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HomeMy WebLinkAboutPACKET Town Board Study Session 2011-07-12* Revised STUDY SESSION TOWN BOARD Tuesday, July 12, 2011 5:00 p.m. Rooms 202/203 170 MacGregor Ave. AGENDA 5:00 p.m. Town Owned Properties. Economic Development. RTA Application Update. Future Agenda Items. 6:30 p.m. Meeting Adjourn — Prepare for Board Meeting. NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 4 [P IViernO To: Honorable Mayor Pinkham Board of Trustees Town Administrator Ha'burnt T\XINOFESTESP ADMINISTRATION From: Name and Title Date: July 7, 2011 RE: Town -owned Parcels and Employee Housing Please bring your town --owned parcel map for reference. Attached is a more detailed description of some of the parcels. Steve Barlow created this list after the discussion at the previous work session. Trustee Elrod also requested more detailed information on the employee housing rentals. Thanks to Alison Chilcott and Jackie Williamson for their research on this parcel history part of the project. Monthly Rent and Units $450 233 E. Riverside Dr. $585 1703 Fish Hatchery Road $550 179 Stanley Circle Dr. $450 1705 Fish Hatchery Road $350 231 E. Riverside Dr. $650 1707 Fish Hatchery Road $485 1750 Fish Hatchery Road $3520 Total Monthly Rent Collected Additionally, the tenant is responsible for all utility services include electricity, water, gas, telephone, trash and cable/satellite television services. Expenses $1,348 $? $? Cirsa Insurance Coverage Loss of Rent insurance coverage was not separated Annual expenses vary based upon maintenance needs Rental Policy We currently do not have a rental policy, but Public Works is working to create one. Whenever a unit becomes vacant, employees are altered in a uniform fashion via paycheck insert. All interested employees submit their name and a random draw is performed to determine who moves into the unit. The last vacancy only produced one interested party. Parcel History Address Legal Date Acquired Why Acquired (Best guess) Other Details Zoning Lot Size 1703 Fish Hatchery Rd N 1 /2 SW 1 /4 16-5-73; EP, EX RD AS PER 839- 575; LESS 87000339, 89003857, 91004492, 92080005, 94099702, 96086646 1/6/1945 Water rights Greg White or Mike Mangelsen may know more A-1 75.47 acres 1705 Fish Hatchery Rd 1707 Fish Hatchery Rd 1750 Fish, Hatchery Rd 179 Stanley Cirde Dr Portion of Lot 20, Little Prospect Mountain Subdivision 6/14/2001 Holiday Inn/Conference Center parking expansion Tom Pickering may know more Purchased from Tedd Ross E 0.76 acres 231 E. Riverside Dr Portion of Lot 26, Riverside Subdivision 8/1/1993 Future right -of- way expansion Duplex RM 0.14 acres 233E Riverside Dr Where Employee Live In February 2010, Human Resources analyzed where employees currently live: 1. What percentage of the Town Employees live within the Municipal Boundaries (city limits)? 48% 1a. What percentage of the Town Department Heads live within the Municipal Boundaries? 56% 2. What percentage of the Town Employees live within the EVDC planning area? 73% 2a. What percentage of the Town Department Heads live within the EVDC planning area? 89% Town contribution toward Housing The town makes an annual contribution to the Housing Authority. In 2011, the amount is $129,500. The Housing Authority conducted a housing needs assessment in 2008. The town's comprehensive plan also addresses housing in chapter six. (attached). Chapter Six, 5.0 Housing Policies, PG 6-5 5.0 HOUSING The success of a community depends upon the continued availability of adequate housing for all income groups. Promoting a balance of housing opportunities will assist residents and businesses within the community. Policies include: 5.1 Encourage a variety of housing types and price ranges. 5.2 Encourage housing for permanent residents of all sectors of the community that is integrated into and dispersed throughout existing neighborhoods. 5.3 Establish a balanced program of incentives, and public and private actions, to provide affordable housing. 5.4 Encourage redevelopment of existing substandard areas. 5.5 Provide for mixed use developments which integrate commercial, housing, employment, and service needs. 5.6 Encourage housing infill within the existing urban area. 5.7 Identify affordable housing opportunities on an ongoing basis. 5.8 Regularly evaluate regulations and eliminate unnecessary requirements. 5.9 Support the creation of public and private funding sources for affordable housing. 5.10 Establish a linkage between new developments and the provision of affordable housing. -0 10 10 -0 -0 13 -0 10 0 00 lt1 ‘11 CU CU 5 LP CU CU 0) CU W 73513 10,10.Ln C) N. 1-1 HMMM mCONMWMLOM1,1 LA-1 1J1 N N N h 0-0.0 (.! 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C5 C:. CO : O1 0 .--1 N. / -,� e-1 e-1 N 11. : V a'( 0'-0 0 CO (.0 N ry l: m La N:` fP Memo To: Honorable Mayor Pinkham Board of Trustees From: Town Administrator Halbumt Date: July 7, 2011 RE: Economic Development Check -in ADMINISTRATION Background: In 2010, one of the town board goals was to develop an economic strategy by exploring grant opportunities. As a result, the town staff brought in $1,132,092 in grant support in 2010. In 2011, Mayor Pinkham, who was part to the town's 2017 team, began renewed discussions on economic development in Estes Park. On May 16, Community Services Director Kilsdonk was invited to attend a meeting organized by Partners for Commerce discussing economic development in the Estes Valley. On May 23, 2011, Mayor Pinkham, Administrator Halbumt, Community Services Director Kilsdonk, and Larimer County Manager Lancaster met with Don Churchwell of the Northern Colorado Economic Development Center to discuss ways to approach economic development in Estes Park. The informal notes from this meeting were shared with the town board. On June 9, Mayor Pinkham, Trustee Elrod, Administrator Halbumt and Todd Jirsa met with Kathay Rennels to begin discussions about an economic development in Estes Park. The informal notes from this meeting were shared with the town board. On June 16, the School Board hosted a meeting at which intergovernmental managers, their boards, and other public officials were invited to join the public in Listening to what everyone had to say regarding economic development. Kathay Rennels led the discussion on how the entities could begin working together on economic development. Mayor Pinkham anticipates a meeting with Kathay Rennels during the week of July 11 to discuss starting a renewed initiative. Budget: None at this time. Staff Recommendation: Check in with the town board members on the direction economic development is taking to determine if we are on the right track and what level of town board involvement should be considered. Discuss desired goal/outcome of an initiative. 4 fP Memo To: Honorable Mayor Pinkham Board of Trustees From: Town Administrator Ha#burnt Date: July 7, 2011 RE: RTA Grant Application — Next Steps TOWN OF F{STES P ADMINISTRATION Background; A majority of the town board voted to submit a Town of Estes Park Regional Tourism Authority Grant application by the deadline of June 30, 2011. The State released the list of 7 -applicants and a brief summary of each project (attached). The next step in the process will be Thursday, July 14, 2011, at which time the state Office of Economic Development and International Trade (OEDIT) will notify applicants of missing or incomplete items. We will have until Thursday, July 21 to submit said items. On Tuesday, August 2, the final application is due and payment will be requested for the Third Party Financial Analyst. The next required decision point from the town board is if the town wants to stay in the process. If we do, the town must commit to write a certified check/cashier's check for the required third party analysis by Tuesday, August 9. 1 spoke with the state representative today and she indicated the third party analyst procurement process is in the final stages and her office staff hopes to know the analyst cost in the next 1-2 weeks. She will forward that information as soon as it becomes available. Budget: The third party analyst cost is unknown at this time, but staff has estimated in the area of up to $50,000. Staff Recommendation: Staff will meet with the Elkhorn Project Inc., representatives to review missing and incomplete items and provide a review to the town board. If the third party analyst costs are available prior to the next town board meeting, July 26, the town board can take action at the time. If not, the board may need to hold a special meeting in the few days thereafter July 26 to decide if a final application should be submitted by August 2. Regional Tourism Act Updated Timeline April 14, 2011 Timeline for Application Submission and Review* Deadline Dates Action Item Thursday, June 30, 2011 Local Government submits complete application to OEDIT Thursday, July 14, 2011 Applicants notified by OEDIT of any missing or incomplete items Thursday, July 21, 2011 Applicants submits all missing or incomplete items to OEDIT Tuesday, August 2, 2011 Final application review concluded by OEDIT and payment requested (certified check/cashiers check) from Applicant for Third Party Analyst Tuesday, August 9, 2011 Payment due from Applicant and forwarded to theThird Party Analyst along with the application. Friday, November 4, 2011 Third Party Analyst completes independent analysis and copy of report is forwarded to Applicant Monday, November 21, 2011 If deemed necessary, Applicant submits an independent analysis revision request to OSPB Thursday, December 20, 2011 Third Party Analyst completes revision of independent analysis and copy of final report is forwarded to Applicant upon receipt of payment for revision Tuesday, December 27, 2011 Applicant submits final report from Third Party Analyst to OEDIT to finalize application Tuesday, January 10, 2012 OEDIT Director reviews application and forwards to Local Communities for comments Thursday, February 9, 2012 Final comments due back from Local Communities Thursday, March 1, 2012 EDC public hearing meeting to review Regional Tourism Project applications Thursday, March 1, 2012 EDC public hearing meeting to approve/deny Regional Tourism Project applications *Dates subject to change as necessary. The timing of the application review by the Third Party Analyst may extend beyond two months, dependent on the quantity of applications received by OEDIT. All Applicants must submit one original (with original signatures), one hard copy and one electronic copy of the application and the final report from the Third Party Analyst by 5:00 p.m. on or before the corresponding deadline dates. Applicants shall not knowingly submit an incomplete application. A Second Cycle may be offered if two Projects are not selected during the First Cycle review. All timelines/deadlines are subject to change throughout this process at the discretion of the EDC. Regional Tourism Act Thursday, June 30, 2011 cc H 3 a) > 0) a) 0 Short Description of Project The project includes 141 tourism -related, commercial support and public infrastructure projects. These projects range from signage of existing attractions, to improvements of existing attractions and tourism -related facilities, to improvements of existing trails and !trai!heads, to construction and improvement of campgrounds and RV parks, to to a main visitors/convention/recreation center in the heart of the tourism zone. Joint development between Gaylord Entertainment Company (consruction of new hotel and conference center) and the Western Stock Show (relocation and development of the new National Western Complex). The Elkhorn Project includes the renovation and expansion of the historic Elkhorn lodge, the construction of a performing arts centr, a museum, a living history center and a ski adventure park with year- round skiing, snowboarding and tubing. I he project will include a protessional bull riders University, a regional Aquatic Center and Indoor Water Park, a new boathouse/Gateway Center, expansion of the Pueblo Convention Center/Exhibition Hall and parking structure. Construction of the Glendale Riverwalk. This project combines a national destination youth Sports Village modeled after ESPN's Wide World of Sports Complex in Orlando with the Lamb Spring Archaeological Preserve, an international archaelogical site of rare Ice Age artificats with the potential to change history. The Regional Tourism Zone will facilitate the infrastructure, programming and wayfinding elements to create the Loveland Cultural Arts District and to attract and capture tourists, including the expansion of the Loveland Museum and Gallery, renovaton of the Pulliam Community Building as a magnet for cultural and community events, construction of a new parking garage, and visual art as mile markers. Project Name Great Colorado Adventures Gaylord Rockies Hotel and Conference Center/ National Western Stock Show ,Elkhorn Regional Tourism Project Pueblo PBR University and Heritage of Heroes Project Glendale Riverwalk Colorado Sports and Prehistoric Park Destination Downtown: Loveland Cultural Arts District Name of Applicant Montrose Citizens for Funding our Future, County of Montrose, City of Montrose, Town of Naturita, Town of Nucla, and Town of Olathe City of Aurora & City and County of Denver Estes Park O a Glendale Douglas County M = m o N M of U1 t0 N. To: Honorable Mayor Pinkham Board of Trustees Town Administrator Halburnt TOWN OF ESTES PARK, From: Jackie Williamson, Town Clerk Date: July 12, 2011 RE: Future Town Board Study Session Items August 9th LMD Discussion - IGA Other Items Not Scheduled for Town Board Study Sessions Kathay Rennels — Economic Council Mayor's right to vote (1st Quarter 2012) Volunteer Background Checks Communication Policy Other Items Not Scheduled for Town Board Regular Meetings Capital Asset Management Plan Cheley Reservoir / Spring House — Authority to Sell (Ordinance) Agreement for Water Augmentation — Cheley LMD Branding Report