popular BEV
among Estes Park residents, with the Nissan Leaf trailing. The most popular PHEV is the Chevy
Volt. Over the course of this project (from June 1 to October 1, 2020) 9 new EVs were registered
in Estes Park more than half of which are Teslas.
Existing and Regional Charging Infrastructure
Within the Town of Estes Park there are currently two ChargePoint Dual-Port Level 2 chargers
near the entrance to the Visitor Center’s parking structure (see Image 4 below), and one
ChargePoint Dual-Port Level 2 charger in the parking lot at Town Hall/ Library. During the
development of this EV Plan, four ChargePoint Dual-Port Level 3 DCFCs were installed in the
main Estes Park Visitor Center surface lot (see Image 5 below). The new Level 3 DCFCs are part
of the state’s EV Corridors Program, eventually connecting Estes Park as far west as Dinosaur,
Colorado. While four chargers stand today, the Visitor Center location was designed to
accommodate eight Level 3 DCFCs at full buildout, providing Estes Park the needed flexibility to
expand in the future as demand increases. Each Level 3 DCFC at the Visitor Center is equipped
with two charge connectors, a SAE Combo (CCS) and CHAdeMO.
Image 4: To Dual-Port Level 2 Chargers at
Parking Structure
Source: Sarah R. Davis]
Image 5: Four Dual-Port Level 3 DCFC at
Visitor Center
Source: Sarah R. Davis]
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Estes Park EV Infrastruture and Readiness Plan
Additionally, there are more than 10
publicly available Level 2 (240 volt) EV
charger connectors in five locations
throughout the Town limits that are owned
and operated by third-parties or the
associated business. Many of the RV parks
in town also allow EV drivers to access their
NEMA 14-50 outlets. In 2017 Tesla
invested in a seven stall Tesla
Supercharger (their Level 3 DCFC – see
Image 6) station behind The Stanley Hotel
note the connectors only allow Tesla
vehicles to charge. 4F
See Map 1 for a map courtesy of PlugShare of the publicly available charging stations in Estes
Park. The Town of Estes Park’s location, key connections to communities up and down the Front
Range, and its proximity to RMNP ensure that any infrastructure deployed in the Town supports a
statewide public charging infrastructure network. Most charging is predicted to be done at home
or at work, except in the case of travel when public charging becomes a factor and thus a
regional perspective must be taken.
Map 1: Map of Existing EV Charging Stations in Estes Park (All Levels)
Source: PlugShare]
Image 6: Seven Stall Tesla Supercharger, The
Stanley Hotel
Source: Unknown]
A Day Trip to Estes Park
So, what would a day trip from the Front Range look like? Put yourself in the shoes of a visitor making
a day trip from Fort Collins. Starting your trip in a 2018 Nissan Leaf with a 90% full battery you
charged at home, you would arrive at Rocky Mountain National Park with a 48% charge. After a short
hike in the park, you could then enjoy lunch Downtown for an hour, plugging into the Level 3 DCFC at
the Visitor Center, and leave with an 80% charge, arriving home with a comfortable 59% charge. To
explore more scenarios, visit ABetterRoutePlanner.com.
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Estes Park EV Infrastruture and Readiness Plan
Transit
The Town of Estes Park owns and operates its own
seasonal local public transit network of shuttles and
trolleys ensuring transit coverage across the major
highways and routes through the Estes Valley. Estes
Transit operates the shuttle service during the peak
summer season and periodically throughout the year to
support Town-produced special events. The shuttles
and trolleys are free for riders. With five key routes
throughout the Town (see Figure 3 for the four routes
operational in 2020 during this Plan’s development),
Estes Park’s transit division is focused on safely and
reliably getting residents and guests where they need
to go without relying on a personal vehicle. Additionally, RMNP operates three shuttles to access
the Park.
In July 2020 the Town took delivery of their first 100% electric trolley (see Image 7) manufactured
in the U.S. by Hometown Trolley and Motiv Power Systems. During the summer season, this
vehicle operates daily on the Red Route connecting the structured parking garage near the
Visitor Center with the main thoroughfare downtown, East Elkhorn Avenue. The electric trolley
ran for the entire summer 2020 season, which concluded on October 18th and it is estimated that
the Town saved 5,500 gallons of gasoline and reduced over sixteen different environmental
pollutants, including 22 metric tons of CO2. When Estes Transit’s second trolley arrives in May
2021, 40% of the Estes Transit fleet will be served by electric vehicles.
Figure 3: 2020 Estes Transit Route Map
Source:https://assets.simpleviewinc.com/simpleview/image/upload/v1/clients/estespark/2020_transit_map_08_
27_20_ec350aa9-7a22-4809-9da5-12ffde32b799.pdf]
Image 7: Estes Transit’s 100%
Electric Trolley
Photo: Sarah R. Davis]
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Estes Park EV Infrastruture and Readiness Plan
The trolley was purchased through one of two Federal Transit Administration (FTA) grants passed
through the Colorado Department of Transportation (CDOT) and is 100% electric. The Town has
ordered a second electric trolley (to be funded through the second FTA grant), and the
procurement of the second vehicle included a charging station which was installed near the
Town’s maintenance facility. Recently the Town was awarded a third FTA grant for $300,000 to
build a structure to house this and the second trolley projected to hit the road in town in 2021.
The structure will help protect the Town’s investment from inclement weather and natural wear
and tear from the elements.
Micromobility
the Board of Trustees encourages alternative transportation modes that are environmentally friendly,
reduce society’s dependence on fossil fuels, and encourage more people to complete trips by
environmentally-friendly modes of transportation…” -Town of Estes Park Micromobility Ordinance (2019)
In the Summer of 2017, electric scooters and e-bikes were deployed in cities across the globe as
a new transportation technology. The concept of shared mobility is not new but is now being
explored at the micro-scale. These small, lightweight devices are operated at speeds below 28
miles per hour and are either owned or rented by the user. Micromobility includes bicycles,
electric bicycles (e-bikes), electric scooters, roller blades, etc. Estes Park has not been majorly
impacted by this development and no shared e-scooter or e-bike companies are known to be
looking at the mountain community for such deployment; however, private residents and visitors
are buying and using these devices in town today. Impacts from e-bikes are of interest to
residents and guests as their assisted operation allows a variety of new riders, including older
adults, the opportunity to access trails and paths. Exploring the tourism potential of micromobility
and opportunities to further connect multi-use trails and bike lanes to services and destinations
should be a focus of future efforts, including the update of the Master Trails Plan by the Town and
EVRPD. Taking into consideration Estes Park-specific challenges including weather and wildlife
interactions (especially elk) should be explored. The Town adopted a Micromobility Ordinance
Ordinance No. 03-19) in anticipation of these devices after witnessing the challenges other
communities experienced when not adequately prepared.
Equity
EVs are becoming increasingly attainable; however, the reality is that there are still financial and
cultural barriers to widespread adoption, particularly for low-income individuals and families.
There are relatively few reliable used EVs available for purchase, and it may take several years for
the used EV market to develop. Although EVs result in cost savings over the lifetime of the
vehicle, EVs require reliable access to a charger, which may be challenging for apartment
dwellers, renters, and those without garages, as they lack control over whether charging
infrastructure can be installed. Additionally, car culture is deeply ingrained in many communities,
who may be reluctant to make the transition to EVs because of misinformed perceptions (e.g., a
resident assumes there are no public charging stations in Estes Park), or lack of desirable body
styles or finishes - this is especially true of car club, ranching, and farming culture. Knowledge
and training about adequate maintenance and repairs whether personally or at local service
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Estes Park EV Infrastruture and Readiness Plan
repair shops may not be adequately attuned to the specific needs of EVs. Informal networks of
easily salvaged or privately sold/bartered auto parts are also not established and readily
available, reducing the potential for DIY EV repair. A typical cost saving measure for some.
EVs are currently inaccessible and unaffordable to some of the population and will likely remain
so for several more years. In the meantime, the Town of Estes Park should thoughtfully expand
the public charging network as needed to continue to serve the widespread adoption of EVs.
Exploring ways to increase awareness of residents and visitors and ensuring adequate signage
and designated stall markings to indicate the availability of charging infrastructure will support
the predicted adoption rate. As charging infrastructure expands, battery capacity increases, and
personal habits adjust to the lifestyle of owning a rechargeable car, these barriers will continue to
lift for most. The challenge then shifts to the second and third ownership potential as there will
be a percentage of the community that will need reliable used models readily available in order
to make the shift, as well as the resale value to justify initial upfront costs.
Beyond individual ownership, EVs play an important part in solving health issues caused by the
exhaust from cars and trucks, which are often felt worst in low-income areas and communities of
color. By helping Colorado move toward an EV future, the Town can contribute to addressing this
inequity. EV carshare programs can be explored as a way to reduce barriers and increase positive
impacts more locally.
Estes Park Power and Communications
As transportation continues to shift towards electrification, ensuring a reliable, clean source of
energy is more important than ever. Estes Park Power and Communications (EPPC) is a Town-
owned enterprise that provides safe, reliable electricity at affordable rates in the Estes Valley. In
support of EPPC, Platte River Power Authority (PRPA) generates electricity for Estes Park and
much of northcentral Colorado and manages the transmission network. In other words, once
PRPA generates electricity either through coal-fired power plants, natural gas peaking plants, or
hydro, wind or solar farms, and transmits it to the Town of Estes Park’s local network, EPPC
operates and maintains the distribution network, connecting every residence, business, and
building to the greater grid.
In 2018, PRPA made a commitment to generate 100% of its energy from carbon-free sources by
2030. Due to COVID-19, PRPA has delayed the filing of its integrated resource plan until
December 2020 to allow for direct engagement with the community. However, in June 2020
PRPA solidified its commitment by announcing that it will shut down its Rawhide Unit 1 coal-fired
power station by 2030, effectively ending PRPA’s, and thus Estes Park’s, reliance on coal.
Currently, PRPA sources 42.4% of its power from coal, 38.2% from natural gas, and 19.4% from
hydro, wind, and solar. By 2021, PRPA anticipates sourcing around 50% of its energy from non-
carbon sources, mostly by increasing its wind portfolio. Further investments in solar and battery
energy storage systems (BESSs) are likely.
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Estes Park EV Infrastruture and Readiness Plan
EVs and Renewable Energy
There is a direct relationship between EVs and renewable energy. Increased renewable energy
generation results in reduced emissions at the source of power and at the individual-vehicle
level. With more EVs on the road, the demand for energy increases, putting pressure on utilities
to decouple from existing carbon investments and pledge that all future energy generation will
be carbon-free. However, solar and wind generation is not always consistent due to varying
weather. Solar, in particular, generates most significantly throughout the day, oftentimes over-
producing when demand is low and under-producing as demand increases in the evening. Being
able to control when EV charging occurs, either through incentives, rate changes, or utility-
control, presents a unique challenge and opportunity for grid operators. Optimizing when EVs
charge helps improve efficient use of the grid – charging when there is less demand and when
renewable energy is at its peak allows the utility to provide service to an increasing number of
EVs while maximizing existing generating facilities. Fortunately, EPPC has a well-managed system
with existing capacity to incrementally absorb not only EV adoption, but also additional rooftop
solar, residential battery back-up, new EV charging stations, and building electrification.
By balancing peak charging times with peak renewable generation, EVs are the solution to
ensuring future grid reliability. Battery energy storage systems (BESSs) are seen as a piece of the
distribution grid management, but as the call-out box describes (Technology to Watch: Vehicle-
To-Grid), EVs also have the potential to act as mobile storage. This segment of the market is
rapidly evolving as battery technology becomes more efficient and utilities are able to amend
their regulations to decentralize grid generation and management, eventually establishing
microgrids to secure power in key areas and for critical loads.
Technology to Watch: Vehicle-To-Grid (V2G)
Using a bidirectional or two-way charger, an EV could draw from the grid or home system when it is low
and provide power back to the home or grid when needed. Vehicle-to-grid (V2G) or vehicle-to-home
V2H) is an EV-related developing technology. At a household level the battery in a homeowner’s EV
could connect back to a critical load panel. In the event of a grid outage, the homeowner would be able
to provide temporary backup to their critical electrical needs - medical device, limited lighting,
refrigeration, communications, etc. The personal or household-level resiliency benefits are a primary
driver of V2G and V2H.
V2G technology could result in every EV acting as a mobile storage device that the grid could rely on
during critical events or to balance capacity demand in real time. One challenge today is most vehicle
manufacturers will void their warranty if a vehicle is connected to a V2G or V2H bidirectional charger as
the impacts to the longer-term viability of the vehicle battery have not been tested in most models on
the road today. It remains to be seen if public pressure combined with more efficient and reliable
technology will continue to propel this market forward.
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Estes Park EV Infrastruture and Readiness Plan
Estes Park’s Fleet
The Town has a dedicated purchasing agent and a team responsible for the ongoing
maintenance and fueling needs of the fleet but otherwise manages vehicles in a decentralized
way, empowering individual departments to understand and assess their vehicle needs. This
decentralized approach necessitates additional staff training as it relates to EVs and also an
increase in awareness of vehicles available to local governments through the state’s bid process.
Identifying near term commensurate vehicles to replace has already begun including a couple
Subaru passenger vehicles used for local and regional trips without major cargo or storage
demands. Additional behind-the-house charging infrastructure should be considered and sited
across Town facilities. Installing additional charging ahead of vehicle procurement will reduce
challenges with integration. For those vehicles staff store overnight at their personal residence,
additional accommodations may be needed, such as reimbursement for electricity costs. It is
important to understand who will be driving these vehicles, where and how often in order to
properly plan for charging needs.
While EVs require large upfront capital costs, their return on investment is made through
operational cost savings. EVs require significantly less maintenance due to the simple fact that
they do not have an engine. Additionally, fleets will save on fuel costs because electricity is much
cheaper than gasoline or diesel. It’s important to factor these savings into long-term strategies to
help offset potential concerns about the upfront capital costs.
It is important to note that of the departments engaged for this effort all, including the Town’s
Police, Events, Public Works, and Utilities Departments were interested and enthusiastic about
integrating EVs into their fleet. This support will go a long way to smooth through the minor
challenges this shift will bring. Lessons learned from the Town’s fleet electrification process can
be extended to Town vendors by sharing best practices or requiring EVs where appropriate. The
Town should also consider ways to celebrate and visually acknowledge the Town’s progress.
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Estes Park EV Infrastruture and Readiness Plan
Existing Planning and Policy Framework
Land use codes, planning documents, and policies are the guiding forces of implementation and
action at all levels of government. Therefore, national, state, and local policies must be aligned to
facilitate desired progress. The fifth key recommendation of this Plan includes recommendations
to adopt high-level broad policies such as a variation of the GoEV City Resolution in addition to
exploring adopting new code sections to require EV charging enabled parking spaces in new
multi-family dwellings. These foundational agreed to principles are critical to the success of the
programs, campaigns, and implementation described herein. Furthermore, examining Town
policies related to fleet vehicles needs to be done periodically as new EVs and ZEVs become
available through the state’s bid process.
Federal EV Policies, Programs, and Incentives
Federal-level policy is by design broad, flexible, and aspirational. Under the Trump
administration there has been a shift away from policies to further sustainability efforts and
reduce or limit the impacts from humans on the natural environment. Instead, the last four years
have included the U.S. dropping out of the Paris Climate Accord, loosening EPA regulations on
energy generation emissions, and a roll back of rules aimed at limiting transportation-related
emissions. However, new climate friendly policies, including support for EVs are expected with
the Biden administration. Below is a list of the current federal initiatives that impact EVs in general
and within National Parks:
Clean Cities Coalition Network6
The mission of Clean Cities Coalition Network is to foster the economic, environmental, and
energy security of the United States by working locally to advance affordable, domestic
transportation fuels and technologies. Developed as part of the U.S. Department of Energy's
DOE) Vehicle Technologies Office (VTO), the Clean Cities Coalition Network has over 100 local
coalitions and reaches more than 16,000 stakeholders annual. Estes Park is supported by the
Northern Colorado Clean Cities Coalition based in Fort Collins.
Executive Order 13834: Efficient Federal Operations7F
Signed by President Donald Trump on May 17, 2018, Executive Order 13834 directs all federal
agencies to manage their facilities, vehicles, and overall operations to cut costs, reduce waste,
and optimize energy and environmental performance (Office of Federal Sustainability, Council on
Environmental Quality, 2020). This executive order replaced two Obama era executive orders
that sought to base reduction goals off 2005 levels. Moving away from a reduction goal basis, the
new executive order offers guidelines for decision making, increases the flexibility and vagueness
of the national goals and metrics as it relates to sustainability. These goals are the foundation on
which the National Park Service operates from a sustainability and energy standpoint. Without a
stronger national policy, departments and divisions are left to chart their own separate paths.
While RMNP is committed to continuing to explore electrifying its fleet of 300+ rolling stock, it
could propel more directly and purposefully in that direction with adequate goals and metrics set
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at the federal level. It remains to be seen but is assumed that under president-elect Biden, the
U.S. federal government will move more swiftly and directly to reduce negative environmental
impacts of its operations.
National Park’s Electric Bicycles Policy Memorandum 19-018
In August of 2019, the Deputy Director of the U.S. Department of the Interior (DOI) issued a
memorandum addressing the increase in usage of electric bicycles (e-bikes) in national parks
U.S. Department of the Interior, 2019). In summary, the memo permits e-bikes where traditional
push pedal bicycles are allowed and bars them from areas traditional push pedal bicycles are
prohibited, including wilderness areas. The memo goes on to clarify that the use of a Class 2 e-
bike’s throttle is prohibited, allowing only electric pedal assist. Stated explicitly, “the intent of this
policy is to allow e-bikes to be used for transportation and recreation in a similar manner to
traditional bicycles.” Further regulation of e-bikes has been relegated to the superintendent level
including additional park-specific restrictions.
Federal EV Tax Credit
A $2,500-$7,500 tax credit is available nationally for new EV purchases and is based on the
capacity of the battery used to power the vehicle (U.S. Department of Energy, 2020). New electric
vehicles purchased after 2010 may be eligible for a federal income tax credit of up to $7,500,
assuming sufficient income tax appetite. Phase out of the tax credit begins when 200,000+
vehicles are sold by a manufacturer - Tesla and General Motors (GM) models are no longer
eligible for the federal EV tax credit. Changes to this tax credit are anticipated by the Biden
administration’s year one legislative agenda, which commits to restoring the tax credit in a way
that targets middle class consumers (Biden Harris, 2020).
Colorado’s EV Policies, Programs, and Incentives
At the state-level in Colorado there has been a lot of activity in recent years around supporting
and encouraging the proliferation of EVs. This culminated in the April issuance of the updated
Colorado EV Plan 2020 which sets a goal of ushering in nearly a million EVs on the road in the
state by 2030. Achieving this goal is supported by state-level policies, programs, and incentives
summarized below:
LEV and ZEV Standards
In November 2018 the Colorado Air Quality Control Commission (AQCC) adopted a Low
Emission Vehicle (LEV) standard which set emission requirements for all new light- and medium-
duty motor vehicles sold in Colorado beginning with 2022 models (U.S. Department of Energy,
2020). In August 2019, Colorado took the LEV standard one step further, becoming the tenth
state to adopt a Zero Emission Vehicle (ZEV) standard, which requires automakers to sell at least
5% ZEVs by 2023 and more than 6% by 2025. ZEVs include not only EVs but also hydrogen fuel
cell vehicles. Hydrogen has quickly become the next most progressed vehicle fueling
technology, especially for medium- and heavy-duty vehicles including transit. The ZEV standard
was widely supported by automobile manufacturers nationwide. While these new policies will
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Estes Park EV Infrastruture and Readiness Plan
take several years to take full effect, combined with clean and renewable energy generation, they
will make a meaningful reduction in the amount of emissions generated by the transportation
sector.
Colorado EV Plan 2020
In 2020, the Colorado Energy Office released the updated
the Colorado EV Plan 2020, calling for a “large-scale
transition of Colorado’s transportation system to zero
emission vehicles, with a long-term goal of 100% of light-
duty vehicles being electric and 100% of medium- and
heavy-duty vehicles being zero emission.” The plan also
sets statewide goals for a public charging network,
specifically Level 3 DCFC, and aims to have 940,000 EVs
on the road in the state by 2030 (Colorado Energy Office,
2020). Encouraging expansion of public charging
infrastructure comes at a critical time, as a 2017 ICCT study
found that across major US markets, only one quarter of
the public chargers that are needed by 2025 are installed (Nicholas, Hall, & Lutsey, 2019).
Programs and Funding
The availability of grant and alternative funding for EV infrastructure is greatest at the state level
as the state of Colorado was awarded more than $68 million under the Volkswagen Settlement in
2016. This funding has been the basis of several programs the Town of Estes Park has already
benefited from including to cover the cost of equipment and installation of the publicly available
Level 2 and Level 3 DCFC stations on Town property.
Charge Ahead Colorado
The CEO and Regional Air Quality Council (RAQC) jointly administer the Charge Ahead Colorado
EV charging infrastructure grant program. Charge Ahead Colorado typically has three
application rounds per year in January, May and October. The next funding round will open in
January 2021. Public and private entities interested in installing Level 2 or DCFC connectors are
encouraged to apply. Applications for stations at workplaces, multi-family housing and tourist
destinations are of particular interest. Since its inception in 2013, the Charge Ahead Colorado
program has made awards for more than 1000 EV charging stations across the state. All of the
Level 2 stations on Town property were funded through this program.
EV Fast-Charging Corridors Program
In Spring 2018, the CEO launched the EV Fast-Charging Corridors infrastructure grant program.
Funded through a mix of Congestion Mitigation and Air Quality (CMAQ) Improvement Program
and Volkswagen Settlement dollars, $10.33 million was granted to ChargePoint for the
installation of 33 Level 3 DCFC stations at designated locations along main travel corridors in
Colorado. This project is aimed at tackling one of the major barriers to EV adoption, the lack of
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publicly available Level 3 DCFCs along major highways. Estes Park was identified along Corridor
A, connecting it with Boulder to the southeast and Granby to the southwest, eventually
connecting Estes Park as far west as Dinosaur. The Level 3 DCFCs installed at the Visitor Center
were funded through this program.
Colorado EV Tax Credit
For new EVs purchased in the state of Colorado after January 1, 2021, a $2,500 credit can be
received with state income tax refund. This amount may be applied at purchase with EV
manufacturers if they choose to take assignability. This credit for new EV purchased is scheduled
to decrease to $2,000 in 2023. For leased EVs a $1,500 tax credit is available with a 2-year
minimum lease. Unused tax credit can be rolled forward to future years. The credit is first applied
against the income tax liability of the person who purchases, leases, or converts the qualifying
motor vehicle. If the credit exceeds the tax due, the excess credit will be refunded (Colorado
Department of Revenue).
Regional EV Plans
Numerous other cities in the Front Range as well as across the State of Colorado have already
established goals regarding EV adoption, including nearby Denver, Fort Collins, and Boulder,
with many more planned for completion by the end of 2021. Furthermore, the NCCC recently
completed their regional EV plan and are currently implementing. These plans are used to
support and supplement the state-wide EV initiatives, which have been increasingly in the
spotlight in the last three years since the finalization of the Volkswagen Settlement in 2017.
This collective action presents an opportunity for the Town of Estes Park to align with state and
regional efforts, in addition to realizing the benefits of vehicle electrification. EV charging
infrastructure in particular is best deployed as a regional network, therefore Estes Park must
acknowledge the importance of neighboring communities to facilitate those EV visitors more
than a single charge worth away from the Town. See Map 2 on the next page for a map of the
regional Level 2 and Level 3 charging stations around Estes Park – each green dot represents at
least one publicly available Level 2 or Level 3 DCFC connector. Along the Front Range, a
plethora of charging options existing. However, north, west, and south of Estes Park there are
existing gaps in the public charging network that may be impacting the ability of EV drivers in or
beyond these areas from accessing the Town. This highlights the regional approach needed and
its impact on Estes Park’s near and long-term infrastructure needs.
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Estes Park EV Infrastruture and Readiness Plan
Town of Estes Park Planning and Policy Framework
The Town of Estes Park has successful regulated development using a foundational set of
documents ranging from the 1996 Comprehensive Plan to the 2018 Downtown Plan. This section
summarizes the key elements of plans and policies the Town has adopted as they relate to EVs.
Annual Town Board Strategic Plan
In October 2020, the Town Board of Trustees explicitly identified a desire to support EVs within
the Town Board Strategic Plan for 2021.
Key Outcome Area: Transportation
Strategic Policy Statement: We will consider the potential impacts of technology
changes, including electric and autonomous vehicles, in all transportation planning.
One-Year Objective: Increase use of charging stations and EV tourism.
Aligning the Town Board’s strategic priorities with the goals and recommendations of this Plan
marks a step towards a modern and less carbon-dependent transportation system.
Map 2: Regional Level 2 and Level 3 Charging Infrastructure
Source: Alternative Fuels Data Center, https://afdc.energy.gov/stations/#/find/nearest?location=estes%20park,%20co]
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Estes Park EV Infrastruture and Readiness Plan
Adopted Plans
Estes Valley Comprehensive Plan (1996)
The Estes Valley Comprehensive Plan was jointly
adopted in 1996 by the Town of Estes Park and Larimer
County to establish the land use, design, management,
circulation, housing, economic, and environmental
quality of the Estes Valley. Following the
Comprehensive Plan adoption, the Town and County
jointly developed the Estes Valley Development Code
as the implementation arm of the policies. Periodically
the Development Code has been updated and is
discussed in further detail below.
As it relates to this effort, Chapter 5 of the Estes Valley
Comprehensive Plan, Mobility and Circulation
acknowledges the interconnectedness of the Town and
RMNP and the resulting challenges of seasonal traffic
and highway congestion. The document makes a clear
distinction about the need for downtown to be
pedestrian-oriented to support the local economy and
access to local services. Due to the age of this
document, EVs are not acknowledged, however there is
a discussion around the importance of providing multi-modal options, specifically public transit
shuttles and an integrated hike/bike trail program.
Downtown Plan (2018)
The Estes Park Downtown Plan was developed to address challenges and opportunities in the
Town’s downtown core. The Plan sets a vision for a more resilient future that benefits the
community at large, acknowledging its historic past challenges including natural disasters,
economic instability, and variations in visitor numbers. The Downtown Plan provides additional
guidance on actions that will further minimize future shocks in order to support a more stable
economy. This is a robust policy and design document that the Town is implementing.
The Downtown Plan sets forth several proposals for improving resilience from broadening the
economic base to strengthening social and cultural networks. The chapter exploring circulation
has the most relevance to this EV Plan. It provides recommendations and concepts for circulation,
addressing all modes of travel including pedestrians, bicycles, automobiles, and transit. Many of
the areas identified for bicycle infrastructure improvements will benefit micromobility devices of
all shapes and sizes. Furthermore, improvements to the Town wayfinding signage should extend
to EV charging station locations. The chapter discussing parking is also relevant to this EV Plan as
it provides guidance on overall parking management and availability which impact existing and
future charging stations.
2021 Comprehensive Plan Update
In 2021 the Town of Estes Park plans
to initiate a comprehensive planning
process to update the 1996
Comprehensive Plan currently
adopted. This process will allow the
Town to craft goals and objectives at
the policy level which can inform
future planning, budget, and
implementation discussions. As a
second phase to this project, the
Town plans to follow-up with a
rewrite of their land use code.
Transportation Master Plan
Following the Comprehensive Plan
Update it is anticipated that a
Transportation Master Plan will be
developed. This Master Plan will
succinctly combine all transportation-
related initiatives and plans.
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Policies and Ordinances
Town of Estes Park’s Complete Streets Policy
In April 2019 the Town Board of Trustees adopted the Complete Streets Policy drafted by the
Transportation Advisory Board (TAB) and Public Works Department staff. This policy establishes
practices within the Town’s Public Works Department to support and encourage the
development of a multi-modal transportation system. With the goal of ensuring safe, easy, and
enjoyable access to shopping, dining, recreation, employment, and other daily destinations, the
Town’s Complete Streets Policy seeks to balance the needs of different modes of transportation
while supporting local land uses, businesses, and the natural environment. Providing a
comprehensive, cohesive, and convenient transportation network for walking, bicycling, other
forms of micromobility, and public transit, the Town is positioning itself to encourage active
lifestyles, reduce traffic congestion, reduce noise and air pollution, all while improving the safety,
wellness, and quality of life for all Estes Park residents and visitors.
Complete Streets Policy Recommendations
Since adopting the policy in early 2019, micromobility usage including bicycles has increased
exponentially. Even though Estes Park does not currently have plans to deploy a shared
micromobility program, private ownership has similarly increased, and these devices are already
seen in town. Integrating micromobility into the Complete Streets Policy will further the Town’s
goals of ensuring a safe, balanced system, and allow the Town to add micromobility-specific
provisions including when and where electric motorized mobility devices are permitted. It should
be noted that similar accommodations to those being made for bicycles should be extended to
all micromobility. Complete Streets Policy and micromobility considerations should be also
included in the Master Trails Plan update being led by the Town and EVRPD.
Micromobility Ordinance (2019)
The Town of Estes Park adopted a Micromobility Ordinance (Ordinance No. 03-19) in March
2019 to regulate the usage of “any small, human or electric-powered transportation solution such
as a bicycle, electric assisted bicycle, scooter, electric mobility scooter, electronic personal
assistive mobility device, rollerblades, skateboard, or any other small, lightweight vehicle that is
being used to move persons for recreational or point-to-point trips within public rights of way or
transportation easements.” The Ordinance regulates where devices may be operated, the speed
at which devices may travel in different spaces (e.g., in the roadway, on a sidewalk, on a multi-use
path). The Ordinance also details restrictions on device operation including barring them from
the Riverwalk, and the requirement of a business license to rent devices to the public.
Micromobility Ordinance Recommendations
In general, the Town’s Micromobility Ordinance is detailed and comprehensive; however, as the
Town looks to update their comprehensive plan in 2021, micromobility should be a focus of
multi-modal transportation policy discussions moving forward. Despite great efforts by the Town
to develop the infrastructure needed to support these devices and their recreation and point-to-
point travel, there are several areas in Town where conflicts exist, sidewalks and multi-use trails
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Estes Park EV Infrastruture and Readiness Plan
end without adequate connectivity, and other challenges around operators perceived or actual
safety that restrict the widespread usage of these devices. In particular, the Town should look to
provide greater access and connectivity for e-bikes as the terrain and year-round recreation
offerings in the area are supportive of an increase in usage. Being thoughtful about balancing the
needs of residents and visitors is important but know that infrastructure that connects services
and needs will always support the circulation of all.
New Policies to Explore Adopting
GoEV City Resolution
The GoEV City initiative and GoEV City Resolution were developed jointly by Clean Energy
Economy for the Region (CLEER), Conservation Colorado, Colorado Public Interest Research
Group (CoPIRG), Sierra Club, Southwest Energy Efficiency Project (SWEEP), as a step towards
creating an integrated, state-wide EV network. With a particular focus on local governments, the
Resolution recognizes greenhouse gas emissions from the transportation sector as one of the
largest contributors to climate change and acknowledges a responsibility to reduce those
emissions through local policy. The Resolution represents a commitment to embrace electric
transportation to meet a community's goals to provide cleaner air, more affordable
transportation, and leadership for greater EV adoption nationwide.
GoEV City Resolution Recommendations
Adopt a variation of the GoEV City Resolution and further the Town’s commitment to EVs and
reducing transportation-related emissions. Appendix B – GoEV City Resolution includes an
Estes Park-specific variation of the resolution further detailing the Town’s commitment to EVs. By
adopting the resolution, Estes Park would join other Colorado communities such as Fort Collins,
Golden, Summit County, the City of Boulder, Denver, and Boulder County.
Estes Park Development Code
In March 2020 the jointly developed and adopted Estes Valley Development Code with Larimer
County expired and was replaced by the Estes Park Development Code (EPDC). The EPDC is a
unified code that establishes zoning and subdivision regulations for the Town. Due to the age of
the core of this code (it originated in 1996), the Town will be initiating a full code rewrite
following their proposed 2021 comprehensive planning process. To support that effort, the
following recommendations provide guidance on how to think about and integrate EVs and EV
charging infrastructure into these development regulations.
Estes Park Development Code: Primary Recommendations
Upon review of the EPDC three primary recommended amendments emerged to better
encourage and support EVs and EV charging infrastructure in Estes Park:
New land use category for EV charging stations. Currently, EV charging is
uncontemplated, but could be interpreted under the broader land use category “Vehicle
Services, Limited, Service Station: Any building, land area or other premises used for the
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Estes Park EV Infrastruture and Readiness Plan
retail dispensing or sales of vehicular fuels; ” However, doing so limits where in town
charging connectors can be deployed, in particular barring them from those areas most
likely lacking and in need of charging infrastructure – downtown, the outlying commercial
corridors, office, and multi-family dwellings. Furthermore, by not lumping EV charging
infrastructure in with the much more heavily polluting and potentially dangerous
gas/diesel service stations, the Town can explore the opportunity to set more tailored
standards for EV charging stations such as stall markings and signage (see Image 8 for
existing stall emblems and Image 9 for additional stall markings should they be needed).
Micromobility parking and usage requirements reviewed with comprehensive plan
update. If shared micromobility companies deploy in Estes Park, there will need to be a
structure in place to ensure safety, smooth integration, widespread community support,
and an incorporation of lessons learned from early adopters. Regardless, private
ownership of these devices necessitates the designation of where to ride and park
micromobility devices as reflected in the Micromobility Ordinance. As the Town looks to
update their comprehensive plan in 2021, micromobility should be an element of the
transportation planning effort. Based on feedback during this planning process, some
minor tweaks to the Ordinance may need to be made to ensure micromobility is safely
and reliably handled within the Town of Estes Park’s transportation ecosystem. Policy
adjustments should be paired with education targeted toward likely users, including
seasonal workers, visitors, and youth.
Aspects to explore related to micromobility include signage to increase visibility of users
to drivers and other road users as well as wayfinding signage designed for pedestrian and
micromobility users. Signage indicating when multi-use trails veer off or end, distance
signage to attractions and areas of interest, and higher visibility signage when
micromobility and bicyclists are sharing the road versus in a designated lane. Exploring
the placement of additional bicycle and micromobility infrastructure is also necessary. In
addition to on- and off-street lanes and multi-use paths, these devices will require
infrastructure for securing, storage, and recharging. Ensuring that bike and multi-use racks
Image 9: Stall and Curb Paint to Increase
Visibility
2019 Electric Vehicle Charging Rebate
Image 8: Existing Stall Emblems at Town
Hall
Photo. Sarah R. Davis]
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Estes Park EV Infrastruture and Readiness Plan
with charging outlets are installed throughout Town will reduce conflicts within the
sidewalk, signal to residents and visitors that these modes are encouraged, and provide
the peace of mind that these devices will be locked and stored safely and securely.
3-Year Building Code Adoption Cycle. In addition to the above EPDC amendments, the
Town should explore adopting building codes on a 3-year cycle, anticipating the to-be
released 2021 version, ensuring Estes Park is as EV-ready as possible. Currently the Town
is using 2015 which does not contemplate electric vehicles or their infrastructure.
Estes Park Development Code: Proposed Electric Vehicle (EV) Related Amendments
The following Town of Estes Park Development Code amendments are proposed in conjunction
with the Town’s Electric Vehicle (EV) Infrastructure and Readiness Plan (EV Plan). All references
relate to the latest version of the Development Code found online in January 2021. Underlined
content reflects exact amendment language to be added or edited. The amendments are
structured in order following the Development Code. Additionally, thoughts, questions, and side
comments are tracked to staff via footnotes.
Chapter 4. ZONING DISTRICTS
Section 4.3 Residential Zoning Districts - Table 4-1
Add EV Charging Station as a land use category under “Institutional, Civic and Public
Uses.”2
Designate “P” permitted by-right in:
o Two-Family Residential (R-2) and
o Multi-Family Residential (RM)
Designate “P” permitted by Special Review in all other Districts.
Section 4.4 Nonresidential Zoning Districts - Table 4-4 Permitted Uses: Nonresidential
Zoning Districts
Add EV Charging Station as a land use category under “Institutional, Civic and Public
Uses.”
Designate “P” permitted by-right in:
o Accommodations/Highway Corridor (A),
o Accommodations/Low Intensity (A-1),
o Outlying Commercial (CO),
o Office (O),
o Heavy Commercial (CH), and
o Restricted Industrial (I-1).
Designate “P” permitted by Special Review in:
2 STAFF: While oftentimes EV charging is contemplated with other auto-related land uses, the existing
code lends itself to including this land use with other parking facilities. In a restructured code it will make
sense to group EV Charging Station with uses that are similarly managed.
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o Downtown Commercial (CD).3
Include a citation to Specific Use Standards described below.
Chapter 5. USE REGULATIONS
Section 5. 1 - Specific Use Standards
Electric Vehicle Charging Station. 4
a.Accessibility. All Level 2 and Level 3 EV Charging Stations established as a primary
use shall include at least one (1) standard ADA stall enabled with the
commensurate level electric vehicle supply equipment (EVSE).5
b.Parking Count. EV charging stations shall count towards the required off-street
parking requirements and are not in addition to the required parking.
c.Signage. EV charging stations may include signage identifying spaces as restricted
parking for EV charging. Regulatory signage, including any parking restrictions,
shall be installed immediately adjacent to, and visible from the EV charging
enabled parking space. Such signs shall not count towards the aggregate sign
area or maximum number of signs per parcel per Chapter 17. Signs.
d.Stall Markings. All new Level 3 EV charging stations shall include the Town
approved thermoplastic emblem, centered and placed near the opening of the
parking space to maximize visibility.6
Section 5.2 – Accessory Uses (Including Home Occupations) and Accessory Structures
Table 5-1 Accessory Uses and Structures Permitted in the Residential Zoning Districts
Add EV Charging Station as an accessory use permitted “Yes” in all residential zoning
districts.7
3 STAFF: Feel free to adjust to include other areas where the Town wants the option to impose conditions.
4 STAFF: We have included the most frequent use-specific standards here. If there are other aspects of EV
charging stations the Town wishes to regulate, this would be a good place to include those standards.
5 STAFF: I was surprised to see the Town not include an ADA accessible stall with the recent public Level 3
DCFC station at the Visitor Center. When I built the Supercharger at the Stanley, we were required by the
Building Official to include an ADA stall including emblem and signage. This would be a good best
practice for the Town to carry forward.
6 STAFF: Ideally we include the thermo specs somewhere for reference. Where makes the most sense?
7 STAFF: Opportunity here to include any specific standards for accessory EV charging station in residential
zoning districts.
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Estes Park EV Infrastruture and Readiness Plan
Add EV Charging Station as an accessory use permitted “Yes” in all nonresidential zoning
districts.8
Table 5-2 Accessory Uses Permitted in the Nonresidential Zoning Districts
Chapter 7. GENERAL DEVELOPMENT STANDARDS
Section 7-11 – Off-Street Parking and Loading
C. Rules for Computing Parking Requirements.
6. EV Charging Stations. EV charging stations shall count towards the required off-street
parking requirements and are not in addition to the required parking.
Chapter 13. DEFINITIONS
Add:
Electric Vehicle (EV). Any vehicle that operates either partially or exclusively by an electric motor
instead of a gasoline or diesel engine. “Electric Vehicle” includes battery-electric vehicles and
plug-in hybrid vehicles. For purposes of this Development Code, electric bicycles, scooters, and
other forms of Micromobility are not considered electric vehicles.
Electric Vehicle (EV) Charging Station. means a public or private parking space that is enabled
with electric vehicle supply equipment (EVSE) for the purpose of delivering energy to an electric
vehicle (EV). EV charging stations are rated and regulated based on levels:
a.Level 1. Provides alternating current (AC) energy to the vehicle with a voltage between
zero and 120.
b.Level 2. Provides AC energy to the vehicle with a voltage greater than 120, up to and
including 240.
c.Level 3 Direct Current Fast Charger (DCFC). Provides direct current (DC) energy to the
vehicle with a voltage greater than 240.
Electric Vehicle Supply Equipment (EVSE). The conductors, including the ungrounded,
grounded and equipment grounding conductors, and the electric vehicle connectors,
attachment plugs, and all other fittings, devices, power outlets, or apparatus installed specifically
for the purpose of transferring energy between the premises wiring and the electric vehicle.
8 STAFF: Opportunity here to include any specific standards for accessory EV charging station in
nonresidential zoning districts.
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Estes Park EV Infrastruture and Readiness Plan
Other Areas to be Explored with Full Rewrite
The following sections have been flagged for the Town to discuss internally and during the public
processes related to the future code rewrite:
Chapter 7.5 Landscaping and Buffers
Some communities have pursued landscaping requirements particularly for primary land use
Level 3 charging stations that have larger equipment associated with their installation. The Town
should determine if there is enough future development potential and the likely visual impacts of
additional EV charging stations before pursuing amendments.
Section 7-11 – Off-Street Parking and Loading
Should it be determined through the Town’s upcoming comprehensive planning efforts that
there is a desire to prioritize air quality, the Town should consider requiring EV infrastructure with
certain new developments, in particular multi-family, hotel/accommodations, and workplace. For
now, the above amendments focus on removing barriers and allowing EV infrastructure
throughout the community without incentivizing or requiring it. If the development community
pushes back on requirements, the Town could consider an incentive in the short-term to spur
private investment in EV infrastructure. Some development-focused incentives we’ve seen related
to EVs include floor area ratio (FAR) bonus, counting EV enabled spaces 1.5x, and additional
height allowances.
Stakeholders and Engagement
Gathering information from stakeholders and the community helped to understand where the
community is from a knowledge and understanding perspective, the performance of the existing
charging stations, and the need for future infrastructure. Holding staff and stakeholder interviews
throughout the course of this effort provided insight into the knowledge gaps, common
misconnections, and potential opportunities within Estes Park. See the full list of stakeholders in
Appendix C – Engagement Results. In general, feedback from participants was very positive in
their view of EVs and the potential of transportation electrification across Colorado and in Estes
Park specifically.
During the August 19th TAB meeting and November 4th virtual community meeting topics of
discussion included:
Increase in Battery Efficiency, Resulting In 300+ Mile Range,
Role of Plug-In Hybrids,
Siting and Potential Future Infrastructure Build Out,
Outreach, Education, And Partnerships,
Energy Generation,
Environmental Aspects,
Transit and Micromobility,
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Estes Park EV Infrastruture and Readiness Plan
Time of Use (TOU) Rates,
Zoning, Building Codes, And Permitting, and
Signage.
Education, awareness, and community dialogue around EVs and infrastructure is paramount to
the success of this Plan and will lay the groundwork to ensure widespread acceptance and
approval of the recommendations crafted as part of this effort. Early in the project it was evident
that a knowledge gap existed within the community around EVs. To jumpstart this shift and what
would become the number one recommendation in this Plan, to develop and implement EV
education and awareness programs, the Project Team developed an interesting and thought-
provoking quiz.
Based on the analytics of response trends, we were able to infer that the Town could:
1.Improve its messaging around the location and availability of public charging stations,
2.Increase awareness about the electric trolley, and
3.Inform the public about the different rates available for Estes Power and Communications
customers.
Using an interactive online format allowed participants to see the correct responses to ten EV-
related questions in an effort to increase knowledge in a fun and memorable way. Published on
the project website in September 2020, the quiz was completed by over 150 people. The
purpose of the quiz was not to see how many respondents would score a 100%, but instead as a
way to gauge knowledge gaps while simultaneously striving to fill them. See Appendix C –
Engagement Results for the quiz questions and answers, polling questions, and a list of
engaged stakeholders. Being creative and innovative during the COVID-19 pandemic was
particularly important as state and county public health orders restricted in-person gatherings.
Image 10: Landing Page for the Town’s Online, Interactive
EV Quiz
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Estes Park EV Infrastruture and Readiness Plan
Implementation Recommendations
Through this effort, four major themes emerged and formed the basis of the recommendations
for implementation:
1.Education and awareness gaps exist with staff, community, and visitors.
2.Increased quantity and charging level-variety will be needed in the future.
3.Opportunities exist within the Town’s fleet to electrify.
4.Land use, zoning, and building code changes to remove barriers and encourage EV
readiness is desired.
The following six Key Recommendations are reflective of data analysis, stakeholder and
community feedback, Town staff guidance, and known industry best practices. See Appendix A –
Implementation Table for more details about a phased approach to implementation. The
recommendations are listed below in priority order:
1.Develop and implement EV education and awareness programs.
2.Build and strengthen local and regional partnerships as it relates to EVs.
3.Implement EV charging-focused time of use rates.
4.Adopt a “ZEV first” fleet replacement policy.
5.Adopt codes and policies that support transportation electrification.
6.Expand public charging infrastructure to meet demand.
It is also highly recommended that this Plan be updated every five years to ensure information,
recommendations, and strategies incorporate new and evolving technologies, policies, and
partnerships.
Key Recommendations
1. Develop and Implement EV Education and Awareness Programs
Public awareness, encouragement, and education are important to the successful
implementation of this EV Plan. Ensuring that the public has access to information about the
evolving transportation sector will provide residents and visitors a greater understanding of their
choices and impacts as it relates to transportation in Estes Park.
Examples of the types of public awareness and education programs, campaigns, and offerings
include:
Using the project website, Town’s social media, and Local Area Marketing District to share
information about events and opportunities.
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Estes Park EV Infrastruture and Readiness Plan
In coordination with partners (explored in #2), launch a series of EV education and
awareness campaigns focused on residents, local businesses, public sector, and
hotels/resorts.
Work with Visit Estes Park to integrate EVs into their Summer sustainability campaign,
planned for 2021.
Increase awareness about the electric trolley in an effort to boost ridership.
Hold a design contest for residents, children, and/or businesses to design a vehicle wrap
to clearly identify zero emission vehicles in the Town’s fleet.
Support the development of a training program at local high schools through their Career
Technical Education program and new facility to train mechanics and electricians
specializing in EVs and EV infrastructure.
Educational Topics to Explore: Charging, Purchasing, Vehicle and Infrastructure Maintenance,
Trip Planning, Choosing the Right Rate, and Fleet Integration.
Timing: Ongoing. This recommendation should build off the existing project website and
materials such as the Frequently Asked Questions. Updates should be made periodically to the
approach and particular attention should be made to maximize annual events including National
Drive Electric Week held at the end of September. See Appendix D – Education Toolkit for
more resources.
Funding: The Northern Colorado Clean Cities Coalition (NCCC) is funded and charged with
leading education and awareness throughout Northern Colorado as it relates to EVs. The Town
should also explore low-cost solutions such as adding information to staff signature blocks during
National Drive Electric Week, incorporating fun facts about the electric trolley into onboard
messaging (either pre-recorded or by the driver over the intercom system), and working with Visit
Estes Park to incorporate EVs into larger tourism messaging. Lastly, the Town should consider
leveraging the State’s upcoming education and awareness campaign, expected to launch in late
2021. The campaign will include a toolkit for use by local governments.
2.Build and Strengthen Local and Regional Partnerships
Increasing visibility and making EVs and other clean cities technology more approachable is one
of the missions of the NCCC whose territory includes Estes Park. From hosting ride and drive
events (virtual in times of COVID-19) to facilitating bulk buys of EVs, the Fort Collins-based NCCC
is committed to supporting Estes Park and its residents in their journey towards a carbon-free
future. Other potential partners exist in Town, other neighboring communities, and across the
state to support and roll out education and awareness programs tied to the goals of this Plan.
Working closely with RMNP will ensure that infrastructure efforts in town connect to and through
RMNP. Estes Park should focus on building and strengthening regional and local partnerships
with these entities to ensure the Town is considered for programing, upcoming events, and
future pilot projects, including funding.
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Estes Park EV Infrastruture and Readiness Plan
Key Partnerships to Strengthen: Northern Colorado Clean Cities Coalition, Rocky Mountain
National Park, Larimer County, Estes Valley Recreation and Park District, Colorado Tourism
Office, private landowners with parking availability, developers, and surrounding communities as
needed.
Timing: Ongoing. This recommendation should build off existing relationships including with
RMNP, as well as leverage those connections made through this effort. Leaning on organizations
like the Northern Colorado Clean Cities Coalition to support programing and events like bulk
purchasing is highly recommended to reduce burdens on staff, local budgets, and to further
strengthen regional ties.
Funding: Town staff should focus on strengthening existing relationships in order to build
momentum and attract potential funding. Building relationships is about being thoughtful,
communicative, and open to new ideas.
3.Implement EV Charging-Focused Time of Use Rates
Recent studies have shown that widespread EV adoption may reduce utility bills for all customers
Frost, Whited, & Allison, 2020). This cost reduction would be a result of increased revenues due
to the increase in energy demand from charging in addition to potential benefits from other
developing technologies. While the rate of electricity does not fluctuate as quickly or greatly as
the price of gas or oil, Estes Park Power and Communications (EPPC) customers have the ability
to opt into an electricity rate that varies by time of day, referred to as time of use (TOU). Carving
out an EV charging-specific TOU 1rate in Estes Park could help with managing renewable energy
surplus and balancing the grid. In addition to residential TOU rates, EPPC should consider TOU
rates for commercial customers for Level 2 and DCFC stations. TOU rates would support
electrification of larger fleets, such as the Estes Park School District R-3 through the development
of strategic charging plans. A larger conversation and initiative between EPPC and Platte River
Power Authority (PRPA) is needed in order to make this a reality. EV charging-focused TOU rates
are most successful when they incentivize charging at night or early morning when general
demand is low and renewable energy from wind is high. This will reduce the need for new
generation facilities even as more EVs come online.
Timing: Medium-Term. The timing of this is dependent on PRPA and EPPC. As EV adoption
increases and more renewables are added to the generation mix, a renewed focus on TOU rates
will support residents and reduce the need for new generation facilities.
Funding: EPPC staff time will be needed to create EV-specific TOU rates that optimize EV
charging by encouraging customers to charge at night. EPPC and PRPA should assess potential
impacts to infrastructure, capacity, and demand based on various models of EV adoption ranging
from conservative (1-5%) to moderate (20-50%) to aggressive (80%). Additional staff time will be
required to develop TOU rate structures for commercial customers.
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Estes Park EV Infrastruture and Readiness Plan
4.Adopt a “ZEV First” Fleet Replacement Policy
To further the goals of this effort and lead by example, the Town of Estes Park should prioritize
the adoption of zero-emission vehicles (ZEVs) to the highest extent possible within its fleet. To
further raise awareness, the Town could develop a visually recognizable way (e.g., an EV/ZEV
vehicle wrap, bumper sticker/magnet, or vehicle sign) for residents and guests to distinguish
between EV/ZEV and Non-EV/ZEVs in the fleet. Embracing EVs within the Town’s fleet will both
normalize and promote EVs to the general public in a more neutral and demonstrative way.
Due to the array of fleet vehicle types and uses, departments exploring carbon-reduction should
not feel limited to only EVs. Taking a “zero emission first” approach to procurement will provide
flexibility as new technologies achieve different tasks but with the same emission-free result. As of
2020, most EVs on the market are best suited for passenger uses, although light-duty trucks are
expected on the market within the next 18 months, and a few heavy-duty equipment
manufacturers have been releasing electric equipment since 2016. ZEVs have the added benefit
of being much quieter than their diesel and natural gas counterparts in addition to having zero
emissions at the tailpipe. Smaller work vehicles used by the Town and for local events should be
a high priority, especially if they are typically left idling for periods of time. A few best practices
include:
Start small and plan big — work on smaller developments like integrating an EV or two at a
time while planning larger projects to maintain progress,
Identify existing electrical capacity and likely vehicle usage routes, particularly where the
vehicle will be parked – for especially challenging use cases telematics data could be
used,
Analyze battery size and dwell time to guide EV charging infrastructure deployment, and
Recognize every facility is different so no one size will fit all.
Timing: Ongoing as adequate ZEV replacements are available. This recommendation should be
progressed in parallel with the Town’s focus on resiliency, mitigation, and sustainability, likely
through the 2021 comprehensive planning process. The Town has already started and should
continue to assess those vehicles in its fleet that are up for replacement, with specific focus on
passenger vehicles and below. Each department should be evaluated for near-term
replacements, those vehicles should be examined based on typical mileage (daily and weekly),
where it is stored overnight or when not in operation, and typical functions (i.e., towing capacity
or storage needs).
Funding: Potential funding sources include grants, energy performance contracting, leases, and
the US Climate Mayors purchasing collaborative.
5. Adopt Codes and Policies that Support Transportation Electrification
Adopted Estes Park policies, land use code, and building codes are the foundations on which the
Town’s intentions are built, providing guidance on priorities, operations, and long-term
development. Despite the age of the foundational plans and codes - the Town’s Comprehensive
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Estes Park EV Infrastruture and Readiness Plan
Plan and Land Use Code – Estes Park is poised to undertake a major comprehensive planning
process in 2021 followed up a code rewrite. We propose the code recommendations herein be
considered within this larger policy discussion and future framework. Policies act as an
organization tool and standard for how the Town wants the community to thrive through
promoting health and a stable local economy. Changing the code also provides a sense of
security that the Town is taking steps towards a permanent fix, and not just something that will
phase out. Ensuring a solid policy foundation through the comprehensive planning process will
be a major step forward in detailing the Town’s goals for future development.
The Town can enact the recommendations below at any time based on political will and staff
resources. Below is a list of suggested strategies for how the Town could move forward from a
policy perspective:
Adopt a variation of the GoEV City Resolution, furthering the Town’s commitment to
reducing emissions and increasing the adoption of zero emission vehicles.
Adopt the Estes Development Code Recommendations.
Explore adding EV-specific signage and parking stall marking requirements to the Land
Use Code.
Adopt building code updates on a 3-year cycle.
Timing: Medium-Term. This recommendation should be progressed in parallel with the Town’s
rewrite of the Land Development Code in 2022-2023 following the comprehensive planning
process in 2021. In the meantime, the Town should adopt the GoEV City Resolution to further
strengthen its commitments.
Funding: To the extent possible, roll costs associated with this recommendation into a future
contract for the full Development Code rewrite using the code recommendations herein as a
starting point. This will require some staff bandwidth to get resolutions and codes adopted.
6. Expand Public Charging Infrastructure to Meet Demand.
The Town of Estes Park is well positioned based on prior investments into infrastructure. With the
addition of the four Level 3 DCFC stations at the Visitor Center, all manner of trips and EVs can be
accommodated; however, as adoption continues to increase and during peak times these
stations may become congested. A unique aspect of Estes Park is its limited parking and space
constraints for infrastructure. Because the Town owns and operates the bulk of parking facilities
in the downtown core, it is likely they will continue to host charging stations as demand increases.
There are private market forces at play as well, however private developers will face the same
limitations of space and parking availability so timing will be important to reduce conflict with ICE
vehicles. Currently charging is not a profitable business in part due to limitations on being able to
charge for electricity. While there are a few existing gas stations in town that could convert or add
charging stations, if they install Level 2 infrastructure (instead of Level 3 DCFC), they may cause
more issues than they solve due to the mismatched use case. Below is additional guidance on
when and how additional infrastructure should be built out:
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Estes Park EV Infrastruture and Readiness Plan
Expand and Maintain Level 2 Charging: Ensuring existing and future infrastructure is
maintained and any issues are addressed quickly will impact user experience, reliability,
and utilization. Concentrating Level 2 connectors near complementary dwell times (more
than 2 hours) such as downtown, near workplaces and along the hotel- and retail-heavy
corridors will add optionality, increase visibility, and further support increased adoption.
The Town has made major strides in this area and should instead focus on supporting and
encouraging private landowners to install chargers. As utilization of the Town’s existing
Level 2 stations reaches a monthly average of 65%, additional charging capacity should
be planned for. Spreading Level 2 connectors out throughout the Town will provide
needed optionality, but there could be technical benefits to expanding existing locations.
Build Level 3 DCFC as Demand Increases: To quickly extend driving range and enable
longer distance travel, a network of Level 3 DCFC is needed. The four new Level 3 DCFC
stations at the Visitor Center should be monitored for utilization. If queuing becomes an
issue, the Town should look to build out the additional four stations already planned for at
the Visitor Center. DCFC is critical to support all-electric vehicles, especially in areas with a
high turnover of visitors and with varied terrain and climate such as Estes Park. If there are
opportunities to partner with private landowners, especially along major routes into and
through the Town, Level 3 DCFC will bring a higher price tag for installation, while also
providing EPPC with a revenue stream and EV drivers an efficient charging experience.
Timing: Medium- to Long-Term. Timing will depend greatly on demand, but because of the
seasonality of the peak(s), more charging infrastructure will be needed as adoption increases.
Monitor public charging stations through the software data collection and also anecdotally. If
queuing becomes an issue, particularly at the new Level 3 DCFC, explore messaging to
encourage those staying for the day to use the Level 2 stations instead. As demand outgrows
charging capacity, look to expand.
Funding: Federal and state grants including the programs mentioned herein. Focus on
supporting and encouraging private investment to reduce financial burdens on the Town. Get
creative with future revenue streams from EV charging – consider using a portion to reinvest in
more infrastructure, signage, and messaging.
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Estes Park EV Infrastruture and Readiness Plan
Updating the EV Plan
Finally, it is recommended that this Plan be updated at least every five years to ensure
information, recommendations, and strategies incorporate new and evolving technologies,
policies, and partnerships. Keeping this EV Plan current is critical to its and the Town’s ultimate
success. This is a rapidly evolving space, predicated on technologies fueled and funded by a
competitive environment both on the private side, as well as through regulation and policy.
Ensuring that this document is living will allow the Town to stay flexible and adapt to the
changing needs of the community as well as evolving developments with technology and
transportation. In order to fund future updates, there may be funds available at the state level
either through DOLA or CEO, pending availability and grant cycles. Potentially tying this Plan to
the to-be-developed Transportation Master Plan will ensure a refresh in the next few years when
EV technology is expected to leap, while also integrating this effort into a larger and more
comprehensive transportation planning process.
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Equitable Clean Energy Future. Retrieved from Biden Harris:
https://joebiden.com/clean-energy/
BloombergNEF. (2020). Electric Vehicle Outlook 2020. Retrieved from BloombergNEF:
https://about.bnef.com/electric-vehicle-outlook/
Colorado Department of Public Health and Environment. (2019, December). Colorado
2015 Greenhouse Gas Inventory Update Including Projections to 2020 & 2030.
Retrieved from
https://drive.google.com/file/d/1TxyoktxCOLFd6CaUKZzeqsKgEIHMjdqt/view
Colorado Department of Revenue. (n.d.). Income 69: Innovative Motor Vehicle and Truck
Credits for Electric and Plug-In Hybrid Electric Vehicles. Retrieved from
https://www.colorado.gov/pacific/sites/default/files/Income69.pdf
Colorado Energy Office. (2019, June). Electrical Vehicle Growth Analysis. Retrieved from
https://drive.google.com/file/d/1ulRw0Yfjz53nbvBjWQO14z_4jLsqzK4z/view
Colorado Energy Office. (2020, April). Colorado Electric Vehicle Plan 2020. Retrieved from
https://drive.google.com/file/d/1-z-lNQMU0pymcTQEH8OvnemgTbwQnFhq/view
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colorado
Coren, M. (2019, August 26). The median electric car in the US is getting cheaper.
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getting-cheaper-in-the-us/
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Tompkins County Transportation Council. (2017, February). Charging Station
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llation%20Analysis%20FINAL.pdf
Frost, J., Whited, M., & Allison, A. (2020, June). Electric Vehicles Are Driving Electric Rates
Down. Retrieved from https://www.synapse-
energy.com/sites/default/files/EV_Impacts_June_2020_18-122.pdf
Hearst Auto Research. (2020). How Much Is an Electric Car? Retrieved from Car and Driver:
https://www.caranddriver.com/research/a31544842/how-much-is-an-electric-car/
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States through 2030. Retrieved from International Council of Clean Transportation:
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Maxwell, A., LeBlanc, B., & Cooper, R. (2020, June 30). Colorado Energy Office: Electric
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doorstep Compendium 2019/2020. Retrieved from
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Assembly/Our%20Insights/The%20future%20of%20mobility%20is%20at%20our%
20doorstep/The-future-of-mobility-is-at-our-doorstep.pdf
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Charging Infrastructure Gap Across U.S. Markets. Retrieved from The International
Council on Clean Transportation:
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September). Integrating Electric Vehicle Charging Infrastructure into Commercial
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Larimer County. Retrieved from
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and Plug-in Hybrid Vehicles. Retrieved from U.S. Department of Energy:
https://www.fueleconomy.gov/feg/taxevb.shtml
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Low Emission Vehicle (LEV) Standards. Retrieved from U.S. Department of Energy
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Colorado. Retrieved from
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09/documents/climate-change-co.pdf
Appendix A – Implementation Table
Appendix B – GoEV City Resolution
Appendix C – Engagement Results
Quiz Results
Below are the Quiz questions and possible answers including the correct answer in bold.
Over the course of the Project, this quiz was viewed by over 200 people and completed
by 154 respondents.
1.True or False, electric vehicles (EVs) produce fewer emissions than conventional
vehicles.
a.True
b.False
2.What’s the difference between a plug-in hybrid and a battery (or fully) electric
vehicle?
a.There is no difference
b.A plug-in hybrid looks like a regular car while a battery electric vehicle
looks like a vehicle from the future.
c.A plug-in hybrid has a battery and a gas tank, while a battery electric
vehicle only has a battery.
3.When did the first electric vehicle hit the road in the US?
a.1908
b.1890
c.2008
d.1885
4.Where can you find public electric vehicle chargers in Estes Park?
a.Museum Parking Lot
b.Safeway Parking Lot
c.Visitor Center and Town Hall
d.Town Fairgrounds
5.How many electric trolleys are in operation in Estes Park right now?
a.One
b.Two
c.Three
d.None
6.True or False, you need a specialized license or registration to ride an electric
bicycle.
a.True
b.False
7.An electric vehicle only needs one of the following maintenance jobs done. Which
is it?
a.Oil change
b.New spark plugs
c.Belt replacement
d.Brake pad replacement
8.What is the best-selling EV model in Colorado?
a.Tesla Model 3
b.Nissan Leaf
c.Chevy Bolt
d.BMW i3
9.What is a Time of Use Rate (TOU)?
a.An electricity rate offered by Estes Park Power and Communications that is
based on the length of time an electric vehicle is charging.
b.An electricity rate offered by Estes Park Power and Communications to
incentivize customers to use electricity during specific times, generally
during times of otherwise low demand like late at night and early
morning.
c.An electricity rate offered by Estes Park Power and Communications to
disincentivize the use of electricity.
10.True or False, electric vehicles can only be used as commuter vehicles because of
their limited range.
a.True
b.False
Polling Question Results
Polling Question #1
Have you ever driven a fully electric vehicle?
65 responses; 36 Yes (55.38%), 29 No (44/62%)
Polling Question #2
Happy National Drive Electric Week! Please complete this sentence “I will buy an
electric vehicle when...”
Free Responses:
We already own one and would love to drive further with it. It’s the BEST!
When they are more affordable.
I can drive 4-6 hours on a charge, charging stations are readily available across
the country, charging time is less than 30 minutes.
I can afford to replace my gas car!
I have sufficient funds
There are more charging stations
My current vehicle is no longer useful.
I already have a Tesla modelx and have a Cyber truck on order
We have an EV now but it is old so want to get another 1 soon
Driving time on a charge
More convenient charging places
Faster charging
Not sure yet, learning
When there is not other option?
Ready
Cheaper – is Tesla coming out with another model that is only $25K?
Less expensive options
When there is a big truck that goes along way and charges really fast
More chagng stations
Next generation batteries come out
Charging needs to be quicker and more places to charge
Want to get another EV – we have 1
Already have one
My current lease runs out
tesla comes out with a $25,000 car with more than 200 miles of ranges
My current car is no longer operable
well, I bought a used 2016 Nissan Leaf last summer but I wish there were
more fast-charging stations.
Polling Question #3
Please complete this sentence “I love electric vehicles because…”
Free Response:
they don't pollute our air unless the electricity is created by burning fossil fuels.
it will reduce greenhouse gases to benefit future generations.
they are quiet and do not emit carbon exhaust.
they are quiet and don't emit pollutants
They are more enviromentally friendly than gas vehicles, efficient and fun.
they help keep our air clean!
I feel like part of the solution when I drive one
they are THE FUTURE of motorized transportation!
they are good for the environment
save on maintenance
Polling Question #4
Will your next vehicle be electric?
1 - yes
1 – no
1 Free Response – “I already own one! Would like to get an e-bike next.”
Polling Question #5
How soon do you think electric vehicles will pass the number of gas-powered cars driven
in Colorado? The 42 responses summarized in the table below:
Notes from Community Meeting
EV Plan Meeting, November 4, 2020 from 4:00 – 5:00 p.m.
Meeting Attendees:
Belle Morris
Tom Street
Annie Finley
Matt Bezark
Linda Buehring
Trustee MacAlpine
Gordon MacAlpine
Sheila Gaston
Peter Reuman
Doug Sacarto
Mike Connelly
Vanessa Solesbee
Christy Crosser
Sarah R. Davis
Danny Basch
Greg Muhonen
Unidentified phone
caller
Judi Smith
Tom Maher
Peri Query
Comments & Questions:
Poll #1: Do you own an EV?
o 8 no’s and 5 yes’
Just got a Toyota RAV 4 prime (50 mph range) – are plug-in hybrids still good too?
Sounded like you preferred pure EVs.
Are the new Level 3 free or for charge?
Does EP have a time of use rate? What time would be best for TOU rate?
Are there adapters for different plugs?
From a bike/micro-mobility/golf cart setting, are those allowed on walk/bike
paths? Has EP changed its approach?
Has RMNP considered any chargers?
Tesla owner; Carriage Hills to Lyons is 0 usage due to recharge. Is the Town
considering TOU to encourage folks to charge in the middle of the night?
Utility financing for community/group purchasing? Especially given PRPA’s
aggressive carbon goals. For putting Level 2 chargers at residential locations?
can we add this to the plan?
Created his own 220 outlet in his garage; can he just plug my vehicle into this?
Has a Nissan Leaf two years ago; been on a learning curve ever since then. Can’t
get to her dentist and back on one charge. Her back-ups in a recent trip were
down; didn’t tell her in the app. This is a big problem.
Gordon – want to correct a misunderstanding. Need to keep the pressure on PRPA.
100% renewable…they mean gas, not solar/wind.
Have a Leaf and depend on charger in Lyons, which has been turned off. One in
the park hardly ever works. Super frustrating to come up to a charger that isn’t
working.
EV owner – thank you for having this meeting! Great to hear what the Town is
doing. Also works for RMNP. They have a few; looking to get more. Worked with
NC3 to get a grant for three hybrids plus two charging stations (private use only
now). Do anticipate that customers will want more options in the future. Happy to
be a conduit into the Park. (Danny B.).
Have you considered talking to hotels about their interest; they choose hotels
based on where they can charge?
List of Engaged Stakeholders
Estes Park Chamber of Commerce
Estes Park Economic Development Corporation
Estes Park Town Board of Trustees
Estes Park Transportation Advisory Board
Estes Valley Recreation and Park District
Larimer County
Northern Colorado Clean Cities Coalition
Rocky Mountain National Park
Local Tesla Owners Club
Visit Estes Park
Other Stakeholders to be Engaged in the Future
Estes Park Cycling Coalition
Estes Park Health
Estes Park Mountain Shop
Estes Valley Fire Protection District
Local Businesses
Local Developers
Local Hotels
Outdoor Adventure Tour Operators
Appendix D – Education Toolkit
Appendix E – Estes Park Development Code
Proposed EV Amendments
The following Town of Estes Park Development Code amendments are proposed in
conjunction with the Town’s Electric Vehicle (EV) Infrastructure and Readiness Plan (EV
Plan). All references relate to the latest version of the Development Code found online in
January 2021. Underlined content reflects exact amendment language to be added or
edited. The amendments are structured in order following the Development Code.
Additionally, thoughts, questions, and side comments are tracked to staff via footnotes.
Chapter 4. ZONING DISTRICTS
Section 4.3 Residential Zoning Districts - Table 4-1
Add EV Charging Station as a land use category under “Institutional, Civic and
Public Uses.”9
Designate “P” permitted by-right in:
o Two-Family Residential (R-2) and
o Multi-Family Residential (RM)
Designate “P” permitted by Special Review in all other Districts.
Section 4.4 Nonresidential Zoning Districts - Table 4-4 Permitted Uses:
Nonresidential Zoning Districts
Add EV Charging Station as a land use category under “Institutional, Civic and
Public Uses.”
Designate “P” permitted by-right in:
o Accommodations/Highway Corridor (A),
o Accommodations/Low Intensity (A-1),
o Outlying Commercial (CO),
o Office (O),
o Heavy Commercial (CH), and
o Restricted Industrial (I-1).
Designate “P” permitted by Special Review in:
o Downtown Commercial (CD).10
Include a citation to Specific Use Standards described below.
Chapter 5. USE REGULATIONS
9 STAFF: While oftentimes EV charging is contemplated with other auto -related land uses, the
existing code lends itself to including this land use with other parking facilities. In a restructured
code it will make sense to group EV Charging Station with uses that are similarly managed.
10 STAFF: Feel free to adjust to include other areas where the Town wants the option to impose
conditions.
Section 5. 1 - Specific Use Standards
Electric Vehicle Charging Station. 11
e.Accessibility. All Level 2 and Level 3 EV Charging Stations established as a
primary use shall include at least one (1) standard ADA stall enabled with
the commensurate level electric vehicle supply equipment (EVSE).12
f.Parking Count. EV charging stations shall count towards the required off-
street parking requirements and are not in addition to the required parking.
g.Signage. EV charging stations may include signage identifying spaces as
restricted parking for EV charging. Regulatory signage, including any
parking restrictions, shall be installed immediately adjacent to, and visible
from the EV charging enabled parking space. Such signs shall not count
towards the aggregate sign area or maximum number of signs per parcel
per Chapter 17. Signs.
h.Stall Markings. All new Level 3 EV charging stations shall include the Town
approved thermoplastic emblem, centered and placed near the opening of
the parking space to maximize visibility.13
Section 5.2 – Accessory Uses (Including Home Occupations) and Accessory
Structures
Table 5-1 Accessory Uses and Structures Permitted in the Residential Zoning
Districts
Add EV Charging Station as an accessory use permitted “Yes” in all residential
zoning districts.14
Table 5-2 Accessory Uses Permitted in the Nonresidential Zoning Districts
Add EV Charging Station as an accessory use permitted “Yes” in all nonresidential
zoning districts.15
11 STAFF: We have included the most frequent use-specific standards here. If there are other
aspects of EV charging stations the Town wishes to regulate, this would be a good place to include
those standards.
12 STAFF: I was surprised to see the Town not include an ADA accessible stall with the recent public
Level 3 DCFC station at the Visitor Center. When I built the Supercharger at the Stanley, we were
required by the Building Official to include an ADA stall including emblem and signage. This would
be a good best practice for the Town to carry forward.
13 STAFF: Ideally we include the thermo specs somewhere for reference. Where makes the most
sense?
14 STAFF: Opportunity here to include any specific standards for accessory EV charging station in
residential zoning districts.
15 STAFF: Opportunity here to include any specific standards for accessory EV charging station in
nonresidential zoning districts.
Chapter 7. GENERAL DEVELOPMENT STANDARDS
Section 7-11 – Off-Street Parking and Loading
C. Rules for Computing Parking Requirements.
6. EV Charging Stations. EV charging stations shall count towards the required
off-street parking requirements and are not in addition to the required parking.
Chapter 13. DEFINTIONS
Add:
Electric Vehicle (EV). Any vehicle that operates either partially or exclusively by an
electric motor instead of a gasoline or diesel engine. “Electric Vehicle” includes battery-
electric vehicles and plug-in hybrid vehicles. For purposes of this Development Code,
electric bicycles, scooters, and other forms of Micromobility are not considered electric
vehicles.
Electric Vehicle (EV) Charging Station. means a public or private parking space that is
enabled with electric vehicle supply equipment (EVSE) for the purpose of delivering
energy to an electric vehicle (EV). EV charging stations are rated and regulated based on
levels:
d.Level 1. Provides alternating current (AC) energy to the vehicle with a voltage
between zero and 120.
e.Level 2. Provides AC energy to the vehicle with a voltage greater than 120, up to
and including 240.
f.Level 3 Direct Current Fast Charger (DCFC). Provides direct current (DC) energy
to the vehicle with a voltage greater than 240.
Electric Vehicle Supply Equipment (EVSE). The conductors, including the ungrounded,
grounded and equipment grounding conductors, and the electric vehicle connectors,
attachment plugs, and all other fittings, devices, power outlets, or apparatus installed
specifically for the purpose of transferring energy between the premises wiring and the
electric vehicle.
Other Areas to be Explored with Full Rewrite
The following sections have been flagged for the Town to discuss internally and during
the public processes related to the future code rewrite:
Chapter 7.5 Landscaping and Buffers
Some communities have pursued landscaping requirements particularly for primary land
use Level 3 charging stations that have larger equipment associated with their installation.
The Town should determine if there is enough future development potential and the likely
visual impacts of additional EV charging stations before pursuing amendments.
Section 7-11 – Off-Street Parking and Loading
Should it be determined through the Town’s upcoming comprehensive planning efforts
that there is a desire to prioritize air quality, the Town should consider requiring EV
infrastructure with certain new developments, in particular multi-family,
hotel/accommodations, and workplace. For now, the above amendments focus on
removing barriers and allowing EV infrastructure throughout the community without
incentivizing or requiring it. If the development community pushes back on requirements,
the Town could consider an incentive in the short-term to spur private investment in EV
infrastructure. Some development-focused incentives we’ve seen related to EVs include
floor area ratio (FAR) bonus, counting EV enabled spaces 1.5x, and additional height
allowances.
TOWN BOARD MEETING
February 9, 2021
Consent Item 6.
Adopt the Electric Vehicle Infrastructure and
Readiness Plan.
Attachment 1 – EV Infrastructure and
Readiness Plan Link.
Page 44
EV Plan Implementation Table
Recommendation #1 Recommendation #2 Recommendation #3 Recommendation #4 Recommendation #5 Recommendation #6
Timing Education and Awareness Partnerships TOU Rate "ZEV First" Fleet Policy Code Amendments and
Policy
Expand Charging
Infrastructure
Year 1 (2021)
Implementation Focus
Focus on the trolley and new Level 3
DCFCs; leverage existing relationships
and programs using the Town's website,
social media and press releases
Continue to strengthen partnerships with
NCCC, RMNP, Estes Valley Recreation
and Parks District, and others to
galvanize resources and leverage existing momentum.
Hold preliminary discussions between
EPPC and PRPA about EV charging and
time of use (TOU) rates.
Draft and adopt an Estes Park-specific
"ZEV First" Fleet Replacement Policy
Adopt the GoEV City Resolution to
further pledge support for EVs at the
policy level.
Monitor usage at existing charging stations;
explore data sharing agreement with
ChargePoint for new Level 3 DCFCs and/or
Tesla for monthly usage of the Superchargers
Potential Partners/Lead NCCC, RMNP, Visit Estes Park NCCC, RMNP, Estes Valley Recreation
and Parks District, Larimer County EPPC and PRPA Town Staff and support from NCCC Town Board of Trustees ChargePoint and/or Tesla
Funding/Bandwidth
NCCC has funding to support this
recommendation; additional funding
could come from the Town's budget,
grants, or other similar funds.
Investment of Town staff time and
resources needed.
Investment of Town staff time and
resources needed.
Investment of Town staff time and
resources needed.
None needed; resolution is already
drafted and included herein.
Investment of Town staff time and resources
needed to track.
Years 2-5 (2022-2025)
Implementation Focus
Expand awareness about the trolley and
existing charging stations - highlight a
family's all-electric roadtrip, or a local
business taking a strong lead e.g. The
Stanley; offer to be a site host for EV test
drive events; explore the idea of an
annual EV car show or rally.
Connect with local businesses,
landowners, and developers to bolster
privately owned charging infrastructure,
including raising awareness about
potential funding from the state.
Work with PRPA to develop a TOU rate
for EV charging that supports increased
renewable energy generation.
Focus on replacing passenger and
smaller vehicles with ZEVs.
Adopt code recommendations herein
and any others supported through the
comprehensive planning process.
Develop and implement an ongoing
maintenance program for the existing
charging stations; this should include at a
minimum bi-annual physical inspections of the infrastructure and confirmation of
connector output using an EV.
Potential Partners/Lead NCCC, Visit Estes Park, Others Local businesses and landowners with
parking facilities EPPC, PRPA, NCCC Town Staff with support from NCCC and
CEO Community Development Town Staff
Funding/Bandwidth
NCCC has funding to support this
recommendation; additional funding could come from the Town's budget,
grants, or other similar funds.
Investment of Town staff time and resources needed.Investment of Town staff time and resources needed.
Investment of Town staff time and
resources needed; will be dependent on
budget availability.
Investment of Town staff time and
resources needed, but should be rolled
into the larger code rewrite effort.
Investment of Town staff time and resources
needed; will be dependent on budget
availability.
Implementation Focus
Increase local awareness of TOU rates
and residential charging programs;
support efforts to convert private fleets
through information sharing.
Connect with local businesses, tour
guides, and fleet operators to support
fleet electrification, including connecting them with NCCC and potential funding
from the state.
Explore other programs EPPC and/or
PRPA can deploy to support residential and commercial charging.
Explore vehicle model availability
through the state bid to replace trucks,
SUVs, and other medium- and heavy-duty
vehicles and equipment
Refine any code or policies based on the
latest technologies and market trends.
Explore potential build out of additional 4
Level 3 DCFCs at the Visitor Center
Potential Partners/Lead EPPC, PRPA, NCCC, Estes Park Chamber
Local businesses, tour guides, and other
who operate private fleets - including all
vehicle classes
EPPC, PRPA, NCCC Town Staff with support from NCCC and
CEO Community Development ChargePoint
Funding/Bandwidth
NCCC has funding to support this
recommendation; additional funding
could come from the Town's budget,
grants, or other similar funds.
Will vary based on availability, but likely
support from NCCC on evaluation of
fleet potential and funding from the state or federal government to support fleet
conversion.
There may be funding available from the
federal or state level depending on the
program details - see LPEA for a similar
program.
Investment of Town staff time and
resources needed; will be dependent on budget availability.
Investment of Town staff time and
resources needed.Through the EV Corridors Program
Years 6-10 (2026-2030) - Update EV Plan!
ATTACHMENT 2
Page 45
To: Honorable Mayor Koenig
Board of Trustees
From: Belle Morris, Chair, Transportation Advisory Board
Date: January 27, 2021
RE: Letter of Support for Electric Vehicle
Dear Honorable Mayor Koenig and Trustees,
The Transportation Advisory Board (TAB) supports the process that Town Staff and Electric
Vehicle consultant, Sarah Davis, have undertaken to understand Estes Park’s need for Electric
Vehicle infrastructure and an effective EV implementation plan. TAB participated in robust
discussions about the increasing demand for electric vehicles, updates to codes and how the
Town can maximize the existing electric vehicle infrastructure investments such as the electric
Trolley fleet and Levels 2 & 3 charging stations. The “EV Infrastructure and Readiness Plan” was
thorough and very informing to guide the Town into next steps for effective planning.
TAB appreciates the extensive stakeholder engagement and community outreach accomplished
by Town Staff and consultant Sarah Davis. Effective efforts through an information website
page, interactive quiz, educational survey, on-line polling, social media posting, and a meeting
with the community allowed for a dynamic and thorough engagement with the public regarding
the value of Electric Vehicle infrastructure in Estes Park. TAB supports the listed
recommendations described in the “EV Infrastructure and Readiness Plan” and request the
honorable Trustees to enthusiastically follow its guidance.
The TAB thanks the Honorable Mayor, Wendy Koenig, and Town Trustees for allowing
the opportunity to provide our recommendation. It is our intention to provide our
collaborative decision, after a robust review of an issue.
Sincerely,
Belle Morris
Chair, Estes Park Transportation Advisory Board
ATTACHMENT 3
Page 46
Community Development Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jeffrey Woeber, Senior Planner
Date: February 9, 2021
RE: Resolution 11-21, Approving an Extension of the Time Period to Submit the
Mountain Wood Townhomes Subdivision Amended Plat to the Town for Recording, Van Horn Engineering and Surveying, LLC, Applicant’s
Representative
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Grant an extension to a requirement within the Estes Park Development Code (EPDC) which
requires a plat to be submitted for recording within sixty (60) days of Town Board approval.
Present Situation:
The EPDC, Section 3.9.F.1., reads as follows:
Effect of Approval of a Minor Subdivision. Within sixty (60) days of the Board's
approval of the minor subdivision, the developer shall submit the minor subdivision
final plat for recording. If the minor subdivision plan is not submitted for recording
within this sixty-day time period, the approval shall automatically lapse and be null and
void.
Per that Section, the applicant’s deadline for the final subdivision plat for the Mountain Wood
Townhomes Subdivision Amended Plat was 60 days after the November 24, 2020 Town Board
approval. That deadline was January 23, 2021. This was not met due to difficulty obtaining
owner signatures.
The applicant has requested an extension to the deadline for an additional 60 days, to March
24, 2021 (Attachment 1).
Page 47
Advantage:
• A subdivision that has been through the required review and approval process will be
able to be finalized and recorded.
Disadvantage:
• None.
Action Recommended:
Staff recommends the Town of Estes Park Board of Trustees approve the request to extend the
deadline to submit the Mountain Wood Townhomes Amended Plat for recording. The extension
provides an additional 60 days, with the new deadline being March 24, 2021.
Sample Motion:
I move to approve Resolution 11-21.
Attachments:
1. Resolution 11-21
2. Applicant’s Extension Request
Page 48
RESOLUTION 11-21
APPROVING AN EXTENSION OF THE TIME PERIOD TO SUBMIT THE MOUNTAIN
WOOD TOWNHOMES AMENDED PLAT TO THE TOWN FOR RECORDING
WHEREAS, the Mountain Wood Townhomes Subdivision Amended Plat was
approved by the Town of Estes Park Board of Trustees on November 24, 2020; and
WHEREAS, The Estes Park Development Code (EPDC), Chapter 3 Review
Procedures and Standards, Section 3.9.F.1., requires a minor subdivision plat be
submitted to the Town for recording within sixty (60) days from the date of the Town
Board’s approval, or the approval shall lapse and be null and void; and
WHEREAS, the 60 day time period ended on January 23, 2021; and
WHEREAS, the applicant’s representative, Van Horn Engineering and
Surveying, LLC, citing difficulty in obtaining owner signature on the plat, has requested
the 60 day time period be extended an additional 60 days, through March 24, 2021; and
WHEREAS, the Board of Trustees has reviewed and taken administrative notice
of the extension request.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The sixty (60) day extension to the time period to submit a plat for recording, for
the Mountain Wood Townhomes Subdivision Amended Plat, is hereby approved,
extending the approval period through March 24, 2021.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
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ATTACHMENT 2
Page 50
ESTES PARK MUSEUM Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Derek Fortini, Estes Park Museum Director
Date: February 9, 2021
RE: Resolution 12-21 Approving the 2021 Memorandum of Understanding
between the Town of Estes Park, Estes Park Museum and the Estes Park
Museum Friends & Foundation, Inc.
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
X CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES X NO
Objective:
Approve the 2021 Memorandum of Understating (MOU) between the Town of Estes
Park/Estes Park Museum and the Estes Park Museum Friends & Foundation, Inc.,
which defines roles and responsibilities of each organization to support one another.
Present Situation:
The Estes Park Museum Friends & Foundation, Inc. formed in 1992 when the Estes
Park Museum became a Town Department. At that time, the organization shifted its role
from one focused on governance into a non-profit financial support organization. The
Estes Park Museum Friends & Foundation, Inc. raise funds through a variety of efforts
to annually finance the Museum’s exhibits, collection care/projects, public programming,
select marketing, design costs of the Museum Members triannual newsletter, and
special projects. The Estes Park Museum Friends & Foundation, Inc. contributes an
average of $20,000-25,000 annually to the Estes Park Museum operating budget. Since
2016, the Estes Park Museum Friends & Foundation, Inc. has engaged in public
fundraising for the Estes Park Museum Collection and Research Facility as a special
project. As of December 2020, they have raised over $540,000.
There have been a number of MOUs between the Town of Estes Park/Estes Park
Museum and the Estes Park Museum Friends & Foundation, Inc., beginning in 2009.
More recently, it has been the practice to re-sign or address revisions (minor or major)
of the MOU at the election of a new president (Estes Park Museum Friends &
Foundation, Inc. presidential terms are three years and are not term limited). New CO-
Presidents were elected to the Estes Park Museum Friends & Foundation, Inc. Board in
2020, requiring new MOU signatures. The Estes Park Museum took the opportunity to
review and revise the language of the previous 2018 MOU based on recommendations
of the Town Attorney’s office.
Page 51
Proposal:
In general, the MOU outlines each organizations purpose, role of support for one
another, and individual organizational duties and responsibilities to ensure a successful
and beneficial relationship.
Advantages:
• The MOU clearly defines expectations of the organizations increasing
accountability.
• The MOU clearly defines duties and responsibilities of the organizations
increasing operational and relational efficiency.
Disadvantages:
• The MOU can be ever-changing and revised at any time, however, this usually
only takes place when a new president is elected for the Estes Park Museum
Friends & Foundation, Inc. or when major changes take place within either
organization and it is necessary to change the MOU to support the changes.
Action Recommended:
Approval of the 2021 Memorandum of Understating between the Town of Estes
Park/Estes Park Museum and the Estes Park Museum Friends & Foundation, Inc.
Finance/Resource Impact:
None
Level of Public Interest
Low
Sample Motion:
I move to approve Resolution 12-21.
Attachments:
1. Resolution 12-21
2. 2021 Memorandum of Understating between the Town of Estes Park and the
Estes Park Museum Friends & Foundation, Inc.
Page 52
RESOLUTION 12-21
APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE ESTES PARK
MUSEUM FRIENDS & FOUNDATION, INC.
WHEREAS, since 1992, after the Estes Park Museum became a Town of Estes
Park department, the Estes Park Museum Friends & Foundation, Inc. (EPMF&F) shifted
its role from one focused on governance into a non-profit financial support organization;
and
WHEREAS, within that role, the EPMF&F has consistently committed to financing
annual operations and special projects of the Estes Park Museum; and
WHEREAS, the EPMF&F has annually worked in partnership with the Town of
Estes Park to successfully further the Estes Park Museum’s mission; and
WHEREAS, the Town Board wishes to enter a memorandum of understanding
referenced in the title of this resolution for the purpose of defining the roles and
responsibilities of the relationship between the EPMF&F and the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the memorandum of
understanding referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 53
MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ESTES PARK AND THE ESTES PARK MUSEUM FRIENDS & FOUNDATION, INC.
This AGREEMENT ("Agreement") made and entered into the 1st day of January, 2021, by and between:
The Town of Estes Park ("TOWN"), a municipal corporation, acting through its Estes Park Museum Division ("MUSEUM"), which includes the Estes Park Museum (and out buildings),
Estes Park Museum Annex, Historic Fall River Hydroplant, and the Birch Cabin and Ruins at the Knoll-Willows Centennial Open Space
AND
The Estes Park Museum Friends & Foundation, Inc. ("FRIENDS"), a Colorado non-profit
corporation
SECTION 1. REClT ALS.
1.01 The purpose of the MUSEUM is to conduct activities that preserve, share, and respect the unique history of Estes Park; and
1.02 The purpose of the FRIENDS is to support the mission of the Estes Park Museum through fundraising, publications, volunteerism, and special projects and events; and
1.03 The MUSEUM and the FRIENDS desire to coordinate their efforts to fulfill these
tnlSSlOnS.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:
SECTION 2. DUTIES AND RESPONSIBILITIES OF THE MUSEUM
2.01 The MUSEUM will provide the following in-kind support for FRIENDS activities: telephone service for the Administrative Assistant; photocopying associated with FRIENDS business; and other use of TOWN supplies & equipment as deemed necessary
by MUSEUM Staff and appropriate for special events.
2.02 The MUSEUM Director and the FRIENDS Board President will meet annually in
conjunction with the TOWN's budgeting process to identify FRIENDS' needs. Unanticipated expenditures will be reviewed on a case-by-case basis. All funding is
subject to approval by the Town Board of Trustees.
2.03 The TOWN will provide use of the MUSEUM meeting room/additional space and
TOWN rental properties (excluding the Estes Park Events Complex) for FRIENDS'
mission appropriate activities, based on availability, without cost to the FRIENDS.
ATTACHMENT 2
Page 54
Page 55
Page 56
Page 57
Page 58
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Page 60
EVENTS & VISITOR
SERVICES Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Rob Hinkle, Events & Visitor Services Director
Date: February 9, 2021
RE: Resolution 13-21 Approving a Memorandum of Understanding with Estes
Park Western Heritage, Inc.
(Mark all that apply)
☐ PUBLIC HEARING ☐ ORDINANCE ☐ LAND USE ☒ CONTRACT/AGREEMENT ☒ RESOLUTION ☐ OTHER
QUASI-JUDICIAL ☐ YES ☒ NO
Objective:
Approval of the Memorandum of Understanding between the Town of Estes Park and
Estes Park Western Heritage, Inc. to operate the Rooftop Rodeo. This Memorandum
was discussed at a Town Board Study Session with the Chairman of Estes Park
Western Heritage, Inc. and changes were made to reflect the discussion.
Present Situation:
No current problems or barriers.
Proposal:
The major changes to the Memorandum of Understanding:
-1.09 The Director and a Town Board member will serve as ex officio members of Estes
Park Western Heritage.
-1.13 Estes Park Western Heritage will submit a detailed annual report to the Town on
December 1st
-1.15 Sponsorship tickets must be approved by the Town in writing
-6.01 Insurance coverage for only the Rodeo and preparation of the Rodeo
-Deletion of the transfer of ownership of service marks registered. That was completed.
Advantages:
Revises the current Memorandum of Understanding between Town of Estes Park and
Estes Park Western Heritage, Inc. for the continued operation of the Rooftop Rodeo.
Disadvantages:
None
Page 61
Action Recommended:
Approval of the Memorandum of Understanding between the Town of Estes Park and
Estes Park Western Heritage, Inc.
Finance/Resource Impact:
None
Level of Public Interest
Low level of interest
Sample Motion:
I move for the approval of Resolution 13-21.
Attachments:
1. Resolution 13-21
2. 2021 Revised MOU with Estes Park Western Heritage, Inc.
Page 62
RESOLUTION 13-21
APPROVING A MEMORANDUM OF UNDERSTANDING REGARDING
MANAGEMENT OF THE ESTES PARK RODEO
WHEREAS, the Town and Western Heritage, Inc. have entered into a
memorandum of understanding regarding the management of the Estes Park Rodeo,
which was most recently revised on May 24, 2017; and
WHEREAS, the Town Board desires to revise and restate the memorandum of
understanding.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the memorandum of
understanding referenced in the title of this resolution in substantially the form now
before the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 63
MEMORANDUM OF UNDERSTANDING
REGARDING MANAGEMENT OF THE ESTES PARK RODEO
This Memorandum of Understanding Regarding Management of the Estes Park Rodeo
("Agreement") is made and entered into by and between THE TOWN OF ESTES PARK
("Town"), a Colorado municipal corporation, and ESTES PARK WESTERN HERITAGE,
Inc. ("WH"), a Colorado non-profit corporation.
RECITALS
A.The mission of the Town is to provide reliable, high-value services for the benefit of its
citizens, visitors, and employees, while being good stewards of public resources and its natural
setting.
B.The mission ofWH is to promote the western culture and preserve the western heritage of theEstes Valley by producing and supporting activities for the education and enjoyment of its
residents and visitors.
C.Each year, the Town produces a rodeo ("Rodeo"), sanctioned by the Professional Rodeo
Cowboys Association (PRCA), known as Estes Park Rodeo as well as the Rooftop Rodeo and
registered as PRCA rodeo 316.
D.The Town and WH desire for WH to assist the Town in management of the Rodeo.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises contained herein, the
parties hereto agree as follows:
SECTION 1. DUTIES AND RESPONSIBILITIES OF THE Town OF ESTES PARK
1.01 The Town shall maintain and operate the physical facility known as the Town of Estes
Park Events Complex at Stanley Park ("Facility").
1.02 The Town shall provide the following support for WH:
a.Use of an office and office support, and supplies as specific to Rodeo; and
b.Funding for an annual appreciation and awards event for volunteers of the Rodeo.
1.03 The Town shall have financial and management responsibility for the following elements of the Rodeo:
a.The Rodeo itself;
b.Rodeo Pre-Show;
ATTACHMENT 2
Page 64
2
c. Supporting WH in scoreboard set up and teardown;
d. Providing an ambulance service;
e. Providing police security as needed;
f. Providing a veterinarian;
g. Providing contestant purse money, as approved by Town Board, required by
PRCA to host the Rodeo; and
h. Paying for all contract personnel and their lodging needed to produce the Rodeo
in accordance with its agreement with the stock contractor, except as noted in
section 2.05.
1.04 The Town shall be responsible for negotiating contracts, with the exception of
sponsorship agreements, for the Rodeo. The Town shall consult with WH prior to
choosing a stock contractor(s). This consultation is to allow both parties to understand
the stock contractor’s needs for the Rodeo, and allow the parties to determine how those
needs fit within their individual scope of duties. The Town shall select the contractor
pursuant to its contracting policies.
1.05 The Town shall maintain ownership of the Rodeo.
a. WH will hold the PRCA committee membership position starting in 2016 and will
pay PRCA dues and application fee currently totaling $1,300.
b. The Town owns the Rooftop Rodeo Parade and will pay for its associated
insurance requirements. WH will help plan and produce the Parade.
1.06 The Town shall receive the following revenues:
a. Ticket sales (not to include Behind the Chutes Tours), except as described in
section 2.08(e);
b. Vendor fees; and
c. Convenience fees from internet sales of Rodeo admission tickets.
1.07 The Town reserves the right to utilize WH equipment, except for exempt items as
described in the Attachment hereto. Exempt items will be determined by WH. If any
equipment item is damaged by the Town, it shall be repaired or replaced by the Town.
1.08 The Town Events and Visitor Services Director (Director) and the WH Board will meet
annually in concert with the Town’s budgeting process to identify WH and Town needs.
Unanticipated expenditures will be reviewed on a case-by-case basis.
1.09 Two delegates of the Town shall be ex officio members of WH and may participate in
membership and board meetings of WH: the Director, and a Town Board member
designated by the Town Board as the Town Board Liaison to WH.
1.10 The Town shall be the owner of items and capital improvement projects funded through
its budget.
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3
1.11 The Director shall outline capital improvement projects and other appropriate needs of
financial assistance from the WH Board. Capital improvement projects shall be defined
as projects with a value over $5,000 and over 1 year of useful life. The majority of
funding requests by the Director to WH will be made once a year. The Town is
responsible for any related project management.
1.12 All duties and responsibilities of the Town set forth in this Agreement are subject to the
budgetary process of the Town including appropriations of sufficient funds to perform the
duties and responsibilities set forth herein and the administration of the Facility by the
Town Administrator or their designee.
1.13 The Town shall have the right to review WH documents and financial records promptly
upon request. WH shall prepare minutes of its meetings, as required by law, and shall
transmit them to the Town promptly upon request. By December 1 of each year, WH
shall also submit a detailed annual report to the Town on WH’s finances, documenting in
particular, with supporting narrative, (a) WH’s certification that all WH’s financial
records are accurate, (b) that all bookkeeping conforms to generally accepted accounting
standards, and (c) that WH has complied fully with all its bylaws; and noting any
deviations.
1.14 All sponsorship agreements must be approved in writing by the Town prior to execution
by WH to assure all PRCA policies for sponsorships are followed and to verify the Town
is not being committed to exclusive or long term agreements or agreements not
appropriate for the Town. WH shall promptly send a copy of all such executed
agreements to the Director.
1.15 The Town shall supply all event tickets needed for sponsorships at no charge to WH.
Any such sponsorship tickets must be approved by the Town in writing. WH shall supply
all other items and benefits included in sponsorship packages at no cost to the Town.
SECTION 2. DUTIES AND RESPONSIBLITIES OF WH
2.01 WH seeks to further its mission and the mission of the Town by providing funds for
capital improvements, including maintenance of such improvements as appropriate, and
other appropriate needs of the Facility. For projects it funds, WH shall participate in
front-end planning which may include determining the objective, defining the project and
identifying funding sources.
2.02 WH shall participate with the Events and Visitor Services staff in strategic planning for
the Facility.
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4
2.03 WH shall be financially responsible for sponsoring and producing the following events
associated with the Rodeo:
a. Specialty Nights at Rodeo
b. Mutton Bustin’
c. Hospitality Tent (including equipment)
d. Behind the Chutes Tours
e. Calf Catch
WH shall obtain all required permits and licenses arising from its responsibilities,
including but not limited to Special Events Permits and a Special Events Liquor License
for the sale of alcohol. All volunteers at these events associated with the Rodeo must be
under the direction, supervision, and control of the Town and its employees.
2.04 All events conducted by WH at the Facility must be approved by the Town.
2.05 WH shall provide the following financial support for the Rodeo:
a. Full contracting responsibilities and payment to rodeo announcer Andy Seiler.
b. Behind the Chutes Tours; responsible for all related expenses.
c. Rental of the scoreboard.
d. Assistance with funding of equipment related to Rodeo (both anticipated and
unanticipated costs).
e. Development and production of rack cards and posters.
f. Radios, safety vests, and other equipment that may be needed by WH
volunteer security team. The role of the team is to primarily staff the various
gate entries into the east side of the Facility. WH will engage security to
ensure that only PRCA card holders are allowed through back gate (off
Community Drive), and that no members of the general public or ticket
holders are allowed entry through the east Midway gate.
2.06 WH shall be responsible for providing the following documents to the Town when
requested:
a. Exempt equipment list;
b. A list of all events; and
c. Sponsorship agreements with all sponsors.
2.07 WH shall be responsible for and fund the Royalty Program.
a. WH shall create and maintain a Royalty Handbook which covers all duties,
responsibilities, policies and procedures of the Royalty Program.
b. Town will provide the use of Facility for Royalty functions including the
annual Royalty Clinic and Tryouts.
2.08 WH shall be entitled to collect all of the following Rodeo-generated revenues:
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5
a. Merchandise sales;
b. Sponsorships;
c. Behind the Chute Tours;
d. Alcohol beverage sales; and
e. $1.68 of each Rodeo ticket sold. WH shall use the majority of these funds to
market and advertise the Rodeo to the general public in order to increase
visitor attendance. This will allow a consistent message with WH’s longtime
marketing and advertising efforts to the rodeo community in general and to
the Rodeo’s contestants specifically.
2.9 WH shall be responsible to seek lodging for the following individuals during rodeo week
as necessary: stock contractor staff, announcer, scoreboard operator, stock contractor,
veterinarian, PRCA judges, PRCA photographer, and other contract personnel as
required. WH will endeavor to fund this lodging through sponsorships. In the event that
WH cannot secure funding for the lodging, the Town will pay for the lodging.
2.10 WH shall assist in preparing the Facility for the Rodeo as requested and directed by the
Town or its representative. This includes, but is not limited to, arena preparation (except
for the actual ground/arena material), and setup and tear-down of the chutes, fence, pens,
hospitality area, arena signs and scoreboard.
2.11 WH shall be responsible for its website and all material thereon, including any other form
of electronic or social media, advertising, or other written material produced on behalf of
or by WH. Due to the fact that WH is primarily associated with the Town and uses Town
facilities, WH agrees that the Town shall be entitled to request removal of any
inappropriate or misrepresentative content from its website, social media, or any other
printed material involving the Town, the Rodeo, or any other Town sponsored and
supervised events. WH shall remove all such material upon request by the Town. The
Town hereby disclaims any responsibility for or ownership of the WH website, social
media content, or other material produced by or on behalf of WH.
2.12 WH shall be responsible for providing copies of the Town’s adopted Volunteer Manual
to all of its volunteers and reviewing the Volunteer Manual with all of its volunteers at
least once each year. WH agrees that its volunteers shall follow the requirements and
obligations of the Town’s adopted Volunteer Manual when volunteering for all Town
sponsored and supervised events as listed in this Agreement.
2.13 WH will not engage in any activity that competes with the Estes Park Rodeo.
SECTION 3. TERM OF AGREEMENT
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6
3.01 This Agreement shall commence on its effective date, and will be reviewed on an annual
basis by both parties. This Agreement shall continue in effect for each ensuing year
unless terminated by either of the parties in accordance with Section 4 below.
SECTION 4. TERMINATION
4.01 Either party may terminate this Agreement by providing written notice to the other party
on or before February 1 of any year with the termination to be effective on such February
1.
SECTION 5. INVALID PROVISION
5.01 Should any part of this Agreement be declared invalid by a court of law, such decision
shall not affect the validity of any remaining portion which shall remain in full force and
effect as if the invalid portion was never a part of this Agreement when it was executed.
Should the severance of any part of this Agreement materially affect any other rights or
obligations of the parties hereunder, the parties hereto will negotiate in good faith to
amend this Agreement in a manner satisfactory to the parties. Failing agreement on such
amendment, either party may by notice in writing terminate this Agreement under the
provisions of this Agreement relating to termination.
SECTION 6. INSURANCE AND LIABILITY
6.01 (a) The Town shall provide its Volunteer Accident Medical Plan coverage to WH
members when they are volunteers of the Town at the Rodeo, and are actually under the
immediate and direct care, custody, control, supervision, and direction of Town employees. To
be included in this coverage, volunteers must also, prior to the beginning of the individual’s
volunteer activity, be included on a roster of volunteers that WH provides to the Town and must
have provided the Town a complete registration form, including any liability waiver or release
required by the Town, in the form and manner required by the Town. This coverage shall not
extend beyond the days the Rodeo itself is underway as well as the two days immediately
preceding the Rodeo, when volunteers are needed for preparation. WH must not allow any
individual to volunteer at the Rodeo who does not meet these qualifications for the Town’s
Volunteer Accident Medical Plan coverage.
b) WH understands and agrees that all other events are WH events. These include, but
are not limited to, PBR and the Barrel Racing Series. WH shall provide its own medical
insurance to its officers, contractors, employees, and volunteers for such other events. WH’s
volunteers are not volunteers of the Town for these events.
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7
c) Except as covered by the Town-provided medical plan as described above, WH shall
indemnify and save harmless the Town, and its agents and employees, from any damages or
claims by WH’s officers, contractors, employees, and volunteers (including any individuals it
allows to volunteer at the Rodeo), arising out of or relating to WH’s activities under this
Agreement, and is solely responsible for all such liability. For all WH events using Town
facilities, WH agrees to insure said events to the satisfaction of the Town and to provide
Certificates of Insurance to the Town prior to the events pursuant to Town policies. WH shall
also provide proof of Directors and Officers liability coverage promptly upon request.
SECTION 7. INDEMNIFICATION
7.01 WH agrees to indemnify and hold harmless the Town from any claims, loss, damage
and/or injury caused or allegedly caused by the negligent act or omission of WH its
volunteers, employees, members, officers, contractors, or agents. Said indemnification
shall include all reasonable attorney’s fees and costs incurred by the Town resulting from
said claim, loss or damage.
SECTION 8. COLORADO GOVERNMENTAL IMMUNITY ACT
8.01 The parties hereto understand and agree that the Town and its officers, employees,
volunteers, and agents are relying on, and do not waive or intend to waive by any
provision of this Agreement, the monetary limitations or any other rights, immunities,
and protections provided by the Colorado Governmental Immunity Act, C.R.S. 24-10-
101 et seq., as from time-to-time amended, or otherwise available by any other provision
of law.
SECTION 9. General Provisions
9.01 Assignment. Neither party to the Agreement shall, directly or indirectly, assign or purport
to assign this Agreement or any of its rights or obligations in whole or in part to any third
party without the prior written consent of the other party.
9.02 No Waiver. The failure of either party to enforce at any time any of the provisions or
rights, or to exercise any elections provided, shall in no way be considered to be a waiver
of such provisions, rights or elections or in any way affect the validity of the Agreement.
The failure to exercise by either party any of its rights herein or any of its elections under
the terms or conditions herein contained shall not preclude or prejudice it from exercising
the same or any other right it may have under this Agreement, irrespective of any
previous action or proceeding taken by it hereunder.
9.03 Complete Agreement. This Agreement is the complete Agreement of the parties; may be
amended or modified only in writing; and supersedes, cancels and terminates any and all
Page 70
Page 71
ByMC!f:1 Chairman
of theBoard Date:. z-z
1 2-02, /TOWN
OF
ESTES PARK
By __________ _
Wendy
Koenig
Page 72
ESTES PARK WESTERN HERITAGE, INC.
By
Mark Purdy
Chairman of the Board
Date:
TOWN OF ESTES PARK
By
Wendy Koenig
Mayor
Date:
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
10
Page 73
Attachment
Items WH owns that would not be available to Town are items that are used for the rodeo
hospitality tent. These items consist of item used to store, serve and prepare food. Examples
would be coolers, utensils, tables, serving pans, freezer, and other associated items.
Two boxes of six seats –Box 43 and 45 - will be reserved for VIPs, visiting rodeo committees,
Town management, etc. The Town controls these tickets and may assign these seats without
charge. WH may request assignment to specified individuals.
Page 74
PROCEDURE FOR PUBLIC HEARING
Applicable items include: Rate Hearings, Code Adoption, Budget Adoption
1. MAYOR.
The next order of business will be the public hearing on ACTION ITEM 3.
ORDINANCE 03-21 APPROVING THE SECOND AMENDMENT TO THE
LEASE AGREEMENT FOR THE PROSPECT MOUNTAIN RADIO SITE.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, public comment,
and written comments received on the item.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2. STAFF REPORT.
Review the staff report.
3. PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
item. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
4. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the item which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the item.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Request Board consider a motion.
7. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
Page 75
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
*NOTE: Resolutions are read into record at the discretion of the Mayor as it is not required
to do so by State Statute.
Page 76
POLICE DEPARTMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Captain Pass
Date: February 9, 2021
RE: Ordinance 03-21 Approving a 5-year Extension to a Lease Agreement for
the Prospect Mountain Radio Site
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Review and approve the Second Amendment to the Lease Agreement with Heron, LLC
for the Prospect Mountain radio tower site, used non-exclusively by the Town of Estes
Park to operate radio transmission and reception systems.
Present Situation:
Since 2010, the Town of Estes Park has held a Lease Agreement with Heron LLC for a
portion of parcel 3536000005 (Legal Description: SW ¼ of the NE ¼ of Section 36,
Township 5 N Range 73 W). Leasing the site allows the Town to operate essential radio
communications and disseminate public information, including AM radio emergency
information. Currently, the Town operates six (6) radios in the Bureau of Reclamation
premises and one Highway Advisory Radio System (“HAR”) radio nearby on the Heron
LLC property, which was installed in 2015. The Lease also grants the Town vehicular
access across the Lessor’s property and storage of equipment on site.
The original Lease Agreement was dated January 12, 2010 and the First Amendment
was dated May 26, 2015. The Lease Agreement, which expired on December 31, 2020,
provided the option to extend the lease for “... two (2) additional five (5) one (1) year
periods.”
Proposal:
The Town and Heron LLC wish to extend the lease through the Second Amendment
presented here. This agreement renews the lease for 2021, and provides that, unless
terminated by either the Lessor or Lessee, this Lease shall automatically be renewed on
an annual basis for successive one (1) year terms until December 31, 2031. The
Second Amendment also provides the Lessor with a corresponding right to terminate
the Lease.
Page 77
The project will be managed by the Police Department, and the lease has been
budgeted for 2021. As per paragraph 3 of the First Amendment to the Lease
Agreement, the Town’s annual rent will increase by 3% on January 1, 2021. Rent for
2020 was $4,643.51, and will increase to $4,782.81 for 2021. Additionally, the First
Amendment to the Lease provides that rent shall increase or decrease by $671.50 for
any new radio systems installed at the site. No new radio systems are proposed at this
time.
Advantages:
• Continuity of emergency communications for the Police Department to protect
health and safety;
• Continuity of operational (and emergency) communications for the Utilities and
Public Works Departments; and
• Dissemination of public information within the Estes Valley and nearby highway
corridors.
Disadvantages:
• None identified.
Action Recommended:
• Approve and sign the Second Amendment to the Lease Agreement, with an
effective date of January 1, 2021; and
• Approve Ordinance 03-21.
Finance/Resource Impact:
The total amount of the lease will be divided among departments. Facilities will absorb
12 %, Police Department and Emergency Management fund will absorb 49%, Street
Department will be responsible for 6%, Power and Communications percentage is 23%,
Water Department will be responsible for 9% and the Fleet Department 2%. Each will
be under the 24-02 line item of lease.
Level of Public Interest
Low interest, but high importance.
Sample Motion:
I move for the approval/denial of Ordinance 03-21.
Attachments:
1. Ordinance 03-21
2. Second Amendment to the Lease Agreement
3. Lease Agreement fully executed on January 12, 2010
4. First Amendment fully executed May 26, 2015
Page 78
ORDINANCE NO. 03-21
AN ORDINANCE APPROVING THE SECOND AMENDMENT TO THE LEASE
AGREEMENT FOR THE PROSPECT MOUNTAIN RADIO SITE
WHEREAS, a Lease Agreement dated January 12, 2010 entitled the Town to non-
exclusive use of the Prospect Mountain radio site and to use the access road for the
operation of radio transmission and reception systems owned by the Town; and
WHEREAS, the Town and Heron, LLC, the lessor, entered into a First Amendment
to the Lease Agreement on May 26, 2015, modifying and continuing the Lease
Agreement; and
WHEREAS, the Town of Estes Park desires to enter a Second Amendment to the
Lease Agreement with Heron, LLC, to extend the Lease Agreement further and prevent
its expiration; and
WHEREAS, this Lease Agreement is necessary for emergency and operational
telecommunications purposes.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS:
Section 1: The Town Board approves, and authorizes the Mayor to sign, the
Second Amendment to the Lease Agreement in substantially the form now before the
Board.
Section 2: This Ordinance shall take effect and be enforced thirty (30) days after
its adoption and publication.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park,
Colorado this ____ day of _______________, 2021.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
ATTACHMENT 1
Page 79
I hereby certify that the above Ordinance was introduced at a regular meeting of the
Board of Trustees on the day of , 2021 and published in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the day
of , 2021, all as required by the Statutes of the State of Colorado.
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 80
SECOND AMENDMENT TO LEASE AGREEMENT
THIS SECOND AMENDMENT TO LEASE AGREEMENT ("Second
Amendment") is effective the 1st day of January 2021 between Heron, LLC ("Lessor")
and the Town of Estes Park ("Lessee").
RECITALS
1.Lessor and Lessee entered into a Lease Agreement dated January 12, 2010, for
the purpose of leasing property on the Prospect Mountain radio site near the
Town of Estes Park for the right of Lessee to install and operate radiotransmission and reception systems.
2.Lessor and Lessee executed a First Amendment to Lease Agreement on May
26, 2015 ( collectively the "Lease") to capture unpaid rent, and also to include
new improvements installed by the Lessee at the Prospect MountainCommunications site, but not in its described premises.
3.The parties desire by this Second Amendment to clarify the Term, but also to
provide the Lessor with a corresponding right to terminate the Lease. The noticeaddresses in the Lease are also updated by this Second Amendment.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the Lease is amended as follows:
1.Paragraph 3, of the Lease (TERM) shall be replaced in its entirety as follows:
The term of the Lease began on January 1, 201 O; continued through December
31, 2020; and is hereby extended for an additional one (1) year termcommencing on January 1, 2021. Unless terminated by either the Lessor orLessee as described below, this Lease shall automatically be renewed on an
annual basis for successive one (1) year terms until December 31, 2031.
The Lessee and Lessor may terminate this Lease by providing written notice to
the other party, not less than six (6) months prior to the end of the term.
2.Paragraph 8 of the Lease (NOTICES) shall be replaced in its entirety as follows:
NOTICE. All notices required or permitted hereunder shall be in writing and
shall be deemed given if mailed, certified or registered mail, return receipt
requested, or sent by overnight carrier to the following addresses:
1
ATTACHMENT 2
Page 81
2
If to Lessor to:
Heron, LLC
c/o Christian Hill CPA, LLC
1204 Graves Avenue
Estes Park, CO 80517
With a copy to:
Ann S. Closser, Site Manager
Prospect Mountain Communications Site
2830 Heidelberg Drive
Boulder, CO 80305
If to Lessee to:
Town of Estes Park
170 MacGregor Ave.
P.O. Box 1200
Estes Park, CO 80517
Or if a more current address or name has been given to the other party in
writing, to such other address or name.
3. A new Section 19 shall be added to the Agreement as follows:
19. FINANCIAL OBLIGATIONS
All Lessee’s financial obligations under this Agreement are contingent upon
appropriation, budgeting, and availability of specific funds to discharge those
obligations. Nothing in this Agreement constitutes a debt, a direct or indirect
multiple fiscal year financial obligation, a pledge of the Lessee’s credit, or a
payment guarantee by the Lessee to the Lessor.
4. The effective date of this Second Amendment shall be January 1, 2021.
5. All other terms and conditions of the Lease Agreement will remain in full force
and effect unless specifically modified or amended herein.
Page 82
3
LESSOR: LESSEE:
HERON, LLC Town of Estes Park
By:_______________________________________________________________________________ _ By:_______________________________________________________________________________ _
John Heron, Managing Member Wendy Koenig, Mayor
ATTEST:
APPROVED AS TO FORM:
Page 83
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FIRST AMENDMENT TO LEASE AGREEMENT
THIS FIRST AMENDMENT TO LEASE AGREEMENT ("First Amendment") is
effective this -'-(p day of YY\A'( , 2015 between Heron, LLC ("Lessor") and the Town of Estes Park ("Lessee").
RECITALS
1.Lessor and Lessee entered into a Lease Agreement dated January 12, 2010, forthe purpose of leasing property on the Prospect Mountain radio site near theTown of Estes Park for the right of Lessee to install and operate radiotransmission and reception systems.
2.In January 2015, the parties discovered that the rent as set forth in the Lease
Agreement had not been paid except for one payment of $3,951.60 on January1, 2011.
3.The Lease Agreement contained a provision for a CPI increase payable uponwritten notice of the appropriate amount from Lessor to Lessee. No notice of anyCPI has been sent by the Lessor to the Lessee. The parties agree that no CPIincrease payment is owed by Lessee.
4.In 2014, Lessee installed its Highway Advisory Radio System and Antenna onthe Prospect Mountain site, but not in the premises specified in the Lease
Agreement.
5.The parties desire by this First Amendment to address the payment of rent due inthe Lease Agreement, the installation of the radio system, antenna, and conduit,the relocation of said facilities, and addressing future rent increases.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Lease Agreement shall be amended as follows:
1.Paragraph 1 of the Lease Agreement shall be amended by the addition of thefollowing paragraphs:
The Lessor does hereby also lease to the Lessee ground space for its Highway Advisory Radio System ("HAR") which includes a support pole and whip antenna ("Antenna") and the necessary easement for its cabling contained within conduit ("Conduit'') from its Antenna to the Bureau of Reclamation Building ("Easement"). Collectively the Antenna, Conduit, and Easement will be known as the "HAR Premises". An illustration of the Antenna as well as the
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ATTACHMENT 4
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TOWN CLERK Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: February 9, 2021
RE: Interview Committee for the Estes Park Planning Commission
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To appoint Town Board members to the interview committee for the open position on
the Estes Park Planning Commission.
Present Situation:
The Estes Park Planning Commission consists of five volunteer community members.
The commission currently has one vacancy. The Town Clerk’s Office has advertised the
opening and currently has received one application as of the date of this memo.
Proposal:
Policy 101 Section 6 states all applicants for Town Committees/Boards are to be
interviewed by the Town Board, or its designee. Any designee will be appointed by the
Town Board. Therefore, two members of the Board would interview all interested
applicants for the Board position.
Advantages:
To move the process forward and allow interviews to be conducted of interested
applicants.
Disadvantages:
None.
Action Recommended:
To appoint two Trustees to the interview committee.
Finance/Resource Impact:
None.
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Level of Public Interest:
Low.
Sample Motion:
I move to approve/deny the appointment of Trustees __________ and ___________ to
the Estes Park Planning Commission interview panel.
Attachments:
None.
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ESTES PARK MUSEUM Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Travis Machalek, Town Administrator
From: Derek Fortini, Museum Director
Date: February 9, 2021
RE: Estes Park Museum: 2020 Annual Report
Report:
Background
The Estes Park Museum cultivates a passion for Estes Park History. Each year
strategic initiatives are developed by Museum staff in consultation with the Assistant
Town Administrator addressing goals beyond ongoing annual operations. The initiatives
are derived from community interest and staff proposals that further the Museum’s
mission to conduct activities that preserve, share, and respect the unique history of
Estes Park. Initiatives are aligned with department resources and put into context within
outcome areas. The overall Strategic Initiatives Outcome Areas align with Town
Strategic Goals:
1) Preserve History (Town Strategic Goal: Outstanding Community Services)
2) Share History (Town Strategic Goal: Exceptional Guest Services)
3) Operational Excellence (Town Strategic Goal: Governmental Services and
Internal Support)
2020 Strategic Initiatives Met
• Concluded Birch Ruins preservation/interpretation project (2018 State
Historic Fund Grant, final report submitted January 2021)
• Digitized newspapers from 1948 – 1965
• Secured funding for next phase of newspaper digitization
• Museum Annex: Added partition wall for division of public and staff space
• Continued processing artifact move (cleaning and rehousing artifacts;
along with database entry/revisions)
• Refined collection through deaccession (the legal and ethical removal of
artifacts from the collection). This was planned to be completed with
additional staffing provided through an IMLS Grant that was not received.
This project will be taken on by reprioritizing current staff resources and
will begin in 2022.
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• Collaborated with Events to work on Stanley Park Master Plan CIP
o The Museum has opted to pursue enhancements of the Museum
Annex building (primarily through the Estes Park Museum Friends
& Foundation, Inc.) to create an ideal professional Collections and
Research Facility in lieu of pursuing the Stanley Park Master Plan
• Established Cobb-Macdonald Cabin Revamp plan
• Continued Historic Boyd Building temporary exhibit:
o Now We Are Very Modern: Estes Park during the 1920s; on display
from Dec. 2019 – TBD (The Museum will keep this exhibit on
display upon re-opening the gallery)
• Updated 5-year temporary exhibit schedule
• Completed updates to Permanent Exhibit
o Planned updates took place in 2020 and should be complete in
2021
• Explored/Budgeted Hydroplant re-brand and new exhibit
• Identified upcoming conferences and development opportunities that
require an increase in professional development budget and make
appropriate plans
o Staff took advantage of the virtual conference offered by the
American Association for State and Local History
• Worked with Town Facilities to ensure professional maintenance of
historic structures (This includes the Historic Boyd Building, Cobb-
Macdonald Cabin, Birch Ruins, Birch Cabin, Historic Fall River Hydroplant,
Hydroplant Cottage serving as welcome center, Hydroplant Cottage
serving as employee housing)
o Staff provided Facilities with the appropriate informational
paperwork to be included in the Facilities Master Plan
2020 Strategic Initiatives not met
Many of the following goals are ongoing and began in 2020, but have not been
completed:
• Finish processing local history collection from Estes Valley Library
o Ongoing through 2022
• Complete backlog of donations from outstanding years
• Complete Annex Research space
• Add play/exterior property enhancements with Parks
o Because of Parks staffing shortages in 2020, this will take place in 2021
• Open Historic Fall River Hydroplant Thursday-Saturday, 1-4 p.m.
o Deferred to when this can safely take place with COVID-19
• Create a process for assigning insurance values of artifacts
o Deferred to 2021
• Develop a Collections Plan
o Deferred to 2021
• Cobb-Macdonald and Boyd Building signs
o Deferred to 2021
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Attendance Comparison
Venue 2016 2017 2018 2019 2020 Cumulative
2016-2020
Estes Park
Museum Gallery
4,653 3,533 3,6282 3,8233a & b 7186 16,355
Paid Meeting
Room Use
3,140 901 100 100 30
3,460
Estes Park
Museum
Programs and
Tours
2,849 2,296 2,159 2,2914 7127 10,307
Historic Fall River
Hydroplant
1,247 1,176 1,007 2695 06 3,699
Total 11,889 7,095 6,894 6,483 1,460 33,821
1. In order to better prioritize scopes of services, Policy 1202 Museum Fee
Philosophy was revised in August of 2017 to allow public rentals that last
longer than 5 consecutive days for $100 per day. Since 2017, there is
typically one group (an outdoor wilderness first responder course) that rents
the Museum multiple times a year with an average of 25 participants each
rental.
2. The Museum gallery was closed to prepare for the remodel project and to
move artifacts for April-May, and October-December in 2018. In all, the
gallery was open seven complete months.
3. Gallery attendance was affected by:
a. Gallery was open May 31-Dec 28, 2019 (due to remodel Jan-May)
b. Gallery hours were revised to Wednesday – Saturday, 10-4 pm year-
round (as opposed to May-October Tuesday-Saturday 10-4 pm,
Sunday 1-4 pm and Nov – April Friday and Saturday 10-4, Sunday 1-4
pm)
4. To better capture Museum initiated programs and tours, beginning in 2019,
the numbers in this column will no longer reflect any Estes Park Museum
Friends & Foundation, Inc. programs or tours (such as the 4th of July Coolest
Car Show). To provide a more accurate comparison, 2016-2018 in the row
for Programs and Tours have been revised.
5. In an attempt to manage workload, the Hydroplant was opened by
appointment only in 2019. This effort created more of a time burden on staff
so future hours will be Thursday – Saturday, 1-4 pm with docent led tours at
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1, 2, and 3 pm. Staff analyzed the times/days tours were requested in 2019
to establish the most popular times for future hours.
6. The Museum closed to the public on March 15, 2020 due to COVID-19 and
did not reopen in 2020. The Historic Fall River Hydroplant did not open in
2020 due to COVID-19.
7. This included 394 “in-person” program attendees before the closure and 318
YouTube views of virtual program presentations and recordings.
2020 Collaborations:
Estes Park Museum Friends & Foundation, Inc.
• Continued to collaborate on the capital campaign for the funding to convert the
Museum Annex into an ideal Collections and Research Facility
o Sale of Paver Stones
o Sale of Museum Friends publication Estes Park and Rocky Mountain
National Park: Then and Now: Revised Edition
• Newspaper Digitization (see below)
Other Town of Estes Park Committees that Museum staff serve on:
• Web Team
• Insurance Committee
• Customer Service Team
• Volunteer Coordination Team
• 2020 Employee Retention Focus Group
Estes Valley Library District
• Digitized roughly 17 years-worth of local newspapers (1948-1965). This is a
multi-year project that will end when the local newspapers are digitized to the
current year. Digitized, keyword-searchable files are available on the Colorado
Historic Newspaper Collection website (coloradohistoricnewspapers.org). The
project is funded with an annual commitment of $5,000 from the Estes Valley
Library District, $5,000 from the Estes Park Museum Friends & Foundation, Inc.,
and $5,000 from the Town of Estes Park.
Outside Funding in 2020:
• Grants
o IMLS Grant for a 3-year Collections Deaccession Assistant was applied
for in 2019, but was not awarded
• Estes Park Museum Friends & Foundation, Inc.
o Donated $17,550 towards exhibits, collections, programming, and
advertising expenses
o Donated $5,000 towards the digitization of newspapers in 2020 and
another $5,000 commitment for 2021
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o Purchased 101 artifacts for $3,077 from the Dave Schutz Estate (primarily
belonging to local artist Dave Stirling) that were donated to the Museum
o Collections and Research Facility Fundraising: YTD - $543,875 (growth of
$18,485 since end of year 2019)
Collections Comparison
2016 2017 2018 2019 2020
Acquisitions Donors 33 50 15 21 22
Items 9521 823 3002 154 215
4 collections3
Research
Requests
(utilizing the
collection to
answer history
related questions
posed by public
researchers)
Research Requests 61 145 87 115 86
Staff Hours spent
researching
56 62 36 42.5 47.3
PastPerfect Catalogue
Online searches conducted
2,081 3,514 3,408 2,561 2,710
1. This number will increase in the future as the Estes Valley Library’s Local
History Archive continues to be processed and accounted for as a 2016
donation
2. In April 2018, there was a hold in accepting donations (with a few exceptions),
the donation hold was lifted in October of 2019
3. A collection is a group of archival materials numbering more than 100
individual pieces that are grouped together with a finding aid
Artifact Update
Since the total artifact move from on- and off-site storage to the Museum Annex in
2018/2019, staff has taken the opportunity to clean and rehouse each artifact. While
completing this task, database records are revised with the artifacts new location, a new
photograph of the artifact, and a revision of any missing data. The process is ongoing
and will benefit the preservation of artifacts, along with aiding staff and the public during
database research.
Pre-2018
(preparation
for move)
2018 2019 2020 Total number and percentage
updated out of 31,711 artifacts
currently recorded in database
Number of
artifacts updated
1,032 625 1,231 3,983 6,872 or 22%
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Volunteer Comparison
Museum volunteers hold specific titles of Gallery Host, Historic Fall River Hydroplant
Tour Docent, Volunteer Collections Assistant, Volunteer Exhibit Assistant, and
Downtown Walking Tour Docent.
2016 2017 20181 20192 20203
Volunteers 47 45 40 31 18
Hours 4,423 3,239 1,456 1,096 527
1. In 2018, the total volunteer hours were affected by the closure of the Museum
gallery for 5 months out of the year. In the past, the gallery was open May-
October, Tuesday – Saturday, 10-4 and Sunday 1-4, and November – April,
Friday and Saturday 10-4 and Sunday 1-4. Volunteers were scheduled to
cover the front desk during these times.
2. In 2019, the total volunteer hours were affected by the gallery being open only
7 months out of the year because of the building remodel.
3. Even though the gallery closed to the public in March 2020, volunteers assisted
in a limited capacity with projects in Collections throughout the year.
Strategic Initiatives for 2021
• Digitize newspapers from 1965 – 1978
• Secure funding for digitization of newspapers for next phase (Ongoing until
caught up to current year)
• Continue to work on donation backlog (2017-present)
• Complete artifact cleaning, relocation, re-housing, and catalogue update
o 2021 Goal: additional 5,000 records
• Create a process for assigning insurance values of artifacts
• Develop a Collections Plan
• Develop collections processing manual
• Museum Annex improvements:
o Increase foundation to 200 lbs/sq/ft (2021 Friends Funding)
o Annex building upgrades (2022 Friends Funding)
o Design addition (2023 potentially Friends Funding)
• Utilize contracted media specialist to conduct oral histories
• Pursue grant to re-roof Birch Cabin (building on Colorado State Register of
Historic Places)
• Pursue grant to re-roof Hydroplant cottages (building on National Register of
Historic Places)
• Identify process for collecting current newspapers
• Add play/exterior property enhancements with Parks Department
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• Cobb-Macdonald and Historic Boyd Building signs
• Historic Boyd Building temporary exhibit
o Now We Are Very Modern: Estes Park during the 1920s
• Complete Annex Research space
o Define/promote access time/hours for use
• Utilize contracted media specialist to develop virtual content:
o Tours (Hydroplant/Downtown)
o Virtual exhibit content
o Oral histories online
o Artifact highlights
• Adjust ongoing operations due to COVID-19
o Increase amount of programming while gallery closed due to COVID-19
o Create a virtual exhibit on Now We Are Very Modern: Estes Park during
the 1920s while gallery is closed
o Identify COVID-19 protocol for Annex Research Space
• Oral histories online (Multi-year project)
o Identify/organize current oral histories in collection (2021)
o Identify manner to list OH online accompanied by transcript (future
initiative)
o Identify manner to get media available online (audio and video) (future
initiative)
• Take advantage of virtual conferences in 2021
• Initiate Disaster Plan for Museum
Attachments:
None.
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TOWN BOARD MEETING
February 9, 2021
REPORT AND DISCUSSION ITEMS: Visit
Estes Park Board of Directors Quarterly
Meeting.
No packet material has been provided for
this item.
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