HomeMy WebLinkAboutPACKET Town Board 2020-01-28The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, January 28, 2020
7:00 p.m.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1.POLICY GOVERNANCE MONITORING REPORT - POLICY 3.3.
Board Policy 2.3 established reporting requirements for the Town Administrator under
Policy Governance. Policy 3.3 is reported on quarterly (January, April, July, October).
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated January 14, 2020 and Town Board Study Session Minutes
dated January 14, 2020.
3.Estes Valley Planning Commission Minutes dated November 19, 2019
(acknowledgment only).
4.Family Advisory Board Minutes dated November 7, 2019 and December 5, 2019
(acknowledgement only).
5.Family Advisory Board 2020 Focus Area.
6.Federal Transit Administration Title VI Program Plan.
7.Approval to Submit a Grant Application to Colorado Department of Transportation for
the Multimodal Options Fund for Fall River Trail.
8.Parks Advisory Board Appointments:
Geoffrey Elliot, Reappointment, 3-year term expiring December 31, 2022.
J Rex Poggenpohl, Reappointment, 3-year term expiring December 31, 2022.
9. Acceptance of Town Administrator Policy Governance Monitoring Report.
LIQUOR ITEMS:
1. CHANGE OF LOCATION FOR A HOTEL & RESTAURANT LIQUOR LICENSE
HELD BY TWIN OWLS INC. DBA THE TWIN OWLS STEAKHOUSE FROM 800
MACGREGOR AVE TO 3110 SOUTH ST. VRAIN AVE, ESTES PARK, CO 80517.
Town Clerk Williamson.
Public hearing to consider the change of location of the liquor license.
Prepared 01-17-2020
*Revised
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
2. NEW HOTEL AND RESTAURANT LIQUOR LICENSE FILED BY BLACK CANYON
CATERING, INC. DBA THE HOMESTEAD, 800 MACGREGOR AVE, ESTES PARK,
CO 80517. Town Clerk Williamson.
Public hearing to consider a new Hotel & Restaurant liquor license.
3. NEW HOTEL AND RESTAURANT LIQUOR LICENSE FOR WAY FINDER INC. DBA
WAY FINDER, 900 MORAINE AVE, UNIT 301, ESTES PARK, CO 80517. Town
Clerk Williamson.
Public hearing to consider a new Hotel & Restaurant liquor license.
4. NEW TAVERN LIQUOR LICENSE FOR ESTES PARK POST NO. 119, AMERICAN
LEGION DBA ESTES PARK POST NO. 119, AMERICAN LEGION, 850 NORTH
SAINT VRAIN AVE, ESTES PARK, CO 80517. Town Clerk Williamson.
Public hearing to consider a new Tavern liquor license.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. ACTION ITEMS:
A. RESOLUTION 08-20, AMENDED PLAT NO. 1, ESTES PARK RESORT
TOWNHOME SUBDIVISION, 1700 BIG THOMPSON AVENUE, MOUNTAIN
VILLAGE DEVELOPMENT LLC, OWNER/APPLICANT. Planner Woeber.
Amending a townhome subdivision plat to remove two lots.
ACTION ITEMS:
1. RESOLUTION 09-20 SUPPLEMENTAL BUDGET APPROPRIATIONS. Director
Hudson.
Approve budget amendment to add one limited term Administrative Assistant position
for Public Works.
2. THE HISTORIC STANLEY HOME FOUNDATION OFF-CYCLE FUNDING
REQUEST. Town Administrator Machalek.
Consideration of a request for $75,000 in gap funding for The Historic Stanley Home
Foundation pursuant to Policy 671-Town Funding of Outside Entities.
3.RESOLUTION 10-20 SETTING THE ELECTION FOR THE SALE OF DANNELS
FIRE STATION. Town Administrator Machalek.
Setting the question for the April 7, 2020 Municipal Election and approving the ballot
question.
4. ORDINANCE 01-20 AMENDING CHAPTER 2.04 OF THE MUNICIPAL CODE
CONCERNING MUNICIPAL ELECTIONS. Town Clerk Williamson.
To align the Estes Park Municipal Code with the Colorado Revised State Statutes
related to deadlines for write-in candidates and cancellation of the election.
REPORT & DISCUSSION ITEMS:
1. PLANNING TRANSITION ORDINANCE DISCUSSION.
ADJOURN.
Town Administrator’s Office Memo
To: Honorable Mayor Jirsa
Board of Trustees
From: Town Administrator Machalek
Date: January 28, 2020
RE: Policy Governance Monitoring Report – Policy 3.3
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Policy
QUASI-JUDICIAL YES NO
Board Policy 2.3 designates specific reporting requirements for the Town Administrator
to provide information on policy compliance to the Board.
Reporting on Policy 3.3 – Financial Planning is required Quarterly (April, July, October,
January).
Policy 3.3 states:
“With respect for strategic planning for projects, services and activities with a
fiscal impact, the Town Administrator may not jeopardize either the operational or
fiscal integrity of Town government.”
This report constitutes my assurance that, as reasonable interpreted, these conditions
have not occurred and further, that the data submitted below are accurate as of this
date.
Travis Machalek
Town Administrator
Policy 3.3: With respect for strategic planning for projects, services and activities with a
fiscal impact, the Town Administrator may not jeopardize either the operational or fiscal
integrity of Town government. Accordingly, the Town Administrator shall not allow
budgeting which:
3.3.1: Deviates from statutory requirements.
Status: Compliance
Interpretation: I interpret this to mean that our budgeting practices and policies
comply with all requirements contained in the Colorado Revised Statutes that are
applicable to statutory towns.
Compliance with the policy will be achieved when: There are no deviations in
our practices or policies from what is required by State Statute.
Evidence:
1. The annual independent audit
2. Comprehensive Annual Financial Report
3. All policies are reviewed for legal compliance by the Town Attorney
4. No State-issued non-compliance notifications to the Town of Estes Park
regarding our budgetary obligations under State Statute.
Report: I report compliance.
3.3.2: Deviates materially from Board-stated priorities in its allocation among
competing budgetary needs.
Status: Compliance
Interpretation: I interpret this to mean that the annual budget adopted by the
Board of Trustees represents the officially adopted priorities of the Board. This
includes any budget amendments approved by the Town Board throughout the
year and any specific spending authorizations approved by the Town Board. I
interpret “materially deviate” to mean any change in spending priority that results
in a resource diversion away from any Board objective, goal, or outcome that is
substantial enough to hinder the achievement of the objective, goal, or outcome. I
do not interpret minor deviations resulting from changing circumstances,
community demands, and/or unforeseen circumstances outside of the Town’s
control as material deviations.
Compliance with the policy will be achieved when: Budget spending does not
materially deviate from the levels approved in the adopted budget.
Evidence:
1. The 2020 adopted budget was prepared based on the Board’s Strategic
Plan.
2. Any substantial budget changes have been presented to the Board for
review and approval as budget amendments.
3. HTE budget reports for each department are available on request.
Report: I report compliance
3.3.3: Contains inadequate information to enable credible projection of revenues
and expenses, separation of capital and operational items, cash flow and
subsequent audit trails, and disclosure of planning assumptions.
Status: Compliance
Interpretation: I interpret this to mean that the Town Administrator’s
recommended budget must be based on credible data and the best available
information concerning the local economy and other factors that may impact the
Town’s revenues and expenses. In addition, the budget is to be structured to
separate capital expenditures from operational costs. All revenue projections will
be based on the professional judgement of the Town’s Finance Director.
Compliance with the policy will be achieved when:
• Revenue projections are clear and projected and actual revenues are within
a 5-10% margin of error, barring any catastrophic events.
• Actual revenues are not less than projected.
• The budget presented to the Board for adoption is in a format that
separates revenues, expenses, and capital expenditures.
• Critical assumptions used in preparing the budget are clearly articulated to
the Board during budget review sessions.
Evidence:
1. Currently our sales tax revenue-to-date (through October 2019) is 7.16%
higher than in 2018 and 4.76% higher than projected.
2. Current revenue is not less than projected.
3. The 2020 budget is presented in a format that separates revenues,
expenditures, and capital.
4. Critical assumptions used in preparing the budget were discussed with the
Board during budget review sessions.
Report: I report compliance.
3.3.4: Plans the expenditure in any fiscal year of more funds than are
conservatively projected to be received in that period, or which are otherwise
available.
Status: Compliance
Interpretation: I interpret this to mean that the proposed budget must be
balanced. This includes expenditures for the year not exceeding the revenues
received from all sources. Exceptions are Board approved-use of fund balances,
and use of funds that have been accumulated over a period of time, with the
approval of the Board, with the intent of saving funds to pay for a specific project
or capital expense.
Compliance with the policy will be achieved when: The proposed budget meets
the above criteria, inclusive of any board approved spending of fund balance or
specific reserve funds.
Evidence:
1. The adopted budget demonstrates that I have not allowed budgeting which
plans the expenditure in any fiscal year of more funds than are
conservatively projected to be received in that period, or which are
otherwise available.
Report: I report compliance. While projected sales tax growth in the adopted
2020 budget is higher than it has been in previous years, it represents the
professional judgement of the Finance Director based on his analysis of past and
current trends.
3.3.5: Reduces fund balances or reserves in any fund to a level below that
established by the Board of Town Trustees by adopted policy.
Status: Compliance
Interpretation: I interpret this to mean that the audited year-end unrestricted
fund balance in the General Fund does not drop below 25% unless otherwise
authorized by the Board. If the Board approves and adopts a budget that plans for
reducing the fund balance below the 25% level, I interpret this as being authorized
by the Board.
Compliance with the policy will be achieved when:
• The final CAFR shows a General-Fund fund balance of 25% or greater,
unless otherwise approved by the Board.
• The proposed budget anticipates an end-of-year fund balance in the
General Fund of 25% or greater, unless otherwise approved by the Board.
Evidence:
1. The 2018 CAFR shows a 54% General-Fund fund balance at the end of
2018.
2. The 2019 budget, as amended, anticipates a 25.6% General-Fund fund
balance at the end of 2019.
3. The adopted 2020 budget anticipates a 29.4% General-Fund fund balance
at the end of 2020
Report: I report compliance.
3.3.6: Fails to maintain a Budget Contingency Plan capable of responding to
significant shortfalls within the Town’s budget.
Status: Compliance
Interpretation: I interpret this to mean that I must prepare a budget that
maintains a fund balance of 25% or more in the General Fund and adequate fund
balances in all enterprise funds, including the required TABOR reserve and the
current cash reserves as defined in Board Policy 670 – Cash and Investment
Reserve and Contingency.
Compliance with the policy will be achieved when:
• The final CAFR indicates a General-Fund fund balance of 25% or greater,
unless otherwise authorized by the Board.
• The proposed budget anticipates an end-of-year fund balance in the
General Fund of 25% or greater, unless otherwise authorized by the
Board.
• The current cash reserves meet the criteria defined in Board Policy 670 –
Cash and Investment Reserve and Contingency.
Evidence:
1. The 2018 CAFR shows a 54% General-Fund fund balance at the end of
2018.
2. The 2019 budget, as amended, anticipates a 25.6% General-Fund fund
balance at the end of 2019.
3. The adopted 2020 budget anticipates a 29.4% fund balance at the end of
2020.
4. Current cash and investment reserves are reported to the Board on a
monthly basis, as required by Board Policy 670.
5. The Town’s budget contingency plan is established in Policy 670 (Section
3.b).
Report: I report compliance.
3.3.7: Fails to provide for an annual audit.
Status: Compliance
Interpretation: I interpret this to mean that I must ensure that the Town
completes an independent audit annually. Further, that audit report should result
in an unqualified and unmodified opinion from the Board’s auditors.
Compliance with the policy will be achieved when: The annual audit is
complete and presented to the Town Board.
Evidence:
1. The 2018 Audit has been completed and the CAFR prepared and
submitted to the State of Colorado with an unqualified and unmodified
opinion from the Board’s auditors.
Report: I report compliance.
3.3.8: Fails to protect, within his or her ability to do so, the integrity of the current
or future bond ratings of the Town.
Status: Compliance
Interpretation: I interpret this to mean that I cannot take any action that will
negatively impact the Town’s bond rating. This includes maintaining adequate
fund balances as required in 3.3.5 and maintaining adequate bond coverage ratios
for all revenue bonds associated with the Town’s enterprise funds.
Compliance with the policy will be achieved when:
• I am in compliance with 3.3.5.
• Required bond coverage ratios are met.
Evidence:
1. The 2018 CAFR shows a 54% General-Fund fund balance at the end of
2018.
2. The 2019 current estimated bond-coverage ratio for Power and
Communications after factoring in capitalized interest (226%) exceeds the
required ratio of 125%.
3. The 2019 current estimated bond-coverage ratio for Water (435%)
exceeds the required ratio of 110%.
Report: I report compliance.
3.3.9: Results in new positions to staffing levels without specific approval of the
Board of Town Trustees. The Town Administrator may approve positions
funded by grants, which would not impose additional costs to the Town in
addition to the grant funds and any temporary positions for which existing
budgeted funds are allocated.
Status: Compliance
Interpretation: I interpret this to mean that I cannot allow any new positions or
expansion of any part-time positions to be advertised or filled without prior Board
approval. I may allow new positions or partial positions funded by grants or
temporary positions for which existing budgeted funds are allocated without prior
approval of the Board. I may also allow reductions in staffing without Board
approval.
Compliance with the policy will be achieved when: No new positions or
expansion of any part-time positions are approved and/or hired without approval
of the Board, with the exceptions noted above.
Evidence:
1. All positions are indicated in the adopted and proposed budgets and no
unapproved positions have been created.
Report: I report compliance.
Town of Estes Park, Larimer County, Colorado, January 14, 2020
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of
Estes Park on the 14th day of January, 2020.
Present: Todd Jirsa, Mayor
Ron Norris, Mayor Pro Tem
Trustees Carlie Bangs
Eric Blackhurst
Marie Cenac
Patrick Martchink
Ken Zornes
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Bunny Victoria Beers, Recording Secretary
Absent: None
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Cenac/Norris) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
John Meissner/Town citizen, stated interest in any funding requests for the Historic
Stanley Home Foundation be presented as an action item to allow for public comment.
He added the Foundation released a newsletter stating the home and grounds are likely
to sell in 2020.
Judy Smith, Town citizen invited the Board to Pizza and Politics on January 27, 2020 at
the Estes Park High School.
TOWN BOARD COMMENTS
Trustee Zornes stated the Behavior Health Committee discussed 2019 distributions and
the construction schedule for the new center which is on track for 2020 construction.
Trustee Blackhurst reminded the community of the regular municipal election and
encouraged members of the community to consider running for the Board of Trustees.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek introduced Jason Damweber, Assistant Town
Administrator. Administrator Machalek stated candidate packets can be picked up in the
Town Clerk’s office and are due January 27, 2020.
CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated December 10, 2019.
3. Resolution 01-20 Public Posting Area Designation.
4. Resolution 02-20 Setting a Public Hearing date of January 28, 2020 for a Change
of Location for a Hotel & Restaurant Liquor License held by Twin Owls Inc. dba
The Twin Owls Steakhouse from 800 MacGregor Ave to 3110 South St. Vrain Ave,
Estes Park, CO 80517.
Board of Trustees – January 14, 2020 – Page 2
5. Resolution 03-20 Setting a Public Hearing date of January 28, 2020 for a New
Hotel and Restaurant Liquor License filed by Black Canyon Catering, Inc., dba The
Homestead, 800 MacGregor Ave, Estes Park, CO 80517.
6. Resolution 04-20 Setting a Public Hearing date of January 28, 2020 for a New
Hotel and Restaurant Liquor License filed by Way Finder, 900 Moraine Ave, Unit
301, Estes Park, CO 80517.
7. Resolution 05-20 Setting a Public Hearing date of January 28, 2020 for a New
Tavern Liquor License for Estes Park Post No. 119, American Legion dba Estes
Park Post No. 119, American Legion, 850 North Saint Vrain Ave, Estes Park, CO
80517.
It was moved and seconded (Blackhurst/Zornes) to approve the Consent Agenda,
and it passed unanimously.
ACTION ITEMS:
1. RESOLUTION 06-20 – 2020 SUPPLEMENTAL BUDGET APPROPRIATIONS.
The amendment reflected changes required to contract with SafeBuilt for building
inspection services in lieu of hiring Town staff to perform services and reallocation
of funds appropriated for vehicles which are no longer necessary as the contractor
would be utilizing company vehicles. Staff requested approval of the
appropriations. There being no further discussion, it was moved and seconded
(Martchink/Cenac) to approve Resolution 06-20 supplemental budget
appropriations, and it passed unanimously.
2. RESOLUTION 07-20 – 2020 SUPPLEMENTAL BUDGET APPROPRIATIONS.
Director Hudson stated the changes to the 2020 budget are required to implement
paid parking and move funds into a new Parking Services Fund. The 2020 adopted
budget included $212,109 in appropriations for the Parking Services division. The
Public Works Parking Services division appropriations in the General Fund would
transferred to the new Parking Services Fund as startup funds, along with $26,400
in parking permit and parking ticket revenues, for a net transfer out of $185,709. It
was moved and seconded (Martchink/Zornes) to approve Resolution 07-20,
and it passed unanimously.
3. REVISIONS TO THE INTERGOVERNMENTAL AGREEMENTS (IGA) WITH THE
ESTES VALLEY LIBRARY DISTRICT. The IGAs between the Town and District
renew annually until terminated by either party for accounting services and
participation in eligible Town employee benefits. Beginning January 2020, the
District would begin implementation of an accounting program requiring Town
accounting services for the first three months then reduced to an hourly basis for
additional accounting assistance. Staff have prepared an IGA addressing
accounting services and specifying monthly accounting service terms ending July
31, 2020. An additional IGA was presented to continue participation in the Town
employee benefits program with annual renewal terms until terminated by either
party. Staff requested Board approval of both IGAs. It was moved and seconded
(Norris/Cenac) to approve the revisions to the IGAs with the Estes Valley
Library District, and it passed unanimously.
4. PROFESSIONAL SERVICES CONTRACT WITH SAFEBUILT COLORADO,
LLC FOR BUILDING SAFETY SERVICES, 2020. Director Hunt stated the
contract would provide stability in the Building division services and community
expectations. The contract is a one-year term for 2020 with consideration of annual
review during the budget process. Revenue generated from building permits would
be paid out monthly to Safebuilt at 82% of gross receipts. Included in the contract
was a one time $10,000 set up fee for software. Trustee Blackhurst stated concern
regarding fee waivers and requested staff research how fee waivers would be
handled. Staff were directed to review fee waivers with Safebuilt and bring options
to the Board for consideration. It was moved and seconded (Norris/Blackhurst)
Board of Trustees – January 14, 2020 – Page 3
to approve the contract with Safebuilt Colorado LLC for Building Safety
Services for the 2020 calendar year, and it passed unanimously.
5. PROFESSIONAL SERVICES CONTRACT WITH THE CAR PARK (TCP) FOR
MANAGEMNET OF THE TOWN’S PUBLIC PARKING FACILITIES. Staff
reviewed the contract with TCP for implementation of seasonal paid parking in
2020 which was outlined in Ordinance 30-19 and Resolution 37-19. Manager
Solesbee stated bringing on a professional to oversee paid parking is the best
option for the Town. In November 2019 staff executed an RFP and reviewed five
proposals where The Car Park was selected as the best option to present to the
Board. The contract would have options to extend, an on-site manager to manage
paid and free parking under staff direction, permitting, event parking management
and enhancement, communications, and outreach. Performance measures and
incentives for TCP are built into the contract and would be outlined in a work plan
after the contract is approved. John Meissner, Town Citizen questioned whether
billing and collection would be handled by a third party. Manager Solesbee stated
there would be local field staff, an on-site manager, parking ambassadors and a
single area available for paying tickets. TCP offers a 24-hour phone service and
would be a value to those trying to pay tickets outside of working hours. It was
moved and seconded (Norris/Martchink) to approve the contract with The Car
Park for management of the Town’s public parking facilities, and it passed
unanimously.
REPORT AND DISCUSSION ITEMS:
1. LAND USE PLANNING IGA WITH LARIMER COUNTY.
Town Administrator Machalek requested Board direction in pursing Land Use
Planning IGA options. Both the County and Town have come to an impass on the
future of land use planning. Staff requested Board direction or additional items for
Board consideration. Board discussion has been summarized: impacts if there is
no agreement by March 31; whether the Board would maintain current Town
Planning Commission members; anticipated membership number and if interest
has been heard from Town members to serve on a Town Planning Commission;
an option to extend the IGA to later in 2020. The Board directed staff to begin the
formation of an Estes Park Planning Commission and Board of Adjustment which
would be operational April 1, 2020. John Meissner, Town citizen stated the Board
decision to separate planning services which was made in 2019 should be carried
out.
Whereupon Mayor Jirsa adjourned the meeting at 7:57 p.m.
Todd Jirsa, Mayor
Bunny Victoria Beers, Recording Secretary
Town of Estes Park, Larimer County, Colorado January 14, 2020
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 14th day of January, 2020.
Board: Mayor Jirsa, Mayor Pro Tem Norris, Trustees Bangs,
Blackhurst, Cenac, Martchink, and Zornes
Attending: Mayor Jirsa, Mayor Pro Tem Norris, Trustees Bangs
Blackhurst, Cenac, Martchink, and Zornes
Also Attending: Town Administrator Machalek, Assistant Town Administrator
Damweber, Town Attorney Kramer and Recording Secretary
Disney
Absent: None
Mayor Jirsa called the meeting to order at 5:45 p.m. and Town Administrator Machalek
introduced Assistant Town Administrator Damweber to the Town Board.
DOWNTOWN ESTES LOOP QUARTERLY UPDATE.
The Project Technical Advisory Committee provided a brief history and update on the
progress of the Downtown Estes Loop since the September 2019 update. The purchase
of four right-of-way (ROW) acquisitions have been completed. Current cost estimates
forecast an additional $1.3 million may be needed to complete design, ROW
acquisitions, easement acquisitions, and building demolition in 2020. A single-span
bridge has been selected for the Ivy Street bridge and a Conditional Letter of Map
Revision would be submitted to FEMA for incorporation into floodplain mapping. The
inclusion of Riverside and Rockwell bridges to Phase 1 would not occur, as the BUILD
Grant was not awarded to the Town. The projected schedule anticipates completion of
construction documents Fall 2020, ROW and easement acquisition extending into 2020,
and project construction beginning Fall 2021. TAC proposed continued work on design
and ROW acquisition efforts in 2020 and bidding the construction work in early 2021. An
amendment has been requested to the Memorandum of Agreement with Central
Federal Lands Highway Division which includes a Town contribution of $560,843 in
2020 to support the completion of preliminary engineering in 2020 and alleviate any
potential delays due to funding. The Board discussed partial acquisitions, conversations
with private utility entities, flood mitigation of the Ivy Street bridge, budgeting
implications of Elkhorn re-pavement, additional funding requests, and options and
implications for scope reduction of the project. The Board requested staff provide a
proposed amendment to the Memorandum of Agreement and review options to reduce
scope for a future regular meeting.
TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek stated the vacation home cap and transferability of
License discussion has been moved to approved unscheduled and the Fish Hatchery
Next Steps would be scheduled February 25, 2020 and the 2020 Street Improvement
Update would be scheduled February 11, 2020.
Trustee Blackhurst requested clarification on vacation home registration planned unit
developments (PUD) in regards to the vacation home cap. Town Administrator
Machalek stated legal review of the code amendment discovered issues in the interface
between the Cap and PUDs. Until it could be determined if PUDs could be allowed as
vacation homes, the code amendment would not move forward. DRAFTand Town Administrand Town Adm
to the Town Board. to the Town Board
PDATE.PDATE Fprovided a brief history ovided a brie
nce the September 2019 uSeptemb
s havs have been completed. e been comple
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ons, and buind building demolilding demoli
the Ivy Streethe Ivy Street bridge an bridge an
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d Rockwell bridges tod Rockwell bridges to Pha
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ruction beginning Fall 202uction beginning Fall 202
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Town Board Study Session – January 14, 2020 – Page 2
There being no further business, Mayor Jirsa adjourned the meeting at 6:44 p.m.
Kimberly Disney, Recording Secretary DRAFT
RECORD OF PROCEEDINGS
Estes Valley Planning Commission
November 19, 2019
Board Room, Estes Park Town Hall
Commission: Chair Bob Leavitt, Vice-Chair Sharry White, Commissioners Steve
Murphree, Frank Theis, Nick Smith, Dave Converse
Attending: Chair Leavitt, Vice-Chair White, Commissioners Murphree, Theis,
Converse
Also Attending: Director Randy Hunt, Senior Planner Jeff Woeber, Planner I Linda
Hardin, Recording Secretary Karin Swanlund, Town Board Liasion
Eric Blackhurst, Town Attorney Dan Kramer
Absent: Commissioner Smith
OPEN MEETING
Chair Leavitt called the meeting to order at 6:00 p.m. There were approximately 14 people
in attendance. Director Hunt introduced the new Planner II, Alex Bergeron.
APPROVAL OF AGENDA
It was moved and seconded (Murphree/Leavitt) to approve the agenda as
presented and the motion passed 5-0.
PUBLIC COMMENT
Dawn James, 351 Kiowa Drive, stated that Raven Rock is now rumored to be a
phased approach, which was not the original plan. She would like the
documents made available to the public on the website.
Richard Ralph, 395 Parkview Lane, requested the Commissioners sit in their
assigned seats. (Commissioners Converse and Murphree then moved to the
position associated with their nameplate).
CONSENT AGENDA
1. Study Session Minutes dated October 15, 2019
2. Meeting Minutes dated October 15, 2019
It was moved and seconded (White/Theis) to approve the consent agenda as
presented and the motion passed 5-0.
ACTION ITEMS
1. CODE AMENDMENT: AMENDED PLAT REVIEW PROCESS
Planner Woeber explained the current EVDC defines Boundary Line
Adjustments (or Amended Plats), and Land Consolidation Plats as Minor
Subdivisions, requiring Estes Valley Planning Commission (EVPC) review
and Board approval. Typically there is little or no impact from these “Minor
RECORD OF PROCEEDINGS
Estes Valley Planning Commission
November 19, 2019
Board Room, Estes Park Town Hall
Adjustment” processes and noted they can be appropriately reviewed and
processed by staff.
Public Comment: None
Commission Discussion:
Converse stated he is not quite ready to vote on this due to not knowing what
the potential consequences are. Theis suggested separating out Minor
Adjustments and Minor Subdivisions in Section D of the Code and separately
defining them in the index. Consider the fact that officials may not want to act
on a Code Amendment at this time due to the current uncertainty of the future
of the Estes Valley Development Code. There is no timeline set on approving
this amendment. Woeber noted that this has been discussed with County
Staff, but no comments have been received.
It was moved and seconded (Converse/Theis) to CONTINUE the Code
Amendment to January 21, 2020, citing reasons of needing more clarity,
definitions of items, and feedback from County Staff.
The motion passed 5-0.
1. AMENDED PLAT: 1700 Big Thompson Avenue
Planner Woeber reviewed the history of the Estes Park Resort Townhome
Subdivision. The project is currently being developed and the
owner/applicant determined a minor reconfiguration was desired, primarily to
create a bit more distance between some of the planned accommodations
units. The applicant is proposing to eliminate two of the 32 lots and slightly
reconfiguring some of the adjacent lots. No other changes are proposed.
Applicant Discussion: Jess Reetz, Cornerstone Construction, spoke on the
requested changes and was available for questions. All setbacks and
building envelopes will remain the same.
Public Comment: None
Commission Discussion: None
It was moved and seconded (Smith/Murphree) to recommend APPROVAL of
the Amended Plat to eliminate two lots from the Estes Park Resort
Townhome Subdivision, as described in the staff report, with findings as
recommended by staff. The motion passed 5-0.
RECORD OF PROCEEDINGS
Estes Valley Planning Commission
November 19, 2019
Board Room, Estes Park Town Hall
2. DEVELOPMENT PLAN: 3110 South Saint Vrain Avenue, Taharaa
Mountain Lodge
Planner Hardin explained that the owner is proposing to add 50 parking
spaces to the property to accommodate additional restaurant patrons and
wedding guests. The EVDC would require 58 parking spaces with 18 guest
units (one per unit), two apartments (2 per apartment), 18 employees in peak
season (1 per 3 employees), and a 3,000 square foot restaurant (1 per 100
sq. ft). This proposal would bring the total parking to eighty-three (83)
spaces, exceeding the EVDC minimum requirement in anticipation of enough
parking to accommodate event guests. An alternative landscape plan has
been approved by staff, omitting the requirement of interior islands.
Applicant Discussion:
Thad Eggen, property owner, stated that 130-145 people has been calculated
to be the maximum amount for an on-site event. Shuttle bus service is
currently requested of customers to be used for events to alleviate parking
problems. Measures have been taken to help icy driveway conditions.
David Bangs, Trail Ridge Consultant Engineers, reviewed the parking
requirements. He is proposing to increase the access drive to 24 feet.
Considerable discussion was had on the steepness of the driveway road
grade. A minor regrading is planned to help with icy/slippery roadways. Exit
lane possibilities were considered, but they were not traffic-friendly. CDOT
did not allow a turn lane. The owner is seeking an access easement with
neighboring property. Landscape plans are being reconfigured to remove the
interior landscape islands, but not decreased. This will create a buffer to the
highway and neighboring properties. There is a small stormwater drainage
pond on the northeast side of the parking lot connecting to the road-side
ditch. Traffic site distance to the west is 600 feet, 1000 feet to the east.
Public Comment:
Richard Ralph, 395 Parkview Lane, expressed concerns with the Estes Valley
Development Code and staff authorizing decisions regarding the alternate
landscaping plan. He stated that a waiver is granted by the Board of
Adjustment, not the Planning Commission. A request to table this application
until the owner and staff can revise the plan to conform with the Development
Code was made.
RECORD OF PROCEEDINGS
Estes Valley Planning Commission
November 19, 2019
Board Room, Estes Park Town Hall
Applicant response:
Bangs stated that Section 7.5.C.2 appropriately applies to alternative
landscape plans. The interior islands are roughly 15% of the landscape area.
Commission/Staff Discussion:
Hunt stated that the Planning Commission’s primary criteria for landscaping
requirements are the total quantity of landscaping and if it provides buffering.
The 25% criteria in the Code pertains to minor modifications, not landscaping.
It is within the Planning Commission’s authority to approve or not approve
due to it being a discretionary matter. Attorney Kramer agreed with Hunt’s
statements. Leavitt thought the alternative landscape plan was within the
parameters of the Code. Converse requested input from the Fire Marshall
before the start of development as that was not provided to the planning
department. Theis stated that the applicant has improved emergency access,
thus meeting their requirements.
It was moved and seconded (Theis/White) to APPROVE the Taharaa
Mountain Lodge application, according to findings of fact with findings and
conditions recommended by Staff including the condition that the
Development Plan meets Estes Valley Fire Protection District standards;
though if a response is not received within 30 days, the application is
approved without the added condition. The motion passed 5-0.
REPORTS:
In answer to the public comment question related to Raven Rock, Director Hunt
stated that they have applied for grading excavation permits for some of the
infrastructure. Financial security for the entire infrastructure of the project has
been put in place. It is common to stage construction projects with an approved
development plan within two years. David Hook, Town Engineer, stated that the
grading permit was not yet approved. The only thing that was approved was the
stockpiling of dirt coming from the Estes Park Chalet.
Reminder about the free DOLA workshop in Greeley on December 7th. The
registration deadline is December 1st.
The IGA with Larimer County has been extended to March 31, 2020. It is
uncertain where things will go from there.
RECORD OF PROCEEDINGS
Estes Valley Planning Commission
November 19, 2019
Board Room, Estes Park Town Hall
The Stanley Hotel Art Center has not yet been filed. Permits for the new parking
lot and moving of the Carriage House have been approved.
There are no required items for the December 17th meeting. It was decided by
Chair Leavitt to forego the December meeting unless some unexpected,
significant business arises.
ADJOURN
There being no further business Chair Leavitt adjourned the meeting at 8:05 p.m.
_________________________________
Bob Leavitt, Chair
_________________________________
Karin Swanlund, Recording Secretary
Town of Estes Park, Larimer County, Colorado, November 7, 2019
Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held in the Room 203 of the Estes Park Town Hall,
on the 7th day of November, 2019.
Present: Jodi Roman
John Bryant
Rachel Balduzzi
Laurie Dale Marshall
Michael Moon
Also Present: Ron Norris, Town Board Liaison
Suzanna Simpson, Recording Secretary
Absent: Christy DeLorme
Karen Randinitis
Sue Strom
Nancy Almond
Guests: Claire Bouchard, United Way of Larimer County
Christina Cooper, United Way of Larimer County
Chair Dale Marshall called the meeting to order at 3:32 p.m.
PUBLIC COMMENTS:
Claire offered thanks to everyone for participation in Make a Difference Day. As a result,
United Way diverted $1,000 to winter shelter funds through Crossroads Ministries.
In the interest of time, Chair Dale Marshall asked to move the Profile Projects Work
agenda item up after approval of September meeting minutes.
TRUSTEE LIAISON REPORT
Trustee Norris provided an update on the Town’s 2020 budget process. The proposal for
building general fund reserves is still on the table and childcare assistance would come
from this item. He encouraged the board to keep an eye on the budget process and to
bring recommendations and concerns to him, Town Administrator Machalek, or Executive
Assistant Simpson, or utilize the public comment portion of the public meetings. He also
advised the board that bonds have been secured for broadband. Chair Dale Marshall
asked if there were other budget items that should be brought to the attention of the
Family Advisory Board. Trustee Norris responded that they should keep advocating for
the fund reserve. Citizens can provide input on spending concerns or opportunity for
Family Advisory Board – November 7, 2019 – Page 2
saving. Member Roman asked if the marijuana ballot item passes, how will the funds be
located. Trustee Norris responded that if it passes, the language will be created through
a separate process.
APPROVAL OF SEPTEMBER MINUTES:
It was moved and seconded (Bryant/Moon) to approve the September meeting minutes
and the motion passed unanimously.
PROFILE PROJECTS WORK
Chair Dale Marshall opened by stating that she does not want to lose momentum on this
item that the board has worked so hard on. She, along with Vice-Chair Balduzzi would
like to make a recommendation to stop waiting for the right data and start getting voices
of families in front of the Town Board. She asked the board members present to begin
looking at the calendar of the Town Board meetings and encouraged them to plan to
attend a meeting and facilitate a family to speak to the Trustees. Chair Dale Marshall has
a family that would like to speak about what it takes for families to live in Estes Park. The
conversations would be centered around the guiding questions that were previously
agreed upon to create the profiles. Vice Chair Balduzzi added that the work on the profiles
has stalled due to everyone’s busy schedule, but bringing people to the meetings to give
their story puts the profile in front of the Trustees. She also encouraged board members
to speak to what’s going well and what the Town is doing well so that it is not an entirely
negative discussion. Member Moon expressed concern at the idea of moving away from
the data and chart as initially discussed. Chair Dale Marshall added that there are data
points from the Estes Park EDC and the Estes Park Housing Authority that could be of
use, but someone from the board needs to be willing to take that part of the project along
with working with Communities that Care to help turn the data into a story. Member Bryant
expressed concern with the sustainability of the board members being able to attend the
Town Board meetings as it is difficult to get board members to attend the Family Advisory
Board meetings. Discussion continued around how many Town Board meetings the
Family Advisory Board members should commit to attending and when they should begin.
Trustee Norris suggested asking United Way to come to the Town Board meetings and
support statements made by families. He asked Executive Assistant Simpson to have
Town Administrator Machalek suggest someone from the Town’s task force dealing with
recruitment and retention challenges to participate in a United Way meeting. Executive
Assistant Simpson will follow up with Claire Bouchard
FAMILY CONNECTION OPPORTUNITIES
Member Bryant added that the Dia de los Muertos celebration was a success with around
600 people in attendance. It was a significant event for cross-cultural interaction.
Family Advisory Board – November 7, 2019 – Page 3
Member Moon provided an update on Estes ECE’s work to secure property for a facility.
The negotiations have been taking place since February. They have identified 3.5 acres
between Brodie Avenue and the Presbyterian church and they need to build the full
business plan around that property. They are looking at 86,000 square feet, two stories,
space for 200+ kids on the first floor, 16 workforce units upstairs, and 6,000 square feet
of co-located space for nonprofits to serve families. Once the business plan is complete,
he will be asking the Family Advisory Board to be part of the vetting process.
OTHER BUSINESS:
Seeing no further business, the meeting was adjourned at 4:34 p.m.
NEXT MEETING
The next meeting of the Family Advisory Board will take place Thursday, December 5 at
3:30 p.m. in room 202 at Town Hall.
Suzanna Simpson, Recording Secretary
Town of Estes Park, Larimer County, Colorado, December 5, 2019
Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held in the Room 202 of the Estes Park Town Hall,
on the 5th day of December, 2019.
Present: Rachel Balduzzi
Laurie Dale Marshall
Michael Moon
Christy DeLorme
Karen Randinitis
Jodi Roman
Sue Strom
John Bryant
Also Present: Ron Norris, Town Board Liaison
Travis Machalek, Town Administrator
Suzanna Simpson, Recording Secretary
Absent: Nancy Almond
Guests: Claire Bouchard, United Way of Larimer County
Katherine Chu, Larimer County
Chair Dale Marshall called the meeting to order at 3:31 p.m.
PUBLIC COMMENTS:
Claire Bouchard would like to give a presentation on Continuum of Care at a future
meeting.
Member DeLorme shared that the building where Mountaintop is located has sold and
the new building owners have made several repairs and are set to paint this month.
Crossroads Ministries donated a van to Mountaintop. Enrollment is good, but always goes
down a little in the winter.
Catherine Chu announced that a new marijuana law passed at state level. HB1230
addresses marijuana hospitality spaces. The bill allows business owners to request a
license allowing public use. Communities can opt out, or opt in.
Family Advisory Board – December 5, 2019 – Page 2
TRUSTEE LIAISON REPORT
Trustee Norris encouraged participation in the special election. He noted that the January
meeting falls on the 2nd and asked if the board should consider moving the meeting. The
board agreed that the January meeting would take place Jan. 9
APPROVAL OF NOVEMBER MINUTES:
It was moved and seconded (Roman/Randinitis) to approve the November meeting
minutes and the motion passed unanimously.
FAMILY CONNECTION OPPORTUNITIES
Member Randinitis added that the library offers free tutoring on Thursdays and
attendance for grades 6 and up is low. The Polar Express activity has a waiting list of 40
people.
Vice Chair Balduzzi was invited to a Facebook group for parents of children in the Estes
Park school system and was unsure of its authenticity. Member Bryant says that it is
unaffiliated with the school and was started by a parent who wanted to use the page as
a support group for parents.
COMMUNITY CHILDCARE EFFORTS & UPDATE
Discussion about the monthly childcare collaborative. CTC has funding that could support
childcare items such as a follow-up childcare needs assessment. Town Administrator
Machalek stated that one of town’s strategic plan objectives regarding childcare has been
completed – to initiate conversations between those working on childcare in the Estes
Valley.
Member Moon added that there have been some conversations among different
organizations that are looking at common services to reduce expenses. SB 63 includes
recommendations to streamline licensing, funding.
Member Bryant inquired as to how the Family Advisory Board could get data from the
County’s chart on wage demographics out to a broader audience. This led to a discussion
about overall outreach and methods such as social media or email lists to distribute
information. Town Administrator Machalek remarked that the role of the Family Advisory
Board is to advise the Town Board and efforts should be focused on that rather than
outreach. In addition, meeting minutes are a good tool to share with anyone who is
seeking more information about the Family Advisory Board.
Family Advisory Board – December 5, 2019 – Page 3
TOWN ADMINISTRATOR UPDATE
Town Administrator Machalek shared that there is a $10,000 childcare capital grant pool,
modeled after a program in Steamboat Springs.
He also provided clarification on how marijuana may be taxed if the ballot initiative passes
Dec. 10. The default is that sales tax that is collected would go to the general fund like
any other business. If the Town Board wishes to levy an additional tax it would have to
go to a vote, likely in the general election. The option would exist to create a specific tax
for a specific purpose or use.
A new Assistant Town Administrator has been hired and will start Jan. 13. His name is
Jason Damweber and he will take over as the Town’s staff representative for the Family
Advisory Board, in addition to being designated as the Town lead for involvement in
childcare and workforce housing initiatives.
ADVOCACY AT TOWN BOARD MEETINGS
Chair Dale Marshall updated the board on the plan to have members speak at Town
Board meetings. She will work with Executive Assistant Simpson to send a poll with the
Town Board meeting dates for Family Advisory Board members to sign up for specific
dates. Town Administrator Machalek suggested that the Family Advisory Board send the
Town Board a letter advising them of this plan so that they are not surprised. Chair Dale
Marshall will send the letter to Town Administrator Machalek for distribution to the Town
Board. He also encouraged her to make sure that the comments tie back to the focus
area.
OTHER BUSINESS:
Seeing no further business, the meeting was adjourned at 4:33 p.m.
NEXT MEETING
The next meeting of the Family Advisory Board will take place Thursday, January 9 at
3:30 p.m. in room 203 at Town Hall.
Suzanna Simpson, Recording Secretary
FAMILY ADVISORY BOARD Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Laurie Dale Marshall, Family Advisory Board Chair
Date: January 28, 2020
RE: Family Advisory Board Focus Area
Objective:
Present the 2020 Family Advisory Board (FAB) Focus Area for Town Board
consideration.
Present Situation:
The current FAB Focus Area is “identifying barriers to family success in Estes Park”.
The FAB met on January 9, 2020 and decided that work on this focus area is not yet
complete, voting unanimously to keep the working on the 2019 focus area with the goal
of finalizing a list of barriers – and creating a new focus area based on that list – later in
the year. Once the list is complete, the FAB will prepare and present a report of its
findings to the Town Board.
Proposal:
At its January 9th meeting, the FAB unanimously voted to select “identifying barriers to
family success in Estes Park” as the Focus Area for 2020. Per the FAB Bylaws, this
Focus Area must be approved by the Town Board.
Advantages:
• Provides direction for the FAB.
Disadvantages:
• None
Action Recommended:
Approval of the Focus Area for the FAB.
Finance/Resource Impact:
No additional financial/resource impact at this time.
Level of Public Interest
Medium
Sample Motion:
I move to approve the Family Advisory Board’s 2020 Focus Area of “identifying barriers
to family success in Estes Park”.
Public Works Dept Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, Parking & Transit Manager
Duane Hudson, Finance Director
Date: January 28, 2020
RE: Federal Transit Administration Title VI Program Plan
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Adopt Plan
QUASI-JUDICIAL YES NO
Objective:
Adopt a Title VI Program Plan for the Federal Transit Administration (FTA).
Present Situation:
The Town has been awarded FTA funds passed through the Colorado Department of
Transportation (CDOT). As a condition of acceptance for these grant funds, the Town is
required to adopt a Title VI Program Plan (Plan) covering nondiscrimination of race,
color, and national origin, and persons with Limited English Proficiency (LEP) while
considering environmental and social justice. The Town’s current Plan was filed with the
Region 8 FTA in 2017 for the triennial period of February 1, 2017 to March 31, 2020.
Proposal:
The Plan was revised and updated by an interdepartmental staff team consisting of
representatives from Finance and Public Works. The Plan provides that the Town will
not discriminate in the level and quality of transportation and transit related services,
establishes a formal complaint process, and discusses public outreach efforts (as
required Title VI assurances). LEP provisions are also detailed in the updated Plan and
it designates the Parking & Transit Manager as the Town’s Title VI coordinator.
Advantages:
• Demonstrates compliance with federal transit regulations.
• Clearly expresses the Town’s commitment to providing quality services to all individuals.
• Allows the Town to proceed with the pending grant-funded electric bus acquisitions.
• Clearly identifies the primary contact for Title VI complaints and issues.
Disadvantages:
• The Town is obligating itself to follow additional regulations that we would not have to
otherwise follow; however, serving the needs of the broader spectrum of the Estes Park
community and its visitors is the responsible leadership choice.
• Failure to adopt the Plan would disqualify the Town from receiving both pending and
future FTA grants.
Action Recommended:
Staff recommends adoption of this plan to ensure that the Town of Estes Park remains
eligible to receive FTA grant funding.
Finance/Resource Impact:
Failure to adopt the Plan would disqualify the Town from acceptance of the two electric
trolley grants totaling approximately $935,000.
Level of Public Interest
Public interest in this Plan is low.
Sample Motion:
I move for the approval/denial of the FTA Title VI Program Plan effective April 1, 2020
through March 31, 2023.
Attachments:
Federal Transit Administration Title VI Program Plan
Town of Estes Park Title VI Program Plan, 2020 1
Town of Estes Park
Federal Transit Administration
Title VI Program Plan
Submitted to:
Colorado Department of Transportation
Division of Transit and Rail
Compliance with Title VI,
Limited English Proficiency, and
Environmental Justice
Town of Estes Park Title VI Program Plan, 2020 2
SUBRECIPIENT INFORMATION
SUBRECIPIENT: Parking & Transit Division
Public Works Department
Town of Estes Park
SUBMIITTAL DATE: February 15, 2020
EXPIRATION YEAR: 2023
CONTACT INFORMATION: Vanessa Solesbee, Parking & Transit Manager
Public Works Department
Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, CO 80517
970-577-3957
vsolesbee@estes.org
Town of Estes Park Title VI Program Plan, 2020 3
Contents
INTRODUCTION ...................................................................................................................... 4
TITLE VI ASSURANCES ......................................................................................................... 5
TITLE VI COMPLAINTS, INVESTIGATIONS AND LAWSUITS ........................................ 6
TITLE VI PROGRAM PLAN CONTENT ................................................................................ 6
A. Notifications ................................................................................................................. 6
B. Complaint Procedures, Investigation and Tracking ...................................................... 7
C. Public Participation....................................................................................................... 7
D. Limited English Proficiency ....................................................................................... 10
E. Transit Services .......................................................................................................... 12
F. Data Analysis .............................................................................................................. 12
APPENDIX ............................................................................................................................... 13
Appendix A Public Notice Sample ........................................................................................... 14
Appendix B Complaint Information and Form ......................................................................... 15
Appendix B Investigations, Complaints and Lawsuits Tracking Form .................................... 17
Town of Estes Park Title VI Program Plan, 2020 4
INTRODUCTION
The Town of Estes Park (Town) is a municipality, incorporated in 1917. As a statutory Town, it
operates according to the State Constitution, the laws of the State of Colorado, and the
ordinances adopted by the Town Board of Trustees. The Town is governed by a Board of six
Trustees and the Mayor. The Mayor is elected at-large for a four-year term and the Trustees are
elected at-large for staggered four-year terms of office.
The mission of the Town is to provide high-quality, reliable services for the benefit of our
citizens, guests and employees, while being good stewards of public resources and our natural
setting. The work of the Town is conducted through multiple departments and divisions
including Public Works Department’s Parking & Transit Division, which is the recipient of the
most recent Federal Transit Administration funds and is responsible for ensuring transit-related
benefits are in compliance with Title VI requirements. The Parking & Transit Manager serves as
the Title VI Coordinator. Responsibilities include
• Assuring that all Estes Transit service offerings are operated in compliance with the
contract and therefore Title VI compliant;
• Actively managing the Town’s transit operator Rocky Mountain Transit Management
(RMTM) to ensure that the level of service, staffing, monitoring, maintenance;
communication and reporting all comply with all necessary State and Federal regulations.
• Ensuring that all route deviation ride requests are met, including record maintenance, in
partnership with Via Mobility Services; and
• Notifying the Town Administrator’s Office, Town Legal Counsel and CDOT (as the FTA
funding pass-through entity) of any issues that may arise including discrimination
complaints.
The Parking & Transit Manager also works closely with several other Town departments to
ensure compliance with all aspects for transit service, including: Grants, Finance, Visitor
Services and the Town’s ADA Coordinator.
As a premiere destination, the Town takes its responsibility seriously to serve the public and
works closely with state and federal agencies to ensure requirements are met.
Town of Estes Park Title VI Program Plan, 2020 5
TITLE VI ASSURANCES
The Town of Estes Park certifies that, as a condition of receiving federal financial assistance, it
will ensure the following.
A. The Town shall submit on an annual basis the Title VI Assurance as part of the annual
Certification and Assurance submission to the Colorado Department of Transportation,
and to the Federal Transit Administration as directed.
B. No person, on the basis of race, color, or national origin will be subjected to
discrimination in the level and quality of transportation and transit-related services and
benefits.
C. The Town will respond to Title VI information requests as required by the Colorado
Department of Transportation with respect to Federal Transit Administration Circular
4702.1B and in compliance with the Department of Transportation’s Title VI regulation,
49 CFR Part 21.7.
D. The Town will make it known to the public that persons alleging discrimination on the
basis of race, color, or national origin as it relates to the provision of transportation and
transit-related services and benefits may file a complaint with the Town, Colorado
Department of Transportation or Department of Transportation’s Federal Transit
Administration.
E. This plan has been developed according to the Title VI act and regulations and is adopted
by the Town of Estes Park Board of Trustees.
F. When the Town receives federal financial assistance for any or part of a project,
program, services, activities or facility, the assurance shall extend to the entire project,
program, services, activities or facility.
G. The Town assures that the level and quality of transit service and related benefits are
provided in a manner consistent with Title VI of the Civil Rights Act of 1964.
The assurance is given in consideration of, and for the purpose of, obtaining any and all federal
grants, loans, contracts, property, discounts or other federal financial assistance extended to the
Town of Estes Park by directly the Department of Transportation under the Federal Transit
Administration or passed through the Colorado Department of Transportation.
Town of Estes Park Title VI Program Plan, 2020 6
TITLE VI COMPLAINTS, INVESTIGATIONS AND
LAWSUITS
Since the previous Title VI Program Plan was submitted:
A. There have been no complaints, investigations, or lawsuits naming the Town of
Estes Park that allege discrimination on the basis of race, color, or national origin
with respect to transportation or transit-related services and benefits.
B. The Town of Estes Park has been awarded Federal Transportation Administration
(FTA) funds through the Colorado Department of Transportation (CDOT), for two
electric trolleys for the Town’s shuttle service fleet (5339b and 5339c).
C. The Town participated in a Subrecipient Information Request (SIR), Compliance
Review with the CDOT’s Division of Transit and Rail in 2019.
D. There have been no transit-related construction projects performed in the Town of Estes
Park that negatively impacted minority communities.
TITLE VI PROGRAM PLAN CONTENT
The Town of Estes Park agrees that, as a condition to receiving federal financial assistance from
the Department of Transportation’s (DOT) FTA, passed through CDOT, the Town will comply
with Title VI of the Civil Rights Act of 1964, and all requirements of the Title 49, Code of
Federal Regulations (CFR), Part 21, and other pertinent directives. No person shall, on the
grounds of race, color, or national origin, be excluded from, participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any project, program, services,
activities or facility.
A. Notifications
Notifications regarding this nondiscrimination includes: 1) to the public and 2) in
solicitation and contracts for services and work.
PUBLIC NOTICE
In accordance with 49 CFR 21.9(d), the Town provides to the public information on the
protections against discrimination afforded to them by Title VI of the Civil Rights Act of
1964. This notice is prominently placed on the Town’s website (on the Estes Transit
webpage), is posted in each of the Estes Transit vehicles and is posted in the lobby bulletin
Town of Estes Park Title VI Program Plan, 2020 7
board at Town Hall.
The Town shall include Title VI information in solicitations and/or contracts (agreements)
for contractual work subject to Title VI. When solicitations and/or contracts are subject to
Title VI, contractors are expected to comply with Title VI regulations with their
subcontractors.
Suggested language for such solicitations and/or contracts is as follows: The Town of Estes
Park, in accordance with Title VI of the Civil Rights Act of 1964, and Title 49, Code of
Federal Regulations (CFR), Department of Transportation (DOT), Part 21, for
nondiscrimination in federally-assisted programs, notifies all bidders and proposers that it
will affirmatively ensure that in any contract entered into for this solicitation, that
disadvantage business enterprises will be afforded full opportunity to participate in the
solicitation process and will not be discriminated against on the grounds of race, color, or
national origin.
Appendix A is a public notice sample from the Town. This public notice may vary
depending on the program or service, and who the notice targets.
B. Complaint Procedures, Investigation and Tracking
In accordance with 49 CFR Section 21.9(b), the Town has procedures for receiving,
investigating and tracking discrimination complaints directed at the Town. The procedures
are available to the public on the Town’s website (on the Estes Transit webpage) and upon
request. The Town of Estes Park complaint information, complaint form, and tracking form
are included in Appendix B.
Complaints are reviewed through a team approach including the Title VI Coordinator, ADA
Coordinator, Assistant Town Administrator who serves as the Town’s risk manager, and the
Town Attorney.
C. Public Participation
Public participation includes outreach efforts with respect to specific projects, programs,
services and activities; and representation on boards and committees.
1. Outreach
The Town of Estes Park actively and regularly seeks public participation on projects and
services. The Town’s strategy for inclusiveness is through a varied approach of outreach:
small meetings; large, public meetings with elected officials; interviews with individuals;
Town of Estes Park Title VI Program Plan, 2020 8
shuttle rider surveys (offered both in-person and online); meetings with neighborhoods;
comment cards; collection of daily ridership data; coordination with business owners who
have a particular interest in shuttle services for their seasonal workers, collaboration with two
citizen advisory groups, a Shuttle Committee and the Town’s Transportation Advisory
Board; communication via news release, social media and local newspaper articles; and other
appropriate methods of outreach. The method used clearly depends on content, needs and
individuals targeted for the project or service in which input is sought. The Town carefully
considers Title VI, environmental and social justice, and access for persons with limited
English proficiency.
The Town staff regularly conducts outreach to learn the needs of the community, including
specific public engagement processes related to improving the Town’s transportation and
transit-related services and benefits. The 2019 Estes Transit Service Report is an example of
annual data collected and outreach effort. This new report was introduced in 2019 and is
available as part of the official record of the citizen-led Transportation Advisory Board’s
meeting materials.
2. Boards and Committees
TOWN OF ESTES PARK BOARD OF TRUSTEES
The Town of Estes Park is governed by the elected seven Board of Trustees, including the
Mayor and Mayor Pro Tem. Board members serve a staggered four-year term. In order to
encourage the participation of minorities and others to serve, public notices are published in
the newspaper of record and a second “free” paper; bi-annually the Town presents the Citizen
Information Academy, to host a candidates’ forum open to anyone interested in becoming a
candidate; regular announcements at Board meetings, Mayor’s Chats, and Trustee Talks; and
the promotion that current and past Board members conduct with citizens they come in
contact with. Citizens are also offered opportunities to serve on a number of advisory boards
and committees.
Town Board meetings are open to the public and held on the second and fourth Tuesday
each month in the evenings. Public comments are scheduled early in the agenda for any
topic that is not on the agenda and open to anyone who would like to make a comment to
the Board and in a public forum.
A public meeting agenda with items relevant to transit and serving the community may
include the following topics:
a. Annual budget adoption;
b. Capital improvement plan adoption;
c. Establishment of service plan;
d. Establishment of fees, if any;
e. Hearings required by State and Federal law or regulation for grants; and
Town of Estes Park Title VI Program Plan, 2020 9
f. Any other matter which the Trustees desires to be discussed at a public meeting.
The Board of Trustees consists of two women and five men, all Caucasians representing
employed and retired individuals.
ADVISORY BOARDS
The Town has several citizen-representative advisory boards including the Parks Advisory
Board, Family Advisory Board and the Transportation Advisory Board. Each board has
roles and responsibilities outlined and strive to obtain a representative sample of the
citizens.
Openings on the advisory boards are broadly advertised by the Town Clerk’s Office.
Individuals who live within defined geographical areas are eligible to serve on advisory
boards. The defined area for the Transportation Advisory Board (TAB) is the Estes Park
School District. Those who are interested in serving are required to complete an application
and participate in an interview with Town Board members and staff. This interview
committee then makes appointment recommendations to the full Town Board. One Trustee
representative serves as a liaison on each of the advisory boards.
The purpose of the TAB is to advise the Board of Trustees and staff of the following:
a. Local and regional comprehensive transportation planning policies that protect
air quality, diminish congestion, and enhance the safety and quality of life for
the citizens, businesses, and visitors to the Estes Valley, including but not
limited to pedestrians, bicycle, automobile, and transit modes.
b. Maintenance, operation, and expansion program for all modes of Town’s
transportation system.
c. Transportation capital projects to ensure the Town’s transportation goals and
policies for roads, trails, parking, signage and transit are implemented.
The TAB consists of 9 members, 4 women and 3 men, all Caucasians representing
employed and retired individuals.
Table 1 provides some race data, available for planning purposes.
Town of Estes Park Title VI Program Plan, 2020 10
Table 1 Race Data
Estes
Park
Larimer
County Denver Vail Manitou
Springs Avon
White 98.50% 92.70% 80.80% 96.20% 93.70% 79.60%
Black, African American 0.00% 1.20% 9.80% 0.40% 0.20% 5.70%
American Indian, Alaska Native 0.40% 1.00% 1.80% 0.00% 0.30% 1.20%
Asian 0.20% 2.40% 4.10% 1.50% 1.20% 0.90%
Pacific Islander 0.20% 0.10% 0.20% 0.00% 0.00% 0.40%
Two or more races 0.60% 2.60% 3.30% 1.30% 4.30% 3.60%
Hispanic, Latino 11.60% 11.70% 29.70% 6.80% 3.70% 42.50%
White, not Hispanic 87.00% 82.50% 54.50% 90.20% 91.30% 45.70%
Source: Population Estimates July 2019, US Census Bureau
COMMITTEES
Occasionally and as needed, the Town will establish ad hoc committees to address specific
and short-term projects. The existing Shuttle Committee, which meets as needed to advise
staff, is an example of this kind of ad-hoc committee.
D. Limited English Proficiency
The Town of Estes Park is taking meaningful steps to ensure access to the benefits, services,
information, and other important portions of projects, programs, services, and activities for
individuals who are Limited English Proficient (LEP). The Town assists persons with limited
English proficiency to participate in the transit planning process by offering interpreters,
translators and translated documents, where feasible and reasonable, and upon request.
Language for LEP persons can be an access barrier for understanding services and programs
available to them. Accommodating LEP persons ensures compliance with Civil Rights
requirements.
Table 2 is data from the Census Bureau’s American Community Survey with language
information. This data provides the Town with information to assist in making decisions for
transportation and transit services and benefits.
Town of Estes Park Title VI Program Plan, 2020 11
Table 2 Alternate Language Estes
Park
Larimer
County Denver Vail Manitou
Springs Avon
Population 5 yrs & older 6,040 332,312 673,737 5,394 5,160 5,987
Speak English “very well” 94.00% 96.60% 90.50% 97.40% 100.00% 74.80%
Speak English less than "very well" 5.50% 3.40% 9.50% 2.60% 0.00% 25.20%
Spanish 8.30% 6.30% 19.00% 4.30% 0.00% 35.10%
Other Indo-European languages 4.40% 2.70% 2.30% 4.60% 1.40% 1.90%
Asian and Pacific Island languages 0.02% 1.30% 2.10% 1.20% 0.30% 4.40%
Other languages 0.00% 0.50% 1.70% 0.20% 0.00% 0.00%
Source: 2018 American Community Survey 5-Year Estimates Subject Table, US Census Bureau
The Four-Factor Analysis developed by the FTA, references the number and percent of LEP
persons in the service area, and the nature, frequency and importance of the contact the Town
has with LEP persons in providing transit services. The greater the number or proportion, of
course the greater the need.
The Four Factor analysis includes:
1. The proportion of LEP persons likely to use services.
2. The frequency of LEP individuals who will use services.
3. The importance of the service to LEP persons.
4. The resources available to the Town.
The proportion of LEP persons in the service area is presented in Table 2. Estes Park is a
destination community which is similar to other tourist-based economies and has high rate of
service industry jobs which are often low paying positions and in Estes Park are primarily
people of Hispanic descent. According to the Census Bureau, eight percent of the residents
speak Spanish as their primary language. The Estes Park School District documents that they
have a high percent of students from households where Spanish is their first language.
As described in the next section on Transit Services, the free shuttle is open to all residents
and visitors regardless of their language preference. Shuttle drivers are trained to
accommodate alternate languages with resources available to them. Beginning in 2019, the
Estes Transit brochure (which includes route information and a map) will be offered in
English and Spanish. With the advent of Google Translate and many other application-based
translation software, there are s variety of free, self-service options for translation assistance.
However, if language assistance is needed, the Town will make reasonable accommodations.
There are many available services for translation and interpretation along the Front Range
and within reasonable service distances to Estes Park with advance notice. Some services are
available via telephone and can be accessed with short notice. The Town’s Police
Department uses interpretation services frequently and their preference is Voiance,
http://interpret.voiance.com/.
Town of Estes Park Title VI Program Plan, 2020 12
E. Transit Services
The Town’s free shuttle service, Estes Transit, began in 2006 and each year, routes and
stops have been added and/or adjusted to meet increasing demand from locals and visitors.
The service has always been free and open to all riders and is offered both during the
summer months (“peak season service”) and also for special events throughout the year.
Transit service information is presented on the Town’s website: www.estes.org/shuttles.
This includes schedules, services offered, seasonal information, and routes.
The Estes Transit peak season service runs from late June through early September each year,
providing 79 days of service in both 2018 and 2019. Routes run from 9:00 a.m. to 9:00 p.m.
local Mountain Time, seven (7) days a week, for a total of 84 hours each week. The Town
assesses the effectiveness of its routes annually and posts updated schedules on the transit
webpage as well as distributes information on social media.
In 2020, the Town will transition its peak season service offering from a Fixed Route system
to a Deviated Fixed Route system. This change will allow the system to better serve riders of
all ages and abilities.
Similar to the existing Fixed Route system, the Deviated Fixed Route system will be open
to all riders, regardless of ability; limited English proficiency; race, color and national
origin; and without pre-qualification. During its peak summer service, Estes Transit will
offer demand-responsive service within three-quarters (¾) of a mile from each designated
shuttle stop. Shuttle drivers are trained in nondiscrimination requirements and are familiar
with interpretation resources.
F. Data Analysis
Data gathered from ridership surveys, meetings and interviews; and credible resources, are
used for planning purposes only for the purpose of improving the transit experience of all
who live in and visit the Estes Park area. When analyzing data, consideration is given to
services based on needs, public participation applied to environmental or social justice, and
persons of LEP.
The persons whose signature appears below, are authorized to sign on behalf of the Town of
Estes Park.
Date Todd A. Jirsa, Mayor
Town of Estes Park
Town of Estes Park Title VI Program Plan, 2020 14
Appendix A Public Notice Sample
Public Notice
Title VI of the Civil Rights Act of 1964
Title VI prohibits discrimination against any person on the basis of race, color, or national origin
in accessing and using programs, services, and facilities offered by the Town of Estes Park. Any
person who believes the Town has violated this Act may report this to the Town, Colorado
Department of Transportation or Federal Transit Administration.
Contact information
Town Title VI Coordinator, 970-577-3957,
https://www.colorado.gov/pacific/townofestespark/shuttles
Colorado Department of Transportation Civil Rights & Business Resource Center, 800-925-
3427, https://www.codot.gov/business/civilrights
Federal Transit Administration 303-362-2393, https://www.transit.dot.gov/regulations-and-
guidance/civil-rights-ada/file-complaint-fta
For individuals with limited English proficiency (LEP) needing language assistance, are asked to
contact the Town. If you are planning to attend a meeting and need assistance, the Town asks
that you provide advance notice.
Town of Estes Park Title VI Program Plan, 2020 15
Appendix B Complaint Information and Form
Title VI of the 1964 Civil Rights Act requires that “no person in the United States shall on
the ground of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination in any program or activity offered by the
Town of Estes Park, as a recipient of federal financial assistance.”
The following information is necessary to assist the Town in processing your complaint.
.Complete and return this form to the Town of Estes Park, Parking & Transit Manager, 170 MacGregor
Avenue, PO Box 1200, Estes Park, CO 80517, shuttleprogram@estes.org.
Should you require assistance in completing this form, please contact the Town.
Name (person completing
this form)
Address
City, State and Zip Code
Primary Telephone: Secondary
Telephone:
Email Address:
Person discriminated against (if different than person completing the form)
Name
Address
City, State and Zip Code
Which of the following best describes the reason you believe the discrimination took place? (check all
that apply
Race
Color
National Origin
Primary Language
What date did the alleged discrimination take place?
Town of Estes Park Title VI Program Plan, 2020 16
In your own words, describe the alleged discrimination. Explain what happened and who you believe was
responsible. Please use additional sheets or the back of this form if additional space is required.
Have you filed this complaint with any other federal, state, or local agency?
Yes
No
If so, which agency (check all the apply)
Federal agency
State Agency
Local Agency
Please provide information about a contact person at the agency where the complaint was filed.
Name
Address
City, State and Zip Code
Telephone Number
You may attach any written materials or other information that you think is relevant to your complaint.
Please sign and date below:
Signature Date
Please submit this form in person at the address below, by email, or mail this form to:
Attn: Title VI Coordinator shuttleprogram@estes.org
Town of Estes Park
170 MacGregor Avenue / PO Box 1200
Estes Park, CO 80517
Town of Estes Park Title VI Program Plan, 2020 17
Appendix B Investigations, Complaints and Lawsuits
Tracking Form
Date Summary: basis of complaint:
race, color or national origin Status Action Taken
Investigations
1-
2-
Lawsuits
1-
2-
Complaints
1-
2-
This form will be submitted annually. If no investigations, lawsuits, or complaints were filed, a blank
form will be submitted.
PUBLIC WORKS Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Ryan Barr, EI, Project Manager
Greg Muhonen, PE, Public Works Director
Date: January 28, 2020
RE: Approval to Submit a Grant Application to Colorado Department of
Transportation for the Multimodal Options Fund for Fall River Trail
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Approval to
submit grant application
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seeks Town Board approval to submit a grant application to the
Colorado Department of Transportation (CDOT) for the Multimodal Options Fund
(MMOF) for the Fall River Trail project.
Present Situation:
Public Works has completed a design to extend Fall River Trail along US34 from its
current end point near Sleepy Hollow Court, along Fish Hatchery Road to the
Aspenglen campground in Rocky Mountain National Park (RMNP). CDOT announced a
grant funding opportunity through MMOF funds. No resolution or support letter is
required by CDOT.
Proposal:
This grant application to CDOT is due February 1, 2020, and would fund construction
for a segment of the Fall River Trail. Staff intends to request MMOF to support the
required cost share for the Transportation Alternative Program (TAP) grant. If TAP is not
approved, the request will be for MMOF to pay for a shorter segment of the trail. The
proposed 0.25 mile segment would span from the current trail terminus at Sleepy
Hollow Court to approximately the entrance of the Woodlands on Fall River Road.
Advantages:
• The 2016 Estes Valley Trails Master Plan identified the Fall River Trail as the top trail priority
in Estes Valley, based on a matrix of factors.
• Public Works has 90% design available.
• This trail extension will provide added safety to residents and visitors that walk and bike this
heavily-trafficked stretch of Fall River Road (US34).
• This will be a vital link between trails in downtown Estes Park and beyond, and the trail
network of RMNP.
• This work delivers progress on the future trail connection to the Federal Transit
Administration-funded Transit Hub and Parking Structure at the Visitors Center.
Disadvantages:
• Construction activity will be disruptive for local residents, businesses and motorists;
however, traffic control will be provided and carefully managed.
• There is a local cost share requirement; however, the Town qualifies for and has requested
a reduction in the local match from 50% to 20%. Additionally, MMOF are state funds that
can be matched with federal funds (e.g., TAP).
• This grant supports only a segment of trail construction; however, staff continues to pursue
additional funding opportunities.
Action Recommended:
Staff recommends Town Board approve this grant application submission.
Finance/Resource Impact:
The Town plans to submit a grant application for $600,000: $500,000 from MMOF and
$100,000 from TAP funds (if awarded). If TAP funds are not awarded, $100k of the cost
share budgeted for TAP (over $600k) will support the MMOF match using Open Space
and 1A Trail funds. No additional local match funds are required by the MMOF grant
application.
Level of Public Interest
Moderate.
Sample Motion:
I move for the approval/denial to submit this grant application.
Attachments:
Proposed trail segment map
Fall River
F
A
L
L
RIVERRD
ZIOLACT
H
O
MESTEADLN
SLEEPYHOLLOW R D
FALLRIVERRD
FALLRIVE
RCTFISH H AT C H ERY RD
DAVIDDR
FALLRIVERDR£¤34
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 500 1,000Feet
1 in = 1,000 ft±Town of Estes Park Fall River TrailProject Site Map
ROCKY MOUNTAINNATIONAL PARK
Public Works Department
TOWN OFESTES PARK
Fall River Trail
Trail Segment
Proposed MMOF & TAP Grant Segment
Funding Pending
Proposed CPW Colorado the Beautiful Grant Segment
Trail Alignment (CPW-LWCF Grant)
Trail Alignment (CPW-RTP Grant)
Rocky Mtn National Park Boundary
Streams
Lakes
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: January 28, 2020
RE: Parks Advisory Board Appointments
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the reappointments of Geoffrey Elliot and J Rex Poggenpohl to the Parks
Advisory Board.
Present Situation:
The terms of members Geoffrey Elliot and J Rex Poggenpohl expired December 31,
2019. The Clerk’s Office advertised for the positions on the board as well as an
additional vacancy to complete the term of Wade Johnston expiring December 31,
2020. Applications were received from both Geoffrey Elliot and J Rex Poggenpohl for
reappointment to the Parks Advisory Board.
Proposal:
Staff recommends the reappointment of Geoffrey Elliot and J Rex Poggenpohl to three-
year terms expiring December 31, 2022.
Geoffrey Elliott act as the Director of Conservation with Rocky Mountain Conservancy
and has served on the Parks Advisory Board since December 2017.
J Rex Poggenpohl has served on the Parks Advisory Board since February 2019 and
currently holds an appointment on the Estes Valley Board of Adjustment expiring June
30, 2020. The Estes Valley Board of Adjustment meets the first Tuesday of the month to
discuss variance requests within the Estes Valley.
Advantages:
Provides continuity on the Parks Advisory Board and establishes a quorum of members
on the Board.
Disadvantages:
If the appointment is not made, the position would remain vacant until it could be re-
advertised and interviews conducted.
Action Recommended:
Appoint Geoffrey Elliot and J Rex Poggenpohl to the Parks Advisory Board for three-
year terms expiring December 31, 2022.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the appointment of Geoffrey Elliot and J Rex Poggenpohl to
the Parks Advisory Board for three-year terms expiring December 31, 2022.
Attachments:
None.
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: January 28, 2020
RE: Liquor Licensing: Change of Location of a Hotel & Restaurant Liquor
License Application for Twin Owls Inc. dba Twin Owls Steakhouse, 3110
South Saint Vrain, Estes Park, Colorado
Objective:
Approval of a Change of Location for a Hotel & Restaurant liquor license currently
located at 800 MacGregor Avenue to 3110 South Saint Vrain, Estes Park, Colorado.
Application filed by Twin Owls Inc. dba Twin Owls Steakhouse.
Present Situation:
An application for a Change in Location of a Hotel & Restaurant liquor license was
received by the Town Clerk’s office on December 5, 2019. All necessary paperwork
and fees were submitted; please see the attached Procedure for Hearing on Application
– Change of Location of a Hotel & Restaurant Liquor License for additional information.
The applicant previously completed Training for Intervention Procedures (TIPS) with the
establishment of the original liquor license.
A Lodging & Entertainment license currently exists at the location, Taharaa Mountain
Lodge. This license will be surrendered in conjunction with the Change of Location of
the Twin Owls Steakhouse Hotel & Restaurant liquor license.
Proposal:
To present the application for the Town Board’s review and consideration for the
Change of Location of a Hotel & Restaurant liquor license.
Advantages:
Approval of the license provides the business owner with the opportunity to continue to
operate a liquor-licensed establishment in the Town of Estes Park.
Disadvantages:
The owner is denied a business opportunity to serve alcohol to patrons.
Action Recommended:
Approval of the application for a Change in Location of the Hotel & Restaurant liquor
license.
Budget:
The fee paid to the Town of Estes Park for a Change in Location of the Hotel &
Restaurant liquor license is $750. The fee covers the administrative costs related to
processing the application.
Level of Public Interest
Low
Sample Motion:
The Board of Trustees finds that the reasonable requirements of the neighborhood
are/are not met by the present liquor outlets in the neighborhood and that the desires of
the adult inhabitants are/are not for the granting of this liquor license. Based upon
these findings, I move that the application for a Change of Location of the Hotel &
Restaurant liquor license filed by Twin Owls Inc. dba Twin Owls Steakhouse be
approved/denied.
Attachments:
Procedure for Hearing
Application
Diagram of Liquor Premises
Police Report
July 2002
PROCEDURE FOR HEARING ON APPLICATION
CHANGE OF LOCATION OF A HOTEL & RESTAURANT LIQUOR LICENSE
1. MAYOR.
The next order of business will be the public hearing on the application of Twin Owls
Inc. dba Twin Owls Steakhouse for a Change of Location of an existing Hotel &
Restaurant Liquor License located at 800 MacGregor Avenue to 3110 South Saint
Vrain, Estes Park, Colorado.
At this hearing, the Board of Trustees shall consider the facts and evidence
determined as a result of its investigation, as well as any other facts, the reasonable
requirements of the neighborhood for the type of license for which application has
been made, the desires of the adult inhabitants, the number, type and availability of
liquor outlets located in or near the neighborhood under consideration, and any other
pertinent matters affecting the qualifications of the applicant for the conduct of the type
of business proposed.
OPEN PUBLIC HEARING
2. TOWN CLERK. Will present the application and confirm the following:
The application was filed December 5, 2019.
At a meeting of the Board of Trustees on January 14, 2020, the public hearing
was set for 7:00 p.m. on Tuesday, January 28, 2020.
The neighborhood boundaries for the purpose of this application and hearing
were established to be 4.60 miles.
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Corporation.
The property is zoned A - Accommodations which allows this type of
business as a permitted use.
The notice of hearing was published on January 17, 2020 .
The premises was posted on January 15, 2020 .
There is a police report with regard to the investigation of the applicant.
Status of T.I.P.S. Training:
Unscheduled Scheduled * X Completed
There is a map indicating all liquor outlets presently in the Town of Estes Park
available upon request.
3. APPLICANT.
The applicants will be allowed to state their case and present any evidence they
wish to support the application.
4. OPPONENTS.
The opponents will be given an opportunity to state their case and present any
evidence in opposition to the application.
The applicant will be allowed a rebuttal limited to the evidence presented by the
opponents. No new evidence may be submitted.
5. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application and, if so, to read all communication.
Indicate that all evidence presented will be accepted as part of the record.
Ask the Board of Trustees if there are any questions of any person speaking at
any time during the course of this hearing.
Declare the public hearing closed.
6. SUGGESTED MOTION:
Finding. The Board of Trustees finds that the reasonable requirements of the
neighborhood are/are not met by the present liquor outlets in the neighborhood and
that the desires of the adult inhabitants are/are not for the granting of this liquor
license.
Motion. Based upon the above findings, I move that this Change of Location for a Hotel &
Restaurant Liquor License be granted/denied.
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: January 28, 2020
RE: Liquor Licensing: New Hotel & Restaurant Liquor License Application for
Black Canyon Catering Inc. dba The Homestead, 800 MacGregor Avenue,
Estes Park, Colorado
Objective:
Approval of a new Hotel & Restaurant liquor license located at 800 MacGregor Avenue,
Estes Park, Colorado. Application filed by Black Canyon Catering Inc. dba The
Homestead.
Present Situation:
An application for a new Hotel & Restaurant liquor license was received by the Town
Clerk’s office on December 20, 2019. All necessary paperwork and fees were
submitted; please see the attached Procedure for Hearing on Application – New Liquor
License for additional information. The applicant has filed a concurrent review
application with the Department of Revenue. The applicant is aware of the Town
Board’s Training for Intervention Procedures (TIPS) requirement and has not been
schedule at the time of this memo.
A liquor license was held at the location by Twin Owls Inc. dba Twin Owls Steakhouse.
Twin Owls Steakhouse has filed for a Change of Location to the Taharaa Mountain
Lodge at the January 28, 2020 meeting in conjunction with the new license filed by The
Homestead.
Proposal:
To present the application for the Town Board’s review and consideration for a new
Hotel & Restaurant liquor license.
Advantages:
Approval of the license provides the business owner with the opportunity to operate a
liquor-licensed establishment in the Town of Estes Park.
Disadvantages:
The owner is denied a business opportunity to serve alcohol to patrons.
Action Recommended:
Approval of the application for a new Hotel & Restaurant liquor license.
Budget:
The fee paid to the Town of Estes Park for a new Hotel & Restaurant liquor license is
$1,319.00. The fee covers the administrative costs related to processing the
application, background checks, and business licensing. In addition, the annual
renewal fee payable to the Town of Estes Park for a Hotel & Restaurant Liquor license
is $869.00.
Level of Public Interest
Low
Sample Motion:
The Board of Trustees finds that the reasonable requirements of the neighborhood
are/are not met by the present liquor outlets in the neighborhood and that the desires of
the adult inhabitants are/are not for the granting of this liquor license. Based upon
these findings, I move that the application for a new Hotel & Restaurant liquor license
filed by Black Canyon Catering Inc. dba The Homestead be approved/denied.
Attachments:
Procedure for Hearing
Application
Individual History
Police Report
1
July 2002
PROCEDURE FOR HEARING ON APPLICATION
NEW LIQUOR LICENSE
1. MAYOR.
The next order of business will be the public hearing on the application of Black
Canyon Catering Inc. dba The Homestead for a new Hotel & Restaurant Liquor
License located at 800 MacGregor Avenue, Estes Park, Colorado.
At this hearing, the Board of Trustees shall consider the facts and evidence
determined as a result of its investigation, as well as any other facts, the reasonable
requirements of the neighborhood for the type of license for which application has
been made, the desires of the adult inhabitants, the number, type and availability of
liquor outlets located in or near the neighborhood under consideration, and any other
pertinent matters affecting the qualifications of the applicant for the conduct of the type
of business proposed.
OPEN PUBLIC HEARING
2. TOWN CLERK. Will present the application and confirm the following:
The application was filed December 20, 2019.
At a meeting of the Board of Trustees on January 14, 2020, the public hearing
was set for 7:00 p.m. on Tuesday, January 28, 2020.
The neighborhood boundaries for the purpose of this application and hearing
were established to be 4.7 miles.
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Corporation.
The property is zoned A - Accommodations which allows this type of
business as a permitted use.
The notice of hearing was published on January 17, 2020 .
The premises was posted on January 15, 2020 .
2
There is a police report with regard to the investigation of the applicant.
Status of T.I.P.S. Training:
X Unscheduled Scheduled * Completed
There is a map indicating all liquor outlets presently in the Town of Estes Park
available upon request.
3. APPLICANT.
The applicants will be allowed to state their case and present any evidence they
wish to support the application.
4. OPPONENTS.
The opponents will be given an opportunity to state their case and present any
evidence in opposition to the application.
The applicant will be allowed a rebuttal limited to the evidence presented by the
opponents. No new evidence may be submitted.
5. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application and, if so, to read all communication.
Indicate that all evidence presented will be accepted as part of the record.
Ask the Board of Trustees if there are any questions of any person speaking at
any time during the course of this hearing.
Declare the public hearing closed.
6. SUGGESTED MOTION:
Finding. The Board of Trustees finds that the reasonable requirements of the
neighborhood are/are not met by the present liquor outlets in the neighborhood and
that the desires of the adult inhabitants are/are not for the granting of this liquor
license.
Motion. Based upon the above findings, I move that this license be granted/denied.
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: January 28, 2020
RE: Liquor Licensing: New Hotel & Restaurant Liquor License Application for
Way Finder Inc. dba Way Finder, 900 Moraine Avenue, #301, Estes Park,
Colorado
Objective:
Approval of a new Hotel & Restaurant liquor license located at 900 Moraine Avenue,
#301, Estes Park, Colorado. Application filed by Way Finder Inc. dba Way Finder.
Present Situation:
An application for a new Hotel & Restaurant liquor license was received by the Town
Clerk’s office on December 20, 2019. All necessary paperwork and fees were
submitted; please see the attached Procedure for Hearing on Application – New Liquor
License for additional information. The applicant has filed a concurrent review
application with the Department of Revenue. The applicant is aware of the Town
Board’s Training for Intervention Procedures (TIPS) requirement and has not been
schedule at the time of this memo.
A liquor license was held at the location by Cadeso Inc. dba The Other Side Restaurant.
The licensee walked away from the business this fall and lost possession of the
property, and therefore, no longer has the ability to hold a liquor license at the location.
In addition, the licensee did not come forward to renew the liquor license which expired
at the end of December 2019.
Proposal:
To present the application for the Town Board’s review and consideration for a new
Hotel & Restaurant liquor license.
Advantages:
Approval of the license provides the business owner with the opportunity to operate a
liquor-licensed establishment in the Town of Estes Park.
Disadvantages:
The owner is denied a business opportunity to serve alcohol to patrons.
Action Recommended:
Approval of the application for a new Hotel & Restaurant liquor license.
Budget:
The fee paid to the Town of Estes Park for a new Hotel & Restaurant liquor license is
$1,319.00. The fee covers the administrative costs related to processing the
application, background checks, and business licensing. In addition, the annual
renewal fee payable to the Town of Estes Park for a Hotel & Restaurant Liquor license
is $869.00.
Level of Public Interest
Low
Sample Motion:
The Board of Trustees finds that the reasonable requirements of the neighborhood
are/are not met by the present liquor outlets in the neighborhood and that the desires of
the adult inhabitants are/are not for the granting of this liquor license. Based upon
these findings, I move that the application for a new Hotel & Restaurant liquor license
filed by Way Finder Inc. dba Way Finder be approved/denied.
Attachments:
Procedure for Hearing
Application
Individual History
Police Report
1
July 2002
PROCEDURE FOR HEARING ON APPLICATION
NEW LIQUOR LICENSE
1. MAYOR.
The next order of business will be the public hearing on the application of Way Finder
Inc. dba Way Finder for a new Hotel & Restaurant Liquor License located at 900
Moraine Avenue, #301, Estes Park, Colorado.
At this hearing, the Board of Trustees shall consider the facts and evidence
determined as a result of its investigation, as well as any other facts, the reasonable
requirements of the neighborhood for the type of license for which application has
been made, the desires of the adult inhabitants, the number, type and availability of
liquor outlets located in or near the neighborhood under consideration, and any other
pertinent matters affecting the qualifications of the applicant for the conduct of the type
of business proposed.
OPEN PUBLIC HEARING
2. TOWN CLERK. Will present the application and confirm the following:
The application was filed December 20, 2019.
At a meeting of the Board of Trustees on January 14, 2020, the public hearing
was set for 7:00 p.m. on Tuesday, January 28, 2020.
The neighborhood boundaries for the purpose of this application and hearing
were established to be 4.7 miles.
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Corporation.
The property is zoned CO – Commercial Outlying which allows this
type of business as a permitted use.
The notice of hearing was published on January 17, 2020 .
The premises was posted on January 15, 2020 .
2
There is a police report with regard to the investigation of the applicant.
Status of T.I.P.S. Training:
X Unscheduled Scheduled * Completed
There is a map indicating all liquor outlets presently in the Town of Estes Park
available upon request.
3. APPLICANT.
The applicants will be allowed to state their case and present any evidence they
wish to support the application.
4. OPPONENTS.
The opponents will be given an opportunity to state their case and present any
evidence in opposition to the application.
The applicant will be allowed a rebuttal limited to the evidence presented by the
opponents. No new evidence may be submitted.
5. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application and, if so, to read all communication.
Indicate that all evidence presented will be accepted as part of the record.
Ask the Board of Trustees if there are any questions of any person speaking at
any time during the course of this hearing.
Declare the public hearing closed.
6. SUGGESTED MOTION:
Finding. The Board of Trustees finds that the reasonable requirements of the
neighborhood are/are not met by the present liquor outlets in the neighborhood and
that the desires of the adult inhabitants are/are not for the granting of this liquor
license.
Motion. Based upon the above findings, I move that this license be granted/denied.
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: January 28, 2020
RE: Liquor Licensing: New Tavern Liquor License Application for Estes Park
Post #119, American Legion dba Estes Park Post #119, American Legion,
850 North Saint Vrain, Estes Park, Colorado
Objective:
Approval of a new Tavern liquor license located at 850 North Saint Vrain, Estes Park,
Colorado. Application filed by Estes Park Post #119, American Legion dba Estes Park
Post #119, American Legion.
Present Situation:
An application for a new Tavern liquor license was received by the Town Clerk’s office
on December 6, 2019. All necessary paperwork and fees were submitted; please see
the attached Procedure for Hearing on Application – New Liquor License for additional
information. The applicant has filed a concurrent review application with the
Department of Revenue. The applicant is aware of the Town Board’s Training for
Intervention Procedures (TIPS) with the establishment of the original liquor license.
The American Legion has held a Club liquor license with the Town since before 1974.
The Legion has used their hall to host special events over the years, which required
them to submit a Special Event Liquor License application and limited them to 15 events
per year. It is the Clerk’s office understanding the Legion is requesting the change in
license type from Club to Tavern to allow them to host additional events and to
streamline the event/liquor licensing process.
The Legion’s current Club license would be surrendered with the approval of a Tavern
liquor license.
Proposal:
To present the application for the Town Board’s review and consideration for a new
Tavern liquor license.
Advantages:
Approval of the license provides the business owner with the opportunity to operate a
liquor-licensed establishment in the Town of Estes Park.
Disadvantages:
The owner is denied a business opportunity to serve alcohol to patrons.
Action Recommended:
Approval of the application for a new Tavern liquor license.
Budget:
The fee paid to the Town of Estes Park for a new Tavern liquor license is $1,319.00.
The fee covers the administrative costs related to processing the application,
background checks, and business licensing. In addition, the annual renewal fee
payable to the Town of Estes Park for a Hotel & Restaurant Liquor license is $869.00.
Level of Public Interest
Low
Sample Motion:
The Board of Trustees finds that the reasonable requirements of the neighborhood
are/are not met by the present liquor outlets in the neighborhood and that the desires of
the adult inhabitants are/are not for the granting of this liquor license. Based upon
these findings, I move that the application for a new Tavern liquor license filed by Estes
Park Post #119, American Legion dba Estes Park Post #119, American Legion be
approved/denied.
Attachments:
Procedure for Hearing
Application
Individual History
Police Report
1
July 2002
PROCEDURE FOR HEARING ON APPLICATION
NEW LIQUOR LICENSE
1. MAYOR.
The next order of business will be the public hearing on the application of Estes Park
Post #119, American Legion dba Estes Park Post #119, American Legion for a
new Tavern Liquor License located at 850 North Saint Vrain, Estes Park, Colorado.
At this hearing, the Board of Trustees shall consider the facts and evidence
determined as a result of its investigation, as well as any other facts, the reasonable
requirements of the neighborhood for the type of license for which application has
been made, the desires of the adult inhabitants, the number, type and availability of
liquor outlets located in or near the neighborhood under consideration, and any other
pertinent matters affecting the qualifications of the applicant for the conduct of the type
of business proposed.
OPEN PUBLIC HEARING
2. TOWN CLERK. Will present the application and confirm the following:
The application was filed December 6, 2019.
At a meeting of the Board of Trustees on January 14, 2020, the public hearing
was set for 7:00 p.m. on Tuesday, January 28, 2020.
The neighborhood boundaries for the purpose of this application and hearing
were established to be 4.6 miles.
The Town has received all necessary fees and hearing costs.
The applicant is filing as a Corporation.
The property is zoned CO – Commercial Outlying which allows this
type of business as a permitted use.
The notice of hearing was published on January 17, 2020 .
The premises was posted on January 15, 2020 .
2
There is a police report with regard to the investigation of the applicant.
Status of T.I.P.S. Training:
Unscheduled Scheduled * X Completed
There is a map indicating all liquor outlets presently in the Town of Estes Park
available upon request.
3. APPLICANT.
The applicants will be allowed to state their case and present any evidence they
wish to support the application.
4. OPPONENTS.
The opponents will be given an opportunity to state their case and present any
evidence in opposition to the application.
The applicant will be allowed a rebuttal limited to the evidence presented by the
opponents. No new evidence may be submitted.
5. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application and, if so, to read all communication.
Indicate that all evidence presented will be accepted as part of the record.
Ask the Board of Trustees if there are any questions of any person speaking at
any time during the course of this hearing.
Declare the public hearing closed.
6. SUGGESTED MOTION:
Finding. The Board of Trustees finds that the reasonable requirements of the
neighborhood are/are not met by the present liquor outlets in the neighborhood and
that the desires of the adult inhabitants are/are not for the granting of this liquor
license.
Motion. Based upon the above findings, I move that this license be granted/denied.
1
PROCEDURE FOR LAND USE PUBLIC HEARING
Applicable items include: Annexation, Amended Plats, Boundary Line Adjustments, Development
Plans, Rezoning, Special Review, Subdivision
1.MAYOR.
The next order of business will be the public hearing on PLANNING COMMISSION
ACTION ITEM 1.A AMENDED PLAT NO. 1, ESTES PARK RESORT TOWNHOME
SUBDIVISION, 1700 BIG THOMPSON AVE, MOUNTAIN VILLAGE
DEVELOPMENT LLC, OWNER/APPLICANT.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, from the
Applicant, public comment, and written comments received on the
application.
Has any Trustee had any ex-parte communications concerning this
application(s) which are not part of the Board packet.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2.STAFF REPORT.
Review the staff report.
Review any conditions for approval not in the staff report.
3.APPLICANT.
The applicant makes their presentation.
4.PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
application. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
2
5. REBUTTAL.
The applicant will be allowed a rebuttal that is limited to or in response to
statements or questions made after their presentation. No new matters may
be submitted.
6. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the application which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the
application.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Jeffrey Woeber, Senior Planner
Date: January 28, 2020
RE: Resolution 08-20, Amended Plat No. 1, Estes Park Resort Townhome
Subdivision, 1700 Big Thompson Avenue, Mountain Village Development LLC,
Applicant
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Conduct a public hearing and make a decision on an Amended Plat application, to remove two
lots within a platted “Townhome Subdivision.”
Present Situation:
This project went through a lengthy and comprehensive review process in June 2017. The
Estes Park Resort Townhome Subdivision created 33 lots on a parcel approximately 9 acres in
size. The property is zoned A (Accommodations). The subdivision, as well as the development
plan that was approved for the project, involves 32 lots for individual accommodations units, and
one lot for an existing hotel/lodge. The Estes Park Resort Townhome Subdivision is recorded in
the records of the Larimer County Clerk and Recorder at Reception No. 20180005399, on
January 26, 2018. Development Plan No. 2017-05 was approved by the Estes Valley Planning
Commission on June 20, 2017. A staff level amendment to the approved Development Plan is
being processed concurrently with this Amended Plat.
Proposal:
The project is currently being developed and the owner/applicant determined a minor
reconfiguration was desirable, essentially to create a bit more distance between some of the
planned accommodations units. The applicant is proposing simply eliminating two of the 32
lots, and slightly reconfigure a few of the adjacent remaining lots. The existing recorded
Townhome Subdivision Final Plat is included in this packet for comparison to the proposed
Amended Plat.
Review Criteria:
This Amended Plat, per the EVDC, Section 3.9 Subdivisions, is considered a type of “Minor
Subdivision.” Minor Subdivision requires a recommendation by the EVPC and action by the
governing body, in this case the Town Board.
Agency Comments:
This request has been submitted to reviewing agency staff for consideration and comment. No
concerns were expressed by reviewing agencies.
Advantage:
Amending the plat as proposed will enables the applicant to develop the property with a slightly
less dense, more open design and layout.
Disadvantages:
None.
Action Recommended:
The Estes Valley Planning Commission unanimously recommended approval of the Amended
Plat on November 19, 2019, with the following findings:
1. This proposal complies with applicable sections of the EVDC.
2. This request has been submitted to all applicable reviewing agency staff for
consideration and comment. No issues or concerns were expressed by reviewing staff
relative to code compliance or the provision of public services.
Staff recommends approval of the Amended Plat, with the following condition of approval:
1. Within sixty (60) days of the Board’s approval of the Final Plat application, the developer
shall submit the plat for recording. If the plat is not submitted for recording within this
sixty-day time period, the approval shall automatically lapse and be null and void.
Finance/Resource Impact:
None
Level of Public Interest
Low.
Notice was published, and sent to adjacent property owners in accordance with the notice
requirements in the EVCD Section 3.15 General Notice Provisions.
At the writing, no written comments have been received for this application. Written comments
will be posted to www.estes.org/currentapplications if received after finalization of this staff
memo.
Sample Motions:
I move that the Town Board of Trustees approve Resolution No. 08-20.
I move that the Town Board of Trustees deny Resolution No. 08-20, finding that [state findings
for denial].
I move to continue Resolution No. 08-20 to the next regularly scheduled meeting. (State
reasons for continuance.)
Attachments:
1. Resolution No. 08-20
2. Vicinity Map
3. Statement of Intent
4. Application
5. Existing Plat, Recorded 1/26/2018
6. Amended Plat
RESOLUTION 08-20
APPROVING AMENDED PLAT NO. 1 OF THE ESTES PARK RESORT TOWNHOME
SUBDIVISION, TOWN OF ESTES PARK, COLORADO
WHEREAS, an application for an Amended Plat to remove two lots within a
platted “Townhome Subdivision” was filed by Mountain Village Development, LLC
(owner/applicant); and
WHEREAS, the Estes Park Resort Townhome Subdivision is recorded in the
records of the Larimer County Clerk and Recorder at Reception No. 20180005399, on
January 26, 2018, consisting of 33 lots on a parcel approximately nine acres in size,
and located within an A (Accommodations) Zoning District; and
WHEREAS, the Amended Plat removes two of the 33 lots, and slightly
reconfigures adjacent lots, with no other changes to the plat being proposed; and
WHEREAS, a public meeting was held before the Estes Valley Planning
Commission on November 19, 2019, at the conclusion of which the Planning
Commission voted to recommend approval of the Amended Plat with the following
findings:
1. This proposal complies with applicable sections of the EVDC.
2. This request has been submitted to all applicable reviewing agency staff for
consideration and comment. No issues or concerns were expressed by
reviewing staff relative to code compliance or the provision of public services.
WHEREAS, a public hearing, preceded by proper public notice, was held by the
Board of Trustees on January 28, 2020 and at said hearing all those who desired to be
heard were heard and their testimony recorded; and
WHEREAS, the Board of Trustees has reviewed and taken administrative notice
of the recommendation of the Planning Commission and the testimony, application,
evidence, documents submitted at the hearing, and the contents of the Community
Development Director’s file; and
WHEREAS, the Board of Trustees finds the applicants have complied with the
applicable requirements of the Estes Valley Development Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Amended Plat No. 1, Estes Park Resort Townhome Subdivision is hereby approved,
with the following condition of approval:
1. Within sixty (60) days of the Board’s approval of the Final Plat application, the
developer shall submit the plat for recording. If the plat is not submitted for
recording within this sixty-day time period, the approval shall automatically lapse
and be null and void.
DATED this day of , 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Site Location
Ú
LAKE ESTES
BIG THOMPSON AVEDRY GULCH RDEAST LNWEST LNN SAINT VRAIN AVE ELKTRAILCTNORTH LN
RAVEN AVE
WILDFIRE RD
LAKEFRONTS TPINE L N
SOUTH LN
W H IG HWAY34LONEPINEDRO TIS LN
GRANDESTATES DR DEERP A TH C T
B E LLEVUE DRRAVEN CIRP T A R M IG A N TRL
VISTA L N
D E VILS GU L C H R DMALL RDSUMMI
T DRHIGH PINE DR
H
I
L
L
SIDELNMA C CRACKEN LN
NORTH RI DGELNNORTHLAKEAVE
HAYBARN H ILLRDRED TAIL HAWK DR
1STSTSTONEGATE DR
OLYMPUS LN EB E A C H L N
SOARI N G C I R
AXELL RD
WESTON LNFREELAND CT0 500 1,000
Feet -Town of Estes Par kCommunity Development
Printed: 11/13/2019
Created By: jeff woeber
Project Name:
Project Description:
Amended Plat
Estes Park Resor t Townhome SubdivisionFor Illustrative Purposes Only
September 18, 2019
Town of Estes Park
Community Development
P.O. Box 1200
Estes Park, Co. 80517
RE: Estes Park Resort Amended Development Plan and Amended Plat
Mr. Randy Hunt,
Cornerstone Engineering and Surveying, Inc. (CES), on behalf of the owners Rocky Mountain Hotel Properties
I, LLC, is submitting an Amended Development Plan and Amended Plat for the Estes Park Resort
Townhomes. Every attempt has been made to ensure the application meets the guidelines of the Estes Valley
Development Code (EVDC).
Legal Description
Estes Park Resort, Town of Estes Park, County of Larimer, State of Colorado
Amended Development Plan
During the construction of the phase 1 improvements and cabin construction, the owner has determined some
of the units to be too close proximity to each other. Therefore we are submitting an Amended Development
Plan to remove two units previously approved (Lots 11 and 25). Utility connections remain as per the original
development plan with the extension of sewer/water and electric mains to serve the proposed lots. Phase 2
construction will involve Lots 2 thru 9 and 12 thru 21. All other units have either been constructed, currently
being constructed or have been removed.
Amended Plat
An amended plat has been submitted to reflect the removal of lots 11 and 25 and shifting of the remaining lots
to acquire more clearance.
Sincerely,
Cornerstone Engineering & Surveying, Inc.
Jes Reetz
Planner
SubmittalDate:September18,2019I1TTtA!hIt1]1rDevelopmentPlanrSpecialReviewFRezoningPetitionrPreliminarySubdivisionPlatrFinalSubdivisionPlatFMinorSubdivisionPlatAmendedPlatProjectNameProjectDescriptionProjectAddressLegalDescriptionParcelID#ESTESVALLEYULLa‘-DEVELOPMENTREVIEWAPPLITlONSEP18)19LIrBoundaryLineAdjustmentrROWorEasementVacationrStreetNameChangerTimeExtension‘5Other:PleasespecifyAmendmenttoanexistingdevelopmentplanEstesParkResortAmendpreviousdevelopmentplantoreduceoveralldensitybytwo(2)units1700BigThompsonAveLot1,LakeEstesAdditionandLot1,LakeEstesSecondAddition2529208001rNonerrNoneFEPSDXEPSDYesOtherrProposedZoningEstesMarinaOther(specify)Other(specify)UTSDUTSDNoNoneA-AccommodationsFApplicationfeerFStatementofintentr3copies(folded)ofplatorplanr11”X17flreducedcopyofp1storplanJesReetz-CornerstoneEngineeringandSurveying,Inc.J2BigThompsonAve.,Suite?OO,EstesPark,CO80517FApplicantCondominiumMapFPreliminaryMaprFinalMaprSupplementalMapHotel&VacantLandAreaofDisturbanceinAcres6.1±acResidentialandAccommodationusesFWellFWellFFrrLotSize9.1acExistingLandUse_____________________________________________________________________________ProposedLandUse_____________________________________________________________________________ExistingWaterServiceXTown____________________ProposedWaterServiceTownExistingSanitarySewerServiceProposedSanitarySewerServiceIsasewerliftstationrequired?ExistingGasServiceYXcelExistingZoningA-AccommodationsSiteAccess(ifnotonpublicstreet)LakeAretherewetlandsonthesite?XYesFNoSitestakingmustbecompletedatthetimeapplicationissubmitted.Complete?XYesFNorFSepticFNoneSepticNameofPrimaryContactPersonCompleteMailingAddressPrimaryContactPersonisrOwnerXConsultant/EngineerDigitalCopiesofplats/plansinTIFForPDFformatemailedtoplanning@estes.orgPleasereviewtheEstesValleyDevelopmentCodeAppendixBforadditionalsubmittalrequirements,whichmayincludeISOcalculations,drainagereport,trafficimpactanalysis,geologichazardmitigationreport,wildfirehazardmitigationreport,wetlandsreport,andiorotheradditionalinformation.TownofEslesPark-aP.O.Box1200-a170MacGregorAvenue-aEstesPark,CD80517CommunityDevelopmentDeportmentPhone:(970)577-3721-aFax:(970)586-0249-awww.estes.org/CommunityDevelopmentRevised2013.08.27KT
RecordOwner(s)MountainVillageDevelopment,LLCMailingAddress9170EBahiaDr.,Suite101,Scottsdale,AZ85260Phone___________________________________________CellPhone730.532.3164Fax______________________________________________Emailpatrick@paciIicwestdevelopment.comApplicantMountainVillageDevelopment,LLCMailingAddress9170EBahiaDr.,Suite101,Scottsdale,AZ85260Phone_______________________________________________________________________________CellPhone730,532.3164Fax_______________________________________________________________________________Emailpatrickpaciflcwestdevelopment.comIConsultantiEngineerCornerstoneEngineeringandSurveying,Inc.MailingAddress1692BigThompsonAve.,Suite200,EslesPark,CO80517Phone(970)586-2458CellPhone__________________________________________________________________________Fax____________________________________________________________________________________Emailjreetz@ces-ccc.comMINERALRIGHTCERTIFICATIONArticle65.5ofTitle24oftheColoradRevisedStatutesrequiresapplicantsforDevelopmentPlans,SpecialReviews,Rezoning,PreliminaryandFinalSubdionPlats,MinorSubdivisionPlatsifpr4âtinganewlot,andPreliminaryandFinalCondominiumMapstoprovidenoticeoftapplicationandinitialpublichØ’rin9toallmineralestateownerswherethesurfaceestateandthemineralestatehavebeensevd.ThisnoticemustbeWen30dayspriortothefirsthearingonanapplicationfordevelopmentandmeetthestatutoryrequiremts.IherebycertifythattheprovisionsofSection24-65.5-1CR5avebeenmet.Names:RecordOwnerPLEASEPRINT:ApplicantPLEASEPRINT:/Signatures://“RecordOwner/DateApplicantDateAPPLICATIONFEESFordevelopmentwithintheEstesValleyPlanningArea,bothinsideandoutsideTownlimitsSeethefeescheduleincludedinyourapplicationpacketorviewthefeescheduleonlineat:www.estes.orclComDev/Schedules&Fees/PlanninqApplicationFeeSchedule.pdfAllrequestsforrefundsmustbemadeinwriting.Allfeesaredueatthetimeofsubmittal.Revised2013.08.27KT
APPLICANTCERTIFICATIO4IherebycertifythattheinformationandexhibitsherewithsubmittedaretrueandcorrecttothebestofmyknowledgeandthatinfilingtheapplicationIamactingwiththeknowledgeandconsentoftheownersoftheproperty.IInsubmittingtheapplicationmaterialsandsigningthisapplicationagreement,IacknowledgeandagreethattheapplicationissubjecttotheapplicableprocessingandpublichearingrequirementssetforthintheEstesValleyDevelopmentCode(EVDC).IacknowledgethatIhaveobtainedorhaveaccesstotheEVDCIandthat,priortofilingthisapplication,Ihavehadtheopportunitytoconsulttherelevantprovisionsgoverningtheprocessingofanddecisionontheapplication.TheEstesValleyDevelopmentCodeisavailableonlineat:http://www.estes.org/ComDev/DevCodeIunderstandthatacceptanceofthisapplicationbytheTownofEstesParkforfilingandreceiptoftheapplicationfeebytheTowndoesnotnecessarilymeanthattheapplicationiscompleteundertheapplicablerequirementsoftheEVDC,understandthatthisproposalmaybedelayedinprocessingbyamonthormoreiftheinformationprovidedisincomplete,inaccurate,orsubmittedafterthedeadlinedate.Iunderstandthataresubmittalfeewillbechargedifmyapplicationisincomplete.TheCommunityDevelopmentDepartmentwillnotifytheapplicantinwritingofthedateonwhichtheapplicationisdeterminedtobecomplete.IgrantpermissionforTownofEstesParkEmployeesandPlanningCommissionerswithproperidentificationaccesstomypropertyduringthereviewofthisapplication.IacknowledgethatIhavereceivedtheEstesValleyDevelopmentReviewApplicationScheduleandthatfailuretomeetthedeadlinesshownonsaidschedulemayresultinmyapplicationortheapprovalofmyapplicationbecomingnullandvoid.Iunderstandthatfullfeeswillbechargedfortheresubmittalofanapplicationthathasbecomenullandvoid.Names:RecordOwnerPLEASEPRINT:PekrJC¶Jar’JApplicantPLEASEPRINT:S_\iv.’VSignatures:RecordOwner________________________________________________Date7/171/IApplicant___________________________________________Date//9/IRevised2013.08.27KT
FINANCE DEPARTMENT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Finance Director Hudson
Date: Jan 28, 2020
RE: Resolution 09-20 Supplemental Budget Appropriations
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Amend the 2020 budget to reflect changes needed to add one limited term staff
member to enable the accomplishment of the goals and objectives assigned to the
Public Works Department in 2020.
Present Situation:
The amendment adds one new limited term administrative assistant position in Public
Works. The position will be funded as a one-time expenditure out of the General Fund’s
available fund balance with the position expiring Dec 31, 2020. Public Works expects to
request this be made a permanent position in 2021 but this request is just for the
remaining 10 months in 2020. The following summarizes the proposed changes by
Fund.
General Fund: Increase $70,000
This limited term administrative assistant position will provide support to six divisions in
Public Works as explained in more depth in Attachment B. The allocation is as follows:
Facilities 5% $ 3,501
Engineering 10% $ 7,000
Streets 5% $ 3,500
Parks 5% $ 3,500
Transit 25% $17,499
Parking Services 50% $35,000
The Parking Services costs will be transferred out from the General Fund into the new
Parking Services Fund.
Parking Services Fund: Increase $35,000
This will transfer 50% of the new limited term administrative support position to Parking
Services to assist with the development and rollout of the new paid parking services.
Proposal:
To complete these items, the moneys must be appropriated within the proper funds.
The attached budget resolution provides for the required appropriations.
Advantages:
This amendment will allow the Public Works Department to accomplish the many goals
and objectives assigned for 2020.
Disadvantages:
This amendment obligates some of the available fund balance in the General Fund for
this operational cost.
Action Recommended:
Staff recommends approval of the supplemental budget resolution as presented.
Finance/Resource Impact:
After reflecting these changes, the General Fund is projected to end 2020 with a 29.5%
fund balance. Each fund is expected to end 2020 with a positive fund balance as well.
Level of Public Interest
The amount of public interest in these amendments is expected to be minimal. No
communication from the public has been received regarding these amendments.
Sample Motion:
I move for the approval/denial of Resolution #09-20 Supplemental Budget
Appropriations to the 2020 Budget.
Attachments:
Attachment A – Resolution # 09-20 Supplemental Budget Appropriations to the 2020
Budget
Attachment B – Funding Request for a Contract Administrative Assistant for Public
Works
Attachment C – Recap of proposed Budget Amendments and supporting schedules
Attachment A - Resolution
RESOLUTION 09-20
SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2020 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2020
annual budget in accordance with the Local Government Budget Law on November 26th, 2019;
and
WHEREAS, it is necessary to provide additional staff to accomplish the goals and
objectives assigned to Public Works in 2020; and
WHEREAS, it is not only required by law, but also necessary to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the
operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO:
That the appropriations be increased by $105,000 for the funds specified below and
these amounts are hereby appropriated from additional revenue or available fund balance of
each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 23,537,689 70,000 23,607,689
204 Community Reinvestment Fund 4,806,046 0 4,806,046
211 Conservation Trust Fund 31,678 0 31,678
220 Larimer County Open Space Fund 596,027 0 596,027
236 Emergency Response System Fund 51,544 0 51,544
238 Community Center Fund 837,327 0 837,327
244 Trails Fund 930,419 0 930,419
256 Parking Services Fund 681,232 35,000 716,232
260 Street Fund 2,063,935 0 2,063,935
502 Power and Communications Fund 20,829,385 0 20,829,385
503 Water Fund 7,383,764 0 7,383,764
606 Medical Insurance Fund 2,493,000 0 2,493,000
612 Fleet Maintenance Fund 858,541 0 858,541
625 Information Technology Fund 879,656 0 879,656
635 Vehicle Replacement Fund 176,450 0 176,450
645 Risk Management Fund 307,344 0 307,344
Total All Funds 66,464,037 105,000 66,569,037
Attachment A - Resolution
ADOPTED this 28th day of Jan, 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Public Works Engineering Streets Facilities Fleet Parks Parking & Transit
970-577-3587 publicworks@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
January 17, 2020
Travis Machalek, Town Administrator
Jackie Williamson, Human Resources Director
Duane Hudson, Finance Director
Re: Funding Request for a Contract Administrative Assistant for Public Works
Dear Travis,
First, I want express our appreciation for the temporary funding extended to Public
Works which allowed us to hire Eli Wilson for the last four months of 2019. Eli, teamed
up with Christy Crosser, accomplished a long list of tasks which includes the following:
• Transferred parking permit paper files to digital files (2016-2019)
• Drafted a maintenance plan for our new Electric Trolley (required by CDOT audit)
• Drafted the Title VI plan update
• Put together the written framework for the Estes Transit ADA Compliance Plan
(required by CDOT audit)
• Researched electric vehicle RFPs
• Researched parking permit and paid parking rates in other CO communities
• Walked door-to-door delivering paid parking FAQ information and answering
downtown business owner questions
• Walked door-to-door delivering meeting invitations and project information to
residents regarding 3rd Street traffic calming concepts
• Researched & reported Mechanic compensation and certification requirements in
peer CO communities for development of new career growth policy
• Post and manage the parking operator RFP in BidNet
• Handled front desk phone and walk-in customer inquiries
This allowed our one Administrative Assistant to accomplish a number of higher-level
tasks otherwise not achievable during this term:
• Troubleshoot custom software functionality for Facilities & Streets Division roll
outs of the first segments of the LUCITY work management system
• Coordinate with six Division managers and prepare the 2020 budget proposal
presentations for Town Board study sessions
• Locate, sort, and scan 75% of the Public Works documents for future Laserfiche
file management
• Advance 40% progress on the web page platform conversion
Public Works Engineering Streets Facilities Fleet Parks Parking & Transit
970-577-3587 publicworks@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
Funding for the temporary Administrative Assistant position expired in 2019. Work
backlog remains incomplete and we remain short-staffed. The PW team prides itself in
figuring out how to make-do and get assignments completed with existing
resources. For the past three years our Public Works team has stepped up to absorb
the workplace growth stresses, fueled by the hope that a new stormwater program
would bring new revenue and additional administrative staffing to meet the needs. This
is not going to happen in the near future. We are now at a breaking point where
customer service delivery and program reliability are going to suffer if the Town does
not resource this need. We must expand the administrative help to support the full
spectrum of Public Works services or scale back our service delivery.
Work that likely will be delayed or not completed without more administrative help
includes:
1. Laserfiche implementation. Scanning of documents, attendance at training sessions,
and incorporation of PW documents into the Laserfiche world.
2. Full implementation of the LUCITY work management system in Facilities, Streets,
and Parks (personnel cost, asset inventory, and contract cost tracking modules).
3. Coordination of banner art and placement at the parking structure.
4. Timely entry of project bid documents into the Rocky Mountain E-purchasing system.
5. Timely webpage updates for all PW divisions
6. Timely recruitment support to fill vacant positions
7. HTE support to Division managers on monthly budget monitoring
8. Provision of application tracking support on development review, Floodplain
Development Permit, and ROW permits
9. Responsiveness to public inquiries regarding service delivery from all 6 divisions
10. Public outreach and utility coordination assistance for projects
11. Expedience in processing new parking permit applications and associated
questions
12. Timeliness and research efforts needed to respond to customer inquiries regarding
the myriad of issues associated with new paid parking program
In July of 2019 PW submitted a Personnel Position Change form request for this
position to be included in the 2020 budget. This request remains the ELT’s highest
ranking proposal on the list of unfunded 2020 budget items. To be conservative and
consistent with the one-year funding from the GF for all the proposed 2020 parking
division expenses, we are requesting authorization for one-time funding to post the
recruitment for a new full-time, limited term (one-year) Administrative Assistant for the
Public Works Department. The work support need is particularly acute in the first half of
2020 while we roll out paid parking, modify Estes Transit routes, move to a new web
page platform, implement the new LUCITY work management processes, expand our
utilization of Laserfiche software, and bid the summer street improvement projects.
Waiting for a more comprehensive evaluation of Town-wide budgetary needs in March
translates to not filling this position until May. This is too late to meet the most pressing
Public Works Engineering Streets Facilities Fleet Parks Parking & Transit
970-577-3587 publicworks@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
departmental needs, and we are seeking Town Board consideration of this request at
the January 28 meeting in order to achieve the earliest start date possible.
For 2020, we propose this position be managed by our Parking & Transit Division and
supervised by Vanessa Solesbee. This is proposed as a fully benefited position that
would be non-exempt and compensated for overtime hours according to FLSA. The
funded term of this contract position is proposed to end December 31, 2020. The
requested funding amount is $70,000 for ten months of employment. I want to be clear
that this is not an isolated, one-year need. PW intends to seek continuation of this
administrative support through submittal of another Service Proposal for the 2021
budget process. We anticipate in future years, a permanent position could be funded
50% with new paid parking revenue and 50% from General Fund sales tax revenue.
These ratios may be adjusted as we learn more accurate work load splits in 2020 and
we see how the parking revenue stream materializes.
We anticipate this new employee will deliver mid-level administrative skills and
knowledge to perform the following tasks:
• Share the front desk support responsibilities to answer phone calls and assist
walk-in customers, understanding the traffic will increase with paid parking and
new employee parking permits
• Provide the first point of contact for most inquiries about parking and transit by
phone and in person
• Support the consultant parking supervisor in the implementation of the new
parking permit programs by developing application materials, issuing permit
renewal notices, creating new permits and authorized copies, receiving payment
and process applications, and communicating with permit holders as needed
about parking lot maintenance, projects, and events
• Manage all aspects of the shuttle sponsorship program including application
creation, program notification, art work solicitation, art work creation, answering
questions by email and phone, coordination with production vendors (large
format printing, small format printing, graphic design)
• Coordinate with VEP on graphic design needs for transit, including annual
brochure design, special event design. Manage timelines for document creation,
review, edits, and distribution
• Provide logistical support for the rollout of the new electric downtown trolley and
a new express shuttle route from perimeter parking lots to Bond Park
• Implement 2020 updates to the parking garage banner program including art
applications, coordination with AAC, PAB, etc. Manage the art selection process,
notification, creation of the physical banners, and installation by others
• Coordinate with Events and the PW Streets Division for special event shuttle
routes, sign design and placement, map design, and promotional write-ups for 12
special events annually
Public Works Engineering Streets Facilities Fleet Parks Parking & Transit
970-577-3587 publicworks@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
• Provide backup support for monitoring and updating departmental web pages
• Support administrative office tasks for all Divisions, including taking project
photos, developing meeting materials (PPTs, spreadsheets, agendas, etc.),
scheduling meetings and trainings
• Provide backup support for parking lot utilization monitoring use mobile LPR
equipment
• Provide backup support for dynamic message sign board messaging operations
• Following up on parking citation related questions and coordinate with PD to
enter their manual tickets. Coordinating with Finance to ensure payments are
processed and recorded for all parking citations. Look up parking citation
information for customers.
• Prepare communication documents for public outreach efforts
• Support the existing staff with LUCITY work order creation and monitoring
• Track & order office supplies
• Assist in document scanning for the Laserfiche conversion
This will free up our existing Administrative Assistant II to focus on performing the
highest level administrative tasks for our department, including:
• Respond to the spontaneous work requests from the PW Director or Division
Managers in response to Town Administrator, Town Board, or customer urgent
needs
• Respond to the full spectrum of simple to complex customer inquiries and
requests for information
• Complete the Laserfiche document management transition in the Public Works
Department by scanning hard copy documents, attending training sessions,
training PW staff, and managing the entry of PW documents for the semi-monthly
Town Board public hearings and study session. Manage monthly document entry
for Town Board meetings.
• Manage the migration of web pages for six PW divisions to the new platform, and
provide real-time updates to keep the content fresh and accurate for our
community.
• Provide centralized oversight of the expansion and implementation of the
LUCITY work management system by streamlining implementation of the work
orders, performing building equipment data entry, labor and personnel cost data
entry, populating and launching the preventative maintenance scoping and
scheduling module, and scanning and entering PM performed by third party
contractors for three Divisions. Research and recommend system expansions to
guide and manage all work performed in the Public Works Department.
• Process monthly invoices, tracking expenditures, and manage the 2020 budget
for all six Divisions in Public Works.
• Prepare the draft 2021 budget document and study presentations for all six
division in Public Works.
Public Works Engineering Streets Facilities Fleet Parks Parking & Transit
970-577-3587 publicworks@estes.org
170 MACGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
• Support Project Managers in developing Requests for Proposals
• Oversee and perform electronic document entry into BidNet for Invitations to Bid,
RFPs, and project addenda. Expand PW use of BidNet to include electronic
receipt of bids and proposals.
• Oversee and perform recording secretary duties for the Parks Advisory Board
and Transportation Advisory Board.
I appreciate your consideration and support of this request to equip our team with
sufficient staff resources to succeed in the many new endeavors assigned to Public
Works for 2020 while delivering the highest quality customer service and
responsiveness to our residents and visitors.
Greg Muhonen, Public Works Director
TOWN OF ESTES PARKBUDGET RECAP BY FUNDFOR YEAR ENDED 12-31-2020BUDGET AMENDMENT #3101204211220236238244256260GENERAL FUNDCOMMUNITY REINVESTMENT CONSERVATION TRUSTLARIMER COUNTY OPEN SPACEEMERGENCY RESPONSECOMMUNITY CENTERTRAILSPARKING SERVICES FUNDSTREETRevenues$22,880,206 $4,808,046$32,300$660,500$83,983$837,327$921,263$775,109 $2,049,585Expenses23,607,689 4,806,04631,678596,02751,544837,327930,419716,232 2,063,935Net(727,483)2,00062264,47332,4390(9,156)58,877 (14,350)Estimated Beginning Fund Balance, 1/1/206,693,637071,227107,906112,27419,94819,58158,877 583,022Estimated Ending Fund Balance, 12/31/20$5,966,154$2,000$71,849$172,379$144,713$19,948$10,425$117,754 $568,672Budgeted Reserves Thumb Open Space Reserve- - 70,000 171,700 - - - - - Pkg Garage Maint Reserve 101-1700-417-37-9924,000 - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations122,000 - - - - - - - - Policy 660 Fund Balance Reserves4,932,130 - - - - - - - - Total Reserved Fund Balance5,078,130 - 70,000 171,700 - - - - - Unreserved Budgetary Fund Balance$888,024$2,000$1,849$679$144,713$19,948$10,425$117,754 $568,672502503606612625635645POWER AND COMMUNICATIONS WATERMEDICAL INSURANCE FLEETINFORMATION TECHNOLOGYVEHICLE REPLACEMENTRISK MANAGEMENT TOTALRevenues, As Amended$18,561,873 $7,176,626 $2,489,578$507,766$898,729$478,889$307,344 $63,469,124Expenses, As Amended20,829,385 7,383,764 2,493,000858,541879,656176,450307,344 66,569,037Net(2,267,512)(207,138)(3,422)(350,775)19,073302,4390 (3,099,913)Estimated Beginning Fund Balance, 1/1/209,964,903 3,457,358 1,292,794452,902266,053245,0560 23,345,538Estimated Ending Fund Balance, 12/31/20$7,697,391 $3,250,220 $1,289,372$102,127$285,126$547,495$0 $20,245,625Budgeted Reserves Thumb Open Space Reserve- - - - - - - 241,700 Pkg Garage Maint Reserve 101-1700-417-37-99- - - - - - - 24,000 Nonspendable Prepaid Fund Bal & Restr Donations- - - - - - - 122,000 Equipment Reserve1,651,484 505,590 - - - 547,495 - 2,704,569 Policy 660 Fund Balance Reserves4,786,096 - 930,376 85,854 200,000 - - 10,934,456 Total Reserved Fund Balance6,437,580 505,590 930,376 85,854 200,000 547,495 - 14,026,725 Unreserved Budgetary Fund Balance1,259,811 2,744,630 358,996 16,273 85,126 - - 6,218,900 Attachment C
TOWN OF ESTES PARK
SUMMARY OF ANTICIPATED REVENUE
FOR YEAR ENDED 12-31-2020
BUDGET AMENDMENT #3
Fund/Dept Fund Name
2020
Original Amendment 2020 Amended
101 GENERAL FUND 22,880,206 - 22,880,206
204 COMMUNITY REINVESTMENT 4,808,046 - 4,808,046
211 CONSERVATION TRUST 32,300 - 32,300
220 LARIMER COUNTY OPEN SPACE 660,500 - 660,500
236 EMERGENCY RESPONSE 83,983 - 83,983
238 COMMUNITY CENTER 837,327 - 837,327
244 TRAILS 921,263 - 921,263
256 PARKING SERVICES FUND 740,109 35,000 775,109
260 STREET 2,049,585 - 2,049,585
502 POWER AND COMMUNICATIONS 18,561,873 - 18,561,873
503 WATER 7,176,626 - 7,176,626
606 MEDICAL INSURANCE 2,489,578 - 2,489,578
612 FLEET 507,766 - 507,766
625 INFORMATION TECHNOLOGY 898,729 - 898,729
635 VEHICLE REPLACEMENT 478,889 - 478,889
645 RISK MANAGEMENT 307,344 - 307,344
TOTAL 63,434,124 35,000 63,469,124
Attachment C
TOWN OF ESTES PARK
SUMMARY OF APPROPRIATIONS
FOR YEAR ENDED 12-31-2020
BUDGET AMENDMENT #3
Fund/Dept Fund Name
2020
Original Amendment 2020 Amended
101 GENERAL FUND
101-1100 Legislative 345,792 - 345,792
101-1190 Town Attorney 338,847 - 338,847
101-1200 Judicial 76,187 - 76,187
101-1300 Town Administrator's Office 370,082 - 370,082
101-1400 Town Clerk's Office 347,940 - 347,940
101-1500 Finance 579,008 - 579,008
101-1600 Com Dev ( Planning) 835,211 - 835,211
101-1700 Facilities 1,108,864 3,501 1,112,365
101-1800 Employee Benefits 318,618 - 318,618
101-1900 Community Service Grants 1,359,306 - 1,359,306
101-2100 Police - Patrol 3,944,293 - 3,944,293
101-2155 Police - Communications 989,092 - 989,092
101-2175 Police - Comm Svcs 375,388 - 375,388
101-2185 Police - Code Enforcement 163,394 - 163,394
101-2300 Building Safety Divison 647,900 - 647,900
101-2400 Engineering 402,211 7,000 409,211
101-2600 Visitor Center 504,551 - 504,551
101-3100 Streets 1,291,037 3,500 1,294,537
101-5200 Parks 1,317,867 3,500 1,321,367
101-5304 Senior Center - - -
101-5500 Special Events 2,252,573 - 2,252,573
101-5600 Transportation 589,694 17,499 607,193
101-5690 Parking Services - - -
101-5700 Museum 401,079 - 401,079
101-9000 Transfers 4,978,755 35,000 5,013,755
101 GENERAL FUND 23,537,689 70,000 23,607,689
204 COMMUNITY REINVESTMENT 4,806,046 - 4,806,046
211 CONSERVATION TRUST 31,678 - 31,678
220 LARIMER COUNTY OPEN SPACE 596,027 - 596,027
236 EMERGENCY RESPONSE 51,544 - 51,544
238 COMMUNITY CENTER 837,327 - 837,327
244 TRAILS 930,419 - 930,419
256 PARKING SERVICES FUND 681,232 35,000 716,232
260 STREET 2,063,935 - 2,063,935
502 POWER AND COMMUNICATIONS 20,829,385 - 20,829,385
503 WATER 7,383,764 - 7,383,764
606 MEDICAL INSURANCE 2,493,000 - 2,493,000
612 FLEET 858,541 - 858,541
625 INFORMATION TECHNOLOGY 879,656 - 879,656
635 VEHICLE REPLACEMENT 176,450 - 176,450
645 RISK MANAGEMENT 307,344 - 307,344
TOTAL ALL FUNDS 66,464,037 105,000 66,569,037
Attachment C
TOWN OF ESTES PARK
GENERAL FUND BUDGET RESERVE RATIO
FOR YEAR ENDED 12-31-2020
BUDGET AMENDMENT #3
General Fund
Comm
Reinvestment
Fund Total
Fund Balance $5,966,154 $2,000 $5,968,154
Reserves to Exclude
Parking Garage Maintenance Reserve 24,000 24,000
Prepaids and Restricted Donations Estimate 122,000 122,000
146,000 - 146,000
Fund Balance Subject to Reserve Calculation 5,820,154 2,000 5,822,154
Total Expenditures 23,607,689 4,806,046 28,413,735
Less Transfers Out Between GF & CRF 4,793,046 3,555,919 8,348,965
Net Expenditures 18,814,643 1,250,127 20,064,770
Less Capital Expenditures
Cap Outlay - Front End Loader (Bi-annual Trade In) - Streets 20,000 20,000
Cap Outlay - Bobcat Trade Ins 2 (Annual trade in) - Parks 6,450 6,450
Cap Outlay - CIP - Town Hall VRF Phase 1 (Air Conditioners) 198,000 198,000
CIP - Downtown Wayfinding 2020 50,000 50,000
CIP - Events Center Stall Leveling 61,800 61,800
Total Capital to Exclude 26,450 309,800 336,250
Total Expenditures Subject to Reserve Calculation 18,788,193 940,327 19,728,520
Reserve Ratio 31.0% 0.2% 29.5%
Attachment C
TOWN OF ESTES PARK
GENERAL FUND ONGOING REVENUE VS ONGOING EXPENDITURES
FOR YEAR ENDED 12-31-2020
BUDGET AMENDMENT #3
General Fund
Community
Reinvestment
Fund Total
Total Revenues 22,880,206 4,808,046 27,688,252
Less:
Capital Grants (One time funds)---
Transfers between GF & CRF 3,555,919 4,793,046 8,348,965
3,555,919 4,793,046 8,348,965
Net Ongoing Revenues 19,324,287 15,000 19,339,287
Total Expenditures 23,607,689 4,806,046 28,413,735
Less:
Transfers between GF & CRF 4,793,046 3,555,919 8,348,965
Less One Time Expenditures:
Parking Garage Maintenance Reserve 12,000 -12,000
Cap Outlay - Front End Loader (Bi-annual Trade In) - Streets 20,000 -20,000
Cap Outlay - Bobcat Trade Ins 2 (Annual trade in) - Parks 6,450 -6,450
Cap Outlay - CIP - Town Hall VRF Phase 1 (Air Conditioners)-198,000 198,000
CIP - Downtown Wayfinding 2020 -50,000 50,000
CIP - Events Center Stall Leveling -61,800 61,800
Barn Repairs 101-5500-455-25-02 15,000 -15,000
VC Lobby/Driver Lounge Furniture 101-2600-426-26-23 8,000 -8,000
PTWIN data migration 101-1400-414-22-13 8,000 -8,000
Property File Scanning Temp 101-1400-414-22-13 25,000 -25,000
Parking Division Startup Transfer 220,709 -220,709
Painting/Staining Outside of Visitor Center 33,000 -33,000
Increase in Community Initiative 50,000 -50,000
Community Initiative Funding 101-1900-419-91-47 100,000 100,000
Infant/Toddler Childcare Capital Grant Pool 10,000 -10,000
508,159 309,800 817,959
Net Ongoing Expenditures 18,306,484 940,327 19,246,811
Net Ongoing Rev vs Exp 1,017,803 (925,327)92,476
Attachment C
TOWN OF ESTES PARK
GENERAL FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes 12,402,321 13,842,631 14,346,299 15,218,010 - 15,218,010
Intergovernmental -2,721----
Rental Income 35,102 30,602 30,599 30,600 -30,600
Investment Income 18,351 53,071 125,000 115,000 -115,000
Miscellaneous 18,571 32,534 37,811 27,778 -27,778
Transfers In 1,768,749 1,875,924 4,382,534 5,414,484 - 5,414,484
Departmental Revenues 3,557,564 7,938,020 3,201,715 2,074,334 - 2,074,334
Total Revenues 17,800,658 23,775,503 22,123,958 22,880,206 - 22,880,206
Legislative 174,603 208,236 298,985 345,792 -345,792
Attorney --201,942 338,847 -338,847
Judicial 57,705 76,471 83,174 76,187 -76,187
Town Administrator 506,367 329,092 433,677 370,082 -370,082
Town Clerk 451,486 478,534 489,372 347,940 -347,940
Finance 471,796 519,073 572,545 579,008 -579,008
Planning 1,005,643 727,119 1,173,323 835,211 -835,211
Facilities 938,061 973,354 1,409,451 1,108,864 3,501 1,112,365
Human Resources 115,108 94,403 212,963 318,618 -318,618
Community Svcs 998,270 1,125,668 1,186,277 1,359,306 - 1,359,306
Police - Patrol 3,000,366 3,286,926 4,029,471 3,944,293 - 3,944,293
Police - Communications 1,253,765 907,050 1,052,547 989,092 -989,092
Police - Comm Svc 324,440 351,972 335,500 375,388 -375,388
Police - Code Enforcement --62,264 163,394 -163,394
Building Safety 532,077 529,267 588,379 647,900 -647,900
Engineering 669,046 588,661 384,003 402,211 7,000 409,211
Visitor Services 417,208 437,098 549,335 504,551 -504,551
Streets and Highways 5,239,372 1,217,558 1,262,009 1,291,037 3,500 1,294,537
Parks 1,007,346 1,136,797 1,245,082 1,317,867 3,500 1,321,367
Senior Center 316,52913,233----
Special Events 1,840,231 2,106,676 2,128,760 2,252,573 - 2,252,573
Transit 432,628 458,402 1,463,054 589,694 17,499 607,193
Parking -24,872 260,161 ---
Museum 300,739 360,349 401,354 401,079 -401,079
Transfers Out 977,921 1,350,322 4,273,100 4,978,755 35,000 5,013,755
Total Expenditures 21,030,707 17,301,133 24,096,728 23,537,689 70,000 23,607,689
Net Income (Loss)(3,230,049) 6,474,370 (1,972,770) (657,483) (70,000) (727,483)
Beginning Fund Balance 5,422,086 2,192,037 8,666,407 6,693,637 6,036,154 6,693,637
Ending Fund Balance 2,192,037 8,666,407 6,693,637 6,036,154 5,966,154 5,966,154
Attachment C
TOWN OF ESTES PARK
COMMUNITY REINVESTMENT FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Intergovernmental 3,080,1632,284,195----
Investment Income 10,525 20,732 7,500 15,000 -15,000
Miscellaneous 29,52038,239----
Transfers In 977,921 1,350,322 4,258,100 4,793,046 - 4,793,046
Debt Proceeds 4,552,617- ----
Departmental Revenues -- ----
Total Revenues 8,650,746 3,693,488 4,265,600 4,808,046 - 4,808,046
Community Reinvestment Fund 20,125 18,467 200,750 22,000 -22,000
Capital Outlay 8,433,309 2,029,886 2,044,972 309,800 -309,800
Debt Service 773,437 916,754 918,413 918,327 -918,327
Transfers Out -- 2,460,564 3,555,919 - 3,555,919
Rounding (1)- ----
Total Expenditures 9,226,870 2,965,107 5,624,699 4,806,046 - 4,806,046
Net Income (Loss)(576,124) 728,381 (1,359,099) 2,000 -2,000
Beginning Fund Balance 1,206,842 630,718 1,359,099 -2,000 -
Ending Fund Balance 630,718 1,359,099 -2,000 2,000 2,000
Attachment C
TOWN OF ESTES PARK
CONSERVATION TRUST FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Intergovernmental 30,765 31,687 32,000 32,000 -32,000
Investment Income 419 670 300 300 -300
Miscellaneous -- ----
Total Revenues 31,184 32,357 32,300 32,300 -32,300
Conservation Trust Fund 11,786 16,709 31,678 31,678 -31,678
Rounding (1)- ----
Total Expenditures 11,785 16,709 31,678 31,678 -31,678
Net Income (Loss)19,399 15,648 622 622 -622
Beginning Fund Balance 35,558 54,957 70,605 71,227 71,849 71,227
Ending Fund Balance 54,957 70,605 71,227 71,849 71,849 71,849
Attachment C
TOWN OF ESTES PARK
LARIMER COUNTY OPEN SPACE FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Intergovernmental 1,975,384 1,122,088 1,165,000 658,000 -658,000
Investment Income 240 4 2,000 2,500 -2,500
Miscellaneous 41,524- ----
Transfers In -- ----
Total Revenues 2,017,148 1,122,092 1,167,000 660,500 -660,500
Open Space 110,599 70,384 82,497 73,527 -73,527
Capital Outlay 1,600,951 126,427 1,230,073 522,500 -522,500
Transfers Out 430,000 -300,000 ---
Rounding (1)- ----
Total Expenditures 2,141,549 196,811 1,612,570 596,027 -596,027
Net Income (Loss)(124,401) 925,281 (445,570) 64,473 -64,473
Beginning Fund Balance (247,404) (371,805) 553,476 107,906 172,379 107,906
Ending Fund Balance (371,805) 553,476 107,906 172,379 172,379 172,379
Attachment C
TOWN OF ESTES PARK
EMERGENCY RESPONSE SYSTEM FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes 69,220 75,215 78,834 83,733 -83,733
Investment Income 325 334 250 250 -250
Miscellaneous -276----
Debt Proceeds --325,000 ---
Total Revenues 69,545 75,825 404,084 83,983 -83,983
Emergency Response System 29,930 28,265 78,305 51,544 -51,544
Capital Outlay 11,694 -325,000 ---
Transfers Out -- ----
Rounding - (1)----
Total Expenditures 41,624 28,264 403,305 51,544 -51,544
Net Income (Loss)27,921 47,561 779 32,439 -32,439
Beginning Fund Balance 36,013 63,934 111,495 112,274 144,713 112,274
Ending Fund Balance 63,934 111,495 112,274 144,713 144,713 144,713
Attachment C
TOWN OF ESTES PARK
COMMUNITY CENTER FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes 692,196 752,155 788,340 837,327 -837,327
Intergovernmental -- ----
Charges for Services -- ----
Rental Income -- ----
Investment Income ------
Miscellaneous -- ----
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues (1)-----
Total Revenues 692,195 752,155 788,340 837,327 -837,327
Community Center 692,196 752,155 768,392 837,327 -837,327
Transfers Out -- ----
Rounding -- ----
Total Expenditures 692,196 752,155 768,392 837,327 -837,327
Net Income (Loss)(1)-19,948---
Beginning Fund Balance 1 --19,948 19,948 19,948
Ending Fund Balance --19,948 19,948 19,948 19,948
Attachment C
TOWN OF ESTES PARK
TRAILS EXPANSION FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes 346,098 376,077 394,170 418,663 -418,663
Intergovernmental 115,217 --500,000 -500,000
Charges for Services -- ----
Rental Income -- ----
Investment Income 5,473 3,349 2,000 2,600 -2,600
Miscellaneous 69,880- ----
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 536,668 379,426 396,170 921,263 -921,263
Trails Expansion Operations --33,537 28,919 -28,919
Capital Outlay 334,205 -955,773 901,500 -901,500
Transfers Out 673,000- ----
Rounding (2)(1)----
Total Expenditures 1,007,203 (1) 989,310 930,419 -930,419
Net Income (Loss)(470,535) 379,427 (593,140) (9,156)-(9,156)
Beginning Fund Balance 703,829 233,294 612,721 19,581 10,425 19,581
Ending Fund Balance 233,294 612,721 19,581 10,425 10,425 10,425
Attachment C
TOWN OF ESTES PARK
STREET IMPROVEMENT FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes 1,661,271 1,805,171 1,892,015 2,009,585 - 2,009,585
Intergovernmental -- ----
Charges for Services -- ----
Rental Income -- ----
Investment Income 54,498 78,967 15,000 40,000 -40,000
Miscellaneous 6- ----
Transfers In 1,103,000- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 2,818,775 1,884,138 1,907,015 2,049,585 - 2,049,585
Street Improvement Operations 1,818,796 601,201 701,633 727,835 -727,835
Capital Outlay 111,179 2,059,154 4,180,312 1,336,100 - 1,336,100
Transfers Out -- ----
Rounding 1- ----
Total Expenditures 1,929,976 2,660,355 4,881,945 2,063,935 - 2,063,935
Net Income (Loss)888,799 (776,217) (2,974,930) (14,350)-(14,350)
Beginning Fund Balance 3,445,370 4,334,169 3,557,952 583,022 568,672 583,022
Ending Fund Balance 4,334,169 3,557,952 583,022 568,672 568,672 568,672
Attachment C
TOWN OF ESTES PARK
POWER AND COMMUNICATIONS FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental 1,031,2023,344----
Charges for Services 15,915,519 16,787,139 17,023,722 18,329,373 - 18,329,373
Rental Income 292- ----
Investment Income 87,206 165,002 64,000 120,000 -120,000
Miscellaneous 472,396 322,017 134,578 112,500 -112,500
Transfers In 365,7032,139,306----
Debt Proceeds -- 33,358,267 ---
Departmental Revenues -- ----
Total Revenues 17,872,318 19,416,808 50,580,567 18,561,873 - 18,561,873
Source of Supply 7,350,123 7,670,249 7,554,806 7,983,854 - 7,983,854
Distribution 4,356,498 4,480,158 4,140,905 4,329,144 - 4,329,144
Customer Accounts 445,111 478,638 449,154 451,758 -451,758
Admin & General 2,460,966 2,252,805 2,382,807 2,302,700 - 2,302,700
Debt Service 151,307 139,811 3,771,466 1,539,928 - 1,539,928
Broadband -- 1,040,000 816,972 -816,972
Capital Outlay 51,095 93,250 28,473,279 1,685,000 - 1,685,000
Transfers Out 1,646,929 1,731,228 1,772,928 1,720,029 - 1,720,029
Rounding -1 ----
Total Expenditures 16,462,029 16,846,140 49,585,345 20,829,385 - 20,829,385
Net Income (Loss)1,410,289 2,570,668 995,222 (2,267,512)- (2,267,512)
Beginning Fund Balance 8,328,795 8,325,317 8,969,681 9,964,903 7,697,391 9,964,903
Ending Fund Balance 9,739,084 10,895,985 9,964,903 7,697,391 7,697,391 7,697,391
Attachment C
TOWN OF ESTES PARK
WATER FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental (1,395)(2,959)----
Charges for Services 5,410,607 6,627,848 5,677,964 6,173,376 - 6,173,376
Rental Income -4,000----
Investment Income 60,028 142,126 30,000 105,000 -105,000
Miscellaneous 278,116 75,167 40,000 440,250 -440,250
Transfers In -551,956----
Debt Proceeds --20,000 458,000 -458,000
Departmental Revenues -- ----
Total Revenues 5,747,356 7,398,138 5,767,964 7,176,626 - 7,176,626
Source of Supply 98,192 106,625 202,200 202,200 -202,200
Purification 876,336 986,706 1,132,927 1,164,367 - 1,164,367
Distribution 2,624,412 2,435,980 1,589,206 1,933,551 - 1,933,551
Customer Accounts 351,088 338,156 298,992 257,185 -257,185
Admin & General 643,529 780,028 799,587 852,070 -852,070
Debt Service 123,081 118,454 410,270 396,355 -396,355
Capital Outlay 18,931 9,145 4,549,001 2,439,500 - 2,439,500
Transfers Out 121,820 144,696 149,042 138,536 -138,536
Rounding -- ----
Total Expenditures 4,857,389 4,919,790 9,131,225 7,383,764 - 7,383,764
Net Income (Loss)889,967 2,478,348 (3,363,261) (207,138)- (207,138)
Beginning Fund Balance 5,473,725 6,470,992 6,820,619 3,457,358 3,250,220 3,457,358
Ending Fund Balance 6,363,692 8,949,340 3,457,358 3,250,220 3,250,220 3,250,220
Attachment C
TOWN OF ESTES PARK
MEDICAL INSURANCE FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental -- ----
Charges for Services 2,343,365 2,546,120 2,447,907 2,469,328 - 2,469,328
Rental Income -- ----
Investment Income 5,885 23,158 3,500 20,000 -20,000
Miscellaneous 506 23,980 -250 -250
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 2,349,756 2,593,258 2,451,407 2,489,578 - 2,489,578
Medical Insurance Fund Operations 1,904,193 2,132,406 2,352,416 2,493,000 - 2,493,000
Rounding - (2)----
Total Expenditures 1,904,193 2,132,404 2,352,416 2,493,000 - 2,493,000
Net Income (Loss)445,563 460,854 98,991 (3,422)-(3,422)
Beginning Fund Balance 243,637 732,949 1,193,803 1,292,794 1,289,372 1,292,794
Ending Fund Balance 689,200 1,193,803 1,292,794 1,289,372 1,289,372 1,289,372
Attachment C
TOWN OF ESTES PARK
FLEET MAINTENANCE FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental -515----
Charges for Services 456,458 487,938 502,053 506,219 -506,219
Rental Income -- ----
Investment Income 2,098 4,852 1,000 1,547 -1,547
Miscellaneous 3,8972,194----
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 462,453 495,499 503,053 507,766 -507,766
Fleet Maintenance 392,357 402,937 465,516 458,541 -458,541
Capital Outlay --44,000 400,000 -400,000
Rounding -- ----
Total Expenditures 392,357 402,937 509,516 858,541 -858,541
Net Income (Loss)70,096 92,562 (6,463) (350,775)- (350,775)
Beginning Fund Balance 285,138 363,419 459,365 452,902 102,127 452,902
Ending Fund Balance 355,234 455,981 452,902 102,127 102,127 102,127
Attachment C
TOWN OF ESTES PARK
INFORMATION SYSTEMS TECHNOLOGY FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental 5,9008----
Charges for Services 611,055 719,629 841,731 892,729 -892,729
Rental Income -- ----
Investment Income 6,339 5,457 5,000 5,000 -5,000
Miscellaneous 2,073 3,219 1,500 1,000 -1,000
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 625,367 728,313 848,231 898,729 -898,729
IT Operations 609,392 668,724 768,216 799,656 -799,656
Capital Outlay --89,000 80,000 -80,000
Transfers Out 365,703- ----
Rounding -- ----
Total Expenditures 975,095 668,724 857,216 879,656 -879,656
Net Income (Loss)(349,728) 59,589 (8,985) 19,073 -19,073
Beginning Fund Balance 591,255 223,862 275,038 266,053 285,126 266,053
Ending Fund Balance 241,527 283,451 266,053 285,126 285,126 285,126
Attachment C
TOWN OF ESTES PARK
VEHICLE REPLACEMENT FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental -- ----
Charges for Services 869,624 270,793 455,898 478,139 -478,139
Rental Income -- ----
Investment Income 12,517 13,291 10,000 750 -750
Miscellaneous 45,46059,970----
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues 927,601 344,054 465,898 478,889 -478,889
Fleet Replacement Operations 605,410321,074----
Capital Outlay 381,415 125 532,214 176,450 -176,450
Transfers Out -2,691,262----
Rounding -- ----
Total Expenditures 986,825 3,012,461 532,214 176,450 -176,450
Net Income (Loss)(59,224) (2,668,407) (66,316) 302,439 -302,439
Beginning Fund Balance 2,865,183 3,322,783 311,372 245,056 547,495 245,056
Ending Fund Balance 2,805,959 654,376 245,056 547,495 547,495 547,495
Attachment C
TOWN OF ESTES PARK
RISK MANAGEMENT FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental -- ----
Charges for Services --273,947 307,344 -307,344
Rental Income -- ----
Investment Income ------
Miscellaneous -- ----
Transfers In -- ----
Debt Proceeds -- ----
Departmental Revenues ------
Total Revenues --273,947 307,344 -307,344
Risk Management Operations --273,947 307,344 -307,344
Rounding -- ----
Total Expenditures --273,947 307,344 -307,344
Net Income (Loss)-- ----
Beginning Fund Balance -- ----
Ending Fund Balance -- ----
Attachment C
TOWN OF ESTES PARK
PARKING SERVICES FUND
SUMMARY BY DEPARTMENT
BUDGET AMENDMENT #3
2017 Actual 2018 Actual
2019 EOY
Estimate 2020 Original Amendment
2020
Amended
REVENUE
Taxes -- ----
Intergovernmental -- ----
Charges for Services ---554,400 -554,400
Rental Income -- ----
Investment Income ------
Miscellaneous -- ----
Transfers In ---185,709 35,000 220,709
Debt Proceeds -- ----
Departmental Revenues -- ----
Total Revenues ---740,109 35,000 775,109
Parking Services Operations ---681,232 35,000 716,232
Rounding -- ----
Total Expenditures ---681,232 35,000 716,232
Net Income (Loss)---58,877 -58,877
Beginning Fund Balance ----58,877 58,877
Ending Fund Balance ---58,877 58,877 117,754
Attachment C
TOWN OF ESTES PARK
CIP & SVC PROPOSAL CHANGES
GENERAL & COMMUNITY REINVESTMENT FUNDS
Requests are listed in priorty order. If funding becomes available, the unfunded requests will be considered
in this order by the Town Administrator in light of the priorites at that time.
Ongoing One Time
Estimated 12-31-2020 Fund Balance 92,476 6,369,881
GF Reserves (25%)- 4,932,130
Estimated Available Funding 92,476 1,437,751
Proposed - 70,000
Net Available Funding 92,476 1,367,751
Ranking Fund Index #Description Type Amount
Recom
Funding Ongoing One Time
New 101 N/A Workforce Housing / Peak View One Time 800,000
New 101 N/A Loop Request One Time 560,000
New 101 N/A Additional Comprehensive Plan Funding (50k to 150K)One Time 150,000
New 101 N/A Stanley Home One Time 75,000
New 101 N/A Workforce Housing & Childcare Fund Balance One Time -
9 101 21 CIP - Tregent Restroom Remodel One Time 192,000
10 204 22 Transportation Plan - US 34 (Wonderview to Steamer)One Time 75,000
11 101 26 CIP - Security Camera System Phase 3 Event Center One Time 137,500
12 101 27 CIP - EV Charging Station One Time 110,000
13 101 28 Bond Park Walkway One Time 22,148
14 101 32 CIP - Town Hall Elevator Modernization One Time 645,750
15 101 33 Add Green Routes and Access Control Gates-Capital One Time 61,000
16 101 37 PW Admin Assistant I One Time 70,000 x - 70,000
17 101 41 Reallocate Conf Ctr Utility to Bldgs Base Budget for R&M Ongoing 72,000
18 101 45 Lexipol Police Training & Policy Subscription Ongoing 16,704
19 101 49 Emergency Services Dispatcher Ongoing 87,112
20 101 58
Online Community Engagement, Budget Development, &
Operational Performance Platform Ongoing 30,000
21 101 62 Police Officer / Sergeant Promotion - Sal & Ben Ongoing 123,557
21 101 62 Police Officer / Sergeant Promotion - Car One Time 64,500
22 101 77 Replace Janitorial Contractors w/Internal Staff Ongoing 1,786
23 101 81 New Streets Equip Operator II Ongoing 70,360
24 101 85 Civil Engineer II Ongoing 36,960
25 101 89 Increase Ongoing Support for Utility Tap Subsidies Ongoing 21,000
26 101 93 Extend Transit Svc Season (79 to 117 days)Ongoing 186,496
27 101 97 Extend Transit Oper Hrs by 2 (8AM to 10 PM)Ongoing 51,508
28 101 33 Add Green Routes and Access Control Gates-Operating Ongoing 68,350
29 101 101 1/2 FTE Museum Media Specialist Ongoing 30,000
30 101 182 Museum - Cobb-MacDonald Cabin Re-roof One Time 15,000
January 14, 2020
Travis Machalek, Estes Park Town Administrator
Dear Travis,
Having raised $1,530,000 since January 2019 for the purchase of the Historic Stanley Home with closing
scheduled January 31, 2020, The Historic Stanley Home Foundation is making a one-time request for $75,000
to fund the gap between anticipated first year revenues and the costs to start-up the Historic Stanley Home
Museum and Education Center.
As described in the Community Initiative Funding Application, this request for funding does advance the
Town’s strategic plan.
As Americans, we have a tradition of honoring and preserving special sites to pass on to our children and
future generations, the stories about people like F.O. and Flora Stanley who convey our core values and show
who we are and who we aspire to be. Here in the community that they helped to create, the memory of F.O.
and Flora Stanley lives in their home; a place where we are establishing the Historic Stanley Home Museum
and Education Center, an architectural treasure holding F.O. and Flora Stanley’s stories and legacy as an
inspiration for visitors and community leaders.
Please view the video “The Stanleys – A Legacy of Inspiration” at https://www.historicstanleyhome.org/.
Strong community support for this project has been demonstrated by 550 individuals who became members of
the “first five hundred” and who lent their names to the cause of saving the Historic Stanley Home. In
addition, 402 individuals have contributed the $1,530,000 raised in the 12 months since fundraising began in
January of 2019. Funding for the Historic Stanley Home Museum and Education Center Project has also been
provided by the Community Foundation of Northern Colorado and History Colorado.
The Town of Estes Park has already supported the Historic Stanley Home Museum and Education Center
Project through Town Trustee approval of its project plans.
Purchasing the Historic Stanley Home with closing scheduled January 31, 2020 is a major step forward and will
significantly strengthen applications for grant funding for restoration and maintenance. However, adding the
Town of Estes Park to the list of organizations and individuals who have provided financial support would
additionally significantly strengthen planned future applications for renovation and maintenance funding.
Thank you for your time and thoughtful consideration of this request,
Thomas Shamburg, President/CEO
The Historic Stanley Home Foundation
tom@historicstanleyhome.org (970) 415-0139
Pre‐Opening Phase February through May
Operating Phase June through October
Income
Tour Fees $22,500 25% of eventual capacity
Merchandise Sales 7,500
Donations 7,200
Grants 4,000
Total Income 41,200
Expenses
Salary‐Executive Director 30,000 Begins at May 1st
Salary‐Clerical 6,000
Salary‐Interim Director 4,500
Payroll Taxes 3,360
Contract Services‐Caretaker 1,800
Repairs‐Pre Opening 18,000 Occurs February thru May
Shuttle Service‐Summer 15,500 June through October
Office Rent 7,200
Utilities 5,400
Advertising 3,825
Insurance‐Property 3,600
Audit and Tax Services 3,500
Miscellaneous 3,150
Office Supplies 2,250
Grounds Maintenance 2,250
Home Service Calls 1,800
Snow Removal 750
Credit Card Fees 750
Computer Services 750
Internet Connection 720
Insurance‐D and O 603
Cell Phone 450
Garbage Removal 270
Total Expenses 116,428
Projected Expenses over Income ($75,228)
Appendix A
The Historic Stanley Home Foundation
Budget for Start‐Up Period
February through October 2020
Audited Audited Internal
Year Ended Year Ended Year Ended
Income Dec 31, 2017 Dec 31, 2018 Dec 31, 2019
Donations $122,185 $181,547 $1,181,556
Expenses
Salaries‐Director 30,000 30,000 30,000
Payroll Taxes 1,123 1,148 2,295
Computer and Internet 4,157 1,488 1,116
Advertising 2,909 2,715 3,038
Contract Services 0 6,250 0
Office Supplies 3,139 1,360 1,544
Rents 8,500 12,000 12,000
Professional Fees 2,425 3,025 3,135
Telephone 548 548 548
Events 5,021 0 771
Insurance 750 810 804
Other Expense 217 2,127 768
Total Expenses 58,789 61,471 56,019
Net Income $63,396 $120,076 $1,125,537
Balance Sheets
Assets
Cash on Hand $7,946 $3,915 $33,496
Gift Pledges Receivable 95,500 220,130 1,236,817
Other Receivables 1,050 0 0
Deposits for Purchase 0 15,000 65,000
Total Assets $104,496 $239,045 $1,335,313
Liabilities
Accrued Expenses 20,321 34,871 24,871
Payroll Taxes Payable 1,478 1,400 1,433
Total Liabilities 21,799 36,271 26,304
Net Assets 82,697 202,774 1,309,009
Total Liabilities and
Net Assets $104,496 $239,045 $1,335,313
Appendix B
The Historic Stanley Home Foundation
Audited Income Statements for the Years Ended December 31, 2017 and 2018
Internal Statements for the Year Ended December 31, 2019
POLICY 671 - EXHIBIT B
Community Initiative Funding Application
Funding Year: 2020
Project or Program Title: The Historic Stanley Home Museum and Education Center Startup Project
Entity: The Historic Stanley Home Foundation
When was your entity established?: October, 2016
Contact Person: Thomas Shamburg Title: President/CEO, The Historic Stanley Home Foundation
Phone: (970) 415-0139 E-mail: tom@historicstanleyhome.org
Address P.O. Box 2130, 166 Virginia Drive, Suite 1, Estes Park, CO 80517
Dollar amount requested: $ 75,000
Please provide the following information to help us assess your entity's eligibility:
Is your entity currently serving the Estes Valley? Yes_X_ N____
1.What is the mission of your organization?
The Mission of the Historic Stanley Home Foundation is to purchase, renovate, preserve and
operate Rockside, the F.O. Stanley Home, as a cultural center for local history education. The
home will be an enduring reminder of the evolution and development of Estes Park and Rocky
Mountain National Park
2.Describe the project or program that will be supported with the assistance to the Town of Estes Park
funding if granted.
Following the purchase of the Historic Stanley Home, the request will fund the startup of the
Historic Stanley Home Museum and Education Center as detailed in the Startup Budget in
Appendix A.
Please see Appendix A.: The Historic Stanley Home Museum and Education Center Startup Budget.
3.How does this project or program advance the Town's Strategic Plan (www.estes.org/strategicplan)?
The areas of the Town’s Strategic Plan that are advanced by this project are:
1.Robust Economy - We have a diverse, healthy year-round economy.
1.1 We will develop a robust and sustainable economy by making our economic
development decisions based on a triple bottom line model, considering economic,
social and environmental impacts and benefits.
The Historic Stanley Home Museum and Education Center programs will support a
robust and sustainable economy through offering programs with valuable social
(educational) impacts and benefits
1.3 Our economy should be diverse, attracting and serving a broad range of current
and potential stakeholders.
The Historic Stanley Home Museum and Education Center programs will attract and
serve a broad range of current and potential stakeholders. We consider our guests as
stakeholders (see 3.2 below)
3. Exceptional Guest Services - We are a preferred Colorado mountain destination providing
an exceptional guest experience.
3.1 We value broad collaboration in providing exceptional guest services
The Historic Stanley Home Museum and Education Center has had collaborative
discussions with the Estes Park Museum and the Estes Park schools about program
offerings.
3.2 As a destination community, we consider our guests as stakeholders in the Town,
along with our residents.
The Historic Stanley Home Museum and Education Center programs will represent an
additional appealing offering to our guests.
5.Outstanding Community Services - Estes Park is an exceptionally vibrant, diverse, inclusive
and active mountain community in which to live, work and play, with housing available for all
segments in our community.
5.1 We support a family-friendly community and strive to be a family-friendly
employer.
The Historic Stanley Home Museum and Education Center programs will include
families and there are plans to involve Estes Park School District students as docents
for tours.
4.What population and geographic area will be targeted for service through this project or program?
While tours and educational programs at the Historic Stanley Home and Museum and Education
Center will be open to all residents of Estes Park, especially from our schools, the programs will
also be open to our visitors who seek an understanding of Estes Park’s history and the role of the
Stanleys in our community’s development.
5.How many people in the Estes Valley (total and unduplicated) do you expect to serve with this
project or program?
About 7,000 visitors per year are expected when the Historic Stanley Home and Museum and
Education Center is running at capacity in year two and beyond. However, until the marketing
program has been fully implemented, about 2,000 visitors are expected in year one, with an
estimated 700 from the Estes Valley.
6.How will you measure the success of the project or program for which funding is requested (200
words max)?
The success of The Historic Stanley Home and Museum will be measured by the number of visits
and the comments of visitors describing the value of their experience.
7.Who will be responsible for the administration of the project or program for which you are
requesting funding (name, title, and entity only)?
Tom Shamburg
Interim Executive Director
Employee of The Historic Stanley Home Foundation
8.Are there currently any other entities or organizations providing similar projects or programs in the
Estes Valley? If so, please identify them and describe any cooperation (250 words max).
MacGregor Ranch has a similar historic homestead used as a center of historic information about
the MacGregors and their role in the development of Estes Park and the State of Colorado.
MacGregor Ranch has a school fieldtrip program like the plans Historic Stanley Home Museum and
Education Center. However, the MacGregor Ranch and Historic Stanley Home Museum and
Education Center programs, while similar in some ways, will not be duplicative as the historical
narratives based on different individuals are independent.
9.Please attach the most recent fiscal year-end financial statements reflecting your entity's beginning
and ending balances for the year. This requirement can be met by submitting one or more of the
following:
Please see Appendix B – Audited Income Statements for years ending 31-Dec 2017 and 2018
10.Please list all anticipated funding sources for this project or program. Be sure to highlight any
opportunities to leverage Town funds with external funds.
The Foundation Board and Community Advisory Group believe that future individual, corporate
and granting Foundations will find Town Support financially to be encouraging to see that the
Town finds the Stanley Home mission to be important enough to support.
This project is for start-up costs for the period of February through October 2020. This Town
application is the only one being made for this need for start-up costs.
Other funding sources will be earmarked for large renovation costs such as History Colorado,
Colorado State Tax Credits program and foundations like the Gates Family Foundation, but not for
start-up costs.
11.Please attach a list of your Board of Directors with names, Board titles, and contact information
(email, phone, and/or address).
Tom Shamburg, President and Treasurer stanleyhistorichome@gmail.com
Randy Kampfe, Vice President r.kampfe2@gmail.com
Dan Scace, Secretary daniel.scace@sbcglobal.net
JoAnn Batey, Board Member joannbatey@gmail.com
John Forster, Board Member graniteforster10@yahoo.com
Lisa Fulton, Board Member Lisa.Fulton@realleads.net
Peggy Lynch, Board Member peggylynch1000@gmail.com
Russ Schneider, Board Member estesoldies65@yahoo.com
12.Please indicate the percentage of your Board Members who have contributed funds to your project
or program during the past year (please note that we are not interested in the amounts given by
individual Board Members, but instead in the percentage of the Board Members who have
financially supported the organization).
All current and past Board members are financial supporters. The percentage is 100%.
I swear and affirm that all of the information included in this application, its attachments, and its
supplemental documents is true and correct to the best of my knowledge.
___Tom Shamburg______
Interim Entity Director
___Tom Shamburg______
Board President/Chair
TOWN ADMINISTRATOR’S
OFFICE
Memo
To: Honorable Mayor Jirsa
Board of Trustees
From: Town Administrator Machalek and Town Attorney Kramer
Date: January 28, 2020
RE: Resolution 10-20 Setting the Election for a Referred Measure for the Sale
of Dannels Fire Station
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Town Board consideration of a resolution setting the election for a referred measure for
the sale of Dannels Fire Station to the Estes Valley Fire Protection District (Fire District).
Present Situation:
In 1996, the Town was the recipient of Special Use Permit (SUP 6-LM-60-L3717) from
the United States Department of the Interior through the Bureau of Reclamation (BoR).
The purpose of the Special Use Permit was to allow the Town to build and operate a
Fire Station on 1.74 acres of Reclamation land just east of the Estes Park Power Plant.
The Town constructed the Dannels Fire Station and operated the facility it until the
formation of the Fire District in 2010. The Town has leased the facility to the Fire District
at no cost since 2010. The Fire District is currently responsible for maintaining,
repairing, and insuring the Fire Station.
On April 30, 2019, the BoR issued the Fire District License Agreement 17-LM-60-1901.
This License contemplates the transfer of the Dannels Fire Station to the Fire District
and would become effective upon the termination of the Town’s 1996 Special Use
Permit. If the Dannels Fire Station is sold to the Fire District, the Town’s Special Use
Permit will be terminated.
Proposal:
The proposed resolution sets the election for a referred measure for the sale of Dannels
Fire Station to the Fire District for $1.
Advantages:
•If the voters approve the sale:
o The Town would have no future expenses related to the maintenance
and/or repair of the Dannels Fire Station, parking lot, or landscaping;
o The Fire District would own an asset that is critical to the provision of its
core services;
o The Fire District would have the ability to explore using the facility to
collateralize the purchase of needed equipment; and
o The Fire District would manage the SUP with the BoR.
Disadvantages:
• None
Action Recommended:
Staff recommends approval of the resolution.
Finance/Resource Impact:
If the voters approve the sale, financial impacts to the Town include:
• Avoiding potential future expenses for the maintenance and repair of the facility
and property; and
• Foregone revenue (selling Fire Station for $1 instead of market value).
Level of Public Interest
Low
Sample Motion:
I move for the approval/denial of Resolution 10-20.
Attachments:
• Resolution 10-20
• Map of the Dannels Fire Station
RESOLUTION 10-20
SETTING ELECTION FOR A REFERRED MEASURE
THE SALE OF DANNELS FIRE STATION
WHEREAS, the Estes Park Board of Trustees finds that it has no present
governmental use for a certain public building owned by the Town, located at 901 N.
St. Vrain Avenue and known as the Dannels Fire Station property, and described as
set forth in Exhibit A (the “Property”); and
WHEREAS, the Estes Valley Fire Protection District currently occupies the
Property and operates its essential governmental services through a leasehold interest
in the Property, which requires the Estes Valley Fire Protection District at no additional
cost to the Town to maintain the Property and the surrounding landscaping in good
order; and
WHEREAS, Colorado Revised Statutes section 31-15-713(a) authorizes the
Town to sell a public building upon such terms and conditions as established by the
Town Board of Trustees and submitted to the electorate at a regular or special election;
and
WHEREAS, the Board of Trustees has determined, through the adoption of this
Resolution, to refer a measure to the Regular Municipal Election, April 7, 2020, for the
purpose of submitting to the electors of the Town of Estes Park a ballot question on the
sale of the Property to the Estes Valley Fire Protection District upon the terms and
conditions set by the Town Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
1. That the Town of Estes Park will refer a question to the electorate to sell
the Property at the Regular Municipal Election on Tuesday, April 7, 2020.
2. The following ballot question shall be placed on the ballot:
Shall the Town of Estes Park sell the Dannels Fire Station for $1 to the
Estes Valley Fire Protection District?
DATED this day of 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
N SAINTVRAINAVE
2ND ST1ST STThis draft document was prepared for internal use by theTown of Estes Park, CO. The town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 50 100Feet±Town of Estes ParkTown Clerk's Office BOR Special Use Boundary
Printed: 1/23/2020 Dannels Fire Station
EXHIBIT A DANNELS FIRE STATION
PROCEDURE FOR PUBLIC HEARING
Applicable items include: Rate Hearings, Code Adoption, Budget Adoption
1.MAYOR.
The next order of business will be the public hearing on ACTION ITEM 4.
ORDINANCE 01-20 AMENDING CHAPTER 2.04 OF THE MUNICIPAL CODE
CONCERNING MUNICIPAL ELECTIONS.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, public comment,
and written comments received on the application.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2.STAFF REPORT.
Review the staff report.
3.PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
Ordinance. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
4.MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the Ordinance which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the
Ordinance.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7. SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
Town Clerk Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: January 28, 2020
RE: Ordinance 01-20 Amending Chapter 2.04 of Estes Park Municipal Code
Concerning Municipal Elections
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Review, and if appropriate, adopt Ordinance 01-20 which amends Chapter 2.04 Board
of Trustees, specifically Municipal Code Section 2.04.20 Write-in candidate affidavit and
Section 2.04.030 Cancellation of elections.
Present Situation:
The Colorado Revised Statutes have been updated throughout the years to allow mail
ballot elections as well as poll elections. In order to facilitate a mail ballot election, the
timeline/deadlines have been updated for nomination petitions, write-in candidates,
UOCAVA mailings, cancellation of elections, etc.
In reviewing the Town’s Municipal Code, it was discovered the Town originally adopted
statute specific code language for write-in candidates and cancellations of elections.
These references have not been updated to reflect the new deadlines outlined in the
Colorado Revised Statutes 31-10-507, 31-10-306, and 31-10-912.
Proposal:
To adopt the proposed Ordinance to align the Town’s Municipal Code with the Colorado
Revised Statutes for write-in candidates and cancellation of elections. Section 2.04.020
would be updated to reflect a write-in candidate must file an application no later than
sixty-four (64) days before the day of the election. Section 2.04.030 would be updated
to state an election can be cancelled on the sixty-fourth (64) day if there are not more
candidates than offices.
Staff is recommending additional language for Section 2.04.030 to provide the Board a
formal process for cancelling a referred measure. The impetus for the change was the
recent lack of candidate petitions submitted to the Clerk’s office before the packet
material was finalized for the January 28, 2020 meeting, and the Resolution to set a
referred measure for the sale of the fire station to the Fire District on the April 7, 2020
ballot. The Town Board could consider cancellation of the Municipal Election if there
are not enough candidates but still have to hold the election if the Board set a referred
measure.
Advantages:
• To align the Town’s Municipal Code with the Colorado Revised Statute for write-in
candidates and cancellation of an election.
Disadvantages:
• None.
Action Recommended:
Adoption of Ordinance 01-20 as presented.
Budget:
None.
Level of Public Interest:
Low.
Sample Motion:
I move to adopt/not adopt Ordinance 01-20.
Attachments:
Ordinance No. 01-20
ORDINANCE NO. 01-20
AN ORDINANCE AMENDING CHAPTER 2.04 OF THE
ESTES PARK MUNICIPAL CODE CONCERNING MUNICIPAL ELECTIONS
WHEREAS, the Town of Estes Park ("Town") is a statutory municipality having all
powers conferred by Article XX of the Colorado Constitution and the Colorado Revised
Statues; and
WHEREAS, the Town Board of Trustees has determined that it is necessary to
amend Chapter 2.04 of the Municipal Code of the Town of Estes Park to align with
Colorado Revised Statues sections 31-10-507 (Election may be cancelled – when), 31-
10-306 (Write-in candidate affidavit), and 31-10-912 (Write-in candidate affidavit in mail
ballot elections).
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO AS FOLLOWS:
1.In this ordinance, ellipses indicate material not reproduced as the Board intends
to leave that material in effect as it now reads.
2.Section 2.04.020 of the Estes Park Municipal Code shall be amended by
adding underlined material and deleting stricken material, to read as follows:
2.04.020 - Write-in candidate affidavit.
In any special or regular election of any member to the Board of Trustees, no
write-in vote for any person shall be counted unless an affidavit of intent has
been filed with the Town Clerk not later than sixty-four (64) days before the
day of the election, by the person whose name is written in, indicating that
such person desires the office and is qualified to assume the duties of that
office, if elected.
3.Section 2.04.030 of the Estes Park Municipal Code shall be amended by
adding underlined material and deleting stricken material, to read as follows:
2.04.030 - Cancellation of elections.
In any special or regular election for a member or members to the Board of
Trustees, if the only matter before the voters is the election of persons to office
and if, at the close of business on the sixty-fourth (64) days before the election
there are not more candidates than offices to be filled at such election, including
candidates filing affidavits of intent, the Town Clerk, if instructed by resolution
of the Board of Trustees, shall cancel the election and the candidates shall be
deemed elected. Furthermore, prior to an election the Board may by resolution
provide for the cancellation of the referral of a referred measure, as described
in section 31-11-111(2), C.R.S., to the electorate.
4.This Ordinance shall take effect and be enforced thirty (30) days after its
adoption and publication.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park,
Colorado this _________ day of _______________, 2020.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
I hereby certify that the above ordinance was introduced at a meeting of the Board of
Trustees on the ________day of _____________, 2020 and published in a newspaper of
general publication in the Town of Estes Park, Colorado, on the day of
__________________, 2020.
Town Clerk
APPROVED AS TO FORM:
Town Attorney
TOWN BOARD MEETING
January 28, 2020
Report & Discussion Item 1. Planning
Transition Ordinance Discussion.
A memo has not been provided for this
item.