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Home My WebLink AboutPACKET Town Board Study Session 2020-01-14 January 14, 2020 5:45 p.m. – 6:40 p.m. Rooms 202/203 5:30 p.m. - Dinner 5:45 p.m. Downtown Estes Loop Quarterly Update. (Director Muhonen) 6:35 p.m. Trustee & Administrator Comments & Questions. 6:40 p.m. Future Study Session Agenda Items. (Board Discussion) 6:45 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 5:15 p.m. AGENDA TOWN BOARD STUDY SESSION 1 2 PUBLIC WORKS Report To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From: Greg Muhonen, PE, Public Works Director Project Technical Advisory Committee (TAC) Date: January 14, 2020 RE: Quarterly Update on Downtown Estes Loop Project (DEL) Objective: Update the Town Board on the activities that have taken place on the Downtown Estes Loop Project (DEL) since the September 2019 Town Board Study Session. Present Situation:  Right of Way: Purchase of four parcels is complete. Agreements for Possession & Use are in place for three parcels, and the property owners have been paid the appraised value for their parcels. The district court will determine if additional compensation is warranted if ongoing negotiations stall. The owners of the Donut Haus have posted on social media that they have reopened in a leased facility on Moraine Avenue.  Budget: Current cost estimates forecast an additional $1.3 million may be needed to complete the design, right of way acquisitions, easement acquisitions, and building demolition in 2020.  Hydraulics: Selection of a less-expensive single-span bridge has been confirmed at the Ivy Street crossing over the Big Thompson River. The Project team will need to submit a Conditional Letter of Map Revision (CLOMR) to FEMA in order to incorporate the associated changes into the new floodplain maps.  Scope Revision: As directed by the Town Board at the May 14 meeting, the Town hired AECOM to prepare and submit an application on July 19 for a federal BUILD grant that would fund increased project scope to include the Riverside and Rockwell Bridges and channel widening downstream to US36. The US Department of Transportation notified us on November 12 that this grant application was not funded. This Phase 2 work is no longer under consideration for incorporation into the Phase 1 project.  Schedule: The project schedule anticipates completion of the construction documents in the fall of 2020. Right of way and easement acquisitions are expected to extend into 2020 as well. Project construction is expected to begin in the fall of 2021, while demolition of acquired buildings is expected to occur in the 3 first quarter of 2020. The Town has commenced water system upgrades under Moraine Ave, Rockwell Street, the post office parking lot, and W Riverside Ave. A number of interim conditions have been left in place based on reliance that the DEL project will perform permanent system connections and final surface repairs. Proposal: The TAC proposes to continue the design and right-of-way acquisition efforts in 2020 and bid the construction work in early 2021. A future amendment to the Memorandum of Agreement is requested from Central Federal Lands Highway Division (CFLHD) in order to complete the preliminary engineering in 2020 instead of delaying the project until additional FLAP funding or reallocation of construction dollars (through project scope reductions) could be negotiated in a future funding year. Advantages: The project benefits are numerous and include relief to the Town’s downtown traffic congestion problems, improved downtown mobility for bicyclists, reduction in downtown flood risk from the Big Thompson River, improved fire protection, and closure to property owner uncertainty surrounding the DEL. Disadvantages: Some community members do not support the partner agencies building the DEL. Action Recommended: n/a Finance/Resource Impact: The 2014 Memorandum of Agreement between the Town, CDOT, CFLHD, and RMNP estimated this project would cost $17.2 million with construction occurring in 2016. In 2019 CFLHD dedicated an additional $2 million of Federal Lands Access Program (FLAP) funds to cover increased right of way acquisition costs. The Town remains obligated to pay a local match of $4.2 million (CDOT devolution funds) for the $19.2 million Phase 1 project. The Town has spent $3,383,530 to-date. A total of $5.98 million has been spent on the project through 2019. Conservative cost projections regarding structure demolition and potential legal costs associated with the remaining parcel and easement acquisitions imply an additional $1.3 million may be needed to complete the design and parcel acquisitions in 2020. This not available from the FLAP program in 2020. CDOT has committed to provide an additional $580k to cover the costs of the ROW consultant effort, contingent upon the Town and CFLHD providing additional funds as outlined in the budget summary slide. CFL is asking the Town to consider contributing $560,843 in 2020 to allow this preliminary engineering work to continue in 2020. For reference, this amount is the estimated cost of the W Elkhorn rehabilitation work proposed by the project. Without the DEL, the Town Water Division will have to perform additional permanent work estimated to cost several hundred thousand dollars. Level of Public Interest The known level of public interest in this item is high. Attachments: Preliminary copy of consultant presentation slides for the Phase 1 project 4 Draft Presentation subject to change. Downtown Estes Loop Project Estes Park Town Board Study Session January 14, 2020 Draft Presentation subject to change. Today’s Agenda • Project Schedule • Progress Update •Right of Way •Design •Budget • Next Steps • Q&A on Phase 1 5 Draft Presentation subject to change. Project Scope – Phase 1 • Phase 1: – Reconstruction and realignment of Riverside Drive – Reconstruction of the Ivy Street Bridge – New and Coordinated traffic signals with Riverwalk – Associated transportation improvements along Elkhorn and Moraine – New on street bike lane on Moraine and Riverside – Continuous sidewalks along entire Loop – Channel Improvements between Ivy St and Rockwell St – Wayfinding signs, parklands • Does not include: – Rockwell and Riverside Bridges – Relocation of Public Restroom – Downstream Floodplain Improvements Draft Presentation subject to change. Project Schedule 6 Draft Presentation subject to change. Right-of-Way Acquisitions Process • CDOT is the lead agency for Right of Way (ROW) Acquisition on the Project. • Process follows Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act). •CDOT has purchased 4 of 7 properties, and has possession agreements with the remaining 3 owners. • CDOT is assisting property owners and tenants who require Relocation. 2 residential owners, 2 tenants and 3 businesses account for remaining relocations. X X X XXX XXX CDOT owned properties Draft Presentation subject to change. Summary of Right-of-Way Acquisition Process 7 Draft Presentation subject to change. General Condemnation Process Draft Presentation subject to change. Status of Right-of-Way Acquisitions & Relocations • CDOT is now in title to 4 of the 7 full property acquisitions. • Possession and Use Agreements are in place for the remaining 3 properties. - Negotiations are ongoing for settlement. - Relocation of owners and tenants is continuing. • CDOT will proceed with the second portion of the Right-of-Way acquisitions once plans have been received and authorized. - Additional 8 fee acquisitions, 1 permanent easement, 20 temporary easements are estimated in the second portion of acquisition. - No additional relocations are currently identified. 8 Draft Presentation subject to change. Update on Properties in Condemnation • If settlements cannot be reached with the owners of the 3 properties on Possession and Use Agreements within the prescribed time, CDOT will proceed with condemnation for value. • Each of the 3 properties on Possession and Use Agreements has been authorized for condemnation. Draft Presentation subject to change. Removal of Structures • Required asbestos and lead-based paint testing - Has been performed on the 7 advance parcels and the Town of Estes Park duplex. Five of the eight sites will require removal of asbestos containing materials. All eight sites will require removal of hazmat materials including paint containers, solvents, florescent light bulbs and cleaning supplies. • Structure removal will occur after mitigation, within the off-season, between January and March 2020. 9 Draft Presentation subject to change. Budget Update Draft Presentation subject to change. Design Update CFLHD Lead Agency for Design Milestone: Refinement of 70% Design Plans Recent Activities Agencies Consulted Final ROW Plans for Partial ROW Acquisitions •Second phase of ROW plans for 8 fee acquisitions, 1 permanent easement, 20 temporary easements Town of Estes Park CDOT Roundabout Refinements •Geometric refinements to roundabout to improve efficiency and traffic flow Town of Estes Park CDOT FHWA Resource Center Utility Design & Relocation •Continued coordination with utility companies to find efficiencies and ensure utilities are installed in advance of project, wherever possible, to minimize impacts to the public Town of Estes Park CDOT Sanitation District Century Link and Xcel Energy 12 10 Draft Presentation subject to change. Next Steps •Upcoming Milestone: 95% submittal of plans in Spring 2020 – Ongoing Design Refinements – Continue Right of Way Acquisition (Full and Partial) • Develop schedule for Building Removals, Winter/Spring 2020 – Finalize Utility Relocation Plans and Schedule • Initial relocations in 2020 • Monthly Technical Advisory Committee (TAC) Meetings – Members include representatives from CFLHD, CDOT, Estes Park • Town Board Quarterly Updates – next presentation on March 10, 2020 • BUILD Grant Unsuccessful – Evaluate Project Scope and Budget Draft Presentation subject to change. Questions and Answers 11 12 January 28, 2020 •Vacation Home Regulations in PUDs February 11, 2020 •Facilities Master Plan •2020 Transit Routes Proposal February 25, 2020 •Follow Up Discussion of Building Maintenance Code Items Approved – Unscheduled: •Discussion with County Assessor regarding Assessment of Vacation Rentals •Future of Human Resources Management – HR Strategic Plan •Distributed Energy Discussion •ADUs and Sue Ballou, Partnership for Age Friendly Communities •Reverse Decriminalization of Municipal Code Items for Town Board Consideration: •Vacation Home Cap and Transferability of Licenses •Fish Hatchery Next Steps – February 11, 2020 Future Town Board Study Session Agenda Items January 14, 2020 13 14