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PACKET Town Board 2003-07-08
7Prepared07/01/03BOARDOFTRUSTEES-TOWNOFESTESPARKTuesday,July8,20037:00p.m.AGENDAPUBLICCOMMENTTOWNBOARDCOMMENTSCONSENTAGENDA(Approvalof):1.TownBoardMinutesdatedJune24,2003.2.Bills.3.CommitteeMinutes:A.PublicSafety,June26,2003:FireDent.:1.MutualAidAgreementwithPRPA.2.MemorandumofUnderstandingwithRMNP—1-yr.extension.B.CommunityDevelopment,July3,2003:MuseumDept.1.ContractforMuseumExpansion,PartI,totheBecklWestoverTeam,$10,700.4.EstesValleyPlanningCommission,June17,2003(acknowledgementonly).5.Firemen’sPensionBoard,June30,2003(acknowledgementonly).6.AppointmentofBoardofAppealsMembersfortheUniformCodefortheAbatementofDangerousBuildings.OriginaltermexpiringApril,2004,thenconvertingto2-yr.term.7.AppointmentofPoliceChiefRichardsontoLarimerCenterforMentalHealthBoard.Three-yr.term,expiringAugust,2006.IA.PLANNINGCOMMISSIONAGENDA(Approvalof):MayorBaudek:OpenthePublicHearingforallConsentAgendaItems.lItheApplicant,PublicorTownBoardwishtospeaktoanyoftheseconsentitems,theywillbemovedtothe“ActionItem”Section.1.CONSENTITEMS:1.AMENDEDPLATS.A.AmendedPlatofLot14,Block6,CountryClubManorAddition,withthevacated20’ofFirAve.adjoiningsubjectpropertyonthewestside,andLot1,Block5,AmendedPIatofBlocks4and5,andLot4,Block3,HydeParkAddition—BobGriffin&KennethandMaryellaPearsonlApplicants.TheMissionoftheTownofEstesParkistoplanandprovidereliaHe,high-valueservicesforourcitizens,visitors,andemployees.Wetakegreatprideen5UtingandenhancingthuaIltyoflifeinoutcommunitylybeinggoodstewardsofpuIIicresourcesandnaturalsetting.continuedonreverseside .62.FINALCONDOMINIUMMAPS:A.SolitudeIllCondominiums,SupplementalCondominiumMap#1,Lot3,SolitudeSubdivision,Unit2,CrystalCreekDevelopment/Applicant.B.SolitudeVICondominiums,Lot6,SolitudeSubdivision,UnitsI—6,FishCreekProperties,LLC/Applicant.2.ACTIONITEMS:MayorBaudek:OpenandContinuethePublicHearingtoJuly22.2003.Theformalpublichearingwillbeconductedasfollows:A.Mayor—OpenPublicHearingB.StaffReportC.PublicTestimonyD.Mayor—ClosePublicHearingF.MotiontoApprove/Deny.A.EstesValleyDevelopmentCodeBlock6Amendments.Amendmentsinclude,butarenotlimitedto,modifyingoraddingprovisionsthataddress“AccessoryUses’(includingHomeOccupations)andAccessoryStructures,EmployeeHousing,HousingintheCD”DowntownCommercialZoningDistrict.2.ACTIONITEMS:1.TOWNBOARDGOAL5.STANLEYPARKBUSINESSPLAN—PRESENTATION.AssistantTownAdministratorRepola.2.COMMUNITYREINVESTMENTFUND5-YR.CAPITALIMPROVEMENTPLAN-DISCUSSION&REQUESTFORADOPTION.TownAdministratorWidmer.3.APPOINTMENT—FULFILLMENTTASKFORCE.MayorBaudek.4.STANLEYHISTORICDISTRICTTECHNICALREVIEWCOMMITTEE(TRC)OVERLOOKPROJECT-CONSIDERATIONOFREQUESTFORAPPEAL.TownAttorneyWhite.5.ORDINANCE#8-03—AMENDINGMUNICIPALCODESECTION2.040.030(CORRECTMEETINGTIMEFORTOWNBOARDMEETINGS,&REPEALINGCHAPTER2.64PLANNINGCOMMISSION(SECTIONS2.64.010AND2.64.020ARECONTAINEDINTHEESTESVALLEYDEVELOPMENTCODE.TownClerkO’Connor.6.ORDINANCE#9-03—AMENDINGMUNICIPALCODESECTION9.18BYADDINGPERFORMANCEPARKANDADJACENTPARKINGLOTTOTHERESTRICTEDLISTOFPUBLICAREASWHERESKATEBOARDS.ROLLERBLADESANDBICYCLESAREPERMITTED.PoliceSgt.Kufeld.7.TOWNADMINISTRATOR’SREPORT.8.ADJOURN.NOTE:TheTownBoardreservestherighttoconsiderotherappropriateitemsnotavailableatthetimetheagendawasprepared. N0.TownofEstesPark,LarimerCounty,Colorado,June24,2003MinutesofaRegularmeetingoftheBoardofTrusteesoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthe24thdayofJune,2003.MeetingcalledtoorderbyMayorJohnBaudek.Present:SusanL.Doylen,MayorProTemTrusteesJeffBarkerStephenW.GilletteDavidHabeckerLoriJeffrey-ClarkG.WayneNewsomAlsoPresent:RichWidmer,TownAdministratorVickieO’Connor,TownClerkAbsent:JohnBaudek,Mayor,GregoryA.White,TownAttorneyMayorProTemDoylencalledthemeetingtoorderat7:00p.m.PUBLICCOMMENTNone.TOWNBOARDCOMMENTSTrusteeJeffrey-ClarkreportedonherrecentNLCSmallCitiesSteeringCommitteeMeetingheldinWatertown,SD.1.CONSENTAGENDA(Approvalofl:1.TownBoardMinutesdatedJune10,2003.2.Bills.3.CommitteeMinutes:A.Utilities,June12,2003:1.2003ChristmasDecorationInstallation—EstesValleyHome&GardenCenter,$52,500.B.PublicWorks,June19,2003:1.MunicipalBuildingDesign/BuildScopeofServices—ThorpAssociates,$14,000.2.FishCreekTrail,PhaseI—ChangeOrder,$6,550.4.ModelTrafficCode,Revised2003—IntroducetheOrdinanceandsetJuly22,2003asthepublichearingdate.TrusteeHabeckerquestionedtheTown’sabilitytoamendthe2-yr.ChristmasDecorationContractshouldthebudgetbereduced;TownAdministratorWidmerisoftheopinionthatyes,thecontractmaybeamended. BoardofTrustees—June24,2003-Page20Itwasmovedandseconded(Newsom/Gillette)theConsentAgendabeapproved,anditpassedunanimously.2.ACTIONITEMS:1.TOWNADMINISTRATOR’SREPORT.A.FallRivetPath:ConstructionisonscheduleandthebridgeshouldbeinstalledtheweekofJuly7th•B.FishCreekPath:ConstructionisprogressingfromthenorthalongFishCreekRd.C.WeistTheaterProject:ThorpAssociatesisworkingonschematicprogramming.Oncedesignhasbeencompleted,staffwillseekTownBoardapprovaltoproceed.StaffhastouredseveraltheatersintheDenverarea.D.PerformanceParkOpening—Thegrandopeningwasverysuccessful,attendancewassizeable,andentertainmentwasenjoyedbyall.EPURAwascommendedforajobwelldone.E.SalesTaxUpdate.TheEconomicIndicatorTablewasreviewed.Aprilsalestaxrevenuesweredown4%;andbudgetcutcandidateswillbepresentedtotheTownBoard(mostlikelyinAugust).F.NoticeofLawsuit—OverlookProject(northofTheStanleyHotelSite).OnFriday,theStanleyHistoricDistrictTechnicalReviewCommittee(TRC)receivedalawsuitfiledbyJudithNicholagainsttheOverlookProjectlocatedonParcel2,StanleyHistoricDistrict.Thesuitisseekingastay”ontheTRC,andahearingisscheduledJuly3dwhereTownAttorneyWhiteandDirectorJosephwillbeinattendance.Manyadjustmentsweremadetointheoriginalproposaltorespondtoresidentconcerns.Today,theTownreceivedaNoticeofAppealrequestingtheTownBoardreversetheTRC’sdecision.StaffbelievesrightofappealonlyexistsifTRCgrantsavariance.Thus,theTownBoardwilldeterminewhethertheappealwillbeheardattheTownBoardmeetingJuly8th.MayorProTemDoylenannouncedthenumerousactivitiesplannedforJuly4th,includingbutnotlimitedtotheEstesParkCarClubAnnualCarShow;PossumLogicplayinginPerformancePark;andtheFireworksDisplay.Followingcompletionofallagendaitems,MayorProTemDoylenadjournedthemeetingat7:51p.m.SusanL.Doylen,MayorProTemVickieO’Connor,TownClerk0 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,June26,2003MinutesofaRegularmeetingofthePUBLICSAFETYCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthedayofJune,2003.Committee:ChairmanGillette,TrusteesJeffrey-ClarkandNewsomAttending:AllAlsoAttending:TownAdministratorWidmer,PoliceChiefRichardson,FireChiefDorman,PoliceCommandervanDeutekom,SupportServicesManagerBartram,Sgt.Rose,ClerkO’ConnorAbsent:NoneChairmanGillettecalledthemeetingtoorderat7:30a.m.POLICEDEPARTMENT.Rports:ModelTrafficCode,Revised2003—Presentation.ChiefRichardsonreviewedtherevisedCodeandreportedthatthepublichearingforadoptionofsaidCodeisJuly22.TheAppendixforlocaltrafficregulationsmustbere-adoptedwiththeCode.Clarificationoflocalrestrictionsfollowed,withtheCommitteenotingthattheCode,AppendixandOrdinancewillbepresentedforadoptionduringtheTownBoardmeetingJuly22nd•MutualAidRequestwiththeMesaCountySheriffsOfficefor“CountryJamUSA”.InaletterdatedJune19thSheriffStanHilkeyrequestedassistancewithpublicsafetyoperationsatthefour-daycountrymusicfestivalandcampgroundscheduledJune26th—29thTheIncidentCommandSystemandcrowdcontroltechniquesaswellasorientationtotheeventisplannedonJune25thCommanderFilsingerandSgt.KufeldareparticipatinginthetrainingandworthwhileexpertiseshouldbegainedforfutureEstesParkevents.UnderageDrinkingEnforcementActivitiesOutsideTownLimits-LarimerCountySheriffsOffice.ChiefRichardsonreportedona$10,000grantfromCDOTthatwillbeusedtoaddressunderagedrinkingissues(througheducationandenforcement)withinthecommunity.However,withmanyoftheyouthresidingoutsideTownLimits,substantialroadblocksarecreatedforthePoliceDepartment.Thus,asallowedbyStatelaw,theLarimerCountySheriffsOfficehasagreedtoallowthePoliceDept.toconductenforcementeffortsoutsideTownLimits.Procedure:PoliceDept.staffwillnotifytheSheriffson-dutysupervisoroftheiractivityandthelocationstheyintendtoaddress.TheexistingMOUwiththeCountywillbeupdatedandpresentedtotheCommitteeinthenearfuture.LegalOpinion—MunicipalCourUDriversLicenseSuspension-PossessionandUseofaControlledSubstance.TheCommitteereviewedaletterdatedJune10,2003submittedbyTownAttorneyWhiterespondingtotheCommittee’srequest(4/23/03)ontheCourt’sabilitytogobeyondthestatestatuteandmandateidenticaltreatmentforunderageconsumptionand/orpossessionofacontrolledsubstancewithregardtodriverslicenserevocation.Insummary,basedon42-2-125(l)(m),CRSand42-2-125(l)(b)CRS,theTowndoesnothave RECORDOFPROCEEDINGSPublicSafetyCommittee—April23,2003—Page2thegrantofstatutoryauthoritytorequiretherevocationofadriverslicenseforanythingotherthanthoseoffensessetforthinSection9.20.010oftheMunicipalCode.AchangeinthestatestatuteswouldbenecessaryfortheTowntohavetheauthoritytopassanordinance.ChiefRichardsonrecommendedthatanydiscussionwithstatelegislatorsincludethefollowinglanguage:possessionorbeundertheinfluenceor—thislanguageisidenticaltounderagedrinkinglanguage.TownAdministratorWidmerstatedthatTrusteeBarkerservesontheCMLPolicyCommitteewhereissuestobepresentedtotheStateLegislaturearedetermined.Followingdiscussion,theCommitteerecommended“DriversLicenseSuspensionforPossessionandUseofaControlledSubstance”bepresentedduringaTownBoardmeetingtodeterminesupport.CrimeAnalysisReportonVandalism.CSODennisvanderAvoort,CrimeAnalysisExpert,conductedananalysisutilizingspot”mapstoascertaintheprobabilitythatcriminalswillstrikeagainwithintheareathatcoversE.ElkhornAve.andBigThompsonAve.,fromRiversidePlazaeasttoLonePineDrive.Pursuanttothedata,extrapatrolandregularchecksonE.Elkhorn-BigThompsonAve.arerecommendedbetween8:00p.m.-3:00a.m.,particularlyonMondayandTuesday,andSaturdayandSundayevenings.Extraattentionbetween10:00p.m.-12:00midnightinthe500-1000BlockofBigThompsonAve.isalsorecommended.Discussionfollowedconcerningprofilingandconfirmationthatthesecrimeshavegenerallyinvolveddestructionofproperty.ChiefRichardsonaddedthattheDepartmentisusingallavailableresourcestosolvethesecrimes,andthatthisstudywillproveinvaluable.TheCommitteecommendedCSOvanderAvoortforthepresentationandcompletenessofthestudy.PedestrianFlagPilotProject.TownAdministratorWidmerconfirmedthatstaffhasreplacedtheflagsforthethird,andmostlikely,thefinaltime.Alessexpensiveversionoftheflagmayberesearched.McDonald’sParkingLotIncident—Report.Sgt.RosebriefedtheCommitteeonthisrecentincidentthatoccurredintheMcDonald’sRestaurantParkingLot.Itwasreportedthatagunwasbeingwaivedaboutbyjuvenileoccupantsinavehicle.Allon-dutypersonnelresponded;officershandledtheincidentinaprofessionalmanner;andthevehicleandoccupantsweresecured.Mgr.Bartramconfirmedthatthetapesverifythatalthoughtheinformant’sEnglishwasbroken,themessagewasclearandDepartmentstaffverifiedhandmotionsthataccompaniedtheverbalreport.FourSheriffsOfficers,1StatePatrolOfficer,andlocalon-dutyEPPDofficersresponded.AsearchuncoveredaBEpistolandsuspecteddrugsanddrugparaphernalia;twopersonswerearrestedduetothesuspecteddrugs.However,astheEPPDwasplacedinabackuproleintheirjurisdiction,ChiefRichardsonwillbediscussingthisincidentandprocedurewiththeSheriffsDept.,andanyadditionalinformationwillbesharedwiththeCommittee.FIREDEPARTMENT.MutualAidAgreementwithPRPA—RequestApproval.ChiefDormanreportedthatPRPAisrequestingthecurrentAgreementberevisedtoincludeaprovisionauthorizingthefirechiefsoftherespectivepartiestheauthoritytoestablishwrittenprotocols,plansandprocedures.TownAttorneyWhitehasreviewedtheMOU.TheCommitteerecommendsapprovaloftherevisedMutualAidAgreementwithPRPAaspresented. RECORDOFPROCEEDINGSPublicSafetyCommittee—April23,2003—Page3MemorandumofUnderstanding(MOU)withRMNP—RequestapprovalofExtension.Thecurrent5-yr.MOUprovidesforservicesandassistancebetweenthetwoagenciesandexpires7/20/03.Discussionsareunderwayandduetonewissuesbeingaddressed,bothagenciesrecommendaone-yearextension.TheCommitteerecommendsapprovalofaone-yearextensionoftheMOUwithRMNP.Correspondence.ChiefDormanreadaletterfromRandyDeck/StudentVenture,expressinghisappreciationtotheDepartmentfortheirrescueefforts.Therescueoccurredbetween11:00p.m.-7:00am.andinvolvedateammemberwhogotstuckinthecavelocatedonOldManMountain.The6-hr.rescueendedsuccessfullywiththeindividualsufferingminorhypothermia.RescueTruck—FundingDonation!lnspection.ThenewrescuetruckhasbeendeliveredandChiefDormanpresentedacheckintheamountof$100,000issuedbytheEstesParkVolunteerFireDept.totheTownfortheirfundingshareofsaidvehicle.Onbehalfofthecommunity,ChairmanGilletteacceptedthecheckandcommentedontheTown’sresearchintoformingafiredistrict.TheCommitteewillinspectthevehiclefollowingthemeeting.Miscellaneous.TrusteeJeffrey-ClarkpresentedemergencymanagementreferencematerialgatheredatarecentNLCSmallCitiesMeeting.ThematerialwillbeforwardedtoCommanderFilsingerandtheCommitteerequestedFilsingergiveapresentationontheIntegratedEmergencyManagementCourseheldattheEmergencyManagementInstituteinEmmitsburg,MD.Therebeingnofurtherbusiness,Chairmanadjournedthemeetingat8:28am.VickieO’Connor,CMC,TownClerk July3,2003TWBECK,Architects,P.C.BettyKilsdonkTownofEstesParkHistoricalMuseum200FourthStreetP.O.Box1691EstesPark,Co80517970-586-6256DearBettyKilsdonk,PerourmeetingthismorningandmysubsequentmeetingwithMarkWestoverwehaverevisedourproposalperthefollowing:Part1IncludingPGMPPart2FinalDesign&ConstructionAdmin.GeneralConditions(Assuming$275,000const.cost.)GeneralContractorsFee(Profit)Part2subtotalTotal$10,500$15,4009%$24,7505%$13,750$53,900$64,400ThankyouforrecommendingtheBecklWestoverteam.Hopefullythisclarifiesourdiscussionstoday.BothMarkandIlookforwardtoworkingwithyouonthisexcitingMuseumexpansionproject.Pleasedonothesitatetocallifyouhavefurtherquestions.Sincerely,ThomasW.Beck,MACc:MarkWestoverARCHITECTUREPLANNING,INTERIORSCONSTRUCTIONSERVICESP.O.BOX57•J30E.RIVERSIDEDRIVE•ESTESPARK,Co80517-0057•970-586-3913•FAX970-586-4271 RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,July3,2003MinutesofaRegularmeetingoftheCOMMUNITYDEVELOPMENTCOMMITTEEoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthe3rddayofJuly,2003.Committee:ChairmanDoylen,TrusteesBarkerandHabeckerAttending:AllAlsoAttending:AssistantTownAdministratorRepola,DirectorKilsdonk,ManagersHinzeandMarsh,ClerkO’ConnorAbsent:DirectorPickeringChairmanDoylencalledthemeetingtoorderat8:00a.m.BUSINESSDEVELOPMENTDEPARTMENTS.Advertising.Mgr.MarshnotedanRMNPArticleandcontactstoryontheChamberWebsite,andreviewedtheBi-MonthlyReport:>RequestsforInformation—asof5/31/03,requestsaredown30%,animprovementfromMarchandApril.Althoughanincreaseisanticipated,staffdoesnotexpecttorecoverfromtheimpactofthewarinIraq.>E-mailedrequestsimprovedsignificantlywithJunerequestsrunning66.3%aheadofJune,2002;yeartodateisaheadby20%.>WATSlinecallsaredown28%.‘WorkinProgress:•2004AdProgram•TheAugust17thInsert,specificallysupportingtheScottishFestival,AutoExtravaganza,ClassicRockConcert,FallinRocky,andfallfestivals,willbeinsertedinfront-rangecities.Dev!opinganFFPfcPrc:arnCreativeRevi€’.•ContinuingdevelopmentwiththeCRAVacationPlannerCommittee,andtheCRAWebCommittee.SpecialEvents.Rerorts.Mgr.Hinzepresentedacritiqueonthefollowingevents:1.JazzFest&ArtWalkWeekend,May17-18,13-yr.event.Theaudience(±4,000)wasmostappreciativeoftheentertainmentlineup.Participatinggalleriesindicatedgoodtrafficfortheentireweekend.Thisyear’ssolesponsorwasPoppy’sPizza&Grillandtheywerecommendedfortheirparticipation.ThiseventwillberelocatedtoPerformanceParkin2004.2.WoolMarketJune11-15,13-yr.event.EstesPark’seventisstillconsideredoneofthetopthreefiberfestivalsintheU.S.Commercialvendorsandalpacaswereatmaximumduetocurrentfacilities.Allchairmenwerecommended.3.JuneRodeoSeries,2’-yr.event.Duetoinclementweather,attendancewasfair.EntrantsforthisamateurrodeoattempttoearntheirwayintothePRCA;theRooftopRodeoCommitteeandPoliceVolunteersprovidedexcellentassistanceinstaffingthegates.EstesParkAutoMall,OpticalPerspectives,InnatEstesPark,Mary’sLakeCampground,StageWestern,andPrudentialTeamRealtysponsored RECORDOFPROCEEDINGSCommunityDevelopmentCommittee—July3,2003—Page2theeventandtheywerecommended.4.MiniatureHorseShowJune18-22,1gtyrevent.Showgrowth(exhibitorsandanimals)isnotexpectedtochangeoverthenextcoupleofyears:however,itisnon-taxingforstaff.5.NewShowOfficeBuilding.TheTopHandsOrganizationfundedthisbuildinganditwasinitiatedforthe12nightrodeosandworkedextremelywell.PursuanttoTrusteeHabecker’ssuggestion,aporchwasaddedtoimprovethearchitecture.AppreciationwasexpressedtoTopHandsfortheirmotivationinimprovingthefairgroundssite.Action.AssistantTownAdministratorRepolapresentedtheStanleyParkRevitalizationPlanReportdatedJune,2003.OneoftheTownBoard’s2002-2004GoalswasareviewoftheStanleyParkMasterPlan.TheGoalTeam,consistingofTrusteesHabeckerandNewsom,andstaffmembersBrandjord,Hinze,Joseph,Marsh,PickeringandRepola,conductedanevaluationofthevariousreportsandplanswrittenonthefairgroundsovertheyears,includingtheoperationsandmarket(bothcurrentandpotential).MinorrecommendationswererecommendedinthePlanbyAttorneyWhitetoensurecompliancewiththeStanleyParkDeed.Concerningbudget,staffwillmanagethemajorityofthemasterplanningprocess.l-wever,theneedtoretainprofessionalservice..suchasanengineertoassistwithdraftingaplantoaddressexistingsurfacedrainageissuesisanticipated.Thisportioncanlikelybedelayeduntilthe2004Budgetbaseduponprogressmadeintheplanningprocess.Staffnotedthat±$2.5Millionhasalreadybeeninvestedinthesite.Thereportaddressedthefollowing:>RevitalizationPlan>OperationDescriptionVision>ObjectivesServices/Product>MarketAnalysis>Strategy/Implementation>Summary>Attachments.ChairmanDoylennotedthattheTownhasbeenagoodstewardofthisproperty,andreinvestmentshouldbecontinued.TrusteeHabeckernotedhispleasureinworkingonthisGoalTeam,wheretheTeamfocusedontheStanleyParkDeed,desiredaPlanforthebenefitoftheentirecommunity,notedthatthissiteisagatewayproperty”,anditshouldbedevelopedinanattractivemanner,beliefthatthereturnforinvestmentshouldbetremendous—aunique,holisticapproachwasutilizedinpreparingthisPlan.Followingreview,theCommitteeacknowledgedreceiptoftheReport,andrecommendsapprovaloftheStanleyParkRevitalizationPlanaspresented,understandingthebudgetimplicationsthereof.0 RECORDOFPROCEEDINGSCommunityDevelopmentCommittee—July3,2003—Page3MUSEUMISENIORCENTERDEPARTMENTS.MuseumBuildingExpansion—RequestApprovaltoAwardContract.DirectorKilsdonkacknowledgedthoseinattendance:SteveLane,SusanQuinnellandNancySchiaffo,andreportedthatfundswerebudgeted$17o,000in2003and$170002004fortheexpansionoftheMuseumbyaddingameetingroom,newfaçade,receptionarea,outdoorsign,andlargershoparea,plusminorchangestoexhibitspaces.Theoverallsizeoftheexpansionis±2,500sq.ft.Constructioncouldbeginnolaterthan12/03,butcouldbeginasearlyas10/03,withacompletiondateofJune,2004.AnREPwasgiventoallthreelocal,licensedarchitects,andtwoproposalswerereceivedbythebidduedateofJune6th(BecklWestover,$67,450andBasis/Cornerstone,$62,000).ASelectionCommitteeconsistingofMuseumAdvisoryBoardmembersNancySchiaffo,JoanPalmerandMikeDIme;FriendsBoardPresidentSusanQuinnell,andstaffmembersRepola,Unnane,Sievers,StitzelandKilsdonkconductedinterviews.Consideringboththewrittenproposalandthepresentation,theSelectionCommitteeunanimouslyrecommendedtheBeck/WestoverTeambeselected.AlthoughtheBeckproposalis$5,450higherthanBasis,theproposalincludedamuseuminterpretivespecialist.TheSelectionCommitteebasedtheirrecommendationonintrinsicelementsaswellasthefactthattheybelievedtheBeckTeamwouldutilizemorelocalcontractors.Mr.LaneandMikeToddassuredtheCommitteethattheywouldprovideahigh-qualityjob.Whenquestionedonproposedbudgetcuts,AssistantTownAdministratorRepolarespondedthatthisprojectisfundedfromCommunityReinvestment:currentcutsarefromtheGeneralFund,andwould,therefore,notaffectthisproject.Thisispartoneandwhencompleted,staffwillreturnforauthorizationtoproceed.TrusteeBarkernotedthatCommitteedoconsiderrecommendations,however,theTownBoardissolelyresponsibleandmaynotfollowarecommendation.Followinqdiscusn,theComm!fteer4?commendawadingPartIoftheMuseumExpansion(PreliminaryDesignanuConstructionEstimatePreliminaryGuaranteedMaximumPrice)totheBecklWestoverTeam,intheamountof$10,700,returningtotheCommitteeforapprovaltoproceedwithPartMISCELLANEOUS.TrusteeBarkerrequestedconsiderationof:(1)theFulfillmentIssueconcerningleadsformarketingpurposesforinsideandoutsideTownlimitsandterminationoftheAgreementdatedMarch1,2001betweentheEstesParkChamberResortAssociation(CRA)andtheTown:and(2)theFulfillmentTaskForcescheduledontheJuly8thTownBoardAgenda.(1)AttherecentTownBoardRetreat,aconsensuswasreachedthat(1)MayorBaudekwouldsendalettertotheCRAadvisingthattheTownBoardwouldbeconsideringthepossibilityofterminatingthecurrentAgreementthatexpires9/30/03.IndiscussionwithTownAttorneyWhite,TrusteeBarkerconfirmedthataCommitteerecommendationandsubsequentvoteoftheTrusteesmustbeperformedtolegallyterminatethecurrentcontract.TrusteeBarkernotedthattheconsensusonthemarketingleadsdidnotincludetheMayor.TrusteeHabeckerexpressedconcernthattheleadsshouldbeclearlydefined:TrusteeBarkerstatedthatquantifyingleadsisdifficultgiventhateveryadincludestheChamber’swebsiteaddressandtheTown’s800-number.TrusteeHabeckerstatedthattheTown’srolewillberedefinedtogaincontrolovertheirown RECORDOFPROCEEDINGSCommunityDevelopmentCommittee—July3,2003—Page4fulfillmentfunctions.Ifoutsidebusinessesdesireleads,afeewillbeattached.Withcontrol,ownershipoftheleadswillbecertain.Inreality,theAgreementisnottoberenegotiated;theTown’spositionisbeingre-evaluated.ChairmanDoylenstatedthataselectedofficials,itistheTownBoard’sresponsibilitytoservethecitizensbybeingresponsiblefiduciariestoensureexpectedservicesandprovidethequalityoflifetheTownBoardiscommittedto.TheCommitteerecommendsterminatingtheexistingAgreementexpiring9/30103basedon:certainperformancecriteria(marketingleads)notbeingmet,adheredtoandenforced,newopportunitiestoreconstructtheAgreementtobettermeetexpectationsareathand,andthattheCommitteeisherebyactingupontheintentoftheTownBoardfromtheirRetreat.(2)TrusteeBarkerquotedfromtheMunicipalCode:Section2.08.030Specialcommittees.“SpecialcommitteesmaybeappointedastheneedsoftheBoardofTrusteesmayrequire.TheMayorshallappointallmembersofanyspecialcommitteeoftheTown.”TrusteeHabeckerstatedthatappointmenttotheexistingCommittee(BarkerandHabecker)wouldbeacceptable,andthatadditionalinputwouldbeappreciated.However,heisunsurethatif,attheRetreat,theBoardsaidtheMayorshouldappointanewcommitteetoadvisetheTownBoard.Also,hefindsitcompletelyunacceptablethathe(Habecker)isnotontheTaskForceappointmentlist.AlltaskforcesinthepasthaveincludedtwoTrustees;bothheandTrusteeBarkerhaveexpendedmuchtimeandefftworkingonthisproject.Toremovehim(I-becker)andaddreprese:-.tativehorntheYMCA(anoutsidecompetitor)isanaffronttoeverythingtheexistingCommitteehassodiligentlybeenworkingon.Hewaselectedtoservethepeopleandhewillnotgivethisresponsibilityawaytoanyoneelse.TrusteeBarkercommentedthatpeoplewhoknowthemostaboutaparticularsubjectshouldbeappointedtoserveonthatparticularcommittee,andhecalledtomindTrusteeGilette’spreviouscommentsregardingtheCardboardRecyclingprojectwhereTrusteeGillettewelcomedbeingapartofanyfuturediscussionsduetohisexpertiseinthisarea.He(Barker)concurredthattwoTownBoardmembersserveoneverycommittee.ChairmanDoylenexpressedherconcernwiththeappointmentlist;TrusteeBarkerconfirmedthattheMayordoeshavesoleauthoritytoappointspecialcommitteemembers,andthattheTownBoardmaycertainlyprovidecomment,addingthathedoesappreciatetheappointeesfortheirwillingnesstoserve.ThememodatedJuly2preparedbyTownAdministratorWidmerforsubmittaltotheTownBoardonJi!y8thwasread,inparticular,#5TownBoardConsensus,“Theadvertisingleadsarenotfree—recipientsmustpaytheirfairshare.”ItmustbemadeverycleartotheTaskForcethattheTownownstheleads,pursuanttotheAgreement,andthiswasagreedtoattheRetreat;thisitemisnotfordiscussionbytheTaskForce.TheintentionsandexpectationsoftheTaskForcemustbemadeveryclear.Concludingalldiscussion,theCommitteerecommendsaffirmingtheconsensusarrivedbytheTownBoardattheRetreat...Theadvertisingleadsarenotfree—recipientsmustpaytheirfairshare,andthatthisitemwillnotbeincludedinfulfillmentactivitiesdiscussedbytheTaskForce.Therebeingnofurtherbusiness,Chairmanadjournedthemeetingat9:03am._______0VickieO’Connor,CMC,TownClerk RECORDOFPROCEEDINGSaRegularMeetingoftheEstesValleyPlanningCommissionJune17,2003,1:30p.m.BoardRoom,EstesParkMunicipalBuildingCommission;ChairWendellAmos,CommissionersGeorgeHix,BillHorton,JoyceKitchen,EdwardPohI,RichardHomeier,andDominickTaddonioAttending:ChairAmos,CommissionersHix,Horton,Kitchen,PohI,Homeier,andTaddonloAlsoAttending:TownAttorneyWhite,DirectorJoseph,PlannerShirk,PlannerChilcott,andRecordingSecretaryWilliamsonAbsent:TownBoardLiaisonHabeckerChairAmoscalledthemeetingtoorderat1:30p.m.1.CONSENTAGENDAa.EstesValleyPlanningCommissionMinutesdatedMay20,2003.b.PRELIMINARYCONDOMINIUMMAP,SOLITUDECONDOMINIUMVI,LOT6,SOLITUDESUBDIVISION,1885SketchBoxLane—Withdrawnbystaff.Itwasmovedandseconded(Homeier/Horton)thattheConsentAgendabeacceptedanditpassedunanimously.2.PUBLICCOMMENTNone.3.AMENDEDPLATOFLOT14,BLOCK6,COUNTRYCLUBMANORADDITIONTOGETHERWITHTHEVACATED20FEETOFFIRAVENUEADJOININGSUBJECTPROPERTYONTHEWESTSIDEANDLOT1,BLOCK5,AMENDEDPLATOFBLOCKS4AND5,ANDLOT4,BLOCK3,HYDEPARKADDITION,610LandersStreetand664AspenAvenue,Applicants:BobGriffinandKenneth&MaryellaPearsonPlannerChilcottreviewedthestaffreport.Thisisaminorsubdivision(boundarylineadjustment)toadjustthepropertylinebetweentwosingle-familyresidentiallyzonedlots.Lot14,Block6,CountryClubManorAdditioniszoned‘JR”ResidentialandLot1,Block5,HydeParkAdditioniszoned“E”Estate.Thisplatalsovacatesanddedicatesutilityeasements.Thereisanexistingsingle-familyresidenceonLot14andLot1isvacant.Thepurposeoftheminorsubdivision(boundarylineadjustment)istoprovidemorebuildableareaonLot14foranadditiontotheexistinghouse.Stafffindsthattheplatisnotmateriallydetrimentaltothepublicwelfare,injurioustootherpropertyintheneighborhood,orinconflictwiththepurposesandobjectivesofthisCode,providedtheconditionsofapprovalaremet.ThehouseonLotl4lproposedLot14Aisnonconformingastotherequiredminimumtenfootsideyardsetback.Anoteshouldbeplacedontheplatstatingthatapprovalofthisplatdoesnotchangethenonconformingstatusofthisstructure.The2lotsarenonconformingastominimumlotareacurrentlyandasplattedwiththisrequest;howeverthenewplatdoesimprovethebuildableareaonLot14AithoutimpactingthebuildableareasignificantlyonLot1A.TheTownhasnotrequiredupgradesinwatermains,firehydrants,electricandstreetlightingsystems,sanitarysewersystems,undergroundutilities,watersystems,orfiresafetyforboundarylineadjustmentssincenonewlotsarecreated.However,electricserviceisinaneasementthattheapplicanthasproposedvacatingtocreatemorebuildablearea.Sinceelectricservicemustberelocateditneedstocomplywithcurrentstandards,e.g.electriclinesmustbeburiedundergroundandbelocatedwithinaneasement.Tenfootpublicutilityeasementsarebeingdedicatedalongallpropertylinesasrequestedbystaff.Privateutilityeasementsshouldbededicatedforanyprivateutilityservicelinesthatcrosseitherlot.Staffrecommendsthatthebarbedwiredfenceberemoved. RECORDOFPROCEEDINGSEstesValleyPlanningCommission2June17,2003PaulBennettofVanHornEngineeringwaspresenttorepresenttheapplicants.Hestatedthepowerlineswillbererouted.Hehasconcernsregardingtherequirementtoplacetheoverheadpowerlinesundergroundduetothebedrockandsteepslopesfoundonthelot.HedoesnotfeelthatburyingthelineswillaidintheaestheticsoftheneighborhoodsincetheWAPAlinesareoverheadinthesamelocation.Hewouldliketoleavetheoptionopenfortheapplicantstoplacethelinesoverheadifitiscosteffectivetodoso.DirectorJosephquestionedwhetherornotLightandPowerhadaconcernregardingtheoverheadpowerlinesrunningunderneaththeWAPAlines.Mr.Bennettstatedthataslongasthereis12feetbetweenthetwosetsofpowerlinestherewouldnotbeasafetyissue.Headvisedthelineswouldbeburiedif12feetofseparationcouldnotbemet.MikeMangelson,AssistanttotheSeniorElectricalEngineer,statedthatLightandPowerhassituationswheretheTownpowerlinesrunundertheWAPAtransmissionlines.LightandPowerwouldbeopentohavingthelinesabovegroundifburyingthelinesinnotfeasibleduetothePenstockEasemenUROW.Mr.Mangelsonstatedtheytrytoplacelinesundergroundwheneverpossible.Mr.Bennettstatedhebelievesthelandownerwouldremovethebarbedwirefencewhenitcametimetobuild.ThePlanningCommissionsuggeststhatthebarbedwireberemoved.PublicComment:RayNieder,600LandersStreet,ownsthepropertytothewestofMr.Griffin.Hewouldobjecttotherecommendationthatthebarbedwirefence,whichisactuallysmoothwire,beremoved.Hestatedpeopletrespassonhispropertyandhefeelsthatremovalofthefencewouldcreatealargerproblem.Thepowerlinetoberelocatedalsofeedshisproperty.Hebelievesitwouldbeexpensivetoburythelineduetotheamountofrockinthearea.Itwasmovedandseconded(Hix/PohI)torecommendapprovaltotheTownBoardofTrusteestheAmendedPlatofLot14,Block6,CountryClubManorAdditionTogetherwiththeVacated20FeetofFirAvenueAdjoiningSubjectPropertyontheWestSideandLot1,Block5,AmendedPlatofBlocks4and5,andLot4,Block3,HydeParkAdditionwiththefollowingconditions,anditpassedunanimously.1.CompliancewithGregSiever’scomments#2and#3inhisMay22,2003memotoAlisonChilcott.2.CompliancewithGregWhite’slettertoAlisonChilcottdatedMay23,2003.3.CompliancewiththeJune12,2003letterfromtheWesternAreaPowerAdministration.4.Theplatshallshowthegrosslandareaforeachnewlot.5.TheapplicantshallcomplywiththeelectricserviceportionofEVDC§10.5.E.2whichstates“thesubdividershallinstallsuchelectricserviceanddistributionsystemandsuchstreetlightingsystemasshallbedeterminedbytheTown”andEVDC§10.5.E.4.6.IfelectricserviceisrelocatedintooneorbothoftheseUSBureau,ofReclamationeasement(LakeEstesPenstockeasemenUright-of-way)ortheWesternAreaPowerAdministrationtransmissionlineeasement,approvalshallbeobtainedfromtheappropriateagency.7.Privateutilityeasementsshouldbededicatedforanyprivateutilityservicelinesthatcrosseitherlot.8.TheapplicantshallcomplywithEVDC§10.5.1Monuments.9.AsbuiltdrawingarerequiredinaccordancewithEVDC§10.5.J.10.TheapplicantshallcomplywithEVDC§10.5.K,includingprovisionofanimprovementguarantee,agreement,andwarranty.11.Thededicationstatementshallstatethat“public”easementsarebeingdedicated. RECORDOFPROCEEDINGSEstesValleyPlanningCommission3June17,200312.PerPaulBennett,theportionofthetransmissionlineeasementonLotIisrecordedatBook888,Page98.TheportionoftheeasementonLot14wasobtainedbyactofcondemnationin1955.Thisshallbeclarifiedontheplat.4.ESTESVALLEYDEVELOPMENTCODEREVISIONSDrivewayConstructionRegulationsandAppendix0DirectorJosephreviewedthecodeamendments.Theexistingcodehasalimitationof1curbcutperlot.Hestatedthishasbeenproblematicasfarasenforcement.Theproposedcodeamendmentwouldallow2curbcutsperlot,exceptforarterialstreetswhichwouldbelimitedto1curbcutperlot.PublicComment:GregRound,1805CherokeeDrive,spokeinfavoroftheproposedcodeamendmentsthatwouldallow2curbcuts.Hefeelsthereshouldalsobeliteratureattachedtobuildingpermitsthatstatethedrivewaylimits.JudyHughes,800OldRangerRoad,spokeinfavoroftheproposedcodeamendmentsthatwouldallow2curbcuts.DirectorJosephwouldliketocomebacknextmonthwithanupdatedversionoftheAppendixDcodeamendmentsthatwouldreflectthechangesdiscussedbystaffandthePlanningCommissioners.GregSievers,ConstructionandPublicFacilityManager,askediftheBoardofAdjustmentcasesappealingthe1curbcutrequirement,wouldbenullandvoid.TownAttorneyWhitestatedtheindividualpropertyownerswouldnolongerbeinviolation.ItemI-WetlandandStreamProtection,Item2-FeaturesAllowedinSetbacks,Item3-OutdoorSeatingandItem4-MinorSubdivisionReviewDirectorJosephreviewedthecodechanges.HestatedthecoderevisionsforItem4-MinorSubdivisonReviewisnotreadytotakeforwardthismonth;howeverItems1through3areready.PublicComments:None.Itwasmovedandseconded(Hix/Kitchen)torecommendacceptanceofthecodechangetotheTownBoardofTrusteesandtheBoardofCountyCommissionersofItemI-WetlandandStreamProtection,Item2-FeaturesAllowedinSetbacksandItem3-OutdoorSeatingtotheEstesValleyDevelopmentCode,Block7anditpassedunanimously.Item5—ParkingSpacesforEmployeeHousing,Item6—AppendixB—AttachmentA,Item7—AppendixB—AttachmentBPublicComments:None.Itwasmovedandseconded(Homeier/Hix)torecommendacceptanceofthecodechangetotheTownBoardofTrusteesandtheBoardofCountyCommissionersofItem5—ParkingSpacesforEmployeeHousing,Item6—AppendixB—AttachmentA,andItem7AppendixB—AttachmentBtotheEstesValleyDevelopmentCode,Block7anditpassedunanimously.DevelopmentPlanReviewTriggers,AdequatePublicFacilities—Electricity,andFloorAreaRatioDirectorJosephwouldliketobringtheseitemsbacknextmonthfortheCommissionsconsideration. RECORDOFPROCEEDINGSEstesValleyPlanningCommission4June17,2003PublicComments:(JNone.KennelDefinitionsPlannerChilcottstatedtheMunicipalCodeandDevelopmentCodeareinconflictwitheachother.MaryThacker,AnimalControlOfficer,wouldliketheTownCodestobeinlinewiththeCountyregulations,whichstatethatanymorethan4adultanimalsisakennel.ShestatedtheproposedcodeamendmentsstillneedtobereviewedwithMaryThacker,AnimalControlOfficer,andLowellRichardson,ChiefofPolice.AnyrevisiontotheMunicipalCodeneedstobereviewedbythePublicSafetyCommittee.ChairAmosfeelsthatthedefinitionofanimalneedstobeclarifiedandstatewhatspeciesofanimal.CommissionerHixstatedtheTownshouldusetheCountyregulationsanddefinitions.DirectorJosephstatedthereisaclearconflictwiththeMunicipalCodeandtheEstesValleyDevelopmentCode.Thiswasanattempttomakeasimplereconciliation.CommissionerKitchenstatedtheCountydefinitionofkennelwouldbeappropriateanditisonlyadefinitionandnotaregulation.CommissionerPohlfeelsthattheCommissionisbeingselectiveandshouldbelookingattheoverallpicturebeforemakingadecisiononthedefinitionofkennels.CommissionerTaddonioagreeswithCommissionerPohI’scomments.Hefeelsthedefinitionisbeingtakenoutofcontext.Jtwasmovedandseconded(Kitchen/Horton)torecommendacceptancetotheTownBoardofTrusteesandtheBoardofCountyCommissionersthedefinitionofkennelascommercialornoncommercialusewithindoorand/oroutdoorfacilitiesforthekeeping,breeding,boardingortrainingoffour(4)ormoreadultcanineorfelineanimals,i.e.animalsovertheageofthreemonthstotheEstesValleyDevelopmentCode,Block7anditpassed.Thosevoting“yes”Homeier,Amos,Hix,KitchenandHorton.Thosevoting“no”PohIandTaddonio.GuestParkingPlannerShirkstatedthecurrentcoderequiresonequarterguestparkingspacebeprovidedpermultifamilyunit.Developershavebeencountingthespaceinfrontofthegarageasthequarterguestparkingspace.Thereisnosetasidecumulativeguestparking.TownAttorneyWhiteadvisedthecodeamendmentwouldrequirethedeveloperofamultifamilydevelopmenttoprovideseparateguestparking.DirectorJosephstatedmultifamilydevelopmentsgenerallyhaveattachedgaragesthatprovideparkingfortheoccupants.Inthepast,theCommunityDevelopmentDepartmenthasrecognizedthespaceinfrontoftheapronastheonequarterguestparkingspaceperunit,andhasnotrequiredguestparkingtobesegregatedoutintoanassignedcommonparkingarea.Hestatedheisconcernedthiscodeamendmentmightgotoofarandcreateanexcessiveamountofpavedparkingthatnevergetsused.5.REPORTSTherebeingnofurtherbusiness,meetingwasadjournedat3:04p.m.WendellAmos,ChairJacquelynWilliamson,RecordingSecretary RECORDOFPROCEEDINGSTownofEstesPark,LarimerCounty,Colorado,June30,2003MinutesofaRegularmeetingoftheFIREMEN’SPENSIONBOARDoftheTownofEstesPark,LarimerCounty,Colorado.MeetingheldintheMunicipalBuildinginsaidTownofEstesParkonthe30thdayofJune,2003.Committee:MayorBaudek,FireChiefDorman,FinanceOfficerBrandjord,EPVFDBirchfield,ClerkO’ConnorAttending:AllAlsoAttending:NoneAbsent:NoneMayorBaudekcalledthemeetingtoorderat8:00a.m.REVIEWREP’SFORACTUARIALSERVICES—AWARDPROPOSAL.InamemorandumdatedJune20,2003,FinanceOfficerBrandjordreportedthattheVolunteerFirefighters’PensionFundisrequiredtohaveanactuarialvaluationperformedeverytwoyears.ThevaluationhasbeenperformedbytheActuarialConsultingGroup,inc.since1995.AsitisbeneficialtoseekRFPsonaperiodicbasis,anRFPwasconductedfor2002actuarialservices.Fifteenpacketsweremailed,and,insummary,theBoardreviewedresponsesfromCeridian,EnglewoodandMillimanUSA,Denver.FinanceOfficerBrandjordreportedthatCeridian’sservicefeeis$1700;andMilliman’sfeeis$4,000;however,basedonreferences(oneofwhichisTownAttorneyWhite),andqualifications,MillimanUSAisbeingrecommended.Followingdiscussion,itwasmovedandseconded(Dorman/Birchfield)theproposalsubmittedbyMillimanUSAbeaccepted,anditpassedunanimously.StaffwillnotifyMillimanandscheduleapresentationtoEPVFDmembers.APPLICATIONFORPENSION—APPROVAL.TheBoardreviewedthepensionapplicationsubmittedbyDouglasA.Deats,datedJanuary28,2003.Mr.Deatsjoinedthedepartment10/7/86andiseligibleforbenefits.Itwasmovedandseconded(BirchfieldlDorman)theApplicationbeapproved,anditpassedunanimously.ThepensionwillbepaidretroactivetoJanuary1,2003.REPLACEMENTEPVFDMEMBERONTHEFIREMEN’SPENSIONBOARD-APPROVAL.PursuanttotheprecedingpensionapplicationsubmittedbyDougDeats,areplacementmemberfromtheFireDept.mustbenamed.ChiefDormansuggestedJonLandkamerbesoappointed;however,Mr.Landkamerhasnotyethadanopportunitytoformallyaccepttheappointment.Thus,itwasmovedandseconded(Brandjord/O’Connor)Mr.Landkamerbesoappointedifheconcurs,anditpassedunanimously.REVIEW2002AUDITEDFINANCIALSTATEMENT.TheBoardreviewedthe2002financialstatement,withFinanceOfficerBrandjordcommentingonrecordlowreturnsoninvestmentsatthistime,thefundisstable,cash RECORDOFPROCEEDINGSFiremen’sPensionBoard—June30,2003—Page2investmentsofslightlylessthan$1Million,andthemaximumallowedcontributionsbytheStatearebeingremitted.Concernswereexpressedontheneedforadditionalfirefightersandthefundingforeach.ChiefDormannotedthatEstesParkremainsbelowthestateaverageof$00/mo.onpensionbenefits.Underthecurrentvolunteerdepartment,theonlyprojectedincreaseistoconverttheY4-timesecretarypositiontofull-time.DEATHBENEFIT—APPROVAL(RETROACTIVE)Itwasmovedandseconded(Dorman/Birchfield)adeathbenefitbepaidtothesurvivingspouselfamilyofRonEastwood,whopassedaway1/23/03.Mr.Eastwoodservedmorethan20years,andhisbenefitamountof$700waspaidinFebruary2003.Note:Asamatterofprocedureforissuingdeathbenefits,(1)theFinanceDept.willissueacheckimmediatelyuponpublicationofanobituaryand(2)theFinanceDept.willsubmitanoticeofthebenefittotheTownClerkforsubmittaltoandapprovalbytheFiremensPensionBoard.Therebeingnofurtherbusiness,MayorBaudekadjournedthemeetingat8:34a.m.VickieO’Connor,CMC,TownClerk0 MEMORANDUMTo:HonorableMayorBaudekandBoardofTrusteesrorn:BobJoseph,CommunityDevelopmentDirectorandWillBirchfield,ChiefBuildingOfficialDate:7-1-03Subject:AppointmentofaBuildingCodeBoardofAppealsBackground:TheBuildingCodeBoardofAppealsisthebodythatconsidersanyappealoforders,decisionsordeterminationsmadebytheBuildingOfficialrelativetotheUniformBuildingCode,UniformCodefortheAbatementofDangerousBuildings,andothertechnicalcodesadoptedbytheTown.TheUniformCodefortheAbatementofDangerousBuildingsrequirescreationofaboardqualifiedtohearappealsofatechnicalnature.TheTownBoardcurrentlyactsasaBoardofAppealtotheUniformBuildingCode,butisnotqualifiedtohearappealstotheDangerousBuildingCode.Theboardofappealshasnoauthoritytowaiverequirementsofthebuildingcode.Theboardwillmeetasrequiredtohearappealsastheyoccur.Therewillbenootherregularbusinessfortheboardtoperform;thereforetherewillbenoregularscheduleofmeetings.ThisboardisappointedbytheTownBoardandshouldconsistofatleastthreelocalresidentswhoarequalifiedbyreasonofprofessionalexperiencetohearawidevarietyoftechnicalappeals.Thereforeamixoftechnicalandprofessionalexpertiseisdesirable.TheindividualsrecommendedbelowofferexpertiseinArchitecture,Engineering,PlumbingandElectrical.Recommendation:AppointthefollowingthreememberstoserveinthiscapacityforatermtoexpireonApril,2004.Thereaftertheyshallserveforatermoftwoyears.Mr.KerryProchaskaMr.KarlErtlMr.SteveLane TownofEstesParkCommunityDevelopmentDepartmentMemoTo:HonorableMayorBaudekBoardofTrusteesTownAdministratorWidmerFrom:BobJoseph,DirectorandAlisonChilcott,PlannerIIDate:July2,2003Subject:AmendedPlatofLot14,Block6,CountryClubManorAddition,withthevacated20’ofFirAve.adjoiningsubjectpropertyonthewestside,andLot1,Block5,AmendedPlatofBlocks4and5,andLot4,Block3,HydeParkAdditionBackground.Theapplicants,BobGriffin,KennethP.PearsonandMaryellaPearson,haveanamendedplatapplicationtoadjustaboundarylinebetweentwosingle-familyresidentiallyzonedlots,oneintheCountryClubManorAdditionandtheotherinHydeParkAddition.Lot14,Block6,CountryClubManorAdditioniszoned“R”ResidentialandLot1,Block5,HydeParkAdditioniszoned“E”Estate.Thisplatalsovacatesanddedicatesutilityeasements.RelocationofanelectriclinewithintheNutilityeasementtobevacatedisalsorequired.StaffLocationMaptor610LandersStreetand644AspenAvenuewillnotrequiteundergroundelectricserviceduetothe0600012.00024,O48c0Penstocklocation.Theamendedplatwillcreatemore—eelbuildableareaonLot14foranadditiontotheexistinghouse.LotIisvacant.ThePlanningCommissionrecommendedconditionalapprovaloftheamendedplatattheJune17,2003meeting.LocationMapBudget.None.Action.ApprovaloftheAmendedPlatofLot14,Block6,CountryClubManorAddition,withthevacated20’ofFirAve.adjoiningsubjectpropertyonthewestside,andLot1,Block5,AmendedPlatofBlocks4and5,andLot4,Block3,HydeParkAdditionwiththeconditionsofapprovalrecommendedbythePlanningCommission,withtheexceptionthatundergroundingofelectricserviceisnotrequired. TownofEstesParkCommunityDevelopmentDepartmentMemoTo:HonorableMayorBaudekBoardofTrusteesTownAdministratorWidmerFrom:BobJoseph,DirectorandAlisonChllcott,PlannerIIDate:July2,2003Subject:SupplementalMapNo.IofSolitudeIllCondominiumsBackground.Theapplicant,CrystalCreekDevelopment,Inc.,hassubmittedafinalcondominiummapapplicationforSupplementalMapNo.1ofSolitudeIllCondominiums.Thisconsistsofoneunit,Unit2,onLot3,SolitudeSubdivision,addressed1870SketchBoxLane.Thelotiszoned“A”Accommodations/HighwayCorridorandtheuseisaccommodations.Residentialusesarenotpermitted.Thismapanddeclarationdoesnotreservetherighttodevelopadditionalunits,expandunits,orwithdrawpropertyfromtheassociation.DevelopmentPlan#02-10hasbeenapprovedforsevenresortlodge/cabinsonthislot.Thiscondominiummapisconsistentwiththeapproveddevelopmentplan.TheTownBoardapprovedtheSolitudeIllCondominiumMapattheJune10,2003meeting.TheapplicantshoulddiscussbusinesslicensesforindividuallyownedcondominiumunitswiththeTownClerk’sOfficeandtheapplicantshouldnotifyfutureownersofcondominiumunitsofbusinesslicensingrequirements.LocationMapBudget.None.Action.ApprovalofSupplementalMapNo.1ofSolitudeIllCondominiums. TownofEstesParkCOmmunityDevelopmentDepartmentMemoTo:HonorableMayorBaudekBoardofTrusteesTownAdministratorWidmerFrom:BobJoseph,DirectorandAlisonChilcott,PlannerIIDate:JuIyf,2003Subject:FinalCondominiumMapforSolitudeVICondominiumsBackqrowid.Theapplicant,FishCreekProperties,Inc.,hassubmittedafinalcondominiummapapplicationforSolitudeVICondominiums.Thisconsistsofsixunits,Units1through6,onLot6,SolitudeSubdivision,addressed1885SketchBoxLane.Thelotiszoned“A”Accommodations/HighwayCorridorandtheuseisaccommodations.Residentialusesarenotpermitted.Thismapanddeclarationdoesnotreservetherighttodevelopadditionalunits,expandunits,orwithdrawpropertyfromtheassociation.DevelopmentPlan#02-15hasbeenapprovedforfiveresortlodge/cabins,oneofficewhichmaybeconvertedtoacabinormanger’sunit,fivekitchenette/employeeunits,andonelaundry/storageareaonthislot.Thiscondominiummapisconsistentwiththeapproveddevelopmentplanwiththeexceptionofthelimitedcommonelements.TheTownBoardapprovedthepreliminarycondominiummapforthislotattheOctober8,2002meeting.TheapplicantshoulddiscussbusinesslicensesforindividuallyownedcondominiumunitswiththeTownClerk’sOfficeandtheapplicantshouldnotifyfutureownersofcondominiumunitsofbusinesslicensingrequirements.None.LocationMap Action.(JApprovalofSolitudeVICondominiumswiththeconditions(1)utilityeasementbearingsanddimensionsshallbeshownfortheutilityeasementsinthesharedparkingarea,(2)the“15’Hike/Bike&UtilityEsmt”belabeledwiththesamewordingasthefinalsubdivisionplat,i.e.“Drainage,Trail&UtilityEasement,”(3)themonumentlabeled“Found1/2”Dia.RebarwithAluminumCapNo.10385”belabeledonthewesternpropertyline,(4)thecondominiummapanddevelopmentplanshouldbeconsistentandanychangestothedevelopmentplanapprovedbystaff.•00•Page2 AmendmentstotheEstesValleyDevelopmentCode,BlockSix]EstesParkCommunityDevelopmentDepartmentI—MunicipalBuilding,170MacGregorAvenuePOBox1200EstesPark,CO80517Phone:970-577-3721Fax:970-586-0249www.estesnet.comTOWNBOARDMEETINGDATE:July8,2003TITLE:AmendmentstotheEstesValleyDevelopmentCode,BlockSixREQUEST:TomakeanumberofchangesandcorrectionstotheadoptedEstesValleyDevelopmentCode.LOCATION:EstesValley,inclusiveoftheTownofEstesPark.APPLICANT:EstesValleyPlanningCommissionSTAFFCONTACT:BobJosephAPPLICABLELANDUSECODE:EstesValleyDevelopmentCodePROJECTDESCRIPTION/BACKGROUND:Proposedcodechangesinclude:AccessoryUses(IncludingHomeOccupations)andAccessoryStructures,EmployeeHousing(IncludingSquarefootageAllowed),DowntownHousing,i.e.Housingin“CD”DowntownCommercialZoningDistrict.ORGANIZATION:1.Texttobereplaceddelineatedwithstrikethrough(Thequickbrownfoxinnoverthefence).2.Newtextdelineatedwithunderline(Thequickbrownfoxlumpedoverthefence).3.Revisionshavebeenorganizedsequentiallybychapterandsection.ProposedDevelopmentCodeChanges—Block6July8,2003TownBoardMeeting ITEM1-ACCESSORYUSES(INCLUIMNGHOMEOCCUPATIONS)ANDACCESSORYSTRUCTURES(Pa%e5-9throu%h5-24)StaffComment:Tabletitled“AccessoryUses(June2003TownBoardProposal)”isattached.Thisprovidesexamplesofthemaximumsquarefootageofaccessoryusesallowedonaresidentiallotbasedonnetlandareaandprincipalbuildingsize.§5.2ACCESSORYUSES(INCLUDINGHOMEOCCUPATIONS)ANDACCESSORYSTRUCTURESA.GeneralStandards.1.StaffComment:NochangestoEVDCproposed.2.StaffComment:NochangestoEVDCproposed.3.StaffComment:NochangestoEVDCproposed.4.Allaccessoryusesandstructuresshallcomplywiththefollowingconditions:a.Theaccessoryuseorstructureshallbeclearlyincidentalandcustomarilyfoundinconnectionwiththeprincipaluse;andb.Theaccessoryuseorstructureshallbeconductedand/orlocatedonthesamezoninglotastheprincipaluse;andc.ThereshallbeaunityofownershipbetweentheprincipaluseandtheaccessoryuseTheprincipaluseandaccessoryuseshallbeunderthesameownership.B.AccessoryUseslStructuresPermittedintheResidentialZoningDistricts.1.TableofPermittedAccessoryUsesandStructures.a.ListedAccessoryUses/Structures.StaffComment:NochangestoEVDCproposed.b.UnlistedAccessoryUsesorStructures.StaffComment:NochangestoEVDCproposed.Table5-1AccessoryUsesandStructuresPermittedintheResidentialZoningDistrictsResidentialZoningDistrict“Yes”=Permitted“No”=NotPermittedAdditionalAccessoryUseRE-iRE[E-iERR-iR-2RI’vlRequirementsAccessoryDwellingYesYesYesYesYesNoNoNo§5.2.B.2.aUnit1.33timesminimumlotarearequiredBarnsandStablesYesYesYesNoNoNoNoNo§5.2.B.2.bStaffComment:NoadditionalchangesareproposedforTable5-1.ProposedDevelopmentCodeChanges—Block62July8,2003TownBoardMeeting 2.AdditionalRequirementsforSpecificAccessoryUses/StructuresPermittedintheResidentialZoningDistricts.a.AccessoryDwellingUnits.StaffComment:NochangestoEVDCproposed.b.BarnsandStables.Thecumulativetotalgroundfloorareaofallbarnsorstablesshallnotexceedtwopercent(2%)ofthegrossfloorareaofthelotorparcelortwothousandfourhundred(2,400)squarefeet,whicheverisless.fOrd.202#8)FamilyHomeDayCare.StaffComment:NochangestoEVDCproposed.diGarages,CarportsandOff-StreetParkingAreas.(1)Suchaccessoryuseshallserveonlytheresidentsoftheproperty,andshallnotbeusedforcommercialpurposes.(2)Agarageorcarportmaybedetachedfromorattachedtotheprincipalstructure,providedthatitcomplieswithallapplicablezonedistrictregulations,includingsetbackrequirements.Forgaragesattachedtoordetachedfromasingle-familydwelling:(a)Nomorethanthirty-two(32)linearfeetofgaragedoor(s)shallbeorientatedtowardsafrontlotline;and(b)Nomorethantwenty-two(22)linearfeetofgaragewall,withoutarchitecturalopeningssuchaswindowsanddoors,shallbeorientedtowardsafrontlotline.(3)Allgaragesorcarportsaccessorytoasingleresidentialuseshallcontainnomorethanacumulativetotalofonethousand(1,000)squarefeetofgrossfloorarea.ecLHomeOccupations(1)Size/Area:Ahomeoccupationshalloccupynomorethannotexceedtwentypercent(20%)oftheprincipalbuildingfloorarea,excludinggaragespace.(2)Location:Homeoccupationsshallbeintegratedwithintheprincipalbuildinginallzoningdistrictsthatallowhomeoccupations.Exceptthatonlotsequaltoorgreaterthanoneandahalfacres(1.5)insize,homeoccupationsmaybedetachedfromtheprincipalbuilding.-23(3)Employees:Nooneotherthanaresidentofthedwellingshallbeemployedon-site,reporttoworkatthesite,orpickupsuppliesorproductson-siteintheconductofahomeoccupation.Thisprohibitionalsoappliestoindependentcontractors.3)OperationalStaffComment:NochangestoEVDCproposed.4))ExteriorAppearanceandOutdoorStorageStaffComment:NochangestoEVDCproposed.5))Parking/Vehicles/Traffic:StaffComment:NochangestoEVDCproposed.ProposedDevelopmentCodeChanges—Block63July8,2003TownBoardMeeting fRentals.StaffComment:NochangestoEVDCproposed.gf.StorageorParkingofTrucks,CarsandMajorRecreationalEquipment,IncludingbutNotLimitedtoBoats,andBoatTrailers,CampingTrailers,MotorizedHomesandHouseTrailers.StorageorParkingofVehicles,RecreationalEquipmentandRecreationalVehicles.(1)Onlythosevehiclesorvehicles,recreationalequipmentandrecreationalvehiclesownedbytheanoccupantofaprincipalresidentialusebuildingmaybeparkedorstored.(2)Parkingorstorageshalloccuronthesameparcelktastheprincipalresidentialuse.Vehicles,recreationalequipmentandrecreationalvehiclesthatareonalotareconsideredparkedorstored.(3)Recreationalequipmentandrecreationalvehiclesshallhavenofixedconnectionstoelectricity,water,gasorsanitarysewerfacilities,norshalltheybeusedfordwelling,businessorcommercialpurposesorforanyaccessoryusesinanyzonezoningdistrict.(4)Recreationalvehiclesshallnotbeparkedorstoredinanyzonedistrictwithinanenclosedstructureor,ifRecreationalequipmentandrecreationalvehiclesmaybeparkedorstoredoutside,unlessfallofthefollowingrequirementsaresatisfied:(a)Recreationalequipmentandrecreationalvehiclesmaybeparkednoclosertothestreetthanthebehindthefrontsetbackinasideyardotherthanthestreetsideofacornerlot.StaffComment:GraphictobeProvided.(b)Recreationalequipmentandrecreationalvehiclesmaybeparkednocloserthanthree(3)feettoasideorrearyardlotline.(5)LimitonParkedorStoredRecreationalEquipmentand/orRecreationalVehiclesonaLot.(a)Applicability.ThisSectionappliestoallrecreationalequipmentandrecreationalvehiclesthatarenotparkedorstoredinafullyenclosedgarage.)AsAccessorytoSingle-FamilyandTwo-FamilyPrincipalUses.Nomorethantwo(2)vehiclesoratotaloftwo(2)piecesofmajorrecreationalequipmentand/orrecreationalvehiclesshallbeparkedorstoredonalotoffive(5)acresorless.Nomorethanatotaloffour(4)piecesofrecreationalequipmentand/orrecreationalvehiclesshallbeparkedorstoredonalotgreaterthanlive(5)acres.)AsAccessorytoTownHomeorMulti-FamilyPrincipalUses:Nomorethanone(1)vehicleorone(1)pieceofmajorrecreationalequipmentorone(1)recreationalvehicleshallbeparkedorstoredforeveryten(10)dwellingunits.(6)LimitonNumberofParkedorStoredVehicles,NotIncludingRecreationalEquipmentandRecreationalVehicles,onaLot.ProposedDevelopmentCodeChanges—Block64July8,2003TownBoardMeeting (a)Thisappliestoallvehiclesthatarenotparkedorstoredinafullyenclosedgarage.)AsAccessorytoSingle-FamilyandTwo-FamilyPrincipalUses.Nomorethanatotaloffour(4)vehiclesshallbeparkedorstoredonalotoffiveacresorless.Nomotethanatotalofsix(6)vehiclesshallbeparkedorstoredonalotgreaterthanfive(5)acres.(C)AsAccessorytoTownHomeorMulti-FamilyPrincipalUses.Vehiclesshallbeparkedindesignatedparkinglotspaces.C.AccessoryUsesandStructuresPermittedintheNonresidentialZoningDistricts.StaffComment:NochangestoEVDCproposed.D.GeneralDimensionalandOperationalRequirements.Thefollowingstandardsshallapplytoallaccessoryusesandstructuresinallzoningdistricts,exceptfor:(1)Satelliteantennadishesaccessorytoresidentialusesthatareone(1)meterorlessindiameter;and(2)Satelliteantennadishesaccessorytononresidentialusesthataretwo(2)metersorlessindiameter.1.TimeofEstablishment.Noaccessoryuseshallbeestablishedandnoaccessorystructuresshallbeallowedonthesubjectparceluntilafterallrequiredpermitsandapprovalsfortheprincipaluseoractivityhavebeenobtained.2.Setbacks.Noaccessoryuse,structureoractivity,exceptforpermittedfencesorwallserectedonapropertyline,shallbelocatedortakeplacewithinarequiredyardsetback.Onresidentiallotsoflessthanoneacreallaccessorybuildings,excludingdetachedgarages,shallbelocatednoclosertothefrontpropertylinethantheresidentialdwelling.3.SetbacksfromEasements.Noaccessorystructureshallbelocatedwithinanyplattedorrecordedeasementoroveranyknownutility.4.MaximumBuildingorStructureSizeforNon-ResidentialUses.ExceptasotherwiseexpresslylimitedorallowedinthisSection,andexceptforstructurescontainingaccessorynightlyrentalsandforaccessoryrecreationalfacilitiesincludingswimmingpools,freestandingaccessorybuildingsandstructuresshallnotbelargerthanonethousand(1,000)squarefeetofgrossfloorarea.5.MaximumCumulativeGrossFloorAreaAllowedforallAccessoryUsesinAccessoryBuildings,AccessoryStructuresand/orPrincipalBuildingsforResidentialUses.Maximumcumulativegrossfloorareaforallaccessoryuses,excludingaccessorynightlyrentals,inaccessorybuildings,accessorystructuresand/orprincipalbuildingsshallnotexceedthelargestcomputationofthefollowing:a.Onethousandtwohundred(1,200)sguarefeetofgrossfloorarea;b.Fiftypercent(50%)ofthegrossfloorareaoftheprincipalbuilding,excludingtheattachedgaragefloorarea;ProposedDevelopmentCodeChanges—Block65July8,2003TownBoardMeeting c.Forlotswithanetlandareagreaterthanonehalf(112)acreandlessthanoregualtoone(1)acre:500+tl,000(a)j*.d.Forlotswithanetlandareagreaterthan(1)acre:I,400+1400(a)1*.‘Where“a”=netlandareainacres6.MaximumNumberofFreestandingAccessoryBuildingsandStructures,IncludingDetachedGarages,PerSingle-FamilyResidentialLot.Nomorethanone(1)accessorybuildingorstructurelessthanoregualtoonehundredandtwenty(120)sguarefeetandnomorethantwo(2)accessorybuildingsorstructuresgreaterthanonehundredandtwenty(120)sguarefeetshallbeallowedonalotoftwoandhalf(2.5)acresorless.7.BuildingorStructureHeight.Theheightlimitationssetforthintheunderlyingzoningdistrictsshallapplytoallaccessorybuildingsandstructureslocatedtherein.8.BuildingSeparation.StaffComment.NoChangeProposed.DwellingUnitProhibited.StaffComment:NoChangeProposed.10.Operations.StaffComment:NoChangeProposed.11.LimitsonMobileHomes/RV’s.StaffComment:NoChangeProposed.§13.3DEFINITIONSOFWORDS,TERMSANDPHRASES110.Garageshallmeananaccessorybuildingoraportionoftheprincipalbuilding,includingcarports,fortheprivateaccessoryuseoftheowneroroccupantofaprincipalbuildingintendedforstorageofmotorvehiclesandequipmentwithnofacilitiesformechanicalserviceorrepairofacommercialorpublicnature.Allareawithinthewallsenclosingthegarageshallbeconsideredgaragespace.Forcarports,allareaundertheroofshallbeconsideredgaragespace.Carportshallmeanagaragethatisopenonatleasttwosides.198.RecreationalVehicleshallmeanawheeledvehiclereguiredbytheStatetohaveavehicularregistration,builtonachassis,containingnotmorethantwohundredfiftysix(256)squarefeetoffloorarea,thatcanbetowed,hauledordrivenandprimarilydesignedasatemporarydwellingforrecreation,vacationandtraveluse,including,butnotlimitedto,traveltrailers,truckcampers,tenttrailers,pick-upcampers,campingtrailersandself-propelledmotorhomes.HomeOccupationshallmeanabusiness,profession,occupationortradethatisconductedforgainasanaccessoryusewithinadwellingunit1oraccessorybuildingbyaresidentofthedwellingunit.RecreationalEquipmentshallinclude,butisnotlimitedto,thefollowing:boats;golfcarts;allterrainvehicles;snowmobiles;horsetrailers;andjetskis.StaffComment:numbertobeassignedbyColoradoCodePublishingCompany.ProposedDevelopmentCodeChanges—Block66July8,2003TownBoardMeeting ITEM2-EMPLOYEEHOUSING(Pa%es5-19to5-20)§5.2.CACCESSORYUSESANDSTRUCTURESPERMITTEDINTHENONRESIDENTIALZONINGDISTRICTS2.AdditionalRequirementsforSpecificAccessoryUsesintheNonresidentialZoningDistricts.a.EmployeeHousing.(1)Defined.Accessorydwellingunit(s)foranowner,operatororemployeeoftheprincipaluseorbusinesslocatedonthesite(shallinclude“caretakersquarters”).(2)Standards.Employeehousingshallbesubjecttothefollowingdevelopmentandoperationalstandards:(a)DwellingunitsusedforemployeehousingshallcomplywithallapplicableprovisionsofthisCode.(b)Onlyone(1)unitofemployeehousingperprincipaluseshallbeallowedforthepurposeofprovidingcaretakerquarters.(c)l-ndividualdwellingunitsusedforemployeehousingshallnotexceedeighthundred(800)squarefeetofgrossfloorarea.Thetwenty-five(25)percentincreaseinthefloorarearatiopermittedin5.2.C.2.a.(3)shallonlybeusedforemployeehousing.(d)ExceptintheCDzoningdistrict,aminimumofone(1)off-streetparkingspaceshallbeprovidedforeachunitofemployeehousingunitcontainingeighthundredsguarefeetofgrossfloorareaorlessandtwo(2)off-streetparkingspacesforeachemployeeunitgreaterthaneighthundredsguarefeet,inadditiontotherequitedparkingfortheprincipaluseorbusiness.(e)Employeehousingshallbeoccupiedonlybytheowner,operator,caretakeroranemployeeoftheprincipaluse,plushisorherimmediatefamily.(f)Employeehousingshallnotbeoccupiedorrentedforatermoftenancylessthanthirty(30)days.(g)Employeehousingshallnotberentedtothegeneralpublic(nonemployees)foraccommodationorresidentialpurposes,exceptthatwhereemployeehousinghasbeenprovidedforaseasonalsummerworkforce,suchhousingmaybeusedforresidentialpurposesonly(notaccommodations)duringtheoff-seasonwithapprovalofStaff.(3)FormulafortheProvisionofEmployeeHousing.Theamountofemployeehousingshallbeallowedasfollows:(a)Commercial/Retail/Industrial/RecreationUses:One(1)unitofemployeehousingpertwothousandtwohundredfifty(2,250)squarefeetofgrossfloorareaoftheprincipaluse(s).One(1)unitofemployeehousingperthefirstoneProposedDevelopmentCodeChanges—Block67July8,2003TownBoardMeeting thousandfivehundred(1,500)squarefeetofgrossfloorareaoftheprincipaluse(s).Oneadditionalemployeehousingunitpereachadditionaltwothousandtwohundredfifty(2,250)squarefeetofgrossfloorareaoftheprincipaluse(s).(b)AccommodationUses:One(1)unitofemployeehousingperseven(7)guestroomsorunits.(c)Innocase,however,maythetotalactualdensityorintensityoftheproject,includingtheemployeehousing,exceedonehundredtwentyfivepercent(125%)ofthemaximumdensityorcommercialintensity(FAR)permittedbythezoningdistrictregulations.(4)RestrictiveCovenantRequired.StaffComment:NochangestoEVDCproposed.ProposedDevelopmentCodeChanges—Block68July8,2003TownBoardMeeting ITEM3-HOUSINGINTHE“CD”DOWNTOWNCOMMERCIAL(Pages4-21)§4.4.NONRESIDENTIALZONINGDISTRICTS§4.4.C.DENSITYANDDIMENSIONALSTANDARDSTable4-5:DensityandDimensionalStandardsfortheNonresidentialZoningDistricts.Table4-5DensityandDimensionalStandardsNonresidentialZoningDistrictsMinimum.LandMinimumBuilding/StructureAreaperMinimumLotSize[71Setbackst4]Max.itIAccommodationorBuilding4MaxLotZoningResidentialUnitAreaWidthFrontSideRearHeightMaxCoverageDistrict(sqftperunit)(sqft)(ft)(ft)(It)(ft)(ft)FAREi(%)AStaffComment:NochangestoEVDCproposed.A-iStaffComment:NochangestoEVDCproposed.AccommodationUnitsOnly=1,800;SF&2-FamilyIflot(stand-alone)=abuts9,000;SF&2aMF—9,000+Familyresi-Iflot‘0fh(standeAccommoMini-den-abutsadwellingunitdationusesalone)=mum=8fialresidentialCDlocatedonground=20,00025;Maxi-prop-property=302.0n/aMF(stand-Allother—mum=erty=10;.alone)—DwellingUnits(1uses=n/a1610;AllotherFloor)Iunitper‘Allcases=0Allother2,250squarefeetotheruses=n/aofgrosslandareacasesDwellingUnits=0(2TdFloor)NominimumgrosslandareaperunitCOStaffComment:NochangestoEVDCproposed.0StaffComment:NochangestoEVDCproposed.CHStaffComment:NochangestoEVDCproposed.I-iStaffComment:NochangestoEVDCproposed.ProposedDevelopmentCodeChanges—Block69July8,2003TownBoardMeeting ACCESSORY USES (JUNE 2003 TOWN BOARD PROPOSAL)a Maxim urn Square Footage Allowed for Uses Accessory to a Principal Residential Use -Eased on Net Land Area and Principal Building Size Net Land Net Land Principal Building Size (Sq Ft) Area Area Excluding Space In Principal Building Devoted to Accessory (acres)(sq ft)1,000 2,000 3,000 4,000 5,000 10,000 10 4356 I ,200 ‘L i00 ‘I ,500 2O0Y 2,500 t5000 0.50 21,780 1,200 1,200 1,500 2,000 2,500 5,000 $%43,56O ,5O0 20O0’2,5001 tA5,öO 1 .50 65,340 2,000 2,000 2,000 2,000 2,500 5,000 2 00 ik87,120 220O ‘‘2,2O0 2,2ö0 4W 2,2O0 V2,5O0 5,0O0 2.50 108,900 2,400 2,400 2,400 2,400 2,500 5,000 00 130;680 Z2,600 2,6O0 ‘2,600 2,600 2,600 5,000 3.50 152,460 2,800 2,800 2,800 2,800 2,800 5,000 4 00 ;174,240 3,000 3,000 ‘3,000 3,000 3,000 5,000 5.00 217,800 3,400 3,400 3,400 3,400 3,400 5,000 00 304,920 4,200k 4200 4,200 4,200 4,200’‘t5000 9.90 431,244 5,360 5,360 5,360 5,360 5,360 5,360 *?1 0 00 -,435,600 5400 5A00 5,400 p400 5,400 *5,400 15.00 653,400 7,400 7,400 7,400 7,400 7,400 7,400 8jJ1’,20 400 %94’b0,A 9,400 9,4O0 9,400 9,400 40.00 1,742,400 17,400 17,400 17,400 17,400 17,400 17,400 MEMORANDUMTo:HonorableMayorBaudekandBoardofTrusteesCC:TownAdministratorWidmerFrom:RandyRepolaDate:June30,2003Subject:StanleyParkRevitalizationPlanBackground:TheTownBoard’s2002-2004goalsincludeareviewoftheStanleyParkmasterplan(Goal#5).TheGoalTeamhasconductedanevaluationofthevariousreportsandplanswrittenontheFairgroundsovertheyears.Inaddition,theTeamhasreviewedtheoperationsandmarket(bothcurrentandpotential)forthefairgroundsatStanleyPark.Theattachedreportoutlineswhatthecommitteebelievestobethepast,presentandpotentialfutureforthefairgrounds.Theworkperfonnedtoproducethisreportconsistedofvarioustasks.TheTeamreviewedvariousplansdraftedfortheFairgroundsoverthelastseveraldecades:the1924“MasterPlan”,1980“Study”,1988“AlternatePlan”,1983eventcenter‘Tre-DesignAnalysis”,andvariousothersupportingdocuments.Inaddition,theTeamreviewedtheEVRPDmasterplantogaininsightontheplansforthepropertylocatedjusteastoftheFairgrounds.AsmallsubsetoftheTeamvisitedotherFrontRangefairgroundfacilitiestolearnaboutthemarketandcompetitionforfairgroundevents.Finally,theTeamdraftedtheStanleyParkRevitalizationasaguideforcreationofamasterplanfortheFairgrounds.NextstepswillincludemeetingswithspecificFairgroundusergroupsaswellascommunitymeetingstogatherinputonprioritiesandpossibleimprovementsontheproperty.Budget/Cost:Unknownatthistime.Townstaffwillhandlethemajorityofthemasterplanningprocess.However,staffanticipatestheneedtoretainprofessionalservicessuchasanengineertoassistwithdraftingaplantoaddressexistingsurfacewaterproblems.Thisportioncanlikelybedelayeduntilthe2004budgetbaseduponprogressmadeintheplanningprocess.Recommendation:StaffrequestsapprovaloftheStanleyParkRevitalizationPlanandpermissiontobeginthemasterplanningprocess. TownofEstesParkStanleyParkRevitalizationPlanJune2003SubmittedbyTownBoardGoalTeam#5:TrusteeDavidHabeckerTrusteeWayneNewsonFinanceDirectorPeteBrandjordSpecialEventsManagerLindaHiuzeCommunityDevelopmentDirectorBobJosephAdvertisingManagerPeterMarshBusinessDevelopmentDirectorTomPickeringAssistantTownAdministratorRandyRepola1 StanleyParkRevitalizationPlan4OperationDescription4Vision4Objectives5Services/Product:TheFairgroundsatStanleyPark6Cuffent6MissedOpportunities7Proposed7MarketAnalysis8CurrentMarketConditions9Competition9Spending&Visitations10Strategy/Implementation10Tactics11Financing11Summary11Attachments13AttachmentA:FairgroundsAreaMap15AttachmentB:StanleyDeed16AttachmentC:Fairgrounds2002IncomeandExpenses17003 StanleyParkRevitalizationPlanOperationDescriptionStanleyParkisamulti-usesitelocatedalongU.S.Highway36inEstesPark,CO.TheparkconsistsofseveralparcelsoflandownedandoperatedbyvariousgovernmentalentitiesincludingtheTownofEstesParkandtheEstesValleyRecreationandParksDistrict(EVRPD).TheEVRPDportionofthepropertyincludessixtenniscourts,twosoftballfields,onebaseballfield,twocoveredpicnicshelters,oneplayareaincludingvariouspiecesofequipment,afenceddogpark,andaconcretetrailthatconnectstheareatotheLakeEstesTrail.TheStanleyParkFairgroundsisaforty-twoacre(moreorless)eventfacilitylocatedonthewesternportionofthisarea(AttachmentA).Thepropertycontainsseveralbuildingsvalueatslightlymorethan$2.2million(accordingtoaninsuranceappraisal).Thefacilityservesresidentsandvisitorsalikeprovidingcultural,historical,recreationandentertainmenteventsandopportunities.AtthenorthwestcorneroftheFairgroundsaretheTown-operatedSeniorCitizens’CenterandEstesParkAreaHistoricalMuseum.VisionIn1936,F.O.Stanleydeededfifty-fouracrestotheTownofEstesParkforuseasapublicparkandrecreationarea.ThedeedpermitstheTowntomakeimprovements,provideentertainment,andrentthelandforsuchuses,asitdeemsappropriate.furthermore,accordingtothe1936deed(AttachmentB):“The...describedlandisherebyconveyedtothesaidTownofEstesParkforusebysaidTownsolelyasapublicparkandrecreationgrounds.TheTownshallhaveflailcontrolanduseofsaidpremisesforsuchpurposesandmayimproveandbeautifysaidlandstocarryoutsuchpurposes.TheTownmayconstructsuchimprovementsthereonassaidTownmaydeemnecessaryandproperforthecarryingoutofthepurposeshereinspecified.TheTownmaypermitsuchlandstobeusedforpublicentertainmentuponsuchtermsandconditionsandforsuchrentalasitmaydeemproper..4 TheconditionsunderwhichtheFairgroundsatStanleyParkweredeededtotheTown,areconsistDatwiththeTown’sstatedrnis3ion.Specifically:“ThemissionoftheTownofEstesParkistoplanandprovidereliable,high-valueservicesforourcitizens,visitorsandemployees.Wetakegreatprideensuringandenhancingthequalityoflifeinourcommunitybybeinggoodstewardsofpublicresourcesandournaturalsetting.”Historically,thepropertyhasbeenapopularsiteforvariousequestrianeventstoincludehorseshowsandtheannualRooftopRodeo.Thoughthesetypesofeventscontinueeventoday,theTownseesthefairgroundsashavingthepotentialtobecomethecenterofcommunityactivity.Theacreageofthefairgroundsissufficienttoprovidefacilitiesandspaceformultiple,simultaneousanddistinctivelydifferentuses.ConsistentwiththeconditionsoftheStanleydeed,theTowndesirestoimprovethefairgroundstoprovideforvariouspublicpurposesofarecreationalorentertainmentnature.Furthermore,giventhetourism-basedeconomyofEstesPark,suchimprovementsanduseswouldcomplimentthecommunity’sofferingsforvisitors.ObjectivesTheFairgroundsatStanleyParkiscurrentlyunderutilizedandinneedofrepair.Thisdocumentproposesaspecificframeworkfortransformingthefacilityfromalimitedseasonalusepropertytoadynamic,multi-usecampusforusebyresidentsandvisitorsyear-round.Theprimaryobjectivesaretoprovidesites/facilitiesthatenhancecommunityactivities,eventsandusesthatfitoneofthefollowingtwogeneralcategories:•Entertainment•RecreationFurthermore,consistentwiththecriteriasetforthinF.O.Stanley’sdeed,theFairgroundsmayhostcertaineventsthatgeneraterentalfeesandrelatedrevenue.Suchfee-basedusesshallprovideincometooffsettheoperatingexpensesoftheproperty.05 Services/Product:TheFairgroundsatStanleyParkCurrentTheFairgroundsatStanleyParkhostsavarietyofeventsduringthemonthsofJunethroughmid-September.During2002,fairgroundeventsgeneratedrevenueof$453,063whileexpenseswere$622,982(AttachmentC).Eventsandusesin2002included:•WoolMarket•Hunter/JumperHorseshow•JuneRodeoseries•RooftopRodeo•MiniatureHorseshow•LongsPeakScottishllrish•ArabianHorseshowfestival•AntiqueShowFromtheJuneWoolMarkettorodeosinJuneandJulyalongwithvarioushorseshowsthroughoutthesummer,theFairgroundsatStanleyParkprovidesentertainmentandculturalactivitiestobothresidentsandvisitors.Thegroundsareideallyuitedforeventsfeaturinganimalsofvarioussizes.Additionally,thegroundsarepartoftheLongsPeakScottish/IrishfestivalheldeachSeptember.ThisparticulareventspansthegroundsofboththeEVRPDandTownproperties.Therearemanyattributesofthispropertythatmakeitidealforthesevariouseventsanduses.StanleyParkoffersfacilitiesandgroundsconsistingofmultiplevenuesforvarioustypesofactivities.Overtheyears,StanleyParkhasbeenapopularlocationforequestrianactivities.Thepropertyincludesvariousbuildingsandarenasthatprovideanidealsettingforhorseshows,competitionsandrodeos.Currentfacilitiesallowforhousingapproximately500horsesinfixedstallsofvarioustypes.Inaddition,combinationsoffixedandportablestructuresareusedtoaccommodateofficialsandstaffofhorseshowsandfestivals:Finally,asix-foothighchainlinkfenceenclosesamajorityofthepropertyprovidingaperimeterforeventsoranenclosureforlargeanimalssuchasrodeostock.Inadditiontohorseshows,StanleyParkfacilitiesareidealforothertypesofanimalevents.Theabundanceofopenspacecanbearrangedtoaccommodatevariousanimalshows.Currentnon-horseeventsconsistprimarilyoftheannual“WoolMarket”whichincludesllamas,alpacas,sheepandvariousotherfiber-producinganimals.Thestalls,6 arena,barnsandsupportbuildingscanbe.madetofitvariousconfigurationsandsizesofshows.MissedOpportunitiesDuring2002andearly2003,theFairgroundshashadtoturndownthirteeneventswithpotentialattendanceofupto11,000persons.Eventsnotheldforvariousreasonsincludingfacilitylimitationswere:•DogShow(winter/i50-250•WinterCarnival(winter/i000-attendees)1500)•Arts/CraftShow(winter/500-•BrierHorseShow(spring’150-750)300)•CarShow(summer/500-1000)•EPTradeFair(spring/500-75O)•RV&BoatShow(winter/500-•EPSnowSeries(winter/i000-1000)3000)•KarateCompetition(winter/i50-•4-HSmallAnimalShow250)(winer/50Q-600)•EPTrainShow(winter/500-750)•VolleyballTournament•Dollshow(winter/500-750)(winter/500-600)Withoneexception,eacheventwasseekinganindoorlocation.TheoneexceptiontothisrequirementwastheCarShowthatrequiredalargepavedlot.ProposedTheFairgroundsatStanleyParkiscapableofaccommodatingvariousotherusesbeyondcurrentofferings.Theopenspace,facilitiesandneighboringoperationsareidealformanyrecreationalandentertainmentuses.Inaddition,withimp:ovement,manyothereventsandusesarepossible.Possibleuses/eventsinclude:•Festivals•Tradeshows•Concerts•Picnicfacilities•Fieldsports•Passiveathleticuses(Frisbee,•Vehicleexpos/showskiteflying,etc.)7 TheexistingperimeterfenceprovidescontrolledaccesstotheFairgroundsmakingadmissioneventsidealforthislocation.Thismakesfestivals,concertsandotherpay-per-attendeeeventsfeasibleonvariousportionsorallofthegrounds.Theseeventscanalsotakeadvantageoftheon-siteconcessionstandoperatedbyaprivatevendorundercontractwiththeTown.Withimprovements,thegroundscanbemodifiedtoaccommodatevariousathleticandpassiverecreationaluses.Largegrassyareascanhostseasonalrecreationalactivitiessuchasyouthsocceraswellasvariouscampsorcompetitionsforotherfieldeventssuchaslacrosse,football,etc.PastproposalshaveincludedasoccerfieldinthenortheastcornerofthepropertytocomplimentcurrentfieldsontheEVRPDpropertytotheeast.Thevarietyofindoorvenuesandopenspacesarealsoidealfortradeshowsandculturalfestivals.FromrecreationalvehicleexpostoeventsliketheLongsPeakScottishHighlandFestival(acurrentuser),thepropertycanbesetuptoaccommodatethousandsofdailyvisitstomultipledisplayandperformancevenuesatStanleyParkFairgroundsandsurroundingvenues.Thesesamecharacteristicsmakethepropertyagoodlocationfc’ruseshighlightingotherattractioi1slikecarandantiqueshowsaswellastheexistingmuseum.MarketAnalysisTheStanleyParkFairgroundshaslongbeenapopularsiteforvariousequestrianshowsandactivities.Thismarketsegmenthasundergonenoticeablechangeoverthelastdecade,butcontinuestoprovideviablebusinessopportunitiesforthefacility.However,themarketforrecreationandentertainmentuseshasyettobedeveloped.ThemarketconditionsandcompetitionisdescribedfurtherbelowwithadditionaldiscussionoftheimpactofvisitorstotheFairgrounds.TofurtherestablishtheFairgroundsatStanleyParkinthismarket,theSpecialEventsManagerandBusinessDevelopmentDirectorshallannuallydevelopactionplanstoattractandretainbusiness.8 Anongoingeffortisunderwaytoidentifycurrentandpotentialcustomerneeds.Areascfcon3iderationincludetheneedforseasonalandyear-roundfacilities.Inaddition,improvementstoexistingopenspacesmustaddresstheneedforcoveredopen-airfacilities,pavedsurfacesandgrassyareastofacilitateathleticandpassiverecreationactivitiesinadditiontotraditionalequestrianuses.CurrentMarketConditionsKeymarketindicatorsandcommentsfrompotentialusersshowthatthecompetitionfromthenewfacilitiesatLarimerCounty,Greeley,JeffersonCounty,andDouglasCountyhashadlittleeffectontheviabilityoftheStanleyParkFairgrounds’bookings.CustomersidentifyEstesParkasamajorvariableinmakingtheirfinaldecision.Thoughtheothernewfairgroundshavenicer,moremodem,facilities,thecustomerseesEstesParkasamuchmoredesirableandmarketabledestination.ThecustomerwouldliketoseeimprovementstotheStanleyParkfacility,butstillfeelthatthesettingisastrongsellingpoint.ShowmanagersarecallingEstesParkatafasterpacenow,thaninthepast.TheFairgroundsatStanleyParkturnedawaymorebusinessthisyearthatanyyearbefore(see“MissedOpportunities”above).0CompetitionTherearefourprimarycompetitorstotheFairgroundsatStanleyPark:LarimerCounty,Greeley,JeffersonCountyandDouglasCounty.Thesepropertieshost(orsoonwillinthecaseofthenewLarimerCountyfacility)eventsandcustomersthataresimilartothoseservedbyourfacility.However,thesefacilitiesarealsodifferentfromthefairgroundsatStanleyPark.Eachpropertyfacesauniquesetofstrengthsandweaknesses.ThemajorweaknessesofthenewLarimerCountycomplexcenterontheinabilitytoprovideamethodforthecustomertodealwithonepersoninmakingshoworeventarrangements.Atypicalshowmanagerhastodealwiththearenamanager,parkingmanager,foodconcessionaire,andfairgroundsmanager.Inaddition,costsareveryexpensive.Greeleyhasdonethenicestjob,buildinganewbarnthatfillstheneedsofmostoftheirusers,atanaffordableprice;thechallengeforGreeleyisthelocale.JeffersonCountyhascreatedafive-yearplanof09 improvementsthatarewinninggoodreviewsfrombothusersandthecommunity.However,JeffersonCountymustsubsidize80%ofthcostsofthisoperation.Alongthesamelines,DouglasCountyprovidesasubsidyofapproximately82%toitsfacilityinCastleRock.However,beingthefastestgrowingcountyinthenation,moneyisnotamajorissue.DouglasCountyprovidesthefacility,includingtheneweventarena,freeofchargetomostusers.ThesubsidiesforbothDouglasandJeffersonCountiesareintherangeof$800,000peryear.Bothfacilitiesproducerevenuesofaround$150,000.Spending&VisitationsIn2002,Fairgroundvisitors,exhibitorsandshowmanagersspentover$4.9millioninEstesPark.Fromthe11eventsthatwereheldattheFairgroundsatStanleyParkmorethan25,000peoplevisitedEstesPark,eitherattendingorparticipatinginanevent(seeAttachmentC:Fairground2002IncomeandExpense).Astheeconomycontinuestostruggleandreacttotheconditionsaroundtheworld,eventsaretheoneareawhereattendancewasconsistent.Itbecomesclearthatinorderforourtourism-basedeconomytogrowandflourishcontinuedinvestmentintheeventfacilitiesattheFairgroundsisamust.Strategy/tmplementationStanleyParkFairgroundsshallbecomeacenterforcommunityactivitieshighlightingrecreationandentertainmentuses.Toaccomplishthisvisionanddeterminetheappropriatefee-baseduses,varioustasksshallbeundertaken.Severalofthesestepscanbeaccomplishedsimultaneouslyandbystafffromvariousdepartments.Ultimately,abalanceshallbestruckbetweenthevariouscommunityusestoprovidethegreatestbenefitforthecommunityingeneral.Suchusesshallbedeterminedbaseduponappealtoallusers(asdeterminedbytheprocessesoutlinedundertheTacticssectionbelow).Thisplansetstheparametersforthetypesofusesthatarepossibleandwithintheexistingdeedrequirements.10 TacticsInordertobeginthetransformationoftheFairgrounds,amasterplanwillbedevelopedandthefollowingtasksundertaken:•BusinessDevelopmentDirectorwillconductamarketanalysis•SpecialEventsMangerwillreviewon-siteoperations•AssistantTownAdministratorshallholdcommunitymeetingstogathercommunityinputonmasterplancomponents•SpecialEventsManagerandFinanceDirectorwilldevelopaplanfortrackingrevenueandexpenditurestoenhancedecision-makingandtrackingofeventprofitability.•CommunityDevelopmentDirectorshalldirectthedevelopmentofthemasterplanforTownBoardapproval.•BusinessDevelopmentDirector,SpecialEventsMangerandAssistantTownAdministratorwillestablishaphasedprojectforbuildingandpropertyrenovationsandimprovements.Themasterplanshallbetheresultofcommunityandstaffdeliberations.Thefinalplanshallincludedevelopmentofmulti-usefacilitiesthatprovidethemaximumutilizationoftheentiregroundswhileretainingtheabilitytoaccommoc{ateandcomplimentexistingusesandcustomers.FinancingImprovementscanbefinancedinmanydifferentways.Oneoptionistofundeachphasethroughtheannualbudgetprocess.Sincethisprojectincludesboththerenovationandconstructionofmunicipalfacilities,fundscanbeallocatedfromtheTown’sCommunityReinvestmentFundortheGeneralFund.ThesecondoptionistoextendtheEPURAdistrictboundarytoincludetheFairgroundsandusetheauthority’sbondingauthoritytofinancebondstofundthenecessarycapitalimprovements.SummaryTheStanleyParkFairgroundsisnotmeetingthepotentialusesenvisioned.Acomprehensivemasterplanmustbecompletedshowingthebestpotentialmixofusesforresidentsandvisitorsalike.011 Therefore,theTownshouldbudgetthenecessaryfundsforcompletionofamasterplan,businessplan,andimplementationstrategyasoutlinedinthisdocument.IfdonebyTownstaff,themasterplancouldbecompletedbyFebruary1,2004.Thiswouldallowfacilityimprovementstobeginduring2004.AsubstantialinitialbudgetamountshouldbeconsideredduringpreparationoftheTown’s2004budget.12 AttachmentsAttachmentA:FairgroundsAreaMapAttachmentB:StanleyDeedAttachmentC:fairground2002IncomeandExpenses(13 a)a)0U,C’3U,U,cra)xCa0UCIoz-oC ‘aandStateofColoze4o,oftheSecondmart:ofthe5vtpart,forndiiinsertIoncitheeuciOnemid./l0O-DGLLAB.•tothesaidpartyoftheSrstpartinhandpaidbytheeaffpartyoftheseenudpait,thereceiptwhereofIsherebyconfeseiao4acknowledged,haS.granted,bargained,coldandconieed,andhrtheseresentgdoasgrant,bagaln,cell.coni’eyao4ccndrm,untotheaddpartyotthe•secoodparttSSUandassignsfore’rei,allthefollowingd.eecrtbedlotorparcelofland,Bituate,lyingandbeicg1ntheCountyofIrinerandStateofColorado,to-wit:•All-tiaebpartoftheNrthofSe:tion30,shi5Northf.RangeTZ4te.+.ofthe6thPrincipalMeridian,beingbounded.asfollo’as,o—wit:Othe5outhbythehouthlieofsaidNorth-ofsaidSetion30;ontheEastb’jtheastlineofsaideetion0;entheNorthbytheceflterline•ofhighy.knownasColoradoStateighetayNb.16Cas,atthistimelocatedandinpartdetemins6bydeedheretoforeexocutedtoGeorgeB.Storsr)andontheWestbytacenterlineofC1eradoStatsHighWeyNo•7astheaneisnoIccated.-Saidtractcontaissacresmoreorless.Thisoou’rayenceismadeeuhjenttrightn-o—wayforroedsandsubjecttoStanlerrestrictionsh,ereineftermentioned.Thereisalsaherewithconveyedanyndafleaterrightsapiertainingtosidland.Theabovedeanribedlandisherebyoonve’ed-tot1esaidTownOfeteaParkforuse-byseidTownsolelyasapublicparkandrecreationgrounds4TheTownshallhavefulloorrfrolanduseofsaidpremisesforsuchpurpdseeandmayimprovsmdbeautifysaidlendstocarryoutsuchpurposes.ThaTownfllS.constructsuchimprovements-thereonassn.idTownmaydeemnecessarythidproperforthecarryingoutofthepurponeshereinspecified,The-Townñisypersitsuch1ndatobeeedforpnblientertainmentuponsuchtermsandconditionsandforsuchrshtalasitisydeeniproper;buttheTowsshallct•sellorotherwd,sftdpse.snidproperty-aridshou.dtheidTownattenpttosellsqidpapartyordisposeofthedarer’rlshouldeidrropirybeusedforaiother-purposesthanthesehreinspecifed,then.audinthateventsaidpruertyshellreverttothegrantcrhisheirs,executors,personal•represantn-tivea,orassigna.--Itiifurtherstipulatedthatsa.landsshallbedesignatedanduiown•asStanleyPark.•-TOQETHERwithallsnngulathehreditarentsandop’i’totanobeLan,rieappeirandtae:eeersiouadeyerslonc,remainderand-remainders,ient3,is-suesand.profittherof;and.lltheetata,right,titleinterest,-claimand.demandhtsoeverofthe.aal%partY—ofe.rstpart,eltbt{aiaorequity,ofuandtothe,hborebargainedpthmlses,wlththeberdtametandprteuances,---.TOHAVEAF’OTOHOLDthesaid.reniIseeaboveba.galued.an6describedtththeapu,ienacceauntothecaidpartyofthenondpat,itSsucsesandassignsfo?ererAndtheidpartyatthefirstpartforhimeelfhisheirs,executorsan4administrators-doaacovens.nt5andbargains-ndagreetoandwiththasid.Pattyofthesecondpartt5an(eIaseignthatatthetimeoftheenaeallnganddeliveryoftheseresentsh,isWellselsedoftheprtmisesabovecopresedasofgoodsuofperfect,absoluteandIndefeaSibleestateofinheritancein.lowInfeecimpteaedhagoodrightfullpowerandlawfulauthoritytogratt,,bargaini€lland.conveytheeanieinano’randformasaforesaidandthatthesamearefreeas,dcleartramallformerandothergrantssargaleSaeleslienstdxesseCsmep±sandladumraceaofwhateveridndornaturedoeverexceptthe195d±xes,ayabla151;1937anthe.abovebargamddremlssInthequietand.peaceablepossessiauothesaid.pay’ofthesecoa&patt,1tSSOaSastAaeignz,azinataltand.,evetypersonorperseslawfuib’cla1mingortoclaimtbe-hoteoranypactthereofth€cardparts’ofthefrstpertczaUandwillWA.RRA.NTANDWZVSRNP.-•.•-•‘-•.-••-----:.--‘•••-••-tNW(TEasWHEROFThesaidPartySrtheScatpazths-hereuntoetbandandsetiefa.yandyearfretabovewrittenmgnedeadanDeliveredIthdPresenceof------I--------‘--------AttachmentB:StanleyDeed0onetbousandninehundredandthirty—aix-oftheCountyofLarimerofthe.,.aroroutLordWITNSSSETH,ThatthesaidpartyTownofsatesPark,Colorado,amunicipalcorporationCountyof.Larimerbetween-F.0.StanleyafStateefColorado,ofthefretpart,and0-o16 AttachmentC:Fairgrounds2002IncomeandExpensesIncomeandexpensesseparatedbyFairgrounds’eventsandspecialeventsnotheldontheFairgroundsproperty.FairgroundsIncomeExpensesRooftopRodeo$118,751$152,932JuneRodeoSeries31,84986,689MiniatureHorses13,06922,460ArabianHorses12,93831,586WoolMarket118,313137,569Hunter-JumperHorseShow159,473151,951ScottishFestival2,40920,096Other6,95826,183FairgroundsTotal*]$463,760$629,466SpecialEventsIncomeFExpensesChristmasParade$13,900$55,164ElkFest3,47218,252DowntownEntertainment8534,362SpecialEventsTotal$17,457$107,778*TotalexpensesfortheSpecialEvents/Fairgroundsfundin2002were$805,634.TheFairgrounds’.expensesexcludeapproximately$68,390incapitalimprovements.ThelossattheFairgrounds,thereforewas$165,706,orslightlymorethan26%ofFairgroundexpenses.TheGeneralFundsubsidytoSpecialEventswas$267,501in2002.17 AdministrationDepartmentMemoTo:HonorableMayorBaudekBoardofTrusteeFrom:RichWidmTownAdministrorDate:July2,200Subject:CommunityReinvestmentFund—5-YearCapitalImprovementPtanBackground.Attachedisaproposed5-YearCapitalImprovementPlan(CIP)fortheCommunityReinvestmentFund.TheCIPwasputtogetherwithinputfromTownstaffandtheMayor,andisintendedtobeaguideforfuturefundingdecisionsandtoshowwhatcontinuedfundingfromEPURAisnecessary.TheCommunityReinvestmentFundhasbecometheprimaryfundingsourceformostofthecapitalimprovementprojectsthatusedtobeincludedintheGeneralFund.Includedintheplanaredesignworkforanewparkshop,BondParkremodel,andanewPoliceBuilding.PaymentsforLot4,StanleyHistoricDistrictandfortherefinancedConferenceCenter,aswellasforaproposedPerformingArtsCenterarealsoincluded.Proposednewbuildingsareanewparksshopin2005andaPoliceBuildingin2006.RemodelingoftheMunicipalBuildingisshownin2003,2004,and2007,andPhaseIIoftheMuseumremodelingisshownin2004.Theannualstreetimprovementprojectisfundedatincreasedlevelsin2005through2008.ThePostOfficeParkingLotisshownforreconstructionin2005.BondParkisshownforreconstructionin2007and2008,withsomeworkinTallantParkshownin2008andsomestreetscapereplacementalsoin2008.Trailconstructionisshownat$150,000peryearfrom2005on,withadditionalfundingfortrailsavailableintheOpenSpaceFund.Page2oftheattachmentshowstheresultingfundbalancebasedonthedescribedCIP.ThissheetassumesthatthenewparkshopandpolicebuildingwillbepaidoutofGeneralFundbalancesintheyearstheyareconstructed.Thissheetshowsanendingfundbalanceofapproximatelyzeroin2008,assuminganEPURAtransferofabout$1.5millionperyearbeginningin2004.TheproposedCIPandcashflowsheetwerepreparedtoshowwhatEPURAtransferisnecessarytoenableconstructionofthebasicprojectstheTownneedsinthenextfiveyears.TheassumptionisthatEPURAwouldtransfer$2.5millionperyeartotheTown($1.0millionforgeneral(continuedonPage2)Budget.Budgetimplicationsareasshownontheattachments.Act!onStaffrespectfullyrequestsyouradoptionofthe5-YearCIPasaguideforfuturefundingdecisionsandEPURAtransfers. 0operatingexpensesand$1.5millionfortheCommunityReinvestmentFundprojects).TheTownwouldthentransfertheappropriateamounteachyeartotheCommunityReinvestmentFundtofundwhateverprojectsarebudgeted.ItisimportanttonotethattheCIPasproposedisaworkingdocumentandcanbeupdatedeachyeartoreflectTownBoardpriorities.ThepurposeofaskingforadoptionatthispointistoprovideaframeworkfortheEPURAbondissueandIntergovernmentalAgreementthatneedstobeadopted.TransferoftheamountsshownwillleaveEPURAwithapproximately$750,000peryearfordebtserviceandoperatingexpenses.ThisshouldenableEPURAtoissue$2.5-$3.0millioninbonds.Usingfundbalanceofapproximately$3.0million,EPURAshouldbeabletoconstruct$5.5—6.0millioninprojectsduringthenextfiveyears,asshownonpage3oftheattachment.00•Page2 ATTACHMENTPage1of32003BUDGET5,000106,612345,000300,0007!,UUU5,00040,UUU‘*,uuu3UU,UUU—163,uOO625,0003U,UUU2004COMMbNII7tXll”IVOIIVIIEngineeringaruiij5-YEARCAPITALIt-’atknopUesigflBondParkDesignVIPROVEMENTBUDGET2005FWBuildingDesignPLAN2006LeasesLot4,HU200750,00020,000ConferenceCenter2008t-’ertormingIrTSLenter225,000NewBuildings101,484Newl—iiiouiuiiu,3(3,024i-’ovceuiicung96,356373,02491,231361,000313,024361,000Rerrideling373,024361,00UMuniiuiioing-7511100tVJWJW373,024Museumihase7361,000i’ouceuepi1,uuu,uuuoIuewIr.necciiv.uawi,,HMuflibuiiuinaseiiIviunirriIII——I1—- - - - -,--..- ,,- ...-——..ftp,...a.i---iIIflInr, ,..,, , .,,-‘,,0,,eb.nn-i-sar.nne,r,in,nrrwrCrpa+cr,anaPwrcIflric’’viisceiianeous‘“2,103,6121,839,5082,630,3602,825,2552,277,7172,064,0245,000715,U00siJIvlIiiu,ia.u,s,,i_i-fLipiia..‘uu,uuuStreetsflu11.101.JLICCLIIfritJV0IIIILOhcsi’OStL’,i-.LOtsuu,uuuParks3UU,UUUouuiurainrhoDaI120,UUUDOflUruurriseII30U,UUUICihGlILrOhISISOL?SJiDLILli-#LISJII30U,UUU‘Ou,UUu‘-“I....rs,L1.30U,UUU30U,00UtraHsrdFIOIIUfJL.............V0LdC490,000150,000ennnfl,,QUU,1.JUU150,000,ouIUUU.. , , ,IUiJ,LJlJ1.150,000-IV,lJUU150,000 ATTACHMENTPage2of3IIIIIIICOMMUNITYREINVESTMENTFUNDCASHFLOW1999200020012002200320042005200620072008ACTUALACTIJALACTUALACTUALBUDGETBUDGETCIPCIPCIPCIPFUNDBALANCE1/1290,884863,2621,614,4622,171,6781,819,7801,648,0421,363,5341,208,1541,382,899605,182REVENUEFederalGrant---323,200StateGrants451,334Contributions53,000InterestEarnings4,70624,64122,0913,5665,0005,000MiscellaneousRevenue10,000COPProceeds----LeasePaymentEPURAiransfers711,8441,083,8561,905,6861,771,7721,873,8741,550,0001,500,0001,500,0001,5000001,500,000GeneralFundTransfers-750,0001,500,000TOTALREVENUES716,5501,108,4971,927,7772,559,871,931,8741,555,0002,250,0003,000,0001,500,0001,500,000EXPENDITURESEngineering--17,283-5,00070,000Designing--34,g24_---InsuranceClaims5,000Lease138,019121,995381,876411,740451,612474,508830,380825,255777,717734,024BuildingRepair/Mtce1,400Capital-Land--175,42539--Capital-Buildings3,890-450---750,0001,500,000Capital-BuildingRemodel--2551,016,367505,000380,000500,000Capital-CommEquipment--2,30224,000-Capital-Streets--337,946349,571463,000425,000600,000350,000350,000350,000Capital-Walk/BikePaths-235,302137,1661,124,85a625,000490,000950,000150,000150,000150,000Capital-Parks30,00075,000-500,000850,000DebtService2,263----TOTALEXPENDITURES144,172357,2971,37058T2911,7722,103,6121,839,5082,405,3802,825,2552,277,7172,084,024FUNDBALANCE12/31863,2621,614,4622,171,6781,819,78J1,648,0421,363,5341,208,1541,382,899605,18221,158000 ATTACHMENTPage3of3EPURABONDISSUESeries2003TOTALREVENUEAVAILABLE3,250,000LessTEPTransfer(2,500,000)Remainder750,000LessEPURAOperatingExpenses(200,000)AvailableforEPURADebtService550,000BondIssuebasedonaboveDebtService2,500,000EPURAFundBalanceavailableforprojects3,000,000TOTALAVAILABLEFORPROJECTS5,500,000 AdministrationDepartmentMemoTo:HonorableMayorBaudekBoardofTrusteesFrom:RichWidmerTownAdministrarDate:JuIy2,2Subject:FulfillmentTaskForceBackground.AttheTownBoardRetreatJune4,2003,theMayorstatedhisintentiontoappointa“blueribbon”committeetoexaminetheissuesconcerninghowthefulfillmentportionoftheTown’sadvertisingprogramishandled.AttachedisaFulfillmentTaskForceDescriptionthatdescribestheTaskForceanditsmission.ItisanticipatedtheTaskForce’sworkwillbeginJuly16,2003andbeconcludedbySeptember17,2003.Townstaffwillprovideanyresearchordatagatheringtasksrequired.Iwillactasfacilitatorforthegroup.Budget.Therearenodirectbudgetimplications,exceptforminorassociatedexpensesforsupportingtheTaskForceandgatheringinformation.ActionStaffrespectfullyrequestsyourconsiderationoftheestablishmentoftheFulfillmentTaskForce. FULFILLMENTTASKFORCEDESCRIPTIONJuly20031.PURPOSE—ThepurposeoftheTaskForceistoexaminethefulfillmentactivitiesoftheTownofEstesPark’sadvertisingprogramandrecommendfuturedirections.“Fulfillment”referstotheresponseprovidedtocontacts,orleads,generatedbytheTown’sadvertisingprogram.Thismaybeintheformof800-numbercalls,E-mail,ordirectcontactattheVisitor’sCenter,andmayalsoincludeawebsite,vacationplanner,andotheritems.2.MEMBERS—ThefollowingaremembersoftheTaskForce:•RichWidmer,TownAdministrator—Facilitator•JeffBarker,Trustee•KathyAsche•DeevaBolman•Pg’jCampbell•DonCheley•BruceGrantJudyHaggard•KentMeyer•DavidTaylor•AlWasson•TedWilliams3.SCHEDULE—TheTaskForcewillbeginbyJuly16,2003andfinishitsworkandsubmititsrecommendationstotheTownBoardbySeptember17,2003.4.STAFFING—Townstaffmemberswillprovideresearchsupportandbackgroundinformationasrequested.5.TOWNBOARDCONSENSUS—TheTownBoardatitsretreatJune4,2003,cametothefollowingconsensus:•Theadvertisingleadsarenotfree—recipientsmustpaytheirfairshare.•Oversightoftheadvertisementfulfillmentfunctionmustberesolvedandiskeytofurthernegotiations.•A“BlueRibbon”committeebeappointedtostudytheissuesfurther.Followingtheretreat,theMayorsentalettertotheEstesParkChamberResortAssociation(EPCRA)advisingthemoftheTownBoard’sintentto considertheterminationoftheexistingfulfillmentagreementbetweenEPCRAandtheTownwhenitexpiresSeptember30,2003.6.OTHERISSUES—TheTaskForcewillbeprovidedbackgroundinformationonthehistoryoftheTown/EPCRArelationshipandotherissuesandoptionsdiscussedbytheTownBoard.Someoftheseissuesandoptionsinclude:•DonothingotherthanupdatetheexistingcontractbetweenEPCRAandtheTown;•NegotiateacompletelynewrelationshipwithEPCRAwiththeTownassuminggreateroversightandEPCRArequiredtoimposeanequalizationfeeonout-of-townbusinessesforaccesstotheadvertisingleads;•TheTownperformingmostofthefunctionsnowbeingperformedbyEPCRA;•CreateaMarketingDistrictencompassingjusttheTownboundaries.TheMarketingDistrictwouldassumemostofthefunctionsoftheEPCRA,withfundingcomingfromtheTown,userfees,andtheequalizationfee;•ImplementHomeRuleandestablishaMarketingDistricttoincludetheTownplusEstaaParkarea.ThisMarketingDistrictcouldestablishafundingmechanismutilizingalodgingtax;•ConsiderotheroptionsforimprovingtheTown’sfulfillmentprogramasapplicable.0 EstesParkChamberResortAssociation(EPCRA)ContributionstoFulfillment,TourismPromotionandEconomicVitality•EPCRAisamember-funded,member-drivenorganizationrepresenting408localbusinessmembers•ManagestheInformationCenter-openyearroundexceptNewYear,Easter,Thanksgiving,Christmas•Paysformaintenance,repairsandimprovementstothebuildingincludingrecentpainting,signage,steprepairs,heatingsystemrepairs,rewiringthephoneroom,phonesystemrepairs,windowairconditioningunits,asecondcomputerkiosk,newgridwallsforbrochuredisplay•WorksinpartnershipwiththeEstesParkAmbassadorswhohelpstaffthecounterattheInformationCenterandcontributemorethan4000volunteerhoursannually•AnswersalllocalphonelinesandtheTown’s800number•Ownsthephonesystemandpaysforallphonebillsandcostsassociatedwithansweringthephonesexceptforthosenotedbelowregardingthetoll-freenumber•PublicizestheTown’s800numberonitswebsite•ProducestheofficialEstesParkVacationPlanner•Coordinatesdistributionof200,000vacationplannerstoqualifiedleads•Ownsandfundsthewebsiteinitsentirety:$30,000(fundedbyvoluntaryEPICcontributions)spentonredesignandrebuild(launchedMarch2003);responsibleformaintenancecosts;fundsprogramsandenhancementstooptimizewebsite’seffectiveness,ownsseveraldomainnames•AdvertisestheVacationPlanneronthewebandfacilitatesrequestsforthatpublicationviatheweb•SupplementsfundingoftheTown’sadvertisingprogramwithEPICcontributions($35,000in2002)•WorkscooperativelywiththeTownadcommitteetocreateconsistentqualityofadvertisingandhelpcreatebranding•Fundsadditionaladvertising(throughEPICcontributions)includingbillboards,advertisingintheofficialstatevacationguide,trailerlife,etc.•WorkscloselyandcooperativelywithRockyMountainNationalParktoprovideParkinformationtovisitors•EPCRAfundsallsalariesandbenefitsforpersonnelrequiredtoprovidefulfillment/member/visitorservices•Paysforsupplies,printingcosts,postage(otherthanpostagefundedbyVacationPlanneradsalesandusedspecificallytomailVacationPlanners)•Ownsandprovidesuseofallofficefurniture,computers,printingandpostageequipment,lightboard,CAM,weatherstation,phones,phonesystem,brochureanddisplayracks,domainnames,etc.(totalannualoperatingbudgetisapproximately$250,000)•CoordinateseventsincludingtheSnowshoeAdventureSeries,CelebrateinEstes,CampfireSing-alongs,Fireworks(beginning2004)•Provideseventsupport,ticketsales,etc.forTown-sponsoredevents•Worksinpartnershipwithvariouscommunitygroups,boardsandagencies•Co-sponsorsthePoliceandBusinessesinPartnershipprogram•FundsparticipationinRockyMountainHolidayToursprogramtomarketnorthernColoradointernationally•Coordinatesfamiliarizationtripsfortravelwriters/photographers/agents,workingincooperationwithotherorganizationsandtheColoradoTourismOffice•RepresentsEstesParkontheColoradoTourismOffice’sInformationServicesCommittee•ProvidesrepresentationontheEstesParkFilmCommissionandtown’sAdvertisingAdvisoryCommittee•HelpsfacilitateandcoordinateEstesPark/RMNPtoursandstep-onguides•RepresentsEstesParkattourismconferencessuchastheGovernor’sTourismConferenceandstateTravelCounselor’sConference•Publishesanddistributesatownmapandseveralwalkingmapsrepresentingvarioussectorsofbusiness•Providesmember/visitor/communityservicesincludingeventinformation,weddingplanner,lightboard,lodgingavailability,directories,informationonmerchantservices•Facilitatesexpedientandefficientcommunicationsthroughitsbroadcaste-mailsystem•Facilitatescustomerservicemanagementandenhancement-handlingofcomplaintsandcommentcards,educationalopportunitiesformemberbusinesses,businessdevelopmentresources•Providesinformationtomembersregardingtourismtrendsandtourism-relatedlegislationNOTE:TheTownofEstesParkprovidestheEPCRAwithuseofthebuildingwhichhousestheInformationCenter,paysthe“800”numberphonebill(approximately$12,000peryear)andreimbursestheEPCRA$1.00foreachtoll-freecallanswered(totalingapproximately$30,000in2002). JUL-08-03TUE09:34ANPORZAKBROWNINGBUSHONGFAXNO.P.02/02PorzakBrowning&BushongATTORNEYSATLAW029‘rI5tret,5u300‘ttuuId?r,Co80302Gkir*F..Fc,rzik331436600Ft)303443(M64(tstni0weMoseloyMich.t’tF.1tUWntflgKevrJ,5’vl\J.Uu*t’ngisoflR.Dur,flRFritzIkh:rn.nAmyVI.BeieJuly8,2003Cwrjnc.eJ.McDorrnoH,01CounselV/tiJ’cix:970-667-2.527Grc;White1423W.20thStreetLovchnI(1,CO8053VIt.:970-586-2Il6TownBoardof‘ItusteesIowiiofstesPark704icGiegorAvconelsteP’irk,Colorado8051’lDcnrGregandMc3thorsofthc‘l’ownBoard:‘(‘hisistocoollirntheearlierconversationwithMr.WhitcthattheBoardofTrciste.esmeetingtonightwillonlyaddresswhetherMs.NicholhasarighttoappealtherecentStanleyfisoricDistrictTechnicalReviewCommitteedecisionapprovingtheOverlookDevelopment,antiwiltnotntitiresstheniertofthatappeat.Pleasenotifymcimmediatelyifthatisnottheflestj<jgards,(onunncc:.ItnliiliNiche)(v/afix.970-ScS’&?226) 0MemoDate:July2,2003To:BoardofTrusteesFrom:GregoryA.WhiteandBobJosephRE:NoticeofAppeal—TechnicalReviewCommittee’sApprovalofDevelopmentPlanofOverlookDevelopment,Inc.—Lot2StanleyHistoricDistrictBACKGROUND:OnJanuary15,1994theTownofEstesParkandtheOverlookLimitedPartnershipenteredintoaDevelopmentAgreementgoverningdevelopmentonLot2oftheStanleyHistoricDistrict.ThatDevelopmentAgreementwasincorporatedintotheMunicipalCodebyOrdinanceNo.4-94(Section17.44.080oftheMunicipalCode).OnApril14,2003,OverlookDevelopment,Inc.submittedaDevelopmentPlanforLot2oftheStanleyHistoricDistrict.ThesubmittalwaspursuanttothetermsandconditionsoftheDevelopmentAgreement.PursuanttotheStanleyHistoricMasterPlan(theMasterPlan)whichispartoftheDevelopmentAgreement,TownAdministerWidmerappointedtheTechnicalReviewCommittee.OnJune4,2003theTechnicalReviewCommitteeapprovedtheDevelopmentPlansubjecttocertaintermsandconditions.OnJune19,2003JudithNichol,throughherattorneys,PorzakBrowningandBushong,ifiedalawsuitintheLarimerCountyDistrictCourtnamingtheStanleyHistoricDistrictTechnicalReviewCommitteeasdefendant.JudithNicholresidesat350ProspectorLaneinEstesParkwhichislocatedonthenorthernboundaryofLot2.ThelawsuitallegesthattheTechnicalReviewCommitteeviolatedtheColoradoopenmeetingslawinitsreviewoftheDevelopmentPlanandabuseditsdiscretionandexceededitsjurisdictionbyapprovingaDevelopmentPlanthatprovidesforaroadway,driveway,andwalkingpathinthebuffersetbackalongthe50footnorthernboundaryofLot2.TheTownofEstesParkisnotapartytothelawsuitnorOverlookDevelopment,Inc.Alongwithfilingthelawsuit,aMotionforStayandTemporaryRestrainingOrderwasfiled.AhearingontheMotionforStayandTemporaryRestrainingOrderwillbeheldonJuly3,2003. OnJune23,2003JudithNichol,throughherattorneys,appealedthedecisionoftheTechnicalReviewCommitteetotheTownBoardofTrustees.ThisrequestwasplacedupontheTownBoard’sJuly8,2003agendaforthepurposeofthedecisionbytheTownBoardastowhetherornottoconsidertheappealoftheTechnicalReviewCommittee’sdecisionrequestedbytheletterofJune23,2003.TheMasterPlanprovidesasfollows:“ThedecisionoftheTechnicalReviewCommitteemaybeappealedtotheTownBoardofTrustees”(SectionLC.1.b).ThereisnootherlanguageineithertheMasterPlanortheDevelopmentAgreementwithregardtoappealoftheTechnicalReviewCommittee’sdecision.ItisthelegalopinionofTownAttorneyWhiteandopinionofStaffthatJudithNicholdoesnothavethetighttoappealthedecisionoftheTechnicalReviewCommittee.Thatopinionisbasedonthefollowingconsideration:TheDevelopmentAgreementisbetweentheTownofEstesParkandtheOverlookLimitedPartnership.OverlookDevelopment,Inc.isthesuccessorininteresttoOverlookLimitedPartnership.Section11.11oftheDevelopmentAgreementprovidesasfollows:1.Nothirdpartybeneficiary.ThisAgreementismadeandenteredintoforthesoleprotectionandbenefitofthepartieshereto.NootherpartyshallhaveanytightofactionorclaimbaseduponanyprovisionofthisAgreement.IncorporatedintotheDevelopmentAgreementaretheStanleyHistoricDistrictMasterPlanDevelopmentStandardsandDesignGuidelines.ThoseDevelopmentStandardsandDesignGuidelinesincludetheformationandreviewcriteriafortheTechnicalReviewCommittee.ThepurposeoftheTechnicalReviewCommitteeistoadministrativelydeterminewhetherornotanyproposeddevelopmentonthepropertymeetstheDesignGuidelines.TheappealprovisionintheMasterPlan(SectionLC.1.b.)islimitedtotheOwner/DeveloperofLot2.Athirdpartyhasnotighttoappeal.Accompanyingthismemoarethefollowingdocuments:1.TheStatementofIntentdatedApnl14,2003,filedbyOverlookDevelopment,Inc.forthedevelopmentonLot2.2.CopyoftheapprovaloftheTechnicalReviewCommitteeoftheDevelopmentPlan.02 3.CopyofthelawsuitfriedonJune19,2003againsttheTechnicalReviewCommitteebyJudithNichol.4.CopyoftheletterdatedJune23,2003,NoüceofAppeal.STAFFRECOMMENDATION:TheTownAttorneyandStaffrecommendtheBoardofTrusteesdenyJudithNicholanappealoftheTechnicalReviewCommittee’sdecision.3 CORNE$TONEEstQ(970)586-2458-Fax(970)586-2459ENGINEERING&SURVEYING,u’lc.E-mail:ces@charter.netOWNERS[LIENHOLDERSPROJECTDESCRIPTIONApril14,2003Mr.BobJosephCommunityDevelopmentDirectorTownofEstesParkP.O.Box1200EstesPark,Co$0517RE:StatementofIntentOverlookDevelopmentDearMr.Joseph:TheOverlookDevelopment,Inc.ispleasedtosubmitaDevelopmentPlanforLot2oftheStanleyHistoricDistrict.TheproposeddevelopmentabidesbyStanleyHistoricDistrictMasterPlan,DevelopmentStandardsandGuidelines,andEstesValleyDevelopmentCode.Theconceptencompassesqualityarchitecturalfeatures.viewcorridors,enviromnentalprotection,vehicle/pedestriancirculation,andprotectionofthehistoricnatureofTheStanleyHotel.WehavestructuredtheprojectasthelowestdensityenvisionedintheMasterPlan.TheOverlookProjectisconsistentwiththeMasterPlaninregardtosetbacks,streetdesign,architecturalstandardsandutilityservices.WefeelitwillbeatrueenhancementtoTheStanleyHistoricDistrict.OverlookDevelopment,Inc.haspurchasedtheaforementionedproperty.Thesiteis9.65$acresgenerouslycoveredwithnaturalwoodlandandshrublandvegetationoftheRockyMountainRegion.Thereexistsmostlysouthfacingslopeswith10%to16%grades.Thewesterlyportionofthesitehaslargerockoutcropsthatthecreationofthisplanwouldnotdisturb.—1— Thisproposeddevelopmentconsistsofavarietyofresidentialcondominiumroject(46unitstotal)asfollows;11duplexbuildings(22units),2four-plexbuildings(8Units),2five-plexbuildings(10Units),and6singlefamilysites.Duplexunitsandsinglefamilyunitshavetwocargarageseach,twostorydesign,anderaconsistentdesigns.Duplexunitsare2080sfeachandtheproposedsinglefamilyunitswillbe3040sfresidences.Four-plexandfive-plexunitsareoneandtwobedroomunitsfrom740sf-1100sfattachedunits.Parkingformulti-familyunitswillbeprovidedby49spaceparkinglotonTheStanleyHoteltract.Theparkinglotwillbeconstructedasapprovedin1999.ThereisaconstructionlmaintenanceagreementbetweenthedevelopmentteamandTheStanleyHotelownershipgroupthatdefineswhobuildstheparkinglotandsharedmaintenancearrangements.Thisproposedplanfollowsland-useplanningprinciplesasdirectedbyTheMasterPlan.Theintentistodevelopmoredenseunitstowardthecenterofthedistrictandestablishlessdenseusestothefringesofthetracttobalancewiththeexistingneighborhoods.OverlookDevelopersarecommittedtosupportingtheintegrityofthehotel,designsensitivearchitecture,minimalvisualimpactontheproperty,andconstructingthehighestqualityresidenceswhichwillbeanassettotheHistoricDistrictandtheentirecommunity.RELATIONSHIPWITHTHESTANLEYHOTELTheStanleyHotelhasbeencharacterizedasthe“cornerstone”oftheStanleyHistoricDistrict.OverlookDevelopmenthasworkedcloselywiththeStanleyHoteltoexecuteanumberofagreementstosolidifythepositionoftheHotelandbuildalong-termworkingrelationshipwiththeHotel.Theattachedagreementsareasfollows:a.ReservationandGuestServicesAgreement.b.HotelServicesAgreement.c.DevelopmentandConstructionCooperationAgreement.d.AccessandParkingEasementAgreement.SITEDATALot2StanleyHistoricDistrict:LandStatisticsGrosslNetLandArea420,702.48SF9.658AcresDwellingUnitsDuplexUnits(11)22DwellingsMulti-FamilyUnits12DwellingsSingleResidences6DwellingsTotal46Units.-2-0 .etLandArea(totalareaminusPrivateroad24543SF)396,159.48SF9.09acresMaximumDensity5unitsperacreFloorAreaRatioTotalGrossFloorArea80,920SFfloorAreaRatio80,920SF/396,159.4$SF=20.4%AllowableFloorAreaRatio30%LotCoverageBuildings94,821SFStreets/Driveways47,727SFSidewalk11,000SFTotalImperviousCoverage153,548SFPercentImperviousCoverage153,548SF/420,702.48SF=36.5%AllowableImperviousCoverage50%ARCHITECTURETheproposeddwellingsaredesignedtobeupscalewithaunifiedarchitecturalstyleandGeorgianEraornamentation.Rooflineswillfollowthesameasthehotelincorporatinghipsandgableswithdetailsofanearlierera.Thedoorsandwindowswillhaveexteriorfinisheswithtrimandcrownmoldingsinastylesimilartotheexistinghotel.Theformsandaccentsarekeptrathersimpletoavoidtheappearanceoftruehistoricreplication.Colorsketchesarearepresentationofcolorsandcolorcombinationsforthisproject.Anexampleofaschemesimilartothehotelisincludedinthissubmittalasthecurrenthotelownershiphasexpressedaninterestinthisfacilitybecompatiblewithhispresentbuildings.Materialsareproposedastexturedasphaltshinglesandexteriorwallsofhardboardwithtexture,hAzouallap3iing,andstainedccdarsidirtg.ACCESSAccesstothesitewillbethruLot1StanleyHistoricDistrictviaexistingaccesseasement#95000855recordedin1995.OverlookLanewillbetheprimarystreetforallduplexandsinglefamilydwellings.Anemergencyexitgravelsurfacedlanewillbedevelopedattheexistingroadatthesouthwestarea.Themulti-familydwellingswillbeaccommodatedbystreetonLotiandaparkinglottobebuiltonLot1with49parkingspaces.ThecurrentconnectiontoTownofEstesParkstreetsisviaWonderviewAve.andSteamerDrive.OverlookLaneshallbebuiltperTownofEstesParkStreetStandards.Finishsurfacesofstreetsanddriveswillbeasphaltpertownstandards.-3- UTILITIESThefollowingutilitiesareorwillbealongthepropertyboundaryorinternaltotheproperty:WaterTownofEstesParkElectricTownofEstesParkSewerEstesParkSanitationDistrictGasXcelEnergyTelephoneQwestCableTVCharterCommunications**GaslineplannotavailableattimeofsubmittalandwillbeplannedandpreparedbyXcelEnergy.DRAINAGETheattachedcalculationswerepreparedbyCornerstoneEngineering&Surveying,Inc.,aspartofthedevelopmentplanprocess.Theanalysisindicatesthreedetentionpondsarenecessarytomitigateincreasestotheimperviouscoverage.Therequireddetentionvolumesareapproximately810cufi,3560cufi,and3000cuftforDetentionPonds1,2,and3,respectively.Ponds1and3aretobeconstructedonLot2asshown.DetentionPond2willnotbeconstructedbecausein1999theStanleyHoteloversizedthedetentionbasininfrontofthehoteltoaccommodatefutureoffsitedevelopmentandadditionalparkinglotsnorthofthehotel.Therequiredpondsizeforthehotelsparkinglotsfutureandpresentwas7700cfandthepondwasconstructedat12,200cf..Stonnwaterflowswillbereleasedfromthedetentionpondsatthehistoric2yearand100yearflowrates.(_)LANDSCAPINGDuringconstructionofinfrastructure,buildings,roadwaysandwalkswewillimplementspecialcaretoprotectexistingtrees.Theproposedplanplacesdwellings,streets,drivewaysandsidewalkstoallowtheminimumremovalofexistingtreeswithregardtopropersiteplanning.Remainingtreeswillbeprotectedduringtheconstructionphasewithtemporarypolyfencing.Duringconstructionandforaperiodaftercompletionofprojecterosion/siltationcontrolswillbeenforcedandmaintained.Areasofdisturbancewillbeseededwith“EstesParkNativeGrassandWildflowerseedmix”ontopof4”topsoil.Seedwillbedrilledandhydromulchedtohelpmaximizetheinitialgrowthperiod.Allgroundcover,trees,andshrubswillbecontinuallymaintainedinahealthfulconditionandirrigatedasneeded.Anynewplantlifewillbeprotectedfromwildlifewithnettingorfencingasneeded.Carewillbegiventothesiteastopossibleproblemswitherosionandallnecessaryprecautionswillbeapplied.Swalesfordrainagearetobeconstructedwith3”-9”rock-coveredtopsoilandseededwiththeEstesParkseedmix.Plantingofnewtreesorshrubsaregenerallyplannedneartheresidencesandpondareas.Itistheintentionofthisplantonotinterferewithviewsfromneighboringpropertieswithboundaryplanting.Therequiredlandscapeplantingaremetwiththisplan.-4-0 SIGNIGEAttimeofthissubmittalthefinalsigndesignhasnotbeendeveloped.ThedeveloperplanstosubmitspecificationsfortheallowedsignperChapter17.44,StanleyHistoricDistrictProceduresandStandardsforDevelopment,oftheEstesParkMunicipalCodewhentheprojectisapprovedbytheTechnicalReviewCommittee.Thefollowinginformationaretheguidelinesthatwillbeinterfacedinthedesignoftheentrysign:1.‘ApprovalshallbeobtainedfromthePlanningCommissionpriortobeingplacedonthesite.2.AfreestandingsignisbeingconsideredattheintersectionofOverlookLaneandtheStanleyHotelentryroadnearthesouthentrancetotheOverlookDevelopment.3.Thesignshallnotexceedsix(6)feetinheightandforty(40)squarefeetinareapercodeChapter17.44.060(4)(c)(d).4.Thereislandscapingplannedaroundandnearthesignlocationtoenhancetheentryarea.5.Signcolorwillbecompatiblewithbuildingcolorsandconstructedofnaturalmaterialsi.e.Nativestone,wood,timbers,stoneslabs,andlorarchitecturallysimilarfeaturesastheoverallproject.ISOCALCULATIONSISOcalculationsfortheproposeddevelopmentplanareattachedaspartofoursubmittal.PROJECTPHASINGComtiletionInfrastructureSummer2003ResidencecorsfructionBegins$ummrof2003Withcompletionapproximately5yearsfromstart.orneedfurtherinformation,pleasedonothesitatetocallme.&Surveying,Inc.-5- TechnicalReview80517StanleyHistoricDistrictMay7,2003TheOve1ookPartnershipRe:Lot2,StanleyHistoricDistrictDearSirs,ThisletteristhedeterminationbytheTechnicalReviewCommittee(TRC)regardingyourPreliminaryDevelopmentSubmittalfortheprojectknownas“TheOverlook”.ThisdecisionspursuanttothereviewresponsibilitiesoftheTechnicalReviewCommitteeassetforthintheStanleyHistoricDistrictMasterPlan.TheTRCfindsthatthePreliminarysubmittalisincompliancewiththeStanleyHistoricDistrictMasterPlan,conditionaltothefollowingrevisionsandrequirements:1.Additionoflowevergreenplantingsandbermingtoshieldheadlightsalongthenorth,upperdrives.Providea10footminimumsetbackfromnorthwestdrivetonorthpropertyline.2.Provisionforfuture,on-goinglandscapemaintenanceandlandscapemanagementoversightbytheCondominiumHomeOwnersAssociation.3.Adjustmentofthetwowesterlysinglefamilyunitstoprovideabetterfitwiththeexistingtopography.4.AdjustmentofthebuildingarchitectureinresponsetotheArchitecturalCharacterdesignguidelinesfoundonpage15oftheSHDMasterPlan.(copyattached)5.CompliancewiththerecommendationsoftheArchitecturalReviewdatedMay5,2003.(copyattached)6.Removalofthegarageencroachmentsintothenortherly50footbuildingsetback.7.Relocationofthepostalclusterinstallation.8.Adjustmentofthegradingplantoprotectexistingtreestobepreserved.9.ProvidestormwatermanagementmasterplaninformationanddetentiondetailsasrequiredbytheDirectorofPublicWorks.10.CompliancewithChiefDorman’srecommendationsasoutlinedinhismemodatedMay5,2003.(copyattached) JjqQJZjbuuc_p-jrsr_.,IILP—,5ff%’ii31(:’1Pae211Landscapethenewsharedparking(taspetEVDC.May7,2003011cdiLkziaIpilimitiaiyldflepiovlitssitepltnuuylUUietitjefcirsubmittalofFinalPlans.TheTechrcaiReviewCommitteewillmeettoreviewTheFinalPlansforconformancetotheconditionsoutlinedabovepriortoapprovingthe(ssuance01anoticetoproceed.SncereIy,Robec!RWDwcctorofCommunityDovelopmcntws*EPURADectorSpoonet,PEBillLinnaneDirectorofPublicWorks0 LAR]MERCOUI’TY,COLORADO,DISTRICTCOURT201LaPoeAvenue,Suite100fortCol]ins,Co]orado80521-276]Telephone:970-498-6100JUDITHNICHOL,P]aintiff,V.TheSTANLEYHISTORICDISTRICTTECNTh1CALREViEWCOMMITTEE,alocalpublicbodyoftheTownofEstesPark,aColoradomunicipality,Defendant.ACOURTUSEONLYAPorzakBrowning&BushongLLPCaseNumber:03CVSGlennE.Porzak(#2793)P.FritzHo]leman(#21888)Courtroom:53JasonR.Dunn(#33011)929PearlStreet,Suite300Boulder,Colorado80302Phone:(303)443-6800Fax:(303)443-6864E-mail:ptho]leman@pbblaw.com;jdunnpbblaw.comVERIFIEDCOMPLAINTPlaintiffJudithNichol,byandthroughherundersignedcounsel,herebysubmitsthisVerifiedComplaintpursuanttoSection24-6-402,et.seq.,andC.RC.P.I06(a)(4),appealingtheJune4,2003decisionoftheStanleyHistoricDistrictTechnicalReviewCommittee(the“TRC”)approvingadevelopmentplanforParcel2oftheStanleyHistoricDistrictinEstesPark,Colorado(the“OverlookParcel”),andasgroundstherefore,statesthefollowing:JURISDICTIONANDVENUE1.ThisCourthasjurisdictionoverthismatterpursuanttoC.R.C.P.106(a)(4)asitinvolvesareviewofafinaldecisionofagovernmentalbodyexercisingquasi-judicialpower.ThisCourtistheappropriatevenuetoreviewadecisionofasubdivisionoftheTownofEstesPark(“EstesPark”),aColoradomunicipalitylocatedinLarimerCounty.FACTUALBACKGROUND2.Plaintiffresidesat350ProspectorLane,EstesPark,Colorado80517(the“Nicholproperty”).TheNicholpropertyisadjacenttoanduphillfromtheStanleyHistoricDistrict(the“District”).TheDistrictconsistsofseventy-fiveacreslocatedjustnorthofEstesPark.]DO]66 3.TheOverlookParcelisoneofnineparcelslocatedwithintheDistrict.TheOverlookParcelisinthenorth-centralportionoftheDistrictandisdepictedintheattachedExhibitA.4.Uponinformationandbelief,EstesParkhasadoptedtheStanleyHistoricDistrictMasterPlan(the“MasterPlan”),attachedasExhibitB.TheMasterPlanwaspreparedbytheStanleyHotel,theOverlookPartnership,andtheFHKPartnership,thethreelandownerswithintheDistrict,andwasdesignedtobeameansofregulatingdevelopmentwithintheDistrict.Upâninformationandbelief,OverlookPartnershiphasbeenreorganizedasTheOverlookDevelopment,inc.(“TODI”),whichisthecurrentowneranddeveloperoftheOverlookParcel.5.TotheextenttheMasterPlanisavaliddelegationofauthorityfromtheEstesPark,itestablishestheStanleyHistoricDistrictTechnicalReviewCommittee(the“TRC”)toreviewdevelopmentproposalswithintheDistrictforcompliancewiththeMasterPlan.TheTRCconsistsoffiveindividuals,includingtheEstesParkAdministratorandtwoindividualsfromtheprivatesector.TheprivatesectormembersareappointedbytheEstesParkAdministratorafterbeingnominatedbythelandownerswithintheDistrict.MasterPlanat4.6.TheMasterPlanexpresslystatesthattheOverlookParcel“requiresspecialdevelopmentconsideration...toensurethatdevelopmentimpacttoalladjacenthomessites,particularlythosetothenorth,ismitigatedtothefullestexienttossible.”MasterPlanat33(emphasisadded).7.inanefforttomitigatetheimpactofanydevelopmentintheOverlookParcel,theMasterPlanmandatesthatthereshallbea“minimumbuffersetback”of50feetalongthenorthpropertylineoftheOverlookParcel(the“buffersetback”)toseparatetheborderinghomestothenorthfromtheimpactsofdevelopingthenaturalareacurrentlyfoundintheOverlookParcel.MasterPlanat35.8.TheTRCdecisionatissueinthiscaseinvolvesanapplicationsubmittedbyTODIforthedevelopmentoftheOverlookParceltoincludesingle-familydwellingsandrentalproperties(the“Project”).9.TheProjectwasapprovedbytheTRConJune4,2003.NoticeoftheTRC’sapprovalwasreceivedonJune12,2003.10.Uponinformationandbelief,theProjectwasconsideredandapprovedbytheTRCduringmeetingsheldwithoutpublicnotice,behindcloseddoorsandwithoutrecordedminutes.TheDirectoroftheEstesParkCommunityDevelopmentoffice,RobertJoseph,whoisalsoamemberoftheTRC,repeatedlydeniedPlaintiffandhercounseltherighttoattendtheTRCmeetingsatwhichtheProjectwasdiscussed.11.DespitetheMasterPlan’sexpressrequirementthata50-foot“buffersetback”beestablishedalongthenorthpropertylineoftheOverlookParcel,theProjectasapprovedbytheTRCallowsformultipleviolationsofthebuffersetback,includingtheconstructionofaroadway,drivewayandwalkingpathwithinthebuffersetback.ExhibitA.C)iDOl66—2- 12.“Over]ookLane”willbethemaint]ioroughfareintotheProject.TheProjectasapprovedalignsOverlookLaneinsuchadirectionthateveningandnighttimeautomobiletrafficwillresultinthesevereheadlightilluminationoftheinteriorofthehomeontheNicholproperty,causingsignificantinjurytoPlaintiffsquietenjoymentofherresidenceandthemonetaryvalueofherproperty.ExhibitA.Assuch,theProjectdoesnotmitigateimpacttothefu]lestextentpossibleasrequiredbytheMasterPlan.MasterPlanat33.13.WhilesectionC(l)(b)oftheMasterPlanallowsapartytoappealadversedecisionsoftheTRCtotheEstesParkBoardofTrustees,uponinformationandbelief,PlaintiffwasadvisedbyRobertJosephthatshecouldnotappealtheTRC’sdecisiontotheEstesParkBoardofTrustees.14.BecauseconstructionontheProjectbeganthesamedaynoticewasgivenoftheTRC’sapproval,PlaintiffiswithoutrecoursebuttoappealtheTRC’sdecisiontotheDistrictCourtbymeansofthisComplaintandtofileaMotionforStayandTemporaryRestrainingOrderoftheTRC’sdecision.FIRSTCLAIMFORRELIEF(ViolationofColorado’sOpenMeetingsLaw)15.TheallegationsofparagraphsI-14aboveareherebyincorporatedbyreference.16.TheTRC’sdecision-makingprocessregardingthedevelopmentplanfortheOverlookParce]violatesColorado’sOpenMeetingsLawandisthereforenullandvoid.17.Colorado’sOpenMeetingsLaw,section24-6-402,7C.R.S.(2002),requiresthatanypublicmeeting,definedasameetingofeitheraquorumorofthreeormoremembersofany“localpublicbody,”atwhich“anypublicbusinessisdiscussedoratwhichanyformalactionmaybetakenaredeclaredtobepublicmeetingsopentothepublicatalltimes.”§24-6-402(2)(b).furthermore,apublicmeetingsshallbeheldonlyafterfullandtimelynoticetothepublic,andtheminutesofanysuchmeetingshallberecordedandavailableforpublicinspection.§24-6-402(2)(c),(U).18.A“localpublicbody”isdefinedas“anyboard,committee.commission,authority,orotheradvisory,policy-making,rule-making,orformallyconstitutedbodyofanypoliticalsubdivisionofthestate...towhichapoliticalsubdivision,oranofficialthereof,hasdelegatedagovernmenta]decision-makingfunction....“§24-6-402(l)(a).19.AsanentityestablishedbytheEstesParkBoardofTrusteestomakegovernmentalland-usedecisionsonitsbehalf,theTRCisa“localpublicbody”subjecttotheOpenMeetingsLaw.20.TheOpenMeetingsLawstates:“Noresolution,rule,regulation,ordinance,orformalactionofastateorlocalpublicbodyshallbevalidun]esstakenormadeatameetingthatmeetstherequirementsofthestatute.”§24-6-402(8).Thus,itrendersnullandvoidanyactionstakenatameetingheldnotincompliancewithitsmandates.21.Uponinformationandbelief,theapplicationfordevelopmentoftheProjectwasiD0166—3- consideredbytheTRCwithoutpublicnoticebeinggivenpursuanttosection24-6-402(2)(c).22.Uponinformationandbelief’,everyTRCmeetingconsideringtheProjectwasconductedwithoutthetakingofanyminutesasrequiredbySection24-6-402(2)(d).23.Uponinformationandbelief,everyTRCmeetingconsideringtheProjectwasconductedbehindc]oseddoorsinviolationofSection24-6-402(2)(b).24.AsaresultofbeingdeniedtheopportunitytoattendtheTRCmeetingsandtovoiceobjectionstotheProjectpriortoitsapproval,Plaintiffhassufferedeconomicandnoneconomicinjury.WHEREFORE,PlaintiffrequestsasitsFirstC]aimforRe]iefthatthedecisionoftheTRCinthismatterberendered“nullandvoid”pursuanttosection24-6-402(8),andthatreasonablecostsandfeesbeawardedpursuantto24-6-402(9).SECONDCLAIMFORRELIEF(LackofJurisdictionandAbuseofDiscretionUnderRule106(a)(4))25.TheallegationsofparagraphsI-24aboveareherebyincorporatedbyreference.26.TheTRCexceededitsjurisdictionandabuseditsdiscretionbyallowingdevelopmentinthe“buffersetback,”andbyfailingtomitigatetheeffectsonPlaintiff’shome“tothefullestextentpossible,”asisrequiredundertheMasterPlan.27.UnderC.R.C.P.106(4),thedecisionofanybodyexercisingquasi-judicialfunctionsmaybereversedbytheDistrictCourtifthatbody“hasexceededitsjurisdictionorabuseditsdiscretion.”28.TheMasterPlanexpresslydirectsthattheTRCmustgivetheOverlookParcel“specialdevelopmentconsideration...toensurethatdevelopmentimpacttoalladjacenthomessites,particularlythosetothenorth,ismitigatedtothefullestextentpossible.”MasterPlanat33(emphasisadded).29.Inanefforttoensuresuchmitigationtakesplace,theMasterPlanndatesthattherebea“minimumbuffersetback”of50feeta]ongthenorthernedgeoftheOverlookParcel.MasterPlanat35.A“buffersetback”prohibitsallconstruction,includingbuildings,otherstructures,roadways,drivewaysandwalkingpaths.30.Uponinformationandbelief,ataminimum,theProjectasapprovedbytheTRCallowsforaroadway,drivewayandwalkingpathinthebuffersetbackinclearviolationoftheprovisionsoftheMasterPlan.31.TheTRClacksthejurisdictionandauthorityundertheMasterPlantoallowconstructioninthebuffersetback,andthereforeabuseditsdiscretioninapprovingtheProject.03D0166-4- 32.WhiletheMasterPlanveststheTRCwiththeauthoritytograntvariances,theTRCisexpresslyprohibitedfromgrantingavarianceforconstructionintothebuffersetback.TheMasterPlanslatesthattheTRCmaygrantvariancesfor“interiorlinesetbacks.”butgoesontoslatethat“[e]achparcelhasperimelersetbackswhichshallbemaintained.”MasterPlanat19.Thus,theTRCsconductinallowingtheroadwayintothebufferzonewasbotharbitraryandanabuseofdiscretion.33.Moreover,totheextenttheMasterPlancouldbereadasallowingthistypeofvariance,doingsowouldfailtomeettheMasterPlandirectivethatrequirestheTRCmitigateanyimpactonpropertiestothenorth“tothefullestextentpossible.”MasterP]anat33.34.Uponinformationandbelief,theTRCalsoabuseditsdiscretionwhenitapprovedthealignmentofOver]ookLanesuchthatitdirectlyimpactstheNicholproperty.CarstravelingatnightonOverlookLane,themajorroadwayintheOverlookParcel,willcausetheirheadlightstoseverelyilluminatetheinteriorofthehomeontheNicholproperty.BecauseaslightvariationinthecourseofOverlookLanewouldeliminatethisproblem,theTRC’sapprovalofthecurrentalignmentfailstomitigate“tothefullestextentpossible”theimpactontheNicholpropertyandisthereforeanabuseofdiscretion.WHEREFORE,PlaintiffrequestsasitsSecondClaimforReliefthattheCourtreversethedecisionoftheTRCapprovingtheProject,andfindthatsuchdecisionwasinexcessoftheTRC’sjurisdictionandanabuseofdiscretionunderRule106.SimultaneouswiththesubmissionofthisComplaint,PlaintiffhassubmittedaMotiontoStaytheTRC’srulingpursuanttoRule106(a)(4)(V).Respectfullysubmittedthis19thdayofJune,2003.PORZAKBROWNING&BUSHONGLLPcGlennE.Porzak(#2793)-ritzHolleman(#21888)JasonR.Dunn(#33011)929PearlStreet,Suite300Boulder,Colorado80302AttorneysforJudithNichol]D0166-5- D.->._J--1“L.C’C’zre,.Czrrjr——0,(,C,flC3C’-40Op000 THEOVERLOOKROADWAYPUNANDPROFILESHEET10of14a-.3 PorzakBrowning&BushongATTORNEYS•ATLAW929PearlStreet,Suite300•Boulder,CO80302GlennE.Porzak303443-6800Fax303443-6864Michaelf.BrowningStevenJ.BushongP.FritzHollemanJune23,2003ViaFederalExpress:Attn:TownBoardofTrusteesTownofEstesParkEstesParkMunicipalBuilding170MacGregorAvenueEstesPark,Colorado80517Re:NOTICEOfAPPEAL- -StanleyHistoricDistrictTechnicalReviewCommitteedecisiontoapprovedevelopmentonParcel2.DearBoardMembers:Onbehalfofourclient,JudithNichol,weherebyappealthedecisionoftheTechnicalReviewCommittee(“TRC”)approvingtheplanfordevelopmentsubmittedbyTheOverlookDevelopment,frc.,forconstructiononParcel2withintheStanleyHistoricDistrict.NoticeoftheTRC’sdecisionapprovingtheplanfordevelopmentwasgivenJune12thAcopyofthatnoticeletterisattachedheretoasExhibit1foryourconvenience.ThebasisforthisappealisthattheprocessusedbytheTRCtoapprovetheplanwasperformedbehindcloseddoors,andthusinviolationofColoradosopenmeetinglaws,andalsothattheplanfordevelopmentisinconsistentwiththeJanuary11,1994StanleyHistoricDistrictMasterPlanthatregulatesdevelopmentonParcel2.ThespecificviolationsaresetforthindetailintheVerifiedComplaintthatisattachedheretoasExhibit2,andwhichisherebyincorporatedbythisreferenceasthebasisforMs.Nichol’sappealoftheTRCdecisiontoyou.Ms.Nichol’srighttoappealthedecisionoftheTRCissetforthintheStanleyHistoricDistrictMasterPlanatpage4.BobJosephandGregWhitehavepreviouslystatedtousthattherightofappealonlyexistswheretheTRCgrantsavariance.Wedisagreewiththatinterpretation,andrequestthatyoucarefullyconsiderthemeritsofourComplaint,andreversethedecisionoftheTRCforthereasonssetforththerein.PleasenotethatwehavealreadyfiledtheComplaintintheDistrictCourtbecauseconstructionbeganshortlyaftertheJune12noticeletter,andbecausewewerepreviouslyinformedbythereferencedTownofficialsthatwehadnorightofappeal.Welookforwardtoyourdecision.Pleasecallwithquestionsorconcerns.Sincerely,cc:JudithNicholBobJosephGregWhiteJasonR.DunnAmyW.BeatieLawrenceJ.MacDonnell,OfCounsel1m09i7 GREGORYA.WHITENorthParkPaee1423West29SoeetColorado8O538Porzak&wiinguhon.LLPLYSAltwAttention:FñtzHolle,rnan929Pearlstreet,Suite300Boulder,COS0302Re:NoticeofAppealDearMrHollemanMtorneyatLawJune2%.2003ThIsletteriswrittenhtoyurletterofJune23,2003totheBoardofThstesofhe!bwtiofEstesParkregardingyourNoticeooftheisIonttheTechnicalReviewCommitteeapprovingtheDevelopmentPlanoftheOverlookDevelopment,Inc.ILot2oftheEtanleyHistoricDisti4eLYouriequestforanappealhasbeenplacedontheagendaoftheBdçifftheTownatirsJuly,2003meeting.ThemeetingstartsatJrOOpm..W1enthemeetingagendaisfinalized,Iwillprvideyouwthacopyoftheagen&Pleasebeadvisedthattheagendaitemisonlyforthepurposeofadeeis4byIkeBoardofTrusteesastowhetherornotyourclient,JudithNichol,isentitledtoappealtheTethmcalRevewCommitteeadee1siou.iftheBoarddoesdeterminethatyuuj-clientsentitledtopc..theTechnicalReviewrnntittee’sdecicion,the-aeftalappealwillbebeardi,ytbodofTmstecsataiaterdate.ifyouhaveiyestions,:OAWildrCC:RithWithnerBobJosephYours,p0A.White Depañm?ntMemoTo:HonorableMayorBaudekBoardofTrusteesTownAdministratorWidmerFrom:VickieO’Connor,TownClerkDate:June30,2003Subject:OrdinanceamendingtheMunicipalCodeBackground.ThisordinanceisbeingsubmittedtocorrecttheMunicipalCode:1.Section2.04.030Meetings.Currently,theCodestatesmeetingsreheldat7:30p.m.2.Chapter2.64PlanningCommission.ThisentireChapter(appointment,terms,vacancies,andpresentmembersandofficers)isbeingrepealedasthesesectionsarecontainedintheEstesValleyDevelopmentCode,andmandatedbytheIGAwithLarimerCounty.TownAttorneyWhitehasreviewedtheordinance.Budget.N/AActionStaffrecommendsapprovaloftheOrdinanceassubmitted. ORDINANCENO.8-03ANORDINANCEAMENDINGSECTION2.04M30MEETINGS,ANDREPEALINGCHAPTER2.64OFTHEMUNICIPALCODEOFTHETOWNOFESTESPARK,COLORADOWHEREAS,theBoardofTrusteesoftheTownofEstesPark,ColoradohasdeterminedthatitisinthebestinterestoftheTowntoamendandrepealcertainsectionsoftheMunicipalCodeoftheTownofEstesPark,Colorado.NOW,THEREFORE,BEITORDAINEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO:Section1.ThatSection2.04.030Meetingsshallbeamendedtoread:TheregularmeetingsoftheBoardofTrusteesshallbeheldattheMunicipalBuilding,170MacGregorAvenue,EstesPark,Colorado,onthesecondandfourthTuesdayofeachandeverymonthat7:00p.m.Section2.ThatSection2.64.010Appointmentshallbeppealed.Section3.ThatSection2.64.020Terms;vacanciesshallbeppealed.Section4.ThatSection2.64.060Presentmembersandofficersshallberepealed.Section5.ThisOrdinanceshalltakeeffectandbeenforcedthirty(30)daysafteritsadoptionandpublication.PASSEDANDADOPTEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,THIS_ _ _ __ __ _DAYOF_ _ _________ _ _ _ _ _2003.TOWNOFESTESPARK,COLORADOB y : __ __ __ _MayorATTEST:TownClerk MemoEstesParkPoliceDepartmentDept.To:MayorBaudekandBoardofTrusteesFrom:Det.Sgt.WesKufeld5//-PRe:SkateboardingcomplaintsinPerformanceParkPursuanttoanumberofcomplaintsfromareapropertyownersandvisitors,webelievethatPerformanceParkandtheParkinglotshouldbeincludedintheSkateboardingOrdinance9.18.020,RestrictionsonSkateboards,RollerbladesandBicycles.CommunityServiceOfficers,whileonfootpatrolsinthePerformanceParkarea,havereceived6to8complaintsfromvisitorsinreferencetoSkateboardersonthestageareaandthegroundsofPerformancePark.VisitorsareconcernedthattheskateboardersmaydamagethePerformanceParkFacility.TheCommunityServiceOfficershavealsobeencontactedinpersonbylocalbusinessownersinreferencetoskateboarderspossiblydamagingtheFacilitybyskateboardingonthestageareaandaroundthegrounds.OnJune27th2003,thePoliceDepartment’sCommunicationCenterdidreceiveonecomplaintfromtheowneroftheSilverMoonMotorLodge,ofskateboardersbeingtooloudandpossiblydamagingproperty.Requestconsiderationandapprovaloftheordinanceaspresented.Date:7/2/2003Background:Budget.N/AAction:1 ORDINANCENO.9-03ANORDINANCEAMENDINGCHAPTER9.18OFTHEMUNICIPALCODEOFTHETOWNOFESTESPARKWITHREGARDSTOSKATEBOARDS,ROLLERBLADES,ANDBICYCLESWHEREAS,theTownBoarddesirestoaddareasoftheTowninwhichskateboards,rollerbladesandbicyclesareprohibitedfromoperation.NOW,THEREFORE,BEITORDAINEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO:Section1.Sections9.18.020oftheMunicipalCodeoftheTownofEstesParkshallbeamendedtoreadasfollows:9.18.020RestrictionsonSkateboards,Rollerbiades,andBicycles.Itisunlawfulforanypersontooperateskateboards,rollerblades,and/orbicyclesinthefollowingpublicareas:(6)AllofPerformancePark,includingtheadjacentparkinglot,commonlyreferredtoastheOldLumberyardParkingLot.Section2:Theadoptionofthisordinanceisherebydeterminedtobeanemergencyinordertoimmediatelyprohibitskateboards,rollerbiades,andbicycleswithinPerformancePark;andWHEREAS,intheopinionoftheBoardofTrusteesanemergencyexists,thisordinanceshalltakeeffectandbeenforcedimmediatelyafteritspassage,adoption,andsignatureoftheMayor.PASSEDANDADOPTEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADO,THIS___ _ _DAYOF2003.TOWNOFESTESPARKB y : _ _ _ _ _ _ _MayorATTEST:TownClerk