HomeMy WebLinkAboutMINUTES Town Board Study Session 2020-02-11RECORD OF PROCEEDINGS
Town ofEstes Park,Larimer County,Colorado,February 11,2020
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park,Larimer County,Colorado.Meeting held in Town Hall
Rooms 202 and 203,Town of Estes Park on the 11th day of February,
2020.
Board:Mayor Jirsa,Mayor Pro Tern Norris,Trustees Bangs,
Blackhurst,Cenac,Martchink,and Zornes
Attending:Mayor Jirsa,Mayor Pro Tern Norris,Trustees Bangs,
Blackhurst,Martchink,and Zornes
Also Attending:Town Administrator Machalek,Assistant Town Administrator
Damweber,Manager Landkamer and Solesbee,Engineer
Barr and Town Clerk Williamson
Absent:Trustee Cenac
Mayor Jirsa called the meeting to order at 4:40 p.m.
FACILITIES MASTER PLAN.
The Facilities Master Plan team of StudioTerra,Studio Architecture and BBC Research
&Consulting provided an update on the project.The team has completed Phase I —
Collection of Existing Conditions of the four-phase process.Work on Phase 2 —
Analysis of Opportunities,Constraints,and Future Requirements would begin and start
the discussions for Phase 3 —Implementation Strategies and Conceptual Vision.The
first phase completed an analysis of the physical and operational aspects of eight
primary buildings and determined the efficiency of the buildings as determined by
BOMA,Building Operation &Management Association.The efficiency of Town Hall
was established at 73.5%of useable space.The staff survey provided common themes
on the lack of sufficient work,storage,meeting and training space.Staff also stated a
lack of privacy,high level of noise,and consistent interruptions.Public commonly
needs assistance finding locations,and insufficient parking for both staff and the public
slows down work.Technology needs are met.The Leadership questionnaire input
found the need to continue to be in close proximity for collaboration;need for adequate
public meeting space;and need to update lighting,HVAC,access to natural light,
wayfinding,professional and welcoming environment,etc.The operation and
maintenance annual funding for facilities has been sufficient.The current funding for
capital has not been sufficient to fund the over $45 million in needs,and would require
150 years to fully fund at today’s funding rate.The Town would need to prioritize needs
to meet the 20-,30-and 40-year requirernents.Manager Landkamer stated the tearn
would return in May or June to review Phase Ill concepts.
2020 TRANSIT ROUTES PROPOSAL.
Manager Solesbee provided an overview of the proposed 2020 service details for Estes
Transit,including staff and consultant analysis of historical program data,new service
offerings,stakeholder input and alignment with the Town’s strategic plan.Since 2013,
ridership of the Town’s free shuttles has decreased every year,with the exception of
2016,while annual operating cost have increased.The Board directed staff to review
how Estes Transit service could provide viable and convenient alternatives for
employees,and encourage increased utilization of both the parking garage and the
park-n-ride at the Event complex for long term parking stays.Staff has completed a
robust analysis of the service,including ridership data,routes,hourly boarding data,
cost of service,input from the Transportation Advisory Board and Shuttle Commiffee,
shuffle driver exit interviews,staff input log,and coordination with key Town and
community partners.
RECORD OF PROCEEDINGS
Town Board Study Session —February 11,2020—Page 2
The 2020 Service Plan proposal included service adjustment and additions,including
expanding the total number of days served from May 23 —June 28 (Sat &Sun only);
daily service June 29 —October 4;daily service hours 10 am —7 pm on the Gold,
Brown,Blue and Silver routes and loam —11 pm on the Red (trolley)route;repurpose
the underperforming Silver route into a new Express route;and transition from a “fixed
route”to a “deviated fixed route”service to better serve riders of all ages and abilities.
Route maps were reviewed with the Board.The Estes Transit would continue to serve
community special events.CDOT has approved the expansion of Bustang with 40
weekend service days May through September.The 2020 proposed service would not
require additional funds.Trustee Bangs arrived at 5:36 p.m.
Board discussion was heard and has been summarized:what would be the appropriate
cost per rider,maintain town ridership,and inclusion of routes outside of town limits.
Manager Solesbee would follow up on the industry standard for cost per rider based on
community size and visitor base.
2020 STREET IMPROVEMENT PLAN.
Engineer Barr provided a recap of the 2019 projects completed,including 1.3 miles of
overlay,6 miles of chip seal and 7 miles of crack seal.A parking lot slurry seal of the
Town Hall parking lot was completed.Approximately 50%of the 56 miles of road have
seen either chip seal,patching or overlays since the 1A tax was approved by the voters
in 2014.He stated we are on target to improve every street by 2024 with approximately
6.5 miles completed each year.The 2020 paving and surface treatments would include
overlay and patching of Big Horn Drive,Lexington Lane,and Pine Knoll Drive and 10
other locations for large patching with curb and gutter replacement as needed.The
interim improvement to Cleave Street to improve pavement and drainage would begin
the fall of 2020.
The 1A Trail fund has provided 2019 improvements to Brodie Avenue with the
assistance of the Safe Routes to School grant to improve drainage,parking,safe
access to school and pavement improvements.The Town was awarded a 2019 Safe
Routes to School grant to improve access along Graves Avenue with design to be
completed in 2020 and construction during the summer of 2021 as requested by the
School District.The Fall River trail improvements from Aspen Glen Campground to the
Methodist Church parking lot,1.2 miles,would be awarded and construction to begin
the spring of 2020.The Town has submitted a Transportation Alternative Program
(TAP)grant for $1.5 million with a $400,000 match to complete a segment of the Fall
River trail.An additional Multi-Modal Opportunity Fund (MMOF)grant for $500,000 with
a $100,000 match has been submitted.If the MMOF grant is received the funds could
be used as the match for the TAP grant.
TRUSTEE &ADMINISTRATOR COMMENTS &QUESTIONS.
Trustee Blackhurst suggested an abbreviated report at the Town Board meeting to
provide the community an understanding of how their tax dollars are being spent on
transit,street improvements and trails.
FUTURE STUDY SESSION AGENDA ITEMS
The Town Board’s self-governing policy would be scheduled for the next meeting.
Seasonal paid parking updates would be scheduled for March 24 and May 12,2020.
CIRSA would provide the Board with liability training at the May 12,2020 meeting.The
Board consensus was not to revisit discussion on the Stanley Historic District.
ADJOURN.
There being no further business,Mayor Jirsa adjourned the meeting at 6:28 p.m.
Th
Jekie Williamson,Town Clerk