HomeMy WebLinkAboutORDINANCE 05-850 0
ORDINANCE 5-85
WHEREAS,in April,1985,the Town issued an Invitation
for Bids for insurance coverage for the Town to be effective
June 27,1985;and
WHEREAS,in response to said Invitation,the Town received
two bids,one being a bid from First National Insurance of
Estes Park,Inc.,and the other from Colorado Intergovernmental
Risk Sharing Agency (CIRSA);and
WHEREAS,a special meeting of the Board of Trustees of
the Town of Estes Park was held on June 18,1985 at 12:00 o’clock
P.M.at the Town Hall for the purpose of reviewing said bids;and
WHEREAS,after reviewing said bids,the Board of Trustees of
the Town of Estes Park has determined that it is in the best
interest of the Town to accept the bid for insurance
coverage from Colorado Intergovernmental Risk Sharing Agency.
NOW,THEREFORE,BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK,COLORADO:
Section 1.The Town of Estes Park hereby accepts the
bid of Colorado Intergovernmental Risk Sharing Agency dated
June 18,1985,as modified with regard to errors and omissions
coverage by Timothy A.Greer,for the period encompassing
June 27,1985 through December 31,1985.
Section 2.The Town of Estes Park further adopts the
Bylaws and Intergovernmental Agreement Colorado Intergovernmental
Risk Sharing Agency dated January 1,1985,a copy of which is
attached hereto as Exhibit “A”and incorporated herein by reference.
Section 3.The Mayor and Town Clerk are hereby authorized
to execute the aforementioned Intergovernmental Agreement between
Colorado Intergovernmental Risk Sharing Agency and the Town of
Estes Park.
Section 4.The Board of Trustees of the Town of Estes Park,
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Colorado,herewith finds,determines and designates that this
Ordinance is necessary for its immediate preservation of the
public peace,health and safety,in order to-provide for continuous
insurance coverage;and whereas,in the opinion of the Board of
Trustees,an emergency exists in that the Town’s current
insurance coverage expires on June 27,1985 and it is necessary to
provide insurance coverage for the Town on or before said date,
this Ordinance shall take effect and be in force immediately
after its passage,adoption and signature of the Mayor.
Mayor
I hereby certify that the above Ordinance was introduced
and read at a special meeting of the Board of Trustees on the
2C day of
_____________,
1985,and published in a newspapera
of general circulation in the Town of Estes Park,Colorado.
Town Clerk
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BYLAWSANDINTERGOVERNMENTALAGREEMENTCOLORADOINTERGOVERNMENTALRISKSHARINGAGENCYARTICLEI.Definitions.Asusedinthisagreement,thefollowingtermsshallhavethemeaninghereinaftersetout:(1)AGGREGATESTOPLOSSINSURANCE—InsurancepurchasedbyCIRSAfromaninsurancecompanyapprovedbytheInsuranceComissionertounderwritesuchcoverageinColoradoprovidingcertaincoverageuptoacontractedamountforotherwiseuninsuredlossestobebornebythejointriskmanagementpool,whichinanyoneyearaggregatetoapre—setmaximumamountofcoverage.(2)BOARD-BoardofDirectorsofCIRSA(3)CATASTROPHEEXCESSINSURANCE—InsurancepurchasedbyCIRSAfromaninsurancecompanyapprovedbytheInsuranceConinissioneroftheStateofColoradotounderwritesuchcoverageinColoradoprovidingcertaincoverageforlossesoveraprudentamountuptoapre—setmaximumamountofcoverage.(4)CIRSA—.TheColoradoIntergovernmentalRiskSharingAgencyestablishedpursuanttotheConstitutionandthestatutesofthisstatebythisintergovernmentalagreement.(5)EXECUTIVEDIRECTOR—ExecutiveDirectorofCIRSA(6)FISCALYEAR—January1toDecember31(7)JOINTRISKMANAGEMENTPOOL—AfundofpublicmoniesestablishedbyCIRSAtoself—insurecertainrisksjointlywithinadefinedscopeandtopurchasecatastrophe,excessand/oraggregatestoplossinsurancewhendeemedprudent.(8)JOINTSELFINSURANCE—Aself—insuranceprograminwhichmunicipalitiesagreetocontributeannualandwhererequiredsupplementarypaymentstoupportariskmanagementprogramandajointriskmanagementpool.(9)MEMBERS—Themunicipalitieswhichenterintothisintergovernmentalagreement.(10)POLICYYEAR—January1toDecember31(11)RISKMANAGEMENT—Aprogramofidentificationofexposurestoaccidentalloss,reductionorlimitationoflossestomunicipalpropertiesandfrominjuriestopersonsorpropertycausedbytheoperationsofmunicipalities,andprudentfundingoftheserisks.Whereclaimsarise,CIRSAwillprocesssuchclaims,investigatetheirvalidity,settleordefendagainstsuchclaimswithinthefinanciallimitsofthejointriskmanagementpool,tabulatesuchclaims,costsandlossesandcarryoutotherassignedduties.
0(12)SELF—INSURANCE—ThedecisionbyamunicipalitynottopurchaseInsurancecoverageforrisksbelowcertainlimits;toseekallinnunitiesprovidedbylawforanylocalgovernmentandtheofficersandemployeesthereof;torelyuponitsfinancialcapabilitiestopayanylosseswhichoccurforwhichitisliable;andtopurchasesomeinsurancetoprotectagainstcatastrophicoraggregatelosses.ARTICLEII.CreationofCIRSA.TheColoradoIntergoverr.mentalRiskSharingAgency,aseparateandindependentgovernmentalandlegalentity,isherebyformedbyintergovernmentalagreementbymembermunicipalitiespursuanttotheprovisionsof24—10—115.5,C.R.S.(1982REPL.VOL.),asamended,29-1—201etseq.,C.R.S.(1977REPL.VOL.),asamended,29—13—102,C.R.S.(1977REPL.VOL.),asamended,andColoradoconstitution,ArticleXIV,Section18(2).ARTICLEIII.Purposes.(1)ThepurposesofCIRSAaretoprovideajointriskmanagementpoolandtoassistmemberstopreventandreducelossesandinjuriestomunicipalpropertyandtopersonsorpropertywhichmightresultinclaimsbeingmadeagainstmembersofURSA,ortheiremployeesorofficers.(2)ItistheintentofthemembersofCIRSAtocreateanentityinperpetuitywhichwilladministerajointriskmanagementpoolandusefundscontributedbythememberstodefendandindemnify,inaccordancewiththeseBylaws,anymemberofCIRSAagainststatedliabilityorloss,tothelimitofthefinancialresourcesofCIRSA.ItisalsotheintentofthememberstohaveCIRSAprovidecontinuingstabilityandavailabilityofneededcoveragesatreasonablecosts.AllincomeandassetsofURSAshallbeatalltimesdedicatedtotheexclusivebenefitofitsmembers.TheseBylawsshallconstitutethesubstanceoftheintergovernmentalcontractamongthemembers.ARTICLEIV.Non-WaiverofGovernmentalorOtherImmunity.AllfundscontainedwithinthejointriskmanagementpoolarefundsplusearnedinterestderivedfromitsmemberswhicharemunicipalitieswithinthestateofColorado.Itistheintentofthemembersthat,byenteringintothisagreement,theydonotwaiveandarenotwaivinganyimmunityprovidedtothemembersortheiremployeesbyanylaw.ARTJCLEV.CIRSAPowersandDuties.(1)ThepowersofURSAtoperformandaccomplishthepurposessetforthaboveshall,withinthebudgetarylimitsandproceduressetforthintheseBylaws,bethefollowing:(a)Toemployagents,employeesandindependentcontractors.(b)Topurchase,sell,encumberandleaserealpropertyandtopurchase,sell,orleaseequipment,machinery,andpersonalproperty.(c)ToinvestfundsasallowedbyColoradoStatutes.Cd)Tocarryouteducationalandotherprogramsrelatingtoriskmanagement.Ce)Tocreate,collectfundsfor,andadministerajointriskmanagementpool.(f)Topurchaseexcessinsurance,and/orstoplossinsurancetosupplementthejointriskmanagementpool.2
N(g)Toablishreasonableandnecessarylossreduction(preventionprocedurestonefollowedbythemembers.(h)Toprovideriskmanagementandclaimadjustmentortocontractforsuchservices,includingthedefenseandsettlementofclaims.(i)TocarryoutsuchotheractivitiesasarenecessarilyimpliedorrequiredtocarryoutthepurposesofCIRSAspecifiedinArticleIIIorthespecificpowersenumeratedintheArticle.Ci)Tosueandbesued.(k)Toenterintocontracts.(1)Toreimbursedirectorsforreasonableandapprovedexpenses,includingexpensesincurredinattendingBoardmeetings.(m)Topurchasefidelitybondsforallofficers,directors,andemployeesofCIRSA.ARTICI.EVI.Participation.ThemembershipofCIRSAshallbelimitedtomunicipalitieswhicharemembersoftheColoradoMunicipalLeagueandwhichproperlyenterintoandadoptthisintergovernmentalagreementandbylaws.Newmembersshallbeadmittedonlybyatwo—thirds(2/3)voteofthememberspresentatameeting,subjecttothepaymentofsuchsumsandundersuchconditionsasthemembersshallineachcaseorfromtime—to—timeestablish.AnymemberadmittedonorafterJanuary1,1984,unlessexpelledpursuanttoArticleXV,shallremainamemberofCIRSAforaperiodofatleastoneyear.ARTICLEVII.MembersPowersandMeetings.(1)Themembersatameetingthereofshallhavethepowerto:(a)ElectaBoardofDirectorsbyvoteofthememberspresentattheannualmeetina.(b)kuendthebylawsbya2/3voteofthe.nemberspresentatameeting,butnoamendmentshalltakeeffectsoonerthansixteen(16)daysafteradoptionoftheamendment.(c)Admitandexpelmembersbya2/3voteofthememberspresentata--meeting.(d)Adoptandadjustthetypesoflossescovered,limitsofliabilityonexcessinsurancepolicies,andthetypesofdeductibleswhichCIRSAprovidesbya2/3voteofthememberspresentatameeting.Ce)RemoveadirectoroftheBoardofDirectorsbya2/3voteofthememberspresentatameeting.(2)Meetingsofthemembersshallbeheldasfollows:(a)Membersshallmeetatleastsemi—annuallyatatimeandplacetobesetbytheBoard,withnoticemailedtoeachmemberatleast15daysinadvance.(b)Specialmeetingsmaybecalledbythedirectorsorbyapetitionof1/3ofthemembers.Noticeofspecialmeetingsshallbemailedtoeachmemberatleast15daysInadvance.(c)TheChairmanoftheBoardofDirectorswillpresideatthemeetings.(3)
o0(d)Fiftypercentofthemembersshallconstituteaquorumtodobusiness.Ce)Noabsenteeorproxyvotingshallbeallowed.(f)Eachmembershallbeentitledtoonevoteoneachissue.ARTICLEVIII.ObligationofMembers.(1)TheobligationsofmembersofCIRSAshallbeasfollows:(a)TopaypromptlyallannualandsupplementarycontributionsorotherpaymentstoCJRSAatsuchtimesandinsuchamountsasshallbeestablishedbytheBoardofDirectorspursuanttotheseBylaws.AnydelinquentpaymentsshallbepaidwithinterestwhichshallbeequivalenttotheprimeinterestrateonthedateofdelinquencyofthebankwhichinveststhemajorityoftheCIRSAfunds.Paymentswillbeconsidereddelinquentforty-five(45)daysfollowingtheduedate.(b)Todesignateavotingrepresentativeandalternateforthemembersmeetings.Amember’svotingrepresentativemustbeanemployeeorofficerofthemembermunicipality,butmaybechangedfromtimetotime.Cc)ToallowCIRSAanditsagents,officersandemployeesreasonableaccesstoallfacilitiesofthememberandallmemberrecords,includingbut•notlimitedtofinancialrecords,asrequiredfortheadministrationofURSA.(d)ToallowattorneysdesignatedbyURSAtorepresentthememberintheinvestigation,settlementandlitigationofanyclaimmadeagainstthememberwithinthescopeoflossprotectionfurnishedbyCIRSA.(e)TocooperatefullywithURSA’sattorneys,claimsadjustersandanyotheragent,employee,orofficerofCIRSAinactivitiesrelatingtothepurposesandpowersofURSA.(f)TofollowthelossreductionandpreventionproceduresestablishedbyURSA.(g)ToreporttoCIRSAaspromptlyaspossibleallincidentsoroccurrenceswhichcouldreasonablybeexpectedtoresultinCIRSAbeingrequiredtoconsideraclaimagainstthemunicipality,itsagents,officers,oremployess,orforcasualtylossestomunicipalpropertywithinthescopeofcoveragesundertakenbyURSA.(h)ToadoptariskmanagementstatementapprovedbytheBoard.Ci)Tomaintainanactivesafetycomitteeorsafetycoordinator.(j)ToreporttoCIRSAassoonasreasonablypossible,theadditionofnewprogramsandfacilitiesorthesignificantreductionorexpansionofexistingprogramsandfacilitiesorotheractswhichwillcausematerialchangesinthemembersaccidentalloss.4
C0(k)ToprovideCIRSAperiodically,asrequested,withinformationonthevalueofbuildingsandcontentsandotherrealandpersonalproperties.(1)ToparticipateincoverageoflossesandtopaycontributionsasestablishedandinthemannersetforthbytheBoard.ARTICLEIX.Contributions.ItistheintentionofCIRSAtolevycontributionstothemembersasestablishedbytheBoard.TheBoardmayincreasecontributionschargedtoanymembertoreflectincreasedriskresultingfromarefusaltoparticipateinorwillfulviolationofsafetyorlosspreventionprogramsorforotherreasonsestablishedbytheBoard.Conversely,theBoardmayreducecontributionsforanymemberthatfaithfullyparticipatesinlosspreventionandsafetyprogramsorforotherreasonsestablishedbytheBoard.ARTICLEX.BoardofDirectors.(1)TheBoardofDirectorswillbecomposedoffive(5)directors.Directorswillbeelectedfromamongthemembersrepresentatives.Therewillbe:(a)Onedirectorfromameiiberunder20,000population.(b)Onedirectorfromamemberof20,000to40,000population.Cc)Twodirectors,eachfromadifferentmemberabove40,000populuation.(d)Onedirectoratlarge.(2)EverytwoyearspopulationwillbedeterminedbythecensusfiguresreportedbytheU.S.BureauofCensus.(3)TheelectionofdirectorswillbemadebythemembersattheannualmeetingtobescheduledinDecemberofeachyear.(4)Termsofthedirectorswillbetwoyearstaggeredterms.ARTICLEXI.PowersandDutiesoftheBoardofDirectors.TheBoardshallhavethefollowingpowersandduties:(1)TaelectduringthefirstBoardmeetingfollowingeachannualmeeting,achairman,vice-chairman,secretary/treasurerandotherofficersasappropriate.Eachofficershallserveuntilhisorhersuccessoriselected,butthereshallbenolimitonthenumberoftermsservedbyanyperson.2)Torecormiendcriteriafornewmembers.(3)Toestablishcontributionsbythemembers.(4)Torecornendtothemembersthetypesoflossestobecovered,limitsofliabilityonexcessinsurancepolicies,andthetypesofdeductionswhichCIRSAprovides.5
0.0(5)ToselectallserviceprovidersnecessaryfortheadministrationofCIRSA.(6)Tosetthedates,placesandprovideanagendaforBoardandmember’smeetings.(7)TofillvacanciesintheBoardbymajorityvoteoftheremainingdirectorsfortheunexpiredterm.(8)ToexerciseallpowersofCIRSAexceptpowersreservedtothemembers.(g)Toprepare,adaptandreportCIRSA’sbudgettothemembers.(10)Tohireanddischargepersonnelortodelegatesuchauthoritytotheexecutivedirector.(11)Tomakereportstothemembersatthequarterlymeetings.(12)Toprovideforclaimsandlosscontrolprocedures,toestablishconditionswhichmustbemetpriortothepaymentordefenseofaclaim,andtodenyaclaimorthedefenseofaclaimiftheconditionsarenotmet.(13)Toprovidefortheinvestmentanddisbursementoffunds.(14)Toestablishrulesgoverningitsownconductandprocedureandthepowersanddutiesofitsofficers,notinconsistentwiththeseBylaws.(15)Toprovidetomembersannually:4.a)AnauditofthefinancialaffairsofCJRSAtobemadebyacertifiedpublicaccountantattheendofeachfiscalyearinaccordancewithgenerallyacceptedauditingprinciplesandstatelaw;and(b)Anannualreportofoperations.(16)ToformcomitteesandprovideotherservicesasneededbyCIRSA.TheBoardshalldeterminethemethodofappointmentandtermsofcomitteemembers.(17)TodoallactsnecessaryandproperfortheoperationofCIRSAandimplementationoftheseBylawssubjecttothelimitsoftheBylawsandnotinconflictwiththeseBylaws..-(18)DissolveCIRSAanddisburseitsassetsbya2/3voteoftheentiremembershipprovidedthatanoticeofintenttodissolveURSAshallbegiventotheInsuranceComissioneratleastninety(90)dayspriortotheeffectivedate.NosuchplantodissolveURSAshallbeeffectiveuntilapprovedbytheInsuranceCommissioner.ARTICLEXII.MeetingsoftheBoardofDirectors.(1)TheBoardmaysetatime-..andplaceforregularmeetingswhichmaybeheldwithoutfurthernotice.aidshallestablishproceduresfornoticeofspecialmeetings.(2)Three(3)directorsshallconstituteaquorumtodobusiness.AllactsoftheBoardshallrequireamajorityvoteofthedirectorspresent.6
CCARTICLEXIII.liabilityofBoardofDirectorsofOfficers.ThedirectorsandofficersofCIRSAshoulduseordinarycareandreasonablediligenceintheexerciseoftheirpower,andintheperformanceoftheirdutieshereunder;theyshallnotbeliableforanymistakeofjudgmentorotheractionmade,takenoromittedbytheningoodfaith;norforanyactiontakenoromittedbyanyagent,employeeorindependentcontractorselectedwithreasonablecare.Nodirectorshallbeliableforanyactiontakenoromittedbyanyotherdirector.CIRSAshallobtainabondorothersecuritytoguaranteethefaithfulperformanceofeachdirector’s,officers’sandtheexecutivedirector’sdutieshereunder.Thejointriskmanagementpoolshallbeusedtodefendandindemnifyanydirector,officer,oremployeeforactionstakenbyeachsuchpersoningoodfaithwithinthescopeofhisorherauthorityforCIRSA.CIRSAmaypurchaseinsuranceprovidingsimilarcoverageforsuchdirectors,officers,andemployees.ARTICLEXIV.WithdrawalfromMembership.AnymembermaywithdrawfromURSAafterthemember’sinitialone(1)yeartermattheendofanypolicyyearbygivingatleastninety(90)daysnoticeinwritingtotheBoardofitsdesiretowithdraw.AnymembermaywithdrawfromCIRSAwithinfifteen(15)daysaftertheadoptionofanamendmenttothesebylawsbygivingnoticeinwritingtotheboardofitsintenttowithdraw.Thewithdrawnmembershallnotbeentitledtoanyreimbursementofcontributionsthataretobepaidorthatshallbecomepayableinthefuture,andshallcontinuetobeobligatedtomakeanypaymentforwhichsuchobligationarosepriortosuchwithdrawal.ARTICLEXV.ExpulsionofMembers.(1)Byatwo-thirds(2/3)voteofthememberspresentatameeting,anymembermaybeexpelled.Suchexpulsion,whichshalltakeeffectsixty(60)daysaftersuchmeeting,maybecarriedoutforoneormoreofthefollowingreasons:(a)FailuretomakeanypaymentsduetoURSA.(b)FailuretoundertakeorcontinuelossreductionandpreventionproceduresadoptedbyCIRSA.(c)FailuretoallowCIRSAreasonableaccesstoallfacilitiesandrecordsofthemembernecessaryforproperadministrationofCIRSA.(d)FailuretofullycooperatewithCIRSA’sattorneys,claimsadjustersorotheragent,employee,orofficerofCIRSA.Ce)FailuretocarryoutanyobligationofamemberwhichimpairstheabilityofCIRSAtocarryoutitspurposeorpowers.—(2)NomembermaybeexpelledexceptafternoticefromtheBoardof.theallegedfailurealongwiththereasonableopportunityofnotlessthanthirty(30)daystocuretheallegedfailure.Themembermayrequestahearingbefore:themembersbeforeanyfinaldecision,whichshallbeheldwithinfifteen(15)daysaftertheexpirationofthetimetocurehaspassed.TheBoardshallpcesentthecaseforexpulsiontothemembers.Thememberaffectedmaypresentitscase.Adecisionbythemembershiptoexpelamemberafternoticeandhearingandfailure.—.tocure•t3allegeddefectshallbefinalandtakeeffectsixty(60)daysafterthedecisiontoexpelisapprovedbythemembers.Afterexpulsion,theformermembershallbeliableforanyunpaidcontributionsorotherchargesproratatotheeffectivedateofexpulsion,andshallnotbeentitledtoreimbursementofcontributionsthataretobepaidorthatshallbecomepayableinthefuture.7
00ARTICLEXVI.ContractualObligation.ThisdocumentshallconstituteanintergovernmentalcontractamongthoseunitsoflocalgovernmentwhichbecomemembersofCIRSA.ThetermsofthiscontractmaybeenfoftedincourtbyCIRSAitselforbyanyofitsmembers.Theconsiderationforthedutiesherewithimposeduponthememberstotakecertainactionsandtorefrainfromcertainotheractionsshallbebaseduponthemutualpromisesandagreementsofthememberssetforthherein.TheseBylawswhenproperlyapprovedbytheproperauthorityofthemembershallbetheintergovernmentalcontract.Acertifiedcopyoftheordinance,.resolutionorotherdocumentofapprovalforeachmemberaccompaniedbyanattorney’scertificationofproperauthorityandadoption,shallbeattachedtotheoriginalBylawsonfilewithCIRSA.Provided,however,thatexcepttotheextentofthelimitedfinancialcontributionstoCIRSAagreedtohereinorsuchadditionalobligationsasmaycomeaboutthroughamendmentstotheseBylaws,nomemberagreesorcontractshereintobeheldresponsibleforanyclaimsintortorcontractmadeagainstanyothermember.ThecontractingpartiesintendinthecreationofCIRSAtoestablishanorganizationforjointriskmanagementonlywithinthescopehereinsetoutandhavenothereincreatedasbetweenmemberandmemberanyrelationshipofsurety,indemnificationorresponsibilityforthedebtsoforclaimsagainstanyothermember.ARTICLEXVII.Severability.Intheeventthatanyarticle,provision,clauseorotherpartoftheseBylawsshouldbeheldinvalidorunenforceablebyacourtofcompetentjurisdiction,suchinvalidityorunenforceabilityshallnotaffectthevalidityorenforceabilitywithrespecttootherarticles,provisions,clauses,applicationsoroccurrences,andtheseBylawsareexpresslydeclaredtobeseverable.