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HomeMy WebLinkAboutMINUTES Parks Advisory Board 2017-11-17 Town of Estes Park, Larimer County, Colorado, November 17, 2017 Minutes of a regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Conference Room of the Estes Park Museum on the 17th day of November, 2017. Present Terry Rustin (via conference phone) Carlie Bangs Vicki Papineau Merle Moore Ronna Boles Also Present: Megan Van Hoozer, Public Works Administrative Assistant Patrick Martchink, Town Board Liaison Brian Berg, Parks Division Supervisor Sarah Clark, Light & Power Administrative Assistant Absent: Dewain Lockwood Acting Chair Merle Moore called the meeting to order at 8:30 a.m. PUBLIC COMMENT No public comment GENERAL BUSINESS Co-Chair Moore made a motion to approve the October meeting minutes with minor corrections and the motion passed unanimously. AIPP APPLICATION: YARN BOMBING The Art in Public Places (AIPP) applicant, Face of Fiber in the Rockies was in attendance represented by Kathy Snyders. The application is to allow volunteers to ‘yarn bomb’ trees around town during the W ool Market taking place June 7-10, 2018. This activity is described as wrapping yarn art around trees. The plan is to install the yarn bombs the Wednesday before the W ool Market and to remove them the week after the market. The majority of the yarn bombs will be placed on the trees along Elkhorn Avenue. There is no cost associated to this activity as volunteer knitters will be providing the material. Snyders stated that positive response in years past has been received and assured the PAB that there is no forced attachment to the trees. The yarn will only wrap around and attach to itself. Member Rustin suggested tagging the yarn wraps to provide some identification for their purpose. Supervisor Berg mentioned the sign code and potential complications with tagging. The activity will be advertised in the papers with a photo from last year for familiarity. The applicant stated there would be no yarn bombing to any bronze statues without permission from the sculptor. Supervisor Berg requested the contact information for the responsible party in the event of inappropriate attachment of the yarn art to any trees, as this has happened in the past. Berg wants to ensure that no one nails/staples anything to the trees or leaves the Parks Advisory Board – November 17, 2017 – Page 2 art too long in potentially wet weather, resulting in significant sagging. Kathy Snyders identified herself as the responsible party. Supervisor Berg also requested a map of any trees/sections of trees to which this activity will occur. This will allow Berg to identify private versus public trees. Snyders stated that no yarn art will be applied to trees within any flowerbed areas. Snyders was asked to bring back additional information on a revised AIPP Application prior to June, 2018. Moore made a motion, and all were in favor, to approve the AIPP Application pending receipt of the requested information. UPDATE: MRS. WALSH’S GARDEN Acting Chair Moore provided resume information of those individuals serving on Mrs. Walsh’s Garden Advisory Committee, a subcommittee of the PAB. Moore is the PAB liaison for this committee. After the holidays, the committee will commence regular meetings. Discussions will take place to develop priorities for the coming season and identify any maintenance issues. Committee minutes will come to the PAB for final approval. All committee members are full time residents of Estes Park with the exception of one member from Drake. Supervisor Berg would like to be included in subcommittee meetings to gain a full understanding of what is being discussed regarding this property. Berg is excited to learn from the wealth of knowledge within the committee. PARKS DIVISION UPDATE Supervisor Berg was able to contact both newly appointed student liaisons. One was in attendance and one plans to attend the December meeting. Veterans Monument Park came together in the best way possible for the November 11 reception. Hundreds of people were in attendance at the reception which took place at the Visitors Center. There was a band and representatives from each branch of the armed services. There will be much more landscaping to come in the winter/summer months. The stamped concrete turned out very well. Next steps involve installation of the picnic tables and the bear-resistant trash can once the concrete has had additional time to cure. The Parks Division is keeping a close eye on the cottonwood trees due to root damage created during concrete installation. The Parks Division will also be working to finish up the landscaping at the parking structure. The crew finished planting flower bulbs November 16. Structural pruning of young trees is needed in order for them to adapt to the harsh weather conditions and train them to accept winter conditions/winds. Baseline irrigation controllers were approved for the 2018 budget. These controllers will help manage water usage for all irrigation. Locations of new irrigation controllers have been defined with Mrs. Walsh’s Garden included. BOARD RENAMING Member Boles only suggested the renaming of the board for those folks applying for the vacant positions. Now that the application process is over, we can remove this item from the agenda. Parks Advisory Board – November 17, 2017 – Page 3 OTHER BUSINESS  Co-Chair Moore will be taking photos of the painted utility boxes to add to inventory of public art.  Town Board Trustees plan to start reviewing applications for the open PAB positions next week. The Town Clerk’s office received four applications.  Sidewalk Chalk art has been seen in recent weeks. Supervisor Berg will f ollow up with Museum Director Derek Fortini on how the sidewalk chalk art was received and will bring this information back to the board at the next scheduled meeting.  Member Bangs attended the Mountain Festival meeting. The festival will take place at the Estes Park Events Complex April 27th and 28th in 2018. Bangs has scheduling conflicts during this time and invited any other member(s) to assist. Bangs will continue to attend all meetings leading up to the event but will be less accessible during the actual festival. This will be discussed further as the festival dates approach.  It was determined that the Arts In Public Places (AIPP) Guidelines would need more extensive review. Revisions and additions will be discussed in full at the regularly scheduled December PAB. Light & Power Administrative Assistant, Sarah Clark, provided a brief update on needed additions to the document as they related to the DUB process. Due to the success of the 2017 DUB process a number of businesses have contacted her to ask questions about painting the utility boxes on their property. Clark and Acting Co-Chair Boles reviewed the basic procedures and guidelines, and modified the language to capture this aspect of commissioning art within the guidelines. The established procedures will remain in place with the business or artist providing the proposal to the PAB for approval. Acting Chair Moore requested there be a defined need for a 3-dimensional proof to be provided with the finalists’ proposals. Clark agreed to incorporate the language. One new requirement will be a charge of $500 per box payable to Light & Power to help with cost for box prep and priming. Clark stated there would be a limit on the number of patron-commissioned works to four for manageability. The Town (L&P) will continue to sponsor four as well. Member Boles confirmed that the Town will advertise for proposals beginning in January for 2018 submissions. The PAB extended much appreciation to the Light & Power Division for their support of the very successful 2017 DUB process. Town Board Liaison Martchink confirmed that he will continue to be the Town Board Liaison for the Parks Advisory Board. Martchink recommended providing future objectives (5 to 7-year goals) to add to the Town’s strategic plan. Public Works will assist the PAB in determining items for strategic plan. Parks Advisory Board – November 17, 2017 – Page 4 One of two new student liaisons, Zach Scanlin, was welcomed by the PAB. When asked what made him choose to serve on the Parks Advisory Board, Stanley stated that this board really stood out to him and seemed the most interesting. With no further business to discuss, the motion was made and seconded (Moore/Papineau) to adjourn the meeting at 9:54 am.