HomeMy WebLinkAboutPACKET Town Board Study Session 2020-11-10November 10, 2020
5:15 p.m. – 6:30 p.m.
Board Room/Virtual
*Items continued from October 27, 2020
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020.
To view or listen to the Study Session by Zoom Webinar
ONLINE (Zoom Webinar): https://zoom.us/j/92649678441 Webinar ID: 926 4967 8441
CALL-IN (Telephone Option): 833-548-0276 (toll-free) Meeting ID: 926 4967 8441
5:15 p.m. *Family Advisory Board Recommendations.
(Assistant Town Administrator Damweber)
5:45 p.m. *Parking Division Year in Review and Plans for 2021.
(Manager Solesbee)
6:15 p.m. Trustee & Administrator Comments & Questions.
6:25 p.m. Future Study Session Agenda Items.
(Board Discussion)
6:30 p.m. Adjourn for Town Board Meeting.
Informal discussion among Trustees concerning agenda items or other Town matters may occur before this
meeting at approximately 4:45 p.m.
AGENDA
TOWN BOARD
STUDY SESSION
Page 1
Page 2
TOWN ADMINISTRATOR’S OFFICE Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Assistant Town Administrator
Laurie Dale Marshall, Family Advisory Board Chair
Date: October 27, 2020
RE: Family Advisory Board Recommendations
Objective:
Receive update and recommendations from the Family Advisory Board (FAB), and
provide direction regarding a potential action item for a future meeting that would
formally modify the FAB’s name and charge.
Present Situation:
The Family Advisory Board, which held its inaugural meeting in May 2017, was initially
tasked by the Town Board with the following three primary responsibilities:
Research and summarize factual data on issues of importance to families in the
Estes Valley.
Develop recommended policies that align with the Town Board Strategic Plan to
address these issues.
Present these recommendations to the Town Board and/or Town staff.
Since its inception, the FAB has developed focus areas annually to guide its work and
tried to establish connections with families to better understand their needs and
interests and represent them before the Board. In the course of the FAB’s work, it has
become apparent to its members that “family” is in many ways synonymous with
“community.” In other words, the FAB believes that the main barriers to family success
are the same barriers to success for anyone in our community. To that end, the FAB
has found it challenging to direct recommendations to the Board that are exclusive to
families when the overriding issues are actually more broad and community focused.
Additionally, the FAB found that many groups in town are working on similar community
concerns, so there can be duplicative efforts and confusion about roles and
responsibilities. For example, housing and childcare are common issues that many
groups are working on separately. The FAB hopes to become the “go-to” group for other
community organizations to bring their concerns and recommendations that can be
discussed and brought to the attention of the Board of Trustees. The FAB believes this
*Item continued from 10-27-2020
Page 3
is especially appropriate given the broad representation of community organizations and
interests on the Board.
Proposal:
The FAB proposes that the Board of Trustees consider the attached list of
recommendations.1 The goal of the primary recommendation is to help clarify the FAB’s
role and charge, positioning it to be more efficient and effective in representing
community and family needs and interests. Approval of this recommendation will require
a vote of the Board at a regular meeting, while the additional recommendations are
simply for the Board’s consideration ahead of the other, related discussions, including
2021 budget deliberations.
Advantages:
The FAB’s primary recommendation would help clarify the FAB’s role and
charge, positioning it to be more efficient and effective in representing community
and family needs and interests.
Appointing the Executive Director of the Estes Valley Investment in Childhood
Success to the FAB will ensure that the primary childhood advocacy organization
in the community is represented on the Board.
Disadvantages:
None
Finance/Resource Impact:
Not applicable at this time.
Level of Public Interest
Medium.
Attachments.
1.Family Advisory Board Recommendations
1 The list of FAB recommendations was originally scheduled to go to the Board in September. Since then, the
Board addressed two of the four recommendations when it approved Policy 225 - Childcare Funding Guidelines
and appointed Chris Douglas, Executive Director of the Estes Valley Investment in Childhood success, to the FAB.
Page 4
Family Advisory Board – Recommendations
Approved unanimously on September 3, 2020
With the goal of continuing to be a support and connection to the needs of the entire
community, especially in these times of uncertain futures and pandemic‐related resiliency
efforts, the FAB makes the following recommendations:
1.Modify the name of the Family Advisory Board to Community and Family Advisory Board.
a.In addition to changing the name of the group, also modify the charge to reflect the
focus on community as follows:
Research and summarize factual data on issues of importance to families in
the Estes Valley.
Develop recommended policies that align with the Town Board Strategic Plan
to address these issues and support the ability of all to live, work, and thrive
in Estes Park.
Present these recommendations to the Town Board and/or Town staff.
2.Support Outside Entity funding at the 2020 allocation amount, at minimum.
3.Accept the Childcare Funding Guidelines, to be presented to the Board of Trustees on
September 8, that will dictate how Town funds may be used to increase capacity of quality
childcare in our community.
4.Appoint Chris Douglas, Executive Director of the Estes Valley Investment in Childhood
Success, to the FAB (Community and Family Advisory Board).
Page 5
Page 6
PUBLIC WORKS Report
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, CAPP, Parking & Transit Manager
Greg Muhonen, PE, Public Works Director
Date: October 27, 2020
RE: Parking Division Year in Review and Plan for 2021
Objective:
Report on Parking Division activities in 2020 and seek Town Board direction on the staff
recommendation to resume implementation of seasonal paid parking in 2021.
Present Situation:
On November 12, 2019, the Town Board approved Ordinance 30-19 (Authorizing
Seasonal Paid Parking). From mid-November 2019 through mid-March 2020, Public
Works staff worked on implementation, including hiring a professional parking
management company, The Car Park, through a competitive Request for Proposal
process.
When COVID-19 shut down much of the economy in March 2019, Public Works staff
moved quickly to recommend that the Town postpone the implementation of seasonal
paid parking until the guest season of 2021. Staff believed that community impacts of
continuing the course in the face of the economic unknowns of COVID-19 outweighed
the impact of delaying program implementation. Implementation of seasonal paid
parking was formally paused at the April 23rd Town Board meeting (Resolution 27-20).
In May 2020, Public Works staff shifted their focus from implementation of seasonal
paid parking to maximizing operational investments made in 2019. 2020 program
highlights include:
Data Collection
o Overall occupancy (includes the Parking Structure and Events Complex)
was down 15% over 2019; however, the busiest eight downtown lots
remained as busy, or busier, than 2019.
o Average length of stay (duration) decreased from 2.1 hours to 1.5 hours.
o Parking structure occupancy increased 15% over 2019.
Parking Permit Program
o Transitioned to virtual permits; selling a record 145 residential and rental
unit overnight permits in 2020.
Page 7
*Item continued from 10-27-2020
o Introduced a new employee “convenience” permit, priced at $30.
o Managed transient overnight permits (e.g., for camping, extra vehicles)
via the ParkMobile app, a completely self-service option.
Enforcement
o Issued 942 violations; an 18% reduction over 2019.
o Implemented new enforcement software, Sidekick, and inputted previous
year’s parking violation data into one database (back to 2015).
Outreach
o Conducted extensive stakeholder outreach in January and February
related to employee permits, including:
Employer (120 responses) and employee survey (180 responses).
Small group meetings (resident and commercial permit holders;
downtown businesses).
Individual phone calls, emails and meetings.
o Conducted an end of season customer satisfaction survey for permit
holders (September).
o Raw results for both outreach efforts are available upon request.
While overall occupancy decreased in 2020, several factors contributed to the
reduction, including: COVID-19 shutdowns in May and June, no Hiker Shuttle service to
the Visitor Center, closure of both Town Hall and the Visitor Center to public access,
delayed service start date for Estes Transit, and no special events. However, even with
all of these factors, the eight busiest parking areas in the downtown core (those
identified for seasonal paid parking in 2020 plus the Virginia Lot) met or exceeded 2019
utilization.
Proposal:
Public Works staff propose to resume implementation of the Downtown Parking
Management Plan (DPMP) Phase II (seasonal paid parking) for the 143-day summer
guest season in 2021 as follows:
Friday May 28 – Sunday October 17, 2020
10 am to 6 pm, seven days per week
$2 per hour
703 total spaces in the following eight public parking areas as indicated on the
Proposed 2021 Parking Map included in the Attachments: Town Hall, Bond Park,
E. Riverside, Riverside, Virginia, Post Office, Wiest and Tregent.
The 2021 proposal matches the plan for 2020 with one adjustment related to employee
permits. Originally, staff identified portions of Town Hall and Wiest, and all of the
Brownfield’s and Virginia parking areas for dedicated employee permit parking.
However, due to the several factors (e.g., the success of the 2019 employee permit
pilot, the desire to allow maximum flexibility for downtown employees, a goal to
minimize additional costs related to management and signage for those areas, and the
need to avoid underutilization of reserved spaces) Public Works staff will not be
pursuing dedicated employee parking areas. Instead, the areas of the Town Hall and
Wiest lots, as well as the entire Virginia Lot will return to the seasonal paid pool of
spaces. The small Brownfield’s parking lot will remain free and will not have time limits.
Page 8
Additionally, it is important to note that:
68% of all public parking in Estes Park will remain free.
All spaces with persons for disabilities will remain free and without time limit.
Time-limits will be removed from all seasonal paid parking lots. Time limits will
remain in some on-street areas to encourage turnover (e.g., Elkhorn Avenue,
Moraine and E. Riverside); however, no new time-limited areas will be added.
Important civic/community services will have dedicated spaces without charge for
patrons (e.g., Post Office, Library and Town Hall). Some of these free spaces
may have time limits if needed to encourage turnover.
Residents/locals who live in the Estes Park School R-3 District will be eligible for
30 minutes of free parking each day in the paid parking areas.
As directed by Ordinance 30-19, Public Works staff propose to bring a Resolution to Set
2021 Parking Fees to the Town Board at a Regular Meeting and for Public Hearing on
November 10, 2020.
Advantages:
Implementation of paid parking and new parking permits continues the Town’s
data-driven approach to management of a limited public resource as
recommended in the Board-adopted Downtown Parking Management Plan.
Implementation is designed to accommodate diverse user groups (locals, visitors
and employees), is phased/incremental, and is in line with other Colorado
communities that are supported by tourism-driven economies.
Paid parking fees are a new source of revenue that could reduce future reliance
on the General Fund for parking management and the heavily subsidized Town’s
free shuttle service (Estes Transit).
Disadvantages:
Implementation of paid parking will require investment of funds not currently
budgeted in 2021; however, staff will work with its professional parking
management company, The Car Park, to be fiscally-conservative throughout all
aspects of implementation.
There is a risk that the implementation will not go as planned (e.g., revenues will
fall short of expectation, costs will exceed estimates, technology issues,
unforeseen disasters, etc.); however, staff has gone through a rigorous process
to vet the assumptions included in the current proposal and have experience
successfully managing implementation of paid parking technologies.
Action Recommended:
Direct Public Works staff to bring a Resolution to Set 2021 Parking Fees to the Town
Board at a Regular Meeting and for Public Hearing on November 10, 2020.
Page 9
Finance/Resource Impact:
The proposed 2021 base budget includes $215,000 from the General Fund to continue
operation of the Parking Division, and does not include revenues or expenses related to
implementation of seasonal paid parking.
Resuming implementation of seasonal paid parking in 2021 would require a budget
supplement for 2021 to cover both a one-time capital investment of $127,000 and
$401,049 of additional operating funds, totaling $528,049 in new program-related costs.
These additional implementation costs are projected to be fully offset/covered by new
parking revenue, and project net revenue of $367,305. Staff propose to use this net
revenue to repay the General Fund in the amount of $215,000 for the 2021 Parking
Division base budget and to cover the costs of implementing the first phase of the
downtown wayfinding project, which consists mostly of parking signage ($59,000)
leaving an end of year balance in the Parking Fund of $93,305.
Both revenue estimates and cost projections were prepared by the Town’s professional
parking operator, The Car Park, and have been vetted by Public Works staff. Revenue
projections were based on a conservative 60% parking utilization data (12% less than
observed in 2020 and 17% less than observed in 2019). The Car Park’s proposed 2021
budget to implement seasonal paid parking is available upon request.
Level of Public Interest
Staff expect public interest will be high in response to the proposal to resume
implementation of seasonal paid parking. Extensive public outreach was done in 2019,
including a series of four presentations to the Town Board (September – November).
Public Works staff have been clear in their messaging that seasonal paid parking was
“paused” in 2020, not canceled. Additionally, Public Works staff shared plans for
resuming implementation of paid parking in 2021 with the Transportation Advisory
Board (TAB) over the course of three meetings (August, September and October).
Attachments:
1.PowerPoint Presentation Link
2.Proposed 2021 Parking Map
3.PW Policy 842: Downtown Parking Permits
4.Letter of Support from Transportation Advisory Board
Page 10
10/21/2020
1
2020 Parking Division Year
in Review & Plan for 2021
Matt Eisenberg
General Manager, The Car Park
Vanessa Solesbee, CAPP
Parking & Transit Manager
Agenda
Q&A / DiscussionQ&A / Discussion
Proposed Next Steps
Proposed Plan for 2021Proposed Plan for 2021
Resume Seasonal Paid
Parking
Continue Expanded
Permit Offerings
Commitment to
Continuous
Improvement
2020 Program Highlights (2019 vs. 2020)2020 Program Highlights (2019 vs. 2020)
Utilization Violations Permit program Transient
parking
10/21/2020
2
2020 Program Highlights
Operational Highlights
1) Data
•Collected daily occupancy data on 96 days
2) Enforcement
•Setup Sidekick app
•Online payment and appeals
•Improved LPR efficiency
3) Permits
•Implemented new online permit registration system
•Piloted a new Employee “Convenience” Permit
•All permits moved to virtual management
•Introduced ParkMobile (self-service payment)
10/21/2020
3
Data
Collection
Public Parking Area Utilization
2020 vs. 2019
10/21/2020
4
Key Definitions (Data)
Parking Occupancy
•“How full is a parking area?”
•The percentage of parking supply that is observed to be occupied during a given time.
•“Peak” vs. “Average” occupancy
Parking Duration
•“How long do vehicles stay parked at a parking area?”
•The length of time a car remains in a given parking space.
•Average Duration (hours) = record length of stay for each vehicle observed and calculate
an average for all vehicles by facility/area and time period
Occupancy Summary
•Overall average occupancy down 15% from 2019 (includes Parking Structure
and Events Complex).
•Eight busiest parking areas remained as busy as 2019 (or more!).
•Parking Structure continues to be underutilized, however occupancy
increased slightly in 2020.
•Length of stay (duration) decreased from an average of 2.2 hours to 1.5
hours.
10/21/2020
5
Overall* Average Occupancy
2020 vs 2019
*Includes ALL public parking areas including
the Parking Structure and Events Complex
59%
67%
60%56%
51%52%52%53%
85% 85% 85% 85%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
June July August September
Average 2019 Average 2020 Target
Overall Peak Occupancy
2020 vs. 2019
83%
90%
84%
76%
66%
73%75%74%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
June July August September
Peak 2019 Peak 2020 Target
*Includes ALL public parking areas including
the Parking Structure and Events Complex
10/21/2020
6
8 Busiest Areas
70%
90%
66%
89%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Average Peak
2019 2020 Target
(The original 2020 seasonal paid areas)
Town Hall
Riverside
East Riverside
Bond Park
Wiest
Post Office
Tregent
Virginia*
Parking Structure 2019 Average: 13%
2020 Average: 15%
2019 Peak: 18%
2020 Peak: 22%
17%13%9%
15%15%15%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
July August September
Average
2019 2020 Target
23%18%13%
22%23%20%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
July August September
Peak
2019 2020 Target
10/21/2020
7
Turnover
All Lots Weekday Weekend Average
2019 2.3 hrs 2.1 hrs 2.2 hrs
2020 1.5 hrs 1.5 hrs 1.5 hrs
Enforcement
Summary of Violation Issuance and Collections
2020 vs. 2019
10/21/2020
8
Key Definitions (Enforcement)
Violations (Parking Tickets)Violations (Parking Tickets)
•Violations Written:Total citations issued in a given time
period.
•Voids:Violations that have been canceled or forgiven.
•Net Violations: Total violations written minus voids in a
given time frame.
•Collection %:Violations paid divided by violations written.
Net Violations
783
1,154
549
942
0
200
400
600
800
1,000
1,200
1,400
Number Paid Net Written
2019 2020
10/21/2020
9
Violation Revenue
$32,370 $31,575
$16,290
$15,103
50%48%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
2019 2020
Amount Written Payment Amount Collection %
Permits
Summary of 2020 Permit Program
10/21/2020
10
Permit Types Offered
•Overnight: Residential
•Owners or tenants in the Downtown
Core. Valid in a specific lot.
•Overnight: Rental Unit
•Lodging establishments without
adequate onsite parking. Valid in a
specific lot.
•Employee: Convenience (New!)
•Workers within the Downtown Core
looking to park close to place of
business. Valid in time limited spaces
in any lot.
•Due to COVID, all permits were $30 each
for the entire season.
End of Season Survey
•75 Unique Email Addresses
•39 Responses
•52% Response Rate
•75% Rated online experience as “Positive” or
“Very Positive”.
•68% Rated The Car Park’s Customer Service
as “Above Average” or “Outstanding”. 0%
“Below Average” or “Poor”.
•82% found a permit that fit their needs well
10/21/2020
11
In Summary…
•While overall occupancy has decreased (-15%), several factors
contributed to the reduction, including: COVID, no Hiker Shuttle, Visitor
Center and Town Hall closures, no special events, etc.
•Despite all the factors listed above, the eight most popular parking
areas in the downtown core met or exceeded 2019 occupancy.
•COVID “silver linings:”
•Benefit of having an entire season for The Car Park to: build relationships in
Estes Park, implement new technologies and understand the unique needs
of our parking customers (locals and visitors).
•Opportunity to field test new employee permit program and pay by
phone/app technology
Plan for 2021
10/21/2020
12
Overview of 2021 Plan
1) Resume implementation of seasonal paid
parking for the 143-day guest season (May
28 – Oct. 17, 2021.
2) Continue expanded permit offerings,
including new employee permit.
3) Commit to continuous improvement of
field operations, customer service,
transparency and communication.
Journey to Seasonal Paid Parking
•Downtown Parking Management Plan: Phased,
data-driven approach (2018).
•Extensive data collection and public process
from Summer 2018 through Fall 2019.
•Four-meeting series of conversations with
Town Board in Sept, Oct and Nov 2019.
•Town Board approval in Nov 2019.
•Competitive RFP for The Car Park (Jan 2020)
•Paid Parking “Pause” due to COVID (March
2020)
10/21/2020
13
2021 Recommendations: Seasonal Paid Parking
Days of Seasonal Paid Parking
•May 28 – October 17, 2021 (daily)
Locations for Paid Parking
•Town Hall (240 stalls)
•E. Riverside (41 stalls)
•Riverside (91 stalls)
•Wiest (132 stalls)
•Post Office (91 stalls)
•Bond Park (73 stalls)
•Virginia (19 stalls)
•Tregent (16 stalls)
Hours:
10 a.m. to 6 p.m.
68%
32%
Percentage of Total Supply:
Free vs. Paid
Free Paid
Add updated parking map here
10/21/2020
14
2021 Recommendations: Seasonal Paid Parking
Special Considerations:
•Spaces for persons with disabilities will remain free and without time limits.
•Daily 30-minutes of free parking within paid parking areas for all registered
residents (withing Estes Park R-3 School District).
•Time-limits will be removed in all seasonal paid parking areas.
•Spaces will be reserved at Town Hall, Library and Post Office for access to
civic/community services without fee.
•Spaces in Town Hall reserved for marked Police Department, Library and Town
vehicles will exempt.
2021 Recommendations: Permit Programs
•Downtown Parking Permits guided by Public Works Policy 842 (New!)
•2021 Permit Pricing
o Overnight: Residential $35…………………….………….($5 increase from 2020)
o Overnight: Rental $40………………………………………($10 increase from 2020)
o Employee: Convenience $40……………………………($10 increase from 2020)
o Business: Commercial Loading: $80…..………………………………(N/A in 2020)
o General Use: $10 per day per vehicle…………….…….……………(No increase)
10/21/2020
15
2021 Revenue Forecast
•Seasonal paid parking has been forecast more conservatively than actual 2020 data:
o $2/hour
o 8 hours per day
o 143 days in the season
o 60% average occupancy
•$895,354 ($9.00 per space per day) in gross revenue
Expenses
Payroll, fees and
other expenses:
$401,049
One-time capital
expenditure
(parking kiosks
and signage):
$127,000
Gross revenues:
$895,354 (Incl. meter,
permit, and violation
revenue)
2021 net revenue
is projected to be
$367,305*
*Staff propose to repay the General Fund to cover
both the Parking Division and Downtown Wayfinding
Phase I costs with this net revenue.
10/21/2020
16
In Conclusion
•The DPMP’s phased approach is working; parking management
strategies are influencing parking behavior.
•Our core downtown parking areas were just as full, or more so,
than they were in 2019 – even with a global pandemic.
•Parking structure remains underutilized, while the core
downtown lots continue to see high utilization.
•Building, maintaining and managing parking has a cost that is
currently born solely by the General Fund.
•Introducing seasonal paid parking monetizes an existing and very
limited asset for the benefit of the entire community.
Next Steps &
Questions
10/21/2020
17
Slide Library
W Wonderview Ave
Virginia Dr
Virginia DrBig Horn Dr
Spruce DrCleave St
Wiest D r
E Riverside DrE E lk ho r n A v e Big Thomps on AveN S aint Vrain Ave
MoarinevA eE Wonderview A
v
e
MacGre
gor
AvePark LnWRiverside DrN Saint Vrain Ave
4th StM anford Ave
S
S
a
i
n
t
V
r
ai
n
A
v
e
EVENTS COMPLEX
PARK-N-RIDE
EVENTS
COMPLEX
PARK-N-RIDE
.5 miles
All Day Parking
Paid Parking $2/hr
10 am-6 pm (May 28 - Oct 17)
Shuttle Stop
Overnight Parking (Events Complex)
3 Hour Parking (May 28 - Oct 17)
1 Hour Parking (May 28 - Oct 17)
30 Min Parking (May 28 - Oct 17)
TOWN HALL
VISITOR CENTER
TOWN OF ESTES PARK PUBLIC PARKING
Estes.org/Parking
LovelandBoul
der
R MN P Fa ll R i v e r E n t r a n c e
R M N P B e a v e r M e a d o w s E n t r a n c e
B i g T h o mpson R ive rFor real-time parking availability, download the Estes Parking app - available in both app stores and on our website.FallR iver Bl
a
c
k Canyon Creek34
36
36
34
Performance Park Lot
SpruceLot
Tregent Lot
Big HornLot
Wiest Lot
Davis Lot
W Riverside Lot
Virginia Lot Bond Park Lot
East Riverside Lot
Library Lot
Browned’sLot
Parking Structure
Visitor Center
Post Oce Lot
RiversideLot
Download Estes Park
Parking App for
Real-Time Parking Info
ATTACHMENT 2
Page 11
Parking Permit Program – Rules and Regulations 4/27/2020
Revisions: 0 Town of Estes Park Public Works Page 1 of 5
Effective Period: Until Superseded
Review Schedule: Annually
Effective Date: November 11, 2020
References: EP Municipal Code Title 10 Vehicles & Traffic
PUBLIC WORKS
842
Downtown Parking Permits
1. PURPOSE
The Town of Estes Park provides several options for permits that confer special
parking privileges to those who live, work and/or own a business in the downtown
area (as defined by the Town of Estes Park’s Commercial Downtown (CD) zoning
district).
2. POLICY
No person shall park a vehicle in any Town-owned parking area overnight or longer
than 18 hours except where authorized by one of the permits described in this policy
(Downtown Parking Permit) or Revocable Encroachment Permit issued by the
Town’s Public Works Department (or designated representative or contractor).
Violating vehicles will be subject to a parking citation or removal of pursuant to
Colorado statutes.
3. PROCEDURE
The rules and regulations of each specific permit type are detailed below.
1. Overnight Permit: Downtown Resident
i. Eligibility:
1. Overnight permits are only available to those who can
demonstrate proof of residency in the downtown core, as
defined by the Town of Estes Park’s Commercial Downtown
(CD) zoning district.
ii. Rules & Regulations:
1. Permits are valid for an entire calendar year.
2. Each permit must be registered to a specific license plate.
3. Permits are valid only in one assigned parking area (lot), on a
first-come, first-served basis. This assignment will be indicated
on the permit.
4. There are no time restrictions for this permit; permit holders are
allowed access to their assigned parking area 24 hours per day,
seven (7) days per week.
2. Overnight Permit: Downtown Rental Unit / Commercial Lodging
i. Eligibility:
ATTACHMENT 3
Page 12
Parking Permit Program – Rules and Regulations 4/27/2020
Revisions: 0 Town of Estes Park Public Works Page 2 of 5
1. Overnight permits are only available to those who own, operate
or manage a licensed rental unit/hotel room/lodging property in
the downtown core, as defined by the Town of Estes Park’s
Commercial Downtown (CD) zoning district.
ii.Rules & Regulations:
1. Permits are valid for an entire calendar year.
2. A valid hangtag issued by the Town must always be displayed
on the vehicle’s rearview mirror.
3. Permits are valid only in one assigned parking area (lot). This
assignment will be indicated on the permit.
4. There are no time restrictions for this permit; permit holders are
allowed access to their assigned parking lot/area 24 hours per
day, seven (7) days per week.
5. A $20 replacement fee will apply for lost or damaged hangtags.
3. General Use Overnight Parking
i. Eligibility: General use overnight parking is only allowed in the
following circumstances:
1. An individual is taking the Hiker Shuttle into Rocky Mountain
National Park to camp overnight in the park.
2. An individual is participating in an extended hike in the Estes
Park Valley (either on their own or as part of a commercially-run
tour) and does not have a private location for their vehicle to
park overnight.
3. An individual has an extraordinary/emergency need for
overnight parking (e.g., vehicle is broken down). In this instance,
the reason must be deemed appropriate by Parking & Transit
Division staff.
4. An individual is staying with a local lodging establishment and/or
staying at a licensed vacation rental (e.g., VRBO, Airbnb) and
the main lodging location does not have sufficient parking to
accommodate all guests.
ii. Rules & Regulations:
1. Not valid for use on a recreational vehicle as defined by Chapter
13 of the Estes Valley Development Code.
2. Permit holders may not sleep in their vehicles at any time.
3. Valid for up to seven (7) nights.
4. Must be registered to a specific license plate. Vehicles that take
up multiple spaces (e.g., truck pulling a trailer) will be required
to pay per vehicle, per night for each occupied space.
5. Must be purchased in advance.
6. Only valid in the designated area of the Events Complex Park-n-
Ride lot (1125 Rooftop Way) as indicated on the following map.
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4. Employee Permit: Convenience Pass
i. Eligibility:
1. Anyone who works in the downtown core is eligible to purchase
this permit.
2. Applicant must provide proof of employment or that they
conduct business in the downtown core, as defined by the Town
of Estes Park’s Commercial Downtown (CD) zoning district.
ii. Rules & Regulations:
1. Permits are valid in any seasonal paid parking area.
2. Permit holders will receive a discounted hourly rate of 50% of
current (annual) market value (defined by the Town’s set hourly
rate).
3. Permit holders are responsible for entering their personal
access code and remitting payment prior to the commencement
of their parking session (e.g., at the parking meter kiosk or via
the ParkMobile or Text2Park mobile payment options). An
account can be set up in advance so that parking fees would be
billed monthly.
4. Permits are valid for an entire annual paid parking season.
5. Permit is not valid for overnight parking.
6. Only valid for non-marked personal vehicles (marked
commercial vehicles are not eligible for this permit).
7. Each permit must be registered to a specific license plate.
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5. Business Permit: Commercial Loading
i. Eligibility:
1. Anyone who works or conducts business in the downtown core
(as defined by the Town of Estes Park’s Commercial Downtown
(CD) zoning district) is eligible to purchase this permit.
2. Subject to proof of current business license.
ii. Rules & Regulations:
1. Only valid for marked commercial or business vehicles (not for
use on unmarked personal vehicles).
2. Valid in any public parking area. Permits are not valid in spaces
for persons with disabilities, in fire lanes, in spaces marked
“Reserved” for other uses (e.g., Police, Library).
3. Vehicle displaying this permit must be actively loading or
unloading people and/or goods.
4. Each permit must be registered to a specific license plate or
plates, in the case of a shared permit.
5. There is no limit to the number of vehicles that can share one
permit, however permit holders that use a shared permit will be
responsible for managing the shared use of their permits. The
Town is not responsible for shared permit holders that receive a
citation for attempting to use the same permit on more than one
vehicle in the same parking area at one time.
4. General Rules
The following rules are generally applicable to all of the permit types listed
above. Permit holders will be asked to review and agree via signature the
following terms prior to receiving any Downtown Parking Permit.
i. Permits have no cash value and are non-transferable.
ii. Permit holders must be parked legally in a designated public parking
area (e.g. no double-parking, parking in reserved areas, parking in
areas designated “No Parking”).
iii. Permit holder must move their vehicle within 24 hours for parking lot
maintenance (e.g., striping, sweeping, cleaning, snow removal).
Written notice will be provided to permit holders by email at least 24
hours in advance. If the vehicle has not been moved after 24 hours of
notice, the vehicle will be removed from the parking area at the
owner’s expense pursuant to Colorado statutes.
iv. Any permit holder who does not abide by this Policy will risk loss of
their permit. Upon first violation of the stated Rules and Regulations for
their permit type, the permit owner will receive a written warning by
email and USPS mail. A second violation will result in suspension of
the permit for 30 days with the opportunity to appeal to Town’s
selected parking management firm, The Car Park. Appeals must be
submitted in writing to The Car Park, PO Box 2285, Estes Park, CO
80517 or in person at 363 East Elkhorn Ave, Suite 208 between the
hours of 8 a.m. to 5 p.m. Monday through Friday. A third violation could
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result in immediate revocation of one’s ability to purchase any parking
permit for one year.
v.Violations of the Town’s parking policy on narrow streets will
typically be handled with this four-step enforcement sequence:
placement of an educational document on the windshield, placement of
an enforcement warning on the windshield, issuance of a parking
citation, and towing of the vehicle.
vi. The Town of Estes Park assumes no responsibility or liability for all
risks, losses, costs, and damages incurred during use of the Town-
owned parking facilities.
vii. Inoperable or abandoned vehicles are subject to towing at the owner’s
expense pursuant to Colorado statutes.
viii. Any vehicle owner who does not abide by these stated regulations may
be removed at the owner’s expense pursuant to Colorado statutes.
5. Cost of Permits
The cost of the Downtown Parking Permits shall be set annually by December
15 of the preceding year by Fee Resolution of the Town Board.
Full payment must be made prior to receiving the permit.
Approved:
_________________________________
Gregory P. Muhonen, PE, Public Works Director
_October 8, 2020___________________
Date
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Mayor Koenig, Administrator Machalek and Trustees:
The Transportation Advisory Board (TAB) supports the proposed implementation of the
Downtown Parking Management Plan Phase II (seasonal paid parking) for 2021 summer guest
season that was presented by Public Works staff. The 2021 proposal is similar to the 2020 plan,
with exception to employee permits. TAB supports having 68% of all public parking in Estes
Park remaining free, as well as those parking spaces for persons with disabilities. Allowing
eligibility for 30 minutes of free parking each day, to residents who live in the Estes Park School
District, continues to be well celebrated among TAB members.
TAB supports the advantages pointed out by PW staff: using data-driven approaches when
implementing paid parking and new parking permits; recognition of the diverse parking users
and their unique needs within the implementation design; fees are a new source of revenue
that could ease future subsidizing of the Town’s shuttle services. TAB considers these elements
will ensure success of the program.
The TAB thanks the Honorable Mayor, Wendy Koenig, and Town Trustees for allowing the
opportunity to provide citizen input.
Sincerely,
Belle Morris
Chair, Estes Park Transportation Advisory Board
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November 24, 2020
•Revisit Fee Waiver/Subsidy Policies
December 8, 2020
•Downtown Estes Loop Quarterly
Update
January 12, 2021
•None
January 26, 2021
•Parking Enforcement Municipal
Code Changes
Items Approved – Unscheduled:
•Discussion with County Assessor
regarding Assessment of Vacation
Rentals
•Distributed Energy Discussion
•Reverse Decriminalization of
Municipal Code
•Vacation Home Cap and
Transferability of Licenses
•Rooftop Rodeo Financial Overview
•Oral History Program Discussion
Items for Town Board Consideration:
•Policy 671 – Town Funding of
Outside Entities Revision –
December 8, 2020
•Reschedule Stormwater Next Steps
–January 12, 2021
Future Town Board Study Session Agenda Items
November 10, 2020
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