HomeMy WebLinkAboutPACKET Town Board 2020-09-22 Prepared 09-11-2020
'Revised 09-17-2020
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The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call(970)577-4777. TDD available.
BOARD OF TRUSTEES —TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesdav, September 22, 2020
7:00 p.m.
Board Room — 170 MacGregor Avenue
Estes Park, CO 80517
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial
virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator
Machalek on May 8, 2020 and outlined below.
ADVANCED PUBLIC COMMENT
Options for the Public to Provide Public Input:
1. Bv Public Comment Form: Members of the public may provide written public comment on a
specific agenda item by completing the Public Comment form found at
. The form must be submitted by 12:00 p.m.,
Tuesday, September 22, 2020. All comments will be provided to the Board for consideration during
the agenda item and added to the final packet.
2. Bv Telephone Messaae: Members of the public may provide public comment or comment on a
specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday,
September 22, 2020. All calls will be transcribed and provided to the Board for consideration during
the agenda item and added to the final packet.
PUBLIC PARTICIPATION DURING BOARD MEETING
Options for participation in the meeting will be available by call-in telephone option or online via Zoom
Webinar which will be moderated by the Town Clerk's Office.
CALL-IN (TELEPHONE OPTION):
Dial public participation phone number,
Enter the Meeting ID for the September 22, 2020 meeting: � .• � �- � followed by the
pound sign (#). The meeting will be available beginning at 6:30 p.m. the day of the meeting.
Please call into the meeting prior to 7:00 p.m., if possible. You can also find this information
for participating by phone on the website at www.estes.orq/boardsandmeetinqs by clicking on
"Virtual Town Board Meeting Participation".
Request to Speak: For public comment, the Mayor will ask attendees to indicate if they
would like to speak — phone participants will need to press *9 to "raise hand". Staff will be
moderating the Zoom session to ensure all participants have an opportunity to address the
Board.
Once you are announced by phone:
• State your name and address for the record.
• DO NOT watch/stream the meeting at the same time due to streaming delay and
possible audio interference.
Page 1
PUBLIC PARTICIPATION (ONLINE):
Individuals who wish to address the Board via virtual public participation can do so through
Zoom Webinar at https://zoom.us/i/98216902040 — Zoom Webinar ID: Ft:r�i:z:1��4�Liu. The
Zoom Webinar link and instructions are also available at www.estes.ora/boardsandmeetinas
by clicking on "Virtual Town Board Meeting Participation". Individuals participating in the
Zoom session should also watch the meeting through that site, and not via the website, due
to the streaming delay and possible audio interference.
Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the
meeting. Participants wanting to ensure their equipment setup is working should join prior to
the start of the meeting at 7:00 p.m.
Request to Speak: For public comments, the Mayor will ask attendees to click the "Raise
Hand" button to indicate you would like to speak at that time. Staff will moderate the Zoom
session to ensure all participants have an opportunity to address the Board.
• You will experience a short delay prior to re-connecting with the ability to speak.
• State your name and address for the record.
In order to participate,you must:
• Have an internet-enabled smartphone, laptop or computer.
o Using earphones with a microphone will greatly improve your audio experience.
• Join the Zoom Webinar.
o The link can be found above.
• Click "Participate Virtually in the Regular Town Board Meeting of the Board of
Trustees".
• DO NOT watch/stream the meeting via the website at the same time due to delays and
possible feedback issues.
WATCH THE MEETING:
The Town Board meetings will be livestreamed at www.estes.orq/videos and will be posted within 48
hours of the meeting at the same location.
Documents to Share: If individuals wish to present a document or presentation to the
Board, material must be emailed by Monday, September 21, 2020 by 8:00 a.m. to the Town
Clerk's office at townclerk(a�estes.orq.
Quasi-Judicial Proceedings
(Quasi-Judicial items will be marked as such)
Written Testimonv
Must be submitted by mail to Town Clerk, PO Box 1200, Estes Park, CO 80517 or by
completing the Public Comment form at
https://dms.estes.orq/forms/TownBoardPublicComment.
Members of the public may provide public comment or comment on a specific agenda item by
calling (970) 577-4777. All calls must be received by 8:00 a.m., Monday, September 21,
2020. Due to the holiday please leave a voicemail and your comment will be transcribed. All
comments received will be provided to the Board and included in the final packet material.
Oral Testimonv
To ensure your ability to provide comments during the meeting, you must register by emailing
townclerk(a�estes.orq.or calling (970)577-4777 by Monday, September 21, 2020 at 5:00 p.m.
During the meeting, any individual who did not register to speak on a quasi-judicial item may
join public participation by following either the Call-In or Online option previously mentioned.
Individuals who do not register prior to the meeting risk being unable to testify due to
administrative/technical difficulty during the meeting.
Written presentation materials or exhibits must be delivered to townclerk(a�estes.orq.by 8:00
a.m. Monday, September 21, 2020 in order to be presented during the meeting. No other
written presentations or exhibits will be accepted during oral testimony by any member of the
public.
Packet Material
The packet material can be accessed through the following link: Town Board Packet or under
the Town Board section at www.estes.orq/boardsandmeetinqs or you may request a paper
packet by emailing townclerk(cr�estes.ora or calling (970)577-4777.
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was Page 2
prepared.
Prepared 09-11-2020
*Revised 09-17-2020
AGENDA
BOARD OF TRUSTEES—TOWN OF ESTES PARK
Tuesdav, September 22, 2020
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS/ LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated September 8, 2020 and Town Board Study Session
Minutes dated September 8, 2020.
3. Town Board Strategic Planning Session Minutes dated August 13, 2020 and August
27, 2020.
4. Family Advisory Board Minutes dated August 6, 2020 (Acknowledgement Only).
5. Estes Park Planning Commission Minutes dated August 18, 2020 (Acknowledgement
Only).
6. Letters of Support for Low Income Housing Tax Credit (LIHTC) Financing for
Attainable-Housing Rehabilitation Projects: Trail Ridge Apartments and Park Ridge
Apartments.
7. Resolution 56-20 Approving Application for Grant Funding to Colorado Parks and
Wildlife to Update the Estes Valley Master Trails Plan.
* 8. Resolution 57-20 Approving Application for Grant Funding to Colorado Parks and
Wildlife to Fund Trail Maintenance Projects.
ACTION ITEMS:
1. 2021 STRATEGIC PLAN ADOPTION.Town Administrator Machalek.
Consideration of the 2021 Town Board Strategic Plan.
ADJOURN.
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Town of Esfes Park, Larimer County, Colorado, September 8, 2020
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 8t" day of September, 2020.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Adm' tor
Dan Kramer, Town Attorney
Bunny Victoria Beers, Recording
Absent: None.
Mayor Koenig called the meeting to order at 7:0 . and esiring to do o, recited
the Pledge of Allegiance.
PROCLAMATION — RECOGNITION OF DR. JA URWARD. Mayor Koenig
presented a proclamation recognizi James and welcomed Susan
McMullen to provide sentiment towar ' 'on.
AGENDA APPROVAL.
It was moved and second d (Weber hin to approve the Agenda as
presented, and it passe usly.
PUBLIC COMMEN
None.
TRUSTEE COMMEN
Trustee C ed t ' Estes Park(VEP)meeting where Kyle Patterson, Rocky
Mount ' (R blic Affairs Officer stated the goal of the timed entry
was rease pa dan y 40°/o per day which only reflected a reduction of 25°/o
due rhours visi . The final timed entry date would be October 12,2020. The
Beave ow Visito nter would be closed to replace the HVAC system. The VEP
Operatin woul presented to the Board at a future meeting for approval. VEP
would be w aff to incorporate virtual participation for Elkfest and expand the
event. She en d local businesses to contact VEP for masks which are available
for resale.
Trustee MacAlpine attended the Board of Adjustment meeting where a variance was
approved and would be presented to the Board at a future meeting.
Mayor Koenig attended the Platte River Power Authority (PRPA) meeting where
renewable energy portfolios were discussed. She stated approximately 50 members of
the service area provided comments to PRPA related to the presented portfolios.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek provided an update on the Cameron Peak Fire stating the
moisture and temperatures have helped contain the spread of the fire. Fire officials
anticipate the fire would remain in the current area for the next eight days. He stated a
dedicated incident management team (type 2) has been established in Estes Park
working in coordination with staff to manage planning operations, logistics and public
information needs for the southern portion of the fire. The fire team would be working on
creating defensive lines where the fire has the potential to reach Glen Haven and Estes
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Board of Trustees—September 8,2020—Page 2
Park. Fire information, mitigation and evacuation preparation resources can be found on
the Estes Valley Fire District website as well as on the Town's website when available.
He presented the policy governance report for Policy 3.8— Compensation and Benefits
Limitations reporting full compliance.
1. CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated August 25, 2020 and Town Board Study Session
Minutes dated August 25, 2020.
3. Estes Park Board of Adjustment Minutes dated August 4,2020(Acknowledgement
only).
4. Parks Advisory Board Minutes dated February 20, 2020 ( ledgement only).
5. Transportation Advisory Board Minutes dated May July 15, 2020
(Acknowledgement only).
6. Family Advisory Board Appointment of Chris s for a term e April 30,
2023.
7. Acceptance of Town Administrator Policy a onitoring Report.
It was moved and seconded (Koenig/Cenac) to e Consent Agenda Item 6
as an action item, and it passed usly.
It was moved and seconded (We i to prove Consent Agenda
Items 1-5 and 7, and it passed una sly
Consent Item 6 - F isory Appointment of Chris Douglas for a
term expiring Apr' yor K questioned whether there are dedicated
local organizati ats fo tities s s Estes Valley Investment in Early
Childhood Su VI Advisory Board (FAB). Discussion was
heard regarding t and if it would replace the appointment of
Nancy AI pre ICS Direc or,the effect on weighted vote by EVICS on the
Boar efit resentation by local organizations. Staff confirmed FAB
ha e i ats al organizations and stated the bylaws speaks to
rship co tion ey organizations such as EVICS. It was moved and
ed (Webe r/Cenac) to approve the appointment of Chris Douglas to
the Advis Board for a term expiring April 30, 2023, and it passed
unani
ACTION ITE
1. RESOLUTION 55-20 PURCHASE CONTRACT FOR THE THUMB OPEN SPACE.
Park Supervisor Berg presented the purchase contact for the Thumb Open Space.
The GOCO grant agreement for the Thumb Open Space was approved on April 28,
2020 through Resolution 24-20.He stated the approval of the purchase contract would
allow staff to continue with the land acquisition process. The Town contribution would
be paid with Larimer County Open Lands funds of $171,700, state lottery
Conservation Trust Funds of $70,000, and approximately $6,900 from the General
Fund from Streets and Parks division operations for proposed initial trailhead
improvements. Ongoing maintenance expenses for the trails are estimated to range
from $1,000 to $4,500 and would be addressed in the annual budgeting process.
Trustee MacAlpine questioned the timeline for the management plan. Staff responded
the plan would be completed within a year of the purchase as outlined in the contract.
It was moved and seconded (Younglund/Martchink)to approve Resolution 55-20,
and it passed unanimously.
ORDINANCE 11-20 PROPOSED ELECTRIC RATE INCREASE. Mayor Koenig
reopened the public hearing which was continued at the August 25, 2020 meeting.
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Board of Trustees—September 8,2020—Page 3
The electric rates have been delayed for a year due to the COVID-19 pandemic. Staff
highlighted an enrollment and monthly charge for customers who opt out of smart
metering which is a new charge to cover the cost of visting those customers' premise
to manually read their meters. Director Bergsten provided clarification on potential rate
discrepancies between residental and commercial customers. Board questions have
been summarized: Questioned the total number of smart meters currently in use and
overall customers the Town provides service to; clarification on the rate increase by
percentage for residential and commercial customers; whether Estes Park has the
highest base rate in the country; whether the intent of the rate increase was to create
a surplus; what the effects would be if the increase does not pass, and the decrease
in transfer funds since the policy adoption.
Connie Phipps/Town citizen shared concerns for the rate increase and encouraged
the Board review the expenses which appear to be covered by rrent rates. She
recommended the Board change the budget to reflect the exact nd requirement
of the increase to rates. She stated higher fees are a hards ' ustomers and the
rate should be based on the cost associated to serve cust
Additional discussion was held regarding the imbala e rates ' crease was
not approved, bond reserve amount requirements he fund tra ounts to
the General Fund. Staff would include the fund t r trends to the Bo ring the
budget review in October 2020.
Mayor Koenig closed the public hearing a moved and seconded
(Webermeier/Cenac) to approve Ordinance 11- d it passed with Mayor Pro
Tem Martchink voting "no".
2. INTERVIEW COMMITTEE FOR T O OARD. It was moved
and seconded (Martchink/Weberm to r Pro Tem Martchink and
Trustee Cenac to the P s Advis inte ew committee, and it passed
unanimously.
Whereupon Mayor adjo d the m at 8:55 p.m.
Wendy Koenig, Mayor
Bun ria Beers, rding Secretary
Page 7
RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado September 8, 2020
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room and Virtually in said Town of Estes Park on the 8t" day of
September, 2020.
Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier and Younglund
Attending: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier and Youn nd
Also Attending: Town Administrator Machalek, Assis wn Administrator
Damweber, Town Attorney Krame cording Secretary
Beers
Absent: None
Mayor Koenig called the meeting to order at 4:45
DISCUSSION ON HOLDING TRUSTEE TALKS.
Trustee Cenac commented the Trustee Talks were way to get in touch with the
public and Tom Carosello, EVRPD Dir offered to p outdoor space for holding
the Trustee Talks. The Board ackn health s for Board members
and the public in-person meetings ma ed e value of holding open
conversations with the public. The Boa ect earch the benefits of using
either Google Hangouts or Zoom for virt a .
SEMI-ANNUAL COMP VIEW BOARD GOVERNING POLOCIES —
POLICY 1.10 SELF- ORI OF TH RD. No discussion was held.
FAMILY ADVISOR ATIONS.
Assistant Town Admin amwe tated the discussion would be moved to the
Septemb ee
CHI E FUN UI ES.
Ass own Admi tor Damweber stated the Town Board's 2020 Strategic Plan
includ asing ch re capacity in the Estes Valley. He stated the greatest need
in the a � ts fo dren 0 to 2 1/2 years old. He reviewed eligibility for capital
funds and nds and evaluation criteria. Awards would be made on a first-
come, first-se is and must be spent within six months of being awarded.
Awardees must ovide childcare services for at least 18 months after award date.
Entities or individuals would only eligible for funding once per 12 months and would be
required to submit a report within seven months of the award date detailing and
confirming expenditures of funds. Awards to unlicensed providers would be limited to
$1,000 due to State capacity restrictions limiting the number of children an unlicensed
childcare provider can care for. A committee comprised of staff and local entities would
review the applications and present funding recommendations for Board approval
before a service agreement is executed. Board discussion ensued regarding the
priority/preference evaluation criteria for non-profit entities. Concerns were discussed
related to: Outside entities participating on the review committee due to conflicts of
interest; whether certain requirements would be enforceable; the risks or benefits for
awarding funding to unlicensed childcare providers or providers which fail to complete
the licensing process; and what other funding sources were available for unlicensed
businesses pursuing their license. Staff was directed to bring back the item removing
the $1,000 maximum funding for unlicensed providers, clarifying the recommendations
for funding be made by staff in consultation with the Family Advisory Board or the Estes
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RECORD OF PROCEEDINGS
Town Board Study Session—September 8, 2020—Page 2
Valley Investment in Childhood Success, adding an evaluation or preference for those
who demonstrate progress toward obtaining licensing, removing the non-profit language
in the evaluation criteria and review what other funding mechanisms exist for providers
obtaining a license.
TRUSTEE 8�ADMINSTRATOR COMMENTS 8�QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested and it was determined to schedule the
Discussion of Workforce Housing Guidelines Principles and the review of the Visit Estes
Park Operating Plan on October 13, 2020, and review the updated MOU with Western
Heritage on September 22, 2020.
There being no further business, Mayor Koenig adjourned the at 6:12 p.m.
Bunny Vic eers, Recording ry
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RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado August 13, 2020
Minutes of a Study Session meeting of the ESTES PARK TOWN BOARD
of the Town of Estes Park, Larimer County, Colorado. Meeting held at
Town Hall in the Board Room and Virtually in said Town of Estes Park on
the 13�" day of August 2020.
Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier and Younglund
Also Attending: Town Administrator Machalek, Assistant Town Administrator
Damweber, Town Attorney Kramer, Town Clerk
Williamson
Absent: None
Meeting was called to order at 2:00 p.m. by Mayor K
INTRODUCTION TO STRATEGIC PLANNING G C 19.
Town Administrator Machalek provided an ove rategic planning process
and the impact the COVID-19 pandemic would hav process for 2021. The Town
has experienced approximately a 13°/ decrease in tax revenue through May
2020. Staff anticipates the decreas tax reve continue through 2021
leaving little discretionary funds to a e bu g process. A strategic
plan continues to be important in alloc exi sources and capacity.
MISSION AND VISION A COM
The Board discussed th 'ssion ision for the Town and revised each:
Vision: The Town es Pa II be an more vibrant and welcoming mountain
community.
Mission: T 'on own of Estes Park is to provide high-quality, reliable
services it o esidents, guests, and employees, while being good
stew public ces r natural setting.
Mem the Boar 'sed concern on the perceived prioritization of the outcome
areas b of the bering used, and it was suggested the numbering implies a
ranking. A h cussion, the Board agreed to alphabetize the list of outcome
areas and pr ear statement identifying the list order does not denote a level of
importance or s cance. The Board reviewed the Outcome Areas and maintained the
current list with minor edits to the statements as identified.
REVIEW STRATEGIC POLICY STATEMENTS.
The Board reviewed each of the policy statements and made the following suggested
changes:
Robust Economy—We have a diverse, healthy year-round economy.
Statement A revised: We will develop an inclusive, robust, and sustainable economy by
making our economic development decisions based on a triple bottom line model,
considering economic, social and environmental impacts and benefits.
Infrastructure — We have reliable, efficient and up-to-date infrastructure serving our
residents, businesses and guests.
Statement A revised: We will ensure water service reliability and redundancy.
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RECORD OF PROCEEDINGS
Town Board Study Session Meeting—August 13, 2020—Page 2
Statement B removed.
Statement C revised: We provide high quality, reliable, and sustainable electric service.
The following statements were added: We will encourage and support renewable
energy sources and storage. We will pursue the implementation of the Stormwater
Master Plan. We will ensure access to high-speed, high-quality, reliable Trailblazer
Broadband service.
Exceptional Guest Services — We are a preferred Colorado mountain destination
providing an exceptional guest experience.
Statement A revised to include the Estes Chamber of Commerce.
Statement E revised: The Town provides and encourages a high vel of customer
service to our guests.
Statement F deleted.
Discussion was heard on the need to balance the type of s nd to focus on
family friendly events and focus less on alcohol-based e
Public Safety, Health and Environment— Estes P a safe place to rk, and
visit within our extraordinary natural environment
Statement B revised: We are committed to safe lives and property of the
people we serve.
Outstanding Community Services is an 'onally vibrant, diverse,
inclusive and active mountain comm i ork, and play, with housing
available for all segments in our comm
Statement B revised: W ue lan g opportunities as they align with the
Strategic Plan.
Statement C revise � ill fin ally sup he expansion of the community's infant
and toddler childc acity
Government Service ternal port — We will provide high-quality, reliable
basic mu ' 'ces benefits of our citizens, guest and employees, while
being ub urces.
Out rea state as revised: We provide high-quality support for all municipal
servic
Stateme ised: trive to gain meaningful input from all community members.
Statement e support a culture of continuous improvement in our service
delivery.
Additional statement added: We operate with transparency, maintaining open
communication with all community members.
Transportation — We have safe, efficient and well-maintained multi-modal
transportation on systems for pedestrians, cyclists, vehicles and transit.
Outcome Area statement revised: We have safe, efficient and well-maintained multi-
modal transportation systems for pedestrians, cyclists, motorists, and transit riders.
Statement F revised: We will consider the potential impacts of technology changes,
including electric and autonomous vehicles, in all transportation planning.
Statement G revised: We support having a sustainable, accessible, and efficient multi-
modal transportation network.
Page 12
RECORD OF PROCEEDINGS
Town Board Study Session Meeting—August 13, 2020—Page 3
Town Financial Health — We maintain a strong and sustainable financial condition,
balancing expenditures with available revenues, including adequate cash reserves for
future needs and unanticipated emergencies.
No changes recommended by the Board.
There being no further business, Mayor Koenig adjourned the meeting at 5:00 p.m.
Jackie Williamson, Town Clerk
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RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado August 27, 2020
Minutes of a Study Session meeting of the ESTES PARK TOWN BOARD
of the Town of Estes Park, Larimer County, Colorado. Meeting held at
Town Hall in the Board Room and Virtually in said Town of Estes Park on
the 27�" day of August 2020.
Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier and Younglund
Also Attending: Town Administrator Machalek, Assistant Town Administrator
Damweber, Town Attorney Kramer, Town Clerk
Williamson
Absent: None
Meeting was called to order at 2:00 p.m. by Mayor K
OBJECTIVES&GOALS.
Town Administrator reviewed Strategic Policy Sta ented by the departments
for the Town Board's consideration in accomplishin tegic Plan for 2021.
Governmental Services and Intern
• We strive to gain meaningful in ' tion community members.
• We will monitor for, and protect st, ' t reats.
Infrastructure
• We will ensure t ies are maintained and meet the needs of Town
Departments.
Outstanding Com
• We will expan rove rability, functionality, and efficiency of open
sp blic ' frastructure.
Goal Objecti eac come Area was discussed by the Board, with Town
Ad tor Macha com ile input from the meeting and develop a draft 2021
Strate n for th ard's consideration and adoption at a regular meeting in
Septem ctobe
Exceptional rvices
The Board disc d the value of a separate policy statement for the Fairgrounds and
Event Complex. The Board consensus was to have staff develop a policy statement and
move all related goals under the new statement. Additional goals would be added to
evaluate the opportunity to expand mid-week events; develop events that attract visitors
to Town in the winter and shoulder seasons; and implementation of the 2020 Stanley
Park Complex Master Plan Projects.
Governmental Services and Internal Support
Board discussed the policy statement which outlines the Town's Boards and
Commissions should reflect the demographic diversity of the community. After further
discussion it was determined staff would develop a goal to address the statement and
endeavor to meet the intent of the statement.
Page 14
RECORD OF PROCEEDINGS
Town Board Study Session Meeting—August 27, 2020—Page 2
Infrastructure
Discussion was heard on the topic of distributed energy resources; Town codes which
make the use of renewables more difficult; and codes which encourage the use of
renewables for workforce housing projects.
Outstanding Community Services
Discussion was heard on the proposed goals and objectives with the following changes:
update 5% fund balance reserve for establishment of a reserve fund for one-time
investments in workforce housing and childcare; addition of an object to identify specific
code opportunities to encourage downtown housing; a new policy statement to address
the development of a new comprehensive plan and associated development code; and
delete objective 3.1.
Public Safety, Heath, and Environment
The following are changes and additions after Board discussio additional goal to
encourage and/or incentivize solar panels on new and hed homes and
businesses, including town buildings; develop a goal to a working model
for handling infection control in the downtown corridor i nctio ublic health
authorities; update the Stay Healthy Streets Plan for owntown c for future
pandemic outbreaks; and the addition of an obje o examine the of an
Environmental Sustainability Advisory Board.
Mayor Koenig called a break at 4:27 p.m. and res eeting 4:34 p.m.
Robust Economy
No Board comments on the goals an
Town Financial Health
No Board comments on the oals and o
Transportation
The Board reviewe goal d obje and the Board supported the items
outlined, including G re un ocal and reginal transit service because
the goals are for 4 t ant to lose site of the item.
There usi ayor Koenig adjourned the meeting at 5:05 p.m.
Jackie Williamson, Town Clerk
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RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, August 6, 2020
Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held virtually on Google Meet, on the 6t" day of
August, 2020.
Present: Rachel Balduzzi
Laurie Dale Marshall
John Bryant
Jodi Roman
Christy DeLorme
Also Present:Cindy Younglund, Town Board Liaison
Jason Damweber, Assistant Town Administrator
Suzanna Simpson, Recording Secretary
Absent: Nancy Almond
Michael Moon
Sue Strom
Guests: Chris Douglas, EVICS
Chair Dale Marshall called the meeting to order at 3:36 p.m.
PUBLIC COMMENTS:
None
TRUSTEE LIAISON REPORT
Trustee Younglund provided an update from the last Town Board meeting, including the
vacancy on the Town Board and appointment of Scott Webermeier, Director Gonzales
providing a variance update and that the Town Board approved fee waivers for a
workforce housing project.
Assistant Town Administrator provide an additional update on the variance, given the
recent news that it is no longer in jeopardy. Additionally, he encouraged the board to view
the dashboard on Larimer County's website.
APPROVAL OF JULY MEETING MINUTES:
It was moved and seconded (Roman/Bryant) to approve the July meeting minutes (with
spelling correction) and the motion passed unanimously. **Upon further review after the
Page 17
RECORD OF PROCEEDINGS
Family Advisory Board — August 6, 2020 — Page 2
meeting it was noted and agreed by Chair Dale Marshall that no spelling correction was
needed
REVIEW OF CHILDCARE FUNDING GUIDELINES
Assistant Town Administrator Damweber presented the draft policy for childcare funding
guidelines for both capital and non-capital funds to the board. His recommendation was
for the Family Advisory Board to vote formally to support the guidelines in order to present
it to the Town Board with this level of support. Member Roman stated that she feels
encouraged by the policy and appreciates the work. Discussion took place around the
funding deadline and how it would be more advantageous to provide flexibility. Further
discussion took place on the availability of funding for in-home providers and concern
about the level of financial documentation required, which may exclude them. Assistant
Town Administrator Damweber does not think that the guidelines were designed for in-
home providers, but does not want to exclude them, and agrees with the concern. It was
suggested to put a caveat in the document regarding financial documentation and
distinguishing between a larger entity and an in-home provider. More discussion took
place regarding assurance that capital funds would be used specifically for childcare
needs. Chair Dale Marshall asked if it would be possible for the Estes Valley Childcare
Collaborative to review these items that need more work. Assistant Town Administrator
Damweber will amend the statement to the Town Board regarding Family Advisory Board
support by saying that they are in support of the guidelines rather than having the Family
Advisory Board take a formal vote. He will work with Chair Dale Marshall and make
revisions to the document and send it back to the board for review prior to the Town Board
submission.
REVIEW & DISCUSSION OF DRAFT RECOMMENDATIONS
The board discussed the draft recommendation to pivot the focus of the group to a more
community-based advisory board rather than keeping the focus on families. Chris
Douglas offered the suggestion of changing it to the Community and Family Advisory
Board. Chair Dale Marshall reiterated that the work of the board will not change. Trustee
Younglund and the board discussed the advantages of using both "community" and
"family" together and the board is in support of this recommendation.
The second recommendation is the Childcare Funding Guidelines which were previously
discussed and the board supports this recommendation.
The third recommendation is to keep the Community Initiative Funding at the 2020 level.
The board feels this is vital to ensuring there are no gaps in services provided to
community. Assistant Town Administrator Damweber added that given the budget
concerns, he feels that it is an appropriate step for the Family Advisory Board to make
this statement.
Page 18
RECORD OF PROCEEDINGS
Family Advisory Board — August 6, 2020 — Page 3
The fourth recommendation was an endorsement to participate in the Safe Space sticker
campaign, which is not yet complete and not in a place to make the recommendation.
Chair Dale Marshall expects this to be ready in September and will keep the board posted.
It was moved and seconded (Bryant/Roma) to accept the Family Advisory Board
recommendations one and three with the addition of the word "Family" to
recommendation one, and the motion passes unanimously.
NEW BUSINESS
Member Bryant led the discussion regarding the school board's announcement on cloud-
based learning. He shared that he has been contacted by the YMCA and the Boys and
Girls Club regarding possible cohort options to assist parents. Chris Douglas stated that
EVICS is interested in joining the discussion and Member DeLorme is also interested.
Chair Dale Marshall asked Member Bryant to keep the Family Advisory Board in the loop
to help engage in the problem-solving. Member Bryant also added that this year's cloud-
based program will be more structured than what was available in the spring, expecting
students to be engaged for more hours throughout the day.
OTHER BUSINESS:
Seeing no further business, the meeting was adjourned at 5:10 p.m.
NEXT MEETING
The next regular meeting of the Family Advisory Board will take place Thursday,
September 3 at 3:30 p.m. The format will be virtual through the Town's Zoom account.
Suzanna Simpson, Recording Secretary
Page 19
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Page 20
Town of Estes Park, Larimer County, Colorado, August 18, 2020
Minutes of a Regular meeting of the ESTES PARK PLANNING
COMMISSION of the Town of Estes Park, Larimer County, Colorado.
Meeting held VIRTUALLY in said Town of Estes Park on the 18 day of
August, 2020.
Committee: Chair Matt Comstock, Vice Chair Matthew Heiser,
Commissioners Joe Elkins, Howard Hanson,Steve Murphree.
Attending: Chair Comstock, Vice Chair Heiser, Commissioners Elkins,
Hanson, Murphree, Director Randy Hunt, Senior Planner Jeff
Woeber, Planner II Alex Bergeron, Recording Secretary Karin
Swanlund, Town Board Liaison Barbara MacAlpine, Town
Attorney Dan Kramer
Absent: None
Chair Comstock called the meeting to order at 1:30 p.m.
PUBLIC COMMENT.
None
AGENDA APPROVAL
It was moved and seconded (Murphree/Heiser) to approve the agenda and the
motion passed 5-0.
CONSENT AGENDA APPROVAL
It was moved and seconded(Elkins/Hanson)to approve the consent agenda and the
motion passed 5-0.
LOCATION AND EXTENT: BIRCH RUINS
Planner Bergeron reviewed the staff report prepared by Ayres Associates requesting the
installation of interpretive signage and deck extension to the structure at the Birch Ruins,
a historic site located in the Knoll Willows Open Space.
Derek Fortini, Museum Director, explained that the lapse in time from when this project
was approved to now was due to grant money approval. No trails are proposed to be
impacted, including the "car tracks" visible on the satellite photo, which is accessible for
police and parks departments. There are no plans to rehabilitate this vehicle trail.
Mike Todd, Cornerstone Engineering, described the deck platform as being expanded
metal decking with steel railing. Viewshed of Longs Peak is one of the main reasons for
this expansion as is that the decking will preserve the site and make it safer.
It was moved and seconded (Murphree/Hanson)to approve the Location and Extent
Review for the Birch Ruins with findings and by staff. The motion passed 5-0.
CODE AMENDMENT: AMENDED PLAT REVIEW PROCESS
Senior Planner Woeber explained that this Amendment involves changes to the Estes
Park Development Code (EPDC), Chapter 3 "Review Procedures and Standards" and
Chapter 10, "Subdivision Standards" to allow for an administrative review and approval
process for minor adjustments to property lines or elimination of interior property lines.
Staff request continuance of this code amendment to allow for additional review by the
Town Attorney's office and staff.
It was requested that the staff report for this be distributed to the Commission earlier than
the next meeting date for the Commission to have extra time to review.
It was moved and seconded (Heiser/Murphree) to continue the item to September
15, 2020. The motion passed 5-0.
Page 21
RECORD OF PROCEEDINGS
Estes Park Planning Commission—AUGUST 18, 2020—Page 2
REPORTS:
• Director Hunt explained that the proposed parking-realted Code amendment would
be delayed another month to provide staff more time to review.
• Downtown building height will be a discussion item in September.
Concepts for this proposed Code Amendment come from the 2017 Downtown
Plan. Downtown real estate is usually at a higher price point and going vertical is
a way to add square footage. The plan allows for a three-story maximum height
(38-40 foot limit) in certain core areas of downtown, and a two-story maximum
height along the river corridors. The traditional method for achieving this is to have
an overlay zone.
Discussion:
Commissioners Hanson and Heiser spoke on the complications of having a way
to implement"maximum elevation from sea-level."
Public Works has a way of producing a map/inventory of downtown buildings by
using a theodolite.
In answer to Chair Comstock's question as to why this amendment is needed, Hunt
responded with three reasons:
1) Add residential on top of commercial space
2) Downtown building stock is aging and there is increased interest in
redevelopment
3) Flood plain areas
Design standards and guidelines are discussed in the Downtown Plan.There was
considerable dialog on mandatory architectural styles. Unification from the public
will be a significant undertaking and extremely difficult. Sticking to building heights
will make the process easier. Director Hunt will reach out to the Town's Public
Information Officer on ways to inform the public before the next meeting.
It was pointed out that the River Walk was not referenced in the downtown map
and should be updated.Vice-Chair Heiser requested that Trustee MacAlpine bring
this up in her report during a Town Board meeting.
• DOLA has pushed back the application deadline to October 1 for the
Comprehensive Plan
• Technical Review Committee public hearing meeting on Monday, August 24, to
review the Stanley Hotel Carriage House.
• County Commissioners appointed a Planning Advisory Committee for the
unincorporated Estes Valley. This committee may have the possibility of working
with the EP Planning Commission.
There being no further business, Chair Comstock adjourned the meeting at 3:12 p.m.
Matt Comstock, Chair
Karin Swanlund, Recording Secretary
Page 22
i
T��N o� ESTES PARr
Memo • � • �
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Randy Hunt, Community Development Director
Date: September 22, 2020
RE: Letters of Support for Low Income Housing Tax Credit (LIHTC) Financing
for Attainable-Housing Rehabilitation Projects: Trail Ridge Apartments and
Park Ridge Apartments.
(Mark all that apply)
❑ PUBLIC HEARING ❑ ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT ❑ RESOLUTION � OTHER Authorize
Siqnature
QUASI-JUDICIAL ❑ YES � NO
Obiective:
Authorize the Mayor to sign the attached letters of support for Federal tax-credit funding
for the two apartment-rehabilitation projects described.
Present Situation:
Two apartment complexes in Estes Park, Trail Ridge Apartments (Hwy. 7 at Community
Drive) and Park Ridge Apartments (Acacia Drive), are among Estes Park's older multi-
family rental housing stock. Both complexes are predominantly inhabited by residents
who meet the Town Development Code criteria (EPDC Sec. 11.4) criteria for attainable-
housing need.
Proposal:
The Chrisman Company, an eastern Oregon-based company, is proposing to purchase
and rehabilitate both apartment complexes. Chrisman proposes to partially fund the
purchase and rehab with Federal Low Income Housing Tax Credit Financing. This
Federal Dept, of Housing and Human Services (HHS) program began in 1986 and has
successfully funded many similar projects in Colorado (through the CO Housing
Finance Authority, CHFA) and nationwide. The projects themselves are described by
Chrisman in the Project Fact Sheet (Attachment 3.)
The proposed rehabilitation and ownership would maintain the ability of current
residents, or households meeting the same criteria, to live in affordable, safe housing.
Staff has had a number of valuable in-depth discussions with Chrisman about the
projects, and we believe both complexes will benefit from the proposed purchases and
Page 23
work, with benefits to the Town as a whole. While the projects will not add new units to
our overall stock, the ability of residents to live in more comfortable circumstances at
attainable cost is undoubtedly good for the community.
HHS and CHFA administrative regulations specify that the local government's Chief
Executive Officer should be requested to comment on projects submitted to CHFA for
funding. Local approval is not necessarily required for funding approval, but it is a plus
in the tax-credit competitive environment. Town Board authorization for the Mayor to
sign the letters (see Attachments 1 and 2.)
Advantaqes:
• Aligns with Town Board's policy of supporting attainable / workforce housing.
• Proposed project will benefit the households to be served and the community as a
whole, at little or no local cost.
Disadvantaqes:
None identified.
Action Recommended:
Staff recommends the Town Board authorize the Mayor to sign the attached letters on
behalf of the Town.
Finance/Resource Impact:
N/A to Town (LIHTCs are Federally funded)
Level of Public Interest
Low.
Sample Motion:
I move to authorize the Mayor to sign the attached letters of Town support for LIHTC
funding as outlined therein.
Attachments:
1. Draft support letter, Trail Ridge Apts. (August 10, 2020)
2. Draft support letter, Park Ridge Apts. (August 10, 2020)
3. Park Ridge Apartments & Trail Ridge Apartments, Estes Park, CO: Project
Fact Sheet
Page 24
ATTACHMENT 1
� den�er western slope
- i981 61ake Street Pp Box 64 348 Main Street
❑en�er,CD 862�2 Den�er,C�8��01 Grand Jun�[ion,CO 87501
����� 303.297.�hfa(�432j 800.559.255G tdd 970.241.2341
80�.877.chfa 2432 www.[hfainfo.com 800.877.8450
NOTIFICATION TO THE LOCAL JURISDICTION
CHIEF EXECUTIVE OFFICER
2020 Round 2 -4% Federal and Colorado State
Low-Income Housing Tax Credit Program
August 10, 2020
Town of Estes Park
Mayor Wendy Koenig
170 MacGregor Avenue
Estes Park, CO 80517
Dear Mayor Koenig;
The Colorado Housing and Finance Authority(CHFA) i � istrator Federal Low-Income Housing Tax Credit
Program (LIHTC) in Colorado. The LIHTC program was 86 Reform Act to encourage the production
and preservation of affordable rental housing. To receiv t operty owners are required to maintain
long-term rent affordability for individuals a ilies of ine,typically for 30 to 40 years. CHFA awards the
credits statewide through a comprehens' proce at is governed by its Qualified Allocation Plan (or QAP).
The QAP is located on CHFA's websit
http://www.chfainfo.com/arh/lihtc/Pag spx
We are notifying you tha e roj been proposed in your local jurisdiction in order to provide you an
opportunity to comme the projec
Please provide us with your ents e attached form, attach any additional information, and sign and return the
form to our office as soon as p
Additionally, if you would be interested in having CHFA staff provide you and your staff with an introduction to the LIHTC
program and CHFA's award process, please let us know and we will be happy to coordinate a meeting.
Sincerely yours,
����
Paula Harrison
Tax Credit Program Administrator
cc: Board of Trustees,Town of Estes Park
Page 25
NOTIFICATION TO THE LOCAL JURISDICTION
Project Name: Chrisman Trail Ridge
Project Address: 1256 Community Drive
Project Sponsor: Chrisman Development, Inc.
Type of Project: Acquisition/Rehabilitation
Number of Units: 24-23 LI units
1. Do you view this proposed project as being consistent with the development and preservation of the housing
plan in your community?
Yes. The 2016 Housing Needs Assessment indicates a need to facilitate rehabilitation of housing where
necessary, including attainable and workforce housing. The project will help the community reach that goal.
2. If proposed project is not viewed as consistent with local hous� eds and � s, please explain why.
Not applicable. The project is consistent with local housi eds a 'orities.
3. Other Comments:
None at this time.
Signature
Title
Print Name
CHFA, attention: Paula Harrison,Tax Credit Program Administrator
Via email to: pharrison@chfainfo.com
Page 26
2
ATTACHMENT 2
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- i981 61ake Street Pp Box 64 348 Main Street
❑en�er,CD 862�2 Den�er,C�8��01 Grand Jun�[ion,CO 87501
����� 303.297.�hfa(�432j 800.559.255G tdd 970.241.2341
80�.877.chfa 2432 www.[hfainfo.com 800.877.8450
NOTIFICATION TO THE LOCAL JURISDICTION
CHIEF EXECUTIVE OFFICER
2020 Round 2 -4% Federal and Colorado State
Low-Income Housing Tax Credit Program
August 10, 2020
Town of Estes Park
Mayor Wendy Koenig
170 MacGregor Avenue
Estes Park, CO 80517
Dear Mayor Koenig;
The Colorado Housing and Finance Authority(CHFA) i � istrator Federal Low-Income Housing Tax Credit
Program (LIHTC) in Colorado. The LIHTC program was 86 Reform Act to encourage the production
and preservation of affordable rental housing. To receiv t operty owners are required to maintain
long-term rent affordability for individuals a ilies of ine,typically for 30 to 40 years. CHFA awards the
credits statewide through a comprehens' proce at is governed by its Qualified Allocation Plan (or QAP).
The QAP is located on CHFA's websit
http://www.chfainfo.com/arh/lihtc/Pag spx
We are notifying you tha e roj been proposed in your local jurisdiction in order to provide you an
opportunity to comme the projec
Please provide us with your ents e attached form, attach any additional information, and sign and return the
form to our office as soon as p
Additionally, if you would be interested in having CHFA staff provide you and your staff with an introduction to the LIHTC
program and CHFA's award process, please let us know and we will be happy to coordinate a meeting.
Sincerely yours,
����
Paula Harrison
Tax Credit Program Administrator
cc: Board of Trustees,Town of Estes Park
Page 27
NOTIFICATION TO THE LOCAL JURISDICTION
Project Name: Chrisman Park Ridge Apartments
Project Address: 1250 Acacia Drive
Project Sponsor: Chrisman Development, Inc.
Type of Project: Acquisition/Rehabilitation
Number of Units: 32-31 LI units
1. Do you view this proposed project as being consistent with the development and preservation of the housing
plan in your community?
Yes. The 2016 Housing Needs Assessment indicates a need to facilitate rehabilitation of housing where
necessary, including attainable and workforce housing. The project will help the community reach that goal.
2. If proposed project is not viewed as consistent with local hous� eds and � s, please explain why.
Not applicable. The project is consistent with local housi eds a 'orities.
3. Other Comments:
None at this time.
Signature
Title
Print Name
CHFA, attention: Paula Harrison,Tax Credit Program Administrator
Via email to: pharrison@chfainfo.com
Page 28
2
ATTACHMENT 3
CHRISMAN
� �
Park Ridge Apartments&Trail Ridge Apartments
Estes Park,CO
Project Fact Sheet
Since 1989,CDI has been a leader in the development, rehabilitation,and management of affordable housing
projects.With a particular focus on USDA Rural Development(RD) properties,CDI has specialized in the acquisition
and rehabilitation of existing federally subsidized affordable housing projects.Serving our most vulnerable
populations which includes low-income families,seniors,the disabled, and the chronically mentally ill,Chrisman
Development provides housing its residents are proud to call home.To date,CDI has developed or rehabilitated 67
affordable housing projects, representing a total of 2,103 units with project cost exceeding$216,000,000.
Chrisman Development is planning a scattered site acquisition/rehabilitation project with four properties in Colorado,
including two properties in Estes Park at 1250 Acacia Drive(Park Ridge Apartments)and 1256 Community Drive(Trail
Ridge Apartments).The scattered site project,to be renamed Park Ridge Apartments,will be competing in the
Colorado Housing and Finance Authority's(CHFA)4%Low-Income Housing Tax Credit(LIHTC)and State Affordable
Housing Tax Credit(AHTC)funding round in August 2020. With a successful recapitalization with Low Income Housing
Tax Credits,Colorado Division of Housing funds and tax-exempt bonds,the project will serve local households earning
at or below 30%to 80%of the area median income(AMI).
Park Ridge Apartments consists of 32 apartments for families, and Trail Ridge Apartments consists of 24 apartments
for seniors(age 62+). Park Ridge Apartments will include 5 units at 30%AMI,22 units at 60%AMI,and 4 units at 80%
AMI.Trail Ridge Apartments will provide 3 units at 30%AMI and 20 units at 60%AMI. Each of the properties has one
apartment that is occupied by the property manager.
The properties have 35 total units of USDA Rural Development project based rental assistance.The project based
rental assistance is specifically allocated to those households earning at or less than 30%of the area median income,
or$25,410 per year for a 3-person family.The current average income of the households using the rental assistance is
less than$15,000 per year. If CDI's efforts to obtain financing are successful, it will ensure that the project based
rental assistance and all of the units at these properties will remain affordable to those families residing in Estes Park
for at least the next 40 years.
The current scope of work includes an estimated construction budget of$3.08 million at Park Ridge and another
$1.16 million at Trail Ridge for a combined total of$4.24 million. In the event that the project successfully obtains a
funding award,the proposed scope includes upgrades such as new energy efficient windows, new sidewalks, laundry
room upgrades, upgraded energy efficient lighting, new gas furnaces, remodeled bathrooms, new cabinets, new
flooring, new interior doors,energy efficient appliances,the addition of dishwashers,conversion of 10%of the
parking spaces to be"EV-charging station ready", new siding(Park Ridge only)and paint,and property upgrades to
meet ADA accessibility requirements.
200 E Main 5treet,Enterprise, OR 47828
541.426.3820 � www.chrismandm.cam
Page 29
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i
T��N o� ESTES PARr
Memo •
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Christy Crosser, Grant Specialist
David Hook, Engineering Manager
Date: September 22, 2020
RE: Resolution 56-20 Approving Application for Grant Funding to Colorado
Parks and Wildlife to Update the Estes Valley Master Trails Plan
(Mark all that apply)
❑ PUBLIC HEARING ❑ ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT � RESOLUTION ❑ OTHER
QUASI-JUDICIAL ❑ YES � NO
Obiective:
This resolution authorizes the Town to apply for a planning grant from the Colorado
Parks and Wildlife (CPW) to support updating the 2016 Estes Valley Master Trails Plan.
If awarded this resolution authorizes the Town to enter into a grant agreement with
CPW.
Present Situation:
The Public Works Department staff have identified updates, gaps, additions and edits to
the 2016 Estes Valley Master Trails Plan. The Estes Valley has several organizations
and agencies that manage the many miles of trails that traverse this beautiful valley.
The current plan initiated the process of knitting separate trail systems together to
create a consistent, cohesive and connection for a regional trails system. As with any
plan, a review is needed frequently to ensure the plan is current, accurate, and reflects
the needs of the community. It is time for a review and update of this plan.
Proposal:
If awarded, this grant will provide support for much needed updates to this plan as it
guides the Town, partner organizations and community in making decisions about trail
improvements, connectivity, and new trail and sidewalk projects. Having a walk- and
bike-friendly community supports commuters and recreational users. A focus of the plan
is safety.
Since this plan was completed, the Town adopted Complete Streets and micro-mobility
policies, and is currently working on an Electric Vehicle Infrastructure and Readiness
Plan which includes electric bicycles, all of which can be referenced and incorporated in
to the trails plan.
Page 31
When working with Safe Routes to School program, staff noticed deficiencies between
school related needs and the current plan.
The grant funds will support a consultant to conduct community outreach, coordinate
among the many partners and stakeholders, produce quality maps and draft an updated
plan.
Advantaaes:
• Provides support to improve the existing trails plan to better ensure it is complete
and current.
• This project will provide a guide to the Town and other trail stakeholders for planning
new and connector trails in the Estes Valley.
• With additional people working and learning remotely, trail use has increased so the
timing is appropriate for a review for updates.
• E-bikes and others electrified micro-mobility devices are being used on trails more
now since the original plan was completed.
• The trails support commuters and recreational users so a plan update will ensure
their continued safety.
• Supporting grant application allows the Town to seek funding for projects.
Disadvantaqes:
• If awarded there will be a cash match requirement; however, the Town is planning
this work in the 2022 fiscal year budget.
Action Recommended:
Staff recommends the Town Board of Trustees approve this CPW planning grant
application through this Resolution. The application's due date is October 1, 2020. If
awarded, this resolution authorizes the Mayor to sign the grant agreement.
Finance/Resource Impact:
There is a 30 percent local match requirement, and 10 percent must be cash.
Estimated total project costs = $58,500
Grant award amount = $45,000
30 percent cash match = $13,500
Level of Public Interest
Moderate.
Sample Motion:
I move for the approval/ denial of Resolution 56-20.
Attachments:
1. Resolution 56-20
Page 32
ATTACHMENT 1
RESOLUTION 56-20
A RESOLUTION APPROVING AN APPLICATION FOR GRANT FUNDING TO
COLORADO PARKS AND WILDLIFE TO UPDATE THE ESTES VALLEY MASTER
TRAILS PLAN
WHEREAS, the Town of Estes Park Public Works Department staff have identified
updates needed to the Estes Valley Master Trails Plan; and
WHEREAS, potential funding is available through a grant program administered
by Colorado Parks and Wildlife; and
WHEREAS, the Town intends to appropriate funds for the required grant cost
share in the 2022 budget, from 1A Sales Tax and/or Larimer County Open Space Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Town of Estes Park Board of Trustees hereby approves the submission of a grant
application to Colorado Parks and Wildlife. If the grant is awarded, the Town Board
intends to authorize the Mayor to sign the grant agreement.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM
�
Town Attorney
Page 33
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i
T��N o� ESTES PARr
Memo •
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Greg Muhonen, Public Works Director
Date: September 22, 2020
RE: Resolution 57-20 Approving Application for Grant Funding to Colorado
Parks and Wildlife to Fund Trail Maintenance Projects
(Mark all that apply)
❑ PUBLIC HEARING ❑ ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT � RESOLUTION ❑ OTHER
QUASI-JUDICIAL ❑ YES � NO
Obiective:
This resolution authorizes the Town to apply for a grant from Colorado Parks and
Wildlife (CPW) for trail maintenance financial assistance. If awarded, this resolution
authorizes the Town to enter into a grant agreement.
Present Situation:
The Public Works Department has identified trails needing maintenance due to heavy
use, typical wear and tear, and weathering conditions. The trails selected are heavily
traveled by commuters and recreational users. If not repaired, these trails will continue
to degrade and their repair cost will only increase. In a number of locations, public trail
crossings of driveways and streets are unmarked.
Proposal:
If awarded, this project will provide funding for the following:
1. Trail safety enhancements and improvements along US 34, CO 7 and West
Elkhorn at US 34 (Fall River Road) at street intersections and/or driveways. This
will include delineation striping, crosswalk markings and symbols, and signs for
motorists and trail users.
2. Repair failed trail areas along US 34 (Big Thompson Avenue) between the Estes
Park Visitor Center and the Lake Estes Trail at the Marina; PerFormance Park
Trail on West Elkhorn; Fall River trail near Performance Park to Filbey Court; and
the trail on Community Drive along the golf course (off CO 7). These identified
trail areas require significant repairs with subgrade stabilization and concrete
which will help to address trail sustainability and longevity.
Page 35
3. Crack seal the asphalt trails along US 34 and CO 7 to keep moisture from
penetrating to the subgrade
Advantaqes:
• Provides support to improve existing trails that have been identified as priorities
because of use and degraded surFace conditions.
• E-bikes and others electrified micro-mobility devices are being used on trails.
• These trails support commuters and recreational users.
• Improve the user experience with repaired trails.
Disadvantaqes:
• If awarded there will be a cash match requirement; however, the Town is planning
this work in the 2022 and 2023 fiscal years when operational funds are expected to
be available.
• Repairs will require some trail closures and rerouting, however these repairs will be
planned during the shoulder seasons.
Action Recommended:
Staff recommends the Town Board of Trustees approve this CPW maintenance grant
application and the accompanying Resolution to meet the application due date of
October 1, 2020; and authorize the Mayor to sign the grant agreement if awarded.
Finance/Resource Impact:
There is a 30 percent local match requirement, and 10 percent must be cash. Estimated
total project costs up to $260,000.00
Grant request = $200,000
25 percent cash match = $50,000.00 from Open Lands, and/or Parks Operations
5 percent in kind match (staff time to plan, prepare sites and perForm a limited
amount of the preparatory field work) _ $10,000.00.
Level of Public Interest
The community interest in trail maintenance shared with the PW staff is low.
Sample Motion:
I move for the approval/ denial Resolution 57-20 for the Colorado Parks and Wildlife
Grant for trail maintenance financial assistance.
Attachments:
1. Resolution 57-20
2. Maps
Page 36
ATTACHMENT 1
RESOLUTION 57-20
A RESOLUTION APPROVING AN APPLICATION FOR GRANT FUNDING TO
COLORADO PARKS AND WILDLIFE TO FUND TRAIL MAINTENANCE PROJECTS
WHEREAS, the Town of Estes Park Public Works Department's Streets and Parks
Divisions have identified trail maintenance needs; and
WHEREAS, potential funding is available through a grant program administered
by Colorado Parks and Wildlife; and
WHEREAS, the Town intends to appropriate funds for the required grant cost
share in the 2022 and 2023 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Town of Estes Park Board of Trustees hereby approves the submission of a grant
application to Colorado Parks and Wildlife. If the grant is awarded, the Town Board
intends to authorize the Mayor to sign the grant agreement.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST
Town Clerk
APPROVED AS TO FORM
�
Town Attorney
Page 37
ATTACHMENT 2
Proposed Maintenance Proj ects, 2021 CPW Grant Application, Fall River Trail
Crosswalk improvements and trail repairs '
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2021 CPW Grant Application, Fall River Trail
Community Drive - golf course trail improvement
CO 7 safety improvements at street crossings,trail repairs &crack seal between Graves &Carriage Hills
Page 39
Proposed Maintenance Projects, 2021 CPW Grant Application, Fall River Trail
US 34 Trail (Big Thompson Ave) Crosswalk improvements, trail repair &crack seal '
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Page 40
i
T��N o� ESTES PARr�
Memo � � � - � • -
To: Honorable Mayor Koenig •
Board of Trustees
From: Town Administrator Machalek
Date: September 22, 2020
RE: 2021 Strategic Plan Adoption
(Mark all that apply)
❑ PUBLIC HEARING ❑ ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT ❑ RESOLUTION � OTHER: _Strategic Plan_
QUASI-JUDICIAL ❑ YES � NO
Obiective:
Town Board consideration of adoption of the 2021 Strategic Plan.
Present Situation:
COVID-19 has significantly altered the Town's strategic environment. While the current
financial situation precludes significant new projects or efforts requiring additional funds
in 2021, it is important that the Town continue to engage in strategic planning in order to
ensure that resources (both funding and personnel) are being allocated in an intentional
manner that accomplishes the outcomes set by the Board.
The Town Board held two strategic planning sessions on August 13 and August 27. The
first section focused on the Town's mission, vision, outcome areas, and strategic policy
statements while the second session was dedicated to developing and finalizing a set of
goals and objectives. The attached proposed 2021 Strategic Plan is the final product of
these efforts.
Proposal:
The proposed 2021 Strategic Plan is attached.
Advantaqes:
• Guides the allocation of the Town's resources and provides direction to staff.
• Comprehensive process to review and record the priorities of the Town Board.
Disadvantaqes:
• None
Action Recommended:
Staff recommends approval of the 2021 Strategic Plan.
Page 41
Finance/Resource Impact:
N/A
Level of Public Interest
Medium
Sample Motion:
I move for the approval/denial of the 2021 Strategic Plan as presented.
Attachments:
1. 2021 Strategic Plan
Page 42
ATTCHMENT 1
Town of Estes Park 20215trategic Plan
Vision:The Town of Estes Park will be an ever more vibrant and welcoming mountain community.
Mission:The Mission of the Town of Estes Park is to provide high-quality,reliable services for the benefit of our residents,guests,and employees,while being good stewards of public resources and our natural setting.
THERE IS NO RANK-ORDERING OR PRIORITIZATION IN THIS PLAN.ALL NUMERICAL DESIGNATIONS ARE FOR REFERENCE PURPOSES ONLY.
• • •• •� •: • � ••
Exceptional Guest Services-We are a preferred Colorado mountain destination providing an exceptional guest experience.
1.We value broad collaboretion in providing exceptional guest
services,including,but not limited to working with organizations
such as Visit Estes Park,the Economic Development Corporation, 1.1.Work with the Chamber of Commerce,Economic Development Corporation,
the Chamber of Commerce,the National Park Service,and other 2.A.Develop events that attract guests to Town in the Visit Estes Park,and other relevant organizations to educate local businesses on
organizations representing business and commerce. winter and shoulder seasons as well as mid-week events. how to leverage events to stimulate business.
2.B.Continue to develop and attract diverse events and
audiences.
2.We provide high-quality events that attract guests to the S.A.Implement the 2020 Stanley Park Complex Master Plan
Town. projects at the Events Complex. 2.A.1.Evaluate opportunities to expand mid-week events.
S.B.Maintain a high level of arena footing for horse shows
and rodeos at the Events Complex.
3.We strive to balance the impacts of visitation with the needs
and quality of life of our residents. 7.A.Implement the 2020 Visitor Services Strategic Plan. 2.6.1.Develop and implement a system of gathering and utilizing guest data.
4.We make data-driven decisions in serving our guests and
residents.
5.We value a well-maintained Fairgrounds and Stanley Park
Events Complex.
6.As a destination community,we consider our guests as
stakeholders in the Town,along with our residents.
7.The Town provides and encourages a high level of customer
service to our guests.
8.We should balance the events we have in Town to be
compatible with the character of Estes Park.
Governmental Services and Internal Support-We provide high-quality support for all municipal services. �
1.We will maintain a well-trained and educated Town Staff 1.A.Implement Human Resources Strategic Plan. 1.A.1.Implement Phase 2 of the Human Resources Strategic Plan.
3.A.Explore options to improve the Town's ability to
ensure diverse membership representation on Boards and
Commissions. 4.A.1.Complete citizen survey.
2.We will match service levels with the resources available to 4.A.Conduct a citizen survey biennially in odd years to 4.B.1.Expand the use of Laserfiche forms to gather meaningful public input on
deliver them. measure our performance and citizen preferences. key Town issues.
4.B.Evaluate inclusivity of Town community engagement 4.B.2.Evaluate communication gaps related to language translation and identify
processes. potential solutions.
5.1 Complete implementation of Service Elevated staff training,which was
3.We will strive to ensure that the membership of our Boards 6.A.Implement a Town performance measurement system slowed by COVID gathering restrictions.This training will continue as part of new
and Commissions reflects the diversity of the community. including appropriate metrics. staff onboarding.
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6.6.Develop an organizational culture that encourages
continuous process improvement. 6.A.1.Develop philosophy and approach to performance measurement.
4.We strive to gain meaningful input and participation from all 6.6.1.Implement Laserfiche for electronic invoice approval and invoice retention
community members. 8.A.Ensure data redundancy in the event of a cyber attack. database
6.6.2.Evaluate archival of existing invoices in Laserfiche database.
5.We prioritize and support a culture of customer service
throughout the organization. 6.63.Implement lockbox operation for utility collections
6.6.4.Finalize and begin implementing plan to engrain process improvement
into the culture of the organization and empower employees to improve the
processesthey manage.
6.We support a culture of continuous improvement in our 7.1.Expand the use of Laserfiche repository to make additional public records
internal processes and service delivery. available on the records portal on the Town's website.
7.We operate with transparency,maintaining open
communication with all community members.
8.We will monitor for,and protect against,cybersecurity
threats.
Infrastructure-We have reliable,efficient,and up-to-date infrastructure serving our community and customers. �
Purchase and retrofit the existing Water
1.A.Secure a raw water supply from the Big Thompson 1.A.1.Complete funding applications for grants and favorable financing terms for Division facility to accommodate the Fleet
1.We will ensure water service reliability and redundancy. River for the Glacier Creek Water Treatment Plant by 2026. the Glacier Creek Water Treatment Plant water supply. Division and grant-funded bus barn addition.
1.B.Replace the Glacier Creek Water Treatment Plant by 1.6.1.Complete funding applications for grants and favorable financing terms for Design for powntown Estes Loop Phase 2(if
2026. the Glacier Creek WaterTreatment Plant. awarded BUILD grant in 2020).
2.We provide high quality,reliable,and sustainable electric 1.C.Develop a dedicated water distribution crew with the
service. knowledge skills and ability for capital construction 1.C.1.Develop internal project management resources to support capital
projects capable of replacing one(1)mile of pipe per year. construction in the Water Division.
2.A.1.Develop a plan to implement data collection tools to measure electrical
2.A.Establish electric industry reliability metrics by 2022. reliability.
4.A.Evaluate the service condition,safety,functionality,
accessibility and land use restrictions of our 32 public
3.We will encourege and support renewable energy sources and buildings using a data-driven approach and document the 4.A.1.Complete the remaining 17 of the 32 needed Building Condition
storage. outcomes in a Facilities Master Plan. Assessments.
4.B.Upgrade the quality,function and safety of the 5
busiest public facilities,to exceed the expectations of our
guests by 2025. 4.A.2.Complete the ADA Transition Plan.
4.We will ensure that our facilities are well-maintained and 4.C.Pursue energy conservation projects that improve the 4.6.1.Develop and implement an annual budget contribution mechanism for
meet the needs of Town Departments. efficiency of our buildings. facility expansion needs as identified in the Facilities Master Plan.
S.A.Pursue flood mitigation measures to reduce flood risk
and increase public safety,while minimizing flood
insurance costs to the community. S.A.1.Pursue grant funding for private and/or public flood mitigation projects.
5.We will pursue the implementation of the Stormwater Master S.B.Evaluate implementation options for a Stormwater S.A.2.Coordinate design of Downtown Estes Loop Phase 2(if awarded BUILD
Plan. Utility for the Estes Valley. grant in 2020).
6.A.We will complete construction of a broadband over
fiber optic cable network for customers in the electric
service area by 20Z4.
Page 44
Outcome Area A.We will collaborate with community
stakeholders to update our adopted transportation,
6.We will ensure access to high-speed,high-quality,reliable drainage,and parking design standards and construction
Trailblazer Broadband service. policies in the Development Code by 2025.
Outstanding Community Services-Estes Park is an exceptionally vibrant,diverse,inclusive,and active mountain community in which to live,work,and play,with housing available for all segments in our community.
1.We support a family-friendly community and strive to be a 1.A.Establish a reserve fund to fund one-time investments 1.B.1.Utilize EPDC amendments and workforce housing guidelines to incentivize
family-friendly employer. in workforce housing and childcare. and encourage development of workforce housing.
1.B.Prioritize Estes Park Development Code(EPDC)
amendments on Community Development Master List that 1.6.2.Continue to support and participate in the Estes Park Housing Authority's
impact housing. workforce housing strategic planning efforts.
2.We will pursue land-banking opportunities as they align with 1.6.3.Engage new development partner to develop workforce housing utilizing
the Strategic Plan. 1.C.Incentivize Downtown Housing. the Fish Hatchery property.
1.D.Participate in County Strategic Plan childcare capacity
team. 1.B.4.Re-evaluate options for development of the Dry Gulch property.
4.A.Develop a master plan forTown Parks and Open
3.We will financially support the expansion of the community'S Space,in cooperation with the Recreation District and Estes
infant and toddler childcare capacity. Valley Land Trust. 1.C.1.Identify specific code opportunities to encourage downtown housing.
4.B.Overhaul outdated and aging landscaping in Children's 1.1.Develop a plan and budget recommendations for the implementation of
Park,Riverwalk,Parking Structure picnic area,and Weist Phase 1 recommendations developed by the Recruitment and Retention Task
Park by 2025. Force which would have an impact on families.
4.We will expand and improve the durability,functionality,and 4.C.Acquire and improve the Thumb Open Space for public 4.6.1.Install new picnic pavilions and upgrade landscaping at the parking
efficiency of open space and public park infrastructure. recreation as regulated by the Management Plan. structure picnic area.
4.D.Specify the additional equipment,personnel and space
needed to deliver and maintain high-quality landscaping as
required by new capital projects. 4.C.1.Complete purchase the Thumb Open Space.
5.We will develop a new Comprehensive Plan and associated S.A.Complete new Comprehensive Plan in concert with
development code. Larimer County and Estes Valley residents. 4.C.2.Adopt a Management Plan for the Thumb Open Space.
S.B.Complete a full rewrite of the Estes Park Development
Code.
Public Safety,Health,and Environment-Estes Park is a safe place to live,work,and visit within our extraordinary natural environment. �
1.We will promote policies that encourage environmental 1.A.Modify codes and regulations to support alternative 1.1.Examine possibility of creating an Environmental Sustainability Advisory
stewardship and distributed energy. Board.
1.B.Encourage solar energy options on new and
established homes and businesses,including Town
Buildings. 2.A.1.Review and update staffing studies for patrol and dispatch.
2.We are committed to safeguarding the lives and property of 1.C.The Events and Visitor Services Department will reduce 2.A.2.Develop a safe working model for infection control for the downtown
the people we serve. the environmental impacts of Town events. corridor in conjunction with public health authorities.
2.A.Evaluate and meet the sworn officer and dispatch 2.C.1.Continue to evaluate and update Stay Healthy Streets plan for future
staffing needs of the Police Department. consideration.
3.We value the importance of maintaining a local emergency
communication center to serve the residents and guests of the Z.B.Integrate security camera systems in Town Hall,Visitor
Estes Valley. Center,Events Complex,and Museum. 2.C.2.Evaluate pandemic response plan.
8.1.Seek funding for environmental design and planning for wildfire mitigation
Z.C.Evaluate pandemic response plan. and strategy.
4.We strive to enhance the safety of emergency responders in
non emergency and critical situations
Page 45
5.We support the County-wide Wasteshed Plan and will remain
active partners with Larimer County in its implementation.
6.We believe in and support restorative practices as a way to
build and repair relationships,as well as increase understanding
about the impact of crime in the Estes Park Community.
7.We make data-driven decisions to improve and protect the
quality of the environment in the Town.
8.We will train and prepare for responding to community
emergencies
Robust Economy-We have a diverse,healthy year-round economy. �
1.We will develop an inclusive,robust,and sustainable economy
by making our economic development decisions based on a
triple bottom line model,considering economic,social and 2.A.Evaluate and improve the Development Review 2.A.1.Evaluate the Development Review process and identify opportunities for
environmental impacts and benefits. process. improvement.
2.A.2.Begin implementing highest impact Development Review process
4.A.Implement the Downtown Plan. improvements.
2.We will create and sustain a favorable business climate and we 4.A.1.Determine the strategic direction,financial options,and leadership
value building strong relationships with the business community responsibility for implementation of the Downtown Plan.
3.Our economy should be diverse,attracting and serving a broad
renge of current and potential stakeholders.
4.We recognize the importance of our powntown Core to the
overell economic health of the community.
5.The Town will support Economic Development efforts lead by
other organizations,including business attraction,retention and
expansion.
6.The Town will lead specific economic development efforts
identified by the Town Board,such as development of the
Broadband Utility,and provision of electric and water services.
7.Town policies and actions reflect a preference for local
businesses.
8.The Town's policies should collectively support all
demographic segments of the community,and strive to minimize
barriers to a diverse,family-friendly community and robust
workforce.
Town Financial Health-We will maintain a strong and sustainable financial condition,balancing expenditures with available revenues,including adequate cash reserves for future needs and unanticipated emergencies. �
Outcome Area A.1.Evaluate financial system replacement needs and compare
1.Financial decisions for capital projects should be data-driven. Outcome Area A.Replace our enterprise financial system. costs of replacements.
Outcome Area B.Evaluate capital project ranking criteria. Outcome Area 1.Evaluate establishment of a grant-matching fund.
Page 46
Outcome Area C.Develop general budget policies(i.e. Outcome Area 2.Develop a summary of options for additional revenue sources
reserves,one-time money for one-time exp,budget for full to increase the resiliency of the Town's finances and to fund unfunded Town
project up front,vacancies budgeted at 50%level,etc.). Board Strategic Plan priorities.
Transportation-We have safe,efficient,and well-maintained multi-modal trensportation systems for pedestrians,cyclists,motorists,and transit riders.
raiuivai o i ir Ni�yiaiii.ucaiyn aiiu cviwuuci
projects to deliver chip seal,crack seal,
1.A.Street rehabilitation efforts will result in an average overlay,patching,major street rehabilitation
1.We support having a sustainable,accessible,and efficient Pavement Condition Index of 73 or greater for the Town 1.A.1.Complete the design and public outreach for the Cleave Street (Third Street,North Ct,South Ct),and parking
multimodal transportation network. street network by 2024. Improvement. lot improvements.
2.A.Complete the Fall River Trail using available trails 2.A.1.Construct the 400'segment of Fall River Trail funded by the Colorado the Graves Avenue sidewalk(Safe Routes to
expansion funds,open space funds,and grant funding. Beautiful grant. School grant)
2.B.Develop funding options and strategies for street
rehabilitation and trail expansion in advance of the 2024 Complete final design and bid package
2.We will continue to reduce traffic congestion and improve expiration of 1A(including evaluation of renewing the 2014 2.A.2.Pursue grant funding opportunities for construction of future segments of assembly for future year construction
traffic safety throughout the Town. 1A sales tax initiative beyond 2024). the Fall River Trail. segments of Fall River Trail.
Design and install capital infrastructure for
2.C.Develop funding strategies for the design, DPMP Phase II implementation(including
environmental clearance and construction of the Moraine 2.D.1.Pursue additional grant funding for the roundabout on U536 at downtown wayfinding signage to support paid
Avenue Multimodal Improvements. Community Drive. parking).
2.D.Develop funding strategies and build the roundabout
3.We will work to improve access to and information about the improvements at the intersection of US 36 and Community 2.F.1.Implement Phase II of the Downtown Parking Management Plan(DPMP): Complete acquisition of the second electric
Town's parking and trensportation options. Drive. Seasonal Paid Parking trolley and put the vehicle into service
2.E.Develop funding and partnering strategies to
commission a corridor study for US 34 between
Wonderview Avenue and Steamer Drive to include
pedestrian,shuttle and general traffic accommodations, Finalize design and install downtown
and options for direct access from US 34 to the parking 2.G.1.Develop options for year-round transit service in Estes Park(including wayfinding signage,Phase 1=parking
structure. operational consideration,cost estimates and financing tools). (implement with paid parking)
4.We will make stretegic,data-driven investments in technology
that promotes the financial and environmental sustainability of 2.H.1.Create a new brand for Estes Transit and complementary strategic
the Town's parking and transportation assets. 2.F.Implement the Downtown Parking Management Plan. marketing plan to increase transit ridership.
2.G.Explore the potential for year-round local and regional
transit service. 2.H.2.Increase use of charging stations and electric vehicle tourism.
5.We will identify and leverage local,regional and national Z.H.Implement the Electric Vehicle Infrastructure&
partnerships that strengthen and extend the Town's parking and Readiness Plan as grant funding opportunities coincide 7.A.1.Update the Estes Valley Master Trail Plan to include missing links on the
transportation system. with Town needs. Town-maintained trail network.
2.1.Develop a funding strategy to complete a Multimodal
Transportation Master Plan within one year of completion 7.A.Z.Pursue grant funding for planning,designing,and constructing additional
of the Comprehensive Plan. safe walking and biking routes to schools.
6.We will consider the potential impacts of technology changes, 7.A.Participate in the CDOT Safe Routes to Schools grant
including electric and autonomous vehicles,in all transportation funding program to complete the bike and pedestrian
planning. network within one mile of Estes Park public schools.
7.We will continue to develop connectivity of trails in the Estes
Valley in partnership with other entities,implementing the
priorities in the Estes Valley Master Trails Plan.
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Estes Park EDC 2020 Accomplishments
1. Operating Plan Objective A0: EDC Plan for addressing the COVID-19 Coronavirus
A.A program of communication to the Estes Valley Business Community
• Between 3-16 and 6-31-2020, nearly 400 business served with 806 employees impacted
• 3,500 individual communications with business owners
• 13 Volunteer Business Advisors trained and working with business owners
• Four Small Business Development Consultants working with business owners
• Daily communications with business owners through email lists, phone calls,texts.
• Community newsletters sent multiple times per week in some cases and at least once a
week
• Continuous outreach to J1 Worker Visa companies to ascertain availability of summer
workforce
B. Partner with Estes Valley businesses to assist in their immediate and long term recovery
needs
• Worked directly with business owners on applying for and receiving SBA PPP and EIDL
Loans resulting in $30.5M for the Estes Valley.
• Administered $300,000.00 in Business Relief Funds to local small businesses with ten or
fewer employees. (In partnership with the Town and Estes Chamber)
C.Work with local,state and federal partners to share and receive latest data about the
economic health and business impacts in the Estes Valley.
• Became part of the Towns Accelerated Recovery Team (ACT)
• ACT transitioned to Estes Valley Recovery Team (EVRC)
• Took the lead in the EVRC's Fall/Winter Business Assistance Team
• Team member of the Northern Colorado Regional Economic Development Initiative
(NOCO REDI)
• Initiated Northern Colorado "Re-Ignite Colorado" Long term recovery plan with NOCO
REDI
• Ex-Officio member of the Estes Chamber Board of Directors. Worked with them on
Business Relief Funds and EVRC programs
• Increased participation in Larimer SBDC Business Consultations for business owners by
200%
• Worked with Larimer Workforce Center through NOCO REDI and EDC Board of Directors
on programs and projects.
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2. Operating Plan Objective A1:Accelerate growth in the Entrepreneur Center(E-Center)through
increased client participation, programming and sponsorship
A.A Working with partners,stakeholders and the community, continue to expand E-Center
programming and participation and value to our startup-up and scale-up communities
• Transitioned from quarterly programing to six month programming to accommodate for
employer availability due to seasonality.
• Increased participation from four to ten cohorts.
• Developed a six month program dedicating each month to a specific subject area taught
by subject matter experts in each field.
• Developed a Mentor Program so each cohort is assigned their own business mentor for
the duration of the program.
• Helped create five new businesses,two business pivots, two new product lines and two
nonprofits.
• Helped initiate two business pivots.
• Accelerated and increased attendance in monthly E-Center Meetups for the business
community.
• Ten Jobs created, three Jobs retained.
• Applied for an EDC Cares Grant for$800+k which would allow us to hire two new full
time employees and scale up the BASE Program from ten to 30 cohorts a year for three
years.The application has passed the technical review and is moving into the merit
review stage.
• Wrote, designed and printed an eight page glossy E-Center document explaining the
BASE program to use for recruitment, marketing and educational purposes.
3. Operating Plan Objective A2:Continue efforts to retain, strengthen and expand existing businesses
in the Estes Valley through our Business Expansion and Retention (BEAR) Program
A. Serve the needs of our local business community through increased BEAR Survey visits
• The COVID Pandemic and summer season hampered our ability to conduct BEAR
Surveys but we expect more availability through the fall and winter.That being said,we
conducted over a dozen in person/online surveys with local business owners.
• 80% experienced a decline in profitability.
• 82% created no new jobs in the last year.
• 36% anticipate negative sales growth for the upcoming year.
• 64% did not lose any long term jobs this year but over 75%did experience layoffs.
B. Partner with Innosphere and Larimer SBDC to offer business services
• Thomas Cox has been regularly talking to Innosphere personnel resulting in a
comprehensive partnership for programming in our Fall Cohort Program.
• Adam Shake meets weekly with the Larimer SBDC resulting in Federal, County and Local
Loan and Grant information and workshops in addition in addition to unemployment
program information dissemination to our local businesses.
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C.Strengthen our Economic Development Regional Partnerships
• Meetings with the regional economic development teams NOCO REDI and Larimer BR&E
Professional Group four times a week resulting in long term strategic planning, business
relief planning and programs like "Keep NOCO Open."
• Adam Shake is also a Task Force Member of the Larimer County COVID-19 Response
Collaborative.
4. Operating Plan Objective A3: Build a more sustainable Estes Park EDC funding base through the
creation and implementation of a year-round Investor Relations Plan.
A. Broaden the Estes Park EDC Investor Base
• Working with Chair McGibney, initiated a Sustaining Supporter plan which is still being
worked on.
B. Expand Board member participation
• Re-initiated the Workforce Housing Committee after a brief COVID lapse.
• Chair McGibney continues to reach out to add new members to committees.
• Successful board turnover of four organizational Board seats (Estes Park Health,YMCA
of the Rockies, Estes Chamber of Commerce and Estes Area Lodging Association) due to
changes in in leadership.
• Currently seeking a new Treasurer and another Executive Committee member.
C.Secure grants for long-term operation costs.
• $800+k EDA Cares Grant application initiated.
5. Operating Plan Objective B1:Continue support and advocacy efforts to expand workforce housing
A. Engage with Town of Estes Park and the Estes Park Housing Authority to assist with the
creation of an EPHA Workforce Housing Strategic Plan.
• From January—March we were making good progress on this but that progress slowed
down due to COVID and the construction of a new workforce housing project called
Peak View. EPHA is wrapping up Peak View and progress on their Strategic Plan will
resume this fall.
B. Support workforce housing development with an eye towards best use land sites and
proper zoning
• The Estes Park EDC continues to work with developer Westover Construction on their
119 unit"Wildfire Development" which should be breaking ground in the coming weeks.
• We're also in communications with East Avenue and Four Points Funding for possible
projects at Twin Owls Motor Lodge and Elkhorn Lodge.
6. Operating Plan Objective B2: Continue Partnering Efforts to Improve Business Climate
A.Assist in updating and adding new programs to the Town's business incentives toolkit.
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• Worked with the Town on the Embrace the Views program which resulted in businesses
being able to expand their outdoor patio services into right-of-ways and easements,
allowing for increased overall occupancy levels due to COVID-19.
• Working with the Town on a program called Embrace the Seasons which would allow for
expanded outdoor patio usage through winterization of outdoor areas to include tents,
awnings and heaters.
• Continue to work with the Town on amortization of tap fees for workforce housing
projects which were allowed in the Peak View project.
B. Continue to support and grow the Estes Arts District through business offerings and
services.
• Purchased a laptop and set up a dedicated online meeting station so Estes Arts District
members (and others) can meet virtually with Larimer SBDC Consultants.
• The Estes Arts District's major funding event is the annual Friends of Folk concert which
went virtual this year. Due to COVID,the Arts District has postponed many of its events
like First Friday Art Groove but we continue to reach out to them to offer assistance.
C.Continue to be involved in and advocate for the Estes Chamber of Commerce
• Worked with the Chamber to administer Business Relief Funds.
• As a Chamber Board Member, we continue to assist them in their first year of
operations as they transition out of"membership goals."
7. Operating Plan Objective B3: Enhance our partnership with the Estes Park School District and its
students.
A. Partner with the School District to provide mentorship and or/services for their classes or
programs as requested.
• The School District stopped in person learning due to Covid-19 and has recently
returned to online learning for the students.
• Adam Shake and Chair McGibney met with School District Superintendent Sheldon
Rosenkrance to determine their needs and how the Estes Park EDC can help.
• The School District has continual childcare and workforce housing challenges with its
staff and we continue to work on those challenges.
• Mentorship and programming assistance for students will be discussed in 2021.
8. Operating Plan Objective C1:Assist in the Monitoring and Advocacy of Significant Community
Projects.
A.Assist the Town of Estes Park in developing the Comprehensive Plan.
• Adam Shake regularly meets with Town Administrator Travis Machalek and recent
discussions indicate that the Comprehensive Plan work is being postponed until 2020.
B. Work with the Town of Estes Park,Visit Estes Park and the Estes Chamber of Commerce to
promote the Estes Valley as a great place to live and business friendly.
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• Through our work with the Estes Valley Resiliency Collaborative, of which VEP and the
Chamber are a part, we've completed the Estes Valley"Safe and Strong" document,
Estes Valley Town Hall meetings, Embrace the Views program, Mask and Distancing
Marketing, De-escalation training and Safe Place program.
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