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HomeMy WebLinkAboutMINUTES Parks Advisory Board 2017-01-20 Town of Estes Park, Larimer County, Colorado, January 20, 2016 Minutes of a Regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Board Room of the Estes Park Town Hall, in said Town of Estes Park on the 20th day of January, 2017. Present: Celine Lebeau Carlie Bangs Vicki Papineau Ronna Boles Merle Moore Terry Rustin (via phone) Also Present: Patrick Martchink, Trustee Liaison Greg Muhonen, Director of Public Works Megan Van Hoozer, Public Works Administrative Assistant Brian Berg, Parks Division Supervisor Kevin McEachern, Operations Manager Travis Machalek, Assistant Town Administrator (ATA) Mike Dwyer, Sculpture Artist Eagle Rock Staff/Students Absent: Dewain Lockwood Chair Lebeau called the meeting to order at 11:14 a.m. NO PUBLIC COMMENT GENERAL BUSINESS It was moved and seconded (Papineau/Bangs) to approve the December meeting minutes with corrections and the motion passed unanimously. The Parks Advisory Board (PAB) welcomed the Eagle Rock Students and staff as they observed the public process of conducting a board meeting. MOUNTAIN FESTIVAL UPDATE Member Bangs stated that the Mountain Festival is moving along with planning and solidification of the event. There has been no major changes since last month’s update to PAB members. The question was posed whether or not tent rentals would be necessary. Supervisor Berg stated he’d met with Events Center staff and the recommendation was made by Director Rob Hinkle to utilize the Pavilion Stage for the festival. He stated we’d look at the funding and revenue generated this year before we plan for additional expenditures. AIPP – CONCRETE PING PONG Assistant Town Administrator Travis Machalek presented proposal for outdoor concrete ping pong table(s). The tables would be anchored into the ground, are mainly graffiti- Parks Advisory Board – January 20, 2017 – Page 2 proof, and are regulation size tables with a 50-year useful life. The cost is estimated to be from $4,500 to $6,000 depending on the color/style. There are multiple options for table placement:  Visitor Center East Side (multiple spots) – provides buffer for wind  Visitor Center West Side – there is a location for 2 ping pong tables creating a Ping Pong park – no wind buffer, but more sunshine.  KIND Coffee East Side – would add to amenities, but there would be more ground preparation required. Amy Hamrick is the owner of KIND Coffee and loves the idea of having a concrete ping-pong table outside her location. It is necessary to provide a prioritized list due to concerns expressed over the high traffic locations prior to making a final determination. Concerns were mentioned related to the replace ment cost for paddles and balls. Some ideas are:  Require a deposit and driver license in order to get the game materials.  Potential ‘gumball machine’ type dispenser for the ball disbursement that would require a quarter be paid.  Bio-degradable balls AIPP – PIKAS IN THE PARK Supervisor Berg presented the Arts In Public Places: Pikas In The Park applications. The ‘pika’ artist, Mike Dwyer, brought wax molds of the six pikas being placed on public land. Individual donations ($475 each) have been made. There are also six additional pikas that were sponsored for private properties. The Parks Division will install all 12 bronze pikas with a weld anchor and drill into a medium with epoxy. A brochure/handout is being created and will provided by the Visitor Center to all those wishing to participate in finding Pikas In The Park. All pikas are named after historical figures from the Estes Park community. Supervisor Berg walked the group through all public locations for which approval was required. The plan would be for these bronzes to be installed in early April - prior to the Centennial Celebration. Artist Mike Dwyer stated the casting would take place starting within the coming weeks. Town Administrator Lancaster will personally provide funding for the prize buttons/pins given to the individuals who have found all the hidden pikas. A strategy is still being developed surrounding the disbursement of the prize buttons/pins. Member Rustin (via telephone) suggested a public display of the pikas be organized prior to installation. The purpose would be to gain public acceptance. A motion was made to approve the locations and to proceed to Town Board for approval (Papineau/Bangs). All members were in favor. AIPP – SIDEWALK CHALK Parks Advisory Board – January 20, 2017 – Page 3 Assistant Town Administrator Travis Machalek presented a change to the municipal code surrounding non-permanent signs, symbols, or marks to be applied to public sidewalks. Currently sidewalk chalk is a violation of municipal code. The proposal would loosen restrictions, but not create a free-for-all. All ideas for art / temporary sidewalk art would require an application be submitted for review by the Parks Advisory Board (PAB). The application would require a plan and timeline for removal. Within the municipal code, the Town would take out the hard and fast timeline rules and the need for only water-soluble application. This allows the PAB to provide a determination on the appropriateness of the terms on a case-by-case basis while also giving consideration of business impacts. All the information provided has been reviewed by the Town Attorney and conforms to legal codes. With changes, a motion was made to approve the PAB role in the approval or denial of applications and recommend the proposal be taken to the Town Board in favor of the change. All members were in favor the recommendation. OFFICER ELECTIONS For the election of the Chairperson position of the PAB, Member Bangs nominated Celine Lebeau with a second from Member Papineau and all were in favor. For the election of the Co-Chairperson, Chair Lebeau nominated Merle Moore which was seconded and all members were in favor. TUNNEL LIGHTING One disco light has been installed in the Riverwalk tunnel. The light is located in the center of the tunnel and is operational in the morning. The individual disco light was installed as a test to get community feedback. Initially, the idea was to have LED lights during the day and would have five additional disco lights installed to show true impact. At the time of the initial installation, the contracted electrician provided ability for additional lights as well as speakers to be wired for music. All future work is dependent on board and citizen feedback. Per Member Moore, he has already received a good response from a visitor walking in the tunnel. There are concerns about vandalism to the disco light, but there is a preventative measure in place. Supervisor Berg shared that there is a highly durable housing fabricated for the light providing a small hole for moisture drainage, and a large enough space for the light to escape creating the patterns on the floor. A motion was made and seconded (Bangs/Lebeau) to install the remaining lights in the tunnel. All members were in favor. UTILITY BOX Member Boles presented a draft Request for Qualifications containing review notes from Member Papineau. Member Boles suggested PAB review the information before the next meeting to enable question-answering and full discussion with all PAB members. She stated she’d like to get something finalized at the February meeting. Parks Advisory Board – January 20, 2017 – Page 4 There is a free test option for the utility box wraps per Bill Slater, a vinyl wrap company owner with ties to James Frank, a local artist currently under contract. Not all questions have been addressed, however since it is a test, there is no requirement to provide a public ‘bid’ process. Slater stated that, for Estes Park, the wraps should last 7 years. If a problem arises with the wrap, there is the ability to have replaced in one day. There was continued discussion regarding how painting the boxes compares to the wraps in durability/life expectancy. It was determined that the box outside the police station would be the best place to conduct the test for the free wrap. The painted box outside Ed’s Cantina is test enough for the paint and the confidence in its durability. Town Board Liaison Martchink stated he viewed vinyl trash can wraps in W est Yellowstone, Montana. He wasn’t certain how long they’d been there, but they appeared to be in pretty rough condition. OTHER BUSINESS Referencing the November 2016 meeting, the requested “Dismount Here” signage is in the planning stage to determine the best application method to implement. At this point it appears a heat decal applied with a blowtorch would properly adhere signage to the sidewalk. Updates will be provided as progress is made. Member Moore completed the final review of the Development Code Plant List and Megan Van Hoozer will submit the finalized list to Estes Park Community Development Department for review and approval. Moore asked that the minutes reflect his sincere appreciation for Megan’s assistance in creating the final version of the plant list in Windows Excel format. With no other business to discuss, Chair Lebeau adjourned the meeting at 12:36 p.m.