HomeMy WebLinkAboutPACKET Town Board 2020-12-08The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesday, December 8, 2020
7:00 p.m.
Board Room – 170 MacGregor Avenue
Estes Park, CO 80517
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial
virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator
Machalek on May 8, 2020 and outlined below.
ADVANCED PUBLIC COMMENT
Options for the Public to Provide Public Input:
1.By Public Comment Form: Members of the public may provide written public comment on a
specific agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
Tuesday, December 8, 2020. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
2. By Telephone Message: Members of the public may provide public comment or comment on a
specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday,
December 8, 2020. All calls will be transcribed and provided to the Board for consideration during the
agenda item and added to the final packet.
PUBLIC PARTICIPATION DURING BOARD MEETING
Options for participation in the meeting will be available by call-in telephone option or online via Zoom
Webinar which will be moderated by the Town Clerk’s Office.
CALL-IN (TELEPHONE OPTION):
Dial public participation phone number, 833-548-0276 (toll-free)
Enter the Meeting ID: 982 1690 2040 followed by the pound sign (#). The meeting will be
available beginning at 6:30 p.m. the day of the meeting. Please call into the meeting prior to
7:00 p.m., if possible. You can also find this information for participating by phone on the
website at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting
Participation”.
Request to Speak: For public comment, the Mayor will ask attendees to indicate if they
would like to speak – phone participants will need to press *9 to “raise hand”. Staff will be
moderating the Zoom session to ensure all participants have an opportunity to address the
Board.
Once you are announced by phone:
State your name and address for the record.
DO NOT watch/stream the meeting at the same time due to streaming delay and
possible audio interference.
Prepared 11-27-2020
*Revised 12-04-2020
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
PUBLIC PARTICIPATION (ONLINE):
Individuals who wish to address the Board via virtual public participation can do so through
Zoom Webinar at https://zoom.us/j/98216902040 – Zoom Webinar ID: 982-1690-2040. The
Zoom Webinar link and instructions are also available at www.estes.org/boardsandmeetings
by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the
Zoom session should also watch the meeting through that site, and not via the website, due
to the streaming delay and possible audio interference.
Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the
meeting. Participants wanting to ensure their equipment setup is working should join prior to
the start of the meeting at 7:00 p.m.
Request to Speak: For public comments, the Mayor will ask attendees to click the “Raise
Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom
session to ensure all participants have an opportunity to address the Board.
You will experience a short delay prior to re-connecting with the ability to speak.
State your name and address for the record.
In order to participate, you must:
Have an internet-enabled smartphone, laptop or computer.
o Using earphones with a microphone will greatly improve your audio experience.
Join the Zoom Webinar.
o The link can be found above.
Click “Participate Virtually in the Regular Town Board Meeting of the Board of
Trustees”.
DO NOT watch/stream the meeting via the website at the same time due to delays and
possible feedback issues.
WATCH THE MEETING:
The Town Board meetings will be livestreamed at www.estes.org/videos and will be posted within 48
hours of the meeting at the same location.
Documents to Share: If individuals wish to present a document or presentation to the
Board, material must be emailed by Monday, December 7, 2020 by 8:00 a.m. to the Town
Clerk’s office at townclerk@estes.org.
Quasi-Judicial Proceedings
(Quasi-Judicial items will be marked as such)
Written Testimony
Must be submitted by mail to Town Clerk, PO Box 1200, Estes Park, CO 80517 or by
completing the Public Comment form at
https://dms.estes.org/forms/TownBoardPublicComment.
Members of the public may provide public comment or comment on a specific agenda item by
calling (970) 577-4777. All calls must be received by 8:00 a.m., Monday, December 7, 2020.
Due to the holiday please leave a voicemail and your comment will be transcribed. All
comments received will be provided to the Board and included in the final packet material.
Oral Testimony
To ensure your ability to provide comments during the meeting, you must register by emailing
townclerk@estes.org or calling (970) 577-4777 by Monday, December 7, 2020 at 5:00 p.m.
During the meeting, any individual who did not register to speak on a quasi-judicial item may
join public participation by following either the Call-In or Online option previously mentioned.
Individuals who do not register prior to the meeting risk being unable to testify due to
administrative/technical difficulty during the meeting.
Written presentation materials or exhibits must be delivered to townclerk@estes.org by 8:00
a.m. Monday, December 7, 2020 in order to be presented during the meeting. No other
written presentations or exhibits will be accepted during oral testimony by any member of the
public.
Packet Material
The packet material can be accessed through the following link: Town Board Packet or under
the Town Board section at www.estes.org/boardsandmeetings or you may request a paper
packet by emailing townclerk@estes.org or calling (970) 577-4777.
Page 2
AGENDA
BOARD OF TRUSTEES – TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION – RECOGNITION OF BRAD FITCH.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated November 24, 2020.
3. Parks Advisory Board Minutes dated September 17, 2020 (acknowledgment only).
4. Transportation Advisory Board Minutes dated October 21, 2020 (acknowledgment
only).
5. Letter of Support for FEMA Project Scoping Grant Application.
6. Resolution 72-20 Amending the Intergovernmental Agreement with CDOT for Federal
Transit Administration CARES Act funding to support 2020 and 2021 Estes Transit
Administration and Operating Expenses.
7. Auditor Selection Committee Appointment.
8. Local Marketing District Board Reappointment of Marie Cenac for a term expiring April
26, 2022.
LIQUOR ITEMS:
1. NEW HOTEL & RESTAURANT LIQUOR LICENSE FILED BY MISE EN PLACE
CONSULTING LLC DBA STELLA'S PLACE, 207 PARK LANE, ESTES PARK, CO.
Town Clerk Williamson.
To consider a new Hotel & Restaurant Liquor License for Stella's Place.
ACTION ITEMS:
1. RESOLUTION 73-20 SUPPLEMENTAL BUDGET APPROPRIATIONS #10. Director
Hudson.
Amend the 2020 budget for the new COVID winterization grant and the final revised
estimate for the Community Center Fund sales tax transfer.
2. CAPITAL IMPROVEMENTS PLAN 2021-2025. Director Husdon.
Present the 2021-2025 Capital Improvements Plan for Town Board consideration.
3. POLICY 227 - WORKFORCE HOUSING GUIDELINES. Assistant Town Administrator
Damweber.
Consideration of Policy 227 which would define workforce housing, identify goals and
the Town's role, and establish a funding mechanism.
Prepared 11-27-2020
*Revised 12-04-2020
*
Page 3
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
4. CLOSURE OF TOWN OFFICES ON DECEMBER 31, 2020. Town Administrator
Machalek.
Consideration of a closure of all Town offices on December 31, 2020.
REPORTS AND DISCUSSION ITEMS:
1. RECRUITMENT AND RETENTION OF JOURNEY LINEWORKERS. Director
Williamson & Superintendent Lockhart.
Review current challenges with recruiting and retaining Journey Lineworkers.
REQUEST TO ENTER INTO EXECUTIVE SESSION:
For a conference with an attorney for the Board for the purposes of receiving legal advice on
specific legal questions - Section 24-6-402(4}(b}, C.RS. and for the purpose of determining
positions relative to matters that may be subject to negotiations, developing strategy for
negotiations, and/or instructing negotiators - Section 24-6-402(4}(e}, C.RS. – Regarding the
Downtown Estes Loop.
ADJOURN.
Town Board Meeting for December 22, 2020 Has Been Cancelled.
*
Page 4
Town of Estes Park, Larimer County, Colorado, November 24, 2020
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 24th day of November, 2020.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Barbara MacAlpine
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent: Marie Cenac, Trustee
Scott Webermeier, Trustee
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
PROCLAMATION.
Mayor Koenig read a proclamation recognizing Larraine Darling and Steve Misch for their
service to the community and 19 years of organizing the Community Thanksgiving event.
YEARS OF SERVIE RECOGNITION
Mayor Koenig recognized staff members meeting years of service: Monty Allen and Phil
Rau – 15 years, Mike Evanek and Justin Kearney – 10 years and Megan Hodde - 5 years.
AGENDA APPROVAL.
It was moved and seconded (Younglund/Martchink) to approve the Agenda as
presented, and it passed unanimously.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee Bangs stated the Transportation Advisory Board discussed the formation of a
task force to review safe routes to school and to begin an outreach on trail planning.
Trustee Younglund attended the recent Police Auxiliary meeting and reported they
continue to complete training virtually during the pandemic. The Blue Santa program has
been modified to safely deliver boxes to those in need.
Trustee MacAlpine reported the Planning Commission discussed the potential of
increasing building heights. She attended the Trustee Chat with Trustee Webermeier
where the public topics included COVID and parking. She suggested those traveling
during Thanksgiving or hosting guests should quarantine for two weeks.
Mayor Koenig commented Larimer County has scheduled weekly meetings to provide
COVID updates. She stated the Town belongs to the Northern Colorado Regional
Tourism Authority which requires two citizens from Estes Park to be appointed. She
requested those interested in participating to contact her directly.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek thanked Mayor Koenig for recognizing the employees
which have attained years of service levels with the Town, as the employees are the most
important asset of the Town. DRAFTPage 5
Board of Trustees – November 24, 2020 – Page 2
1. CONSENT AGENDA:
1. Town Board Minutes dated November 10, 2020 and Town Board Study Session
Minutes dated November 10, 2020 and Town Board Budget Study Session
Minutes dated October 15, 2020 and November 5, 2020.
2. Estes Park Planning Commission Minutes dated October 20, 2020
(acknowledgment only).
3. Resolution 65-20 Setting Public Hearing date of December 10, 2020, for a New
Hotel and Restaurant Liquor License filed by Mise en Place Consulting LLC dba
Stella's Place, 207 Park Lane, Estes Park, CO 80517.
It was moved and seconded (Martchink/MacAlpine) to approve the Consent
Agenda, and it passed unanimously.
2. REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. LARIMER COUNTY COMMUNITY REPORT. Commissioner Donnelly presented
the 2020 Larimer County Community Report. He thanked the Town of Estes Park,
the Board and the staff for the collaborative working relationship over the years,
and wished the Town well as this would be his last meeting with the Board before
leaving office in January 2021.
3. PLANNING COMMISSION ITEMS:
1. ACTION ITEMS:
A. RESOLUTION 66-20, MOUNTAIN WOOD TOWNHOMES SUBDIVISION
AMENDED PLAT, 260 STANLEY AVENUE AND 258 STANLEY AVENUE
UNIT C, GURUNG YOGYESH, TIAN YINGYING, POUDYAL PARAS,
SHRESTHA SABIR (OWNER/APPLICANTS). Mayor Koenig opened the
public hearing. Planner Woeber reviewed the application to adjust an internal
lot line between Lot 1 and Lot 2 of the development because a patio on Lot 1
was partially located on Lot 2. The Estes Park Planning Commission
recommended approval of the plat at their October 20, 2020 meeting. Mayor
Koenig closed the public hearing. It was moved and seconded
(Bangs/MacAlpine) to approve Resolution 66-20 on the condition that
addresses shown on the Amended Plat for Lots 1A, 2A, 3, 4, 5, 6, 7 and
8 be removed before the Amended Plat is executed, and it passed
unanimously.
B. RESOLUTION 67-20 MINOR SUBDIVISION OF LOT 1, NORTH LAKE
SUBDIVISION, 1730 RAVEN AVENUE, VAN HORN ENGINEERING AND
SURVEYING, INC., APPLICANT. Mayor Koenig opened the public hearing.
Director Hunt presented a request to create two legal lots. The Larimer
County Assessor currently has the property recorded as two separate lots
created 30 to 40 years ago; however, it remains unclear if the division was
done in compliance with local land use regulations. The application would
formally address and plat two lots with Lot 1 containing the current 18 unit
condominium complex and create a vacant Lot 2A to be developed by Habitat
for Humanity into five single family lots.
Craig Ellsworth and David Emerson/Habitat for Humanity Board members
spoke in favor of the application to formally subdivide the lot and allow for
additional workforce housing in the Estes Valley.
Mayor Koenig closed the public hearing. It was moved and seconded
(MacAlpine/Bangs) to approve Resolution 67-20, and it passed
unanimously.DRAFTPage 6
Board of Trustees – November 24, 2020 – Page 3
4. ACTION ITEMS:
1. REVISED FAMILY ADVISORY BOARD BYLAWS. Assistant Town Administrator
Damweber stated the Family Advisory Board (FAB) proposed modifications to the
Board at their Study Session meeting on November 10, 2020. The FAB proposed
changing its name to Community and Family Advisory Board and revise its formal
charge in the bylaws, including research and summarize factual data on issues of
importance to families in the Estes Valley, develop recommended policies that
align with the Town Board Strategic Plan to address issues and support the ability
to live, work and thrive in Estes Park, and present these recommendations to the
Town Board and/or Town staff. The bylaws would also modify expiration dates for
members from April 15 to April 30 to be consistent with other board terms. Mayor
Koenig stated concern with the FAB holding meeting to address community
concerns that should be heard by the Town Board directly and not filtered by an
advisory board. Discussion followed with Board members acknowledging the
concern but supporting the expansion to include other community issues that
impact childcare and housing issues. It was moved and seconded
(Younglund/Bangs) to approve the revision of the Family Advisory Board
bylaws as recommended by the Family Advisory Board and staff, and it
passed with Mayor Koenig voting “No”.
3. PUBLIC HEARING - 2021 BUDGET. Mayor Koenig reopened the public hearing.
Director Hudson presented the proposed 2021 budget which has incorporated the
2021 compensation market adjustments, carries forward a number of COVID 19
pandemic changes due to ongoing uncertainty of the pandemic impacts, and
reinstating event operational budget items to aid the recovery of the local economy.
The Highway Users Trust fund would be used to offset costs in the Streets division
of Public Works. Resolution 68-20 would set the mill levy for 2021 at 1.693 mills.
Resolution 69-20 would adopt the 2021 budget as presented with estimated
revenues of $53.322 million and $58.852 million in expenditures with a 29% fund
balance in the General fund. Resolution 70-20 would appropriate sums of money
to be expended as outlined in the proposed budget. Board discussion was heard
on providing additional community grant funding for glass recycling. After further
discussion the Board consensus was to provide funding at the requested $7,700
for glass recycling in 2021.
Mayor Koenig closed the public hearing and it was moved and seconded
(MacAlpine/Younglund) to approve the Highway User’s Trust Fund for
expenditures for striping, snow plowing, traffic signs, street lights, and other
related road and street costs as proposed for 2021, and it passed unanimously.
It was moved and seconded (Younglund/MacAlpine) to approve Resolution 69-
20 to adopt the 2021 Budget and Resolution 70-20 to appropriate Sums of
Money for 2021, and it passed unanimously.
It was moved and seconded (Younglund/Martchink) to approve Resolution 68-
20 with an amendment to replace 1.693 mills with 1.822 mills in Section 1,
and it passed unanimously.
4. RESOLUTION 71-20 ESTABLISHING 2021 PARKING FEES. Manager
Solesbee stated 2020 seasonal parking fees were not implemented in response to
the COVID-19 pandemic. Staff proposed resuming the Downtown Parking
Management Plan Phase II, seasonal paid parking, for the 143-day summer
season in 2021 as follows: May 28 – October 17, 10 am to 6 pm seven days a
week, $2 hour, 703 spaces in Town Hall, Bond Park, E. Riverside, Riverside,
Virginia, Post Office, Wiest and Tregent parking lots. 68% of all public parking
would remain free and all handicap spaces would remain free without time limits.
Time limits would be removed from all seasonal paid parking lots and some time
limits would remain for some on-street parking to encourage turnover. Important
civic/community service would have dedicated spaces without charge for patrons
to conduct business. Residents living within the Estes Park School District would
be eligible for 30 minutes of free parking each day. Resuming parking fees wouldDRAFT
Page 7
Board of Trustees – November 24, 2020 – Page 4
require a budget supplement for 2021 to cover both a one-time capital investment
of $127,000 and $401,049 of additional operating funds, which are projected to be
covered by parking revenues estimated at $895,394. It was moved and
seconded (MacAlpine/Bangs) to approve Resolution 71-20, and it passed
unanimously.
5. REPORTS AND DISCUSSION ITEMS:
1. VACATION HOME CAP AND TRANSFERABILITY OF LICENSES. Town Clerk
Williamson provided a review of the number of residential vacation homes within
the 588-cap established by the Town Board and County Commissioners in
December 2016: 282 (2017), 331 (2018), 318 (2019) and 322 (2020). During the
past four years the number of commercially zoned vacation homes has increased
from 95 in 2017 to 143 in 2020. The cap limit for the Town was set at 322 with the
split of the Town and County on April 1, 2020 because the Intergovernmental
Agreement for joint land use was not renewed and expired on February 1, 2020.
As required by the Estes Park Development Code, the elected officials are to
review the cap annually. The current code allows for vacation home registrations
to be transferred to a new property owner if done within 15 days of the new
ownership. The ability to transfer a registration has been questioned in the past
by previous Board members, realtors and property owners due to the perceived
increase in property values, approximately 10% of registrations are held by
homeowners that do not actively rent their homes and in essence lock up a
registration, and transfers limit the number of applications on the waitlist that can
be processed. Attorney Kramer stated the Board may consider limiting the
transferability of vacation homes as the current registration process only provides
the homeowner with the right to rent for a year at a time; however, extensive
research on past land use regulations would need to be reviewed to confirm no
other regulations would prevent the Board’s ability to limit the transfers. Board
discussion followed and consensus was to maintain the 322 cap for 2021 and to
have staff review the issue of transferability. Additional comments were heard on
the cost of completing the inspections, including the Life and Safety inspection,
which often requires the homeowner to invest in improvements to obtain a
Certificate of Occupancy to utilize the home as a vacation home; if vacation homes
could be accessed at commercial rates such as other accommodations in the
county; and would request staff review the use it or lose it provision for
registrations.
Whereupon Mayor Koenig adjourned the meeting at 9:30 p.m.
Wendy Koenig, Mayor
Jackie Williamson, Town Clerk DRAFTPage 8
Town of Estes Park, Larimer County, Colorado, September 17, 2020
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually in said
Town of Estes Park on the 17th day of September, 2020.
Committee: Merle Moore, Chair, Rex Poggenpohl Vice Chair, Geoffrey
Elliot, Dewain Lockwood, Vicki Papineau, Ron Wilcocks
Attending: Merle Moore, Rex Poggenpohl, Geoffrey Elliot, Vicki
Papineau, Ron Wilcocks, Brian Berg, Kevin McEachern, Greg
Muhonen, Megan Van Hoozer, Christy Crosser
Absent: Dewain Lockwood
Chair Moore called the meeting to order at 8:30 a.m.
PUBLIC COMMENT
No public comment.
Chair Moore introduced and welcomed the recently assigned Town Board Liaison Marie
Cenac. Moore extended many thanks to Mayor Pro-Tem Patrick Martchink for keeping us
on track and helping with initiatives over the years.
Moore suggested the TAB members introduce themselves to both Trustee Cenac and
Grant Specialist Christy Crosser, guest.
APPROVAL OF MINUTES
A motion was made and seconded (Poggenpohl/Papineau) to approve the August
meeting minutes and all were in favor.
COLORADO PARKS & WILDLIFE GRANTS
Grant Specialist Crosser stated that she is attending both the PAB and TAB this month
to request letters of support for each of two grants. The grantor, Colorado Parks & Wildlife
(CPW), wants to see partnerships and community outreach related to grant uses. The
grant applications are due to CPW on October 1, 2020.
The first grant for which the Town may apply is a planning grant for important updates to
the Estes Valley Recreation & Parks District (EVRPD) Master Trails Plan (MTP). The
MTP was adopted in 2016, but gaps identified within the trail system are now being
identified. Crosser stated the importance of updating the MTP due to its frequent
reference. While working to assess the trail gaps in and around downtown, and around
the school, she felt it critical to get feedback from the PAB. Crosser would also welcome
ideas from friends of PAB members or any other interested resident.
Co-Chair Poggenpohl asked for Supervisor Berg’s thoughts on trails and improvements.
Berg stated he is completely on-board and has been communicating and collaborating
with Crosser on this grant endeavor. Berg stated that an evaluation was also needed to
incorporate the newer trails that have been installed.
Trustee Cenac asked Crosser what type of support letters would be beneficial. The most
obvious example would contain support for trail gap connectivity with County trails. Cenac
suggested contacting the school superintendent. Poggenpohl shared that he’d like to
know CPW’s Chase Rylands is involved and has had input prior to providing letter of
support. Crosser stated that Chase Rylands is aware of this application, however the
assigned CPW representatives are Jason Duetsch, Area Wildlife Manager and Ben
Plankin, Regional Trails Coordinator. Their involvement is a grant application
requirement. Poggenpohl also confirmed contact with Rylands with Berg, who affirmed.
A motion was made and seconded (Poggenpohl/Wilcocks) to provide Moore authority to
work with Supervisor Berg and Member Elliot to finalize the support letter for the planning
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Parks Advisory Board – September 17, 2020 – Page 2
grant on behalf of PAB, and all were in favor. Wilcocks wanted to confirm that Crosser is
requesting a letter of support for the actual grant application without all the specifics,
which will come after the grant is awarded (e.g. community outreach, etc.), if awarded.
Once confirmed, Wilcocks stated his comfort with not requiring the support letter be
circulated prior to submittal. Crosser confirmed there will be many voices participating.
The second grant is a maintenance grant for existing trails. Crosser stated that it is very
unusual to have a grant that pays to maintain existing infrastructure. CPW understands
there are tight budgets due to the COVID-19 pandemic and wants to support communities
with maintenance needs. Most trail funding is being directed to the Fall River Trail at this
time. The Town is now looking at other trails and needed safety maintenance. There are
a number of crosswalks that intersect with streets and driveways with no, or worn, signage
or striping.
Areas needing maintenance include the trails located along CO 7 and US 34, and West
Elkhorn where it intersects with Fall River Road. On US 34 between the Estes Park Visitor
Center and the Lake Estes Trail at the marina, the trail is in need of repair to the failed
areas. Another identified location is the trail from Performance Park west to Filbey Court.
Drainage issues are causing the need for repairs to the trail just off CO 7 on Community
Drive near the golf course. These are priorities. The maximum request is $250K.
Poggenpohl asked how soon the Town would need to spend the grant dollars and Crosser
confirmed it would be over a 3-year period. Berg reminded the group that the Town would
have to provide some matching funds for each of the grants and that it only covers trails
within Town limits.
Cenac stated that it may be a timing issue, but wanted to mention that crosswalks are a
huge talking point at the school so a request for support coming from the school board
may be beneficial. Crosser let the group know that Safe Routes to School (SRTS) grants
opportunities will be coming up in November which will be used for those areas of
concern. A motion made and seconded (Wilcocks/Papineau) for a support letter to be
created on behalf of the PAB for the maintenance grant, with Moore and Berg given
authorization to construct the letter. Crosser the PAB for their continued support and all
the PAB does for the Town.
MRS. WALSH’S GARDEN COMMITTEE UPDATE
Chair Moore stated the master planning process for Mrs. Walsh’s Garden is coming to an
end at the next scheduled Zoom meeting. There will be a presentation of the waterfall
and pond remodel to repair 2013 flood damage and thereby expanding planting
opportunities in that area. The 30% concept will allow for a design-build RFP. The final
plan for the Mrs. Walsh’s Garden Master Plan is anticipated soon and the committee is
hoping to have everything in place in October.
Moore provided high-level history of MWGC to bring Trustee Cenac up to speed. He
shared that the Mrs. Walsh’s Garden Advisory Committee (MWGAC) advised the PAB on
what should take place in the scientific garden. Moore is PAB Chair and MWGAC Liaison
with Supervisor Berg participating in these committee meetings as well. Most of the year
has been spent on the master planning process. Once complete, those will come to the
PAB for review and approval and then it will be provided to the Town Board for their
ratification and approval.
The property’s Trust is funding the master planning process and items planted in the
garden so no Town funds are required for those items. Papineau asked about status of a
sign near the pond in need of replacement. Moore stated that it is to be taken down if it’s
not already been done. All signage in the garden is part of the master planning process
and, once finalized signage will be replaced. The sign being referenced is in disrepair and
should probably be removed at this point.
ESTES VALLEY LAND TRUST (EVLT) PLAQUE INVENTORY/WORDING
Supervisor Berg continued a discussion from last month’s meeting regarding the Estes
Valley Land Trust (EVLT) plaques along the Riverwalk and at the Knoll. Berg stated that
there will be only one memorial plaque to be added along the Riverwalk as it’s rather
Page 10
Parks Advisory Board – September 17, 2020 – Page 3
saturated with memorial plaques. In prior years, both the PAB and former Town
Administrator Frank Lancaster did not like the stanchions being installed along the
Riverwalk containing plaques associated with a memorial bench. Moving forward, the
stanchions will be removed and the plaques will be installed on rocks near the donated
benches.
Berg is now discussing the design of the previously presented plaque. It was originally
based on the Dick Orleans plaque however this plaque was on private property which
allows more leeway for creativity. A miscommunication occurred on the wording that can
be used on plaques that will be placed on Town property. EVLT provided their plaque
inventory and wording. Berg reminded the group that a discussion has been had on policy
language. He stated that he needs more direction from the PAB members on what they
want the policy’s focus to be and asked them to provide him input.
Member Wilcocks suggested providing a courtesy review of some sort for approval prior
to installing future plaques. Member Papineau stated there is common wording that can
be pulled from some, with a template or suggested wording provided for guidance and to
set expectations. Poggenpohl stated that, unless the Town Board wants every plaque
reviewed, he would prefer a policy to having PAB review everything. Wilcocks feels both
options are reasonable and stated there are a fairly small number of plaques being
requested.
Member Elliot interjected to notify the PAB members that he recently joined the EVLT and
will therefore be unable to participate in voting or discussions on this matter.
Moore agrees that a policy with a template and suggested wording be constructed. Public
Works will provide a template to Moore to create a draft proposal. Berg stated it would
need to clarify if this language would be specifically for the EVLT memorial plaques,
associated to donated benches, or other plaques donated to the Town. Moore stated that
since the benches are not technically part of the Arts in Public Places (AIPP) program so
a distinctly separate policy would be appropriate. Poggenpohl requested thoughts from
Trustee Cenac’s point of view. Cenac stated that she doesn’t want to speak for the entire
Town Board. She suggested guidelines or recommendations rather than a policy. She
feels Berg is able to make distinction if something isn’t on track with the recommendation
and would know when to bring an item back to the PAB that is questionable. Moore
agreed.
Member Papineau volunteered to come up with template and recommended wording to
be presented at the next meeting. Wilcocks reminded Papineau and Berg that there are
several specifics and guidelines identified within the standard Request for Proposal that
goes out for art that can contribute to this effort.
AIPP FUNDING TOWN BOARD STUDY SESSION OUTLINE
Poggenpohl notified the PAB that his Town Board Study Session item related to funding
for the Arts in Public Places program is scheduled for October 13, 2020. Poggenpohl
provided a brief history of the AIPP program for Trustee Cenac. Guidelines, updated
August 2019 and a brochure for the program have been developed but there’s not much
movement with the program. He went on to state that last year, Trustees asked about
what PAB doing regarding funding. PAB then asked Rex to manage the funding portion
of program. Poggenpohl has viewed over 100 municipalities throughout the country and
20 in Colorado. During that research he found that the problem with funding is that Estes
Park doesn’t have anything in place to provide for funding.
This update is to tell the Trustees what has been found to make artwork grants feasible.
He will be asking how far they’d like the PAB to go to get these grants and will provide an
outline. He then requested thoughts. Wilcocks stated that the document looks good and
a lot of good work into this initiative. Berg stated it is great opportunity to educate new
Trustees and the new Mayor on the program and potentials.
Page 11
Parks Advisory Board – September 17, 2020 – Page 4
PROJECT UPDATES
Thumb Open Space:
Berg reported that the Town Board approved the purchase contract for the Thumb Open
Space. Mayor Koenig signed the contract and Berg received it yesterday. It was
immediately sent to Great Outdoors Colorado (GOCO) and partners for review, and will
then go back to the seller.
One item still dangling is the conservation easement. Berg stated that the attorneys are
now discussion some final items and that it should be very close. Once that portion of the
process is complete, the Town will get ready for closing and begin creation of the Thumb
Open Space Management Plan process. Wilcocks shared that he’s been on the trail and
that it is turning out just beautiful. Berg stated that the thanks go to the volunteers. Berg
then shared that in 2021 an environmental study will be performed on the property, which
will include a rock survey to ensure safety. The Town will get that going January 1, 2021
(depending on Town Board approval of Open Space budget requests).
Parks Division Updates:
Berg simply stated that it snowed, the flowers died and all is being cleaned up.
The Estes Park Women’s Monument Committee has finished reviewing the draft RFP
and received great feedback. The RFP will be distributed at the end of this week or
early next week. Fundraising is kicking back into gear and the project is happening.
October 9, 2020 is the RFP deadline. Wilcocks will send Administrative Assistant Van
Hoozer the document to share with the PAB.
Member Elliot asked if there is a fundraising plan with targets and process. Wilcocks
can share the plan with the PAB. Stakeholder outreach is key. Art acknowledgment
depends on different levels of support.
Cenac stated that interviews would soon be held for a new PAB member and asked for
the PAB’s feedback on the existing needs of the group. When Chair Moore leaves at the
end of his term there will be a need for someone with heavy horticultural background.
Moore previously served as president of the Denver Botanical Garden.
Moore suggested all PAB members review the AIPP guidelines, as is done yearly, and
be prepared to discuss at the December regularly scheduled meeting.
There being no further business, a motion was made and seconded
(Poggenpohl/Wilcocks) to adjourn the meeting and all were in favor. Chair Moore
adjourned the meeting at 9:51 a.m.
Megan Van Hoozer, Recording Secretary
Page 12
Town of Estes Park, Larimer County, Colorado, October 21, 2020
Minutes of a Regular meeting of the Transportation Advisory Board of the
Town of Estes Park, Larimer County, Colorado. Meeting held virtually on the
21st day of October 2020.
Committee: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry
Gamble, Linda Hanick, Scott Moulton, Gordon Slack, Ron
Wilcocks
Attending: Belle Morris, Tom Street, Janice Crow, Ann Finley, Larry
Gamble, Linda Hanick, Scott Moulton, Gordon Slack, The Car
Park General Mgr. Matt Eisenberg, Trustee Carlie Bangs,
Public Works Director Greg Muhonen, Engineering Mgr.
David Hook, Grants Specialist Christy Crosser, Parking &
Transit Mgr. Vanessa Solesbee
Absent: Ron Wilcocks
Chair Morris called the meeting to order at 12:00 p.m.
PUBLIC COMMENT
No electronic submissions of public comment were received prior to the deadline and no
public was in attendance.
APPROVAL OF MINUTES
A motion was made and seconded (Slack/Street) to approve the September meeting
minutes as corrected and all were in favor.
TRAIL GAPS & DISCUSSION (Member, Scott Moulton)
Member Moulton created a spreadsheet, which he shared with the TAB containing the
locations of the gaps with Google Map pin embeds. Chair Morris requested column
indicating priority that is in line with Public Works.
Grant Specialist Crosser stated that a colleague of hers, Blake Robertson, has created
his own map of bike routes. He has noted these areas and would be able to contribute
to this effort. Crosser stated if anyone is interested in connecting with Robertson, she’d
be happy to assist. Hook agrees it would be beneficial to speak with Robertson. Hook
also suggested that, as the list is expanded and developed, if TAB could assign a
priority, Public Works could then weigh the priorities with the budget constraints. This
document could be used on an ongoing basis as a living document by staff and others.
Muhonen recommended making the spreadsheet more substantial for which there are
several options. In the Estes Valley Master Trail Plan (EVMTP), the Estes Park
community has already established priorities and TAB needs to ensure alignment with
those priorities. Muhonen also recommended that adding this information to a map for
visual would also be of benefit.
Member Gamble requested confirmation of the areas needing audited. This
spreadsheet will be used throughout town. The initial audit is specific to the Safe Routes
to School (SRTS) grant, then the trail audit is planned to branch out from that point.
SAFE ROUTES TO SCHOOL GRANT (Grant Specialist, Christy Crosser)
Grant Specialist Crosser informed the TAB that due to grant application priority, and the
need to complete and close out an existing grant, the Town has determined it best not
to apply for the trail planning grant discussed last month.
Crosser’s main focus is to provide SRTS education, encouragement and engagement to
school officials and parents. The school has made it clear that if direction is provided,
they’d be happy to help with this endeavor.
Page 13
Transportation Advisory Board – October 21, 2020 – Page 2
CDOT SRTS does not support planning. They support implementation of a plan which is
needed prior to applying for grant funds. Crosser proposed that the plan be discussed
and finalized in 2021, with the grant application being submitted in 2022.
Crosser explained that 20-30% of the SRTS funds need to be allocated for education,
engagement and encouragement. It remains important to relate this information to other
plans and studies. The money is not for construction alone. Crosser stated that SRTS is
a national program and there are substantial information and resources available. She
recommended viewing Oregon’s SRTS and looking on the internet for traffic gardens,
bike rodeos, etc. to be inspired for the Estes Park community.
So many opportunities! Belle –TAB can help with public meetings, educational
workshops, work with other organizations, rec district, schools, etc.
Crosser stated that the TAB would be especially helpful with biking and walking audits
and recommended inviting a traffic engineer, school representative, and any others that
would benefit, maintaining a 2-mile radius around the school.
Once participants have completed their audits, information will be provided to Member
Moulton for tracking. Co-Chair Street requested clarification on what the audit entails.
Crosser suggested walking or biking from a neighborhood to the school to establish a
safe route for students. Some areas would include Community Drive, area south of the
school, the Reclamation Neighborhood, and crossings at CO Hwy 7.
Solesbee informed the group that she has performed walking audits in the past and has
some great materials. She stated she’d be happy to help due to her experience with this
very thing.
Crosser told the TAB that all information would be needed by December 2020. Crosser
explained that she will be working with Deb Compton from the school. Another way in
which TAB may assist involves handing out educational material.
PROJECT UPDATES (Parking & Transit Mgr. Vanessa Solesbee)
Town Board Study Sessions Presentation 10/27: Matt Eisenberg, The Car Park General
Manager, stated operational highlights include implementation of a new payment and
appeals process over the 2020 season; and enough data collection to allow
presentation data for over 90 dates. He stated he fielded 10 to 15 phone appeals and
58 online appeals.
While presenting the parking utilization updates, Eisenberg reminded the TAB that all
numbers have been impacted by the COVID-19 pandemic. The eight busiest parking
lots, previously identified for paid parking, remained occupied and showed a slight
occupancy increase in 2020. The average time vehicles are staying in the lots is a bit
lower this year, with a lot having to do with the change in consumer habits during
COVID era. Despite these changes, violation payments for the period between
Memorial Day and end of September were only off by approximately $1,000.
New employee convenience permits allowed permittees to park in any lot/space without
restrictions of time. In 2020, 33 individuals signed up for these permits. Solesbee stated
that they’ll gain more clarity as more are sold moving forward.
Extensive outreach was performed early in the year, i.e. focus groups, meetings with
businesses, etc., to get a sense of how these permits will be used. These permits are
dedicated only for employee parking or a convenience permit with a rate of $1/hour. In
2020 the permits were offered for $30 with the same concept for next year rather than
dedicated spaces. It is more important to the Town that this program benefit employees
at this time, than to make revenue. Solesbee will determine how much revenue is being
lost and will then evaluate next steps. Muhonen is concerned about plugging up street
parking with convenience permits. Solesbee stated that’s part of the gamble. Eisenberg
confirmed that most permit holders do not park in the street.
Page 14
Transportation Advisory Board – October 21, 2020 – Page 3
Solesbee provided the TAB an overview of the plan for 2021. She will provide
background information for the new trustees that may be unfamiliar with the process. In
2021, the plan will be the same as was planned for 2020, with 70% of the downtown
parking spaces remaining free. Solesbee anticipates approximately $900K in gross
revenue from paid parking. After expenses are factored in, there is still approximately
$367K in net revenue. In addition to repaying the General Fund for the startup funds
received, the revenue will be reinvested in parking and transit programs.
Solesbee invited the TAB, if so inclined, to provide a letter of support for the
presentation. Chair Morris agreed to provide a letter of support from the TAB.
Solesbee shared that the Electric Vehicle (EV) Plan/Quiz has been well received and
the Town continues to work with the consultant to finalize the EV plan. Solesbee is
hoping to bring the plan before Town Board in the next couple months.
PROJECT UPDATES: ENGINEERING (Engineering Mgr. David Hook)
Fall River Trail Extension: Manager Hook stated project is ongoing and both bridges
have been delivered and work continues.
2020 Street Improvement Program (STIP):
The 2020 STIP program is completed and has been closed out for 2020. Work to
develop the 2021 program is now occurring.
Development Review:
The Alarado traffic signal construction is ongoing. Underground work will be completed
soon, and traffic signals will be installed next spring.
The Town was denied the application for funds from the BUILD grant. It was decided to
take the opportunity to apply for a FEMA based grant (BRIC). A notice of intent has
been submitted for this flood-control based grant. If the Town moves forward with full
application, the grant will have a stormwater management focus rather than the
transportation focus that BUILD had.
The Downtown Wayfinding project is still on hold pending the paid parking discussion.
The Engineering Division is ready to move proceed.
PROJECT / ADMINISTRATION UPDATES (Public Works Director Greg Muhonen)
Director Muhonen stated, related to the SRTS discussion, he appreciates the good
discussions held related to how the TAB may be able to assist. He stated that if no
leader/champion of this effort is identified, this goes nowhere. Public Works is not
staffed with a SRTS coordinator and one of the difficulties is facilitating the educational
component, which is a critical requirement. Public Works Engineering Division can get
the design and build done, but the education components are left to those that have
time to do this. Muhonen stressed the need for assistance from the citizens. A program
leader is needed.
Community Drive Roundabout – The project design has restarted and is scheduled for a
review in November. The TAB will have opportunity to review final plan as there were
some changes made due to cost. The Town is still projected to be $800K short.
Muhonen has inquired as to whether more funding would be available through CMAQ.
In 2019, the Town received 100% of the $750K allotted. The 2021 call is coming up and
Wellington brought wonderful project forward for funding this year. Muhonen did not
want to compete for those funds as there will likely not be any additional that is
available. A Plan B to the original design plan will be provided. CDOT has an
understanding with the federal government that the CMAQ funds awarded to the Town
have to be spent by July 2022. Without significant progress, the Town is at risk of losing
that funding.
Page 15
Transportation Advisory Board – October 21, 2020 – Page 4
3rd Street Traffic Calming: Upgrades to buried utilities along 3rd Street, North Court and
South Court will be occurring. Public Works has had multiple neighborhood meetings
with eight ideas being presented. A pilot program was done to reduce speed using a
one-way design on 3rd St. The neighborhood members did not want to give up parking
on either side of street. The Town will stripe on-street parking and sign the road to
provide one-way only traffic. Additionally, the Town will sign North Ct. and South Ct.,
allowing parking on one side of the road and one-way only traffic. That is the desire of
the neighborhood members, but the Town wants to test the concept before road
reconstruction to validate that desire.
Member Gamble wanted to be sure he expressed that he would like to participate in the
SRTS walking/biking audit. He also wanted to communicate his support for a letter
coming from TAB for the parking matter.
Member Moulton will redesign the spreadsheet to capture needs of SRTS guidelines
and will send something out in a couple days. Maybe shoot for a June 2021 deadline for
information related to trail gaps (outside the SRTS effort).
Member Hanick also expressed a desire to assist in the effort. She has noticed street
painting that would be applicable to trail maintenance.
Chair Morris suggested setting up a separate Zoom meeting to collect ideas which
would have to be publicly advertised. Morris then asked what type of champion is
needed for the SRTS program. Muhonen suggested asking a parent with a child
currently in elementary school, as they would likely be involved through the elementary
and middle school years. He stated that a retired person that has this passion to
integrate with school and parents would be great too, but neither of these are exclusive.
There being no further business, Chair Morris adjourned the meeting at 2:09 p.m.
Megan Van Hoozer, Recording Secretary
Page 16
Public Works Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Christy Crosser, Grant Specialist
Greg Muhonen, PE, Public Works Director
Date: December 8, 2020
RE: Letter of Support for FEMA Project Scoping Grant Application
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Support Letter
QUASI-JUDICIAL YES NO
Objective:
Public Works (PW) staff is asking the Town Board for a support letter for a grant
application to the Federal Emergency Management Agency (FEMA) Flood Mitigation
Assistance (FMA) Project Scoping program for capacity improvements on the Big
Thompson River and Fall River.
Present Situation:
The 2013 flood event had a negative impact in the Estes Park downtown area.
Hydrology and hydraulics analysis conducted for the Downtown Estes Loop project
indicates that multiple bridges and river channels are not adequate to convey the flood
flows necessary to protect properties, businesses, buildings, and roads.
In 2019, the Town Board directed PW staff to submit an application to the Department
of Transportation (DOT) for their Better Utilizing Investments to Leverage Development
(BUILD) grant program. This application was not awarded. A second grant application
was submitted in 2020 and this application was also not awarded.
Undeterred, staff continued to look for funding opportunities and at about the same time,
FEMA established a new program, Building Resilient Infrastructure and Communities
(BRIC). Following several months of researching this funding program and working with
staff from the Colorado Division of Homeland Security and Emergency Management
(DHSEM), it was determined that additional preparatory work is needed prior to applying
for BRIC funding. This FMA Project Scoping grant could fund this preparatory work.
The draft grant application is due to DHSEM on November 30, 2020, and the final
application will be due mid-January.
Proposal:
The FEMA Project Scoping program would provide the Town the opportunity to fund
conceptual and preliminary engineering, environmental feasibility, utility impacts, right of
way needs, and a benefit cost analysis (BCA). The proposed project is large and
Page 17
complicated so these funds could provide valuable information and data used for a
BRIC design and construction grant application in the future.
The proposed project would assess widening the Big Thompson River channel between
the US 36 Bridge and the Riverside Drive Bridge, replacement of the Riverside Drive
Bridge and Rockwell Street Bridge, and potential channel work on Fall River from the
Riverside Drive Bridge to the Moraine Avenue Bridge.
Advantages:
Completing the preliminary engineering and evaluations in advance through the
FEMA Project Scoping grant would position the Town to submit a stronger design
and construction grant application in the future.
If awarded, this would be a first step in making our community more resilient.
Project scoping will provide valuable information and data that can be used to help
protect our historic downtown area from significant flood events, including properties,
businesses, buildings and roads.
This grant application helps to support the Board’s adopted Stormwater Master Plan.
The work completed under this grant could guide potential phasing of subprojects.
Disadvantages:
This application on scoping further delays construction; however, provides an
opportunity for the Town to produce a stronger construction grant application in the
future.
The local cost share requirement is 25%; however, this greatly leverages Town
funds to secure greater grant funds to accomplish necessary and very expensive
stormwater infrastructure work.
As with any grant application, there is no guarantee of being awarded; however, if
the Town does not apply, then there is no chance of being awarded.
Action Recommended:
Staff recommends the Town Board to support and fund this FEMA Project Scoping
grant application.
Finance/Resource Impact:
Staff are currently working through the proposed budget and estimate that project
scoping efforts could costs as much as $500,000 ($375,000 federal share and $125,000
local share). The cost share could be supported with General Funds over two budget
years.
Level of Public Interest
Public interest is expected to be high because of impacts to the downtown area.
Sample Motion:
I move for the approval/ denial to authorize the Mayor to sing the attached letter of
support for the FEMA Project Scoping grant application.
Attachments:
1. Support letter
Page 18
Town clerk office will insert on Board letterhead
December 12, 2020
Michael J. Willis, Director
Office of Emergency Management
Division of Homeland Security and Emergency Management
Colorado Department of Public Safety
9195 E. Mineral Avenue, Suite 200
Centennial, CO 80112
RE: FEMA Flood Mitigation Assistance Project Scoping Grant Application Support Letter
Dear Director Willis:
The Town of Estes Park Board of Trustees supports this application for FEMA’s Flood
Mitigation Assistance (FMA) Project Scoping grant program. The proposed project will position
the Town to produce a strong grant application for construction of a major project located in the
historic downtown corridor along the Big Thompson River and the Fall River.
In 2013, Estes Park experienced a significant flood event that had a negative impact along these
rivers impacting properties, buildings, businesses and road infrastructure. Hydrology and
hydraulics analysis conducted previously (for a different project) indicates that multiple bridges
and the river channel are not adequate to convey the necessary flows to protect this area. This
application will provide the information and data to determine project feasibility, constructability
and a possible phasing approach to meet mitigation and resiliency opportunities. Scoping will
help determine this project’s impact to reduce the risk of repetitive flood damage to buildings
insured by the National Flood Insurance Program.
The proposed river channel capacity improvements include widening the river channels and
replacement of two bridges. This proposed public safety and public infrastructure project has the
potential to reduce risks from flooding natural disaster. The construction of this project will also
provide an opportunity for the Town’s Utilities Department to install conduits in the project area
for a loop feed of buried electrical power and fiberoptic communication lines to the hospital,
ensuring critical redundancy.
Grant funds would support conceptual and preliminary engineering, environmental feasibility,
utility impacts, right of way needs, and a benefit cost analysis. An environmental assessment and
some conceptual design work have been completed; however, this was conducted by the
Attachment 1
Page 19
Department of Transportation’s Central Federal Lands Highway Division and we understand that
FEMA will have its own processes and standards. Existing data and reports will be leveraged to
the extent possible.
In anticipation of the revised FEMA floodplain maps now under development by the Colorado
Hazard Mapping Program (CHAMP), staff looks for grant opportunities to improve resiliency
and provide for mitigation from future flooding. We believe this project is a good fit with the
FEMA FMA Project Scoping program. The results will inform us about project feasibility, how
well it will address the repetitive flooding hazard, and evaluate the cost-effectiveness of the
proposed project.
The Board supports this grant application and its associated required cost share. If awarded, the
local agency cost share will be budgeted in appropriate fiscal years. We will work with our
community on outreach efforts and will work with our staff to ensure full compliance with grant
requirements.
On behalf of the Board of Trustees, thank you for this opportunity to make our community more
resilient through this project scoping effort. A favorable consideration of this application would
be appreciated.
Regards,
Wendy Koenig, Mayor
Town of Estes Park
Page 20
PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, Parking & Transit Manager
Greg Muhonen, Public Works Director
Date: December 8, 2020
RE: Resolution 72-20 Amending the Intergovernmental Agreement with CDOT
for Federal Transit Administration CARES Act funding to support 2020 and
2021 Estes Transit Administration and Operating Expenses
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Adoption of Resolution 72-20 amending the Intergovernmental Agreement (IGA) with
the Colorado Department of Transportation (CDOT) for Federal Transit Administration
(FTA) Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to support
2020 and 2021 Estes Transit administration and operating expenses.
Present Situation:
On June 9, the Town Board approved Resolution 32-20, an IGA with CDOT to support
2020 Estes Transit administration and operating expenses. As a result, the Town was
eligible to receive $94,975 from the Federal government’s COVID-19 relief effort, the
CARES Act, passed through CDOT.
The purpose of CARES Act transit funding was to support transit operations to prevent,
prepare for and respond to COVID-19. The funds are available to support capital,
operating, administrative and other expenses incurred in response to economic or other
conditions caused by COVID-19.
On September 8, Public Works staff received notice from CDOT of a second round of
CARES Act funding (“Phase 2”). Through the Phase 2 allocation, the Town is eligible to
receive an additional $71,648 in CARES Act funding for a total of $166,623. Phase 2
also extends the fund expenditure deadline from December 31, 2020 to December 31,
2021. CDOT staff indicated to Town staff that they preferred to amend the Town’s
existing agreement, rather than create a new one. The amended agreement was
provided to Town staff by CDOT on November 4.
Page 21
Proposal:
Public Works staff recommends acceptance of Phase 2 of the CARES Act funding to
support the following goals and activities (as outlined in the grant agreement):
Support transit operations to prevent, prepare for, and respond to COVID-19
(including investments in personal protective equipment, additional vehicle cleaning
and other public health measures that protect drivers and passengers);
Provide transportation options that enhance access to health care, education, public
services, recreation, social transactions, and other basic needs;
Assist in the maintenance, development, improvement and use of transportation;
Encourage and facilitate the most efficient use of all transportation funds used to
provide passenger transportation through coordination of programs and services;
and
Encourage mobility management.
Advantages:
The funds will reduce Estes Transit’s reliance on the General Fund support in 2020
and 2021.
Accepting these funds sends a strong message to both CDOT and the FTA (key
grant funding partners) that the Town values public transportation access for
residents and visitors.
There is no cost share (local match) requirement.
Disadvantages:
Grant administration is required to ensure accurate and complete documentation;
however, the Town is already managing Phase 1 CARES Act funding and has
resources to manage Phase 2, including the Parking & Transit Manager, Finance
Director, Grant Accountant and Grant Specialist to ensure compliance.
Action Recommended:
Staff recommend approval of Resolution 72-20 Amending the Intergovernmental
Agreement (IGA) with CDOT for Federal Transit Administration (FTA) Coronavirus Aid,
Relief, and Economic Security (CARES) Act funding to support 2020 and 2021 Estes
Transit administration and operating expenses.
Finance/Resource Impact:
The amended grant agreement from CDOT increases the total amount of CARES Act
funding that the Town is eligible to receive by $71,648 to $166,623. The amendment
also extends the fund expenditure date from December 31, 2020 to December 31,
2021. To date, the Town has sought reimbursement for $89,018.90 of the Phase I
allotment, which totaled $94,975.
The CARES Act funding is 100 percent federal share; no cost share (local match) from
the Town is required. Town staff involved in this program have been tracking time
through the Town’s electronic timesheet program for eligible reimbursement and the
Town is allowed to use the CARES Act funding to pay for eligible contracted transit
services (through Rocky Mountain Transit Management).
Page 22
Due to the timing of the initial announcement from CDOT (early September), Finance
Department staff were able to account for this new phase of CARES Act funding in the
2021 budget that was presented to the Board for approval on November 24, 2020.
Level of Public Interest
Public interest in continued transit services for the Town of Estes Park is moderate to
high. Interest in this particular resolution for CARES Act funding to support Estes Transit
is likely low.
Sample Motion:
I move to approve/deny Resolution 72-20 Amending the Intergovernmental Agreement
with CDOT for Federal Transit Administration CARES Act funding to support 2020 and
2021 Estes Transit Administration and Operating Expenses
Attachments:
1.72-20 Resolution
2.Link Amended CDOT Subaward Agreement
Page 23
RESOLUTION 72-20
APPROVING AN AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT WITH
THE COLORADO DEPARTMENT OF TRANSPORTATION FOR A SECOND PHASE
OF FEDERAL TRANSIT ADMINISTRATION CARES ACT GRANT FUNDING TO
SUPPORT 2020 AND 2021 ESTES TRANSIT ADMINISTRATION AND OPERATING
EXPENSES.
WHEREAS, the Town Board desires to enter into the amendment to the
intergovernmental agreement referenced in the title of this resolution for the purpose of
supporting transit administration and operations.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign the intergovernmental
agreement referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
Page 24
FINANCE DEPARTMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: December 8, 2020
RE: Auditor Selection Committee Appointment
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Motion
QUASI-JUDICIAL YES NO
Objective:
Appoint an auditor selection committee to conduct audit firm interviews and make a
recommendation to appoint the Town’s audit firm for the fiscal years 2020 to 2024.
Present Situation:
The Town of Estes Park has received four audit proposals from firms to conduct the
audits of the Comprehensive Annual Financial Reports (CAFRs) for the Town of Estes
Park and for Visit Estes Parks for the fiscal years ending Dec 31, 2020 with optional
renewals for four more years. Part of the selection process includes an interview and
presentation by the firms followed by discussion among the selection committee
members prior to making a recommendation to the Town Board. In the past, the full
audit committee has served as the audit firm selection committee.
However, due to Open Meeting requirements, any formal meeting of the full audit
committee is an open, public meeting. In a physical meeting environment, competing
firms wait outside the meeting room until the audit committee is ready for them to avoid
the potential of that firm overhearing the prior firm’s presentation and subsequent
discussions. In a virtual meeting format, this is not as easily accomplished since the
next firm would log in as a member of the general public and wait to be promoted as a
presenter. During this waiting period, the next firm would unintentionally hear the end of
the prior presentation and any subsequent discussion by the audit committee, creating
an unfair competitive advantage.
Proposal:
To promote a more fair and equitable process, a separate selection committee
consisting of two audit committee members will be appointed this year instead of
utilizing the full audit committee. This selection committee meeting would not be
streamed online as a public meeting and is not subject to the Open Meeting
Page 25
requirements. Town staff will serve in a non-voting advisory capacity. Firms would log
into the meeting and be placed in a waiting room where they will not hear or see the
ongoing meeting. Once the previous presentation is completed and the selection
committee is ready, the waiting firm will be invited into the meeting room and will make
their presentation. To facilitate this process, staff recommend the Board appoint Mayor
Koenig and Trustee MacAlpine as the formal selection committee.
Advantages:
Promotes a fair and competitive presentation format.
Disadvantages:
The process is not as transparent as in the past.
Action Recommended:
Appoint Mayor Koenig and Trustee MacAlpine as the formal audit firm selection
committee.
Finance/Resource Impact:
The audit is budgeted at $57,000 in the 2021 budget for the 2020 fiscal year audit.
Level of Public Interest
The Finance Department has received no comments pro or con from the public.
Sample Motion:
I move for the approval/denial to appoint Mayor Koenig and Trustee MacAlpine as the
formal audit firm selection committee.
Attachments:
None
Page 26
TOWN CLERK Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Town Clerk Williamson
Date: December 8, 2020
RE: Local Marketing District Board Reappointment of Marie Cenac for a term
expiring April 26, 2022
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the reappointment of Trustee Marie Cenac to the Local Marketing District.
Present Situation:
Trustee Cenac was appointed to the Local Marketing District Board for a term expiring
December 31, 2020. The Intergovernmental Agreement for the Estes Park Local
Marketing District between the Town and County dated January 1, 2019 states “one or
two Town appointees may be members of the Town Board. Said appointed Town Board
members shall serve as Directors of the District only during their term as members of
the Town Board.”
Proposal:
Staff recommends the Town Board reappoint Trustee Cenac to the Local Marketing
District Board for a term which corresponds to her term as Trustee.
Advantages:
Provides continuity on the Local Marketing District Board.
Disadvantages:
If the appointment is not made, the position would remain vacant until it could be
advertised and interviews conducted.
Action Recommended:
Reappoint Marie Cenac to the Local Marketing District for a term expiring April 26,
2022.
Page 27
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the reappointment of Marie Cenac to the Local Marketing
District for a term expiring April 26, 2022.
Attachments:
None.
Page 28
TOWN CLERK Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: December 8, 2020
RE: Liquor Licensing: New Hotel & Restaurant Liquor License Application for
Mise En Place Consulting LLC dba Stella’s Place, 207 Park Lane, Estes
Park, Colorado
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER_Liquor__
QUASI-JUDICIAL YES NO
Objective:
Approval of a new Hotel & Restaurant liquor license located at 207 Park Lane, Estes
Park, Colorado. Application filed Mise En Place Consulting LLC dba Stella’s Place.
Present Situation:
An application for a new Hotel & Restaurant liquor license was received by the Town
Clerk’s office on November 4, 2020. All necessary paperwork and fees were submitted;
please see the attached Procedure for Hearing on Application – New Liquor License for
additional information. The applicant has completed the Training for Intervention
Procedures (TIPS) with their previous license, Seasoned – An American Bistro.
Proposal:
To present the application for the Town Board’s review and consideration for a new
Hotel & Restaurant liquor license.
Advantages:
Approval of the license provides the business owner with the opportunity to operate a
liquor-licensed establishment in the Town of Estes Park.
Disadvantages:
The owner is denied a business opportunity to serve alcohol to patrons.
Action Recommended:
Approval of the application for a new Hotel & Restaurant liquor license.
Page 29
Finance/Resource Impact:
The fee paid to the Town of Estes Park for a new Hotel & Restaurant Liquor license is
$1319. The fee covers the administrative costs related to processing the application,
background checks, and business licensing. In addition, the annual renewal fee
payable to the Town of Estes Park for a Hotel & Restaurant Liquor license is $869.
Level of Public Interest
Low.
Sample Motion:
The Board of Trustees finds that the reasonable requirements of the neighborhood
are/are not met by the present liquor outlets in the neighborhood and that the desires of
the adult inhabitants are/are not for the granting of this liquor license. Based upon
these findings, I move that the application for a new Hotel & Restaurant liquor license
filed by Mise En Place Consulting LLC dba Stella’s Place be approved/denied.
Attachments:
1. Procedure for Hearing
2. Application
3. Diagram of Liquor Premises
4. Individual History
5. Police Report
Page 30
July 2002
PROCEDURE FOR HEARING ON APPLICATION
NEW LIQUOR LICENSE
1.MAYOR.
The next order of business will be the public hearing on the application of Mise En
Place Consulting LLC dba Stella’s Place for a new Hotel and Restaurant Liquor
License located at 207 Park Lane, Estes Park, Colorado.
At this hearing, the Board of Trustees shall consider the facts and evidence
determined as a result of its investigation, as well as any other facts, the reasonable
requirements of the neighborhood for the type of license for which application has
been made, the desires of the adult inhabitants, the number, type and availability of
liquor outlets located in or near the neighborhood under consideration, and any other
pertinent matters affecting the qualifications of the applicant for the conduct of the type
of business proposed.
OPEN PUBLIC HEARING
2.TOWN CLERK. Will present the application and confirm the following:
The application was filed November 4, 2020.
At a meeting of the Board of Trustees on November 24, 2020, the public hearing
was set for 7:00 p.m. on Tuesday, December 8, 2020.
The neighborhood boundaries for the purpose of this application and hearing
were established to be 3.15 miles.
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Limited Liability Company.
The property is zoned CD – Commercial Downtown which allows this
type of business as a permitted use.
The notice of hearing was published on November 27, 2020 .
The premises was posted on November 25, 2020 .
Attachment 1
Page 31
There is a police report with regard to the investigation of the applicant.
Status of T.I.P.S. Training:
Unscheduled Scheduled * X Completed
There is a map indicating all liquor outlets presently in the Town of Estes Park
available upon request.
3.APPLICANT.
The applicants will be allowed to state their case and present any evidence they
wish to support the application.
4. OPPONENTS.
The opponents will be given an opportunity to state their case and present any
evidence in opposition to the application.
The applicant will be allowed a rebuttal limited to the evidence presented by the
opponents. No new evidence may be submitted.
5.MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application and, if so, to read all communication.
Indicate that all evidence presented will be accepted as part of the record.
Ask the Board of Trustees if there are any questions of any person speaking at
any time during the course of this hearing.
Declare the public hearing closed.
6. SUGGESTED MOTION:
Finding. The Board of Trustees finds that the reasonable requirements of the
neighborhood are/are not met by the present liquor outlets in the neighborhood and
that the desires of the adult inhabitants are/are not for the granting of this liquor
license.
Motion. Based upon the above findings, I move that this license be granted/denied.
Page 32
DR 8404 (01/06/20) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement DMslon
(303) 205-2300
/
Colorado Liquor
Retail License Application
....... New License (19'1i,'w-concurrent □ Transfer of Ownership □ State Property Only
•All answers must be printed in black Ink or typewritten
•Applicant must check the appropriate box(es)•Applicant should obtain a copy of the Colorado Liquor and Beer Code: www.colorado.gov/enforcementlliquor
1.Applicant is applying as a/an D Individual G1".'umited Liability Company D Association or Other
/ D Corporation L Partnership (includes Limited Liability and Husband and Wife Partnerships) 2. Applicant If an LLC, name of LLC; if partnership, a,t least 2 partner's names; if corporation, name of corporation FEIN Number
/Yl1<£f3r.J PLACE. CONSvLnrvG, LLC 1 , �,. 2035"fo 7!12a. Trade Name of Establishment (DBA) ,r State �ales Tax N�mber Business Telephone
STELLA' s PL.Ac£ 3a3 .(o(p7.�7(o9'
3. Address of Premises (specify exact location of premises, include suite/unit numbers)
ld? fM(J( LANECity County State ZIP Code 6-STE-S PMK l-M-ln-16/!_ co 805°17
4. Mailing Address (Number and Street)City or Town State ZIP Code
P.O. 50;( JqS'(es-re-s PMJ< co SOS-17
5.Email Address 'fY'\t:,P co I) s l) I+' net-rcorcy@
6.If the premises currently has a liquor or beer license, you must answer the following questions. Present Trade Name of Establishment (DBA) I Present State License Number I Present Class of License Present Expiration Date
l Section A -Nonrefundable Application Fees Section B (Cont.) Liquor License Fees
L ni)plicatlon Fee for New License ............................................ $1,550.00 D Liquor-Licensed Drugstore (County) .................................................. $312.50 J8l_Application Fee for New License w/Concurrent Review ............ $1,650.00 D Lodging & Entertainment -L&E (City) ................................................. $500.00 D Application Fee for Transfer ................................................... $1,550.00 D Lodging & Entertainment -L&E (County) ........................................... $500.00 Section B Liquor License Fees D Manager Registration - H & R ................................................................ $75.00 □Add Optional Premises to H & R ......... $100.00 X Total D Manager Registration -Tavern ............................................................... $75.00
□Add Related Facility to Resort Complex$75.00 X D Manager Registration -Lodging & Entertainment... ............................. $75.00 Total D Manager Registration -Campus Liquor Complex ............................... $75.00 □ Add Sidewalk Service Area .................................................................... $75.00 D Optional Premises License (City) ......................................................... $500.00 D Arts License (City) ................................................................................ $308.75 D Optional Premises License (County) ................................................... $500.00D Arts License (County) .......................................................................... $308.75 D Racetrack License (City) ....................................................................... $500.00D Beer and Wine License (City) .............................................................. $351.25 D Racetrack License (County) ................................................................. $500.00D Beer and Wine License (County) ........................................................ $436.25 D Resort Complex License (City) ............................................................. $500.00 D Brew Pub License (City) .................................................................... $750.00 D Resort Complex License (County) ....................................................... $500.00D Brew Pub License (County) ................................................................. $750.00 D Related Facility-Campus Liquor Complex (City) .............................. $160.00 D Campus Liquor Complex (City) ........................................................... $500.00 D Related Facility-Campus Liquor Complex (County) ........................ $160.00 D Campus Liquor Complex (County) ..................................................... $500.00 D Related Facility-Campus Liquor Complex (State) ............................ $160.00 D Campus Liquor Complex (State) ......................................................... $500.00 D Retail Gaming Tavern License (City) ................................................... $500.00 D Club License (City) ............................................................................... $308.75 D Retail Gaming Tavern License (County) .............................................. $500.00 D Club License (County) ........................................................................ $308.75 D Retail Liquor Store License-Additional (City) .... --····· .. ··· .. ·· .......... $227.50D Distillery Pub License (City) ................................................................. $750.00 D Retail Liquor Store License-Additional (County) ·-·-·-....................... $312.50 D Di stillery Pub License (County) ........................................................... $750.00 D Retail Liquor Store (City) ................................... _ ... _ ....... _ .................. $227.50g"Hotel and Restaurant License (City) ................................................... $500.00 D Retail Liquor Store (County) ...... -........................................................ $312.50D Hotel and Restaurant License (County) ............................................ $500.00 D Tavern License (City) .................................... ·--· .. .. -· .................. $500.00 D Hotel and Restaurant License w/one opt premises (City) ................. $600.00 D Tavern License (County) ..................................... .... .. .................... $500.00D Hotel and Restaurant License w/one opt premises (County) ............ $600.00 D Vintners Restaurant License (City) .............. $750.00 D Liquor-Licensed Drugstore (City) ....................................................... $227.50 D Vintners Restaurant License (County) ............................................ $750.00
Questions? Visit: www.colorado.gov/enforcementl/iquorfor more information
Do not write in this space -For Department of Revenue use onlv
Liability Information ......._, License Account Number I Liability Date I License Issued Through (Expiration Date) \ Total
$
I
Attachment 2
Page 33
oR5404 <01106120> Application Documents Checklist and Worksheet
Instructions: This checklist should be utilized to assist applicants with filing all required documents for licensure. All documents must be properly signed and correspond with the name of the applicant exactly. All documents must be typed or legibly printed. Upon final State approval the license will be mailed to the local licensing authority. Application fees are nonrefundable. Questions? Visit: www.colorado.gov/enforcementlliquor for more information
Items submitted, olease check all aooropriate boxes completed or documents submitted
I.�licant informationg A. Applicant/Licensee identified
B. State sales tax license number listed or applied for at time of applicationGY C. License type or other transaction identified f D.Return originals to local authority (additional items may be required by the local licensing authority)
E.All sections of the application need to be completed
II.Diagram of the premises�J A. No larger than 8 1/2" X 11"
B. Dimensions included (does not have to be to scale). Exterior areas should show type of control (fences,
walls, entry/exit points, etc.)
�
-Separate diagram for each floor (n multiple levels)
. Kitchen -identified if Hotel and Restaurant
. Bold/Outlined Licensed Premises
Ill. Proof of property possession (One Year Needed) I A. Deed in name of the applicant (or) (matching question #2) date stamped / filed with County Clerk
B. Lease in the name of the applicant (or) (matching question #2) B C. Lease assignment in the name of the applicant with proper consent from the landlord and acceptance by the applicant
--a--D. Other agreement if not deed or lease. (matching question #2)
IV.�ground information (DR 8404-1) and financial documents
�
. Complete DR 8404-1 for each principal {individuals with more than 10% ownership, officers, directors,
partners, members)
B.Fingerprints taken and submitted to the appropriate Local Licensing Authority through an approved state
vendor. Do not complete fingerprint cards prior to submitting your application.
The Vendors are as follows:
ldentoGO -https://uenro/1.identogo. com/
Phone: 844-539-5539 (toll-free)
ldentoGO FAQs: https:l/www.colorado.gov/pacific/cbi/identification-faqs
Colorado Fingerprinting -http://www.coloradofingerprinting.com
Appointment Scheduling Website: http://www. co/oradofingerprinting. com/cabs/
Phone: 720-292-2722 Toll Free: 833-224-2227□C. Purchase agreement, stock transfer agreement, and/or authorization to transfer license
-61-D. List of all notes and loans (Copies to also be attached)
V.Sole proprietor/husband and wife partnership (if applicable)D A. Form DR 4679□B. Copy of State issued Driver's License or Colorado Identification Card for each applicant
VI. f porate applicant information (if applicable)
A.Certificate of Incorporation
B.Certificate of Good Standing
C.Certificate of Authorization if foreign corporation (out of state applicants only)
VII.
�
rtnership applicant Information (if applicable)
I A.Partnership Agreement (general or limited).
B.Certificate of Good Standing
VIII( Q nited Liability Company applicant information (If applicable}
: A. Copy of articles of organization
5;; B. Certificate of Good Standing I �,1 C. Copy of Operating Agreement (if applicable)
� .. D. Certificate of Authority if foreign LLC (out of state applicants only)
IX.Manager registration for Hotel and Restaurant, Tavern, Lodging & Entertainment, and Campus Liquor
Complex licenses when included with this application□A. $75.00 fee□B. Individual History Record (DR 8404-1)
C.If owner is managing, no fee required
2
Page 34
DR 8404 (01/06/20)
Name I Type of License I Account Number
7. Is the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers,Yes No
stockholders or directors if a corporation) or managers under the age of twenty-one years?□�
B.Has the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers,
stockholders or directors if a corporation) or managers ever (in Colorado or any other state):
a.Been denied an alcohol beverage license?□129
b. Had an alcohol beverage license suspended or revoked? □1:81
c. Had interest in another entity that had an alcohol beverage license suspended or revoked?□[2J
If you answered yes to 8a, b or c, explain in detail on a separate sheet.
9.
10.
11.
12.
13
13
14.
15.
Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the □ preceding two years? If "yes", explain in detail.
Are the premises to be licensed within 500 feet, of any public or private school that meets compulsory education requirements of □�Colorado law, or the principal campus of any college, university or seminary? or
Waiver by local ordinance? □ □
Other:
Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1500 feet of another retail liquor license for off-premises
sales in a jurisdiction with a population of greater than(>) 10,0000? NOTE: The distance shall be determined by a radius measurement □ □ that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal door-
way of the Licensed LLDS/RLS. Hfo
Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 3000 feet of another retail liquor license for off-premises
sales in a Jurisdiction with a population of less than(<) 10,0000? NOTE: The distance shall be determined by a radius measurement □ □ that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal
doorway of the Licensed LLDS/RLS. �di'..
a.For additional Retail Liquor Store only. Was your Retail Liquor Store License issued on or before January 1, 2 016?□,Jl
b. Are you a Colorado resident? et □
Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a
Limited Liability Company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any @ O
� financial interest in said business including any loans to or from a licensee. Wov£1.) ,._ ttY\ 4meriat1 J',s-tro (Too ?o')
Does the applicant, as listed on line 2 of this application, have legal possession of the premises by ownership, lease or other -□□ arrangement?
�se 0 Ownership 0 Other (Explain in Detail)
a.If leased, list name of landlord and tenant, and date of expiration, exactly as they appear on the lease:
Landlord /:. �J: /4 �nant 7Ah?klt .... _ · ;,f-A,-:t"-�Mt:il�/J�tr.A••�·,"'-,uc Expires /Ju. ,,,2.1/,,:U -
b.Is a percentage of alcohol.tales incruded as compensation to the landlord? If yes, complete question 16. -□ liiir
c.Attach a diagram that designates the area to be licensed in black bold outline (including dimensions) which shows the bars, brewery, walls,
partitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than 8 1/2" X 11".
16. Who, besides the owners listed in this application (including persons, firms, partnerships, corporations, limited liability companies) will loan or give money,
inventory, furniture or equipment to or for use in this business; or who will receive money from this business? Attach a separate sheet if necessary.
Last Name First Name H-11). Date of Birth FEIN or SSN Interest/Percentage
Last Name First Name Date of Birth FEIN or SSN Interest/Percentage
Attach copies of all notes and security Instruments and any written agreement or details of any oral agreement, by which any person (including
partnerships, corporations, llmited liability companies, etc.) will share In the profit or gross proceeds of this establishment, and any agreement
relating to the business which Is contingent or condltlonal In any way by volume, profit, sales, giving of advice or consultation.
17.Optional Premises or Hotel and Restaurant Licenses with Optional Premises:l"\' A-□ □ Has a local ordinance or resolution authorizing optional premises been adopted?
Number of additional Optional Premise areas requested. (See license fee chart) I
18.For the addition of a Sidewalk Service Area per Regulation 47-302(A)(4), include a diagram of the service area and documentation received from
the local governing body authorizing use of the sidewalk. Documentation may include but is not limited to a statement of use, permit, easement, or
other legal permissions.
19.Liquor Licensed Drugstore (LLDS) applicants, answer the following:
a.Is there a pharmacy, licensed by the Colorado Board of Pharmacy, located within the applicant's LLDS premise?□ □ If "yes" a copy of license must be attached. .. I I ti
3
Page 35
DR 8404 (01/06/20)
Name I Type of License Account Number
20.Club Liquor License applicants answer the following: Attach a copy of appllcable documentation
a. Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and not for pecuniary gain? □□
b.Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which Is operated solely for the □□ object of a patriotic or fraternal organization or society, but not for pecuniary gain? NIL\ c.How long has the club been incorporated ?
d. Has applicant occupied an establishment for three years (three years required) that was operated solely for the reasons stated above? □ □
21.Brew-Pub, Distillery Pub or Vintner's Restaurant applicants answer the following:N /� □□ a. Has the applicant received or applied for a Federal Permit? (Copy of permit or application must be attached)
22. Campus Liquor Complex applicants answer the following:
a.Is the applicant an institution of higher education?Yes No □ □
b. Is the applicant a person who contracts with the institution of higher education to provide food services?
N \p. □ □ If "yes" please provide a copy of the contract with the Institution of higher education to provide food services.
23. For all on-premises applicants.
a. Hotel and Restaurant, Lodging and Entertainment, Tavern License and Campus Liquor Complex, the Registered Manager must also submit an
Individual History Record
-DR 8404-1 and fingerprint submitted to approved State Vendor through the Vendor's website. See application checklist, Section IV, for details.
b. For all Liquor Licensed Drugstores (LLDS) the Permitted Manager must also submit an Manager Permit Application
-DR 8000 and fingerprints.
Last Name of Manager C()f<.GY I First Name of Maciaoer -Jt1AtvMe
24.Does this manager act as the manager of, or have a financial interest in, any other liquor licensed establishment in the State of [2(0 Colorado? If yes, provide name, type of license and account number.sc�tc·,,,.� r.A IJJSf1l0
25.Related Facility -Campus Liquor Complex applicants answer the following: Yes No
a. is the related facility located within the boundaries of the Campus Liquor Complex?□ □
If yes, please provide a map of the geographical location within the Campus Liquor Complex.
If no, this license type is not available for issues outside the geographical location of the Campus Liquor Complex.
"1 lh. b. Designated Manager for Related Facility-Campus Liquor Complex
Last Name of Manager I First Name of Manager I
26.Tax Information. Yes �va.Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any
other person with a 10% or greater financial interest in the applicant, been found in final order of a tax agency to be delinquent in the
payment of any state or local taxes, penalties, or interest related to a business?
b. Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any □ 3'
other person with a 10% or greater financial Interest in the applicant failed to pay any fees or surcharges imposed pursuant to section
44-3-503, C.R.S.?
27. If applicant is a corporation, partnership, association or limited liability company, applicant must list all Officers, Directors, General Partners,
and Managing Members. In addition, applicant must list any stockholders, partners, or members with ownership of 10% or more in the
applicant. All persons listed below must also attach form DR 8404-1 (Individual History Record), and make an appointment with an approved
State Vendor through their website. See application checklist, Section IV, for details. Nam9AP�N. �Gy Home Address, City & State DOB Pop,!;mv
G;(_
%Owned�().JI S. IYIOMt.s CT: €/),co .. S-0
Name Home Address, City & State DOB Position %OwnedJ oAnlA.e AJerne Cof(ej ».31 .s. /nt)/,{/(/J er: �.Cd ( ' P'N-?nV�s-D
Name Home Address, City & State DOB Position %Owned
Name Home Address, City & State DOB Position %Owned
Name Home Address, City & State DOB Position %Owned
••If applicant is owned 100% by a parent company, please list the designated principal officer on above.
** Corporations -the President, Vice-President, Secretary and Treasurer must be accounted for above (Include ownership percentage if applicable)
•• �I ownership percentage disclosed here does not total 100%, applicant must check this box:
Applicant affirms that no Individual other than these disclosed herein owns 10% or more of the applicant and does not have financial interest in a
prohibited liquor license pursuant to Article 3 or 5, C.R.S.
4
Page 36
DR 8404 (01/06/20)
Name Type of License Account Number
Oath Of Applicant
I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best of my
knowledge. I also acknowledge that it ls my responsibility and the responsibility of my agents and employees to comply with the provisions of the
Colorado Liquor or Beer Code which affect my license.
Report and Approval of Local Licensing Authori
Date application filed with local authority Date of local authority hearing (for new fice� aP.plicants; cannot be less than 30 days from date of application)
\\ \·· 70..,....0 ,-z... I� lz.oLO
The Local Licensing Authority Hereby Affirms that each person required to file DR 8404-1 (Individual History Record) or a DR 8000 (Manager Permit) has
been:
Subject to background investigation, including NCIC/CCIC check for outstanding warrants
! Fingerprinted
That t e local authority has conducted, or intends to conduct, an inspection of the proposed premises to ensure that the applicant is in compliance with
and aware of, liquor code provisions affecting their class of license
(Check One) D Date of inspection or anticipated date ________ _ f)d. Will conduct inspection upon approval of state licensing authority
D Is the Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1,500 feet of another retail liquor license for off
premises sales in a jurisdiction with a population of> 10,0000?
D Is the Liquor Licensed Drugstore(LLDS) or Retail Liquor Store (RLS) within 3,000 feet of another retail liquor license for off
premises sales in a jurisdiction with a population of< 10,0000?
NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises
for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS. D Does the Liquor-Licensed Drugstore (LLDS) have at least twenty percent (20%) of the applicant's gross annual income derived
from the sale of food, during the prior twelve (12) month period?
Yes No □ □
□ □
□ □
The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do
report that such license, if granted, will meet the reasonable requirements of the neighborhood and the desires of the adult inhabitants, and will comply
with the provisions of litle 44, Article 4 or 3, C.R.S., and Liquor Rules. Therefore, this application is approved.
Local Licensing Authority for Telephone Number D Town, City D Coun
Signature Print litle
Signature Print litle
5
Date
Date
Page 37
z<E -
<(
..0 ..c X w
�TcLLA'S PLAce
207 PAR)::: .. LJJ,
IZI
207 PARK LANE
RENT ABLE AREA
1,041 SF
3�5 -;J{Vl/'(I
feO(\inl j::;t.;()' □□□□ IQ]El
E •
PA:r;IO
470 SF
205 PARK LANE
RENT ABLE AREA
1,829 SF
l:J
Main Floor Plan
1/8" = 1 '-0"
E
NON-USE AREA
ACCESS ONLY
ENTR\¥'. SflklE.W�lJK
970.586.9140
(QI.MS Atdtitn.·bnt\ P.C.
Issue:
T.I. Codo Pinn
Dnto:
5/26/17
Sheet TIiie:
Main Floor
Shoat No: Al
Attachment 3
Page 38
DR 8404-I {03120119) COI.ORADO IJEPARTMEHT OF R£VENUELlquor£nbuaiaNII DMaan (303) 205-2300
Individual History Record
To be oompleted by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, andlimited partners owning 10% or more of the partnership; all principal officers of a corporation, all dileclors of a corporation, and any
stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company,and members owning 10% or more of lhe company; and any intended registered manager of Hotel and Restaurant, Tavem and lodging and Entertainment class of retail Ucense
Notice: This individual history record requires information that is ffl'l0llSS8IY for the llcenslng investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. tf a question is not applicable, please Indicateso by "NJA·. Any deliberate misrepresentation or material omission may Jeopardize the lk:ense application. (Please attach a separate sheet If necessary to enable you to a nswer questions completely)
1. Name of Business
/'t1JSF_ 6rJ fl.A-CJ=_ rn111'-.1lrn1111r, 11&\ .5'�1..il� fl
Home Phone Nurr�--JCePularNumber a,.� ' ' 7�::,'; 2. Your Full Name {last. int middle) JO/WtvfE NtSTfl..e. CiJP,ef 4.,lling address (If dlffarent from residence), 0, 6()-,( 1q5(
any other names you have useddOANNE. Ner-rt.e EmaD Address / rJ eorey 8'( <!!!. t:to .CO!Yl
5.List current residence address. Include any previous addresses within the last five years. (Attach separate sheet if necessary)
Street and Number City, State, Zip From ToCurrant 10/;,o,q �ell )).n3 I S , M.Oi'V�� er.�SP�Jc:: co &o5'(7Previous /qC17 ,V,(1/l)f/tt� er,£3.P.Jf=.., co c;?o�tf> 11/)dc;!, t"t,o�
6.List all employment within the last five years. Include any self-employment (Attach separate sheet if necessary)
Nan,e of Employer or Business Address (street, Number, City, Stab!, Zip) Position Held From To
'{A('../{Gt') n�� I srlkA?L )..31-1.. 14 -f1> Sr, BOU'-£)�, CO f..JJJLJCA-TlJA J'=f'l_� f�.CC-.C�
D€Nv«<. Md-DW�f:. o--034'1-
-
7.Lisi the name{s) of relatives working In or holding a financial Interest in the Colorado alcohol beverage industry.
Name of Relative Relationship to You Position Held Name of Licensee
'
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�eR:r"' N,�ey sfolJSE , AA-rd� -/1)[;/JC,L LC. fa3Gll;J"#.(OP..E:: y
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-
s.Have you ever applied for, held, or had an interest in a Colorado Uquor or Beer License, or loaned money,
furniture flxtllres. tor lnvenlOl'y to anv licensee? Of = answer in detail.) �GA::i>1t1� - Ar\ Awcrica� 8 ,s+ro
205 fAA� LME
GSr£PMK-, co �17
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liquor law violation, or have you applied for or been denied a liquor or beer license al'M'ihere in the United S1ates? (If yes, 8'lll>laln in detall.)
� □No
□Yes�
I
Attachment 4
Page 39
DR 8404-I (O:Va19) 10.Have you ever been convicted of a crime or received a suspended sentence, defened sentence, or forfeited ball for anv otrense In atmlnal or milltarv court or do YoU have any .Joe---oending? (If ves, explain In detail.) Oves �
11. Ate you currently under probation (supervised or unsupervised), parole, or completing the requirements of a Oves [i1Qodeferred sentence? (If vas, emlaln In detail.)
� 12.Have you ever had any professional license suspended, revoked, or denied? (If yes, explain in detail.) □Yes �o
Personal and Financial Information Unless otherwise provided by law, the personal Information required in question #13 will be treated as confidential. The personal information l"Al'II tired In auestion #13 Is solelv for identification ,..,...,..,_,.10ft;/ � Plrth J::., Social Security N�mber
e. If, state where
c. Place of Birth AV&JIJ..N ,µy f. When I d. U.S. Citizen g(es 0No
g.Name of Disb'ict Court
h.Naluralimtion Cerliffcale Number i. Date af Cenlflcation j. If an Alen. Give /Will',,. ff,+#4J,'11D1 � NurrD81'1 k., .. Residence Card Number
L Height Im. Weight In. Hair Color 5"5' l'80 /?,(_P(::JC..
14. Financial Information.
o. Eye Color .ewe. Ip. Gender ,�)'OU have a aJITl!llt r--'" Ucense'ILH If so, give runbef' and slate.FeNi4l£ Yes O No # _ . � State ('f}l.{)/{l'{)o
a. Total purchase price or Investment being made by the applying entity, corporation, partnership, limited liabilrty company, other.
$ 30.� b.List the total amount of the personal investment , made by the person listed on question #2, in this business Including anynotes, loans, cash, services or equipment, operating capital, stock purchases or fees paid. $ 0
* If corporate Investment only please skip to and complete section (d).. Section b should reflect the total of sections c and e
c. Provide details of the personal investment desalbed in 14b. You must account for all of the sources of this investment(Attach a separate sheet if needed)
lype: Cesh, Services or Equipment f#/Jll{:..rrd
C'J.AA IL, t -J, J/lJJ� �-,.
Account 1ype �ASir
e.A&'M
Bank Name Amount
�l.£ �� �-,_-�,-" ""� 71IC.
-d. Provide details of the co�e Investment described in 14 (a). You must account for all of the sources of this Investment. (Attach a separaift sheet if needea) Type: Cash, SefYlces or Equipment Loans Account Type Bank Name Amount
/,A./Pr{,K. · t N CArH-tAl!?(.LS PAR6o t�k.
$tl}At,L WA.P-&5 C�H Lf t 7� -
e. Loan lnfonnation (Attach copies of all notes or loans)Name of Lender Address Tenn -
L Amount ---••::,,
I
Oath of Applicant t dec:laffl , ·· of ""'fflJIV that this aonlicatfon � all attachments are true � and comolate to the � of rnv -
'
II
----7/RI �. '� /4, ,/ --l���n, ;1/Je_ ( �--; IIDe Qw',tl�ii/r/.JP.l �
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Page 40
OR 8404-I (03/20/19) COLORADO DEPARTMENT OF REVENUELiquor Enforcement Division
(303) 205-2300
Individual History Record
To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, andlimited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 100k or more of the outstanding stock; managing members or officers of a limited liability company,
and members owning 10% or more of the company; and any Intended registered manager of Hotel and Restaurant, Tavern and
Lodging and Entertainment class of retail ficense
Notice: This indMdual history record requires information that ls necessary for the licensing investigation or inquiry. All questions
must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please Indicate
so by "NIA". Any deliberate misrepresentation or material omission may jeopardlm the license appllcation. (Please attach a separate sheet if necessary to enable you to answer questions completely)
1. Name of Busl� Sf.bl I A � PLA-c£...
2.Your Full Name (last, nrat. middle)� n/0/</<IS QX-<f?y' 4.Mamng � different from residence)f ,0, }951 t:;811:::-S P��. CO.
Home Phone NumbBr :_J_ Cellular Number
� .
3. LISt any other names you ha\'8 usedNowt.. Email Address ]-I-;f-rcorey<!?.Y'f'ef)consv . l'\e
?-
5. List current residence address. Include any previous addresses within the last five years. (Attach separate sheet If necessary)
Street and Number City, State, Zip From ToCunent 805°'17 Cflb.of=t ()"6SePf' 2-031 s. fY\01--\.l<JS' C-t £-ST-E--S PAR.l( I co.
Previous l°!Cl7 WJNLJ� � e.,e.1 e. , CD o()5"'1b �ho,3 (ft!';}.f)t't
6.List all employment within the last five years. Include any self-employment (Attach separate sheet if necessary)
Name of Employer or Business Address (Street, Number, CilY, State, Zip)P091tion Held From To
ftltSf_G,U fLAc,,£ (aLlSl}f.1i,t, "" 7-1131 S. rY1VRl<JS er. et. W. �,? Cklu � ()Id ... (ft:SB,� Zio,
��YI� s a.5 JcJDLO eev,ew GP,co q..G»GF cKf.b1b 11/;;..t'/Jb
JOH11J.Wl W�5 tJtVJV. m.oftX.I.Afe� ()6N, CO f?to)er-Y I0/4010 "bo1h
7. List the name(s) of relatives wooong in or holding a financial Interest in the Colorado alcohol beverage industry.
Name of Relative Relationship to You Position Held Name of Licensee
J�tVN(: Nctfl.E C{,RJ3 V SpotJSe �� JMMv£ Nerll£ C.0"8.
8.Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, �es □Nofurniture, fixtures, eaulpment or inventory to anv licensee? (If ves, answer in detaU.)
5�SOrVG11 r---M4wefic.3+'\ 8Ts.+ro 2--05" PAl<.K- LANE
GI> l co �5t7
9.Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you □Yes�applied for or been denied a liquor or beer license anywhere In the United States? (If yes, exolaln In detail.)
�
{
Page 41
DR 8404-I (03fl0/19)
10.Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited □Yes � bail for any offense in criminal or military court or do you have any charges pending? (If yes, explain in detail.)
11.Are you currentfy under probation (supervised or unsupervised), parole, or completing the requirements of a □Yes g{odeferred sentence? (If yes, explain in detail.)
12.Have you ever had any professional license suspended, revoked, or denied? (If yes, explain in detail.)□Yes rMoPersonal and Financial Information Unless otherwise provided by law, the personal information required in question #13 will be treated as confidential. The personal
information reauired in auestion #13 is solelv for identification oumoses. 13a. jte of Birth _,b. Social�..,.."'"'' "''''"lier . 'l � ''> e.If Naturalized, state where
c. Place of Birth
� woa.c.c:::--sT'G,R l tYlASSt\C! �-!... � d.U.S. Citizen
f.When g.Name of District Court
IB'5 0No
h.Naturarizalion Certificate Number i. Date of Certification j. If anAien, Give Alien's� Card Numberl k. Permanent Residence Card Number
I. Height Im. �!j n. Hair Color5' 7" I A, ({O'WfJ
o.Eye Color Ip. Gender H-A-zeL. J,i\A{..e. ,�I have a cu1JW1t Oriver's License/ID? If so, give number and state.
Yes O No # _ '... � State COLO/<.ALJO
14.Financial Information.
a.Total purchase price or investment being made by the applying entity, corporation, partnership, limited liability company, other.
$£iQk:'.:
b. List the total amount of the personal investment, made by the person listed on question #2,ie:1,. including any
notes, loans, cash, services or equipment, operating capital, stock purchases or fees paid. $I 0
* If corporate Investment only please skip to and complete section (d).,,., Section b should reflect the total of sections c and e
c.Provide details of the personal Investment described in 14b. You must account for all of the sources of this investment.(Attach a separate sheet If needed)
Type: Cash, Services or Equipment Account Type Bank Name Amount
d.Provide details of the corporate investment described in 14 (a). You must account for all of the sources of this investment. (Attach aseparate sheet if needed)
Type: Cash, Services or Equipment Loans
WA/_l(_, \fV ND
'STYlN_L. /,A'Af<.£,S A)O
Account Type
CLl--\tt
CAftt
Bank Name
IA Jt:=_J L " A4P✓'7"?. ..UA
u
e.Loan Information (Attach copies of all notes or loans)
Name of Lender Address Term Security
Oath of Applicant
Amount
7 3, (X)t:9.0o
7' C)C)D, a:;
Amount
I declare under oenaltv of oeriurv that this aoolication and all attachments are true correc and comnt,:ite to the best of mv knowledae. �na/2 .;v.�l p"�iY.81k-N, C.d?GY Trtle G)W.Ut&/<. °:;s-;.J.c).
V
Page 42
__ g __ -TOWN OF ESTES PARI<___
November 24, 2020
Jackie Williamson, Town Clerk
Town of Estes Park
Estes Park, CO 80517
Dear Ms. Williamson:
RE: Mise En Place Consulting LLC OBA Stella's Place
Corey, Robert N.
Corey, Joanne N.
A check of the Estes Park Police Department local records on the above-named
individuals was conducted. These records date back in our system to October
2004. There are no reports involving the business or the individuals listed since
the beginning of the system.
Sincerely,
41e.ilerl�',U2.
Chief of Police, Estes Park Police Department
170 MACGREGOR AVE. P.O. BOX 1287 ESTES PARK, CO 80517 www.estes.org
Police Department
Wes Kufeld, Chief of Police
970-586-4000
www.estes.org/pd
Attachment 5
Page 43
Page 44
FINANCE DEPT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: Dec 8, 2020
RE: Resolution 73-20 Supplemental Budget Appropriations #10
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Amend the budget for the new COVID winterization equipment grant and revise the final
year end estimate for the Community Center Fund sales tax transfer.
Present Situation:
The following summarizes the proposed changes by Fund:
General Fund: Increase $50,000
This increase is to appropriate use of the latest COVID related grant to fund acquisition
of equipment and or materials to help support local businesses who wish to winterize
their outdoor spaces. Eligible expenses include heaters, fuel for heaters, lighting,
canopies, seat warmers, signage, etc. This equipment will be retained by the Events
Department after it is no longer needed by these local businesses.
Community Center Fund: Increase $15,347
This increase is a final revision to the transfer of estimated sales tax revenues to the
Estes Valley Parks and Recreation District (EVPRD).
Proposal:
To provide for these items, the moneys must be appropriated within the proper funds.
The attached budget resolution provides for the required appropriations.
Advantages:
Town staff will be authorized to expend the new winterization grant funds to
support local businesses before the December holidays arrive.
Page 45
Staff will be authorized to transfer the appropriate portion of sales tax collected to
the EVPRD without budgetary limitations.
Disadvantages:
None – these are restricted funds and cannot be used for other purposes.
Action Recommended:
Staff recommends approval of the supplemental budget resolution as presented.
Finance/Resource Impact:
After reflecting these changes, the General Fund is projected to end 2020 with a 40.7%
fund balance. Each fund is expected to end with a positive fund balance as well.
Level of Public Interest
The level of public interest is expected to low.
Sample Motion:
I move for the approval/denial of Resolution 73-20 Supplemental Budget
Appropriations to the 2020 Budget.
Attachments:
1.Resolution 73-20 Supplemental Budget Appropriations to the 2020 Budget
2.Link - Recap of Proposed Budget Amendments and Supporting Schedules
Page 46
RESOLUTION 73-20
SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2020 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the
2020 annual budget in accordance with the Local Government Budget Law on
November 26, 2019; and
WHEREAS, sales tax revenue impacts of the COVID-19 pandemic have been
less than originally projected; and
WHEREAS, additional projects and activities have been identified that were not
known or were not included in the currently approved annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the appropriations for the 2020 fiscal year be increased by $65,347 for the
funds specified below and these amounts are hereby appropriated from additional
revenue or available fund balance of each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 21,169,342 50,000 21,219,342
204 Community Reinvestment Fund 2,116,673 0 2,116,673
211 Conservation Trust Fund 101,678 0 101,678
220 Larimer County Open Space Fund 2,504,167 0 2,504,167
236 Emergency Response System
Fund
57,544 0 57,544
238 Community Center Fund 814,144 15,347 829,491
244 Trails Fund 1,935,856 0 1,935,856
256 Parking Services Fund 359,991 0 359,991
260 Street Fund 2,016,703 0 2,016,703
502 Power and Communications Fund 49,311,477 0 49,311,477
503 Water Fund 32,497,190 0 32,497,190
606 Medical Insurance Fund 2,493,000 0 2,493,000
612 Fleet Maintenance Fund 421,278 0 421,278
625 Information Technology Fund 900,656 0 900,656
635 Vehicle Replacement Fund 538,904 0 538,904
645 Risk Management Fund 307,344 0 307,344
Total All Funds 117,545,947 65,347 117,611,294
Attachment 1
Page 47
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 48
FINANCE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: Dec 8, 2020
RE: Capital Improvements Plan 2021 - 2025
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER__Motion______
QUASI-JUDICIAL YES NO
Objective:
To present the 2021 – 2025 Capital Improvement Plan (CIP) for Town Board
consideration.
Present Situation:
Development of the linked 2021 – 2025 Capital Improvement Plan began in April and
has run parallel to the annual operating budget process. The 2021 projects in the CIP
are reflected in the 2021 budget adopted Nov. 24, 2020.
Proposal:
The 2021 – 2025 CIP development process included scheduling of the CIP projects by
year considering financial constraints and funding source limitations. Many projects had
to be moved to outlying years due to actual funding limitations. Staff will continue to
work to refine the capital planning process and this document. It is recognized that the
CIP must be a living document, with priorities and projects changing as circumstances
change or new opportunities present themselves. The adoption of the CIP does not
grant any spending authority or directly allocate any resources to the projects; it is a
planning document only. Appropriations granting spending authority and allocating
resources are done through the formal annual budget process and subsequent
amendments.
Advantages:
Capital improvement planning allows for the Town to more fully recognize future
needs and prioritize spending accordingly.
Page 49
Disadvantages:
Priorities can change over the period covered by the CIP so some projects may
not be done in the order presented.
Action Recommended:
Staff recommends adoption of the 2021-2025 Capital Improvement Plan as presented.
Finance/Resource Impact:
No direct budgetary impact.
Level of Public Interest
No comments either pro or con have been received by the Finance Department from
the public.
Sample Motion:
I move for the approval/denial of the 2021 – 2025 Capital Improvement Plan.
Attachments:
1.Link Capital Improvement Projects
Page 50
TOWN ADMINISTRATOR’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Assistant Town Administrator
Date: December 8, 2020
RE: Policy 227 – Workforce Housing Guidelines
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION X OTHER Motion
QUASI-JUDICIAL YES X NO
Objective:
Adopt Policy 227 – Workforce Housing Guidelines.
Present Situation:
The Workforce Housing and Childcare Task Force Final Report states that the lack of
availability and affordability of workforce housing in the Estes Valley is at a “crisis level.”
There is widespread agreement that the current situation makes it difficult for local
businesses and other employers, including the Town, to attract and retain employees
for both year-round and seasonal occupations.
The previous Town Board acknowledged the issues and challenges presented by the
lack of workforce housing in the Estes Valley, as indicated by some key objectives
included in the 2020 Strategic Plan: 1) Establish Workforce Housing Guidelines; and 2)
Support workforce housing strategic planning efforts.
The current Town Board held a Study Session on October 13, 2020 to discuss draft
Workforce Housing Guidelines. At the conclusion of the Study Session, the Board
directed staff to bring back a policy for consideration and approval. The attached policy
reflects the interests expressed by the Board during their discussion. Changes made to
the guidelines based on Board feedback, which are minimal, include the addition of a
goal to “Work with Larimer County to further the Town’s workforce housing goals within
the school district in areas that fall outside of Town limits.” This goal was added at the
request of the Board to ensure that workforce housing is considered in future
discussions with the County related to development within the school district that falls
outside of Town limits, including discussions about the new Comprehensive Plan.
Page 51
Proposal:
Staff proposes that the Board approve the attached Workforce Housing Guidelines,
which:
1. Define workforce housing for the Town’s purposes.
2. Articulates the Town’s workforce housing goals.
3. Articulates the Town’s role related to workforce housing.
4. Establishes a funding mechanism to advance the Town’s workforce housing
goals.
Advantages:
Workforce housing is an identified priority area in the Town Board’s 2020
Strategic Plan. Establishing a policy and guidelines will help clarify how the Town
defines workforce housing, articulate the Town’s role in addressing workforce
housing issues and needs, and establish a funding mechanism that can be
utilized when opportunities arise. Challenges associated with workforce housing
are expected to increase moving forward, as the housing market has actually
become more competitive during COVID.
Disadvantages:
Funds dedicated to a workforce housing reserve could only be used for the
intended purpose, meaning it could draw resources away from other projects or
needs.
Action Recommended:
Adopt Policy 227 – Workforce Housing Guidelines
Finance/Resource Impact:
Not applicable at this time.
Level of Public Interest
High.
Sample Motion:
I move for the approval/denial of Policy 227 – Workforce Housing Guidelines
Attachments
1. Policy 227 – Workforce Housing Guidelines
Page 52
Document Title Policy 227 – Workforce Housing Guidelines 12/8/2020
Revisions: 0 Town of Estes Park, Town Administrator’s Office Page 1 of 4
Effective Period: Until superseded
Review Schedule: Annually
Effective Date: December 8, 2020
References: EPDC Chapter 11 § 11.4, Finance Policy 671
ADMINISTRATION
227
Workforce Housing Guidelines
1. PURPOSE
This policy defines workforce housing for the Town’s purposes, articulates the Town’s
workforce housing goals, articulates the Town’s role related to workforce housing, and
establishes a funding mechanism to advance the Town’s workforce housing goals.
2. POLICY
The shortage of workforce housing in the Estes Valley creates significant challenges for
local businesses and other employers, including the Town of Estes Park, when it comes
to attracting and retaining employees for both year-round and seasonal occupations.
Town leadership has long acknowledged this issue and the need for development of a
range of housing options that will be available and attainable for all members of the
community. The Estes Park Development Code provides incentives in the form of density
bonuses for developers that “provide a variety of attainable and workforce housing
options for persons living and/or working in the Estes Valley.” The Town’s 2020 Strategic
Plan includes an objective to establish Workforce Housing Guidelines.
3. PROCEDURE
a. Definition of Workforce Housing
For the Town’s purposes, Workforce Housing is defined as housing within the Estes
Park R-3 School District for people who work within the boundaries of the school
district that is attainable for someone earning less than 175% Area Median Income.
Thus, workforce housing opportunities created or facilitated by the Town shall be
located within the school district and pricing should accommodate individuals and
families making less than 175% AMI.
i. Larimer County Area Median Income, Defined. The Larimer County Area
Median Income is the current applicable area median income for Larimer County
published by the U.S. Department of Housing and Urban Development.
ii. Renter-Occupied Attainable Housing Units: Consistent with Estes Park
Development Code Chapter 11, Section 11.4, "attainable housing units" and
"workforce housing units" for renters shall mean the following:
a)Housing units that are attainable to households earning 175% of the Larimer
County Area Median Income or below, adjusted for household size.
Attachment 1
Page 53
Document Title Policy 227 – Workforce Housing Guidelines 12/8/2020
Revisions: 0 Town of Estes Park, Town Administrator’s Office Page 2 of 4
b)To qualify as attainable units, housing costs (i.e., rent and utility expenses)
must not exceed thirty percent (30%) of the maximum income for an imputed
household size based on 175% of the Larimer County Area Median Income.
The imputed household size is equal to one and one-half (1.5) times the
number of bedrooms in the unit. For example, rent on a two-bedroom unit
would be equal to 30% of the monthly income limit of a three-person family;
for a three-bedroom unit the rent should not exceed 30% of the monthly
income of a four-and-one-half-person family—the midpoint of the range of a
four- and five-person family.
c)If the property owner does not pay all utility expenses, then a utility allowance,
computed by the Estes Park Housing Authority, must be subtracted from the
housing cost to determine the maximum rent.
iii. Owner-Occupied Attainable Housing Units: Consistent with Estes Park
Development Code Chapter 11, Section 11.4, "attainable housing units" and
"workforce housing units" for unit owners shall mean the following:
a)Housing units that are attainable to households earning 175% of the Larimer
County Area Median Income or below, adjusted for household size.
b)To qualify as attainable units, housing costs must not exceed 40% of the
175% Larimer County Area Median Income, adjusted for household size.
b. Workforce Housing Goals
The Town’s goals associated with workforce housing, which should inform Town
decisions related to development, are as follows:
Increase the availability of workforce housing within the boundaries of the school
district.
Preserve or facilitate rehabilitation of existing workforce housing as opportunities
arise.
Promote the construction of housing within the school district that is affordable to
households with incomes at or below 175% of the area-wide median.
Promote greater housing choices (including levels of affordability, as well as
rental and ownership options) for households with incomes at or below 175% of
the area-wide median income within the school district, including those for year-
round employees as well as seasonal employees.
Negotiate with developers, as necessary, to ensure that developments with
housing units include workforce housing with a range of affordability for
individuals or households earning between 30% and 175% of AMI.
Assist local employers in reducing critical labor shortages of skilled and semi-
skilled workers by providing housing that will be accessible to the worker’s places
of business.
Work with Larimer County to further the Town’s workforce housing goals within
the school district in areas that fall outside of Town limits.
Page 54
Document Title Policy 227 – Workforce Housing Guidelines 12/8/2020
Revisions: 0 Town of Estes Park, Town Administrator’s Office Page 3 of 4
c. The Town’s Role
The Town’s formal role with respect to workforce housing is to:
Support the Estes Park Housing Authority both financially and as an active
partner and participant in its housing development and strategic planning efforts.
Advocate for development that includes workforce housing with a range of
affordability for households with incomes at or below 175% of the area-wide
median income, with a preference for housing that is affordable for those earning
between 60-80% AMI.
Partner with private entities/developers to create workforce housing on Town-
owned property (although the preferred approach is to work through the EPHA in
these efforts).
Provide financial support for the development of workforce housing.
Periodically review the Development Code and make revisions as appropriate
and feasible to encourage development of workforce housing; this may include
consideration of vacation rental caps, incentivizing long term rentals,
consideration of how covenants associated with workforce housing are treated,
raising height limits to increase density, developing/changing regulations to allow
Accessory Dwelling Units, etc.
Work with Larimer County to further the Town’s workforce housing goals within
the school district in areas that fall outside of Town limits.
d. Workforce Housing Reserve
i. Establishment: The Town will create a new reserve within the General Fund
dedicated to advancing the workforce housing goals outlined above.
ii. Appropriations to the Workforce Housing Reserve: On an annual basis as
part of the budget development process, Town staff will identify the dollar amount
of sales tax revenue expected to be received in excess of 105% (if applicable).
The Board will consider appropriating all or a portion of these excess revenues to
the Workforce Housing Reserve within the General Fund. The Town Board may
appropriate funds to the Workforce Housing Reserve whenever and in whatever
amount it deems appropriate.
a) Other Revenues: In addition to the appropriations outlined above, other
revenue sources for the Workforce Housing Reserve may include donations,
clean and lien repayments, loan repayments, vacant property registration fees
or property tax surcharges, proceeds from the sale or lease of public property,
and grants related to workforce housing related activities.
iii. Workforce Housing Reserve Expenditures:
a)The Workforce Housing Reserve will be the primary place where funds used
to further Workforce Housing goals are allocated and reserved for
Page 55
Document Title Policy 227 – Workforce Housing Guidelines 12/8/2020
Revisions: 0 Town of Estes Park, Town Administrator’s Office Page 4 of 4
expenditure. Expenditures from the Workforce Housing Reserve Fund will
include, but are not limited to:
Acquisition of real property to be used for workforce housing
Construction of new housing
Redevelopment, rehabilitation, or repair of existing property to be used
for workforce housing
Down payment assistance programs for Town staff or others
Subsidies for developments that offer workforce housing, including tap
fee subsidies
Pre-development activities for developments that offer workforce housing
b)Base Funding for the Estes Park Housing Authority, if approved by the Board
during the annual budget development process, will remain in the Outside
Entity Funding budget. The Housing Authority will remain eligible for funds
consistent with Finance Policy 671: Town Funding of Outside Entities.
Approved:
_____________________________
Wendy Koenig, Mayor
_____________
Date
Page 56
Policy 227 Comments
Policy 227 and short term rentals
To the Town Board and the Mayor,
We want to object to the adoption of this Policy 227 in our community. We have invested a large part of our worth in
our property and don't like the idea that it will be devalued by this policy. The policy really incentivises the rental of
homes to people who have no vested interest in maintaining the character, charm, and value of the real estate in our
city. We recognize the need for affordable accommodations for people that work here but feel that this is a misplaced
direction for the long term owners of residential property in Estes Park.
Also, our town seems to be getting inundated by all of the short term rentals being approved and promoted in our
town. Our neighborhood now has a number of rental properties and seems to be getting more each year. Why can't
there be limited availability in neighborhoods for this type of property? Is every application submitted and approved
based only on the suitability of the property and not on the character and desires of those in the neighborhoods?
Those who moved here and invested significantly to live in our nice quiet, beautiful and peaceful town are being
adversely affected by all of the short term rentals.
We recognize that the merchants in town desire all of the business and income that may be possible from our
community. But, these policies are unfair to the permanent and long term residents of the community. We feel that
there should be other avenues to provide housing for local businesses/government and for vacationers.
Please consider these points in your discussions and please solicit and consider more input from permanent residents
and homeowners in our neighborhoods.
Thank you for your consideration,
Dennis and Libby Bryan
Proposed action Policy 227
I respectfully request that the Town board delay any action on changes to workforce housing guidelines until the
citizens of the town can respond in person. This issue has potential to affect every homeowner in town and is not an
issue that should be pushed through with serious discussion.
Regards,
William Steinhauer
Policy 227-Workforce Housing guidelines
Mayor & Trustees of Estes Park
Please DO NOT ALLOW ADU AS WORKFORCE HOUSING.
IT IS NOT.
DO NOT RUIN NEIGHBORHOODS or residential areas to be ignored ….we are citizens that insist that we be
protected.
This is an unacceptable plan.
STan & Judy Schaffer
(yes, we know that our address is outside city limits however, we are active citizens, taxpayers & also have a
voice.)
Received by 12pm on 12-08-2020
Page 57
Policy 227 Comments
EPTB Dec 8: Workforce Housing Guidelines
12-6-2020
TO: Estes Park Mayor & Town Board; appropriate Town officials
FROM: Sandy Lindquist
Full-time Town resident and home owner
RE: Concerns – Admin 227,
Workforce Housing Guidelines (page 3 of 4, paragraph “3 c,” bullet 5 of 6 regarding ADUs, zoning, etc.)
Please remove email address from public record.
It is more than disappointing how many times it has been necessary to re-defend zoning stipulations for those who
made good faith market-price investments in single-family housing for full-time residency.
Many people now are aware of local participation in the euphemistic (e.g., sustainability, resilience) globalist
agenda goals to change the way “common people” live (e.g., focused high density, a particularly desired change for
the U.S.). All under the guise of “saving the planet.” Whatever such changes (de facto rezoning) can be slipped
through during times of distraction or emergency are especially disturbing.
Whether it has been vacation rentals (private-home “accommodations”), ADUs, workforce housing, attainable
housing, or visitor recreation opportunities, there have been continuing attempts here in Estes Park to override low
density, single-family zoning at the expense of such owner-residents. We don’t support that sort of intrusion and ever-
greater (what I consider to be) fraud.
Comments on Proposed Policy 227 - Workforce Housing Guidelines
Please include the following comments in the written material for the Town Board Meeting on Tuesday, December 8,
2020.
I object to the following paragraph being included in the proposed Town Policy 227 without public hearings before the
Town Planning Commission and Town Board, a process that is followed for all matters dealing with land use.
3.c. Town's Role, Bullet 5:
"Periodically review the Development Code and make revisions as appropriate and feasible to encourage
development of workforce housing; this may include consideration of vacation rental caps, incentivizing long term
rentals, consideration of how covenants associated with workforce housing are treated, raising height limits to
increase density, developing/changing regulations to allow Accessory Dwelling Units, etc."
This appears to be an end-run to get around the Town Planning Commission and the normal public hearing process.
The section above will be used by Community Development to support raising height limits, increasing density, and
allowing ADUs. Community Development will say that the Town Board is on record supporting these things to justify
any proposed Development Code changes on building heights, density, and ADUs. This should not become Town
policy without a public hearing.
In addition: The definition of Workforce Housing in 3.a. belongs in the Development Code. As such, it should go
through the Town Planning Commission and Town Board public hearings before being adopted.
Thanks,
Bob Leavitt
Page 58
Policy 227 Comments
Policy 227 Workforce Housing Guidelines to be presented at December 8 Board
meeting
Date: December 7, 2020
To: Estes Park Board of Trustees
Re: Policy 227 Workforce Housing Guidelines to be presented at December 8, 2020 Town Board meeting
At the December 8 Town Board Meeting, you will be asked to approve Policy 227‐Workforce Housing Guidelines. On page 3 of 4
of the guidelines (or page 53 or 55 of the packet), there are the following statements:
“Periodically review the Development Code and make revisions as appropriate
and feasible to encourage development of workforce housing; this may include
consideration of vacation rental caps, incentivizing long term rentals,
consideration of how covenants associated with workforce housing are treated,
raising height limits to increase density, developing/changing regulations to allow
Accessory Dwelling Units, etc.”
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Parts of this statement are of concern as it is not clear what these guidelines will do if approved. It appears the Trustees are
being asked to consider changing regulations to allow the rental of accessory dwelling unit (ADU’s) as workforce housing. This is
a highly contentious issue. Many residents see allowing ADU rentals as injurious to residentially zoned neighborhoods and
would encourage expansion of ADU’s.
There are a few questions that come to mind after reading this statement:
Why is the ADU issue and this document being brought up now in the middle of a pandemic and right before
Christmas when the public is definitely not able to give this the attention it deserves? By approving these guidelines,
it appears that the Trustees are giving their blessing to allowing ADU rentals for workforce housing.
Why are these guidelines coming out now before the completion of the Estes Park Comprehensive Plan?
Please reconsider approving these guidelines at the meeting. More time is needed for the public to review them and to
consider the ramifications of such.
Thank you for your consideration,
Signed by the following residents of Estes Park
Diane Ernst, Fred Mares, Jane Truesdale, Jane Gardner, Joanie Jonell, Jim Jonell, Robert Butler, Diane Butler, Jacelyn
Stephenson, Keith Stephenson, Scott Schneider, Sylvia Schneider, Dick Spielman, Barry Knolton, Caroline Knolton, John Lacey,
Nancy Hills, Tim Stout, Anne Chandou, Francois Chandou, John Fridrich, Tom Gootz, Don Gordon, Becky Urquhart, Jan
Gehlhausen, Curtis Harper, Olivia Harper, Kevin Conrad, Richard Palmer, Pamela Palmer, Cynthia Price Reedy, Barb Gebhardt,
Edward Hayek, Marlene Hayek, Gary Yoder, RDee Sherrill , Beth Sherrill, Gary Briggs
ADU revisions
1 message
Dear Town Trustees,
Since moving to Estes Park, it seems like every year there have been transparency issues among the Town Trustees.
We, the voters, were
assured that this issue would be corrected. Yet, here we are again in a pandemic, in the winter and holiday season
when permanent residents are often out of town with many other concerns, facing a vote by the Town Trustees that
will greatly affect residents of Estes Park.
The question is why would Town Trustees choose to vote on these ADU revisions now unless it is to try to sneak
through suspect revisions.
Please delay this matter and let residents express their concern. Keep your promises of transparency.
Thank you,
Elizabeth Ugalde
Page 59
Policy 227 Comments
ADU Zoning Approval
For about the fifth time in as many years, the Town is moving to change ADUs to allow use as "affordable housing."
As a resident of Estes Park that has observed the last administration's open and unlawful attempts to over-ride our
existing zoning laws long established in residential neighborhoods, I feel that I can't trust this administration to
understand that if ADUs are allowed to be rented in residential neighborhoods under the guise of affordable housing,
there will be little effort to prevent short-term vacation rental use for said units. The ADU concept has been rejected by
the public several times before for this very reason. This Town has a well earned "trust gap" and transparency
disease.
At the December 8 Town Board Meeting, you considered approval of Policy 227-Workforce Housing Guidelines. On
page 3 of 4 of the guidelines (or page 53 or 55 of the packet), there are the following statements: “Periodically review
the Development Code and make revisions as appropriate and feasible to encourage development of workforce
housing; this may include consideration of vacation rental caps, incentivizing long term rentals, consideration of how
covenants associated with workforce housing are treated, raising height limits to increase density,
developing/changing regulations to allow Accessory Dwelling Units. It appears the Trustees are being asked to
consider changing regulations to allow the rental of accessory dwelling units (ADU’s) as workforce housing.
Don't do this. The Town is being sued from many directions from poor choices made by past administrations such as
the infamous loop proposal. Decisions made by a few entitled individuals long linger and fester with no real progress
made other than destroying existing homes, some of which supplied affordable housing. Think carefully about
deciding the fate of more residential neighborhoods, particularly during lockdown periods when many citizens are not
able to attend meetings and state their concerns,
Tom Gootz
Estes Park
Letter for inclusion in TB meeting packet on December 8, 2020
To: Mayor Koenig and Estes Park Trustees
From: Johanna Darden, 501 Mac Gregor Avenue, Estes Park, CO 80517
Today's ADU code allows for "mother-in-law" apartments, care-taker accommodations, or general personal or family
use. It does not allow for detached units or the rental of an ADU. ADU's have been discussed often in the 14 years in
which I have lived in Estes Park. I support the current ADU code. The current code accommodates the needs for
which it is intended. I am opposed to detached units and/or the rental of ADU's. Please do not approve Policy 227-
Workforce Housing Guidelines. Solve the workforce housing problem by other means. Please include this letter in
your packet for your meeting on December 8, 2020.
Page 60
Board of Trustees Public Comment Form
Please enter your full name. (This information is required to ensure the Town keeps accurate records of public
comment.
Name *
Stance on item:*
The Board of Trustees want to hear from members of the community. The following
form was created for general public comment or public comment on any agenda
items.
The Town Board of Trustees will participate in meetings remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19
and provided for with the adoption of Ordinance 04-20 on March 18, 2020.
Regular meetings of the Town Board are held on the second and fourth Tuesdays of each
month at 7 p.m. Agendas and the agenda item list below will be posted the Wednesday prior
to each meeting.
Click here to view the current Agenda.
Public comment must be received by noon the day of the Town Board meeting. All comments will be
compiled for Board distribution prior to the meeting.
Rebecca L Urquhart
For Against Neutral
Page 61
Agenda items are available the Wednesday prior to each Town Board meeting. To provide public
comment on an upcoming item please use the drop down below to select the Agenda item title.
Agenda Item Title *
Public comment can be attached using the Upload button below or typed into the text box
below.
File Upload
Comments for the
Board of Trustees:*
Please note, all information provided in this form is considered public record and will be included as permanent record
for the item which it references.
Policy 227.
If you do not see the Agenda Item Title please email public comment to townclerk@estes.org.
Files are limited to PDF or JPG.
25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting.
Limited to a maximum of 1000 characters.
Opposed to the part of Policy 227 to modify the ADU guidelines to allow workforce
housing. Everyone agrees we need more workforce housing, but not as additional
rental uses in single family zones. This further erodes residential neighborhoods.
When someone buys a home in a SF zone, they expect exactly that: SINGLE
FAMILY USE. Some neighborhoods have been nearly destroyed by vacation
rentals, parks & rec facilities, crowding on the edges by more dense and taller
multifamily workforce apartments. There is no point in zoning at all if it is simply
chipped away by code changes. This affects property values and the quality of
neighborhoods. If the Town continues to allow multi-family, commercially owned &
operated VRs ("hotels"),& commercial recreation in single family zones, then the
Board should also pass an ordinance requiring all real estate listings to have this
warning, "BUYER BEWARE. MULTIFAMILY AND COMMERCIAL USES ARE
ALLOWED IN THIS ZONE OR ADJACENT & NEARBY RESIDENTIAL ZONES.
Page 62
TOWN ADMINISTRATOR’S
OFFICE
Memo
To: Honorable Mayor Koenig
Board of Trustees
From: Town Administrator Machalek
Date: December 8, 2020
RE: Closure of Town Offices on December 31, 2020
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: _____________
QUASI-JUDICIAL YES NO
Objective:
Town Board consideration of a proposal to close Town offices on December 31, 2020.
Present Situation:
2020 has been a challenging year for our town. Pandemics, fires, and economic
uncertainty have been major stressors for every member of our community, Town
employees included. At a time of year when we usually look forward to gathering with
friends, families, and coworkers to celebrate the holidays and the coming new year,
COVID-19 has made isolation and distancing necessary compromises.
Our end of year gatherings will look very different this year. Necessary public health
measures will prevent staff from gathering for a Town-wide holiday party that has
traditionally been a key event in recognizing and celebrating the efforts of our
employees throughout the year. Departmental gatherings will not be able to proceed in
their usual formats, nor will our smaller team celebrations.
As we are unable to have our traditional holiday gathering this year due to COVID-19,
and in recognition of the hard work of all of our employees throughout this year to keep
Town operations running under unique and challenging circumstances, I am
recommending that the Town Board authorize the closure of all Town offices on
December 31, 2020.
Under Policy Governance 3.8.1, the Town Administrator may not change his own
compensation or benefits. Since this closure would result in an additional leave day for
all employees, including the Town Administrator, it requires the approval of the Town
Board.
Page 63
Proposal:
That the Town Board authorize the Town Administrator to close all Town offices on
December 31, 2020.
Advantages:
Recognizes Town employees for their efforts in a year marked by significant
challenges.
Provides a symbolic substitute for our annual holiday gathering.
Disadvantages:
Limited Town services on December 31. This is generally a slow day for most
Town operations and all of our usual emergency services (e.g. Patrol, Dispatch,
and Utility emergency response) would run as normal.
Action Recommended:
Staff recommends the Town Board approve the closure of all Town offices on
December 31.
Finance/Resource Impact:
No direct financial impact to the Town. There would be a one-day loss in productivity
from the added day off.
Level of Public Interest
Medium
Sample Motion:
I move to approve/deny the closure of Town offices on December 31, 2020.
Attachments:
None
Page 64
HUMAN RESOURCES Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Joe Lockhart, Line Superintendent
Date: December 8, 2020
RE: Recruitment and Retention of Journey Lineworkers
Purpose of Report Item:
To review the current challenges the Power and Communication Division has
experienced with recruiting and retaining Journey Lineworkers.
Town Board Direction Requested:
The report is to provide background to the Board on the current recruitment and
retention issues related to Journey Lineworkers and to answer any questions the Board
may have at this time. The intent is to bring forward a revised pay scale for the
Lineworker pay family at the January12, 2021 Town Board meeting.
Present Situation:
The Town of Estes Park and our PRPA sister cities, Fort Collins, Longmont and
Loveland, have struggled to recruit and retain Journey Lineworkers because of the
direct competition in the area with larger Rural Electric Authorities (REAs) and Excel
Energy. Over the past ten years, Power and Communications put seventeen (17)
apprentices through the Lineworker apprentice program and only two (2) are currently
employed by the Town. Since July 2019, the Town has advertised two (2) vacant
Journey Lineworker positions and only filled one of the two vacancies. Additionally, the
Town has received less than a handful of applications with most candidates not meeting
the qualifications.
It is important to note the Town currently has five (5) Journey Lineworkers and six (6)
Apprentice. The goal is to have two (2) Journey Lineworkers on-call at all times with a
seven (7) week rotation. The current staffing requires a Journey Lineworker and
Apprentice to be on call which is not ideal.
Staff has been working with the Town’s compensation consultant to develop a revised
pay scale that better aligns with the Power Industry standards and the other PRPA
communities.
Page 65
Proposal:
Staff would present a revised Journey Lineworker pay scale at the January 12, 2021
Town Board meeting.
Advantages:
To improve the recruitment and retention of Journey Lineworker staff.
Decrease the turnover costs to train new staff.
Improve the Division’s productivity and safety of the crew.
Disadvantages:
There will be a financial impact; however, the improved productivity will have long
term benefits in the quality and safety of the division’s operations.
Finance/Resource Impact:
These impacts will be fully outlined during the January 2021 meeting.
Level of Public Interest:
Low.
Attachments:
None.
Page 66
12/11/2020
Retaining and Attracting Line Workers
3
11
2
1
1
1
2
1
Estes Park and our PRPA
sister Cities have struggled to
attract and retain Journey
Lineworkers.
Over the past ten (10) years
Estes Park has put
seventeen (17) apprentices
through our program. Only
two (2) of them have stayed.
We began advertising two (2)
Journey Line Worker
vacancies in July of 2019.
One vacancy was filled.
To date we have not filled the
second vacant position.
Movement of Electric Operations Staff
2019
Retaining and Attracting Line Workers
$ 264,000
$ 88,000
$ 176,000
$ 88,000
$ 88,000
$ 88,000
$ 88,000
$ 176,000
$ 88,000
$ 352,000 Value
$264,000 Value
$ 352,000 Value
$ 176,000 Value
2019 Training Value Transferred $ 1,144,000*
* 25% of apprentice pay is training and 75% is tangible output, plus direct training costs
Page 67
12/11/2020
Retaining and Attracting Line Workers
The graphics indicate our competition for talent is with Rural Electric Cooperatives
and Investor Owned utilities.
Aligning our pay scale with the industry will help retain Lineworkers. It can also help
us attract qualified Lineworkers. We began advertising two Journey Lineworker
vacancies in July of 2019. After 8 months one position was filled with a Journeyman
near the end quarter of his career. To date we have not filled the second vacant
position.
The following examples from other power utilities show how pay scales pivot around
the Journey Lineworkers Pay Rate. It shows how field staff above and below the
Journey Lineworker are paid as a percentage of a Journeyman.
Retaining and Attracting Line Workers
Powder River Energy Corp, 2018 Grand Valley Power,
Mesa County, CO, 2016
Electric Power Industry Pay Scales pivots around the Journey Lineworkers
Page 68