HomeMy WebLinkAboutPACKET Town Board 2020-06-09 Prepared 05-29-2020
'Revised 06-05-2020
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T��N o� E�ST ES I'AI�I�
The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonab/e accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call(970)577-4777. TDD available.
BOARD OF TRUSTEES —TOWN OF ESTES PARK
TO BE HELD VIRTUALLY
Tuesdav, June 9, 2020
7:00 p.m.
Board Room — 170 MacGregor Avenue
Estes Park, CO 80517
The Town Board of Trustees will participate in the meeting remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and
provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial
virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator
Machalek on May 8, 2020 and outlined below.
ADVANCED PUBLIC COMMENT
Options for the Public to Provide Public Input:
1. Bv Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
. The form must be submitted by 12:00 p.m.,
Tuesday,June 9,2020. All comments will be provided to the Board for consideration during the agenda
item and added to the final packet.
2. Bv Telephone Messaae: Members of the public may provide public comment or comment on a
specific agenda item by calling (970) 577-4777. The calls must be received by 12:00 p.m., Tuesday,
June 9,2020.All calls will be transcribed and provided to the Board for consideration during the agenda
item and added to the final packet.
PUBLIC PARTICIPATION DURING BOARD MEETING
Options for participation in the meeting will be available by call-in telephone option or online via Zoom
Webinar which will be facilitated by the Town Clerk's Office.
CALL-IN (TELEPHONE OPTION):
Dial public participation phone number,
Enter the Meeting ID for the June 9, 2020 meeting: � : •� � �- � followed by the pound sign
(#). The meeting will be available beginning at 6:30 p.m. the day of the meeting. Please call
into the meeting prior to 7:00 p.m., if possible.You can also find this information for participating
by phone on the website at www.estes.org/boardsandmeetinqs by clicking on "Virtual Town
Board Meeting Participation".
Request to Speak: For public comment,the Mayor will ask attendees to indicate if they would
like to speak—phone participants will need to press*9 to"raise hand". Staff will be moderating
the Zoom session to ensure all participants have an opportunity to address the Board.
Once you are announced by phone:
• You will experience a short delay prior to re-connecting with the ability to speak.
• State your name and address for the record.
• DO NOT watch/stream the meeting at the same time due to streaming delay and
possible audio interference.
(Instructions continued on page 2,Agenda begins on page 2)
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PUBLIC PARTICIPATION (ONLINE):
Individuals who wish to address the Board via virtual public participation can do so through
Zoom Webinar at https//zoom.us/i//98216902040 — Zoom Webinar ID: Pt:y�i:�:i�a+4iLiu. The
Zoom Webinar link and instructions are also available at www.estes.orq/boardsandmeetinqs
by clicking on "Virtual Town Board Meeting Participation". Individuals participating in the Zoom
session should also watch the meeting through that site, and not via the website, due to the
streaming delay and possible audio interference.
Start Time: The Zoom Webinar will be available beginning at 6:30 p.m. on the day of the
meeting. Participants wanting to ensure their equipment setup is working should join prior to
the start of the meeting at 7:00 p.m.
Request to Speak: For public comments, the Mayor will ask attendees to click the "Raise
Hand" button to indicate you would like to speak at that time. Staff will moderate the Zoom
session to ensure all participants have an opportunity to address the Board.
• You will experience a short delay prior to re-connecting with the ability to speak.
• State your name and address for the record.
In order to participate,you must:
• Have an internet-enabled smartphone, laptop or computer.
o Using earphones with a microphone will greatly improve your audio experience.
• Join the Zoom Webinar.
o The link is available on the website at www.estes.orq/boardsandmeetinqs by
clicking on "Virtual Town Board Meeting Participation".
• Click"Participate Virtually in the Regular Town Board Meeting of the Board of Trustees".
• Please remember do not watch/stream the meeting via the website at the same time
due to delays and possible feedback issues.
WATCH THE MEETING:
The Town Board meetings will be livestreamed at www.estes.orq/videos and will be posted within 48
hours of the meeting at the same location.
Documents to Share: If individuals wish to present a document or presentation to the Board,
material must be emailed by Monday, June 8, 2020 by 8:00 a.m. to the Town Clerk's office at
townclerk@estes.org.
Prepared 05-29-2020
*Revised 06-05-2020
AGENDA
BOARD OF TRUSTEES—TOWN OF ESTES PARK
Tuesday. June 9. 2020
7:00 p.m.
Board Room— 170 MacGregor Avenue
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS/LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated May 26, 2020.
3. Estes Park Board of Adjustment Minutes dated March 3,2020(acknowledgement only).
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared. 2
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4. Updated Terms for Appointments to the Estes Park Housing Authority originally
approved by the Town Board on April 28, 2020:
• Eric Blackhurst, 5-year term beginning May 1, 2020 and expiring on April 30,
2025.
• Dan Centurione, 5-year beginning November 1, 2020 and expiring on October
31, 2025.
5. Resolution 31-20 Electric Rate Public Hearing Reschedule to August 25, 2020.
6. Policy 101 Division of Responsibilities — Revise to Remove the Larimer County Open
Space Appointment.
ACTION ITEMS:
1. RESOLUTION 32-20 AGREEMENT FOR FEDERAL TRANSIT ADMINISTRATION
CARES ACT FUNDING TO SUPPORT ESTES TRANSIT. Manager Solesbee.
2. ORDINANCE 09-20 AMENDED WATER RATE SHEET FOR PARK ENTRANCE
MUTUAL PIPELINE WATER COMPANY LOAN REPAYMENT. Director Bergsten.
%� REQUEST TO ENTER INTO EXECUTIVE SESSION:
For a conference with an attorney for the Board for the purposes of receiving legal advice on
specific legal questions-Section 24-6-402(4}(b}, C.RS.—Development Code Procedures.
ADJOURN.
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared. 3
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General Public Comment added 06-09-2020
Hello Board Members: Estes Park
I am proposing a resolution to Ban all Air6NB , VRBO and Vacation rentals within the town of
Estes Park.
We have several property owners who continue to operate their rental business without
consideration for full time residents in the community. On June 7th, we had a large number of
vacationers congregate at one particular rental just two houses down.
They had well over 10 guests at the house.. 6 in the Hot Tub and another 4-5 people and
children. They were playing loud Rap and Hip hop music. I called non-emergency police to
intervene. I did not want top approach the premises and request them top observe noise
ordinances. Our community is tightly knit and everyone knows one another. We are perhaps the
youngest family here .Most of the the residents are in their 70's plus. We are 40's/50's with one
teen.
I am requesting a proposition to Ban all AirBNB for several reasons as noted below:
1. Renting short term rentals degrades the community in appearance. Most of the airbnb
homes are not cared for and properly maintained.
2. Guests are typically Not from the community . And as such they do not have respect for
other neighbors as far as boisterous drinking activities and loud music.
3. Airbnb takes away the business from actual hotels/motels . Airbnb/Vrbo are strictly
regulated , perhaps little regulation at all.
4. Covid 19 exposure is a greater risk for elderly in our community. Many of these airbnb
guests are coming from cities with higher rates of infection. Possible cross contamination is
very likely.
5. Vacation rentals makes it difficult to house people who work in our town , who may not have
home ownership. and who commute long distances. ie. Volunteers from the National Park who
cannot commute . RMNP is operating at 50% staff for this very reason.
Overall Vacation rentals do not support a younger generation community . Our aging
population requires services and staff of ;people who can no longer afford to live in Estes Park.
I do hope Larimer county will consider this proposal as a wide consensus view from many of
the members of this community who are often silent . The purpose of the message is to let our
voices be known.
BAN all AirBNB, VRBO and Vacation rentals.
SINCERELY,
DR WILLIAM J OSHAUGHNESSY, 3
970-231-9525
TEAMGIOVANNI@ME.COM
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Town of Estes Park, Larimer County, Colorado, May 26, 2020
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 26th day of May, 2020.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Cindy Younglund
Ken Zornes
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent: None ,
Mayor Koenig called the meeting to order at 7:00 p.m. and all desiring to do so, recited
the Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Zornes/Younglund) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
Any public comment for the meeting was provided by email or transcribed voice
messages through the Town Clerk's office and added to the final packet.
TRUSTEE COMMENTS.
Trustee MacAlpine stated she attended her first Estes Park Planning Commission
meeting and was impressed by the new Commission and its members.
Trustee Younglund commented she held a meeting with the Police Auxiliary to discuss
her new liaison role with the group.
Trustee Martchink requested the Board consider allowing individuals to have open
containers of alcohol in the downtown area. Board consensus was to direct staff to look
at the options.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek requested the Board consider scheduling Study Session
items as follows: a quarterly update on Broadband on June 23, Stay Healthy Streets Pilot
program on June 9, a discussion with the Estes Park Housing Authority regarding their
Peak View housing project on June 9, and a review of potential edits to Agenda Policy
105 on June 9. The Board agreed to schedule all items as outlined.
1. CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated May 12, 2020 and Study Session Minutes dated May
12, 2020.
3. Estes Valley Planning Commission Minutes dated February 18,2020 and February
25, 2020 and Study Session Minutes dated February 18, 2020(acknowledgement
only.
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Board of Trustees—May 26,2020—Page 2
4. Transportation Advisory Board Minutes dated February 19, 2020
(acknowledgement only).
5. Resolution 29-20 Ratifying Amendment to the Community Relief Fund Agreement
with Estes Park Economic Development Corporation and Estes Chamber of
Commerce.
It was moved and seconded (Cenac/Zornes)to approve the Consent Agenda,
and it passed unanimously.
2. LIQUOR ITEMS:
1. NEW HOTEL AND RESTAURANT LIQUOR LICENSE FILED BY SUNNY ACRE
CORPORATION DBA THE EGG OF ESTES,393 E ELKHORN AVENUE, ESTES
PARK, CO 80517. Town Clerk Williamson reviewed the application for a new
Hotel and Restaurant liquor license. The applicant submitted a concurrent
application with the State. She stated all paperwork and fees had been submitted.
The applicant completed T.I.P.S. training in March. It was moved and seconded
(Younglund/MacAlpine)to approve a Hotel and Restaurant Liquor License for
Sunny Acre Corporation dba The Egg of Estes, 393 E. Elkhorn Avenue, and
it passed unanimously.
3. ACTION ITEMS:
1. RESOLUTION 30-20 ESTES PARK WOMEN'S MONUMENT. The year 2020
marks the centennial anniversary of the formation of the League of Women Voters
and the first public elections where women were permitted to vote. The Public
Work's staff recommended the placement of a monument honoring the historic
women in Bond Park or along the Riverwalk between Children's playground at 220
East Elkhorn Avenue. A citizen lead initiative would raise the funds, design,
fabricate and erect the monument. Public Works would maintain the bronze at an
estimated annual cost of$250. Trustee Martchink/Parks Advisory Board liaison
commended the Parks Advisory Board, especially Ron Wilcocks, for bringing the
idea forward and to fruition. It was moved and seconded (Zornes/Martchink)to
approve Resolution 30-20, and it passed unanimously.
2. EMERGENCY ORDINANCE 08-20 AMENDING EMERGENCY ORDINANCE 07-
20 REGARDING EATING AND DRINKING. Tom Gonzales/Larimer County
Health and Environment Director provided the Board with an update on the
COVID-19 pandemic in Larimer County. He stated the number of cases was down
to 12; the County received partial approval from the State of its variance request;
day camps can reopen as of June 1; restaurants can reopen for dine in service at
30% occupancy; wineries, taprooms, breweries, etc. could reopen with food
service required; Air BNBs could reopen so long as they meet the checklist
requirements; and the County continues to work on childcare facilities to increase
their capacity from a maximum of ten children, which is needed as individuals
return to the workforce.
Board comments and questions have been summarized:questioned if areas which
have opened up have seen a surge; questioned if a group of employees can be
tested weekly to determine a possible surge as the Town opens up; questioned
how the Town would be notified if a visitor becomes ill after a visit to Town;
questioned who completes contact tracing; questioned the reliability of the tests;
how could Estes Park receive additional antibody tests;questioned if face covering
provide protection and are they valuable; can COVID-19 be transmitted outdoors;
the Board should consider amending its current face covering ordinance to
encourage individuals that cannot maintain social distancing rather than require
them to provide a friendlier approach to the situation; the Board has received a
number of concerns from employees on the need to eat and drink during the day
which requires the removal of a mask; questioned how the County and Town
ordinances are substantially different; and the Board discussed the need for
consistency with the County to eliminate confusion by visitors.
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Board of Trustees—May 26,2020—Page 3
Director Gonzales responded to Board questions and stated hotspots have been
seen in areas which opened up prior to Larimer County. He reaffirmed the need
to be vigilant in distancing, handwashing and wearing of face coverings. Social
distancing continues to be the best method of protection; however,face coverings
have proven to be very effective when social distancing cannot be maintained.
Other state health departments would notify the State of Colorado if contact tracing
determines the individual had visited the state and Estes Park prior to becoming
ill. COVID-19 can be transmitted outdoors especially in drier environments,as the
droplets remain airborne longer. The condition that employees wear a mask only
applies to areas where the employees are interacting with the public. The County's
ordinance recommends face covering when social distancing cannot be
maintained rather than require them at all times outdoors as stated in the Town's
ordinance for the Commercial Downtown—CD zoning district.
Police Chief Kufeld stated there continues to be a lot of confusion on the streets
as officers make contact with individuals. He confirmed enforcement would be
easier to address if the Town followed the recommendations of the Larimer County
Health and Environment,and he would support the continued education of visitors.
It was moved and seconded (Cenac/Bangs)to direct the Town Administrator
to issue an Emergency Order modifying Emergency Ordinance 07-20 to bring
the Town in line with the Larimer County Ordinance for the use of face
coverings in the interior of businesses, and it passed unanimously.
It was moved and seconded (Cenac/Martchink) to direct the Town
Administrator and the Town Attorney to modify Emergency Ordinance 07-20
to bring the Town in line with the Larimer County Ordinance for the use of
face coverings outdoors, and it passed with Mayor Koenig and Trustees
MacAlpine and Younglund voting "No".
4. REPORTS AND DISCUSSION ITEMS:
1. 2020 ESTES TRANSIT SERVICE UPDATE AND OPTIONS. Manager Solesbee
provided the Board with an update to the transit program to address the COVID-
19 pandemic, including a delayed start with an operation schedule July 1 —October
4 with five routes, reduced capacity seating to allow distance, require face
coverings, driver protection barrier, hand sanitizing stations, self-service
disinfectant wipes available on the buses, and daily deep cleaning. She reviewed
the value of transit in Estes Park which provides service to locals,workers,guests,
aids in reduction in congestions and emissions and provides jobs. Staff presented
the Board with additional options for the 2020 season to include the elimination of
the service in 2020, further reduction of services, or only run the Red route
downtown. A survey was conducted to provide the Board with information on the
transit system for 2020 with 146 respondents, 90% local respondents, and 53%
not likely to ride.
2. LARIMER COUNTY/STATE REGULATION ADVOCACY.
Town Administrator Machalek stated the Town lacks a process for advocacy
issues, as was highlighted recently during the COVID-19 pandemic. Staff brought
the issue forward to determine if the Board had a desire to develop a process, and
if so, would it be limited to COVID-19 items or a comprehensive policy to address
town wide issues. Board discussion followed and has been summarized: the
Board questioned if other communities have advocacy policies to address COVID-
19; advocacy should be on a case-by-case basis in order to remain nonpartisan;
the issue has merit but should wait due to the need for staff to focus on pandemic
related issues; and the Board could still direct staff to right a letter of support,
advocate for an issue, etc. without a formal policy. The Board consensus was to
table the item and consider it at a later date.
Whereupon Mayor Koenig adjourned the meeting at 9:40 p.m.
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Board of Trustees—May 26,2020—Page 4
Wendy Koenig, Mayor
Jackie Williamson, Town Clerk
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RECORD OF PROCEEDINGS
Estes Valley Board of Adjustment
March 3, 2020, 9:00 a.m.
Room 202, Estes Park Town Hall
Board: Chair Jeff Moreau, Vice-Chair John Lynch, Members Rex Poggenpohl, Wayne
Newsom, Joe Holtzman
Attending: Moreau, Poggenpohl, Holtzman
Also Attending: Director Randy Hunt, Recording Secretary Karin Swanlund
Absent: Newsom, Lynch
Chair Moreau called the meeting to order at 9:00 a.m. and introduced the Board Members and
staff.
1. AGENDA APPROVAL
It was moved and seconded (Holtzman/Poggenpohl) to approve the agenda.
The motion passed 3-0.
2. PUBLIC COMMENT
None
3. CONSENT AGENDA
Approval of minutes dated December 3, 2019
It was moved and seconded (Poggenpohl/Holtzman) to approve the Consent Agenda.
The motion passed 3-0.
4. REPORTS
Director Hunt gave the current status of the IGA: April 1 transition where the Town and County
will split. The Board of Adjustment and Planning Commissions will sunset and will new will be
formed existing of Town residents. The Town Board passed an Amendment to the Estes Valley
Development Code to become Estes Park Development Code. Larimer County will be keeping
most of the current code. County Commissioners will adopt the new Development Code on
Thursday, March 26, 2020, in the Town Hall Board Room.
Poggenpohl suggested the new Board do something about the vast amount of nonconforming
properties, perhaps making more staff-level decisions. He also suggested making the Board of
Appeals a three-member board to consistent with the Board of Adjustment.
There being no other business before the Board, the meeting adjourned at 9:30 a.m.
Jeff Moreau, Chair
Karin Swanlund, Recording Secretary
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20 May Z020
Ms.Jacki�Williamson,Town Clerk
Town ofi Estes P�rk
P.Q. Box 1200
Estes Park, CQ 8�517
Dear M5.Willia�nson:
The Estes Park Ho�Fsing Authority requestecl �pprovals from the Town Trustees to support our
recommendatiors to amount two new niemk�ers to our baard. During the April 2$�''Tow�� Board meeting
those recommendatio��s were approved. The pur��ose of this cosnmur�ication is correct tf�e tern�s
previously r�oted for eac4� ni�mL�er.
• Mr. Eri�Blatkh�irst's term to begin May 2QZ0 and conclude April 2025
• Mr. Dan Centurione's term to begi€7 iUo�ember Zfl2[}anci conclude�ctober 2D25
We respectfufiy asic that the Town Trustees acce�t#hese corrected ferms for each new member.
Sincer�ly,
`_ 1 , 11�� �� ��
Naomi M. Ha�vf
Execiitive [3irector
Estes Par� Nousing Authority
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i
T��N o� ESTES PARr
Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Utilities Director Bergsten
Date: June 9, 2020
RE: Resolution 31-20 Electric Rate Public Hearing Reschedule to August 25,
2020
(Mark all that apply)
❑ PUBLIC HEARING ❑ ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT � RESOLUTION ❑ OTHER
QUASI-JUDICIAL ❑ YES � NO
Obiective:
To ensure we generate adequate revenues to fund the continuation of high-quality,
reliable electric service, we are requesting the Board set a public hearing for the
proposed adoption of new electric rates.
The requested hearing is at 7:00 p.m. during the August 25, 2020, Town Board meeting
in the Board Room at 170 MacGregor Avenue.
Present Situation:
COVID 19 has increased staff workload and limited the public's ability to participate and
comment.
The public can continue accessing the study and proposed rate sheet through the
Town's website.
Proposal:
Staff requests the public hearing be delayed. We recommend having the public hearing
for proposed rates be held during the August 25, 2020 Town Board meeting in the
Board Room at 170 MacGregor Avenue.
The proposed rate change and REVISED public hearing date will be promoted in the
newspaper, on social media, and in the utility message.
Advantaqes:
• Allows everyone to focus on our COVID 19 response.
• Improves the public's ability to participate in the rate hearing
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Disadvantaqes:
• Delay our efforts to replace old and unreliable infrastructure; however, our
present situation warrants the delay
Action Recommended:
Staff recommends delaying the public hearing on electric rates for the August 25, 2020
Town Board meeting to take place at 7:00 p.m. in the Board Room at 170 MacGregor
Avenue.
Finance/Resource Impact:
Delay of capital infrastructure projects due to a reduction in revenue
Level of Public Interest
High; however, without this delay COVID 19 related activities will limit the public's ability
to participate in the process.
Sample Motion:
This item is on consent. If it is removed from consent the following sample motion can
be made:
I move to approve/deny Resolution 31-20.
Attachments:
Resolution 31-20
Rate Study - LINK
Rate Sheet - LINK
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RESOLUTION 31-20
SETTING THE PUBLIC HEARING FOR PROPOSED CHANGES TO ELECTRIC RATES
2020-2023
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That a date be set for a public hearing regarding proposed electric rate changes for
the customers of the Town of Estes Park Power and Communications Division, which will
allow for a minimum 30-day notice of proposed changes.
It is hereby ordered that a public hearing on said proposed electric rates for years
2020 to 2023, and thereafter unless amended, shall be August 25, 2020, during the
regularly scheduled Town Board Meeting at 7:00 P.M. in the Estes Park Municipal Building
at 170 MacGregor Ave.
DATED this day of
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
�
Town Attorney
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• • • ' - • 1 1
ELECTRIC RATE STUDY - FINAL DRAFT
' Town of Estes Park, Colorado
Estes Park Power and Communications
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PREPARED BY:
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- � ' � ' & SO�UtI011S
.
ECONOMICS STRATEGY STAKEHOLDERS SUSTAINABILITY www.newgenstrategies.net
18
225 Union Boulevard
Suite 305
� ` Lakewood, CO 80228
� + + � � [��u}��n� Phone: (120) 633-9514
.
J 4
February 5, 2020
via email
Mr. Reuben Bergsten
Utilities Director
Town of Estes Park
170 MacGregor Ave.
Estes Park, CO 80517
Subject: Electric Cost of Service and Rate Design Study
Dear Mr. Bergsten:
NewGen Strategies & Solutions, LLC is pleased to submit the enclosed report to the Town of Estes Park
conveying the analysis, conclusions, and recommendations from the conduct of a comprehensive cost of
service and rate design study for the electric utility. This project could not have been completed without
the assistance of the Town of Estes Park's staff for which we are very grateful.
We appreciate the opportunity to assist you in this important project. Please contact me if you have any
questions regarding this report.
Sincerel �
Y,
NewGen Strategies and Solutions, LLC
�
Joe Mancinelli
President and CEO
Economics � Strategy � Stakeholders � Sustainability
www.newgenstrategies.net
19
Table of Contents
Section 1 PROJECT SUMMARY......................................................................................... 1-1
Introduction ..................................................................................................................1-1
Electric Utility Description.............................................................................................1-1
Projected Energy Requirements ...................................................................................1-2
Usage Characteristics by Customer Class......................................................................1-2
Financial and Rate Making Tools...................................................................................1-3
FinancialForecast...............................................................................................1-4
Cost of Service and Rate Design Process Overview......................................................1-5
Cost of Service Results ..................................................................................................1-6
RateDesign....................................................................................................................1-7
Section 2 REVENUE REQUIREMENT..................................................................................2-1
Revenue Requirement...................................................................................................2-1
Section 3 COST OF SERVICE..............................................................................................3-1
Functionalization of Revenue Requirement..................................................................3-1
Purchased Power Function.................................................................................3-1
Distribution Function..........................................................................................3-1
Customer Service Function.................................................................................3-2
Revenue Requirement by Function...............................................................................3-2
Classificationof Costs....................................................................................................3-3
Allocationof Costs.........................................................................................................3-4
Customer Class Allocation Factors......................................................................3-4
Cost of Service Results........................................................................................3-7
Cost of Service Results Compared to Current Revenue................................................3-9
Section 4 RATE DESIGN....................................................................................................4-1
RateDesign Offerings....................................................................................................4-1
RateDesign Objectives..................................................................................................4-2
Electric Rate Structure...................................................................................................4-3
RateDesign Results.......................................................................................................4-3
Residential Service (R) ........................................................................................4-3
Residential Demand Service (RD) .......................................................................4-7
Residential Energy Time-of-Day Service (RE)......................................................4-8
Residential Energy Basic Time-of-Day Service (RB) ............................................4-8
Small Commercial Service (C) .............................................................................4-9
Small Commercial Energy Time-of-Day Service (CE).........................................4-11
Large Commercial Service (CL)..........................................................................4-12
Large Commercial Time-of-Day Service (CT) ....................................................4-14
Municipal Service (M).......................................................................................4-14
Rocky Mountain National Park Administrative Housing (AH) ..........................4-15
Rocky Mountain National Park Small Administrative Service (AS)...................4-15
Rocky Mountain National Park Large Administrative Service (AL)...................4-16
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Table of Contents
Renewable Energy Charge ................................................................................4-16
Outdoor Area Lighting.......................................................................................4-17
Revenue Adequacy of Proposed Electric Rates...........................................................4-17
Section 5 CONCLUSIONS AND RECOMMENDATIONS........................................................5-1
Conclusions....................................................................................................................5-1
RateRecommendations................................................................................................5-1
Avoided Cost for Net Meter Customers........................................................................5-2
AMIOpt-Out Fees..........................................................................................................5-2
OtherWork Performed .................................................................................................5-3
List of Tables
Table 1-1 Estimated Annual Energy Requirements.................................................................1-2
Table 1-2 2022 Summary of Projected Electric Utility Characteristics by Customer
Class..............................................................................................................................1-3
Table 1-3 Comparison of 2022 Revenues Under 2019 Rates with Cost of Service
Results ..........................................................................................................................1-7
Table 2-1 Revenue Requirement Development ......................................................................2-3
Table 3-1 Revenue Requirement by Function .........................................................................3-2
Table 3-2 Functionalized Revenue Requirement.....................................................................3-3
Table 3-3 Classified Revenue Requirement.............................................................................3-4
Table 3-4 Demand Allocator Comparisons..............................................................................3-5
Table 3-5 Energy Allocator Comparisons.................................................................................3-6
Table 3-6 Unbundled Cost of Service Results by Customer Class ($000) �1�.............................3-7
Table 3-7 2022 Revenue Shortfall with No Rate Increases......................................................3-9
Table 4-1 Retail Rate—Customer Class/Sub-Customer Class................................................4-2
Table 4-2 Residential Service Cost of Service, Current, and Proposed Rates..........................4-4
Table 4-3 Residential Demand Service Cost of Service, Current, and Proposed Rates ...........4-7
Table 4-4 Residential Energy Time-of-Day Service Cost of Service, Current, and
ProposedRates.............................................................................................................4-8
Table 4-5 Residential Energy Basic Time-of-Day Service Cost of Service, Current,
andProposed Rates......................................................................................................4-8
Table 4-6 Small Commercial Service Cost of Service, Current, and Proposed Rates...............4-9
Table 4-7 Small Commercial Energy Time-of-Day Service Cost of Service, Current,
andProposed Rates....................................................................................................4-11
Table 4-8 Large Commercial Service Cost of Service, Current, and Proposed Rates.............4-12
Table 4-9 Large Commercial Time-of-Day Service Cost of Service, Current, and
ProposedRates...........................................................................................................4-14
Table 4-10 Municipal Service Cost of Service, Current, and Proposed Rates........................4-15
Table 4-11 Rocky Mountain National Park Administrative Housing Service Cost of
Service, Current, and Proposed Rates........................................................................4-15
Table 4-12 Rocky Mountain National Park Small Administrative Service Cost of
Service, Current, and Proposed Rates........................................................................4-16
Table 4-13 Rocky Mountain National Park Large Administrative Service Cost of
Service, Current, and Proposed Rates........................................................................4-16
Table 4-14 Renewable Energy Charge Cost of Service, Current, and Proposed Rates..........4-16
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Table of Contents
Table 4-15 Outdoor Area Lighting Cost of Service, Current, and Proposed Rates................4-17
Table 4-16 Revenue Requirement and Projected Rate Revenue from Proposed
Rates...........................................................................................................................4-17
Table 5-1 AMI Opt-out Enrollment and Monthly Fees............................................................5-2
List of Figures
Figure 1-1: Financial and Cost-of-Service Tools and Relationships.........................................1-4
Figure 1-2: Financial Forecast Model Development................................................................1-4
Figure 1-3. Cost of Service Process.........................................................................................1-6
Figure 4-1. Residential Service Rate Comparison...................................................................4-5
Figure 4-2. Residential Service Billing Impacts: Percent Change in Bills from 2019 to
2022..............................................................................................................................4-6
Figure 4-3. Residential Service Billing Impacts: Dollar Change in Bills from 2019 to
2022..............................................................................................................................4-7
Figure 4-4. Small Commercial Energy Service Rate Comparison............................................4-9
Figure 4-5. Small Commercial Energy Service Billing Impacts: Percent Change in
Bills from 2019 to 2022..............................................................................................4-10
Figure 4-6. Small Commercial Energy Service Billing Impacts: Dollar Change in Bills
from2019 to 2022......................................................................................................4-11
Figure 4-7. Large Commercial Service Rate Comparison......................................................4-12
Figure 4-8. Large Commercial Service Billing Impacts: Percent Change in Bills from
2019 to 2022 ..............................................................................................................4-13
Figure 4-9. Large Commercial Service Billing Impacts: Dollar Change in Bills from
2019 to 2022 ..............................................................................................................4-14
Appendix A— Histograms and Cost Curves from Selected Customer Classes
Figure A-1. Residential Demand Rate Comparison
Figure A-2. Residential Demand Billing Impacts: Percent Change in Bills from 2019 to 2022
Figure A-3. Residential Demand Billing Impacts: Dollar Change in Bills from 2019 to 2022
Figure A-4. Residential Energy Time-of-Day Rate Comparison
Figure A-5. Residential Energy Time-of-Day Billing Impacts: Percent Change in Bills from 2019
to 2022
Figure A-6. Residential Energy Time-of-Day Billing Impacts: Dollar Change in Bills from 2019
to 2022
Figure A-7. Residential Basic Energy Time-of-Day Rate Comparison
Figure A-8. Residential Basic EnergyTime-of-Day Billing Impacts: Percent Change in Bills from
2019 to 2022
Figure A-9. Residential Basic Energy Time-of-Day Billing Impacts: Dollar Change in Bills from
2019 to 2022
Figure A-10. Small Commercial Energy Time-of-Day Rate Comparison
Figure A-11. Small Commercial Energy Time-of-Day Billing Impacts: Percent Change in Bills
from 2019 to 2022
Figure A-12. Small Commercial Energy Time-of-Day Billing Impacts: Dollar Change in Bills from
2019 to 2022
Figure A-13. Municipal Rate Comparison
Figure A-14. Municipal Billing Impacts: Percent Change in Bills from 2019 to 2022
Figure A-15. Municipal Billing Impacts: Dollar Change in Bills from 2019 to 2022
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Table of Contents
Appendix B
Schedule 1— Electric Ten-Year Financial Plan
Schedule 2— Functional Unbundling of Test Year Revenue Requirement
Schedule 3—Classification of Purchased Power Costs
Schedule 4—Classification of Distribution Costs
Schedule 5—Classification of Customer Costs
Schedule 6—Cost of Service by Customer Class
Schedule 7— Revenue Summary by Customer Class
Schedule 8— Proposed Rate Schedules
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23
Section 1
PROJECT SUMMARY
Introduction
In November 2018, the Town of Estes Park, Colorado (Town or Estes Park)/Estes Park Power and
Communication (EPPC or the Utility) hired NewGen Strategies and Solutions, LLC (NewGen) to develop a
Financial Forecast (Forecast), Cost of Service (COS) and proposed Rate Design Study analysis, collectively
the Study (Study),for their electric utility.
The Study determined the total cost of providing electric services, the cost responsibility for the various
customer classes, and the design of rates to safeguard the financial integrity of the utility. The total cost
of providing services predominately includes operations and maintenance (O&M)expenses, debt service,
and cash capital outlays required to rebuild and modernize the Electric System (System). This Electric Rate
Study Report (Report) discusses the process, analyses, and recommendations related to the Study.
The Town's fiscal year (FY) is from January 1 to December 31. Unless otherwise stated in this Report, all
data presented herein is shown in FYs. The Study included an analysis of an estimated Test Year Revenue
Requirement (Revenue Requirement), an unbundled COS analysis based on FY 2022 (Test Year), a rate
analysis,and the development of proposed new electric rates for several customer classes. Various policy
issues were also identified and discussed. EPPC provided the majority of the System-specific data utilized
for the Study. In certain cases,where information was not available, NewGen developed estimates based
on our experience and publicly available information. Analyses were performed in accordance with
generally accepted industry practices for municipal electric utilities.
Our report contains five sections as follows:
• Section 1—Project Summary: Provides an overview of the Study and EPPC
• Section 2—Revenue Requirement: Discusses the development of the Revenue Requirement
• Section 3—Cost of Service: Provides the COS results through functionalization, classification, and
allocation
• Section 4—Rate Design: Presents the proposed electric rates for full requirements service
• Section 5—Conclusions and Recommendations: Summarizes conclusions and recommendations
Electric Utility Description
During the Test Year, EPPC is projected to serve, approximately 11,000 retail electric customers with
annual electricity sales of approximately 127 million kilowatt-hours (kWh). EPPC serves all customers
within the Town,as well as some customers outside the Town. The electricity supplied to Rocky Mountain
National Park (RMNP) is provided by the United States Bureau of Reclamation and the Town is only paid
to deliver that electricity.
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Section 1
Purchased Power / Transmission
Estes Park is one of four owner communities of the Platte River Power Authority (Platte River). Platte
River provides the power and owns, operates and purchases transmission capacity for its owner
communities. Platte River initiated wholesale rate changes, which impact the rates and rate structures
for EPPC, and are incorporated into the analysis conducted for this Study.
EPPC Distribution
The EPPC distribution system consists of a total of approximately 330 circuit miles of conductor, of which
approximately 35%are underground. The distribution system has approximately 231 miles of secondary
line, approximately 32%are underground.
Projected Energy Requirements
EPPC's electric consumption used in the Study is shown in Table 1-1 and is based on estimates made for
the Test Year 2022. Total consumption reflects sales to EPPC retail customers plus System losses of
approximately 4.54%. Energy sales to retail customers were based on EPPC's projected energy sales
during the Study period.
Table 1-1
Esti mated Annual F�-iergy Requi��.,w�.;a
��
Retail Sales Losses Total Net Er�-gy
Test Ye�ar (kV1Ah) (kV1Ai) far Load(kV1Ah)
2022 127,367,597 6,060,260 133,427,858
Usage Characteristics by Customer Class
The COS analysis examines detailed customer usage characteristics by customer class. Table 1-2
summarizes these characteristics for the existing customer classes, including estimated revenue
generated at 2019 rates in the 2022 Test Year by each customer class and the number of customers in
each customer class, according to EPPC's electric utility statistics.
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25
PROJECT SUMMARY
Table 1-2
2022 Sumrr�ary af Projected EJectric Utility Characteristics by Glista�ner Class
Revenue at Avg.Annual Avg.Annual
Rate FZetail kVVh No.af Currerrt kVVh Sales Revenue per
custorn�-aass c«le(s) sa�es�'� cust«rers�'� Rates per customer customer
Re.sidential Service WRD/RE/RB 57,610,664 8,152 $ 8,749,429 7,067 $ 1,073
�nall Corrme�-aal C 28,933,187 2,357 4,347,393 12,276 1,845
Srr�all Corrrr�eraal EnergyTime-of-Day CE 679,330 29 85,069 23,738 2,973
LargeC,ormieraal CL 35,687,102 113 3,695,196 316,410 32,762
Large Corrrr�-aal Energy Time-of-Day CT 137,894 1 18,327 137,894 18,327
Muniapal M 3,340,617 74 442,979 44,897 5,954
RNNPAdministrative Housing�2> AH 9,232 4 1,738 2,308 434
RNNPS�nallAdministrative�2> AS 269,060 22 21,154 12,230 962
RNNP Large Administrative�2> AL 700,510 6 39,490 116,752 6,582
Total 127,367,597 10,758 $17,400,775 11,839 $ 1,617
(1) Based on a projection from data for 2018 provided by EPPC
(2) �edridty provided by the United States Bureau of Redamation. The Town is paid to deliver the eledriaty.
Financial and Rate Making Tools _ -
NewGen created three core financial and rate modeling tools. These tools work together and are
integrated to help EPPC make rate and financial related decisions. The tools help EPPC manage the
financial performance of the utility,forecast debt requirements, and rate changes needed for operations
and capital, and translate system-wide rate changes into customer class specific rates and bill impacts.
The figure below illustrates the relationship between the tools, their recommended use, and when they
should be updated.
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26
Section 1
Recommended Use When to Update
�
■ Forecast financial performance
and key financial metrics ■ Update annually
■ Calculate debt and rate funded ■ Significant changes in capital
capital needs and/or changes in debt/cash
� • Calculate system-wide rate needs
changes and scenarios
\
■ Apply system-wide rate changes
to customer classes ■ Update every five years
■ Calculate customer class specific ■ Update for major changes to
• • cost of service and rate system (e.g., power supply,
structures new industrial customer,class
■ Ensure equity and alignment with consolidation)
rate strategy
■ Design customer class base and ' Update in conjunction with cost- �
pass through rates of-service
. � . ■ Fixed and variable rate design ' Update fixed and variable
components within customer
; � , ■ Proof of revenue adequacy class
■ Monthly bill impacts ■ Update to base or pass through
rate components
Fgure 1-1: Fnanaal and Cost-of-Service Tools and Relationships
Financial Forecast
The financial forecast model is used to optimize the mix of rate changes and debt issues to meet the
electric system financial needs, perform multiple analyses,and identify the key drivers impacting financial
performance. The results of this analysis created the final Revenue Requirement and formed the basis
for the final recommendations for rate changes.This process is summarized in Figure 1-2.
-. . •. . .
. . .
•.- . .. ... .
.- � . -. . .- .
. � �-.
Fgure 1-2: Fnarx:ial Forecast Nbclel Developrr�errt
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27
PROJECT SUMMARY
NewGen developed a ten-year financial forecast model for EPPC to evaluate rate changes required to
meet the financial needs of the utility. NewGen reviewed historical and budgeted operating data, capital
expenditures, and operating expenses in the development of the financial forecast.
Cost of Service and Rate Design Process Overview
The COS and rate design process includes five steps as follows:
1. Determination of the Revenue Requirement—This first step examines the utility's financial needs
and determines the amount of revenue that must be generated from rates. For municipal utilities,
the revenue requirement is determined on a "cash basis." A "cash basis" analysis examines the
cash obligations of the utility such as O&M expenses, debt service, cash funded capital projects,
transfers, any required contributions to reserves, and payments to the Town. Rates are set such
that the utility can pay its bills on an annual going-forward basis.
In preparing our analysis of the electric rates and the development of the revenue requirement,
NewGen relied upon records of operation, customer billing data, and other detailed information
and data compiled and provided by the Town and EPPC's management and staff.
2. Functionalization and Sub functionalization of Costs—The revenue requirement is then assigned
to the particular function or sub-function of the utility. Utilities, like Estes Park, typically have
purchased power/ production, transmission, distribution, and customer services functions. As
indicated, Platte River provides the purchased power/production and transmission functions for
EPPC. Distribution sub-functions may include distribution infrastructure by voltage, metering,
services, etc. Customer sub-functions include billing and collections, customer service, meter
reading, etc.
3. Classification of Costs — Once costs are functionalized, costs are then classified based on the
underlying nature of the costs. Of particular importance is the determination of fixed versus
variable costs. Fixed costs remain a financial obligation of the utility regardless of the amount of
energy used whereas variable costs fluctuate based on System energy requirements. Further,
fixed and variable costs are associated with utility requirements to meet customer demand,
energy, and customer service needs.
4. Allocation of Costs — Once costs are classified, they are then allocated to the various customer
classes. Allocation factors align with cost classification. Therefore, demand-related costs are
allocated on measures of customer class demand such as customer class contribution to the
System coincident peak(CP). Energy allocation factors are based on energy consumed by
customers. Customer allocation factors are based on the number of customers.
5. Rate Design —The fifth and final step is rate design, which translates COS results into rates for
each customer class.
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28
Section 1
These first four steps in the COS process are depicted in the figure below.
i � � � � � � �
� � �
„
� �
�
I i �
�
� � ��.�.-j:
Fgure 1-3. Cost aF Service Prooess
Cost of Service Results
Section 3 of the Report describes the COS process. The results of the COS analysis provide a detailed
assessment of the costs required to serve each of the customer classes. These customer class costs are
unbundled into utility functions and classified into demand,energy,and customer components. customer
class costs are compared to the projected revenues under current rates to determine if current rates are
sufficient to meet costs. Once completed, the COS analysis is the basis for rate design. A comparison of
the Revenue Requirement by customer class and revenues collected under 2019 tariffs is shown in Table
1-3.
`���
1-6
29
PROJECT SUMMARY
Table 1-3
Comparison af 2022 Revenues Under 2019 Rates with Cost aF Servioe Re.sults
Projected
Revenue Projected Revenues Over/
Requirerr�erit Under 2019 (Under) Difference
Custorr�e�-Class ($) Rates($) Rec�ove�Y($) (%)
Resideritial Service $ 9,343,420 $ 8,749,429 ($ 593,991) (6.8%)
Srriall Corrrr�eraal 4,456,635 4,347,393 (109,242) (2.5%)
Srr�all Corr7r�eraal 81,613 85,069 3,456 4.1%
Er�ergy Tirr�-of-Dey
LargeCorrrn�-aal 4,084,202 3,695,196 (389,006) (10.5%)
����a� 20,772 18,327 (2,445) (13.3%)
Er�ergy Tirr�-of-Day
Muniapal 387,246 442,979 55,733 12.6%
F�MPAdrrinistrative 3,195 1,738 (1,45� (83.9%)
Fiousiriy
RNNPSr�II 25,009 21,154 (3,855) (18.2%)
Administrative
�P�� 30,126 39,490 9,364 23.7%
Adrrinistrative
Total $18,432,217 $17,400,775 ($1,031,442) (5.9%)
The COS indicates that overall projected costs exceed System rate revenues under 2019 rates by
approximately 5.9%.
_ �
Rate Design
Rate design is the culmination of a COS study as the rates and charges for each customer class are designed
to equitably and fully recover the System-wide COS and customer class revenue requirements by the end
of the rate period. Section 4 of the Report describes proposed rate design for each customer class. EPPC's
electric rates include the following components:
■ Customer Charge
• Energy Charge
• Demand Charge (as applicable)
• Wholesale Power Cost Adjustment
• Time of Use Charges (as applicable)
• Renewable Rider (as applicable)
Base rates include the customer charge, energy charge, and demand charge, and are applied to the
appropriate monthly billing determinants (e.g., number of customer months, kWh consumption, etc.) to
project the new rate revenues by customer class. These projected revenues from the proposed rates are
compared to the Revenue Requirement to ensure that rates generate sufficient revenue to recover the
Revenue Requirement.
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30
Section 1
Based on a review of the existing rate structure, it was determined that the cost recovery components
(e.g., customer, energy, and/or demand charges) were not in alignment with the COS results. Proposed
rates in the Study were designed to move each customer class closer to its COS while evaluating the impact
of rate changes on customers' monthly bills. NewGen performed a detailed analysis of monthly bill
impacts associated with proposed rates on the majority of EPPC customers. In consideration of customer
bill impacts, proposed rates, although moving closer to the customer class COS, do not precisely match
the classification of costs for each rate customer class. The Town's objectives for rate design, as discussed
herein, were also incorporated into the proposed rate design.
Based on our analysis of rate impacts and conversations with EPPC management and staff, it was
determined that new rates would be phased in over a three-year period. The first rate changes would be
implemented in 2020,the second in 2021,and the third in 2022. This implementation reduces the overall
rate impact from the proposed changes in base rates in any one year. Additional information and analysis
for EPPC's proposed rates are included in Section 4 of the Report.
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31
Section 2
REVENUE REQUIREMENT
As part of the Study, NewGen developed a Revenue Requirement inclusive of all of EPPC's cash operating
and capital expenses paid for from rates. The Revenue Requirement is based on projected Test Year
operating and financial results. Development of the Revenue Requirement was based on projected cost
information provided by EPPC, the Town and Platte River. The Revenue Requirement development
process is detailed in this section.
Revenue Requirement
To remain financially sound, EPPC's electric rates must produce sufficient revenues to recover the total
costs of providing electric service to their customers. These costs imposed on the System by customers
are commonly referred to as the utility's "revenue requirement" and consist of normal operating
expenses, debt service, capital improvements and additions, transfers to the Town, non-operating
expenses, and reserve requirements. These total revenue requirements are then compared to utility
revenues to evaluate the need for rate changes. The revenue requirement acts as the foundation of a
COS study.
The following is a discussion of the core components of the Revenue Requirement and significant
differences from the 2019 Board adopted final budget and the Revenue Requirement(see Table 2-1).The
Revenue Requirement was developed utilizing EPPC's system of accounts, then allocated to each
functional element of the utility operations (purchased power/transmission, distribution, and customer).
Purchased Power
Purchased power costs for EPPC consists exclusively of purchased power costs (including transmission)
from Platte River. The Test Year cost for purchased power is based on a Platte River forecast.
Distribution
Distribution includes personnel expenses, professional contracting, repair and maintenance costs, and
other costs associated with utility operations of the distribution system. The Test Year cost for distribution
is based on the 2019 final budget inflated based on the nature of the cost. For example, labor related
costs are increased at 2.1%per year based on the Blue Chip Economic Indicators GDP Chained Price Index.
Customer Service
Customer service includes personnel expenses, professional contracting, and other costs associated with
meeting the customer needs of the utility. The Test Year cost for customer service related costs is based
on the 2019 final budget inflated based on the nature of the cost.
Administration and General
Administration and General includes administrative management services, residential / commercial
energy efficiency expenses, franchise fees, and other costs associated with administration and general
functions of the utility. The Test Year cost for administration and general related costs is based on the
2019 final budget inflated based on the nature of the cost.
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Section 2
Debt Service
EPPC has existing debt associated with its Electric System and Fiber/Communications System. The Series
2007 Bond was refinanced in 2019, and this new issue is scheduled to be fully repaid in 2039. The Test
Year debt service is based on the debt service schedule for the new Series 2019 Bond.
General Fund Transfer
The general fund transfer is approximately 10.5%of total revenue.
Change in Working Capital
Change in working capital accounts for any shortfalls between the working capital balance at the
beginning of the year and the working capital goal for that year in order to maintain EPPC's policy of 90
days of working capital, consistent with EPPC's bond covenants.
Capital
Capital expenses include costs associated with power line construction, fleet replacements, meter
upgrades, and other capital expenses. The Test Year capital expenses are based on an annualized capital
need assessment,with most of the annual costs increased at 2.1% per year. The Test Year value for these
expenses is projected to be approximately $1,747,792, of which approximately $319,612 is expected to
be funded by customer contributed capital.
Offsets to Revenue Requirement
Offsets to the projected Revenue Requirement include reductions associated with investment income,
miscellaneous non-rate revenues, and planned under-recovery as developed by the ten-year financial
plan, as shown in Appendix B, Schedule 1.
The planned under-recovery is reflective of the policy decision to draw down on existing financial reserves
to fully fund capital needs of the utility while allowing rates to be increased more gradually. The ten-year
financial plan contemplated a drawdown of reserves but remaining above the 90-day target.
2-2
33
REVENUE REQUIREMENT
Table 2-1
Revenue FZequirernerrt Developrnerrt
2019 Board pifference Test Year
Item Adop�ed
O�&M E�er�.ses
Purdiased Pav�er $ 7,776,362 $ 364,034 $ 8,140,396
Distribution 3,748,771 594,088 4,342,859
Q�sta�ner Service 442,985 35,929 478,914
Administration arid C�erieral 2,304,701 167,708 2,472,409
Sul�otal Or4dl�Expense $14,272,819 $1,161,759 $15,434,578
Debt Service $ 449,813 $ 141,488 $ 591,300
General FundTransfer 1,772,928 225,115 1,998,043
Charige in V�biidng Capital - 112,267 112,267
Capital F�erxlitures 2,292,000 (544,208) 1,747,792
Less Iriterest Incorr�e (78,083) 8,170 (69,913)
Less Nisc�ellaneous Revenue (708,578) 181,732 (526,846)
Less C�sta�ner Contributioris (300,000) (19,612) (319,612)
Less Planned Under-ReooverY(per Fnanaal Plan) (307,503) (227,887) (535,391)
Revenue Requirerr�errt $17,393,395 $ 1,038,822 $18,432,217
�
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34
Section 3
COST OF SERVICE
After determining the Revenue Requirement, a COS for each customer class is developed to determine
the specific costs to serve each customer class. Customer class revenues are compared to customer class
Revenue Requirements to evaluate the ability of the current rates to recover costs. NewGen analyzed the
cost to serve each customer class based on the Revenue Requirement developed in Section 2.
Once completed, the COS results indicate the degree to which existing rates recover the costs to serve
customers. The COS results are then used to design new electric rates.
The COS analyses relied on the following key supporting data and analysis:
■ Revenue Requirement and revenues based on current rates;
■ System and customer class demand and energy requirements;
■ Actual and assumed customer service characteristics; and
■ Information obtained from customer accounts and records.
Functionalization of Revenue Requirement
EPPC's electric rates were unbundled into three functions: purchased power, distribution, and customer
service, as shown in Appendix B, Schedule 2. The assignment of costs by function falls into two general
categories: 1) direct assignments and 2) derived allocations. Direct assignments are costs that are readily
associated with a specific utility function and are directly assigned to that function. For example, the
energy expense is clearly an expense solely related to purchased power, so it is directly assigned to that
function.
Derived allocators are allocation factors that are based on the sum, average, or weighted effect of
different underlying factors. Derived allocators can be complex and should reflect the logical answer to
the following question—what underlying activities drive the cost of this item? For example,administrative
and general expenses are associated with the O&M of all utility functions. Thus, administrative and
general expenses are allocated to each utility function using a derived allocator. Each of the three utility
functions is described below.
Purchased Power Function
The production function consists of costs associated with purchased power and transmission services
from Platte River as well as an allocated portion of payment in lieu of taxes, franchise fees and a small
number of other expenses.
Distribution Function
The distribution function consists of costs associated with operating and maintaining the distribution
portion of the electric grid and making capital investments,as necessary. The distribution facilities deliver
power to retail customers after it has been transmitted. This includes low voltage distribution lines,
distribution poles, underground lines, customer service connections, meters, and lighting-related assets.
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Section 3
Customer Service Function
The customer service function consists of costs associated with operating and maintaining the
customer-related facilities to meet customer support needs. This includes, but is not limited to,customer
service, billing and collection, and meter reading.
Revenue Requirement by Function
The Revenue Requirement determined was "unbundled" into the three functional areas of the System —
purchased power, distribution, and customer. The results of the functional unbundling are summarized
in Table 3-1.
Table�1
Revenue Requiremer�t by Function
Purchased
Item Poen�er' Distribution Custa�r�cr Tokal
OS�M E�er�ses
Purchased Pov�er $ 8,140,396 $ - $ - $ 8,140,396
Distribution - 4,342,859 - 4,342,859
C�sta�er - - 478,914 478,914
Administration arid General 156,368 1,995,287 320,754 2,472,409
Su�otal O�d1AExpense $ 8,296,764 $ 6,338,146 $ 799,668 $15,434,578
Debt Servioe $ - $ 591,300 $ - $ 591,300
General Fund Transfer - 1,998,043 - 1,998,043
Change in V�brking Capital 2,407 97,552 12,308 112,267
Capital E�er�ditures � - 1,370,798 376,994 1,747,792
Less Ir�terest Inoorr�e (31,360) (35,974) (2,580) (69,914)
Less Niscellaneous Revenue - (20,582) (506,264) (526,846)
Less Q�sta�ner Coritributions - (319,612) - (319,612)
Less Planned Under-Recovery({x�'Finariaal Plan) - (535,391) - (535,391)
Revenue R�equirerr�errt $ 8,267,811 $ 9,484,280 $ 680,126 $18,432,217
A comparison of the relative contribution to the Revenue Requirement by function, and average
functional rate is provided in Table 3-2. The average rate was derived from the total expense divided by
total projected energy sales for the Test Year period.
3-2
36
COST OF SERVICE
Table�2
Furxx:tionalized Revenue Requiremerrt
Function Revenue Requirerrierrt $/kVVh °/a of Total
Purd�sed Pou�r $ 9,396,018 $0.0649 45%
Distribution 8,419,310 0.0745 51°/a
GUstorner 340,877 0.0053 4%
RevenueRequirerr�errt $18,156,205 $0.1447 100%
The purchased power function represents approximately 45% of the Revenue Requirement. The
distribution function represents approximately 51%of the Revenue Requirement. The customer function
represents approximately 4%of the Revenue Requirement.
Classification of Costs
To provide a reasonable basis for the assignment of the total Revenue Requirement to each customer
class,costs for each function in the Electric System have been analyzed and classified into four rate-making
cost classifications, as described below.
• Demand Costs—Capacity (fixed- or demand-related) costs are those costs incurred to maintain a
utility system in a state of readiness to serve, enabling it to meet the total combined demands of
its customers. Capacity costs include the portion of O&M expenses, debt service, capital
expenditures, and other costs that are generally fixed and do not vary materially with the quantity
of usage or that cannot be designated specifically as a customer or variable cost.
• Energy Costs— Energy, or variable costs, are costs that vary directly with energy usage, including
such items as fuel, energy-related purchased power, and a portion of O&M expenses.
• Customer Costs — Customer costs are those costs directly related to the number and type of
customers, such as customer accounting, billing, and meter related expenses.
■ Direct Assignment Costs—Direct assignment costs are those costs that are readily identifiable and
applicable to a particular customer or customer class.
Once the costs within each function are assigned to each service category,the demand,energy,customer,
and direct assignment component of each service is calculated. The classification of costs functionalized
to Purchased Power are shown in Appendix B, Schedule 3. The classification of costs functionalized to
Distribution are shown in Appendix B, Schedule 4. The classification of costs functionalized to Customer
are shown in Appendix B, Schedule 5.
As provided in Table 3-3, three major cost categories (demand, energy, and customer) cover the majority
of all functional costs. This breakdown of demand, energy, customer, and direct assignment costs is later
applied to each customer class to facilitate rate design, as provided in Section 4.
3-3
37
Section 3
Table�3
qassified Revenue Requirement
Revenue %of
qassific�tion Requirerrierrt $/kV11h Tatal
Purchased Povuer
GLstorr�- $ 509,556 $�.0040 3%
Er�ergy 4,964,087 0.0390 27%
Derr�nd 2,666,753 0.0209 14%
PILOT,Franchise Fees and Other 127,415 0.0010 1%
Subt�al $ 8,267,811 $0.0649 45%
Distribution
Derriand $ 5,208,314 $0.0409 28%
C�stor�- 2,420,247 0.0190 13%
Gerieral Fund Transfer 1,855,719 0.0146 10%
Subtotal $ 9,484,280 $0.0745 51%
(Lstorrer
C�storr�- $ 680,126 $0.0053 4%
Subtotal $ 680,126 $0.0053 4%
Reverlue RequirerTlerlt $18,432,217 $0.1447 100%
In total, approximately 27%of EPPC's total Revenue Requirement is energy-related or variable costs. The
remaining 73% of the Revenue Requirement is fixed in nature and classified as demand, customer, or
directly assigned to particular customer classes.
Allocation of Costs
Once costs are functionalized and classified, they are then allocated to the various customer classes.
Customer Classes represent aggregations of customers that have similar customer usage characteristics
and use the System in a similar manner.
Customer Class Allocation Factors
Based upon actual and assumed customer service characteristics, NewGen developed various factors for
use in allocating the adjusted Revenue Requirements to individual customer classes. These allocation
factors reflect accepted ratemaking principles and were based upon embedded cost allocation
procedures.
We have developed demand-related, energy-related, customer-related, and direct assignment allocation
factors, as described below.
Demand Allocations
Demand allocators are derived based on the demand requirements of individual customers and customer
classes. Purchased Power-related demand costs are allocated to customer classes based on the customer
class's contribution to the System peak, or coincident peak (CP) allocators. This is a measure of each
3-4
38
COST OF SERVICE
customer classes'cost responsibility associated with the infrastructure required to meet the System peak
demand. As you move from the generator to the meter, the measure of peak demand responsibility
changes from a System perspective (CP), to a customer class perspective (non-CP), to a customer
perspective (demand at meter). Demand contributions at these various points in the System are
determined based on load research, billing data provided by EPPC, and industry research and experience.
Demand allocators can be based on the one peak month during a year, multiple months (such as the four
summer months),or the 12 months of the year,depending on how the underlying costs are incurred (cost
causation).
For this Study, the Platte River Summer (Summer CP) and Non-Summer (Non-Summer CP) coincident
peaks were used to allocate purchased power-related summer and non-summer demand costs
respectively. The summer season for Platte River occurs from June through September while the Non-
Summer season occurs from October through May. For purchased power transmission demand, a
transmission with ratchet allocator (Transmission) was used. The Transmission allocator was a
combination of the EPPC 12-month coincident peak (12CP) allocator and EPPC 1-month coincident peak
(1CP) allocator. The 12CP allocator was used to allocate transmission costs before the ratchet, while the
1CP allocator was used to allocate the incremental transmission costs associated with the ratchet.
A Non-coincident peak(NCP) allocator is typically used to allocate distribution costs.This is a measure of
localized peak demands rather than the System peak demand. The distribution-related demand costs
were allocated using a 9-month non-coincident peak(9NCP)for substations,overhead,and underground.
For transformers,the sum of max demands (SMD) allocator was used.
Table 3-4 compares the various demand allocators utilized in the Study.
Table 3-4
Dernand Allocator Comparisons
Surrrrier IVor}Surr�rricr
Custorr�'Class CP CP Trarismission 9NCP SND
Residential Service 49°/o 54% 51% 51% 66%
Sr�l I Corm'�'aal 23% 20% 21% 21% 18%
Sr��l C,orrr��e�'pal Er�ergy 0% 0% 0% 0% 0%
Time-of-Day
Large Corrrr�eraal 25% 23% 25% 24% 13%
Large Comrr�eraal Er�-gy 0% 0% 0% 0% 0%
Time-of-Dray
MuniCipal 2% 2% 2% 2% 2%
F�MPAdrrinistrativeHousing 0% 0% 0% 0% 0%
F�MP Small Adrrinistrative 0% 0°/o 0% 0% 0%
RNNP Large Administrative 0% 0% 0% 1% 0%
Total 100% 100% 100% 100% 100°/a
Note: 0%shown in table rr�y refled fractions of a pc'cent
Energy Allocations
Energy allocation factors are the basis for allocating costs or expenses classified as variable or
energy-related and are assumed to vary directly with kWh sales. Energy-related costs classified as variable
were wholesale energy costs and renewable energy from Platte River. Net energy for load (NEFL), or the
3-5
39
Section 3
energy necessary to supply each customer class, is used to allocate these types of costs to individual
customer classes. NEFL is also sometimes called adjusted metered load or energy at generation, as it
takes into consideration energy losses that occur on the transmission and distribution systems between
the power supplier delivery point and the customer's meter. The energy from production utilized several
different NEFL allocators. Summer energy used a NEFL summer allocator,while non-summer energy used
a NEFL non-summer allocator. The summer and non-summer seasons were based on Platte River's
seasons. The renewable energy was allocated based on the NEFL allocator.
Table 3-5 lists the energy allocation factors utilized in the Study, which incorporates the losses at the
various levels of the System.
Table�5
Friergy AI locator Comparisons
Net Energy Net Erie�-gy
for Load for Load IVorr Net Frier-gy
Custorr�er Class Sum�r�er Sum�rier for Load
F�esidential Servioe 38% 49% 46%
Srr�all Corrrr�-aal 25% 22% 23%
�nall C,orm�eraal Energy
Ti me-of-Dray 0% 1% 1%
Large Corrrr�-aal 33% 26% 28%
Large C,orrrr�eraal Energy
Tirrie-of-Day 0% 0% 0%
Ml.IniCl�l 3% 3% 3%
RNNPAdministrative Housing 0% 0% 0%
RIVNP Srtiall Administrative 0% 0% 0%
RIVNP Large Administrative 0% 0% 0%
Tatal 100% 100% 100%
Note: 0%shov�n in table rrey refled fradiais of a perc�nt
Customer Allocations
Customer costs are defined as those costs related to the number of customers and the type of service
required. Included in the customer-related costs are the costs associated with meter reading, customer
service, billing, collection, and other customer-related activities. The customer allocation factors were
largely based on the number of customers in each customer class. These allocations included a weighting
factor depending on the nature and size of the customer served in each customer class. Weighting reflects
that servicing certain types of customers requires more effort and expenses than other types of
customers. Weighting factors were developed based on discussions with EPPC staff, as well as applying
industry knowledge and practices. Weighting factors derive relationships between the customer classes
and equipment or services needed to serve the customer class and the relative costs of those items.
3-6
40
COST OF SERVICE
Cost of Service Results
The unbundled COS results by customer class is shown in Table 3-6. See Appendix B, Schedule 6 for additional detail.
Table�6
Unbundled Cost af Service Results by C�storr�-qass($000)c�)
�nall
CaYrr�eraal Large
Srr�all Er�e�-gy Time- Large Cormxraal Muniapal I�IVNP Admin. RNNP Srr�all RNNP Large
Classification Residential Corrrr�-cial of-Day Corrrr�ercial Time-aF Day Rate Housing Admin. Admin. Tatal
Pu'chased Power
Custa�er $ 349 $ 101 $ 1 $ 48 $ 0 $ 10 $ 0 $ 0 $ 0 $ 510
Er�ergy Surrmer(En) 523 345 6 446 3 38 0 0 0 1,361
Energy Nor�Sumr�-(En) 1,564 704 18 847 2 83 0 0 0 3,218
Renewable Intermitterit Adder 176 88 2 109 0 10 0 0 0 386
Derr�and Sum�riei-(D) 210 101 1 109 1 10 0 0 0 432
Derr�and NorrSumi'ier(D) 386 145 3 164 0 17 0 0 0 715
Derr�and Transrrission 771 325 7 378 2 37 0 0 0 1,519
PILOT,Franchise Fee&Other 62 28 1 33 0 3 0 0 0 127
Subtotal Prod�ion $ 4,041 $ 1,836 $ 40 $ 2,134 $ 9 $ 207 $ 0 $ 0 $ 0 $ 8,268
Distribution
Derr�arid Related
Substations $ 1,120 $ 465 $ 10 $ 538 $ 2 $ 53 $ 0 $ 5 $ 12 $ 2,205
Overhead 821 341 7 394 2 39 0 3 8 1,616
Underground 462 192 4 222 1 22 0 2 5 910
Transforrr�ers 317 87 1 62 0 8 0 1 1 477
(��stomer Related
O�ert�ead 732 212 3 101 1 20 0 2 1 1,072
Underground 410 119 1 57 1 11 0 1 0 600
3-7
41
Section 3
Table�6
Unbundled Cost af Servioe Re,sults by Custa�rier Class($000)c�)
srrrall
Camieraal Large
Srr�all Er�ei-gy Time- Large Corrrricrcial Municipal RNNP A�dmin. RNNP Srriall RNNP Large
Classification Residerrtial Corrrr�craal of-Day Corrrr�-cial Time-of-Day Rate Housing A�dmin. A�dmin. Tatal
Transforrr�ers 217 63 1 30 0 6 0 1 0 318
Service.s 69 20 0 10 0 2 0 0 0 102
Metering 225 65 1 31 0 6 0 1 0 329
Gerteral FurtdTransfer 464 923 11 441 4 0 2 9 2 1,856
Subtotal GYstribution $ 4,837 $ 2,486 $ 40 $ 1,886 $ 12 $ 167 $ 3 $ 24 $ 30 $ 9,484
(�storrer
Qastorr�' $ 465 $ 134 $ 2 $ 64 $ 1 $ 13 $ 0 $ 1 $ 0 $ 680
Subtotal Custar�- 465 134 2 64 1 13 0 1 0 680
Revenue Requirerr�errt $ 9,343 $ 4,457 $ 82 $ 4,084 $ 21 $ 387 $ 3 $ 25 $ 30 $ 18,432
Summarized Total
Derr�nd $ 4,087 $ 1,656 $ 34 $ 1,867 $ 8 $ 185 $ 1 $ 11 $ 26 $ 7,875
Energy 2,263 1,136 27 1,402 5 131 0 0 0 4,964
C�sta�- 2,467 713 9 341 3 68 1 6 2 3,610
Gerieral Fund Transfer,PILOT,
Franchise Fees and Other 526 951 12 474 4 3 2 9 2 1,983
Revenue Requirerr�errt $ 9,343 $ 4�457 $ 82 $ 4,084 $ 21 $ 387 $ 3 $ 25 $ 30 $ 18,432
(1) Nurrt�ers may not sum due to rounding
3-8
42
COST OF SERVICE
Cost of Service Results Compared to Current Revenue
To evaluate the ability of current rates to adequately recover the COS, NewGen estimated revenues based
on Test Year billing determinants and current rates,then compared resulting revenues to the COS for each
customer class. The results of the comparison are shown in Table 3-7. Note that the Revenue
Requirement in Table 3-7 for RMNP only includes the cost to deliver electricity.
Table�7
2022 Revenue Shatfall with No Rate I�
Projected
Revenue Projected Revenues Over'/
Requiremerrt Urxler 2019 (Urxler) Difference
C�.�storr�er Class ($) Rates($) R�cbvery($) (°/a)
Resiclential Service $ 9,343,420 $ 8,749,429 ($ 593,991) (6.8%)
Srriall Corr7'r�r'cial 4,456,635 4,347,393 (109,242) (2.5%)
Srr�ll Corr�rr�-aal 81,613 85,069 3,456 4.1%
Eriergy Tirr�e-of-Day
La�'geC,ori7i'�rcial 4,084,202 3,695,196 (389,006) (10.5%)
����q� 20,772 18,327 (2,445) (13.3%)
Energy Time�of-Day
Muniapal 387,246 442,979 55,733 12.6%
RNNPAdministrative 3,195 1,738 (1,457) (83.9°/o)
�busir�g
R�/NPSr�'�II 25,009 21,154 (3,855) (18.2%)
Adrrinistrative
RNNP Large 30,126 39,490 9,364 23.7%
Adrrinistrative
Total $18,432,217 $17,400,775 ($1,031,442) (5.9%)
The percentage increase / (decrease) shown in the table above provides guidance for future rate design
but does not reflect policy decisions that could impact recommended rates. Recommendations for new
rates are presented in Section 4.
3-9
43
Section 4
RATE DESIGN
Rate design is the culmination of a COS study where the rates and charges for each customer classification
are established in such a manner that the total Revenue Requirement of the Utility will be recovered in
an equitable manner consistent, to the extent reasonable and practical, with EPPC and Town policies.
Consideration was given to the proper level of recovery of fixed costs in the customer and demand
charges, as well as phasing in the proposed rates over time.
Rate Design Offerings
EPPC currently offers a variety of rates to its customers, depending on the nature of the end-use of the
electricity (e.g., residential, non-residential) and the level of energy consumed. Rate riders offered by
EPPC include a renewable generation option called the Renewable Energy Purchase Program (REPP).
Customers may subscribe to the REPP in 100 kWh blocks or opt to have all energy subscribed. The results
of the Study do not suggest the need to change the current renewable rate adder of$0.0275 per kWh for
the REPP.
Table 4-1 provides a summary of the rate customer classes and sub-customer classes, the number of
customers in each customer class(estimated for the Test Year),the total estimated revenue generated by
each customer class/sub-customer class for the Test Year under proposed rates,and comments regarding
the applicability of each customer class / sub-customer class (see EPPC rate tariffs for specific tariff
applicability rules and regulations). For all seasonal rate applications, EPPC's summer season includes
billings based on meter reading in the months of May, June, July, and August. The Non-summer period
consists of the remaining eight month period.These seasons are different from Platte River.
• •� • & Salutions
Economics � Strategy � Stakeholders � Sustainability
44
Section 4
Table 41
R,e�ail Rate—(�sta�r�-qass/Sut�Custaiier Class
Estimated Estimated
IVumber aF Test Year
(�stomers Revenues
C;ustarer Class Cocle (Test Year) ($OOU) ��S ,
R�.sidential Er�ergy R 7,631 $ 8,027 Staridard residential service
Optional rate,>15,000 kV�lz/year,
Residential Derr�and RD 212 � d�tonewa.�star�rs
282 707 �tional rate,only energy sta�age
Residential F�ergyTime-of-DaY � forheating
Optional rate,open to all residential
R�sidential BasicF�ergyTime-of-DaY F2B 27 �9 custorr�ers
Tatal Fie.sider�tial 8,152 $ 9,352
Srr�all Ca�rrr�raal
C 2,357 $ 4,441 NorrR�esideritial use,�35
� � NorrR�.sidential use,�35 kVV,
Small Ca�r�rr�eraal F�ergy Time-of-Day CE er�-gy sta-age for heating
NorrResidential use,>35 kW in
Large C.a�rrr�eraal CL 113 4�� tuw consea�ive rrpnths
NorrR�.sidential use,>35 kW in
Large Ca�rrr�eraal Time-of-Day � � � tuw oonsecxative rrpnths
Takal Carmeraal 2,5U0 $ 8,575
RNNP Adrrinistrative Housing AH 4 $ 2 Altemate pa�n,er source,housing
WVNP Small Administrative AS 22 21 Altemate poenaer sa.arce,�35 kW
6 � Alterr�ate pov�r'source,>35 kW in
RIVNP Large Administrative A� tv�,o consecutive months
Tatal RNNP 32 � �
M 74 � � Indudes muniapal street,park
M,aniapal lighting,arid muniapal buildings
Total�'> 10,758 $�8,�
(1) Exdudes outdoor lighti ng,revenue from wtiich was treated as an offset to the Revenue Requirerrient
Rate Design Objectives
In general,proposed rate structures for this Study should meet the following objectives and best practices:
• Rates should be equitable among customer classes and individuals within customer classes,taking
into consideration the costs incurred to serve each customer class.
• Rates may take into consideration other important factors, such as competitive concerns, policies,
or the public interest.
• Rates should be simple and understandable.
The foundation of rate design is COS results tempered with policy considerations important to the
community. Specific rate design goals for EPPC include:
4-2 45
RATE DESIGN
■ Based on COS results
■ Improved fixed cost recovery
■ Phase-in rate changes to reduce undue rate impacts to customer classes (i.e., rate shock)
■ Move towards COS results by customer class to decrease intra-class subsidization
■ Update seasonal price differentiations based on Platte River costs
One of the key rate design policy objectives was related to customer classes that were projected to be
over-recovering the COS. These customer classes were eventually going to need rate increases,according
to the ten-year financial plan. Thus, the decision was made to set rates for these customers to maintain
the current level of revenue for the customer class. Thus, these customers would move towards COS
gradually over time. This also lessened the need for more drastic rate adjustments for customer classes
that were projected to be under-recovering the COS, as illustrated in Appendix B, Schedule 7.
Electric Rate Structure
The proposed base electric rates include a customer charge,an energy charge,and demand charge,where
applicable. Generally, the customer charge should be designed to recover customer-related costs; the
energy charge should be designed to recover all applicable power production costs; and the demand
charge should be designed to recover demand-related costs. The customer, energy,and demand charges
are commonly referred to as "base rates", as they exclude the rate riders, such as the renewable rate
adder or increases in the purchase power costs passed-through to customers via the wholesale power
cost adjustment.
Customer and demand charges generally collect revenues that cover EPPC's fixed costs. Energy charges
may collect revenues to recover both fixed and variable costs. For customer classes that do not have
demand charges, a large portion of fixed costs may be collected through the energy charge.
Rate Design Results
Appendix B, Schedule 8 includes a summary of all proposed rates by customer class. The proposed rates
are summarized for each customer class below. A histogram of customer monthly billing impacts and
effective rates by load factor or consumption is included to illustrate and compare current rates, proposed
2022 rates, and COS results. Histograms of bill impacts are based on customer usage patterns from
January 2018 to December 2018, as provided by EPPC.
Residential Service (R)
The Residential Service customer class is available to all residential customers. It is composed of
residential customers served on a retail basis and includes a customer charge and an energy charge. Table
4-2 compares the COS rates, current rates, and proposed rates for the Residential Service customer class.
4-3
46
Section 4
Table 42
R�.sider�tial Service
Cost aF Service, Currerit,ar�d Proposed Rates
C��1) Cl.l1"1"� PI'OpOSECI PI"OFJO6ECI PPO�
Item Unit 2022 2019 2020 2021 2022
Qastar�er'Charge $/Month 25.06 22.70 23.47 24.23 25.00
Er�-gy Charge $/MNh 0.1188 0.1095 0.1119 0.1144 0.1168
��e�� $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment Charge c2>
(1)The fixed derrianckdated oosts are shoNm in the energy C06 because this custarer dass does not have a derr�nd charge
(2)Pra�w�-iaesale Pov�-c,ost,odjustrr�,t ax�-ges are estimates
The COS analysis indicates that the customer charge and energy charge are currently lower than the COS.
The proposed customer and energy charges are increased annually from 2020 to 2022 in approximately
equal increments to move the customer class gradually towards COS and improve fixed cost recovery.
The wholesale power cost adjustment is zero for proposed 2020 rates and increases annually to reflect
the estimated increases in the cost of purchased power from Platte River.
Figure 4-1 shows the relationship between customer usage and COS. Low energy users have a higher
average COS per kWh than high energy users. This relationship exists because each customer has a similar
fixed cost associated with infrastructure required to connect the customer to the System and meet their
peak demand requirements. High users are able to spread these fixed costs over more energy resulting
in a lower average rate. Increasing the Residential Service customer charge improves fixed cost recovery
and reduces subsidies between customers within the Residential Service customer class.
�
4-4
47
RATE DESIGN
� : , •��.
SD.45 1,840
$0.4D l,f DD
x
Y $fl.35 1,400
� ` �
� $�.3fl -�� 2
1,2tl0 �
� � V
N JD.ZS L��Q� �
0 �: fl
W So.zo �� � saa ?
c� 1.-- _
� $0.15 -- -.- - - ------z_ _ bOD �
> -- -- ---^�
� .
$0.1D � , � 400
$O.D5 �-�--���� �� 2D0
$O.DO ` �. _
80 222 371 520 673 823 974 1,121 1,2b7 1,885
I AVERAGE M�NTHLY USAGE(ICWH)
..... .... ... . _ • .- �;�
Fgure 41. Resider�tial Service Rate Comparison
Bill Impacts
Customer bill impacts,on a percentage basis,for all residential customers is shown in Figure 4-2(reflecting
the change from 2019 to 2022 rates).
,`1
- �
4-5
48
Section 4
,,; .
35%
30Rb
V]
5
OW ^
L�� `
�
V!
�
LL 2�
�
�
Z
V 15�0
�
W
�
1V/O
s%
v �
❑�o
3: c�'+ b� 3'+ Z'+ 3� Z: 3�: cl'+ 3'+ 3� ?'+ a`+ � �` �'+ 3'+ 3'+ 3'+ 3� � a'+ 3'+ 3'+ � 3'+ Z: 3� 3:
o m �n m � � r� o rri �n m ti a n o n � ,1 m w m o n v � m �n m o
o vi ad .n�' � � �n. �. � m. �. ni ,-i o o a � ry �i rri � ui ui � n r: oo vi �
� �. �. �. .� .� .� .� �.
�i� =''.!' . �."t(i' I:'l'.:irtr.i' •�:��
Fgure 42. Re.siderrtial Service Billing Impacts: Percerit Change in&Ils from 2019 to 2022
Customer bill impacts, on a dollar basis,for all residential customers is shown in Figure 4-3 (reflecting the
change from 2019 to 2022 rates).
�
4-6
49
RATE DESIGN
Z 5°/0
� �� `
� �
O
w
�
� 1596
o —
�
z —
W
V �p�
�y�j ZVlO
1 -
5% !
D% � � � I I I-I f� � � �
o rn n �n � ri � o m n �n v m N o `� m � �o n m o - -•. - m n rn o
N r-I '-I c-I r-I c-I '-I r-I Sl'F V} t!F S!'F V} V} SI'F V} Sh SR SA Sh V} rl � e-I !-I r-I N
th 4A SA th 4A t11 tA 1/} .... .... .... ._. .__. .__. ._. tIl V} V} 1!i t!F V} t11 t!F
r-:,. .,^..���- �^..;•,Sr"]*,�T:.,..,•�:-:!:. -:..:1r r•..�T:.,1
Fgure 43. Residerrtial Service Billing Impacts: Dollar Change in Bills fra�n 2019 to 2022
Residential Demand Service (RD)
The Residential Demand Service customer class is an optional rate for customers that use electricity as a
primary source of heat, as well as use greater than 15,000 kWh over 12 months. The demand charge is
only assessed in the winter season (September through April) and the energy charge switches to the
Residential Service energy charge during the summer (May through August). This rate tariff is closed to
new customers. Table 4-3 compares the COS rates, current rates, and proposed rates.
Table 43
Re.siderrtial Derr�and Servioe
Cost aF Service, Currerit,and Proposcd Rates
� currer,t Proposed Proposed Proposed
Item Unit 2022 2019 2020 2021 2022
C�sta�ner Charge $✓Month 27.46 26.10 26.90 27.70 28.50
F_riei-gy Charge Sumr�-��> $/kV�h 0.1126 0.1095 0.1119 0.1144 0.1168
Energy Charge V�f r�er $✓kV�h 0.0365 0.0654 0.0645 0.0636 0.0627
Derr�and Charge $✓kW 12.53 13.60 13.60 13.60 13.60
��e�� $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment Charge c2�
(1)Equal to the Residential Seivioe custorr�er dass enerc,7Y d�arge
(2)Pra�w�-iaesale Pa�c�-Gosc ad�ustrr�,t a,arges are estimates
4-7
50
Section 4
The histograms and cost curves for the Residential Demand Service customer class can be found in
Appendix A.
Residential Energy Time-of-Day Service (RE)
The Residential Energy Time-of-Day Service customer class is an optional rate available to all residential
customers who use energy storage equipment for space heating. Table 4-4 compares the COS rates,
current rates, and proposed rates.
Table 44
Resider�tial Fr�ergy Time-of-Day Service
Cost aF Servioe, Currerrt,and ProposEd Rates
C�(�� CIACPEI'lt PPOnOS�CI PPO�OSECI PPOpO6CCI
Item Unit 2022 2019 2020 2021 2022
Custarer Charge $/Month 27.76 26.10 26.90 27.70 28.50
Friergy Charge OrrPeak $✓kV�h 0.1689 0.1520 0.1566 0.1612 0.1658
Energy Charge OFf-Peak $/kV�h 0.0928 0.0760 0.0806 0.0852 0.0898
��e�� $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment Charge c2�
(1)The fixed derrianckelated costs are sho�wn in the energy Co6 because this custarn�-dass does not have a derr�nd charge
(2)P�'oposed�M�olesale Pow�r Cost Pdjustment Charc,�es are estimates
The histograms and cost curves for the Residential Energy Time-of-Day Service customer class can be
found in Appendix A.
Residential Energy Basic Time-of-Day Service (RB)
The Residential Energy Basic Time-of-Day Service customer class is an optional rate available to all
residential customers.The energy charge for this customer class is only assessed during the winter season
(September through April). During the summer season (May through August) the standard Residential
Service energy charge is assessed. Table 4-5 compares the COS rates, current rates, and proposed rates.
Table 45
Resider�tial Fr�ergy Basic Time-af-Day Service
Cost of Service, Current,and Pro�osed Rates
C���) CI.ICP�P1t PP'0�06� PI"Op06� PI"OpOS�
Item Unit 2071 2019 ZO20 2021 2022
Custorr�-Charge $/Month 28.08 26.10 26.90 27.70 28.50
Er�'gy Charge Surrme�'�2� $✓kV�h 0.1166 0.1095 0.1119 0.1144 0.1168
Energy Charge Wir�ter OrFPeak $JkV�h 0.1689 0.1345 0.1470 0.1595 0.1719
Er�ergy Charge V�irrter OFF Peak $/kVbh 0.0928 0.1077 0.1038 0.0998 0.0959
V�A�desale Pa✓�r Cost $�kVbh 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustmerit Charge(3)
(1)The fixed derrnnc�related oosts are sFaNm in the er�ergy C06 because this custarer dass does not have a derr�rid charge
(2)Equal to the Residential Seivice custarer dass energy charge
(3)Pro�Osed�Midesale Po�r Cost Pdjustrr��t Charges are estirr�tes
4-8
51
RATE DESIGN
The histograms and cost curves for the Residential Energy Basic Time-of-Day Service customer class can
be found in Appendix A.
Small Commercial Service (C)
The Small Commercial Service customer class is composed of commercial users served at primary and
secondary voltages with maximum monthly usage that does not exceed 35 kW. Table 4-6 compares the
COS rates, current rates, and proposed rates.
Table 46
Srriall Comreraal Service
Cost aF Service, Currerrt,and ProposEd FZates
C�(�� CIACfEIIt PPO�OSCCI PPOpO6EC1 PPO�OSCCI
Item Unit 2022 2019 2020 2021 2022
C�.istarer Charge $/Month 25.22 33.37 3325 33.12 33.00
Energy Charge $/kV�h 0.1266 0.1140 0.1154 0.1169 0.1183
1M�desale Po�-Cost �� 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment C�arge c2)
(1)The fixed derrerx�related costs are shown in the energy CQ6 because this custa�r dass does not have a derrend charge
(2)Roposed�Miolesale Pa�n�er Cost Acfjustment Charges are estirrt�tes
Figure 4-4 shows the relationship between customer usage and COS for the Small Commercial Service
customer class.
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��Customerfount Current TY 2022 fd5
Fgure 4-4� Small Camier-aal Friergy Service Rate Comparison
4-9
52
Section 4
Bill Impatts
Customer bill impacts for customers in this customer class are provided in Figure 4-5 and Figure 4-6.
9°. —
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Fgure 45. Small Comrr�-cial Ene�-gy Service Billing Impacts: Percerrt Change in&Ils from 2019 to 2022
�___. -,__ �
4-10
53
RATE DESIGN
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Fgure 46. �nall Corrrnercial Energy Service Billing Impacts: Dollar(�ange in&Ils from 2019 to 2022
Small Commercial Energy Time-of-Day Service (CE)
The Small Commercial Energy Time-of-Day Service customer class is an optional rate available to all small
commercial customers who use energy storage equipment for space heating with on-peak demands that
do not exceed 35 kW. Table 4-7 compares the COS rates, current rates, and proposed rates.
Table 47
Srrrall Cormier-aal Erie�-gy Time-aF Day Service
Cost aF Service, Currerit,and Proposcd Rates
C�(�� Cl.l1"C'EI'1� PI'O� PI"O�CCI PI"UpO6ECI
Item Unit 2022 2019 2020 2021 2022
Qistomer'Charge $�Morith 25.22 36.77 36.51 36.26 36.00
Energy Charge OrrPeak $✓kVbh 0.1353 0.1615 0.1526 0.1438 0.1349
Energy Charge OFf-Peak $✓k1M� 0.0876 0.0708 0.0763 0.0818 0.0872
��e�� $/MNh 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment Char'ge(2)
(1)The fixed derrnrx�related oosts are shown in the energy CCX�66 because this custa r�-dass does not have a derrnnd charge
(2)Proposed�Miolesale Power Cost Pdjustrr�nt Charges are estimates
The histograms and cost curves for the Small Commercial Energy Time-of-Day Service customer class can
be found in Appendix A.
4-11
54
Section 4
Large Commercial Service (CL)
The Large Commercial Service customer class is available for commercial customers with demands more
than 35 kW for two consecutive months.Table 4-8 compares the COS, current rates, and proposed rates.
Table 48
Large Corrrr�eraal Service
Cost aF Service, Currerit,and Proposcd Rates
� Currer�t Proposed Proposed Proposed
Item Unit 2022 2019 2020 2021 2022
C�storr�r'Charge $/Month 252.23 45.23 45.49 45.74 46.00
Energy Charge $/kV�h 0.0547 0.0625 0.0633 0.0640 0.0648
Derr�and Charge $/kW 19.55 14.80 15.87 16.93 18.00
��e�� $/MNh 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment Char'ge(�)
(1)Proposed�Miolesale Power Cost Pdjustment Charges are estimates
Figure 4-7 shows the relationship between customer usage and average COS. There is a wide range of
load factors with a significant number of customers clustered between 20% and 50%. Load factor is a
measure of efficiency and is the relationship between monthly demand and monthly energy usage. Higher
load factor reflects a more efficient use of the System. The average monthly demand was approximately
61 kW. Note:the load factor percentages reflected in the figure represent the high end of the 10% range
(i.e., the count of customers shown at 100% load factor represents the customers with load factor
between 90% and 100%).
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Fgure 47. Large C...,.,.�.�.:al Service Rate Comparison
4-12
55
RATE DESIGN
Bill Impatts
Customer bill impacts for customers in this customer class are provided in Figure 4-8 and Figure 4-9.
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Fgure 48. Large Corrrncrcial Service Billing Irrpacts: P�-cerit Change in&Ils from 2019 to 2022
�___. -,__ �
4-13
56
Section 4
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CHANGE IN MONTHLY BILL($/MONTH)
Fgure 49. Large C......�.�:pl Service Billing Impacts: Dollar Change in Bills from 2019 to 2022
Large Commercial Time-of-Day Service (CT)
The Large Commercial Time-of-Day Service customer class is available for commercial customers with
demands more than 35 kW for two consecutive months. Table 4-9 compares the COS rates, current rates,
and proposed rates.
Table 49
Large Comrr�-cial Time-af-Day Servioe
Cost aF Service, Currerit,and Proposed Rates
� Currerrt Proposcd Proposed Proposed
Item Unit 2022 2019 2020 2021 2022
C�sta�ner Charge $✓Month 252.23 53.18 53.79 54.39 55.00
Energy Charge OrFPeak $/MNh 0.0774 0.0820 0.0848 0.0876 0.0904
F_riergy Charge OFF Peak $✓k1Mi 0.0365 0.0445 0.0461 0.0478 0.0495
Derr�and Charge $✓kW 19.49 17.45 18.30 19.15 20.00
��e�� $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment Charge c�)
(1)Pra�sea vU,ae�le Pan�-Gosc ad�ustrr�,t a,arc��s are estirr�ates
Municipal Service (M)
The Municipal Service customer class is available for municipal street, park lighting, and municipal
buildings.Table 4-10 compares the COS rates, current rates, and proposed rates.
4-14
57
RATE DESIGN
Table 410
Muniapal Service
Cost aF Service, Currerit,ar�d Proposed Rates
C��1) Cl.l1"1"� PI'OpOSECI PI"OFJO6ECI PPO�
Item Unit 2022 2019 2020 2021 2022
Qastar�er'Charge $/Month 75.67 0.00 9.00 18.00 27.00
Energy Charge $/MNh 0.0929 0.1171 0.1149 0.1128 0.1106
��e�� $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
Adjustment Charge c2>
(1)The fixed derrianckdated oosts are shoNm in the energy C06 because this custarer dass does not have a derr�nd charge
(2)Pra�w�-iaesale Pov�-c,ost,odjustrr�,t c�arges are estimates
The Municipal Service rate structure changes significantly with the introduction of a customer charge.
This aligns the Municipal Service customer class with the other retail customers. The histograms and cost
curves for the Municipal Service customer class can be found in Appendix A.
Rocky Mountain National Park Administrative Housing (AH)
The Rocky Mountain National Park Administrative Housing Service customer class is available for Rocky
Mountain National Park service administrative single housing accounts. There are no rate changes
proposed for this customer class. Table 4-11 compares the COS rates, current rates, and proposed rates.
Note that this customer class has no wholesale power cost adjustment charge since the power from Platte
River is paid for directly by the U.S. Bureau of Reclamation.
Table 411
Rocky Mourytain Natior�al Park A�rinistrative Housing Service
Cost aF Service, Currerrt,and Proposed Rates
C�(1) Cl.11"P'EI'lt PI"OpOS� PP'Op06� PI"OpOS�
Item Unit 2022 2019 2020 2021 2022
Custa�er Charge $/Month 21.65 22.70 22.70 22.70 22.70
Energy Charge $✓kV�h 0.2323 0.0690 0.0690 0.0690 0.0690
(1)The fixed derrianckelated costs are sha�m in the e�iergy Co6 because this custorr�-dass does not have a derriand charge
Rocky Mountain National Park Small Administrative Service (AS)
The Rocky Mountain National Park Small Administrative Service customer class is available for Rocky
Mountain National Park service administrative accounts with maximum demand equal to or less than 35
kW. There are no rate changes proposed for this customer class. Table 4-12 compares the COS rates,
current rates,and proposed rates. Note that this customer class has no wholesale power cost adjustment
charge since the power from Platte River is paid for directly by the U.S. Bureau of Reclamation.
4-15
58
Section 4
Table 412
Rocky Nburrtain National Park Small A�dministwative Servioe
Cost aF Service, Currerit,ar�d Proposed Rates
C��1) Cl.l1"1"� PI'OpOSECI PI"OFJO6ECI PPO�
Item Unit 2022 2019 2020 2021 2022
Qastar�er'Charge $/Month 21.65 33.37 33.37 33.37 33.37
Energy Charge $/MNh 0.0715 0.0456 0.0456 0.0456 0.0456
(1)The fixed demar�related oosts are sliov�m i n the energy C06 because this aasta r�er dass does not have a demand charge
Rocky Mountain National Park Large Administrative Service (AL)
The Rocky Mountain National Park Large Administrative Service customer class is available for Rocky
Mountain National Park service administrative accounts with maximum demand greater than 35 kW.
There are no rate changes proposed for this customer class. Table 4-13 compares the COS rates, current
rates, and proposed rates. Note that this customer class has no wholesale power cost adjustment charge
since the power from Platte River is paid for directly by the U.S. Bureau of Reclamation.
Table 413
Rocky Mourytain National Park Large Administrative Service
Cost aF Servioe, Currerrt,and P�-oposEd Rates
� Currerit Proposed Proposed Proposed
Item Unit 2022 2019 2020 2021 2022
Custa�er Charge $/Month 21.65 45.23 45.23 45.23 45.23
Er�ergy Charge $✓k1M� 0.0000 0.0185 0.0185 0.0185 0.0185
Derr�and Charge $✓kW 15.33 12.50 12.50 12.50 12.50
Renewable Energy Charge
The renewable energy charge is an optional charge added to all otherwise applicable energy charges,
including the wholesale power cost adjustment charge, for customers that would like to support
renewable generation. It is available to all customer classes and customers may subscribe in 100 kWh
blocks or opt to have all energy subscribed. Currently residential, residential energy time-of-day, small
commercial, and municipal customer classes contain renewable energy subscribers. There are no rate
changes proposed for this rate. Table 4-14 compares the current rates, the COS rates, and the proposed
rates.
Table 414
Rer�ble Er�ergy Charge
Cost aF Service, Currerrt,and ProposEd Rates
� Currerit Proposed Proposed Proposed
Item Unit 2022 2019 2020 2021 2022
Subsaibed Custarers $/MNh 0.0254 0.0275 0.0275 0.0275 0.0275
4-16
59
RATE DESIGN
Outdoor Area Lighting
The Outdoor Area Lighting customer class is available for outdoor private lighting and is a flat monthly
rate per fixture. In this analysis, outdoor lighting revenue was treated as an offset to the Revenue
Requirement and the expenses for outdoor lighting were not segregated from other expenses. There are
no rate changes proposed for this rate. Table 4-15 compares the current rates, the COS rates, and the
proposed rates.
Table 415
OutdoorAr�Vghting
Cost aF Service, Currerit,ar�d Proposcd Rates
Currerit Proposed Proposed Proposed
Item Unit 2019 2020 2021 2022
Custorr�-Charge $/Month 36.49 36.49 36.49 36.49
Revenue Adequacy of Proposed Electric Rates
The rates presented in this section have been designed to recover revenues equal to the Revenue
Requirement in the final year of the rate plan and to incorporate the rate strategies enclosed herein.
Rates were designed based on forecasted billing information provided and utilizing information from the
2018 billing data. To the extent actual billing determinants vary from projections, actual revenues may
vary from the expected revenues as presented herein. Table 4-16 shows the projected Revenue
Requirement and the projected revenue from proposed 2022 rates.
Table 416
Revenue Requirerrierrt and Projected Rate Revenue from Proposed Rates
2071
Revenue Projected Over/(Urx�er)
Customer qass Requiremerrt Revenue Recovery
Re.sidential Service $ 9,343,420 $ 9,351,732 $ 8,312
S7nall Corrme�-aal 4,456,635 4,441,023 (15,612)
Srr�all Corrrr�eraal EnergyTime-of-Day 81,613 85,069 3,456
Large Corrmeraal 4,084,202 4,028,609 (55,592)
Large Corrrr�-aal Energy Time-of-Day 20,772 20,423 (349)
Muniapal 387,246 442,979 55,733
RNNPAdministrative Housing 3,195 1,738 (1,457)
RIVNP�nallAdministrative 25,009 21,154 (3,855)
RIVNPLargeAdrrinistrative 30,126 39,490 9,364
Tatal System $18,432,217 $18,432,217 $ 0
4-17
60
Section 5
CONCLUSIONS AND RECOMMENDATIONS
In reliance upon the data received by EPPC,the Town,and Platte River,and the analyses described herein,
we conclude and recommend the following.
Conclusions
• Revenue Requirement
• Based on our development of the Revenue Requirement, current and projected costs exceed
current rates. On a System-wide basis, current rate revenues require a 5.9% increase.
■ Cost of Service
• The rates for several customer classes are below their COS, while some are currently above
their COS. However,the customer classes that are currently above their COS are projected to
eventually need rate increases according to the ten-year financial plan.
• Rate Design
• EPPC's rates require modification to better align with the COS and policy objectives of the
Town.
• Although not reflected in the proposed rates in Section 4, the Town could also consider
eliminating the Residential Demand Service customer class, which is currently closed to new
customers. If these roughly 200 customers were moved to the regular Residential Service
customer class, the Town is projected to collect approximately the same revenue annually
from these customers. Eliminating the Residential Demand Service customer class would
simplify the overall rate tariff as well as residential rate options and ease the administrative
burden on EPPC.
Rate Recommendations
Based on our conclusions, and supporting analyses, NewGen recommends the following:
• The Town should adopt rates that reduce subsidization among customer classes. The majority of
EPPC's rate structure should be modified to improve fixed cost recovery in a gradual manner.
■ The Town should adopt the rate plan as proposed in this Report.
■ EPPC should continue to perform a comprehensive COS study every two to three years, or when
aligned with a major change, such as significant changes in projected price for purchased power, a
new large industrial customer, or significant change in System operations.
■ If EPPC is going to allow customers to opt-out of an AMI capable meter a one-time enrollment fee
of $75 and a monthly fee of $20 should be charged to defray the costs of accommodating these
customers (as discussed below).
• •� • & Salutions
Economics � Strategy � Stakeholders � Sustainability
61
Section 5
Avoided Cost for Net Meter Customers
Customers with on-site renewable generation (e.g., solar panels) may qualify to be paid for energy
generated, in excess of what the customer uses, annually at what is referred to as the avoided cost. The
avoided cost is determined by the blended cost per kWh for energy supplied by Platte River, less $0.01
per kWh for administrative costs. The costs for EPPC administering this program are likely more than
$0.01 per kWh, but only subtracting $0.01 per kWh allows for a generous interpretation of the avoided
cost.
AMI Opt-Out Fees
As automated metering infrastructure (AMI) or advanced meters become more commonplace with
utilities,many customers are becoming more comfortable and aware of the technology. However,utilities
still face customers who wish to opt out of having an advanced meter on their home. EPPC should
consider fees for customers who choose to opt out of the advanced meter and AMI system, thus
requesting a digital meter without radio transmitting capability that requires manual meter reading and
related customer billing support.
Several utilities have implemented an initial cost to install the non-AMI capable meter, or an "enrollment
fee", related to potential increased cost for the non-AMI meter. Additional monthly fees are typically
assessed related to a meter reader's time, transportation to read the meter, and the cost to upload the
meter read to the customer billing system. Secondary research summarized in Table 5-1 shows one-time
enrollment fees as well as monthly charges to recover the ongoing costs of manual meter reading and
customer data. Secondary research also suggests less than 0.5%of customers will opt-out of an advanced
meter.
Table�1
AM Op�t-out Enrdlment and Mor�thly Fee.s
Enrollmerrt
lJtility/Jurisdiction Fee(One-time) Morithly Fee
Austin Energy(Te�s) $75 $10
AEP Texas Central $105-$214��> $19
AEP Te�s North $105-$257��� $36
CenterPoirit $204�2> $33
Orxa- $191-$564��� $27
Califomia $75 $10
Maryland $75 $11-$17
Keys Energy(Rorida) $90 $15
Lafayette Utilities S�rstem(Louisiana) Unla�a�nm $12.20
United Pov�er None $19.83
(1) Fees based on e�asting meter rerr�ining,nevvarialog meter iristalled,arid AM v�,ith disabled
oorrrrunications.
(2) CenterPoint charges a rrinirrum of$204,plus the increrr�ental difference in the cost befineen
a starxl�rd meter and the advarx�d meter fundionality.
5-2
62
CONCLUSIONS AND RECOMMENDATIONS
Based on this secondary research, NewGen recommends that, if the Town is going to allow customers to
opt-out of an AMI capable meter, a one-time enrollment fee of$75 and a monthly fee of$20 should be
charged to defray the costs of accommodating these customers.
Other Work Performed
For other work performed by EPPC, such as meter replacements or line extensions, the developer or
customer must pay for work performed as required to meet their needs and EPPC's standards. Payment
must be made before the work is scheduled. The amount of payment will be estimated based on the cost
of labor, materials, equipment, and overhead.
5-3
63
Appendix A
HISTOGRAMS AND COST CURVES
• •� • & Salutions
Economics � Strategy � Stakeholders � Sustainability
64
Appendix A
HISTOGRAMS AND COST CURVES
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Fgure Ar1. Residential Demarxl Rate Comparison
�
• •� • & Salutions
Economics � Strategy � Stakeholders � Sustainability
65
Appendix A
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Fgure Ar2. Residential Derr�and Billing Impacts: Peroent Change in Bills from 2019 to 2022
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A-2
66
HISTOGRAMS AND COST CURVES
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Fgure Ar5. R�esidential Energy Time-aF Day&Iling Impacts: Perc:ent Charx�e in&Ils from 2019 to 2022
A-3
67
Appendix A
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A-4
68
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Fgure Ar11.Smal I C...,.,�.�.�al F�ergy Time-aF Day Impacts: Percent Change in Bi Ils from 2019 to 2022
A-6
70
HISTOGRAMS AND COST CURVES
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A-7
71
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Appendix B
SCHEDULES
�_==:
• •� • & Salutions
Economics � Strategy � Stakeholders � Sustainability
73
Estes Park Power and Communications
Schedule 1
Electric Ten-Year Financial Plan
A B C D E F G H I 1 K L M N O
Historical � Projected � Projected �
Line No. Account Descriptions 2016 2017 2018 Budget� 2019 � 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 �
1 Operatin�Revenues
2 Rate Revenue 14,550,689 15,004,484 16,018,524 17,268,395 17,648,031 18,035,913 18,432,217 18,922,627 19,404,708 19,908,013 20,425,931 20,960,765 21,513,963 22,091,797
3 Intergovernmental 153,652 1,031,202 24,252 - - - - - - - - - - -
4 Investment Income 78,448 87,206 68,000 78,083 75,766 73,508 69,913 66,384 63,771 59,673 54,035 48,724 45,881 45,546
5 Miscellaneous Revenue 367,446 1,101,099 977,836 708,578 526,217 526,528 526,846 527,23 527,613 528,010 528,419 528,840 529,275 529,729
6 Total Operating Revenue 15,150,235 17,223,991 17,088,612 18,055,056 18,250,015 18,635,949 19,028,977 19,516 19,996,093 20,495,696 21,008,385 21,538,332 22,089,119 22,667,072
7 Op2fdtlll�E%p211525
8 Source of Supply 7,161,617 7,350,123 7,544,166 7,776,362 7,788,528 7,964,397 8,140,396 8,318,487 ,035 8,687,898 8,883,260 9,083,938 9,278,903 9,502,184
9 Distribution 3,104,575 3,658,860 4,152,418 3,748,771 3,935,08fi 4,132,138 4,342, 4,453,972 4, 4 4,685,808 4,806,739 4,931,156 5,059,171 5,190,902
10 CustomerAccounts 384,020 445,111 501,036 442,985 454,980 466,776 47 491,405 504, 517,493 531,114 545,137 559,575 574,441
11 Administration/General 2,460,229 2,460,96fi 2,644,817 2,304,701 2,360,904 2,415,963 ,409 2 ,280 2,589,616 2,650,459 2,712,851 2,776,835 2,842,458 2,909,767
12 Transfers Out - - - - - - - - - - - - -
13 Total Operating Expenses 13,110,441 13,915,060 14,842,437 14,272,819 14,539,498 14,979,275 15,43 , ,794,144 16,153,167 16,541,655 16,933,965 17,337,066 17,740,107 18,177,293
lq Balance Available for Debt Service 2,039,794 3,308,931 2,246,175 3,782,237 3,730,518 3,65 4 98 ,099 3,842,926 3,954,037 4,074,420 4,201,266 4,349,012 4,489,779
15 Debt Service(cash basis)
16 Existing/Refinanced Debt - - - 449,813 5 596,90 591,300 596,300 595,050 597,800 594,300 594,600 184,450 183,950
17 New Debt - - - - - - - - - - - - - -
18 Total Debt Service:Cash Basis - - - 449,813 580,128 596,900 591,300 596,300 595,050 597,800 594,300 594,600 184,450 183,950
19 Debt Service Coverage Ratio NA NA NA 8.4 4 . 6.1 6.2 6.5 6.6 6.9 7.1 23.6 24.4
20 Other Income(Exqenditures)
21 Transfersln 711,942 365,703 - - - - - - - - - - -
22 General Fund Transfer (1,391,740) (1,646,929) (1,731 (1,772,928) 6,252) (1,956,775) (1,998,043) (2,049,206) (2,099,590) (2,152,048) (2,205,880) (2,261,525) (2,319,357) (2,380,043)
23 Reserve Fund Adjustments - - - - - - - - - - - - - -
24 Change in Working Capital - - - - ,756) (108,438) (112,267) (88,660) (88,526) (95,793) (96,733) (99,395) (99,380) (107,799)
25 Gain(Loss)on Sale of Assets (91,430) - - 000 - - - - - - - - - -
26 Total Other Income(Expenditures) (771,228) (1,281,226) (1,731,233) (1,6 ,982,008) (2,065,213) (2,110,309) (2,137,866) (2,188,116) (2,247,841) (2,302,613) (2,360,920) (2,418,737) (2,487,842)
Balance Availablefor Retained
z7 Earnings&Capital 1,268,566 2,027,705 514,942 1,684,497 1,148,382 994,561 892,789 987,933 1,059,761 1,308,397 1,177,507 1,245,746 1,745,824 1,817,987
28 Caqital Exqenditures
29 Uses-CIP and Recurring Capital Expenses 2,292,000 1,676,634 1,711,843 1,747,792 1,685,721 1,721,121 2,124,414 2,169,026 2,214,576 2,261,082 2,308,565
30 Sources-Contributed Capital 300,000 306,600 313,039 319,612 326,324 333,177 340,174 347,317 354,611 362,058 369,661
31 Sources-Contruction Fund - - - - - - - - - - -
32 Sources-CashAvailable 1,992,000 1,370,034 1,398,805 1,428,180 1,359,397 1,387,944 1,784,240 1,821,709 1,859,965 1,899,024 1,938,903
33 Flow of Funds
34 Cash In Excess of the Minimum Requirement
35 CashBeginningofYear 4,442,774 4,135,271 3,913,619 3,509,375 2,973,984 2,602,521 2,274,338 1,598,495 954,293 340,075 186,875
Prepared by NewGen Strategies and Solutions Pa�Lof 2
4
Estes Park Power and Communications
Schedule 1
Electric Ten-Year Financial Plan
A B C D E F G H I 1 K L M N O
Historical � Projected � Projected �
Line No. Account Descriptions 2016 2017 2018 Budget� 2019 � 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 �
36 Deposits-Operations 1,684,497 1,148,382 994,561 892,789 987,933 1,059,761 1,108,397 1,177,507 1,245,746 1,745,824 1,817,987
37 Electric loan to Broadband (2,500,000) - - - - - - - - - -
38 Broadband loan repayment 2,500,000 - - - - - - - - - -
39 Withdrawals-CapitalPlan (1,992,000) (1,370,034) (1,398,805) (1,428,180) (1,359,397) ,387,944) (1,784,240) (1,821,709) (1,859,965) (1,899,024) (1,938,903)
40 Cash In Excess of the Minimum Requirement Balance(EOY) 4,135,271 3,913,619 3,509,375 2,973,984 2,602,52 ,274,338 1,598,495 954,293 340,075 186,875 65,959
41 Days of Cash on Hand(Cash,FC,WC) 196 187 174 159 140 124 110 96 93 90
42 Workine Caoital Reserve
43 Days of O&M Reserve 90 90 90 90 90 90 90 90 90 90 90
44 WC BOY 3,519,325 3,519,325 3,585,082 3,693, 3,805,786 3, 7 3,982,973 4,078,765 4,175,498 4,274,893 4,374,273
45 Deposits/Withdrawals - 65,756 108,438 1 88,660 88, 95,793 96,733 99,395 99,380 107,799
46 Working Capital Balance 3,519,325 3,585,082 3,693,520 , 86 3 447 3,982,973 4,078,765 4,175,498 4,274,893 4,374,273 4,482,072
47 WC Goal 3,519,325 3,585,082 3,693,520 3, 6 4,447 3,982,973 4,078,765 4,175,498 4,274,893 4,374,273 4,482,072
48 Days of Working Capital 90 90 90 90 90 90 90 90 90 90
49 Interest Income
50 Reserve Fund Average Year Balance - - - - - - - - - -
51 Interest on Funds Short Term Interest - - - - - - - - -
52 Cash Available Average Year Balance 4,289,022 4,024,445 3,711, 1,680 ,788,253 2,438,430 1,936,416 1,276,394 647,184 263,475 126,417
53 Interest on Funds ShortTerm Interest 42,890 37,11 32,417 27,883 24,384 19,364 12,764 6,472 2,635 1,264
54 Working Capital Cash Average Year Balance 3,519,325 ,203 639,301 3,749,653 3,850,117 3,938,710 4,030,869 4,127,132 4,225,196 4,324,583 4,428,173
55 Interest on Funds ShortTerm Interest 35,193 35,522 36,393 37,497 38,501 39,387 40,309 41,271 42,252 43,246 44,282
56 Other Fund Balance
57 Other Fund Balance Inflation-GDP - - - - - - - - -
58 Interest on Funds Short Term Interest - - - - - - - - - -
59 Other Fund Balance
60 Other Fund Balance Inflation-GDP - - - - - - - - - - -
61 Interest on Funds Short Term Interest - - - - - - - - - - -
62 Totallnterestlncome 78,083 ,766 73,508 69,913 66,384 63,771 59,673 54,035 48,724 45,881 45,546
63 KevPerformancelndicators 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
64 DSC Ratio 6.4 6.1 6.1 6.2 6.5 6.6 6.9 7.1 23.6 24.4
65 Cash Available Balance($) 4,135, 3,913,619 3,509,375 2,973,984 2,602,521 2,274,338 1,598,495 954,293 340,075 186,875 65,959
66 Construction Fund - - - - - - - - - - -
67 Capital Plan($) 2,292,000 1,676,634 1,711,843 1,747,792 1,685,721 1,721,121 2,124,414 2,169,02fi 2,214,576 2,261,082 2,308,565
68 Days of Working Capital 90 90 90 90 90 90 90 90 90 90 90
69 Rate Changes
70 Electric
71 Overall5ystem Revenue/kWh Increase Required 1.96% 1.96% 1.96% 2.32% 2.32% 2.32% 2.32% 2.32% 2.32% 2.32%
Prepared by NewGen Strategies and Solutions Pa��of 2
Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
� Operation and Maintenance Expense
z Purchased Power
3 502-6100-520.28-08 Purchased Power Supply 8,140,396 8,140,396 Purchased Power 8,140,396 0 0 8,140,396
a 502-6100-520.28-18 Wind Power - 0 Purchas wer 0 0 0 0
s 502-6100-520.28-19 Wheeling Chgs-FR Hydro - 0 Purc Power 0 0 0 0
6 Total Purchased Power 8,140,396 0 8,140,396 8,140,396 0 0 8,140,396
� TOTAL PURCHASED POWER 8,140,396 0 8,140,396 8,140,396 0 0 8,140,396
s Distribution
9 502-6301-540.11-01 Supervisors 37,531 3 Distribution 0 37,531 0 37,531
io 502-6301-540.11-02 Regular Staff 1,734,043 1,734,0 Distribution 0 1,734,043 0 1,734,043
ii 502-6301-540.11-03 Seasonal Staff - 0 Distribution 0 0 0 0
iz 502-6301-540.11-04 Staff Overtime 191,767 767 Distribution 0 191,767 0 191,767
i3 502-6301-540.11-OS SeasonalOvertime - istribution 0 0 0 0
ia Total Personal Services/Salaries 1,963,341 - ,9 1 - 1,963,341 - 1,963,341
is 502-6301-540.13-01 Cell Phone 17,205 7,205 Distribution 0 17,205 0 17,205
i6 502-6301-540.13-03 Vehicle Allowance - 0 Distribution 0 0 0 0
i� Total Additional Compensation 17,205 7,205 0 17,205 0 17,205
is 502-6301-540.14-11 Medicallnsurance 38 386,351 Distribution 0 386,351 0 386,351
i9 502-6301-540.14-12 Life Insurance ,208 6,208 Distribution 0 6,208 0 6,208
zo 502-6301-540.14-14 Employee Assistance Prog 1,297 1,297 Distribution 0 1,297 0 1,297
zl 502-6301-540.14-15 Dentallnsurance 177 26,177 Distribution 0 26,177 0 26,177
zz 502-6301-540.14-16 Vision Insurance 6,225 Distribution 0 6,225 0 6,225
z3 502-6301-540.14-17 MASA 2, 2,139 Distribution 0 2,139 0 2,139
za 502-6301-540.14-18 Telephone Doc 1,037 1,037 Distribution 0 1,037 0 1,037
zs 502-6301-540.14-21 Taxes/FICA-Medicare 146,224 146,224 Distribution 0 146,224 0 146,224
z6 502-6301-540.14-31 Retirement/ICMA401(A) - 0 Distribution 0 0 0 0
z� 502-6301-540.14-32 Retirement/PERA 284,304 284,304 Distribution 0 284,304 0 284,304
zs 502-6301-540.14-41 Workers'Compensation 24,744 24,744 Distribution 0 24,744 0 24,744
z9 502-6301-540.14-90 Pension Benefit Expense - 0 Distribution 0 0 0 0
30 502-6301-540.14-99 Salary Capital Contra Act - 0 Distribution 0 0 0 0
31 Total Employer Benefits 884,706 0 884,706 0 884,706 0 884,706
3z 502-6301-540.21-01 Property - 0 Distribution 0 0 0 0
3s 502-6301-540.21-02 Liability 17,981 17,981 Distribution 0 17,981 0 17,981
3a 502-6301-540.21-50 Unemployment - 0 Distribution 0 0 0 0
Prepared by NewGen Strategies and Solutions Page 7.,Qf 11
IO
Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
3s Total Insurance Premiums 17,981 - 17,981 - 17,981 - 17,981
36 502-6301-540.22-02 Engineering 31,961 31,961 Distribution 0 31,961 0 31,961
3� 502-6301-540.22-13 Contract/Skilled Services 5,327 5,327 Distri n 0 5,327 0 5,327
3s 502-6301-540.22-14 LabTesting 8,523 8,523 Di tion 0 8,523 0 8,523
39 502-6301-540.22-24 GIS 138,499 138,499 ' ution 0 138,499 0 138,499
ao 502-6301-540.22-26 Insurance Calims 28,338 28,338 ist on 0 28,338 0 28,338
al 502-6301-540.22-30 Land Use Fees 3,196 3,196 Distrib 0 3,196 0 3,196
az 502-6301-540.22-98 Other 7,307 7,307 Distributio 0 7,307 0 7,307
a3 Total Prof.Services/Fees 223,152 - 223, - 223,152 - 223,152
aa 502-6301-540.24-02 Real Property 2,557 2,5 Distribution 0 2,557 0 2,557
as Total Rentals 2,557 0 2,557 0 2,557 0 2,557
a6 502-6301-540.25-01 Maintenance Contracts 55,399 istribution 0 55,399 0 55,399
a� 502-6301-540.25-02 Buildings 10,654 4 Distribution 0 10,654 0 10,654
as 502-6301-540.25-OS Machinery/Tools 3,729 ,729 Distribution 0 3,729 0 3,729
a9 502-6301-540.25-06 Meters - 0 Distribution 0 0 0 0
so 502-6301-540.25-07 Transformer 10,654 ,654 Distribution 0 10,654 0 10,654
sl 502-6301-540.25-08 Laboratory - 0 Distribution 0 0 0 0
sz 502-6301-540.25-30 Street Lights 53,269 53,269 Distribution 0 53,269 0 53,269
s3 502-6301-540.25-31 Substation 18 181,114 Distribution 0 181,114 0 181,114
sa 502-6301-540.25-32 Power Line Maintenance , 25 639,225 Distribution 0 639,225 0 639,225
ss 502-6301-540.25-33 Inactive Underground Main - 0 Distribution 0 0 0 0
s6 502-6301-540.25-34 Customer Service Lines - 0 Distribution 0 0 0 0
s� 502-6301-540.25-98 Other Equipment/Machinery 1,598 Distribution 0 1,598 0 1,598
ss Total Repair and Maintenance 955, 0 955,641 0 955,641 0 955,641
s9 502-6301-540.26-01 Office Supplies 746 746 Distribution 0 746 0 746
so 502-6301-540.26-04 Freight/Shipping 1,065 1,065 Distribution 0 1,065 0 1,065
6i 502-6301-540.26-OS Janitorial 533 533 Distribution 0 533 0 533
sz 502-6301-540.26-06 Small Tools 15,981 15,981 Distribution 0 15,981 0 15,981
6s 502-6301-540.26-07 Small Hardware 5,327 5,327 Distribution 0 5,327 0 5,327
sa 502-6301-540.26-19 Traffic Control 10,654 10,654 Distribution 0 10,654 0 10,654
6s 502-6301-540.26-20 Electrical 5,327 5,327 Distribution 0 5,327 0 5,327
66 502-6301-540.26-33 Data Processing Equipment 10,654 10,654 Distribution 0 10,654 0 10,654
6� 502-6301-540.26-34 Meters 37,288 37,288 Distribution 0 37,288 0 37,288
68 502-6301-540.26-48 Shop Equipment 4,261 4,261 Distribution 0 4,261 0 4,261
69 502-6301-540.26-SS Street Lights 31,961 31,961 Distribution 0 31,961 0 31,961
Prepared by NewGen Strategies and Solutions Page 2,n�11
Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
�0 502-6301-540.26-57 Overhead Lines - 0 Distribution 0 0 0 0
n Total Materials and Supplies 123,797 0 123,797 0 123,797 0 123,797
�z 502-6301-540.27-01 Personal Safety Equipment 58,596 58,596 Distri n 0 58,596 0 58,596
�s 502-6301-540.27-03 Vehicle Allowance - 0 Di tion 0 0 0 0
�a 502-6301-540.27-04 Education/Training 95,884 95,884 ution 0 95,884 0 95,884
�s 502-6301-540.27-06 Employee Recognition - 0 ist on 0 0 0 0
�6 502-6301-540.27-07 Mileage Reimbursement - 0 Distrib 0 0 0 0
n 502-6301-540.27-21 Employee Recruitment - 0 Distributio 0 0 0 0
�s TotalJob Performance Expenses 154,479 0 154, 0 154,479 0 154,479
�9 502-6301-540.29-90 Short/Over Inventory Acct - Distribution 0 0 0 0
so 502-6301-540.29-95 Depreciation - 0 Distribution 0 0 0 0
sl 502-6301-540.29-97 Accumulated Pant - 0 Distribution 0 0 0 0
sz Total Other Current Expenses 0 0 0 0 0 0
s3 TOTAL DISTRIBUTION 4,342,859 ,859 0 4,342,859 0 4,342,859
sa Customer Services
CurrentExpenditures
ss 502-6401-550.11-01 Supervisors 71,737 71,737 Customer 0 0 71,737 71,737
s6 502-6401-550.11-02 Regular Staff 14 146,163 Customer 0 0 146,163 146,163
s� 502-6401-550.11-03 Seasonal5taff - 0 Customer 0 0 0 0
ss 502-6401-550.11-04 Staff Overtime 13,850 13,850 Customer 0 0 13,850 13,850
s9 502-6401-550.11-OS SeasonalOvertime 80 80 Customer 0 0 80 80
90 Total Personal Service/Salaries 2 0 0 231,830 0 0 231,830 231,830
91 502-6401-550.13-01 Cell Phone 419 419 Customer 0 0 419 419
9z 502-6401-550.13-03 Vehicle Allowance - 0 Customer 0 0 0 0
93 Total Additional Compensation 419 - 419 - - 419 419
9a 502-6401-550.14-11 Medicallnsurance 55,635 55,635 Customer 0 0 55,635 55,635
9s 502-6401-550.14-12 Life Insurance 908 908 Customer 0 0 908 908
96 502-6401-550.14-14 Employee Assistance Prog 230 230 Customer 0 0 230 230
9� 502-6401-550.14-15 Dentallnsurance 3,987 3,987 Customer 0 0 3,987 3,987
98 502-6401-550.14-16 Vision Insurance 1,027 1,027 Customer 0 0 1,027 1,027
99 502-6401-550.14-17 MASA 416 416 Customer 0 0 416 416
ioa 502-6401-550.14-18 Telephone Doc 202 202 Customer 0 0 202 202
ioi 502-6401-550.14-21 Taxes/FICA-Medicare 18,870 18,870 Customer 0 0 18,870 18,870
Prepared by NewGen Strategies and Solutions Page 3,Q�11
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Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
ioz 502-6401-550.14-31 Retirement/ICMA401(A) - 0 Customer 0 0 0 0
io3 502-6401-550.14-32 Retirement/PERA 31,762 31,762 Customer 0 0 31,762 31,762
ioa 502-6401-550.14-41 Workers'Compensation 763 763 Customer 0 0 763 763
ios 502-6401-550.14-90 Pension Benefit Expense - 0 Cust r 0 0 0 0
io6 502-6401-550.14-99 Salary Capital Contra Act - 0 C er 0 0 0 0
io� Total Employer Benefits 113,799 - 113,799 - - 113,799 113,799
ios 502-6401-550.21-02 Liability 1,681 1,681 Custo 0 0 1,681 1,681
io9 502-6401-550.21-SO Unemployment - 0 Customer 0 0 0 0
iio Total Insurance Premiums 1,681 - 1, - - 1,681 1,681
iii 502-6401-550.22-09 Info Technology Services - Customer 0 0 0 0
iiz 502-6401-550.22-10 Bank Fees 533 533 Customer 0 0 533 533
ii3 502-6401-550.22-13 Contract/Skilled Services - 0 Customer 0 0 0 0
iia 502-6401-550.22-26 Insurance Claims - Customer 0 0 0 0
iis 502-6401-550.22-98 Other 1,233 Customer 0 0 1,233 1,233
ii6 Total Prof.Services/Fees 1,765 ,765 0 0 1,765 1,765
ii� 502-6401-550.23-01 Publication Fees - 0 Customer 0 0 0 0
iis Total Publishing - - - - - -
ii9 502-6401-550.24-01 Equipment 1,278 Customer 0 0 1,278 1,278
izo 502-6401-550.24-03 Lease , 00 4,800 Customer 0 0 4,800 4,800
izi Total Rentals 6,078 - 6,078 - - 6,078 6,078
izz 502-6401-550.25-01 Maintenance Contracts 8,789 Customer 0 0 8,789 8,789
izs 502-6401-550.25-03 Furniture/Fixtures 0 Customer 0 0 0 0
iza 502-6401-550.25-98 Other Equipment/Machinery 533 533 Customer 0 0 533 533
izs Total Repair and Maintenance 9,322 - 9,322 - - 9,322 9,322
iz6 502-6401-550.26-01 Office Supplies 3,729 3,729 Customer 0 0 3,729 3,729
iz� 502-6401-550.26-02 Postage 42,517 42,517 Customer 0 0 42,517 42,517
iza 502-6401-550.26-03 Printing Forms 27,840 27,840 Customer 0 0 27,840 27,840
iz9 502-6401-550.26-04 Freight/Shipping 799 799 Customer 0 0 799 799
i3o 502-6401-550.26-17 Catering/Spec Circumstanc 799 799 Customer 0 0 799 799
i3i 502-6401-550.26-23 Furniture/Fixtures 2,131 2,131 Customer 0 0 2,131 2,131
i3z 502-6401-550.26-32 Data Processing Software 3,018 3,018 Customer 0 0 3,018 3,018
133 502-6401-550.26-33 Data Processing Equipment 2,131 2,131 Customer 0 0 2,131 2,131
i3a 502-6401-550.26-42 Office Equipment 799 799 Customer 0 0 799 799
Prepared by NewGen Strategies and Solutions Page 4�{11
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Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
i3s 502-6401-550.26-46 Communication Equipment - 0 Customer 0 0 0 0
ise Total Materials and Supplies 83,763 - 83,763 - - 83,763 83,763
i3� 502-6401-550.27-04 Education/Training 13,317 13,317 Cust r 0 0 13,317 13,317
i3a 502-6401-550.27-OS Member Dues/Subscriptions 533 533 C er 0 0 533 533
139 502-6401-550.27-06 Employee Recognition 266 266 mer 0 0 266 266
iao 502-6401-550.27-07 Mileage Reimbursement 160 160 Cu r 0 0 160 160
iai 502-6401-550.27-21 Employee Recruitment - 0 Custo 0 0 0 0
iaz Total Job Performance Expenses 14,276 - 14,276 - - 14,276 14,276
ias 502-6401-550.29-07 Uncollectible Accounts 15,981 1 Customer 0 0 15,981 15,981
iaa 502-6401-550.29-25 Promotion - Customer 0 0 0 0
ias 502-6401-550.29-31 Uncollected Taxes - 0 Customer 0 0 0 0
ia6 TotalOtherCurrentExpenses 15,981 - ,981 - - 15,981 15,981
ia� Total Current Expenditures 478,914 - 47 4 - - 478,914 478,914
Administration/General
iaa 502-6501-560.11-01 Supervisors 172,182 ,182 Total Labor W/O A&G 0 153,998 18,184 172,182
ias 502-6501-560.11-02 Regular Staff 429,569 9,569 Total Labor W/O A&G 0 384,202 45,366 429,569
iso 502-6501-560.11-03 Seasonal Staff - 0 Total Labor W/O A&G 0 0 0 0
isi 502-6501-560.11-04 Staff Overtime 2 26,634 Total Labor W/O A&G 0 23,822 2,813 26,634
isz Total Personal Service/Salaries , 85 628,385 0 562,022 66,363 628,385
iss 502-6501-560.13-01 Cell Phone 918 2,918 Total Labor W/O A&G 0 2,610 308 2,918
isa 502-6501-560.13-03 Vehicle Allowance 0 Total Labor W/O A&G 0 0 0 0
iss Total Additional Compensation 2, - 2,918 - 2,610 308 2,918
is6 502-6501-560.14-11 Medical lnsurance 81,835 81,835 Total Labor W/O A&G 0 73,192 8,642 81,835
is� 502-6501-560.14-12 Life Insurance 1,817 1,817 Total Labor W/O A&G 0 1,625 192 1,817
isa 502-6501-560.14-14 Employee Assistance Prog 461 461 Total Labor W/O A&G 0 413 49 461
is9 502-6501-560.14-15 Dental Insurance 7,639 7,639 Total Labor W/O A&G 0 6,832 807 7,639
i6o 502-6501-560.14-16 Vision Insurance 2,138 2,138 Total Labor W/O A&G 0 1,912 226 2,138
i6i 502-6501-560.14-17 MASA 833 833 Total Labor W/O A&G 0 745 88 833
i6z 502-6501-560.14-18 Telephone Doc 404 404 Total Labor W/O A&G 0 361 43 404
163 502-6501-560.14-21 Taxes/FICA-Medicare 51,147 51,147 Total Labor W/O A&G 0 45,746 5,402 51,147
i6a 502-6501-560.14-31 Retirement/ICMA 401(A) 6,164 6,164 Total Labor W/O A&G 0 5,513 651 6,164
i6s 502-6501-560.14-32 Retirement/PERA 78,563 78,563 Total Labor W/O A&G 0 70,266 8,297 78,563
166 502-6501-560.14-35 Retirement/F.P.P.A - 0 Total Labor W/O A&G 0 0 0 0
Prepared by NewGen Strategies and Solutions Page 5,qt 11
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Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
i6� 502-6501-560.14-41 Workers'Compensation 3,277 3,277 Total Labor W/O A&G 0 2,931 346 3,277
i6s 502-6501-560.14-90 Pension Benefit Expense - 0 Total Labor W/O A&G 0 0 0 0
169 502-6501-560.14-99 Salary Capital Contra Act - 0 Total Labor W/O A&G 0 0 0 0
vo Total Employer Benefits 234,278 - 234,278 - 209,537 24,742 234,278
vi 502-6501-560.21-01 Property 34,397 34,397 T ss Plant 0 34,397 0 34,397
i�z 502-6501-560.21-02 Liability 9,493 9,493 al lant 0 9,493 0 9,493
i�3 Total Insurance Premiums 43,891 - 43,891 - 43,891 - 43,891
i�a 502-6501-560.22-01 Auditing 24,504 24, RevReq 10,991 12,608 904 24,504
i�s 502-6501-560.22-02 Engineering 15,981 1 istribution 0 15,981 0 15,981
i�6 502-6501-560.22-06 Medical 2,267 2,2 otal Labor W/O A&G 0 2,028 239 2,267
in 502-6501-560.22-07 Recording Fees 266 266 Distribution 0 266 0 266
i�s 502-6501-560.22-08 Legal 26,634 6,634 Distribution 0 26,634 0 26,634
i�9 502-6501-560.22-09 Info Technology Services 129,996 T Labor W/O A&G 0 116,267 13,729 129,996
iso 502-6501-560.22-10 Bank Fees 2,663 &M W/O Fuel PP 57 2,314 292 2,663
isi 502-6501-560.22-24 GIS 42,615 ,615 Distribution 0 42,615 0 42,615
isz 502-6501-560.22-33 Data Processing - 0 NA 0 0 0 0
iss 502-6501-560.22-89 Utility Financial Studies - 0 NA 0 0 0 0
isa 502-6501-560.22-98 Other 64,789 4,789 Distribution 0 64,789 0 64,789
iss Total Prof.Services/Fees 309,715 309,715 11,048 283,502 15,164 309,715
is6 502-6501-560.23-01 Publication Fees ,458 7,458 Total Labor W/O A&G 0 6,670 788 7,458
is� Total Publishing 7,458 - 7,458 - 6,670 788 7,458
iss 502-6501-560.24-01 Equipment 0 NA 0 0 0 0
is9 502-6501-560.24-02 Real Property 95, 95,884 Distribution 0 95,884 0 95,884
i90 502-6501-560.24-03 Lease - 0 NA 0 0 0 0
i9i Total Rentals 95,884 - 95,884 - 95,884 - 95,884
i9z 502-6501-560.25-01 Maintenance Contracts 99,108 99,108 Total Gross Plant 0 99,108 0 99,108
193 502-6501-560.25-02 Buildings 1,065 1,065 Total Gross Plant 0 1,065 0 1,065
i9a 502-6501-560.25-03 Furniture/Fixtures 1,065 1,065 Total Gross Plant 0 1,065 0 1,065
i9s 502-6501-560.25-04 Vehcile Equipment 53,269 53,269 Total Labor W/O A&G 0 47,643 5,626 53,269
196 502-6501-560.25-OS Machinery/Tools 533 533 Distribution 0 533 0 533
i9� 502-6501-560.25-09 Vehicle Repairs-Fleet Shp 138,499 138,499 Total Labor W/O A&G 0 123,872 14,627 138,499
i9a 502-6501-560.25-44 Future Vehicle Purchase - 0 NA 0 0 0 0
199 502-6501-560.25-98 Other Equipment/Machinery 533 533 Distribution 0 533 0 533
zoo Total Repair and Maintenance 294,071 - 294,071 - 273,819 20,252 294,071
Prepared by NewGen Strategies and Solutions Page 6,qf 11
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Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
zoi 502-6501-560.26-01 Office Supplies 21,307 21,307 Total Labor W/O A&G 0 19,057 2,250 21,307
zoz 502-6501-560.26-02 Postage 8,523 8,523 Total Labor W/O A&G 0 7,623 900 8,523
zo3 502-6501-560.26-03 Printing Forms 1,065 1,065 Total Labor O A&G 0 953 113 1,065
zoa 502-6501-560.26-06 Small Tools 533 533 Total L /O A&G 0 476 56 533
zos 502-6501-560.26-13 Medical 2,663 2,663 Tot W/O A&G 0 2,382 281 2,663
zo6 502-6501-560.26-14 Laboratory - 0 0 0 0 0
zo� 502-6501-560.26-15 Exhibit/Display 138,499 138,499 Custo 0 0 138,499 138,499
zoa 502-6501-560.26-17 Catering/Spec Circumstanc 4,261 4,26 Total Labor W/ 0 3,811 450 4,261
zo9 502-6501-560.26-23 Furniture/Fixtures 5,327 5, Tot Labor W/O A 0 4,764 563 5,327
zio 502-6501-560.26-25 Energy Efficiency 106,537 1 Labor W/O A&G 0 95,286 11,251 106,537
zii 502-6501-560.26-32 Data Processing Software 21,307 21,3 otal Labor W/O A&G 0 19,057 2,250 21,307
ziz 502-6501-560.26-33 Data Processing Equipment 10,654 10,654 Total Labor W/O A&G 0 9,529 1,125 10,654
zi3 502-6501-560.26-39 Fuel&Oil 53,269 ,269 I Labor W/O A&G 0 47,643 5,626 53,269
zia 502-6501-560.26-42 Office Equipment 3,196 T Labor W/O A&G 0 2,859 338 3,196
zis 502-6501-560.26-43 Heavy Equipment 2,131 1 tal Labor W/O A&G 0 1,906 225 2,131
zi6 502-6501-560.26-46 Communication Equipment 21,307 ,307 Total Labor W/O A&G 0 19,057 2,250 21,307
zi� Total Materials and Supplies 400,581 - 0,581 - 234,404 166,177 400,581
zis 502-6501-560.27-02 Uniform Allowance 2,131 2,131 Total Labor W/O A&G 0 1,906 225 2,131
zi9 502-6501-560.27-03 Vehicle Allowance - 0 NA 0 0 0 0
zzo 502-6501-560.27-04 Education/Training 1 12,784 Total Labor W/O A&G 0 11,434 1,350 12,784
zzi 502-6501-560.27-OS Member Dues/Subscriptions , 50 13,850 Total Labor W/O A&G 0 12,387 1,463 13,850
zzz 502-6501-560.27-06 Employee Recognition 3,729 3,729 Total Labor W/O A&G 0 3,335 394 3,729
zz3 502-6501-560.27-07 Mileage Reimbursement 533 533 Total Labor W/O A&G 0 476 56 533
zza 502-6501-560.27-10 Meal Reimbursement-Emerg. 2,131 Total Labor W/O A&G 0 1,906 225 2,131
zzs 502-6501-560.27-21 Employee Recruitment 0 NA 0 0 0 0
zz6 TotalJob Performance Expenses 35,157 - 35,157 - 31,444 3,713 35,157
zz� 502-6501-560.28-01 Telephone 8,523 8,523 Total Labor W/O A&G 0 7,623 900 8,523
zza 502-6501-560.28-02 Natural Gas 9,588 9,588 Total Labor W/O A&G 0 8,576 1,013 9,588
zz9 502-6501-560.28-03 Electrical Energy 56,465 56,465 Total Labor W/O A&G 0 50,502 5,963 56,465
z3o 502-6501-560.28-04 Water 4,794 4,794 Total Labor W/O A&G 0 4,288 506 4,794
z3i 502-6501-560.28-OS Sewer 1,598 1,598 Total Labor W/O A&G 0 1,429 169 1,598
z3z 502-6501-560.28-06 Trash Disposal 13,850 13,850 Total Labor W/O A&G 0 12,387 1,463 13,850
z33 Total Utility Expenditures 94,818 - 94,818 - 84,805 10,014 94,818
z3a 502-6501-560.29-06 Interest on Deposits 1,278 1,278 Customer 0 0 1,278 1,278
z3s 502-6501-560.29-08 Payment In Lieu Of Taxes 10,603 10,603 RevReq 4,756 5,456 391 10,603
Prepared by NewGen Strategies and Solutions Page�p{11
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Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
z36 502-6501-560.29-09 PUC Gross ReceiptTaxes 17,046 17,046 RevReq 7,646 8,771 629 17,046
z3� 502-6501-560.29-10 Franchise Fees 296,327 296,327 RevReq 132,918 152,475 10,934 296,327
z3a 502-6501-560.91-28 Housing - 0 NA 0 0 0 0
z39 Total Other Current Expenses 325,254 - 325,254 145,320 166,701 13,233 325,254
zao Total Administration/General 2,472,409 - 2,472,409 156,368 1,995,287 320,754 2,472,409
zai TOTAL CUSTOMER SERVICE 2,951,323 - 2,951,323 156,368 1,995,287 799,668 2,951,323
zaz Total O&M Expense 15,434,578 0 15,434, 8,296,764 6,338,146 799,668 15,434,578
za3 Total O&M Expense Excluding Purchased Power&Depr. 7,294,182 0 7,294,1 156,368 6,338,146 799,668 7,294,182
zaa Debt Service:
zas 502-6700-470.22-10 BankFees - NA 0 0 0 0
za6 502-6700-470.29-67 Amort Exp/Bond Issue Cost - 0 NA 0 0 0 0
za� 502-6700-470.41-01 Principal on Bonds 400,000 ,000 Total Net Plant 0 400,000 0 400,000
zaa 502-6700-470.41-02 Interest on Bonds 191,300 1,300 Total Net Plant 0 191,300 0 191,300
za9 502-6700-470.41-OS Principal/Capital Lease - 0 NA 0 0 0 0
zso 502-6700-470.41-06 Interest/Capital Lease - 0 NA 0 0 0 0
zsi Total Debt Service 591,300 591,300 0 591,300 0 591,300
zsz OtherFunds
zss 502-6600-491.90-01 General 98,043 1,998,043 Distribution 0 1,998,043 0 1,998,043
zsa 502-6600-491.90-04 Community Reinvestment - 0 NA 0 0 0 0
zss 502-6600-491.90-06 Medicallnsurance 0 NA 0 0 0 0
zs6 502-6600-491.90-07 Museum 0 NA 0 0 0 0
zs� 502-6600-491.90-29 Fire Service Fund - 0 NA 0 0 0 0
zss 502-6600-491.90-35 Vehicle Replacement - 0 NA 0 0 0 0
zs9 502-6600-491.92-31 Urban Renewal Authority - 0 NA 0 0 0 0
z6o Total Other Funds 1,998,043 0 1,998,043 0 1,998,043 0 1,998,043
z6i Change in Working Capital 112,267 112,267 0&M W/O Fuel PP 2,407 97,552 12,308 112,267
z6z Capital Paid from Current Earnings
z6s 502-7001-580.32-22 Building Remodeling - 0 NA 0 0 0 0
z6a 502-7001-580.33-30 Station Equipment - 0 NA 0 0 0 0
z6s 502-7001-580.33-31 Furniture/Fixtures - 0 NA 0 0 0 0
Prepared by NewGen Strategies and Solutions Page 8,0�11
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Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
z66 502-7001-580.33-32 Office Equipment - 0 NA 0 0 0 0
z6� 502-7001-580.33-33 Data Processing Equipment - 0 NA 0 0 0 0
z6a 502-7001-580.33-34 Meters 106,537 106,537 Distribution 0 106,537 0 106,537
z69 502-7001-580.33-35 Transformers 159,806 159,806 Distri n 0 159,806 0 159,806
z�o 502-7001-580.33-36 Communication Equipment 170,460 170,460 To bor 0 152,458 18,002 170,460
z�i 502-7001-580.33-37 Laboratory Equipment - 0 A 0 0 0 0
z�z 502-7001-580.33-38 Shop Equipment - 0 0 0 0 0
z�3 502-7001-580.33-39 Stores Equipment - 0 NA 0 0 0 0
z�a 502-7001-580.33-41 Tools 26,634 26,634 Distributio 0 26,634 0 26,634
z�s 502-7001-580.33-98 Other Equipment 172,591 172, Distribution 0 172,591 0 172,591
z�6 502-7001-580.34-42 Trucks 372,881 3 otal Labor 0 333,502 39,380 372,881
zn 502-7001-580.34-98 Other Machinery/Equipment - NA 0 0 0 0
z�a 502-7001-580.35-SS Street Lights 21,307 21,307 Distribution 0 21,307 0 21,307
z�9 502-7001-580.35-56 Poles/Towers/Fixtures - 0 NA 0 0 0 0
zso 502-7001-580.35-57 Power Line Construction 312,732 istribution 0 312,732 0 312,732
zsi 502-7001-580.35-58 Inactive Underground - 0 NA 0 0 0 0
zsz 502-7001-580.35-59 Customer Service Lines 319,612 ,612 Customer 0 0 319,612 319,612
zs3 502-7001-580.35-62 UT System Master Plan - 0 NA 0 0 0 0
zsa 502-7001-580.35-66 Fiber Optic Install - 0 NA 0 0 0 0
zss 502-7001-580.37-01 Software Development 85,230 5,230 Distribution 0 85,230 0 85,230
zs6 Total Capital 1,747,792 ,747,792 0 1,370,798 376,994 1,747,792
zs� Subtotal Revenue Requirement 19 , 80 19,883,980 8,299,171 10,395,839 1,188,970 19,883,980
zsa Less Other Income
zs9 Additional Heater 6 656 Customer 0 0 656 656
z90 Customer Contribution 319, 319,612 Distribution 0 319,612 0 319,612
z9i Investment Income 69,913 69,913 RevReq 31,360 35,974 2,580 69,913
z9z Info Technology Services 0 0 Customer 0 0 0 0
z93 Pole Rental 9,000 9,000 Distribution 0 9,000 0 9,000
z9a Vehicle Work Orders 0 0 Customer 0 0 0 0
z9s Field Work Orders 400,000 400,000 Customer 0 0 400,000 400,000
z96 Development Fees 0 0 Customer 0 0 0 0
z9� Meter Reading 40,000 40,000 Customer 0 0 40,000 40,000
z9a Buildings 0 0 Customer 0 0 0 0
z99 Other 50,000 50,000 Customer 0 0 50,000 50,000
soo Fiberoptic Lease 0 0 Customer 0 0 0 0
3oi Special Initial Reads 13,000 13,000 Customer 0 0 13,000 13,000
3oz Outdoor Area Lights 9,552 9,552 Distribution 0 9,552 0 9,552
Prepared by NewGen Strategies and Solutions Page 9,of 11
tS�F
Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
sos Surge Arrestor 895 895 Distribution 0 895 0 895
3oa Write Off 2,608 2,608 Customer 0 0 2,608 2,608
3os Electric Metering 1,135 1,135 Distribution 0 1,135 0 1,135
306 Total Miscellaneous Revenue 916,372 0 916,372 31,360 376,168 508,844 916,372
30� Total Other Income 916,372 0 916,372 31,360 376,168 508,844 916,372
sos Forecasted Under-Recovery(per Financial Plan) 535,391 535,391 Distrib 0 535,391 0 535,391
309 Total O&M Expense 15,434,578 0 15,434, 8,296,764 6,338,146 799,668 15,434,578
sio Debt Service 591,300 0 5 0 591,300 0 591,300
sii Total Other Funds 1,998,043 0 1,998,0 0 1,998,043 0 1,998,043
siz Change in Working Capital 112,267 0 112,267 2,407 97,552 12,308 112,267
sis Capital Paid from Current Earnings 1,747,792 0 7,792 0 1,370,798 376,994 1,747,792
sia Less Other Income 916,372 0 31,360 376,168 508,844 916,372
3is Less Planned Under-Recovery(per Financial Plan) 535,391 0 5 1 0 535,391 0 535,391
3i6 Total Revenue Requirement 18,432,217 ,217 8,267,811 9,484,280 680,126 18,432,217
sv ALLOCATION FACTOR
3is Direct Assignment Allocators
319 1 0 0 1
szo Purchased Power Function Purchased Power 100% 0% 0% 100%
321 0 1 0 1
szz Distribution Function Distribution 0% 100% 0% 100%
323 0 0 1 1
sza Customer Function Customer 0% 0% 100% 100%
szs Derived Allocations
326 1 0 0 1
sz� Purchased PowerAllocation Purchased PowerAllocation 100% 0% 0% 100%
3zs 8,267,811 9,484,280 680,126 18,432,217
3z9 Total Revenue Requirement RevReq 45% 51% 4% 100%
330 0 1 0 1
sai Total Capital Total Capital 0% 100% 0% 100%
332 0 1 0 1
sas Total Debt Total Debt 0% 100% 0% 100%
Prepared by NewGen Strategies and Solutions Page 10.�11
tS
Estes Park Power and Communications
Schedule 2
Functional Unbundling of Test Year Revenue Requirement
A B C D E F G H I J
Line No. Account Account Description Test Year 2022 Adjustments Adjusted Test Year Allocation Factor Purchased Power Distribution Customer Total
saa 0 2,525,363 298,193 2,823,555
33s Total Labor(Includes Cust.Billing xfer) Total Labor 0% 89% 11% 100%
sae Purchased Power 0 0
337 Transmission 0
s3a Distribution 1,963,341 1,963,341
339 Customer Service 231,830 231,830
sao Subtotal 0 1,963,341 231,830 2,195,171
3ai Total Labor WithoutA&G Total Labor &G 0% 89% 11% 100%
saz 8,296,764 6,338,146 799,668 15,434,578
3a3 Tota10&M 0&M 54% 41% 5% 100%
saa 156,368 6,338,146 799,668 7,294,182
3as Total 0&M without the Purchased Power cost from PRPA 0&M W/O Fuel PP 2% 87% 11% 100%
sa6 0 16,110,397 0 16,110,397
3a� Total Net Plant otal Net Plant 0% 100% 0% 100%
Prepared by NewGen Strategies and Solutions Page 11,of 11
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Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
i Operation and Maintenance E�
z Purchased Power
a 502-6100-520.25-08 PurchasedPowerSupply 8,140,396 PP 509,556 0 1,360,770 3,217,705 0 385,609 432,250 715,416 1,519,087 0 5,140,396
a 502-6100-520.25-18 Wind Power - NA 0 0 0 0 0 0 0 0 0 0 0
5 502-6100-520.25-19 WheelingChgs-FRHydro - NA 0 0 0 0 0 0 0 0 0 0 0
s Total Purchased Power 8,140,396 509,556 - 1,360,770 3,217,705 - 385,609 432,250 715,416 1,519,087 - 5,140,396
� TOTAL PURCHASED POWER 8,140,396 509,556 - 1,360,770 3,217, - 385,609 432,250 715,416 1,519,087 - 5,140,396
s Distribution
s 502-6301-540.11-01 Supervisors - NA 0 0 0 0 0 0 0 0 0 0
io 502-6301-540.11-02 Regular5taff - NA 0 0 0 0 0 0 0 0 0 0
n 502-6301-540.11-03 Seasonal5taff - NA 0 0 0 0 0 0 0 0 0
iz 502-6301-540.11-04 Staff Overtime - NA 0 0 0 0 0 0 0 0 0 0
is 502-6301-540.11-05 SeasonalOvertime - NA 0 0 0 0 0 0 0 0 0 0
ia Total Personal5ervires/Salaries 0 0 0 0 0 0 0 0 0 0 0
is 502-6301-540.13-01 Cell Phone - NA 0 0 0 0 0 0 0 0 0 0
i5 502-6301-540.13-03 VehideAllowance - NA 0 0 0 0 0 0 0 0 0 0
v TotalAdditionalCompensa[ion - NA 0 0 0 0 0 0 0 0 0
is 502-6301-540.14-11 Medicallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0
i5 502-6301-540.14-12 Life Insurance - NA 0 0 0 0 0 0 0 0 0 0
zo 502-6301-540.14-14 EmployeeAssistanceProg - NA 0 0 0 0 0 0 0 0 0 0 0
u 502-6301-540.14-15 Dentallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0
zz 502-6301-540.14-16 Visionlnsurance - NA 0 0 0 0 0 0 0 0 0 0 0
zs 502-6301-540.14-17 MASA - NA 0 0 0 0 0 0 0 0 0
za 502-6301-540.14-18 Telephone Doc - NA 0 0 0 0 0 0 0 0 0
zs 502-6301-540.1441 Taxes/FlCA-Medicare - 0 0 0 0 0 0 0 0 0 0
z5 502-6301-540.14-31 Retirement/ICMA401(A) - 0 0 0 0 0 0 0 0 0 0
z� 502-6301-540.14-32 Retirement/PERA - NA 0 0 0 0 0 0 0 0 0 0
zs 502-6301-540.14-41 Workers'Compensation NA 0 0 0 0 0 0 0 0 0 0 0
z5 502-6301-540.14-90 Pension Benefit Expense - NA 0 0 0 0 0 0 0 0 0 0 0
30 502-6301-540.14-99 Salary Capital Contra Act - NA 0 0 0 0 0 0 0 0 0 0 0
ai Total Employer Benefits 0 0 0 0 0 0 0 0 0 0 0 0
3z 502-6301-540.21-01 Property 0 NA 0 0 0 0 0 0 0 0 0 0 0
as 502-6301-540.21-02 Liability 0 NA 0 0 0 0 0 0 0 0 0 0 0
aa 502-6301-540.21-50 Unemployment 0 NA 0 0 0 0 0 0 0 0 0 0 0
as Total Insurance Premiums - - - - - - - - - - - -
35 502-6301-540.22-02 Engineering - NA 0 0 0 0 0 0 0 0 0 0 0
a� 502-6301-540.22-13 Contract/Skilled Services - NA 0 0 0 0 0 0 0 0 0 0 0
as 502-6301-540.22-14 Lab Testing - NA 0 0 0 0 0 0 0 0 0 0 0
a5 502-6301-540.2244 GIS - NA 0 0 0 0 0 0 0 0 0 0 0
ao 502-6301-540.22-26 Insurance Calims - NA 0 0 0 0 0 0 0 0 0 0 0
ai 502-6301-540.22-30 Land Use Fees - NA 0 0 0 0 0 0 0 0 0 0 0
az 502-6301-540.22-98 Other - NA 0 0 0 0 0 0 0 0 0 0 0
as TotalProf.Services/Fees - - - - - - - - - - - -
aa 502-6301-540.24-02 Real Property - NA 0 0 0 0 0 0 0 0 0 0 0
as Total Rentals - 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solu[ions Pa�¢iof 8
0/
Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
a5 502-6301-54025-01 Maintenance Contracts - NA 0 0 0 0 0 0 0 0 0 0 0
a7 502-6301-54025-02 Buildings - NA 0 0 0 0 0 0 0 0 0 0 0
as 502-6301-54025-05 Machinery/Tools - NA 0 0 0 0 0 0 0 0 0 0 0
a9 502-6301-540.25-06 Meters - NA 0 0 0 0 0 0 0 0 0 0 0
so 502-6301-54025-07 Transformer - NA 0 0 0 0 0 0 0 0 0 0 0
si 502-6301-54025-08 Laboratory - NA 0 0 0 0 0 0 0 0 0 0 0
sz 502-6301-540.25-30 Street Lights - NA 0 0 0 0 0 0 0 0 0 0
53 502-6301-540.25-31 Substation - NA 0 0 0 0 0 0 0 0 0 0
sa 502-6301-54015-32 Power Line Maintenance - NA 0 0 0 0 0 0 0 0 0 0 0
ss 502-6301-540.25-33 Inactive Underground Main - NA 0 0 0 0 0 0 0 0 0 0
55 502-6301-54025-34 Customer5erviceLines - NA 0 0 0 0 0 0 0 0 0 0
s� 502-6301-540.25-98 OtherEquipment/Machinery - NA 0 0 0 0 0 0 0 0 0
ss Total Repair and Maintenance 0 0 0 0 0 0 0 0 0 0 0
s9 502-6301-54016-01 Office Supplies - NA 0 0 0 0 0 0 0 0 0 0
so 502-6301-54016-04 Freight/Shipping - NA 0 0 0 0 0 0 0 0 0 0 0
si 502-6301-54016-OS lanitorial - NA 0 0 0 0 0 0 0 0 0 0
sz 502-6301-54016-06 SmallTools - NA 0 0 0 0 0 0 0 0 0 0
sa 502-6301-54016-07 Small Hardware - NA 0 0 0 0 0 0 0 0 0
sa 502-6301-54016-19 Traffic Control - NA 0 0 0 0 0 0 0 0 0
ss 502-6301-54016-20 Electrical - NA 0 0 0 0 0 0 0 0 0 0 0
s5 502-6301-54016-33 Data Processing Equipment - NA 0 0 0 0 0 0 0 0 0 0
s� 502-6301-54016-34 Meters - NA 0 0 0 0 0 0 0 0 0 0
ss 502-6301-54016-48 Shop Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
s9 502-6301-54016-55 Street Lights - NA 0 0 0 0 0 0 0 0 0 0 0
�0 502-6301-54016-57 Overhead Lines - NA 0 0 0 0 0 0 0 0 0 0
Total Materials and Supplies 0
�i 502-6301-54017-01 Personal5afety Equipment - 0 0 0 0 0 0 0 0 0 0
n 502-6301-54017-03 VehicleAllowance - NA 0 0 0 0 0 0 0 0 0 0
�a 502-6301-54017-04 Education/Training - NA 0 0 0 0 0 0 0 0 0 0 0
�a 502-6301-540.27-06 Employee Recognition - NA 0 0 0 0 0 0 0 0 0 0 0
�s 502-6301-54017-07 Mileage Reimbursement - NA 0 0 0 0 0 0 0 0 0 0 0
�5 502-6301-54017-21 Employee Recruitment - 0 0 0 0 0 0 0 0 0 0 0
n Total lob Performance Expenses 0 0 0 0 0 0 0 0 0 0 0 0
�s 502-6301-540.29-90 Short/Overinventory Acct - NA 0 0 0 0 0 0 0 0 0 0 0
�9 502-6301-540.29-95 Depreciation - NA 0 0 0 0 0 0 0 0 0 0 0
so 502-6301-540.29-97 Accumulated Pant - NA 0 0 0 0 0 0 0 0 0 0 0
Total OtherCurrent Expenses 0
s1 TOTAL DISTRIBUTION 0 NA 0 0 0 0 0 0 0 0 0 0 0
az Customer5ervices
Current Expenditures
sa 502-6401-550.11-01 Supervisoa - NA 0 0 0 0 0 0 0 0 0 0 0
sa 502-6401-550.11-02 RegularStaff - NA 0 0 0 0 0 0 0 0 0 0 0
as 502-6401-550.11-03 SeasonalStaff - NA 0 0 0 0 0 0 0 0 0 0 0
s5 502-6401-550.11-04 Staff Overtime - NA 0 0 0 0 0 0 0 0 0 0 0
s� 502-6401-550.11-OS SeasonalOvertime - NA 0 0 0 0 0 0 0 0 0 0 0
as Total Personal Service/Salaries - - - - - - - - - - - -
Prepared by NewGen Strategies and Solu[ions Pa�d of 8
O
Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
s9 502-6401-550.13-01 Cell Phone - NA 0 0 0 0 0 0 0 0 0 0 0
so 502-6401-550.13-03 VehicleAllowance - NA 0 0 0 0 0 0 0 0 0 0 0
si TotalAdditionalCompensation - - - - - - - - - - - -
sz 502-6401-550.14-11 Medicallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0
sa 502-6401-550.14-12 Life Insurance - NA 0 0 0 0 0 0 0 0 0 0 0
sa 502-6401-550.14-14 Employee Assistance Prog - NA 0 0 0 0 0 0 0 0 0 0
ss 502-6401-550.14-15 Dentallnsurance - NA 0 0 0 0 0 0 0 0 0 0
96 502-6401-550.14-16 Vision Insurance - NA 0 0 0 0 0 0 0 0 0 0 0
s7 502-6401-550.14-17 MASA - NA 0 0 0 0 0 0 0 0 0 0
ss 502-6401-550.14-18 Telephone Doc - NA 0 0 0 0 0 0 0 0 0 0
99 502-6401-550.14-21 Taxes/FICA-Medicare - NA 0 0 0 0 0 0 0 0 0
ioo 502-6401-550.14-31 Retirement/ICMA401(A) - NA 0 0 0 0 0 0 0 0 0 0
ioi 502-6401-550.14-32 Retirement/PERA - NA 0 0 0 0 0 0 0 0 0 0
ioz 502-6401-550.14-41 Workers'Compensation - NA 0 0 0 0 0 0 0 0 0 0
ios 502-6401-550.14-90 Pension Benefit Expense - NA 0 0 0 0 0 0 0 0 0 0 0
ioa 502-6401-550.14-99 Salary Capital Contra Act - NA 0 0 0 0 0 0 0 0 0 0
ios Total Employer Benefits - - - - - - - - - - -
ios 502-6401-55011-02 Liability - NA 0 0 0 0 0 0 0 0 0
io� 502-6401-550.21-50 Unemployment - NA 0 0 0 0 0 0 0 0 0 0 0
ios Total Insurance Premiums - - - - - - - - - - -
ioe 502-6401-55022-09 InfoTechnology5ervices - NA 0 0 0 0 0 0 0 0 0 0 0
iio 502-6401-55012-10 Bank Fees - NA 0 0 0 0 0 0 0 0 0 0 0
iii 502-6401-55012-13 Contract/Skilled Services - NA 0 0 0 0 0 0 0 0 0 0
iia 502-6401-55012-26 Insurance Claims - NA 0 0 0 0 0 0 0 0 0
iis 502-6401-55012-98 Other - N 0 0 0 0 0 0 0 0 0 0
iia TotalProf.Services/Fees - - - - - - - - - - -
iis 502-6401-55023-01 Publication Fees - NA 0 0 0 0 0 0 0 0 0 0 0
iis Total Publishing - - - - - - - - - - - -
iv 502-6401-55014-01 Equipment - 0 0 0 0 0 0 0 0 0 0 0
iis 502-6401-55014-03 Lease - 0 0 0 0 0 0 0 0 0 0 0
iie Total Rentals - - - - - - - - - - - -
izo 502-6401-550.25-01 Maintenance Contracts - NA 0 0 0 0 0 0 0 0 0 0 0
iu 502-6401-55025-03 Furniture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0
izz 502-6401-550.25-98 OtherEquipment/Machinery - NA 0 0 0 0 0 0 0 0 0 0 0
izs Total Repair and Maintenance - - - - - - - - - - - -
iza 502-6401-55016-01 Office Supplies - NA 0 0 0 0 0 0 0 0 0 0 0
izs 502-6401-55016-02 Postage - NA 0 0 0 0 0 0 0 0 0 0 0
izs 502-6401-55016-03 Printing Forms - NA 0 0 0 0 0 0 0 0 0 0 0
m 502-6401-55016-04 Freight/Shipping - NA 0 0 0 0 0 0 0 0 0 0 0
izs 502-6401-55016-17 Catering/Spec Circumstanc - NA 0 0 0 0 0 0 0 0 0 0 0
ize 502-6401-55016-23 Furniture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0
iso 502-6401-55016-32 DataProcessing5oftware - NA 0 0 0 0 0 0 0 0 0 0 0
isi 502-6401-55016-33 Data Processing Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
isa 502-6401-55016-42 Office Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solu[ions Pa�¢r3 of 8
O�
Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
iss 502-6401-55016-46 Communication Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
isa Total Materials and Supplies - - - - - - - - - - - -
iss 502-6401-55027-04 Education/Training - NA 0 0 0 0 0 0 0 0 0 0 0
iss 502-6401-55027-OS Member Dues/Subscriptions - NA 0 0 0 0 0 0 0 0 0 0 0
is� 502-6401-55027-06 Employee Recognition - NA 0 0 0 0 0 0 0 0 0 0 0
iss 502-6401-55017-07 Mileage Reimbursement - NA 0 0 0 0 0 0 0 0 0 0 0
ise 502-6401-55017-21 Employee Recruitment - NA 0 0 0 0 0 0 0 0 0 0
iao TotaUob Performance Expenses - - - - - - - - - - - -
iai 502-6401-55019-07 Uncollectible Accounts - NA 0 0 0 0 0 0 0 0 0 0
iaa 502-6401-55019-25 Promotion - NA 0 0 0 0 0 0 0 0 0 0
ias 502-6401-55019-31 Uncollected Taxes - NA 0 0 0 0 0 0 0 0 0
iaa Total Other Current Expenses - - - - - - - - - -
ias Total Current Expenditures - - - - - - - - - - -
Ad mi n i stretio n/G enerel
ias 502-6501-560.11-01 Supervisoa - NA 0 0 0 0 0 0 0 0 0 0
ia� 502-6501-560.11-02 RegularStaff - NA 0 0 0 0 0 0 0 0 0
ias 502-6501-560.11-03 SeasonalStaff - NA 0 0 0 0 0 0 0 0 0
iae 502-6501-560.11-04 Staff Overtime - NA 0 0 0 0 0 0 0 0 0 0 0
iso TotalPersonalService/Salaries - - - - - - - - - - -
isi 502-6501-560.13-01 Cell Phone - NA 0 0 0 0 0 0 0 0 0 0 0
isa 502-6501-560.13-03 VehicleAllowance - NA 0 0 0 0 0 0 0 0 0 0 0
iss TotalAdditionalCompensation - - - - - - - - - -
isa 502-6501-560.14-11 Medicallnsurance - N 0 0 0 0 0 0 0 0 0 0
iss 502-6501-560.14-12 Lifelnsurance - 0 0 0 0 0 0 0 0 0 0
iss 502-6501-560.14-14 Employee Assistance Prog - NA 0 0 0 0 0 0 0 0 0 0
is� 502-6501-560.14-15 Dentallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0
iss 502-6501-560.14-16 Vision Insurance - NA 0 0 0 0 0 0 0 0 0 0 0
155 502-6501-560.14-17 MASA - NA 0 0 0 0 0 0 0 0 0 0 0
iso 502-6501-560.14-18 Telephone Doc - 0 0 0 0 0 0 0 0 0 0 0
isi 502-6501-560.14-21 Taxes/FICA-Medicare - 0 0 0 0 0 0 0 0 0 0 0
isa 502-6501-560.14-31 Retirement/ICMA401(A) - NA 0 0 0 0 0 0 0 0 0 0 0
iss 502-6501-560.14-32 Retirement/PERA - NA 0 0 0 0 0 0 0 0 0 0 0
isa 502-6501-560.14-35 Retirement/F.P.P.A - NA 0 0 0 0 0 0 0 0 0 0 0
iss 502-6501-560.14-41 Workers'Compensation - NA 0 0 0 0 0 0 0 0 0 0 0
iss 502-6501-560.14-90 Pension Benefit Expense - NA 0 0 0 0 0 0 0 0 0 0 0
is� 502-6501-560.14-99 Salary Capital Contra Act - NA 0 0 0 0 0 0 0 0 0 0 0
iss Total Employer Benefits - - - - - - - - - - - -
is9 502-6501-560.21-01 Property - NA 0 0 0 0 0 0 0 0 0 0 0
vo 502-6501-56011-02 Liability - NA 0 0 0 0 0 0 0 0 0 0 0
vi Total Insurance Premiums - - - - - - - - - - - -
General Fund Transfer&
va 502-6501-56012-01 Auditing 10,991 Other 0 10,991 0 0 0 0 0 0 0 0 10,991
vs 502-6501-56012-02 Engineering - NA 0 0 0 0 0 0 0 0 0 0 0
va 502-6501-56012-06 Medical - NA 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solu[ions Pa�l1 of 8
�u
Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
i�s 502-6501-560.22-07 Recording Fees - NA 0 0 0 0 0 0 0 0 0 0 0
vs 502-6501-56012-08 Legal - NA 0 0 0 0 0 0 0 0 0 0 0
v� 502-6501-56012-09 InfoTechnology5ervices - NA 0 0 0 0 0 0 0 0 0 0 0
General Fund Transfer&
vs 502-6501-56012-10 BankFees 57 Other 0 57 0 0 0 0 0 0 0 0 57
175 502-6501-560.22-24 GIS - NA 0 0 0 0 0 0 0 0 0 0 0
iso 502-6501-560.22-33 Data Processing - NA 0 0 0 0 0 0 0 0 0 0 0
isi 502-6501-56012-89 UtilityFinancialStudies - NA 0 0 0 0 0 0 0 0 0 0
iaz 502-6501-560.22-98 Other - NA 0 0 0 0 0 0 0 0 0 0
ias TotalProf.Services/Fees 11,048 - 11,048 - - - - - - - - 11,048
isa 502-6501-560.23-01 Publication Fees - NA 0 0 0 0 0 0 0 0 0 0
ias Total Publishing - - - - - - - - - -
ias 502-6501-56014-01 Equipment - NA 0 0 0 0 0 0 0 0 0 0
is� 502-6501-56014-02 Real Property - NA 0 0 0 0 0 0 0 0 0 0
iss 502-6501-560.24-03 Lease - NA 0 0 0 0 0 0 0 0 0 0 0
ise Total Rentals - - - - - - - - - - -
i90 502-6501-560.25-01 Maintenance Contracts - NA 0 0 0 0 0 0 0 0 0
191 502-6501-560.25-02 Buildings - NA 0 0 0 0 0 0 0 0 0
iea 502-6501-56015-03 Furniture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0
ies 502-6501-56015-04 Vehcile Equipment - NA 0 0 0 0 0 0 0 0 0 0
i9a 502-6501-560.25-OS Machinery/Tools - NA 0 0 0 0 0 0 0 0 0 0
ies 502-6501-56015-09 VehicleRepairs-FleetShp - NA 0 0 0 0 0 0 0 0 0 0 0
ies 502-6501-56015-44 Future Vehicle Purchase - NA 0 0 0 0 0 0 0 0 0 0 0
ie� 502-6501-56015-98 OtherEquipment/Machinery - NA 0 0 0 0 0 0 0 0 0 0
ies Total Repair and Maintenance - - - - - - - - - - -
199 502-6501-56016-01 OfficeSupplies - 0 0 0 0 0 0 0 0 0 0
zoo 502-6501-560.26-02 Postage - A 0 0 0 0 0 0 0 0 0 0
zoi 502-6501-560.26-03 Printing Forms - NA 0 0 0 0 0 0 0 0 0 0 0
zoz 502-6501-560.26-06 SmallTools - NA 0 0 0 0 0 0 0 0 0 0 0
aos 502-6501-56016-13 Medical - NA 0 0 0 0 0 0 0 0 0 0 0
zoa 502-6501-560.26-14 Laboratory - 0 0 0 0 0 0 0 0 0 0 0
zos 502-6501-560.26-15 Exhibit/Display - 0 0 0 0 0 0 0 0 0 0 0
aos 502-6501-56016-17 Catering/Spec Circumstanc - NA 0 0 0 0 0 0 0 0 0 0 0
am 502-6501-56016-23 Furniture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0
aos 502-6501-56016-25 Energy Efficiency - NA 0 0 0 0 0 0 0 0 0 0 0
zo9 502-6501-560.26-32 DataProcessing5oftware - NA 0 0 0 0 0 0 0 0 0 0 0
no 502-6501-56016-33 Data Processing Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
zii 502-6501-56016-39 Fuel&Oil - NA 0 0 0 0 0 0 0 0 0 0 0
zia 502-6501-56016-42 Office Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
zis 502-6501-56016-43 Heavy Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
na 502-6501-56016-46 Communication Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
zis Total Materials and Supplies - - - - - - - - - - - -
ns 502-6501-56017-02 Uniform Allowance - NA 0 0 0 0 0 0 0 0 0 0 0
zv 502-6501-56017-03 VehicleAllowance - NA 0 0 0 0 0 0 0 0 0 0 0
na 502-6501-56017-04 Education/Training - NA 0 0 0 0 0 0 0 0 0 0 0
aie 502-6501-56017-OS Member Dues/Subscriptions - NA 0 0 0 0 0 0 0 0 0 0 0
zzo 502-6501-560.27-06 Employee Recognition - NA 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solu[ions Pa�,G of 8
71
Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
zu 502-6501-56017-07 Mileage Reimbursement - NA 0 0 0 0 0 0 0 0 0 0 0
zzz 502-6501-560.27-10 Meal Reimbursement-Emerg. - NA 0 0 0 0 0 0 0 0 0 0 0
azs 502-6501-56017-21 Employee Recruitment - NA 0 0 0 0 0 0 0 0 0 0 0
aza TotaUob Performance Expenses - - - - - - - - - - - -
azs 502-6501-56018-01 Telephone - NA 0 0 0 0 0 0 0 0 0 0 0
azs 502-6501-56018-02 Natural Gas - NA 0 0 0 0 0 0 0 0 0 0 0
m 502-6501-56018-03 Electrical Energy - NA 0 0 0 0 0 0 0 0 0 0
azs 502-6501-56018-04 Water - NA 0 0 0 0 0 0 0 0 0 0
aze 502-6501-56018-OS Sewer - NA 0 0 0 0 0 0 0 0 0 0 0
aso 502-6501-56018-06 Trash Disposal - NA 0 0 0 0 0 0 0 0 0 0
asi Total Utility Expenditures - - - - - - - - - -
asa 502-6501-56019-06 InterestonDeposits - NA 0 0 0 0 0 0 0 0 0 0
General Fund Transfer&
ass 502-6501-56019-08 Paymentln Lieu OfTaxes 4,756 Other 0 4,756 0 0 0 0 0 0 0 4,756
General Fund Transfer&
zsa 502-6501-56019-09 PUCGrossReceiptTaxes 7,646 Other 0 7,6 0 0 0 0 0 0 0 0 7,646
General Fund Transfer&
zss 502-6501-56019-10 Franchise Fees 132,918 Other 0 132, 0 0 0 0 0 0 0 132,918
zss 502-6501-560.91-28 Housing - NA 0 0 0 0 0 0 0 0 0
zs� Total OtherCurrent Expenses 145,320 - 145,32 - - - - - - - - 145,320
zss TotalAdministration/General 156,368 56,368 - - - - - - - - 156,368
z35 TOTAL NSTOMER SERVICE 156,368 - 56,368 - - - - - - - - 156,368
Total O&M Expense without
zao Depr.Exp. 8,296,764 156,368 1,360,770 3,217,708 0 385,609 432,250 715,416 1,519,087 0 8,296,764
Total O&M Ezpense Excluding
zai Purchased Power&Depr. 156,368 0 156,368 0 0 0 0 0 0 0 0 156,368
aaa Debt Service:
aas 502-6700-47012-10 Bank Fees - 0 0 0 0 0 0 0 0 0 0 0
aaa 502-6700-47019-67 Amort Exp/Bond Issue Cost - 0 0 0 0 0 0 0 0 0 0 0
zas 502-6700-470.41-01 Principal on Bonds - NA 0 0 0 0 0 0 0 0 0 0 0
zas 502-6700-470.41-02 Interest on Bonds - NA 0 0 0 0 0 0 0 0 0 0 0
aa� 502-6700-470.41-OS Principal/Capital Lease - NA 0 0 0 0 0 0 0 0 0 0 0
aas 502-6700-470.41-06 Interest/Capital Lease - NA 0 0 0 0 0 0 0 0 0 0 0
za9 TotalDebtService 0 0 0 0 0 0 0 0 0 0 0 0
zso OtherFunds
General Fund Transfer&
asi 502-6600-491.90-01 General - Other 0 0 0 0 0 0 0 0 0 0 0
asa 502-6600-491.90-04 Community Reinvestment - NA 0 0 0 0 0 0 0 0 0 0 0
ass 502-6600-491.90-06 Medicallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0
zsa 502-6600-491.90-07 Museum - NA 0 0 0 0 0 0 0 0 0 0 0
ass 502-6600-491.90-29 Fire Service Fund - NA 0 0 0 0 0 0 0 0 0 0 0
ass 502-6600-491.90-35 Vehicle Replacement - NA 0 0 0 0 0 0 0 0 0 0 0
zs� 502-6600-491.92-31 Urban Renewal Authority - NA 0 0 0 0 0 0 0 0 0 0 0
zss Total OtherFunds 0 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solu[ions Pa�.C�of 8
7L
Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
General Fund Transfer&
zss Change in Working Capital 2,407 Other 0 2,407 0 0 0 0 0 0 0 0 2,407
zso Capital Paid from Current Earnings
zsi 502-7001-580.32-22 Building Remodeling - NA 0 0 0 0 0 0 0 0 0 0 0
zsz 502-7001-580.33-30 Station Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
ass 502J001-58033-31 Furniture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0
asa 502J001-58033-32 Office Equipment - NA 0 0 0 0 0 0 0 0 0 0
zss 502-7001-580.33-33 Data Processing Equipment - NA 0 0 0 0 0 0 0 0 0 0 0
zss 502-7001-580.33-34 Meters - NA 0 0 0 0 0 0 0 0 0 0
as� 502J001-58033-35 Transformea - NA 0 0 0 0 0 0 0 0 0 0
zss 502-7001-580.33-36 Communication Equipment - NA 0 0 0 0 0 0 0 0 0
ase 502J001-58033-37 Laboratory Equipment - NA 0 0 0 0 0 0 0 0 0 0
z�o 502-7001-580.33-38 Shop Equipment - NA 0 0 0 0 0 0 0 0 0 0
zn 502J001-58033-39 Stores Equipment - NA 0 0 0 0 0 0 0 0 0 0
z7z 502-7001-580.33-41 Tools - NA 0 0 0 0 0 0 0 0 0 0 0
vs 502J001-58033-98 OtherEquipment - NA 0 0 0 0 0 0 0 0 0 0
z74 502-7001-580.34-42 Trucks - NA 0 0 0 0 0 0 0 0 0 0
vs 502J001-58034-98 OtherMachinery/Equipment - NA 0 0 0 0 0 0 0 0 0
vs 502J001-58035-55 Street Lights - NA 0 0 0 0 0 0 0 0 0
zn 502-7001-580.35-56 Poles/Towers/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0
vs 502J001-58035-57 Power Line Construction - NA 0 0 0 0 0 0 0 0 0 0
z�9 502-7001-580.35-58 Inactive Underground - NA 0 0 0 0 0 0 0 0 0 0
zao 502J001-58035-59 Customer5erviceLines - NA 0 0 0 0 0 0 0 0 0 0 0
zai 502-7001-580.35-62 UT System Master Plan - NA 0 0 0 0 0 0 0 0 0 0 0
zaz 502-7001-580.35-66 Fiber Optic Install - NA 0 0 0 0 0 0 0 0 0 0
zas 502J001-58037-01 Software Development - NA 0 0 0 0 0 0 0 0 0
zea Total Capital 0 0 0 0 0 0 0 0 0 0 0
zas Subtotal Revenue Requirement 8,299,171 09,5 158,775 1,360,770 3,217,708 0 385,609 432,250 715,416 1,519,087 0 8,299,171
aes Less Other Income
ae� Additional Heater - NA 0 0 0 0 0 0 0 0 0 0 0
zas Customer Contribution - 0 0 0 0 0 0 0 0 0 0 0
aee Investment Income 31,360�neral Fun er&0 0 31,360 0 0 0 0 0 0 0 0 31,360
aeo InfoTechnology5ervices - NA 0 0 0 0 0 0 0 0 0 0 0
z9i Pole Rental - NA 0 0 0 0 0 0 0 0 0 0 0
aea Vehicle Work Orders - NA 0 0 0 0 0 0 0 0 0 0 0
aes FieldWorkOrders - NA 0 0 0 0 0 0 0 0 0 0 0
aea Development Fees - NA 0 0 0 0 0 0 0 0 0 0 0
aes MeterReading - NA 0 0 0 0 0 0 0 0 0 0 0
z95 Buildings - NA 0 0 0 0 0 0 0 0 0 0 0
z9� Other - NA 0 0 0 0 0 0 0 0 0 0 0
z9s Fiberoptic Lease - NA 0 0 0 0 0 0 0 0 0 0 0
z99 Special Initial Reads - NA 0 0 0 0 0 0 0 0 0 0 0
30o OutdoorAreaLights - NA 0 0 0 0 0 0 0 0 0 0 0
aoi Surge Arrestor - NA 0 0 0 0 0 0 0 0 0 0 0
aw Write Off - NA 0 0 0 0 0 0 0 0 0 0 0
aos Electric Metering - NA 0 0 0 0 0 0 0 0 0 0 0
aoa Total Miscellaneous Revenue 31,360 0 31,360 0 0 0 0 0 0 0 0 31,360
Prepared by NewGen Strategies and Solu[ions Pa��of 8
7
Estes Park Power and Communications
Schedule 3
Classification of Purchased Power Costs
A B C D E F G H I J K L M N O
Renewable Renewable Demand
Energy Energy Non- tariff 7 Intermittent Demand Non- Demand
Line No. Account Account Description Test Year 2022 Allocation Factor Customer GFT&Other Summer(En) Summer(En) Adder Adder Smmer(D) Summer(D) Transmission DA RMNP Total
aos Total Other Income 31,360 0 31,360 0 0 0 0 0 0 0 0 31,360
3os Forecasted Under-Recovery(per Financial Plan) - NA 0 0 0 0 0 0 0 0 0 0 0
am Total O&M Expense without Depr or PP 156,368 0 156,368 0 0 0 0 0 0 0 0 156,368
aos Purchased Power 8,140,396 509,556 0 1,360,770 3,217,708 0 385,609 432,250 715,416 1,519,087 0 5,140,396
3os Debt Service 0 0 0 0 0 0 0 0 0 0 0 0
aio Total OtherFunds 0 0 0 0 0 0 0 0 0 0 0
aii Change in Working Capital 2,407 0 2,407 0 0 0 0 0 0 0 2,407
aia Capital Paid from Current Earnings 0 0 0 0 0 0 0 0 0 0 0 0
ais Less Other Mcome 31,360 0 31,360 0 0 0 0 0 0 0 31,360
3ia Less Planned Under-Recovery(per Financial Plan) 0 0 0 0 0 0 0 0 0 0 0
3is Total Revenue Requirement 8,267,811 509,556 127,415 1,360,7 3,217,708 385,609 432,250 715,416 1,519,087 0 8,267,811
sie ALLOCATION FACTORS
sv Production Allocatian Factors
318 1 0 0 0 0 0 0 0 0 1
si5 Customer Customer 100% 0% 0% 0% 0% 0% 0% 0% 0% 100%
320 0 0 0 0 0 0 0 0 1
General Fund Transfer&
su General Fund Transfer and Other Other 0% 100° 0% 0% 0% 0% 0% 0% 0% 0% 100%
322 0 1 0 0 0 0 0 0 0 1
szs Energy5ummer Energy5ummer % 0% 100% 0% 0% 0% 0% 0% 0% 0% 100%
324 0 0 0 1 0 0 0 0 0 0 1
szs Energy Non-Summer Energy Non-Summer 0% 0% 0% 100% 0% 0% 0% 0% 0% 0% 100%
326 0 0 1 0 0 0 0 0 1
sn RenewableTariff7Adder RenewableTa� dder / 0% 0% 0% 100% 0% 0% 0% 0% 0% 100%
328 0 0 0 0 1 0 0 0 0 1
Ren Intermitte
sz5 RenewablelntermittentAdder A 0% 0% 0% 0% 0% 100% 0% 0% 0% 0% 100%
330 0 0 0 0 0 0 1 0 0 0 1
sai Demand Summer De mmer 0% 0% 0% 0% 0% 0% 100% 0% 0% 0% 100%
332 0 0 0 0 0 0 0 1 0 0 1
sas Demand Non-Summer Demand mer 0% 0% 0% 0% 0% 0% 0% 100% 0% 0% 100%
334 0 0 0 0 0 0 0 0 1 0 1
sas DemandTransmission DemandTransmi 0% 0% 0% 0% 0% 0% 0% 0% 100% 0% 100%
336 0 0 0 0 0 0 0 0 0 1 1
sa� DA RMNP DA RMNP 0% 0% 0% 0% 0% 0% 0% 0% 0% 100% 100%
33a 509,556 127,415 1,360,770 3,217,705 0 385,609 432,250 715,416 1,519,087 0 5,267,811
sa5 Production revenue requirement Prod_revenue reqt 6% 2% 16% 39% 0% 5% 5% 9% 1S% 0% 100%
3ao 509,556 0 1,360,770 3,217,705 0 385,609 432,250 715,416 1,519,087 0 8,140,396
sai PurchasedPower PP 6% 0% 17% 40% 0% 5% 5% 9% 19% 0% 100%
3az 509,556 156,368 1,360,770 3,217,705 0 385,609 432,250 715,416 1,519,087 0 5,296,764
sas TotalO&M TotalO&M 6% 2% 16% 39% 0% 5% 5% 9% 1S% 0% 100%
344 0 0 0 0 0 0 0 0 0 0 0
sas NotApplicable NA 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
3a6 0 156,368 0 0 0 0 0 0 0 0 156,365
Production Revenue Requirement
sa� w/o fuel and PP Prod No Fuel&PP 0% 100% 0% 0% 0% 0% 0% 0% 0% 0% 100%
Prepared by NewGen Strategies and Solu[ions Pa�A of 8
7�f
Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total �
1
z �Component �DemandRelated �CustomerRelated
s Overhead 60% 40%
a Underground 60% 40%
s Transformers 60% 40%
6 Operation and Maintenance Expense
� Purchased Power
a 502-6100-52018-OS PurchasedPowerSupply - NA 0 0 0 0 0 0 0 0 0 0 0
5 502-6100-520.28-18 Wind Power - NA 0 0 0 0 0 0 0 0 0 0 0
io 502-6100-520.28-19 WheelingChgs-FRHydro - NA 0 0 0 0 0 0 0 0 0 0 0 0
n Total Purchased Power 0 0 0 0 0 0 0 0 0 0 0 0
iz TOTAL PURCHASED POWER - - - - - - - - - - -
is Distribution
ia 502-6301-540.11-01 Supervisors 37,531 Total Plant 12,511 5,130 2,509 3,420 4,087 1,673 697 1,073 0 0 37,531
is 502-6301-540.11-02 RegularStaff 1,734,043 To[alPlant 591,917 237,027 283,2 115,919 158,018 188,833 77,D9 32,212 49,588 0 0 1,734,043
i5 502-6301-540.11-03 Seasonal5taff - NA 0 0 0 0 0 0 0 0 0 0 0
v 502-6301-540.11-04 Staff Overtime 191,767 Total Plant 65,460 2 31,325 2,819 17,475 20,883 8,546 3,562 5,484 0 0 191,767
is 502-6301-540.11-OS SeasonalOvertime - NA 0 0 0 0 0 0 0 0 0 0 0
i5 Total Personal Services/Salaries 1,963,341 670,185 268,3 1 ,248 178,913 213,803 87,498 36,472 56,146 0 0 1,963,341
zo 502-6301-540.13-01 Cell Phone 17,205 Labor 5 3,752 2,071 896 2,485 1,361 597 232 576 0 0 17,205
zi 502-6301-540.13-03 VehicleAllowance - NA 0 0 0 0 0 0 0 0 0 0 0
zz TotalAdditionalCompensation 17,205 5,235 3,752 2,071 S96 2,485 1,361 597 232 576 0 0 17,205
zs 502-6301-540.14-11 Medicallnsurance 386,351 Labor 1ll,55S 46,515 20,116 55,791 30,553 13,411 5,212 12,935 0 0 386,351
za 502-6301-540.14-12 Life Insurance 6,205 Labor 1, , 747 323 896 491 215 84 208 0 0 6,205
zs 502-6301-540.14-14 Employee Assistance Prog 1,297 Labor 283 156 68 187 103 45 17 43 0 0 1,297
z5 502-6301-540.14-15 Dentallnsurance 26,177 5,709 3,152 1,363 3,780 2,070 909 353 S76 0 0 26,177
n 502-6301-540.14-16 Visionlnsurance 6,225 or 1, 1,358 749 324 899 492 216 84 208 0 0 6,225
za 502-6301-540.14-17 MASA 2,139 Labor 65 466 258 111 309 169 74 29 72 0 0 2,139
z5 502-6301-540.14-18 Telephone Doc 1,037 Labor 316 226 125 54 150 S2 36 14 35 0 0 1,037
ao 502-6301-540.14-21 Taxes/FICA-Medicare 146,224 Labor ,493 31,890 17,605 7,613 21,115 11,564 5,076 1,973 4,895 0 0 146,224
si 502-6301-540.14-31 Retirement/ICMA401(A) - 0 0 0 0 0 0 0 0 0 0 0 0
3z 502-6301-540.14-32 Retirement/PERA 284,304 86,508 62,005 34,229 14,803 41,055 22,483 9,865 3,835 9,518 0 0 284,304
ss 502-6301-540.14-41 Workers'Compensation 24,744 Lab 7,529 5,397 2,979 1,288 3,573 1,957 859 334 828 0 0 24,744
3a 502-6301-540.14-90 Pension Benefit Expense - NA 0 0 0 0 0 0 0 0 0 0 0 0
ss 502-6301-540.14-99 Salary CapitalContra Act - NA 0 0 0 0 0 0 0 0 0 0 0 0
36 Total Employer Benefits 884,706 269,197 192,948 106,516 46,063 127,756 69,964 30,709 11,935 29,619 0 0 884,706
3� 502-6301-540.21-01 Property - NA 0 0 0 0 0 0 0 0 0 0 0 0
3s 502-6301-540.21-02 Liability 17,981 Labor 5,471 3,922 2,165 936 2,597 1,422 624 243 602 0 0 17,981
39 502-6301-540.21-50 Unemployment - NA 0 0 0 0 0 0 0 0 0 0 0 0
ao Totallnsurance Premiums 17,981 5,471 3,922 2,165 936 2,597 1,422 624 243 602 0 0 17,981
ai 502-6301-540.22-02 Engineering 31,961 To[al Plant 10,910 4,369 5,221 2,137 2,913 3,481 1,424 594 914 0 0 31,961
az 502-6301-54Q22-13 Contract/Skilled Services 5,327 Total Plant 1,S1S 728 870 356 485 580 237 99 152 0 0 5,327
as 502-6301-540.22-14 LabTesting 8,523 Transformers-Plant 0 0 0 5,114 0 0 3,409 0 0 0 0 8,523
aa 502-6301-54012-24 GIS 138,499 Total Plant 47,277 18,931 22,623 9,259 12,621 15,082 6,ll2 2,573 3,961 0 0 138,499
as 502-6301-540.2b26 InsuranceClaims 28,335 To[alPlant 9,673 3,874 4,629 1,894 2,582 3,086 1,263 526 810 0 0 28,338
a5 502-6301-540.22-30 Land Use Fees 3,196 Substations-Plant 3,196 0 0 0 0 0 0 0 0 0 0 3,196
a� 502-6301-540.22-98 Other 7,307 Total Plant 2,494 999 1,194 4S8 666 796 326 136 209 0 0 7,307
Prepared by NewGen Strategies and Solutions Pa��of 8
7
Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total '
as Total Prof.Services/Fees 223,152 75,369 25,901 34,537 19,248 19,267 23,025 12,832 3,928 6,046 0 0 223,152
a9 502-6301-540.24-02 Real Property 2,557 To[al Plant 873 350 418 171 233 278 114 47 73 0 0 2,557
so Total Rentals 2,557 873 350 418 171 233 278 114 47 73 0 0 2,557
si 502-6301-54015-01 Maintenance Contracts 55,399 TotalPlant 18,911 7,573 9,049 3,703 5,045 6,033 2,469 1,029 1,584 0 0 55,399
sz 502-6301-540.25-02 Buildings 10,654 To[al Plant 3,637 1,456 1,740 712 971 1,160 475 198 305 0 0 10,654
sa 502-6301-54015-05 Machinery/Tools 3,729 Total Plant 1,273 510 609 249 340 406 166 69 107 0 0 3,729
sa 502-6301-540.25-06 Meters - NA 0 0 0 0 0 0 0 0 0 0 0
ss 502-6301-540.25-07 Transformer 10,654 Transformers-Plant 0 0 0 0 0 4,261 0 0 0 0 10,654
ss 502-6301-540.25-08 Laboratory - NA 0 0 0 0 0 0 0 0 0 0 0 0
s� 502-6301-54015-30 Street Lights 53,269 Total Plant 18,153 7,281 8,701 3,561 5,801 2,374 990 1,523 0 0 53,269
ss 502-6301-540.25-31 Substation 181,114 Substations-Plant 181,114 0 0 0 0 0 0 0 0 0 181,114
se 502-6301-54015-32 Power Line Maintenance 639,225 Overhead 0 383,535 0 255,69 0 0 0 0 0 0 639,225
50 502-6301-540.25-33 Inactive Underground Main - NA 0 0 0 0 0 0 0 0 0 0 0
5i 502-6301-540.25-34 Customer Service Lines - NA 0 0 0 0 0 0 0 0 0 0 0 0
ez 502-6301-540.25-98 OtherEquipment/Machinery 1,598 To[alPlant 545 218 107 146 174 71 30 46 0 0 1,598
5s TotalRepav and Maintenance 955,641 223,663 400,573 20,3 14,725 267,049 13,574 9,Sll 2,316 3,565 0 0 955,641
5a 502-6301-54016-01 Office Supplies 746 Total Plant 255 122 50 68 81 33 14 21 0 0 746
5s 502-6301-540.26-04 Freight/Shipping 1,065 To[al Plant 364 74 71 97 116 47 20 30 0 0 1,065
66 502-6301-54016-05 lanitorial 533 Total Plant 182 36 49 58 24 10 15 0 0 533
e� 502-6301-540.26-06 SmallTools 15,981 TotalPlant 5,455 2,18 10 1,068 1,456 1,740 712 297 457 0 0 15,981
5a 502-6301-54016-07 Small Hardware 5,327 Total Plant 1 728 870 356 485 580 237 99 152 0 0 5,327
e9 502-6301-540.26-19 Traffic Control 10,654 Overhead/Underground 4,854 5,800 0 0 0 0 0 0 0 0 10,654
�0 502-6301-540.26-20 Electrical 5,327 Total Plant 1,518 728 870 356 485 580 237 99 152 0 0 5,327
�i 502-6301-540.26-33 Data Processing Equipment 10,654 To[alPlant 3,637 1,456 1,740 712 971 1,160 475 198 305 0 0 10,654
�z 502-6301-54016-34 Meters 37,2SS Metering-Plant 0 0 0 0 0 0 0 37,288 0 0 37,2SS
�s 502-6301-540.26-48 ShopEquipment 4,261 Metering-Plant 0 0 0 0 0 0 4,261 0 0 4,261
�a 502-6301-54016-55 Street Lights 31,961 TotalPlant 4,369 5,221 2,137 2,913 3,481 1,424 594 914 0 0 31,961
�s 502-6301-540.26-57 Overhead Lines - 0 0 0 0 0 0 0 0 0 0 0
�5 Total Materials and Supplies 123,797 24, 14,640 17,495 4,786 6,524 7,796 3,191 1,330 43,597 0 0 123,797
n 502-6301-540.27-01 Personal5afety Equipment 58,596 Labor 7,529 12,779 7,055 3,051 8,462 4,634 2,034 790 1,962 0 0 58,596
�s 502-6301-540.27-03 VehideAllowance - NA 0 0 0 0 0 0 0 0 0 0 0 0
�e 502-6301-54017-04 Education/Training 95,SS4 or ,175 20,912 11,544 4,992 13,846 7,583 3,325 1,293 3,210 0 0 95,SS4
so 502-6301-540.27-06 Employee Recognition - 0 0 0 0 0 0 0 0 0 0 0 0
si 502-6301-540.27-07 Mileage Reimbursement - N 0 0 0 0 0 0 0 0 0 0 0 0
az 502-6301-540.27-21 Employee Recruitment - NA 0 0 0 0 0 0 0 0 0 0 0 0
e3 TotalJob Performance Expenses 154,479 47,005 33,691 18,599 5,043 22,308 12,216 5,362 2,OS4 5,172 0 0 154,479
aa 502-6301-540.29-90 Short/OverinventoryAcct - NA 0 0 0 0 0 0 0 0 0 0 0 0
as 502-6301-540.29-95 Depreciation - NA 0 0 0 0 0 0 0 0 0 0 0 0
a5 502-6301-54019-97 Accumulated Pant - NA 0 0 0 0 0 0 0 0 0 0 0 0
a� TotalOtherCurrentExpenses 0 0 0 0 0 0 0 0 0 0 0 0 0
as TOTAL DISTRIBUTION 4,342,859 1,321,439 947,145 522,865 226,115 627,131 343,439 150,744 58,586 145,396 0 0 4,342,859
a9 Customer Services
Current Expenditures
50 502-6401-550.11-01 Supervisors - NA 0 0 0 0 0 0 0 0 0 0 0 0
si 502-6401-550.11-02 RegularStaff - NA 0 0 0 0 0 0 0 0 0 0 0 0
5z 502-6401-550.11-03 SeasonalStaff - NA 0 0 0 0 0 0 0 0 0 0 0 0
sa 502-6401-550.11-04 Staff Overtime - NA 0 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solutions Pa��of 8
7
Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total �
9a 502-6401-550.11-OS SeasonalOvertime - NA 0 0 0 0 0 0 0 0 0 0 0 0
ss TotalPersonalService/Salaries 0 0 0 0 0 0 0 0 0 0 0 0 0
s5 502-6401-550.13-01 Cell Phone - NA 0 0 0 0 0 0 0 0 0 0 0 0
5� 502-6401-550.13-03 VehideAllowance - NA 0 0 0 0 0 0 0 0 0 0 0 0
sa Total Additional Compensation 0 0 0 0 0 0 0 0 0 0 0 0 0
se 502-6401-550.14-11 Medicallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0 0
ioo 502-6401-550.14-12 Life Insurance - NA 0 0 0 0 0 0 0 0 0 0 0
ioi 502-6401-550.14-14 EmployeeAssistanceProg - NA 0 0 0 0 0 0 0 0 0 0 0
ioz 502-6401-550.14-15 Dentallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0 0
ios 502-6401-550.14-16 Vision Insurance - NA 0 0 0 0 0 0 0 0 0 0 0
�oa 502-6401-550.14-17 MASA - NA 0 0 0 0 0 0 0 0 0 0 0
ios 502-6401-550.14-18 Telephone Doc - NA 0 0 0 0 0 0 0 0 0 0
�os 502-6401-550.14-21 Taxes/FICA-Medicare - NA 0 0 0 0 0 0 0 0 0 0 0
io� 502-6401-550.14-31 Retirement/ICMA401(A) - NA 0 0 0 0 0 0 0 0 0 0 0 0
�os 502-6401-550.14-32 Retirement/PERA - NA 0 0 0 0 0 0 0 0 0 0 0
io5 502-6401-550.14-41 Workers'Compensation - NA 0 0 0 0 0 0 0 0 0 0 0
�io 502-6401-550.14-90 Pension Benefit Expense - NA 0 0 0 0 0 0 0 0 0 0 0
ni 502-6401-550.14-99 Salary Capital Contra Act - NA 0 0 0 0 0 0 0 0 0 0 0
iiz TotalEmployerBenefits 0 0 0 0 0 0 0 0 0 0 0 0
ns 502-6401-550.21-02 Liability - NA 0 0 0 0 0 0 0 0 0 0 0
iia 502-6401-550.21-50 Unemployment - NA 0 0 0 0 0 0 0 0 0 0 0
ns Total Insurance Premiums 0 0 0 0 0 0 0 0 0 0 0 0
ne 502-6401-550.22-09 InfoTechnology5ervices - NA 0 0 0 0 0 0 0 0 0 0 0 0
iv 502-6401-55012-10 Bank Fees - NA 0 0 0 0 0 0 0 0 0 0 0
ns 502-6401-550.22-13 Contract/Skilled Services - NA 0 0 0 0 0 0 0 0 0 0
n5 502-6401-55012-26 InsuranceClaims - NA 0 0 0 0 0 0 0 0 0 0 0
�zo 502-6401-550.22-98 Other - 0 0 0 0 0 0 0 0 0 0 0
m Total Prof.Services/Fees 0 0 0 0 0 0 0 0 0 0 0 0
izz 502-6401-550.23-01 Publication Fees - NA 0 0 0 0 0 0 0 0 0 0 0 0
�zs Total Publishing 0 0 0 0 0 0 0 0 0 0 0 0 0
�za 502-6401-550.24-01 Equipment - 0 0 0 0 0 0 0 0 0 0 0 0
izs 502-6401-550.24-03 Lease - N 0 0 0 0 0 0 0 0 0 0 0 0
�ze Total Rentals 0 0 0 0 0 0 0 0 0 0 0 0 0
�n 502-6401-550.25-01 MaintenanceContracts - NA 0 0 0 0 0 0 0 0 0 0 0 0
iza 502-6401-550.25-03 Furniture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0 0
�z9 502-6401-550.25-98 OtherEquipment/Machinery - NA 0 0 0 0 0 0 0 0 0 0 0 0
i3o Total Repair and Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
i3i 502-6401-550.26-01 Office Supplies - NA 0 0 0 0 0 0 0 0 0 0 0 0
�sz 502-6401-550.26-02 Postage - NA 0 0 0 0 0 0 0 0 0 0 0 0
ias 502-6401-55016-03 Printing Forms - NA 0 0 0 0 0 0 0 0 0 0 0 0
�sa 502-6401-550.26-04 Freight/Shipping - NA 0 0 0 0 0 0 0 0 0 0 0 0
ias 502-6401-55016-ll Catering/SpecCircumstanc - NA 0 0 0 0 0 0 0 0 0 0 0 0
is5 502-6401-550.26-23 Fumiture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0 0
ia� 502-6401-55016-32 DataProcessingSoftware - NA 0 0 0 0 0 0 0 0 0 0 0 0
�ss 502-6401-550.26-33 Data Processing Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
ias 502-6401-55016-42 Office Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solutions P�of 8
Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total �
�ao 502-6401-550.26-46 Communication Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
iai Total Materials and Supplies 0 0 0 0 0 0 0 0 0 0 0 0 0
iaz 502-6401-55017-04 Education/Training - NA 0 0 0 0 0 0 0 0 0 0 0 0
�as 502-6401-550.27-OS Member Dues/Subscriptions - NA 0 0 0 0 0 0 0 0 0 0 0 0
iaa 502-6401-550.27-06 Employee Recognition - NA 0 0 0 0 0 0 0 0 0 0 0 0
�as 502-6401-550.27-W Mileage Reimbursement - NA 0 0 0 0 0 0 0 0 0 0 0 0
ia5 502-6401-550.27-21 Employee Recruitment - NA 0 0 0 0 0 0 0 0 0 0 0 0
�a� TotaUob Performance Expenses 0 0 0 0 0 0 0 0 0 0 0 0
iaa 502-6401-550.29-W UnwllectibleAccounts - NA 0 0 0 0 0 0 0 0 0 0 0 0
ia5 502-6401-55019-25 Promotion - NA 0 0 0 0 0 0 0 0 0 0 0
�so 502-6401-550.29-31 Unwllected Taxes - NA 0 0 0 0 0 0 0 0 0 0 0
isi TotalOtherCurrentExpenses 0 0 0 0 0 0 0 0 0 0 0
isz Total Current Expenditures - - - - - - - - - - - -
Ad m i ni stretion/Ge nere I
�ss 502-6501-560.11-01 Supervisors 153,995 Labor 46,SSS 33,5 18$41 8,018 22,238 12,ll8 5,345 2,077 5,156 0 0 153,998
isa 502-6501-560.11-02 RegularStaff 384,202 Labor 116,905 8 46,257 0,004 55,451 30,383 13,336 S,1S3 12,863 0 0 384,202
�ss 502-6501-560.11-03 Seasonal5taff - NA 0 0 0 0 0 0 0 0 0 0 0
is5 502-6501-560.11-04 StaffOvertime 23,522 Labor 7,248 5,1 ,240 3,440 1.884 827 321 798 0 0 23,822
m Total Personal Service/Salaries 562,022 ll1,011 122,57 65 29,262 81,159 44,445 19,508 7,582 18,816 0 0 562,022
isa 502-6501-560.13-01 Cell Phone 2,610 Labor 569 314 136 377 206 91 35 S7 0 0 2,610
is5 502-6501-560.13-03 VehideAllowance - NA 0 0 0 0 0 0 0 0 0 0 0 0
�eo Total Additional Compensation 2,610 794 569 314 136 377 206 91 35 S7 0 0 2,610
iei 502-6501-560.14-11 Medicallnsurance 73,192 Labor 22, , 8,812 3,811 10,569 5,788 2,541 987 2,450 0 0 73,192
i5z 502-6501-560.14-12 Life Insurance 1,625 Labor 354 196 85 235 129 56 22 54 0 0 1,625
ies 502-6501-560.14-14 Employee Assistance Prog 413 90 50 21 60 33 14 6 14 0 0 413
i5a 502-6501-560.14-15 Dentallnsurance 6,832 r 2, 1,490 823 356 987 540 237 92 229 0 0 6,832
i5s 502-6501-560.14-16 Visionlnsurance 1,912 abor 58 4ll 230 100 276 151 66 26 64 0 0 1,912
166 502-6501-560.14-17 MASA 745 Labor 227 163 90 39 108 59 26 10 25 0 0 745
�5� 502-6501-560.14-18 Telephone Doc 361 abor 110 79 43 19 52 29 13 5 12 0 0 361
i5s 502-6501-560.14-21 Taxes/FICA-Medicare 45,746 or ,919 9,977 S,SOS 2,382 6,606 3,618 1,SSS 617 1,532 0 0 45,746
�e9 502-6501-560.14-31 Retirement/ICMA401(A) 5,513 1,678 1,202 664 2S7 796 436 191 74 185 0 0 5,513
i�o 502-6501-560.14-32 Retirement/PERA 70,266 Lab 21,351 15,325 8,460 3,658 10,147 5,557 2,439 948 2,352 0 0 70,266
m 502-6501-560.14-35 Retirement/F.P.P.A - NA 0 0 0 0 0 0 0 0 0 0 0 0
vz 502-6501-560.14-41 Workers'Compensation 2,931 Labor 892 639 353 153 423 232 102 40 98 0 0 2,931
ns 502-6501-560.14-90 Pension Benefit Expense - NA 0 0 0 0 0 0 0 0 0 0 0 0
va 502-6501-560.14-99 Salary Capital Contra Act - NA 0 0 0 0 0 0 0 0 0 0 0 0
ns Total Employer Benefits 209,537 63,757 45,698 25,227 10,910 30,258 16,570 7,273 2,827 7,015 0 0 209,537
n5 502-6501-560.21-01 Property 34,397 Net Plant 10,581 4,920 6,9ll 2,031 3,280 4,611 1,354 61 642 0 0 34,397
v� 502-6501-56011-02 Liability 9,493 Labor 2,SS9 2,070 1,143 494 1,371 751 330 128 318 0 0 9,493
ns Total Insurance Premiums 43,891 13,470 6,990 8,060 2,525 4,651 5,362 1,683 189 960 0 0 43,891
n5 502-6501-560.22-01 Auditing 12,605 RevReq 2,931 2,149 1,210 634 1,425 79S 423 135 437 2,467 0 12,608
iso 502-6501-56012-02 Engineering 15,951 Total Plant 5,455 2,184 2,610 1,068 1,456 1,740 712 297 457 0 0 15,951
iai 502-6501-560.22-06 Medical 2,028 Labor 617 442 244 106 293 160 70 27 68 0 0 2,028
iaz 502-6501-56012-07 Remrding Fees 266 Total Plant 91 36 44 18 24 29 12 5 8 0 0 266
�as 502-6501-560.22-08 Legal 26,634 To[alPlant 9,092 3,641 4,351 1,780 2,4D 2,900 1,187 495 762 0 0 26,634
isa 502-6501-56012-09 InfoTechnologyServices 116,267 Labor 35,378 25,357 13,995 6,054 16,790 9,195 4,036 1,565 3,893 0 0 116,267
Prepared by NewGen Strategies and Solutions Pa��of 8
7
Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total '
�as 502-6501-560.22-10 Bank Fees 2,314 Total O&M 706 487 285 123 323 188 82 32 77 13 0 2,314
is5 502-6501-56012-24 GIS 42,615 Total Plant 14,547 5,825 6,961 2,849 3,SS3 4,641 1,899 792 1,219 0 0 42,615
�s� 502-6501-560.22-33 Data Processing - NA 0 0 0 0 0 0 0 0 0 0 0 0
ias 502-6501-56012-89 UtihtyFinancial5tudies - NA 0 0 0 0 0 0 0 0 0 0 0 0
�s9 502-6501-560.22-98 Other 64,789 TotalPlant 22,116 5,856 10,583 4,331 5,904 7,055 2,887 1,204 1,853 0 0 64,789
iso TotalProf.Services/Fees 283,502 90,931 48,978 40,256 16,963 32,525 26,706 11,305 4,554 5,772 2,480 0 283,502
isi 502-6501-56013-01 Publication Fees 6,670 Labor 2,030 1,455 803 347 963 SD 232 90 223 0 0 6,670
i5z Total Publishing 6,670 2,030 1,455 803 963 527 232 90 223 0 0 6,670
i5s 502-6501-560.24-01 Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
isa 502-6501-56014-02 Real Property 95,SS4 Total Plant 32,730 13,106 15,662 6p10 10,442 4,273 1,781 2,742 0 0 95,884
�9s 502-6501-560.24-03 Lease - NA 0 0 0 0 0 0 0 0 0 0 0
is5 TotalRentals 95,SS4 32,730 13,106 15, 6,410 8,73 10,442 4,273 1,781 2,742 0 0 95,SS4
is� 502-6501-56015-01 MaintenanceContracts 99,1OS TotalPlant 33,530 13,547 9 25 9,031 10,793 4,417 1,841 2,834 0 0 99,1OS
�5s 502-6501-560.25-02 Buildings 1,065 To[al Plant 364 146 71 97 116 47 20 30 0 0 1,065
is5 502-6501-56015-03 Furmture/Fixtures 1,065 Total Plant 364 146 1 71 97 116 47 20 30 0 0 1,065
zoo 502-6501-560.25-04 Vehcile Equipmen[ 47,643 Labor 14,497 10,3 5,736 2,481 6,880 3,768 1,654 643 1,595 0 0 47,643
mi 502-6501-56015-05 Machinery/Tools 533 Total Plant 182 87 36 49 58 24 10 15 0 0 533
zoz 502-6501-560.25-09 VehideRepairs-FleetShp 123,872 Labor 37,692 27, 4 50 17,888 9,796 4,300 1,671 4,147 0 0 123,SR
zos 502-6501-56015-44 Future Vehide Purchase - NA 0 0 0 0 0 0 0 0 0 0
zoa 502-6501-560.25-98 OtherEquipment/Machinery 533 TotalPlant 182 7 87 36 49 58 24 10 15 0 0 533
zos Total Repair and Maintenance 273,519 87 51,390 7,361 15,769 34,090 24,704 10,513 4,214 5,668 0 0 273,819
zo5 502-6501-560.26-01 Office Supplies 19,057 Labor 5,799 4,156 2,294 992 2,752 1,507 661 257 638 0 0 19,057
zm 502-6501-560.26-02 Postage 7,623 Labor 2,319 1,662 918 397 1,101 603 265 103 255 0 0 7,623
zoa 502-6501-560.26-03 Printing Forms 953 Labor 290 115 50 138 75 33 13 32 0 0 953
zo9 502-6501-560.26-06 Small Tools 476 Labor 57 25 69 38 17 6 16 0 0 476
zio 502-6501-560.26-13 Medical 2,352 Labor 520 287 124 344 188 83 32 80 0 0 2,352
zn 502-6501-560.26-14 Laboratory - 0 0 0 0 0 0 0 0 0 0 0
ziz 502-6501-560.26-15 Exhibit/Display - 0 0 0 0 0 0 0 0 0 0 0
zis 502-6501-560.26-17 Catering/SpecCi«umstanc 3,811 abor 1,16 S31 459 198 550 301 132 51 128 0 0 3,811
na 502-6501-56016-23 Furmture/Fixtures 4,764 Labor 1,450 1,039 574 248 688 377 165 64 160 0 0 4,764
zis 502-6501-560.26-25 Energy Efficiency 95,286 al Plant ,526 13,025 15,565 6,370 8,683 10,376 4,247 1,770 2,R5 0 0 95,286
n5 502-6501-56016-32 DataProcessingSoftware 19,057 or ,799 4,156 2,294 992 2,752 1,507 661 257 638 0 0 19,057
zv 502-6501-560.26-33 Data Processing Equipment 9,529 2,899 2,078 1,147 496 1,376 754 331 129 319 0 0 9,529
zia 502-6501-56016-39 Fuel&Oil 47,643 Lab 14,497 10,391 5,736 2,481 6,880 3,768 1,654 643 1,595 0 0 47,643
zi5 502-6501-560.26-42 Office Equipment 2,859 Labor 870 623 344 149 413 226 99 39 96 0 0 2,859
zzo 502-6501-560.26-43 Heavy Equipment 1,906 Labor 580 416 229 99 275 151 66 26 64 0 0 1,906
zzi 502-6501-560.26-46 Communication Equipment 19,057 Labor 5,799 4,156 2,294 992 2,752 1,507 661 257 638 0 0 19,057
zzz Total Materialsand Supplies 234,404 74,557 43,365 32,314 13,613 28,772 21,378 9,075 3,647 7,382 0 0 234,404
zza 502-6501-56017-02 Uniform Allowance 1,906 Labor 580 416 229 99 275 151 66 26 64 0 0 1,906
zza 502-6501-560.27-03 VehicleAllowance - NA 0 0 0 0 0 0 0 0 0 0 0 0
zzs 502-6501-56017-04 Education/Training 11,434 Labor 3,479 2,494 1,377 595 1,651 904 397 154 383 0 0 11,434
zze 502-6501-560.27-OS Member Dues/Subscriptions 12,387 Labor 3,769 2,702 1,491 645 1,789 980 430 167 415 0 0 12,387
zz� 502-6501-560.27-06 Employee Recognition 3,335 Labor 1,015 727 402 174 482 264 116 45 112 0 0 3,335
zzs 502-6501-560.27-W Mileage Reimbursement 476 Labor 145 104 57 25 69 38 17 6 16 0 0 476
zz5 502-6501-56017-10 Meal Reimbursement-Emerg. 1,906 Labor 580 416 229 99 275 151 66 26 64 0 0 1,906
zso 502-6501-560.2b21 Employee Recruitment - NA 0 0 0 0 0 0 0 0 0 0 0 0
z3i TotalJob Performance Expenses 31,444 9,565 6,858 3,786 1,637 4,541 2,487 1,091 424 1,053 0 0 31,444
z3z 502-6501-560.28-01 Telephone 7,623 Labor 2,319 1,662 918 397 1,101 603 265 103 255 0 0 7,623
Prepared by NewGen Strategies and Solutions P�of 8
Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total �
zss 502-6501-560.28-02 Natural Gas 8,576 Labor 2,609 1,870 1,032 447 1,238 678 298 116 2S7 0 0 8,576
zaa 502-6501-56018-03 Electrical Energy 50,502 Labor 15,367 11,014 6,OS0 2,629 7,293 3,994 1,753 681 1,691 0 0 50,502
zss 502-6501-560.28-04 Water 4,288 Labor 1,305 935 516 223 619 339 149 58 144 0 0 4,288
z35 502-6501-560.28-OS Sewer 1,429 Labor 435 312 172 74 206 113 50 19 48 0 0 1,429
zs� 502-6501-560.28-06 Trash Disposal 12,387 Labor 3,769 2,702 1,491 645 1,789 980 430 167 415 0 0 12,387
z3a Total Utility Expenditures 84,505 25,504 18,495 10,210 4,415 12,246 6,706 2,944 1,144 2,839 0 0 84,805
zas 502-6501-56019-06 Interest on Deposits - NA 0 0 0 0 0 0 0 0 0 0 0 0
zao 502-6501-560.29-08 Payment In Lieu Of Taxes 5,456 RevReq 1,268 930 524 617 345 183 58 189 1,067 0 5,456
zai 502-6501-560.29-09 PUC Gross ReceiptTaxes 8,771 RevReq 2,039 1,495 842 991 555 294 94 304 1,716 0 8,771
zaz 502-6501-560.29-10 Franchise Fees 152,475 RevReq 35,443 25,984 14,635 ,670 230 9,646 5,113 1,634 5,285 29,834 0 152,475
zas 502-6501-560.91-28 Housing - NA 0 0 0 0 0 0 0 0 0 0 0
zaa Total OtherCurrent Expenses 166,701 38,750 25,409 16,000 8,385 18, 10,546 5,590 1,787 5,778 32,617 0 166,701
zas Total Administration/General 1,995,287 610,512 387,886 2 1 73 257,155 170,081 73,582 28,274 64,336 35,097 - 1,995,287
za5 TOTALNSTOMERSERVICE 1,995,287 610,812 357,886 25 0,373 257,155 170,081 73$82 28,274 64,336 35,097 - 1,995,287
za� Total O&M Expense without Depr.Exp. 6,338,146 1,932,250 1,335,0 780,555 36,488 884,289 513,520 224,325 86,860 209,732 35,097 0 6,338,146
zas Total O&M Expense Excluding Purchased Power&Depr. 6,338,146 1,932,250 1,335, 5 88 884,289 513,520 224,325 86,860 209,732 35,097 0 6,338,146
za9 Debt Service:
zso 502-6700-470.22-10 Bank Fees - NA 0 0 0 0 0 0 0 0 0 0 0
zsi 502-6700-470.29-67 Amort Exp/Bond Issue Cost - NA 0 0 0 0 0 0 0 0 0 0 0
zsz 502-6700-470.41-01 Principal on Bonds 400,000 Total Plant 6,540 54,676 65,339 26,740 36,451 43,559 17,526 7,431 11,439 0 0 400,000
zss 502-6700-470.41-02 Interest on Bonds 191,300 To[al Plant 65,300 26,149 31,245 12,788 17,433 20,832 8,525 3,554 5,471 0 0 191,300
zsa 502-6700-470.41-05 Principal/Capital Lease - NA 0 0 0 0 0 0 0 0 0 0
zss 502-6700-470.41-06 Interest/CapitalLease - NA 0 0 0 0 0 0 0 0 0 0
zss Total Debt Service 591,300 50,825 96,SS7 39,528 53,883 64,391 26,352 10,984 16,909 0 0 591,300
zs� OtherFunds
zss 502-6600-491.90-01 General 1,998,043 A-GFT 0 0 0 0 0 0 0 0 0 1,998,043 0 1,998,043
zs5 502-6600-491.90-04 Community Reinvestment - NA 0 0 0 0 0 0 0 0 0 0 0 0
z5o 502-6600-491.90-06 Medicallnsurance - NA 0 0 0 0 0 0 0 0 0 0 0 0
z5i 502-6600-491.90-07 Museum - 0 0 0 0 0 0 0 0 0 0 0 0
z5z 502-6600-491.90-29 Fire Service Fund - 0 0 0 0 0 0 0 0 0 0 0 0
z5s 502-6600-491.90-35 Vehide Replacement - N 0 0 0 0 0 0 0 0 0 0 0 0
z5a 502-6600-491.92-31 Urban Renewal Authority - NA 0 0 0 0 0 0 0 0 0 0 0 0
z55 Total Other Funds 1,995,043 0 0 0 0 0 0 0 0 0 1,998,043 0 1,995,043
z55 Change in Working Capit; 97,552 O&M W/O Depr or PP 29,740 20,548 12,014 5,179 13,610 7,904 3,453 1,337 3,228 540 0 97,552
z5� Capital Paid from Current
z5s 502-7001-580.3b22 Building Remodeling - NA 0 0 0 0 0 0 0 0 0 0 0 0
z55 502-7001-580.33-30 Station Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
no 502-7001-580.33-31 Fumiture/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0 0
z�i 502-7001-580.33-32 Office Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
nz 502-7001-580.33-33 Data Processing Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
z�s 502J001-58033-34 Meters 106,537 Metering-Plant 0 0 0 0 0 0 0 0 106,537 0 0 106,537
na 502-7001-580.33-35 Transformers 159,806 Transformers-Plant 0 0 0 95,884 0 0 63,922 0 0 0 0 159,806
z�s 502J001-58033-36 Communication Equipment 152,458 Labor 46,390 33,250 18,355 7,938 22,016 12,057 5,292 2,057 5,104 0 0 152,455
z�5 502-7001-580.33-37 Laboratory Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
zn 502-7001-580.33-38 Shop Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
Prepared by NewGen Strategies and Solutions Aa�eb of 8
ivu
Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total �
ns 502-7001-580.33-39 Stores Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
z�5 502J001-58033-41 Tools 26,634 Total Plant 9,092 3,641 4,351 1,780 2,427 2,900 1,157 495 762 0 0 26,634
zao 502-7001-580.33-98 OtherEquipment 1R,591 TotalPlant 58,914 23,591 28,192 11,538 15,R8 15,795 7,692 3,206 4,936 0 0 1R,591
zai 502J001-58034-42 Trucks 333,502 Labor 101,477 72,734 40,152 17,364 48,159 26,374 11,576 4,499 11,165 0 0 333,502
zaz 502-7001-580.34-98 OtherMachinery/Equipment - NA 0 0 0 0 0 0 0 0 0 0 0 0
zas 502J001-58035-55 Street Lights 21,307 Total Plant 7,273 2,913 3,451 1,424 1,942 2,320 950 396 609 0 0 21,307
zsa 502-7001-580.35-56 Poles/Towers/Fixtures - NA 0 0 0 0 0 0 0 0 0 0 0 0
zas 502-7001-580.35-57 Power Line Construction 312,732 Overhead 0 187,639 0 0 25,093 0 0 0 0 0 0 312,732
za5 502-7001-580.35-58 Inactive Underground - NA 0 0 0 0 0 0 0 0 0 0 0
za� 502-7001-580.35-59 Customer Service Lines - NA 0 0 0 0 0 0 0 0 0 0 0
zas 502-7001-580.35-62 UTSystemMasterPlan - NA 0 0 0 0 0 0 0 0 0 0 0 0
za5 502J001-58035-66 Fiber Opti�Install - NA 0 0 0 0 0 0 0 0 0 0 0
z90 502-7001-580.37-01 Software Development 85,230 Total Plant 29,093 11,650 13,922 5,698 9,281 3,798 1,583 2,437 0 0 85,230
zsi Total Capital 1,370,798 252,239 335,418 108, 141,626 223,13 71,727 94,417 12,236 131,551 0 0 1,370,798
zsz Su6tatal Revenue Requirement 10,395,839 2,416,070 1,771,822 S 21 1,174,913 657,542 348,547 111,416 361,420 2,033,680 0 10,395,839
zss Less Other Income
z5a Additional Heater - NA 0 0 0 0 0 0 0 0 0 0 0
zss Customer Contribution 319,612 RevReq 74,295 5 30,677 6,077 36,115 20,220 10,715 3,426 11,079 62,536 0 319,612
z55 Investment Income 35,974 RevReq 8,362 6, 3 10 4,065 2,276 1,206 386 1,247 7,039 0 35,974
zs� InfoTechnologyServices - NA 0 0 0 0 0 0 0 0 0 0
z9s Pole Rental 9,000 RevReq 2,092 1,53 64 453 1,011 569 302 96 312 1,761 0 9,000
zs5 VehideWorkOrders - NA 0 0 0 0 0 0 0 0 0 0 0
soo Field Work Orders - NA 0 0 0 0 0 0 0 0 0 0 0
aoi Development Fees - NA 0 0 0 0 0 0 0 0 0 0 0 0
soz Me[erReading - NA 0 0 0 0 0 0 0 0 0 0 0 0
aos Bulldings - NA 0 0 0 0 0 0 0 0 0 0 0
soa Other - NA 0 0 0 0 0 0 0 0 0 0
aos Fiberoptic Lease - NA 0 0 0 0 0 0 0 0 0 0 0
so5 Special Initial Reads - 0 0 0 0 0 0 0 0 0 0 0
30� OutdoorAreaLights 9,552 eq 2, 1,628 917 480 1,079 604 320 102 331 1,869 0 9,552
sos Surge Arrestor 895 erhead 537 0 0 358 0 0 0 0 0 0 895
ao5 Write Off - NA 0 0 0 0 0 0 0 0 0 0 0 0
sio Electric Metering 1,135 ing-Plant 0 0 0 0 0 0 0 0 1,135 0 0 1,135
aii Total Miscellaneous Revenue 376,168 6,970 64,297 35,910 18,820 42,638 23,669 12,546 4,011 14,104 73,205 0 376,165
3iz TotalOtherincome 376,168 86,970 64,297 35,910 15,820 42,635 23,669 12,546 4,011 14,104 73,205 0 376,168
ais Forecasted Under-Remvery(per Financial Plan) 535,391 RevReq 124,453 91,240 51,387 26,931 60,502 33,870 17,954 5,739 18,558 104,756 0 535,391
3ia Total O&M Expense without Depr or PP 6,335,146 1,932,250 1,335,031 780,555 336,488 884,259 513,520 224,325 86,560 209,732 35,097 0 6,335,146
sis DebtService 591,300 201,841 80,825 96,587 39,528 53,883 64,391 26,352 10,984 16,909 0 0 591,300
3i5 Total Other Funds 1,995,043 0 0 0 0 0 0 0 0 0 1,998,043 0 1,995,043
sv Change in Working Capital 97,552 29,740 20,548 12,014 5,179 13,610 7,904 3,453 1,337 3,228 540 0 97,552
3is CapitalPaidfrom CurrentEarnings 1,370,798 252,239 335,418 108,453 141,626 223,131 71,727 94,417 12,236 131,551 0 0 1,370,798
si9 Less Other Income 376,168 86,970 64,297 35,910 18,820 42,638 23,669 12,546 4,011 14,104 73,205 0 376,165
3zo Less Planned Under-Recavery(per Financial Plan) 535,391 124,453 91,240 51,357 26,931 60,502 33,870 17,954 5,739 15,558 104,756 0 535,391
su Total Revenue Requirem� 9,484,280 2,204,647 1,616,286 910,311 477,070 1,071,774 600,002 318,047 101,667 328,758 1,855,719 0 9,484,280
azz ALLOCATION FACTORS
azs DirectAssignmentAllacators
324 0 0 0 0 0 0 0 0 1 0 1
Prepared by NewGen Strategies and Solutions Aa�,7 of 8
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Estes Park Power and Communications
Schedule 4
Classification of Distribution Costs
A B C D E F G H I 1 K L M N O P
�ine Test Year I Demand Related � Customer Related � Direct Assignment �
No. Accaunt 2022 Allocation Factor �Substatians Overhead-D Underground-D Transfarmers-D I Overhead-C Underground-C Transformers-C Services Metering I Outdoor Ltg Street Ltg I Total �
szs Outdoor Lighting Outdoor Ltg 0% 0% 0% 0% 0% 0% 0% 0% 0% 100% 0% 100%
3z5 1,932,250 1,335,031 780,555 336,488 884,259 513,520 224,325 86,860 209,732 35,097 0 6,335,146
sn TotalO&M To[al0&M 30% 21% 12% 5% 14% S% 4% 1% 3% 1% 0% 100%
3za 1,932,250 1,335,031 780,555 336,488 884,259 513,520 224,325 86,860 209,732 35,097 0 6,335,146
sz5 O&M W/O Depror PP O&M W/O Depr or PP 30% 21% 12% 5% 14% 8% 4% 1% 3% 1% 0% 100%
33o Total Distribution Excluding Labor 994,530 712,833 393,515 170,177 471,956 258,476 113,451 44,092 109,427 0 0 3,268,487
ssi Labor Labor 30% 22% 12% 5% 14% 8% 3% 1% 3% 0% 0% 100%
33z 4,640,616 2,157,629 3,033,598 590,679 , 38,419 2,022,399 593,786 26,744 281,439 15,OS5,308
sss Net Plant(without lighting) Net Plant 31% 14% 20% 10% 13% 4% 0% 2% 0% 0% 100%
334 8,952,403 8,952,403
sss Substations-Plant Substations-Plant 100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 100%
aa5 3,596,906 2, 5,994,844
ss� Overhead Overhead 0% 60% 0% 0% 0% 0% 0% 0% 0% 0% 100%
33a 4,295, 2,865,563 7,163,908
ss9 Underground Underground 0% 0% 0% 0% 40% 0% 0% 0% 0% 0% 100%
3ao 86 1,172,724 2,931,810
sai Transformers-Plant Transformers-Plant 0% 0% 60% 0% 0% 40% 0% 0% 0% 0% 100%
aaz 488,522 488,522
sas Services Services 0% 0% 0% 0% 0% 0% 100% 0% 0% 0% 100%
3aa 752,509 752,509
sas Me[ering-Plant Metering-Plan[ 0% 0% 0% 0% 0% 0% 0% 100% 0% 0% 100%
346 1 1
sa� Direct Assign General Fund Transfer DA-GFT 0% 0 0°o 0% 0% 0% 0% 0% 0% 100% 0% 100%
3aa 8,952 3,596,906 8,345 1,759,086 2,397,938 2,565,563 1,172,724 488,522 752,509 1 0 26,314,297
sa9 0 0 0 0 0 0 0 0 (i� o �i�
350 2,403 96,906 ,295,345 1,759,086 2,397,938 2,565,563 1,172,724 488,522 752,509 0 0 26,314,296
ssi Total Plant(without lighting) Total Plant 34% 14% 16% 7% 9% 11% 4% 2% 3% 0% 0% 100%
35z 95,345 7,895,251
sss Overhead/Underground Overhead/Underground 54% 0% 0% 0% 0% 0% 0% 0% 0% 100%
35a 1,616,286 910,311 477,070 1,071,774 600,002 318,047 101,667 328,758 1,855,719 0 9,484,280
sss Revenue Requirement R 17% 10% 5% 11% 6% 3% 1% 3% 20% 0% 100%
as5 63 373
sn OH Miles of Line iles Line 83 0% 0% 0% 17% 0% 0% 0% 0% 0% 0% 100%
35s 158 29 188
ss5 UG Miles of Line iles Line 84% 0% 0% 0% 16% 0% 0% 0% 0% 0% 0% 100%
aeo 468 0 0 0 92 0 0 0 0 0 0 561
s5i Total Miles of Line All � e 84% 0% 0% 0% 16% 0% 0% 0% 0% 0% 0% 100%
362 0 0 0 0 0 0 0 0 0 0 0 0
ses NotApplicable NA 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Prepared by NewGen Strategies and Solutions Aa�e,.8 of 8
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
i Operation and Maintenance Expense
z Purchased Power
3 502-6100-520.28-08 Purchased PowerSupply - NA 0 0
a 502-6100-520.28-18 Wind Power - NA 0 0
s 502-6100-520.28-19 Wheeling Chgs-FR Hydro - NA 0 0
e Total Purchased Power - -
� TOTALPURCHASEDPOWER - - -
s Distributian
9 502-6301-540.11-01 Supervisors - NA 0 0
io 502-6301-540.11-02 RegularStaff - NA 0 0
ii 502-6301-540.11-03 Seasonal5taff - A 0 0
zz 502-6301-540.11-04 Staff Overtime - NA 0 0
za 502-6301-540.11-OS SeasonalOvertime - NA 0 0
za Total Personal Services/Salarie - - -
is 502-6301-540.13-01 CeIlPhone - NA 0 0
ie 502-6301-540.13-03 Vehide Allow - NA 0 0
i� Total Additiona pens - - -
za 502-6301-540.14-11 nsurance - NA 0 0
i9 502-6301-540.14-12 Life In nce - NA 0 0
zo 502-6301-540.14-14 Empl Assistance - NA 0 0
zi 502-6301-540.14-15 D - NA 0 0
zz 502-6301-540.14-16 nlnsuranc - NA 0 0
z3 502-6301-540.14-17 ASA - NA 0 0
za 502-6301-540.14-18 hone Doc - NA 0 0
zs 502-6301-540.14-21 Ta A-Medicare - NA 0 0
ze 502-6301-540.14-31 Retire ent/ICMA401(A) - NA 0 0
z� 502-6301-540.14-32 Retirement/PERA - NA 0 0
za 502-6301-540.14-41 Workers'Compensation - NA 0 0
z9 502-6301-540.14-90 Pension Benefit Expense - NA 0 0
ao 502-6301-540.14-99 Salary Capital Contra Act - NA 0 0
ai Total Employer Benefits - - -
3z 502-6301-540.21-01 Property - NA 0 0
33 502-6301-540.21-02 Liability - NA 0 0
aa 502-6301-540Z1-50 Unemployment - NA 0 0
as Total Insurance Premiums - - -
ae 502-6301-540Z2-02 Engineering - NA 0 0
a� 502-6301-540Z2-13 Contract/Skilled Services - NA 0 0
aa 502-6301-540Z2-14 LabTesting - NA 0 0
a9 502-6301-540Z2-24 GIS - NA 0 0
ao 502-6301-540Z2-26 Insurance Calims - NA 0 0
ai 502-6301-540.22-30 Land Use Fees - NA 0 0
az 502-6301-540.22-98 Other - NA 0 0
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
aa Total Prof.Services/Fees - - -
aa 502-6301-540Z4-02 Real Property - NA 0 0
as Total Rentals - - -
ae 502-6301-540Z5-01 Maintenance Contracts NA 0 0
a� 502-6301-540.25-02 Buildings NA 0 0
aa 502-6301-540.25-OS Machinery/Tools - NA 0 0
a9 502-6301-540.25-06 Meters NA 0 0
so 502-6301-540.25-07 Transformer NA 0 0
si 502-6301-540Z5-08 Laboratory - NA 0 0
sz 502-6301-540.25-30 Street Lights - NA 0 0
s3 502-6301-540.25-31 Substation - A 0 0
sa 502-6301-540Z5-32 Power Line Maintenance - NA 0 0
ss 502-6301-540Z5-33 Ina�tive Underground Mai - NA 0 0
se 502-6301-540Z5-34 CustomerServiceLines - NA 0 0
s� 502-6301-540Z5-98 Other Equipm t Ma�hinery - NA 0 0
sa Total Repair ance - - -
s9 502-6301-540Z6-01 Office Supplies - NA 0 0
eo 502-6301-540Z6-04 Fr i ht/Shipping - NA 0 0
ei 502-6301-540Z6-OS - NA 0 0
ez 502-6301-540Z6-06 Small s - NA 0 0
ea 502-6301-540Z6-07 Small ware - NA 0 0
ea 502-6301-540Z6-19 Tr - NA 0 0
es 502-6301-540Z6-20 rical - NA 0 0
ee 502-6301-540Z6-33 ata Processing Equipment - NA 0 0
e� 502-6301-540Z6-34 rs - NA 0 0
ea 502-6301-540Z6-48 Sh ipment - NA 0 0
e9 502-6301-540Z6-55 Stree ights - NA 0 0
�0 502-6301-540Z6-57 Overhead Lines - NA 0 0
�i Total Materials and Supplies - - -
�z 502-6301-540.U-01 Personal Safety Equipment - NA 0 0
�a 502-6301-540.U-03 Vehide Allowance - NA 0 0
�a 502-6301-540.U-04 Education/Training - NA 0 0
�s 502-6301-540.U-06 Employee Recognition - NA 0 0
�e 502-6301-540.U-07 Mileage Reimbursement - NA 0 0
n 502-6301-540.U-21 Employee Recruitment - NA 0 0
�a Total Job Performance Expenses - - -
�9 502-6301-540Z9-90 Short/Over Inventory Acct - NA 0 0
so 502-6301-540Z9-95 Depreciation - NA 0 0
si 502-6301-540Z9-97 A�cumulated Pant - NA 0 0
sz Total Other CurrentExpenses - - -
s3 TOTAL DISTRIBUTION 0 0 0
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
sa Customer Services
Current Expenditures
ss 502-6401-550.11-01 Supervisors 71,737 Customer 71,737 71,737
se 502-6401-550.11-02 RegularStaff 146,163 Customer 146,163 146,163
s� 502-6401-550.11-03 Seasonal5taff - Customer 0 0
sa 502-6401-550.11-04 Staff Overtime 13,8 Customer 13,850 13,850
s9 502-6401-550.11-OS SeasonalOvertime Customer 80 80
90 Total Personal Servi�e/Salaries 30 231,530 231,530
ei 502-6401-550.13-01 Cell Phone Customer 419 419
ez 502-6401-550.13-03 Vehide Allowance - Customer 0 0
ea Total Additional Compensation 419 419 419
ea 502-6401-550.14-11 Medicallnsurance 55,635 Customer 55,635 55,635
es 502-6401-550.14-12 Life Insurance 908 Customer 90S 90S
ee 502-6401-550.14-14 Employee Assistance Prog 230 Customer 230 230
e� 502-6401-550.14-15 Dentallnsura 3,987 Customer 3,987 3,987
9a 502-6401-550.14-16 Vision Insur 1,027 Customer 1,027 1,027
e9 502-6401-550.14-17 MASA 416 Customer 416 416
ioo 502-6401-550.14-18 Telephone Doc 202 Customer 202 202
ioi 502-6401-550.14-21 Ta es/FICA-Medi 18,870 Customer 15,870 18,870
ioz 502-6401-550.14-31 nt/ICMA - Customer 0 0
ioa 502-6401-550.14-32 Retire t/PERA 31,762 Customer 31,762 31,762
ioa 502-6401-550.14-41 Work ompensati 763 Customer 763 763
ios 502-6401-550.14-90 Pe s - Customer 0 0
ioe 502-6401-550.14-99 y Capita ct - Customer 0 0
io� tal Employer Benefits 113,799 113,799 113,799
ios 502-6401-SSOZ1-02 Li 1,681 Customer 1,681 1,681
io9 502-6401-SSOZ1-50 Une oyment - Customer 0 0
uo Total Insurance Premiums 1,681 1,681 1,681
m 502-6401-SSOZ2-09 InfoTechnologyServices - Customer 0 0
uz 502-6401-SSOZ2-10 BankFees 533 Customer 533 533
ua 502-6401-SSOZ2-13 Contract/Skilled Servi�es - Customer 0 0
ua 502-6401-SSOZ2-26 Insurance Claims - Customer 0 0
us 502-6401-SSOZ2-98 Other 1,233 Customer 1,233 1,233
ue Total Prof.Services/Fees 1,765 1,765 1,765
m 502-6401-SSOZ3-01 Publication Fees - Customer 0 0
us Total Publishing - - -
ii9 502-6401-SSOZ4-01 Equipment 1,278 Customer 1,275 1,275
izo 502-6401-550.24-03 Lease 4,800 Customer 4,800 4,800
iu Total Rentals 6,078 6,075 6,075
izz 502-6401-SSOZS-01 Maintenance Contracts 8,789 Customer 8,789 8,789
iz3 502-6401-550.25-03 Furniture/Fixtures - Customer 0 0
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
iza 502-6401-550.25-98 Other Equipment/Ma�hinery 533 Customer 533 533
izs Total Repair and Maintenance 9,322 9,322 9,322
ize 502-6401-SSOZ6-01 Office Supplies 3,729 Customer 3,729 3,729
m 502-6401-SSOZ6-02 Postage 42,517 Customer 42,517 42,517
izs 502-6401-SSOZ6-03 Printing Forms 27,8 Customer 27,840 27,840
iz9 502-6401-SSOZ6-04 Freight/Shipping Customer 799 799
iao 502-6401-SSOZ6-1J Catering/Spec Circumstanc 99 Customer 799 799
iai 502-6401-SSOZ6-23 Furniture/Fixtures Customer 2,131 2,131
iaz 502-6401-SSOZ6-32 Data Processing Software 3, Customer 3,015 3,015
iaa 502-6401-SSOZ6-33 Data Processing Equipment 2,131 Customer 2,131 2,131
iaa 502-6401-SSOZ6-42 Office Equipment 799 ustomer 799 799
ias 502-6401-SSOZ6-46 Communi�ation Equipment - omer 0 0
iae Total Materials and Sup � 53,763 83,763 83,763
ia� 502-6401-SSO.U-04 Education/Training 13,317 Customer 13,317 13,317
ias 502-6401-SSO.U-OS Member Due bscriptions 533 Customer 533 533
ia9 502-6401-SSO.U-06 Employee R 266 Customer 266 266
iao 502-6401-SSO.U-07 Mileage Reim em 160 Customer 160 160
iai 502-6401-SSO.U-21 Employee Recr ent - Customer 0 0
iaz To alJob Perfor e nses 14,276 14,276 14,276
iaa 502-6401-SSOZ9-07 Uncol IeAc�ou 15,951 Customer 15,981 15,981
iaa 502-6401-550.29-25 Prom - Customer 0 0
ias 502-6401-SSOZ9-31 U - Customer 0 0
ia6 Other penses 15,951 15,981 15,981
ia� Current Expenditures 478,914 475,914 475,914
Admi tration/General
ias 502-6501-560.11-01 Supervisors 18,184 Customer 15,184 18,184
ia9 502-6501-560.11-02 RegularStaff 45,366 Customer 45,366 45,366
iso 502-6501-560.11-03 Seasonal5taff - Customer 0 0
isi 502-6501-560.11-04 Staff Overtime 2,813 Customer 2,813 2,813
isz Total Personal Service/Salaries 66,363 66,363 66,363
is3 502-6501-560.13-01 Cell Phone 308 Customer 30S 30S
isa 502-6501-560.13-03 Vehide Allowance - Customer 0 0
iss Total Additional Compensation 308 30S 30S
ise 502-6501-560.14-11 Medicallnsurance 8,642 Customer 8,642 8,642
is� 502-6501-560.14-12 Life Insurance 192 Customer 192 192
iss 502-6501-560.14-14 Employee Assistance Prog 49 Customer 49 49
is9 502-6501-560.14-15 Dentallnsurance 807 Customer 807 807
ieo 502-6501-560.14-16 Visionlnsurance 226 Customer 226 226
iei 502-6501-560.14-17 MASA 88 Customer 8S 8S
iez 502-6501-560.14-18 Telephone Doc 43 Customer 43 43
iea 502-6501-560.14-21 Taxes/FICA-Medicare 5,402 Customer 5,402 5,402
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
iea 502-6501-560.14-31 Retirement/ICMA401(A) 651 Customer 651 651
ies 502-6501-560.14-32 Retirement/PERA 8,297 Customer 8,297 8,297
iee 502-6501-560.14-35 Retirement/F.P.P.A - Customer 0 0
ie� 502-6501-560.14-41 Workers'Compensation 346 Customer 346 346
ies 502-6501-560.14-90 Pension Benefit Expense - Customer 0 0
ie9 502-6501-560.14-99 Salary Capital Contra Act Customer 0 0
i�o Total Employer Benefits 24,742 24,742
vi 502-6501-560Z1-01 Property - Customer 0 0
i�z 502-6501-560.21-02 Liability Customer 0 0
va Total Insurance Premiums - - -
i�a 502-6501-560.22-01 Auditing 904 omer 904 904
vs 502-6501-560Z2-02 Engineering - Customer 0 0
ve 502-6501-560Z2-06 Medical 239 Customer 239 239
in 502-6501-560Z2-07 Recording Fees - Customer 0 0
vs 502-6501-560Z2-08 Legal - Customer 0 0
v9 502-6501-560Z2-09 InfoTechno 13,729 Customer 13,729 13,729
iso 502-6501-560.22-10 BankFees 292 Customer 292 292
iai 502-6501-560Z2-24 GIS - Customer 0 0
iaz 502-6501-560Z2-33 Data Processing - Customer 0 0
isa 502-6501-560Z2-89 ancial St - Customer 0 0
isa 502-6501-560.22-98 Other - Customer 0 0
ias Total .Services/F 15,164 15,164 15,164
iae 502-6501-560Z3-01 cation e 7S8 Customer 78S 78S
is� tal Publishing 7S8 78S 78S
ias 502-6501-560Z4-01 E nt - Customer 0 0
is9 502-6501-560Z4-02 Real perty - Customer 0 0
i90 502-6501-560Z4-03 Lease - Customer 0 0
i9i Total Rentals - - -
i9z 502-6501-560Z5-01 Maintenance Contracts - Customer 0 0
i9a 502-6501-560Z5-02 Buildings - Customer 0 0
i9a 502-6501-560Z5-03 Furniture/Fixtures - Customer 0 0
i9s 502-6501-560Z5-04 Vehcile Equipment 5,626 Customer 5,626 5,626
i9e 502-6501-560Z5-OS Machinery/Tools - Customer 0 0
i9� 502-6501-560Z5-09 Vehide Repairs-Fleet Shp 14,627 Customer 14,627 14,627
i9s 502-6501-560Z5-44 Future Vehicle Purchase - Customer 0 0
i99 502-6501-560Z5-98 Other Equipment/Ma�hinery - Customer 0 0
zoo Total Repair and Maintenance 20,252 20,252 20,252
zoi 502-6501-560.26-01 Office Supplies 2,250 Customer 2,250 2,250
zoz 502-6501-560.26-02 Postage 900 Customer 900 900
zoa 502-6501-560Z6-03 Printing Forms 113 Customer 113 113
zoa 502-6501-560Z6-06 Small Tools 56 Customer 56 56
zos 502-6501-560.26-13 Medical 281 Customer 281 281
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
me 502-6501-560Z6-14 Laboratory - Customer 0 0
zo� 502-6501-560.26-15 Exhibit/Display 138,499 Customer 135,499 135,499
ms 502-6501-560Z6-17 Catering/Spec Circumstanc 450 Customer 450 450
zo9 502-6501-560Z6-23 Furniture/Fixtures 563 Customer 563 563
uo 502-6501-560Z6-25 Energy Efficien�y 11,251 Customer 11,251 11,251
ui 502-6501-560Z6-32 Data Processing Software 2,2 Customer 2,250 2,250
uz 502-6501-560Z6-33 Data Processing Equipment Customer 1,125 1,125
ua 502-6501-560Z6-39 Fuel&Oil 26 Customer 5,626 5,626
ua 502-6501-560Z6-42 Office Equipment Customer 33S 33S
us 502-6501-560Z6-43 Heavy Equipment Customer 225 225
ue 502-6501-560Z6-46 Communi�ation Equipment 2,250 Customer 2,250 2,250
m Total Materials and Supplies 166,177 166,177 166,177
us 502-6501-560.U-02 Uniform Allowance 225 Customer 225 225
u9 502-6501-560.U-03 Vehide Allowance - Customer 0 0
zzo 502-6501-560.27-04 Education/Training 1,350 Customer 1,350 1,350
zu 502-6501-560.U-OS Member Due bscriptions 1,463 Customer 1,463 1,463
zzz 502-6501-560.27-06 Employee R 394 Customer 394 394
zz3 502-6501-560.27-07 Mileage Reim em 56 Customer 56 56
zza 502-6501-560.27-10 Meal Reimburs nt-Em 225 Customer 225 225
zzs 502-6501-560.U-21 E loyee Recrui - Customer 0 0
zz6 Perform xpenses 3,713 3,713 3,713
zz� 502-6501-560.28-01 Telep 900 Customer 900 900
zzs 502-6501-560.28-02 Na 1,013 Customer 1,013 1,013
zz9 502-6501-560Z8-03 rical Ener 5,963 Customer 5,963 5,963
zao 502-6501-560Z8-04 ater 506 Customer 506 506
zai 502-6501-560Z8-OS r 169 Customer 169 169
zaz 502-6501-560Z8-06 Tr 'posal 1,463 Customer 1,463 1,463
z33 Total ility Expenditures 10,014 10,014 10,014
zaa 502-6501-560Z9-06 Interest on Deposits 1,278 Customer 1,275 1,275
z3s 502-6501-560.29-08 Payment In Lieu Of Taxes 391 Customer 391 391
zas 502-6501-560Z9-09 PUC Gross Receipt Taxes 629 Customer 629 629
za� 502-6501-560Z9-10 Franchise Fees 10,934 Customer 10,934 10,934
zas 502-6501-56091-28 Housing - Customer 0 0
za9 Total Other CurrentExpenses 13,233 13,233 13,233
zao Total Administration/General 320,754 320,754 320,754
zai TOTALCUSTOMER SERVICE 799,668 799,665 799,665
zaz Total O&M Expense without Depr.Exp. 799,668 799,668 799,668
zas Total O&M Expense Excluding Purchased Power&D 799,668 799,668 799,668
zaa DebtSeroice:
zas 502-6700-470.22-10 Bank Fees - Customer 0 0
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
zae 502-6700-470Z9-67 Amort Exp/Bond Issue Cost - Customer 0 0
za� 502-6700-470A1-01 Principal on Bonds - Customer 0 0
zas 502-6700-470A1-02 Interest on Bonds - Customer 0 0
za9 502-6700-470A1-OS Principal/Capital Lease - Customer 0 0
zso 502-6700-470A1-06 Interest/Capital Lease - Customer 0 0
zsi Total Debt Service 0 0
zsz OtherFunds
zs3 502-6600-491.90-01 General Customer 0 0
zsa 502-6600-491.90-04 Community Reinvestment Customer 0 0
zss 502-6600-491.90-06 Medicallnsurance - Customer 0 0
zse 502-6600-491.90-07 Museum - ustomer 0 0
zs� 502-6600-491.90-29 Fire Servi�e Fund - omer 0 0
zss 502-6600-491.90-35 Vehide Replacement - Customer 0 0
zs9 502-6600-49192-31 Urban Renewal Authority - Customer 0 0
z6o Total Other Funds 0 0 0
zei Change in Working Capital 12,308 Customer 12,305 12,305
zez Capital Paid from Current Earnings
zea 502-7001-58032-22 Bdlding Remode - Customer 0 0
zea 502-7001-58033-30 uipmen - Customer 0 0
zes 502-7001-58033-31 Furnit Fixtures - Customer 0 0
zes 502-7001-58033-32 Office ipment - Customer 0 0
ze� 502-7001-58033-33 Da nt - Customer 0 0
zes 502-7001-58033-34 rs - Customer 0 0
ze9 502-7001-58033-35 ansformers - Customer 0 0
z�o 502-7001-580.33-36 unication Equipment 18,002 Customer 15,002 18,002
z�i 502-7001-580.33-37 La ry Equipment - Customer 0 0
nz 502-7001-58033-38 Shop uipment - Customer 0 0
na 502-7001-58033-39 Stores Equipment - Customer 0 0
z�a 502-7001-580.33-41 Tools - Customer 0 0
z�s 502-7001-580.33-98 Other Equipment - Customer 0 0
ne 502-7001-58034-42 Trucks 39,380 Customer 39,380 39,380
n� 502-7001-58034-98 Other Machinery/Equipment - Customer 0 0
ns 502-7001-58035-55 Street Lights - Customer 0 0
n9 502-7001-58035-56 Poles/Towers/Fixtures - Customer 0 0
zao 502-7001-58035-57 Power Line Construction - Customer 0 0
zai 502-7001-580.35-58 Ina�tive Underground - Customer 0 0
zaz 502-7001-580.35-59 CustomerServiceLines 319,612 Customer 319,612 319,612
za3 502-7001-580.35-62 UT System Master Plan - Customer 0 0
zsa 502-7001-58035-66 Fiber Optic Install - Customer 0 0
zas 502-7001-580.37-01 Software Development - Customer 0 0
zae Total Capital 376,994 376,994 376,994
za� Subtotal Revenue Requirement 1,188,970 1,188,970 1,188,970
zas Less Other Incame
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Estes Park Power and Communications
Schedule 5
Classification of Customer Costs
A B C D E F
Line No. Account Account Description Test Year 2022 Allocation Factor Customer Total
za9 Additional Heater 656 Customer 656 656
z90 Customer Contribution - Customer 0 0
z9i Investment Income 2,580 Customer 2,580 2,580
z9z InfoTechnologyServices - Customer 0 0
z9a Pole Rental - Customer 0 0
z9a VehideWorkOrders Customer 0 0
z9s Field Work Orders 40 Customer 400,000 400,000
z9e Development Fees - Customer 0 0
z9� Meter Reading Customer 40,000 40,000
z9s Buildings Customer 0 0
z99 Other 50,000 Customer 50,000 50,000
aoo Fiberoptic Lease - ustomer 0 0
3oi Spe�ial Initial Reads 13,000 omer 13,000 13,000
aoz OutdoorAreaLights - Customer 0 0
aoa Surge Arrestor - Customer 0 0
aoa WriteOff 2,608 Customer 2,605 2,605
aos Electric Meter - Customer 0 0
aos Total Miscellaneous Revenue 508,844 SOS,S44 SOS,844
am Total Other Income 508,844 SOS,844 508,844
aos Forecasted Under-Recovery(per Financial Plan) - Customer 0 0
ao9 Total O&M Expense without Depr or PP 799,668 799,665 799,665
aio Debt Service 0 0 0
an Total Other Funds 0 0 0
aiz Change in Working Capital 12,308 12,305 12,308
aia Capital Paid from Current E 376,994 376,994 376,994
aia Less Otherincome 508,844 SOS,844 508,844
ais Less Planned Under- ry(per Financial P 0 0 0
aie Total Revenue Require 680,126 680,126 680,126
av ALLOCATION FACTORS
ais Allocators
319 1 1
am Customer Customer 100% 100%
321 � �
azz Not Appli�able NA 0% 0%
Prepared by NewGen Strategies and Solutions P�g�Rof 8
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Estes Park Power and Communications
Schedule 6
Cost of Service by Customer Class
A B C D E F G H I 1 K L M
Small
Commercial Large RMNP
�ine Small Energy Time- Large Commercial Municipal Administrative RMNP Small RMNP Large
No. Description Total Allocation Factor Residential Commercial of-Day Commercial Time-of-Day Rate Housing Administrative Administrative 7otal
� Production
z Customer 509,556 No.Customers W/O RMNP 349,109 100,931 1,226 48,299 433 9,559 0 0 0 509,556
3 Energy Summer(En) 1,360,770 NEFL @ Trans-PR Summer 522,735 344,569 6,421 445 769 3,401 37,874 0 0 0 1,360,770
a Energy Non-Summer(En) 3,217,708 NEFL @ Trans-PR Winter 1,564,232 703,545 18,188 8 1,594 83,141 0 0 0 3,217,708
s Renewable Tariff 7 Adder 0 NEFL @ Trans 0 0 0 0 0 0 0 0 0 0
5 RenewablelntermittentAdder 385,609 NEFL @ Trans 175,769 88,274 2,07 08,880 421 10,192 0 0 0 385,609
� Demand Summer(D) 432,250 Summer PR CP Platte River 210,336 100,864 1 95 823 10,055 0 0 0 432,250
s Demand NomSummer(D) 715,416 Winter PR CP Platte River 385,877 145,191 8 1 312 16,557 0 0 0 715,416
9 Demand Transmission 1,519,087 Transmission with Ratchet 771,107 324,602 7,009 378, 1,534 36,608 0 0 0 1,519,087
10 DA RMNP 0 NA 0 0 0 0 0 0 0 0 0
n SubtotalPRPA 8,140,396 3,979,163 1,807 39,45 2,101,301 ,517 203,986 0 0 0 8,140,396
iz PILOT,Franchise Fees and Other 127,415 PRPA Bill 62,283 28,29 617 32,890 133 3,193 0 0 0 127,415
is Total Production 8,267,811 4,041 6 1,836,276 ,069 2,134,191 8,650 207,179 - - - 8,267,811
ia Check TRUE
�5 Distribution
ie Demand Related
v Substations 2,204,647 9 NCP W/RMNP 1,119,76 ,436 0,020 537,634 2,419 53,022 237 4,537 11,579 2,204,647
is Overhead 1,616,286 9 NCP W/RMNP 820,928 41,223 7,346 394,154 1,773 38,872 174 3,326 8,489 1,616,286
i9 Underground 910,311 9 NCP W/RMN 62,356 92,181 4,137 221,992 999 21,893 98 1,873 4,781 910,311
zo Transformers 477,070 Sum of Max Deman RMNP 316,610 6,551 1,403 61,693 353 8,276 55 800 1,329 477,070
Zi Subtotal-Distribution-Demand Related 5,208,314 1, 5,391 22,907 1,215,471 5,544 122,064 564 10,537 26,179 5,208,314
zz Customer Related
23 Overhead 1,071,774 No.Cus rs W/R 732,309 211,718 2,571 101,315 907 20,051 363 1,996 544 1,071,774
za Underground 600,002 N MNP 409,962 118,524 1,439 56,718 508 11,225 203 1,117 305 600,002
u Transformers 318,047 ustomers G 217,311 62,827 763 30,065 269 5,950 108 592 162 318,047
z5 Services 101,667 0.Customers W/ 69,466 20,083 244 9,611 86 1,902 34 189 52 101,667
2� Metering 328,758 .Customers W/R 224,630 64,943 789 31,077 278 6,151 111 612 167 328,758
zs Subtotal-Distribution-Customer Related 2,420,247 1,653,678 478,094 5,805 228,786 2,049 45,279 820 4,507 1,229 2,420,247
z9 Direct Assignment
ao General Fund Transfer 1,855,719 T 463,930 922,522 11,201 441,461 3,953 0 1,581 8,697 2,372 1,855,719
31 0 0 0 0 0 0 0 0 0 0 0
az Subtotal-Distribution-Direct Assignment 1,855,719 463,930 922,522 11,201 441,461 3,953 0 1,581 8,697 2,372 1,855,719
aa Total Distribution 9,484,280 4,837,266 2,486,007 39,913 1,885,719 11,546 167,343 2,964 23,742 29,781 9,484,280
3a Check TRUE
ss Customer
35 Customer 680,126 No.Customers W/RMNP 464,708 134,352 1,631 64,292 576 12,724 230 1,267 345 680,126
a� TotalCustomer 680,126 464,708 134,352 1,631 64,292 576 12,724 230 1,267 345 680,126
3s Check TRUE
39 Total Cost of Service 18,432,217 9,343,420 4,456,635 81,613 4,084,202 20,772 387,246 3,195 25,009 30,126 18,432,217
ai COS($/kWh) $0.1622 $0.1540 $0.1201 $0.1144 $0.1506 $0.1159 $03461 $0.0929 $0.0430 $0.1458
az Load Factor 17.8% 32.7% 47.4% 56.6% 38.2% 39.5% 25.9Y
Prepared by NewGen Strategies and Solutions P�g�7�of 3
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Estes Park Power and Communications
Schedule 6
Cost of Service by Customer Class
A B C D E F G H I 1 K L M
Small
Commercial Large RMNP
�ine Small Energy Time- Large Commercial Municipal Administrative RMNP Small RMNP Large
No. Description Total Allocation Factor Residential Commercial of-Day Commercial Time-of-Day Rate Housing Administrative Administrative 7otal
aa ALLOCATION FACTORS
aa FundamentalAllocators-lurisdictional
as 14,411 5,867 120 ,275 70 687 0 0 0 28,431
a5 Demand(1 CP)Estes Park 1 CP Estes Park 51% 21% 0% 26% 0% 2% 0% 0% 0% 100%
a� 40,757 14,546 624 22 1,807 0 0 0 73,078
as Demand(3 CP)Estes Park 3 CP Estes Park 56% 20% % 0% 2% 0% 0% 0% 100%
a9 52,072 19,443 429 20, 29 2,276 0 0 0 95,125
so Demand(4 CP)Estes Park 4 CP Estes Park 55% 20% 0% 22°o 0% 2% 0% 0% 0% 100%
si 69,868 30, 65 33,549 70 3,401 0 0 0 137,607
sz Demand(6 CP)Estes Park 6 CP Estes Park 51% / 24% 0% 2% 0% 0% 0% 100%
s3 124,605 5 , 6 61,054 235 5,915 0 0 0 245,460
sa Demand(12 CP)Estes Park 12 CP Estes Park 51% 21 0% 25% 0% 2% 0% 0% 0% 100%
ss 13, 73 4,871 124 5,585 48 578 0 0 0 24,679
55 Demand(1 CP)Platte River 1 CP Platte River 20% % 23% 0% 2% 0% 0% 0% 100%
s� 39 13,567 20 1,523 0 0 0 68,110
ss Demand(3 CP)Platte River 3 CP Platte River % 20% 0% 2% 0% 0% 0% 100%
s9 51,01 8 365 18,889 27 2,101 0 0 0 89,485
5o Demand(4 CP)Platte River 4 CP Platte River 57° 19% 0% 21% 0% 2% 0% 0% 0% 100%
6i 72,367 25,093 571 27,631 40 2,893 0 0 0 128,595
5z Demand(6 CP)Platte River 6 CP Platte Ri 56% 20% 0% 21% 0% 2% 0% 0% 0% 100%
63 780 ,663 911 53,117 196 5,212 0 0 0 224,880
5a Demand(12 CP)Platte River 12 CP Platte 21% 0% 24% 0% 2% 0% 0% 0% 100%
6s 32,409 15,542 212 16,763 127 1,549 0 0 0 66,602
66 Summer PR CP Platte River Sum tte Ri 49% 23% 0% 25% 0% 2% 0% 0% 0% 100%
6� 85,371 32,122 699 36,354 69 3,663 0 0 0 158,278
5s Winter PR CP Platte River nter PR CP Plat r 54% 20% 0% 23% 0% 2% 0% 0% 0% 100%
69 Tranmission Cost Before Ratchet 12 CP Estes Park 743,892 313,522 6,782 364,491 1,401 35,311 - - - 1,465,398
Additional Trasnmission Cost associated with
�o Ratchet P Estes Park 27,214 11,080 227 13,738 133 1,297 - - - 53,689
�i Total Transmission Cost 771,107 324,602 7,009 378,229 1,534 36,608 - - - 1,519,087
�2 Transmission Transmi tchet 51% 21% 0% 25% 0% 2% 0% 0% 0% 100%
73 16,813 6,953 185 8,376 96 885 7 72 181 33,567
�a Demand(1 NCP)with RMNP 1 NCP W/RMNP 50% 21% 1% 25% 0% 3% 0% 0% 1% 100%
75 62,013 25,816 605 30,250 219 3,103 20 262 686 122,974
�5 Demand(4 NCP)with RMNP 4 NCP W/RMNP 50% 21% 0% 25% 0% 3% 0% 0% 1% 100%
n 90,389 37,253 844 43,447 250 4,368 26 370 979 177,926
�s Demand(6 NCP)with RMNP 6 NCP W/RMNP 51% 21% 0% 24% 0% 2% 0% 0% 1% 100%
75 129,362 53,770 1,158 62,111 279 6,125 27 524 1,338 254,695
eo Demand(9 NCP)with RMNP 9 NCP W/RMNP 51% 21% 0% 24% 0% 2% 0% 0% 1% 100%
a1 159,885 68,692 1,369 78,348 305 7,663 27 635 1,558 318,482
s2 Demand(12NCP)with RMNP 12 NCP W/RMNP 50% 22% 0% 25% 0% 2% 0% 0% 0% 100%
a3 443,504 121,240 1,965 86,418 494 11,594 77 1,121 1,862 668,274
ea Sum of Max Demands with RMNP Sum of Max Demands W/RMNP 66% 18% 0% 13% 0% 2% 0% 0% 0% 100%
as 57,610,664 28,933,187 679,330 35,687,102 137,894 3,340,617 0 0 0 126,388,795
s5 kWh Sold @ Meter kWh @ Meter 46% 23% 1% 28% 0% 3% 0% 0% 0% 100%
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Estes Park Power and Communications
Schedule 6
Cost of Service by Customer Class
A B C D E F G H I 1 K L M
Small
Commercial Large RMNP
�ine Small Energy Time- Large Commercial Municipal Administrative RMNP Small RMNP Large
No. Description Total Allocation Factor Residential Commercial of-Day Commercial Time-of-Day Rate Housing Administrative Administrative 7otal
e� 60,351,830 30,309,853 711,653 37,385,125 144,455 3,499,567 0 0 0 132,402,483
as NEFL(TransmissionService) NEFL@Trans 46% 23% 1% 28% 0% 3% 0% 0% 0% 100%
s9 15,116,679 9,964,416 185,685 12,890,958 98,349 1,095,265 0 0 0 39,351,352
eo NEFL(Transmission Service)PR Summer NEFL @ Trans-PR Summer 38% 25% 0% % 0% 3% 0% 0% 0% 100%
si 45,235,151 20,345,438 525,968 ,167 46,106 2,404,301 0 0 0 93,051,131
ez NEFL(TransmissionService�PRWinter NEFL@Trans-PRWinter 49% 22% 1% 26% 0% 3% 0% 0% 0% 100%
s3 number of customer months 97,828 28,283 353 12 893 48 267 73 129,101
ea Weighting 1.0 1.0 10.0 3.0 1.0 1.0 1.0
ss Weighted Customer Months 97,828 28,283 343 13, 121 2,679 48 267 73 143,177
Weighted Number of Customer Months(Meter
96 Based)with RMNP No.Customers W/RMNP 68% 0% 9% 0% 2% 0% 0% 0% 100%
57 97,828 13,535 121 2,679 0 0 0 142,789
Weighted Number of Customer Months(Meter
es Based)without RMNP No.Customers W/O RMNP 69% 2 0% 9% 0% 2% 0% 0% 0% 100%
99 0 0 0 0 0 0 0 0 0 1
ioo GeneralFund Transfer GFT 50% 1% 24% 0% 0% 0% 0% 0% 100%
ioi 0 0 0 0 9,232 269,060 700,510 978,802
ioz Rocky Mountain National Park Direct Assignment RMNP DA / 0% 0% 0% 1% 27% 72% 100%
103 0 0 0 0 1 0 0 0 1
ioa Muncipal Municipal 0 0% 0% 0% 0% 100% 0% 0% 0% 100%
ios 979,163 807,977 39,451 2,101,301 8,517 203,986 0 0 0 8,140,396
105 PRPA Bill PRPA Bill 49% 22% 0% 26% 0% 3% 0% 0% 0% 100%
io� 0 0 0 0 0 0 0 1 0 1
ioa NotApplicable NA 0% 0% 0% 0% 0% 0% 0% 0% 0%
Prepared by NewGen Strategies and Solutions P�g�aof 3
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Estes Park Power and Communications
Schedule 7
Revenue Summary by Customer Class
A B C D E F G H I J K L M
2019 Rates C06 Irxrease over 2019 Rates N 2022 TY 2022 Nbdified TY 2071 Pctual Ina�ease versus Target Proposecl N 2022 Ina�ease from 2019 to 2022
Line No. Gass N 2022 Units Revenue($) Differerx:e($) Differerroe(%) Target Increase Target Increase Pc�ual I ncrease Differerioe($) Differerx:e(%) Reve�iue($) Differerx:e($) Differerroe(%)
1 R2Sid2ntiel $ 7,501,239 $ 8,114,870 $ 613,632 8.18% $ 613,632 $ 525,939 $ 525,939 $ 0 0.00% $ 8,027,177 $ 525,939 7.01%
2 Residential Derr�arxJ 568,569 460,850 (107,719) (18.95%) (107,719) 0 0 0.00% 568,569 0 0.00%
3 Residential Er�ergyTim�df-Day 630,458 719,554 89,096 14.13% 89,096 76,364 (0) 0.00% 706,822 76,364 12.11%
4 ResidentialBiergyBasicTime-of-Day 49,164 48,145 (1,019) (2.07%) (1,019) 0 0 0 0.00% 49,164 0 0.00%
5 Srrgll Cam�erciial 4,347,393 4,456,635 109,242 2.51% 109,242 93,630 0 0.00% 4,441,023 93,630 2.15%
6 Srrt711 Corrrn�'dal Er�'gyTirr�-of-Qay 85,069 81,613 (3,456) (4.06%) (3,456) (0) 0.00% 85,069 (0) (0.00%)
7 LargeCorrir�'cial 3,695,196 4,084,202 389,006 10.53% 389,006 333,414 (0) 0.00% 4,028,609 333,414 9.02%
8 LargeCorm�eraalTme-of-Day 18,327 20,772 2,445 13.34% 2,445 ,096 2,096 0 0.00% 20,423 2,096 11.44%
9 Muniapal 442,979 387,246 (55,733) (12.58%) (55,733) 0 (0) (0) 0.00% 442,979 (0) (0.00%)
10 R�MPPdrrinistrativeFbusing 1,738 3,195 1,457 83.87% 1,457 0 0 0.00% 1,738 0 0.00%
11 RNNPSrrraIlPrJrrinistrative 21,154 25,009 3,855 1822% 3, 0 0 0.00% 21,154 0 0.00%
12 RnMPLargePdrrinistrative 39,490 30,126 (9,364) (2:3.71%) ( , 0 0 0.00% 39,490 0 0.00%
13 Total $ 17,400,775 $ 18,432,217 $ 1,031,442 5.93% $ 1,031,44 , 1,031,442 $ 0 0.00% $ 18,432,217 $ 1,031,442 5.93%
Prepared by NewGen Strategies and Solutions Pag��pf 1
I 4
Estes Park Power and Communications
Schedule 8
Proposed Rate Schedules
A B C D E F G H
Proposed
Rate 2022 2019 2020 2021 2022
Line No. Class Component Units C Rate Rate Rate Rate
1 Residential
2 (:ustorrier Charge 9'i/Bill 2 . 22.70 23.47 24.23 25.00
3 Fr�er'gy(;harge $/kV�h 0.1188 0.1095 0.1119 0.1144 0.1168
4 Wholesale Power Cast Adj�rrt Charge $/ 0.0028 0.0035 0.0000 0.0014 0.0028
5
6 Average Rate 9'i/MNh 0.1695 0.1565 0.1602 0.1639 0.1676
7
8 Residential Demand
9 Custorner'Charge 27.46 26.10 26.90 27.70 28.50
10 Fr�ergy Charge Surrrr�er 0.1126 0.1095 0.1119 0.1144 0.1168
11 Er�ergy(;harge Wirrter 0.0365 0.0654 0.0645 0.0636 0.0627
12 Derr�and Charge kW 12.53 13.60 13.60 13.60 13.60
13 Wholesale Powe�- ge $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
14
15 Aver�e Rate $/kV�h 0.1105 0.1355 0.1358 0.1360 0.1363
16
17 Residential Energy Time-of-Day
18 (:ustorrier Charge 9'i/Bill 27.76 26.10 26.90 27.70 28.50
19 Fr�er'gy(;harge Or}Peak $/kV�h 0.1689 0.1520 0.1566 0.1612 0.1658
20 Er�ergy Charge Off-Peak $/MNh 0.0928 0.0760 0.0806 0.0852 0.0898
21 Wholesale Pov�-Cost Adjustirierrt Charge $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
22
23 Aver�e Rate $/kV�h 0.1384 0.1209 0.1259 0.1309 0.1359
24
Prepared by NewGen Strategies and Solutions Page,���3
Estes Park Power and Communications
Schedule 8
Proposed Rate Schedules
A B C D E F G H
Proposed
Rate 2022 2019 2020 2021 2022
Line No. Class Component Units C Rate Rate Rate Rate
25 Residential Energy Basic Time-of-Day
26 (:ustorrier Charge 9'i/Bill 2 . 26.10 26.90 27.70 28.50
27 Energy(;harge Sumrr�er' $/kV�h 0.1166 0.1095 0.1119 0.1144 0.1168
28 Er�ergy Charge OrrPeak $/ 0.1689 0.1345 0.1470 0.1595 0.1719
29 Er�ergy(;harge Off-Peak $/ 0.0928 0.1077 0.1038 0.0998 0.0959
30 Wholesale Power Cast Adj�rrt Charge $/MNh 0.0028 0.0035 0.0000 0.0014 0.0028
31
32 Average Rate 0.1365 0.1389 0.1391 0.1392 0.1394
33
34 Small Commercial
35 Custorner'Charge 25.22 33.37 33.25 33.12 33.00
36 Fr�ergy Charge MNh 0.1266 0.1140 0.1154 0.1169 0.1183
37 Wholesale Powe�- ge $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
38
39 Aver�e Rate $/kV�h 0.1540 0.1504 0.1515 0.1525 0.1535
40
41 Small Commercial Energy Time-o
42 (:ustorrier Charge 9'i/Bill 25.22 36.77 36.51 36.26 36.00
43 Fr�er'gy(;harge Or}Peak $/kV�h 0.1353 0.1615 0.1526 0.1438 0.1349
44 Er�ergy Charge Off-Peak $/MNh 0.0876 0.0708 0.0763 0.0818 0.0872
45 Wholesale Pov�-Cost Adjustmerrt Charge $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
46
47 Aver�e Rate $/kV�h 0.1201 0.1248 0.1249 0.1251 0.1252
48
Prepared by NewGen Strategies and Solutions Page,��c�f 3
Estes Park Power and Communications
Schedule 8
Proposed Rate Schedules
A B C D E F G H
Proposed
Rate 2022 2019 2020 2021 2022
Line No. Class Component Units C Rate Rate Rate Rate
49 Large Commercial
50 (:ustorrier Charge 9'i/Bill 25 . 45.23 45.49 45.74 46.00
51 Er�ergy(�iarge $/kV�h 0.054 0.0625 0.0633 0.0640 0.0648
52 Derrrand Charge $/ 19.55 14.80 15.87 16.93 18.00
53 Wholesale Pov�-Cost Adjustmerrt Charge $/ 0.0028 0.0035 0.0000 0.0014 0.0028
54
55 Aver�e Rate 0.1144 0.1036 0.1067 0.1098 0.1129
56
57 Large Commercial Time-of-Day
58 Custorrier Charge 'II 252.23 53.18 53.79 54.39 55.00
59 Energy(�iarge OrrPeak 0.0774 0.0820 0.0848 0.0876 0.0904
60 Er�ergy Charge Off-Peak MNh 0.0365 0.0445 0.0461 0.0478 0.0495
61 Dertiand Char'ge $/kW 19.49 17.45 18.30 19.15 20.00
62 Wholesale ast Adj $/MNh 0.0028 0.0035 0.0000 0.0014 0.0028
63
64 Average Rate 9'i/MNh 0.1506 0.1331 0.1381 0.1431 0.1481
65
66 Municipal
67 Custorner'Charge $/Bill 75.67 0.00 9.00 18.00 27.00
68 Er�ergy Charge $/MNh 0.0929 0.1171 0.1149 0.1128 0.1106
69 Wholesale Pov�-Cost Adjustrnerrt Charge $/kV�h 0.0028 0.0035 0.0000 0.0014 0.0028
70
71 Aver�e Rate $/kV�h 0.1159 0.1327 0.1327 0.1326 0.1326
Prepared by NewGen Strategies and Solutions Page���f 3
TOWN OF ESTES PARK, COLORADO �
PROPOSED Electric Rate Summa 2020-2023 Public Meetin 8/25/2020 � 5 T E S � P A " K
rY , J � o � oRaofl
On-Peak Off-Peak Standard
Customer Energy Energy Demand Rate for
Customer Rate Class Year�`� Charge Consumption Purchase Power Consumption Charge May thru
$/Month Charge Rider$/kWh Charge $/kW August
$/kWh $/kWh $/kWh
RESIDENTIAL�'� � 2020 � $22.70 � $0.1095 � $0.00349 � --- � --- � ---
Jan 2021 � $23.47 � $0.1119 � $0.00000 � --- � --- � ---
Available to all residential customers and residential 2022 � $24.23 � $0.1144 � TBD � � �
customers with electric heat up to 25,000 kWh annually.
2023 � $25.00 � $0.1168 � TBD � --- � --- � ---
RESIDENTIAL DEMAND�'� � 2020 � $26.10 � $0.0654 � $0.00349 � --- � $13.60 � ---
Available to existing customers on this rate,September Jan 2021 � $26.90 � $0.0645 � $0.00000 � --- � $13.60 � ---
throuah April. All other times the Residential energy 2022 � $27.70 � $0.0636 � TBD � --- � $13.60 � ---
charge would apply. 2023 � $28.50 � $0.0627 � TBD � --- � $13.60 � ---
RESIDENTIAL ENERGY TIME-OF-DAY�'� � 2020 � $26.10 � $0.1520 � $0.00349 � $0.0760 � --- � ---
Jan 2021 � $26.90 � $0.1566 � $0.00000 � $0.0806 � --- � ---
Available to all residential customers using electric 2022 27.70 $0.1612 TBD � --- � ---
thermal storage heat. � $ � � � $0.0852
2023 � $28.50 � $0.1658 � TBD � $0.0898 � --- � ---
RESIDENTIAL ENERGY BASIC TIME-OF-DAY�'� � 2020 � $26.10 � $0.1345 � $0.00349 � $0.1077 � --- � $0.1095
Available to all residential customers not using electric Jan 2021 � $26.90 � $0.1470 � $0.00000 � $0.1038 � --- � $0.1119
thermal storage heat.These rates apply Seotember 2022 � $27.70 � $0.1595 � TBD � $0.0998 � --- � $0.1144
throuqh April.Standard rates apply May through August. 2023 � $28.50 � $0.1719 � TBD � $0.0959 � --- � $0.1168
SMALL COMMERCIAL�'� � 2020 � $33.37 � $0.1140 � $0.00349 � --- � --- � ---
Jan 2021 � $33.25 � $0.1154 � $0.00000 � --- � --- � ---
Available to all commercial customers with demands of y022 � $33.12 � $0.1169 � TBD � � �
35 kW or less.
2023 � $33.00 � $0.1183 � TBD � --- � --- � ---
SMALL COMMERCIAL ENERGY TIME-OF-DAY��� � 2020 � $36.77 � $0.1615 � $0.00349 � $0.0708 � --- � ---
Jan 2021 � $36.51 � $0.1526 � $0.00000 � $0.0763 � --- � ---
Available to all commercial customers using electric 2022 � --- � ---
thermal storage heat with demands of 35 kW or less � $36.26 � $0.1438 � TBD � $0.0818
2023 � $36.00 � $0.1349 � TBD � $0.0872 � --- � ---
LARGE COMMERCIAL�'� � 2020 � $45.23 � $0.0625 � $0.00349 � --- � $14.80 � ---
Jan 2021 � $45.49 � $0.0633 � $0.00000 � --- � $15.87 � ---
Available to all commercial customers with demands 2022 � $45.74 � $0.0640 � TBD � --- � $16.93 � ---
exceeding 35 kW
2023 � $46.00 � $0.0648 � TBD � --- � $18.00 � ---
LARGE COMMERICIAL TIME-OF-DAY�'� � 2020 � $53.18 � $0.0820 � $0.00349 � $0.0445 � $17.45 � ---
Jan 2021 � $53.79 � $0.0848 � $0.00000 � $0.0461 � $18.30 � ---
Available to all commercial customers with demands 2�22
exceeding 35 kW � $54.39 � $0.0876 � TBD � $0.0478 � $19.15 �
2023 � $55.00 � $0.0904 � TBD � $0.0495 � $20.00 � ---
OUTDOOR AREA LIGHTING � 2020 � $36.49 I --- I --- I --- I --- I ---
Jan 2021 � $36.49 � --- � --- � --- � --- � ---
Available for lighting outdoor private areas 2022 � $36.49 � --- � --- � --- � --- � ---
2023 � $36.49 � --- � --- � --- � --- � ---
RENEWABLEENERGYCHARGE�'� � 2020 � --- � $0.0275 � $0.00000 I --- I --- I ---
Jan 2021 � --- � $0.0275 � � --- � --- � ---
Voluntary participation available to all classes;charge 2022 � --- � $0.0275 � � --- � --- �
per 100 kWh block
Zo2s � --- I $o.o2�s � I --- I --- I ---
MUNICIPAL RATE�'� � 2020 � $0.00 � $0.1171 � $0.00349 � --- � --- � ---
Jan 2021 � $9.00 � $0.1149 � $0.00000 � --- � --- � ---
Available for electricty use on municipal property 2022 � $18.00 � $0.1128 � TBD � --- � --- � ---
2023 � $27.00 � $0.1106 � TBD � --- � --- � ---
118
TOWN OF ESTES PARK, COLORADO �
PROPOSED Electric Rate Summa 2020-2022 Public Meetin 8/25/2020 f S T E S ��� P A R "
rY , J � o � oRA � o
RMNP ADMINISTRATIVE HOUSING � 2020 � $22.70 � $0.0690 � N/A I --- I --- I ---
Available to Rocky Mountain National Park residences Jan 2021 � $22.70 � $0.0690 � N/A � --- � --- � ---
having an alternate power source delivered to Estes 2022 � $22.70 � $0.0690 � N/A � --- � --- � ---
Park's distribution system 2023 � $22.70 � $0.0690 � N/A � � �
RMNP SMALL ADMINISTRATIVE � 2020 � $33.37 � $0.0456 � N/A I --- I --- I ---
Available to RMNP administrative accounts having an Jan 2021 � $33.37 � $0.0456 � N/A � --- � --- � ---
alternate power source delivered to Estes Park's 2022 � $33.37 � $0.0456 � N/A � --- � --- � ---
distribution system with demands of 35kW or less 2023 � $33.37 � $0.0456 � N/A � � �
RMNP LARGE ADMINISTRATIVE � 2020 � $45.23 � $0.0185 � N/A � --- � $12.50 � ---
Available to RMNP administrative accounts having an Jan 2021 � $45.23 � $0.0185 � N/A � --- � $12.50 � ---
alternate power source delivered to Estes Park's 2022 � $45.23 � $0.0185 � N/A � --- � $12.50 � ---
distribution system with demands exceeding 35kW 2023 � $45.23 � $0.0185 � N/A � --- � $12.50 � ---
NOTES:
Fees for other work performed, such as service upgrades or line extensions, the developer or customer must pay for work performed.
Payment must be made before the work is scheduled. The payment covers the cost of labor, materials, equipment, and overhead.
(1) Purchase Power Rider is a pass-through of wholesale increases from PRPA; TBD for years 2021-2023
(2)The 2023 rates remain in effective until new rates are adopted by the Town Board.
Residential Enerav Time-of-Da�i available only for residential customers using electric thermal storaae heat:
OFF-PEAK for Residential Time-of-Day Customers: 1:00 pm to 3 pm and 10:00 pm to 6:00 am
weekdays and all day on weekends and holidays(New Years Day, Memorial Day, Independence Day,
Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day)
ON-PEAK for Residential Time-of-Day Customers: 6:00 am to 1:00 pm and 3:00 pm to 10:00 pm
weekdays
Residential Enerqv"Basic"Time-of-Da�►,is available for every residential customer except as stated above.
These rates apply onlv September thru April (for May thru August, the standard Residential rate applies):
OFF-PEAK for Residential "Basic"Time-of-Day Customers: 7:00 pm to 4:00 pm the following day and all day weekends and the
following holidays: Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day and New Years Day
ON-PEAK for Residential "Basic"Time-of-Day Customers: 4:00 pm to 7:00 pm weekdays
Smart Meter/Advanced Meterinq Infrastructure Opt-Out Fees- One Time Enrollment Fee of$75 and monthly fee of$20
Avoided Cost paid to Net Meter Customers = $0.0175, the wholesale cost of energy minus$0.01 for administrative costs
Updated 05-21-2020
119
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120
i
T��N o� ESTES PARr
Memo �
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: June 9, 2020
RE: Policy 101 Division of Responsibilities— Revise to Remove the Larimer
County Open Space Appointment.
(Mark all that apply)
❑ PUBLIC HEARING ❑ ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT ❑ RESOLUTION � OTHER Policy
QUASI-JUDICIAL ❑ YES � NO
Obiective:
To revise Policy 101 Division of Responsibilities.
Present Situation:
After the swearing in of the Town Board at the April 28, 2020 meeting, the newly seated
Board approved appointments to Boards, Commissions, and liaison positions through
the adoption of Policy 101.
Since the adoption of the appointments, it has come to the Town's attention the
appointment of an elected official to the Larimer County Open Lands Advisory Board is
not permissible. The current bylaws for the Board were updated after the last ballot
initiative to reinstated the Open Space tax. The bylaws now state the Board shall
consist of citizens appointed by the Board of County Commissioners which represent
the geographical area. This eliminates the appointment of a Town Board elected official
to the Board.
Proposal:
To revise Policy 101 to eliminate the appointment of a Town Board member to the
Larimer County Open Lands Advisory Board. Staff would also note Trustee Zornes'
appointment to the Board terminates on June 30, 2020. With the end of this term
County staff would be advertising for his replacement. The intent is to fill the position
with a citizen from the Estes Valley at large. Applications would be accepted through
the Larimer County website at https://www.larimer.org/boards
Advantaaes:
To comply with the bylaws of the Larimer County Open Lands Advisory Board.
13
121
Disadvantaqes:
Policy 101 would be out of compliance with the bylaws of the Larimer County Open
Lands Advisory Board.
Action Recommended:
Approve the revisions to Policy 101.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I approve/deny the revisions to Policy 101 as outlined.
Attachments:
Revised Policy 101 with redlines.
1•
122
Effective Period: Until Superseded
Review Schedule: After each municipal election :
Revised: nn/�Q/�n�n 06/09/2020 -
Effective Date: ^�'4��^06/09/2020 �
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
�:
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
1. Purpose The Board ofTrustees has many varied responsibilities. In orderto effectively use their
time, the Board finds it necessary to divide duties and responsibilities among the Board
members.
2. Assignments To Ongoing Committees: At the first regular meeting following the certification of the
results of each biennial election, the Board of Trustees determines each Board and Commission
Primary Liaison assignments and responsibilities for the remainder of the term of the current
standing Town Board.
a. Interim Assignments: Should the Board deem it necessary to create a new liaison
assignment or to modify assignments at some time other than as described in 101.2,
the Board may do so at any regular meeting of the Board.
3. Assignment To Committees Of The Board Of Trustees (committees comprised solely of
members of the Board of Trustees)
a) Assignments to Audit Committee:
At the first regular meeting following the certification of the results of each biennial
election,the Mayor shall appoint two(2)Trustees to the Audit committee with the Mayor
serving as the third member.
(Ord. 26-88 §1(part), 1988; Ord. 7-03 §1, 2003; Ord. 10-10 §1, 2010; Ord. 10-14 §1,
2014; Ord. 13-15, § 1, 9-22-2015)
b) Assignment to Special Committees:
Special committees may be established by the Board of Trustees. The Mayor shall
appoint all members of any special committee subject to the approval of the Board of
Trustees. (Estes Park Municipal Code 2.08.020)
4. Appointment of Mayor Pro-Tem: "At its first meeting following the certification of the results
of each biennial election, the Board of Trustees shall choose one (1) of the Trustees as Mayor
Pro Tem who, in the absence of the Mayor from any meeting of the Board of Trustees, or during
the Mayor's absence from the Town or his or her inability to act,shall perform his or her duties."
(Estes Park Municipal Code 2.16.010)
Revisions^^�'��06/09/2020
18
123
Effective Period: Until Superseded
Review Schedule: After each municipal election :
Revised: nn/�Q/�n�n 06/09/2020 -
Effective Date: ^�'4��^06/09/2020 �
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
�:
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
5. Special Assignments to Ad-Hoc and Temporary Committees: The Mayor may nominate
trustees to serve on committees, community groups, or in some other capacities as a
representative of the Town, except in cases where a Board Liaison has been approved by the
Board of Trustees (Policy 1.7.) The Mayor shall present the nomination of any such
appointments to the Board for approval at a regular town board meeting. The Mayor will make
every effort to distribute special assignments equitably among the members of the Board.
6. Interview panels for Town Committees—In accordance with Section IV A 6 of Policy 102,Town
Committees, "Applicants for all committees will be interviewed by the Town Board, or its
designees. Any designees will be appointed by the full Town Board."
7. Outside Committees — Outside committees are committees or boards where the Town is
represented by a member of the Board of Trustees and/or staff. These are not committees of
the Town of Estes Park and therefore the rules and guidelines for membership are those of the
outside entity not the Town. At times, they may request that the Trustees assign an
individual(s) to represent the Town, however they may also request a specific individual or
position as the Town's representative to the committee.
8. Liaison Assignments-The Mayor may nominate trustees to serve as a Board Liaison.The Mayor
shall present the nomination of any such appointments to the Board for approval at a regular
town board meeting. The Mayor will make every effort to distribute special assignments
equitably among the members of the Board.
9. Special Consideration for Platte River Power Authority (PRPA) Board - The Mayor or the
Mayor's designee serves on the PRPA Board ex officio. The second PRPA Board appointment
shall be approved by the Town Board, with preference for the Utility Director per PRPA
Resolution 07-19.
Revisions^^�'��06/09/2020
ze
124
Effective Period: Until Superseded
Review Schedule: After each municipal election �
I Revised: nn/�Q/�n�n 06/09/2020 -
Effective Date: ^�'4��^06/09/2020 �
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
�iR:
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
Board Assignments
Mayor Pro-Tem - Trustee Martchink
eoard and Commission and Community Representation
: . . . . . . . . . . - .
Estes Park Planning Commission Trustee MacAlpine Randy Hunt Advisory/ Decision
Making
I Estes Park Board of Adjustment I Trustee MacAlpine I Randy Hunt I Decision Making I
Western Heritage Inc Trustee Cenac n/a Outside
Estes Park Museum Friends and Foundation Derek Fortini Outside
Inc.
I Ambassadors I I Teri Salerno I Outside I
I Police Auxiliary I Trustee Younglund I Wes Kufeld I Working Group I
I Parks Advisory Board I Trustee Cenac I Brian Berg I Advisory I
I Transportation Advisory Board I Trustee Bangs I Greg Muhonen I Advisory I
I Estes Valley Restorative Justice I Trustee Bangs I Denise Lord I Working Group I
Estes Park Board of Appeals Trustee MacAlpine Randy Hunt Advisory/Decision
Making
I Sister Cities I Trustee MacAlpine I n/a I Working Group I
I Family Advisory Board I Trustee Younglund I Jason Damweber I Advisory I
I Revisions^^�'��06/09/2020
49
125
Effective Period: Until Superseded
Review Schedule: After each municipal election
I Revised: nn/�Q/�n�n 06/09/2020
Effective Date: ^�'4��^06/09/2020 �
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
�iR:
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
. - . : . . . � . . . - . . . - .
. - .
Audit Committee Mayor Koenig Advisory
Mayor Pro Tem Travis Machalek
Martchink Duane Hudson
Trustee
MacAlpine
Colorado Association of Ski Towns (CAST) Voting Designee n/a Outside
— Mayor Koenig
Alt Designee TA
Machalek
Platte River Power Authority Board of I Mayor Koenig Reuben Bergsten Outside
Directors
Ii -,.-�.�,.,,,r �„��n+„ nn„n i -,,,.�� R„-„-,� I T,-���+�„ r-�„n-, � I � I 9-k�5+�e
Estes Park Economic Development Trustee n/a Outside
Corporation Board of Directors Martchink &TA
Machalek
Larimer County Solid Waste Policy Council I Trustee Zornes I I Outside
Local Marketing District (Visit Estes Park) Mayor Koenig, n/a Outside
Trustee Cenac
Regional Transportation Infrastructure Trustee Outside
Funding Task Force Martchink
Larimer County Behavioral Health Policy I Trustee Zornes n/a Outside
Council
Wendy Koenig
Mayor
I Revisions^"�'��06/09/2020
se
126
i
T��N o� ESTES PARr
Memo •
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, Parking & Transit Manager
Greg Muhonen, PE, Public Works Director
Date: June 9, 2020
RE: Resolution 32-20 CDOT Agreement for Federal Transit Administration
CARES Act funding to support Estes Transit
(Mark all that apply)
❑ PUBLIC HEARING ❑ ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT � RESOLUTION ❑ OTHER
QUASI-JUDICIAL ❑ YES � NO
Obiective:
Public Works staff seeks approval of Resolution 32-20, the Colorado Department of
Transportation (CDOT) agreement for Federal Transit Administration (FTA) CARES Act
funds to support 2020 Estes Transit administration and operating expenses.
Present Situation:
On April 17, 2020, the Town received notification from CDOT that Estes Park was
eligible to receive $94,975 from the Federal government's COVID-19 relief effort, the
Coronavirus Aid, Relief, and Economic Security (CARES) Act. The FTA allocated $25
billion of CARES Act funds to recipients of urbanized area and rural area formula funds.
CDOT, as the direct recipient of the FTA-5311 Rural Formula Program, received over
$39 million CARES Act assistance for Colorado rural public transportation providers.
The purpose of the CARES Act transit funding is to support transit operations to
prevent, prepare for and respond to COVID-19. These funds are available to support
capital, operating, administrative and other expenses incurred in response to economic
or other conditions caused by COVID-19. The Town's services, Estes Transit, qualifies
for these funds.
Proposal:
Public Works staff recommends acceptance of the available CARES Act funding to
support the following goals and activities (as outlined in the grant agreement):
• Support transit operations to prevent, prepare for, and respond to COVID-19 (including
investments in personal protective equipment, additional vehicle cleaning and other public
health measures that protect drivers and passengers);
29
127
• Provide transportation options that enhance access to health care, education, public
services, recreation, social transactions, and other basic needs;
• Assist in the maintenance, development, improvement and use of transportation;
• Encourage and facilitate the most efficient use of all transportation funds used to provide
passenger transportation through coordination of programs and services; and
• Encourage mobility management.
Town staff estimate that 50 percent of the CARES Act funding will be used for
administrative expenses (e.g., program manager salary, marketing, insurance, office
supplies) and 50 percent for operating expenses (e.g., contracted transit services
provided by Rocky Mountain Transit Management, cleaning supplies, PPE).
Advantaaes:
• The funds could reduce Estes Transit's reliance on the General Fund in 2020 by nearly one
third (of the remaining total budgeted amount for 2020).
• Accepting these funds sends a strong message to both CDOT and the FTA (key grant
funding partners) that the Town values public transportation access for residents and
visitors.
• There is no cost share (local match) requirement.
Disadvantaaes:
• Grant administration is required to ensure accurate and complete documentation; however,
the Town has resources including the Project Manager, Finance Director, Grant Accountant
and Grant Specialist to ensure compliance.
• If the Town decides to completely suspend transit service in 2020, the Town will not be able
to fully utilize this grant funding; however, the Town could pass the fund through to a
nonprofit transportation partner (e.g., Via Mobility Services) to provide additional service in
Estes Park with the appropriate contract documentation.
Action Recommended:
Staff recommend approval of Resolution 32-20 CDOT Agreement for Federal Transit
Administration CARES Act funds to support 2020 Estes Transit administration and
operating expenses.
Finance/Resource Impact:
The CARES Act funding is 100 percent federal share; no cost share (local match) from
the Town is required. Town staff involved in this program are tracking time through the
Town's electronic timesheet program for eligible reimbursement and the Town is
allowed to use the CARES Act funding to pay for eligible contracted transit services
(through Rocky Mountain Transit Management). These funds are available through
December 31, 2020; and this is considered the first phase of funding. It is not clear what
additional phases will offer and if the Town would be eligible.
Level of Public Interest
Public interest in continued transit services for the Town of Estes Park is moderate to
high. Interest in this particular resolution for CARES Act funding to support Estes Transit
is likely low.
so
128
Sample Motion:
I move to approve/deny Resolution 32-20 and the Agreement for CARES Act funds to
support 2020 Estes Transit services.
Attachments:
32-20 Resolution
CDOT Subaward Agreement - LINK
ss
129
RESOLUTION 32-20
APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE COLORADO
DEPARTMENT OF TRANSPORTATION FOR FEDERAL TRANSIT ADMINISTRATION
CARES ACT GRANT FUNDING TO SUPPORT 2020 ESTES TRANSIT
ADMINISTRATION AND OPERATING EXPENSES
WHEREAS, the Town Board desires to enter into the intergovernmental
agreement referenced in the title of this resolution for the purpose of supporting transit
administration and operations.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the intergovernmental
agreement referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
�
Town Attorney
se
130
STATE OF COLORADO SUBAWARD AGREEMENT
COVER PAGE
State Agency Agreement Number/PO Number
Department of Transportation 20-HTR-ZL-03243 /491002209
Subrecipient Agreement Performance Beginning Date
TOWN OF ESTES PARK The Effective Date
Initial Agreement Expiration Date
Subaward Agreement Amount December 31,2020
Federal Funds Fund Expenditure End Date
Maximum Amount(100%) $94,975.00 December 31,2020
Local Funds Agreement Authority
Local Match Amount(0%) $0.00 Authority to enter into this Agreement exists in
CRS§§43-1-106,43-1-1]0,43-1-117.5,43-1-701,
Agreement Total $94,975.00 43-1-702 and 43-2-101(4)(c),appropriated and
otherwise made available pursuant to the CARES
Act,FAST ACT,MAP-21,SAFETEA_LU,49
USC§53.
Agreement Purpose
CARES Act provides funds to prevent,prepare for,and respond to COVID-19.CARES Act funds are
available for all FTA Section 5307 and 5311 recipients(including those in large urban areas),to support
capital,operating,administrative, and other expenses(generally eligible under those programs)incurred in
response to economic or other conditions caused by COVID-19. The work to be completed under this
Agreement by the Subrecipient is more specifically described in Exhibit A.
Exhibits and Order of Precedence
The follo�ving Exhibits and attachments are included with this Agreement:
1. Exhibit A—Statement of Work and Budget.
2. Exhibit B—Sample Option Letter.
3. Exhibit C—Federal Provisions.
4. Exhibit D—Required Federal Contract/Agreement Clauses.
5. Exhibit E—Verification of Payment.
in the event of a conflict or inconsistency between this Agreement and any Exhibit or attachment, such
conflict or inconsistency shall be resolved by reference to the documents in the following order of priority:
1. Exhibit C—Federal Provisions.
2. Exhibit D—Required Federal ContractlAgreement Clauses.
3. Colorado Special Provisions in §17 of the main body of this Agreement.
4. The provisions of tlie other sections of the main body of tliis Agreement.
5. Exhibit A—Statement of Work and Budget.
6. Executed Option Letters(if any).
Principal Representatives
For the State: For Subrecipient:
Moira Moon Vanessa Solesbee
Division of Transit and Rail TOWN OF ESTES PARK
Colorado Dept.of Transportation PO BOX 1200
2829 W.Ho�vard Place ESTES PARK,CO 80517
Denver,CO 80204 vsolesbee@estes.org
moira.moon@state.co.us
ContractNumbcr:20-HTR-ZL-03243 491002209 Pagc I of44 Vcrsion 10 23l19
131
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AGREE�ZENT
Each person signing this Agreement represents and warrants H�at die signer is duly authorized ro execute this
Agreement and to bind the Party authorizing st�ch signatt�re.
SUBRE'CIPIENT STATE OF COLORADO
TOWN OF ESTES PARK Jared S. Polis,Governor
Department of Transportation
Shoshana M. Lew,Executive Director
By: David Knitsinger,Director
Division of Transit and Rail
By:Print Name of Authorized Individual
Date:
Date:
2nd State or Subrecipient Signature if needed LEGAL REVIEW
Philip J.Weiser,Attorney General
By: Assistant Attorney General
` By:Print Name of Authorized Individu�►1 Date:
Date�
In accordance with �24-30-202,C.R.S., this Agreement is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros,CPA,MBA,JD
By: Department of Transportation
Effective Date:
Contract Numbcr:20-HTR-ZL-03243 491002209 Pagc 2 of44 Vcrsion ]0 23119
132
TABLE OF CONTENTS
I. PARTIES ................................................................................................................................................3
2. TERM AND EFFECTIVE DATE..........................................................................................................3
3. DEFINITIONS........................................................................................................................................4
4. STATEMENT OF WORK AND BUDGET...........................................................................................6
5. PAYMENTS TO SUBRECIPIENT........................................................................................................6
6. REPORTING -NOTIFICATION...........................................................................................................8
7. SUBRECIPIENT RECORDS .................................................................................................................9
8. CONFIDENTIAL INFORMATION- STATE RECORDS....................................................................9
9. CONFLICTS OF INTEREST............................................................................................................... 10
10. INSURANCE........................................................................................................................................ 11
11. BREACH OF AGREEMENT............................................................................................................... 12
12. REMEDIES........................................................................................................................................... 12
13. DISPUTE RESOLUTION.................................................................................................................... 14
14. NOTICES and REPRESENTATIVES.................................................................................................. 14
15. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION...................................................... 14
16. GENERAL PROVISIONS.................................................................................................................... 15
17. COLORADO SPECIAL PROVISIONS (COLORADO FISCAL RULE 3-3)..................................... 17
1. PARTIES
This Agreement is entered into by and between Subrecipient named on the Cover Page for this Agreement (the
"SubrecipienY'), and the STATE OF COLORADO acting by and through the State agency named on the Cover
Page for this Agreement (the "State"). Subrecipient and the State agree to the terms and conditions in this
Agreement.
2. TERM AND EFFECTIVE DATE
A. Effective Date
This Agreement shall not be valid or enforceable until the Effective Date, and the Grant Funds shall be
expended by the Fund Expenditure End Date shown on the Cover Page for this Agreement. The State shall
not be bound by any provision of this Agreement before the Effective Date,and shall have no obligation to
pay Subrecipient for any Work performed or expense incurred before the Effective Date,except as described
in §S.D,or after the Fund Expenditure End Date.
B. Initial Tern�
The Parties' respective performances under this Agreement shall commence on the Agreement Performance
Beginning Date shown on the Cover Page for this Agreement and shall terminate on the Initial Agreement
Expiration Date shown on the Cover Page for this Agreement(the"Initial Term")unless sooner terminated
or fi►rther extended in accordance with the terms of this Agreement.
C. Extension Terms-State's Option
The State,at its discretion,shall have the option to extend the performance under this Agreement beyond the
Initial Term for a period,or for successive periods, of one year or less at the same rates and under the same
terms specified in this Agreement(each such period an"Extension Term").In order to exercise this option,
the State shall provide written notice to Subrecipient in a form substantially equivalent to the Sample Option
Letter attached to this Agreement.
D. End of Term Extension
If this Agreement approaches the end of its Initial Term, or any Extension Term then in place,the State, at
its discretion, upon written notice to Subrecipient in a form substantially equivalent to the Sample Option
Letter attached to this Agreement,may unilaterally extend such Initial Term or Extension Term for a period
not to exceed two months(an"End of Term Extension"),regardless of whether additional Extension Terms
are available or not.The provisions of this Agreement in effect when such notice is given shall remain in
effect during the End of Term Extension. The End of Term Extension shall automatically terminate upon
execution of a replacement Agreement or modification extending the total term of this Agreement.
Contract Numbcr:20-HTR-ZL-03243 491002209 Pagc 3 of 44 Vcrsion]0123119
133
E. Early Termination in the Public Interest
The State is entering into this Agreement to serve the public interest of the State of Colorado as determined
by its Governor, General Assembly, or Courts. If this Agreement ceases to further the public interest of the
State,the State,in its discretion,may ternlinate this Agreement in whole or in part.A determination that this
Agreement should be tenninated in the public interest shall not be equivalent to a State right to tenninate for
convenience.This subsection shall not apply to a termination of this Agreement by the State for 8reach of
Agreement by Subrecipient,which shall be governed by§12.A.i.
i. Method and Content
The State shall notify Subrecipient of such termination in accordance with§14.The notice shall specify
the effective date of the termination and whether it affects all or a portion of this Agreement, and shall
include, to the extent practicable,the public interest justification for the termination.
ii. Obligations and Rights
Upon receipt of a termination notice for termination in the public interest, Subrecipient shall be subject
to the rights and obligations set forth in§12.A.i.a.
iii. Payments
If Ehe State terminates this Agreement in the public interest, the State shall pay Subrecipient an amount
equal to the percentage of the total rcimbursement payable under this Agreeme:it that corresponds to the
percentage of Work satisfactorily completed and accepted, as determined by the State, less payments
previously made.Additionally,if Ehis Agreement is less than 60°o completed,as determined by the State,
the State may reimburse Subrecipient for a portion of actual out-of-pocket expenses, not otherwise
reimbursed under this Agreement, incurred by Subrecipient which are directly attributable to the
uncompleted portion of Subrecipient's obligations,provided that the sum of any and all reimbursement
shall not exceed the Subaward Maximum Amount payable to Subrecipient hereunder.
F. Subrecipient's Termination Under Federal Requiremcnts
Subrecipient may rcquest tcrmination of this Agrecment by sending notice to the STate, or to the Federal
Awarding Agency with a copy to the State,which includes the reasons for the termination and the effective
date of the termination. If this Agreement is terminated in this manner, then Subrecipient shall return any
advanced payments made for work that will not be performed prior to the effective date of the termination.
3. DEF[NITIONS
The following terms shall be constn�ed and interpreted as follows:
A. "AgreemenY' means this subaward agreement, including all attached Exhibits, al� documents incorporated
by reference,all referenced stattttes,ntles and cited authorities,and any future modifications thereto.
B. "Award" means an award by a Recipient to a Subrecipient funded in whole or in part by a Federal Award.
The terms and conditions of the Federal Award flow down to the Award unless the terms and conditions of
the Federal Award specifically indicate otherwise.
C. "Breach of Agreement" means the failure of a Party to perform any of its obligations in accordance with
this Agreement,in whole or in part or in a timely or satisfactory manner.The institution ofproceedings under
any bankniptcy, insolvency,reorganization or similar law,by or against Subrecipient, or the appointment of
a receiver or similar officer for Subrecipient or any of its property,which is not vacated or fully stayed within
30 days after the institution of such proceeding, shall also constitute a breach. If Subrecipient is debarred or
suspended under fi24-109-105, C.R.S., at any time during the term of this Agreement, then such debarment
or suspension shall constitute a breach.
D. "Budget"means the budget for the Work described in Exhibit A.
E. "Business Day"means any day other than Saturday, Sunday, or a legal holiday as listed in §24-11-101(1),
C.R.S.
F. "CORA"means the Colorado Open Records Act, ,��'fi24-72-200.1,et.seq.,C.R.S.
G. "Deliverable" means the otttcome to be achieved or output to be provided, in the form of a tangible or
intangible Good or Service that is produced as a resttlt of Subrecipient's Work that is intended to be delivered
by Subrecipient.
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H. "Effective Date" means the date on which this Agreement is approved and signed by the Colorado State
Controller or designee,as shown on the Signature Page for this Agreement.
I. "End of Term Extension"means the time period defined in§2.D.
J. "Exhibits"means the exhibits and attachments included with this Agreement as shown on the Cover Page
for this Agreement.
K. "Extension Term"means the time period defined in§2.C.
L. "Federal A�vard" means an award of Federal financial assistance or a cost-reimbursement contract, under
the Federal Acquisition Regulations or by a formula or block grant,by a Federal Awarding Agency to the
Recipient. "Federal Award"also means an agreement setting forth the terms and conditions of the Federal
Award. The term does not include payments to a Subrecipient or payments to an individual that is a
beneficiary of a Federal program.
M. "Federal A�varding Agency" means a Federal agency providing a Federal Award to a Recipient. Federal
Transit Administration(FTA)is the Federal Awarding Agency for the Federal Award which is the subject of
this Agreement.
N. "FTA" means Federal Transit Administration.
O. "Goods" means any movable material acquired, produced, or delivered by Subrecipient as set forth in this
Agreement and shall include any movable material acquired, produced, or delivered by Subrecipient in
connection with the Services.
P. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or otherwise made
available for payment by the State under this Agreement.
Q. "Incident"means any accidental or deliberate event that results in or constitutes an imminent threat of the
unauthorized access, loss, disclosure, modification, disruption, or destruction of any communications or
information resources of the State, which are included as part of the Work, as described in §§24-37.5-401,
et.seq., C.R.S. Incidents include,without limitation(i)successful attempts to gain unauthorized access to a
State system or State Records regardless of where such information is located; (ii) unwanted disruption or
denial of service; (iii) the unauthorized use of a State system for the processing or storage of data; or(iv)
changes to State system hardware, firmware, or software characteristics without the State's knowledge,
instniction,or consent.
R. "Initial Term"means the time period defined in§2.B.
S. "Master Agreement"means the FTA Master Agreement document incorporated by reference and made part
of FTA's standard tenns and conditions governing the administration of a project supported with federal
assistance awarded by FTA.
T. "Matching Funds" (Local Funds, or Local Match) means the funds provided by Subrecipient as a match
required to receive the Grant Funds and includes in-kind contribution.
U. "Party"means the State or Subrecipient,and"Parties"means both the State and Subrecipient.
V. "PII" means personally identifiable inforn�ation including, without limitation, any inforniation maintained
by the State about an individual that can be used to distinguish or trace an individual's identity,such as name,
social security number, date and place of birth, mother's maiden name, or biometric records. PII includes.
but is not limited to, all information defined as personally identifiable information in ��24-72-501 and 24-
73-101,C.R.S.
W. "Recipient" means the State agency shown on the Signature and Cover Pages of this Agreement, for the
purposes of this Federal Award.
X. "Services" means the services to be performed by Subrecipient as set forth in this Agreement and shall
include any services to be rendered by Subrecipient in connection with the Goods.
Y. "State Confidential Information"means any and all State Records not subject to disclosure under CORA.
State Confidential Information shall include but is not limited to PII and State personnel records not subject
to disclosure under CORA.State Confidential Information shall not include information or data concerning
individuals that is not deemed confidential but nevertheless belongs to the State, which has been
communicated,furnished,or disclosed by the State to Subrecipient which(i)is subject to disclosure pursuant
to CORA; (ii) is already known to Subrecipient without restrictions at the time of its disclosure to
Subrecipient; (iii) is or subsequently becomes publicly available without breach of any obligation owed by
Subrecipient to the State;(iv)is disclosed to Subrecipient,without confidentiality obligations,by a third party
ContractNumbcr:20-H7"R-ZL-03243 491002209 Pagc 5 of44 Vcrsion 10 23 19
135
who has the right to disclose such information; or(v)was independeutly developed without reliance on any
State Confidential lnformation.
Z. "State Fiscal Rules" means tlte fiscal niles promulgated by the Colorado State Controller pursuant to §24-
30-202(I 3)(a),C.R.S.
AA."State Fiscal Year"means a 12-month period beginning on July 1 of each calendar year and cnding on June
30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal
Year ending in tltat calendar year.
BB. "State Records"means any and all State data, information,and records regardless of physical form.
CC."Subaward �laximum Amount"means an amount equal to the total of Grant Funds for this Agreement.
DD."Subcontractor" means any third party engaged by Subrecipient to aid in performance of the Work.
"Subcontractor"also includes sub-recipients of Grant Funds.
EE. "SubrecipienY' means a non-Federal entity that receives a sub-award from a Recipient to carry out part of a
Federal program but does not include an individual that is a beneficiary of such program.A Subrecipient may
also be a recipient of other Federal Awards directly from a Federal Awarding Agency. For the purposes of
this Agreement,Contractor is a Subrecipient.
FF. "Uniform Guidance"means the Office of Management and Budget Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200, commonly kno�vn as the
"Super Circular,which supersedes requirements from OMB Circulars A-21,A-87,A-110,A-122,A-89,A-
102, and A-133,and the guidance in Circular A-50 on Single Audit Act follow-up.
GG."Work"means the Goods delivered and Services performed pursuant to this Agreement.
HH."Work ProducY' means the tangible and intangible results of the Work, whether finished or unfinished,
including drafts. Work Product includes, but is not limited to, documents, text, software (including source
code),research,reports,proposals,specifications,plans,notes,studies,data,images,photographs,negatives,
pichires, drawings,designs, models, surveys, maps, materials,ideas, concepts, know-how, inforn�ation,and
any other results of tlte Work. "Work Product"does not include any material that was developed prior to the
Effective Date that is used,wilhout modif ication,in the perfonnance of the Work.
Any other lenn used in this Agreement thal is defined elsewhere in this Agreement or in an Exhibit shall be
construed and interpreted as defined in that section.
4. STATEI�TENT OF WORK AND BUDGET
Subrecipient shall complete the Work as described in this Agreement and in accordance with the provisions of
Exhibit A. The State shall have no liability to compensate Subrecipient for the delivery of any goods or the
performance of any services that are not specifically set forth in this Agreement.
5. PAYI�IENTS TO SUBRECIPIENT
A. Subaward Maximum Amount
Payments to Subrecipient are limited to the unpaid,obligated balance of the Grant Funds.The State shall not
pay Subrecipient any amount under tltis Agreement that exceeds tlte Subaward Maximum Amount shown on
the Cover Page of this Agreement as"Federal Funds Maximum Amount".
B. Payment Procedures
i. lnvoices and Payment
a. The State shall pay Subrecipient in the amounts and in accordance with the schedule and other
conditions set forth in Exhibit A.
b. Subrecipient shall initiate payment reqttests by invoice to tlte State,in a form and manner approved
by the State.
c. The State shall pay each invoice within 45 days following the State's receipt of that invoice,so long
as the amount invoiced correctly represents Work completed by Subrecipient and previously
accepted by the State during the term that the invoice covers.If the State determines that the amount
of any invoice is not correct, then Subrecipient shall make all changes necessary to correct that
invoice.
d. Tlte acceptance of an invoice shall not constitute acceptance of any Work performed or Deliverables
provided under tltis Agreement.
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ii. Interest
Amounts not paid by the State within 45 days of the State's acceptance of the invoice shall bear interest
on the unpaid balance beginning on the 45th day at the rate of 1% per month, as required by §24-30-
202(24)(a),C.R.S.,until paid in fiill;provided,however,that interest shall not accrue on unpaid amounts
that the State disptttes in writing. Subrecipient shall invoice the State separately for accrued interest on
delinquent amounts,and the invoice shall reference the delinquent payment,the number of days' interest
to be paid and the interest rate.
iii. Payment Disputes
If Subrecipient disputes any calculation, detennination or amount of any payment, Subrecipient shall
notify the State in writing of its dispute within 30 days following the earlier to occur of Subrecipient's
receipt of the payment or notification of the determination or calculation of the payment by the State.
The State will review the information presented by Subrecipient and may make changes to its
determination based on this review.The calculation,determination orpayment amount that results from
the State's review shall not be subject to additional dispute under this subsection.No payment subject to
a dispute under this subsection shall be due until af'ter the State has concluded its review, and the State
shall not pay any interest on any amount during the period it is subject to dispute under this subsection.
iv. Available Funds-Contingency-Termination
The State is prohibited by law from making commitments beyond the term of the current State Fiscal
Year. Payment to Subrecipient beyond the current State Fiscal Year is contingent on the appropriation
and continuing availability of Grant Funds in any subsequent year(as provided in the Colorado Special
Provisions).If federal fiinds or fiinds from any other non-State fiinds constitute all or some of the Grant
Funds, the State's obligation to pay Subrecipient shall be contingent upon such non-State fiinding
continuing to be made available for payment. Payments to be made pursuant to this Agreement shall be
made only from Grant Funds, and the State's liability for such payments shall be limited to the amount
remaining of such Grant Funds.If State,federal or other fiinds are not appropriated,or otherwise become
unavailable to fiind this Agreement, the State may, upon written notice, terminate this Agreement, in
whole or in part, without incurring fi�rther liability. The State shall, however, remain obligated to pay
for Services and Goods that are delivered and accepted prior to the effective date of notice of termination,
and this termination shall otherwise be treated as if this Agreement were terminated in the public interest
as described in §2.E.
v. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency or the State
to disallow costs and recover fiinds on the basis of a later audit or other revie�v. Any cost disallo�vance
recovery is to be made within the Record Retention Period,as defined below.
C. Matching Funds
Subrecipient shall provide Matching Funds as provided in Exhibit A. Subrecipient shall have raised the ftill
amount of Matching Funds prior to the Effective Date and shall report to the State regarding the status of
such fiinds upon request. Subrecipient's obligation to pay all or any part of any Matching Funds, whether
direct or contingent,only extends to fiinds duly and lawfiilly appropriated for the purposes of this Agreement
by the authorized representatives of Subrecipient and paid into Subrecipient's treasury or bank account.
Subrecipient represents to the State that the amount designated"Subrecipient's Matching Funds"in Exhibit
A has been legally appropriated for the purposes of this Agreement by its authorized representatives and paid
into its treasury or bank accottnt. Subrecipient does not by this Agreement irrevocably pledge present cash
reserves for payments in fiihire fiscal years, and this Agreement is not intended to create a multiple-fiscal
year debt of Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges,fees,
taxes or penalties of any nahire,except as required by Subrecipient's laws or policies.
D. Reimbursement of Subrecipient Costs
i. The State shall reimburse Subrecipient for the federal share of properly documented allowable costs
related to the Work afrer review and approval thereof, subject to the provisions of§5, this Agreement,
and Exhibit A. However, any costs incurred by Subrecipient prior to the Effective Date shall not be
reimbursed absent specific allowance of pre-award costs and indication that the Federal Award fimding
is retroactive. The State shall pay Subrecipient for costs or expenses incurred or perforniance by the
Subrecipient prior to the Effective Date, only if(1) the Grant Funds involve federal fiinding and (2)
federal laws,rules,and regulations applicable to the Work provide for such retroactive payments to the
Contract Numbcr.20-HTR-ZL-03243 491002209 Pagc 7 of44 Vcrsion 10 23'19
137
Subrecipient. Any such retroactive payments shall comply with State Fiscal Rules and be made in
accordance with the provisions of this Agreement.
ii. The State shall reimburse Subrecipient's allowable costs, not exceeding the Subaward Maximttm
Amount shown on the Cover Page of this Agreement and on Exhibit A for all allowable costs described
in this Agreement and shown in Exhibit A, except that Subrecipient may adjust the amounts between
each line item of Exhibit A without fonnal modification to this Agreement as long as the Subrecipient
provides notice to the State of the change, the change does not modify the Subaward Maximum Amoun[
or the Subaward Maximum Amount for any federal fiscal year or State Fiscal Year,and the change does
not modify any requirements of the Work.
iii. The State shall only reimburse allowable costs described in this Agreement and shown in the Budget if
those costs are:
a. Reasonable and necessary to accomplish[he Work and for the Goods and Services provided; and
b. Equal to the actual net cost to Subrecipient(i.e. the price paid minus any items of valt�e received by
Subrecipient that reduce the cost actually incurred).
iv. Subrecipient's costs for Work performcd aRcr the Fund Expenditure End Date shown on the Cover Page
for this Agreement,or after any phase��erfonnance period end date for a respective phase of the Work,
shall not be reimbursable.Subrecipient shall initiate any payment request by st�bmitting invoices to the
State in the fonn and manner set fortli and approved by the State.
E. Close-Out
Subrecipient shall close out this Award within 45 days after the Fund Expenditure End Date shown on the
Cover Page for this Agreement.To complete close-out,Subrecipient shall submit to the State all Deliverables
(including documentation) as defined in this Agreement and Subrecipient's final reimbursement request or
invoice.The State will withhold 5%of allowable costs until all final documentation has been submitted and
accepted by the State as substantially complete.If the Federal Awarding Agency has not closed this Federal
Award within one year and 90 days after the Fund Expenditure End Date shown on the Cover Page for this
Agreement due to Subrecipient's failurc to submit required documentation, then Subrecipient may be
prohibited from applying for new Fcdcral Awards through the State until such documentation is submitted
and accepted.
6. RLPORTINC-NOTIF1CATlON
A. Quarterly Reports
In addition to any reports required pursuant to any other Exhibit, for any Agreement having a term longer
than three months,Subrecipient shall submit,on a quarterly basis,a written report specifying progress made
for each specified perfonnance measure and standard in this Agreement. Such progress report shall be in
accordance with the procedures developed and prescribed by the State. Progress reports shall be submitted
to the State not later than five Business Days following the end of each calendar quarter or at such time as
otherwise specified by the State.
B. Litigation Reporting
If Subrecipient is served with a plcading or other document in connection with an action before a court or
other administrative decision making body,and such pleadmg or document relates to this Agreement or may
affect Subrecipient's ability to perform its obligations under this Agreement, St�brecipient shall,within 10
days after being served, notify the Stale of such action and deliver copies of such pleading or document to
the State's Principal Representative identified on the Cover Page for this Agreement.
C. Performance and Final Status
Subrecipient shall submit all financial, performance and other reports to the State no later than 45 calendar
days after the end of the Initial Term if no Extension Tenns are exercised, or the final Extension Term
exercised by the State,containing an evaluation and review of Subrecipient's performance and the final status
of Subrecipient's obligations hereunder.
D. Violations Reporting
Subrecipient shall disclose,in a timely manner, in writing to the State and the Federal Awarding Agency,all
violations of federal or State criminal law involving fraud,bribery,or gratuity violations potentially affecting
the Federal Award.The State or the Federal Awarding Agency may impose any penalties for noncompliance
ContractNumbcr:20-HTR-ZL-03243 491002209 Pagc 8 of44 Vcrs�on 10 23 19
138
allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which may include, without limitation, suspension or
debarment.
7. SUBRECIPIENT RECORDS
A. Maintenance
Subrecipient shall make,keep,maintain,and allow inspection and monitoring by the State of a complete file
of all records, documents, communications, notes and other written materials, electronic media files, and
communications, pertaining in any manner to the Work and the delivery of Services (including, but not
limited to the operation of programs) or Goods hereunder (collectively, the "Subrecipient Records").
Subrecipient shall maintain such records for a period of three years following the date of submission to the
State of the final expendihire report, or if this Award is renewed quarterly or annually, from the date of the
submission of each quarterly or annual report, respectively(the"Record Retention Period").if any litigation,
claim, or audit related to this Award starts before expiration of the Record Retention Period, the Record
Retention Period shall extend ttntil all litigation,claims,or attdit findings have been resolved and final action
taken by the State or Federal Awarding Agency.The Federal Awarding Agency,a cognizant agency for audit,
oversight or indirect costs,and the State,may notify Subrecipient in writing that the Record Retention Period
shall be extended. For records for real property and equipment, the Record Retention Period shall extend
three years following final disposition of such property.
B. Inspection
Subrecipient shall permit the State, the federal government, and any other duly authorized agent of a
governmental agency to audit, inspect, examine, excerpt, copy and transcribe Subrecipient Records during
the Record Retention Period.Subrecipient shall make Subrecipient Records available during normal business
hours at Subrecipient's office or place of business,or at other mutually agreed upon times or locations,upon
no fewer than two Business Days' notice from the State,unless the State determines that a shorter period of
notice, or no notice, is necessary to protect the interests of the State.
C. Monitoring
The State, the federal government, and any other duly authorized agent of a governmental agency, in its
discretion,may monitor Subrecipient's perfonnance of its obligations under this Agreement using procedures
as detennined by the State or that govemmental entity. Subrecipient shall allow the State to perform all
monitoring required by the Uniform Guidance, based on the State's risk analysis of Subrecipient and this
Agreement. The State shall have the right, in its sole discretion, to change its monitoring procedures and
requirements at any time during the term of this Agreement. The State shall monitor Subrecipient's
performance in a manner that does not unduly interfere with Subrecipient's perfonnance of the Work.
D. Final Audit Report
Subrecipient shall promptly submit to the State a copy of any final audit report of an audit perfonned on
Subrecipient's records that relates to or affects this Agreement or the Work,whether the audit is conducted
by Subrecipient or a third party. Additionally, if Subrecipient is required to perform a single audit under 2
CFR 200.501, er. seq., then Subrecipient shall submit a copy of the results of that audit to the State within
the same timelines as the submission to the federal government.
8. CONFIDENTIAL INFORMATION-STATE RECORDS
A. Confidentiality
Subrecipient shall keep confidential, and cause all Subcontractors to keep confidential, all State Records,
unless those State Records are publicly available. Subrecipient shall not, without prior written approval of
the State, use, publish, copy, disclose to any third party, or permit the use by any third party of any State
Records, except as otherwise stated in this Agreement,permitted by law or approved in writing by the State.
Subrecipient shall provide for the security of all State Confidential Information in accordance with all
applicable laws, niles, policies, publications, and guidelines. Subrecipient shall immediately forward any
request or demand for State Records to the State's Principal Representative identified on the Cover Page of
the Agreement.
B. Other Entity Access and Nondisclosure Agreements
Subrecipient may provide State Records to its agents,employees,assigns and Subcontractors as necessary to
perform the Work, but shall restrict access to State Confidential Information to those agents, employees,
assigns and Subcontractors who require access to perform their obligations under this Agreement.
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139
Subrecipient shall ensure all such agents,employees,assigns,and Subcontractors sign agreements containing
nondisclosure provisions at least as protective as those in this Agreement, and that the nondisclosure
provisions are in force at all times the agent, employee, assign or Subcontractor has access to any State
Confidential Infom�ation. Subrecipient shall provide copies of those signed nondisclosure provisions to the
State upon execution of the nondisclosure provisions if requested by the State.
C. Use, Security, and Retention
Subrecipient shall use, hold and maintain State Confidential Information in compliance with any and all
applicable laws and regulations only in facilities located within the United States,and shall maintain a secure
environment that ensures confidentiality of all State Confidential lnformation. Subrecipient shall provide the
State with access, subject to Subrecipient's reasonable security requirements,for purposes of inspecting and
monitoring access and use of State Confidential Information and evaluating security control effectiveness.
Upon the expiration or termination of this Agreement, Subrecipient shall retum State Records provided to
Subrecipient or destroy such State Records and certify to the State that it has done so,as directed by the State.
If Subrecipient is prevented by law or regulation from returning or destroying State Confidential lnfonnation,
Subrecipient warrants it will guarantee the confidentiality of, and cease to use, such State Confidential
Information.
D. Incident Notice and Remediation
If Subrecipient becomes aware of any lncidcnt,Subrecipient shall notify the State immediately and cooperate
with the State regarding recovery,remediation,and the necessity to involvc law enforcement,as determined
by the State. Unless Subrecipient can establish that Subrecipient and its agents, employees, and
Subcontractors are not the cause or source of the Incident, Subrecipient shall be responsible for the cost of
notifying each person who may have been impacted by the lncident. After an lncident, Subrecipient shall
take steps to reduce the risk of incurring a similar type of Incident in the fiiture as directed by the State,which
may include, but is not limited to, dcvcloping and implementing a remediation plan that is approved by the
State at no additional cost to the Statc. The State may adjust or direct modifications to this plan, in its sole
discretion and Subrecipient shall make all modifica�ions as directed by the State. lf Subrecipient cannot
produce its analysis and plan within the allotted time, the State, in its sole discretion, may perform such
analysis and produce a remediation l�lan,and Subrecipient shall reimburse the State for the reasonable costs
thereof. The State may, in its solc discretion and at Subrecipient's sole expense, require Subrecipient to
engage the services of an indcpcndcnt, qualified, State-approved third party to conduct a security audit.
Subrecipient shall provide the State �vith the results of such audit and evidence of Subrecipient's planned
remediation in response to any negative findings.
E. Data Protection and Handling
Subrecipient shall ensure that all State Records and Work Product in the possession of Subrecipient or any
Subcontractors are protected and handled in accordance with the requirements of this Agreement,including
the requirements of any Exhibits hereto,at all times. As used in this section,the protcctions afforded Work
Product only apply to Work Product that requires confidential treatment.
F. Safeguarding PII
If Subrecipient or any of its Subcontractors will or may receive PII under this Agreement, Subrecipient shall
provide for the security of such PII, in a manner and f'orm acceptable to the State, including, without
limitation, State non-disclosurc requirements, use of appropriate technology, security practices, computer
access security, data acccss sccurity, data storage encryption, data transmission encryption, security
inspections, and audits. Subrecipient shall be a "Third-Party Service Provider" as defined in §24-73-
103(1)(i),C.R.S., and shall maintain security procedures and practices consistent with {�24-73-101 et seq.,
C.R.S.
9. CONFLICTS OF INTEItEST
A. Actual Conflicts of Interest
Subrecipient shall not engage in any business or activities or maintain any relationships that conflict in any
way with the full performance of the obligations of Subrecipient under this Agreement. Such a conflict of
interest would arise when a Subrecipient or Subcontractor's employee, officer or agent were to offer or
provide any tangible personal benefit to an employee of the State, or any member of his or her immediate
family or his or her partner,related to the award of,entry into or management or oversight of this Agreement.
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140
B. Apparent Conflicts of Interest
Subrecipient acknowledges that,with respect to this Agreement,even the appearance of a conflict of interest
shall be harmfiil to the State's interests.Absent the State's prior written approval, Subrecipient shall refi•ain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Subrecipient's obligations under this Agreement.
C. Disclosureto the State
If a conflict or the appearance of a conflict arises, or if Subrecipient is uncertain whether a conflict or the
appearance of a conflict has arisen, Subrecipient shall submit to the State a disclostire statement setting forth
the relevant details for the State's consideration. Failure to promptly submit a disclosure statement or to
follow the State's direction in regard to the actual or apparent conflict constihites a breach of this Agreement.
D. Subrecipient acknowledges that all State employees are subject to the ethical principles described in§24-18-
]O5,C.R.S. Subrecipient fiirther acknowledges that State employees may be subject to the requirements of
§24-18-]O5,C.R.S.,with regard to this Agreement. For the avoidance of doubt,an actual or apparent conflict
of interest shall exist if Subrecipient employs or contracts with any State employee, any fonner State
employee within six months following such employee's termination of employment with the State, or any
immediate family member of such current or former State employee. Subrecipient shall provide a disclostire
statement as described in §9.C. no later than ten days following entry into a contractual or employment
relationship as described in this section. Failure to timely submit a disclosure statement shall constitute a
Breach of Agreement. Subrecipient may also be suliject to such penalties as are allowed by law.
l0. INSURANCE
Subrecipient shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain, insurance
as specified in this section at all times during the term of this Agreement.All insurance policies required by this
Agreement that are not provided throt�gh self-insurance�shall be issued by inst�rance companies as approved by �
the State.
A. Workers' Compensation
Workers' compensation insurance as required by state statute, and employers' liability insurance covering
all Subrecipient or Subcontractor employees acting within the course and scope of their employment.
B. General Liability
Commercial general liability insurance covering premises operations,fire damage,independent contractors,
products and completed operations, blanket contractual liability, personal injury, and advertising liability
with minimum limits as follows:
i. $1,000,000 each occurrence;
ii. $1,000,000 general aggregate;
iii. $1,000,000 products and completed operations aggregate;and
iv. $50,000 any 1 fire.
C. Automobile Liability
Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a
minimum limit of$1,000,000 each accident combined single limit.
D. Additionallnsured
The State shall be named as additional insured on all commercial general liability policies (leases and
construction contracts require additional insured coverage for completed operations)required of Subrecipient
and Subcontractors.
E. Primacy of Coverage
Coverage required of Subrecipient and each Subcontractor shall be primary over any insurance or self-
insurance program carried by Subrecipient or the State.
F. Cancellation
All insurance policies shall include provisions preventing cancellation or non-renewal, except for
cancellation based on non-payment of premiums, without at least 30 days prior notice to Subrecipient and
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Subrecipient shall forward such notice to the State in accordance with §14 within seven days of
Subrecipient's receipt of such notice.
G. Subrogation Waiver
All insurance policies secured or maintained by Subrecipient or its Subcontractors in relation to this
Agreement shall include clauses stating that each carrier shall waive all rights of recovery under stibrogation
or otherwise against Subrecipient or the State, its agencies, institutions, organizations, officers, agents,
employees,and volunteers.
H. Public Entities
If Subrecipient is a"public entity" within the meaning of the Colorado Governmental lmmunity Act, �24-
l0-lO l,et seq.,C.R.S.(the"GIA"),Subrecipient shall maintain,in lieu of the liability insurance requirements
stated above,at all times during the term of this Agreement such liability insurance,by commercial policy or
self-insurance,as is necessary to meet its liabilities under the G1A.If a Subcontractor is a public entity within
the meaning of the GIA, Subrecipient shall ensure that the Subcontractor maintain at all times during the
terms of this Subrecipient,in lieu ofthe liability insurancerequirements stated above,such liability insurance,
by commercial policy or self-insurance, as is necessary to meet the Subcontractor's obligations under the
GIA.
I. Certificates
For each insurance plan provided by Subrecipient under this Agreement, Subrecipient shall provide to the
State certificates evidencing Subrecipient's insurance coverage required in this Agreement prior to the
Effective Date. Subrecipient shall provide to the State certificates evidencing Subcontractor insurance
coverage required underthis Agreement prior to the Effective Date,except that,if Subrecipient's subcontract
is not in effect as of the Effective Date, Subrecipient shall provide to the State certificates showing
Subcontractor insurance coverage required under this Agreement within seven Business Days following
Subrecipient's execution of the subcontract.No later than I 5 days before the expiration date of Subrecipient's
or any Subcontractor's coverage,Subrecipient shall dcliver to the State certificates of insurance evidencing
renewals of coverage. At any other time during the tenn of this Agreement, upon request by the State,
Subrecipient shall, within seven Business Dc�ys following the request by the State, supply to the State
evidence satisfactory to the State of compliance with the provisions of this section.
l l. BREACH OF AGREEMENT
In the event of a Breach of Agreement, the aggrieved Party shall give written notice of breach to the other
Party. If the notified Party does not cure the Breach of Agreement, at its sole expense, within 30 days after
the delivery of written notice,the Party may exercise any of the remedies as described in§12 for that Party.
Notwithstanding any provision of th�s Agreement to the contrary,the State,in its discretion,need not provide
notice or a cure period and may immediately terminate this Agreement in whole or in part or institute any
other remedy in this Agreement in order to protect the public interest of the State; or if Subrecipient is
debarred or suspended under j24-109-105,C.R.S.,the State,in its discretion,need not provide notice or cure
period and may terminate this Agreement in whole or in part or institute any other remedy in this Agreement
as of the date that the debarment or suspension takes ef'fect.
l2. REMEDIES
A. State's Remedies
If Subrecipient is in breach under any provision of this Agreement and fails to cure such breach, the State,
following the notice and cure period set forth in §11, shall have all of the remedies listed in this section in
addition to all other remedies set forth in this Agreement or at law.The State may exercise any or all of the
remedies available to it,in its discretion,concurrently or consecutively.
i. Tennination for Breach of Agreement
In the event of Subrecipient's uncured breach,the State may terminate this entire Agreement or any part
of this Agreement. Additionally, if Subrecipient fails to comply with any terms of the Federal Award,
then the State may, in its discretion or at the direction of a Federal Awarding Agency,terminate this
entire Agreement or any part of this Agreement. Subrecipient shall continue perfonnance of this
Agreement to the extent not terminated, if any.
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a. Obligations and Rights
To the extent specified in any termination notice, Subrecipient shall not incur further obligations or
render further performance past the effective date of such notice, and shall terniinate outstanding
orders and subcontracts with third parties.However,Subrecipient shall complete and deliver to the
State all Work not cancelled by the tennination notice,and may incur obligations as necessary to do
so within this Agreement's terms. At the request of the State, Subrecipient shall assign to the State
all of Subrecipient's rights,title,and interest in and to such terminated orders or subcontracts.Upon
termination, Subrecipient shall take timely, reasonable and necessary action to protect and preserve
property in the possession of Subrecipient but in which the State has an interest. At the State's
� request, Subrecipient shall return materials owned by the State in Subrecipient's possession at the
time of any termination. Subrecipient shall deliver all completed Work Product and all Work
Product that was in the process of completion to the State at the State's request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Subrecipient for accepted Work
received as of the date of termination. If, after termination by the State, the State agrees that
Subrecipient was not in breach or that Subrecipient's action or inaction was excusable, such
termination shall be treated as a termination in the public interest,and the rights and obligations of
the Parties shall be as if this Agreement had been terminated in the public interest under§2.E.
c. Damages and Withholding
Notwithstanding any other remedial action by the State,Subrecipient shall remain liable to the State
for any damages sustained by the State in connection with any breach by Subrecipient,and the State
may withhold payment to Subrecipient for the purpose of mitigating the State's damages until such
time as the exact amount of damages due to the State from Subrecipient is determined. The State
may withhold any amount that may be due Subrecipient as the State deems necessary to protect the
State against loss including,without limitation,loss as a result of outstanding liens and excess costs
incurred by the State in procuring from third parties replacement Work as cover.
ii. Remedies Not Involving Termination
The State, in its discretion,may exercise one or more of the following additional remedies:
a. Suspend Performance
Suspend Subrecipient's perforniance with respect to all or any portion of the Work pending
corrective action as specified by the State without entitling Subrecipient to an adjustment in price
or cost or an adjustment in the performance schedule.Subrecipient shall promptly cease perfonning
Work and incurring costs in accordance with the State's directive,and the State shall not be liable
for costs incurred by Subrecipient after the suspension of performance.
b. Withhold Payment
Withhold payment to Subrecipient until Subrecipient corrects its Work.
c. Deny Payment
Deny payment for Work not perfonned,or that due to Subrecipient's actions or inactions,cannot be
performed or if they were perfonned are reasonably of no value to the state; provided, that any
denial of payment shall be equal to the value of the obligations not performed.
d. Removal
Demand immediate removal of any of Subrecipient's employees,agents,or Subcontractors from the
Work whom the State deems incompetent, careless, insubordinate, unsuitable, or otherwise
unacceptable or whose continued relation to this Agreement is deemed by the State to be contrary
to the public interest or the State's best interest.
e. lntellectual Property
If any Work infringes, or if the State in its sole discretion determines that any Work is likely to
infringe,a patent,copyright,trademark,trade secret or other intellectual property right, Subrecipient
shall,as approved by the State(i)secure that right to use such Work for the State and Subrecipient;
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(ii)replace the Work with noninfringing Work or modify the Work so that it becomes noninfringing;
or,(iii)remove any infringing Work and refund the amount paid for such Work to the State.
B. Subrecipient's Remedies
If the State is in breach of any provision of this Agreement and does not cure such breach, Subrecipient,
following the notice and cure period in§11 and the dispute resolution process in§13 shall have all remedies
available at law and equity.
13. DISPUTE RESOLUTION
A. initial Resolution
Except as herein specifically provided othenvise, disputes concerning the performance of this Agreement
which cannot be resolved by the designated Agreement representatives shall be refen•ed in writing to a senior
departmental management staff inember designated by the State and a senior manager designated by
Subrecipient for resolution.
B. Resolution of Controversies
If the initial resolution described in§13.A fails to resolve[he dispute within 10 Business Days, Subrecipient
shall submit any alleged breach of this Agreement by the State to the Procurement Official of the State
Agency named on the Cover Page of this Agreement as described in�24-101-301(30),C.R.S.,for resolution
following the same resolution of controversies process as described in §§24-106-109, and 24-109-101.1
through 24-109-505, C.R.S., (collectively, the "Rcsohition Statutcs"), cxccpt that if Subrecipient wishes to
challenge any decision rendered by the Procurement Official, Subrecipient's challenge shall be an appeal to
the executive director of the Department of Personnel and Administration, or their delegate, in the same
manner as described in the Resolution Statutes before Subrecipient pursues any fiirther action. Except as
otherwise stated in this Section, all requirements of the Resolution Statutes shall apply including, without
limitation,time limitations regardless of whether the Colorado Procurement Code applies to this Agreement.
14. NOTICES and REPRESENTATIVES
Each individual identified as a Principal Rcprescntative on the Cover Page for this Agreement shall be the
principal representative of the designating Party. All notices required or pennitted to be given under this
Agreement shall be in writing, and shall be delivered (A) by hand with receipt required, (B) by certified or
registered mail to such Party's principal representative at the address set forth on the Cover Page for this
Agreement or(C) as an email with read reccipt rcquested to the principal representative at the email address, if
any,set forth on the Cover Page for this Agrecment. If a Party delivers a notice to another through email and the
email is undeliverable, then, unless the Party has been provided with an alternate email contact, the Party
delivering the notice shall deliver the notice by hand with receipt required or by certified or registered mail to
such Party's principal represen[ative at the address set forth on the Cover Page for this AgreemenL Either Party
may change its principal representativc or principal representative contact information,or may designate specific
other individuals to receive certain types of notices in addition to or in lieu of a principal representative,by notice
submitted in accordance with this section without a formal amendment [o this Agreement. Unless otherwise
provided in this Agrecment,no[ices shall be effective upon delivery of[hc written no[ice.
15. RIGHTS IN WORti PRODUCT AND OTHER INFOR�IATION
A. Work Product
Subrecipient agrees to provide to the State a royalty-free,non-exclusive and irrevocable license to reproduce
publish or otherwise use and to authorize o[hers [o use [he Work Product described herein, for the Federal
Awarding Agency's and State's purposes. All Work Product shall be delivered to the State by Subrecipient
upon completion or termination hereof.
B. Exclusive Property of the State
Except to the extent specifically provided elsewhere in this Agreement, all State Records,documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes, shidies, data,
images, photographs, negatives, pichires, drawings, designs, models, surveys, maps, materials, ideas,
concepts,know-how,and inf'ormation provided by or on behalf of the State to Subrecipient are the exclusive
property of the State (collectively, "State Materials") Subrecipient shall not use, willingly allow, cause or
permit Work Product or State Materials to be used for any purpose other than the perfonnance of
Subrecipient's obligations in this Agreement without the priorwritten consent of the State. Upon termination
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of this Agreement for any reason, Subrecipient sl�all provide all Work Product and State Materials to the
State in a form and manner as directed by the State.
C. Exclusive Property of Subrecipient
Subrecipient retains the exclusive rights,title, and ownership to any and all pre-existing materials owned or
licensed to Subrecipient including,but not limited to,all pre-existing software, licensed products,associated
source code, machine code, text images, audio and/or video, and third-party materials, delivered by
Subrecipient under this Agreement,wltether incorporated in a Deliverable or necessary to use a Deliverable
(collectively,"Subrecipient Property").Subrecipient Property shall be licensed to the State as set forth in this
Agreement or a State approved license agreement:(i)entered into as exhibits to this Agreement,(ii)obtained
by the State from the applicable third-party vendor, or(iii) in the case of open source software, the license
terms set forth in the applicable open source license agreement.
16. GENERAL PROVISIONS
A. Assignment
Subrecipient's rights and obligations under this Agreement are personal and may not be transferred or
assigned without the prior,written consent of the State. Any attempt at assignment or transfer without such
consent shall be void. Any assignment or transfer of Subrecipient's rights and obligations approved by the
State shall be subject to the provisions of this Agreement.
B. Subcontracts
Subrecipient sl�all not enter into any subaward or subcontract in connection with its obligations under this
Agreement without the prior,written approval of the State. Subrecipient shall submit to the State a copy of
each such subaward or subcontract upon request by the State. All subawards and subcontracts entered into
by Subrecipient in connection with this Agreement shall comply with all applicable federal and state laws
and regulations,shall provide that they are governed by the laws of the State of Colorado,and shall be subject
to all provisions of this Agreement. If the entity with whom Subrecipient enters into a subcontract or
subaward would also be considered a Subrecipient, then the subcontract or subaward entered into by
Subrecipient shall also contain provisions permitting both Subrecipient and tlte State to perfonn all
monitoring of that Subcontractor in accordance with the Uniform Guidance.
C. Binding Effect
Except as otherwise provided in§16.A,all provisions of this Agreement, including the benefits and burdens,
sltall extend to and be binding upon the Parties' respective successors and assigns.
D. Authority
Each Party represents and warrants to the other that the execution and delivery of this Agreement and the
performance of such Party's obligations have been duly authorized.
E. Captions and References
The captions and headings in this Agreement are for convenience of reference only, and shall not be used to
interpret,define,or limit its provisions.All references in this Agreement to sections(whether spelled out or
using the § symbol), subsections, exhibits or other attachments, are references to sections, subsections,
exhibits or other attachments contained herein or incorporated as a part hereof,unless otherwise noted.
F. Counterparts
This Agreement may be executed in multiple,identical,original counterparts,each of which shall be deemed
to be an original,but all of which,taken together,shall constitute one and the same agreement.
G. Entire Understanding
Tl�is Agreement represents the complete integration of all understandings between tl�e Parties related to the
Work,and all prior representations and understandings related to the Work,oral or written,are merged into
this Agreement.Prior or contemporaneous additions,deletions,or other changes to this Agreement shall not
have any force or effect whatsoever,unless embodied herein.
H. Digital Signatures
If any signatory signs this Agreement using a digital signature in accordance with the Colorado State
Controller Contract,Grant and Purchase Order Policies regarding the use of digital signatures issued under
the State Fiscal Rules,then any agreement or consent to use digital signatures within the electronic system
through which tl�at signatory signed shall be incorporated into this Agreement by reference.
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1. Modification
Except as otherwise provided in this Agreement, any modification to this Agreement shall only be effective
if agreed to in a formal amendment to this Agreement, properly executed and approved in accordance with
applicable Colorado State law and State Fiscal Rules. Modifications permitted under this Agreement, other
than Agreement amendments,shall confonn to the policies issued by the Colorado State Controller.
J. Statutes,Regulations,Fiscal Rules, and Other Authority.
Any reference in this Agreement to a statute, regulation, State Fiscal Rule, fiscal policy or other authority
shall be interpreted to refer to such authority then current, as may have been changed or amended since the
Effective Date of this Agreement.
K. External Ternts and Conditions
Notwithstanding anything to the contrary herein, the State shall not be subject to any provision included in
any terms, conditions, or agreements appearing on Subrecipient's or a Subcontractor's website or any
provision incorporated into any click-through or online agreements related to the Work unless that provision
is specifically referenced in this Agreement.
L. Severability
The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or
enforceability of any other provision of this Agreement,which shall remain in full force and effect,provided
that the Parties can continue to perfonn their obligations under this Agreement in accordance witli the intent
of this Agrecment.
M. Survival of Certain Agreement Terms
Any provision of this Agreement that imposes an obligation on a Party after termination or expiration of this
Agreement shall survive the termination or expiration of this Agreement and shall be enforceable by the other
Party.
N. Taxes
The State is exempt from federal excise taxes under I.R.C.Chapter 32(26 U.S.C.,Subtide D,Ch.32)(Federal
Excise Tax Exemption Certificate of Registry No. 84-730123K)and from State and local government sales
and use taxes under§§39-26-704(1),et.req., C.R.S. (Colorado Sales Tax Exemption Identification Number
98-02565). The State shall not be liable for the payment of any excise, sales, or use taxes, regardless of
whether any political subdivision of the Statc imposes such taxes on Subrecipient.Subrecipient shall be solely
responsible for any exemplions from the collection of excise,sales or use taxes that Subrecipient may wish
to have in place in connection with this Agrcement.
O. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described in§16.A,this Agreement does not and is
not intended to confer any rights or remedies upon any person or entity other than the Parties. Enforcement
of this Agreement and al!rights and obligations hereunder are reserved solely to the Parties.Any services or
benefits which third parties receive as a result of this Agreement are incidental to this Agreement, and do not
create any rights for such third parties.
P. Waiver
A Party's failure or delay in exercising any right,power,or privilege under this Agreement,whether explicit
or by lack of enforcement,shall not operate as a waiver,nor shall any single or partial exercise of any right,
power,or privilege preclude any other or fi�rtf�er exercise of such right,power,or privilege.
Q. CORA Disclosure
To the extent not prohibited by federal law, this Agreement and the performanee measures and standards
required under§24-]06-107, C.R.S., if any,ase subject to public release through the CORA.
R. Standard and Manner of Performance
Subrecipient shall perform its obligations under this Agreement in accordance with the highest standards of
care,skill and diligence in Subrecipient's industry, trade,or profession.
S. Licenses,Permits,and Other Authorizations
i. Subrecipient shall secure, prior to the Effective Date, and maintain at all times during the tenn of this
Agreement,at its sole expense,all licenses,certifications,pennits, and other authorizations required to
perform its obligations under this Agreement, and shall ensure that all employees, agents and
Subcontractors secure and maintain at all times during the ternl of their employment, agency or
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Subcontractor, all license, certifications, permits and other authorizations required to perform their
obligations in relation to this Agreement.
ii. Subrecipient,if a foreign corporation or other foreign entity transacting business in the State of Colorado,
shall obtain prior to the Effective Date and maintain at all times during the term of this Agreement,at its
sole expense, a certificate of authority to transact business in the State of Colorado and designate a
registered agent in Colorado to accept service of process.
T. Federal Provisions
Subrecipient shall comply with all applicable requirements of Exhibits C and D at all times during the term
of this Agreement.
17. COLORADO SPECIAL PROVISIONS(COLORADO FISCAL RULE 3-3)
These Special Provisions apply to all agreements except where noted in italics.
A. STATUTORY APPROVAL.§24-30-202(1),C.R.S.
This Agreement shall not be valid until it has been approved by the Colorado State Controller or designee.
If this Agreement is for a Major Information Technology Project, as defined in §24-37.5-102(2.6), C.R.S.,
then this Agreement shall not be valid until it has been approved by the State's Chief Information Officer or
designee.
B. FUND AVAILABILITY.§24-30-202(5.5),C.R.S.
Financial obligations of the State payable after the current State Fiscal Year are contingent upon funds for
that purpose being appropriated,budgeted,and othenvise made available.
C. GOVERNMENTAL IMMUNITY.
Liability for claims for injuries to persons or property arising from the negligence of the State, its
departments, boards, commissions committees,bureaus,offices,employees and officials shall be controlled
and limited by the provisions of the Colorado Govemmental Immunity Act, §24-10-101,et seq.,C.R.S.; the
Federal Tort Claims Act,28 U.S.C.Pt.VI,Ch. 171 and 28 U.S.C. 1346(b),and the State's risk management
statutes, §§24-30-1501, et seq. C.R.S. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other
provisions,contained in these statutes.
D. INDEPENDENT CONTRACTOR.
Subrecipient shall perform its duties hereunder as an independent contractor and not as an employee.Neither
Subrecipient nor any agent or employee of Subrecipient shall be deemed to be an agent or employee of the
State. Subrecipient shall not have authorization, express or implied, to bind the State to any agreement,
liability or understanding,except as expressly set forth herein. Subrecipient and its employees and agents
are not entitled to unemployment insurance or workers compensation benefits through the State and
the State shall not pay for or otherwise provide such coverage for Subrecipient or any of its agents or
employees. Subrecipient shall pay when due all applicable employment taxes and income taxes and
local head taxes incurred pursuant to this Agreement.Subrecipient shall(i)provide and keep in force
�vorkers' compensation and unemployment compensation insurance in the amounts required by law,
(ii) provide proof thereof�vhen requested by the State, and(iii)be solely responsible for its acts and
those of its employees and agents.
E. COMPLIANCE WITH LAW.
Subrecipient shall comply with all applicable federal and State laws, rules, and regulations in effect or
hereafter established,including,without limitation,laws applicable to discrimination and unfair employment
practices.
F. CHOICE OF LAW,JURISDICTION,AND VENUE.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation,
execution,and enforcement of this Agreement. Any provision included or incorporated herein by reference
which conflicts with said laws,rules,and regulations shall be null and void.All suits or actions related to this
Agreement shall be filed and proceedings held in the State of Colorado and exclusive venue shall be in the
City and County of Denver.
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G. PROHiBiTED TERMS.
Any term included in this Agreement that requires the State to indemnify or hold Subrecipient harmless;
requires the State to agree to binding arbitration; limits Subrecipient's liability for damages resulting from
death, bodily injury,or damage to tangible property; or that conflicts with this provision in any way shall be
void ab initio. Nothing in this Agreement shall be construed as a waiver of any provision of§24-106-109,
C.R.S.
H. SOFTWARE PiRACY PROHIBiTION.
State or other public funds payable under this Agreement shall not be used for the acqttisition,operation, or
maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions.
Subrecipient hereby certifies and warrants that, during the term of this Agreement and any extensions,
Stibrecipient has and shall maintain in place appropriate systems and controls to prevent such improper use
of public fimds. lf the State determines that SuUrecipient is in violation of this provision, the State may
exercise any remedy available at law or in equity or under this Agreement, including, without limitation,
immediate termination of this Agreement and any remedy consistent with federal copyright laws or
applicable licensing restrictions.
I. EMPLOYEE FINANCiAL INTERESTlCONFLICT OF INTEREST. §§24-18-201 and 24-50-507,
C.R.S.
The signatories aver that to their knowledge,no employee of the State has any personal or bcneficial interest
whatsocver in the service or property described in this Agreement. Subrecipient has no intcrest and shall not
acquire any interest,direct or indirect,that would conflict in any manner or degree with the performance of
Subrecipient's services and Subrecipient shall not employ any person having such known interests.
J. VENDOR OFFSET AND ERRONEOUS PAYh7ENTS.§§24-30-202(1)and 24-30-202.4,C.R.S.
�Not applicable to intergovernmentnlagreeinents� Subject to§24-30-202.4(3.5),C.R.S.,the State Controller
may withhold payment under the State's vendor offset intercept system for debts owed to State agencies for:
(i) unpaid child support debts or child support arrearages; (ii) unpaid balances of tax, accnied interest, or
other charges specificd in ��39-21-101, et seq., C.R.S.; (iii)unpaid loans due to the Student Loan Division
of the Department of Higher Education;(iv)amounts required to be paid to the Unemployment Compensation
Fund;and(v)other unpaid debts owing to the State as a result of final agency detennination or judicial action.
The State may also recover,at the State's discretion, payments made to Subrecipient in error for any reason,
including,but not limitcd to,overpayments or improper payments,and unexpended or cxcess fiinds received
by Subrecipient by deduction from subsequcnt payments under this Agreement,deduction from any payment
due under any other contracts, grants or agrecments between the State and Subrccipient, or by any other
appropriate method for collecting debts owed to the State.
K. PUBLIC CONTRACTS FOR SERViCES.§§8-17.5-101,et seq., C.R.S.
/Not applicable to agreeinents relating to the o.f'fer, issunnce, or sa/e of securities, investuient advisory
services o►•feuid�uannge�ne�r!services,spaisored p►•ojects,i�rtergovernnie�rtal agreeurents,or i�iforiuntio�r
tec/urology services or products and services/ Subrecipient certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work undcr this Agreement and will
confirm the employmcnt cligibility of all employees who are newly hired for employment in the United States
to�erform work under this Agrcement,through participation in the E-Verify Program or the State verification
program established pursuant to �8-17.5-102(5)(c), C.R.S., Subrecipient shall not knowingly employ or
contract with an illegal alien to perfonn work under this Agreement or enter into a contract with a
Subcontractor that fails to certify to Subrecipient that the Subcontractor shall not knowingly employ or
contract with an illegal alien to perfonn work under this Agreement.Subrecipient(i)shall not use E-Verify
Program or the program procedures of the Colorado Department of LaUor and Employment ("Department
Program") to undertake pre-employment screening of job applicants while this Agreement is being
perfonned, (ii) shall notify the Subcontractor and the contracting State agency or institution of higher
education within three days if Subrecipient has actual knowledge that a Subcontractor is employing or
contracting with an illegal alien for work under this Agreement, (iii) shall terminate the subcontract if a
Subcontractor does not stop employing or contracting with the illegal alien within three days of receiving the
notice, and (iv) shall comply with reasonable requests made in the course of an investigation, undertaken
pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and Employment.If Subrecipient
participates in the Department program,Subrecipient shall deliver to the contracting State agency,Institution
of Higher Education or political subdivision,a written,notarized affirmation,affirming that Stibrecipient has
examined the legal work status of such employee, and shall comply with all of the other requirements of the
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Department program.If Subrecipient fails to comply with any requirement of this provision or§§8-17.5-101,
et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may
terminate this Agreement for breach and,if so terminated, Subrecipient shall be liable for damages.
L. PUBLIC CONTRACTS WITH NATURAL PERSONS.§§24-76.5-101,etseq.,C.R.S.
Subrecipient,if a natural person eighteen(18)years of age or older,hereby swears and affinns under penalty
of perjury that Subrecipient (i) is a citizen or othenvise lawfully present in the United States pursuant to
federal law,(ii)shall comply with the provisions of§§24-76.5-101, et seq., C.R.S., and(iii)has produced
one form of identification required by§24-76.5-103,C.R.S.,prior to the Effective Date of this Agreement.
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EXiIIBIT A, STATEMENT OF WORK A1vD BUDGET
Project Description* 2020 CARES Act 5311 Administrative and Operating I
Federal Awarding Agency Federal Transit Administration(FTA)
Federal Regional Contact Cindy Terwilliger
Federal Award Date To Be Determined I
Project End Date I December 31,2020 I
I FAIN I To Be Determined I CFDA# I 20.509 I
CFDA Title Formt�la Grants for Rural Areas Program I
I Subrecipient I Town of Estes Park I DUNS# I 078355450
Contact Name Vanessa Solesbee � Vendor# 2000306
Address 170 MacGregor Avenue � Phone# I (970)577-3957 �
Estes Park,CO 80517 �
Email I vsolesbee@estes.org I Indirect Rate I N A I
Total Project Budget I $94,975.00 �
Budget �VBS** ALI Federal Funds Local Funds I Total
Administrative �20-II-SCARE.ESTE.620 11.79.00 100% I $47,487.00 0% I $0.00 I $47,487.00 I
Operating ��0-11-4CARE.ESTE.300 30.09.01 ]00% I $47,488.00 0% I $0.00 I $47,488.00
Total Project Amount Encumbered via this Suba.vard Agreement I $94,975.00
*This is not a research and development grant.
*'The WBS numbers may be replaced without changing thc amount of the subaward at CDOT's discretion.
A. Project Description
Town of Estes Park shall maintain the existcncc of public transportation services through the following goals:
1. Support transit operations to prevent,prepare for,and respond to COVID-19(see Section D for
more details);
2. Enhance access to health care,education,employment,public services, recreation,social
transactions,and other basic needs;
3. Assist in the maintenance,development, improvement and use of public transportation in their
Transportation Planning Region(TPR);
4. Encourage and facilitate the most efficient use of all transportation fimds used to provide
passenger transportation in their TPR through the coordination of programs and services;and
5. Encourage mobility management,employment-related transportation alternatives,joint
development practices,and transit-oriented development.
This funding is provided to support the services described above for calendar year 2020(January 20—December
31).
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B. Performance Standards
1. Project Milestones
Milestone Description � Original Estimated
Completion Date
Submit Reimbursement Request in COTRAMS � 6/5/2020
Submit Final Reimbursement Request in COTRAMS I 8/31/2020
IMPORTANT NOTE: All milestones in this Statement of Work (except for the final reimbursement request)
must be completed no later than the expiration date of this Subaward Agreement: December 31,2020.
2. Perfonnance will be reviewed throughout the duration of this Subaward Agreement.Town of
Estes Park shall report to the CDOT Project Manager whenever one or more of the following
occurs:
a. Budget or schedule changes;
b. Scheduled milestone or completion dates are not met;
c. Identification of problem areas and how the problems will be resolved; and/or
d. Expected impacts and the efforts to recover from delays.
C. Project Budget
1. The Total Project Budget is$94,975.00. CDOT will pay 10040 of the eligible, actual
administrative costs,up to the maximum amount of$47,487.00,and 100%of the eligible, actual
operating costs, up to the maximum amount of$47,488.00. CDOT will retain any remaining
balance of the federal share of CARES Act FTA-5311 Funds.Town of Estes Park shall be solely
responsible for all costs incurred in the project in excess of the amount paid by CDOT from
Federal Funds for the federal share of eligible, actual costs. For CDOT accounting purposes,the
Federal Funds of$47,487.00(100°%)for administrative costs and$47,488.00(100°.0)for operating
costs,will be encumbered for this Subaward Agreement.
2. No refund or reduction of the amount of Town of Estes Park's share to be provided will be
allowed unless there is at the same time a refund or reduction of the federal share of a
proportionate amount.
3. Per the tenns of this Subaward Agreement, CDOT shall have no obligation to provide state funds
for use on this project.CDOT will administer Federal Funds for this Project under the terms of
this Subaward Agreement,provided that the federal share of FTA funds to be administered by
CDOT are made available and remain available.Town of Estes Park shall initiate and prosecute to
completion all actions necessary to enable Town of Estes Park to provide its share of the Total
Project Budget at or prior to the time that such funds are needed to meet the Total Project Budget.
D. Allowable Costs
I. Town of Estes Park shall agree to adhere to the provisions for allowable and unallowable costs
cited in the following regulations: 2 CFR 200.420 through 200.475;FTA C 5010.1 E Chapter VI:
Financial Management; Master Agreement, Section 6"Non-Federal Share;"and 2 CFR 200.102.
Other applicable requirements for cost allowability not cited previously,shall also be considered.
2. Town of Estes Park's operating expenses (net fare revenue) are eligible beginning January 20,
2020.Those costs include 1)paying administrative leave of operations personnel due to reductions
in services or quarantine;2)paratransit service operating expenses;3)Charter service in response
to the COVID-19 emergency(up to 45 days without a waiver);4)items having a useful life of less
than one year,including personal protective equipment and cleaning supplies; 5)Operating
expenses related to the response to COVID-19; 6)Operating expenses related to the pandemic
preparedness;and 7)costs directly related to system operations.Town of Estes Park at a
minimum, should consider the following items as operating expenses: fuel,oil,drivers and
dispatcher salaries and fringe benefits, and licenses.
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3. If Town of Estes Park elects to take administrative assistance, eligible costs may include but are
not limited to: general administrative expenses(e.g.,salaries of the project director,secretary,and
bookkeeper); marketing expenses;insurance premiums or payments to a self-insurance reserve;
office supplies;facilities and equipment rental;standard overhead rates;and the costs of
administering drug and alcoltol testing.Additionally,administrative costs for promoting and
coordinating ridesharing are eligible as project administration if the activity is part of a
coordinated public transportation program.
4. If Town of Estes Park l�as already submitted invoices through its 2020 normal 5311 grant
agreement,then these expenses are no longer eligible for CAR�S Act funds.
E. Reimbursement Eligibility
1. Town of Estes Park must submit invoice(s)monthly via COTRAMS.Reimbursement will apply
only to eligible expenses that are incurred within the period of performance(January 20
December 31)of this Subaward Agreement.
2. Reimbursement requests mttst be within tl�e limits of Section D.,Allowable Costs,of this
Subaward Agreement.Town of Estes Park will be reimbursed based on the ratio of Federal Funds
share and Local Funds share set forth in the Project Budget above.
3. Town of Estes Park must submit the final invoice within sixty(60)calendar days of December 31,
2020,and submit a Grant Closeout and Liquidation(GCL)Form in COTttAMS within fifteen(15)
days of issuance of the final reimbursement payment.
F. Training
In an effort to enhance transit safety,Town of Estes Park and any subrecipients and subcontractors shall make a
good faith effort to ensure that appropriate training of agency and contracted personnel is occurring and that
personnel are up to date in appropriatc certifications.In particular,Town of Estes Park shall ensure that driving
personnel are provided profcssional training in dcfcnsivc driving and training on the handling of mobility devices
and transporting older adults and pcople witlt disabilities.
G. Restrictions on Lobbying
Town of Estes Park is certifying tltat it complies witlt 2 CFR 200.450 by entering into this Subaward Agreement.
H. Special Conditions
1. Town of Estes Park will comply witlt all requirements imposed by CDOT on Town of Estes Park
so tl�at the federal award is uscd in accordance witlt fcderal statutes,regulations,and the terms and
conditions of tl�e federal award.
2. Town of Estes Park must pennit CDOT and their auditors to have access to Town of Estes Park's
records and financial statemenls as necessary,with reasonable advance notice.
3. Record retention shall adhere to the requirements outlined in 2 CFR 200333 and FTA C 5010.1 E.
4. Town of Estes Park cannot request reimbursement for costs on this project from more tl�an one
Federal Awarding Agency or other federal awards(i.e.,no duplicate billing).
5. Town of Estes Park must obtain prior CDOT approval, in writing,if FTA funds are intended to be
used for payment of a lease or for third-parly contracts.
6. If receiving FTA 5311 funding, Town of Estes Park shall advertise its fixed route and/or niral
based service as available to the general public and service will not be cxplicitly limitcd by trip
purpose or client type.
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7. If receiving FTA 5311 funding,Town of Estes Park shall maintain and report annually all
information required by NTD and any other financial,fleet,or service data.
8. If receiving FTA 5311 or 5339 funding,Town of Estes Park will ensure subcontractors and
subrecipients comply with FTA Drug and Alcohol Regulations.
9. Town of Estes Park will comply with the Federal Transit Administration(FTA)Dnig and Alcohol
Regulations,to include on time submission to FTA's Drug and Alcohol Management Information
System(DAMIS).
10. Town of Estes Park shall ensure that it does not exclude from participation in,deny the benefits of,
or subject to discrimination any person in the United States on the ground of race, color,national
origin,sex,age or disability in accordance with Title VI of the Civil Rights Act of 1964.
1 1. Town of Estes Park shall seek to ensure non-discrimination in its programs and activities by
developing and maintaining a Title VI Program in accordance with the"Requirements for FTA
Subrecipients"in CDOT's Title VI Program Plan and Federal Transit Administration Circular
4702.1 B,"Title Vl Requirements and Guidelines for FTA Recipients."The Party shall also
facilitate FTA's compliance with Executive Order 12898 and DOT Order 5610.2(a)by
• incorporating the principles of environmental justice in planning,project development and public
outreach in accordance with FTA Circular 4703.1 "Environmental Justice Policy Guidance for
Federal Transit Administration Recipients."
!2. Town of Estes Park will provide transportation services to persons with disabilities in accordance
with the Americans with Disabilities Act of 1990,as amended,42 U.S.C. � 12101 et seq.
I 3. Town of Estes Park shall develop and maintain an ADA Program in accordance with 28 CFR Part
35,Nondiscrimination on the Basis of Disability in State and Local Government Services,FTA
Circular 4710.1,and any additional requirements established by CDOT for FTA Subrecipients.
i4. Town of Estes Park shall ensure that it will comply with the Americans with Disabilities Act,
Section 504 of the Rehabilitation Act,FTA guidance,and any other federal,state,and/or local
laws,rules and/or regulations.In any contract utilizing federal funds, land,or other federal aid,
Town of Estes Park shall require its subrecipients and/or contractors to provide a statement of
written assurance that they will comply with Section 504 and not discriminate on the basis of
disability.
i 5. Town of Estes Park shall agree to produce and maintain documentation that supports compliance
with the Americans with Disabilities Act to CDOT upon request.
16. Town of Estes Park shall update its Agency Profile in COTRAMS with any alterations to existing
construction or any new construction in accordance with FTA Circular 4710.1.
17. If applicable,Town of Estes Park will adopt a Transit Asset Management Plan that complies with
regulations implementing 49 U.S.C. � 5326(d).
I R. Town of Estes Park shall include nondiscrimination language and the Disadvantaged Business
Enterprise(DBE)assurance in all contracts and solicitations in accordance with DBE regulations,
49 CFR part 26 and CDOT's DBE program.
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EXHIBIT B, SAMPLE OPTION LETTER
State Agency Option Letter Number
Department of Transportation Insert the Option Number(e.g. "1"for the first
option)
Subrecipient Original Agreement Number
Insert SubrecipienYs Full Legal Name, inciuding"Inc.", Insert CMS number or Other Contract Nitmber of
"LLC", etc... the Original Contract
Subaward Agreement Amount Option Agreement Number
Federal Ftmds Insert CMS number or Other Contract Number of
Maximum Amount(%) $0.00 this Option
Local Funds Agreement Performance Beginning Date
Local Match Amotmt(°io) $0.00 The later of the Effective Date or Month,Day,
Year
Agreement Total $0.00 Current Agreement Expiration Date
Month, Day, Year
1. OPTIONS:
A. Option to extend for an Extension Ternl or End of Ternl Extension.
2. REQUIRED PROVISIONS:
A. For use with Oation 1(Al:In accordance with Section(s)2.B 2.0 of the Original Agreement referenced
above,tl�e State I�ereby exercises its option for an additional tenn/end of tern�extension,beginning Insert
start date and ending on the current agreement expiration date shown above, at the rates stated in the
Original Agreement,as amended.
B. For use with Oations 1(A): The Subaward Agreement Amount table on the Agreemcnt's Cover Page
is hereby deleted and replaced with tl�e Current Subaward Agreement Amount table shown above.
3. OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of thc State Controller or ,whichever is
later.
STATE OF COLORADO 1n accordance witl�§24-30-202,C.R.S.,tl�is Option
Jared S. Polis,Governor Letter is not valid until signed and dated below by
Department of Transportation the State Controller or an authorited delegate.
Shoshana M. Lew,Executive Director STATE CONTROLLER
Robert Jaros,CPA,MBA,JD
By: By:
David Knitsinger,Director, Department of Transportation
Division of Transit&Rail
Date: � Option Letter EfFective Date:_
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EXHIBIT C, FEDERAL PROVISIONS
1. APPLICABILITY OF PROVISIONS
l.1. The Contract to which these Federal Provisions are attached has been funded, in whole or in part,with
an Award of Federal funds. In the event of a conflict between the provisions of these Federal Provisions,
the Special Provisions,the body of the Contract, or any attachments or exhibits incorporated into and
made a part of the Contract,the provisions of these Federal Provisions shall control.
2. DEFINITIONS
2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings ascribed to
them below.
2.l.l. "Award"means an award of Federal financial assistance,and the Contract setting forth the terms
and conditions of that financial assistance,that a non-Federal Entity receives or administers.
2.1.1.1. Awards may be in the form of:
2.1.1.1.1. Grants;
2.1.1.1.2. Contracts;
2.1.1.1.3. Cooperative agreements, which do not include cooperative research and development
agreements(CRDA)pursuant to the Federal Technology Transfer Act of 1986,as amended
(15 U.S.C. 3710);
2.1.1.1.4. Loans;
2.1.1.1.5. Loan Guarantees;
2.1.1.1.6. Subsidies;
2.1.1.1.7. Insurance;
2.1.1.1.8. Food commodities;
2.I.1.1.9. Direct appropriations;
2.1.1.1.l0. Assessed and voluntary contributions;and
2.12.1.11. Other financial assistance transactions that authorize the expenditure of Federal funds by
non-Federal Entities.
2.l.l.1.12. Any other items specified by OMB in policy memoranda available at the OMB website or
other source posted by the OMB.
2.1.1.2. Award does not include:
2.1.1.2.1. Technical assistance,which provides services in lieu of money;
2.l.1.2.2. A transfer of title to Federally-owned property provided in lieu of money;even if the award
is called a grant;
2.1.1.2.3. Any award classified for security purposes;or
2.1.1.2.4. Any award funded in whole or in part with Recovery funds, as defined in section 1512 of
the American Recovery and Reinvestment Act(ARRA) of 2009(Public Law 111-5).
2.1.2. "Contract" means the Agreement or Subaward Agreement to which these Federal Provisions are
attached and includes all Award types in§2.1.1.1 of this Exhibit.
2.1.3. "Contractor"means the party or parties to a Contract or Subaward Agreement funded, in whole or
in part,with Federal financial assistance,other than the Prime Recipient,and includes Subrecipients
and bonowers. For purposes of Transparency Act reporting,Contractor does not include Vendors.
2.1.4. "Data Universal Numbering System(DUNS)Number"means the nine-digit number established and
assigned by Dun and Bradstreet, Inc. to uniquely identify a business entity. Dun and Bradstreet's
website may be found at:http:llfedgov.dnb.com/webform.
2.1.5. "Entity"means all of the following as defined at 2 CFR part 25,subpart C;
Contract Numbcr:20-HTR-ZL-03243 491002209 Pagc 25 of 44 Vcrsion 10 23 19
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2.l.5.I. A governmental organization,which is a State,local govenunent,or Indian Tribe;
2.1.5.2. A foreign public entity;
2.1.5.3. A domestic or foreign non-profit organization;
2.1.5.4. A domestic or foreign for-profit organization;and
2.1.5.5. A Federal agency,but only a Subrecipient under an Award or Sub award to a non-Federal entity.
2.l.6. "Executive" means an officer, managing partner or any other employee in a management position.
2.1.7. "Federal Award Identification Number (FAIN)" means an Award number assigned by a Federal
agency to a Prime Recipient.
2.1.8. "Federal Awarding Agency"means a Federal agency providing a Federal Award to a Recipient as
described in 2 CFR§20037
2.1.9. "FFATA" means the Federal F�mding Accountability and Transparency Act of 2006 (Public Law
109-282), as amended by §6202 of Public Law l 10-252. FFATA, as amended, also is referred to
as the"Transparency Act."
2.1.10. "Federal Provisions"means these Federal Provisions subject to the Transparency Act and Uniform
Guidance, as may be revised pursi►ant to ongoing guidance from the relevant Federal or State of
Colorado agency or institutions of higher education.
2.l.1 I. • "OMB"means the Executive Office of the President,Office of Management and Budget.
2.1.12. "Prime RecipienP' means a Colorado State agency or instih�tion of higher education that receives
an Award.
2.l.13. "Subaward"means an award by a Recipient to a Subrecipient funded in whole or in part by a Federal
Award. The tenns and conditions of the Federal Award flow down to the Award unless the terms
and conditions of the Federal Award specifically indicate otherwise in accordance with 2 CFR
§200.38. The term does not include paymcnts to a contractor or payments to an individual that is a
beneficiary of a Federal program.
2.1.l4. "Subrecipient"means a non-Federal Entity(or a Federal agency under an Award or Subaward to a
non-Federal Entity) receiving Federal funds through a Prime Recipient to support the perfonnance
of the Federal project or program for which the Federal funds were awarded. A Subrecipient is
subject to the terms and conditions of the Federal Award to the Prime Recipient,including program
compliance rec�uirements.The term"Subrecipient"includes and may be referred to as Subrecipient.
The term does not include an individual who is a beneficiary of a federal program.
2.1.15. "Subrecipient Parent DIJNS Number" means the sub recipient parent organization's 9-digit Data
Universal Numbering System(DUNS)number that appears in the sub recipient's System for Award
Management (SAM)psofile, if applicable.
2.i.16. "System for Award Management(SAM)"means the Federal repository into which an Entity must
enter the information required under the Transparency Act, which may be found at
http:/www.sam.gov.
2.1.17. "Total Compensation"means the cash and noncash dollar value earned by an Executive during the
Prime Recipient's or Subrecipient's preceding fiscal year and includes the following:
2.1.17.1. Salary and bonus;
2.1.17.2. Awards of stock, stock options, and stock appreciation rights, using the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. l23 (Revised 2005)
(FAS I 23R),Shared Based Payments;
2.1.17.3. Earnings for services under non-equity incentive plans, not inclttding group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of Executives
and are available generally to all salaried employees;
2.1.17.4. Change in present value of defined benefit and actuarial pension plans;
2.1.17.5. Above-market earnings on deferred compensation which is not tax-qualified;
Contract Numbcr.20-HTR-ZL-03243 491002209 Pagc 26 of44 Vcrsion 10 23 19
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2.1.17.6. Other compensation, if the aggregate value of all such other compensation (e.g. severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or
property)for the Executive exceeds$10,000.
2.1.18. "Transparency AcP' means the Federal Funding Accountability and Transparency Act of 2006
(Public Law ]09-282), as amended by §6202 of Public Law 110-252. The Transparency Act also
is referred to as FFATA.
2.1.19. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards, which supersedes
requirements from OMB Circulars A-21, A-87, A-110, and A-122, OMB Circulars A-89, A-102,
and A-133, and the guidance in Circular A-50 on Single Audit Act follo�v-up. The terms and
conditions of the Uniform Guidance flow down to Awards to Subrecipients unless the Uniform
Guidance or the terms and conditions of the Federal Award specifically indicate otherwise.
2.1.20. "Vendor" means a dealer, distributor, merchant or other seller providing property or services
required for a project or program fiinded by an Award. A Vendor is not a Prime Recipient or a
Subrecipient and is not subject to the terms and conditions of the Federal award. Program
compliance requirements do not pass through to a Vendor.
3. COMPLIANCE
3.1. Contractor shall comply�vith all applicable provisions of the Transparency Act,all applicable provisions
of the Uniform Guidance,and the regulations issued pursuant thereto, including but not limited to these
Federal Provisions.Any revisions to such provisions or regulations shall automatically become a part of
these Federal Provisions, �vithout the necessity of either party executing any fiirther instrument. The
State of Colorado may provide written notification to Contractor of such revisions,but such notice shall
not be a condition precedent to the effectiveness of such revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND DATA UNIVERSAL NUMBERING
SYSTEM(DUNS)REQUIREMENTS
4.1. SAM. Contractor shall maintain the currency of its information in SAM until the Contractor submits the
final financial report�required under the Award or receives final payment,whichever is later. Contractor
shall review and update SAM information at least annually after the initial registration, and more
fi�equently if required by changes in its information.
4.2. DUNS. Contractor shall provide its DUNS number to its Prime Recipient,and shall update Contractor's
information in Dun&Bradstreet,Inc.at least annually after the initial registration,and more frequently
if required by changes in Contractor's information.
5. TOTAL COMPENSATION
5.1. Contractor shall include Total Compensation in SAM for each of its five most highly compensated
Executives for the preceding fiscal year if:
5.1.1. The total Federal fimding authorized to date under the Award is$25,000 or more;and
5.12. In the preceding fiscal year, Contractor received:
5.1.2.1. 80%or more of its annual gross revenues from Federal procurement contracts and subcontracts
and/or Federal financial assistance Awards or Sub awards subject to the Transparency Act;and
5.1.2.2. $25,000,000 or more in annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Sub a�vards subject to the
Transparency Act;and
5.1.3. The public does not have access to information about the compensation of such Executives through
periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.
78m(a),78o(d)or§ 6104 of the Internal Revenue Code of 1986.
6. REPORTING
6.1. Contractor shall report data elements to SAM and to the Prime Recipient as required in this Exhibit if
Contractor is a Subrecipient for the Award pursuant to the Transparency Act. No direct payment shall
be made to Contractor for providing any reports required under these Federal Provisions and the cost of
producing such reports shall be included in the Contract price. The reporting requirements in this Exhibit
ContractNumbcr.20-HTR-ZL-03243 491002209 Pagc 27 of44 Vcrs�on 10 23 19
157
are based on guidance from the US Office of Management and Budget(OMB),and as such are subject
to change at any time by OMB. Any such changes shall be automatically incorporated into this Contract
and shall become part of Contractor's obligations under this Contract.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial award is
$25,000 or more. If the initial Award is below$25,000 but subsequent Award modifications result in a
total Award of$25,000 or more, the Award is subject to the reporting requirements as of the date the
Award exceeds $25,000. If the initial Award is $25,000 or more, but funding is subsequently de-
obligated such that the total award amount falls below$25,000,the Award shall continue to be subject
to the reporting requirements.
7Z. The procurement standards in §9 below are applicable to new Awards made by Prime Recipient as of
December 26, 2015. The standards set forth in §l l below are applicable to audits of fiscal years
beginning on or after December 26,2014.
8. SUBRECIPIENT REPORTIIVG REQUIRFI�lENTS
8.1. If Contractor is a Subrecipient,Contractor shall report as set forth below.
8.1.I. To SAM. A Subrecipient shall register in SAM and report the following data elements in SAM for
eacle Federal Award identification Number no later than the end of the month following the month
in which the Sub award was made:
8.1.1.1. Subrecipient DUNS Number;
8.1.1.2. Subrecipient DUNS Number+4 if more than one electronic fiinds transfer(EFT)account;
S.l.l.3. Subrecipient Parent D�1NS Number;
8.1.1.4. Subrecipient's address, including: Street Address, City, State, Counlry, Zip + 4, and
Congressional District;
8.1.1.5. Subrccipicnt's top 5 most Itighly compensated Executives if the criteria in �4 above are met;
and
8.1.1.6. Subrecipient's Total Compensation of top 5 most highly compensated Executives if criteria in
§4 above met.
8.1.2. To Prime Recipient. A Subrecipient shall report to its Prime Recipient,upon the effective date of
the Agreement,the following data elements:
8.1.2.1. Subrecipient's D11NS Number as registered in SAM.
8.1.2.2. Primary Place of Performance Infonnation,including: Street Address,City,State,Country,Zip
code +4,and Congressional District.
9. PROCUR�MENT STANDARDS
9.I. Procurement Procedures. A Subrecipient shall use its own documented procurement procedures which
reflect applicable State,local,and Tribal laws and regulations,provided that the procurements conform
to applicable Federa! law and the standards identified in the Uniform Guidance, including without
limitation, §�200.318 through 200.326 thcrcof.
9.2. Procuremenl of Recovered Malerials. If a Subrecipienl is a State Agency or an agency of a political
subdivision of the State,its contractors musl comply with seclion 6002 of the Solid Waste Disposal Act,
as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection Agency(EPA)at 40 CFR
part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition,where the purchase price of the item exceeds$10,000 or
the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid
waste management services in a manner that maximizes energy and resource recovery;and establishing
an affirmative procurement program for procurement of recovered materials identified in the EPA
guidelines.
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10. ACCESS TO RECORDS
I 0.1. A Subrecipient shall permit Recipient and auditors to have access to Sub recipient's records and financial
statements as necessary for Recipient to meet the requirements of§200.331 (Requirements for pass-
through entities), §§200.300 (Statutory and national policy requirements) through 200.309 (Period of
performance),and Subpart F-Audit Requirements of the Uniform Guidance. 2 CFR§200331(a)(5).
11. SINGLE AUDIT REQUIREMENTS
1 1.1. if a Subrecipient expends$750,000 or more in Federal Awards during the Subrecipient's fiscal year,the
Subrecipient shall procure or arrange for a single or program-specific audit conducted for that year in
accordance with the provisions of Subpart F-Audit Requirements of the Uniform Guidance, issued
pursuant to the Single Audit Act Amendments of 1996,(31 U.S.C.7501-7507). 2 CFR§200.501.
l 1.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform Guidance
§200.514 (Scope of audit), except when it elects to have a program-specific audit conducted in
accordance with §200.507 (Program-specific audits). The Subrecipient may elect to have a
program-specific audit if Subrecipient expends Federal Awards under only one Federal program
(excluding research and development)and the Federal program's statutes, regulations, or the terms
and conditions of the Federal award do not require a financial statement audit of Prime Recipient.
A program-specific audit may not be elected for research and development unless all of the Federal
Awards expended were received from Recipient and Recipient approves in advance a program-
specific audit.
l 1.1.2. Exemption. If a Subrecipient expends less than$750,000 in Federal Awards during its fiscal year,
the Subrecipient shall be exempt from Federal audit requirements for that year,except as noted in 2
CFR §200.503 (Relation to other audit requirements), but records shall be available for review or
audit by appropriate officials of the Federal agency, the State, and the Government Accountability
Office.
l 1.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise arrange for
the audit required by Part F of the Uniform Guidance and ensure it is properly performed and
submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare
appropriate financial statements, including the schedule of expenditures of Federal awards in
accordance with Uniform Guidance§200.510(Financial statements)and provide the auditor with
access to personnel, accounts,books, records, supporting documentation, and other information as
needed for the auditor to perform the audit required by Uniform Guidance Part F-Audit
Requirements.
12. CONTRACT PROVISIONS FOR SUBRECIPIENT CONTRACTS
12.1. if Contractor is a Subrecipient,then it shall comply with and shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Agreement.
12.1.1. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-
l.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b),in accordance with
Executive Order 11246,"Equal Employment Opportunity"(30 FR 12319, 12935,3 CFR Part, 1964-
1965 Comp.,p. 339), as amended by Executive Order 11375,"Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60,
"Office of Federal Contract Compliance Programs,Equal Employment Opporttinity,Department of
Labor.
12.1.1.1. During the perforn�ance of this contract,the contractor agrees as follows:
12.1.1.1.1. Contractor will not discriminate against any employee or applicant for employment
because of race,color,religion,sex,or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, color, religion, sex, or national origin. Such
action shall include, but not be limited to the following: Employment, upgrading,
demotion,or transfer,recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation;and selection for training,including apprenticeship.
The contractor agrees to post in conspicuous places,available to employees and applicants
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159
for employment, notices to be provided by the contracting officer setting f'orth the
provisions of this nondiscrimination clause.
12.1.I.I.2. Contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race,color,religion,sex,or national origin.
l2.I.1.!3. Contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or otl�er contract or understanding,a notice to be provided
by the agency contracting officer, advising the labor union or workers' representative of
the contractor's commitments under section 202 of Executive Order 11246 of September
24, 1965,and shall post copies of the notice in conspicuous places available to employees
and applicants for employment.
12.1.1.1.4. Contractor will comply with all provisions of Executive Order 11246 of September 24,
1965,and of the niles,regulations,and relevant orders of the Secretary of Labor.
12,1.1.1.5. Contractor will fiimish all infonnation and reports required by Executive Order 11246 of
September 24, 1965,and by tl�e n�les,regulations,and orders of the Secretary of Labor,or
pursuant thereto, and will pennit access to his books, records, and acco�mts by the
contracting agency and thc Secretary of Labor for purposes of investigation to ascertain
compliance with such niles,regulations,and orders.
12.1.1.1.6. In the event of Contractor's non-compiiance with the nondiscrimination clauses of this
contract or with any of such n�les, regulations, or orders, this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible
for further Govemment contracts in accordance with procedures authorized in Executive
Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 1 1246 of September 24, 1965,or by nile,
regulation,or order of thc Secretary of Labor,or as otherwise provided by law.
12.1.1.1.7. Contractor will inciude the provisions ofparagraphs (1) through (7) in every subcontract
or purchase order unless exempted by niles,regulations,or orders of the Secretary of Labor
issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will bc binding upon eacl� subcontractor or vendor. The contractor will
take such action with respect to any subcontract or purchase order as may be directed by
the Secretary of Labor as a means oF enforcing such provisions including sanctions for
noncompliance: Provided, however, that in the event Contractor becomes involved in,or
is threatened witl�, litigation witl� a subcontractor or vendor as a result of such direction,
the contractor may request the United States to enter into such litigation to protect the
interests of the United States."
12.1.2. Davis-Bacon Act. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by
Federal program legislation, all prime consln►ction contrac[s in excess of$2,000 awarded by non-
Federal entities must include a provision for compliance with the Davis-Bacon Act(40 U.S.C.3141-
3144,and 3146-3148)as supplemented by Department of Labor regulations(29 CFR Part 5,"Labor
Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Constniction"). In accordance with the statute,contractors must be required to pay wages to laborers
and mechanics at a rate not less than the prevailing wages specified in a wage determination made
by tlie Secretary of Labor. In addition,contractors must be required to pay wages not less than once
a week. The non-Federal entity must place a copy of the current prevailing wage determination
issued by the Department of Labor in each solicitation. The decision to award a contract or
subcontract must be conditioned upon the acceptance of the wagc determination. The non-Federal
entity must report all suspected or reported violations to the Federal awarding agency. The contracts
must also include a provision for compliance with tl�e Copeland "Anti-Kickback"Act (40 U.S.C.
3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontrac[ors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants
from tl�e United States"). The Act provides that eacl�contractor or Subrecipient must be prohibited
from inducing, by any means, any person employed in the constn�ction, completion, or repair of
public work,to give up any part of the compensation to which he or she is otherwise entitled. Tlie
non-Federal entity must report all suspected or reported violations to the Federal awarding agency.
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12.13. Rights to Inventions Made Under a Contract or Contract. If the Federal Award meets the
definition of"fiinding Contract"under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a
contract with a small business finn or nonprofit organization regarding the substitution of parties,
assignment or perfonnance of experimental, developmental, or research work under that"fiinding
Contract," Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonpro�t Organizations and Small Business Finns Under Government Grants,
Contracts and Cooperative Contracts," and any implementing regulations issued by the awarding
agency.
12.1.4. Clean Air Act(42 U.S.C.7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C.
1251-1387),as amended. Contracts and subawards of amounts in excess of$150,000 must contain
a provision that requires the non-Federal award to agree to comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671 q)and the Federal
Water Pollution Control Act as amended(33 U.S.C. 1251-1387).Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA).
12.1.5. Debarment and Suspension(Executi��e Orders 12549 and 12689). A contract award(see 2 CFR
180.220) must not be made to parties listed on the govemment wide exclusions in the System for
Award Management(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement
Executive Orders 12549(3 CFR part 1986 Comp.,p. 189)and 12689(3 CFR part 1989 Comp.,p.
235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended,or otherwise excluded by agencies,as well as parties declared ineligible under statutory
or regulatory authority other than Executive Order 12549.
12.1.6. Byrd Anti-Lobbying Amendment(31 U.S.C. 1352). Contractors that apply or bid for an award
exceeding$100,000 must file the required certification. Each tier certifies to the tier above that it
will not and has not used Federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency,a member of Congress,
officer or employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract,grant or any other award covered by 31 U.S.C. 1352. Each tier must
also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier-to-tier up to the non-Federal award.
13. CERTIFICATIONS
13.1. Unless prohibited by Federal statutes or regulations, Recipient may require Subrecipient to submit
certifications and representations required by Federal statutes or regulations on an annual basis. 2 CFR
§200.208. Submission may be required more frequently if Subrecipient fails to meet a requirement of
the Federal award. Subrecipient shall certify in writing to the State at the end of the Award that the
project or activity was completed, or the level of effort was expended. 2 CFR §200.201(3). If the
required level of activity or effort was not carried out,the amount of the Award must be adjusted.
14. EXEMPTIONS
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural person,
unrelated to any business or non-profit organization he or she may own or operate in his or her name.
14.2. A Contractor with gross income from all sources of less than$300,000 in the previous tax year is exempt
from the requirements to report Subawards and the Total Compensation of its most highly compensated
Executives.
14.3. There are no Transparency Act reporting requirements for Vendors.
15. EVENT OF DEFAULT
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the Contract
and the State of Colorado may terminate the Contract upon 30 days prior written notice if the default
remains uncured five calendar days following the termination of the 30-day notice period.This remedy
will be in addition to any other remedy available to the State of Colorado under the Contract,at law or
in equity.
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EXHIBIT D, REQUIRED FEDERA.L CONTRACTlAGREEMENT CLAUSES
All FI'A-Assisted Third-Partv Contracts and Subawards from the Current FTA Iliaster Agreement
f FTA h1A(2311
Section 3.1.—No Federal government obligations to third-parties by use of a disclaimer
No Federal/State Government Commitment or Liability to Third Parties. Except as the Federal Government or
CDOT expressly consents in writing,the Subrecipient agrees that:
(1) The Federal Government or CDOT do not and shall not have any commitment or liability related to the
Agreement,to any Third-Party Participant at any tier,or to any other person or entity that is not a party(FTA,
CDOT or the Subrecipient)to the Agreement, and
(2) Notwithstanding that the Federal Government or CDOT may have concurred in or approved any Solicitation
or Third-Party Agreement at any tier that may affect the Agreement, the Federal Government and CDOT
does not and shall not have any commitment or liability to any Third Party Participant or other entity or
person that is not a party (FTA,CDOT,or the Subrecipient)to the Agreement.
Section 4.f.—Program fraud and false or fraudulent statements and related acts
False or Fraudulent Statements or Claims.
(1) Civil Fraud. The Subrecipient acknowledges and agrees that:
(a) Federal laws, regulations, and requirements apply to itself and its Agreement, including the Program
Frat►d Civil Remedies Act of 1986, as amended, 31 U S.C. � 3801 et seq., and U.S. DOT regulations,
"Program Fraud Civil Remedies,"49 C.F.R.part3l. "
(b) By executing the Agreement, the Subrecipient certifies and affirms to the Federal Government the
truthfulness and accuracy of any claim, statement, submission, certification, assurance, affinnation, or
representation that the Subrecipient provides to the Federal Government and CDOT.
(c) The Federal Government and CDOT may impose the penallies of the Program Fraud Civil Remedies
Act of 1986,as amended, and other applicable penalties if the Subrecipient presents, submits, or makes
available any false, fictitiotts, or fraudulent infbrmation.
(2) Criminal Fraud. The Subrccipient acknowledges that 49 U.S.C. � 5323(/)(1) authorizes the Federal
Government to impose the penalties under l8 U.S.C. ti 1001 if the Subrecipient provides a false, fictitious,
or fraudulent claim, statement, submission, certification, assurance, or representation in connection with a
federal public transportation program under 49 U.S.C.chapter 53 or any other applicable federal law.
Section 9.Record Retention and Access to Sites of Performance.
a. Types ofRecords.The Subrecipient agrees that�t will retain,and will require its Third-Party Participants to retain,
complete and readily accessible records related in whole or in part to the Underlying Agreement, including, but
not limited to, data, documents, reports, statistics, subagreements, leases, third party contracts, arrangements,
other third-party agreements of any type,and supporting materials related to thoserecords.
b. Retention Period. The Subrecipient agrees that it will comply with the record retention requirements in the
applicable U.S. DOT Common Rule. Records pertaining to its Award, the accompanying Agreement, and any
Amendments thereto must be retained from the day the Agreement was signed by the authorized FTA or State
official through the course of the Award,the accompanying Agreement,and any Amendments thereto until three
years after the Subrecipient has submitted its last or final expenditure report,and other pending matters are closed.
c, Access to Recipient and Third-Party Participant Records. The Subrecipient agrees and assures that each
Subrecipient, if any,will agree to:
(1) Provide, and require its Third Party Participants at each tier to provide, sufficient access to inspect and audit
records and information related to its Award,the accompanying Agreement,and any Amendments thereto to
the U.S. Secretary of Transportation or the Secretary's duly authorized representatives,to the Comptroller
General of the United States, and the Comptroller General's duly authorized representatives, and to the
Subrecipient and each of its Subrecipient,
(2) Permit those individuals listed above to inspect all work and materials related to its Award, and to audit any
information related to its Award under the control of the Subrecipient or Third-Party Participant within books,
records, accounts, or other locations,and
(3) Otherwise comply with 49 U.S.C. � 5325(g), and federal access to records requirements as set forth in the
applicable U.S.DOT Common Rules.
d. Access to the Sites of Performance.The Subrecipient agrees to permit,and to rec�uire its Third-Party Participants
to perniit,FTA and CDOT to have access to the sites of performance of its Award,the accompanying Agreement,
and any Amendments thereto, and to make site visits as needed in compliance with State and the U.S. DOT
Common Rules.
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e. Closeout.Closeout of the Award does not alter the record retention or access requirements of this section of the
Master Agreement.
3.G—Federal Changes
Application of Federal, State,and Local Laws,Regulations, Requirements, and Guidance.
The Subrecipient agrees to comply witlt all applicable federal requirements and federal guidance. All standards
or limits are minimum requirements when those standards or limits are included in the Recipient's Agreement or
tliis Master Agreement. At tlie time tlie FTA Authorized Official (CDOT) awards federal assistance to the
Subrecipient in support of the Agreement,tlie federal requirements and guidance that apply then may be modified
from time-to-time and will apply to the Subrecipient or tlie accompanying Agreement.
12—Civil Rights
a. Nondiscrimination Title Vi of the Civil Rights Act.The Subrecipient agrees to,and assures that each Third-
Party Participant,will:
(1) Prohibit discrimination on the basis of race,color,or national origin,
(2) Comply with:
(a) Title VI of the Civil Rights Act of 1964,as amended,42 U.S.C. �2000d et seq.,
(b) U.S. DOT regulations, "Nondiscrimination in Federally-Assisted Programs of the Department of
Transportation Effectuation of Title V1 of tlie Civil Rights Act of 1964,"49 C.F.R.part 21,and
(c) Federal transit law,specifically 49 U.S.C. § 5332,and
(3) Follow:
(a) The most recent edition of FTA Circular 4702.1,"Title Vl Requirements and Guidelines for Federal
Transit Administration Recipients," to the extent consistent with applicable federal laws,
regulations,requirements,and guidance,
(b) U.S.DOJ,"Guidelines for the enforcement of Title VI,Civil Rights Act of 1964,"28 C.F.R. § 50.3,
and
� (c) All other applicable federal guidance that may be issued.
b. Equal Employment Opportunity.
(1) Federal Requirements and Guidance. The Subrecipient agrees to, and assures that each Third-Party
Participant will, prohibit, discrimination on the basis of race, color, religion, sex, sexual orientation,
gender identity,or national origin,and:
(a) Comply with Title VIi of the Civil Rights Act of 1964,as amended,42 U.S.C. §2000e et seq.,
(b) Facilitate compliance with Executive Order No. 11246, "Equal Employment Opportunity"
September 24, 1965,42 U.S.C. {2000e note,as amended by any later Executive Order that amends
or supersedes it in part and is applicable to federal assistance programs,
(c) Comply witlt federal transit law, specifically 49 U.S.C. § 5332, as provided in section 12 of this
Master Agreement,
(d) FTA Circular 4704.1 "Equal Employment Opportunity (EEO) Requirements and Guidelines for
Federal Transit Administration Recipients,"and
(e) Follow other federal guidance pertaining to EEO laws, regulations, and requirements, and
prohibitions against discrimination on the basis of disability,
(2). Specifics.The Subrecipient agrees to,and assures that each Third-Party Participant will:
(a) Prohibited Discrimination.Ensure that applicants for employment are employed and employees are
treated during employment without discrimination on the basis of their race,color,religion,national
origin, disability, age, sexual orientation, gender identity, or status as a parent, as provided in
Executive Order No. 11246 and by any later Executive Order that amends or supersedes it, and as
specified by U.S.Department of Labor regulations,
(b) Affirmative Action.Take affirmative action that includes,but is not limited to:
1 Recruitment advertising,recruitment,and employment,
2 Rates of pay and other forms of compensation,
3 Selection for training,including apprenticeship,and upgrading,and
4 Transfers,demotions, layoffs,and terminations,but
(c) Indian Tribe.Recognize that Title VII of the Civil Rights Act of 1964,as amended,exempts Indian
Tribes under tlie definition of"Employer,"and
(3) Equal Employment Opportunity Requirements for Construction Activities. Comply,wlien undertaking
"construction"as recognized by the U.S.Department of Labor(U.S.DOL),with:
(a) U.S. DOL regulations, "Office of Federal Contract Compliance Programs, Equal Employment
Opportunity,Department of Labor,"41 C.F.R.chapter 60,and
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163
(b) Executive Order No. 11246,"Equal Employment Opportunity in Federal Employment,"September
24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or
supersedes it,referenced in 42 U.S.C. § 2000e note.
c. Nondiscrimination on the Basis of Disability. The Subrecipient agrees to comply with the following federal
prohibitions against discrimination on the basis of disability:
(1) Federal laws, inchiding:
(a) Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which prohibits
discrimination on the basis of disability in the administration of federally assisted Programs,
Projects, or activities,
(b) The Americans with Disabilities Act of 1990(ADA),as amended,42 U.S.C. § 12101 et seq.,which
requires that accessible facilities and services be made availab�e to individuals with disabilities:
1 For FTA Recipients generally,Titles I,II,and III of the ADA apply,but
2 For Indian Tribes, Titles II and iii of the ADA apply, but Title i of the ADA does not apply
because it exempts Indian Tribes from the definition of"employer,"
(c) The Architectural Barriers Act of 1968, as amended,42 U.S.C. §4151 et seq.,which requires that
buildings and public accommodations be accessible to individuals with disabilities,
(d) Federal transit law, specifically 49 U.S.C. § 5332, which now includcs disability as a prohibited
basis for discrimination,and
(e) Other applicable federal laws, regulations, and requirements pertaining to access for seniors or
individuals with disabilities.
(2) Federal regulations and guidance,including:
(a) U.S. DOT regulations, "Transportation Services for lndividuals with Disabilities (ADA)," 49
C.F.R.part 37,
(b) U.S. DOT regulations, "Nondiscrimination on the Basis of Disability in Programs and Activities
Receiving or Benefiting from Federai Financial Assistance,"49 C.F.R.part 27,
(c) Joint U.S. Architectural and Transportation Barriers Compliance Board(U.S. ATBCB) and U.S.
DOT regulations, "Americans With Disabilities (ADA) Accessibility Specifications for
Transportation Vehicles,"36 C.F.R. part 1192 and 49 C.F.R. part 38,
(d) U.S. DOT rcgulations, "Transportation for Individtials with Disabilitics: Passenger Vessels,"49
C.F.R.part 39,
(e) U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability in State and Local
Government Services,"28 C.F.R.part 35,
(� U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability by Public Accommodations
and in Commercial Facilitics,"28 C.F.R. part 36,
(g) U.S. EEOC,"Regulations to Implement the Equal Employment Provisions of the Americans with
Disabilities Act,"29 C.F.R.part 1630,
(h) U.S.Federal Comm�mications Commission regulations,"Telecommunications Relay Services and
Related Customer Premises Equipment for Persons with Disabilities,"47 C.F.R. part 64, Subpart
F,
(i) U.S_ ATBCB regulations, "Elcctronic and Information Technology Accessibility Standards," 36
C.F.R. part 1194,
(j) FTA regulations,"Transpor[ation for Elderly and Handicapped Persons,"49 C.F.R. part 609,
(k) FTA Csrcular 4710.1,"Americans with Disabilities Act: Guidance,"and
(I) Other applicable federal civil rights and nondiscrimination regulations and guidance.
Incorporation of FTA Terms 16.a.
a. Federal Laws,Regulations,Requirements,and Guidance. The Subrecipientagrees:
(1) To comply with the requirements of49 U.S.C. chapter 53 and other applicable federal laws,regulations,
and requirements in effect now or la[er that affect its third party procurements,
(2) To comply with the applicable U.S.DOT Common Rules,and
(3) To follow the most recent edition and any revisions of FTA Circular 4220.1, "Third Party Contracting
Guidance," to the extent consistent with applicable federal laws, regulations, requirements, and
guidance.
Energy Conservation 26.j
a. Energy Conservation.The Subrecipient agrees to, and assures that its Subrecipients,if any, will comply with the
mandatory energy standards and policies of its state energy conservation plans under the Energy Policy and
Conservation Act, as amended, 42 U.S.C. § 6321 et seq., and perform an energy assessment for any building
constructed, reconstnicted, or modified with federal assistance required�mder FTA regulations, "Requirements
for Energy Assessments,"49 C.F.R.part 622, subpart C.
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Auulicable to Awards exceedinQ$10.000
Section 11.Right of the Federal Government to Terminate.
a. Justification. After providing written notice to the Subrecipient, the Subrecipient agrees that the Federal
Government may suspend, suspend then tenninate, or terminate all or any part of the federal assistance for the
Award if:
(1) The Subrecipient has failed to make reasonable progress implementing the Award,
(2) The Federa]Government determines that continuing to provide federal assistance to support the Award does
not adequately serve the purposes of the law authorizing the Award,or
(3) The Subrecipient has violated the terms of the Agreement, especially if that violation would endanger
substantial performance of the Agreement.
b. Financial Implications.In general,termination of federal assistance for the Award will not invalidate obligations
properly incurred before the tennination date to the extent that the obligations cannot be canceled. The Federal
Government may recover the federal assistance it has provided for the Award,including the federal assistance for
obligations properly incurred before the termination date, if it determines that the Subrecipient has misused its
federal assistance by failing to make adequate progress, failing to make appropriate use of the Project property,
or failing to comply with the Agreement, and require the Subrecipient to refund the entire amount or a lesser
amount,as the Federal Government may determine including obligations properly incurred before the termination
date.
c. Expiration of the Period of Performance.Except for a Full Funding Grant Agreement, expiration of any period of
perfonnance established for the Award does not, by itself, constitute an expiration or tennination of the Award;
FTA may extend the period of perfonnance to assure that each Formula Project or related activities and each
Project or related activities fiinded with "no year" fiinds can receive FTA assistance to the extent FTA deems
appropriate.
Applicable to Awards exceedin�$25,000
From Section 4.Ethics. '
a. Debannent and Suspension.The Subrecipient agrees to the following:
(1) It will comply with the following requirements of 2 C.F.R. part 180, subpart C, as adopted and
supplemented by U.S.DOT regulations at 2 C.F.R.part 1200.
(2) It will not enter into any arrangement to participate in the development or implementation of the
Underlying Agreement with any Third-Party Participant that is debarred or suspended except as
authorized by:
(a) U.S.DOT regulations,"Nonprocurement Suspension and Debarment,"2 C.F.R.part 1200,
(b) U.S. OMB regulatory guidance, "Guidelines to Agencies on Government-wide Debarment and
Suspension (Nonprocurement),"2 C.F.R.part 180, including any amendments thereto,
(c) Executive Orders No. 12549, "Uniform Suspension,Debarment,or Exclusion of Participants from
Procurement or Nonprocurement Activity,"October 13, 1994,"31 U.S.C. � 6101 note,as amended
by Executive Order No. 12689, "Debarment and Suspension,"August 16, 1989,31 U.S.C. � 6101
note,and
(d) Other applicable federal laws, regulations, or guidance regarding participation with debarred or
suspended Subrecipients or Third-Party Participants.
(3) It wil] review the U.S. GSA"System for Award Management Lists of Parties Excluded from Federal
Procurement and Nonprocurement Programs," https: www.sam.gov, if required by U.S. DOT
regulations,2 C.F.R.part 1200.
(4) It will include,and require each Third-Party Participant to include,a similar provision in each lower tier
covered transaction, ensuring that each lower tier Third Party Participant:
(a) Complies with federal debarment and suspension requirements,and
(b) Reviews the SAM at https://www.sam.gov, if necessary to comply with U.S. DOT regulations, 2
C.F.R.part 1200.
(5) If the Subrecipient suspends, debars, or takes any similar action against a Third-Party Participant or
individual,the Subrecipient will provide immediate written notice to the:
(a) FTA Regional Counsel for the Region in which the Subrecipient is located or implements the
Agreement,
(b) FTA Headquarters Manager that administers the Grant or Cooperative Agreement,or
(c) FTA Chief Counsel.
Contract Numbcr:20-HTR-ZL-03243 491002209 Pagc 35 of44 Vcrsion 10 23119
165
A�olicable to A�vards exceedinQ the sim�lifed acauisition threshold(5100.000-see Notel
Nole:Applicnble�v{re�i tn�igihle propertv or co�tsb�irction will he ncq«ii-ect
Section 15. Preference for United States Products and Services.
Except as the Federal Government determines otherwise in writing,the Subrecipient agrees to comply with FTA's
EJ.S. domestic preference requirements and follow federal guidance,including:
Buy America. The domestic preference procurement requirements of 49 U.S.C. § 5323(j), and FTA regulations,
"Buy America Requirements,"49 C.F.R. part 661,to the extent consistent with 49 U.S.C. § 5323(j).
Section 39.Disputes,Breaches,Defaults,or Other Litigation.
a. FTA Interest. FTA has a vested interest in the settlement of any violation of federal law, regulation, or
disagreement involving the Award,the accompanying Agreement, and any Amendments thereto including,
but not limited to,a default,breach,major dispute,or litigation,and FTA reserves the right to concur in any
settlement or compromise.
b. Notification to FTA.1f a current or prospective legal matter that may affect the Federal Government emerges,
the Subrecipient must promptly notify the FTA Chief Counsel,or FTA Regional Counsel for the Region in
which the Subrecipient is located.
(1) The types of legal matters that require notification include,but are not limited to,a major dispute,breach,
default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in
any fon�m for any reason.
(2) Matters that may affect the Federal Government include,but are not limited to,the Federal Government's
interests in the Award, the accompanying Underlying Agreement,and any Amendments thereto,or the
Federal Government's administration or enforcement of federal laws,regulations,and requirements.
(3) If the Subrecipient has credible evidence that a Principal, Official, Employee, Agent, or Third Party
Participant of the Subrecipient, or other person has submitted a false claim under the False Claims Act,
31 U.S.C. §3729 et seq.,or has committed a criminal or civil violation of law pertaining to such matters
as fraud, conflict of interest, bribery, gratuity, or similar misconduct involving fedcral assistance, the
Stibrecipient must promptly notify the U.S. DOT lnspector General, in addition to the FTA Chief
Counsel or Regional Counsel for the Region in which the Subrecipient is located.
c. Federal lnterest in Recovery. The Eederal Government retains the right to a proportionate share of any
proceeds recovered from any third party,based on thc percentage of the federal share for the Agreement.
Notwithstanding the preceding sentence,the Subrecipient may return all liquidated damages it receives to its
Award Budget for its Agreement rather than return the federal share of those liquidated damages to the
Federal Government,provided that the Subrecipient receives FTA's prior written concurrence.
d. Enforcement. The Subrecipient must pursue its legal rights and remedies available under any third-party
agreement,or any federal,state,or local law or regulation.
Apalicable to Awards exceedinQ$100,000 bv Statute
From Section 4.Ethics.
a. Lobbying Restrictions. The Subrecipient agrees that neither it nor any Third-Party Participant wil) use federal
assistance to influence any officer or employee of a federal agency, member of Congress or an employee of a
member of Congress,or officer or employee of Congress on matters that involve the Agreement, including any
extension or modification,according to the following:
(1) Laws,ReguSations,Requirements,and Guidance.This includes:
(a) The Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352,as amended,
(b) U.S.DOT regulations,"New Restrictions on Lobbying,"49 C.F.R.part 20,to the extent consistent with
31 U.S.C. § 1352,as amended,and
(c) Other applicable federal laws, regulations, requirements, and guidance prohibiting the use of federal
assistance for any activity concerning legislation or appropriations designed to influence the U.S.
Congress or a state legislature,and
(2) Exception. If permitted by applicable federal law, regulations, requirements, or guidance, such lobbying
activities described above may be undertaken through the Subrecipient's or Subrecipient's proper official
channels.
Section 26.Environmental Protections Clean Air and Clean Water
Other Environmental Federal Laws. The Subrecipient agrees to comply or facilitate compliance and assures
that its Third Party Participants will comply or facilitate compliance with all applicable federal laws,
regulations,and requirements,and will follow applicable guidance, including, but not limited to,the Clean
Air Act,Clean Water Act,Wild and Scenic Rivers Act of 1968,Coastal Zone Management Act of 1972,
the Endangered Species Act of 1973,Magnuson Stevens Fishery Conservation and Management Act,
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Resource Conservation and Recovery Act,Comprehensive Environmental Response, Compensation,and
Liability Act,Executive Order No. 11990 relating to"Protection of Wetlands,"and Executive Order Nos.
11988 and 13690 relating to"Floodplain Management.")
Applicable with the Transfer of Propertv or Persons
Section 15.Preference for United States Products and Services.
Except as the Federal Govemment determines otherwise in writing,the Subrecipient agrees to comply with FTA's
U.S.domestic preference requirements and follow federal guidance,including:
a. Buy America. The domestic preference procurement requirements of 49 U.S.C. § 5323(j), and FTA
regulations, "Buy America Requirements," 49 C.F.R. part 661, to the extent consistent with 49 U.S.C. §
5323(j),
b. Cargo Preference. Preference Use of United States-Flag Vessels. The shipping requirements of 46 U.S.C.
§55305,and U.S.Maritime Administration regulations,"Cargo Preference—U.S.-Flag Vessels,"46 C.F.R.
part 381,and
c. Fly America. The air transportation requirements of Section 5 of the International Air Transportation Fair
Competitive Practices Act of 1974, as amended, 49 U.S.C. § 40118, and U.S. General Services
Administration(U.S. GSA)regulations, "Use of United States Flag Air Carriers,"41 C.F.R. §§ 301-10.131
301-10.143.
Analicable to Construction Activities
Section 24. Employee Protections.
a. Awards Involving Construction.The Subrecipient agrees to comply and assures that each Third-Party Participant
will comply with all federal laws,regulations,and requirements providing protections for construction employees
involved in each Project or related activities with federal assistance provided through the Agreement, including
the:
(1) Prevailing Wage Requirements of:
(a) Federal transit laws,specifically 49 U.S.C. § 5333(a),(FTA's"Davis-Bacon Related Act"),
(b) The Davis-Bacon Act,40 U.S.C. §§ 3141 —3144,3146,and 3147,and
(c) U.S. DOL regulations, "Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction (also Labor Standards Provisions Applicable to Nonconstruction
Contracts Subject to the Contract Work Hours and Safety Standards Act),"29 C.F.R.part 5.
(2) Wage and Hour Requirements of:
(a) Section 102 of the Contract Work Hours and Safety Standards Act, as amended,40 U.S.C. § 3702, and
other relevant parts of that Act,40 U.S.C. § 3701 et seq.,an
(b) U.S. DOL regulations, "Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction (also Labor Standards Provisions Applicable to Nonconstn�ction
Contracts Subject to the Contract Work Hours and Safety Standards Act),"29 C.F.R.part 5.
(3) "Anti-Kickback"Prohibitions of:
(a) Section 1 of the Copeland"Anti-Kickback"Act,as amended, 18 U.S.C. § 874,
(b) Section 2 of the Copeland"Anti-Kickback"Act,as amended,40 U.S.C. § 3145,and
(c) U.S.DOL regulations,"Contractors and Subcontractors on Public Building or Public Work Financed in
Whole or in Part by Loans or Grants from the United States,"29 C.F.R.part 3.
(4) Constniction Site Safety of:
(a) Section 107 of the Contract Work Hours and Safety Standards Act,as amended,40 U.S.C. §3704,and
other relevant parts of that Act,40 U.S.C. § 3701 et seq.,and
(b) U.S. DOL regulations, "Recording and Reporting Occupational Injuries and Illnesses,"29 C.F.R.part
1904; "Occupational Safety and Health Standards," 29 C.F.R. part 1910; and "Safety and Health
Regulations for Constniction,"29 C.F.R.part 1926.
From Section 16
b. Bonding.The Subrecipient agrees to comply with the following bonding requirements and restrictions as provided •
in federal regulations and guidance:
1 Construction. As provided in federal regulations and modified by FTA guidance,for each Project or related
activities implementing the Agreement that involve constniction,it will provide bid guarantee bonds,contract
performance bonds,and payment bonds.
2 Activities Not Involving Construction.For each Project or related activities implementing the Agreement not
involving construction,the Subrecipient will not impose excessive bonding and will follow FTA guidance.
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From Section 23
c. Seismic Safety. The Subrecipient agrees to comply with the Earthquake Hazards Reduction Act of 1977, as
amended,42 U.S.C. � 7701 et seq., and U.S. DOT regulations, "Seismic Safety,"49 C.F.R. part 41,specifically,
49 C.F.R. �41.1 17.
Section 12 Civil Rights D3
d. Ec�ual Emplovment O�porhmitv Reauirements for Construction Activities. Comply, when undertaking
"constniction"as recognized by the U.S. Department of Labor(U.S.DOL),with:
a, U.S. DOL regulations,"Office of Federal Contract Compliance Programs,Equal Employment Opportunity,
Department of Labor,"41 C.F.R. chapter 60,and
b. Executive Order No. 11246,"Equal Employment Opportunity in Federal Employment,"September 24,1965,
42 U.S.C. § 2000e note, as amended by any later Exec�itive Order that amends or supersedes it, referenced
in 42 U.S.C. �2000e note.
Aaalicable to Nonconstruction Activities
From Section 24. Employee Protections
a. Awards Not lnvolving Construction. The Subrecipient agrees to comply and assures that each Third Party
Participant will comply with all federal laws, regulations,and requirements providing wage and hour protections
for nonconstniction employees, including Section ]02 of the Contract Work Hours and Safety Standards Act,as
amended, 40 U.S.C. § 3702, and other relevant parts of that Act, 40 U.S.C. � 3701 et seq., and U.S. DOL
regulations, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction (also Labor Standards Provisions Applicable to Nonconstruction Contracts Subject to the Contract
Work Hours and Safety Standards Act),"29 C.F.R.part 5.
Aanlicable to Transit Oaerations
a. Public Transporlation Employee Protective Arrangements. As a condition of award of federal assistance
appropriated or made available for FTA programs involving public transportation operations, the Subrecipient
agrees to comply and assures that each Third-Party Participant will comply with the following employee
protective arrangements of 49 U.S.C. �5333(b):
(1) U.S.DOL Certification.When its Awarded,the accompanying Agreement,or any Amendments thereto
involve public transportation operations and are supported with federal assistance appropriated or made
availablc for 49 U.S.C. ��5307—5312,5316,5318,5323(a)(1),5323(b),5323(d),5328,5337,5338(b),
or 5339,or former 49 U.S.C. �� 5308,5309,5312,or other provisions of law as required by the Federal
Government, U.S. DOL must provide a certification of employee protective arrangements before FTA
may provide federal assistance for that Award. The Subrecipient agrees that the certification issued by
U.S. DOL is a condition of the Agreement and that the Subrecipient must comply with its terms and
conditions.
(2) Special Warranty. When its Agreement involves public transportation operations and is supported with
federal assistance appropriated or made available for 49 U.S.C. §5311,U.S.DOL will provide a Special
Warranty for its Award,including its Award of federal assistance under the Tribal Transit Program.The
Subrecipient agrees that its U.S. DOL Special Warranty is a condition of the Agreement and the
Subrecipient must comply with its terms and conditions.
(3) Special Arrangements for Agreements for Federal Assistance Authorized under 49 U.S.C. � 5310. The
Subrecipient agrees, and assures that any Third Party Participant providing public transportation
operations will agree,that although pursuant to 49 U.S.C.� 5310,and former 49 U.S.C.��5310 or 5317,
FTA has determined thal it was not"necessary or appropriate" to apply the conditions of 49 U.S.C. §
5333(b) to any Subagreement participating in the program to provide public transportation for seniors
(elderly individuals) and individuals with disabilities, FTA reserves the right to make case-by- case
determinations of the applicability of 49 U.S.C. § 5333(b) for all transfers of fiinding authorized under
title 23,United States Code(flex fiinds),and make other exceptions as it deems appropriate.
Section 28. Charter Service.
a. Prohibitions. The Recipient agrees that neither it nor any Third-Party Participant involved in the Award will
engage in charter service, except as pennitted under federal transit laws, specifically 49 U.S.C. § 5323(d),(g),
and(r), FTA regulations, "Charter Service,"49 C.F.R. part 604, any other Federal Charter Service regulations,
federal requirements.or federal guidance.
b. Exceptions. Apart from exceptions to the Charter Service restrictions in FTA's Charter Service regulations,FTA
has established the following additional exceptions to those restrictions:
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(1) FTA's Charter Service restrictions do not apply to equipment or facilities supported with federal assistance
appropriated or made available for 49 U.S.C.§ 5307 to support a Job Access and Reverse Commute(JARC)-
type Project or related activities that would have been eligible for assistance under repealed 49 U.S.C. §5316
in effect in Fiscal Year 2012 or a previous fiscal year, provided that the Subrecipient uses that federal
assistance for FTA program purposes only,and
(2) FTA's Charter Service restrictions do not apply to equipment or facilities supported with the federal
assistance appropriated or made available for 49 U.S.C. § 5310 to support a New Freedom-type Project or
related activities that would have been eligible for federal assistance under repealed 49 U.S.C. § 5317 in
effect in Fiscal Year 2012 or a previous fiscal year,provided the Subrecipient uses that federal assistance for
program purposes only.
c. Violations. 1f it or any Third Party Participant engages in a pattern of violations of FTA's Charter Service
regulations, FTA may require corrective measures and remedies, including withholding an amount of federal
assistance as provided in FTA's Charter Service regulations,49 C.F.R.part 604,appendix D,or barring it or the
Third Party Participant from receiving federal assistance provided in 49 U.S.C.chapter 53, 23 U.S.C. § 133, or
23 U.S.C. § 142.
Section 29. School Bus Operations.
a. Prohibitions. The Subrecipient agrees that neither it nor any Third Party Participant that is participating in its
Award will engage in school bus operations exclusively for the transportation of students or school personnel in
competition with private school bus operators,except as permitted by federal transit laws,49 U.S.C. § 5323(f)or
(g),FTA regulations,"School Bus Operations,"49 C.F.R.part 605,and any other applicable federal"School Bus
Operations"laws,regulations,federal requirements,or applicable federa] guidance.
b. Violations.If a Subrecipient or any Third-Party Participant has operated school bus service in violation of FTA's
School Bus laws,regulations, or requirements, FTA may require the Subrecipient or Third Party Participant to
take such remedial measures as FTA considers appropriate, or bar the Subrecipient or Third Party Participant
from receiving federal transit assistance.
From Section 35 Substance Abuse
c.Alcohol Misuse and Prohibited Drug Use.
(1) Requirements.The Subrecipient agrees to comply and assures that its Third-Party Participants will comply
with:
(a) Federal transit laws,specifically 49 U.S.C. § 5331,
(b) FTA regulations, "Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations,"49
C.F.R.part 655,and
(c) Applicable provisions of U.S. DOT regulations, "Procedures for Transportation Workplace Drug and
Alcohol Testing Programs,"49 C.F.R.part 40.
(2) Remedies for Non-Compliance. The Subrecipient agrees that if FTA detern�ines that the Subrecipient or a
Third-Party Participant receiving federal assistance under 49 U.S.C.chapter 53 is not in compliance with 49
C.F.R. part 655,the Federal Transit Administrator may bar that Subrecipient or Third Party Participant from
receiving all or a portion of the federal transit assistance for public transportation it would otherwise receive.
Aaalicable to Plannine,Research,Develoament,and Documentation Proiects
Section 17.Patent Rights.
a. General. The Subrecipient agrees that:
(I) Depending on the nature of the Agreement, the Federal Government may acquire patent rights when the
Subrecipient or Third-Party Participant produces a patented or patentable invention, improvement, or
discovery;
(2) The Federal Govemment's rights arise when the patent or patentable information is conceived or reduced to
practice with federal assistance provided through the Agreement;or
(3) When a patent is issued or patented information becomes available as described in the preceding section
17.a.(2)of this Master Agreement(FTA MA(23)),the Subrecipient will notify FTA immediately and provide
a detailed report satisfactory to FTA.
b. Federal Rights. The Subrecipient agrees that:
(1) Its rights and responsibilities,and each Third-Party Participant's rights and responsibilities,in that federally
assisted invention, improvement, or discovery will be determined as provided in applicable federal laws,
regulations, requirements,and guidance, including any waiver thereof,and
(2) Unless the Federal Govemment determines otherwise in writing,irrespective of its status or the status of any
Third Party Participant as a large business, small business, state government, state instrumentality, local
government, lndian tribe, nonprofit organization, institution of higher education, or individual, the
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Subrecipient will transmit the Federal Government's patent rights to FTA,as specified in 35 U.S.C. S 200 et
seq.,and U.S.Department of Commerce regulations,"Rigl�ts to Inventions Made by Nonprofit Organizations
and Small Business Finns Under Government Grants, Contracts and Cooperative Agreements," 37 C.F.R.
part 401.
c. License Fees and Royalties. Consistent with the applicable U.S. DOT Common Rules, the Subrecipient agrees
that license fees and royalties for patents, patent applications, and inventions produced with federal assistance
provided through tl�e Agreement are program income and mt�st be used in compliance with applicable federal
requirements.
Section 18.Rights in Data and Copyrights.
a. Definition of"Subject Data."As used in this section, "subject data" means recorded information whether or not
copyrighted,and that is delivered or specified to be delivered as required by the Agreement. Examples of"subject
data" include, but are not limited to computer software, standards, specifications, engineering drawings and
associated lists,process sheets,manuals,technical reports, catalog item identifications, and related inf'ormation,
but do not include financial reports, cost analyses, or other similar information used for performance or
administration of the Agreement.
b. General Federal Restrictions.The following restrictions apply to all subject data first produced in the perfonnance
of the Agreement:
(I) Prohibitions. The Subrecipient may not publish or reproduce any subject data, in whole, in part, or in any
manner or form,or permit others to do so.
(2) Exceptions.Thc prohibitions do not apply to publications or rcproductions for the SubrecipienYs own internal
use, an institution of higher learning,the portion of subject data that the Federal Government has previously
released or approved for release to tl�e pttblic,or tl�e portion of data that has the Federal Government's prior
written consent for release.
c. Federal Rights in Data and Copyrigl�ts.The Subrecipient agrees that:
(1) General. It must provide a license to its "subject data" to the Fcderal Government that is royalty-free, non-
exclusive, and irrevocablc. The Federal Government's license must permit the Federal Government to
reproduce,publish, or otherwise use the subject data or permit other entities or individuals to use the subject
data provided those actions are taken for Federal Government purposes,and
(2) U.S. DOT Public Access Plan--Copyrigl�t License.The Subrecipient grants to U.S.DOT a worldwide,non-
exclusive, non-transferable, paid-up, royalty-free copyrigl�t license, including all rights under copyright, to
any and all Publications and Digital Data Sets as such terms are defined in the U.S.DOT Public Access plan,
restilting from scicntific research fi�nded either fiilly or partially by this fi►nding agreement.Tl�e St�brecipient
herein acknowledges that the above copyright license grant is first in time to any and all other grants of a
copyright license to such Publicalions andlor Digital Data Sets, and that U.S. DOT shall have priority over
any other claim of exclusive copyright to the same.
d. Special Federal Rights in Data for Research, Development, Demonstration, Deployment, Technical Assistance,
and Special Stttdies Programs. In general, FTA's purpose in providing federal assistance for a research,
development, demonstration, deployment, technical assistance, or special studies program is to increase
transportation knowledge, ratl�er than limit the benefits of the Award to tl�e Subrecipient and its Tl�ird-Party
Participants.Therefore, tl�e Subrecipient agrees that:
(I) Pttblicly Available Report. When an Award providing federal assistance for any of the programs described
above is completed, it must provide a report of the Agreement that FTA may publish or make available for
publication on the Internet.
(2) Other Reports.It must providc other reports related to the Award that FTA may request.
(3) Availability of Subject Data. FTA may make available its copyright license to the subject data, and a copy
of the subject data lo any FTA Recipient or any Third-Party Participant at any tier, except as the Federal
Government determines otherwise in writing.
(4) Identification of Information. It mttst identify clearly any specific confidential, privileged, or proprietary
information submitted to FTA.
(5) Incomplete. If the Award is not completed for any reason whatsoever, all data developed with federal
assistance for the Award becomes "subject data" and must be delivered as the Federal Government may
direct.
(6) Exception. This section does not apply to an adaptation of any automatic data processing eqttipment or
program that is both for the Subrecipient's use and acqttired with FTA capital program assistance.
e, License Fees and Royalties. Consistent with the applicable U.S. DOT Common Rules, the Subrecipient agrees
tl�at license fees and royalties for patents, patent applications, and inventions produced with federal assistance
provided throttgh the Agreement are program income and must be used in compliance with federal applicable
requirements.
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f. Hold Harmless. Upon request by the Federal Government,the Subrecipient agrees that if it intentionally violates
any proprietary rights,copyrights,or right of privacy,and if its violation under the preceding section occurs from
any of the publication,translation,reproduction,delivery,use or disposition of subj ect data,then it will indemnify,
save,and hold harmless against any liability,including costs and expenses of the Federal Govemment's officers,
employees, and agents acting within the scope of their official duties. The Subrecipient will not be required to
indemnify the Federal Government for any liability described in the preceding sentence, if the violation is caused
by the wrongfi�l acts of federal officers, employees or agents, or if indemnification is prohibited or limited by
applicable state law.
g. Restrictions on Access to Patent Rights. Nothing in this section of this Master Agreement (FTA MA(23))
pertaining to rights in data either implies a license to the Federal Govemment under any patent, or may be
constnied to affect the scope of any license or other right otherwise granted to the Federal Government itnder any
patent.
h. Data Developed Withottt Federal Assistance or Support.The Subrecipient agrees that in certain circumstances it
may need to provide to FTA data developed without any federal assistance or support.Nevertheless,this section
generally does not apply to data developed without federal assistance,even though that data may have been used
in connection with the Award. The Subrecipient agrees that the Federal Govemment will not be able to protect
data developed without federal assistance from unauthorized disclosure unless that data is clearly marked
"Proprietary,"or"Confidential."
i. Requirements to Release Data. The Subrecipient ttnderstands and agrees that the Federal Government may be
required to release data and information the Subrecipient submits to the Federal Government as required under:
(1). The Freedom of Information Act(FOIA),5 U.S.C. � 552,
(2) The U.S. DOT Common Rules,
(3) U.S. DOT Public Access Plan, which provides that the Subrecipient agrees to satisfy the reporting and
compliance requirements as set forth in the U.S. DOT Public Access plan, including,but not limited to, the
submission and approval of a Data Management Plan, the use of Open Researcher and Contributor ID
(ORCID)mimbers,the creation and maintenance of a Research Project record in the Transportation Research
Board's(TRB)Research in Progress(RiP)database,and the timely and complete submission of all required
publications and associated digital data sets as such terms are defined in the DOT Public Access plan.
Additional information about how to comply with the requirements can be found at:
http: ntl.bts.gov publicaccess/ho�vtocomply.html, or
(4) Other federal laws, regulations, requirements, and guidance concerning access to records pertaining to the
Award,the accompanying Agreement, and any Amendments thereto.
l�tiscellaneous Special Re�uirements
From Section 12. Civil Rights.
a. Disadvantaged Business Enterprise(and Prompt Payment and Return of Retainage).To the extent authorized by
applicable federal laws,regulations,or requirements, the Subrecipient agrees to facilitate, and assures that each
Third-Party Participant will facilitate,participation by small business concerns owned and controlled by socially
and economically disadvantaged individuals, also referred to as"Disadvantaged Business Enterprises"(DBEs),
in the Agreement as follows:
(1) Statutory and Regulatory Requirements.The Subrecipient agrees to comply with:
(a) Section 1101(b)of the FAST Act,23 U.S.C. § 101 note,
(b) U.S. DOT regulations, "Participation by Disadvantaged Business Enterprises in Department of
Transportation Financial Assistance Programs,"49 C.F.R. part 26, and
(c) Federal transit law, specifically 49 U.S.C. § 5332, as provided in section 12 of this Master Agreement
(FTA MA(23)).
(2) DBE Program Requirements. A Subrecipient that receives planning,capital and/or operating assistance and
that will award prime third-party contracts exceeding$250,000 the requirements of 49 C.F.R.part 26.
(3) Special Requirements for a Transit Vehicle Manufacturer(TVM). The Subrecipient agrees that:
(a) TVM Certification. Each TVM, as a condition of being authorized to bid or propose on FTA-assisted
transit vehicle procurements,must certify that it has complied with the requirements of 49 C.F.R. part
26,and
(b) Reporting TVM Awards.Within 30 days of any third-party contract award for a vehicle purchase,the
Subrecipient must submit to FTA the name of the TVM contractor and the total dollar value of the third
party contract, and notify FTA that this information has been attached to FTA's electronic award
management system.The Subrecipient must also submit additional notifications if options are exercised
in subsequent years to ensure that the TVM is still in good standing.
(4) Assurance.As required by 49 C.F.R. §26.13(a):
(a) Recipient Assurance.The Subrecipient agrees and assures that:
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1 It must not discriminate on the basis of race, color, national origin, or sex in the award and
performance ofany FTA or U.S.DOT-assisted contract,or in the administration of its DBE program
or the requirements of 49 C.F.R.part 26,
2 It must take all necessary and reasonable steps under 49 C.F.R.part 26 to ensure nondiscrimination
in the award and administration of U.S. DOT assisted contracts,
3 Its DBE program,as reqtiired under 49 C.F.R.part 26 and as approved by U.S.DOT,is incorporated
by reference and made part of the Underlying Agreement,and
4 Implementation of its DBE program approved by U.S.DOT is a legal obligation and failure to carry
out its tenns shall be treated as a violation of the Master Agreement(FTA MA(23)).
(b) Subrecipient/Third Party ContractorlThird Party Subcontractor Assurance.The Subrecipient agrees and
assures that it will include the following assurance in each subagreement and third-party contract it signs
with a Subrecipient or Third-Party Contractor and agrees to obtain the agreement of each of its
Subrecipients, Third Party Contractors, and Third Party Subcontractors to include the following
assurance in every subagreement and third party contract it signs:
1 The Subrecipient, each Third-Party Contractor, and each Third-Party Subcontractor must not
discriminate on the basis of race,color,national origin,or sex in the award and performance of any
FTA or U.S. DOT-assisted subagreement, third party contract, and third party subcontract, as
applicable,and the administration of its DBE program or the requirements of 49 C,F.R.part 26,
2 The Subrecipient, each Third-Party Contractor, and each Third-Party Subcontractor must take all
necessary and reasonable steps under 49 C.F.R. parl 26 to ensure nondiscriminalion in lhe award .
and administration of U.S. DOT-assisted subagreements, third party contracts, and third party
subcontracts,as applicable,
3 Failure by the Subrecipient and any of its Third Party Contractors or Third Party Subcontractors to
carry out the requirements of subparagraph 12.e(4)(b)(of FTA MA(23))is a material breach of their
subagreement,third party contract,or third party subcontract,as applicable,and
4 The following remedies,or such other remedy as the Subrecipient deems appropriale, include, but
are not limited to,wilhholding monthly progress payments;assessing sanctions;liquidated damages;
and/or disqtialifying the Subrecipient, Third Party Conlractor, or Third-Party Subcontractor from
fi�ture bidding as non-responsible.
(5) Remedies.Upon notification to the Subrecipient of its failure to carry out its approved program,FTA or U.S.
DOT may impose sanctions as provided for under 49 C.F.R. part 26, and, in appropriate cases, refer the
matter for enforcemenl under either or both 18 U.S.C. ,��' 1001,and or the Program Fraud Civil Remedies Act
of 1986,31 U.S.C. `3801 el seq.
From Section 12. Civil Rights.
b. Nondiscrimination on the Basis of Disability. The Subrecipient agrees to comply with the following federal
prohibitions against discrimination on the basis of disability:
(1) Federal laws,including:
(a) Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. ,��' 794, which prohibits
discrimination on the basis of disability in the administration of federally assisted Programs,
Projects,or activities,
(b) The Americans with Disabilities Act of 1990(ADA), as amended,42 U.S.C. § 12101 et seq.,which
reqtiires that accessible facilities and services be made available to individtials with disabilities:
1 For FTA Recipients generally,Titles 1,lI,and IIl of the ADA apply,btit
2 For Indian Tribes,Titles Il and III of the ADA apply, but Title 1 of the ADA does not apply
because it exempls Indian Tribes from the definition of"employer,"
(c) The Architectural Barricrs Act of 1968, as amended,42 U.S.C. §4151 et seq., which requires that
buildings and public accommodations be accessible to individuals with disabilities,
(d) Federal transit law, specifically 49 U.S.C. § 5332, which now includes disability as a prohibited
basis for discrimination,and
(e) Other applicable federal laws, regulations, and requirements pertaining to access for seniors or
individuals with disabilities.
(2) Federal regulations and guidance, including:
(a) U.S.DOT regulations,"Transportation Services for Individuals with Disabilities(ADA),"49 C.F.R.
part 37,
(b) U.S. DOT regulations, "Nondiscrimination on the Basis of Disability in Programs and Activities
Receiving or Benefiting from Federal F�nancial Assistance,"49 C.F.R.part 27,
(c) Joint U.S. Architecttiral and Transportation Barriers Compliance Board (U.S. ATBCB) and U.S.
DOT regulations, "Americans With Disabilities (ADA) Accessibility Specifications for
Transportation Vehicles,"36 C.F.R.part 1192 and 49 C.F.R.part 38,
Contract Numbcr:20-HTR-ZL-03243 491002209 Pagc 42 of 44 Vcrsion ]0 23 19
172
(d) U.S. DOT regulations, "Transportation for Individuals with Disabilities: Passenger Vessels," 49
C.F.R.part 39,
(e) U.S.DO]regulations,"Nondiscrimination on the Basis of Disability in State and Local Government
Services,"28 C.F.R.part 35,
(fl U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability by Public Accommodations
and in Commercial Facilities,"28 C.F.R.part 36,
(g) U.S. EEOC, "Regulations to Implement the Equal Employment Provisions of the Americans with
Disabilities Act,"29 C.F.R.part 1630,
(h) U.S.Federal Communications Commission regulations, "Telecommunications Relay Services and
Related CustomerPremises Equipment for Persons with Disabilities,"47 C.F.R.part 64,Subpart F,
(i) U.S. ATBCB regulations, "Electronic and Information Technology Accessibility Standards," 36
C.F.R.part 1194,
(j) FTA regulations,"Transportation for Elderly and Handicapped Persons,"49 C.F.R. part 609,
(k) FTA Circular 4710.1,"Americans with Disabilities Act: Guidance,"and
(1) Other applicable federal civil rights and nondiscrimination regulations and guidance.
Section 16.Procurement.For Assignability
a. Federal Laws,Regulations,Requirements,and Guidance.The Subrecipient agrees:
(1 To comply with the requirements of 49 U.S.C. chapter 53 and other applicable federal laws,regulations,and
requirements in effect now or later that affect its third-party procurements,
(2) To comply with the applicable U.S.DOT Common Rules, and
(3) To follow the most recent edition and any revisions of FTA Circular 4220.1, "Third Party Contracting
Guidance,"to the extent consistent with applicable federal laws,regulations,requirements,and guidance.
State Renuirements
Section 37.Special Notification Requirements for States.
a. Types of Infonnation. To the extent required under federal law, the State, agrees to provide the following
information about federal assistance awarded for its State Program,Project,or related activities:
(1) The Identification of FTA as the federal agency providing the federal assistance for a State Program or
Project,
(2) The Catalog of Federal Domestic Assistance Number of the program from which the federal assistance for a
State Program or Project is authorized,and
(3) The amount of federal assistance FTA has provided for a State Program or Project.
b. Documents.The State agrees to provide the information required under this provision in the following documents:
(1)applications for federal assistance,(2)requests for proposals,or solicitations,(3)forms,(4)notifications,(5)
press releases,and(6)other publications..
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173
EXHIBIT E, VERIFICATION OF PAYMENT
This checklist is to assist the Subrecipient in preparation of its billing packets to State.This checklist
is provided as guidance and is subject to change by State. State shall provide notice of any such
changes to Subrecipient. All items may not apply to your particular entity. State's goal is to
reimburse Subrecipients as quickly as possible and a well organized and complete billing packet
helps to expedite payment.
❑ Verification of Payment--
✓ General Ledger Report must have the following:
• Identify check number or EFT number;
• If no check mimber is available, submit Accounts Payable Distribution report with the
General Ledger;
• In-Kind(must be pre-approved by State)and/or cash match;
• Date of the report;
• Accounting period;
• Current period transactions; and
• Account coding for all incurred expendrtures.
✓ If��o General Ledger Report,all of the folloa-ing are acceptable:
• copies of checks;
• check registers; and
• paycheck sh�b showing payment number, the amount paid, the check number or
electronic fi►nds transfer(EFT),and the date paid.
✓ State needs to ensure that expenditures incurred by the local agencies have been paid by
Parly be ore State is invoiced by Party.
✓ Payment amounts should match the amount requested on the reimbursement. Additional
explanation and documentation is rcquircd for any variances.
❑ In-Kind or Cash Match —If an entity �vishes to use these types of match, they must be
approved by State prior to any Work taking place.
✓ If in-kind or cash match is being used for the Local Match, the in-kind or cash match
portion of the project must be included in the project application and the statement of work
attached to the Agreement or purchase ordec FTA does not require pre-approval of in-kind
or cash match,but State does.
✓ General ledger must also show the in-kind and/or cash match.
❑ Indirect costs—If an entity wishes to use indirect costs,the rate must be approved by State
prior to applying it to the reimbursements.
✓ If indirect costs are being requested, an approved indirect letter from State or your
cognizant agency for indirect costs, as dcfincd in 2 CCR §200. 19, must be provided.The
lettcr must state what indirect costs arc allowcd, the approved rate and the time period f'or
the approval. The indirect cost plan must be reconciled annually and an updated letter
submitted each year thereafter.
❑ Fringe Bene�ts- Considered part of the Indirect Cost Rate and must be reviewed and
approved prior to including these costs in the reimbursements.
✓ Submit an approval letter from the cognizant agency for indirect costs,as defined in 2 CCR
§200. 19, that verifies fringe benefit,or
✓ Submit the following fringe benefit rate proposal package to State Audit Division:
• Copy of Financial Statement;
• Personnel Cost Worksheet;
• State of Employee Benefits; and
• Cost Policy Statement.
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174
I
PROCEDURE FOR PUBLIC HEARING
Applicable items include: Rate Hearings, Code Adoption, Budget Adoption
1. MAYOR.
The next order of business will be the public hearing on ACTION ITEM 2.
AMENDED WATER RATE SHEET FOR PARK ENTRANCE MUTUAL
PIPELINE WATER COMPANY LOAN REPAYMENT.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, public comment,
and written comments received on the application.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2. STAFF REPORT.
Review the staff report.
3. PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
Ordinance. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
4. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the item which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the item.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
5. BOARD DISCUSSION.
Discussion by the Board.
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6. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
7. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
8. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
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176
i
T�V�N o� ESTES PARr
Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Utilities Director Bergsten, Water Superintendent Eshelman
Project Manager Swoboda, Finance Director Hudson
Town Attorney Kramer
Date: June 9, 2020
RE: Ordinance 09-20 Amended Water Rate Sheet for Park Entrance Mutual
Pipeline Water Company Loan Repayment
(Mark all that apply)
❑ PUBLIC HEARING X ORDINANCE ❑ LAND USE
❑ CONTRACT/AGREEMENT ❑ RESOLUTION ❑ OTHER
QUASI-JUDICIAL ❑ YES � NO
Obiective:
To maintain a sustainable financial condition by setting a new water rate class for
repayment of the Park Entrance Mutual Pipeline and Water Company (PEMPWCo)
distribution system reconstruction loan.
Present Situation:
To improve the quality, reliability, and efficiency of delivering drinking water to our
citizens, the Town Board entered into a Voluntary Water System Transfer agreement
with PEMPWCo. Their water distribution system was in disrepair and its replacement
had to be funded by their customers as a condition of the transfer. The Town applied for
USDA funding to finance the construction project. The USDA provided a generous grant
and loan.
Their water distribution system has been replaced. This new rate class will be applied to
the properties of the former PEMPWCo customers.
The closeout of the USDA loan will require a separate ordinance which includes a loan
payment schedule. The rate will be set to ensure loan payments can be made.
Proposal:
The staff proposes approval of the amended water rate schedule.
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Advantaqes:
• Existing Town water customers will not subsidize the reconstruction of a private
water company's system.
Disadvantaqes:
None
Action Recommended:
Staff recommends approving the amended Water Rate sheet/schedule.
Finance/Resource Impact:
None. The revenues from these customers will offset the loan payments.
Level of Public Interest
Low
Sample Motion:
This will be on the consent agenda.
Should it be removed the following sample motion could be used.
I move to approve/deny the amended water rate sheet.
Attachments:
Ordinance 09-20
Amended Rate sheet
Map of Rate Class Boundary
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ORDINANCE NO. 09-20
AN ORDINANCE AMENDING THE WATER RATE SCHEDULES OF
THE TOWN OF ESTES PARK WATER ACTIVITY ENTERPRISE
WHEREAS, the Town of Estes Park, through its Water Activity Enterprise, owns
and operates its municipal water system; and
WHEREAS, adjustment to the water rate schedule is adapted to include a new
Park Entrance Mutual Pipeline and Water Company (PEMPWCo) user class which will
be used to generate the USDA loan payments; and
WHEREAS, the Town Board desires to adopt the new PEMPWCo user class and
associated charge attached hereto as Exhibit A and incorporated herein by reference.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS:
Section 1: Section 1: In this ordinance, ellipses indicate material not reproduced
as the Board intends to leave that material in effect as it now reads.
Section 2: Section 13.32.010 of the Estes Park Municipal Code is hereby amended
by the addition of underlined material, to read as follows:
13.32.010 - Water rate schedule.
(b) Rates. The rates for water service to all customers on the Town's water system
areas more fully set forth on the Town's water rate schedule on file in the office of the
Utilities Director.
(2) Surcharqes for repavment of USDA loans. The Town has consented to serve
water to certain areas of the Estes Vallev based on the provision of loans bv the United
States Department of Aqriculture for the construction of infrastructure to serve the areas,
and the repavment of the debt service on the loans bv the customers in the areas.
Accordinqly, water rates for the followinq areas shall be supplemented bv the followinq
monthlv surcharqes:
(I) Park Entrance.
a'
179
a. Customers of properties described in Exhibit 1 of this section shall pav
a monthlv surcharae of $115.89 as a part of their monthlv water bill.
Owners of such properties shall pav the monthlv surcharqe reqardless
of whether thev actuallv receive water service for that month.
b. A propertv mav be removed from this monthlv pavment obliqation bv
the pavment to the Town of a lump sum calculated bv the Finance
Director to cover the remaininq obliqations attributable to the propertv
over the life of the applicable USDA loan. This shall be determined on
the basis of the applicable $36,555.56 principle qer propertv, the
2.25% interest rate, and the 40-vear term amortized on a standard
schedule. Upon pavment of the lump sum, and written confirmation
bv the Finance Director of such pavment, customers of such propertv
shall no lonqer be required to pav the surcharqe. No pavment of a
lesser amount shall be effective to decrease the surcharqe.
c. This surcharqe shall become effective upon the certification bv the
Finance Director that the applicable USDA loan has closed and the
Town is readv to beqin collectinq funds to service the loan.
�d. This surcharae shall be in effect throuah the vear 2060, after which
it shall be expired.
Section 3: The Estes Park Municipal Code is hereby amended by the addition of
Exhibit 1 of Exhibit A of this ordinance as Exhibit 1 of section 13.32.010.
Section 4: The new Water Rate Schedule set forth on Exhibit A is hereby adopted
and shall amend and replace the existing Water Rate Schedule in section 13.32.010(b)(1)
of the Municipal Code.
Section 5: This Ordinance shall take effect and be enforced thirty (30) days after
its adoption and publication.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park,
Colorado this day of , 20XX.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
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180
I hereby certify that the above Ordinance was introduced at a regular meeting of the
Board of Trustees on the day of , 2020 and published in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the day
of , 2020, all as required by the Statutes of the State of Colorado.
Town Clerk
APPROVED AS TO FORM:
�
Town Attorney
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181
Revised May 2020
Exhibit A -Town of Estes Park, CO �/ater Rate Schedule 2020-2022
TO CALCULATE YOUR MONTHLY WATER BILL:
Follow the formulas below using the charts for Base Fee and Volume Charge
Residential:
Base Fee + ( [ (Gallons Used divided by 1,000) - 2] x Volume Charge) = Monthly Water Bill
Non-Residential:
Base Fee + [ (Gallons Used divided by 1,000) x Volume Charge] = Monthly Water Bill
RESIDENTIAL BASE FEE, Includes the first 2,000 allons per billin period
2020 2021 2022
Residential �ustomers Urban Rural Urban Rural Urban Rural
$42.33 $65.61 $44.44 $66.67 $46.67 $67.67
�Park Entrance Mutual Pipeline and Water Company Loan Repayment Surcharge �
� Monthly � $115.89 �Part of the Monthly Water Bill
In addition to the Residential Base Fee and Volume Charge
Applies to properties described in Exhibit 1
�Prospect Mountain Water Companv Loan Repavment - Ordinance To Be Determined �
MOnthly � TBD � Estimated to be $150/month in addition to the Monthly Water Bill
NON-RESIDENTIAL BASE FEE BY METER SIZE
2020 2021 2022
METER SIZE Urban Rural Urban Rural Urban Rural
� 5/8" $36.47 $58.35 $40.84 $65.35 $44.93 $71.88
� 3/4" $36.47 $58.35 $40.84 $65.35 $44.93 $71.88
� 1" $60.89 $97.43 $68.20 $109.12 $75.02 $120.04
� 1-1/2" $121.42 $194.27 $135.99 $217.58 $149.59 $239.34
� 2" $194.34 $310.95 $217.66 $348.26 $239.43 $383.09
� 3" $364.64 $583.42 $408.40 $653.43 $449.23 $718.78
� 4" $607.85 $972.55 $680.79 $1,089.26 $748.87 $1,198.19
� 6" $837.16 $1,339.45 $937.61 $1,500.18 $1,031.38 $1,650.20
� 8" $1,944.61 $3,111.38 $2,177.96 $3,484.74 $2,395.76 $3,833.22
� 10" $2,795.68 $4,473.08 $3,131.16 $5,009.85 $3,444.27 $5,510.84
Volume Char e B Rate Class Per 1000 Gallons
2020 2021 2022
Rate Class Urban Rural Urban Rural Urban Rural
Residential $6.58 $10.20 $6.91 $10.37 $7.26 $10.53
Non-Residential $5.51 $8.82 $5.62 $8.99 $5.73 $9.17
Pumped Flow $9.21 $14.74 $9.67 $15.48 $10.16 $16.26
Bulk Water $6.31 $12.19 $6.75 $13.04 $7.09 $13.69
Water Dispenser $8.98 $9.54 $10.01
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Exhibit 1
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Lot 26
Lot 22
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Former Park Entrance Mutual Pipeline and Park EntranCe Estates N 1 in-167 ft
i Water Company System Reconstruction B1oCk One
� Loan Repayment Boundary o 90 iso a9
E 5 T E S P A R K Printed:5/29/2020
C O L O R A D O Created By:Reuben Bergsten Feet 183
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