HomeMy WebLinkAboutMINUTES Town Board Study Session 2020-09-22RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado September 22,2020
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park,Larimer County,Colorado.Meeting held at Town Hall in the
Board Room and Virtually in said Town of Estes Park on the 22 day of
September,2020.
Board:Mayor Koenig,Mayor Pro Tern Martchink,Trustees Bangs,
Cenac,MacAlpine,Webermeier,and Younglund
Attending:Mayor Koenig,Mayor Pro Tern Martchink,Trustees Bangs,
Cenac,MacAlpine,Webermeier,and Younglund
Also Attending:Town Administrator Machalek,Assistant Town Adrninistrator
Damweber,Town Attorney Krarner Directors Hinkle and
Muhonen,and Recording Secretary Disney
Absent:None
Mayor Koenig called the meeting to order at 4:45 p.m.
DOWNTOWN ESTES LOOP QUARTERLY UPDATE.
Director Muhonen presented the Downtown Estes Loop quarterly update,and the
Technical Advisory Committee (TAC)update.They provided progress updates on
Right-of-Way (ROW)acquisitions,budget,schedule timeline,and the Memorandum of
Agreement with Central Federal Lands Highway Division.TAC proposed continuing
work on the design and ROW acquisition efforts,finalizing hydraulic analysis,and utility
relocations through the remainder of 2020,and bid the construction work in early 2021.
Additionally,the grant from the US Department of Transportation for funding from the
2020 Better Utilizing Investments to Leverage Development (BUILD)program was not
awarded to the Town.The Board discussed future BUILD grant options and additional
grant options,and the timeline of Town contributions.
WESTERN HERITAGE EDITED MEMORANDUM OF UNDERSTANDING fMOU)
REVIEW.Director Hinkle provided the edited MOU with Western Heritage.Western
Heritage has reviewed the MOU and requested the following changes:removal of
Sections 2.05.b.and 2.06.b.,and removal of the sentence “As referred to in Section
1 .1 5,WH pays for the rodeo tickets of the following benefactors”in the Attachment.
The Board discussed implications of Western Heritage’s requested changes,next steps,
Town Board liaison role,ticket pricing and revenues to the Town from ticket pricing,
lodging sponsorships and costs to the Town,financial benefit of using Western
Heritage,the addition of a clause regarding financial records with an annual financial
report to the Town Board,and the Town’s volunteer manual and enforcement of rules.
The Town Board requested legal review of Section 2.12 regarding volunteer manual
requirements and recommended the following changes be made to the MOU for a
future Town Board meeting:Section 4.01 the deadline for written notice of termination
be changed to October 1 of any year,Section 1.13 would include a financial framework
clause with regular annual reports to the Town Board in September.
ESTES VALLEY INVESTMENT IN CHILDHOOD SUCCESS (EVICS)AND ESTES
EARLY CHILDHOOD EDUCATION (ECE):MISSION AND RESPONSIBILITIES.
Assistant Town Administrator introduced EVICS Director Douglas and Estes ECE
Director Moon.Estes ECE Director Moon presented the mission and responsibilities of
the organization.He highlighted the focus on long-term childhood education,potential
office space at Presbyterian Church,and a special childcare taxing district.The Board
requested more information on the potential office space and the timeline of the taxing
district.
RECORD OF PROCEEDINGS
Town Board Study Session —September 22,2020 —Page 2
EVICS Director Douglas presented the mission and responsibilities of EVICS.She
highlighted donations,scholarships,assistance to childcare providers,family support
and parent education,and developmental screenings.The Board discussed the Family
Resource Center at EVICS,premium status as a Family Resource Center,and timeline
of becoming a childcare provider.
TRUSTEE &ADMINSTRATOR COMMENTS &QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested and it was determined to reschedule Fee
Waiver and Subsidy Policies to November 10,2020,schedule Stormwater Next Steps
for November 24,2020,and schedule Parking Enforcement Code Changes for January
26,2021.
At Mayor Koenig’s request Town Administrator Machalek provided a timeline for the
2021 Strategic Plan approval and the budget adoption process and when public input
can be provided.
There being no further business,Mayor Koenig
Recording Secretary