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HomeMy WebLinkAboutPACKET Town Board Note - The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Town Board of Trustees Regular Meeting Tuesday, December 9, 2025, 7:00 p.m. Town Hall Board Room, 170 MacGregor Ave, Estes Park Accessibility Statement The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Meeting Participation This meeting will be streamed live and available on the Town YouTube page at www.estes.org/videos. Click on the following links for more information on Digital Accessibility and Public Comment. Agenda Pledge of Allegiance Agenda Approval Public Comment Town Board Comments/Liaison Reports Town Administrator Report Consent Agenda 1. Expenditure Approval Lists – Bills 2. Town Board Meeting and Study Session Minutes dated November 25, 2025 3. Resolution 101-25 Grant Agreement with the Colorado Department of Local Affairs for a Housing Planning Grant 4. Resolution 102-25 Grant Agreement with the Colorado Department of Local Affairs for a Child Care Planning Grant Action Items 1. Ordinance 19-25 Amending the Estes Park Municipal Code Section 13.24.120 Regarding Extraterritorial Water Service Presented By Senior Planner Hornbeck Amend the code to be in line with state statue and assign the Town Board as the authority to waive the annexation requirement. 2. Policy 403 Annexation Presented by Senior Planner Hornbeck To consider adoption of a policy to establish a guiding framework for annexation. 3. Resolution 103-25 Coyote Run Subdivision 2nd Filing Final Plat Presented by Senior Planner Hornbeck To consider a final subdivision plat for a 12 lot subdivision. 4. Resolution 104-25 Supplemental Budget Appropriations #2 to the 2025 Budget Presented by Director Zimmerman To consider appropriating funds for final year-end budget adjustments. 5. Resolution 105-25 Expedited Review Policy for Affordable Housing Projects Presented by Manager Bangs To consider establishing an expedited review process for affordable housing projects in the Estes Valley to ensure compliance with Proposition 123 as a participating community. 6. Guiding Philosophy for Events Presented by Management Analyst Simpson Consider approval of guiding principles to assist with the development of policies related to events and event operations. 7. 2026 Strategic Plan Presented by Town Administrator Machalek To consider adoption of the 2026 Strategic Plan. 8. Closure of Town Offices on December 26, 2025 Presented by Town Administrator Machalek To consider a closure of Town offices. Reports and Discussion Items 1. Qualified Exempt Childcare Provider Guidelines Presented by Manager Bangs To consider guidelines which license-exempt childcare providers must adhere in order to be to be considered a “Qualified Exempt” provider and eligible for 6E Lodging Tax funds. Agenda continues on page 3 Request to Enter Executive Session To discuss purchase, acquisition, lease, transfer or sale of any real, personal, or other property interest - Section 24-6-402(4)(a), C.R.S., and for a conference with an attorney for the Board for the purposes of receiving legal advice on specific legal questions - Section 24-6-402(4)(b), C.R.S. - Potential Locations and Real Property Transactions Alternatives for Relocation of the Police Department Adjourn The Town Board Study Session and Regular Meeting dated December 23, 2025 have been cancelled. Town of Estes Park, Larimer County, Colorado, November 25, 2025 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 25th day of November, 2025. Present: Gary Hall, Mayor Mayor Pro Tem Marie Cenac Trustees Bill Brown Mark Igel Kirby Hazelton Frank Lancaster Cindy Younglund Also Present: Travis Machalek, Town Administrator Dan Kramer, Town Attorney Jackie Williamson, Town Clerk Bunny Beers, Deputy Town Clerk Absent: Jason Damweber, Deputy Town Administrator Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Hazelton/Igel) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Residents at 157 Cleave Street/Karyn Balchunas, Nikki Marshall, and Sean Casey Campbell spoke regarding the construction impacts for residents off Cleave Street. Concerns have been summarized: Construction disruptions, noise, machinery, drilling, construction dust and debris, health issues/medical concerns, disruption to wildlife, sleep impacts for residents in the area, construction was not noticed, and residents felt their concerns have been neglected. They demanded immediate cessation of all construction activities until adequate measures are put in place to minimize disruption and ensure resident health and safety; and requested restricted construction hours, installing noise and dust mitigation systems, timely updates and clear communication for tenants. TRUSTEE COMMENTS. Board comments were heard and have been summarized: The Restorative Justice Better to Go dinner fundraiser event would take place on December 11th; the November Trustee Talk was held and topics included the Post Office parking, development, workforce housing, and interest in a wildlife plan; a ribbon cutting was held at the Estes Park Museum to celebrate a successful first year of the new shop and kick off the Museum’s 2025 Holiday Sale; the 16th Annual National Philanthropy Day event was held at the YMCA of the Rockies; comments were heard on the value of public comment, time limitations at Board meetings and the ability for the public to connect with Board members by email, online, in-person and through written messages; the public were reminded of the Tree Lighting Ceremony event in Bond Park; the Police Auxiliary Blue Santa Fundraiser was in progress and donations were encouraged; Coffee and Tea with the Police Department would take place the first Thursday in December and the public were encouraged to participate; Bill Bradford/Police Auxiliary Commander would be stepping down from his leadership role and would maintain his service with the Auxiliary, and Jim Bernard and Rodger Koelling were promoted to Auxiliary Sergeant; Catch the Glow Sneak Peak took place and Michael Young was commended on his efforts; and the Estes Valley Fire District Board held a meeting, and the Interim Fire Chief was commended on his efforts to assist the district during their search for a Fire Chief. TOWN ADMINISTRATOR REPORT. None. DRA F T Board of Trustees – November 25, 2025 – Page 2 CONSENT AGENDA: 1. Expenditure Approval Lists - Bills 2. Town Board Meeting and Study Session Minutes dated November 12, 2025 3. Estes Park Planning Commission minutes dated September 16, 2025 (acknowledgement only) 4. Letter of Support for the Colorado Parks and Wildlife Non-Motorized Trail Grant for State Hwy 7 Trail ADA Improvements and Community Drive Connector Trail It was moved and seconded (Hazelton/Brown) to approve the Consent Agenda, and it passed unanimously. ACTION ITEMS: 1. RESOLUTION 100-25 OFFICIALLY SCHEDULING THE REGULAR MUNICIPAL ELECTION – APRIL 7, 2026. Town Clerk Williamson stated Resolution 100-25 would officially set the regular municipal election, determine the election method (poll vs. ballot) and identify the Town Clerk as the designated election official (DEO). The Municipal Election Code provides that all regular elections in statutory towns are to be held on the first Tuesday of April in each even-numbered year and must set the election through resolution as outlined in the Colorado Revised Statute (CRS). She stated the Town has consistently held mail ballot elections in the past resulting in significantly higher turnout. She added Colorado voters have become accustom to mail elections since the State of Colorado became an all-mail ballot state in 2013. She stated voter turnout for Estes Park as a mail ballot election typically results in higher voter turnout. The cost of the election was budgeted through the adoption of the 2026 budget at $35,000 in the Town Clerk fund. The ballot would contain Trustee positions for Mayor Pro Tem Marie Cenac (term limited), Trustee Kirby Hazelton (completing 1st term), and Trustee Bill Brown (completing a partial term) A Candidate Forum would be held in the Town Hall Board Room on January 6, 2026. The Board requested the cost comparison for holding a mail ballot versus poll election and whether staff have received any input from the public requesting or stating interest in a poll election. It was moved and seconded (Lancaster/Cenac) to approve Resolution 100-25, and it passed unanimously. REPORTS & DISCUSSION 1. ORGANIZATIONAL HOUSING PLAN UPDATE. Manager Bangs stated in response to the Organizational Housing Plan, the Town had increased available housing to the workforce through Town-owned units, and units available through the Estes Park Housing Authority (EPHA). Although a master-lease option for Town staff was available through the EPHA bringing Town employees at or near the top of the list, this option had not been used as many employees were accessing EPHA housing without being on a waitlist due to availability. Joint efforts with the EPHA to develop Town-owned properties at Fish Hatchery and 179 Stanley Circle Drive continue as these sites have been identified as priority for employee housing for the Town. The Board were presented two potential future strategies, including annual funding to EPHA to reserve units for Town employees or develop a long-term arrangement where the Town would provide land and capital to secure permanently reserved units. The proposal reflected similar allocation of Town resources going toward employee housing, with the same land and money dedicated to the development at 179 Stanley Circle Drive. Staff requested Board interest in transferring 179 Stanley Circle Drive to the EPHA and $2 million in one-time direct funding. The Town, in return, would be provided with 12 Town employee units among EPHA’s various workforce restricted developments. Staff stated the proposal offers more flexibility and efficiency among the various properties managed by EPHA, reducing vacancies and distributing Town employees throughout the community, rather than housing them all at one location. Staff requested Board direction on exploring a formal agreement with EPHA for the DRA F T Board of Trustees – November 25, 2025 – Page 3 transfer of Town-owned property, 179 Stanley Circle Drive. Management, leases, collection oversight would be handled exclusively by the EPHA. Loss of direct control was identified as a potential disadvantage to transferring the property to the EPHA. Board comments and questions have been summarized: Who would own the property after the transfer; how the fair housing law may affect financing; concerns were heard related to the property no longer being a Town asset; whether staff knew of any other community making a similar move in transferring an asset and securing workforce housing options; priority given to Town employees over the public may be an issue; the Board stated private employers may want to do something similar with the EPHA; any known or potential annual cost to maintain the relationship and the 12 units; concerns were heard related to the $2 million transfer; what would happen when units are at capacity if the Town needs housing, the type of units available to the Town and any variety; questioned the current value of 179 Stanley Circle Drive; interest was heard in an appraisal on the property; concerns if the property was rezoned; EPHA Board input on the proposal; and the need to address any rezoning impacts with the passing of Ballot Question 300. Town Administrator Machalek spoke regarding the value of 12 available units for Town staff compared to the cost to develop the units which was estimated at $7.9 million, and he confirmed there would be no additional annual administrative costs for the units to the Town. Town Attorney Kramer stated the agreement would run with the land as a right to use the property and if the Board was interested, staff would draft an agreement which clearly outlined any specific provisions. Whereupon Mayor Hall adjourned the meeting at 8:12 p.m. Gary Hall, Mayor Bunny Victoria Beers, Deputy Town Clerk DRA F T Town of Estes Park, Larimer County, Colorado November 25, 2025 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 25th day of September, 2025. Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Attending: All Also Attending: Town Administrator Machalek, Attorney Kramer, Management Analyst Simpson, and Town Clerk Williamson Absent: Deputy Town Administrator Damweber Mayor Hall called the meeting to order at 5:00 p.m. GUIDING PHILOSOPHY FOR EVENTS. Management Analyst Simpson conducted research on how other municipalities across the state handle events; conducted stakeholder interviews with the Events and Visitor Services Department, the Estes Chamber of Commerce, Visit Estes Park; and conducted a survey with the intent to gauge the resident and business sentiment on events in Estes Park to assist with developing a guiding philosophy for events that includes consideration of the impact on businesses and the community as outlined in the Town Board’s 2025 Strategic Plan. The research demonstrated that Estes Park remains unique, specifically the type of events, the number and size of events, and variety of event venues. A key component to the success of events continues to be collaboration and ensuring a benefit to the town, whether through cultural, economic, or recreational experiences. Key public feedback from the survey outlined mostly excellent to good ratings for events, with 50% of respondents satisfied with the number of current events, while 40% stated there should be fewer, and 10% would like more events. Top concerns related to events included traffic, parking, alcohol, and crowds. The overall impact of downtown events on businesses was rated at 38% neutral, 22% positive, and 19% negative, and the overall impact of events on the local business community was rated 58% positive, 15% extremely positive, 12% neutral and 6% negative. She noted the overall sentiment on events remains positive, while the impact to businesses was neutral. A guiding principal document was provided with elements including collaboration, showcasing the town’s unique community, celebrating local culture, arts and recreation, being a good steward to the environment, prioritize local vendors and encourage visitation to local businesses, provide a safe and positive experience, reserve Bond Park for civic uses/support, assist organizers in producing successful events, minimize adverse impacts on neighborhoods, businesses and public services, Police support, reduce the number of arts and crafts festivals in Bond Park, and no new alcohol-centered events or reduce the number of current such events. Board discussion and questions were heard and summarized: questioned how other communities manage events; whether new events would require Town Board approval if the philosophy was adopted through policy, and it was noted by staff that a master plan approach with guidelines for staff rather than a regulatory document may be the best approach and review the plan every two years; noted a need to limit the number of new alcohol festivals but retain the current successful events; stated a need for events that create a higher value for the community; concern was heard on limiting the number of arts and crafts festivals because they bring people to town, however, it was noted the quality of the events should be considered; the guidelines should take a case-by-case DRA F T Town Board Study Session – November 25, 2025 – Page 2 approach to private events and events the Town may want to partner in; political and fee speech events should be addressed in the guidelines; questioned the Town’s philosophy with road events and a need to permit such events; questioned if alcohol events could be moved to the Event Center, and it was noted that events are date specific and the Event Center may already be booked; the Town should encourage family-friendly events; requested clarification on limiting religious and political protests; commented on the need to quantify success of an event rather than focusing on the number of attendees; and supported the survey comments requesting additional winter events. Staff would bring forward a master plan for events for Board consideration at the December 9, 2025 meeting. TOWN FOCUS GROUPS. Town Administrator Machalek stated the Town Board has suggested the utilization of ad-hoc focus groups to gather feedback on major projects. If established, the ad-hoc focus groups would be advisory bodies appointed by the Town Board for a specific purpose/project and a limited time-period, typically through the completion of a project. Staff requested direction on how the groups should be established, the appointment process, Town Board representation, bylaws/charter, and facilitation of the groups should the Board reach consensus to establish ad-hoc committees with a revision to Policy 102. Board discussion and questions were heard and summarized: noted that ad-hoc focus groups would be one tool that could be used by the Board to solicit feedback; the appointment process should be flexible and driven by the topic to ensure proper representation or expertise; in lieu of a Board liaison, it was suggested a facilitator from Restorative Justice could be present along with a staff member; bylaws or a charter for each focus group would assist with scope creep; the structure of the focus group should be considered as it may limit participation; there remains a need for longer term engagement through community conversations rather than ad-hoc focus groups which would also allow for a broader community voice; and concern was raised on the amount of staff time ad-hoc committees may entail. Staff would bring the item to a study session in early 2026 for further discussion. FUTURE STUDY SESSION AGENDA ITEMS. Trustee Lancaster requested a discussion on the difference between a mural and a sign. COMMENTS & QUESTIONS. None. There being no further business, Mayor Hall adjourned the meeting at 6:43 p.m. Jackie Williamson, Town Clerk DRA F T The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing and Childcare Manager Laura Blevins, Grants Specialist Department: Town Administration Date: December 9, 2025 Subject: Resolution 101-25 Grant Agreement with the Colorado Department of Local Affairs for the Housing Planning Grant Type: Resolution Objective: By leveraging funds from the 6E Lodging Tax revenue and a grant award from the Colorado Department of Local Affairs (DOLA), the Town seeks to develop a Housing Action Plan. This work would be done in partnership and close coordination with the Estes Park Housing Authority. Present Situation: On September 11, 2025, the Town was awarded $75,000 from the Colorado Department of Local Affairs (DOLA), which offers assistance to local governments with funding from SB24-174. The Housing Planning Grant Program provides grants to local governments and regional entities to help them better understand their housing needs and develop actionable and compliant Housing Needs Assessments, Housing Action Plans, and comprehensive plan strategic growth elements. The funding received will support our efforts to meet the requirements of SB 24-174. The development of a Housing Action Plan is required to be responsive and build on the Estes Valley Housing Needs Assessment conducted in 2023. Working in close partnership with the Housing Authority, the Town will develop a plan that promotes the equitable and efficient development of housing to satisfy the housing needs at various income levels and provide goals, strategies, and actions for promoting the production and preservation of affordable housing. Additional public outreach will build off qualitative and quantitative data gathered through the Comprehensive Plan outreach, Community Survey, and Annual 6E Funding Plan outreach. Proposal: Staff recommends approval of the grant agreement with DOLA as presented, and requests that we retain $25,000 of the 6E Lodging Tax for workforce housing as a “match” to the grant. $25,000 and the additional $75,000 from DOLA will support hiring a consultant to meet the current requirements for the Town’s Housing Needs Assessment conducted in 2023 and create a Housing Action Plan. Advantages: Adherence to the requirements outlined in Senate Bill 24-174. Disadvantages: Applying for and receiving grant funding is accompanied by additional administrative burdens; however, Town staff have experience managing this type of grant. Action Recommended: Staff recommend Town Board approval of Resolution 101-25. Finance/Resource Impact: DOLA contribution is $75,000, locally matched with $25,000 of 6E Lodging Tax Revenue from account 270-419-1945-29.80, pending a budget amendment in 2026. Level of Public Interest: Low. Sample Motion: I move for the approval/denial of Resolution 101-25. Attachments: 1. Resolution 101-25 HPLN Grant 2. HPLN Grant Agreement RESOLUTION 101-25 APPROVING AN AGREEMENT WITH THE COLORADO DEPARTMENT OF LOCAL AFFAIRS FOR A HOUSING PLANNING GRANT WHEREAS, the Town Board desired to enter into the intergovernmental agreement referenced in the title of this resolution for the purpose of accepting Housing Planning Grant funds; and WHEREAS, the program funds are granted to the Town to help better understand housing needs and develop actionable and compliant housing needs assessments, housing action plans, and comprehensive plan elements; and WHEREAS, the program funds will be used to retain a consultant to develop a Housing Action Plan for the Estes Valley, in compliance with the requirements of Senate Bill 24-174. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves the intergovernmental agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this 9th day of December, 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 State of Colorado Intergovernmental Grant Agreement Summary of Terms and Conditions State Agency DEPARTMENT OF LOCAL AFFAIRS (DOLA) Grantee Town of Estes Park Project Number and Name HPLN H25-030 - Estes Valley Housing Action Plan DLG Portal Number HPLN-H25030 CMS Number 201702 Grant Award Amount $75,000.00 Retainage Amount $3,750.00 Funding Account Codes Phase Code VCUST# VC00000000014197 Address Code CN003 WARR Performance Start Date The later of the Effective Date or September 17, 2025 Grant Expiration Date January 31, 2027 DOLA Program Manager Ashley Basham, (720) 666-2872 (ashley.basham@state.co.us) DOLA Program Assistant Alice Huang, (303) 864-8449 (alice.huang@state.co.us) Program Name Housing Planning Grant Program ( ) Agreement Authority Authority to enter into this Grant exists in C.R.S. 24-32-106 and 29-3.5-101 and funds have been budgeted, appropriated and otherwise made available pursuant to C.R.S. 24-32-3709(6)(a) (Housing Needs Planning Technical Assistance Fund) and a sufficient unencumbered balance thereof remains available for payment. Required approvals, clearance and coordination have been accomplished from and with appropriate agencies. This Intergovernmental Grant Agreement is funded, in whole or in part, with State funds. Grant Purpose/Project Description The Project shall develop a new Housing Action Plan to address the participating jurisdiction’s housing needs in the Town of Estes Park, Colorado. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN HL2607 CTGG1 NLAA 202600002401 Attachment 2 Version: 11/2024 Exhibits and Order of Precedence The following Exhibits and attachments are included with this Agreement: 1. Exhibit B, Scope of Project 2. Exhibit G, Sample Option Letter In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment, such conflict or inconsistency shall be resolved by reference to the documents in the following order of priority: 1. Colorado Special Provisions in §17 of the main body of this Agreement 2. Any properly executed Option Letter or Amendment 3. The provisions of the other sections of the main body of this Agreement 4. Exhibit B, Scope of Project 5. Exhibit E, PII Certification Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA Version: 11/2024 Signature Page The Signatories Listed Below Authorize this Grant DEPARTMENT OF LOCAL AFFAIRS PROGRAM REVIEWER _______________________________________ By: Ashley Basham, HPLN Program Manager Date: _______________________ STATE OF COLORADO Jared S. Polis, Governor DEPARTMENT OF LOCAL AFFAIRS Maria De Cambra, Executive Director _______________________________________ By: Maria De Cambra, Executive Director Date: _______________________ Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA 9/24/2025 | 10:38 AM MDT 9/24/2025 | 12:25 PM MDT HPLN H25-030 Version: 11/2024 In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an authorized delegate (the “Effective Date”). STATE CONTROLLER Robert Jaros, CPA, MBA, JD ___________________________________________ By: Beulah Messick, Controller Delegate Department of Local Affairs Effective Date______________________ Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA 9/24/2025 | 7:51 PM MDT HPLN H25-030 1 of 19 Version: 11/2024 1. Grant As of the Performance Start Date, the State Agency shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement (the “State”) hereby obligates and awards to Grantee shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement (the “Grantee”) an award of Grant Funds in the amounts shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement. By accepting the Grant Funds provided under this Intergovernmental Grant Agreement, Grantee agrees to comply with the terms and conditions of this Intergovernmental Grant Agreement and requirements and provisions of all Exhibits to this Intergovernmental Grant Agreement. 2. Term A. Initial Grant Term and Extension The Parties’ respective performances under this Intergovernmental Grant Agreement shall commence on the Performance Start Date and shall terminate on the Grant Expiration Date unless sooner terminated or further extended in accordance with the terms of this Intergovernmental Grant Agreement. Upon request of Grantee, the State may, in its sole discretion, extend the term of this Intergovernmental Grant Agreement by providing Grantee with an updated Intergovernmental Grant Agreement or an executed Option Letter showing the new Grant Expiration Date. B. Early Termination in the Public Interest The State is entering into this Intergovernmental Grant Agreement to serve the public interest of the State of Colorado as determined by its Governor, General Assembly, or Courts. If this Intergovernmental Grant Agreement ceases to further the public interest of the State or if State, Federal or other funds used for this Intergovernmental Grant Agreement are not appropriated, or otherwise become unavailable to fund this Intergovernmental Grant Agreement, the State, in its discretion, may terminate this Intergovernmental Grant Agreement in whole or in part by providing written notice to Grantee that includes, to the extent practicable, the public interest justification for the termination. If the State terminates this Intergovernmental Grant Agreement in the public interest, the State shall pay Grantee an amount equal to the percentage of the total reimbursement payable under this Intergovernmental Grant Agreement that corresponds to the percentage of Work satisfactorily completed, as determined by the State, less payments previously made. Additionally, the State, in its discretion, may reimburse Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 2 of 19 Version: 11/2024 Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this Intergovernmental Grant Agreement that are incurred by Grantee and are directly attributable to the uncompleted portion of Grantee’s obligations, provided that the sum of any and all reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This subsection shall not apply to a termination of this Intergovernmental Grant Agreement by the State for breach by Grantee. C. Reserved. 3. Definitions The following terms shall be construed and interpreted as follows: A. “Agreement” means this agreement, including all attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future modifications thereto. B. Reserved. C. “Breach of Agreement” means the failure of a Party to perform any of its obligations in accordance with this Agreement, in whole or in part or in a timely or satisfactory manner. The institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Grantee, or the appointment of a receiver or similar officer for Grantee or any of its property, which is not vacated or fully stayed within 30 days after the institution of such proceeding, shall also constitute a breach. If Grantee is debarred or suspended under §24-109-105, C.R.S. at any time during the term of this Agreement, then such debarment or suspension shall constitute a breach. D. “Budget” means the budget for the Work described in Exhibit B. E. “Business Day” means any day in which the State is open and conducting business, but shall not include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-11-101(1) C.R.S. F. Reserved. G. “CORA” means the Colorado Open Records Act, §§24-72-200.1 et seq., C.R.S. H. Reserved. I. “Grant” or “Grant Agreement” or “Intergovernmental Grant Agreement” means this agreement which offers Grant Funds to Grantee, including all attached Exhibits, all Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 3 of 19 Version: 11/2024 documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future updates thereto. J. “Grant Funds” or “Grant Award Amount” means the funds that have been appropriated, designated, encumbered, or otherwise made available for payment by the State under this Intergovernmental Grant Agreement. K. “Grant Expiration Date” means the Grant Expiration Date shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement. Work performed after the Grant Expiration Date is not eligible for reimbursement from Grant Funds. L. “Effective Date” or “Performance Start Date” means the Performance Start Date shown on the first page of this Intergovernmental Grant Agreement. Work performed prior to the Effective Date is not eligible for reimbursement from Grant Funds. M. “Exhibits” means the exhibits and attachments included with this Grant as shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement. N. “Extension Term” means the period of time by which the Grant Expiration Date is extended by the State through delivery of an updated Intergovernmental Grant Agreement, an Amendment, or an Option Letter. O. Reserved. P. Reserved. Q. “Goods” means any movable material acquired, produced, or delivered by Grantee as set forth in this Intergovernmental Grant Agreement and shall include any movable material acquired, produced, or delivered by Grantee in connection with the Services. R. “Incident” means any accidental or deliberate event that results in or constitutes an imminent threat of the unauthorized access or disclosure of State Confidential Information or of the unauthorized modification, disruption, or destruction of any State Records. S. “Initial Term” means the time period between the initial Performance Start Date and the initial Grant Expiration Date. T. “Party” means the State or Grantee, and “Parties” means both the State and Grantee. U. Reserved. V. “PII” means personally identifiable information including, without limitation, any information maintained by the State about an individual that can be used to distinguish or trace an individual’s identity, such as name, social security number, date and place of Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 4 of 19 Version: 11/2024 birth, mother’s maiden name, or biometric records; and any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. PII includes, but is not limited to, all information defined as personally identifiable information in §§24-72-501 and 24-73-101 C.R.S. “PII” shall also mean “personal identifying information” as set forth at § 24-74-102, et. seq., C.R.S. W. Reserved. X. Reserved. Y. “Services” means the services to be performed by Grantee as set forth in this Intergovernmental Grant Agreement, and shall include any services to be rendered by Grantee in connection with the Goods. Z. “State Confidential Information” means any and all State Records not subject to disclosure under CORA. State Confidential Information shall include, but is not limited to, PII and State personnel records not subject to disclosure under CORA. State Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the State to Grantee which (i) is subject to disclosure pursuant to CORA; (ii) is already known to Grantee without restrictions at the time of its disclosure to Grantee; (iii) is or subsequently becomes publicly available without breach of any obligation owed by Grantee to the State; (iv) is disclosed to Grantee, without confidentiality obligations, by a third party who has the right to disclose such information; or (v) was independently developed without reliance on any State Confidential Information. AA. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller pursuant to §24-30-202(13)(a) C.R.S. BB. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal Year ending in that calendar year. CC. “State Records” means any and all State data, information, and records, regardless of physical form, including, but not limited to, information subject to disclosure under CORA. DD. Reserved. EE. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance of the Work. “Subcontractor” also includes sub-grantees. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 5 of 19 Version: 11/2024 FF. Reserved. GG. Reserved. HH. Reserved. II. “Work” means the delivery of the Goods and performance of the Services described in this Intergovernmental Grant Agreement. JJ. “Work Product” means the tangible and intangible results of the Work, whether finished or unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software (including source code), research, reports, proposals, specifications, plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys, maps, materials, ideas, concepts, know-how, and any other results of the Work. “Work Product” does not include any material that was developed prior to the Performance Start Date that is used, without modification, in the performance of the Work. Any other term used in this Intergovernmental Grant Agreement that is defined in an Exhibit shall be construed and interpreted as defined in that Exhibit. 4. Statement of Work Grantee shall complete the Work as described in this Intergovernmental Grant Agreement and in accordance with the provisions of Exhibit B. The State shall have no liability to compensate or reimburse Grantee for the delivery of any goods or the performance of any services that are not specifically set forth in this Intergovernmental Grant Agreement. 5. Payments to Grantee A. Maximum Amount Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount shown on the first page of this Intergovernmental Grant Agreement. Financial obligations of the State payable after the current State Fiscal Year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. The State shall not be liable to pay or reimburse Grantee for any Work performed or expense incurred before the Performance Start Date or after the Grant Expiration Date; provided, however, that Work performed and expenses incurred by Grantee before the Performance Start Date that are chargeable to an active Federal Award may be submitted for reimbursement as permitted by the terms of the Federal Award. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 6 of 19 Version: 11/2024 i. The State may increase or decrease the Grant Award Amount by providing Grantee with an updated Intergovernmental Grant Agreement or an executed Option Letter showing the new Grant Award Amount. B. Reserved. C. Matching Funds Grantee shall provide the Other Funds amount shown on the Project Budget in Exhibit B (the “Local Match Amount”). Grantee shall appropriate and allocate all Local Match Amounts to the purpose of this Intergovernmental Grant Agreement each fiscal year prior to accepting any Grant Funds for that fiscal year. Grantee does not by accepting this Intergovernmental Grant Agreement irrevocably pledge present cash reserves for payments in future fiscal years, and this Intergovernmental Grant Agreement is not intended to create a multiple-fiscal year debt of Grantee. Grantee shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Grantee’s laws or policies. D. Reimbursement of Grantee Costs Upon prior written approval, the State shall reimburse Grantee’s allowable costs, not exceeding the maximum total amount described in this Intergovernmental Grant Agreement for all allowable costs described in this Intergovernmental Grant Agreement and shown in the Budget in Exhibit B. Upon request of the Grantee, the State may, without changing the maximum total amount of Grant Funds, adjust or otherwise reallocate Grant Funds among or between each line of the Budget by providing Grantee with an executed Option Letter or formal amendment. The State shall only reimburse allowable costs if those costs are: (i) reasonable and necessary to accomplish the Work and for the Goods and Services provided; and (ii) equal to the actual net cost to Grantee (i.e. the price paid minus any items of value received by Grantee that reduce the cost actually incurred). E. Close-Out and Deobligation of Grant Funds. Grantee shall close out this Grant within 90 days after the Grant Expiration Date. To complete close out, Grantee shall submit to the State all deliverables (including documentation) as defined in this Intergovernmental Grant Agreement and Grantee’s final reimbursement request or invoice. The State will withhold 5% of allowable costs until all final documentation has been submitted and accepted by the State as substantially complete. Any Grant Funds remaining after submission and payment of Grantee’s final reimbursement request are subject to deobligation by the State. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 7 of 19 Version: 11/2024 F. Erroneous Payments. The State may recover, at the State’s discretion, payments made to Grantee in error for any reason, including, but not limited to, overpayments or improper payments, and unexpended or excess funds received by Grantee. The State may recover such payments by deduction from subsequent payments under this Intergovernmental Grant Agreement, deduction from any payment due under any other contracts, grants or agreements between the State and Grantee, or by any other appropriate method for collecting debts owed to the State. 6. Reporting - Notification A. Performance and Final Status Grantee shall submit all financial, performance and other reports to the State no later than the end of the close-out period described in §5.E. B. Violations Reporting Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or State criminal law involving fraud, bribery, or gratuity violations potentially affecting this Award. 7. Grantee Records A. Maintenance and Inspection Grantee shall make, keep, and maintain, all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to this Grant for a period of three years following the completion of the close out of this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe all such records during normal business hours at Grantee’s office or place of business, unless the State determines that an audit or inspection is required without notice at a different time to protect the interests of the State. B. Monitoring The State will monitor Grantee’s performance of its obligations under this Intergovernmental Grant Agreement using procedures as determined by the State. The State shall have the right, in its sole discretion, to change its monitoring procedures and requirements at any time during the term of this Agreement. The State shall monitor Grantee’s performance in a manner that does not unduly interfere with Grantee’s performance of the Work. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 8 of 19 Version: 11/2024 C. Final Audit Report Grantee shall comply with all State and federal audit requirements. Grantee shall provide copies of audits to the State upon request. 8. Confidential Information-State Records A. Confidentiality Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any and all State Records that the State provides or makes available to Grantee for the sole and exclusive benefit of the State, unless those State Records are otherwise publically available at the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall not, without prior written approval of the State, use for Grantee’s own benefit, publish, copy, or otherwise disclose to any third party, or permit the use by any third party for its benefit or to the detriment of the State, any State Records, except as otherwise stated in this Intergovernmental Grant Agreement. Grantee shall provide for the security of all State Confidential Information in accordance with all policies promulgated by the Colorado Office of Information Security and all applicable laws, rules, policies, publications, and guidelines. If Grantee or any of its Subcontractors will or may receive the following types of data, Grantee or its Subcontractors shall provide for the security of such data according to the following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if applicable. Grantee shall immediately forward any request or demand for State Records to the State’s principal representative. B. Other Entity Access and Nondisclosure Agreements Grantee may provide State Records to its agents, employees, assigns and Subcontractors as necessary to perform the Work, but shall restrict access to State Confidential Information to those agents, employees, assigns and Subcontractors who require access to perform their obligations under this Intergovernmental Grant Agreement. Grantee shall ensure all such agents, employees, assigns, and Subcontractors sign nondisclosure Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 9 of 19 Version: 11/2024 agreements with provisions at least as protective as those in this Grant, and that the nondisclosure agreements are in force at all times the agent, employee, assign or Subcontractor has access to any State Confidential Information. Grantee shall provide copies of those signed nondisclosure restrictions to the State upon request. C. Use, Security, and Retention Grantee shall use, hold and maintain State Confidential Information in compliance with any and all applicable laws and regulations in facilities located within the United States, and shall maintain a secure environment that ensures confidentiality of all State Confidential Information wherever located. Grantee shall provide the State with access, subject to Grantee’s reasonable security requirements, for purposes of inspecting and monitoring access and use of State Confidential Information and evaluating security control effectiveness. Upon the expiration or termination of this Grant, Grantee shall return State Records provided to Grantee or destroy such State Records and certify to the State that it has done so, as directed by the State. If Grantee is prevented by law or regulation from returning or destroying State Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease to use, such State Confidential Information. D. Incident Notice and Remediation If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate with the State regarding recovery, remediation, and the necessity to involve law enforcement, as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of incurring a similar type of Incident in the future as directed by the State, which may include, but is not limited to, developing and implementing a remediation plan that is approved by the State at no additional cost to the State. E. Safeguarding PII If Grantee or any of its Subcontractors will or may receive PII under this Agreement, Grantee shall provide for the security of such PII, in a manner and form acceptable to the State, including, without limitation, State non-disclosure requirements, use of appropriate technology, security practices, computer access security, data access security, data storage encryption, data transmission encryption, security inspections, and audits. Grantee shall be a “Third-Party Service Provider” as defined in §24-73-103(1)(i), C.R.S. and shall maintain security procedures and practices consistent with §§24-73-101 et seq., C.R.S. In addition, as set forth in § 24-74-102, et. seq., C.R.S., Grantee, including, but Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 10 of 19 Version: 11/2024 not limited to, Grantee’s employees, agents and Subcontractors, agrees not to share any PII with any third parties for the purpose of investigating for, participating in, cooperating with, or assisting with Federal immigration enforcement. If Grantee is given direct access to any State databases containing PII, Grantee shall execute, on behalf of itself and its employees, the certification attached hereto as Exhibit E on an annual basis. Grantee’s duty and obligation to certify as set forth in Exhibit E shall continue as long as Grantee has direct access to any State databases containing PII. If Grantee uses any Subcontractors to perform services requiring direct access to State databases containing PII, the Grantee shall require such Subcontractors to execute and deliver the certification to the State on an annual basis, so long as the Subcontractor has access to State databases containing PII. 9. Conflict of Interest Grantee shall not engage in any business or activities, or maintain any relationships that conflict in any way with the full performance of the obligations of Grantee under this Grant. Grantee acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be harmful to the State’s interests and absent the State’s prior written approval, Grantee shall refrain from any practices, activities or relationships that reasonably appear to be in conflict with the full performance of Grantee’s obligations under this Grant. If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure statement setting forth the relevant details for the State’s consideration. Grantee acknowledges that all State employees are subject to the ethical principles described in §24-18-105, C.R.S. Grantee further acknowledges that State employees may be subject to the requirements of §24-18-105, C.R.S. with regard to this Grant. 10. Insurance Grantee shall maintain at all times during the term of this Grant such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that any Subcontractors maintain all insurance customary for the completion of the Work done by that Subcontractor and as required by the State or the GIA. 11. Breach of Agreement In the event of a breach of Agreement, the aggrieved Party shall give written notice of breach of agreement to the other party. If the notified party does not cure the breach, at its sole expense, within 30 days after the delivery of written notice, the Party may exercise any of the Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 11 of 19 Version: 11/2024 remedies as described in §12 for that party. Notwithstanding any provision of this Agreement to the contrary, the State, in its discretion, need not provide notice or a cure period and may immediately terminate this Agreement in whole or in part or institute any other remedy in this Agreement in order to protect the public interest of the State; or if Grantee is debarred or suspended under §24-109-105, C.R.S., the State, in its discretion, need not provide notice or cure period and may terminate this Agreement in whole or in part or institute any other remedy in this Agreement as of the date that the debarment or suspension takes effect. 12. Remedies A. State’s Remedies In addition to any remedies available under any Exhibit to this Grant Agreement, if Grantee is in breach under any provision of this Agreement and fails to cure such breach, the State, following the notice and cure period set forth in §11, shall have all of the remedies listed in this section in addition to all other remedies set forth in this Agreement or at law. The State may exercise any or all of the remedies available to it, in its discretion, concurrently or consecutively. I. Termination for Breach In the event of Grantee’s uncured breach, the State may terminate this entire Agreement or any part of this Agreement. Additionally, if Grantee fails to comply with any term or condition of this Award, then the State may, in its discretion, terminate this entire Agreement or any part of this Agreement. Grantee shall continue performance of this Agreement to the extent not terminated, if any. The State may also terminate this Grant Agreement at any time if the State has determined, in its sole discretion, that Grantee has ceased performing the Work without intent to resume performance, prior to the completion of the Work. a. Obligation and Rights To the extent specified in any termination notice, Grantee shall not incur further obligations or render further performance past the effective date of such notice, and shall terminate outstanding orders and subcontracts with third parties. However, Grantee shall complete and deliver to the State all Work not cancelled by the termination notice, and may incur obligations as necessary to do so within this Agreement’s terms. At the request of the State, Grantee shall assign to the State all of Grantee’s rights, title, and interest in and to such terminated orders or subcontracts. Upon termination, Grantee Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 12 of 19 Version: 11/2024 shall take timely, reasonable and necessary action to protect and preserve property in the possession of Grantee but in which the State has an interest. At the State’s request, Grantee shall return materials owned by the State in Grantee’s possession at the time of any termination. Grantee shall deliver all completed Work Product and all Work Product that was in the process of completion to the State at the State’s request. b. Payments Notwithstanding anything to the contrary, the State shall only pay Grantee for accepted Work received as of the date of termination. If, after termination by the State, the State agrees that Grantee was not in breach or that Grantee’s action or inaction was excusable, such termination shall be treated as a termination in the public interest, and the rights and obligations of the Parties shall be as if this Agreement had been terminated in the public interest under §2.B. c. Damages and Withholding Notwithstanding any other remedial action by the State, Grantee shall remain liable to the State for any damages sustained by the State in connection with any breach by Grantee, and the State may withhold payment to Grantee for the purpose of mitigating the State’s damages until such time as the exact amount of damages due to the State from Grantee is determined. The State may withhold any amount that may be due Grantee as the State deems necessary to protect the State against loss including, without limitation, loss as a result of outstanding liens and excess costs incurred by the State in procuring from third parties replacement Work as cover. II. Remedies Not Involving Termination The State, in its discretion, may exercise one or more of the following additional remedies: a. Suspend Performance Suspend Grantee’s performance with respect to all or any portion of the Work pending corrective action as specified by the State without entitling Grantee to an adjustment in price or cost or an adjustment in the performance schedule. Grantee shall promptly cease performing Work and incurring costs Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 13 of 19 Version: 11/2024 in accordance with the State’s directive, and the State shall not be liable for costs incurred by Grantee after the suspension of performance. b. Withhold Payment Withhold payment to Grantee until Grantee corrects its Work. c. Deny Payment Deny payment for Work not performed, or that due to Grantee’s actions or inactions, cannot be performed or if they were performed are reasonably of no value to the state; provided, that any denial of payment shall be equal to the value of the obligations not performed. d. Removal Demand immediate removal of any of Grantee’s employees, agents, or subcontractors from the Work whom the State deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable or whose continued relation to this Agreement is deemed by the State to be contrary to the public interest or the State’s best interest. e. Intellectual Property If any Work infringes, or if the State in its sole discretion determines that any Work is likely to infringe, a patent, copyright, trademark, trade secret or other intellectual property right, Grantee shall, as approved by the State (i) secure that right to use such work for the State and Grantee; (ii) replace the work with non-infringing work or modify the work so that it becomes non- infringing; or, (iii) remove any infringing work and refund the amount paid for such work to the State. B. Grantee’s Remedies If the State is in breach of any provision of this Agreement and does not cure such breach, Grantee, following the notice and cure period in §11 and the dispute resolution process in §13 shall have all remedies available at law and equity. 13. Dispute Resolution Except as herein specifically provided otherwise, disputes concerning the performance of this Grant that cannot be resolved by the designated Party representatives shall be referred in Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 14 of 19 Version: 11/2024 writing to a senior departmental management staff member designated by the State and a senior manager or official designated by Grantee for resolution. 14. Notices and Representatives Each Party shall identify an individual to be the principal representative of the designating Party and shall provide this information to the other Party. All notices required or permitted to be given under this Intergovernmental Grant Agreement shall be in writing, and shall be delivered either in hard copy or by email to the representative of the other Party. Either Party may change its principal representative or principal representative contact information by notice submitted in accordance with this §14. 15. Rights in Work Product and Other Information Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of and otherwise exploit all intellectual property created by Grantee or any Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant. 16. Governmental Immunity Liability for claims for injuries to persons or property arising from the negligence of the Parties, their departments, boards, commissions, committees, bureaus, offices, employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b); and the State’s risk management statutes, §§24-30-1501, et seq., C.R.S. No term or condition of this Intergovernmental Grant Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, contained in these statutes. 17. General Provisions A. Assignment Grantee’s rights and obligations under this Grant are personal and may not be transferred or assigned without the prior, written consent of the State. Any attempt at assignment or transfer without such consent shall be void. Any assignment or transfer of Grantee’s rights and obligations approved by the State shall be subject to the provisions of this Intergovernmental Grant Agreement. B. Captions and References Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 15 of 19 Version: 11/2024 The captions and headings in this Intergovernmental Grant Agreement are for convenience of reference only, and shall not be used to interpret, define, or limit its provisions. All references in this Intergovernmental Grant Agreement to sections (whether spelled out or using the § symbol), subsections, exhibits or other attachments, are references to sections, subsections, exhibits or other attachments contained herein or incorporated as a part hereof, unless otherwise noted. C. Entire Understanding This Intergovernmental Grant Agreement represents the complete integration of all understandings between the Parties related to the Work, and all prior representations and understandings related to the Work, oral or written, are merged into this Intergovernmental Grant Agreement. D. Modification The State may modify the terms and conditions of this Grant by issuance of an updated Intergovernmental Grant Agreement, which shall be effective if Grantee accepts Grant Funds following receipt of the updated letter. The Parties may also agree to modification of the terms and conditions of the Grant in either an option letter or a formal amendment to this Grant, properly executed and approved in accordance with applicable Colorado State law and State Fiscal Rules. E. Statutes, Regulations, Fiscal Rules, and Other Authority. Any reference in this Intergovernmental Grant Agreement to a statute, regulation, State Fiscal Rule, fiscal policy or other authority shall be interpreted to refer to such authority then current, as may have been changed or amended since the Performance Start Date. Grantee shall strictly comply with all applicable Federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. Digital Signatures If any signatory signs this agreement using a digital signature in accordance with the Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of digital signatures issued under the State Fiscal Rules, then any agreement or consent to use digital signatures within the electronic system through which that signatory signed shall be incorporated into this Contract by reference. G. Severability Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 16 of 19 Version: 11/2024 The invalidity or unenforceability of any provision of this Intergovernmental Grant Agreement shall not affect the validity or enforceability of any other provision of this Intergovernmental Grant Agreement, which shall remain in full force and effect, provided that the Parties can continue to perform their obligations under the Grant in accordance with the intent of the Grant. H. Survival of Certain Intergovernmental Grant Agreement Terms Any provision of this Intergovernmental Grant Agreement that imposes an obligation on a Party after termination or expiration of the Grant shall survive the termination or expiration of the Grant and shall be enforceable by the other Party. I. Third Party Beneficiaries Except for the Parties’ respective successors and assigns described above, this Intergovernmental Grant Agreement does not and is not intended to confer any rights or remedies upon any person or entity other than the Parties. Any services or benefits which third parties receive as a result of this Grant are incidental to the Grant, and do not create any rights for such third parties. J. Waiver A Party’s failure or delay in exercising any right, power, or privilege under this Intergovernmental Grant Agreement, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege preclude any other or further exercise of such right, power, or privilege. K. Accessibility i. Grantee shall comply with and the Work Product provided under this Agreement shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. Grantee shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. ii. The State may require Grantee’s compliance to the State’s Accessibility Standards to be determined by a third party selected by the State to attest to Grantee’s Work Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 17 of 19 Version: 11/2024 Accessibility Standards for Individuals with a Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. L. Reserved 18. Colorado Special Provisions (Colorado Fiscal Rule 3-3) A. Statutory Approval. §24-30-202(1) C.R.S. This Intergovernmental Grant Agreement shall not be valid until it has been approved by the Colorado State Controller or designee. If this Intergovernmental Grant Agreement is for a Major Information Technology Project, as defined in §24-37.5-102(2.6), then this Intergovernmental Grant Agreement shall not be valid until it has been approved by the State’s Chief Information Officer or designee. B. Fund Availability. §24-30-202(5.5) C.R.S. Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. C. Governmental Immunity. Liability for claims for injuries to persons or property arising from the negligence of the Parties, its departments, boards, commissions committees, bureaus, offices, employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b); and the State’s risk management statutes, §§24-30-1501, et seq., C.R.S. No term or condition of this Intergovernmental Grant Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, contained in these statutes. D. Independent Contractor. Grantee shall perform its duties hereunder as an independent contractor and not as an employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee of the State. Grantee shall not have authorization, express or implied, to bind the State to any agreement, liability, or understanding, except as expressly set forth herein. Grantee and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through the State and the State shall not pay for or otherwise provide such coverage for Grantee or any of its agents or employees. Grantee shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Intergovernmental Grant Agreement. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 18 of 19 Version: 11/2024 Grantee shall (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, (b) provide proof thereof when requested by the State, and (c) be solely responsible for its acts and those of its employees and agents. E. Compliance with Law. Grantee shall comply with all applicable federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law, Jurisdiction, and Venue. Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null and void. All suits or actions related to this Agreement shall be filed and proceedings held in the State of Colorado and exclusive venue shall be in the City and County of Denver. G. Prohibited Terms. Any term included in this Agreement that requires the State to indemnify or hold Grantee harmless; requires the State to agree to binding arbitration; limits Grantee’s liability for damages resulting from death, bodily injury, or damage to tangible property; or that conflicts with this provision in any way shall be void ab initio. Nothing in this Agreement shall be construed as a waiver of any provision of §24-106-109, C.R.S. H. Software Piracy Prohibition. State or other public funds payable under this Grantee shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Grantee hereby certifies and warrants that, during the term of this Agreement and any extensions, Grantee has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that Grantee is in violation of this provision, the State may exercise any remedy available at law or in equity or under this Grantee, including, without limitation, immediate termination of this Agreement and any remedy consistent with federal copyright laws or applicable licensing restrictions. I. Employee Financial Interest/Conflict of Interest. §§24-18-201 and 24-50-507 C.R.S. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 19 of 19 Version: 11/2024 The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this Agreement. Grantee has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of Grantee’s services and Grantee shall not employ any person having such known interests. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 1 of 7 EXHIBIT B – SCOPE OF PROJECT (SOP) 1. PURPOSE 1.1. Housing Planning Grant Program. The purpose of the Housing Planning Grant Program (HPLN) is to provide grants to local governments and regional entities to help them better understand their housing needs and to develop actionable and compliant Housing Needs Assessments (HNA), Housing Action Plans (HAP), and Comprehensive Plan elements. 2. DESCRIPTION OF THE PROJECT(S) AND WORK 2.1. Project Description. The Project shall develop a new Housing Action Plan to address the participating jurisdiction’s housing needs in the Town of Estes Park, Colorado. 2.2. Work Description. The Town of Estes Park (Grantee) will hire qualified consultants to: ☐ 1) Update an existing Housing Needs Assessment (HNA) to comply with SB24-174 ☐ 2) Update an existing Housing Action Plan (HAP) to comply with SB24-174 ☐ 3) Create a new Housing Needs Assessment (HNA) to comply with SB24-174 ☒ 4) Create a new Housing Action Plan (HAP) to comply with SB24-174 ☐ 5) Add a new Comprehensive Plan strategic growth element that complies with SB24-174 ☐ 6) Update an existing comprehensive plan strategic growth element that complies with SB24-174 ☐ 7) Add a new comprehensive plan water supply element that complies with SB24-174 ☐ 8) Update an existing comprehensive plan water supply element that complies with SB24-174 Grantee will conduct a robust community engagement process that ensures participation by all key stakeholders, especially underrepresented voices, and residents or local workers who are considered housing cost-burdened. Grantee will complete quarterly performance metric reporting in a form provided by DOLA. Additionally, at Project Closeout, a Final Informal Memo will be submitted that identifies the following: 1) a description of the Grantee’s approach to completing the compliant Housing Needs Assessment, Housing Action Plan, and/or Comprehensive Plan strategic growth element; 2) the outcome of that effort, including whether the final documents were formally adopted and an assessment of how effective this approach has been; 3) confirmation of coordination with DOLA’s Technical Assistance staff on the submission of the HPLN-funded documents; 4) any other project outcomes that impacted the Grantee’s Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 2 of 7 HPLN-related goals; 5) a description of community engagement efforts; and 6) any lessons learned. 2.2.1. A contract for consultant services shall be awarded by Grantee to a qualified firm through a formal Request For Proposals or competitive selection process. 2.3. Responsibilities. Grantee shall be responsible for the completion of the Work and to provide required documentation to DOLA as specified herein. 2.3.1. Grantee shall notify DOLA at least 30 days in advance of Project Completion. 2.4. Recapture of Advanced Funds. To maximize the use of Grant Funds, the State shall evaluate Grantee's expenditure of the Grant Funds for timeliness and compliance with the terms of this Grant. DOLA reserves the right to recapture advanced Grant Funds when Grantee has not or is not complying with the terms of this Grant. 2.5. Eligible Expenses. Eligible expenses shall include: consultant fees, RFP/bid advertisements, and Direct costs. 2.5.1. Direct costs are those that are identified as program-specific allowable costs of implementing the grant program objective. 2.5.2. Ineligible Expenses. Ineligible expenses shall include, but are not limited to: indirect overhead or general operating costs, site-specific studies, pre- development costs, lobbying, entertainment, food and beverage for public meetings, or other items not allowed under 2 CFR 200 Cost Principles. Grant Funds may not be used to cover legal costs for defense. 3. DEFINITIONS 3.1. Project Budget Lines. 3.1.1. “Consultant Services” means consultant fees, RFP/bid advertisements, and attorney’s fees. 3.2. “Substantial Completion” means the Work is sufficiently complete in accordance with the Grant so it can be utilized for its intended purpose without undue interference. 4. DELIVERABLES 4.1. Outcome. The final outcome of this Grant is a completed Housing Action Plan for the Town of Estes Park, that complies with SB24-174. In addition, a Final Informal Memo will be submitted to DOLA as a Final Report. 4.2. Service Area. The performance of the Work described within this Grant shall be located in Estes Park, Colorado. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 3 of 7 4.3. Performance Measures. Grantee shall comply with the following performance measures: Begin procurement process or Contractor mobilization. Date of this Intergovernmental Grant Agreement. Agreement or its Scope of Work. Date of the Consultant’s subcontract(s). courtesy review. scheduled public hearing. See §4.5.2 below See §4.5.2 below 4.4. Budget Line Adjustments. 4.4.1. Grant Funds. Grantee may request in writing that DOLA move Grant Funds between and among budget lines, so long as the total amount of Grant Funds remains unchanged. To make such budget line changes, DOLA will use an Option Letter (Exhibit G). 4.4.2. Other Funds. Grantee may increase or decrease the amount of Other Funds in any one or any combination of budget lines as described in §6.2, or move Other Funds between and among budget lines, so long as the total amount of such “Other Funds” is not less than the amount set forth in §6.2 below. Grantee may increase the Total Project Cost with “Other Funds” and such change does not require an amendment or option letter. DOLA will verify the Grantee’s contribution of “Other Funds” and compliance with this section at Project Closeout. 4.5. Quarterly Pay Request and Status Reports. Beginning 10 days after the end of the first quarter following execution of this Grant and for each quarter thereafter until termination of this Grant, Grantee shall submit Pay Requests and Status Reports using a form provided by the State. The State shall pay the Grantee for actual expenditures made in the performance of this Grant based on the submission of statements in the format prescribed by the State. The Grantee shall submit Pay Requests setting forth a detailed description and provide documentation of the amounts and types of reimbursable expenses. Pay Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 4 of 7 Requests and Status Reports are due within 10 days of the end of the quarter but may be submitted more frequently at the discretion of the Grantee. 4.5.1. For quarters in which there are no expenditures to reimburse, Grantee shall indicate zero (0) requested in the Pay Request and describe the status of the Work in the Status Report. The report will contain an update of expenditure of funds by budget line as per §6.2 of this Exhibit B Scope of Project as well as a projection of all Work expected to be accomplished in the following quarter, including an estimate of Grant Funds to be expended. 4.5.2. Specific submittal dates. Quarter Year Due Date Pay Request Due Status Report Due 3rd (Jul-Sep) 2025 October 10, 2025 Yes Yes 4th (Oct-Dec) 2025 January 10, 2026 Yes Yes 1st (Jan-Mar) 2026 April 10, 2026 Yes Yes 2nd (Apr-Jun) 2026 JULY 10, 2026* Yes Yes 3rd (Jul-Sep) 2026 October 10, 2026 Yes Yes 4th (Oct-Dec) 2026 January 10, 2027 Yes Yes 1st (Jan-Mar) 2027 April 10, 2027 Yes Yes *State fiscal year runs July 1 – June 30 annually. Grantee must request reimbursement for all eligible costs incurred during a State fiscal year by July 10 annually. 4.6. DOLA Acknowledgment. The Grantee agrees to acknowledge the Colorado Department of Local Affairs in any and all materials or events designed to promote or educate the public about the Work and the Project, including but not limited to: press releases, newspaper articles, op-ed pieces, press conferences, presentations and brochures/pamphlets. 5. PERSONNEL 5.1. Responsible Administrator. Grantee’s performance hereunder shall be under the direct supervision of Carlie Bangs, Housing and Childcare Manager, (cbangs@estes.org), who is an employee or agent of Grantee, and is hereby designated as the responsible administrator of this Project and a key person under this §5. Such administrator shall be updated through the process in §5.3. If this person is an agent of the Grantee, such person must have signature authority to bind the Grantee and must provide evidence of such authority. 5.2. Other Key Personnel. Laura Blevins, Grants Specialist Internal Service Department, (lblevins@estes.org). Such key personnel shall be updated through the process in §5.3. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 5 of 7 5.3. Replacement. Grantee shall immediately notify the State if any key personnel specified in §5 of this Exhibit B cease to serve. All notices sent under this subsection shall be sent in accordance with §14 of the Grant. 5.4. DLG Program Manager: Ashley Basham, (720) 666-2872, (ashley.basham@state.co.us). 5.5. DLG Program Assistant: Alice Huang, (303) 864-8449, (alice.huang@state.co.us). 6. FUNDING The State provided funds shall be limited to the amount specified under the “Grant Funds” column of §6.2, Budget, below. 6.1. Matching/Other Funds. Grantee shall provide at least 25% of the Total Project Cost as documented by Grantee and verified by DOLA at Project Closeout. Initial estimates of Grantee’s contribution are noted in the “Other Funds” column of §6.2 below. Increases to Grantee’s contribution to Total Project Cost do not require modification of this Intergovernmental Grant Agreement and/or Exhibit B. 6.2. Budget Cost Funds Funds Funds Source 1 Consultant Services $100,000 $75,000 $25,000 Grantee 7. PAYMENT Payments shall be made in accordance with this section and the provisions set forth in §5 of the Grant. 7.1. Payment Schedule. If Work is subcontracted or subgranted and such Subcontractors and/or Subgrantees are not previously paid, Grantee shall disburse Grant Funds received from the State to such Subcontractor or Subgrantee within fifteen days of receipt. Excess funds shall be returned to DOLA. Interim Payment(s) $71,250 Paid upon receipt of actual expense documentation and written Pay Requests from the Grantee for reimbursement of eligible approved expenses. (as determined by the State in its sole Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 6 of 7 submitted, and DOLA has accepted, all required reports. Total $75,000 7.2. Interest. Grantee or Subgrantee may keep interest earned from Grant Funds up to $100 per year for administrative expenses. 8. ADMINISTRATIVE REQUIREMENTS 8.1. Reporting. Grantee shall submit the following reports to DOLA using the State-provided forms. DOLA may withhold payment(s) if such reports are not submitted timely. 8.1.1. Quarterly Pay Request and Status Reports. Quarterly Pay Requests shall be submitted to DOLA in accordance with §4.5 of this Exhibit B. 8.1.2. Final Reports. Within 45 days after the completion of the Project, Grantee shall submit the final Pay Request and Status Report to DOLA. 8.2. Monitoring. DOLA shall monitor this Work on an as-needed basis. DOLA may choose to audit the records for activities performed under this Grant. Grantee shall maintain a complete file of all records, documents, communications, notes and other written materials or electronic media, files or communications, which pertain in any manner to the operation of activities undertaken pursuant to an executed Grant. Such books and records shall contain documentation of the Grantee’s pertinent activity under this Grant in accordance with Generally Accepted Accounting Principles. 8.2.1. Subgrantee/Subcontractor. Grantee shall monitor its Subgrantees and/or Subcontractors, if any, during the term of this Grant. Results of such monitoring shall be documented by Grantee and maintained on file. 8.3. Bonds. If Project includes construction or facility improvements, Grantee and/or its contractor (or subcontractors) performing such work shall secure the bonds hereunder from companies holding certificates of authority as acceptable sureties pursuant to 31 CFR Part 223 and are authorized to do business in Colorado. 8.3.1. Bid Bond. A bid guarantee from each bidder equivalent to 5 percent of the bid price. The “bid guarantee” shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of his bid, execute such contractual documents as may be required within the time specified. 8.3.2. Performance Bond. A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 7 of 7 with a contract to secure fulfillment of all the contractor's obligations under such contract. 8.3.3. Payment Bond. A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by statute of all persons supplying labor and material in the execution of the work provided for in the contract. 8.3.4. Substitution. The bonding requirements in this §8.3 may be waived in lieu of an irrevocable letter of credit if the price is less than $50,000. 9. CONSTRUCTION/RENOVATION. The following subsections shall apply to construction and/or renovation related projects/activities: 9.1. Plans & Specifications. Construction plans and specifications shall be drawn up by a qualified engineer or architect licensed in the State of Colorado, or pre-engineered in accordance with Colorado law, and hired by the Grantee through a competitive selection process. 9.2. Procurement. A construction contract shall be awarded to a qualified construction firm through a formal selection process with the Grantee being obligated to award the construction contract to the lowest responsive, responsible bidder meeting the Grantee's specifications. 9.3. Subcontracts. Copies of any and all contracts entered into by the Grantee in order to accomplish this Project shall be submitted to DOLA upon request, and any and all contracts entered into by the Grantee or any of its Subcontractors shall comply with all applicable federal and state laws and shall be governed by the laws of the State of Colorado. 9.4. Standards. Grantee, Subgrantees and Subcontractors shall comply with all applicable statutory design and construction standards and procedures that may be required, including the standards required by Colorado Department of Public Health and Environment, and shall provide the State with documentation of such compliance. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 1 of 6 STATE OF COLORADO CONTRACT MODIFICATION OPTION LETTER #Insert # Here SIGNATURE AND COVER PAGE State Agency Department of Local Affairs (DOLA) Grantee Insert Grantee's Full Legal Name Project Number and Name Insert DOLA's project number and name Option Letter CMS Number Insert CMS number for this Amendment Previous CMS #(s) Insert CMS number for orig Agreement, and any prior chg docs Program Name Housing Planning Grant Program (Acctg Dropdwn HPLN) Funding Account Codes Enter CTGG1 number Phase Code Acctg enters Phase Code DLG Portal Number Insert DLG Portal number for this Project Current Grant Agreement Expiration Date Month Day, Year Prior Grant Agreement Expiration Date Month Day, Year Grant Amount Initial Award: $0.00 Option Letter # and date effective/spendable: $0.00 Option Letter # and date effective/spendable: $0.00 Total Grant Amount: $0.00 DOLA Program Manager Ashley Basham, (720) 666-2872 (ashley.basham@state.co.us) DOLA Program Assistant Alice Huang, (303) 864-8449 (alice.huang@state.co.us) Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 2 of 6 STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Local Affairs By: Maria De Cambra, Executive Director Date: __________________ STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Beulah Messick, DOLA Controller Delegate Effective Date: __________________ In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated above by the State Controller or an authorized delegate. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 3 of 6 1. OPTIONS. Choose all applicable options listed in §1 and in §2: A. Option to extend (use this option for Extension of Time) B. Change in the Grant Award Amount within the current term (use this option for an Increase or Decrease in Grant Funds, including Supplemental funding awards) C. Budget Line Adjustment(s) reallocation of awarded Grant Funds to Budget Line(s) (use this Option to redistribute existing Grant Funds between budget lines) 2. REQUIRED PROVISIONS. All Option Letters shall contain the appropriate provisions set forth below: A. For use with Option 1(A): In accordance with Section 2(A) of the original Intergovernmental Grant Agreement between the State of Colorado, acting by and through the Colorado Department of Local Affairs, and Grantee's Name, the State hereby exercises its option for an additional term beginning Insert start date and ending on Insert ending date. Tables in Sections 4.3 and 4.5.2 of Exhibit B are deleted and replaced with the following: Milestone/Performance Measure: By: estimated review time for affordable housing projects. DOLA will provide the template. Intergovernmental Grant Agreement. Contractor mobilization. Intergovernmental Grant Agreement. Grantee’s Consultant Agreement or its Scope of Work. subcontract(s). subcontract(s). explore, adopt, and/or implement Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 4 of 6 policies to expedite review of affordable housing. policy language to DOLA for courtesy review. See §4.5.2 below See §4.5.2 below Quarter Year Due Date Pay Request Due Status Report Due B. For use with Option 1(B): In accordance with Section 5(A)(i) of the original Intergovernmental Grant Agreement between the State of Colorado, acting by and through the Colorado Department of Local Affairs, and Grantee's Name, the State hereby exercises its option to increase/decrease Grant Funds awarded for this Project in an amount equal to amt of increase or (decrease), from beginning dollar amt to ending dollar amt. The Grant Award Amount shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement is hereby changed to ending dollar amt. The Budget table in Section 6.2 and the Payment Schedule in Section 7.1, both of Exhibit B, are deleted and replaced with the following: Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 5 of 6 Budget Line(s) Total Project Cost Funds Funds Source # Architectural/Engineering Services of Public Roadways Total $ 0.00 $ 0.00 $ 0.00 Payment Amount documentation and written Pay Requests from the Grantee for reimbursement of eligible approved expenses. Project (as determined by the State in its sole discretion), provided that the Grantee has submitted, and DOLA has accepted, all required reports. Total C. For use with Option 1(C): In accordance with Section 5(D) of the original Intergovernmental Grant Agreement between the State of Colorado, acting by and through the Colorado Department of Local Affairs, and Grantee's Name, the State hereby exercises its option to re-allocate awarded Grant Funds within the Project Budget. The Budget table in Section 6.2 of Exhibit B is deleted and replaced with the following: Budget Line(s) Total Project Cost Funds Funds Source # Architectural/Engineering Services Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA HPLN H25-030 - Estes Valley Housing Action Plan Page 6 of 6 Construction/Improvement of Public Roadways Total $ 0.00 $ 0.00 $ 0.00 3. OPTION LETTER EFFECTIVE DATE: The effective date of this Option Letter is upon approval of the State Controller or Month Day, Year, whichever is later. Docusign Envelope ID: 12366AA0-75ED-43AF-A7C9-B40639B178CA The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing and Childcare Manager Laura Blevins, Grants Specialist Department: Town Administration Date: December 9, 2025 Subject: Resolution 102-25 Grant Agreement with the Department of Local Affairs for the Child Care Planning Grant Type: Resolution Objective: By leveraging funds from the 6E Lodging Tax revenue and grant award from the Department of Local Affairs (DOLA), the Town seeks to develop a Childcare Facility Master Plan. Present Situation: On October 23, 2025, the Town was awarded $75,000 in Department of Local Affairs (DOLA) Child Care Planning Grant. The Planning Grant Program, enacted by HB-1237, provides grants to local governments to help them better understand childcare needs and respond by adopting policy and regulatory strategies. Specifically, the program funds local governments to retain consultants or related professional services to assess childcare needs or to make changes to their policies, programs, development review process, land use codes, and related rules and regulations to promote childcare facility development. The Town will develop a plan to direct funds and investment strategies to increase childcare capacity through the development of facilities. In addition to master planning, staff will develop a budget and policies to manage and operate Town-owned childcare facilities. Proposal: The formalization of a Childcare Facility Master Plan will provide a sustainable framework for the operation, management, and long-term viability of childcare facilities in the Estes Valley. Collaboration with consultants and grant funding to support the work done by Town staff is essential to the successes we’ve seen in our community. Town staff recommends approval of the grant agreement with DOLA as presented. The Town will receive the first installment of $46,100 under the attached agreement, with the remaining $28,900 to be received at a later date. The Planning Grant will be used to develop a Childcare Facility Master Plan with the support of a consulting firm. Advantages: Supports the DOLA Local Childcare Grant efforts to assess the needs of local government and promote childcare facility development. Leverage 6E Lodging Tax revenue to receive expertise and professional services for long-term planning efforts Disadvantages: None. Action Recommended: Town staff recommend Town Board approval of Resolution 102-25. Finance/Resource Impact: DOLA contribution of $75,000 must be matched with $25,000 of 6E Lodging Tax revenue from accounts 270-419-1948-75-29, pending a budget amendment in 2026. Level of Public Interest: Low. Sample Motion: I move for the approval/denial of Resolution 102-25. Attachments: 1. Resolution 102-25 2. DOLA Grant Agreement RESOLUTION 102-25 APPROVING AN AGREEMENT WITH THE COLORADO DEPARTMENT OF LOCAL AFFAIRS FOR A CHILD CARE PLANNING GRANT WHEREAS, the Town Board desired to enter into the intergovernmental agreement referenced in the title of this resolution for the purpose of accepting Child Care Local Planning Grant funds; and WHEREAS, the program funds are granted to the Town to retain consultants or related professional services to promote childcare facility development; and WHEREAS, the program funds will be used to develop a Childcare Facility Master Plan for the Estes Valley. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves the intergovernmental agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this 9th day of December, 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 State of Colorado Intergovernmental Grant Agreement Summary of Terms and Conditions State Agency DEPARTMENT OF LOCAL AFFAIRS (DOLA) Grantee Town of Estes Park Project Number and Name DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices DLG Portal Number DAYC-26-003 CMS Number 202443 Grant Award Amount $46,100.00 Retainage Amount $0.00 DOLA Program Manager Emily Francis, (720) 315-6833 (emily.francis@state.co.us) DOLA Program Assistant Moira Blake, (720) 241-8357 (moira.blake@state.co.us) Funding Account Codes Phase Code VCUST# VC00000000014197 Address Code CN003 WARR Performance Start Date The later of the Effective Date or November 06, 2025 Grant Expiration Date June 30, 2026 Program Name Child Care Facility Development Planning Grant Program ( ) Agreement Authority Authority to enter into this Grant exists in C.R.S. 24-32-106 and 29-3.5-101 and funds have been budgeted, appropriated and otherwise made available pursuant to C.R.S. 24-32-705(7)(f) (Child Care Facility Development Planning Grant Program) and the Memorandum of Understanding within DOLA between the Division of Local Government (DLG) and the Division Of Housing (DOH) regarding HB24-1237: Programs for the Development of Child Care Facilities, Child Care Planning Grant Program (executed 06/30/2025) and a sufficient unencumbered balance thereof remains available for payment. Required approvals, clearance and coordination have been accomplished from and with appropriate agencies. This Intergovernmental Grant Agreement is funded, in whole or in part, with State funds. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC CTGG1 NLAA 202600002806 DA2602 Attachment 2 Version: 11/2024 Grant Purpose/Project Description The Project consists of a Child Care Facility Master Plan and pursuit of at least one policy or program update to promote the development of child care facilities in Estes Park. Exhibits and Order of Precedence The following Exhibits and attachments are included with this Agreement: 1. Exhibit B, Scope of Project 2. Exhibit G, Sample Option Letter In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment, such conflict or inconsistency shall be resolved by reference to the documents in the following order of priority: 1. Colorado Special Provisions in §17 of the main body of this Agreement 2. Any properly executed Option Letter or Amendment 3. The provisions of the other sections of the main body of this Agreement 4. Exhibit B, Scope of Project 5. Exhibit E, PII Certification Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 Version: 11/2024 Signature Page The Signatories Listed Below Authorize this Grant DEPARTMENT OF LOCAL AFFAIRS PROGRAM REVIEWER _______________________________________ By: Emily Francis, DAYC Program Manager Date: _______________________ STATE OF COLORADO Jared S. Polis, Governor DEPARTMENT OF LOCAL AFFAIRS Maria De Cambra, Executive Director _______________________________________ By: Maria De Cambra, Executive Director Date: _______________________ Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 11/14/2025 | 10:43 AM MST 11/14/2025 | 4:22 PM MST DAYC-26-003 Version: 11/2024 In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an authorized delegate (the “Effective Date”). STATE CONTROLLER Robert Jaros, CPA, MBA, JD ___________________________________________ By: Beulah Messick, Controller Delegate Department of Local Affairs Effective Date______________________ Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 11/19/2025 | 7:44 PM MST DAYC-26-003 1 of 19 Version: 11/2024 1. Grant As of the Performance Start Date, the State Agency shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement (the “State”) hereby obligates and awards to Grantee shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement (the “Grantee”) an award of Grant Funds in the amounts shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement. By accepting the Grant Funds provided under this Intergovernmental Grant Agreement, Grantee agrees to comply with the terms and conditions of this Intergovernmental Grant Agreement and requirements and provisions of all Exhibits to this Intergovernmental Grant Agreement. 2. Term A. Initial Grant Term and Extension The Parties’ respective performances under this Intergovernmental Grant Agreement shall commence on the Performance Start Date and shall terminate on the Grant Expiration Date unless sooner terminated or further extended in accordance with the terms of this Intergovernmental Grant Agreement. Upon request of Grantee, the State may, in its sole discretion, extend the term of this Intergovernmental Grant Agreement by providing Grantee with an updated Intergovernmental Grant Agreement or an executed Option Letter showing the new Grant Expiration Date. B. Early Termination in the Public Interest The State is entering into this Intergovernmental Grant Agreement to serve the public interest of the State of Colorado as determined by its Governor, General Assembly, or Courts. If this Intergovernmental Grant Agreement ceases to further the public interest of the State or if State, Federal or other funds used for this Intergovernmental Grant Agreement are not appropriated, or otherwise become unavailable to fund this Intergovernmental Grant Agreement, the State, in its discretion, may terminate this Intergovernmental Grant Agreement in whole or in part by providing written notice to Grantee that includes, to the extent practicable, the public interest justification for the termination. If the State terminates this Intergovernmental Grant Agreement in the public interest, the State shall pay Grantee an amount equal to the percentage of the total reimbursement payable under this Intergovernmental Grant Agreement that corresponds to the percentage of Work satisfactorily completed, as determined by the State, less payments previously made. Additionally, the State, in its discretion, may reimburse Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 2 of 19 Version: 11/2024 Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this Intergovernmental Grant Agreement that are incurred by Grantee and are directly attributable to the uncompleted portion of Grantee’s obligations, provided that the sum of any and all reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This subsection shall not apply to a termination of this Intergovernmental Grant Agreement by the State for breach by Grantee. C. Reserved. 3. Definitions The following terms shall be construed and interpreted as follows: A. “Agreement” means this agreement, including all attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future modifications thereto. B. Reserved. C. “Breach of Agreement” means the failure of a Party to perform any of its obligations in accordance with this Agreement, in whole or in part or in a timely or satisfactory manner. The institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Grantee, or the appointment of a receiver or similar officer for Grantee or any of its property, which is not vacated or fully stayed within 30 days after the institution of such proceeding, shall also constitute a breach. If Grantee is debarred or suspended under §24-109-105, C.R.S. at any time during the term of this Agreement, then such debarment or suspension shall constitute a breach. D. “Budget” means the budget for the Work described in Exhibit B. E. “Business Day” means any day in which the State is open and conducting business, but shall not include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-11-101(1) C.R.S. F. Reserved. G. “CORA” means the Colorado Open Records Act, §§24-72-200.1 et seq., C.R.S. H. Reserved. I. “Grant” or “Grant Agreement” or “Intergovernmental Grant Agreement” means this agreement which offers Grant Funds to Grantee, including all attached Exhibits, all Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 3 of 19 Version: 11/2024 documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future updates thereto. J. “Grant Funds” or “Grant Award Amount” means the funds that have been appropriated, designated, encumbered, or otherwise made available for payment by the State under this Intergovernmental Grant Agreement. K. “Grant Expiration Date” means the Grant Expiration Date shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement. Work performed after the Grant Expiration Date is not eligible for reimbursement from Grant Funds. L. “Effective Date” or “Performance Start Date” means the Performance Start Date shown on the first page of this Intergovernmental Grant Agreement. Work performed prior to the Effective Date is not eligible for reimbursement from Grant Funds. M. “Exhibits” means the exhibits and attachments included with this Grant as shown on the Summary of Terms and Conditions page of this Intergovernmental Grant Agreement. N. “Extension Term” means the period of time by which the Grant Expiration Date is extended by the State through delivery of an updated Intergovernmental Grant Agreement, an Amendment, or an Option Letter. O. Reserved. P. Reserved. Q. “Goods” means any movable material acquired, produced, or delivered by Grantee as set forth in this Intergovernmental Grant Agreement and shall include any movable material acquired, produced, or delivered by Grantee in connection with the Services. R. “Incident” means any accidental or deliberate event that results in or constitutes an imminent threat of the unauthorized access or disclosure of State Confidential Information or of the unauthorized modification, disruption, or destruction of any State Records. S. “Initial Term” means the time period between the initial Performance Start Date and the initial Grant Expiration Date. T. “Party” means the State or Grantee, and “Parties” means both the State and Grantee. U. Reserved. V. “PII” means personally identifiable information including, without limitation, any information maintained by the State about an individual that can be used to distinguish or trace an individual’s identity, such as name, social security number, date and place of Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 4 of 19 Version: 11/2024 birth, mother’s maiden name, or biometric records; and any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. PII includes, but is not limited to, all information defined as personally identifiable information in §§24-72-501 and 24-73-101 C.R.S. “PII” shall also mean “personal identifying information” as set forth at § 24-74-102, et. seq., C.R.S. W. Reserved. X. Reserved. Y. “Services” means the services to be performed by Grantee as set forth in this Intergovernmental Grant Agreement, and shall include any services to be rendered by Grantee in connection with the Goods. Z. “State Confidential Information” means any and all State Records not subject to disclosure under CORA. State Confidential Information shall include, but is not limited to, PII and State personnel records not subject to disclosure under CORA. State Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the State to Grantee which (i) is subject to disclosure pursuant to CORA; (ii) is already known to Grantee without restrictions at the time of its disclosure to Grantee; (iii) is or subsequently becomes publicly available without breach of any obligation owed by Grantee to the State; (iv) is disclosed to Grantee, without confidentiality obligations, by a third party who has the right to disclose such information; or (v) was independently developed without reliance on any State Confidential Information. AA. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller pursuant to §24-30-202(13)(a) C.R.S. BB. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal Year ending in that calendar year. CC. “State Records” means any and all State data, information, and records, regardless of physical form, including, but not limited to, information subject to disclosure under CORA. DD. Reserved. EE. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance of the Work. “Subcontractor” also includes sub-grantees. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 5 of 19 Version: 11/2024 FF. Reserved. GG. Reserved. HH. Reserved. II. “Work” means the delivery of the Goods and performance of the Services described in this Intergovernmental Grant Agreement. JJ. “Work Product” means the tangible and intangible results of the Work, whether finished or unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software (including source code), research, reports, proposals, specifications, plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys, maps, materials, ideas, concepts, know-how, and any other results of the Work. “Work Product” does not include any material that was developed prior to the Performance Start Date that is used, without modification, in the performance of the Work. Any other term used in this Intergovernmental Grant Agreement that is defined in an Exhibit shall be construed and interpreted as defined in that Exhibit. 4. Statement of Work Grantee shall complete the Work as described in this Intergovernmental Grant Agreement and in accordance with the provisions of Exhibit B. The State shall have no liability to compensate or reimburse Grantee for the delivery of any goods or the performance of any services that are not specifically set forth in this Intergovernmental Grant Agreement. 5. Payments to Grantee A. Maximum Amount Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount shown on the first page of this Intergovernmental Grant Agreement. Financial obligations of the State payable after the current State Fiscal Year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. The State shall not be liable to pay or reimburse Grantee for any Work performed or expense incurred before the Performance Start Date or after the Grant Expiration Date; provided, however, that Work performed and expenses incurred by Grantee before the Performance Start Date that are chargeable to an active Federal Award may be submitted for reimbursement as permitted by the terms of the Federal Award. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 6 of 19 Version: 11/2024 i. The State may increase or decrease the Grant Award Amount by providing Grantee with an updated Intergovernmental Grant Agreement or an executed Option Letter showing the new Grant Award Amount. B. Reserved. C. Matching Funds Grantee shall provide the Other Funds amount shown on the Project Budget in Exhibit B (the “Local Match Amount”). Grantee shall appropriate and allocate all Local Match Amounts to the purpose of this Intergovernmental Grant Agreement each fiscal year prior to accepting any Grant Funds for that fiscal year. Grantee does not by accepting this Intergovernmental Grant Agreement irrevocably pledge present cash reserves for payments in future fiscal years, and this Intergovernmental Grant Agreement is not intended to create a multiple-fiscal year debt of Grantee. Grantee shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Grantee’s laws or policies. D. Reimbursement of Grantee Costs Upon prior written approval, the State shall reimburse Grantee’s allowable costs, not exceeding the maximum total amount described in this Intergovernmental Grant Agreement for all allowable costs described in this Intergovernmental Grant Agreement and shown in the Budget in Exhibit B. Upon request of the Grantee, the State may, without changing the maximum total amount of Grant Funds, adjust or otherwise reallocate Grant Funds among or between each line of the Budget by providing Grantee with an executed Option Letter or formal amendment. The State shall only reimburse allowable costs if those costs are: (i) reasonable and necessary to accomplish the Work and for the Goods and Services provided; and (ii) equal to the actual net cost to Grantee (i.e. the price paid minus any items of value received by Grantee that reduce the cost actually incurred). E. Close-Out and Deobligation of Grant Funds. Grantee shall close out this Grant within 90 days after the Grant Expiration Date. To complete close out, Grantee shall submit to the State all deliverables (including documentation) as defined in this Intergovernmental Grant Agreement and Grantee’s final reimbursement request or invoice. The State will withhold 5% of allowable costs until all final documentation has been submitted and accepted by the State as substantially complete. Any Grant Funds remaining after submission and payment of Grantee’s final reimbursement request are subject to deobligation by the State. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 7 of 19 Version: 11/2024 F. Erroneous Payments. The State may recover, at the State’s discretion, payments made to Grantee in error for any reason, including, but not limited to, overpayments or improper payments, and unexpended or excess funds received by Grantee. The State may recover such payments by deduction from subsequent payments under this Intergovernmental Grant Agreement, deduction from any payment due under any other contracts, grants or agreements between the State and Grantee, or by any other appropriate method for collecting debts owed to the State. 6. Reporting - Notification A. Performance and Final Status Grantee shall submit all financial, performance and other reports to the State no later than the end of the close-out period described in §5.E. B. Violations Reporting Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or State criminal law involving fraud, bribery, or gratuity violations potentially affecting this Award. 7. Grantee Records A. Maintenance and Inspection Grantee shall make, keep, and maintain, all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to this Grant for a period of three years following the completion of the close out of this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe all such records during normal business hours at Grantee’s office or place of business, unless the State determines that an audit or inspection is required without notice at a different time to protect the interests of the State. B. Monitoring The State will monitor Grantee’s performance of its obligations under this Intergovernmental Grant Agreement using procedures as determined by the State. The State shall have the right, in its sole discretion, to change its monitoring procedures and requirements at any time during the term of this Agreement. The State shall monitor Grantee’s performance in a manner that does not unduly interfere with Grantee’s performance of the Work. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 8 of 19 Version: 11/2024 C. Final Audit Report Grantee shall comply with all State and federal audit requirements. Grantee shall provide copies of audits to the State upon request. 8. Confidential Information-State Records A. Confidentiality Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any and all State Records that the State provides or makes available to Grantee for the sole and exclusive benefit of the State, unless those State Records are otherwise publicly available at the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall not, without prior written approval of the State, use for Grantee’s own benefit, publish, copy, or otherwise disclose to any third party, or permit the use by any third party for its benefit or to the detriment of the State, any State Records, except as otherwise stated in this Intergovernmental Grant Agreement. Grantee shall provide for the security of all State Confidential Information in accordance with all policies promulgated by the Colorado Office of Information Security and all applicable laws, rules, policies, publications, and guidelines. If Grantee or any of its Subcontractors will or may receive the following types of data, Grantee or its Subcontractors shall provide for the security of such data according to the following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if applicable. Grantee shall immediately forward any request or demand for State Records to the State’s principal representative. B. Other Entity Access and Nondisclosure Agreements Grantee may provide State Records to its agents, employees, assigns and Subcontractors as necessary to perform the Work, but shall restrict access to State Confidential Information to those agents, employees, assigns and Subcontractors who require access to perform their obligations under this Intergovernmental Grant Agreement. Grantee shall ensure all such agents, employees, assigns, and Subcontractors sign nondisclosure Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 9 of 19 Version: 11/2024 agreements with provisions at least as protective as those in this Grant, and that the nondisclosure agreements are in force at all times the agent, employee, assign or Subcontractor has access to any State Confidential Information. Grantee shall provide copies of those signed nondisclosure restrictions to the State upon request. C. Use, Security, and Retention Grantee shall use, hold and maintain State Confidential Information in compliance with any and all applicable laws and regulations in facilities located within the United States, and shall maintain a secure environment that ensures confidentiality of all State Confidential Information wherever located. Grantee shall provide the State with access, subject to Grantee’s reasonable security requirements, for purposes of inspecting and monitoring access and use of State Confidential Information and evaluating security control effectiveness. Upon the expiration or termination of this Grant, Grantee shall return State Records provided to Grantee or destroy such State Records and certify to the State that it has done so, as directed by the State. If Grantee is prevented by law or regulation from returning or destroying State Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease to use, such State Confidential Information. D. Incident Notice and Remediation If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate with the State regarding recovery, remediation, and the necessity to involve law enforcement, as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of incurring a similar type of Incident in the future as directed by the State, which may include, but is not limited to, developing and implementing a remediation plan that is approved by the State at no additional cost to the State. E. Safeguarding PII If Grantee or any of its Subcontractors will or may receive PII under this Agreement, Grantee shall provide for the security of such PII, in a manner and form acceptable to the State, including, without limitation, State non-disclosure requirements, use of appropriate technology, security practices, computer access security, data access security, data storage encryption, data transmission encryption, security inspections, and audits. Grantee shall be a “Third-Party Service Provider” as defined in §24-73-103(1)(i), C.R.S. and shall maintain security procedures and practices consistent with §§24-73-101 et seq., C.R.S. In addition, as set forth in § 24-74-102, et. seq., C.R.S., Grantee, including, but Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 10 of 19 Version: 11/2024 not limited to, Grantee’s employees, agents and Subcontractors, agrees not to share any PII with any third parties for the purpose of investigating for, participating in, cooperating with, or assisting with Federal immigration enforcement. If Grantee is given direct access to any State databases containing PII, Grantee shall execute, on behalf of itself and its employees, the certification attached hereto as Exhibit E on an annual basis. Grantee’s duty and obligation to certify as set forth in Exhibit E shall continue as long as Grantee has direct access to any State databases containing PII. If Grantee uses any Subcontractors to perform services requiring direct access to State databases containing PII, the Grantee shall require such Subcontractors to execute and deliver the certification to the State on an annual basis, so long as the Subcontractor has access to State databases containing PII. 9. Conflict of Interest Grantee shall not engage in any business or activities, or maintain any relationships that conflict in any way with the full performance of the obligations of Grantee under this Grant. Grantee acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be harmful to the State’s interests and absent the State’s prior written approval, Grantee shall refrain from any practices, activities or relationships that reasonably appear to be in conflict with the full performance of Grantee’s obligations under this Grant. If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure statement setting forth the relevant details for the State’s consideration. Grantee acknowledges that all State employees are subject to the ethical principles described in §24-18-105, C.R.S. Grantee further acknowledges that State employees may be subject to the requirements of §24-18-105, C.R.S. with regard to this Grant. 10. Insurance Grantee shall maintain at all times during the term of this Grant such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that any Subcontractors maintain all insurance customary for the completion of the Work done by that Subcontractor and as required by the State or the GIA. 11. Breach of Agreement In the event of a breach of Agreement, the aggrieved Party shall give written notice of breach of agreement to the other party. If the notified party does not cure the breach, at its sole expense, within 30 days after the delivery of written notice, the Party may exercise any of the Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 11 of 19 Version: 11/2024 remedies as described in §12 for that party. Notwithstanding any provision of this Agreement to the contrary, the State, in its discretion, need not provide notice or a cure period and may immediately terminate this Agreement in whole or in part or institute any other remedy in this Agreement in order to protect the public interest of the State; or if Grantee is debarred or suspended under §24-109-105, C.R.S., the State, in its discretion, need not provide notice or cure period and may terminate this Agreement in whole or in part or institute any other remedy in this Agreement as of the date that the debarment or suspension takes effect. 12. Remedies A. State’s Remedies In addition to any remedies available under any Exhibit to this Grant Agreement, if Grantee is in breach under any provision of this Agreement and fails to cure such breach, the State, following the notice and cure period set forth in §11, shall have all of the remedies listed in this section in addition to all other remedies set forth in this Agreement or at law. The State may exercise any or all of the remedies available to it, in its discretion, concurrently or consecutively. I. Termination for Breach In the event of Grantee’s uncured breach, the State may terminate this entire Agreement or any part of this Agreement. Additionally, if Grantee fails to comply with any term or condition of this Award, then the State may, in its discretion, terminate this entire Agreement or any part of this Agreement. Grantee shall continue performance of this Agreement to the extent not terminated, if any. The State may also terminate this Grant Agreement at any time if the State has determined, in its sole discretion, that Grantee has ceased performing the Work without intent to resume performance, prior to the completion of the Work. a. Obligation and Rights To the extent specified in any termination notice, Grantee shall not incur further obligations or render further performance past the effective date of such notice, and shall terminate outstanding orders and subcontracts with third parties. However, Grantee shall complete and deliver to the State all Work not cancelled by the termination notice, and may incur obligations as necessary to do so within this Agreement’s terms. At the request of the State, Grantee shall assign to the State all of Grantee’s rights, title, and interest in and to such terminated orders or subcontracts. Upon termination, Grantee Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 12 of 19 Version: 11/2024 shall take timely, reasonable and necessary action to protect and preserve property in the possession of Grantee but in which the State has an interest. At the State’s request, Grantee shall return materials owned by the State in Grantee’s possession at the time of any termination. Grantee shall deliver all completed Work Product and all Work Product that was in the process of completion to the State at the State’s request. b. Payments Notwithstanding anything to the contrary, the State shall only pay Grantee for accepted Work received as of the date of termination. If, after termination by the State, the State agrees that Grantee was not in breach or that Grantee’s action or inaction was excusable, such termination shall be treated as a termination in the public interest, and the rights and obligations of the Parties shall be as if this Agreement had been terminated in the public interest under §2.B. c. Damages and Withholding Notwithstanding any other remedial action by the State, Grantee shall remain liable to the State for any damages sustained by the State in connection with any breach by Grantee, and the State may withhold payment to Grantee for the purpose of mitigating the State’s damages until such time as the exact amount of damages due to the State from Grantee is determined. The State may withhold any amount that may be due Grantee as the State deems necessary to protect the State against loss including, without limitation, loss as a result of outstanding liens and excess costs incurred by the State in procuring from third parties replacement Work as cover. II. Remedies Not Involving Termination The State, in its discretion, may exercise one or more of the following additional remedies: a. Suspend Performance Suspend Grantee’s performance with respect to all or any portion of the Work pending corrective action as specified by the State without entitling Grantee to an adjustment in price or cost or an adjustment in the performance schedule. Grantee shall promptly cease performing Work and incurring costs Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 13 of 19 Version: 11/2024 in accordance with the State’s directive, and the State shall not be liable for costs incurred by Grantee after the suspension of performance. b. Withhold Payment Withhold payment to Grantee until Grantee corrects its Work. c. Deny Payment Deny payment for Work not performed, or that due to Grantee’s actions or inactions, cannot be performed or if they were performed are reasonably of no value to the state; provided, that any denial of payment shall be equal to the value of the obligations not performed. d. Removal Demand immediate removal of any of Grantee’s employees, agents, or subcontractors from the Work whom the State deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable or whose continued relation to this Agreement is deemed by the State to be contrary to the public interest or the State’s best interest. e. Intellectual Property If any Work infringes, or if the State in its sole discretion determines that any Work is likely to infringe, a patent, copyright, trademark, trade secret or other intellectual property right, Grantee shall, as approved by the State (i) secure that right to use such work for the State and Grantee; (ii) replace the work with non-infringing work or modify the work so that it becomes non- infringing; or, (iii) remove any infringing work and refund the amount paid for such work to the State. B. Grantee’s Remedies If the State is in breach of any provision of this Agreement and does not cure such breach, Grantee, following the notice and cure period in §11 and the dispute resolution process in §13 shall have all remedies available at law and equity. 13. Dispute Resolution Except as herein specifically provided otherwise, disputes concerning the performance of this Grant that cannot be resolved by the designated Party representatives shall be referred in Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 14 of 19 Version: 11/2024 writing to a senior departmental management staff member designated by the State and a senior manager or official designated by Grantee for resolution. 14. Notices and Representatives Each Party shall identify an individual to be the principal representative of the designating Party and shall provide this information to the other Party. All notices required or permitted to be given under this Intergovernmental Grant Agreement shall be in writing, and shall be delivered either in hard copy or by email to the representative of the other Party. Either Party may change its principal representative or principal representative contact information by notice submitted in accordance with this §14. 15. Rights in Work Product and Other Information Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of and otherwise exploit all intellectual property created by Grantee or any Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant. 16. Governmental Immunity Liability for claims for injuries to persons or property arising from the negligence of the Parties, their departments, boards, commissions, committees, bureaus, offices, employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b); and the State’s risk management statutes, §§24-30-1501, et seq., C.R.S. No term or condition of this Intergovernmental Grant Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, contained in these statutes. 17. General Provisions A. Assignment Grantee’s rights and obligations under this Grant are personal and may not be transferred or assigned without the prior, written consent of the State. Any attempt at assignment or transfer without such consent shall be void. Any assignment or transfer of Grantee’s rights and obligations approved by the State shall be subject to the provisions of this Intergovernmental Grant Agreement. B. Captions and References Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 15 of 19 Version: 11/2024 The captions and headings in this Intergovernmental Grant Agreement are for convenience of reference only, and shall not be used to interpret, define, or limit its provisions. All references in this Intergovernmental Grant Agreement to sections (whether spelled out or using the § symbol), subsections, exhibits or other attachments, are references to sections, subsections, exhibits or other attachments contained herein or incorporated as a part hereof, unless otherwise noted. C. Entire Understanding This Intergovernmental Grant Agreement represents the complete integration of all understandings between the Parties related to the Work, and all prior representations and understandings related to the Work, oral or written, are merged into this Intergovernmental Grant Agreement. D. Modification The State may modify the terms and conditions of this Grant by issuance of an updated Intergovernmental Grant Agreement, which shall be effective if Grantee accepts Grant Funds following receipt of the updated letter. The Parties may also agree to modification of the terms and conditions of the Grant in either an option letter or a formal amendment to this Grant, properly executed and approved in accordance with applicable Colorado State law and State Fiscal Rules. E. Statutes, Regulations, Fiscal Rules, and Other Authority. Any reference in this Intergovernmental Grant Agreement to a statute, regulation, State Fiscal Rule, fiscal policy or other authority shall be interpreted to refer to such authority then current, as may have been changed or amended since the Performance Start Date. Grantee shall strictly comply with all applicable Federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. Digital Signatures If any signatory signs this agreement using a digital signature in accordance with the Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of digital signatures issued under the State Fiscal Rules, then any agreement or consent to use digital signatures within the electronic system through which that signatory signed shall be incorporated into this Contract by reference. G. Severability Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 16 of 19 Version: 11/2024 The invalidity or unenforceability of any provision of this Intergovernmental Grant Agreement shall not affect the validity or enforceability of any other provision of this Intergovernmental Grant Agreement, which shall remain in full force and effect, provided that the Parties can continue to perform their obligations under the Grant in accordance with the intent of the Grant. H. Survival of Certain Intergovernmental Grant Agreement Terms Any provision of this Intergovernmental Grant Agreement that imposes an obligation on a Party after termination or expiration of the Grant shall survive the termination or expiration of the Grant and shall be enforceable by the other Party. I. Third Party Beneficiaries Except for the Parties’ respective successors and assigns described above, this Intergovernmental Grant Agreement does not and is not intended to confer any rights or remedies upon any person or entity other than the Parties. Any services or benefits which third parties receive as a result of this Grant are incidental to the Grant, and do not create any rights for such third parties. J. Waiver A Party’s failure or delay in exercising any right, power, or privilege under this Intergovernmental Grant Agreement, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege preclude any other or further exercise of such right, power, or privilege. K. Accessibility i. Reserved. ii. Grantee shall comply with the Accessibility Standards for Individuals with a Disability, as adopted by the Office of Information Technology pursuant to ¤24-85- 103 C.R.S. iii. The State may require Grantee’s compliance with the Accessibility Standards for Individuals with a Disability adopted by the Office of Information Technology pursuant to §24-85-103 C.R.S. is determined and tested by a qualified third party selected by the State. The State may ask the Grantee to review the selection of the third party. Grantee shall be responsible for all costs associated with the third-party vendor’s assessment. If Grantee is not in compliance as determined by the third- party vendor, at the State’s request and at the State’s direction, Grantee shall Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 17 of 19 Version: 11/2024 promptly take all necessary actions to come into compliance using a State-approved vendor, at no additional cost to the State. L. Reserved 18. Colorado Special Provisions (Colorado Fiscal Rule 3-3) A. Statutory Approval. §24-30-202(1) C.R.S. This Intergovernmental Grant Agreement shall not be valid until it has been approved by the Colorado State Controller or designee. If this Intergovernmental Grant Agreement is for a Major Information Technology Project, as defined in §24-37.5-102(2.6), then this Intergovernmental Grant Agreement shall not be valid until it has been approved by the State’s Chief Information Officer or designee. B. Fund Availability. §24-30-202(5.5) C.R.S. Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. C. Governmental Immunity. Liability for claims for injuries to persons or property arising from the negligence of the Parties, its departments, boards, commissions committees, bureaus, offices, employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b); and the State’s risk management statutes, §§24-30-1501, et seq., C.R.S. No term or condition of this Intergovernmental Grant Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, contained in these statutes. D. Independent Contractor. Grantee shall perform its duties hereunder as an independent contractor and not as an employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee of the State. Grantee shall not have authorization, express or implied, to bind the State to any agreement, liability, or understanding, except as expressly set forth herein. Grantee and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through the State and the State shall not pay for or otherwise provide such coverage for Grantee or any of its agents or employees. Grantee shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Intergovernmental Grant Agreement. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 18 of 19 Version: 11/2024 Grantee shall (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, (b) provide proof thereof when requested by the State, and (c) be solely responsible for its acts and those of its employees and agents. E. Compliance with Law. Grantee shall comply with all applicable federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law, Jurisdiction, and Venue. Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null and void. All suits or actions related to this Agreement shall be filed and proceedings held in the State of Colorado and exclusive venue shall be in the City and County of Denver. G. Prohibited Terms. Any term included in this Agreement that requires the State to indemnify or hold Grantee harmless; requires the State to agree to binding arbitration; limits Grantee’s liability for damages resulting from death, bodily injury, or damage to tangible property; or that conflicts with this provision in any way shall be void ab initio. Nothing in this Agreement shall be construed as a waiver of any provision of §24-106-109, C.R.S. H. Software Piracy Prohibition. State or other public funds payable under this Grantee shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Grantee hereby certifies and warrants that, during the term of this Agreement and any extensions, Grantee has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that Grantee is in violation of this provision, the State may exercise any remedy available at law or in equity or under this Grantee, including, without limitation, immediate termination of this Agreement and any remedy consistent with federal copyright laws or applicable licensing restrictions. I. Employee Financial Interest/Conflict of Interest. §§24-18-201 and 24-50-507 C.R.S. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC-26-003 19 of 19 Version: 11/2024 The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this Agreement. Grantee has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of Grantee’s services and Grantee shall not employ any person having such known interests. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices Page 1 of 7 EXHIBIT B – SCOPE OF PROJECT (SOP) 1. PURPOSE 1.1. Child Care Facility Development Planning Grant Program. The purpose of the Child Care Facility Development Planning Grant Program (DAYC) is to provide grants to local governments to help them assess their child care needs and adopt best practices to promote the development of child care facilities. 2. DESCRIPTION OF THE PROJECT(S) AND WORK 2.1. Project Description. The Project consists of a Child Care Facility Master Plan and pursuit of at least one policy or program update to promote the development of child care facilities in Estes Park. 2.2. Work Description. The Town of Estes Park (Grantee) will engage a previously hired qualified consultant or will hire a qualified consultant to complete a Child Care Facility Master Plan and to conduct work to pursue adoption of at least one HB24-1237 and/or DOLA approved qualifying best practice to promote the development of child care facilities. Grantee will own all resulting documents. Grantee will complete monthly performance metric reporting in a form provided by DOLA. Additionally, at Project Closeout, Grantee will complete the Final Memo on a form provided by DOLA. 2.2.1. In the event a qualified Consultant is hired, a contract for consultant services shall be awarded by Grantee to a qualified firm through a formal Request For Proposals or competitive selection process. 2.3. Responsibilities. Grantee shall be responsible for the completion of the Work and to provide required documentation to DOLA as specified herein. 2.3.1. Grantee shall notify DOLA at least 30 days in advance of Project Completion. 2.4. Recapture of Advanced Funds. To maximize the use of Grant Funds, the State shall evaluate Grantee's expenditure of the Grant Funds for timeliness and compliance with the terms of this Grant. DOLA reserves the right to recapture advanced Grant Funds when Grantee has not or is not complying with the terms of this Grant. 2.5. Eligible Expenses. Eligible expenses shall include: consultant fees, RFP/bid advertisements, and attorney’s fees. 2.5.1. Direct costs are those that are identified as program-specific allowable costs of implementing the grant program objective. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices Page 2 of 7 2.5.2. Ineligible Expenses. Ineligible expenses shall include, but are not limited to: indirect overhead or general operating costs, site-specific studies, pre- development costs, lobbying, entertainment, food and beverage for public meetings, or other items not allowed under 2 CFR 200 Cost Principles. Grant Funds may not be used to cover legal costs for defense. 3. DEFINITIONS 3.1. Project Budget Lines. 3.1.1. “Consultant Services” means consultant fees, RFP/bid advertisements, and attorney’s fees. 3.2. “Substantial Completion” means the Work is sufficiently complete in accordance with the Grant so it can be utilized for its intended purpose without undue interference. 4. DELIVERABLES 4.1. Outcome. The final outcome of this Grant is completed Final Memo, Child Care Facility Master Plan, and adoption of one or more best practice strategies to promote the development of new child care facilities in Estes Park, Colorado. 4.2. Service Area. The performance of the Work described within this Grant shall be located in Estes Park, Colorado. 4.3. Performance Measures. Grantee shall comply with the following performance measures: Put Project out for bid or award Project to a previously selected qualified Consultant. Date of this Intergovernmental Grant Agreement. Consultant mobilization and provide DOLA with an electronic copy of the accepted bid. Date of this Intergovernmental Grant Agreement. Consultant Agreement or its Scope of Work. Date of the Consultant’s subcontract(s). draft Child Care Facility Master Plan for courtesy review. board action. draft best practice(s) for courtesy review. scheduled public hearing. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices Page 3 of 7 stakeholder engagement materials to DOLA. Expiration Date. accepted Child Care Facility Master Plan. Expiration Date. adopted best practice(s) and presentation materials. Expiration Date. See §4.5.2 below See §4.5.2 below 4.4. Budget Line Adjustments. 4.4.1. Grant Funds. Grantee may request in writing that DOLA move Grant Funds between and among budget lines, so long as the total amount of Grant Funds remains unchanged. To make such budget line changes, DOLA will use an Option Letter (Exhibit G). 4.4.2. Other Funds. Grantee may increase or decrease the amount of Other Funds in any one or any combination of budget lines as described in §6.2, or move Other Funds between and among budget lines, so long as the total amount of such “Other Funds” is not less than the amount set forth in §6.2 below. Grantee may increase the Total Project Cost with “Other Funds” and such change does not require an amendment or option letter. DOLA will verify the Grantee’s contribution of “Other Funds” and compliance with this section at Project Closeout. 4.5. Monthly Pay Request and Status Reports. Beginning 10 days after the end of the first Month following execution of this Grant and for each Month thereafter until termination of this Grant, Grantee shall submit Pay Requests and Status Reports using a form provided by the State. The State shall pay the Grantee for actual expenditures made in the performance of this Grant based on the submission of statements in the format prescribed by the State. The Grantee shall submit Pay Requests setting forth a detailed description and provide documentation of the amounts and types of reimbursable expenses. Pay Requests and Status Reports are due within 10 days of the end of the Month but may be submitted more frequently at the discretion of the Grantee. 4.5.1. For Months in which there are no expenditures to reimburse, Grantee shall indicate zero (0) requested in the Pay Request and describe the status of the Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices Page 4 of 7 Work in the Status Report. The report will contain an update of expenditure of funds by budget line as per §6.2 of this Exhibit B Scope of Project as well as a projection of all Work expected to be accomplished in the following Month, including an estimate of Grant Funds to be expended. 4.5.2. Specific submittal dates. Month Year Due Date Pay Request Due Status Report Due November 2025 December 30, 2025 Yes Yes December 2025 January 30, 2026 Yes Yes January 2026 March 2, 2026 Yes Yes February 2026 March 30, 2026 Yes Yes March 2026 April 30, 2026 Yes Yes April 2026 May 30, 2026 Yes Yes May 2026 June 30, 2026 Yes Yes June 2026 JULY 15, 2026* Yes Yes *State fiscal year runs July 1 – June 30 annually. Grantee must request reimbursement for all eligible costs incurred during a State fiscal year by July 10 annually. 4.6. DOLA Acknowledgment. The Grantee agrees to acknowledge the Colorado Department of Local Affairs in any and all materials or events designed to promote or educate the public about the Work and the Project, including but not limited to: press releases, newspaper articles, op-ed pieces, press conferences, presentations and brochures/pamphlets. 5. PERSONNEL 5.1. Responsible Administrator. Grantee’s performance hereunder shall be under the direct supervision of Carlie Bangs, Housing and Childcare Manager, (cbangs@estes.org), who is an employee or agent of Grantee, and is hereby designated as the responsible administrator of this Project and a key person under this §5. Such administrator shall be updated through the process in §5.3. If this person is an agent of the Grantee, such person must have signature authority to bind the Grantee and must provide evidence of such authority. 5.2. Other Key Personnel. : Laura Blevins, Grants Specialist, (lblevins@estes.org) and Sharla Beesley, Grant Coordinator, (sbeesley@estes.org). Such key personnel shall be updated through the process in §5.3. Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices Page 5 of 7 5.3. Replacement. Grantee shall immediately notify the State if any key personnel specified in §5 of this Exhibit B cease to serve. All notices sent under this subsection shall be sent in accordance with §14 of the Grant. 5.4. DLG Program Manager: Emily Francis, (720) 315-6833, (emily.francis@state.co.us). 5.5. DLG Program Assistant: Moira Blake, (720) 241-8357, (moira.blake@state.co.us). 6. FUNDING The State provided funds shall be limited to the amount specified under the “Grant Funds” column of §6.2, Budget, below. 6.1. Matching/Other Funds. Grantee shall provide at least 25% of the Total Project Cost as documented by Grantee and verified by DOLA at Project Closeout. Initial estimates of Grantee’s contribution are noted in the “Other Funds” column of §6.2 below. Increases to Grantee’s contribution to Total Project Cost do not require modification of this Intergovernmental Grant Agreement and/or Exhibit B. 6.2. Budget Cost Funds Funds Funds Source 1 Consultant Services $61,400 $46,100 $15,300 Grantee 7. PAYMENT Payments shall be made in accordance with this section and the provisions set forth in §5 of the Grant. 7.1. Payment Schedule. If Work is subcontracted or subgranted and such Subcontractors and/or Subgrantees are not previously paid, Grantee shall disburse Grant Funds received from the State to such Subcontractor or Subgrantee within fifteen days of receipt. Excess funds shall be returned to DOLA. Interim Payment(s) $46,100 Paid upon receipt of actual expense documentation and written Pay Requests from the Grantee for reimbursement of eligible approved expenses. Total $46,100 Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices Page 6 of 7 7.2. Interest. Grantee or Subgrantee may keep interest earned from Grant Funds up to $100 per year for administrative expenses. 8. ADMINISTRATIVE REQUIREMENTS 8.1. Reporting. Grantee shall submit the following reports to DOLA using the State-provided forms. DOLA may withhold payment(s) if such reports are not submitted timely. 8.1.1. Monthly Pay Request and Status Reports. Monthly Pay Requests shall be submitted to DOLA in accordance with §4.5 of this Exhibit B. 8.1.2. Final Reports. Within 45 days after the completion of the Project, Grantee shall submit the final Pay Request, Final Memo, and Status Report to DOLA. 8.2. Monitoring. DOLA shall monitor this Work on an as-needed basis. DOLA may choose to audit the records for activities performed under this Grant. Grantee shall maintain a complete file of all records, documents, communications, notes and other written materials or electronic media, files or communications, which pertain in any manner to the operation of activities undertaken pursuant to an executed Grant. Such books and records shall contain documentation of the Grantee’s pertinent activity under this Grant in accordance with Generally Accepted Accounting Principles. 8.2.1. Subgrantee/Subcontractor. Grantee shall monitor its Subgrantees and/or Subcontractors, if any, during the term of this Grant. Results of such monitoring shall be documented by Grantee and maintained on file. 8.3. Bonds. If Project includes construction or facility improvements, Grantee and/or its contractor (or subcontractors) performing such work shall secure the bonds hereunder from companies holding certificates of authority as acceptable sureties pursuant to 31 CFR Part 223 and are authorized to do business in Colorado. 8.3.1. Bid Bond. A bid guarantee from each bidder equivalent to 5 percent of the bid price. The “bid guarantee” shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of his bid, execute such contractual documents as may be required within the time specified. 8.3.2. Performance Bond. A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. 8.3.3. Payment Bond. A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 DAYC 26-003 - Estes Park Child Care Facility Master Plan and Best Practices Page 7 of 7 contract to assure payment as required by statute of all persons supplying labor and material in the execution of the work provided for in the contract. 8.3.4. Substitution. The bonding requirements in this §8.3 may be waived in lieu of an irrevocable letter of credit if the price is less than $50,000. 9. CONSTRUCTION/RENOVATION. The following subsections shall apply to construction and/or renovation related projects/activities: 9.1. Plans & Specifications. Construction plans and specifications shall be drawn up by a qualified engineer or architect licensed in the State of Colorado, or pre-engineered in accordance with Colorado law, and hired by the Grantee through a competitive selection process. 9.2. Procurement. A construction contract shall be awarded to a qualified construction firm through a formal selection process with the Grantee being obligated to award the construction contract to the lowest responsive, responsible bidder meeting the Grantee's specifications. 9.3. Subcontracts. Copies of any and all contracts entered into by the Grantee in order to accomplish this Project shall be submitted to DOLA upon request, and any and all contracts entered into by the Grantee or any of its Subcontractors shall comply with all applicable federal and state laws and shall be governed by the laws of the State of Colorado. 9.4. Standards. Grantee, Subgrantees and Subcontractors shall comply with all applicable statutory design and construction standards and procedures that may be required, including the standards required by Colorado Department of Public Health and Environment, and shall provide the State with documentation of such compliance. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Docusign Envelope ID: F90758AD-4140-4CEE-AA10-F4326AE84D89 The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Paul Hornbeck, Senior Planner Department: Community Development Date: December 9, 2025 Subject: Ordinance 19-25 Amending Estes Park Municipal Code Section 13.24.120 Regarding Extraterritorial Water Service Type: Public Hearing, Ordinance Objective: Consider an amendment to the Municipal Code regarding extraterritorial water service. Present Situation: In creating an annexation policy, staff identified potential amendments to Municipal Code Section 13.24.120 as it relates to annexation. Proposal: Proposed modifications include: • State annexation “is required” for extraterritorial water service, rather than “if required” • Assigns Town Board as the decision maker to waive the annexation requirement. If the Town Administrator finds annexation is not in the best interest of the Town, they may present that finding to the Board, who may waive annexation. The code currently requires properties ineligible for annexation that are seeking water service execute an agreement to annex when eligible. This section remains unchanged, but is separated into a different subsection Advantages: Adds clarity and designates Town Board as decision-maker. Disadvantages: Staff has not identified any disadvantages. Finance/Resource Impact: None. Level of Public Interest: There has been little public interest thus far. Attachments: 1.Ordinance 19-25 ORDINANCE NO. 19-25 AN ORDINANCE AMENDING SECTION 13.24.120 OF THE ESTES PARK MUNICIPAL CODE REGARDING EXTRATERRITORIAL WATER SERVICE WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado, has determined that it is in the best interest of the Town to amend a certain section of the Municipal Code of the Town of Estes Park, Colorado. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: Section 13.24.120 of the Estes Park Municipal Code is hereby amended, by adding underlined material and deleting stricken material, as set forth on Exhibit A. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this 9th day of December, 2025. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced at a regular meeting of the Board of Trustees on the day of , 2025 and published by title in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2025, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Exhibit A 13.24.120 - Extraterritorial water service. (a)Use of water outside the Town limits shall be subject to the paramount rights of users within the Town limits, and in case there shall be insufficient water to provide for users both within and without the Town limits, the Board may reduce, curtail or shut off the users outside the Town limits during such period of water shortage or scarcity. (b)All applicants for water service outside the boundaries of the Town, including any changes or enlargement of service, shall, if required by the Town, annex their property to the Town prior to furnishing of water service; or if their property is not eligible for annexa on, execute a water tap agreement requiring annexa on to the Town when said property is eligible for annexa on. However, upon finding that annexa on is not the Town’s best interest, the Town Administrator may present such a finding to the Board of Trustees, who may then waive the requirement to annex. (c) All applicants for water service outside the boundaries of the Town, including any changes or enlargement of service, whose property is not eligible for annexa on at the me, shall execute a water tap agreement requiring annexa on to the Town at the Town’s discre on if and when the property becomes eligible for annexa on. PUBLIC COMMENT RECEIVED ON 12/4/2025  Board of Trustees Public Comment Name: Joan Hooper Stance on Item: Neutral Agenda Item Title: Resolution 105-25 Expedited Review Process for Affordable Housing Projects Public Comment: attached file File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 90dayExpeditedApprovalPublic Comment.pdf 23.09KB 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. 90 days from project application to decision is FAST for large, complex projects with considerable community impact (e.g. PUDs). It leaves little time or opportunity for community overview and is definitely not enough time to revise plans in response to community concerns. The central problem is that community input is not solicited until after plans are developed and applications are submitted. Then there is a 15 day lag as public notices are published before there is any public meeting. The only way to get meaningful public input on expedited projects would be to amend the process. Perhaps make public feedback part of the pre-application process; on plans at the 30% stage and/or at the pre-application meeting with the Planning Division. Perhaps use a public-private partnership to facilitate these meetings. Perhaps set up social media pages for the projects so that there can be virtual community conversations on pros, cons and alternatives. Perhaps expand the Planning Division website to post ALL relevant documents (e.g. Public Works analyses) as they come through the Planning Division. In the intertest of securing the $50,000 bonus for adoption of a policy before 2026, the Resolution could be amended in the “Be It Resolved” section by adding a numbered item something like this: 3. The Community Development Director, the Town Administrator or their respective designees shall determine modifications for Town processes that will permit timely and meaningful community input and overview for expedited applications. The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Paul Hornbeck, Senior Planner Department: Community Development Date: December 9, 2025 Subject: Policy 403 Annexation Type: Policy Objective: To consider adoption of a policy to establish a guiding framework for annexation. Present Situation: Adoption of an annexation policy is a recommended action in the Estes Forward Comprehensive Plan and is an objective in the 2025 Strategic Plan. Town Board has provided direction on the policy at study sessions held on September 30, 2025 and October 28, 2025. Proposal: The intent of the annexation policy is to provide high level guidance to Town Board, staff, property owners, and the community members regarding factors to consider with prospective annexations. It will serve as a guiding framework and not a regulatory document. Individual annexations could be considered for consistency with the policy, but the policy would not mandate that annexations meet any or all criteria in the policy or replace Town Board’s discretion. Advantages: The annexation policy would help provide consistency and clarity for those involved in the annexation process. Disadvantages: Staff has not identified any disadvantages. Action Recommended: Adopt the annexation policy. Finance/Resource Impact: None. Level of Public Interest: There has been little public interest thus far. Sample Motion: I move for the approval/denial of Policy 403. Attachments: 1. Policy 403 Annexation Policy 403 – Annexation 12/3/25 Revisions: 0 Town of Estes Park, Community Development Page 1 of 4 Effective Period: Until superceded Review Schedule: As Needed Effective Date: 12/9/2025 COMMUNITY DEVELOPMENT 403 Annexation 1.PURPOSE This Annexation Policy establishes priorities for considering annexations to the Town of Estes Park. It is designed to ensure that annexation decisions align with the Town’s Comprehensive Plan vision and themes for resiliency. This Policy provides high level guidance to Town Board, staff, property owners, and community members regarding factors to consider with prospective annexations. It shall serve as a guiding document and not a regulatory framework. Individual annexations should be considered for consistency with this Policy; however, annexation is at the discretion of Town Board and is not governed by this policy. 2. POLICY Decisions on annexation should be guided by the following: a.Natural Environment i.Goal Use annexation as a tool to protect and enhance the Town’s natural resources and sensitive environmental areas. ii.Policy Statements 1)Annexation should prioritize the protection of environmentally sensitive lands, including watersheds, forests, wildlife habitats, and recreation areas. 2)Where appropriate, annexed lands should include dedication of parkland, open space, or conservation easements to preserve natural features. 3)Annexation should consider and mitigate risks from natural hazards such as flooding and wildfire. b.Built Environment i.Goal Promote a built environment that enhances the Town’s character, livability, and long-term infrastructure sustainability. Attachment 1 Policy 403 – Annexation 12/3/25 Revisions: 0 Town of Estes Park, Community Development Page 2 of 4 ii. Policy Statements 1) Annexation should align with the Town’s Future Land Use Map and other adopted planning documents. 2) Land uses proposed within annexed areas should contribute to a balanced, diverse, and compatible mix of development in Town. 3) Annexation proposals should not place an undue burden on existing public services or utilities. All necessary infrastructure upgrades or extensions should be funded by the annexing property. The Town may require infrastructure studies to evaluate service impacts before approving an annexation. c. Economy i. Goal Strengthen the Town’s fiscal health and economic diversity through strategic annexations. ii. Policy Statements 1) Annexation should contribute to economic development by introducing or supporting uses that diversify the local economy or fill unmet commercial or service needs. 2) Proposals should demonstrate a clear benefit to Town finances, including how anticipated tax revenues will cover the cost of providing services and maintaining infrastructure. 3) Annexation should support job creation, tourism, or commercial development consistent with the vision of balancing the needs of local residents, visitors, and protecting the natural environment. d. Housing i. Goal Expand the supply of workforce and attainable housing through annexation. ii. Policy Statements 1) Where feasible, annexation should accommodate a variety of housing sizes, types, densities, and prices. 2) Where appropriate, the Town should consider using annexation agreements as a tool to require a certain percentage of new housing be deed restricted as workforce or attainable housing. 3) Where appropriate, annexations generating new jobs should contribute to housing solutions for employees, such as employee housing. Policy 403 – Annexation 12/3/25 Revisions: 0 Town of Estes Park, Community Development Page 3 of 4 e. Transportation & Infrastructure i. Goal Ensure annexations support resilient infrastructure and efficient service delivery. ii. Policy Statements 1) Annexed areas should facilitate improvements identified in the Transportation Master Plan or required by the Development Code. 2) The Town should avoid annexing streets or infrastructure that are not up to Town standards unless an improvement plan is provided and funded by the annexing party. 3) Annexations that reduce enclaves or eliminate patchwork boundaries between the Town and the County are preferred to improve service efficiency (e.g., police and street maintenance). 4) When annexing land, adjacent right-of-way should generally be included with the annexation so the Town can provide maintenance, law enforcement, and services to serve adjacent residents, rather relying on County services. f. Enclave Annexations When an unincorporated area has been completely surrounded by a municipality for a minimum of three years, the municipality may annex the area by ordinance, with or without the consent of the affected property owners. Annexation of enclaves promotes the efficient delivery of government services and coordinated land use planning. It also helps avoid a fragmented approach that can occur when multiple jurisdictions govern a small area. A single governing authority is typically more effective and responsive than a patchwork of agencies. The Town will evaluate involuntary enclave annexations on a case-by-case basis. g. Annexation of Properties Subject to Pre-Annexation Agreements Property owners may enter into pre-annexation agreements committing to annexation once their property becomes eligible. These agreements may be a condition for receiving Town water service outside the municipal boundaries (water tap agreement) or for approval of development within the County. Although these agreements are intended to run with the land, they may expire over time or go unnoticed by Town staff or new property owners. To avoid such issues and ensure clarity, the Town should pursue annexation promptly upon eligibility unless determined by Town Board or Town Administrator to not be in the Town’s best interest. h. Joint Comprehensive Plan The Town of Estes Park and Larimer County collaborated to develop the Estes Forward Comprehensive Plan in 2022. The joint Plan allows for a cohesive vision, adopts common goals, and provides a shared framework for decision making. The Town should use the Plan as guidance in considering annexations. If either the Town or County move away from the model of a joint comprehensive plan, the Town should initiate discussions with the County on an intergovernmental agreement regarding development and annexation to ensure continued cooperation. Policy 403 – Annexation 12/3/25 Revisions: 0 Town of Estes Park, Community Development Page 4 of 4 Approved: _____________________________ Gary Hall, Mayor _____________ Date The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Paul Hornbeck, Senior Planner Department: Community Development Date: December 9, 2025 Subject: Resolution 103-25 Coyote Run Subdivision 2nd Filing Final Plat, CMS Planning & Development, Inc., Frank Theis, Owner/Applicant, Habitat for Humanity of the St Vrain Valley, Applicant Type: Public Hearing, Land Use, Resolution, Quasi-Judicial Objective: Conduct a public hearing to consider an application for a proposed final subdivision plat which would create twelve lots in the R (Residential) Zoning District, review the application for compliance with the Estes Park Development Code (Code), and approve, deny, or continue the item. Present Situation: The Coyote Run Subdivision was approved by Town Board in 2024 and created four lots. The current application for Coyote Run Subdivision, 2nd Filing proposes to subdivide Lot 4 into 12 lots. Town Board approved a rezoning of Lot 4 from E-1 (Estate) to R (Residential) in June, 2025 and approved the preliminary plat for this property on September 23, 2025. This final plat is consistent with the preliminary plat, including density, open space, and lot size. The site is located outside all mapped hazard areas (flood, fire, and geologic) but is located within an important wildlife habitat area per the 1996 Comprehensive Plan wildlife map. The Plan mapped the site within a high use area for deer. Moderate slopes exist on the site, with average grades of approximately 10%. Proposal: The applicants request approval of a final subdivision plat to create a 12-lot subdivision. Proposed lots range in size from approximately 9,000 square feet to 18,000 square feet and an open space tract of 30,000 square feet. Access is proposed to eleven of the lots from a new street which aligns with Twin Drive and terminates in a cul-de-sac. Access to the other lot would be via the existing private driveway to the west. Per Review Procedures and Standards of the Code, "Subdivisions are approved in two stages: first, a preliminary subdivision plat is approved, and second, a final subdivision plat is approved and recorded." Code section 3.2 requires the Planning Commission review the preliminary plat and make a recommendation to the Town Board, who is the final decision-making body. The final plat is reviewed by the Town Board only. Advantages: The application complies with the relevant standards and criteria set forth below and with other applicable provisions of the Code. In accordance with Code section 3.9.E. “Standards for Review”, all subdivision applications shall demonstrate compliance with the standards and criteria set forth in Chapter 10, "Subdivision Standards," and all other applicable provisions of the Code. 1. Lots. All lots meet applicable minimum standards for the R Zoning District. Lot sizes range in size from 9,202 to 18,106 square feet. The minimum lot size in the R zoning district generally 0.25 acres, or 10,890 square feet. However, with the provision of a minimum of 15% of the gross land area as private open areas, an adjusted minimum lot size of 0.21 acres, or 9,148 square feet applies. Therefore, all proposed lots meet the minimum lot size. 2. Density. Proposed net density equates to approximately three units per acre, in compliance with the maximum four units per acre. 3. Relationship to Comprehensive Plan. The proposed subdivision is consistent with the recommendations of the Estes Forward Comprehensive Plan, which designates suburban estate as the future land use for the property. This category "is intended for low to medium density single family residential development.” The Built Form of this category “typically consists of medium-sized single-family homes on lots that are at least a quarter-acre in size… new homes should be appropriately scaled for compatibility with existing neighborhood character.” 4. Geologic and Wildfire Hazard Areas. There are no mapped geologic or wildfire hazard areas identified within this subdivision area. 5. Off-Site Utilities and Services. Public Works, the Water Division, Power and Communications, Estes Valley Fire Protection District, and Upper Thompson Sanitation District have reviewed and expressed no objections to the proposed subdivision. 6. Orientation of Land Uses. The proposed subdivision will be for single-family residential use, consistent with surrounding uses. 7. Improvements. The code requires all public improvements to either be installed or financially guaranteed. An Improvement Agreement and the associated improvements will be secured by letter of credit or cash deposit as part of the final plat. 8. Compliance with Zoning Development Standards. The Code requires the layout of lots, driveways, utilities, drainage facilities be designed in a manner that: a. Minimizes the land disturbance. Some land disturbance is necessary for construction of the proposed road and detention pond, but grading appears minimized to the greatest extent possible. b. Maximizes the amount of open space in the development. In accordance with Code requirements, 15% of the gross land area is to be set aside for common open space. Additional private open space will exist on individual lots. c. Preserves existing trees/vegetation and wildlife habitat. Existing significant trees are shown on the construction plans. None are depicted as being removed with the subdivision improvements. Individual lots may have significant trees removed at the time of home construction, depending on exact siting of buildings. 9. Limits of Disturbance. The Code requires that limits of disturbance (LOD) be established with the subdivision of land. The subdivision plat indicates limits of disturbance will be established in the field prior to construction. 10. Streets. A traffic study completed with the rezoning application by the applicants’ traffic engineer found traffic generated by the subdivision does not warrant improvements to Peak View Drive such as turn lanes. Public Works reviewed the traffic study with no adverse findings. Street design is consistent with the “Street Design and Construction Standards” found in Appendix D of the Code. 11. Sidewalks, Pedestrian Connections and Trails. Proposed sidewalk and pedestrian connections are in compliance with Code requirements. A sidewalk will be constructed along the internal new street, along with a connection from the cul-de-sac to the open space. The first filing of Coyote Run Subdivision required construction of a 10’ wide concrete multiuse path along Peak View Drive for the length the development. The applicant has two years from approval of that filing to complete the path, which will also serve the 2nd filing. 12. Wildlife Habitat Protection. As an area identified as important wildlife habitat (high use area for deer), the Code prohibits non-native plant species. The landscape plan conforms this requirement. The Code also places limits on fencing to allow animal passage. No fencing is proposed with the subdivision; however, a note will be included on the plat to alert future land owners of this restriction. 13. Private Open Area. The Code requires residential subdivisions containing five or more lots in the R Zone District to set aside 15% of the gross land area for open areas. The proposed open space outlot meets this requirement and includes a detention pond, trail, and benches. Code section 7.4.C.2 indicates detention ponds may count towards the private open area set-aside requirement when they are “accessible and usable as community amenities by the public or the residents of the development (e.g., picnic areas, passive recreation areas, playgrounds, ponds for fishing and/or boating, etc.).” Staff finds the provision of benches and wetland plantings qualify as a passive recreation area. The application complies with the conditions of approval included with the rezoning of the lot and with the approval of the preliminary plat, which were: • Consistency with the conceptual subdivision plat with the rezoning; • Providing a landscape plan to demonstrate conformance with Development Code Section 7.4.C.2 regarding the detention pond; and • Deed restricting eight of the lots as attainable. An initial master deed restriction was recorded in September, 2025 and will need to be amended with the final plat to specify its applicability to the subject eight lots. The Development Code requires the plat be submitted for recording within 180 days of Town Board approval. Disadvantages: None identified. Action Recommended: Staff recommends Town Board approve the final plat, subject to the following conditions of approval: 1. Lots 1-2 and 7-12 shall be subject to an amended deed restriction recorded with the final subdivision plat. 2. Prior to recording, the plat shall be amended to add notes on lots 1-2 and 7-12 as follows: Lot Subject to Master Deed Restriction; See Surveyor’s Note #4. Finance/Resource Impact: Future ongoing expenditures for street maintenance, police service, and other municipal services will be minor compared existing town-wide expenditures on these items. Level of Public Interest: As of this writing no public comments have been received on this application; however, the previous applications with this property generated a high level of public interest. In accordance with the notice requirements in the Code, notice of this hearing was published in the Estes Park Trail-Gazette, on November 21, 2025. Notice was mailed to all required adjacent property owners on November 21, 2025. A sign was posted on the property by the applicant. Sample Motion: I move for the approval/denial of Resolution 103-25. Attachments: 1.Resolution 103-25 2.Application/Statement of Intent 3.Final Subdivision Plat 4.Landscape Plan 5.Draft Construction Plans [Link to Draft Construction Plans] 6.Neighborhood and Community Meeting Notes RESOLUTION 103-25 A RESOLUTION APPROVING THE COYOTE RUN SUBDIVISION 2nd FILING FINAL PLAT WHEREAS, an application for the Coyote Run Subdivision 2nd Filing Final Plat was filed by CMS Planning & Development, Inc. (Owner/Applicant), and Habitat for Humanity of the St Vrain Valley (Applicant); and WHEREAS, the Coyote Run Subdivision 2nd Filing Final Plat proposes subdivision of a 4.47 acre property to create twelve (12) lots in R (Residential) Zoning District; and WHEREAS, a public hearing was held before the Estes Park Panning Commission on September 16, 2025, at the conclusion of which the Planning Commission voted to recommend approval of the Preliminary Subdivision Plat to the Estes Park Board of Trustees, with conditions; and WHEREAS, a public hearing was held before the Estes Park Board of Trustees on September 23, 2025, at the conclusion of which the Board of Trustees voted to approve the Preliminary Subdivision Plat, with the following conditions of approval: 1.All outstanding staff and referral agency comments shall be addressed, including: a.The final plat shall include a landscape plan to demonstrate conformance with Development Code Section 7.4.C.2 regarding the detention pond. 2.Lots 1-2 and 7-12 shall be subject to an amended deed restriction recorded with the final subdivision plat; and WHEREAS, the Coyote Run Subdivision 2nd Filing Final Plat is in conformance with the Coyote Run Subdivision 2nd Filing Preliminary Plat; and WHEREAS, a public hearing, preceded by proper public notice, was held by the Board of Trustees on December 9, 2025 and at said hearing all those who desired to be heard were heard and their testimony recorded; and WHEREAS, the Board of Trustees finds the applicant has complied with the applicable requirements of the Estes Park Development Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Coyote Run Subdivision 2nd Filing Final Plat is hereby approved, subject to the following conditions: 1.Lots 1-2 and 7-12 shall be subject to an amended deed restriction recorded with the final subdivision plat. 2.Prior to recording, the plat shall be amended to add notes on lots 1-2 and 7-12 as follows: Lot Subject to Master Deed Restriction; See Surveyor’s Note #4. DATED this 9th day of December, 2025. TOWN OF ESTES PARK Mayor Attachment 1 ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Ian _, Special Review .· ·' Preliminary Subdivision Plat Final Subdivision Plat Minor Subdivision Plat Amended Plat Project Description Project Address Legal Description Parcel ID# Site Information ESTES PARK PLANNING DEPARTMENT APPLICATION 0 Boundary Line Adjustment 0 ROW or Easement Vacation 0 Street Name Change Time 0 Rezoning Petition 0 Annexation Request 0 Extension 0 Condominium Map O Preliminary Map Q Final Map 0 Supplemental Map Lot Size Area of Disturbance in Acres ::t I ~~ __ ___;:...__;~..:-....;.;:; _____ ___ ,, Existing Land Use Proposed Land Use Existing Water Service Proposed Water Service OTown ~Town Existing Sanitary Sewer Service Proposed Sanitary Sewer Service Is a sewer lift station required? Existing Gas Service D Xcel l I Swell D None Dwell D None 0 EPSD 0 EPSD OYes D Other If D Other (specify) D Other (specify) 0 UTSD 12:}, Septic (29. UTSD O Septic ~ No ~None □None Existing Zoning lt.__ ... E-,---'-______ Proposed Zoning ___ ..!::..~---------------1 Site Access (if not on public street) Are there wetlands on the site? D Yes ~ No Site staking must be completed as required/requested by Planner. ag. Yes 0No Primary Contact Information Name of Primary Contact Person _...1..-:-...!. .. (i::..;;;:,t..".\.!::::l\.:i..:·1:.Lf'....:' _...1..1:::u:;:"""--S.-=:....,_------------------4 Complete Mailing Address 'O 'f~ )( / 6 E.~,c:-? C o Primary Contact Person is Owner N Applicant D Consultant/Engineer Attachments ~-Application fee ~ Statement of intent D 2 copies (folded) of plat or plan D 11" X 17" reduced copy of plat or plan r.8l, Digital Copies of plats/plans in TIFF or PDF format emailed to planning@estes.org D Sign Purchase ($10) . Please review the Estes Park Development Code Appendix B for additional submittal requirements, which · may include ISO calculations, drainage report, traffic impact analysis, geologic hazard mitigation report, wildfire hazard mitigation report, wetlands report, and/or other additional information. Town of Estes Park..,., P.O . Box 1200..,.. 170 MacGregor Avenue e(f, Estes Park. CO 805 17 Community Development Department Phone : (970) 577-3721 e(f, Fax: (970) 586-0249 ..,_ www .estes.org/CommunityDevelopment Revised 2023-08-01 ks Attachment 2 Record Owner(s) __ ,·...;~,;....···\.:..:.:~_"_ .... r...;:L::.,/~\.,;,;1,;;;;..~:..l1..\...,;j,;,;i"-:.::.)l;.:,;~--'"--:i.__.,_·_:co;.,;t::;;;~~..,:-V..;;:~:.;..;··1.~t.~··J..:..f..:..'"".::.l.1-;f:.~K;;:."f..:.''-· .J_.:..;__....:_ ___ __. Mailing Address ., ·1 ."!(',:,_-X -tt{~ E:: F'. ~ t:_) ~k1.\/~(. 7 Phone L ?, I --{_, 2.,.t ) 0 _ _,__,___...,..,._~ ...... -.=,. ...... ---------------------f Cell Phone ------------·-----~:Jl_~--------------1 Fax --------------------------------1 Email ftke.1c., ;=s ti\; 6Hl\.i.l ... '-'.<.::i •'l Applicant . ·:il\Nt-:. ~\.') ~11.ov'-. tLic:o •"l·\ll\ 1c.· I\.J\Sf t-1,w ·· · · :· · , ... I-1.1r-111;-:,tt1 ~ Mailing Address '(Jr; l.,QS;:t;';;,M Q ,~T .. co ~o=::;:.,e, v~~At•.-..:1 V/\u ,r:,.'--' Phone 3 ,;._'.:;,c,z_ ~.:::..::=-~...J,...,j..J..;----....W~"""------:::::..:;.,.:;:;..=....;;;;:;.... ____________ .... Cell Phone --------------------------------1 Fox -.,,,.,.------------------------------1 Email o\ e. ,?te r . .,e; i'-'-(..~ .::'.,TVf..,-'\11\':'i ·i-\Ai-":>{, .f\"T , ,:;; -(Zi:$ Consultant/Engineer \/1\N J ~f;f~ E..,(\'.K.:5 f ~ E.f::. .. )3.j ~ <S_ Mailing Address 'O ""t-'3. • s.H t::.P,.Ef:-...... C1 ) -~;.....,..:_,;;.....,...,...«,....&.:::;;.,..::.-~-=='-,.;;;.-...J---!=.-t....:::='---~,....._._-_____ __ Phone .J Qi,;:.. c.,~..,<P----------------------------1 Cell Phone (cl '"[C.· J .,,.±:(<3. · · 1 2... { c:, Fax -------------------------· Email APPLICATION FEES For development within the Estes Park Town limits See the fee schedule included h, your application packet or view the fee schedule online at www.estas .org/planningforms All reauests for refunds must be made in writing. All fees are due at the time of submittal. MINERAL RIGHT CERTIFICATION (not required for Board of Adjustment) Article 65.5 of Tille 24 of the Colorado Revised Statutes requires applicants for Development Pltms. Spacial Reviews . Rezoning, Preliminary and Final Subdivision Plats. Min.or Subdivision Plats If creating a new lot, and Preliminary and Flnal Condominium Maps to provide notice of the application and initial public hearing to all mineral estate owners where the surface estate and tile mineral estate have been severed. This notice muat be given 30 clays prior to the first hearing on en application for development and meet the statutory requirements. I hereby certify that the provisions of Section 24-65.5-103 CRS have been met. Names: Record Owner Pl.CASE PRtNr. ,: f ,;, Applicant _PLEASEPRtNY ~,xi::A b"-t\n ~*e -~r,0.; .~""' 1-r.._\,;'""'~ 1 .,, 11 _ Signatures: •·.• . -~ ,· ' Record Owner ,.·7 r ~..._~..:•.,;:;·., ......... •..;'~;.;:.'·---,--..,..•,;;.·-,,;..·:.::.1-,; ... :.e~· .... ::5a•~-~--.-!;;,;;.'··;:..··------Date Dale APPLICANT CERTIFICATION ► I hereby certify that the information and exhibits herewith submitted are true and correct to the best of my knowledge and that in filing the application I am acting with the knowledge and consent of the owners of the property. ► In submitting the application rnatorials and signing this application agreement. I acknowledge and agree that tile application is subject to the applicable processing and public hearing requiromonts set forth In tile Estes Park Development Code (EPDC). ► I acknowledge that I have obtained or have access to the EPDC , and that , prior to filing this appllcalion, I have had the opportunity to consult the relevant provisions governing the processing of and decision on the application. The Estes Park Development Code is available online al : ► I understand that acceptance of this application by the Town of Estos Park for filing and receipt of the application fee by the Town does not necessarily mean that the application is complete under the applicable requirements of the EPDC . ► I understand that I am required to obtain a "Development Proposal'' sign from the Community Development Department and that this sign must be posted on my prope11y where It is clearly visible from t11e road. no later than ton business days prior to the public hearing . ► I understand that a 1·esubmittal fee will be charged if my application is lt1complete. ► The Community Development Department will notify the applicant in writing of the date on which the application Is determined to be complete. ► I grant permission for Town of Estes Park Employ1:1es/Planning Commissioners/Board of Adjustment members, with proper idenlifioation. access to my property during tile review of this application. ► I understand that full fees will be charged for tho resubmlttal of an a1)pllcalion that has become null and void Date / () •· 14t-z.,; Data Jt:il~. -~ 5 For Board of Adjustment applications: failure of an. Bppllcant to apply for a building permit and commence construction or action with regard to the variance approval within one (1) year or receiving approval may automatically render the decision of the BOA null and void . (EPDC Section 3.0.0) DEVELOPMENT PROPOSAL UNDER REVIEW •O-t 1M PROl'U "• U 1 10 511 l ,i!1 CONIIUNIIY/ NIIIHBORHOOD MEETING SCHEDULED fORTHIS PROPIRIY 970-511-3121 STATEMENT OF INTENT Final Plat Phase 2 of Coyote Ridge Subdivision in Estes Park, Colorado CMS Planning & Development, Inc. -Applicant Habitat For Humanity of the St. Vrain Valley -Applicant 10/24/2025 The subject property is 4.47 acres located at 685 Peak View Drive, on the north side of Peak View Drive and approximately 1/3 mile west of South Saint Vrain (Highway 7) in Estes Park, Colorado. It is zoned R, which allows for ¼-acre minimum lot size. Access Eleven of the new single-family lots access onto a cul-de-sac in a 45-foot-wide right-of-way, including curb & gutter and sidewalk on the on the south side of the street. This new public street provides access onto Peak View Drive across from Twin Drive . The twelfth lot will have access onto the private drive in Phase One . Stormwater Drainage The property will drain to a new detention basin in the 2/3-acre open space lot. The outflow from the property will be through an existing culvert under Peak View Drive on the East end of the property, and the outflow volume will be less than the historical volume prior to development . Utilities Underground electric and water mains will be extended to the new subdivision from locations on the west side of the subject property. One new fire hydrant will be installed in the center of the property. A sewer main will extend from the west along the south side of the new street. Both water and sewer mains will extend off site under Peak View Drive and down Twin Drive to existing mains . Phasing Schedule The construction of infrastructure for the subdivision will begin immediately upon Final Plat filing. The first house will begin construction as soon as a permit can be obta i ned. Statistical Information Lot Sizes: Lots 1-3 and 7-12 Lots 4-6 9,200+ sf 18,000+ sf 29,403+ sf (15% of Parcel) 160+ If Open Space Lot Street Length Street Lights None (Lights already exist at both Peak View Intersections) CMS PLANNING & DEVELOPMENT P.O.BOX416 ESTES PARK, COLORADO 80517 (970) 231-6200 Attachment 3 T T IMi!co S§Ji^220nz;0 raIH "d •BpOQ }USU)dOi9A8Q >|JBd S91S3 Olfl Aq pajinbaj se pameBwuu oq I!JM seaie paqjntsipjomo nv •spoow snojxou ;o leAOiu&i (euoiseooo Buijjnbai /ijuo 'ssejB psmoiu-uou '83UBUot"ietu-MO| B eq 0^ papustui s| eaje s[m 'sjsmoypiiM SARBU oiuos Buipnpuj •Uiseq uoRuaiBp 8tp puntue puc lopno ooeds usdo gqi uj paiuqd aq 01 ssssejfi pazjiejnieu pue SAReN NOIiTtVOO aSHSlOiVM A3T1VA S31S3 3H1A8 a3QN3WW003a SV SlNV-td NViUVdta S aNVU3? nvs-t nvo-i. wo-s 100:1*8 3HS~ SMO'UiM 3AU.VN aooMOoa asisoasa uacnv .ivaiNim N3dSV S3133dS oc Zi. 6 6 TUB" fuy <35 0 -G sv5SwS "•"«'s5%s ..i,<u!"°,'''5SinI 'W^,^ PP^\sa^ ;isn iNyid Naayvs uaivM/aNOd NOtiNajaa '03HSnaVlS3 3UV SXNVId llJLNn Q3i.V9)yyj 38 -HIM ONLLNV-ld M3N T1V NV7d 3dV3SaNn ONI7M PUZ - NOISIAiaQHS NUif 3J.OA03 Attachment 4 Coyote Run Neighborhood meeting January 11, 2025 Estes Park Library Frank Theis, property owner and developer of proposed project, introduced himself and outlined the purpose of the meeting. He then introduced the Co-Applicant, David Emerson, Executive Director of Habitat for Humanity and Paul Hornbeck, senior planner in Estes Park. David Emerson then made the following presentation •Objective – give Habitat’s perspective acknowledging the opposition o Presented information about Habitat including the following topics: ▪Habitat’s history in the community building homes and arranging affordable mortgage financing including a very high success rate with homeowners paying their mortgages (zero foreclosures in 36 years) ▪The industries in which are people work (#1 Healthcare, #2 Education) and how they are selected. ▪The role we play not just to set the price of the home but to arrange financing as a certified USDA mortgage lender. ▪The impact to Habitat’s homeowners over the years ▪The types of homes we build o Presented information about the concept plan and why Habitat believes they can ensure affordability •Habitat- focused on land development but also like to rehab when possible. •We are focused on the 8 households that would need a homeownership opportunity •What we would be buying is builder ready lots, lots that would be ready to build on. Often we are doing the land development, Habitat’s current project at Raven was under contract since 2011 and is just now being built. Builder ready lots allows Habitatto avoid to the risk and expense of entitlement and infrastructure. The purchase price for these lots are at an affordable price, and the concept is supported by the comprehensive plan. Habitat will make sure it is affordable . Habitat would like to make the rezoning approval conditional on the 8 lots being designated attainable housing. Habitat reported that a master deed restriction can make it attainable and they sited two past rezoning requests that had conditions set upon them. One was Raven where an attainable master deed restriction had to be approved and another was in Lyons where a rezoning was granted as part of a Development Agreement that spelled out a variety of conditions related to affordability and preference for those residing in Lyons. This was in response to the 2013 floods. Habitat gave an overview of agreement with CMS Planning & Development as follows: •CMS sells 8 lots in a size materially consistent with the concept plan •CMS bears risk and cost of pursuing a rezoning, replat and installing infrastructure to create 8 builder ready lots Attachment 6 • CMS agrees to attain habitat’s approval before each submission and to pursue an R designated rezoning supported by the Estes Forward Comprehensive plan • CMS and habitat agree to pursue a conditional rezoning predicated on eight lots being designated attainable • CMS will provide 0% interest financing at closing so Habitat’s desired out of pocket expenses are minimized until 7/1/2026 (1/2 sales price) and 7/1/2028 (remainder) • Purchase price is lower of appraisal or $125K/lot. Habitat believes this to be below market value to secure builder ready lots without expense 2-3 years in the future. Habitat then showed a concept plan and the development team took questions. Questions & Answers Q: Who is on the application? Is it just CMS or both CMS and Habitat? Paul Hornbeck reported that a neighborhood meeting is required before an application and therefore since there is no application it is not clear who the applicant is. However, as it states on the notice letter, CMS and Habitat are representing themselves as both applicants. Q: What difference will Habitat make on being the applicant? David Emerson- Habitat believes in rezoning, we need to ask for rezoning in order to do the work we do. By being involved in this transaction with a binding agreement Habitat can maximize the probability that the lots will be developed affordably. We can also work to ask for a conditional approval of the rezoning that designates the lots as attainable. Frank- This request is different than the prior request as they are quarter acre lots instead of 1/8 acre lots. . All other lots (3) will also have deed restrictions for work force as he has seen people in this community who are unable to live here and would like those lots to help with that. Question and Comment was made – Individual provides affordable rental on his properties. In the past he would get 20-30 people wanting to rent when he advertised an opening, but now on his current listing has had only 2 people. He feels like there are a lot of unsold units and does not have the need anymore. Scott Moulton- ED EP housing authority offered his opinion. He began by asking the rate the gentleman is charging and he stated $2500 for a 3 beds/ 2 bath house Scott stated that Estes Valley has had a unhealthy rental and homeownership market in the past. While we increased the stock of rentals the rental for those homes (market rate) has not brought the prices down although the increase in supply has started to bring a healthier balance. He believes $2500 for a 3 bedroom is still a little high for most even though it is probably market. He sees a significant demand for homeownership with an affordable rate, Habitat does this very well, and the housing authority is having a hard time providing ownership opportunities. The Housing Authority is seeing 3-4 bedroom units renting well, but in the next many months and years they want to try to create a spectrum of housing solutions (both rental and homeownership) Q: What do people do about the rising costs of insurance? David explained that Habitat’s program ensures affordability at sale by setting the price (as builder) and arranging the financing (as a USDA Mortgage Lender). He explained that Habitat will take the taxes, insurance and HOA amounts and Response from Frank- 1500 SQ feet, 2 car garages, not terrible different from the neighbors, different styles, and our agreement is to make sure they all have different front elevations so it does not look cookie cutter, Comment: An individual stated she represented the Estes Valley Residents Group and read a statement opposed to the change. Comment: If we do this in this zone – what is to keep others from doing the same? This takes away property rights from others in town. Comment: The purpose of the meeting is to get informed- get us on board or oppose, correct? I support the argument against rezoning, not that I don’t trust Habitat, I don’t trust Frank, I wouldn’t vote for this, Comment: Given the public the basics of the contract, concerned with the 3 other lots and they could go down even more Q: What happens to the wildlife? Comment: Concern for the perpetual state of construction- trucks, etc.? Response: David Takes time to build with volunteers, will do our best Q: Would this have an HOA? Response from David- Yes would have to because it needs to take care of the detention pond Comment: Concern with Frank gaining 500K per lot, think he is getting money and using Habitat’s good name for financial gain Comment- statement from United Neighborhood in Estes Park opposing rezoning Response from David- Conditional rezoning – development agreement between town and developer, outlines the requirements for the developer to have the rezoning requirements, Q: Are you willing to negotiate the number of lots and houses down so we can help people without building that many? Response from Frank- open to that Q: What keeps a homeowner from selling at a profit? David gave an overview of past Deed restrictions that govern how a homeowner could sell. Meeting concluded a little before 5PM as the Library was closing add that to the mortgage to ensure that the total cost of owning the home is less than 30% of a household’s gross income. He also explained in his original presentation Comment: An individual wanted help with Math and asked are they quarter acre lots. There was back and forth with many and apparent confusion over the amount of houses that could be developed in the event of rezoning. David and Frank attempted to clarify the concept plan on a handout that was distributed and the screen (see attachments of those two items). Conditionally rezoned- Comment: A resident expressed concern that the 3 larger lots could be further subdivided. Response: Frank mentioned that the size of those lots would not allow a further subdividing given their size as any division would result in lower than ¼ acre lots. Paul Hornbeck concurred. Comment: A resident expressed concern about wildlife and the detention pond Q: A resident asked if the City ever changed from E1 to R rezoning? Response: Paul Hornbeck indicated that he did not have the answer to that question as he would need to research that. Q: A resident expressed concern that the people Habitat would be bringing in to own these homes don’t have the experience of living in Estes Park and asked if Habitat rehab houses? David clarified that Habitat is not bringing in people from outside Estes. That the households buying these homes are either working in Estes (and likely driving from other places) or living in unsustainable, unsafe or unaffordable conditions in Estes Park. Response: from David 213 Bighorn- EPHA invested in the home to make it affordable, rehab, bought at 400k, put in 98K, sold for $350K Comment: There was a comment from a resident suggesting this amounts to cluster zoning and claiming that cluster zoning is illegal in the State of Colorado. They also expressed their opinion that this property can’t support this much development and we need to preserve the open space Q: How would habitat manage having 8 more units when they have 5 already? Response from David- Not going to be building these anytime soon, need to get through the others first. Q: Objective of Habitat should blend into the neighborhood- how to do this with E-1 housing next door? This build will stick out based off the zoning, Response from David- These homes would be built and sold to those households at 60-80% AMI which is a little higher AMI than what we currently build for (< 60%). He sited that their architect is Steve Lane and we will work to build it so it does not stick out. David acknowledged that the term “blend in” is subjective but we are looking to do 1 story homes with no basements so from the outside it will look a bit larger. He also expressed his opinion that it is hard to find single story 3 and 4 bedroom homes for homeowners to age in place so this site represents a good opportunity to do so. Attachment A (Handout) Coyote Run Concept Plan & Overview 1 2 3 4 5 6 7 8 Affordable lots under Habitat’s Program (8) Market Rate Lots (3) 3 1 2 Existing House CMS and Habitat for Humanity St Vrain Valley have a binding Purchase and Sale Agreement to pursue the below concept plan. Summary of the agreement is as follows:  CMS sells 8 lots in a size materially consistent with those below  CMS bears risk and cost of pursuing a rezoning, replat and all infrastructure to create 8 builder ready lots  CMS agrees to attain Habitat’s approval before each submission and to pursue an R designated rezoning supported by the Estes Forward Comprehensive Plan  CMS and Habitat agree to pursue a conditional rezoning predicated on eight lots being desig- nated attainable  CMS will provide 0% interest financing at closing so Habitat ’s desired out of pocket expenses are minimized until 7/1/2026 (1/2 sales price) and 7/1/2028 (remainder)  Purchase price is lower of appraisal or $125k/lot. Habitat believes this to be below market value to secure builder ready lots without expense 2-3 years in the future Contact Information: Habitat for Humanity St Vrain Valley; David Emerson, Executive Director, 303 946-5190, Demerson@stvrainhabitat.org CMS Planning & Development Inc.; Frank Theis, Owner, 970 231 -6200, ftheis3@gmail.com Illustration Purposes only. Final lot layout predicated on further engineering and Town review and acceptance Attachment A Handout (offered to individuals in the room): Attachment B (Presentation) Neighborhood Meeting January 11, 2025 Coyote Run Homeownership Opportunity Introductions & Agenda Agenda •Objective of Agreement •Habitat Overview & Plan •Concept Plan •Questions & Feedback Introductions Co-Applicants: CMS Planning, Frank Theis, Owner Habitat for Humanity St Vrain Valley, Director, David Emerson Town of Estes Park; Paul Hornbeck, Senior Planner Objective of Agreement Habitat for Humanity’s Interest: •To secure Eight “Builder Ready” lots for affordable homeownership •Habitat avoids risk and cost of entitlement and infrastructure •To secure lots at a price and cash requirement that is affordable •To support a density request consistent with the Estes Forward Comprehensive Plan •To pursue a conditional rezoning that ensures public of affordability •Request Eight lots be designated attainable Our Mission Seeking to put God’s love into action, Habitat for Humanity brings people together to build homes, communities and hope. Serving the St. Vrain Valley Transforming lives for 36 years Build and renovate homes and then sell at no profit with an affordable mortgage 86% of Habitat homes have original owner Less than 2% Foreclosure Rate across the U.S. (none in St Vrain Valley) Our homes represent $38M in Assessed Value Habitat homeowners in this area have paid over $1.7 Million in Property Taxes Across Colorado, Top 2 industries our Homeowners work in: ◦#1 Healthcare, #2 Education Who Qualifies for a new Habitat Home? •Clear Housing Need ✓> than 30% of income on housing ✓Safety/space issues •Ability to Pay ✓30-80% AMI ✓Steady income/ manageable debt •Willingness to Partner ✓250-500 hours of sweat equity ✓Training and Classes •US Citizen or Legal Permanent Resident How are families impacted by participating in Habitat’s program? Long Term Impacts •Greater sense of well-being •Improved health •Safer neighborhood •Increased savings •Improved educational outcomes •Higher education •Reduced need for public assistance Family / Cross Generational Impact Patty was selected for home in 1999 with her 9-year-old daughter Was a Certified Nursing Assistant Went back to school and now a Registered Nurse Daughter graduated from CSU In 2020, Patty paid off her Habitat mortgage early 1/3rd of our families work in the medical field Habitat for Humanity Homes ▪ Affordable to Buy •Priced at cost •Habitat as Mortgage Lender originate’s at 30% of a person’s income ▪ Affordable to Own •Energy Efficient •Various Construction Professionals assist with each home ▪ Blended Architecture •Various styles of homes in numerous communities ▪ Real Estate Impact Habitat as Mortgage Lender •Habitat arranges financing originating mortgage at 30% or less of a household’s income •Habitat St Vrain is a certified Mortgage Packager for the US Department of Agriculture Direct Loan program •USDA Direct Mortgage Program •Since 1959 exists to provide affordable mortgages to low to moderate income households in rural designated areas •No downpayment required •33 and 38 year mortgages •Rate can be subsidized down to achieve affordability •Mortgage costs (including escrow) set at 29% of a household’s income Coyote Run Analysis •Habitat cost assumptions: $125k lot + $275k-$325k costs = $400k-$450k direct costs •Last two Estes Park homes had direct costs of $189k and 205k (No land, entitlement or infrastructure costs) •Habitat for Humanity must serve households below 80% AMI •50%-80% Average Median Income Household of 4; Between $59,400 ($28.56/hr) and $95,040 ($45.69 an hour) •Estimated Sales Price/Mortgage to be affordable; Sales Price Principal & Interest - USDA Direct Loan Escrow Total 400,000$ $1,054.75 506.91$ 1,561.66$ 450,000$ $1,186.59 569.00$ 1,755.59$ Mortgage AMI Level Income Affordable housing cost* 50%59,400$ 1,485.00$ 80%95,040$ 2,376.00$ ** Mortgage or rent payment (30% of income) Habitat for Humanity St Vrain Valley has built homes in 18 different neighborhoods in Dacono, Frederick, Erie, Longmont, Lyons and Estes Park. “I have worked with Habitat for over 12 years and there is no detectable difference in quality between their home construction and other dwellings in the neighborhoods where they construct their homes. In fact, in terms of final quality, our inspectors consider them as one of the better builders they encounter in the field.” - Chris Allison, former Chief Building Official, City of Longmont What is the impact on the value of neighboring homes when a Habitat home is built near them? •Habitat sites 11 national studies, conducted over many years, in many different locations; they all refute the notion that lower income housing has a detrimental affect on neighboring property values. •2016 Trulia Research: “There doesn’t go the neighborhood” Conclusion: “In the nation’s 20 least affordable housing markets, low-income housing built during a 10-year span shows no effect on nearby home values.” National Studies •Habitat has built multiple homes in 14 different neighborhoods in Longmont. •Three local case studies show a positive impact on real estate values. Local experience Local Real Estate Impact Case Study at Mill Village * Original study completed in 2020; recent sales from 2022 and 2023 show prices between $463,000 and $635,000. Six Habitat homes built 2003-2004 and then three more Habitat homes built 2009-2010. There are a total of 28 houses on the same street (19 non-Habitat homes). Four non-Habitat houses had purchases in 2005 to 2007 and then sold sometime between 2016 and 2020 •Average Initial Purchase Price: $257,000 •Average Recent* Sales Price: $391,000 •Price Increase range: $105,000 -$160,000 Local Real Estate Impact Case Study at Quail Ridge * Original study done in 2020, recent sales from 2022 and 2023 show prices between $460,000 and $705,000. Seven Habitat homes were built from late 2006 to 2008. Five are on one block of 13 (8 non-Habitat Homes) Four houses had purchases in 2004 or 2005 just before Habitat activity and then sold sometime in from 2017 to 2020: •Average Initial Purchase Price: $291,900 •Average Recent Sales Price: $407,875 •Price Increase range: $89,400 -$144,500 Overview of Agreement CMS and Habitat for Humanity St Vrain Valley have a binding Purchase and Sale Agreement to pursue the below concept plan. Summary of the agreement is as follows: CMS sells 8 lots in a size materially consistent with the concept plan CMS bears risk and cost of pursuing a rezoning, replat and all infrastructure to create 8 builder ready lots CMS agrees to attain Habitat’s approval before each submission and to pursue an R designated rezoning supported by the Estes Forward Comprehensive Plan CMS and Habitat agree to pursue a conditional rezoning predicated on eight lots being designated attainable CMS will provide 0% interest financing at closing so Habitat’s desired out of pocket expenses are minimized until 7/1/2026 (1/2 sales price) and 7/1/2028 (remainder) Purchase price is lower of appraisal or $125k/lot. Habitat believes this to be below market value to secure builder ready lots without expense 2-3 years in the future Concept Plan 1 2 3 4 5 6 7 8 Affordable lots under Habitat’s Program (8) Market Rate Lots (3) 3 1 2 Existing House Q & A The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Tammy Zimmerman, Finance Director Department: Finance Date: December 9, 2025 Subject: Resolution 104-25, Supplemental Budget Appropriations #2 to the 2025 Budget Type: Resolution Objective: To appropriate funding for grant awards, fleet welding tents, utility project closeouts, additional childcare subsidy grants, additional Prospect Mountain construction loan interest, Mrs. Walsh’s Garden Pond project, other final year-end adjustments; and increase the full-time equivalent (FTE) count for a donation-funded Museum position. Present Situation: Throughout the year, operational needs and project requirements arise that were not included in the original budgets such as new grants, capital needs, or evolving program demands. To ensure continued compliance with budgetary and audit standards, periodic budget amendments are required to authorize these expenditures and align appropriations with actual activity. Proposal: The following explains the most significant proposed changes in appropriations by Fund. Additional items may be described in the “Schedule of Budgeted Revenue Changes” and the “Schedule of Budgeted Appropriation Changes” which are included as part of Attachment B. General Fund: Increase of $98,626 Mrs. Walsh’s Garden Pond: An increase of $98,626 is included for the construction of Mrs. Walsh’s Garden Pond, a project previously approved by the Town Board. The project will be funded entirely through restricted donations held in fund balance for Mrs. Walsh’s Garden, which currently totals $147,407. Museum – Donation-Funded Part-Time Museum Assistant: An amendment is also included for the future addition of a part-time Museum Assistant (0.70 FTE / 28 hours per week). This position will be funded by a $90,000 restricted donation from the Hondius estate received in 2025. There is no fiscal impact to the 2025 Budget, as hiring is not anticipated until January 2026. A future amendment to the 2026 Budget (estimated at $46,000 for salary and benefits) will be brought forward to appropriate this funding. Workforce Housing/Childcare Fund: Increase $360,000: The proposed amendment includes several grant- and donation-related adjustments: • Two $100,000 DOLA grants received in 2025: o Workforce Housing Assistance Action Plan o Childcare Assistance Master Plan Each requires a 25% ($25,000) local match, to be funded through fund balance reserves. • Childcare Subsidies – Increase of $150,000: Additional demand for childcare assistance requires expanded appropriations, funded through existing fund balance reserves. • Private Donation – $10,000: A donation from the Frozen Dead Guy Festival will be recognized and appropriated toward ADA upgrades for Mountain Top Childcare. • Larimer County Grant Recognition – $1,971,067 Revenue Increase: This adjustment recognizes the remaining portion of the $2 million Larimer County grant for the Fish Hatchery workforce housing project. Revenue recognition is aligned with project expenditures under governmental accounting standards. Overall, the Fund reflects $360,000 in expenditure increases supported by a combination of new grants, donations, and fund balance utilization Power and Communication Fund: Decrease of $500,000 A $500,000 decrease in expenditure is proposed due to lower-than-anticipated purchased power supply costs. Additionally, an increase of $400,000 in field work order revenue is projected based on activity through year-end. Water Fund: Decrease of $109,712 The net decrease results from the following adjustments: • Purchased Water Supply Savings – ($90,000) • Personnel Adjustments – ($54,000) net reduction • Interest Expense Increase of $260,000 related to the CoBank construction loan for the Prospect Mountain Waterline Replacement Project: • Capital Project Closeouts – ($225,712) decrease Several water capital projects were closed, shifting approximately $4 million in remaining funding to the Mall Road Water Loop project. Water revenue estimates have also been increased by $280,000 based on stronger- than-projected billing collections. A CIP project detail sheet is included in Recaps of Proposed Budget Adjustments attachment, and a PowerPoint presentation will accompany this item for Board review. Fleet Fund: Increase of $53,000 An increase of $53,000 is proposed to purchase a welding tent and fume extraction system, to be funded from available Fleet Fund reserves. Advantages: • Town will continue to operate In compliance with statutory requirements regarding municipal budget law • Proposed projects can continue as planned • Hiring of staff for donation-specific purpose Disadvantages: Use of these funds will expend the Town’s accumulated reserves, reduce future investment income and possibly limit future flexibility. However, appropriations do not go below the designated percentage reserves as specified in Policy 601. Action Recommended: Staff recommends approval of the 2025 supplemental budget appropriation #2 resolution. Finance/Resource Impact: After reflecting this budget amendment, the General Fund reserves are projected at 36.4% of 2025 operating expenditures: Level of Public Interest: Minimal. No comments received or expected. Sample Motion: I move for the approval/denial of Resolution 104-25 appropriating additional sums of money for the Town of Estes Park for the budget year ended December 31, 2025. Attachments: 1. Resolution 104-25 Supplemental Budget Appropriations #2 to the 2025 Budget. 2. Recaps of Proposed Budget Adjustments and Supporting Documents. RESOLUTION 104-25 SUPPLEMENTAL BUDGET APPROPRIATIONS # 2 TO THE 2025 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2025 annual budget in accordance with the Local Government Budget Law on November 12th, 2024; and WHEREAS, additional unanticipated grants have been received after adoption of the original annual budget; and WHEREAS, certain projects and expenditures have additional funding needs which were identified after adoption of the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2025 be decreased by $98,086 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 30,355,502 98,626 30,454,128 204 Community Reinvestment Fund 9,864,016 0 9,864,016 211 Conservation Trust Fund 39,000 0 39,000 220 Larimer County Open Space Fund 1,799,269 0 1,799,269 236 Emergency Response System Fund 46,836 0 46,836 238 Community Center Fund 0 0 0 240 Wildfire Mitigation Fund 411,401 0 411,401 244 Trails Improvement Fund 4,799,658 0 4,799,658 246 Trails Improvement Extension Fund 575,543 0 575,543 256 Parking Services Fund 1,472,874 0 1,472,874 260 Street Fund 8,314,438 0 8,314,438 265 Stormwater Fund 1,786,722 0 1,786,722 270 Workforce Housing Lodging Tax Fund 7,399,297 360,000 7,759,297 502 Power and Communications Fund 42,281,789 (500,000) 41,781,789 503 Water Fund 27,505,033 (109,712) 27,395,321 505 Workforce Housing Fund 752,000 0 752,000 606 Medical Insurance Fund 4,790,000 0 4,790,000 612 Fleet Maintenance Fund 985,215 53,000 1,038,215 625 Information Technology Fund 1,470,083 0 1,470,083 635 Vehicle Replacement Fund 1,250,371 0 1,250,371 645 Risk Management Fund 673,747 0 673,747 650 Facilities Fund 1,906,367 0 1,906,367 Total All Funds 148,479,161 (98,086) 148,381,075 Attachment 1 DATED this 9th day of December, 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney TOWN OF ESTES PARK SCHEDULE OF BUDGETED REVENUE CHANGES ALL FUNDS BA#2 -2025 YEAR END BUDGET AMENDMENT Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 256 Parking Services Fund Public Works Parking and Transit Parking fee revenue adjusted to match closer to actual.Ongoing -9,000 9,000 Total Parking Services Fund - 9,000 9,000 270 Workforce Housing Lodging Tax Fund Housing / Childcare NA Private Donations from Frozen Dead Guys Festival to fund Mountaintop Childcare ADA improvements One Time -10,000 10,000 270 W orkforce Housing Lodging Tax Fund Housing / Childcare NA Department of Local Affairs (DOLA) grant for Childcare Master Plan One Time 75,000 -75,000 270 W orkforce Housing Lodging Tax Fund Housing / Childcare NA Department of Local Affairs (DOLA) grant for Housing Action Plan One Time 75,000 -75,000 270 W orkforce Housing Lodging Tax Fund Housing / Childcare NA Recognition of Larimer County Grant for Fish Hatchery workforce housing project One Time 1,971,067 -1,971,067 Total Workforce Housing Lodging Tax Fund 2,121,067 10,000 2,131,067 502 Power and Communications Fund Utilities NA Additional Field Work Order revenue anticipated One Time 400,000 -400,000 Total Power and Communications Fund 400,000 - 400,000 502 Water Utilities NA Revised estimates for Residential and Commercial billing collections Ongoing -280,000 280,000 Total Water Fund - 280,000 280,000 Total Projected Revenue Changes 2,521,067 299,000 2,820,067 Attachment 2 TOWN OF ESTES PARK SCHEDULE OF BUDGETED APPROPRIATION CHANGES ALL FUNDS BA#2 -2025 YEAR END BUDGET AMENDMENT Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Museum NA Increased part-time (.70 FTE) for Museum Assistant funded from Hondius donations. Increased salary expense will be on a 2026 Budget amendment. One Time - - - 101 General Fund Public Works Parks For construction of Mrs. Walsh's Garden Pond, a project previously approved by the Town Board. Project will be funded entirely through restricted donations held in fund balance.One Time 98,626 - 98,626 Total General Fund 98,626 - 98,626 270 Workforce Housing Childcare Assistance NA Additional demand for childcare assistance subsidy grants for afterschool programs. To be funded from fund balance reserves.One Time 160,000 160,000 270 Workforce Housing Childcare Assistance NA Childcare Assistance project- DOLA grant award of $75,000 for a Childcare Master Plan with a local match of $25,000. Local match to be funded from fund balance reserves.One Time 100,000 100,000 270 Workforce Housing Workforce Housing NA Workforce Housing Assistance project- DOLA grant award of $75,000 for a Housing Action Plan with a local match of $25,000. Local match to be funded from fund balance reserves.One Time 100,000 100,000 Total Workforce Housing Fund 360,000 - 360,000 502 Power and Communication Fund Utilities Light & Power Decrease in Purchased Power Supply budget due to lower-than- anticipated expenditures One Time - (500,000) (500,000) Total Power and Communication Fund - (500,000) (500,000) 503 Water Utilities NA Decrease in Purchased Water Supply budget due to lower-than- anticipated expenditures.Ongoing - (90,000) (90,000) 503 Water Utilities NA Personnel accounts of Salaries- Regular, Salaries - Supervisor and Overtime accounts were adjusted to be closer to actual, providing a net savings.Ongoing - (54,000) (54,000) 503 Water Utilities NA Interest expense increase related to the COBank construction loan for the Prospect Mountain Waterline Replacement Project. Refinancing with USDA Direct Loan has been delayed.Ongoing - 260,000 260,000 503 Water Utilities NA Department requested that several capital improvement projects (CIP) be realigned based on Water Master Plan. CIP budgets were shifted to provide funding for the Mall Road Looping project (construction estimate is $4M) and reduce Ongoing - (225,712) (225,712) Total Water Fund - (109,712) (109,712) 612 Fleet Maintenance Fund Internal Services Fleet Proposed purchase of a welding tent and fume extraction system to be funded from available fund balance reserves.One Time 53,000 53,000 Total Fleet Maintenance Fund 53,000 - 53,000 Total Expenditure Appropriation Changes 511,626 (609,712) (98,086) Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 204 211 220 236 238 240 244 246 256 260 265 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER WILDFIRE MITIGATION TRAILS TRAILS SALES TAX EXTENSION PARKING SERVICES STREET STORMWATER WORKFORCE HOUSING LODGING TAX Revenues $27,180,668 $4,947,444 $41,000 $1,032,883 $0 $0 $411,401 $4,587,117 $871,390 $1,018,750 $3,292,015 $1,279,916 $7,542,067 Expenses 30,454,128 9,864,016 39,000 1,799,269 46,836 0 411,401 4,799,658 575,543 1,472,874 8,314,438 1,786,722 7,759,297 Net Increase (Decrease (3,273,460) (4,916,572) 2,000 (766,386) (46,836) 0 0 (212,541) 295,847 (454,124) (5,022,423) (506,806) (217,230) Estimated Beginning Fund Balance, 1/1/25 13,932,974 5,001,128 129,242 1,830,609 290,933 11 0 385,778 102,525 459,102 6,808,937 729,352 520,944 Add Back Reserves included in Budgeted Expense 0 1,500,000 0 0 0 0 0 0 0 0 0 0 0 Estimated Ending Fund Balance, 12/31/25 $10,659,515 $1,584,556 $131,242 $1,064,223 $244,097 $11 $0 $173,237 $398,372 $4,978 $1,786,515 $222,546 $303,714 502 503 505 606 612 625 635 645 650 POWER AND COMMUNICA TIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT FACILITIES MANAGEMENT TOTAL Revenues $35,758,050 $17,219,449 $752,000 $4,438,676 $1,014,153 $1,213,483 $804,473 $675,192 $1,915,934 $115,996,061 Expenses 41,781,789 27,395,321 752,000 4,790,000 1,038,215 1,470,083 1,250,371 673,747 1,906,367 148,381,075 Net Increase (Decrease (6,023,739) (10,175,872) 0 (351,324) (24,062) (256,600) (445,898) 1,445 9,567 (32,385,013) Estimated Beginning Fund Balance, 1/1/25 12,957,665 12,646,158 0 2,086,557 555,527 744,621 2,400,462 22,892 0 61,605,419 Add Back Reserves included in Budgeted Expense 433,587 123,023 0 0 0 0 0 0 0 2,056,610 Estimated Ending Fund Balance, 12/31/25 $7,367,513 $2,593,309 $0 $1,735,233 $531,465 $488,021 $1,954,564 $24,337 $9,567 $31,277,016 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT RECAP OF BUDGET ALL FUNDS 12/2/2025 7:14 PM Copy of BA#2 YE ADJ 101 204 211 220 236 238 240 244 246 256 260 265 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER WILDFIRE MITIGATION TRAILS TRAILS SALES TAX EXTENSION PARKING SERVICES STREET STORMWATER WORKFORCE HOUSING LODGING TAX Estimated Ending Fund Balance, 12/31/2025 $10,659,515 $1,584,556 $131,242 $1,064,223 $244,097 $11 $0 $173,237 $398,372 $4,978 $1,786,515 $222,546 $303,714 Budgeted Reserves *** Pkg Garage Maint Reserve 81,000 - - - - - - - - - - - - Childcare Reserve 10,159 - - - - - - - - - - - - Museum Hondius Trust Reserve 90,679 Workforce Housing Reserve 417,186 - - - - - - - - - - - - Facility and Employee Housing Reserve - - - - - - - - - - - - - Capital Reserve - 0 - - - - - - - - - - - Restr Donations 105,148 - - - - - - - - - - - - Nonspendable Prepaids 15,909 - - - - - - - - - - - - Equipment Reserve - - - - - - - - - - - - - Policy 660 Fund Balance Reserves 7,613,717 - - - - - - - - - - - - Total Reserved Fund Balance 8,333,797 0 - - - - - - - - - - - Unreserved Budgetary Fund Balance 12/31/2025 $2,325,718 $1,584,556 $131,242 $1,064,223 $244,097 $11 $0 $173,237 $398,372 $4,978 $1,786,515 $222,546 $303,714 502 503 505 606 612 625 635 645 650 POWER AND COMMUNICATIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT FACILITIES MANAGEMENT TOTAL Estimated Ending Fund Balance, 12/31/2025 $7,367,513 $2,593,309 $0 $1,735,233 $531,465 $488,021 $1,954,564 $24,337 $9,567 $31,277,016 Budgeted Reserves *** Pkg Garage Maint Reserve - - - - - - - - - $81,000 Childcare Reserve - - - - - - - - - $10,159 Workforce Housing Reserve - - - - - - - - $417,186 Facility and Employee Housing Reserve - - - - - - - - - $0 Capital Reserve - - - - - - - - - $0 Restr Donations - - - - - - - - - $105,148 Nonspendable Prepaids - - - - - - - - - $15,909 Equipment Reserve 1,365,191 844,397 - - - - 1,954,564 - - $4,164,152 Policy 660 Fund Balance Reserves 5,591,368 1,663,612 - 1,029,011 92,882 100,000 - - - $16,090,590 Total Reserved Fund Balance 6,956,559 2,508,009 - 1,029,011 92,882 100,000 1,954,564 - - 20,884,144 Unreserved Budgetary Fund Balance 12/31/2025 $410,954 $85,300 $0 $706,222 $438,583 $388,021 $0 $24,337 $9,567 $10,392,872 *** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are budget management accounts and are merely changes to reserved fund balances. TOWN OF ESTES PAR BA#2 -2025 YEAR END BUDGET AMENDMENT RECAP OF BUDGETED RESERVES ALL FUNDS #204 COMMUNITY REINVESTMENT FUND #502 POWER & COMMUN- ICATIONS FUND #503 WATER FUND Description Account # (if applicable) Project (if applicable) Facility and Employee Housing Reserve Parking Garage Maint Reserve Childcare Reserve Museum Hondius Trust Reserve Workforce Housing Reserve Capital Reserve Equipment Reserve Equipment Reserve Projected Ending Reserve Balance 12-31-2024 - 75,000 10,159 882,186 104,795 2,199,054 824,878 2025 Budgeted Additions to Reserves MAINTENANCE RESERVE 101-3100-431.37-99 26,000 CHILDCARE RESERVES 101-1900-419.37-97 CHCARE - MUSEUM HONDIUS TRUST DONATION 101-5700-365.20-00 HOND25 90,679 WORKFORCE HSNG RESERVES 101-1945-419.37-98 WFHRES - CAPITAL RESERVES CONTRIB 204-5400-544.37-95 CAPRES 1,500,000 FUTURE VEHICLE PURCHASE 502-6501-560.25-44 433,587 FUTURE VEHICLE PURCHASE 503-6300-540.25-44 123,023 2025 Budgeted Use of Reserves Childcare Assistance Prog 101-1900-419.29-75 CHCARE - Transfer to Facilities Fund 101-9000-491.96-50 PKGRES (20,000) Tranfer to P&C 204-9000-491.95-02 BEAD (1,500,000) Transfer to P&C 101-9000-491.95-02 BEAD (465,000) BUILDING REMODELING 204-5400-544.32-22 MUSADD - WAYFINDING SIGNAGE 204-5400-544.35-63 WAYFND - OTHER EQUIPMENT 502-7001-580.33-98 - TRUCKS 502-7001-580.34-42 (1,267,450) TRUCKS 503-7000-580.34-42 90398 (103,504) TOWN HALL PUBLIC RESTROOM REMO 204-5400-544.32-22 (104,795) Projected Ending Reserve Balance 12-31-2025 - 81,000 10,159 90,679 417,186 0 1,365,191 844,397 #101 GENERAL FUND TOWN OF ESTES PARK RESERVE ACCOUNT BUDGETED ACTIVITY ALL FUNDS BA#2 -2025 YEAR END BUDGET AMENDMENT General Conservation Open Emergency Community Wildfire Trails Parking Fund Trust Space Response Center Mitigation Trails Sales Tax Ext Services 101 211 220 236 238 240 244 246 256 REVENUE Operating revenues Taxes 19,982,37$ -$ -$ -$ -$ 411,401$ -$ 571,39$ -$ Licenses and permits 928,80 - - - - - - - 22,000 Intergovernmental 1,754,94 41,000 987,883 - - - 4,587,11 300,00 - Charges for services 867,765 - - - - - - - 807,25 Fines and forfeitures 19,000 - - - - - - - 39,000 Rental income 238,95 - - - - - - - - Investment income 550,00 - 45,000 - - - - - - Donations 126,679 - - - - - - - - Miscellaneous 817,158 - - - - - - - 500 Total Operating Revenues 25,285,66 41,000 1,032,883 - - 411,401 4,587,11 871,39 868,75 Other sources Transfers-In from other funds 1,895,00 - - - - - - - 150,00 Sale of assets - - - - - - - - - Financing proceeds - - - - - - - - - TOTAL REVENUES 27,180,66 41,000 1,032,883 - - 411,401 4,587,11 871,39 1,018,75 EXPENDITURES Operating expenditures Source of supply - - - - - - - - - Personnel 13,280,991 - 127,729 - - - - 107,287 186,478 Operations & maintenance 13,602,86 20,000 195,00 - - 411,401 - - 657,89 Total Operating Expenditures 26,883,85 20,000 322,729 - - 411,401 - 107,287 844,37 Other uses Debt service - - - 46,836 - - - - - Capital 166,01 19,000 1,476,54 - - - 4,799,65 468,25 628,50 Transfers-out to other funds 3,404,25 - - - - - - - - Contingency - - - - - - - - - TOTAL EXPENDITURES 30,454,12 39,000 1,799,269 46,836 - 411,401 4,799,65 575,543 1,472,87 NET SOURCE (USE) OF FUNDS (3,273,460) 2,000 (766,386) (46,836) - - (212,541) 295,847 (454,124) FUND BALANCES, Beginning 13,932,97 129,242 1,830,609 290,933 11 0 385,778 102,525 459,102 Reserve increases included in exp. above - - - - - - - - - FUND BALANCES, End of Year 10,659,515 131,242 1,064,223 244,097 11 0 173,237 398,372 4,978 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMEN FINANCIAL OVERVIEW ALL FUNDS Special Revenue Funds Capital Projects Special Revenue Funds (Cont) Fund Workforce Housing Lodging Community Information Vehicle Risk Facilities Streets Stormwater Tax Reinvestment Medical Fleet Technology Replacement Management 260 265 270 204 606 612 625 635 645 650 REVENUE Operating revenues Taxes 2,102,71$ 1,279,91$ 5,375,00$ -$ -$ -$ -$ -$ -$ -$ Licenses and permits - - - - - - - - - - Intergovernmental 1,189,29 - 2,131,06 1,980,74 - 36,000 - - - - Charges for services - - - - 400,00 953,153 1,183,483 708,473 675,192 - Fines and forfeitures - - - - - - - - - - Rental income - - - - - - - - - 1,683,37 Investment income - - - 60,000 100,00 25,000 30,000 96,000 - - Donations - - - - - - - - - - Miscellaneous - - 36,000 - 3,938,67 - - - - - Total Operating Revenues 3,292,015 1,279,91 7,542,06 2,040,74 4,438,67 1,014,153 1,213,483 804,473 675,192 1,683,37 Other sources Transfers-In from other funds - - - 2,906,69 - - - - - 232,557 Sale of assets - - - - - - - - - - Financing proceeds - - - - - - - - - - TOTAL REVENUES 3,292,015 1,279,91 7,542,06 4,947,44 4,438,67 1,014,153 1,213,483 804,473 675,192 1,915,93 EXPENDITURES Operating expenditures Source of supply - - - - - - - - - - Personnel 75,756 186,722 138,71 - - 727,491 725,672 - 50,747 455,735 Operations & maintenance 453,471 - 5,153,355 356,55 4,790,00 241,331 551,562 - 623,00 1,396,02 Total Operating Expenditures 529,227 186,722 5,292,065 356,55 4,790,00 968,822 1,277,23 - 673,747 1,851,759 Other uses Debt service - - - 918,895 - - - - - - Capital 7,785,211 1,600,00 2,042,232 6,738,565 - 69,393 192,849 1,250,371 - 54,608 Transfers-out to other funds - - 425,00 1,850,00 - - - - - - Contingency - - - - - - - - - - TOTAL EXPENDITURES 8,314,43 1,786,722 7,759,29 9,864,01 4,790,00 1,038,215 1,470,083 1,250,371 673,747 1,906,36 NET SOURCE (USE) OF FUNDS (5,022,423) (506,806) (217,230) (4,916,572) (351,324) (24,062) (256,600) (445,898) 1,445 9,567 FUND BALANCES, Beginning 6,808,93 729,352 520,94 5,001,12 2,086,55 555,527 744,621 2,400,462 22,892 - Reserve increases included in exp. above - - - 1,500,00 - - - - - - FUND BALANCES, End of Year 1,786,515 222,54 303,71 1,584,55 1,735,233 531,465 488,021 1,954,56 24,337 9,567 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMEN FINANCIAL OVERVIEW ALL FUNDS Internal Service Funds Power & Workforce Housing % of Communication Water Linkage Fee Total 502 503 505 Total REVENUE Operating revenues Taxes 205,70$ -$ -$ 29,928,50$ 28.41% Licenses and permits - - 720,00 1,670,80 1.59% Intergovernmental 6,878,849 6,445,949 - 26,332,85 25.00% Charges for services 26,324,501 6,703,50 - 38,623,31 36.66% Fines and forfeitures - - - 58,000 0.06% Rental income - - - 1,922,32 1.82% Investment income 360,00 550,00 32,000 1,848,00 1.75% Donations - - - 126,679 0.12% Miscellaneous 24,000 20,000 - 4,836,33 4.59% Total Operating Revenues 33,793,05 13,719,44 752,00 105,346,80 100.00% Other sources Transfers-In from other funds 1,965,00 - - 7,149,25 Sale of assets - - - - Financing proceeds - 3,500,00 - 3,500,00 TOTAL REVENUES 35,758,05 17,219,44 752,00 115,996,06 EXPENDITURES Operating expenditures Source of supply 10,570,00 50,000 - 10,620,00 14.28% Personnel 5,966,99 3,330,62 - 25,360,93 34.10% Operations & maintenance 5,762,07 3,416,753 752,00 38,383,28 51.62% Total Operating Expenditures 22,299,06 6,797,381 752,00 74,364,222 100.00% Other uses Debt service 2,178,092 833,438 - 3,977,261 Capital 15,954,63 19,644,502 - 62,890,33 Transfers-out to other funds 1,350,00 120,00 - 7,149,25 Contingency - - - - TOTAL EXPENDITURES 41,781,78 27,395,321 752,00 148,381,07 NET SOURCE (USE) OF FUNDS (6,023,739) (10,175,872) - (32,385,013) FUND BALANCES, Beginning 12,957,665 12,646,15 - 61,605,41 433,587 123,023 - 2,056,61 FUND BALANCES, End of Year 7,367,513 2,593,309 - 31,277,01 Enterprise Funds TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMEN FINANCIAL OVERVIEW ALL FUNDS Fund/Dept Fund Name 2025 Approved Budget Amendment 2025 Amended Budget 101 GENERAL FUND 27,180,668 - 27,180,668 204 COMMUNITY REINVESTMENT 4,947,444 - 4,947,444 211 CONSERVATION TRUST 41,000 - 41,000 220 LARIMER COUNTY OPEN SPACE 1,032,883 - 1,032,883 236 EMERGENCY RESPONSE - - - 238 COMMUNITY CENTER - - - 240 WILDFIRE MITIGATION 411,401 - 411,401 244 TRAILS 4,587,117 - 4,587,117 246 TRAILS SALES TAX EXTENSION 871,390 - 871,390 256 PARKING SERVICES 1,009,750 9,000 1,018,750 260 STREET 3,292,015 - 3,292,015 265 STORMWATER 1,279,916 - 1,279,916 270 WORKFORCE HOUSING LODGING TAX 5,411,000 2,131,067 7,542,067 502 POWER AND COMMUNICATIONS 35,358,050 400,000 35,758,050 503 WATER 16,939,449 280,000 17,219,449 505 WORKFORCE HOUSING LINKAGE IMPACT FEE 752,000 - 752,000 606 MEDICAL INSURANCE 4,438,676 - 4,438,676 612 FLEET 1,014,153 - 1,014,153 625 INFORMATION TECHNOLOGY 1,213,483 - 1,213,483 635 VEHICLE REPLACEMENT 804,473 - 804,473 645 RISK MANAGEMENT 675,192 - 675,192 650 FACILITIES 1,915,934 - 1,915,934 TOTAL 113,175,994 2,820,067 115,996,061 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY OF ANTICIPATED REVENUE ALL FUNDS Fund/Dept Fund Name 2025 Approved Budget Amendment 2025 Amended Budget 101 GENERAL FUND 101-1100 Legislative 477,741 - 477,741 101-1190 Town Attorney 454,088 - 454,088 101-1200 Judicial 35,102 - 35,102 101-1300 Town Administrator's Office 595,531 - 595,531 101-1400 Town Clerk's Office 483,929 - 483,929 101-1500 Finance 860,238 - 860,238 101-1600 Planning 1,229,033 - 1,229,033 101-1700 Facilities - - - 101-1800 Human Resources 491,082 - 491,082 101-1900 Outside Entity Funding 1,629,916 - 1,629,916 101-1945 Workforce Housing - - - 101-2100 Police - Patrol 5,947,651 - 5,947,651 101-2155 Police - Communications 1,560,347 - 1,560,347 101-2175 Police - Support Svcs 483,790 - 483,790 101-2185 Police - Code Enforcement 222,639 - 222,639 101-2300 Building Safety Divison 727,612 - 727,612 101-2400 Engineering 736,617 - 736,617 101-2600 Visitor Center 810,381 - 810,381 101-3100 Streets 1,683,116 - 1,683,116 101-3175 Stormwater Maintenance 576,475 - 576,475 101-5200 Parks 2,055,555 98,626 2,154,181 101-5500 Special Events 3,152,604 - 3,152,604 101-5600 Transportation 2,072,016 - 2,072,016 101-5690 Parking - - - 101-5700 Museum 665,785 - 665,785 101-9000 Transfers 3,404,254 - 3,404,254 - - 101 GENERAL FUND 30,355,502 98,626 30,454,128 204 COMMUNITY REINVESTMENT 9,864,016 - 9,864,016 211 CONSERVATION TRUST 39,000 - 39,000 220 LARIMER COUNTY OPEN SPACE 1,799,269 - 1,799,269 236 EMERGENCY RESPONSE 46,836 - 46,836 238 COMMUNITY CENTER - - - 240 WILDFIRE MITIGATION 411,401 - 411,401 244 TRAILS 4,799,658 - 4,799,658 246 TRAILS SALES TAX EXTENSION 575,543 - 575,543 256 PARKING SERVICES 1,472,874 - 1,472,874 260 STREET 8,314,438 - 8,314,438 265 STORMWATER 1,786,722 - 1,786,722 270 WORKFORCE HOUSING LODGING TAX 7,399,297 360,000 7,759,297 502 POWER AND COMMUNICATIONS 42,281,789 (500,000) 41,781,789 503 WATER 27,505,033 (109,712) 27,395,321 505 WORKFORCE HOUSING LINKAGE IMPACT FEE 752,000 - 752,000 606 MEDICAL INSURANCE 4,790,000 - 4,790,000 612 FLEET 985,215 53,000 1,038,215 625 INFORMATION TECHNOLOGY 1,470,083 - 1,470,083 635 VEHICLE REPLACEMENT 1,250,371 - 1,250,371 645 RISK MANAGEMENT 673,747 - 673,747 650 FACILITES 1,906,367 - 1,906,367 TOTAL ALL FUNDS 148,479,16 (98,086) 148,381,07 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY OF APPROPRIATIONS ALL FUNDS General Fund Comm Reinvestment Fund Total Fund Balance 10,659,515$ 1,584,556$ 12,244,071$ Year End Balance of Reserves to Exclude Parking Garage Maintenance Reserve (81,000) - (81,000) Childcare Reserve (10,159) - (10,159) Museum Hondius Trust Reserve (90,679) - (90,679) Workforce Housing Reserve (417,186) - (417,186) Facilities & Employee Housing Reserv - - - Capital Reserve - (0) (0) Prepaids and Restricted Donations Estimate (121,057) - (121,057) (720,081) (0) (720,081) Unassigned, Unrestricted Fund Balance Subject to Reserve Calculation 9,939,434 1,584,556 11,523,990 Total Expenditures 30,454,128 9,864,016 40,318,144 Less Reserve Increases (26,000) - (26,000) Less Transfers Out Between GF & CRF (2,906,697) - (2,906,697) Net Expenditures 27,521,431 9,864,016 37,385,447 Less Capital Expenditures General Fund (192,016) - (192,016) Community Reinvestment Fund - (6,738,565) (6,738,565) Total Capital to Exclude (192,016) (6,738,565) (6,930,581) Total Expenditures Subject to Reserve Calculation 27,329,415$ 3,125,451$ 30,454,866$ 25% Reserve Requirement 6,832,354$ 781,363$ 7,613,717$ Projected Reserve Ratio as of 12-31-2025 36.4% 50.7% 37.8% TOWN OF ESTES PAR BA#2 -2025 YEAR END BUDGET AMENDMENT GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO General Fund Community Reinvestment Fund Total Amended Budget Total Revenues 27,180,668 4,947,444 32,128,112 Less: Capital Grants (One time funds) 1,228,310 1,980,747 3,209,057 Capital Donations - - - Transfers between GF & CRF - 2,906,697 2,906,697 One Time Personnel Contribution from Friends of the Museum 90,679 - 90,679 One Time FEMA Flood Repair Grant Revenue 32,089 - 32,089 One Time Public Transit Grant Mobile Application 50,000 - 50,000 One time transfers from Workforce Hsng/Childcare Lodging Tax Fund 425,000 - 425,000 1,826,078 4,887,444 6,713,522 Net Ongoing Revenues 25,354,590 60,000 25,414,590 Total Expenditures 30,454,128 9,864,016 40,318,144 Less: Transfers to Facilities - 200,000 200,000 Transfers to Parking Services Fund (Big Horn) - 150,000 150,000 Transfers to Power & Communications (BEAD) 465,000 1,500,000 1,965,000 Transfers between GF & CRF 2,906,697 - 2,906,697 Less Significant One Time Expenditures: Wildfire Mitigation Fire District Contribution - 319,000 319,000 Fall River Trails & Pedestrian Bridge Repairs- 101-5200-452.25-52 245,580 - 245,580 Capital Grants (One time funds not included in Capital) 1,243,529 Event Center Barn Install project -101-5500-455.22-12 45,000 - 45,000 Development Code Rewrite 101-1600-416-22-13 350,000 - 350,000 Laserfiche Scanning Consultant 101-1400-414-22-98 80,787 - 80,787 Stanley Park Master Plan-204-540-544.22-98 - 37,556 37,556 Parking Garage Maint Reserve 101-3100-431-37-99 26,000 - 26,000 IA Pro Software for PD Blue Team -101-2100-421.25-01 5,500 - 5,500 Post Loop Project Traffic Evaluation -101-2400-424.22-02 15,000 - 15,000 PT Seasonal Staffing Upgrade From Friends of the Museum contrib 27,110 - 27,110 Special Election 101-1400-414.22-98 35,000 - 35,000 Visitor Center Fireplace Replacement 101-2600-426.25-02 10,000 - 10,000 Limited Term PW Project Manager 16,568 - 16,568 Limited Term PW Project Manager in Facility Allocation 97,040 - 97,040 Prior Year Purchase Orders Rolled from Fund Balance 155,541 - 155,541 Mrs. Walsh Garden 101-5200-452.25-37 125,626 - 125,626 Capital 140,016 6,738,565 6,878,581 2,618,297 7,095,121 8,469,889 Net Ongoing Expenditures 24,464,134 918,895 25,383,029 Net Ongoing Rev vs Exp 890,456 (858,895) 31,561 TOWN OF ESTES PAR BA#2 -2025 YEAR END BUDGET AMENDMENT GENERAL & COMMUNITY REINVESTMENT FUNDS ONGOING REVENUES VS ONGONG EXPENDITURES Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 19,317,472 19,982,376 - 19,982,376 Licenses and permits 765,960 928,800 - 928,800 Intergovernmental 691,845 1,754,940 - 1,754,940 Charges for services 873,279 867,765 - 867,765 Fines and forfeitures 27,360 19,000 - 19,000 Rental income 275,617 238,950 - 238,950 Investment income 633,437 550,000 - 550,000 Donations 137,280 126,679 - 126,679 Miscellaneous 805,666 817,158 - 817,158 Transfers-In from other funds 1,511,148 1,895,000 - 1,895,000 Sale of assets 8,100 - - - Financing Proceeds - - - - Total Revenues 25,047,164 27,180,668 - 27,180,668 EXPENDITURES Legislative 1100 316,635 477,741 - 477,741 Attorney 1190 374,899 454,088 - 454,088 Judicial 1200 25,558 35,102 - 35,102 Town Administrator 1300 451,714 595,531 - 595,531 Town Clerk 1400 414,633 483,929 - 483,929 Finance 1500 729,973 860,238 - 860,238 Planning 1600 688,638 1,229,033 - 1,229,033 Facilities 1700 1,395,653 - - - Human Resources 1800 228,692 491,082 - 491,082 Outside Entity Funding 1900 2,092,814 1,629,916 - 1,629,916 Workforce Housing 1945 - - - - Police - Patrol 2100 5,048,830 5,947,651 - 5,947,651 Police - Communications 2155 1,286,373 1,560,347 - 1,560,347 Police - Support Services 2175 296,447 483,790 - 483,790 Police - Code Enforcement 2185 122,458 222,639 - 222,639 Building Safety 2300 503,010 727,612 - 727,612 Engineering 2400 543,892 736,617 - 736,617 Visitor Services 2600 526,374 810,381 - 810,381 Streets 3100 1,365,507 1,683,116 - 1,683,116 Stormwater Maintenance 3175 251,142 576,475 - 576,475 Parks 5200 1,296,884 2,055,555 98,626 2,154,181 Special Events 5500 2,501,175 3,152,604 - 3,152,604 Transit 5600 774,785 2,072,016 - 2,072,016 Museum 5700 561,166 665,785 - 665,785 Transfers Out 9000 4,781,515 3,404,254 - 3,404,254 Contingency - Grants 9000 - - - - Rounding - - - Total Expenditures 26,578,767 30,355,502 98,626 30,454,128 Net Income (Loss)(1,531,603) (3,174,834) (98,626) (3,273,460) Beginning Fund Balance 15,464,578 13,932,974 - 13,932,974 Reserves Included in Expenditures - - - - Ending Fund Balance 13,932,974 10,758,141 (98,626) 10,659,515 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT GENERAL FUND # 101 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental 573,679 1,980,747 - 1,980,747 Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income 182,033 60,000 - 60,000 Donations - - - - Miscellaneous - - - - Transfers-In from other funds 4,356,515 2,906,697 - 2,906,697 Sale of assets - - - - Financing Proceeds - - - - Total Revenues 5,112,227 4,947,444 - 4,947,444 EXPENDITURES Community Reinvestment Fund 5400 182,475 356,556 - 356,556 Capital Outlay 5400 2,909,339 6,738,565 - 6,738,565 Debt Service 6700 918,816 918,895 - 918,895 Transfers Out 9000 - 1,850,000 - 1,850,000 Rounding (1) - - Total Expenditures 4,010,629 9,864,016 - 9,864,016 Net Income (Loss)1,101,598 (4,916,572) - (4,916,572) Beginning Fund Balance 3,899,530 5,001,128 5,001,128 Reserves Included in Expenditures - 1,500,000 - 1,500,000 Ending Fund Balance 5,001,128 1,584,556 - 1,584,556 BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT COMMUNITY REINVESTMENT FUND # 204 TOWN OF ESTES PARK TOWN OF ESTES PARK Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental 36,366 41,000 - 41,000 Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income 2,005 - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 38,371 41,000 - 41,000 EXPENDITURES Conservation Trust Fund 9,914 39,000 - 39,000 Rounding - - - Total Expenditures 9,914 39,000 - 39,000 Net Income (Loss)28,457 2,000 - 2,000 Beginning Fund Balance 100,785 129,242 - 129,242 Ending Fund Balance 129,242 131,242 - 131,242 BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT CONSERVATION TRUST FUND # 211 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental 1,125,476 987,883 - 987,883 Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income 52,483 45,000 - 45,000 Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 1,177,959 1,032,883 - 1,032,883 EXPENDITURES Open Space 4600 73,161 322,729 - 322,729 Capital Outlay 4600 81,854 1,476,540 - 1,476,540 Transfers Out 9000 - - - - Rounding - - - Total Expenditures 155,015 1,799,269 - 1,799,269 Net Income (Loss)1,022,944 (766,386) - (766,386) Beginning Fund Balance 807,665 1,830,609 - 1,830,609 Ending Fund Balance 1,830,609 1,064,223 - 1,064,223 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT LARIMER COUNTY OPEN SPACE FUND # 220 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 45,461 - - - Licenses and permits - - - - Intergovernmental - - - - Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income 6,117 - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 51,578 - - - EXPENDITURES Emergency Response System 3600 - - - - Debt Service 3600 48,546 46,836 - 46,836 Capital Outlay 3600 - - - - Transfers Out 9000 - - - - Rounding - - - Total Expenditures 48,546 46,836 - 46,836 Net Income (Loss)3,032 (46,836) - (46,836) Beginning Fund Balance 287,899 290,933 - 290,933 Ending Fund Balance 290,931 244,097 - 244,097 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT EMERGENCY RESPONSE SYSTEM FUND # 236 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 454,610 - - - Licenses and permits - - - - Intergovernmental - - - - Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income - - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 454,610 - - - EXPENDITURES Community Center 3800 454,610 - - - Transfers Out 9000 - - - - Rounding - - - Total Expenditures 454,610 - - - Net Income (Loss)- - - - Beginning Fund Balance 11 11 - 11 Ending Fund Balance 11 11 - 11 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT COMMUNITY CENTER FUND # 238 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 234,914 411,401 - 411,401 Licenses and permits - - - - Intergovernmental - - - - Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income - - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 234,914 411,401 - 411,401 EXPENDITURES Wildfire Mitigation EVFPD 3900 234,914 411,401 - 411,401 Transfers Out 9000 - - - - Rounding - - - Total Expenditures 234,914 411,401 - 411,401 Net Income (Loss)0 - - - Beginning Fund Balance - 0 - 0 Ending Fund Balance 0 0 - 0 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT WILDFIRE MITIGATION # 240 3400 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 227,305 - - - Licenses and permits - - - - Intergovernmental 666,440 4,587,117 - 4,587,117 Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income 20,212 - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 913,957 4,587,117 - 4,587,117 EXPENDITURES Trails Expansion Operations 3400 100,971 - - - Capital Outlay 3400 820,603 4,799,658 - 4,799,658 Transfers Out 9000 - - - - Rounding (1) - - Total Expenditures 921,573 4,799,658 - 4,799,658 Net Income (Loss)(7,616) (212,541) - (212,541) Beginning Fund Balance 393,394 385,778 - 385,778 Ending Fund Balance 385,778 173,237 - 173,237 TRAILS EXPANSION FUND # 244 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 326,270 571,390 - 571,390 Licenses and permits - - - - Intergovernmental - 300,000 - 300,000 Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income - - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 326,270 871,390 - 871,390 EXPENDITURES Trails Expansion Operations 3400 - 107,287 - 107,287 Capital Outlay 3400 223,744 468,256 - 468,256 Transfers Out 9000 - - - - Rounding 1 - - Total Expenditures 223,745 575,543 - 575,543 Net Income (Loss)102,525 295,847 - 295,847 Beginning Fund Balance - 102,525 - 102,525 Ending Fund Balance 102,525 398,372 - 398,372 BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT TRAILS SALES TAX EXTENSION FUND # 246 TOWN OF ESTES PARK Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits 20,208 22,000 - 22,000 Intergovernmental (16,027) - - - Charges for services 593,936 798,250 9,000 807,250 Fines and forfeitures 49,661 39,000 - 39,000 Rental income - - - - Investment income 18,978 - - - Donations - - - - Miscellaneous - 500 - 500 Transfers-In from other funds - 150,000 - 150,000 Sale of assets - - - - Financing Proceeds - - - - Total Revenues 666,756 1,009,750 9,000 1,018,750 EXPENDITURES Parking Services Operations 5690 618,994 844,374 - 844,374 Capital Outlay 5690 - 628,500 - 628,500 Transfers Out 9000 - - - - Rounding (3) - - Total Expenditures 618,991 1,472,874 - 1,472,874 Net Income (Loss)47,765 (463,124) 9,000 (454,124) Beginning Fund Balance 411,337 459,102 - 459,102 Ending Fund Balance 459,102 (4,022) 9,000 4,978 SUMMARY BY FUND & DEPARTMENT PARKING SERVICES FUND # 256 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 2,291,737 2,102,717 - 2,102,717 Licenses and permits - - - - Intergovernmental 81,506 1,189,298 - 1,189,298 Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income 250,855 - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 2,624,098 3,292,015 - 3,292,015 EXPENDITURES Street Improvement Operations 2000 210,192 529,227 - 529,227 Capital Outlay 2000 1,036,339 7,785,211 - 7,785,211 Transfers Out 9000 - - - - Rounding - - - Total Expenditures 1,246,531 8,314,438 - 8,314,438 Net Income (Loss)1,377,567 (5,022,423) - (5,022,423) Beginning Fund Balance 5,431,370 6,808,937 - 6,808,937 Ending Fund Balance 6,808,937 1,786,515 - 1,786,515 STREET IMPROVEMENT FUND # 260 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 730,844 1,279,916 - 1,279,916 Licenses and permits - - - - Intergovernmental - - - - Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income - - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 730,844 1,279,916 - 1,279,916 EXPENDITURES Stormwater Operations 3175 1,492 186,722 - 186,722 Capital Outlay 3175 - 1,600,000 - 1,600,000 Transfers Out 9000 - - - - Rounding - - - Total Expenditures 1,492 1,786,722 - 1,786,722 Net Income (Loss)729,352 (506,806) - (506,806) Beginning Fund Balance - 729,352 - 729,352 Ending Fund Balance 729,352 222,546 - 222,546 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT STORMWATER FUND # 265 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 5,650,243 5,375,000 - 5,375,000 Licenses and permits - - - - Intergovernmental 28,933 - 2,131,067 2,131,067 Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income - - - - Donations - - - - Miscellaneous 6,232 36,000 - 36,000 Transfers-In from other funds 425,000 - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 6,110,408 5,411,000 2,131,067 7,542,067 EXPENDITURES Workforce Housing 1945 4,247,058 4,294,964 100,000 4,394,964 Childcare 1948 1,013,602 647,101 260,000 907,101 Capital Outlay 2000 694,768 2,032,232 - 2,032,232 Transfers Out 9000 - 425,000 - 425,000 Rounding 1 - - Total Expenditures 5,955,429 7,399,297 360,000 7,759,297 Net Income (Loss)154,979 (1,988,297) 1,771,067 (217,230) Beginning Fund Balance 365,965 520,944 - 520,944 Ending Fund Balance 520,944 (1,467,353) 1,771,067 303,714 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LODGING TAX FUND # 270 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes 117,457 205,700 - 205,700 Licenses and permits - - - - Intergovernmental 51,977 6,878,849 - 6,878,849 Charges for services 25,641,163 25,924,501 400,000 26,324,501 Fines and forfeitures - - - - Rental income 5,400 - - - Investment income 746,981 360,000 - 360,000 Miscellaneous 109,042 24,000 - 24,000 Transfers-In from other funds - 1,965,000 - 1,965,000 Sale of assets 13,250 - - - Total Revenues 26,685,270 35,358,050 400,000 35,758,050 EXPENDITURES Source of Supply 6100 9,324,104 11,070,000 (500,000) 10,570,000 Distribution 6301 3,843,920 5,078,522 - 5,078,522 Customer Accounts 6401 601,075 610,724 - 610,724 Admin & General 6501 2,857,318 3,406,600 - 3,406,600 Debt Service 6700 899,923 2,178,092 - 2,178,092 Broadband 6900 1,711,837 2,633,214 - 2,633,214 Capital Outlay 7001 107,225 15,954,637 - 15,954,637 Transfers Out 6600 1,384,152 1,350,000 - 1,350,000 Rounding - - - Total Expenditures 20,729,554 42,281,789 (500,000) 41,781,789 Net Income (Loss)5,955,716 (6,923,739) 900,000 (6,023,739) Beginning Fund Balance 13,178,294 12,957,665 - 12,957,665 Reserves Included in Expenditures 433,650 433,587 - 433,587 Ending Fund Balance 19,567,660 6,467,513 900,000 7,367,513 BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT POWER AND COMMUNICATIONS FUND # 502 TOWN OF ESTES PARK Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental 3,854,738 6,445,949 - 6,445,949 Charges for services 6,919,918 6,423,500 280,000 6,703,500 Fines and forfeitures - - - - Rental income - - - - Investment income 691,165 550,000 - 550,000 Donations - - - - Miscellaneous 52,275 20,000 - 20,000 Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - 3,500,000 - 3,500,000 Total Revenues 11,518,096 16,939,449 280,000 17,219,449 EXPENDITURES Source of Supply 6100 185,872 140,000 (90,000) 50,000 Purification 6200 1,198,154 1,761,095 40,000 1,801,095 Distribution 6300 2,348,962 2,943,639 (94,000) 2,849,639 Customer Accounts 6400 329,083 395,013 - 395,013 Admin & General 6500 1,270,083 1,701,634 - 1,701,634 Debt Service 6700 274,624 573,438 260,000 833,438 Capital Outlay 7000 9,012,980 19,870,214 - 19,870,214 Transfers Out 6600 126,996 120,000 - 120,000 Rounding - - - Total Expenditures 14,746,754 27,505,033 116,000 27,621,033 Net Income (Loss)(3,228,658) (10,565,584) 164,000 (10,401,584) Beginning Fund Balance 13,453,759 12,646,158 - 12,646,158 Reserves Included in Expenditures 116,030 123,023 - 123,023 Ending Fund Balance 10,341,131 2,203,597 164,000 2,367,597 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT WATER FUND # 503 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits 724,870 720,000 - 720,000 Intergovernmental - - - - Charges for services - - - - Fines and forfeitures - - - - Rental income - - - - Investment income 40,471 32,000 - 32,000 Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 765,341 752,000 - 752,000 EXPENDITURES Workforce Housing Operations 1946 1,507,929 752,000 - 752,000 Capital Outlay 1946 - - - - Transfers Out 9000 - - - - Rounding 1 - - Total Expenditures 1,507,930 752,000 - 752,000 Net Income (Loss)(742,589) - - - Beginning Fund Balance 742,589 - - - Ending Fund Balance (0) - - - TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LINKAGE FEE FUND # 505 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental - - - - Charges for services 968,566 400,000 - 400,000 Fines and forfeitures - - - - Rental income - - - - Investment income 108,714 100,000 - 100,000 Donations - - - - Miscellaneous 3,914,726 3,938,676 - 3,938,676 Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 4,992,006 4,438,676 - 4,438,676 EXPENDITURES Medical Insurance Fund Operations 4200 4,824,900 4,790,000 - 4,790,000 Contingency - Med Ins Claims 4200 - - - - Rounding - - - Total Expenditures 4,824,900 4,790,000 - 4,790,000 Net Income (Loss)167,106 (351,324) - (351,324) Beginning Fund Balance 1,919,451 2,086,557 - 2,086,557 Ending Fund Balance 2,086,557 1,735,233 - 1,735,233 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT MEDICAL INSURANCE FUND # 606 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental 557,351 36,000 - 36,000 Charges for services 725,673 953,153 - 953,153 Fines and forfeitures - - - - Rental income - - - - Investment income 28,861 25,000 - 25,000 Donations - - - - Miscellaneous 2,274 - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 1,314,159 1,014,153 - 1,014,153 EXPENDITURES Fleet Maintenance 4300 728,366 968,822 - 968,822 Capital Outlay 7000 12,792 16,393 - 16,393 Transfers Out 9000 - - - - Rounding - - - Total Expenditures 741,158 985,215 - 985,215 Net Income (Loss)573,001 28,938 - 28,938 Beginning Fund Balance 485,410 555,527 - 555,527 Ending Fund Balance 1,058,411 584,465 - 584,465 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT FLEET MAINTENANCE FUND # 612 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental - - - - Charges for services 959,367 1,183,483 - 1,183,483 Fines and forfeitures - - - - Rental income - - - - Investment income 35,641 30,000 - 30,000 Donations - - - - Miscellaneous 1,500 - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 996,508 1,213,483 - 1,213,483 EXPENDITURES IT Operations 2500 1,171,439 1,277,234 - 1,277,234 Capital Outlay 2500 48,679 192,849 - 192,849 Transfers Out 9000 - - - - Rounding - - - Total Expenditures 1,220,118 1,470,083 - 1,470,083 Net Income (Loss)(223,610) (256,600) - (256,600) Beginning Fund Balance 774,996 744,621 - 744,621 Ending Fund Balance 551,386 488,021 - 488,021 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT INFORMATION SYSTEMS TECHNOLOGY FUND # 625 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental - - - - Charges for services 637,763 708,473 - 708,473 Fines and forfeitures - - - - Rental income - - - - Investment income 89,048 96,000 - 96,000 Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 726,811 804,473 - 804,473 EXPENDITURES Fleet Replacement Operations 3500 - - - - Capital Outlay 7000 663,436 1,250,371 - 1,250,371 Transfers Out 9000 - - - - Rounding - - - Total Expenditures 663,436 1,250,371 - 1,250,371 Net Income (Loss)63,375 (445,898) - (445,898) Beginning Fund Balance 2,025,852 2,400,462 - 2,400,462 Ending Fund Balance 2,089,227 1,954,564 - 1,954,564 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT VEHICLE REPLACEMENT FUND # 635 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental - - - - Charges for services 530,518 675,192 - 675,192 Fines and forfeitures - - - - Rental income - - - - Investment income - - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - - - - Sale of assets - - - - Financing Proceeds - - - - Total Revenues 530,518 675,192 - 675,192 EXPENDITURES Risk Management Operations 4100 570,618 673,747 - 673,747 Rounding - - - Total Expenditures 570,618 673,747 - 673,747 Net Income (Loss)(40,100) 1,445 - 1,445 Beginning Fund Balance 62,087 22,892 - 22,892 Ending Fund Balance 21,987 24,337 - 24,337 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT RISK MANAGEMENT FUND # 645 Dept # 2024 Actual 2025 Approved Budget Amendments 2025 Amended Budget REVENUE Taxes - - - - Licenses and permits - - - - Intergovernmental - - - - Charges for services - - - - Fines and forfeitures - - - - Rental income - 1,683,377 - 1,683,377 Investment income - - - - Donations - - - - Miscellaneous - - - - Transfers-In from other funds - 232,557 - 232,557 Sale of assets - - - - Financing Proceeds - - - - Total Revenues - 1,915,934 - 1,915,934 EXPENDITURES Facilities Operations 1700 653 1,906,367 - 1,906,367 Rounding - - - Total Expenditures 653 1,906,367 - 1,906,367 Net Income (Loss)(653) 9,567 - 9,567 Beginning Fund Balance - - - - Ending Fund Balance (653) 9,567 - 9,567 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY BY FUND & DEPARTMENT FACILITIES FUND # 650 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2024 Amended Budget 2025 Approved Budget Amendments 2025 Amended Budget 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 6,742$ 266 266 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 3,400 - - 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 4,275 - - 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F - 4,275 4,275 101 101-2100-334.20-00 POMH23 Police Officer Mental Health DOLA S 35,250 35,250 35,250 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 4,475 4,475 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,765 3,414 3,414 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 1,966 - - 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 2,000 2,000 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoints) State of Colorado S 5,939 0 0 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoints) State of Colorado S 11,500 3,760 3,760 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoints) State of Colorado S - 5,750 5,750 101 101-3100-334.20-00 5CATC Flood Mitigation PW43 FEMA S - 4,584 4,584 101 101-3100-333.00-00 5CATC Flood Mitigation PW43 FEMA F - 27,505 27,505 101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 - - 101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 - - 101 101-5600-333.00-00 *TR24E 2024 Transit System Operating Grant CDOT F 28,950 - - 101 101-5600-333.00-00 *TR24O 2024 Transit System Operating Grant CDOT F - 52,735 52,735 101 101-5600-333.00-00 CMAQTR Public Transit Service and Expansion CMAQ/CDOT F - 1,143,529 1,143,529 101 101-5600-334.20-00 OSTG24 2024 OZONE SEASON TRANSIT GRANT Colorado Energy Office S 42,629 42,629 42,629 101 101-5700-334.40-00 ARCHIV ARCHIVAL STORAGE SUPPLIES GREENWOOD FOUNDATION O 3,784 3,784 3,784 101 Total *225,200 1,333,956 - 1,333,956 * 204 204-0000-333.00-00 COMMDR Community Drive Roundabout CDOT F 1,460,000 976,952 976,952 204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 333,870 333,870 204 204-0000-333.00-00 NEAHR Tactical Barricade System Project NEAHR Passthrough F 79,000 74,925 74,925 204 204-0000-334.20-00 FRTR43 FALL RIVER TRAIL- DESIGN Colorado Parks & Wildlife S 45,000 45,000 45,000 204 204-0000-334.30-00 COMMDR Community Drive Roundabout CDOT S 550,000 550,000 550,000 204 Total *2,544,625 1,980,747 - 1,980,747 * 220 220-0000-334.20-00 11CATG Flood Mitigation PW195 FEMA S - 24,285 24,285 220 220-0000-333.00-00 11CATG Flood Mitigation PW195 FEMA F - 145,710 145,710 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B CDOT-MMOF S 448,226 267,888 267,888 220 Total *448,226 437,883 - 437,883 * TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2024 Amended Budget 2025 Approved Budget Amendments 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS 244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 99,275 99,275 244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 689,285 689,285 244 244-0000-333.00-00 FRTR43 Fall River Trail Phase 4 TAP Grant F 2,300,000 2,300,000 2,300,000 244 244-0000-333.00-00 FRTR43 Fall River Trail Phase 4 MMOF Grant S 1,438,557 1,438,557 1,438,557 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000 50,000 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000 10,000 244 Total *5,253,557 4,587,117 - 4,587,117 246 246-0000-334.10-00 MORAV1 Moraine Trail Avenue Design CDOT S - 300,000 300,000 246 246-0000-334.10-00 COMDTN Community Drive Multi-use Trail (North Segment) CDOT S - - - 246 Total - 300,000 - 300,000 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Design CDOT-SB267 S 200,000 118,494 118,494 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Constr CDOT-SB267 S 829,504 829,504 829,504 260 260-0000-334.30-00 CLEAVE1 Cleave St - Revitalizing Main Street CDOT-RMS 241,300 241,300 241,300 260 Total *1,270,804 1,189,298 - 1,189,298 270 270-0000-334.20-00 DAYC26 DOLA Childcare Master Plan DOLA S - - 75,000 75,000 270 270-0000-334.40-00 HPLN25 DOLA Housing Action Plan DOLA S - - 75,000 75,000 270 270-0000-334.40-00 FDGD Frozen Dead Guy Day Childcare ADA grant Private O - - 10,000 10,000 270 270-0000-334.40-00 6EARPA Fish Hatchery Workforce Housing Project Larimer County O 2,000,000 - 1,971,067 1,971,067 270 Total 2,000,000 - 2,131,067 2,131,067 502 502-0000-313.10-00 FRMG1A Fire Mitigation 1A 2024 1A Sales tax - not a grant O 119,624 - - 502 502-0000-333.00-00 GRIDHD Grid Hardening Grant CO GRID HARDENING FOR SMALL AND RURAL COMMUNITIES GRANT F - 538,261 538,261 502 502-0000-333.00-00 BEAD BEAD Grant BEAD F - 5,892,567 5,892,567 502 502-0000-333.00-00 WILFRE CDS Fire Mitigation Line Repl CDS (Congressionally Directed Spending)F 785,937 144,581 144,581 502 502-0000-333.00-00 WILFRE ALLENSPARK MAINLINE/TREE CABLE LINE REBUILD CDS (Congressionally Directed Spending)F - 141,646 141,646 502 502-0000-333.00-00 WILFRE BIG OWL RD/TREE CABLE LINE REBUILD CDS (Congressionally Directed Spending)F - 43,000 43,000 502 502-0000-333.00-00 WILFRE LAB RD/TREE CABLE LINE REBUILD CDS (Congressionally Directed Spending)F - 26,000 26,000 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2024 Amended Budget 2025 Approved Budget Amendments 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS 502 502-0000-333.00-00 WILFRE TAHOSA/TREE CABLE LINE REBUILD CDS (Congressionally Directed Spending)F - 47,000 47,000 502 502-0000-333.00-00 WILFRE WILD BASIN/TREE CABLE LINE REBUILD CDS (Congressionally Directed Spending)F - 21,000 21,000 502 502-0000-334.30-00 TBDOLA Trailblazer Buildout- DOLA Grant DOLA S 599,842 24,794 24,794 502 Total *1,505,403 6,878,849 - 6,878,849 * 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant # 6 F 10,535,000 3,945,949 3,945,949 503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 - - 503 503-0000-333.00-00 CAHILL CARRIAGE DRIVE / SPRUCE KNOB WATER MAIN REPL Energy & Mineral Impact Assistance Program/ DOLA F - 1,000,000 1,000,000 503 503-0000-334.30-00 CAHILL CARRIAGE DRIVE / SPRUCE KNOB WATER MAIN REPL CWRPDA S 1,500,000 1,500,000 1,500,000 503 503-0000-388.40-00 CAHILL CARRIAGE DRIVE / SPRUCE KNOB WATER MAIN REPL CWRPDA Loan S 3,500,000 3,500,000 3,500,000 503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 4,493,000 - - 503 Total *20,103,000 9,945,949 - 9,945,949 * 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr CDOT Grant F 260,384 - - 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr Additional Federal Grant - Applic Pending F 260,967 - - 612 612-0000-334.20-00 FLZEV OIM ZEV Estes Park Zero Emission Fleet Transition Plan NA S 36,000 36,000 36,000 612 Total *557,351 36,000 - 36,000 * Grand Total 33,908,166$ 26,689,799$ 2,131,067$ 28,820,866$ Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.22-98 OTHER PROFESSIONAL SVCS 36,000$ 24,417$ 24,417$ DEVELOPMENT CODE REWRITE DEVCOD 101-1600-416.22-13 CONTRACT/SKILLED SVCS 350,000$ 350,000 350,000 TOWN HALL LACTATION POD LACTRM 101-1700-417.25-02 REPAIR/MAINTENANCE BLDGS 9,800$ 0 0 FACILITY TRUCK - UTILITY BED FACTBD 101-1700-417.34-42 VEHICLES/TRUCKS 30,000$ 0 0 FACILITY & EMPL HOUSING RESERVE FACRSV 101-1700-417.37-96 FACILITY/EMPL HSNG RESERV 750,000$ 0 0 PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 26,000$ 26,000 26,000 CHILDCARE ASSISTANCE PROGRAM CHCARE 101-1900-419.29-75 CHILDCARE ASSISTANCE PROGRA 72,423$ 0 0 COMMUNITY DR ROUNDABOUT COMMDR 101-2400-424.23-01 PUBLICATION FEES - 0 0 REPL FINGERPRINT MACHINE FGRPRT 101-2100-421.33-98 EQUIPMENT-OTHER 25,000$ 25,000 25,000 US 34 & SH 7 PHASE 1 TRAIL CONSTRUCITON TR34-1 101-2400-424.22-02 ENGINEERING - 0 0 CLEAVE STREET MAJOR REHAB CLEAVE 101-2400-424.26-17 CATERING/SPEC - 0 0 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000$ 54,816 54,816 FALL RIVER TRAIL REPAIRS FRTREP 101-5200-452.25-52 WALKWAYS & BIKEWAYS 95,580$ 95,580 95,580 PEDESTRIAN BRIDGE REPAIRS PDBRDG 101-5200-452.25-52 WALKWAYS & BIKEWAYS 150,000$ 150,000 150,000 2 BOBCAT TRADE-INS - PARKS BOBPK1 101-5200-452.33-98 EQUIPMENT-OTHER 10,200$ 10,200 10,200 1 BOBCAT TRADE-IN - EVENTS BOBEV1 101-5500-455.33-98 EQUIPMENT-OTHER 1,000$ 0 0 EVENT CENTER STALL BARN DESIGN ECBARN 101-5500-455.22-12 CONTRACT SERVICES 45,000$ 45,000 45,000 2023 TRANSIT SYSTEM OPERATING GRANTS OSTG24 101-5600-456.22-13 CONTRACT SERVICES -$ 0 0 2024 TRANSIT SYSTEM OPERATING GRANTS *TR24 101-5600-456.22-60 TRANSPORTATION FEES 28,950$ 28,950 28,950 2024 TRANSIT SYSTEM OPERATING GRANTS *TR240 101-5600-456.22-60 TRANSPORTATION FEES 71,050$ 71,050 71,050 2023 OZONE SEASON TRANSIT GRANT OSTG23 101-5600-456.22-60 TRANSPORTATION FEES 14,755$ 14,755 14,755 2024 OZONE SEASON TRANSIT GRANT OSTG24 101-5600-456.22-60 TRANSPORTATION FEES 38,479$ 0 0 2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 101-5600-456.23-02 ADVERTISING MEDIA - 0 0 2024 OZONE SEASON TRANSIT GRANT OSTG24 101-5600-456.23-02 ADVERTISING MEDIA 4,150$ 4,150 4,150 2024 OZONE SEASON TRANSIT GRANT OSTG24 101-5600-456.23-02 ADVERTISING MEDIA 4,150$ 1,650 1,650 2023 TRANSIT SYSTEM OPERATING GRANTS OSTG24 101-5600-456.26-03 PRINTING FORMS -$ 0 0 PUBLIC TRANSIT SERVICE AND EXPANSION CMAQTR 101-5600-456.22-60 TRANSPORTATION FEES - 1,093,529 1,093,529 PUBLIC TRANSIT SERVICE AND EXPANSION CMAQTR 101-5600-456.33-33 DATA PROCESSING EQUIPMENT - 50,000 50,000 PINE KNOLLS DR IMPROVEMENTS PKNOLL 101-3175-431.35-51 STREETS 10,214$ 0 0 ARCHIVAL STORAGE SUPPLIES - GREENWOOD FOUN ARCHIV 101-5700-457.26-26 CONSERVATION SUPPLIES 3,784$ 3,784 3,784 HYDRO HOUSE ROOF REPLACEMENT HYDROF 101-5700-457.32-22 BUILDING REMODELING 9,000$ 0 0 TOTAL GENERAL FUND 1,840,535 2,048,881 - 2,048,881 STANLEY PARK MASTER PLAN UPDATE SPMP23 204-5400-544.22-98 PROF SVCS - OTHER 40,531 37,556 37,556 TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS WILDFIRE MITIGATION PROJECT WFMITG 204-5400-544.29-82 WILDFIRE MITIGATION 500,000 319,000 319,000 WILDFIRE MITIGATION PROJECT *FIRE2 204-5400-544.29-82 WILDFIRE MITIGATION - 0 0 WILDFIRE MITIGATION PROJECT *FIRE1 204-5400-544.29-82 WILDFIRE MITIGATION - 0 0 WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 2,760 0 0 EVENTS COMPLEX STORAGE BUILDING ECSTOR 204-5400-544.32-21 NEW BUILDINGS 479,973 479,973 479,973 MUSEUM ANNEX ADD ON MUSADD 204-5400-544.32-22 BUILDING REMODELING 600,000 578,898 578,898 STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 283,257 226,210 226,210 TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 304,517 0 0 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 204-5400-544.32-22 BUILDING REMODELING 20,000 20,000 20,000 EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 10,000 10,000 10,000 PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 190,669 176,619 176,619 COMMUNITY DEVELOPMENT OFFICE REMODEL COMMDV 204-5400-544.32-22 BUILDING REMODELING 441 0 0 TOWN HALL RECEPTION DESK OFFICE REMODEL THRECD 204-5400-544.32-22 BUILDING REMODELING 370,000 343,425 343,425 HYDRO HOUSE ROOF HYDROF 204-5400-544.32-22 BUILDING REMODELING 35,000 35,000 35,000 HYDRO HOUSE PAINTING SATHYD 204-5400-544.32-22 BUILDING REMODELING 36,136 58,356 58,356 NEW POLICE BUILDING NEWPD 204-5400-544.32-22 BUILDING REMODELING 50,000 50,000 33,979 83,979 TOWN HALL PUBLIC RESTROOMS REMODEL THREST 204-5400-544.32-22 BUILDING REMODELING - 265,817 (33,979) 231,838 TOWNHOME LACTATION POD LACTRM 204-5400-544.32-22 BUILDING REMODELING - 14,000 14,000 179 STANLEY REDEVELOPMENT 179STN 204-5400-544.32-23 EMPLOYEE HOUSING 1,250,000 1,250,000 1,250,000 TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 420,337 470,384 470,384 MUSEUM HVAC REPLACEMENT MUHVAC 204-5400-544.33-31 FURNITURE/FIXTURES 250,000 239,525 239,525 MUSEUM LED LIGHTS CONVERSION MUSLED 204-5400-544.33-31 FURNITURE/FIXTURES 3,100 0 0 MUSEUM FURNITURE MUSFUR 204-5400-544.33-31 FURNITURE/FIXTURES 27,900 0 0 MUSEUM COMPACT SHELVING MUSCSH 204-5400-544.33-31 FURNITURE/FIXTURES 67,500 54,723 54,723 EVENT CENTER ACOUSTICAL PANELS ECACST 204-5400-544.33-31 FURNITURE/FIXTURES 1,112 0 0 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 204-5400-544.33-33 DATA PROCESSING EQUIPMENT 620,673 438,975 438,975 EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 10,426 7,287 7,287 EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500 148,500 MUSEUM SECURITY CAMERA SYSTEM MUSECC 204-5400-544.33-98 EQUIPMENT-OTHER 27,000 27,000 27,000 MUSEUM ALARM SYSTEM MUSALM 204-5400-544.33-98 EQUIPMENT-OTHER 24,500 24,500 24,500 STREET SWEEPER LEASE PURCHASE 23SWPR 204-5400-544.33-98 EQUIPMENT-OTHER 365,375 365,375 365,375 TACTICAL BARRICADE SYSTEM PROJECT NEAHR 204-5400-544.33-98 EQUIPMENT-OTHER 110,000 110,000 110,000 PLATE COMPACTOR ATTACHMENT FOR MINI-EXCAV STCOMP 204-5400-544.33-98 EQUIPMENT-OTHER 10,000 0 0 HYBRID DUMP UTILITY TRAILER G38 204-5400-544.33-98 EQUIPMENT-OTHER 18,500 18,500 18,500 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 9,926 0 0 EVENTS CENTER WATER TRUCK REPLACEMENT ECWTRT 204-5400-544.34-41 AUTOMOBILES 37,236 0 0 COMMUNITY DR ROUNDABOUT COMMDR 204-5400-544.35-51 STREETS 852,987 278,068 278,068 2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 204-5400-544.35-51 STREETS 209,839 10,514 10,514 CLEAVE STREET MAJOR REHAB CLEAVE 204-5400-544.35-51 STREETS 903,449 0 0 BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 531,498 208,615 208,615 GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 0 0 WONDERVIEW VILLAGE TOWNHOME SIDEWALK WVSIDE 204-5400-544.35-60 WALKWAYS & BIKEWAYS 120,000 120,000 120,000 FALL RIVER TRAIL PHASE 4 FRTR43 204-5400-544.35-60 FALL RIVER TRAIL IMPR 295,000 160,486 160,486 PURCHASE SECOND GREENHOUSE GRNHS2 204-5400-544.35-61 PARK IMPROVEMENTS 340,000 82,710 82,710 DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 115,105 115,105 115,105 TOTAL COMMUNITY REINVESTMENT FUND 9,943,247 6,745,121 - 6,745,121 THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 19,000 TOTAL CONSERVATON TRUST FUND 19,000 19,000 - 19,000 THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED S 10,000 10,000 10,000 BRIDGE MAINTENANCE PDBRDG 220-4600-462.25-52 MAINT - WALKWAYS & BIKEWAYS 70,000 70,000 70,000 ELECTRICAL EQUIPMENT ELEQUP 220-4600-462-25-52 MAINT - WALKWAYS & BIKEWAYS - 25,000 25,000 STAND UP SNOW REMOVAL EQUIPMENT SUSNOW 220-4600-462-33-98 EQUIPMENT-OTHER - 25,000 25,000 US 34 & SH 7 PHASE 1 TRAIL CONSTRUCITON TR34-1 220-4600-462.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 250,000 US 34 & SH 7 PHASE 2 TRAIL CONSTRUCITON TR34-2 220-4600-462.35-60 WALKWAYS & BIKEWAYS - 300,000 300,000 REGENT & SHEEP ISLAND IMPROVEMENTS ISLIMP 220-4600-462.35-61 PARK IMPROVEMENTS 60,000 60,000 60,000 THUMB OPEN SPACE - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 16,000 THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 81,669 84,469 84,469 PARKS LANDSCAPING REPLACEMENT PROJECT LANDSP 220-4600-462.35-61 PARK IMPROVEMENTS 68,900 60,720 60,720 PARKS IRRIGATIONS SYSTEM REPLACEMENT PKIRRG 220-4600-462-35-61 PARK IMPROVEMENTS - 75,000 75,000 PARKS MASTER PLAN PKMSTR 220-4600-462-35-61 PARK IMPROVEMENTS - 150,000 150,000 FALL RIVER TRAIL PHASE 1B (MTF GRANT) FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 458,485 455,351 455,351 TOTAL LARIMER COUNTY OPEN SPACE FUND 1,015,054 1,581,540 - 1,581,540 GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT) GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 835,926 1,171 1,171 FALL RIVER TRAIL PHASE 1A (TAP GRANT) FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 349,813 358,500 358,500 FALL RIVER TRAIL PHASE 2B (CTB GRANT) FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 20,469 25,933 25,933 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS FALL RIVER TRAIL PHASE 4 FRTR43 244-3400-434.36-60 FALL RIVER TRAIL IMPR 4,321,568 4,187,054 4,187,054 US 34 & SH 7 PHASE 2 TRAIL CONSTRUCITON TR34-2 244-3400-462.35-60 WALKWAYS & BIKEWAYS - 227,000 227,000 TOTAL TRAILS FUND 5,527,776 4,799,658 - 4,799,658 MORAINE AVENUE TRAIL DESIGN MORAV1 246-3400-434.35-60 WALKWAYS & BIKEWAYS - 300,000 300,000 GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT) GRAVES 246-3400-434.35-60 WALKWAYS & BIKEWAYS 319,000 95,256 95,256 Community Drive Multi-use Trail (North Segment)COMDTN 246-3400-434.35-60 WALKWAYS & BIKEWAYS - 0 0 US 34 & SH 7 PHASE 2 TRAIL CONSTRUCITON TR34-2 246-3400-434.35-60 WALKWAYS & BIKEWAYS - 73,000 73,000 TOTAL SALES TAX TRAILS FUND 319,000 468,256 - 468,256 BIG HORN PARKING STRUCTURE DESIGN BHPKGS 256-5690-569.32-21 NEW BUILDINGS - 600,000 600,000 LICENSE PLATE RECOGNITION HARDWARE LPEQUP 256-5690-569-33-98 EQUIPMENT-OTHER - 28,500 28,500 TOTAL PARKING SERVICES FUND - 628,500 - 628,500 PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 38,200 12,666 12,666 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 3,101,644 2,642,667 2,642,667 CLEAVE STREET RMS GRANT CLEAV1 260-2000-420.35-51 STREETS 268,112 268,112 268,112 BUREAU AREA PHASE 4 WTBRP4 260-2000-420.35-51 STREETS 768,375 729,914 729,914 OVERLAY PROGRAM OVRLAY 260-2000-420.35-51 STREETS 1,240,986 2,310,007 2,310,007 W ELKHORN MAJOR REHAB ELKRHB 260-2000-420.35-51 STREETS 405,000 405,000 405,000 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 43,000 143,000 143,000 EP Mobility Hub - Visitor Center Parking Lot EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,173,845 1,173,845 PARKING LOT REHABILITATION NA 260-2000-420.35-52 PARKING LOT - 100,000 100,000 TOTAL STREET FUND 7,152,317 7,785,211 - 7,785,211 PERFORMANCE PARK BRIDGE REPL PRFBRG 265-3175-431.25-52 STREETS - 600,000 600,000 STORMWATER MANAGEMENT PROGRAM -2-25 - PH STMPH1 265-3175-431.35-53 STORM DRAINAGE - 1,000,000 1,000,000 TOTAL STORMWATER FUND - 1,600,000 - 1,600,000 CHILDCARE FACILITY MASTER PLAN DAYC26 270-1948-419.29-75 CHILDCARE ASSISTANCE - 0 100,000 100,000 ESTES VALLEY HOUSING ACTION PLAN HPLN25 270-1945-419.29-80 HOUSING ASSISTANCE - 0 100,000 100,000 FROZEN DEADD GUY CHILDCARE CTR ADA IMPROVE FDGD 270-1948-419.32-21 BUILDINGS 10,000 10,000 1250 WOODSTOCK CHILDCARE CENTER ACQUISITIO WOODST 270-1948-419.32-21 BUILDINGS 725,000 59,165 59,165 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS FISH HATCHERY WORKFORCE HOUSING PROJECT 6EARPA 270-1948-419.32-21 BUILDINGS 2,000,000 1,973,067 1,973,067 TOTAL WORKFORCE HOUSING FUND 2,725,000 2,032,232 210,000 2,242,232 NONSPECIFIC EQUIPMENT EQUIP 502-6301-540.25-32 POWER LINE MAINTENANCE - 0 0 NONSPECIFIC EQUIPMENT EQUIP 502-6301-540.26-06 SMALL TOOLS - 0 0 GNSS RECEIVER GNSS 502-7001-580.33-30 STATION EQUIPMENT 10,000 0 0 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 20,086 30,086 30,086 FIBER SHOP RENOVATON FBRSHP 502-7001-580.32-22 BUILDING REMODELING 30,000 9,518 9,518 P&C SUBSTATION EQUIPMENT PCSUBE 502-7001-580-33-30 STATION EQUIPMENT - 10,000 10,000 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 502-7001-580.33-33 DATA PROCESSING EQUIPMENT 724,920 560,670 560,670 ADMS IMPLEMENTATION ADMSIM 502-7001-580.33-33 DATA PROCESSING EQUIPMENT - 500,000 500,000 METERS ELMTR 502-7001-580.33-34 METERS 107,940 0 0 CT/PT UPGRADE PROJECT CTPTUP 502-7001-580.33-34 METERS - 50,000 50,000 TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 150,000 10,000 10,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-34 METERS - 0 0 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 30,000 19,927 19,927 VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 19,624 49,624 49,624 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 134,055 105,180 105,180 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 48,000 REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 43,492 0 0 NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 83,217 0 0 REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 39,666 39,666 39,666 REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 83,217 83,217 83,217 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 9,354 9,354 9,354 REPL 2012 FORD F-150 4X4 PICKUP 93317B 502-7001-580.34-42 TRUCKS - 80,000 80,000 Vehicle Replacement 93349 502-7001-580.34-42 TRUCKS 30,000 0 0 REPL 2014 ALTEC FRGHTLNR - BUCKET 93331C 502-7001-580.34-42 TRUCKS 500,000 500,000 500,000 REPL 2016 DODGE RAM BUCKET TRUCK 93341A 502-7001-580.34-42 TRUCKS 300,000 87,450 87,450 REPL 2016 DERICK FREIGHTLINER (93339) 93339A 502-7001-580.34-42 TRUCKS - 300,000 300,000 REPL 2017 DERICK FREIGHTLINER (93330B) 93330C 502-7001-580.34-42 TRUCKS - 300,000 300,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 80,000 40,000 40,000 SMART FUSES (INTELLIRUPTER & TRIP SAVERS) SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 17,030 0 0 CO GRID HARDENING RURAL COMMUNITY GRANT GRIDHD 502-7001-580.35-57 POWER LINE CONSTRUCTION - 538,261 538,261 LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 200,000 288,661 288,661 MORAINE PARK/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 84,000 84,000 ALLENSPARK MAINLINE/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 116,000 116,000 CONCORD LANE/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 34,000 34,000 ACACIA DR/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 37,600 37,600 ALLENSPARK MAINLINE/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 141,646 141,646 BIG OWL RD/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 43,000 43,000 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS LAB RD/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 26,000 26,000 TAHOSA/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 47,000 47,000 WILD BASIN/TREE CABLE LINE REBUILD WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION - 21,000 21,000 CDS FIRE MITIGATION LINE REPL WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION 785,937 150,207 150,207 TREE CABLE SALES TAX PROJECT FRMG1A 502-7001-580.35-57 POWER LINE CONSTRUCTION 115,293 315,293 315,293 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 781,000 791,896 791,896 UTILITY SYSTEM MASTER PLAN UPDATE LPMSTR 502-7001-580.35-62 UT SYSTEM MASTER PLAN 50,000 50,000 50,000 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 350,000 0 0 BEAD GRANT BEAD 502-7001-580.35-66 FIBER OPTIC INSTALL - 7,856,756 7,856,756 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 635,372 626,699 626,699 TRAILBLAZER BROADBAND CONSTRUCTION - DOLA TBDOLA 502-7001-580.35-66 FIBER OPTIC INSTALL 75,349 68,216 68,216 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.37-01 SOFTWARE DEVELOPMENT - 787,387 787,387 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 108,932 103,323 103,323 SMART GRID SOFTWARE/MIDDLEWARE DEVELOPM SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 95,000 95,000 TOTAL POWER & COMMUNICATIONS FUND 5,582,484 15,054,637 - 15,054,637 GCWTP FILTRATION IMPROVEMENTS GCFLTR 503-7000-580.32-22 BUILDING REMODELING 2,000,000 2,000,000 (2,000,000) 0 GCCOMP GLACIER CREEK FIBER & POTABLE WATER GCCOMP 503-7000-580.32.22 BUILDING REMODELING - 30,000 CRYSTAL STORAGE SITE REHAB CRREHB 503-7000-580.32-22 BUILDING REMODELING 300,000 199,434 (199,434) 0 ELECTRICAL UPGRADES AND GROUNDING WELECT 503-7000-580.32-22 BUILDING REMODELING 330,000 321,332 (285,000) 36,332 GLACIER CREEK RAW WATER VALVE GCVALV 503-7000-580.32-22 BUILDING REMODELING 50,000 20,018 20,018 SCALE HOUSE MODIFICATIONS SHREMD 503-7000-580.32-22 BUILDING REMODELING 46,286 0 0 GLACIER CREEK WTP POND REHABILITATION GCPOND 503-7000-580.32-22 BUILDING REMODELING - 0 - 0 MARYS LAKE EAST STORAGE TANK IMPROVMENTS MLETNK 503-7000-580.32-22 BUILDING REMODELING - 610,000 (610,000) 0 STRONG PUMP HOUSE IMPROVEMENTS STRONG 503-7000-580.32-22 BUILDING REMODELING - 0 - 0 GNSS RECEIVER GNSS 503-7000-580.33-30 STATION EQUIPMENT 10,000 0 0 SCADA IMPROVEMENTS SCADAI 503-7000-580.33-30 STATION EQUIPMENT - 305,000 305,000 GC WTP ELECTRICAL UPGRADES AND GROUNDING GCELCT 503-7000-580.33-30 STATION EQUIPMENT - 310,000 (221,311) 88,689 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 373,224 291,114 291,114 GCWTP THROPUGH RUNOFF SCADA PROGRAMMIN GCSCAD 503-7000-580.33-33 DATA PROCESSING EQUIPMENT - 0 0 GCWTP RAW WATER METER STANDARDIZATION GCRAWM 503-7000-580.33-34 METERS - 25,000 25,000 BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580.33-34 METERS 50,362 22,000 22,000 GCWTP CLEARWELL FLOW METER GCFMTR 503-7000-580.33-34 METERS 45,000 0 0 GCWTP COMMUNICAITON & DISTRIB SYSTEM BACTST 503-7000-580.33-36 COMMUNICATION EQUIPMENT 100,000 100,000 100,000 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS THM ANALYZER & BACT TESTING SYSTEM BACTST 503-7000-580.33-37 LABORATORY EQUIPMENT 90,000 52,129 52,129 ION CHROMATOGRAPH IONCHR 503-7000-580.33-37 LABORATORY EQUIPMENT - 40,000 40,000 SAFETY IMPROVEMENTS AT MARY'S LAKE WTP MLSAFE 503-7000-580.33-38 SHOP EQUIPMENT 200,000 200,000 (200,000) 0 GCWTP BACKWASH PUMP VFD GCBKWS 503-7000-580.33-40 PURIFICATION EQUIPMENT - 40,000 40,000 PUMP UPSIZING/VFD FOR SCREENWASH AT MLWTP PUMPUP 503-7000-580.33-40 PURIFICATION EQUIPMENT - 35,000 35,000 NONSPECIFIC EQUIPMENT EQUIP 502-6301-540.25-32 OTHER EQUIPMENT - 0 0 HALOGEN SHUTOFF VALVE HALSOV 503-7000-580.33-98 OTHER EQUIPMENT 15,000 0 0 NEW PICKUP FOR WATER SUPERINTENDENT 90399 503-7000-580.33-98 OTHER EQUIPMENT 35,711 0 0 2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 18,504 18,504 18,504 2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 76,977 0 0 NEW POTHOLE TRUCK TRAILER 90398 503-7000-580.34-42 TRUCKS 99,639 0 0 REPLACE 93324B TRUCK 93324C 503-7000-580.34-42 TRUCKS - 85,000 85,000 MLWTP AIR COMPRESSOR CONTROL SYSTEM UPGR MLAIRC 503-7000-580-34-98 OTHER MACHINERY/EQUIPMENT - 25,000 25,000 PROSPECT MTN WATER DIST - LOAN IMPROVEMEN PMLOAN 503-7000-580.35-54 WATER SYSTEM 8,339,877 4,025,114 - 4,025,114 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 0 - 0 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 71,658 71,658 71,658 CIP BUREAU AREA WTBRP4 503-7000-580.35-54 WATER SYSTEM 3,260,000 531,084 531,084 MARYS LAKE WTP PRETREATMENT - PHASE 1 DESIG MLPRET 503-7000-580.35-54 WATER SYSTEM 650,000 650,000 (650,000) 0 MALL ROAD WATER LOOP MALLRO 503-7000-580.35-54 WATER SYSTEM 339,432 85,981 3,966,311 4,052,292 THUNDER MOUNTAIN WATER TANK TNDTNK 503-7000-580.35-54 WATER SYSTEM 26,278 26,278 (26,278) 0 CARRIAGE DRIVE / SPRUCE KNOB WATER MAIN REP CAHILL 503-7000-580.35-54 WATER SYSTEM 8,266,597 9,403,252 - 9,403,252 UTILITY SYSTEM MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 427,426 341,581 341,581 GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 5,735 5,735 5,735 TOTAL WATER FUND 25,347,706 19,870,214 (225,712) 19,614,502 ZERO EMISSION FLEET TRANSITION PLAN FLZEV 612-4300-610.22-98 CONSULTING SERVICES - OTHER 40,000 40,000 40,000 DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 16,185 9,893 9,893 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 622,781 0 0 WELDING TENT & FUME EXTRACTOR WELDTN 612-7000-610.32-22 BUILDING REMODELING - 0 53,000 53,000 USED FLEET MAINTENANCE PICKUP G61D 612-7000-610.34-42 TRUCKS 6,500 6,500 6,500 TOTAL FLEET MAINTENANCE FUND 685,466 56,393 53,000 109,393 IT INFRASTRUCTURE ASSESSMENT ITASMT 625-2500-425.22-98 OTHER - 46,500 - 46,500 BACKUP APPLIANCE NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT 30,000 0 0 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS INCREASED SECURITY FOOTPRINT ITSEC 625-2500-425.33-33 DATA PROCESSING EQUIPMENT 50,000 50,000 50,000 SERVER UPGRADES NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT 25,000 7,849 7,849 NETWORK UPGRADES NETWRK 625-2500-425.33-36 COMMUNICATION EQUIPMENT 15,000 0 0 PHONE SYSTEM UPGRADES PHONE 625-2500-425.33-36 COMMUNICATION EQUIPMENT 15,000 15,000 15,000 NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 2,199 0 0 DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 19,973 0 0 MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 9,956 0 0 MEDIA UPGRADES NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 6,000 6,000 PUBLIC WIFI NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 12,000 12,000 ACCESS CONTROL UPDATES NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 15,000 15,000 SERVER/NETWORK UPDATES NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 18,000 18,000 BOARDROOM UPDATES NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 20,000 20,000 SWITCH REPLACEMENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 24,000 24,000 PHONE SYSTEM UPGRADES NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - 25,000 25,000 TOTAL INFORMATION TECHNOLOGY FUND 167,128 239,349 - 239,349 2005 JOHN DEERE SMALL TRACTOR REPL G93B 635-7000-435.33-98 OTHER EQUIPMENT 25,000 464 464 2012 WALKER MOWER G94D 635-7000-435.33-98 OTHER EQUIPMENT 24,000 13,841 13,841 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 20,818 20,818 20,818 FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 4,122 4,122 POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 9,228 9,228 9,228 POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 6,550 6,550 6,550 POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 5,935 5,935 5,935 PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 1,519 1,519 1,519 2011 BOBCAT 3400 G115C 635-7000-435.34-42 TRUCKS 16,000 0 0 2017 BOBCAT 3400 G123B 635-7000-435.34-42 TRUCKS 16,000 0 0 2011 EZ CLUB GOLF CART G137A 635-7000-435.34-42 TRUCKS 16,000 0 0 1974 FORD F350 G127A 635-7000-435.34-42 TRUCKS 70,000 2,662 2,662 2005 INTERNATIONAL SINGLE AXLE DUMP TRUCK G81B 635-7000-435.34-42 TRUCKS 332,000 176,484 176,484 2006 INTERNATIONAL SINGLE AXLE DUMP TRUCK G87B 635-7000-435.34-42 TRUCKS 352,000 196,484 196,484 2014 JOHN DEERE GATOR REPL G42B 635-7000-435.34-42 TRUCKS 16,000 0 0 2011 BOBCAT 3400 REPL G56A 635-7000-435.34-42 TRUCKS 16,000 16,000 16,000 2015 POLICE INTERCEPTOR G147A 635-7000-435.34-44 PD VEHICLE 70,000 70,000 70,000 2015 POLICE INTERCEPTOR - UNMARKED G143A 635-7000-435.34-44 PD VEHICLE 70,000 53,518 53,518 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2024 Amended Budget 2025 Approved Budget Amendment 2025 Amended Budget TOWN OF ESTES PARK BA#2 -2025 YEAR END BUDGET AMENDMENT SCHEDULE OF BUDGETED PROJECTS ALL FUNDS 2015 POLICE INTERCEPTOR G144A 635-7000-435.34-44 PD VEHICLE 70,000 53,518 53,518 2012 FORD EXPEDITION G72D 635-7000-435.34-44 PD VEHICLE 28,003 0 0 2010 FORD EXPLORER G98A 635-7000-435.34-44 PD VEHICLE 66,628 66,628 66,628 2012 INTERNATIONAL SINGLE AXLE DUMP TRUCK (G G53A 635-7000-435.34-42 TRUCKS - 327,600 327,600 2012 FORD F-450 (G69) G69A 635-7000-435.34-42 TRUCKS - 65,000 65,000 2017 POLICE INTERCEPTOR (G78C) G78D 635-7000-435.34-44 PD VEHICLE - 80,000 80,000 2017 FORD INTERCEPTOR (G102D) G102E 635-7000-435.34-44 PD VEHICLE - 80,000 80,000 TOTAL VEHICLE REPLACEMENT FUND 1,302,131 1,250,371 - 1,250,371 PARKING STRUCTURE JOINT REPAIR/SEALANT PKGRES 650-1700-417.32-22 BUILDING REMODELING - 20,000 20,000 RIVERSIDE RESTROOM RVRRES 650-1700-417.32-22 BUILDING REMODELING - 25,000 25,000 FACILITY TRUCK - UTILITY BED FACTBD 650-1700-417.34-42 VEHICLES/TRUCKS -$ 9,608 9,608 TOTAL FACILITES FUND - 54,608 - 54,608 TOTAL PROJECT RECAP 61,626,844$ 64,233,971$ 37,288$ 64,241,259$ The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Manager Bangs Department: Administration Date: December 9, 2025 Subject: Resolution 105-25 Establishing an Expedited Review Process for Affordable Housing Projects Type: Resolution Objective: Consider a resolution to adopt an expedited review process for affordable housing projects in the Estes Valley to ensure compliance with Proposition 123. Present Situation: The Town affirmed its commitment to expanding affordable housing by opting into Proposition 123 following its approval in 2022. Proposition 123 established an Affordable Housing Fund to support local governments across Colorado in the development and preservation of affordable units. As a community that opted in to “Prop 123,” the Town has secured funding through this program. As a condition of participation, all enrolled communities are required to implement an expedited review process for qualifying affordable housing projects. This process must be formally adopted no later than December 31, 2026. Communities that finalize and adopt their expedited review process by the end of 2025 are eligible to receive a $50,000 incentive. Proposal: The attached resolution outlines the Town’s commitment to review affordable housing projects and make a decision within 90 days of a completed application. Consistent with Proposition 123 and for the purpose of this resolution, “affordable housing” means: • Monthly rent is less than or equal to 30% of the monthly income of a household earning at or below 60% AMI. • For for-sale units, affordable means that monthly payments are less than or equal to 30% of the monthly income of the household at or below 100% AMI. Application types include: • Development Plan • Building Permit • Variance • Conditional Use Permit • Special Review Use • Planned Unit Development • Construction or Engineering Documents • Modification of a Development Plan Proposition 123 requires that 50% of the total units in the project must be designated as affordable to qualify for the expedited review process. The Community Development Director or designee will review and decide which applications are eligible for the expedited review process. The policy creates no right of approval for any development application, only ensures the timely review of the affordable housing project. Advantages: • Affirm the Town’s obligation to adopt an expedited review policy as a participating Prop 123 community Disadvantages: • None. Action Recommended: Staff recommends approval of Resolution 105-25. Finance/Resource Impact: Eligible for $50,000 incentive award from DOLA for the early adoption of the Expedited Review Process. Level of Public Interest: None Sample Motion: I move for the approval/denial of Resolution 105-25. Attachments: 1. Resolution 105-25 RESOLUTION 105-25 A RESOLUTION ESTABLISHING AN EXPEDITED REVIEW POLICY FOR AFFORDABLE HOUSING PROJECTS WHEREAS, the voters of Colorado approved Proposition 123 in 2022, creating the State Affordable Housing Fund to make certain funds available to local governments as defined by C.R.S. 29-32-104; and WHEREAS, the Town of Estes Park, Colorado is a statutory municipality duly and regularly organized and validly existing as a body corporate and politic under and by virtue of the Constitution and laws of the State of Colorado and is eligible for Proposition 123 funding and programming; and WHEREAS, the Town of Estes Park recognizes the importance of allowing affordable and attainable housing to be developed for its workforce and its residents; and WHEREAS, the Town of Estes Park has set a baseline and commitment to increase affordable housing as defined in C.R.S. 29-32-105; and WHEREAS, the Town of Estes Park’s current process for reviewing proposed affordable housing projects is typically completed within ninety days per application, exclusive of the allowed extensions; and WHEREAS, the Town of Estes Park also creates this policy for expedited review to ensure affordable housing projects are reviewed and a decision rendered within ninety days of a complete application in alignment with the requirements of C.R.S. 29-32-105(2) et seq., as determined by the Town Community Development Department; and WHEREAS, the Town of Estes Park recognizes that an affordable housing development project which has at least 50% of the units as affordable, as defined in statute (C.R.S. 29-32-101 and C.R.S. 29-32-105(2)), would be eligible for expedited review; and WHEREAS, the Town of Estes Park recognizes the following application types as eligible to receive expedited review: development plan, building permit, variance, conditional use permit, special review use, planned unit development or an amendment thereto (not including zoning or subdivision of land), construction or engineering documents, and modification of a development plan; and WHEREAS, the Town of Estes Park’s expedited review process for affordable housing projects does not apply if the applicant chooses to opt-out of the process; and WHEREAS, the Town of Estes Park recognizes the allowable extensions in C.R.S. 29-32-105(2), both for the applicant and for the Town, and incorporates the circumstances under which the expedited review timeline may be extended or the application may be removed from the expedited review process. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. The Town Administrator or designee shall assist with policy implementation and applying for future funding on behalf of the Town for the development of affordable housing as defined by section 29-32-104, C.R.S. 2.A formal policy is hereby established that the Community Development Director or designee shall move any application determined to be for an affordable housing development through the Town’s processes to enable a final decision not more than ninety days after submission of a complete application, to ensure an expedited and timely review of the affordable housing project. Attachment 1 3. This policy creates no right of approval of any development application. The Estes Park Development Code continues to govern the rights of applicants with regard to their applications and contains all relevant provisions regarding an application’s approval or denial. DATED this 9th day of December, 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Suzanna Simpson, Management Analyst Department: Town Administrator’s Office Date: December 9, 2025 Subject: Guiding Philosophy for Events Type: Public Hearing Objective: Consideration of a Guiding Philosophy for Events. Present Situation: To help develop a guiding philosophy, staff conducted research on how other municipalities across the state handle events; stakeholder interviews were conducted with the Events & Visitor Services Department, the Estes Chamber of Commerce, Visit Estes Park, and the Estes Park Police Department; and a survey was conducted with the intent to gauge the resident and business sentiment on events in Estes Park. Staff presented a draft guiding philosophy document based on resident and business feedback and discussions with key stakeholders at a Study Session on November 25, 2025. The proposed document includes feedback received from the Board. Proposal: Staff is proposing that the guiding philosophy be adopted in a master plan format, to help guide any policies that address events, as well as overall event operations. Advantages: • Adoption of a guiding philosophy will demonstrate that the work of the Events & Visitor Services Department takes into consideration the overall impact of events on the community. • The proposed guiding philosophy for events is responsive to community feedback. Disadvantages: • Sentiments may change based on events or extenuating circumstances, so if the guiding philosophy is too narrow, it may need to be revisited often. • Aspects of the guiding philosophy may have negative impacts on some existing events. Action Recommended: Staff recommends approval of the guiding philosophy. Finance/Resource Impact: None Level of Public Interest: Medium Sample Motion: I move for the approval/denial of the guiding philosophy for events. Attachments: 1. Guiding Philosophy for Events 2. Guiding Philosophy for Events Report Guiding Philosophy for Events The Town of Estes Park produces and supports events that showcase the unique community of Estes Park and support our local economy and nonprofits. Events are designed to celebrate local culture, arts, and recreation, while providing a safe and positive experience for residents and visitors alike. Events & Visitor Services staff will prioritize collaboration at all stages of the event process - planning, execution, and evaluation, environmental sustainability and work to mitigate any adverse impact of events on neighborhoods, businesses, and public services. Event success for the Town means high quality events that are in keeping with the spirit of the community and contribute to a vibrant economy. Guiding Principles Prioritize Collaboration: The Events & Visitor Services team works with both internal and external partners on event planning, execution, and evaluation. This collaboration helps ensure that adverse impacts are mitigated and that all stakeholders have an opportunity to engage in each stage of the process. Focus on Events that Showcase our Unique Community and Celebrate Local Culture, Arts, and Recreation: The Town’s signature events are popular and appreciated by locals and visitors alike. These events should showcase the unique and diverse aspects of our community, from Bigfoot Days, to the Rooftop Rodeo, to Catch the Glow, each signature event highlights a fun and unique aspect of Estes Park. Events are intended to celebrate our local culture, arts, and recreation. The Town will prioritize local vendors when possible and will encourage all attendees at the Town’s signature events to visit and patronize local businesses. Attachment 1 Reduce the Prominence of Alcohol at Events: The Town will not add any new events that would be considered “alcohol-centric” through title or substance, will re-evaluate current events for ways that the prominence of alcohol may be reduced, and will discourage the use of Town- owned event facilities for private events that are solely focused on alcohol consumption. Reserve Bond Park for Civic Uses/Support: Bond Park should only be used for civic uses, publicly-owned events, or events that support local nonprofits. Efforts should be made to ensure that Bond Park events are not repetitive or generic. Exercise Good Stewardship for the Community: Our events should invite visitors to engage responsibly with our mountain community and balance celebration with stewardship. Events & Visitor Services staff will prioritize efforts to reduce waste, and work with internal and external partners to manage traffic, parking, and transportation, as well as mitigate adverse impacts on neighborhoods, businesses, and overall public services. While Town financial resources should be focused on Town signature events, partnership opportunities will be evaluated on a case-by- case basis. The Town will manage and be attentive to road closures and will work to mitigate impacts of large events on private property. Assist Outside Event Organizers in Producing Successful Events: Events & Visitor Services staff will help outside event organizers produce successful events by serving as a resource for planning, permitting, and execution, keeping all elements of the guiding philosophy in mind throughout the process. Prioritize Public Safety: Events & Visitor Services will work closely with the Estes Park Police Department to ensure that all attendees have a safe and positive event experience. The police department will always respond to public safety incidents, but they do not have the resources to provide continuous security at events. Event organizers that request this level of security for their events will be required to fund these resources. The overall safety and security of the town will not be compromised based on the individual needs of a specific event. Political, Religious, and First Amendment Gatherings: The Town will work to manage events while respecting the constitutional rights of our residents and guests. Implementation The guiding philosophy is to be approached like a Town Master Plan. Implementation will rely on policy and operational decisions. Board Review The guiding philosophy will be reviewed with each new Town Board and will be shared with new members during the Events & Visitor Services Department onboarding process. Town of Estes Park Guiding Philosophy for Events Purpose The 2025 Town Board Strategic Plan includes an objective to “Develop a guiding philosophy for events that includes consideration of impact on businesses and the community.” This document is intended to facilitate the discussion around developing the guiding philosophy. Stakeholders and Resources Stakeholder interviews were conducted with Town of Estes Park Events & Visitor Services Director Rob Hinkle, Estes Chamber of Commerce Director Colleen DePasquale, and Visit Estes Park Operations Director Rebecca Domenico-Gelsinger. Research was conducted on several municipalities across the state to get a better understanding of their approach to events in the community. Those municipalities were Aspen, Avon, Boulder, Breckenridge, Brighton, Broomfield, Fort Collins, Frisco, Glenwood Springs, Longmont, Loveland, Lyons, Pagosa Springs, Snowmass Village, Vail, and Windsor. Public feedback was sought through a survey conducted by Polco. Public Feedback - Survey Results The survey was open for 18 days and had 198 responses, which were categorized by resident, business owner or manager, and both resident and business owner or manager. Of those, 79% (156)were residents, 1% (2) were business owners or managers, 16% (32) were both residents and business owners or managers and 4% (8) were categorized as “other,” self-identifying as former residents, second-home owners, and employees. The purpose of the survey was to get a sense of resident/business sentiment, current barriers to participation, what types of events people would like to see more/fewer of, and gain an understanding of the impact that events have on the business community. We did not include every event that takes place in town, but focused on Town signature events, larger private events held at Town event spaces, and events that take place in the downtown corridor. The overall sentiment on events was positive, with a few fair and poor ratings for each event, but primarily the responses were “excellent” or “good.” The business respondents were more likely to give “fair” ratings. The majority of respondents are satisfied with the current number of events at 50% (81), with 40% (65) stating they would like to see fewer events, and 10% (16) stating they would like to see more events. Attachment 2 Residents are motivated to attend events in large part for entertainment purposes or to enjoy a unique experience. Of the choices offered, cost was the largest prohibitive factor for attending events, but many, 25% (71) wrote in other reasons. ● Crowds ● Traffic ● Parking ● Alcohol Of these, crowds was noted as the largest deterrent for residents attending events, followed by traffic, parking, and alcohol. For the business respondents, crowds was noted as the largest deterrent, followed by scheduling, parking, and cost. The types of events that residents feel should be considered for the future include winter events, nature/wildlife-themed events, musical performances, family-friendly events, and food-focused events. The types of events that the business respondents feel should be considered for the future include winter events, educational events, cultural events, and family-friendly events. The types of events that residents would like to see fewer of are alcohol-centric events, those that take place downtown, and repetitive events that are similar in nature (such as arts & crafts shows). The types of events that business respondents would like to see fewer of are arts & crafts shows, alcohol-centric events, those that require both entry fees and additional charges by vendors at the event. The overall impact of downtown events on business was rated as neutral by 38% (12) of respondents, followed by positive at 22% (7), and negative at 19% (6). The majority of respondents at 58% (19) feel that the overall impact of events on the local business community is positive, followed by 15% (5) who feel it’s extremely positive, 12% (4) who feel it’s neutral, and 6% (2) who feel it’s negative. The top concerns identified across all of the text responses are as follows: ● Traffic (50 mentions) - the most common logistical complaint, especially regarding downtown congestion during busy weekends. ● Parking (48 mentions) - lack of parking, suggestions of improved signage and more coordination being needed during large events. ● Alcohol (47 mentions) - most often raised as a request for fewer alcohol-centric events. ● Crowds (19 mentions) - the large crowds at many downtown events are a barrier to resident attendance. Opportunities Collaboration A high level of collaboration is a key component to success in all facets of the event process. Both internal and external partners play a significant role in mitigating issues around business impact and participation, traffic, parking challenges, and resident sentiment. Currently, staff from the Events & Visitor Services Department meet with both Visit Estes Park and the Estes Chamber of Commerce. Internally, the Events & Visitor Services Department meets with the Police Department and Public Works Department. This could expand to include Parking & Transit Division staff, which generally participates in discussions through the permitting process. Programs that encourage business participation in events, such as the Beyond Program, should be highlighted and promoted. Through this program, business owners can create specials or products based on events, and a poster is created with a QR code. The Chamber and Visit Estes Park primarily manage the program, which was created during the 2022 Elk Fest. The main vision was to help drive traffic into town for local businesses before or after large events, especially those at the Events Complex. From January 2025 through August 2025 the program generated 139 coupons and 16,428 clicks. Bond Park Events Events that take place in Bond Park have the biggest impact on traffic and downtown businesses. These events are initially approved by the Town Board, but then follow the permitting process in subsequent years. There are currently 11 events that take place in Bond Park: ● Big Foot Days (Town event) ● Estes Park Art Market (nonprofit event) ● Cowboy Brad Concerts (Town event) ● Estes Park Wine Festival (private event) ● Handmade in Colorado (private event) ● Labor Day Arts & Crafts Show (nonprofit) ● Fine Arts & Crafts Show (nonprofit) ● Autumn Gold (nonprofit) ● Elk Fest (Town event) ● Pumpkins & Pilsners (nonprofit) ● Tree Lighting Ceremony (Town event) Out of these 11 events, 2 are private, for-profit events with no nonprofit connection or component. From the business perspective, sentiment is mixed on these events. While they were not noted to have a negative impact on business, respondents noted frustration that many of these events felt repetitive, sold products that were perceived to compete with downtown businesses, and created the most congestion in town. Alcohol-Centric Events There are currently 8 events that advertise alcohol: ● Wine & Chocolate Festival ● Whiskey Warmup ● Frozen Dead Guy Days ● Estes Park Wine Festival ● Autumn Gold ● Pumpkins & Pilsners ● Rocky Mountain Craft Spirits Festival ● Holiday Wine & Craft Show These events are popular among attendees, though overall resident sentiment from the survey was not favorable for these types of events. While eliminating current, successful events is not recommended, the Events & Visitor Services Department could carefully weigh the benefits of adding any new events that advertise alcohol. The Police Department has noted that there is not an increase in public safety issues or incidents during these events. The Town should ensure that public transportation options are available, contracted, and promoted for each of these events. Family-Friendly Events In general, an event would be considered family-friendly if it is affordable and appropriate for all ages. Many of the Town’s current events can be considered family-friendly in that regard and could be advertised as such. Lessons/Ideas from Other Communities Estes Park is fairly unique in its approach to events, in large part because of the variety of venues and well-established signature events. Of the communities researched, only a few produce a large number of municipal events, and most serve as a resource for outside events to guide them through the permitting process. The Events & Visitor Services Department’s website for the Events Complex stands out as a resource for event information, planning, and promotion. The Town of Frisco emphasizes a neighborhood-feel approach to the events they produce, holding several seasonal events that are designed for participants to engage with local businesses. All third party events are reviewed through a committee, led by the Town. Telluride is one community that shares many of the same challenges as Estes Park in terms of managing large events in a small town. Over a 22 week period, while their gondola is operating, they have 45 events on Town property alone. They have a series of policies intended to mitigate some of the impacts. The criteria they have established includes: ● Length of time in existence on the requested date or weekend. ● Longevity of event in Town. ● Longevity of organization in Town. ● Value to community (cultural, economic, environmental, and social). ● Impact on community (infrastructure, environment, and economy). ● Change to existing events or new events (proximity to other events; impact on other events with regards to economics, infrastructure, and available venues; similar events; and crowd size). ● Fulfills requirements of Town contracts and Special Event Policies. These policies are updated every year and they try to incorporate lessons learned. Overall, despite the policies and established criteria, they do not feel they have found a clear solution to managing the impact on infrastructure or resident and business sentiment on the large number of people visiting their town during the high season. The Town is not currently adding a large number of events, rather, the focus has been on maintaining a slate of largely historical events. A set of criteria like that of Telluride could be valuable if the Town was in a position to review new events on a more frequent basis. The City of Aspen has evolved their event philosophy over the years, narrowing their focus to signature events that create a community connection. As part of this transition, athletic events that were once produced by the City are now privately managed. Today, the City of Aspen Events Department is guided by a new mandate: to produce events that are free or low-cost, community-driven, environmentally responsible, and designed with locals in mind — the people who live, work, and play here every day. Inevitably, visitors are folded into the mix, especially during free community gatherings like the Community Picnic and July 4th celebrations. Successes & Current Philosophy The Events & Visitor Services Department’s mission is to: “provide residents and guests with resources, extraordinary events and venues to enhance the quality of life in Estes Park and to ensure that Estes Park remains a vibrant mountain community and premier destination.” The amount of positive feedback from those who attend events, as well as the results of Economic Impact Surveys, demonstrates that the department is thoughtful in their approach to events and prioritizes measuring their impact. Timing of Events The Events & Visitor Services Department takes a thoughtful approach to balancing events across the year and throughout the week, utilizing performance measurements to help establish targets and track metrics. This is an attempt to boost the shoulder season and help bring people to businesses during times that normally have lower visitation, as well as spread events out throughout the week instead of concentrating them on the weekends, adding to congestion. The economic impact survey for the Whiskey Warmup shows that direct spending in 2024 was $204,781 and Bigfoot Days shows $472,779. Sustainability Efforts The Events & Visitor Services Department has partnered with the League of Women Voters to volunteer at events to assist with recycling and overall sustainability efforts. The League is putting together a report to highlight this work over the last year. Additionally, the department received a grant for two water fill stations and trash/recycling bins for events. Elements of a Guiding Philosophy A guiding philosophy that deals with events should contain a set of principles or values that helps maintain consistency in operations, is rooted in purpose (the department’s mission), and provides a framework for making decisions. Based on the research conducted, as well as the current status of events, a guiding philosophy for the Town of Estes Park’s Events & Visitor Services Department could contain the following elements: ● Prioritizing collaboration (internal and external partners) ● A focus on events that showcase our unique community ● Celebrating local culture, arts, and recreation ● Being good stewards of the environment and sustainability initiatives ● Considering local priority for vendors, as well as encouraging attendees of Signature events to visit local businesses ● Providing a safe and positive experience for residents and visitors alike ● Reserving Bond Park for civic uses/support ● Assisting outside event organizers in producing successful events ● Minimizing adverse impacts on neighborhoods, businesses, and public services ● The mission of the department ● Police support for security at public and private events (cost, etc) ● Non-PD support for private/public events (event subsidies) Additional elements that could potentially be included: ● Reducing the number of arts & crafts festivals in Bond Park ● Not producing new alcohol-centered events or reducing the number of current such events The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees From: Town Administrator Machalek Department: Town Administrator’s Office Date: December 9, 2025 Subject: 2026 Strategic Plan Adoption Type: Other Objective: Town Board consideration of adoption of the 2026 Strategic Plan. Present Situation: The Town Board held two strategic planning sessions on March 13 and April 18. The first session included an introduction to strategic planning for 2026 and focused on the Town’s mission, vision, outcome areas, and strategic policy statements. The second session was dedicated to developing a set of goals and objectives. Based on those two sessions, the Board adopted the 2026 Provisional Strategic Plan on May 27. This plan guided Town departments in the development of the budget for 2026. The proposed final 2026 Strategic Plan (attached for Board consideration) includes edits to the adopted 2026 Provisional Strategic Plan based on resource allocation decisions and ongoing discussions. Proposal: The proposed 2026 Strategic Plan is attached. Suggested edits are indicated in red. Substantial changes are listed below with a brief explanation: • Governmental Services and Internal Support o Clarified that Objective 7.C.1 is to continue to digitize Community Development Planning and Zoning records using available budget, not to fully complete the process. • Outstanding Guest Services o Removed Objective 5.A.1 to “[i]mprove the Visitor Center restrooms by wrapping restroom stalls with local artwork.” This objective did not receive funding through the 2026 budget process. • Transportation o Removed Objective 1.A.1 to “[c]onstruct the first phase of the US34 and SH7 trail reconstruction projects.” This objective is currently unfunded. Staff will be seeking funding for these projects in 2026. Advantages: • Guides allocation of the Town’s resources and provides direction to staff for the annual budget process. • Comprehensive process to review, record, and implement the priorities of the Town Board. Disadvantages: • The strategic planning process, like the budget creation process, necessarily leaves some important initiatives un-resourced. Action Recommended: Approval of the 2026 Strategic Plan. Finance/Resource Impact: No direct budget impact from the adoption of the 2026 Strategic Plan. Level of Public Interest: Medium. Sample Motion: I move to approve/deny the 2026 Strategic Plan as presented. Attachments: 1. 2026 Strategic Plan – Redlined 2. 2026 Strategic Plan – Clean Final (12/09/2025 - R0) KEY OUTCOME AREA (Alphabetical order) STRATEGIC POLICY STATEMENTS GOALS (MULTI-YEAR)OBJECTIVES (ONE-YEAR) 1. We support a wide range of housing opportunities with a particular focus on a broad spectrum of affordable workforce 1.A. Incentivize private development of workforce and 1.1 - Consider an update to Section 11.4 of the Development Code, including 2.A. Continue to meet the needs of the senior community in Estes Park by completing action items recommended in 1.2 - Consider updating Town policies defining workforce or attainable housing 2. We support the needs of our senior community, including 4.A. Continuously evaluate options for addressing the 1.3 - Discuss with the Housing Authority how 6E funding expenditures should be targeted in the near term, in light of the current Housing Needs Assessment, 3. We support the needs of families in our community. 5.C. Continue to implement the 2019 Stanley Park Complex Open Space Master Plan for budgeting and implementation in 2027. 4. We support a wide range of childcare opportunities with a 6.A. Complete a full rewrite of the Estes Park Development from elected/appointed officials, stakeholders, and residents. (Multi-Year our adopted transportation, drainage, parking design standards, and construction policies in the Development 5. We expand our open space and public park infrastructure, and improve and maintain the durability, functionality, and efficiency 7.A. Continue to implement the 2023 ADA Transition Plan. 7.B. Continuously implement organizational processes and services to improve the accessibility of public information in all formats, with a particular focus on the needs of individuals with disabilities and those with limited English 6. We have an up-to-date Comprehensive Plan and Development Code that reflect the will of the community. Exceptional Community Services - Estes Park is an exceptionally vibrant, diverse, inclusive, and active mountain community in which to live, work, and play, with housing available for all segments in our community. Town of Estes Park 2026 Strategic Plan THERE IS NO RANK-ORDERING OR PRIORITIZATION IN THIS PLAN. ALL NUMERICAL DESIGNATIONS ARE FOR REFERENCE PURPOSES ONLY. For the purposes of Strategic Policy Statements, "We" refers to the Town organization, led by the Town Board of Trustees. Attachment 1 10.A. Monitor the fundraising progress of the Fine Arts Guild of the Rockies for the Encore Performing Ars Center, contingent on an executed agreement between the Town 7. We prioritize community accessibility for residents and guests history of Estes Park, and incorporate that history into our 1.A. Update and actively work on Human Resources Event and Visitor Services team employees including a tracking system for valid package to ensure the Town remains competitive and 1.2 - Ensure that all employees who will use the new Enterprise Resource 2. We attract and retain high-quality staff by being an employer of choice, including offering highly competitive benefits and 3.A. Ensure adequate grant writing capacity as the current 1.A.1 - Complete the organizational culture action plan objective to revise the future preventative facilities maintenance needs for Town 3. We match service levels with the resources available to deliver 4.A. Explore options to improve the Town's ability to ensure diverse membership representation on Boards and 7.B.1 - Streamline and automate recruitment and onboarding process through 5.A. Conduct a community survey biennially in odd years to 4. We strive to ensure that the membership of our appointed 5.B. Evaluate the inclusivity and effectiveness of Town 7.C.1 - Continue to digitize Community Development Planning and Zoning 5. We strive to gain meaningful input and participation from all community members. 6. We prioritize and support a culture of customer service 10.A. Continually evaluate the functionality of our website Governmental Services and Internal Support - We provide high-quality support for all municipal services. 11.A. Evaluate the service condition, safety, functionality, accessibility, and land-use restrictions of our 32 public buildings using a data-driven approach and document the 7. We support a culture of continuous improvement in our internal processes and service delivery. 8. We operate with transparency by maintaining open communication with all community members and proactively 11.D. Work with the Fire District to investigate and evaluate strategies to use Town-owned buildings and Town projects to demonstrate wildfire mitigation techniques for 9. We monitor for, and protect against, cybersecurity threats. 10. We maintain a robust, transparent, accessible, and user- friendly public-facing website. 11. We ensure that our facilities are well-maintained and meet the needs of Town Departments and the community. 1. We value broad collaboration with our partners in providing outstanding guest services. 2. We provide and support a diverse selection of high-quality 3.A. Work with public- and private-sector entities to encourage additional town destination opportunities for 5.A.1 - Improve the Visitor Center restrooms by wrapping restroom stalls with 3. We strive to balance the impacts of visitation with the needs 5.B. Visitor Services will work with Visit Estes Park and the Rocky Mountain Conservancy on developing and 5.C. Continue providing the Guest Services (Service Elevated) annual training for volunteers in the Visitor 4. We balance data-driven decisions with community values when serving our guests and residents using up-to-date and 6. We work to ensure that Estes Park is a sustainable tourism destination. 1. We are committed to safeguarding the lives and property of 1.A. Evaluate and meet the sworn officer, dispatch, and suitable site, and obtaining approval of a comprehensive funding plan by December 2026, with projected completion of construction and occupancy of a 1.B. Establish a timeline and funding strategy to implement the Facilities Master Plan recommendations. Start with the 2.F.1 - Utilize County resources as available to begin work on development of a 2. We support environmental stewardship and sustainability 1.C. Evaluate the Town's approach to all-hazard emergency management in collaboration with our local and regional 3. We recognize that substance abuse in our community and schools is an ongoing issue and work with local and regional 2.B. Encourage alternative renewable energy options for new and established homes and businesses, including encouraging the replacement of fossil-fuel appliances with 4. We value the importance of maintaining a local emergency 2.D. The Events and Visitor Services Department will remain active partners with Larimer County in its 5. We value the importance of maintaining the Estes Park Police 2.F. Continue work with Larimer County on Climate Smart 6. We value redundancy and collaboration in the provision of dispatch and law enforcement services. Council and the importance of Town representation on the 7. We strive to enhance the safety of emergency responders. 8. We believe in and support restorative practices as a way to build and repair relationships, as well as increase understanding 10. We are proactive in our approach to wildfire planning and mitigation in response to elevated fire risks in the Estes Valley 11. We recognize the importance of behavioral health in our community and work with local and regional partners to improve on a triple-bottom-line model, considering economic, social, and 2.A. Improve and streamline the Development Review 2.1 - Identify opportunities to support eclectic mix of business, including smaller 2. We create and sustain a favorable business climate.4.A. Continue implementation of the Downtown Plan. 3. We support a diverse economy, attracting and serving a broad 6.A. Work with the Economic Development and Workforce Council to build capacity for small business owners to 4. We value the importance of a vibrant, attractive, and economically viable downtown. 5. We support investment and revitalization in all of the Town's commercial areas. 6. We support economic and workforce development efforts led by other organizations. 7. We recognize the benefits of shopping locally and will actively 1. We maintain up-to-date financial policies, tools, and controls 1.A. Review and update key finance policies. 1.A.1 - Work with Town Departments to revise the Town's Purchasing Policies by defining roles, evaluating threshold approvals, aligning with current regulatory 1.A.2 - Work with key staff members to revise the Town's Grant Policy that 2. We make data-advised financial decisions. Robust Economy - We have a diverse, healthy, year-round economy. Town Financial Health - We will maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies. 3. We will consider the most effective financing strategy for large capital projects on a case-by-case basis, ensuring that each financing package is appropriately tailored to the project under 1. We value the development and maintenance of a safe, sustainable, accessible, and efficient multimodal transportation 1.A. Upgrade and maintain our public trail network to comply with adopted safety and disability standards 1.1 - Evaluate how the municipal code treats motorized/electrified scooters, golf in-lieu mechanisms to assist in funding multimodal 1.A.1 - Construct the first phase of the US34 and SH7 trail reconstruction 2. We will maintain a high-quality network of streets for our community. Pavement Condition Index of 80 or greater for the Town 3. We will address traffic congestion throughout the Town. traffic congestion with multimodal solutions throughout pedestrian facilities following the water main and service installation project. environmental clearance, and construction of the Moraine 3.A.1 - Continue evaluating Downtown Estes Loop traffic flow. (Multi-year 4. We effectively communicate with residents and guests about parking and transportation options. 3.D. Consider implementing the recommendations in the Street to Marys Lake Road and seek construction grant funding. (Multi-year 5. We consider strategic, data-driven investments in technology that promote the financial and environmental sustainability of 5.A. Continually evaluate implementation of the Downtown Parking Management Plan in a manner that delivers 3.C.1 - Implement CMAQ-funded pilot programs for regional transit service, 6.A. Work with CDOT and other partners to evaluate 5.A.1 - Identify funding and construct a 3-level parking structure at the Big Horn 6. We identify and leverage local, regional, and national partnerships that strengthen and extend the Town's parking and 8.A. Continue to implement the priorities in the Estes side of Community Drive between Manford Avenue and US36 and north side of 8.B. Obtain funding to design and build a functionally connected bike and pedestrian facility network within one 7. We consider the potential impacts of technology changes, including electric and autonomous vehicles and repurposing of 8.C. Complete the Fall River Trail using available trail 8. We will develop and maintain sidewalk and trail connectivity 1. We provide safe, high-quality, reliable, and redundant water service. 1.A. Ensure at least one water treatment plant can reliably operate year-round. 1.B.1 - Implement the enforcement process for customers who do not comply with water administrative regulations. 1.B. Decrease per-capita treated water demand through loss reduction.3.A.1 - Replace the structurally deficient Performance Park bridge. 2. We provide safe, high-quality, reliable, and sustainable electric 1.C. Increase the resiliency of the water distribution 3.B.1 - Complete at least one neighborhood stormwater CIP project from the list 3. We effectively and efficiently manage stormwater and are 3.B. Implement a stormwater program for Estes Park that funds the administration, operation, maintenance, and capital expansion of stormwater infrastructure over a 30 5.A.1 - Complete construction of Trailblazer Broadband system for customers in system to reduce the risk of flooding and damage to public 4. We encourage and support renewable energy sources and storage. 5. We provide access to high-speed, high-quality, reliable 3.F. Explore the Community Rating System (CRS) program as a way to minimize flood insurance costs to the 4.A. Increase/enhance renewable energy sources and storage by collaborating with PRPA and the other Owner Communities to support PRPA's transition plan to minimize 6. We partner with the three other owner communities to advance Platte River Power Authority towards our goal of a 100% noncarbon energy mix. investment in zero emission fleet vehicles, equipment, and 5.A. Accumulate net positive revenues and apply for grants common modernization platforms between the three owner communities and PRPA to support financial sustainability of PRPA's carbon-to-renewable transition Utility Infrastructure - We have reliable, efficient, and up-to-date utility infrastructure serving our community and customers. Final (12/09/2025 - R0) KEY OUTCOME AREA (Alphabetical order) STRATEGIC POLICY STATEMENTS GOALS (MULTI-YEAR)OBJECTIVES (ONE-YEAR) 1. We support a wide range of housing opportunities with a particular focus on a broad spectrum of affordable workforce 1.A. Incentivize private development of workforce and 1.1 - Consider an update to Section 11.4 of the Development Code, including 2.A. Continue to meet the needs of the senior community in Estes Park by completing action items recommended in 1.2 - Consider updating Town policies defining workforce or attainable housing 2. We support the needs of our senior community, including 4.A. Continuously evaluate options for addressing the 1.3 - Discuss with the Housing Authority how 6E funding expenditures should be targeted in the near term, in light of the current Housing Needs Assessment, 3. We support the needs of families in our community. 5.C. Continue to implement the 2019 Stanley Park Complex Open Space Master Plan for budgeting and implementation in 2027. 4. We support a wide range of childcare opportunities with a 6.A. Complete a full rewrite of the Estes Park Development from elected/appointed officials, stakeholders, and residents. (Multi-Year our adopted transportation, drainage, parking design standards, and construction policies in the Development 5. We expand our open space and public park infrastructure, and improve and maintain the durability, functionality, and efficiency 7.A. Continue to implement the 2023 ADA Transition Plan. 7.B. Continuously implement organizational processes and services to improve the accessibility of public information in all formats, with a particular focus on the needs of individuals with disabilities and those with limited English 6. We have an up-to-date Comprehensive Plan and Development Code that reflect the will of the community. Town of Estes Park 2026 Strategic Plan THERE IS NO RANK-ORDERING OR PRIORITIZATION IN THIS PLAN. ALL NUMERICAL DESIGNATIONS ARE FOR REFERENCE PURPOSES ONLY. For the purposes of Strategic Policy Statements, "We" refers to the Town organization, led by the Town Board of Trustees. Exceptional Community Services - Estes Park is an exceptionally vibrant, diverse, inclusive, and active mountain community in which to live, work, and play, with housing available for all segments in our community. Attachment 2 10.A. Monitor the fundraising progress of the Fine Arts Guild of the Rockies for the Encore Performing Ars Center, contingent on an executed agreement between the Town 7. We prioritize community accessibility for residents and guests history of Estes Park, and incorporate that history into our 1.A. Update and actively work on Human Resources Event and Visitor Services team employees including a tracking system for valid package to ensure the Town remains competitive and 1.2 - Ensure that all employees who will use the new Enterprise Resource 2. We attract and retain high-quality staff by being an employer of choice, including offering highly competitive benefits and 3.A. Ensure adequate grant writing capacity as the current 1.A.1 - Complete the organizational culture action plan objective to revise the future preventative facilities maintenance needs for Town 3. We match service levels with the resources available to deliver 4.A. Explore options to improve the Town's ability to ensure diverse membership representation on Boards and 7.B.1 - Streamline and automate recruitment and onboarding process through 5.A. Conduct a community survey biennially in odd years to 4. We strive to ensure that the membership of our appointed 5.B. Evaluate the inclusivity and effectiveness of Town 7.C.1 - Continue to digitize Community Development Planning and Zoning 5. We strive to gain meaningful input and participation from all community members. 6. We prioritize and support a culture of customer service 10.A. Continually evaluate the functionality of our website Governmental Services and Internal Support - We provide high-quality support for all municipal services. 11.A. Evaluate the service condition, safety, functionality, accessibility, and land-use restrictions of our 32 public buildings using a data-driven approach and document the 7. We support a culture of continuous improvement in our internal processes and service delivery. 8. We operate with transparency by maintaining open communication with all community members and proactively 11.D. Work with the Fire District to investigate and evaluate strategies to use Town-owned buildings and Town projects to demonstrate wildfire mitigation techniques for 9. We monitor for, and protect against, cybersecurity threats. 10. We maintain a robust, transparent, accessible, and user- friendly public-facing website. 11. We ensure that our facilities are well-maintained and meet the needs of Town Departments and the community. 1. We value broad collaboration with our partners in providing outstanding guest services. 2. We provide and support a diverse selection of high-quality 3.A. Work with public- and private-sector entities to encourage additional town destination opportunities for 5.A.1 - Improve the guest experience in the Visitor Center by replacing the 18- 3. We strive to balance the impacts of visitation with the needs 5.B. Visitor Services will work with Visit Estes Park and the Rocky Mountain Conservancy on developing and 5.C. Continue providing the Guest Services (Service Elevated) annual training for volunteers in the Visitor 4. We balance data-driven decisions with community values when serving our guests and residents using up-to-date and 6. We work to ensure that Estes Park is a sustainable tourism destination. 1. We are committed to safeguarding the lives and property of 1.A. Evaluate and meet the sworn officer, dispatch, and suitable site, and obtaining approval of a comprehensive funding plan by December 2026, with projected completion of construction and occupancy of a 1.B. Establish a timeline and funding strategy to implement the Facilities Master Plan recommendations. Start with the 2.F.1 - Utilize County resources as available to begin work on development of a 2. We support environmental stewardship and sustainability 1.C. Evaluate the Town's approach to all-hazard emergency management in collaboration with our local and regional 3. We recognize that substance abuse in our community and schools is an ongoing issue and work with local and regional 2.B. Encourage alternative renewable energy options for new and established homes and businesses, including encouraging the replacement of fossil-fuel appliances with 4. We value the importance of maintaining a local emergency 2.D. The Events and Visitor Services Department will remain active partners with Larimer County in its 5. We value the importance of maintaining the Estes Park Police 2.F. Continue work with Larimer County on Climate Smart 6. We value redundancy and collaboration in the provision of dispatch and law enforcement services. Council and the importance of Town representation on the 7. We strive to enhance the safety of emergency responders. 8. We believe in and support restorative practices as a way to build and repair relationships, as well as increase understanding 10. We are proactive in our approach to wildfire planning and mitigation in response to elevated fire risks in the Estes Valley 11. We recognize the importance of behavioral health in our community and work with local and regional partners to improve on a triple-bottom-line model, considering economic, social, and 2.A. Improve and streamline the Development Review 2.1 - Identify opportunities to support eclectic mix of business, including smaller 2. We create and sustain a favorable business climate.4.A. Continue implementation of the Downtown Plan. 3. We support a diverse economy, attracting and serving a broad 6.A. Work with the Economic Development and Workforce Council to build capacity for small business owners to 4. We value the importance of a vibrant, attractive, and economically viable downtown. 5. We support investment and revitalization in all of the Town's commercial areas. 6. We support economic and workforce development efforts led by other organizations. 7. We recognize the benefits of shopping locally and will actively 1. We maintain up-to-date financial policies, tools, and controls 1.A. Review and update key finance policies. 1.A.1 - Work with Town Departments to revise the Town's Purchasing Policies by defining roles, evaluating threshold approvals, aligning with current regulatory 1.A.2 - Work with key staff members to revise the Town's Grant Policy that 2. We make data-advised financial decisions. Robust Economy - We have a diverse, healthy, year-round economy. Town Financial Health - We will maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies. 3. We will consider the most effective financing strategy for large capital projects on a case-by-case basis, ensuring that each financing package is appropriately tailored to the project under 1. We value the development and maintenance of a safe, sustainable, accessible, and efficient multimodal transportation 1.A. Upgrade and maintain our public trail network to comply with adopted safety and disability standards 1.1 - Evaluate how the municipal code treats motorized/electrified scooters, golf in-lieu mechanisms to assist in funding multimodal 2. We will maintain a high-quality network of streets for our community. Pavement Condition Index of 80 or greater for the Town pedestrian facilities following the water main and service installation project. 3. We will address traffic congestion throughout the Town. traffic congestion with multimodal solutions throughout 3.A.1 - Continue evaluating Downtown Estes Loop traffic flow. (Multi-year environmental clearance, and construction of the Moraine 3.A.2 - Construct the Visitor's Center parking & transit improvements if fully 4. We effectively communicate with residents and guests about 3.C. Consider implementing the recommendations in the Street to Marys Lake Road and seek construction grant funding. (Multi-year 5. We consider strategic, data-driven investments in technology that promote the financial and environmental sustainability of 5.A. Continually evaluate implementation of the Downtown Parking Management Plan in a manner that delivers 5.A.1 - Identify funding and construct a 3-level parking structure at the Big Horn 6.A. Work with CDOT and other partners to evaluate side of Community Drive between Manford Avenue and US36 and north side of 6. We identify and leverage local, regional, and national partnerships that strengthen and extend the Town's parking and 8.A. Continue to implement the priorities in the Estes 8.B. Obtain funding to design and build a functionally connected bike and pedestrian facility network within one 7. We consider the potential impacts of technology changes, including electric and autonomous vehicles and repurposing of 8.C. Complete the Fall River Trail using available trail 8. We will develop and maintain sidewalk and trail connectivity 1. We provide safe, high-quality, reliable, and redundant water service. 1.A. Ensure at least one water treatment plant can reliably operate year-round. 1.B.1 - Implement the enforcement process for customers who do not comply with water administrative regulations. 1.B. Decrease per-capita treated water demand through loss reduction.3.A.1 - Replace the structurally deficient Performance Park bridge. 2. We provide safe, high-quality, reliable, and sustainable electric distribution service. 1.C. Increase the resiliency of the water distribution system. 3.B.1 - Complete at least one neighborhood stormwater CIP project from the list included in the Stormwater Master Plan. 3.A. Continue implementing the Stormwater Master Plan. 5.1 - Identify funding options for a low-cost Trailblazer program. 3. We effectively and efficiently manage stormwater and are 3.B. Implement a stormwater program for Estes Park that funds the administration, operation, maintenance, and capital expansion of stormwater infrastructure over a 30 5.A.1 - Complete construction of Trailblazer Broadband system for customers in system to reduce the risk of flooding and damage to public 4. We encourage and support renewable energy sources and storage. 5. We provide access to high-speed, high-quality, reliable 3.F. Explore the Community Rating System (CRS) program as a way to minimize flood insurance costs to the 4.A. Increase/enhance renewable energy sources and storage by collaborating with PRPA and the other Owner Communities to support PRPA's transition plan to minimize 6. We partner with the three other owner communities to advance Platte River Power Authority towards our goal of a 100% noncarbon energy mix. investment in zero emission fleet vehicles, equipment, and 5.A. Accumulate net positive revenues and apply for grants common modernization platforms between the three owner communities and PRPA to support financial sustainability of PRPA's carbon-to-renewable transition Utility Infrastructure - We have reliable, efficient, and up-to-date utility infrastructure serving our community and customers. The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Memo To: Honorable Mayor Hall & Board of Trustees From: Town Administrator Machalek Department: Town Administrator’s Office Date: December 9, 2025 Subject: Closure of Town Offices on December 26, 2025 Type: Other Objective: Board consideration of a proposal to close Town offices on December 26, 2025. Present Situation: There is a one-day gap in 2025 between the December 24 and 25 Town holiday closures and the weekend of December 27 and 28. Fridays after major holidays (Thanksgiving and Christmas) are typically very slow. I anticipate that December 26 will be a low-demand day for non-emergency Town services and would like the Board to consider closing Town offices to recognize employees for their efforts in 2025. An additional consideration for a closure is that many employees want to use vacation leave on these gap days for travel or to be with their families, which creates a challenge in managing who will report to the office to ensure proper coverage for customer service. A full closure of Town offices allows non-emergency/shift employees the opportunity to take the day without having to decide who will report to the office. Emergency services would operate normally and employees who are required to work on December 26 would receive one floating holiday that would need to be used prior to December 31, 2026. Under Policy Governance 3.8.1, the Town Administrator may not change his/her own compensation or benefits. Since this closure would result in an additional day of leave for all employees, including the Town Administrator, it requires the approval of the Town Board. Proposal: That the Town Board authorize the Town Administrator to close all Town offices on December 26, 2025. Advantages: • Makes use of an anticipated slower day to recognize Town employees for their efforts in 2025. • Will allow employees and their families more time for travel during the holidays. Disadvantages: • Limited Town services on December 26. Since this is the day after Christmas, and a Friday after two days of Town holiday closures, staff expects demand for services to be low. All of the Town’s usual emergency services (e.g. Police Patrol, Dispatch, and Utility emergency response) would operate as normal. Action Recommended: Approval of the closure of all Town offices on December 26, 2025. Finance/Resource Impact: No immediate budget impact. There would be a one-day loss in productivity in most Departments from the added day off. Employees who are required to work on December 26 would receive one floating holiday that would need to be used prior to December 31, 2026. There are two additional financial considerations associated with the proposal: • If an employee is called in during what would have been their regular working hours on December 26, the Town would pay call-out and overtime pay. This call- out/overtime pay would not be a cost if the employee was working on the 26th and responded to the issue during their regular working hours. This specific situation would result in extra costs for the Town. • If Town offices were to remain open on December 26, it is likely that a fair number of employees would take vacation time, lowering the Town's outstanding financial liability for accrued vacation time. Level of Public Interest: Medium. Sample Motion: I move to approve/deny the closure of Town offices on December 26, 2025. Attachments: None The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org. Report To: Honorable Mayor Hall & Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing and Childcare Manager Department: Town Administration Date: December 9, 2025 Subject: Qualified Exempt Childcare Provider Guidelines Objective: Provide guidelines that license-exempt childcare providers must adhere to in order to be considered a “Qualified Exempt” provider eligible for 6E Lodging Tax funds. Present Situation: The Town retains a percentage of 6E Lodging Tax revenue to address childcare initiatives through tuition assistance, provider grants, direct subsidies, and investment in childcare facilities and capital projects. 6E Lodging Tax revenue is available to unlicensed providers who are seeking licensure through the Childcare Assistance application, Exhibit B in Town Policy 225: Childcare Funding Guidelines. When reviewing the proposed policy updates in July this year, the Town Board requested that licensed-exempt childcare providers, or Family, Friend, and Neighbor (FFN) providers, be eligible for “Childcare Stability Initiative” funding. The Childcare Stability Initiative is a direct subsidy to support wages and general operational costs for childcare providers in the Estes Valley and requires that recipients be licensed. For 2026, the Town Board recommended approving all requests the Town received for Childcare Stability Initiative funding. Currently, the recipients of 2026 funding are all licensed center-based providers or school-age programs. The initiative requires licensing and a Quality Shines Rating of 2 or higher. None of the existing licensed providers operating out of their home qualify because current home providers in the Estes Valley are all rated below level 2. To support licensed home providers in their goals to increase their Quality Shines rating and qualify for Childcare Stability Initiative funding, newly licensed home childcare providers will receive a $1,000 bonus. In 2026, individuals providing care in the Estes Valley will have a continuum of support as an FFN provider, to Qualified Exempt, and onto becoming a licensed childcare provider. In response to the Town Board’s request to include license-exempt childcare providers in Childcare Stability Initiative funding, as well as direction from conversations about eligible providers enrolled in Tuition Assistance, staff developed the attached guidelines for a childcare provider who is legally exempt from being licensed in the state of Colorado, as defined by the Colorado Department of Early Childhood (CDEC), to be considered a “Qualified Exempt.” Proposal: The proposed guidelines outline a local process for individuals to become a Qualified Exempt Provider, eligible to receive 6E Lodging Tax funding through Town-supported childcare grants, tuition assistance, and stabilization programs. The intent is to mirror the existing Colorado Childcare Assistance Program (CCAP) framework to ensure consistency with state practices while providing a more localized pathway for FFN providers in the Estes Valley. These guidelines (Attachment 1) promote alignment with existing CDEC standards. The framework enhances efficiency and clarity in local funding administration, establishes accountability through verified safety and training, and supports equity by expanding access to informal care funding opportunities and support for families and caregivers. By demonstrating compliance with safety, background checks, and training standards, FFN providers will be registered as a Qualified Exempt Provider and eligible for Town- funded programs, including programs that are funded by 6E Lodging Tax but administered by outside organizations. To become Qualified Exempt, the individual must demonstrate the following: 1. Submit a completed Qualified Exempt Provider Application 2. Successful completion of all required background checks 3. Demonstrate compliance with required safety standards The Town will maintain documentation of all completed applications, background check confirmations, and safety certifications. Providers are expected to renew their qualification status every two years or upon a significant change in household composition. Failure to maintain eligibility or provide accurate information may result in disqualification from funding and potential penalties. Organizations distributing public childcare funds, such as tuition assistance or subsidies supported by 6E Lodging Tax revenue, are subject to the following requirements: • The organization must receive written confirmation from the Town of Estes Park verifying that the provider has been approved as a Qualified Exempt Provider before disbursing any funds. • Funds may not be distributed to a provider whose Qualified Exempt status has lapsed, been revoked, or is pending verification. • The Town recommends that any organization distributing funds to a Qualified Exempt Provider enter into an independent agreement with the provider outlining payment terms, program participation requirements, and compliance expectations. These measures ensure coordinated oversight between the Town and its funding partners, prevent disbursement errors, and uphold public accountability in the use of childcare funds. Upon review and direction from the Town Board, these guidelines will be included in Policy 225: Childcare Funding Guidelines as a new Exhibit and brought to the Board for approval. Advantages: Inclusion of legally exempt childcare providers in 6E Lodging Tax funded childcare initiatives, including tuition assistance Increased oversight and regulation of the distribution of revenue Disadvantages: Some administrative and financial burden for applicants Action Recommended: Request for direction on the requirements for Qualified Exempt Provider applicants. Finance/Resource Impact: Anticipated increase in funding distribution of 6E Lodging Tax funds as more FFN providers become eligible. Level of Public Interest: Moderate. Attachments: 1. Qualified Exempt Provider Guidelines and Application Qualified Exempt Childcare Provider Guidelines Background The Town of Estes Park recognizes that childcare providers who are legally exempt from becoming licensed in the state of Colorado play a critical role in addressing the lack of access and affordability for childcare in the Estes Valley, especially for children under the age of 1. A legally exempt provider is often called a Family, Friend, and Neighbor (FFN) provider. In alignment with the Colorado Department of Early Childhood (CDEC) and the Colorado Childcare Assistance Program (CCAP), Town staff recommend establishing a Qualified Exempt Provider model to extend funding eligibility to informal caregivers while maintaining safety, accountability, and compliance with safety standards. Providing childcare services without a license or outside the legal parameters for exempt care is a serious violation under Colorado law. The state of Colorado considers such actions subject to fines of up to $10,000 and may impose further penalties. To avoid these violations and ensure a safe system of care, any FFN provider seeking to care for additional children beyond the legally exempt limits must become licensed through CDEC. Purpose The following guidelines provide a local process for individuals to become a Qualified Exempt Provider, eligible to receive 6E Lodging Tax funding through Town-supported childcare grants, tuition assistance, and stabilization programs. The intent is to mirror the CCAP framework to ensure consistency with state practices while providing a localized pathway for FFN providers in the Estes Valley. This framework: •Promotes alignment with CDEC and CCAP standards; •Enhances efficiency and clarity in local funding administration; •Establishes accountability through verified safety and training; •Supports equity by expanding access to informal care funding opportunities and support for families and caregivers. Eligibility Individuals caring for the children of an Estes Valley family, friend, or relative may be legally exempt from holding a childcare license and still qualify for Town-administered funding. To do so, they must demonstrate compliance with safety, background checks, and training standards comparable to those required by the state of Colorado for qualified exempt CCAP providers. Qualification Process Step 1: Application Submission Applicants must complete and submit the following to the Town of Estes Park: ●Qualified Exempt Provider Application (Attachment 1) Attachment 2 ● Provider Acknowledgement Form confirming understanding of eligibility and compliance requirements (included in the Qualified Exempt Provider Application) ● Copy of government-issued photo identification for verification purposes Step 2: Background Checks To protect the safety of children in care, all applicants and any adult household members must complete both of the following background checks in accordance with CDEC standards for licensed providers and Qualified Exempt providers (see Attachment 2 for detailed criteria and disqualifying offenses): ● Criminal Background Check: ○ Conducted via the Colorado Bureau of Investigation (CBI) and the Federal Bureau of Investigation (FBI). This fingerprint-based check identifies any criminal history that disqualifies an applicant under the Colorado Child Care Licensing Act. ● Child Abuse and Neglect Records Check: ○ Conducted through the Colorado Department of Human Services (CDHS) Trails database. Each person aged 16 and older living in the home must complete a Trails Request Form, and a copy of the results must be submitted ot the Town confirming eligibility. Step 3: Required Safety Standards To ensure consistent quality and safety in all Qualified Exempt childcare settings, providers must demonstrate compliance with the following standards: ● Completion of an eligible Family, Friend, Neighbor (FFN) Training or Workshop, such as: ○ ECCLC Co-op of Care Program, ○ EVICS FFN Cohort, ○ PASO Program, or other approved equivalent. ● Current CPR and First Aid Certification (Infant CPR recommended if providing care for children under 2 years of age) ● Completion of Health and Safety coursework via the Colorado Professional Development Information System (PDIS), which is a free course ● Passing a Health and Safety Home Inspection conducted by the Town or an approved partner organization ● Development and maintenance of Emergency and Fire Safety Plans appropriate to the care environment Oversight and Verification The Town will maintain documentation of all completed applications, background check confirmations, and safety certifications. Providers must renew their qualifications status every two years or upon a significant change in household composition. Failure to maintain eligibility or provide accurate information may result in disqualification from funding and potential penalties. Organizations distributing public childcare funds, including tuition assistance or subsidies supported by 6E Lodging Tax revenue, are subject to the following requirements: ● The organization must receive written confirmation from the Town of Estes Park verifying that the provider has been approved as a Qualified Exempt Provider before disbursing any funds. ● Funds may not be distributed to a provider whose Qualified Exempt status has lapsed, been revoked, or is pending verification. ● The Town recommends that any organization distributing funds to a Qualified Exempt Provider enter into an independent agreement with the provider outlining payment terms, program participation requirements, and compliance expectations. These measures ensure coordinated oversight between the Town and its funding partners, prevent disbursement errors, and uphold public accountability in the use of childcare funds. Qualified Exempt Provider Application The following information provided in this form demonstrates to the Town of Estes Park that you are providing legally exempt care within the Estes Valley and seeking to become a Qualified Exempt Provider. As a Qualified Exempt Provider, you will be eligible to participate in Town-funded programs. Qualified Exempt Providers must meet the standards outlined in the Qualified Exempt Provider Guidelines. These requirements help ensure safe, high-quality care and compliance with state regulations. Please note that providing care outside the legal parameters for exempt providers or without a license may result in fines up to $10,000. Once approved as a Qualified Exempt Provider, your eligibility will be confirmed by the Town before any public childcare funds- such as tuition assistance or grants- are distributed either by the Town or Town-funded programs administered by other organizations. The Town will maintain documentation of all completed applications, background check confirmations, and safety certifications. Providers must renew qualification status every two years or upon a significant change in household composition. Failure to maintain eligibility or provide accurate information may result in disqualification from funding and potential penalties consistent with State law. 1. Entity Name 2. Contact Person 3. Household Residents 4. Phone Number 5. Email Address 6. Mailing Address 7. Program Location *If different than the provided mailing address. 8. Are you already a Qualified Exempt Provider under CCCAP? 9. Eligibility ● Providing care for a child (or children) of an Estes Valley family, friend, or relative and legally exempt from holding a childcare license. ● Provide care for children 0-13 years old that is consistent, regular, and ongoing care that aligns with working parents’ schedules ● Located within the Estes Park R-3 School District ● At least one parent of every child in care works a minimum of 30 hours per week in the Estes Valley 10. Background Check To protect the safety of children in care, all applicants and any adult household members must complete both of the following background checks in accordance with CDEC standards for licensed providers and Qualified Exempt providers (see Attachment 2 for detailed criteria and disqualifying offenses): ● Criminal Background Check: ○ Conducted via the Colorado Bureau of Investigation (CBI) and the Federal Bureau of Investigation (FBI). This fingerprint-based check identifies any criminal history that disqualifies an applicant under the Colorado Child Care Licensing Act. ● Child Abuse and Neglect Records Check: ○ Conducted through the Colorado Department of Human Services (CDHS) Trails database. Each person aged 16 and older living in the home must complete a Trails Request Form, and a copy of the results must be submitted ot the Town confirming eligibility. I understand that successful completion of all required background checks is necessary to obtain approval as a Qualified Exempt Provider. I acknowledge that if background check results are incomplete, delayed, or indicate ineligibility, any related expenses incurred will not be reimbursed by the Town of Estes Park. 11. Required Safety Standards To ensure consistent quality and safety in all Qualified Exempt childcare settings, providers must demonstrate compliance with the following standards: ● Completion of an eligible Family, Friend, Neighbor (FFN) Training or Workshop, such as: ○ ECCLC Co-op of Care Program, ○ EVICS FFN Cohort, ○ PASO Program, or other approved equivalent. ● Current CPR and First Aid Certification (Infant CPR recommended if providing care for children under 2 years of age) ● Completion of Health and Safety coursework via the Colorado Professional Development Information System (PDIS), which is a free course ● Passing a Health and Safety Home Inspection ● Development and maintenance of Emergency and Fire Safety Plans appropriate to the care environment 12. Required Safety Standards Records Submission 13. Financial Assistance Would you like to be reimbursed for any costs related to completing the requirements to become a Qualified Exempt Provider in the Estes Valley? 14. Path to Licensure Are you currently working on becoming a licensed childcare provider or early childhood teacher or professional? You may be eligible for additional support and financial assistance if you are on track to become licensed, or enrolled in Early Childhood Education coursework. 15. Government-issued Photo Identification 16. Acknowledgement I acknowledge that I have reviewed and understand the Town of Estes Park’s Qualified Exempt Provider Guidelines. I agree to comply with all requirements related to background checks, health and safety standards, and ongoing eligibility verification. I understand that providing childcare outside of the legal parameters of exempt care or without appropriate licensure may result in fines of up to $10,000 and other penalties under Colorado law. I further acknowledge that my status as a Qualified Exempt Provider must be confirmed by the Town prior to receiving any public childcare funds, and failure to maintain compliance may result in disqualification from participation in the Town-funded programs. Signature Date � Ex ecutiv e S essi on Honorable Mayor Hall & Board of Trustees No packet material will be provided for this item. The Town of Estes Park is committed to providing equitable access to our services. Contact us if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.