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Home My WebLink AboutPACKET Town Board Study Session 2020-07-28July 28, 2020 5:30 p.m. – 6:30 p.m. Board Room/Virtual The Town Board of Trustees will participate in the meeting remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. To view or listen to the Study Session by Zoom Webinar ONLINE (Zoom Webinar): zoom.us/join Webinar ID: 926 4967 8441 CALL-IN (Telephone Option): 1-346-248-7799 Meeting ID: 926 4967 8441 5:30 p.m. Western Heritage MOU Review. (Director Hinkle) 5:50 p.m. Fish Hatchery Discussion. (Assistant Town Administrator Damweber) 6:20 p.m. Trustee & Administrator Comments & Questions. 6:25 p.m. Future Study Session Agenda Items. (Board Discussion) 6:30 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 5:15 p.m. AGENDA TOWN BOARD STUDY SESSION Page 1 Page 2 Events & Visitor Services Report To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Rob Hinkle, Events & Visitor Services Director Date: July 28, 2020 RE: Western Heritage MOU Review Objective: Review the Western Heritage MOU and seek direction from the Board Objective: Review of the Western Heritage/Town MOU for the Rooftop Rodeo. Present Situation: No current problems or barriers. Proposal: Seeking any new direction from the Town Board. Advantage: Periodic review of agreements with the Town Board will help make sure that they are current. Attachment: Town of Estes Park and Estes Park Western Heritage Agreement Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 TOWN ADMINISTRATOR’S OFFICE Report To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jason Damweber, Assistant Town Administrator Date: July 28, 2020 (Rescheduled from March 24, 2020) RE: Fish Hatchery Discussion Objective: Receive direction from the Town Board regarding next steps on the Town’s Fish Hatchery Property. Present Situation: The Town Board discussed the Fish Hatchery property at its February 25 and March 10 Study Sessions. At the February Study Session, the Board indicated its interest in continuing to pursue the possibility of a workforce housing development on the property and directed staff to invite two development firms to the March 10 Study Session to present proposals previously submitted in response to a 2017 RFP. At the March 10 Study Session, the Board received presentations from the two development firms, briefly discussed the proposed development plans, and requested additional information from staff. The information requested includes a cost estimate for the installation of water infrastructure necessary to accommodate development on the south side of the Fall River (specifically, an elevated water tank, access road required to get to the tank, and piping required for water distribution) and identification of topics for consideration by the Town Board about what they hoped to achieve on the site and potential trade-offs. Cost Estimate for Installation of Water Facilities Utilities Department staff estimate a cost of approximately $1,775,000 for the installation of water infrastructure necessary to accommodate development on the south side of the Fall River. This includes: Water Tank $1,029,000 Booster Station $585,000 Access Road Construction $105,200 Water Piping (600 feet of 8-inch pipe) $55,800 TOTAL $1,775,000 Page 15 Discussion Topics for Town Board At its March 10 Study Session, the Board requested that staff identify topics related to the potential development of the Fish Hatchery property for consideration and further discussion. While we expect that details and specific trade-offs will be worked out through a development agreement or other negotiation process, we believe it will be beneficial for staff and other stakeholders to learn more about the current Board’s positions regarding a variety of development-related topics. Below are topics for consideration/discussion: • Housing priorities? – workforce housing, attainable housing, market-rate housing? • Preferred housing types? – single-family, duplexes, condos, apartments? • Preferred density? • Preference for ownership, rentals, mix? • Desired on-site amenities? • Desire to develop on both sides of the Fall River? • Preservation of open space? • Lease or sell property? (Staff plans to identify an appraiser to get a sense of the potential market value of the property) • Possibility of land swap? Proposal: Staff will continue to gather information about the potential market value of the Fish Hatchery site. In the meantime, we would like further direction from the Board on potential next steps. If the Board decides to issue a new RFP, staff suggests that it be updated to 1) include information on known development limitations and what further evaluation would be necessary (presumably the responsibility of a developer), 2) specify that while the Town is primarily interested in the development of workforce housing we may be open to other types of development on the site in addition to workforce housing, and 3) request that proposals include a range of possibilities regarding housing types and prices that could be accommodated on the site. If the Board opts to issue a new RFP, staff could do so within the next few weeks. Advantages: • Workforce housing is an identified priority area in the Town Board’s Strategic Plan. Development of the Fish Hatchery site could be an opportunity to develop workforce housing using land owned by the Town. Page 16 Disadvantages: • Concerns have been expressed about how development on this property might impact Rocky Mountain National Park. Any workforce housing development will need to take these concerns into account. Finance/Resource Impact: Not applicable at this time. Level of Public Interest Medium. Page 17 Study Session: Fish Hatchery Property Recap and Next Steps July 28, 2020 Fish Hatchery Property Characteristics ●About 75 acres total; 50 developable due to topography ●About 40% of developable property north of river ●Zoned A-1 ○RM zoning would allow for up to 16 units per acre (if providing attainable or workforce housing) ○R-1 zoning would allow for for 8 single family units per acre Page 18 Recap ●In 2013-14, Town staff identified the Fish Hatchery property as potentially disposable in light of potential “higher and better” uses ●In 2017, the Town issued an RFP to seek a qualified developer to evaluate, plan, and implement the development of the Fish Hatchery property for workforce housing ●The Town entered into an Exclusive Negotiation Agreement to redevelop the property, but for various reasons the agreement was dissolved and further discussions about the property tabled ●The 2020 Strategic Plan includes a Board Objective to “Re-evaluate options for development of the Fish Hatchery property” Recap (Cont’d) ●The Town Board held a Study Session on February 25 to re-engage in discussions about the future of the property. At this meeting, the Board directed staff to invite two development firms who had previously submitted proposals for developing the property to discuss their proposals. ●A second Study Session was held on March 10. At this meeting, the Board heard from the two firms, discussed their proposed development plans, and requested additional information from staff, namely a cost estimate for the installation of water infrastructure necessary to accommodate development on the south side of the Fall River and identification of topics for consideration by the Town Board about what they hoped to achieve on the site and potential trade-offs. Page 19 Info Requested ●Utilities Department staff estimate a cost of approximately $1,775,000 for the installation of water infrastructure necessary to accommodate development on the south side of the Fall River. Such improvements would need to be made to accommodate virtually any development on the south side of the Fall River. Discussion Topics The Board requested that staff identify topics related to the potential development of the Fish Hatchery property for consideration and further discussion. While we expect that details and specific trade-offs will be worked out through a development agreement or other negotiation process, it will be beneficial for staff and other stakeholders to learn more about the current Board’s positions regarding a variety of development-related topics. ●Housing priorities? – workforce housing, attainable housing, market-rate housing? ●Preferred housing types? – single-family, duplexes, condos, apartments? ●Preferred density? ●Preference for ownership, rentals, mix? ●Desired on-site amenities? ●Desire to develop on both sides of the Fall River? ●Preservation of open space? ●Lease or sell property? (Staff plans to identify an appraiser to get a sense of the potential market value of the property) ●Possibility of land swap? Page 20 Next Steps?●Staff will gather information about potential market value of the property ●Big Question: Does the Board want staff to issue a new RFP or go a different route? If so, staff suggests updating the previous RFP to: a. include information on known development limitations and what further evaluation would be necessary (presumably the responsibility of a developer) b. specify that while the Town is primarily interested in the development of workforce housing we may be open to other types of development on the site in addition to workforce housing c. request that proposals include a range of possibilities regarding housing types and prices that could be accommodated on the site -- a “menu” of options of sorts. Page 21 Page 22 August 11, 2020 • Stanley Historic District Overview August 25, 2020 • Open Space and Outdoor Recreation Plan September 22, 2020 • Downtown Estes Loop Quarterly Update December, 2020 • Downtown Estes Loop Quarterly Update Items Approved – Unscheduled: • Vacation Home Regulation in Planned Unit Developments • Discussion with County Assessor regarding Assessment of Vacation Rentals • Future of Human Resources Management – HR Strategic Plan • Distributed Energy Discussion • ADUs and Sue Ballou, Partnership for Age Friendly Communities • Reverse Decriminalization of Municipal Code • Vacation Home Cap and Transferability of Licenses Items for Town Board Consideration: None Future Town Board Study Session Agenda Items July 28, 2020 Page 23