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Home My WebLink AboutMINUTES Town Board 2020-11-10Town olEstes Park,Larimer County,Colorado,November 10,2020 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 1 0th day of November,2020. Present:Wendy Koenig,Mayor Patrick Martchink,Mayor Pro Tern Trustees Carlie Bangs Marie Cenac Barbara MacAlpine Scott Webermeier Cindy Younglund Also Present:Travis Machalek,Town Administrator Jason Darnweber,Assistant Town Administrator Dan Kramer,Town Attorney Jackie Williamson,Town Clerk Absent:None Mayor Koenig called the meeting to order at 7:00 p.m.and all desiring to do so,recited the Pledge of Allegiance. PROCLAMATION. Mayor Koenig read a proclamation recognizing Ann Taylor for her service to the community. AGENDA APPROVAL. It was moved and seconded (Webermeier/Cenac)to approve the Agenda as presented,and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee MacAlpine attended the community meeting held by Public Works on electric vehicle infrastructure,an asset to the community. Trustee Cenac stated Visit Estes Park would be selecting a process to hire a new CEO. Mayor Koenig thanked Trustees Cenac and Webermeier for their support of Visit Estes Park,the bylaws and for understanding transparency. TOWN ADMINISTRATOR REPORT. Administrator Machalek informed the Board Larimer County continues to see an increase in COVID-19 cases with the 14-day case rate increasing from 138/100,000 to 450/100,000 during the last month.The County has moved from level Blue —Cautious to level Yellow —Concern.There were 41 cases during March through September and 73 cases in the month of October.The recent evacuations due to wildfire have likely played a role in the case rate.The Estes Park area has seven (7)deaths which comprises 11%of the deaths in Larimer County.Through contact tracing efforts the County has determined small indoor gathering appear to be the largest contributor to the increase in the case rate.After further discussion,the Board reached consensus to hold a special meeting to discuss the current COVID-19 status with the Larimer County Health Director Tom Gonzales. 1.CONSENT AGENDA: 1.Bills. Board of Trustees —November 70,2020 —Page 2 2.Town Board Minutes dated October 13,2020 and Town Board Study Session Minutes dated October 13,2020. 3.Family Advisory Board Minutes dated September 3,2020 (acknowledgement only). 4.Parks Advisory Board Minutes dated August 20,2020 (acknowledgement only). 5.Transportation Advisory Board minutes dated August 19,2020 (acknowledgement only). 6.Estes Park Planning Commission minutes dated September 15,2020 (acknowledgment only). 7.Parks Advisory Board Appointment of Kirby Nelson-Hazelton to complete the term of Wade Johnston expiring December 31,2020 and to a three-year term beginning January 1,2021 and expiring December 31,2023. 8.Town Board Minutes dated October 27,2020. 9.Transportation Advisory Board minutes dated September 16,2020 (acknowledgement only). 10.Resolution 63-20 Waiver of Monthly Minimum Utility Fees for Electric Customers that are 2020 Cameron Peak Fire Victims. 11.Contract with Double K,Inc.,dba Hometown Trolley for One Battery-Electric Trolley Bus,$382,547,Budgeted. It was moved and seconded (Webermeier/Martchink)to approve the Consent Agenda,and it passed unanimously. 2.PLANNING COMMISSION ITEMS: 1.CONSENT ITEMS: A.RESOLUTION 59-20 WIND RIVER APARTMENTS,DEVELOPMENT PLAN AND SPECIAL REVIEW FOR ASSOCIATED DAYCARE,TWO YEAR EXTENSION OF THE THREE-YEAR APPROVAL PERIOD,7041 5.ST. VRAIN AVENUE,RURAL COZ ESTES PARK ST VRAIN,LLC,STEPHANIE COPELAND,OWNER/APPLICANT.It was moved and seconded (Cenac/Webermeier)to approve Resolution 59-20 for the two-year extension of the approval of the Special Review for the Wind River Day Care Center,and it passed unanimously. 2.ACTION ITEMS: A.RESOLUTION 58-20 SECOND AMENDED PLAT OF ESTES PARK RESORT TOWNHOME SUBDIVISION,1700 BIG THOMPSON AVENUE, MOUNTAIN VILLAGE DEVELOPMENT LLC,APPLICANT.(Quasi-Judicial) Planner Woeber reviewed the application to modify the subdivision approved January 26,2018 and amended November 2019.The requested amended plat would add an additional garage space,and would provide a staff level minor modification to the Development Plan.Minor realignment of utility easements would be approved and have been reviewed by the utility providers.It was noted the item was rescheduled to the current meeting requiring the dates in the Resolution to be updated to the seventh “Whereas” clause and update the fifth clause to state Estes “Park”Planning Commission. It was moved and seconded (Webermeier/Younglund)to approve Resolution 58-20 with the amendments as outlined related to dates and titles,and it passed unanimously. 3.ACTION ITEMS: 1.2021 VISIT ESTES PARK (VEP)OPERATING PLAN.Town Administrator Machalek stated per the Intergovernmental Agreement with Larimer County the VEP Operating Plan shall be approved,modified or disapproved by the both the Board of Trustees —November 10,2020 —Page 3 Town and County no later than December 5th of each year.VEP Finance Officer Benes stated the 2021 Operating Plan was presented to the Town Board at their October 13,2020 Study Session meeting. Mayor Koenig suggested the Town Board of Trustees submit a letter to the County Commissioner outlining the approval and support for the 2021 VEP Operating Plan.After further discussion,the Board reached consensus and directed staff to prepare a letter of support and emphasize the importance of the district in conducting marketing efforts for the community; It was moved and seconded (Younglund/Martchink)to approve the 2021 Visit Estes Park Operating Plan,and it passed unanimously. 2.ORDINANCE 73-20 RIGHT-OF-WAY VACATION PORTION OF BIG HORN DRIVE,113 E ELKHORN AVENUE.B.WADE INVESTMENTS.LLC, APPLICANT.Trustee Bangs recused herself.Planner Bergeron reviewed the application to vacate a portion of the Big Horn Drive and East Elkhorn Avenue right-of-way (ROW)to address a current encroachment by a 100-year-old building and a minor encroachment to the north.Th Board of Adjustment conditionally approved a zero setback for the property with the approval of the Town Board to vacate that portion of the ROW currently occupied by the building and the installation of curb and gutter by the applicant.The approval would allow the redevelopment of the property into a taproom which are consistent with the Estes Park Development Code and the goals and objectives of the Comprehensive Plan. Ernie Petrocine/Fun-Wear Brands Inc.and owner of 141 E.Elkhorn Avenue and 120 Big Horn Drive properties adjacent to the subject property stated no concern with the ROW vacation but stated concern related to access to the site which currently crosses over his property and contains a fence. It was moved and seconded (Webermeier!Martchink)to approve Ordinance 13- 20,and it passed with Trustee Bangs abstaining. 3.RESOLUTION 60-20 SUPPLEMENTAL BUDGET APPROPRIATIONS.Director Hudson stated the supplemental budget Resolution would address new grant funding,new projects and revised year end estimates for the following funds: General,Community Reinvestment,Community Center,Trail Improvement, Parking Services,Power and Communication,Water,and Information Technology. It was moved and seconded (Younglund/Martchink)to approve Resolution 60- 20 Supplemental Budget Appropriations to the 2020 Budget,and it passed unanimously. 4.PUBLIC HEARING -2027 BUDGET.Director Hudson presented the proposed 2021 budget,including the Highway Users Trust Fund Revenues.He commented the Town Board recommended inclusion of the 2021 market adjustments at their final Study Session meeting last week which have not been included in the current budget.Updates would be included in the final budget for review by the Board at the November 24,2020 meeting.The proposed budget was prepared with the impacts of the COVID-19 pandemic on the revenues and operational impacts to the Town.The budget carries forward many of the reduction in service from 2020 due to the ongoing uncertainty of the pandemic.The Events department has restored many of the reductions made to events for the 2021 season to aid in the recovery of the economy.The current projected revenues and cost would use $1.9 million of fund balance and limit new operational changes in 2021,resulting in some strategic plan objectives not being funded.It was moved and seconded (Webermeier/MacAlpine)to continue the public hearing to the November 24, 2020 Town Board meeting,and it passed unanimously. 5.ORDINANCE 7 4-20 AMENDING CHAPTER 78.04 OF THE MUNICIPAL CODE OF THE TOWN OF ESTES PARK RELATING TO FLOODPLAIN REGULATIONS.Engineer Waters reviewed the Ordinance to update the Municipal Code to reflect updates to the Town’s floodplain management Board of Trustees —November 10,2020 —Page 4 regulations due to new Flood Insurance Study and a new Flood Insurance Rate Map.It was moved and seconded (Younglund/MacAlpine)to approve Ordinance 14-20,and it passed unanimously. Whereupon Mayor Koenig adjourned the meeting at 8:49 p.m. endy K/en)Mayo7 Williamson,Town Clerk