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The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 26, 2024 7:00 p.m. ACCESSING MEETING TRANSLATIONS (Accediendo a las Traducciones de la Reunión) To access written translation during the meeting, please scan the QR Code or click this link for up to 48 other languages (Para acceder a la traducción durante la reunión, par favor escanee el código QR o haga clic en el enlace para hasta 48 idiomas más): https://attend.wordly.ai/join/UOFH-5928 Choose Language and Click Attend (Seleccione su lenguaje y haga clic en asistir) Use a headset on your phone for audio or read the transcript can assist those having difficulty hearing (Use un auricular en su teléfono para audio o lea la transcripción puede ayudar a aquellos que tienen dificultades para escuchar). The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available or use the link above to access audio or read the transcript. ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m. the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. 1. 2025 TOWN BOARD MEETING DATE CHANGE. Consider rescheduling the November 11, 2025 regular Study Session and Town Board Meeting to Wednesday, November 12, 2025 due to the Veterans Day holiday. CONSENT AGENDA: 1. Bills. 2. Town Board Meeting and Study Session Minutes dated November 12, 2024. 3. Estes Park Planning Commission Minutes dated October 15, 2024 (acknowledgment only). Prepared 2024-11-15 *Revised NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 4. Resolution 83-24 Contracts for Debris Removal and Hauling Services with: • Ceres Environmental Services, Inc. • DRC Emergency Services, LLC 5. Resolution 84-24 Amendment to Donation Agreement with the Estes Park Museum Friends & Foundation, Inc. (EPMFF) for Staffing. 6. Resolution 85-24 Setting the Public Hearing for a New Hotel & Restaurant Liquor License Application for Antlers Tavern LLC DBA Antlers Tavern, 145 E. Elkhorn Avenue, Estes Park, Colorado. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. RESOLUTION 86-24 242 VIRGINIA SUBDIVISION FINAL PLAT, 242 VIRGINIA DRIVE, CD INVESTMENTS, LLC, OWNER/APPLICANT. Planner Hornbeck. To subdivide a 0.75 acre property into a six lot residential subdivision. ACTION ITEMS: 1. ORDINANCE 17-24 AMENDING SECTIONS 3.2, 3.15, AND APPENDIX B OF THE ESTES PARK DEVELOPMENT CODE PERTAINING TO PLANNED UNIT DEVELOPMENT (PUD) AND VARIANCES. Planner Hornbeck. To consider revisions to address inconsistency between the Comprehensive Plan and Development Code regarding Mixed-Use Centers and Corridors, and to eliminate density variances for accommodation uses in-lieu of PUD. 2. ORDINANCE 18-24 AMENDING CHAPTER 8.06 OF THE ESTES PARK MUNICIPAL CODE REGARDING MAXIMUM PERMISSIBLE NOISE LEVELS. Town Administrator Machalek. To consider an update to the Town’s Noise Ordinance. 3. 6E FUNDING REQUEST FOR THE EVICS FAMILY RESOURCE CENTER. Manager Bangs. To consider the expenditure of 6E funds toward the funding amount that EVICS Family Resource Center distributed in tuition assistance awards from January through April 2024. 4. 2025 STRATEGIC PLAN ADOPTION. Town Administrator Machalek. To consider adoption of the 2025 Town Board Strategic Plan. ADJOURN. Town of Estes Park, Larimer County, Colorado, November 12, 2024 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 12th day of November, 2024. Present: Gary Hall, Mayor Marie Cenac, Mayor Pro Tem Trustees Bill Brown Kirby Hazelton Mark Igel Frank Lancaster Cindy Younglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Hall called the meeting to order at 7:08 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Hazelton/Younglund) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. John Guffey/Town resident commented on Ordinance 17-24 to modify the planned unit development (PUD) regulations and requested the Board vote “No” on commercial expansion. Becky Robbins/Town resident reviewed suggestions from the Estes Valley Short-Term Rental Alliance regarding hosted short-term rental including adopting the Larimer County definition, a separate category, allow multiple parties, no cap, eliminate the workforce housing regulatory linkage fee, the flexibility to rent a room, and the ability to rent when and how the homeowner choses. Liz Mulhern/Town resident thanked the Board for the hosted short-term rental discussion and their willingness to work with the homeowners. Fritz Sampson/Town resident reviewed his letter included as public comment. He questioned why the Board passed Ordinance 11-24 regarding bed and breakfasts if they were not going to allow it to take effect and determine its impact before making additional changes. TRUSTEE COMMENTS. Board comments were heard and have been summarized: attended the Veteran’s Day memorial celebration to honor those that served our country; thanked staff for the Cleave Street construction update meeting; attended the retirement of Chris Bieker and Ron Duell who served the community at Upper Thompson Sanitation for decades; the Regional Opioid Abatement Council continues to work on 2025 commitments and allocate funding from additional judgements; Visit Estes Park announced Rachel Oppermann as the new Marketing Director and Papae Litchfield as Communications Manager; the Estes Valley Library partnered with Restorative Justice during the month of October for Conflict Resolution month with the screening of Undivide Us; encouraged citizens to become election judges by contacting the Larimer County Elections Office; the Economic Development Workforce Council adopted their operating plan; noted Restorative Justice provided mediation with Coffee on the Rocks and the neighboring condominium to DR A F T Board of Trustees – November 12, 2024 – Page 2 address noise issues; and encouraged residents to complete two surveys from the Transportation Advisory Board that address the transit development plan and multimodal plan. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek commented on a recent issue with a Trustee inadvertently removing themselves from the group email account trustees@estes.org which emails all trustees. He noted the Trustee was readded to the email group once it was determined. CONSENT AGENDA: 1. Bills. 2. Town Board Budget Study Session Minutes dated October 9, 2024 and Town Board Meeting and Study Session Minutes dated October 22, 2024. 3. Transportation Advisory Board Minutes dated September 18, 2024 (acknowledgment only) It was moved and seconded (Igel/Younglund) to approve the Consent Agenda, and it passed unanimously. ACTION ITEMS: 1. PUBLIC HEARING – 2025 PROPOSED BUDGET. Mayor Hall reopened the public hearing. Director Hudson stated this is the second meeting to review the 2025 operating budget and 2025 capital improvement plan. He noted that an additional $6,000 was added to fund the Arts District for a total of $21,000 in 2025. He restated the proposed budget presented for 2025 would meet the 25% reserve policy of the Board with a total budget of $92 million. Town Administrator stated the Town would not run at a deficit in 2025, rather fund balance would be spent to complete projects. After further comments, the Mayor closed the public hearing. It was moved and seconded (Younglund/Cenac) to approve the Highway User’s Trust Fund for expenditures for striping, snow plowing, traffic signs, street lights, and other related road and street costs as proposed for 2025, and it passed unanimously. It was moved and seconded (Hazelton/Brown) to approve Resolutions 80-24 to set the mill levy, 81-24 to adopt the 2025 budget, and 82-24 to appropriate sums of money for 2025, and it passed unanimously. It was moved and seconded (Younglund/Hazelton) to approve the Capital Improvements Plan for 2025-2029, and it passed unanimously. 2. LETTER OF INTENT TO PARTICIPATE IN LARIMER COUNTY'S HAZARD MITIGATION PLAN UPDATE. Town Administrator Machalek stated the Federal Emergency Management Agency (FEMA) and the Federal Disaster Mitigation Act of 2000 require a Hazard Mitigation Plan (HMP) for a jurisdiction to qualify for Federal Hazard Mitigation grant funds. The Town participated in Larimer County’s 2021 update to the Larimer County Hazard Mitigation Plan, which expires in 2025. Larimer County has informed the Town that they are slated to be awarded grant funding by FEMA to update the current multi-jurisdictional HMP. An updated HMP would ensure eligibility for FEMA Hazard Mitigation Assistance grant programs for each participating jurisdiction/entity. The County must provide the Colorado Division of Homeland Security and Emergency Management (DHSEM) with formal notice from all jurisdictions/entities that intend to participate in this multi-jurisdictional plan in order to receive the grant funds. Staff has prepared a letter of intent to participate for the Board’s consideration and if approved would formally secure the Town’s participation in the new HMP, thus securing the Town’s eligibilty for future FEMA Hazard Mitigation Assistance grants. It was moved and seconded (Younglund/Lancaster) to approve the Letter of Intent to Participate and authorize the Mayor to sign the letter, and it passed unanimously. DR A F T Board of Trustees – November 12, 2024 – Page 3 REPORTS AND DISCUSSION ITEMS: 1. NOISE ORDINANCE. Town Administrator Machalek presented a draft ordinance for review and discussion with the Board. The proposed draft would include the following updates: the addition of a decibel-based noise limit that varies by zone and measured from the boundary of any receiving property (except public right-of-way); elimination of the expanded hours for outdoor amplified sound on Friday and Saturday nights; a change in the approval authority for nighttime construction noise from the Town Engineer to the Board of Trustees; and the addition of a provision for escalating fines for successive violations. While the idea of a broader variance/exemption process was discussed conceptually with the Board in previous meetings, staff does not recommend adding a general variance process at this time due to pending legal uncertainties and the complexity of administering a general variance permit process. Decibel-based enforcement would require an investment in both decibel meters and training. Staff estimates that a new type-2 decibel meter costs between $2,000 and $3,000. The main resource impact associated with a decibel-based standard would consist of training enforcement personnel on how to measure sound and testify to it, as well as the time spent enforcing. Based on information from the City and County of Denver, staff would expect at least a week of training on enforcement alone. Craig Williams/River Rock HOA President commented on the neighboring business which added a wedding venue creating a noise issue during evening hours throughout the summer months. The HOA would request a definable limit such as decibels that could be enforced by the Police Department. John Guffey/Town resident stated the draft ordinance does not address the noise from vehicles, motorcycles and loud mufflers. He stated concern with the noise ordinance not being enforced. Town Board comments and questions have been summarized: stated the difficulty in enforcing vehicle noise and why the reasonable noise standard would be included in an ordinance; the majority of the Board commented on the need to measure the decibels from the receiving property based on the sending property decibel level standards; requested the ordinance include an exception for trash collection to begin at 6 am in the CD Commercial Downtown zoning district; concerned with changing environmental conditions that may increase the distance and direction sound travels; commercial properties should not be penalized for the level of decibels allowed by the ordinance; Board consensus was to allow the higher decibel levels on Friday and Saturdays to 11 pm rather than 10 pm; stated the proposed lower decibel limits would impact commercial activities; questioned if proposed changes would apply to events already scheduled; Mayor Pro Tem Cenac stated her support for maintaining the reasonable noise standard; Trustee Hazelton and Younglund commented on the need for higher decibels; and the Board has heard concerns previously on the issue of enforcement as it relates to decibel levels. Staff would bring forward the proposed noise ordinance for the Board’s consideration at the November 26, 2024 Board meeting. Whereupon Mayor Hall adjourned the meeting at 9:20 p.m. Gary Hall, Mayor Jackie Williamson, Town Clerk DR A F T Town of Estes Park, Larimer County, Colorado November 12, 2024 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 12th day of November, 2024. Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Attending: Mayor Hall, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Also Attending: Town Administrator Machalek, Town Attorney Kramer, and Recording Secretary Richards Absent: None Mayor Hall called the meeting to order at 4:45 p.m. ANNEXATION OVERVIEW. Director Careccia provided an overview of the Town annexation process stating that Colorado Revised State Statutes (CRS) provide annexation authority to the town and that state annexation procedures are followed to incorporate areas into town limits and service areas. He noted that requests to annex property are initiated by the property owner by petition, required 1/6th of the property boundary be adjacent with the town boundary, and would ultimately require Board approval of incorporation. Board direction was requested on the level of interest in annexing unincorporated areas; what areas should and should not be considered; should unincorporated enclaves and peninsulas be pursued; should municipal services continue to be offered without a strict requirement to annex and should a designated Growth Boundary be identified where future annexations are encouraged. Advantages of developing a town annexation policy included support toward the 2024 Estes Forward Comprehensive Plan and greater consistency with the disadvantage of the amount of staff time needed to prepare. Board discussion has been summarized: request for information on how other municipalities are integrating with their county’s annexation processes; whether this process could be combined with the upcoming Building Code revisions; questioned the value in developing a policy; what may be the financial gain or loss in annexing residential versus commercial property; support for development of a policy to provide consistency for all parties involved and control of future development to town standards; request for staff to identify enclaves, peninsulas, areas eligible for annexation; and additional information on flagpole annexation. Director Careccia stated that working with Larimer County on an annexation policy could begin in early 2025 and that staff would prefer to develop the policy concurrently with the Building Code revision process without delaying either timeline. UTILITY RATES FOR SERVICE AREAS OUTSIDE OF TOWN. Director Bergsten requested Board direction on whether to pursue approval of differential electric utility rates for service areas outside of town limits and compared the necessary procedures to adjust water and electricity rates based on service area. He explained that a court case had established that different water utility rates could be charged inside and outside of town limits without justification, however different electric utility rates would require detailed justification and be subject to review and approval by the Public Utilities Commission (PUC). The process of developing differential rates would include the cost, administratively heavy nature of researching comparable rates, and justifying the proposed rates. Board consensus was to not pursue differential electric rates due to the cost and associated coordination with the PUC. DR A F T Town Board Study Session – November 12, 2024 – Page 2 HOSTED SHORT-TERM RENTALS. Mayor Hall polled the Board on whether to hear public comment as part of the discussion; Board consensus was to not hear public comment. Town Clerk Williamson provided a summary of where the conversation left off at the August 27, 2024 study session. Board direction was requested on remaining items including what does it mean to be hosted; the definition of “resident” in relation to hosted short term rentals; which of three options to pursue and how to address bed and breakfasts (B&B) licensed prior to Ordinance 11-24. She presented three options for consideration: Option 1: Separate Hosted Vacation Home Category which would allow occupation of a portion of the home by the “resident” while another portion is rented nightly to one party; Option 2: Remove Prohibition on Residency through the removal of current language in the Estes Park Municipal Code that does not allow the “owners” to occupy their home while it is being rented; or Option 3: No Change, maintaining the current definition and requiring owners to not occupy a vacation home while it is being rented. Option 1 would all long-term housing for the “resident”, and therefore, potentially reduce the neighborhood impacts. The workforce housing regulatory linkage fee would not apply with this option. Conversely this option may incentive homeowners to identify as hosted based on the current residential cap and a reduction in fees. Staff indicated this option would be difficult to enforce and verify the “resident” was present during rental of a portion the home. Option 2 would be supported due to its simplicity, use of the current cap, no new category or fee changes, the property could by hosted or unhosted throughout the year, and no additional enforcement needed. Staff noted the hosted use may encourage non-permitted uses such as duplexes in single-family zoning districts. Option 3 would directly impact current B&B owners which must come into compliance with Ordinance 11-24 by January 2, 2026 or cease operation. If the Board were to permit hosted short-term rental use and currently license B&Bs are convert, regulatory items for consideration included the requirement of a life safety inspection, compliance inspection, and the new licenses would not be transferrable in the future. A significant consideration would be the need to exceed the residential cap to allow current B&Bs to change license types, thereby limiting movement on the current vacation home waitlist. Board discussion ensued and has been summarized: Support for Option 1 included the utilization of two housing spaces, presence of an onsite resident and reducing community impact while providing an income source for the homeowners; support for Option 2 included its simplicity and equally addressing the issue; support for Option 3 would allow time for previous revisions to the B&B regulations to settle; what challenges exist from the enforcement perspective; support for maintaining current cap for simplicity and maintenance of community voice; support for continuing application of the workforce housing regulatory linkage fee because the homeowner could alternatively choose to rent long term; importance of hearing from staff on enforcement challenges; consideration for grandfathering B&Bs in operation above the current cap limit; how would eligibility for a B&B to convert to a hosted short-term rental be determined; importance of not implementing an option without evidence of its enforceability or budget to support increased efforts; and acknowledgement of the option to long term rent for B&Bs not wishing to come into compliance. Attorney Kramer offered cap adjustment options including permanently inflating the cap or inflating only by the number of existing B&B licenses wishing to become hosted. Town Clerk Williamson clarified that long term rentals of 30+ consecutive nights are not regulated by the Town. She asked if community meetings were desired by the Board prior to a decision being made. After further conversation, it was determined to bring back an additional conversation at a study session to address Board comments. FUTURE STUDY SESSION AGENDA ITEMS. Mayor Hall requested an additional item at a future meeting to consider $38,000 in additional funding to EVICS. Town Administrator Machalek proposed hosted short-term DR A F T Town Board Study Session – November 12, 2024 – Page 3 rentals, Stanley Park Master Plan and Performing Arts Center, financing for a new Police Department facility, and House Bill 1175 as future study session topics. Hearing no opposition, all topics would come forward. COMMENTS & QUESTIONS. None. There being no further business, Mayor Hall adjourned the meeting at 6:40 p.m. Rachel Richards, Recording Secretary DR A F T Town of Estes Park, Larimer County, Colorado, October 15, 2024 Minutes of a Regular meeting of the ESTES PARK PLANNING COMMISSION of the Town of Estes Park, Larimer County, Colorado. Meeting was held in said Town of Estes Park on October 15, 2024. Commission: Chair Charles Cooper, Vice Chair David Arterburn, Dick Mulhern, Chris Pawson, Jeff Robbins Attending: Commissioners Cooper, Arterburn, Pawson, Mulhern, Robbins, Senior Planner Hornbeck, Recording Secretary Karin Swanlund, Community Development Director Steve Careccia Absent: None Chair Cooper called the meeting to order at 1:30 p.m. INTRODUCTIONS AGENDA APPROVAL It was moved and seconded (Arterburn/Robbins) to approve the agenda. The motion passed 5-0. CONSENT AGENDA APPROVAL It was moved and seconded (Robbins/Mulhern) to approve the consent agenda. The motion passed 5-0. PUBLIC COMMENT: none ACTION ITEM 1. Large Vacation Home 1850 Fall River Road #5 Senior Planner Hornbeck Planner Hornbeck reviewed the staff report. The owners recently purchased the property and are seeking approval to operate it as a Large Vacation Home. The property has three bedrooms currently. Per Code (Secs 5.1.B.2.a and 5.1.B.2.b), occupancy of a Vacation Home is limited to two persons per bedroom plus two additional persons, all within the overall limitation of 8 people for a standard Vacation Home or more than 8 people for a Large Vacation Home. The applicants propose to remodel the home, within its existing footprint, to add a fourth bedroom. This would be accomplished by dividing a large existing bedroom into two smaller bedrooms. In this case, the four bedrooms would allow a maximum of 10 occupants. Staff recommended approval of the request. Owners of the other four units on the property submitted letters of approval. DISCUSSION: The items discussed were the distance of the lot line to the river, guests vs. overnight guests, parking on the street vs. property, and why a Life Safety Inspection was not needed. The background of large vacation homes was also discussed. Pawson expressed concerns that approving this request could result in a “free-for-all” of new applications. Arterburn noted that Codes are written for situations like this, and public hearings give the applicant a way forward. Applicants Gary and Sally Meyers were present for questions. They thanked the Commission for their consideration and explained the buying process for the property. It was moved and seconded (Arterburn/Robbins) to approve the Large Vacation Home application as presented, subject to the following: Planning Commission – October 15, 2024 – Page 2 1. Occupancy is limited to 10 vacation home occupants per stay. 2. The Planning Commission finds that this Large Vacation Home’s location on a lot of less than one acre and building setback of less than 25 feet are offset by adequate screening and/or buffering measures currently in place. 3. Applicant shall obtain a building permit prior to construction of the fourth bedroom. A certificate of occupancy or completion shall be obtained before using the fourth bedroom or operation as Large Vacation Home. 4. Applicant shall update the Town business license and associated fees prior to operation as a Large Vacation Home, including a new in-home posting with updated occupancy and maximum number of parked cars allowed. 5. Applicant shall set up a site visit with the Sewer District and be subject to System Development Fee prior to operation as Large Vacation Home. The motion passed 4-1, with Pawson voting against. DISCUSSION: Director Careccia discussed the request to change the day and time of the Planning Commission meetings. The bylaws state that the meetings shall be on third Tuesdays at 1:30 p.m. To make this change, an action item would be brought to the Planning Commission to be adopted, then to the Town Board for a final decision. Finding new members due to time constraints has not been an issue; however, the former Chair resigned due to work conflicts. The Chair or Community Development Director could change the day on an ad hoc basis. It was noted that this should be the exception, not the rule. Arterburn favored keeping the day and time as is, and Robbins and Mulhern agreed. Therefore, it was decided not to pursue a change. Director Careccia reviewed the Development Code update. Five staff members held three consultant interviews. Evaluations are in progress, and a decision is expected by the end of the week. The Commission requested information on the Wildlife Corridor Map Survey be presented at the next meeting. There being no further business, Chair Cooper adjourned the meeting at 2:20 p.m. _________________________________ Chair Chuck Cooper Karin Swanlund, Recording Secretary INTERNAL SERVICES Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Paul J. Fetherston, Internal Services Director Kevin McEachern, Fleet Specialist Date: November 26, 2024 RE: Resolution 83-24 Contracts for Debris Removal and Hauling Services with Multiple Vendors (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To provide the Town of Estes Park (Town) with a list of on-call vendors to assist in debris removal and hauling services to deal with a storm, disaster, or other event(s) that affect the Town. Vendors will be under contract for a period of up to five (5) years to provide reasonable, cost-effective and lawful disposal of debris from affected Town roads, facilities, public rights-of-way (ROW), waterways, bridges, and any public or private property as directed by the Town. Present Situation: In 2019, the Town piggybacked off a similar Larimer County (County) Request for Proposals (RFP) and contracted with vendors to provide similar debris removal and hauling services for a period that ends on November 30, 2024. In an effort to address the expiring contracts, the County issued an RFP for debris removal and hauling services in March 2024 for purposes of contracting with one or more vendors for debris removal and hauling services to deal with a storm, disaster, or other event(s) that affects the County and municipalities within the County as a part of its emergency management service responsibilities to municipalities within the County. The RFP included language enabling the Town to enter into an agreement with the awarded vendor(s) utilizing the Town’s purchasing and contracting process. Through its RFP process, the County selected two firms to comprise a pool of vendors to provide debris removal & hauling services to deal with storm, disasters and other event(s). Contracts have been negotiated with the two vendors awarded through the County RFP process. Proposal: To consider authorizing the Mayor to sign the two respective contracts to ensure the continuity of the availability of debris removal and hauling services to deal with a storm, disaster, or other event(s) affecting the Town effective December 1, 2024. Advantages: •Rapid Response: Services should be available in a timely manner following an event, minimizing the time needed to mobilize resources that may be scarce in the moment. •Expertise and Equipment: Vendors have access to specialized equipment that may not be available in a timely manner to the Town otherwise. •Scalability: The Town can scale up or down the level of service based on the severity of the event, ensuring flexibility in response. •Administrative Ease: Pre-negotiated contracts (a) simplify the procurement process during emergencies, allowing for quicker deployment of services. Disadvantages: •None identified. Action Recommended: Staff recommends Town Board approval of the debris removal and hauling services with Ceres Environmental Services, Inc. and DRC Emergency Services, respectively. Finance/Resource Impact: The emergency nature of the services provided through these contracts are typically not budgeted or planned. As a result, budget adjustments or identifying funds available locally or through state or federal sources available during significant storms or events may be required. Level of Public Interest There is public interest in the Town being prepared to provide appropriate debris removal and hauling services from Town roads, facilities, public rights-of-way (ROW), waterways, bridges and public property. Sample Motion: I move to approve/ deny adoption of Resolution 83-24. Attachments: 1.Resolution 83-24 2.Debris Removal & Hauling Services Contract with Ceres Environmental Services Inc. 3.LINK to Debris Removal & Hauling Services Contract with DRC Emergency Services RESOLUTION 83-24 APPROVING CONTRACTS FOR DEBRIS REMOVAL & HAULING SERVICES IN THE EVENT OF A STORM OR DISASTER WHEREAS, Larimer County (County) issued a Request for Proposals (RFP) for debris removal & hauling services in March 2024 for purposes of contracting with one or more vendors for debris removal and hauling services to deal with a storm, disaster, or other event(s) that affects the County and municipalities within it as a part of its emergency management service responsibilities to municipalities within the County; and WHEREAS, the County RFP included language enabling the Town of Estes Park (Town) to enter into a cooperative agreement with the awarded vendor(s) utilizing the Town’s purchasing and contracting process; and WHEREAS, the RFP requires the contractor(s) to provide reasonable, cost-effective, efficient removal and lawful disposal of debris from affected County and Town roads, facilities, public rights-of-way (ROW), waterways, bridges, and any public or private property as directed by the County or Town, respectively; and WHEREAS, through its RFP process, the County selected two firms to comprise a pool of vendors to provide debris removal & hauling services to deal with storm, disasters and other event(s) affecting the County; and WHEREAS, the emergency nature of the services provided through this RFP are typically not budgeted or planned, resulting in the potential that the individual and aggregate costs for these services may exceed staff spending authority under the current policy; and WHEREAS, contracts have been negotiated with the two awarded vendors based on the County RFP process; and WHEREAS, the Town Board of Trustees wishes to enter into contracts with these firms to facilitate debris removal & hauling services as needed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the debris removal & hauling services contracts with Ceres Environmental Services, Inc.; and DRC Emergency Services; in substantially the form now before the Board. If, in any fiscal year, the amount to be spent under either contract will exceed the staff spending authority under the Town policies, Town Board approval shall be required for exceeding expenditures under that contract. The approval will authorize further expenditures, not to exceed an amount specified by the Town Board for that contract year. DATED this 26th day of November, 2024. TOWN OF ESTES PARK Gary Hall, Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 ESTES PARK MUSEUM Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Derek Fortini, Estes Park Museum Director Date: November 26, 2024 RE: Resolution 84-24 Amendment to Donation Agreement with the Estes Park Museum Friends & Foundation, Inc. (EPMFF) for Staffing (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT x RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To revise the Estes Park Museum Friends & Foundation, Inc. (EPMFF) payment timeline in the Donation Agreement for Staffing. Present Situation: The EPMFF and Town have a current agreement for payments covering 75% of salaries for two 12-month contract positions. The first payment in July 2024 has been received by the Town. In reviewing the end of year 2024 budget and 2025 budget with ERP Project Manager (Interim-Finance Director) Hudson, he has recommended revising the payment days for ease of tracking for both organizations. Proposal: The original agreement calls for three payments up to $86,000 from the EPMFF. The exact cost will need to be calculated at the end of the contracts that will end in May 2025. The proposal is to revise the second payment, due November 1, 2024 (already passed) to January 31, 2025. The change to this date will give the Town allotted time to figure out the exact billing for the salaries and close out the 2024 calendar year. The third payment, due March 1, 2025, is proposed to change to June 30, 2025. This change will give the Town allotted time to calculate the remaining balance of the position salaries having ended in May 2025 so that the final payment will cover any remaining balance. Once the agreement is revised, Estes Park Museum Director will initiate a discussion with Finance to provide the appropriate invoices to the EPMFF to be paid according to the agreed upon dates. Advantages: •Financial tracking from the Town will be more exact and align to their current budget schedule •Financial tracking from the EPMFF will be more exact and align to their current budget schedule •The third and final payment will occur after the completion of the contract creating an opportunity to calculate an exact remaining balance satisfying the agreement obligation •Technically, the second payment has been missed (considering the recommendation and time it takes to revise this agreement) - revising it will put both organizations back on track to execute the agreement on better agreed terms Disadvantages: •None Action Recommended: Motion to approve the Amended Donation Agreement for Staffing. Level of Public Interest Very low. Sample Motion: I move to approve/deny the Amended Donation Agreement for Staffing between the Town and the Estes Park Museum Friends & Foundation, Inc. Attachments: 1. Resolution 84-24 2.Existing Agreement dated April 12, 2024 3.Amended Agreement RESOLUTION 84-24 A RESOLUTION APPROVING AN AMENDMENT TO THE DONATION AGREEMENT BETWEEN THE TOWN OF ESTES PARK, ACTING THROUGH ITS MUSEUM DIVISION, AND THE ESTES PARK MUSEUM FRIENDS & FOUNDATION, INC. WHEREAS, the Town Board wishes to amend the donation agreement dated April 12, 2024 and referenced in the title of this resolution for the purpose of changing the second payment date from November 1, 2024 to January 31, 2025, and the final payment date from March 1, 2025 to June 30, 2025. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the amendment to the donation agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this 26th day of November, 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 ATTACHMENT 2 AMENDMENT TO DONATION AGREEMENT This AMENDMENT TO DONATION AGREEMENT (“Amendment”) is made and entered into the 26th day of November, 2024, by and between: The Town of Estes Park (“Town”), a municipal corporation, acting through its Estes Park Museum Division (“Museum”), which includes the Estes Park Museum (and outbuildings), Estes Park Museum Annex, Historic Fall River Hydro plant, and the Birch Cabin and Ruins at the Knoll-Willows Centennial Open Space AND The Estes Park Museum Friends & Foundation, Inc. (“Friends”), a Colorado non-profit corporation. RECITALS A.The Town and the Friends entered into a Donation Agreement dated April 12, 2024 (“Agreement”), for the Friends to donate up to $86,000 to the Museum to help fund two limited-term positions, a Museum Collections Assistant and a Museum Visitor Coordinator. B.The parties desire to amend the Agreement to modify the due dates for payments from the Friends to the Town. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Section 1 of the Agreement is hereby amended to read as follows: The Friends shall pay the Town $86,000, in three equal payments respectively by July 1, 2024; January 31, 2025; and June 30, 2025. 2. All other provisions of the Agreement shall remain in full force and effect. Sections 5 through 11 of the Agreement shall apply equally to this Amendment as though fully set forth herein. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the day and year written above. (signatures on following page) ATTACHMENT 3 ESTES PARK MUSEUM FRIENDS & FOUNDATION, INC. By_________________________ President TOWN OF ESTES PARK By___________________________ Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney RESOLUTION 85-24 SETTING THE PUBLIC HEARING FOR A NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FOR ANTLERS TAVERN LLC DBA ANTLERS TAVERN BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the filing date of the application for a New HOTEL & RESTAURANT Liquor License, filed by ANTLERS TAVERN LLC DBA ANTLERS TAVERN, 145 E. Elkhorn Avenue, Units 300-304, Estes Park, Colorado, is November 4, 2024. It is hereby ordered that a public hearing on said application shall be held in the Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, December 10, 2024, at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and hearing shall be the area included within a radius of 3.25 miles, as measured from the center of the applicant's property. DATED this 26th day of November, 2024 TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Paul Hornbeck, Senior Planner Date: November 26, 2024 RE: Resolution 86-24 Regarding 242 Virginia Final Subdivision Plat, CD Investments, LLC, Owner/Applicant (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing to consider a proposed Final Subdivision Plat, review the application for compliance with the Estes Park Development Code (EPDC), and approve, deny, or continue the application. Present Situation: The property at 242 Virginia Drive, approximately ¼ mile south of West Wonderview Drive, consists of three parcels totaling 0.75 acres in size and is zoned RM (Multifamily Residential). There was previously a home on the property that was demolished circa 2016. The site slopes down gently from north to south dropping approximately eight feet from the high point down to Virginia Drive. The property is outside all mapped hazard areas (flood, fire, and geologic). The surrounding land use, zoning, and Future Land Use designation are depicted in Table 1 below. Planning Commission reviewed the preliminary plat on July 16, 2024 and forwarded a recommendation of approval to Town Board, with conditions. Town Board approved the preliminary plat via Resolution 72-24 on August 27, 2024, with conditions. The final plat is consistent with the preliminary plat application and satisfies all conditions. Table 1: Zoning and Land Use Summary Future Land Use Designation Zoning Uses Subject Parcel Mixed Residential Neighborhood RM (Multifamily Residential) Single Family Residential North Mixed Residential Neighborhood RM (Multifamily Residential) Single Family Residential South Mixed Residential Neighborhood RM (Multifamily Residential) Single Family Residential East Mixed Residential Neighborhood RM (Multifamily Residential) Single Family Residential West Mixed Residential Neighborhood RM (Multifamily Residential) Various Residential (Single-Family, Duplex, and Triplex) Vicinity Map Zoning Map Proposal: The proposed subdivision would create six residential townhome lots. Per EPDC § 3.8, a Development Plan (Attachment 5) is required for the actual townhome buildings and is subject to staff review, while the subdivision is subject to Town Board review. At this writing, staff has completed three rounds of review of the Development Plan, with minor corrections remaining prior to approval. Advantages: The final plat was referred out for agency comments and there are no outstanding issues with the final plat. This proposal is consistent with the standards of the EPDC, specifically: Section 3.9 “Subdivisions” and Chapter 10 “Subdivision Standards”: 1. Comprehensive Plan. The subject property is designated Mixed Residential Neighborhood in the Estes Forward Comprehensive Plan's Future Land Use Map. This category "accommodates high density mixed residential development that facilitates the coexistence of townhomes, condos and multi-family complexes." The proposed subdivision is consistent with the surrounding area and with the recommendations of the Estes Forward Comprehensive Plan. 2. Lots. The proposed subdivision includes six lots which range in size from approximately 1,500 to 2,100 square feet. EPDC § 10.5.7.c states: Minimum Lot Size. Townhome projects shall comply with the minimum lot size for the underlying zoning district; however, each individual townhome unit may be constructed on a smaller lot, subject to approval of the Decision-Making Body. RM W Wonderview Dr CD RM CO The parcel’s RM zoning has a minimum lot size of 5,400 square feet and the project has an overall area of 32,582 square feet, meaning the minimum lot size requirement is met (6 x 5,400 = 32,400). 3. Open Space Area. EPDC § 4.3.D.1 requires residential subdivisions containing five or more lots to set aside a percentage of the gross land area for open areas. The proposed subdivision has 23% set aside for open/landscaped area, which exceeds the minimum requirements of 15%. 4. Streets, Access, and Right-of-Way. All six lots will be served by a private internal drive accessed from Virginia Drive. An additional emergency access will be provided through a connection to Willowstone Drive to the north via an existing access easement, with bollards prohibiting through traffic. The applicant will be responsible for installing curb, gutter, and sidewalk along the property’s frontage on Virginia Drive. In order to comply with EPDC Section 4.3.D.3, which requires pedestrian linkages, the applicant has agreed to construct an off-site sidewalk on the south side of Virginia Drive. The sidewalk will be constructed opposite the proposed development and extend approximately 150 feet east where the existing sidewalk terminates. 5. Grading. Compliance with EPDC Section 7.2 – Grading and Site Disturbance Standards – was confirmed through review of the final grading plans/construction plans. Retaining walls are proposed along much of the eastern property line and around Lot 1 and 2. Retaining walls will have a maximum height of three and one-half (3 ½) feet and consist of rock or boulders. 6. Geologic and Wildfire Hazard Areas. There are no Geologic or Wildfire Hazard areas within this subdivision area. 7. Fire Protection. The Estes Valley Fire Protection District has reviewed this proposal and has no unresolved comments. Specific requirements apply to building permit applications. 8. Utilities. The Town of Estes Park will provide water and electric service to the six proposed lots. Sanitary sewer will be provided by Estes Park Sanitation District. These utility providers have indicated there are no outstanding issues. 9. Stormwater Drainage. A final drainage study was submitted and reviewed by Public Works with no objection to the study. A detention pond is proposed on the southwest portion of the site. The majority of stormwater will be discharged into Virginia Drive, which drains to a storm sewer inlet approximately 400 feet to the south. A small amount of stormwater will sheet flow to adjacent properties at a rate not to exceed historic drainage patterns. 10. Landscaping. Proposed landscaping complies with EPDC Section 7.3. There are no existing significant trees on the site that warrant protection. Disadvantages: None identified. Action Recommended: Staff recommends Town Board approve the Final Subdivision Plat according to the following findings of fact: 1. The Final Plat is generally consistent with the goals and policies set forth in the Estes Forward Comprehensive Plan. 2. The Final Plat complies with applicable standards set forth in the Estes Park Development Code. 3. Adequate public facilities are either currently available to serve the proposed project or will be installed by the applicant. 4. The Final Plat has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were raised by any review agency. Finance/Resource Impact: Little or none. Level of Public Interest: There appears to be a moderate level of interest in this project. In accordance with the notice requirements in the EPDC, notice of this hearing was published in the Estes Park Trail-Gazette, on November 8, 2024. Notification was mailed to all required adjacent property owners on November 8, 2024. A neighborhood meeting was held November 14, 2023 in accordance with the requirements of EPDC. The applicant’s summary of the meeting is enclosed (Attachment 7). Points of discussion included building heights, that the units would likely be sold rather than rented, positive feedback on building architecture, and that the development would not be fenced around the perimeter. No public comments on the Final Plat have been received at this writing. Public comment on the Preliminary Plat, including at the Planning Commission and Town Board public hearings, included comments about the density, building height, stormwater drainage, and impacts to wildlife. As outlined above, proposed density and stormwater drainage comply with EPDC requirements. The proposed density of six units on three quarters (¾) of an acre equates to eight units per acre, consistent with the maximum allowed density in the RM zone district and consistent with the adjacent development to the north. A drainage report has been prepared by the applicant’s engineer, certifying the drainage design complies with applicable standards and that drainage patterns will be generally consistent with existing runoff. Public Works has reviewed the drainage report with no adverse findings. Building height and wildlife issues are typically considered in the review of a Development Plan and not the Subdivision. As mentioned, the Development Plan is under review by staff, and both issues are being addressed to ensure compliance with EPDC. Proposed building heights are 28.5 feet for buildings A & B and 30 feet for building C, measured in accordance with EPDC § 1.9.E. The RM zone district permits a maximum building height of 30 feet. The property is within a mapped “important wildlife habitat area” which means there are limitations on fencing to accommodate wildlife movement. EPDC § 7.8.G.1 limits fences in such areas to either a maximum height of 42” or, if greater than 42”, gaps of at least six feet are required. Staff is working with the applicant to ensure these requirements are met on the Development Plan. Any additional public comments submitted will be posted to: www.estes.org/currentapplications. Sample Motion: 1.I move that the Town Board of Trustees approve Resolution 86-24. 2.I move that the Town Board of Trustees deny the application finding that … [state reasons for denying]. 3.I move to continue the application to the next regularly scheduled meeting, finding that … [state reasons for continuing]. Attachments: 1. Resolution No. 86-24 2.Application 3.Statement of Intent 4. Final Subdivision Plat 5.Draft Construction Plans 6.Draft Development Plan 7.Neighborhood Meeting Summary RESOLUTION 86-24 A RESOLUTION APPROVING THE 242 VIRGINIA SUBDIVISION FINAL PLAT WHEREAS, an application for the 242 Virginia Subdivision Final Plat was filed by CD Investments, LLC. (Owner/Applicant, 242 Virginia Drive); and WHEREAS, the 242 Virginia Subdivision Preliminary Plat proposes subdivision of a 0.748 acre property to create six (6) lots in RM (Multi-family Residential) Zoning District; and WHEREAS, a public hearing was held before the Estes Park Panning Commission on July 16, 2024, at the conclusion of which the Planning Commission voted to recommend approval of the Preliminary Subdivision Plat to the Estes Park Board of Trustees, with conditions; and WHEREAS, a public hearing was held before the Estes Park Board of Trustees on August 27, 2024, at the conclusion of which the Board of Trustees voted to approve the Preliminary Subdivision Plat, with the following conditions of approval: 1.All staff and outside agency comments shall be addressed on the final subdivision plat to the satisfaction of the Community Development Director, including: a.A homeowner’s association shall own and maintain Outlot A; b.A private access and emergency access easement covering the private drive shall be dedicated on the Final Plat; and c.All comments from the Public Works review dated July 5, 2024. 2.Fully engineered plans for the off-site sidewalk with curb and gutter shall be reviewed and approved by the Town prior to issuance of the first building permit. The sidewalk shall be completed prior to the issuance of the first certificate of occupancy. WHEREAS, the applicant has complied with the Conditions of Approval above; and WHEREAS, a public hearing, preceded by proper public notice, was held by the Board of Trustees on November 26, 2024 and at said hearing all those who desired to be heard were heard and their testimony recorded; and WHEREAS, the Board of Trustees has reviewed and taken administrative notice of the testimony, application, evidence, and documents submitted at the hearing; and WHEREAS, the Board of Trustees finds the applicant has complied with the applicable requirements of the Estes Park Development Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The 242 Virginia Subdivision Final Plat is hereby approved, with the following findings: Findings 1.The Final Plat is generally consistent with the goals and policies set forth in the Estes Forward Comprehensive Plan. 2.The Final Plat complies with applicable standards set forth in the Estes Park Development Code. 3.Adequate public facilities are either currently available to serve the proposed project or will be installed by the applicant. 4.The Final Plat has been submitted to all applicable reviewing agency staff for consideration and comment. No significant issues or concerns were raised by any review agency. ATTACHMENT 1 DATED this 26th day of November, 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 2 1 CD Investments, LLC 7302 Rozena Drive Longmont, Colorado 80503 (303) 884-1021 October 9, 2024 Mr. Paul Hornbeck Community Development & Planning Department Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Re: Statement of Intent - Resubmittal of Development Plan and Final Plat – for 242 Virginia Drive Dear Paul: This letter represents a Statement of Intent and accompanies a resubmittal for an accompanying Final Plat and a Development Plan proposing six townhome dwelling units on the above captioned site. A general description of the development along with compliance to the Estes Park Development Code (EPDC) is included below. Please refer to the Development Plan and Final Plat submitted herewith for specific details regarding the proposed project. Property Information: Existing Conditions 32,582 total square feet residential site (.748 acres), presently comprised of 3 separate parcels all zoned RM. The site has relatively gentle grades all less than 6% maximum slope throughout. Project Description The proposed development is located at 242 Virginia Drive. The property was formerly the site of a single-family home with several detached garage/storage buildings all of which have been demolished. The project will consist of three paired home, residential buildings equating to six townhomes. The specific property details are show below: Unit Description Finished Square Footage Attached Garage Lot # Lot Size 101 2 bedrooms/2.5 baths 1,276 sf 2 cars 1 1,473 sf 102 2 bedrooms/2.5 baths 1,332 sf 2 cars 2 1,779 sf 103 3 bedrooms/3.5 baths 1,869 sf 2 cars 3 1,920 sf 104 3 bedrooms/3.5 baths 1,875 sf 2 cars 4 2,102 sf 105 3 bedrooms/3.5 baths 1,869 sf 2 cars 5 2,087 sf 106 3 bedrooms/3.5 baths 1,875 sf 2 cars 6 1,877 sf Total Units 6 10,096 sf 12 cars 11,238 sf A detached, covered and fully enclosed (bear proof) dumpster facility is also presented in the Development Plan. Six additional, undesignated, surface parking spaces shall be provided onsite one of which is a designated handicap space. In total, there will be 18 parking spaces for the 6 townhomes contemplated to be built. ATTACHMENT 3 2 A Homeowner’s Association will be created to manage the common areas of the property. The access is contemplated to be from Virginia Drive. A 20’ wide private drive is contemplated to extend through the site with an emergency egress (closed to the general public) extending into the existing Willowstone subdivision to the immediate north. The Willowstone HOA has provided this emergency access extension onto their property and it has been recorded with Larimer County. A recorded copy of the easement has been previously submitted. Compliance with General Development and Development Standards Zoning District Standards: The proposed development of 6 townhomes is a permitted, use by right in this RM zoning district. The RM zoning district code provides for density of 8 homes per acre. The subject property is 32,582 square feet in size which is .748 acres. The proposed 6 townhomes conforms to the RM density standard. Setbacks are 25’ from the front street (Virginia Drive) and 10’ from all of the sides and rear in accordance with the RM zoning standards. The building height proposed will comply with the EPDC maximum allowable height of 30’. The proposed lot coverage does not exceed the standards set in the EPDC. The proposed development complies with the applicable RM zoning district standards for access, parking and adequate public facilities. Grading/Slope Protection Standards: The development has been designed to relate to the gently sloping grades of the site. The maximum grades across the site do not exceed 6% with much of the existing grades with less slope. Several retaining walls are presented in the development plan to accommodate the undesignated/guest parking area and the internal drive. None of the walls are planned to exceed 3’6” in height. The grades proposed for the internal drive are generally 2-3% in slope. All grading and slope protection standards are met in the accompanying Development Plan. Tree/Vegetation Protection: The subject property is largely devoid of landscape vegetation other than natural grass. There is only a single evergreen tree and just a few bushes scattered on the site. The tree is proposed to be removed along with some of the bushes. The proposed landscape plan exceeds the requirements for plantings as set forth in the EPDC for bushes and trees and Open Space. Public Trails/Open Space: A new public sidewalk is planned for the 60’ +/- of lot frontage adjacent to the site on Virginia Drive. The developer is also committing to install approximately 90’ of new sidewalk on the opposite side of Virginia Drive across from the site in a good faith effort to improve the interconnect ability of the site and the neighborhood to the downtown. Landscaping and Buffers: The proposed landscape plan is provided with the Development Plan. Please refer to the landscape plan for specific details. 3 Wetlands and Stream Corridor Protections: No wetlands exist on the subject property and it is not located withing any special flood hazard area. Geologic Special Flood and Wildfire Hazard Areas: This section of the EPDC is not applicable to the proposed development. Wildlife Habitat Protection Areas: This section of the EPDC is not applicable to the proposed development. Exterior Lighting: Light fixtures will be provided at all doorways. Fixtures will be fully compliant with dark sky requirements. All exterior lighting will comply with EPDC requirements. Operational Performance Standards: An enclosed, bear-proof dumpster is planned to be located on the site. Off-Street Parking and Loading: The required parking for the proposed 6 townhomes is stipulated in the EPDC to be 2 spaces per home. Therefore, the property needs 12 spaces which is provided in the “tuck under” garages attached to each townhome. Additionally, an ADA space is contemplated along with 5 undesignated, guest parking spaces. In total, 18 parking spaces will be provided per the development plan which exceeds the EPDC requirements. Adequate Public Facilities: The subject property is serviced by the following utilities: Electric – Town of Estes Park Water – Town of Estes Park Water service proposed will provide domestic and fire protection with fully sprinklered residential building service. A new 2” shared (fire and domestic) water service line will be provided through the site with individual lateral lines to each home. An existing fire hydrant located in the adjacent Willowstone subdivision and one in Virginia Drive have been determined by the Estes Park Fire Department to be sufficiently close to serve the site. Sewer – Estes Park Sanitation District Natural Gas – Xcel Energy Communications/Broadband – TDS/Century Link or Trailblazer Broadband Storm Drainage Concerns about drainage have been addressed and met by the developer. On onsite detention pond 4 coupled with a curb and gutter system extending through the site from north to south will capture and contain the bulk of the run-off that currently occurs. Building C at the north end of the site has been specifically designed to direct practically all the gutters and downspouts toward the south and into the curb and gutter system that moves the drainage to the detention pond at the far south end of the site. Additionally, approximately 30’ of curb and gutter will be added by the developer to the north side of Virginia Drive and immediately east of the subject property to improve storm water discharge and sheet water normally diverted to that side of Virginia Drive. Access Applicant proposes access to/from Virginia Drive with the internal drive lane planned to be 20’ in width. A continuous fire lane is provided per the sketch site plan. Note that the connecting easement with the Willowstone HOA has been formally completed and recorded. Outdoor Storage Areas: Air conditioning equipment servicing the homes will be located on grade outside each home. No other outdoor storage is proposed. Final Plat: We are requesting that this plan be reviewed as a townhome plan where individual lots will be established for each residence. The existing three parcels will be consolidated forming an Outlot A and 6 new townhome lots. The Final Plat has been submitted designating each of the six townhome lots and the easements on the site. Lots Sizes/Coverage: The table is provided detailing each lot size and the overall coverage which conforms to the open space requirements in the EPDC. Homeowners Association: 242 Virginia Homeowners Association shall be created to manage the common area elements of the proposed 6 attached townhomes. A draft Declaration of Covenants, Conditions and Restrictions proposed to govern the association has been submitted. Summary: The proposed project complies with all of the codes and development standards set forth by the Town of Estes Park in Sections 3, 7 and 10. The six townhomes anticipated in the plan are generally targeted toward the “missing middle” component of housing in the community by providing a wider range of new housing stock at a similar scale with the single-family housing that exists in the core downtown area but with higher density translating into an efficient use of the RM zoned land. Best Regards, Charles Bailey Manager 242 VIRGINIA SUBDIVISION SITUATE IN THE NORTHEAST QUARTER OF SECTION 25, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6TH P.M. 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Sto>mPuh,adulylicca,edlllll<l,.....-"Y'l"in 1hesi.noofCol<ndo,do ha-oby«utify1hatthio242VIllGINIASUBDMSJON trulymdeorrOCliyropro10d&tbe rHW!lofa11n-,madebymeortndormydirootltlpffl'ilian DRAFT SIO'lenParb· OnBtholfofM ajutic So.neying, U.C Cokndo Licenoed Profeuianal Land Sln<>ya #383◄8 fOUNOff>RUIAR w/ 1.!'>" AC LS 29415 FOUND�REBAR S89'25'05.E 70.14' x�W/ 1S AC LS 29415 =-= i�� 0""8<<EAFUC I - LINE TABLE LINE BEARING LENGTH LI 589U'46"E 28.20' L2 l5811W42"EI 1M6' u lsoe'$9·�·wl :s.OJ· CURVE TABLE CUR\IE LENGTH RADIUS DELTA 0-IORO CH BE.ARING 29,04" JI.OIJ" �-40•22• 27.99° N62"19'J.t"W LEGEND 0 CAI.CULA.TEDPOSITIOH CD!mostmOd&,LLC ��.=.�: L<q,m<n,COIIQ:'103 Sun-eyer. MajuticS..-.eying.U.C C/Qs,..,,..f'w.PLS lll\DiamODdVolloyDme,Suite\04 REVISED LOT LINE$ REDUNES =��80,SO 5•9-2' 9-30-24 1 ATTACHMENT 4 LEGEND OF SYMBOLS EllSlll!ll WA1ER INFORMATION ..,. ""' •-----e---SANITARY SEWER �ss---EL[CTRIC �E1Dl,&----c GAS ri,a""-1!.. __ ,,_ ��;:�:E ..,.,_,, ;.u '7 � STORM DRAIN -- _,____.__ CONTOURS (1') FLOW DIRECTION ___,......_, ASPHALT c==:J CONCRElE c====] SPILL CURB & GUTTER LEGAL DESCRIPTION Pa,�clon, !3 Ill A portion of the Soull1wcs1 'I. oflhc Soul�¼ ofs«1ion 24, To"mhip S N011h, Rangc 73 West oftllc 6�, Principal M<:ridia11, Co,uny ofLarimcr,StalcofColonldo,IllOl'Cparticularlydcscribcd1sfoUowi lkginningat1point l?0.OOfcetEurofthtSouth¼cornttofsaidSec1iool4.58id pointalsob<ingtbe mos1Sooth.,a'1crlyromttoftbe i=�'M� Map ofWoodC'fView Village CO!ldominimns, Unit 2 J)Cl"tbe plat tbttcof=<><<led February 27_ 2008 at Receptioo No llmocc Nonh 70.00 fo,1 a!o,13 uid ,rmt so .. thcrly Eall<:rly !i11c ofs.aid Wond<:Jvir:w Village Condominiums !O 1n angle point: Tb<n<e Ea>! 65.00 fm along the uio>I Northerly Soothaly line of said Woodcrvicw Village Coodominiums; Thence kaVW,. said Woodcrvicw Village Condominiums, Sou1h 70.00 fed; Thence WeS! 6S.00 f .. t to !ho Point oflk�g. County of Larimer, State ofColoodo A tract of land in 1bc SoU1hwr<1 \/, oftbr So111bcas1 ¼ ofStttion 24. Township S North. R,.ngr 73 Wcs1 oftbc 6th PriD<ipal Meridian Countyofl.ari111CT,State ofColorado,bcing morcparri.ularlydcscribcdasfoUows: COU11I1COCing at tho Sooth¼ com..-ofStttioo 24, Township S Nonh. Rani• 73 Wo<t, wbcoc:o !ho Solllbcast corner of said Stt1ioo 24 bcanN90'00'00"E withallbcaringsrc!alivc1herc10 TbonceS90"00'00"E1di<1a nceof239.9Jf .. 1101coruor oftbe pla1for EPCOCoodominimnsrecordedNovembcr 29,200Sat Rcccp1ionNo.200S--OI00770ofthcLarimcrCoun1yCkrtllldRcconlcr,saidpointbcing1beT1UCl'ointoflk�g: :g::-� �':.g29���f0';�d1��. Coodom.inimns. NOO"OS'B''E a distanco of69.76 foot: TbonceS00"05'23"W1dist10COof69.76foot· ThrncrN90"00'00-'E adist.au,crof5.l4f .. cto tbeTrurPoint of&gioning. Counryofl.arimrr.StoteofColorado Parccllbm: Cor1u11cocing a11 poilll 155 foot West oftll<: NonhwcSI comer of Lot 1, Block 10. Town of Estes pa,t. Coru,ty ofUri,ocr, Sta1c of Colorado accordioi to the Sttood Amcuded Plat 1bercor: tbmce South 200 foot. tbcuco Ea,1 100 foot: thcuco Nonh 200 fffi: 1bmco west 1oor .. 11othePl.acoofBeiinning CountyofLarimer,StatcofColorado ParcclFoor All thatportioo of Lot 2. Block io, TownofEstc< Park, County of Larimer, Stole of Colorado. particulllfly dcscri\>cdas follows· Roginning ar a poiot95 fffi Wcstand.200 f<dSoulhoftbcNonI1w«1cooirrofLot l, Block 10, (()WllofEstcsPatt. thcnccWest60 f«1. thrnce South 100\u 118 fed 1othe Nonh side of Virginia Driv,: thCD.o S001bcas1crly 1loog the North side of said Drive w I poim wheoce to Point ofBcginniilg bears Nonh, thcr,ce Nortb U0 fm 10 Ute Place ofBegiru,ing. Coomly ofurimer. Stale of Colorado eoota�32.582squarcfcct or0.748acrcmon:orloss SURVEY NOTES �������/20!1 COI...CRAOO STATE Pl..N'IE COOROtlATE SYSTEM SCAL.EFAC1'0R1.000-l01641(0.f�2) �AI.FUS SOLUllON(NA',0!13',ERTICALOAllJM) L���\sTEs 242 VIRGINIA FINAL PLAT/CIVIL CONSTRUCTION PLANS , ! ' WElkMrnf,..ve LOCATED IN THE SW 1/4 OF THE SE 1/4 OF SECTION 24 T5N, R73W OF THE 6TH P.M., ESTES PARK, LARIMER COUNTY, COLORADO W WCJ,1D[RVl[W AVE ,!!l:. r HWY 34 < i _.._..,. I. �, VICINITY MAP SCALE: 1" = 300' PROJECT CONTACTS OWNER: ICDINIJES'IMEN TSUC QiAAL.£S BAILEY 7J02 ROZEN AORIVE LONGMON T.CO 50:;clJ J00.884.1021 SURVEYOR: jMA,E"STIC SUR'vO'ING. UC r;;.mrN PARKS, P.LS. �11!11 ClAMOND VAU.EYDR,f104 NDSOR, CO 80550 O.BJJ.5698 LANDSCAPE ARCHITECT: 'RALDESIGN SQUTICY<IS.INC. SONOI.DHAM 9COC.TORIVE �f�8050J ARCHITECT: l ��LAN E,AIA 2007 100 YEARPARTYCOJRT LONGMON T, CO 80504 JOJ.648.J740 CML ENGINEER: 1!2CON SULTAN TS,INC. TROY W. CAMPBELL. P.E. 16911 POTTS PLACE MEAD.CO 80542 970.217.9146 PRELIMINARY '® NOT FOR CONSTRUCTION 1 11/19/2024 Know whit's below. Sheet List Table Sheet Number Sheet Title 1 COVER SHEET 2 NOTES SHEET Call before you dig. 3 EXISTING CONDITIONS & DEMOLITION PLAN 4 HORIZONTAL CONTROL PLAN 5 UTILITY PLAN 6 GRADING PLAN 7 DRAINAGE PLAN 8 SEDIMENT & EROSION CONTROL PLAN 9 DETAIL SHEET 1 10 DETAIL SHEET 2 11 DETAIL SHEET 3 NOTES AU.REOOREO IIIPRO'oOIENTS SHM..l.BECOIIPI.ETED ORGUARAHTEEO PRtOR TOTHE ISSUANCECf"A CERWICA.TE or OCCUPANCY, THE oY,N£R SliAl..l. BE REOUREO TO PRO�DE FOR HAM)ICAP ACCESSIBILITY IN ACCalOANCE "111TH THE A.0.A AIClU,B,C. APPROVAi. Cf" THIS DEYcl.OPll€NT Pt.AN CREATES A 'o'ESTED RICI-ff PI.RSUANT TO ARTICLE 66 CF llTLE 24, C.R.S.,ASANENOEO. i2 Consultants. Inc. 16911 Potts Place Mead. Colorado 970.217.9148 <fl z :3 �8 0. z �� 0 •o �� u �8 ::, g� <fl �0 z >-w<> 0 w �� u w ow � I $� (/) �s u a: w>i i': w �� :3 �� 0. {.) ow � $� �� �� :$ �I z �lo a �� � g� � I I � � " €) -- c,,.,,.,nic -nic °"'' N�BER19,2024 �Ml.1101-1 0-ltp,Jit_CV SHEET C-1 1 � 11 ATTACHMENT 5 ATTACHMENT 6 CD Investments, LLC 7302 Rozena Drive Longmont, Colorado 80503 (303) 884-1021 December 5, 2023 Paul Hornbeck, Planner Town of Estes Park Planning Department 170 MacGregor Avenue Estes Park, CO 80517 RE: Neighborhood meeting summary, November 14, 2023 Dear Paul: On November 14, 2023 at 5:30 a Neighborhood Meeting was held at the Estes Park Town Library in the Hansen Room. Approximately 25 neighbors were in attendance. I represented the property owner, CD Investments LLC. I am the managing member of CD Investments LLC and left contact information to all those present. I presented a total of six schematic level drawings including a conceptual site plan a survey of the site from when I acquired the site in 2015 and four elevations of the two building types contemplated for development on the site. It was represented that all of the buildings shall conform to the 30’ height restrictions as well as the setbacks and that the project is contemplated to exceed the parking requirements stipulated in the Estes Park code and that the density is in conformance with RM zoning which is eight homes per acre. Questions were fielded about the proposed intention of the buildings; i.e. whether they are for sale or for rent? I explained that the intention was to plat them as condominiums and sell them. The overall intent is to provide new housing close to the downtown for the “missing middle” of the market. Some neighbors lamented the three story height proposed on the site but it was explained that buildings will all meet the 30’ height restriction in the code and that the adjacent Willowstone subdivision has three story homes in their community. There were multiple neighbors who expressed compliments on the quality and appearance of the proposed buildings. There was a question about fencing or gating the community and I represented that we would not be fencing the perimeter nor including any gates and that the proposed fire lane would not allow traffic to move through the site but would still allow pedestrian ingress/egress through the neighborhood which was seemingly fine. The meeting lasted about an hour and concluded with several requests for copies of the presentation materials which I have provided. Best Regards, Charles Bailey Managing Member ATTACHMENT 7 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Paul Hornbeck, Senior Planner Date: November 26, 2024 RE: Ordinance 17-24 Amending Sections 3.4. 3.6, 9.1 and Appendix B of the Estes Park Development Code Pertaining to Planned Unit Developments and Variances PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing to consider an ordinance amending the Estes Park Development Code pertaining to Planned Unit Developments and Variances. Present Situation: At the October 22, 2024 meeting of the Town Board of Trustees, the Board continued consideration of Ordinance 17-24 with direction to staff on desired changes to the ordinance. For further background on the proposal, please refer to action item #4 from that meeting packet. The following changes to the ordinance have been made since the previous proposal: • The previous iteration of the ordinance would have allowed modifications to the maximum building height allowed by the underlying zoning, up to a maximum height of 42 feet. That has been changed to only allow modifications for buildings providing attainable/workforce housing units and with a lowered a maximum height of 38 feet. Eligible projects may utilize the attainable/workforce height bonus in accordance with Development Code Section 4.3.D.6, a bonus currently only available for properties zoned RM (Multifamily Residential). The option for the Community Development Director or Decision Maker to require a shadow study, line of sight analysis, and similar studies remains. For reference, all zone districts in Town currently have a maximum height of 30 feet except for 42 feet in CD (Commercial Downtown). •Compatibility section was updated to include parking and noise. •A combined preliminary/final PUD process is only available to smaller projects (10 or fewer dwelling units or 5 acres or smaller in size). Language relating to processes for preliminary and final PUD plans is therefore reintroduced to the ordinance. Proposal: The enclosed ordinance can be summarized as making the following changes: •Eliminates preliminary/final PUD process for small projects (under 5 acres or 10 or fewer dwelling units) in-lieu of a single application; •Allows PUDs in any non-residential zone rather than only the CO zone; •Reduces minimum size to 2 acres rather than 3 acres or property of any size with 5 or more units; •Reduces minimum open space requirements for smaller properties using tiered system; •Allows modifications of building heights up to 38’ for workforce/attainable housing units; •Allows modification of parking requirements with supporting parking study; •Prohibits variances for density of accommodations uses in-lieu of PUD process; •Adds standards for compatibility; •Requires public benefits as condition of approval of PUDs; •Other minor modifications and clarifications; and •Updates application submittal standards to reflect the above changes. Advantages: •Provides an interim fix for the disconnect between the Comprehensive Plan’s vision for Mixed Use Centers and Corridors and the Development Code’s lack of zoning to implement that vision. •Will allow more properties to be eligible for PUD overlay, providing greater opportunity for innovative designs, which could help address workforce housing needs. •Gives Town Board authority to consider increased density for qualifying accommodation uses rather than relying on the Board of Adjustment. Disadvantages: •Making more properties eligible for PUD could increase the number of applications for PUDs (currently minimal), which typically require more staff time to review and to administer after approval. However, with strong review criteria that encourage only projects with community benefits, this could be limited. •PUDs, like any discretionary approval process, can potentially provide the appearance of unfair and arbitrary decision making. However, the ordinance includes standards for review to minimize this risk. Action Recommended: Planning Commission forwarded a recommendation of approval to the Town Board, consistent with staff’s recommendation. Finance/Resource Impact: None Level of Public Interest Two individuals provided public comment at the Planning Commission hearing. Comments included the need to pay attention to the natural environment and not only the human environment. Another comment opposed removing the two-step process (preliminary, final) used for PUD approval. The current proposal retains the two-step process for larger scale PUDs (greater than 10 units or 5 acres). Numerous public comments were received prior to and at the Town Board hearing on October 22, 2024. A number of comments opposed the height allowance of 42 feet. Other concerns raised included the overdevelopment of Estes Park, the need to protect views, and the need to define and enforce community benefits. One individual referenced a petition opposing rezoning, which is not proposed with this ordinance. Other comments were in support of the ordinance, citing the need to creatively address housing needs. Sample Motion: I move that the Town Board of Trustees approve Ordinance 17-24. I move that the Town Board of Trustees deny Ordinance 17-24. I move to continue Ordinance 17-24 to the next regularly scheduled meeting, finding that [state reasons for continuance]. Attachments: 1. Ordinance 17-24 ORDINANCE NO. 17-24 AMENDING SECTIONS 3.4. 3.6, 9.1 AND APPENDIX B OF THE ESTES PARK DEVELOPMENT CODE REGARDING PLANNED UNIT DEVELOPMENTS WHEREAS, on September 17, 2024, the Estes Park Planning Commission conducted a public hearing on a proposed text amendment to Estes Park Development Code sections 3.4, 3.6, 9.1, and Appendix B, pertaining to planned unit developments (PUD) and variances; and WHEREAS, the Planning Commission recommended approval of the text amendment; and WHEREAS, the Board of Trustees of the Town of Estes Park finds the text amendment complies with Estes Park Development Code section 3.3.D and has determined that it is in the best interest of the Town that the amendment to the Estes Park Development Code, as set forth on Exhibit A, be approved; and WHEREAS, said amendment to the Estes Park Development Code is set forth on Exhibit A, attached hereto and incorporated herein by this reference: NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: Sections 3.4, 3.6, 9.1, and Appendix B of the Estes Park Development Code are hereby amended by the addition of underlined material and deletion of stricken material, as set forth on Exhibit A. Section 2: In Exhibit A of this ordinance, ellipses indicate material not reproduced as the Board intends to leave that material in effect as it now reads. Section 3: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this 26th day of November, 2024. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced at a regular meeting of the Board of Trustees on the 26th day of November, 2024 and published by title in a newspaper of general circulation in the Town of Estes Park, Colorado, on the 29th day of November, 2024, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 §3.4 Planned Unit Developments A.Applicability. Planned Unit Developments may be approved in any zoning district in which this Code expressly permits such projects (See Chapter 9), subject to the standards set forth in this Code and the approval procedures set forth in this Section. B.Consolidation with Subdivision Approval. Where applicable, the Applicant shall may consolidate an application for Preliminary PUD Plan approval with an application for preliminary subdivision plan approval, and shall may consolidate an application for Final PUD Plan approval with an application for final subdivision plat approval. Such consolidated application shall be submitted in a form that satisfies both the planned unit development requirements of this Code and the provisions, including submittal requirements, governing subdivisions. C.Procedures for Approval of a PUD Plan. 1.General. The PUD is first approved in preliminary form and then approved in final form, except for eligible applications as described below which may be approved in a combined preliminary/final form. Approval of preliminary and final Planned Unit Development plans shall follow the same procedures as approval of preliminary and final subdivision plats. See §3.9 below for the subdivision approval process. 2.Procedure for Approval of Preliminary PUD Plan. Applications for preliminary PUD plan shall follow the standard development approval process set forth in section 3.2. 3.Procedure for Approval of Final PUD Plans. Applications for final PUD plan approval shall follow the standard development approval process set forth in section 3.2, except that Step 4 (EPPC Review and Action) shall not apply. 4.Procedure for Approval of Combined Preliminary/Final PUD Plans. Applications for projects smaller than five acres in size or which contain ten (10) or fewer dwelling units are eligible for a combined preliminary/final PUD plan. Applications for a combined preliminary/final PUD plan approval shall be considered a Final PUD Plan and shall follow the standard development approval process set forth in section 3.2, including Step 4. D.Standards for Review. All applications for Planned Unit Developments shall demonstrate compliance with the requirements and review standards set forth below and in Chapter 9, "Planned Unit Developments," and with all other applicable provisions of this Code. An application for approval of a a Preliminary PUD Plan, together with submitted plans and reports, shall be reviewed for conformance with the following standards: 1.Preliminary PUDs. An application for approval of a Preliminary PUD Plan, together with submitted plans and reports, shall be reviewed for conformance with the following standards: 1.1.The PUD shall be consistent with and implement the planning goals, policies and objectives as contained in this Code and in the Comprehensive Plan; 2.2.Adverse impacts on adjacent properties, including but not limited to traffic, noise and visual impacts, shall be mitigated to the maximum extent feasible; 3.3.The PUD shall be integrated with adjacent development through street connections, sidewalks, trails and similar features; 4.4. Except as provided in Chapter 9 below, all district, development and subdivision standards set forth in Chapters 4 (Zoning Districts), 7 (General Development Standards) and 10 (Subdivision Standards) shall be met; and 5.5. As allowed in Chapter 9 below, certain standards may be modified or varied upon a finding that the proposed PUD incorporates creative site design such that it represents an improvement in quality over what could have been accomplished through strict application of the otherwise applicable district or EXHIBIT A development standards, including but not limited to improvements in open space provision and access; environmental protection; tree/vegetation preservation; efficient provision of streets, roads and other utilities and services; or choice of living and housing environments. 6. The PUD shall provide public benefits that are advantageous to the surrounding neighborhood or the public in general to a greater extent than could have been accomplished through strict application of the otherwise applicable district or development standards. Public benefits of the proposed PUD may include: a. Mixed-use development that implements elements of the Comprehensive Plan not otherwise possible under this Development Code; b. Significant preservation of existing environmental features through site design techniques such as cluster development; c. Innovative approaches to mitigate the risks of natural hazards such as wildfire and floods; d. Protection of natural ecosystems, conservation of natural resources and wildlife habitat, and mitigation and adaptation to a changing climate; e. Historic preservation of private or public structures, places, or landscapes; f. Adaptive reuse, renovation, or redevelopment of existing buildings; g. Enhanced building design above that required by the Code and/or the use of green building and sustainable development techniques, including Leadership in Energy and Environmental Design (LEED) or LEED-equivalent certification of structures. h. Provision of Attainable, Workforce, or Employee Housing or other housing solutions that support the Housing element of the Comprehensive Plan; i. Multimodal transportation improvements that create a safer, more comfortable environment for users of all ages and abilities; or j. Other public benefits which the Town Board finds substantially advance the goals and other policies and objectives of the Comprehensive Plan. 2. Standards for Review for a Final PUD Plan. A Final PUD Plan application, together with all submitted plans and reports, shall be reviewed to determine their compliance with the approved preliminary PUD plan, including all recommended conditions. E. Effect of Approvals. 1. Effect of Approval of a Preliminary PUD Plan. a. The provisions set forth in §3.9.F below applicable to a preliminary subdivision plan shall apply to a preliminary PUD plan. Within twelve (12) months from the date of the final approval of a preliminary PUD plan, the developer shall submit an application for final PUD plan. If the final PUD plan is not submitted within this twelve (12) month time period, the approval shall automatically lapse and be null and void. b. During the period in which an approved preliminary PUD plan is effective, no subsequent change or amendment to this Code or any other governing ordinance or plan shall be applied to affect adversely the right of the Applicant to proceed with any aspect of the approved development in accordance with the terms of such preliminary PUD plan approval. 22. Effect of Approval of a Final PUD Plan and Combined Preliminary/Final PUD Plan. The provisions set forth in §3.9.F below applicable to a final subdivision plat shall apply to a final PUD plan. An approved final PUD plan shall be recorded as the final subdivision plat, as per §3.9.F below. Within one hundred eighty (180) days from the date of the Board's action on the final PUD plan or combined preliminary/final PUD plan, the Applicant shall make all required revisions, if any (see section 3.2.E above), and shall submit the PUD plan to the Town for recording. If the PUD plan is not submitted for recording within this one hundred eighty-day time period, the approval shall automatically lapse and be null and void. § 3.6 Variances A. Applicability. The BOA shall hear requests for variances where it is alleged that the provisions of this Code inflict unnecessary hardship and practical difficulties upon the Applicant. B. Procedure for Approval of Variances. Applications for approval of variances shall follow the standard development approval process set forth in §3.2 of this Chapter, except for the following modifications: 1. Step 2: Application Timing. Applications for variances shall be submitted to Staff a minimum of forty- two (42) days prior to a regularly scheduled meeting of the BOA. Staff shall have the discretion to shorten submittal timeframes. 2. Step 4: Review and Action by the BOA. The staff report on an application for a variance shall be forwarded to the BOA. The BOA shall review the application, staff report and public meeting testimony and take final action by either approving, approving with conditions or denying such application. The BOA's decision on the application shall be final. C. Standards for Review. All applications for variances shall demonstrate compliance with the standards and criteria set forth below: 1. Special circumstances or conditions exist (e.g., exceptional topographic conditions, narrowness, shallowness or the shape of the property) that are not common to other areas or buildings similarly situated and practical difficulty may result from strict compliance with this Code's standards, provided that the requested variance will not have the effect of nullifying or impairing the intent and purposes of either the specific standards, this Code or the Comprehensive Plan. 2. In determining "practical difficulty," the BOA shall consider the following factors: a. Whether there can be any beneficial use of the property without the variance; b. Whether the variance is substantial; c. Whether the essential character of the neighborhood would be substantially altered or whether adjoining properties would suffer a substantial detriment as a result of the variance; d. Whether the variance would adversely affect the delivery of public services such as water and sewer; e. Whether the Applicant purchased the property with knowledge of the requirement; and f. Whether the Applicant's predicament can be mitigated through some method other than a variance. 3. No variance shall be granted if the submitted conditions or circumstances affecting the Applicant's property are of so general or recurrent a nature as to make reasonably practicable the formulation of a general regulation for such conditions or situations. 4. No variance shall be granted reducing the size of lots contained in an existing or proposed subdivision if it will result in an increase in the number of lots beyond the number otherwise permitted for the total subdivision, pursuant to the applicable zone district regulations. 5. No variance shall be granted increasing the number of accommodation units beyond the number otherwise permitted. relief. 56. If authorized, a variance shall represent the least deviation from the regulations that will afford 67. Under no circumstances shall the BOA grant a variance to allow a use not permitted, or a use expressly or by implication prohibited under the terms of this Code for the zone district containing the property for which the variance is sought. 78. In granting such variances, the BOA may require such conditions as will, in its independent judgment, secure substantially the objectives of the standard so varied or modified. D. Lapse. Failure of an Applicant to apply for a building permit and commence construction or action with regard to the variance approval within one (1) year of receiving approval of the variance shall automatically render the decision of the BOA null and void. However, variances associated with an approved development plan or special review application shall become null and void upon the lapse or expiration of the approval of the development plan or special review. CHAPTER 9. PLANNED UNIT DEVELOPMENTS § 9.1 PURPOSES In order that the public health, safety and general welfare may be furthered in an era of increasing urbanization, commercial and industrial development, and growing demand for housing of all types and design, this Chapter applies the Planned Unit Development Act of 1972 and is designed to encourage planned unit developments (PUDs) in the Estes Valley Park for the following purposes: A. To encourage innovations in residential and commercial development and renewal so that the growing demands of the population may be met by greater variety in type, design and layout of buildings and by the conservation and more efficient use of open space ancillary to such buildings; B. To encourage a more efficient use of land and of public services and to reflect changes in the technology of land development so that resulting economies may inure to the benefit of those who need homes; C. To provide a process that can relate the type, design and layout of residential and commercial development to the particular site, thereby encouraging the preservation of the site's natural characteristics, and to encourage integrated planning in order to achieve the purposes of this Chapter; D. To provide for well-located, commercial sites and well-designed residential developments while minimizing the impact on roads, streets and other transportation facilities; E. To conserve the value of the land; and. F. To provide for the development of planned mixed-use commercial and residential developments and promote developments with a mix of commercial and residential uses, including but not limited to attainable, workforce, and employee housing, that provide services and employment opportunities in close proximity to residents of the district. § 9.2 APPLICABILITY AND TYPES OF PUDS ALLOWEDELIGIBILITY A. PUDs Overlay Allowed in all Non-Residential Zone the CO Districts Only. Application for a planned unit development may be made for land located in the CO Outlying Commercial any non-residential Zoning District. A PUD may shall be established by overlaying a PUD development plan over the existing CO zoning district. All PUDs shall be reviewed and approved in accordance with the standards set forth in this Chapter and the procedures set forth in Chapter 3 of this Code. B. Types of PUDs Allowed. A Mixed-Use Planned Unit Development (PUD-M) shall be the only permitted PUD overlay in the CO zoning district. B. Minimum Size. A PUD must include either at least two (2) acres or five (5) or more dwelling units. § 9.3 PUD STANDARDS-M, PLANNED MIXED-USE DISTRICT The PUD-M, Planned Mixed-Use District, is created to provide for the development of planned mixed-use commercial and residential developments. It is intended to promote developments with a balanced mix of commercial and residential uses that provide services and employment opportunities in close proximity to residents of the district. The PUD-M, Planned Mixed-Use District, may be permitted as an overlay only in the CO Outlying Commercial District. Within a PUD-M District, the following standards shall be applied and uses and densities may be permitted subject to the approval of the Decision-Making Body, depending on the location of the proposed PUD. A. All requirements set forth in this Code otherwise applicable to the area of land proposed for a PUD shall govern unless authorized for modification in this section and explicitly approved in the PUD. The following shall apply: 1. Permitted Uses. Permitted uses may be modified from the underlying zone district Within a PUD-M district, the following uses may be permitted subject to the approval of the Decision- Making Body to allow the following: a. Uses permitted by-right or by special review in the underlying zoning district; b. Residential uses; or c. Accommodation uses; . and d. Other uses which are compatible, as defined herein (see section 9.3.B below), with other uses within the PUD District and the surrounding areaB. Minimum Parcel Size. The minimum parcel size of a mixed-use PUD shall be three (3) acres. 2. Number of Units Allowed/Density. a. 1. Residential Uses in a Mixed-Use PUD. The maximum number of residential units allowed (density) shall not be modified by the PUD and shall be determined by applying the maximum permitted net density allowed in the RM Multi-Family Residential Zoning District (see §4.3.C.5 above). A PUD is eligible for the Attainable/Workforce Housing Density Bonus subject to the provisions of §11.4. b. 2. Accommodation Uses in a Mixed-Use PUD. The maximum number of accommodation units allowed shall be determined by applying the minimum developable land area per accommodations unit requirement allowed in the A Accommodations/Highway Corridor Zoning District (see §4.4.C above). Any accommodations unit that is less than or equal to eight hundred (800) square feet in size shall be considered a guest unit, regardless of kitchen configuration, for purposes of density calculations of a commercial accommodations use in a Mixed-Use PUD. The number of accommodation units permitted may be modified subject to approval of the Decision-Making Body subject toand the following:. i. Accommodations use shall be consistent with the Comprehensive Plan, and ii. Shall be compatible, as defined herein (see section 9.3.B below), with the surrounding area. c. Land Area Requirements Not Cumulative. The density allowances set forth in this Section are not cumulative, but shall be calculated independently for each residential and/or accommodations use proposed in a mixed-use PUD. Each independently calculated land area shall be deducted from the total land area available for development to determine the permitted density on a site. 3. Setbacks and Lot Coverage. Setbacks and lot coverage may be modified from the underlying zone district subject to approval of the Decision-Making Body and the following: a. Setbacks from lot lines abutting a property outside the PUD shall comply with the underlying zone district.; b. Setbacks and lot coverage shall be compatible, as defined herein (see section 9.3.B below), with the surrounding area.; and c. Setbacks shall be consistent with the built form of the applicable Comprehensive Plan Future Land Use Category. 4. Building Height. Maximum building height shall not be modified by the PUD and shall be determined by applying the underlying zone district standards except that attainable housing units and workforce housing units shall be eligible for a height bonus subject to approval of the Decision-Making Body and the following: a. Buildings containing attainable housing units and/or workforce housing nits in all underlying zone districts shall be eligible for a height bonus up to a maximum building height of thirty-eight (38) feet subject to the requirements of §4.3.D.5 and §4.3.D.6; b. The Community Development Director or Decision-Making Body may require a shadow study, line-of-sight analysis, or similar studies to ensure impacts to surrounding properties are minimized from any building utilizing the building height bonus; and c. Building height shall be compatible, as defined herein (see section 9.3.B below), with the surrounding area; and 5. Off-Street Parking and Loading. Off-street parking and loading standards shall not be modified except that the minimum parking requirement may be modified from the underlying zone district subject to approval of the Decision-Making Body and the following: a. Any proposed off-street parking alternatives shall be reviewed in accordance with §7.11(G); and b. A parking study prepared in accordance with section 7.11(E) shall support any modifications to parking requirements. B. 1. D. Applicable Development Standards. 2. 1. Yard, Bulk and Dimensional Requirements. Yard, bulk and dimensional requirements set forth in Chapter 4, including but not limited to minimum lot area, shall not apply to interior lots or building sites within a PUD-M that do not abut land uses located outside the PUD-M development parcel. 3. 2. All Other Zoning Requirements. All other zoning development and design standards shall apply to all PUD-M's unless otherwise specifically exempted, modified or varied pursuant to this Chapter or to §3.6, "Variances." 4. 3. Subdivision Regulations. The requirements of Chapter 10, "Subdivision Standards," shall apply to all PUD-M's unless otherwise specifically exempted, modified or varied pursuant to this Chapter or to §3.6, "Variances." 5. 6. 4. Private Open Areas. a. At a minimum, a PUD-M development shall set aside thirty percent (30%) of the a percentage of the site's total gross area for open areas including, open space, active or passive recreational amenities, plazas, courtyards, rooftop patios, sitting areas and other similar public-accessible spaces as follows: i. 10% open area for sites less than one acre in size; ii. 15% open area for sites one acre to two acres in size; and iii. 20% open area for sites greater than two acres in size. a.b. At its discretion, the Decision-Making Body may require additional or approve a smaller amount of private open areas or public trail dedications based on a review of the following factors: i.The Comprehensive Plan; ii.Unique drainage, topographic, vegetation or other such physical conditions; iii.Type and density of development; iv.Overall need for open space and recreational facilities.; or iv.v. Quality, usability, and/or public accessibility of open areas proposed. c.All open areas or trails provided in a PUD shall be owned and maintained as common (private) open areas by the developer, owner of the property or an organization established for the ownership and maintenance of common open areas, unless the Board accepts public dedication of the open areas. d.Open areas or trails dedicated for public use shall comply with all applicable dedication requirements set forth in §7.4 of this Code. 6.7. Subdivision Regulations. The requirements of Chapter 10, "Subdivision Standards," shall apply to all PUD unless otherwise specifically exempted, modified or varied pursuant to this Chapter or to §3.6, "Variances." 7.8. All Other Zoning Requirements. All other zoning development and design standards shall apply to all PUD's unless otherwise specifically exempted, modified or varied pursuant to this Chapter or to §3.6, "Variances." B.Compatibility. For the purposes of this section, compatibility shall mean the characteristics of different uses or activities or design which allow them to be located near or adjacent to each other in harmony. Compatibility does not necessarily mean "the same as." Rather, compatibility refers to the sensitivity of development proposals in coexisting with existing development. Compatibility can be achieved through a variety of methods, including: 1.Building design, including size, height, bulk, mass, scale, materials and colors; 2.Minimizing infringement on the privacy of adjoining land uses through screening, window locations, or building placement.; 3.Using landscaping to help mitigate the physical, visual and environmental impacts created by development; or 4.Operational standards such as: a.hours of operation and deliveries; b.location on a site of activities, such as trash receptacles and loading zones, that generate potential adverse impacts on adjacent uses; c.light intensity and hours of full illumination; d.limits on noise; and e.parking and transportation demand management. APPENDIX B. SUBMITTAL REQUIREMENTS … VI.PLANNED UNIT DEVELOPMENTS—SUBMITTAL REQUIREMENTS A.Preliminary PUD Applications—Submittal Requirements. 1.A complete application form provided by the Staff. 2.All applicable fees as set forth in the adopted Schedule of Fees. 3.All requirements for a "preliminary subdivision plat" as set forth in Section II.C above, unless waived or modified by the Staff. 4.Neighborhood and community meeting record. 5.Architectural elevations for all structures in a proposed PUD. 6.A written statement of all zoning and subdivision standards that are proposed to be modified or varied in the PUD development, including how such modification or waiver would satisfy the criteria set forth in §3.4.D.1.e of this Code. 7.A written statement of how the proposed PUD meets the standards for review of PUD applications, as set forth in §3.4 of this Code. 8.Any other information deemed necessary by the Staff to make a fully informed and deliberate decision on the application. B.Final PUD Applications—Submittal Requirements. 1.A complete application form provided by the Staff. 2.All applicable fees as set forth in the adopted Schedule of Fees. 3.An approved Preliminary PUD Plan. 34.All requirements for a "final subdivision plat" Code Amendments (Rezoning) as set forth in Section V II.D above and Development Plans as set forth in Section III above, unless waived or modified by the Staff. 45.Neighborhood and community meeting record. 56. A written statement of how the Final PUD Plan meets the standards for review, as set forth in §3.4 of this Code. 6.A written statement of all standards that are proposed to be modified or varied in the PUD development, including how such modification or waiver would satisfy the criteria set forth in §3.4.D.1.e of this Code. 7.Architectural elevations for all structures in a proposed PUD, unless deferred to a subsequent Development Plan by the Decision‐Making Body. 8.Any other information deemed necessary by the Staff to make a fully informed and deliberate decision on the application. TOWN ADMINISTRATOR’S OFFICE Memo To: Honorable Mayor Hall Board of Trustees From: Town Administrator Machalek Date: November 26, 2024 RE: Ordinance 18-24 Amending Chapter 8.06 of the Estes Park Municipal Code Regarding Maximum Permissible Noise Levels (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: _____________ QUASI-JUDICIAL YES NO Objective: Town Board consideration of an update to the Town’s noise ordinance. Present Situation: Over the past year, the Town has received feedback from members of the public expressing concerns with the current noise ordinance. Specific concerns include the lack of a quantitative decibel standard, the ability of the Town Engineer to issue permits for overnight construction work (instead of the Town Board), and the lack of enforcement of the unreasonable noise standard. In response to these concerns, the Town Board asked staff to explore options for making changes to the Town’s existing noise regulations. At the June 11, 2024 Study Session, the Board indicated continued support for a hybrid approach to noise enforcement, utilizing both an unreasonable noise standard and a decibel-based standard. The Board also supported moving the responsibility for approving permits for overnight construction work to the Town Board. There was no consensus at that meeting as to whether the Town’s own events should be subject to the provisions of the new ordinance, or whether they would continue to be exempted under the code. The Board continued discussion of an updated noise ordinance at the September 24, 2024 Study Session. The Board confirmed a desire to continue forward with an update to the Town’s noise regulations, and proceeded to have a wide-ranging conversation about the various components of an update. There appeared to be a slight preference from the Board for decibel limits that fall somewhere between the existing state limits and the Town’s prior decibel limits (2016). After further conversations with the Board on October 22 and November 12, 2024, staff has prepared Ordinance 18-24 for Board consideration. Proposal: The proposal includes: •The addition of a decibel-based noise limit that varies by zone and is measured from the boundary of any receiving property (except public right-of-way). When noise travels between zoning districts, the applicable volume limit is the one for the zone in which the noise originates; •The addition of an exception for waste pickup in the Downtown Commercial zoning district between 6 a.m. and 10 p.m.; •A change in the approval authority for nighttime construction noise from the Town Engineer to the Board of Trustees; and •The addition of a provision for escalating fines for successive violations. Action Recommended: Staff recommends approval of Ordinance 18-24. Finance/Resource Impact: Decibel-based enforcement would require an investment in both decibel meters and training. Staff estimates that a new type-2 decibel meter costs between $2,000 and $3,000. The main resource impact associated with a decibel-based standard is training enforcement personnel on how to measure sound and testify to it, as well as the time spent enforcing. Based on information from the City and County of Denver, staff would expect at least a week of training on enforcement alone. Level of Public Interest High. Sample Motion: I move to approve/deny Ordinance 18-24. Attachments: 1. Ordinance 18-24 2.Decibel Level Comparison Chart ORDINANCE NO. 18-24 AN ORDINANCE AMENDING CHAPTER 8.06 OF THE ESTES PARK MUNICIPAL CODE REGARDING MAXIMUM PERMISSIBLE NOISE LEVELS WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado has determined that it is in the best interest of the Town to amend certain sections of the Municipal Code of the Town of Estes Park, Colorado. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: Chapter 8.06 of the Estes Park Municipal Code is hereby amended, by adding underlined material and deleting stricken material, as set forth on Exhibit A. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication by title. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this 26th day of November, 2024. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced at a regular meeting of the Board of Trustees on the 26th day of November, 2024 and published by title in a newspaper of general circulation in the Town of Estes Park, Colorado, on the 29th day of November, 2024, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Title 8 - Health, Sanitation and Nuisances Chapter 8.06 Noises Chapter 8.06 Noises 8.06.010 Definitions. The following words, terms and phrases, when used in this Chapter, shall have the meanings ascribed to them in this Section, except where the context clearly indicates a different meaning: Amplified outdoor sound means sound modified or amplified by the use of sound equipment on any premises not fully enclosed by permanent walls and a roof. Domestic power equipment means any power equipment rated five (5) horsepower or less used for home or building repair or grounds maintenance, including but not limited to lawn mowers, garden tools, snow blowers and chain saws. Muffler means an apparatus consisting of a series of chambers or baffle plates designated for the purpose of transmitting gases while reducing sound emanating from such apparatus. Sound equipment means a loudspeaker, public address system, amplification system, or other sound producing device. Unreasonable noise shall mean any excessive or unusually loud noise or sound with intensity or duration that disturbs the peace, health, comfort, repose or quiet of a reasonable person of normal sensitivities. Vehicle means any machine propelled by power other than human power, designed to travel along the ground by use of wheels, treads, runners or slides to transport persons or property or pull machinery and includes, without limitation, automobile, airplane, truck, trailer, motorcycle, motor scooter, tractor, buggy and wagon. 8.06.020 Noise prohibited. (a) No person shall make, continue or cause to be made or continued any unreasonable noise; and no person shall knowingly permit such noise upon any premises owned or possessed by such person or under such person's control. For purposes of this Section, Law Enforcement or Code Enforcement personnel are empowered to make a prima facie determination as to whether a noise is unreasonable. (b) In determining whether noise is unreasonable, the following may be considered: (1) The time of day; (2) The size of any gathering of persons creating or contributing to the noise; (3) The presence or absence of sound equipment; and (4) Any other factors tending to show the magnitude and/or disruptive effect of the noise. (c) With regard to vehicles, the determination of unreasonable noise, in addition to the previously stated factors shall include, but not be limited to: (1) The continuous or repeated sounding of any horn, alarm or signal device of a vehicle, except where an actual emergency or danger exists. For the purposes of this subsection, "continuous" shall mean continuing for an unnecessary or unreasonable period of time. EXHIBIT A (2) The operation of any vehicle in a manner which causes unreasonable noise as a result of unnecessary rapid acceleration, deceleration, revving the engine or tire squeal. (d) A noise may be unreasonable and a violation of this section may occur in addition to a violation of section 8.06.025, below, or even if there is no violation of section 8.06.025. The two sections are independent and penalties for their violation shall be cumulative. 8.06.025 Maximum permissible noise levels. (a) No person shall make, continue or cause to be made or continued any noise, and no person shall knowingly permit noise upon any premises owned or possessed by such person or under such person's control, in excess of the following volume limits, as measured in locations as described below, established for the following time periods and zoning districts: Zone 7:00 a.m. to 10:00 pm 10:00 p.m. to next 7:00 a.m. Residential RE, E-1, E, R, R-1, R-2, RM 60 dB(A) 55 dB(A) Commercial A, A-1, CO, CD, O 65 dB(A) 60 dBA) Industrial I-1, CH 80 dB(A) 75 dB(A) (b) Noise shall be in violation of this section if it exceeds the above limits within or at the boundary of a property other than the property at which the noise originates, excluding public right-of-way. (c) When noise travels between zones, the applicable volume limit is the one for the zone in which the noise originates. 8.06.030 Restrictions on amplified outdoor sound. It shall be unlawful for any person to make, cause to be made or to permit amplified outdoor sound upon any premises possessed or controlled by such person where such sound occurs between the hours of 10:00 p.m., through 10:00 a.m., of the next day except that on Friday and Saturday nights amplified outdoor sound is permitted until 11:00 p.m. Amplified outdoor sound is also subject to the prohibitions set forth in section 8.06.020 and 8.06.025. 8.06.040 Exceptions. The prohibitions set forth in this chapter Subsection 8.06.020(1) shall not apply to sound from: (1) Any bell or chime from any building, clock, school or church; (2) Any siren, whistle, or bell lawfully used by emergency vehicles or any other alarm system used in case of fire, collision, civil defense, police activity or other imminent danger; (3) Aircraft which are operated in accordance with federal laws or regulations; (4) Town authorized or sponsored events including, but not limited to, parades, fireworks displays, concerts, and events at Stanley Park, Bond Park, or Performance Park; (5) Any domestic power equipment, except as provided within this subsection, operated upon any residential, commercial, industrial or public place between 7:00 a.m. and 9:00 p.m.; (6) Any construction, maintenance, or repair activities between 7:00 a.m. and 9:00 p.m., or at other times as may be authorized under section 8.06.045; (7) Activities directly connected with the abatement of an emergency; (8)Noise from sSnow blowers, snow throwers and snow plows when operated with a muffler for the purpose of snow removal; (9)Noise generated from gGolf course maintenance equipment; (10) Waste pickup in the Downtown Commercial zoning district between 6 a.m and 10 p.m . 8.06.045 Nighttime construction noise in the right-of-way. The prohibitions set forth in sections 8.06.020 and 8.06.025 shall not apply to sound from any construction, maintenance, or repair activities at any time on public right-of-way, if the Town Engineer Board of Trustees specifically approves the sound occurring between 9:00 p.m. and 7:00 a.m., in which case the approval shall be noted on the permit issued under chapter 12.08 for the work in the right-of-way. In determining whether to approve such sound, the Town Engineer Board shall consider: (1) Whether the cumulative detrimental impacts to the public, including roadway users and adjacent property owners, would be lesser with nighttime construction or, if applicable, with delayed completion of daytime construction; and (2) Whether the nighttime work will comply, as required, with all the Town's restrictions on exterior lighting, including those applicable to new development under chapter 7.9 of the development code, as shown on a work zone illumination plan. The permittee must notify the Estes Park Police Department, and the owners and occupants of all properties located within one thousand (1,000) feet of the work occurring between 9:00 p.m. and 7:00 a.m., of the activities and associated sound. Notice shall be given in the manner identified in the permit, which may include written notice and attempting personal contact at the properties. Notice must be given at least forty-eight (48) hours prior to the commencement of the work, and the Town Engineer's approval of the sound shall not be effective until forty-eight (48) hours after all such notice is given or attempted as specified. 8.06.050 Exhaust, mufflers. No person shall discharge the exhaust of any steam engine, internal combustion engine, air compressor equipment, motor boat, or other power device which is not equipped with a properly maintained exhaust system with a muffler or a spark arrestor. It is unlawful for any person to operate a muffler or exhaust using a cutout, bypass or other similar device. 8.06.060 Violation. A violation of this chapter shall be punishable under the general penalty of chapter 1.20. The municipal court shall establish a schedule of escalating fines for successive violations. LeveLs of Noise In decibels (dB) PaiNfuL & DaNgerous Use hearing protection or avoid 140 Fireworks Gun shots Custom car stereos (at full volume) 130 Jackhammers Ambulances uNcomfortabLe Dangerous over 30 seconds 120 Jet planes (during take off) very LouD Dangerous over 30 minutes 110 Concerts (any genre of music) Car horns Sporting events 100 Snowmobiles MP3 players (at full volume) 90 Lawnmowers Power tools Blenders Hair dryers Over 85 dB for extended periods can cause permanent hearing loss. LouD 80 Alarm clocks 70 Traffic Vacuums moDerate 60 Normal conversation Dishwashers 50 Moderate rainfall soft 40 Quiet library 30 Whisper faiNt 20 Leaves rustling OctOber is NatiONal audiOlOgy awareNess MONth aNd NatiONal PrOtect yOur heariNg MONth American Academy of Audiology | 11730 Plaza America Drive, Suite 300, Reston, VA 20190 | 800-AAA-2336 | www.HowsYourHearing.org ©2009 American Academy of Audiology. All rights reserved. ATTACHMENT 2 Town Clerk <townclerk@estes.org> Fwd: Noise Ordinance 1 message Travis Machalek <tmachalek@estes.org>Thu, Nov 14, 2024 at 8:34 AM To: Town Clerk <TownClerk@estes.org> Citizen comment for the record. TM Travis Machalek, ICMA-CM Town Administrator Town of Estes Park, CO 970-577-3705 ---------- Forwarded message --------- From: Cynthia Fleischer <fleischercynthia@yahoo.com> Date: Wed, Nov 13, 2024 at 10:02 AM Subject: Re: Noise Ordinance To: Travis Machalek <tmachalek@estes.org> Good morning Travis- Hope you are well. Please forward this comment for entry to record- and to the Town Board members. RE proposed noise ordinance: I am in favor of. "Crotch Rockets" [sorry do not know if there is a more delicate reference to] and muffler- less vehicles cause harm to the hearing impaired [protected Federal class]- who are harmed by high decibel sound. Our neighborhood is routinely treated to muffler- less trucks and some cars on a regular and disturbing basis! Wildlife is scared away! Hearing "abled" have been given special class status- over those that are harmed by excessive and illegal noise violations- which LE cannot police! Respectfully, Sent from my iPhone PUBLIC COMMENT RECEIVED BY THE TOWN CLERK'S OFFICE BY 3:00PM ON 2024-11-20 PUBLIC COMMENT RECEIVED ON 11/19/2024 Board of Trustees Public Comment Name: Jenna MacGregor Stance on Item: Against Agenda Item Title: General Public Comment. Public Comment: I want to speak out against changing the noise ordinance I have worked in Estes Park my entire life during the summers and now the last 11 years year round. Estes park is a tourist town. We need to be able to make noise even at night in the business district. If people want complete quiet neighborhoods there are those areas in estes that are almost completely silent. The town of Estes should be able to run business and draw people to the business area with outside noise. That is how it should be. There needs to be an area where we can have singing outside and bands playing & not just those sponsored by the town. Businesses should be able to draw more nightlife & be a town where we truly can be the fun people are looking for. People hike all day long and want to dance and listen to music at night. Estes Park is perfect for this 6 months a year and we need to have the ability in the business district to continue to be able to have the noise of entertainment for our visitors outside. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Town Clerk <townclerk@estes.org> Noise Ordinance Public Comment Ingrid Bush <ingrid@thebarrel.beer>Wed, Nov 20, 2024 at 11:06 AM To: townclerk@estes.org Trustees of Estes Park, I am writing to express my concerns regarding the proposed noise ordinance currently under consideration by the Town of Estes Park. While I fully understand the intention to improve the quality of life for residents by addressing excessive noise, I believe that the proposed regulations may have unintended consequences and could be overly restrictive in certain areas. My primary concerns are as follows: 1.Impact on Local Businesses: Many businesses, particularly those in the entertainment and hospitality sectors, rely on music, outdoor events, and other activities that generate noise. The ordinance, as proposed, could severely limit their ability to operate and thrive, potentially harming the local economy and reducing the vibrancy of our community. 2.Vague Definitions and Enforcement Issues: The ordinance appears to include vague or broad definitions of what constitutes “unreasonable” noise. Without clearer guidelines, there is a risk of inconsistent enforcement and subjective interpretation, leading to confusion among both residents and businesses about what is permissible. 3.Unnecessary Burden on Residents: While noise pollution can be disruptive, I believe the proposed ordinance may disproportionately affect residents who engage in common activities such as gardening, home improvement projects, or social gatherings. These are typical activities that may generate noise but are part of normal daily life. The proposed limits could unnecessarily restrict these activities, creating frustration among those who do not cause any significant disturbance. 4.The Costs Might Outweigh the Benefits: Enforcing a proposed noise ordinance and maintaining the necessary equipment can indeed be costly for several reasons: 1.Personnel Costs: Enforcement requires dedicated staff such as noise inspectors, police officers, or other Town employees. They need to be trained, equipped, and compensated for their time, which adds up over time. 2.Monitoring Equipment: To accurately measure noise levels, the Town will need to invest in specialized equipment like decibel meters, sound level sensors, and perhaps even cameras to monitor noise violations. These devices require maintenance, calibration, and occasional upgrades to remain effective. 3.Administrative Costs: Enforcing the ordinance will require resources for filing complaints, processing violations, conducting hearings, and issuing fines. This can involve additional administrative staff and overhead costs for maintaining records and ensuring proper documentation. 4.Public Awareness and Education: To reduce the number of violations and ensure compliance, the Town may need to invest in public education campaigns. These could include outreach programs, workshops, advertisements, or informational materials to help residents and businesses understand the new rules and avoid violations. 5.Legal and Court Costs: If individuals or businesses contest noise violations, the Town may need to invest in legal resources, including staff or external legal representation, and pay court fees for hearings or appeals related to the ordinance. 6.Ongoing Maintenance: The equipment, whether it’s sensors, decibel meters, or other technology, will need to be serviced regularly to ensure its accuracy. Additionally, if the system relies on a central data platform or network, software updates, IT infrastructure, and data storage would add to costs. In conclusion, while I support the idea of maintaining a peaceful and quiet environment, I believe the proposed noise ordinance in its current form could have negative implications for the local economy, residents, and businesses. I urge the Board of Trustees to reconsider the ordinance, taking into account the concerns addressed in this letter. Thank you for your time and consideration of my concerns. I look forward to hearing more about how the council plans to address these issues. Sincerely, Ingrid Bush Owner The Barrel, LLC Have a Great Day! Ingrid Bush Website Facebook Instagram Please note that I check emails between 8:00am – 11am PUBLIC COMMENT RECEIVED ON 11/20/2024 Board of Trustees Public Comment Name: Lauren Molle Stance on Item: Against Agenda Item Title: General Public Comment. Public Comment: Against stricter noise ordinance File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. ADMINISTRATION Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing & Childcare Manager Date: November 26, 2024 RE: 6E Funding Request for the EVICS Family Resource Center (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Expenditure QUASI-JUDICIAL YES NO Objective: Consider the expenditure of 6E funds to cover the funding amount that the EVICS Family Resource Center (EVICS) distributed in tuition assistance awards from January through April 2024, a portion of which EVICS reported came from their reserves. According to EVICS, this amount was $38,260. Present Situation: The EVICS Childcare Scholarship program was developed in 2006 and provides temporary childcare and preschool tuition assistance to Estes Park families who demonstrate financial need and for whom other funding sources are not available. Applicants of the EVICS Childcare Scholarship program are first reviewed to see if they may qualify for the Colorado Childcare Assistance Program (CCAP). EVICS received $100,000 for tuition assistance in 2023, with $50,000 going directly to scholarship awards. In December 2023, staff requested a report on the 2023 distribution of 6E funds so we had a better understanding of how the funds were used prior to awarding additional funding. The report was received by the Town on February 25, 2024. Earlier in the month, due to budget constraints, the Larimer County Department of Human Services implemented an immediate enrollment freeze for the Colorado Childcare Assistance Program (CCAP). Due to the uncertainty of funding assistance throughout the county, a hold on the distribution of 6E funds for tuition assistance was put in place. Early Childhood Council of Larimer County and United Way of Larimer County discussed with the Town and EVICS the usability funds and fundraising efforts for Larimer County to step in during the freeze, but ultimately neither countywide organization was in a place to step in. Between January and April, as these conversations occurred, EVICS continued to distribute awards and process applications, dipping into their reserves to provide essential support and financial consistency for families and childcare providers. The Town and EVICS collaborated on financial projections for the upcoming year and began preparing their application for 6E Funding, taking into account the CCAP funding freeze and planning for reimbursement of funds in 2024. On May 28, 2024, the Town Board reviewed the application for 2024 funding (attached), in which EVICS requested $200,000 to cover the anticipated tuition assistance awards. The total projected distribution for the year was $213,950. EVICS planned to use a grant of $15,000 secured to cover the remaining balance. The Town Board awarded EVICS $150,000 for tuition assistance, to be granted in two installments. The second installment of $75,000 was recently granted in October. The Town Board’s decision to provide $150,000 included a discussion to consider granting an additional $50,000 at a later date to help cover the funds distributed from January through April, thus replenishing the reserve funds they used while awaiting 6E funding. Staff is bringing the question whether to replenish the amount EVICS used from its reserves to fund tuition assistance at the Mayor's request at the last Town Board meeting. EVICS has distributed $130,000 in assistance this year through September to local families. Of that, $57,000 in 6E funds have served families that would have been eligible for CCAP. Proposal: Consider the request to reimburse EVICS for funds distributed for tuition assistance during the months of January through April from their reserves in the amount of $38,260. The total 2024 distribution of 6E funds to EVICS for tuition assistance would equal $188,260. Advantages: • Funding assistance that directly impacts families and childcare providers in the Estes Valley. Disadvantages: • 6E expenditures affect the availability of funds for other grant distribution at the end of the year. Action Recommended: Approval of the 6E Expenditure to EVICS Family Resource Center Finance/Resource Impact: $38,260 expenditure from 6E Workforce Housing and Childcare Lodging Tax 270-1948- 419.29-75 Level of Public Interest Moderate. Sample Motion: I move for the approval/denial of the 6E Expenditure to EVICS Family Resource Center. Attachments: 1.Financial Summary 2.EVICS 2023 Tuition Assistance Report 3.EVICS Mid-year 2024 Tuition Assistance Report 4.2024 EVICS Childcare Funding Application 5.Addendum to 2024 EVICS Childcare Funding Application Month 2024 Award 2024 # Families 2023 Award 2023 # Families 1- January $12,504.05 26 $4,969.55 9 2- February $14,219.50 27 $6,279.55 10 3- March $11,240.15 27 $7,691.55 11 4- April $13,965.20 27 $7,788.45 15 5- May $12,584.75 27 $10,916.45 18 6- June $13,108.91 22 $11,266.10 19 7- July $17,295.78 26 $10,203.60 19 8- August $18,971.78 36 $13,907.10 22 9- September $15,978.56 27 $8,906.05 15 10- October $9,367.05 16 11- November $9,059.05 18 12- December $10,728.15 23 ATTACHMENT 1 In 2023, EVICS Family Resource Center experienced a year of significant growth in services and support for our families in the Estes Valley. Staying true to our mission of supporting family prosperity in the Estes Valley focus was set on strategic planning and setting actionable goals that fortified our services and reaffirmed our organizational values. With the easing of pandemic restrictions in 2023, we expanded our programming to meet the community's eagerness for engagement and adaptability to ongoing changes. In collaboration with the Town of Estes Park and 6E funding, we enhanced our Tuition Assistance program, providing increased financial support to working families seeking quality childcare. With a total spend of $111,000 in Tuition Assistance it is clear we saw an increased need for monetary assistance to secure childcare in the Estes Community. The EVICS Tuition Assistance program, guided by qualifications and principles akin to CCAP and LCCF, adopts a personalized approach, reflecting our commitment to comprehensive family services. Understanding the dual need for affordability and quality in childcare, EVICS remains dedicated to helping Estes Park families navigate these challenges and ensure the success of their children. Our engagement with community partners, stakeholders, donors, board members, and the families we serve reinforced EVICS as a cornerstone of trust within the Estes Valley. Our dedication to inclusivity, support, and connection has further cemented EVICS as a trusted partner and advocate for children and families. 6E IMPACT REPORT 2023 EVICS Tuition Assistance 970-586-3055 EVICS EXECUTIVE SUMMARY EVICS.org ATTACHMENT 2 In July 2023, EVICS Family Resource Center submitted a request to the Town of Estes Park for $100,000 in support, divided equally between supplementing tuition assistance for local families and funding a Tuition Assistance Navigator position. With the town's approval, priority was given to direct tuition assistance, addressing the increased demand evidenced by the $55,000 already distributed by EVICS at the time of the application. This need was further amplified by the educational efforts and promotion of the Tuition Assistance Program, particularly following the 6E approval and outreach to the workforce and Spanish-speaking community. The application process for EVICS Tuition Assistance serves as an interim solution while families are supported in qualifying for other programs like CCAP and LCCF. However, in 2023, challenges such as legal issues, documentation barriers, and seasonal employment fluctuations led to a high rate of CCAP application denials. The Tuition Assistance Navigator played a crucial role in assisting families with these hurdles, ensuring they had the necessary support and documentation to reapply when circumstances allowed. With the additional 6E funds, EVICS was able to maintain assistance for families ineligible for other funding sources, demonstrating the program's adaptability and commitment to the community's needs. EVICS Tuition Assistance Funding Summary $750,000 Hoping to help 123-456-7890hello@reallygreatsite.com FINANCIAL SUMMARY 6E IMPACT REPORT 2023 EVICS Tuition Assistance $750,000 Hoping to help 123-456-7890hello@reallygreatsite.com FINANCIAL SUMMARY 6E IMPACT REPORT 2023 EVICS Tuition Assistance See Data in Tuition Assistance 2023 PDF attached Points to note: Mountaintop Childcare serves largest number of families with Tuition Assistance support. EVICS and Mountaintop work closely to complete follow up and follow through to help support registered families on applying for additional tuition support. A decline in dollars spent in September as we saw UPK begin. Due to the required holding of UPK space at preschools a drop in enrollment was experienced. Now that the UPK program has ongoing availability and enrollment we are able to get families signed up at the time their child is elibible by age and enrollment. 970-586-3055 QUICK STATISTICS DETAILS $111K Families supported 36 Tuition Assistance support given 2023 Tuition Assistance Total $ distributed to to providers for families in TA program Families approved through EVICS Application process to receive TA support $50K in 6E funds approved 7/2023 for extension of TA support through EVICS Support was able to be increased to more families in 2023 over any other year Significant increase in need over 2021 and 2022. 23 Families receiving TA support Current families endrolled in TA With additional 6E funds EVICS was able to increase support to local families 10 Families on TA program 1/2023 compared to 23 12/2023 12 Families applied but declined TA Families applied but did not qualify for Tuition Assistion support from EVICS Families put on follow up rotation to reapply. Income was too great at time of application to qualify for the program 57 Tuition Applications received Application collected and processed for TA support Word of mouth and community connections have increased trust in EVICS Applications increased by almost 2x because of outreach for TA program OUTCOME 6E IMPACT REPORT 2023 EVICS Tuition Assistance EVICS.org Hoping to help 123-456-7890hello@reallygreatsite.com CHALLENGES AND INSIGHTS GAINED Cost of Living: Expanding tuition assistance in Estes Park faces the challenge of incorporating the high cost of living into eligibility assessments. The Family Advocacy Coalition (FAC) has highlighted affordability as a critical obstacle for families, with childcare costs being a prominent example. The EVICS program is vital for families affected by seasonal employment fluctuations, which often disqualify them from other forms of support. Currently, there is no established method to factor in living expenses, business ownership, or personal debts. Applicant income is verified by obtaining 30 days of current pay stubs or the like and using the Federal Poverty Calculator with the gross income to determine eligibility and parent copay amounts. This process requires significant management and follow up to ensure EVICS is gaining a fair and accurate picture of the family’s total income. Collaborative efforts with partner organizations are underway to understand how other debts and expenses are considered in similar programs. The key takeaway is the necessity of developing a system that acknowledges the unique costs associated with mountain community living which significantly impact family budgets. Seasonality: With the known challenges of seasonal employment and income fluctuations capturing an accurate income for those in the service industry required continuous ‘pulling’ of income verification. The EVICS tuition assistance program is crucial for families to maintain employment amidst seasonal work and fluctuating incomes. Other Tuition Assistance sources: CCCAP: CCAP eligibility and application process presents significant challenges for many of our families that are enrolled in Tuition Assistance. Factors include seasonal employment, legal issues that disqualify families (i.e. separation/divorce in process, custody disputes, adoptions, guardianship, etc.), parental citizenship and documentation (CCAP does not allow for undocumented parents/guardians to apply, nor those that are in the citizenship process. Another barrier, is that if you are a citizen who is sponsoring a family member in the citizenship process it is advised to not receive state, federal or county assistance). EVICS currently has 23 families receiving tuition assistance only 10 of these current families are eligible for CCAP. 6 of these families were in the application process when the Larimer County CCAP Freeze took place. 4 were still in the first months of their EVICS Tuition Assistance Award and eligibility is unknown. Our families that have been approved for CCAP in Larimer County have reported alarmingly high parent copays compared to what they are currently approved for with EVICS. One family seeing an increase of $500 of what they are currently paying. In some circumstances, EVICS agreed to help CCAP recipients with the gap coverage to offset the cost. 6E IMPACT REPORT 2023 EVICS Tuition Assistance 6E IMPACT REPORT MONTH AND YEAR Tuition Assistance 2023 Hoping to help 123-456-7890hello@reallygreatsite.com CHALLENGES AND INSIGHTS GAINED CONTINUED CCAP reports to assist families that fall below 185% of the Federal Poverty Level and under 85% of the state median income. At EVICS our Tuition Assistance recipients for 2023 all fall under 65% of Average Median Income (AMI). While 97% of 2023 recipients are 165% land below the Federal Poverty Level (FPL). Despite all recipient families falling below 65% of the Average Median Income and 97% below 165% of the Federal Poverty Level, complexities in eligibility criteria prevent many from qualifying for additional funding through the CCAP program. LCCF: The Larimer County Childcare Fund (LCCF) intended to expand eligibility but fell short in supporting local Estes Valley families, with issues in application follow-up and rapid expenditure of funds. Our office guided families to apply for LCCF to at least be placed on their waitlist. Currently only 1 family receives any funding from LCCF, they were extended from 2022. 2 Estes Park families are on the LCCF waiting list. Other families that EVICS has assisted with LCCF applications have not reported any communication or notification of movement on the waitlist orm aid availability. UPK: Universal Pre-Kindergarten was implemented with immense challenges and was ultimately underfunded for some of the intended programming, such as coverage for eligible 3 year-olds. UPK also replaced and altered the funding format for preschool slots. The payment system to providers was confusing. This complicated the landscape of childcare and made fragile the availability of slots and planning by providers. We work closely with providers approved for UPK funding to find places for these children (4-5 years old) to attend the UPK programs. A challenge has been that some parents have declined UPK due to only being approved for ½ day UPK at 1 location and needing to find care for the other half of the day. Transportation between two childcare facilities is unavailable and has led to keeping the child at the original provider. EVICS tracks UPK spaces at Mountaintop Childcare, and the YMCA program and continuously encourages parents to enroll. Eligibility for Estes Valley Working Families: EVICS had to turn away 12-15 families who were applying for Tuition Assistance support because they qualified just at or over 185% of the FPL. Thus requiring they have pay a parent copay of 13-15% of their monthly income. In many cases this amount would be equal to or exceed the cost of childcare they were receiving. In follow up with these families it was learned that some were able to put together childcare with adjusted parent schedules, favors from neighbors or friends, or some chose to have a parent leave or alter employment to be home for their children. Hoping to help 123-456-7890hello@reallygreatsite.com CHALLENGES AND INSIGHTS GAINED CONTINUED It’s New!: The new 6E funding presents a challenge due to its novelty and the ongoing development of related procedures, policies, and allocations. Ensuring that the funding's goals align with actual needs of our working families requires diligent monitoring and follow-up. The T.A. Navigator role is key in maintaining close connections with families, understanding their needs, and assessing the impact of support on their wellbeing and participation. This role also facilitates communication with the Housing and Childcare Manager, highlighting issues such as the increased parent fee for CCAP-approved families, and how the 6E funding can bridge affordability gaps, thereby contributing to sustainable tuition assistance. Establishing clear direction and securing consistent funding are crucial for the strategic growth and expansion of EVICS's tuition assistance services. Consistent funding ensures the ability to meet family needs and adapt to the evolving childcare landscape, while the T.A. Navigator's data monitoring informs the program's impact and guides future planning for efficient fund utilization and leveraging additional support. 6E IMPACT REPORT 2023 EVICS Tuition Assistance Hoping to help 123-456-7890hello@reallygreatsite.com In short, the future goal of the EVICS Tuition Assistance program should be to ensure that affordability of childcare for our local workforce is never a barrier. The EVICS Tuition Assistance program is committed to a future that ensures that childcare affordability is never an obstacle for the local workforce. With the strategic use of 6E allocation funding, the program aims to expand tuition assistance, anticipating an increase in demand as the community grows and other funding sources are halted. The T.A. Navigator's role in tracking data is crucial for guiding the program's future and ensuring funds are used effectively. Efforts to streamline and create efficiency in the application and and the eligibility process are ongoing, with the aim to serve more families without compromising the program's success. Past challenges have underscored the importance of reliable funding to support families through various crises, allowing the program to pivot and fill gaps in affordability when necessary. EVICS Family Resource Centerwould love to see: Increased eligibility for families seeking tuition assistance at our local level that is ongoing and consistent To be able to serve those working families that are right along the threshold of tuition assistance eligibility and are expending 15% of their income To see providers being able to bill a state average cost of care to families without worry of losing business For providers to be able to bill for spaces held for the child versus on attendance to create a more consistent income Increased infant and toddler spots in facilities and home care A renewed interest in the childcare profession here locally because it is a well compensated and supported field Thank you! Please direct any inquiries or questions about this report to: Garett Faillaci - Tuition Assistance Navigator garrett@evics.org 970-586-3055 6E IMPACT REPORT MONTH AND YEAR Tuition Assistance 2023 THE FUTURE! TOWN ADMINISTRATOR’S OFFICE Memo To: Honorable Mayor Hall Board of Trustees From: Town Administrator Machalek Date: November 26, 2024 RE: 2025 Strategic Plan Adoption (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: _Strategic Plan_ QUASI-JUDICIAL YES NO Objective: Town Board consideration of adoption of the 2025 Strategic Plan. Present Situation: The Town Board held two strategic planning sessions on May 31 and June 18. The first session included an introduction to strategic planning for 2025 and focused on the Town’s mission, vision, outcome areas, and strategic policy statements. The second session was dedicated to developing and finalizing a set of goals and objectives. Based on those two sessions, the Board adopted the 2025 Provisional Strategic Plan on June 25, 2024. This plan guided Town departments in the development of the budget for 2025. The proposed final 2025 Strategic Plan (attached for Board consideration) includes numerous edits based on resource allocation decisions and ongoing discussions. Proposal: The proposed 2025 Strategic Plan is attached. Suggested edits are indicated in red. Substantial changes are listed below with a brief explanation: • Exceptional Community Services o Clarify the scope of the sign replacement project in Objective 7.A.1. • Governmental Services and Internal Support o Eliminate Objective 7.C.1 (decision package for this Objective not funded). • Outstanding Guest Services o Eliminate Objective 2.C.1 (decision package for this Objective not funded). • Public Safety, Health, and Environment o Eliminate Objective 1.1 (the Board decided not to further pursue arborist licensing earlier this year). o Reword Objective 2.G.3 (Larimer County has secured a state grant that will support the Town’s creation of a Climate Action Plan for Estes Park). •Transportation o Eliminate Objective 1.C.1 (decision package for this Objective not funded). o Eliminate Objective 2.A.5 (Engineering staff are concerned that the other Street Improvement Program commitments for 2025 will consume the available funds and staff capacity, and recommend delaying this project to 2026). o Eliminate Objective 5.A.2 (duplicate objective to 5.A.1). •Utility Infrastructure o Clarify Objective 1.B.1 (the purpose of this objective is to provide an enforcement process for customers who do not comply with water administrative regulations). Advantages: •Guides the allocation of the Town’s resources and provides direction to staff. •Comprehensive process to review and record the priorities of the Town Board. Disadvantages: •The strategic planning process, like the budget creation process, necessarily leaves some important initiatives un-resourced. Action Recommended: Staff recommends approval of the 2025 Strategic Plan. Finance/Resource Impact: N/A Level of Public Interest Medium Sample Motion: I move for the approval/denial of the 2025 Strategic Plan as presented. Attachments: 1. 2025 Strategic Plan – Redlined 2. 2025 Strategic Plan – Clean FINAL (11/26/2024) KEY OUTCOME AREA (Alphabetical order) STRATEGIC POLICY STATEMENTS GOALS (MULTI-YEAR)OBJECTIVES (ONE-YEAR) 1. We support a wide range of housing opportunities with a particular focus on workforce and attainable housing. 1.A. Plan for and utilize 6E funds to achieve Workforce and Attainable Housing goals in partnership with the Estes Park Housing Authority and other strategic partners. 2.A.1 - Increase utilization of "Access Granted" program for senior community that will allow participants to share home access codes and emergency contract information so that first responders will not have to damage anything if they need to do an emergency welfare check. 1.B. Incentivize private development of workforce and attainable housing. 4.A.1 - Track progress towards metrics of success established for childcare in 2024. 2. We support the needs of our senior community. 2.A. Develop a needs assessment and strategic plan to meet the needs of the senior community in Estes Park. 5.A.1 - Develop a master plan for Town Parks and Open Space, in cooperation with the Recreation District and Estes Valley Land Trust. Include chapters on water-conscious landscaping and pocket parks. 4.A. Plan for and utilize 6E funds to address childcare issues consistent with the Childcare Needs Assessment and Strategic Plan.6.1 - Formalize an annexation policy with Larimer County. (2024 CARRYOVER) 3. We support the needs of families in our community. 5.A. Implement the recommendations of the 2025 Parks & Open Space Master Plan. 6.A.1 - Continue rewriting the Estes Park Development Code with participation from elected/appointed officials, stakeholders, and residents. (Multi-Year Objective) 5.B. Overhaul outdated and aging landscaping in Children's Park, Riverwalk, and Wiest Park by 2026. 7.A.1 - Replace ADA non-compliant signs in Town Hall. buildings that are open to the general public. 4. We support a wide range of childcare opportunities with a particular focus on infants and toddlers. 5.C. Implement the 2019 Stanley Park Complex Master Plan projects at the Events Complex.7.B.1 - Develop a digital accessibility transition plan as required by state law. 5.D. Maintain a high level of arena footing for horse shows and rodeos at the Events Complex. 7.B.2 - Promote utilization of "Reachwell" app for non-English speaking community alerts (NoCo Alerts & EP Alerts). 5. We expand and improve the durability, functionality, and efficiency of open space and public park infrastructure. 6.A. Complete a full rewrite of the Estes Park Development Code to align with the new Comprehensive Plan.9.A.1 - Complete Museum Annex addition. 6.B. Collaborate with community stakeholders to update our adopted transportation, drainage, and parking design standards and construction policies in the Development Code by 2026. 6. We have an up-to-date Comprehensive Plan and Development Code that reflect the will of the community.7.A. Implement the 2023 ADA Transition Plan. Exceptional Community Services - Estes Park is an exceptionally vibrant, diverse, inclusive, and active mountain community in which to live, work, and play, with housing available for all segments in our community. Town of Estes Park 2025 Strategic Plan Vision: The Town of Estes Park will be an ever more vibrant and welcoming mountain community. Mission: The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our residents, guests, and employees, while being good stewards of public resources and our natural setting. THERE IS NO RANK-ORDERING OR PRIORITIZATION IN THIS PLAN. ALL NUMERICAL DESIGNATIONS ARE FOR REFERENCE PURPOSES ONLY. For the purposes of Strategic Policy Statements, "We" refers to the Town organization, led by the Town Board of Trustees. ATTACHMENT 1 7.B. Continuously implement organizational processes and services to improve the accessibility of public information in all formats, with a particular focus on the needs of individuals with disabilities and those with limited English proficiency. 7. We are committed to improving community accessibility for residents and guests from diverse cultures, and residents and guests with disabilities. 8. We enact policies that support all demographic segments of the community. 9. We value the Estes Park Museum's work to preserve, share, and respect the unique history of Estes Park, and incorporate that history into our decision-making processes. 10. We support public art and creative endeavors. 1. We maintain a well-trained and educated Town Staff. 1.A. Update and actively work on Human Resources Strategic Plan Action Items annually. 1.A.1 - Implement 2024 Organizational Culture Action Plan. 2.A. Complete a review of the Town employee benefit package to ensure the Town remains competitive and aligned with other municipalities. 1.A.2 - Revise Employee Success & Development Form and Process for 2025 based on feedback received in 2024. 2. We attract and retain high-quality staff by being an employer of choice, including offering highly competitive benefits and wages, and encouraging work-life balance. 3.A. Ensure adequate grant writing capacity as the current grant resources shift in time allocation. 2.A.1 - Propose and implement approved recommendations from the Town employee benefit package review conducted in 2024. 3.B. Ensure adequate resourcing to meet the current and future preventative facilities maintenance needs for Town buildings and parcels. 4.A.1 - Investigate translation of the volunteer form into other languages to solicit a diverse applicant pool. 3. We match service levels with the resources available to deliver them. 4.A. Explore options to improve the Town's ability to ensure diverse membership representation on Boards and Commissions. 7.B.1 - Implement new Human Resources Information System/Payroll. 5.A. Conduct a community survey biennially in odd years to measure our performance and community preferences. 7.B.2 - Add process improvement goals to the Employee Success and Development program to reinforce the value. 4. We strive to ensure that the membership of our Boards and Commissions reflects the diversity of the community. 5.B. Evaluate inclusivity of Town community engagement processes. 7.B.3 - File all new employee records electronically starting in 2025. 7.A. Implement a Town performance management system including appropriate measures. 7.B.4 - Evaluate the development of a searchable public GIS portal to enhance access to available property records. 5. We strive to gain meaningful input and participation from all community members. 7.B. Develop an organizational culture that encourages continuous process improvement. 7.C.1 - Digitize Community Development Planning and Zoning records. 7.C. Digitize Town records within Laserfiche. 7.C.12 - Continue evaluation of permanent Financial records for digitization. Governmental Services and Internal Support - We provide high-quality support for all municipal services. 6. We prioritize and support a culture of customer service throughout the organization. 9.A. Minimize risk of becoming a victim of cybersecurity threats. 9.A.1 - Replace Town firewalls and associated software for increased web protection. 10.A. Continually evaluate the functionality of our website to ensure it serves the needs of our customers. 9.A.2 - Implement additional security measures to better protect the Town against cyber threats. 7. We support a culture of continuous improvement in our internal processes and service delivery. 11.A. Evaluate the service condition, safety, functionality, accessibility, and land-use restrictions of our 32 public buildings using a data-driven approach and document the outcomes in our LUCITY asset management system. 11.A.1 - Complete building repair life cycle audits for Town Hall and the Visitor Center. 11.B. Upgrade the quality, function, and safety of the Town's public restrooms. 11.B.1 - Remodel the public restrooms in Town Hall. 8. We operate with transparency, maintaining open communication with all community members and proactively making Town information available to the public. 11.C. Pursue energy conservation projects that improve the efficiency of our buildings. 11.C.1 - Replace florescent lighting with LED lights in the Street Shop. 11.D. Establish a timeline and funding strategy to implement the Facilities Master Plan recommendations. Start with the relocation of the Police Department out of Town Hall. 11.D.1 - Start design efforts and pursue land acquisition necessary to relocate the Police Department out of Town Hall. (2024 CARRYOVER) 9. We monitor for, and protect against, cybersecurity threats. 11.E. Work with the Fire District to investigate and evaluate strategies to use Town-owned buildings and Town projects to demonstrate wildfire mitigation techniques for facilities. 11.F. Plan to meet the space needs of the Facilities Division. 10. We maintain a robust, transparent, accessible, and user- friendly public-facing website. 11. We ensure that our facilities are well-maintained and meet the needs of Town Departments and the community. 1. We value broad collaboration in providing outstanding guest services. 2.A. Develop events that attract guests to Town in the winter and shoulder seasons as well as mid-week events. 2.A.1 - Develop a guiding philosophy for events that includes consideration of impact on businesses and the community. 2.B. Continue to develop and attract diverse events and audiences. 2.B.1 - Add Breakaway Roping as a women's competitive event at the Rooftop Rodeo. 2. We provide and support high-quality events that attract guests to the Town. 2.C. Continue to support events through creativity, innovation, and technology. 2.C.1 - Offer a better guest experience in the Event Center by upgrading the audio/visual equipment. 3.A. Work with public- and private-sector entities to encourage additional town destination opportunities for guests, including the Museum, particularly in case visitation limits in the National Park or elsewhere remain a factor. 2.C.12 - Utilize Laserfiche to automate event processes such as event orders, vendor inquiries and forms, and check request forms. Outstanding Guest Services - We are a preferred Colorado mountain destination providing an exceptional guest experience. 3. We strive to balance the impacts of visitation with the needs and quality of life of our residents and our key outcome areas. 4.A. Continue to monitor and adjust marketing focus to events that are branded to and successful in Estes Park. 4.1 - Evaluate and implement better tracking metrics for the Town's outdoor festivals. 5.A. Implement the Visitor Services Strategic Plan. 5.1 - Ensure the availability of an Official Visitor Guide mailing program. 4. We balance data-driven decisions with community values when serving our guests and residents using up-to-date and relevant data. 5.B. Visitor Services will work with Visit Estes Park and the Rocky Mountain Conservancy on developing and implementing ways to help educate and entertain guests at the Visitor Center. 5.B.1 - Collaborate with the Rocky Mountain Conservancy to provide on-site education opportunities at the Estes Park Visitor Center. 5.C. Continue to implement a Guest Services (Service Elevated) annual training for volunteers in the Visitor Center. 5.B.2 - Explore interactive exhibit for the Estes Park Visitor Center. 5. We contribute to an exceptional guest experience through a high-quality Visitor Services Division. 6. We work to ensure that Estes Park is a sustainable tourism destination. 1. We are committed to safeguarding the lives and property of the people we serve. 1.A. Evaluate and meet the sworn officer, dispatch, and support services staffing needs of the Police Department.1.1 - Explore arborist licensing program based on direction from Town Board. 1.B. Integrate security camera systems in Town Hall, Visitor Center, Events Complex, and Museum. 2.C.1 - Explore the feasibility of solar panels and battery storage on the proposed new Police Department building. 2. We support environmental stewardship and sustainability through our policies and actions. 1.C. Evaluate pandemic response plan. 2.G.1 - Evaluate the feasibility of plug-in hybrid vehicles for use in the Police Department. 2.A. Continue to incorporate the Environmental Sustainability Task Force recommendations into Town operations. 2.G.2 - Replace hedge trimmers, leaf blowers, and line trimmers powered with internal combustion engines with battery operated tools to comply with state standards for municipal governments. 3. We are committed to fairness and support for victims of crime and disasters. 2.B. Modify codes and regulations to support alternative and distributed energy. 2.G.3 - Evaluate the creation of a Partner with Larimer County to utilize grant funds to develop a Climate Action Plan specific to Estes Park. 2.C. Encourage solar energy options for new and established homes and businesses, including Town Buildings. 2.H.1 - Collaborate with Drive Clean Colorado to accelerate equitable adoption of clean transportation options. 4. We value the importance of maintaining a local emergency communication center to serve the Estes Valley. 2.D. Support beneficial electrification of buildings by encouraging the replacement of fossil-fuel appliances with cleaner electric alternatives. 5.1 - Increase interagency operability by collaborating with public safety partners on radio channel sharing authorizations. 2.E. The Events and Visitor Services Department will reduce the environmental impacts of Town events. 7.A.1 - Acquire dual-band radios for Police Department supervisors to assure emergency communications during critical incidents and disasters. 5. We strive to enhance the safety of emergency responders. 2.F. Support the County-wide Wasteshed Plan and will remain active partners with Larimer County in its implementation. Public Safety, Health, and Environment - Estes Park is a safe place to live, work, and visit within our extraordinary natural environment. 2.G. Establish the Town's role in environmental stewardship and sustainable practices. 6. We believe in and support restorative practices as a way to build and repair relationships, as well as increase understanding about the impact of crime in the Estes Park Community. 2.H. Continue work with Larimer County on Climate Smart Future Ready initiative. 7.A. Work collaboratively with the Estes Valley Fire Protection District to build an Emergency Management function that is focused on resilience, planning for emergencies, responding to emergencies, and recovering from emergencies. 7. We train and prepare to fully and immediately respond to community emergencies. 8. We are proactive in our approach to wildfire planning and mitigation in response to elevated fire risks in the Estes Valley and the surrounding area. 9. We recognize the importance of behavioral health in our community and work with local and regional partners to improve mental health safety, treatment, and awareness. 1. We foster an inclusive, robust, and sustainable economy based on a triple-bottom-line model, considering economic, social, and environmental impacts and benefits. 2.A. Improve and streamline the Development Review process. 2.A.1 - Implement a new software module from SAFEbuilt to allow electronic submittal of development applications and automated workflow processing. 4.A. Implement the Downtown Plan. 2. We create and sustain a favorable business climate. 5.A. Conduct corridor studies for the corridors called out in the Comprehensive Plan. 6.A. Work with the Economic Development and Workforce Council to build capacity for small business owners to address employee housing needs. 3. We support a diverse economy, attracting and serving a broad range of current and potential stakeholders. 4. We recognize the importance of a vibrant, attractive, and economically viable downtown. 5. We support investment and revitalization in all of the Town's commercial areas. 6. We support economic and workforce development efforts led by other organizations. Robust Economy - We have a diverse, healthy, year-round economy. 7. We recognize the benefits of shopping locally and will actively support our local businesses and the local economy. 1. We maintain up-to-date financial policies, tools, and controls that reflect the financial philosophy of the Board. 1.A. Replace the current accounting system with a modern Enterprise Resource Planning (ERP) system by 2025. 1.A.1 - Complete the implementation of the Enterprise Resource Planning (ERP) system by the end of 2025. 1.B. Develop a set of general budget policies to help guide budget development in the future. This should include consideration of reserve policies, use of one time funding, budgeting approach to vacancies, etc. 1.B.1 - Finalize a set of general budget policies to help guide budget development in the future. 2. We make data-driven financial decisions. 3. We will consider the most effective financing strategy for large capital projects on a case-by-case basis, ensuring that each financing package is appropriately tailored to the project under consideration. 1. We value the development and maintenance of a sustainable, accessible, and efficient multimodal transportation network. 1.A. Upgrade and maintain our public trail network to comply with adopted safety and disability standards utilizing directed sales tax funding approved through 2034. 1.A.1 - Complete Phase 1 (design) of the US34 and SH7 trail reconstruction projects. 1.B. Evaluate the possibility of adopting impact fees and fee- in-lieu mechanisms to assist in funding multimodal transportation improvements.1.C.1 - Construct/Install Downtown Wayfinding Signage Phase 2. 2. We will maintain a high-quality network of streets for our community.1.C. Implement the Wayfinding Signage Program. 2.A.1 - Complete the rehabilitation of West Elkhorn Avenue from Moraine Avenue to Far View Drive. (2024 CARRYOVER) 2.A. Street rehabilitation efforts will result in an average Pavement Condition Index of 80 or greater for the Town street network by 2034. 2.A.2 - Complete the reconstruction of Matthew Circle. 3. We will address traffic congestion and improve traffic and pedestrian safety throughout the Town. 3.A. Collaborate with Federal and State partners to mitigate traffic congestion with multimodal solutions throughout the Town. 2.A.3 - Complete the reconstruction of Steamer Parkway 3.B. Develop funding strategies for the design, environmental clearance, and construction of the Moraine Avenue Multimodal Improvements. 2.A.4 - Complete the Cleave Street Improvements Project. (2024 CARRYOVER) 4. We effectively communicate with residents and guests about the Town's parking and transportation options. 3.C. Explore the potential for year-round local and regional transit service. 2.A.5 - Complete the reconstruction of 2nd Street and provide ADA compliant pedestrian facilities following the water main and service installation project. (2024 CARRYOVER) 3.D. Implement the Multimodal Transportation Plan. 3.A.1 - Begin evaluating traffic flow and business impacts upon completion of the Downtown Estes Loop. Town Financial Health - We will maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies. Transportation - We have safe, efficient, and well-maintained multimodal transportation systems for pedestrians, cyclists, motorists, and transit riders. 5. We consider strategic, data-driven investments in technology that promote the financial and environmental sustainability of the Town's parking and transportation assets. 3.E. Fund, commission, and implement a corridor study to deliver multimodal transportation improvements on US 34 between Wonderview Avenue and Steamer Drive.3.C.1 - Seek funding and create an implementation timeline for the year-one recommendations from the Transit Development Plan. (2024 CARRYOVER) 5.A. Implement the Downtown Parking Management Plan in a manner that delivers parking services as a self-sustaining program by 2030. 3.C.2 - Collaborate with RTD and the newly created GoNoCo34 Transportation Management Organization to enhance regional transit connectivity options. 6. We identify and leverage local, regional, and national partnerships that strengthen and extend the Town's parking and transportation system. 6.A. Work with CDOT and other partners to evaluate additional regional transit options along US34 and US36. 3.D.1 - Select specific recommendations from the 2045 Multimodal Transportation Plan for budgeting and implementation in 2026. (2024 CARRYOVER) 8.A. Implement the priorities in the Estes Valley Master Trails Plan. 3.E.1 - Seek grant funding for a corridor study that identifies needed multimodal transportation improvements on US34 (Big Thompson Avenue) between Wonderview Avenue and Steamer Drive. 7. We consider the potential impacts of technology changes, including electric and autonomous vehicles and repurposing of parking structures, in all transportation planning. 8.B. Obtain funding to design and build a functionally connected bike and pedestrian facility network within one mile of Estes Park public schools. 5.A.1 - Identify funding and construct a 3-level parking structure at the Big Horn parking lot. (Multi-year Objective) 8.C. Complete the Fall River Trail using available trail expansion funds, open space funds, and grant funding. 5.A.2 - Evaluate funding options needed to cover the annual debt service for a 3- level parking structure at the Big Horn parking lot (including expansion of paid parking lots and/or rates ). 8. We will develop and maintain sidewalk and trail connectivity in the Estes Valley in partnership with other entities. 5.A.23 - Evaluate the pros and cons of beginning to plan for implementation of Phase 4 of the Downtown Parking Management Plan prior to implementing Phase 3. 8.B.1 - Design the Community Drive Multi-Use Trail (east side of Community Drive between Manford Avenue and US36). If funded through a Safe Routes to School (SRTS) or other grant funding source, advertise for construction in Q4 2025. 8.C.1 Complete design of the Fall River Trail Final Segment and advertise for construction to commence in Q4 2025. 1. We ensure high-quality, reliable, and redundant water service. 1.A. Ensure at least one water treatment plant can reliably operate year-round. 1.A.1 - Use the Water Master Plan results to generate options for achieving reliable year-round operation of at least one water treatment plant. 1.B. Improve water accountability by decreasing per capita treated water demand through loss reduction. 1.B.1 - Develop an enforcement penalty process for customers who do not comply with water administrative regulations. 2. We ensure high-quality, reliable, and sustainable electric distribution service.1.C. Increase the resiliency of the water distribution system. 1.C.1 - Initiate construction of the Mall Road Looping project. 2.C. Use funding from the 1% Sales Tax to help reduce the risk of high-voltage power lines igniting a wildfire. 2.C.1 - Develop a schedule and prioritization of projects to maximize the use of 1A our funds in the areas west of town with the highest wildfire risk. Utility Infrastructure - We have reliable, efficient, and up-to-date utility infrastructure serving our community and customers. 3. We encourage and support renewable energy sources and storage. 3.A. Increase/enhance renewable energy sources and storage by collaborating with PRPA and the other Owner Communities to support PRPA's transition plan to minimize carbon-producing energy. 4.B.2 - Complete at least one stormwater CIP project from the list included in the Stormwater Drainage System Maintenance Policy. 3.B. Establish planning and policy guidance to direct Town investment in zero emission fleet vehicles, equipment, and infrastructure. 5.B.1 - Establish a process to verify applicant-provided information that would determine these applicants as eligible for participation in a low-cost Trailblazer program 4. We are proactive in our approach to mitigating flood risks. 4.A. Continue implementing the Stormwater Master Plan. 4.B. Upgrade and maintain our stormwater collection system to reduce the risk of flooding and damage to public and private property. 5. We ensure access to high-speed, high-quality, reliable Trailblazer Broadband service. 4.C. Pursue flood mitigation initiatives to reduce flood risk and increase public safety. 4.D. Pursue grant funding for private and/ or public flood mitigation and stormwater projects. 6. We partner with the three other owner communities to advance Platte River Power Authority towards our goal of a 100% noncarbon energy mix. 4.E. Implement a Stormwater Program for Estes Park that funds the administration, operation, maintenance, and capital expansion of stormwater infrastructure over a 30 year or greater time period. 4.F. Explore the Community Rating System (CRS) program as a way to minimize flood insurance costs to the community. 5.A. Accumulate net positive revenues and apply for grants to fund capital expansion of the fiber-optic infrastructure. 5.B. Build an affordable internet connection program. 6.A. Advocate for collaboration and consolidation of common modernization platforms between the three owner communities and PRPA to support financial sustainability of PRPA's carbon-to-renewable transition plan. FINAL (11/26/2024) KEY OUTCOME AREA (Alphabetical order) STRATEGIC POLICY STATEMENTS GOALS (MULTI-YEAR)OBJECTIVES (ONE-YEAR) 1. We support a wide range of housing opportunities with a particular focus on workforce and attainable housing. 1.A. Plan for and utilize 6E funds to achieve Workforce and Attainable Housing goals in partnership with the Estes Park Housing Authority and other strategic partners. 2.A.1 - Increase utilization of "Access Granted" program for senior community that will allow participants to share home access codes and emergency contract information so that first responders will not have to damage anything if they need to do an emergency welfare check. 1.B. Incentivize private development of workforce and attainable housing. 4.A.1 - Track progress towards metrics of success established for childcare in 2024. 2. We support the needs of our senior community. 2.A. Develop a needs assessment and strategic plan to meet the needs of the senior community in Estes Park. 5.A.1 - Develop a master plan for Town Parks and Open Space, in cooperation with the Recreation District and Estes Valley Land Trust. Include chapters on water-conscious landscaping and pocket parks. 4.A. Plan for and utilize 6E funds to address childcare issues consistent with the Childcare Needs Assessment and Strategic Plan.6.1 - Formalize an annexation policy with Larimer County. (2024 CARRYOVER) 3. We support the needs of families in our community. 5.A. Implement the recommendations of the 2025 Parks & Open Space Master Plan. 6.A.1 - Continue rewriting the Estes Park Development Code with participation from elected/appointed officials, stakeholders, and residents. (Multi-Year Objective) 5.B. Overhaul outdated and aging landscaping in Children's Park, Riverwalk, and Wiest Park by 2026.7.A.1 - Replace ADA non-compliant signs in Town Hall. 4. We support a wide range of childcare opportunities with a particular focus on infants and toddlers. 5.C. Implement the 2019 Stanley Park Complex Master Plan projects at the Events Complex.7.B.1 - Develop a digital accessibility transition plan as required by state law. 5.D. Maintain a high level of arena footing for horse shows and rodeos at the Events Complex. 7.B.2 - Promote utilization of "Reachwell" app for non-English speaking community alerts (NoCo Alerts & EP Alerts). 5. We expand and improve the durability, functionality, and efficiency of open space and public park infrastructure. 6.A. Complete a full rewrite of the Estes Park Development Code to align with the new Comprehensive Plan.9.A.1 - Complete Museum Annex addition. 6.B. Collaborate with community stakeholders to update our adopted transportation, drainage, and parking design standards and construction policies in the Development Code by 2026. 6. We have an up-to-date Comprehensive Plan and Development Code that reflect the will of the community. 7.A. Implement the 2023 ADA Transition Plan. Town of Estes Park 2025 Strategic Plan Vision: The Town of Estes Park will be an ever more vibrant and welcoming mountain community. Mission: The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our residents, guests, and employees, while being good stewards of public resources and our natural setting. THERE IS NO RANK-ORDERING OR PRIORITIZATION IN THIS PLAN. ALL NUMERICAL DESIGNATIONS ARE FOR REFERENCE PURPOSES ONLY. For the purposes of Strategic Policy Statements, "We" refers to the Town organization, led by the Town Board of Trustees. Exceptional Community Services - Estes Park is an exceptionally vibrant, diverse, inclusive, and active mountain community in which to live, work, and play, with housing available for all segments in our community. ATTACHMENT 2 7.B. Continuously implement organizational processes and services to improve the accessibility of public information in all formats, with a particular focus on the needs of individuals with disabilities and those with limited English proficiency. 7. We are committed to improving community accessibility for residents and guests from diverse cultures, and residents and guests with disabilities. 8. We enact policies that support all demographic segments of the community. 9. We value the Estes Park Museum's work to preserve, share, and respect the unique history of Estes Park, and incorporate that history into our decision-making processes. 10. We support public art and creative endeavors. 1. We maintain a well-trained and educated Town Staff. 1.A. Update and actively work on Human Resources Strategic Plan Action Items annually.1.A.1 - Implement 2024 Organizational Culture Action Plan. 2.A. Complete a review of the Town employee benefit package to ensure the Town remains competitive and aligned with other municipalities. 1.A.2 - Revise Employee Success & Development Form and Process for 2025 based on feedback received in 2024. 2. We attract and retain high-quality staff by being an employer of choice, including offering highly competitive benefits and wages, and encouraging work-life balance. 3.A. Ensure adequate grant writing capacity as the current grant resources shift in time allocation. 2.A.1 - Propose and implement approved recommendations from the Town employee benefit package review conducted in 2024. 3.B. Ensure adequate resourcing to meet the current and future preventative facilities maintenance needs for Town buildings and parcels. 4.A.1 - Investigate translation of the volunteer form into other languages to solicit a diverse applicant pool. 3. We match service levels with the resources available to deliver them. 4.A. Explore options to improve the Town's ability to ensure diverse membership representation on Boards and Commissions.7.B.1 - Implement new Human Resources Information System/Payroll. 5.A. Conduct a community survey biennially in odd years to measure our performance and community preferences. 7.B.2 - Add process improvement goals to the Employee Success and Development program to reinforce the value. 4. We strive to ensure that the membership of our Boards and Commissions reflects the diversity of the community. 5.B. Evaluate inclusivity of Town community engagement processes.7.B.3 - File all new employee records electronically starting in 2025. 7.A. Implement a Town performance management system including appropriate measures. 7.B.4 - Evaluate the development of a searchable public GIS portal to enhance access to available property records. 5. We strive to gain meaningful input and participation from all community members. 7.B. Develop an organizational culture that encourages continuous process improvement.7.C.1 - Continue evaluation of permanent Financial records for digitization. 7.C. Digitize Town records within Laserfiche. 9.A.1 - Replace Town firewalls and associated software for increased web protection. Governmental Services and Internal Support - We provide high-quality support for all municipal services. 6. We prioritize and support a culture of customer service throughout the organization. 9.A. Minimize risk of becoming a victim of cybersecurity threats. 9.A.2 - Implement additional security measures to better protect the Town against cyber threats. 10.A. Continually evaluate the functionality of our website to ensure it serves the needs of our customers. 11.A.1 - Complete building life cycle audits for Town Hall and the Visitor Center. 7. We support a culture of continuous improvement in our internal processes and service delivery. 11.A. Evaluate the service condition, safety, functionality, accessibility, and land-use restrictions of our 32 public buildings using a data-driven approach and document the outcomes in our LUCITY asset management system. 11.B.1 - Remodel the public restrooms in Town Hall. 11.B. Upgrade the quality, function, and safety of the Town's public restrooms. 11.C.1 - Replace florescent lighting with LED lights in the Street Shop. 8. We operate with transparency, maintaining open communication with all community members and proactively making Town information available to the public. 11.C. Pursue energy conservation projects that improve the efficiency of our buildings. 11.D.1 - Start design efforts and pursue land acquisition necessary to relocate the Police Department out of Town Hall. (2024 CARRYOVER) 11.D. Establish a timeline and funding strategy to implement the Facilities Master Plan recommendations. Start with the relocation of the Police Department out of Town Hall. 9. We monitor for, and protect against, cybersecurity threats. 11.E. Work with the Fire District to investigate and evaluate strategies to use Town-owned buildings and Town projects to demonstrate wildfire mitigation techniques for facilities. 11.F. Plan to meet the space needs of the Facilities Division. 10. We maintain a robust, transparent, accessible, and user- friendly public-facing website. 11. We ensure that our facilities are well-maintained and meet the needs of Town Departments and the community. 1. We value broad collaboration in providing outstanding guest services. 2.A. Develop events that attract guests to Town in the winter and shoulder seasons as well as mid-week events. 2.A.1 - Develop a guiding philosophy for events that includes consideration of impact on businesses and the community. 2.B. Continue to develop and attract diverse events and audiences. 2.B.1 - Add Breakaway Roping as a women's competitive event at the Rooftop Rodeo. 2. We provide and support high-quality events that attract guests to the Town. 2.C. Continue to support events through creativity, innovation, and technology. 2.C.1 - Utilize Laserfiche to automate event processes such as event orders, vendor inquiries and forms, and check request forms. 3.A. Work with public- and private-sector entities to encourage additional town destination opportunities for guests, including the Museum, particularly in case visitation limits in the National Park or elsewhere remain a factor. 4.1 - Evaluate and implement better tracking metrics for the Town's outdoor festivals. Outstanding Guest Services - We are a preferred Colorado mountain destination providing an exceptional guest experience. 3. We strive to balance the impacts of visitation with the needs and quality of life of our residents and our key outcome areas. 4.A. Continue to monitor and adjust marketing focus to events that are branded to and successful in Estes Park. 5.1 - Ensure the availability of an Official Visitor Guide mailing program. 5.A. Implement the Visitor Services Strategic Plan. 5.B.1 - Collaborate with the Rocky Mountain Conservancy to provide on-site education opportunities at the Estes Park Visitor Center. 4. We balance data-driven decisions with community values when serving our guests and residents using up-to-date and relevant data. 5.B. Visitor Services will work with Visit Estes Park and the Rocky Mountain Conservancy on developing and implementing ways to help educate and entertain guests at the Visitor Center. 5.B.2 - Explore interactive exhibit for the Estes Park Visitor Center. 5.C. Continue to implement a Guest Services (Service Elevated) annual training for volunteers in the Visitor Center. 5. We contribute to an exceptional guest experience through a high-quality Visitor Services Division. 6. We work to ensure that Estes Park is a sustainable tourism destination. 1. We are committed to safeguarding the lives and property of the people we serve. 1.A. Evaluate and meet the sworn officer, dispatch, and support services staffing needs of the Police Department. 2.C.1 - Explore the feasibility of solar panels and battery storage on the proposed new Police Department building. 1.B. Integrate security camera systems in Town Hall, Visitor Center, Events Complex, and Museum. 2.G.1 - Evaluate the feasibility of plug-in hybrid vehicles for use in the Police Department. 2. We support environmental stewardship and sustainability through our policies and actions. 1.C. Evaluate pandemic response plan. 2.G.2 - Replace hedge trimmers, leaf blowers, and line trimmers powered with internal combustion engines with battery operated tools to comply with state standards for municipal governments. 2.A. Continue to incorporate the Environmental Sustainability Task Force recommendations into Town operations. 2.G.3 - Partner with Larimer County to utilize grant funds to develop a Climate Action Plan specific to Estes Park. 3. We are committed to fairness and support for victims of crime and disasters. 2.B. Modify codes and regulations to support alternative and distributed energy. 2.H.1 - Collaborate with Drive Clean Colorado to accelerate equitable adoption of clean transportation options. 2.C. Encourage solar energy options for new and established homes and businesses, including Town Buildings. 5.1 - Increase interagency operability by collaborating with public safety partners on radio channel sharing authorizations. 4. We value the importance of maintaining a local emergency communication center to serve the Estes Valley. 2.D. Support beneficial electrification of buildings by encouraging the replacement of fossil-fuel appliances with cleaner electric alternatives. 7.A.1 - Acquire dual-band radios for Police Department supervisors to assure emergency communications during critical incidents and disasters. 2.E. The Events and Visitor Services Department will reduce the environmental impacts of Town events. 5. We strive to enhance the safety of emergency responders. 2.F. Support the County-wide Wasteshed Plan and will remain active partners with Larimer County in its implementation. Public Safety, Health, and Environment - Estes Park is a safe place to live, work, and visit within our extraordinary natural environment. 2.G. Establish the Town's role in environmental stewardship and sustainable practices. 6. We believe in and support restorative practices as a way to build and repair relationships, as well as increase understanding about the impact of crime in the Estes Park Community. 2.H. Continue work with Larimer County on Climate Smart Future Ready initiative. 7.A. Work collaboratively with the Estes Valley Fire Protection District to build an Emergency Management function that is focused on resilience, planning for emergencies, responding to emergencies, and recovering from emergencies. 7. We train and prepare to fully and immediately respond to community emergencies. 8. We are proactive in our approach to wildfire planning and mitigation in response to elevated fire risks in the Estes Valley and the surrounding area. 9. We recognize the importance of behavioral health in our community and work with local and regional partners to improve mental health safety, treatment, and awareness. 1. We foster an inclusive, robust, and sustainable economy based on a triple-bottom-line model, considering economic, social, and environmental impacts and benefits. 2.A. Improve and streamline the Development Review process. 2.A.1 - Implement a new software module from SAFEbuilt to allow electronic submittal of development applications and automated workflow processing. 4.A. Implement the Downtown Plan. 2. We create and sustain a favorable business climate. 5.A. Conduct corridor studies for the corridors called out in the Comprehensive Plan. 6.A. Work with the Economic Development and Workforce Council to build capacity for small business owners to address employee housing needs. 3. We support a diverse economy, attracting and serving a broad range of current and potential stakeholders. 4. We recognize the importance of a vibrant, attractive, and economically viable downtown. 5. We support investment and revitalization in all of the Town's commercial areas. 6. We support economic and workforce development efforts led by other organizations. Robust Economy - We have a diverse, healthy, year-round economy. 7. We recognize the benefits of shopping locally and will actively support our local businesses and the local economy. 1. We maintain up-to-date financial policies, tools, and controls that reflect the financial philosophy of the Board. 1.A. Replace the current accounting system with a modern Enterprise Resource Planning (ERP) system by 2025. 1.A.1 - Complete the implementation of the Enterprise Resource Planning (ERP) system by the end of 2025. 1.B. Develop a set of general budget policies to help guide budget development in the future. This should include consideration of reserve policies, use of one time funding, budgeting approach to vacancies, etc. 1.B.1 - Finalize a set of general budget policies to help guide budget development in the future. 2. We make data-driven financial decisions. 3. We will consider the most effective financing strategy for large capital projects on a case-by-case basis, ensuring that each financing package is appropriately tailored to the project under consideration. 1. We value the development and maintenance of a sustainable, accessible, and efficient multimodal transportation network. 1.A. Upgrade and maintain our public trail network to comply with adopted safety and disability standards utilizing directed sales tax funding approved through 2034. 1.A.1 - Complete Phase 1 (design) of the US34 and SH7 trail reconstruction projects. 1.B. Evaluate the possibility of adopting impact fees and fee- in-lieu mechanisms to assist in funding multimodal transportation improvements. 2.A.1 - Complete the rehabilitation of West Elkhorn Avenue from Moraine Avenue to Far View Drive. (2024 CARRYOVER) 2. We will maintain a high-quality network of streets for our community.1.C. Implement the Wayfinding Signage Program. 2.A.2 - Complete the reconstruction of Matthew Circle. 2.A. Street rehabilitation efforts will result in an average Pavement Condition Index of 80 or greater for the Town street network by 2034. 2.A.3 - Complete the reconstruction of Steamer Parkway 3. We will address traffic congestion and improve traffic and pedestrian safety throughout the Town. 3.A. Collaborate with Federal and State partners to mitigate traffic congestion with multimodal solutions throughout the Town. 2.A.4 - Complete the Cleave Street Improvements Project. (2024 CARRYOVER) 3.B. Develop funding strategies for the design, environmental clearance, and construction of the Moraine Avenue Multimodal Improvements. 3.A.1 - Begin evaluating traffic flow and business impacts upon completion of the Downtown Estes Loop. 4. We effectively communicate with residents and guests about the Town's parking and transportation options. 3.C. Explore the potential for year-round local and regional transit service. 3.C.1 - Seek funding and create an implementation timeline for the year-one recommendations from the Transit Development Plan. (2024 CARRYOVER) Town Financial Health - We will maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies. Transportation - We have safe, efficient, and well-maintained multimodal transportation systems for pedestrians, cyclists, motorists, and transit riders. 3.D. Implement the Multimodal Transportation Plan. 3.C.2 - Collaborate with RTD and the newly created GoNoCo34 Transportation Management Organization to enhance regional transit connectivity options. 5. We consider strategic, data-driven investments in technology that promote the financial and environmental sustainability of the Town's parking and transportation assets. 3.E. Fund, commission, and implement a corridor study to deliver multimodal transportation improvements on US 34 between Wonderview Avenue and Steamer Drive. 3.D.1 - Select specific recommendations from the 2045 Multimodal Transportation Plan for budgeting and implementation in 2026. (2024 CARRYOVER) 5.A. Implement the Downtown Parking Management Plan in a manner that delivers parking services as a self-sustaining program by 2030. 3.E.1 - Seek grant funding for a corridor study that identifies needed multimodal transportation improvements on US34 (Big Thompson Avenue) between Wonderview Avenue and Steamer Drive. 6. We identify and leverage local, regional, and national partnerships that strengthen and extend the Town's parking and transportation system. 6.A. Work with CDOT and other partners to evaluate additional regional transit options along US34 and US36. 5.A.1 - Identify funding and construct a 3-level parking structure at the Big Horn parking lot. (Multi-year Objective) 8.A. Implement the priorities in the Estes Valley Master Trails Plan. 5.A.2 - Evaluate the pros and cons of beginning to plan for implementation of Phase 4 of the Downtown Parking Management Plan prior to implementing Phase 3. 7. We consider the potential impacts of technology changes, including electric and autonomous vehicles and repurposing of parking structures, in all transportation planning. 8.B. Obtain funding to design and build a functionally connected bike and pedestrian facility network within one mile of Estes Park public schools. 8.B.1 - Design the Community Drive Multi-Use Trail (east side of Community Drive between Manford Avenue and US36). If funded through a Safe Routes to School (SRTS) or other grant funding source, advertise for construction in Q4 2025. 8.C. Complete the Fall River Trail using available trail expansion funds, open space funds, and grant funding. 8.C.1 Complete design of the Fall River Trail Final Segment and advertise for construction to commence in Q4 2025. 8. We will develop and maintain sidewalk and trail connectivity in the Estes Valley in partnership with other entities. 1. We ensure high-quality, reliable, and redundant water service. 1.A. Ensure at least one water treatment plant can reliably operate year-round. 1.A.1 - Use the Water Master Plan results to generate options for achieving reliable year-round operation of at least one water treatment plant. 1.B. Improve water accountability by decreasing per capita treated water demand through loss reduction. 1.B.1 - Develop an enforcement process for customers who do not comply with water administrative regulations. 2. We ensure high-quality, reliable, and sustainable electric distribution service.1.C. Increase the resiliency of the water distribution system. 1.C.1 - Initiate construction of the Mall Road Looping project. 2.C. Use funding from the 1% Sales Tax to help reduce the risk of high-voltage power lines igniting a wildfire. 2.C.1 - Develop a schedule and prioritization of projects to maximize the use of 1A funds in the areas west of town with the highest wildfire risk. Utility Infrastructure - We have reliable, efficient, and up-to-date utility infrastructure serving our community and customers. 3. We encourage and support renewable energy sources and storage. 3.A. Increase/enhance renewable energy sources and storage by collaborating with PRPA and the other Owner Communities to support PRPA's transition plan to minimize carbon-producing energy. 4.B.2 - Complete at least one stormwater CIP project from the list included in the Stormwater Drainage System Maintenance Policy. 3.B. Establish planning and policy guidance to direct Town investment in zero emission fleet vehicles, equipment, and infrastructure. 5.B.1 - Establish a process to verify applicant-provided information that would determine these applicants as eligible for participation in a low-cost Trailblazer program 4. We are proactive in our approach to mitigating flood risks.4.A. Continue implementing the Stormwater Master Plan. 4.B. Upgrade and maintain our stormwater collection system to reduce the risk of flooding and damage to public and private property. 5. We ensure access to high-speed, high-quality, reliable Trailblazer Broadband service. 4.C. Pursue flood mitigation initiatives to reduce flood risk and increase public safety. 4.D. Pursue grant funding for private and/ or public flood mitigation and stormwater projects. 6. We partner with the three other owner communities to advance Platte River Power Authority towards our goal of a 100% noncarbon energy mix. 4.E. Implement a Stormwater Program for Estes Park that funds the administration, operation, maintenance, and capital expansion of stormwater infrastructure over a 30 year or greater time period. 4.F. Explore the Community Rating System (CRS) program as a way to minimize flood insurance costs to the community. 5.A. Accumulate net positive revenues and apply for grants to fund capital expansion of the fiber-optic infrastructure. 5.B. Build an affordable internet connection program. 6.A. Advocate for collaboration and consolidation of common modernization platforms between the three owner communities and PRPA to support financial sustainability of PRPA's carbon-to-renewable transition plan.