HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2017-02-09Thursday, February 9, 2017
Public Safety, Utilities 8:00 a.m.
& Public Works Committee Town Board Room
1. PUBLIC COMMENT
2. PUBLIC SAFETY
a) RECOMMENDATIONS TO THE TOWN BOARD
i. None.
b) REPORTS
i. Introduction of New Officer Matt Golon.Chief Kufeld
ii. Report on 2016 Statistics.Capt. Pass
iii. Estes Valley Crisis Advocates Annual Report Dir. Hankin
iv. Verbal Updates and Committee Questions.
3. UTILITIES
a) RECOMMENDATIONS TO THE TOWN BOARD
i. None.
b) REPORTS
i. Verbal Updates and Committee Questions.
4. PUBLIC WORKS
a) RECOMMENDATIONS TO THE TOWN BOARD
i. Art in Public Places: 6 Pikas in the Park.Mgr. McEachern
.
b) REPORTS
i. Public Works Annual Report.Dir. Muhonen
ii. Space & Staffing Needs Assessment.Mgr. Landkamer
iii. Verbal Updates and Committee Questions.
5. ADJOURN
AGENDA
1
2
2/6/2017
Presented by:
Captain Corey P. Pass
February 9, 2017
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
2014 2015 2016
17880
14591 13446
Total CAD Stats (PD Only)
3
2/6/2017
1600
1650
1700
1750
1800
1850
1900
1950
2014 2015 2016
1728
1903 1880
Police Report Numbers
0
50
100
150
200
250
300
350
400
450
Hit and Run Injury Non Injury Unknown
Injury
Total
53
29
271
8
361
79
38
282
8
407
83
36
275
5
399MOTOR VEHICLE ACCIDENTS
2014
2015
2016
2 MVA FATALITIES
4
2/6/2017
0
10
20
30
40
50
60
70
80
90
100
Cleared byArrest Cleared byExceptional
Means
In Suspense OtherIncidents Total Cases
41
10 77
65
49
12 10 10
81
42
26 16
13
97
INVESTIGATIONS
2014
2015
2016
CLEARANCE RATES:
2014 78%
2015 75%
2016 70%
15000
16000
17000
18000
19000
20000
21000
2014 2015 2016
20235
17217
20295
EPCC Total Calls for Service (All entities)
5
2/6/2017
0
100
200
300
400
500
600
700
800
900
2014 2015 2016
761
846
618
EMERGENCY MEDICAL DISPATCHED CALLS
Changed Call Flow to allow for a quicker initial
notification to first responders of medical incident.
Implemented I AM RESPONDING software which
enables quicker notification to Fire of incidents. In
process of adding EMS.
Creation of Pre-page system to unique agency
partners:
Allenspark Fire
Pinewood Springs Fire Protection District
Big Elk Meadows Fire
Working towards providing double coverage
during peak hours (10-12 hours per day).
6
2/6/2017
4500
4600
4700
4800
4900
5000
5100
5200
5300
2014 2015 2016
4813
5250
5071
911 Calls
40500
41000
41500
42000
42500
43000
43500
2014 2015 2016
41496
42157
43144
Administrative Calls
7
2/6/2017
45000
45500
46000
46500
47000
47500
48000
48500
2014 2015 2016
46309
47407
48215
Total Phone Calls
0
500
1000
1500
2000
2500
2014 2015 2016
2270
1284
2098.5
142 144 260
Restorative Justice Volunteer Hours and Community
Members Served
RJ Volunteer Hours
Community Members Served
8
2/6/2017
4000
5000
6000
2014 2015 2016
5756
5233 5263
Auxiliary Volunteer Hours
7361.5 hrs
9
2/6/2017
10
2016 Annual Report
11
Dear Friends & Supporters,
2016 was a year of transition at EVCA. We said goodbye to our
long-time leader, Mary Mesropian, and welcomed a new one, Dakota
Hankin. We lost Lonnie Erskine, our talented, kind and empathetic counse-
lor to a cross-country move so that she could be closer to her parents who
needed her. In her stead, we welcomed two new counselors- Jess Smith
and Brenda Wilkerson- who daily provide compassionate and committed
support to those who walk through our doors. It was a year of transition on
many fronts.
When Mary Mesropian was hired in 2000, then board member Da-
vid Hemphill recalled that it was clear that she was the most qualified candidate. During her 16 years
with EVCA, Mary grew the organization from a staff of one and a half (one part time person) to a
staff of seven- a mix of full time, part time and ten hour positions. Thanks to a successful capital cam-
paign with many generous donors and a committed board, she helped oversee the purchase of a build-
ing which now houses both the administrative offices and My Sister’s Place- a domestic violence
safehouse. Mary also transformed the fundraising arm of the organization- moving from a Chili Cook-
Off (which, while fun, raised about $3,000 at its zenith) to a Fashion Show Fundraiser (also fun but
more lucrative!) to an Annual Dinner- EVCA’s most successful fundraising event in its history. As
those of you involved with nonprofits know, fundraising and successful grant attainment are critical to
the financial well-being of an organization. Mary’s successes yielded increased funding which in turn
led to more community engagement through programs, and an increased and high quality staff who
could offer more to people in crisis, like our talented bi-lingual outreach person. After many years of
dedicated work, in December of 2016, Mary officially retired as the Executive Director. She clearly
loved her work and cared deeply about advocacy and the people of the Estes Valley. Her vibrant spirit
and passionate commitment will be missed.
Mary’s leadership and growth of the organization, however, meant that replacing her would not
be easy. With the level of expertise we required and the vetting we employed, you would think we
were hiring the CEO of a large company! We, the board, knew that the future well-being of EVCA for
years to come was our responsibility and we could not mishandle this process. In the end we were for-
tunate to find and hire Dakota Hankin.
In a full-circle moment, David Hemphill graciously agreed to serve on our search committee.
He experienced a bit of deja-vu, as, once again, one candidate was the clear choice. The breadth and
depth of Dakota’s experience in nonprofit and advocacy work is impressive and includes work with the
International Rescue Committee (IRC) in Jordan, South Sudan, and Ethiopia. In her work with the
IRC she helped implement and lead programs that fought gender-based violence. She most recently
worked as a Program Director for the Spokane Aids Project and in 2016 she also consulted for the
United Nations Foundation Family Planning 2020 program. She graduated with honors both as an un-
dergraduate and as a graduate student- attaining her Masters in Social Work with an emphasis in Glob-
al Practice from Boston College. Although she values her wide-ranging experience throughout the
world, she grew up in a small town and wanted to return to one- hence her pull to Estes Park. Her nat-
ural and visionary leadership ability along with her passion for EVCA and her commitment to the Es-
tes community make her the perfect fit as our next Executive Director. As Dakota has a strong track
record of taking healthy organizations to the next level, we look forward to seeing what the next evolu-
tion of EVCA will bring.
12
We, the board thank the committed and talented staff and advocates of EVCA for their tire-
less dedication to being there for those we serve. And, we thank you, our donors, friends, and sup-
porters- who make the work of EVCA possible: 24/7 crisis advocacy for victims of crime and trau-
ma; individual and support group counseling for men, women, teens, and children; bi-lingual out-
reach; safehousing for survivors of domestic violence; and community education.
Respectfully,
Shellie
Shellie Tressell, Board Chair
Estes Valley Crisis Advocates & My Sister’s Place
13
2016 Board of Directors
MISSION STATEMENT
To provide advocacy services to
survivors of crime and trauma including
safehousing for domestic violence
survivors, counseling, referrals and
community education.
Shellie Tressell, Board Chair
Susan Anderson, Board Vice Chair
Corey Pass, Board Secretary
Pam Vendegna, Board Treasurer
Alyssa Hanson, Board Member
14
Shannon DeJanes
Administrator Asst.
Safehouse Manager Jess Smith
2016
Volunteers
Audri,
Bruce,
Carly,
Cheryl,
Leah, Lynn
Ericka Santana
Bilingual Outreach
Carly Lober
Advocate
Leah Adams
Advocate
Brenda Wilkerson
Counselor
Mary Mesropian
Executive Director
15
ESTES VALLEY CRISIS ADVOCATES’ PROGRAMS
CRISIS ADVOCACY
Volunteer advocates, trained and supervised by Mary Mesropian, 2016 Executive Director, attend 30 hours
of training which includes domestic violence, sexual assault, death and suicide, and crisis intervention
skills. An advocate is someone you can talk to in complete confidence. They have real information on vic-
tim’s rights, useful information on police and court procedures and down-to-earth advice about victim’s
compensation. They can also help ensure safety by creating a personal safety plan and securing a safe
place to stay. Advocates understand what it is like to be a survivor of crime or trauma and provide gentle
and caring emotional support.
COUNSELING
Brenda Wilkerson and Jess Smith are our 2 part-time Counselors who are available to provide individual
counseling and support groups to assist survivors in recovering from trauma. They understands that once
you have been a survivor, you are never exactly the same. Estes Valley Crisis Advocates follows a trauma
informed care therapeutic model. Survivors of crime and trauma have basic human needs that have to be
addressed. They need the opportunity to tell their story, to be protected from further violation, to have
support and to have their psychological needs addressed. Our counselors address these psychological
needs and assist them on their journey.
SAFEHOUSE
My Sister’s Place is a 3-bedroom facility and program focusing on non-violent living that provides safety in
a confidential location. My Sister’s Place is equipped with three private bedrooms, a playroom, a kitchen,
laundry room and large common area. We have two safehouse programs: 1) A 2-week emergency housing
program where we offer short-term safety; and 2) A 6-week program that includes mandatory weekly
counseling and advocacy sessions for adults and children. Residents chose which program they are most
comfortable with. In 2015, the Safehouse Manager, Shannon DeJanes, focused on self-sufficiency, assisting
in finding childcare, housing, and jobs with the goal of empowerment. Leah Adams and Carly Loeber, are
our evening safehouse advocates.
LATIN OUTREACH
Estes Valley Crisis Advocates has a Bilingual Outreach Coordinator, Ericka Santana, to assist the Latino
population in our community who find themselves in need because they are survivors of crime or trauma.
Being a survivor of a crime and not being able to speak English makes it that much more frightening.
“What’s going to happen to the offender?” “What do I have to do next?” “What about my kids?” These
are questions many Latino survivors grapple with along with the many questions about visas, work and
citizenship.
COMMUNITY EDUCATION & OUTREACH
While we spend most of our efforts aiding the recovery of survivors who have experienced abuse or
trauma, we are just as committed to preventing it altogether. In fact, our hope is that someday there will
no longer be a need for our services. We continued working with kids in the middle and high schools as
well as Eagle Rock School.
16
Year in Review:
In 2016 Estes Valley Crisis Advocates served 313 survivors. This included advocate calls and coun-
seling and support group clients with a total of 1,115 contacts (not including safehouse residents).
These clients were survivors of domestic violence, sexual assault, stalking, assault, unattended
death, suicide, other crimes and trauma. 24 of them were children affected by the deaths of their
classmates. Not only were the children affected but school personnel as well needed a safe place
where they could talk.
In 2016, we housed 25 women, 2 men and 17 children providing 678 bed nights. Residents re-
ceived 751 sessions of counseling and advocacy focusing on safety planning and creating action
plans to become self-sufficient and live violence free lives.
In 2016, 36 adults attended educational presentations.
In 2016, our bilingual advocate met with 36 Spanish-speaking outreach clients.
Funding:
In 2016 Estes Valley Crisis Advocates was funded through the Town of Estes Park, Larimer County Vic-
tim Assistance and Law Enforcement Board, Colorado Domestic Violence Program, Federal Victims of
Crime Act, Community Foundation of Northern Colorado (Estes Park), Presbyterian Community Church
of the Rockies, United Methodist Church of Estes Park, Mount Calvary Lutheran Church, family founda-
tions, individual gifts, fundraisers and fees collected from Colorado marriage license and divorce fil-
ings.
This year, our annual fundraiser raised $25,000.00 and $4,655.00 was raised from the end of the year
annual appeal letter. We added the on-line giving program, Colorado Gives to our fundraising efforts
in 2016 and raised over $5,807.00. We also had various fundraisers all year such as the Rotary Club
Duck Race, the annual Wheel Bar Women’s Pool Tournament, and the Purple Night at the Roof Top
Rodeo. We are so grateful for the individual donors, social and religious organizations for their many
gifts in 2016. And to our wonderful yet anonymous donors, thank you too!
$42,268.82 is being held in the Estes Valley Crisis Advocates’ Endowment Fund managed through the
Community Foundation of Northern Colorado with the plan that one day it will create annual funding.
Valley Crisis Advocates is a member of Colorado Coalition Against Domestic Violence, Colorado Organi-
zation for Victim Assistance, Larimer County Domestic Abuse Intervention Project, Colorado Nonprofit
Association, Estes Park Nonprofit Resources, and Bringing Justice Home, a legal program network.
17
Estes Valley Victim Advocates, Inc.
Incident Report Overview
January - December 2016
Incident First Contact Continuing
Contacts
Hotline
Calls
Total
Contacts
Domestic Abuse 110 6 116 232
Sexual Assault 4 0 3 7
Death/Suicide 87 7 5 99
Assault 4 7 1 12
Stalking 6 1 2 9
Other-Crime 8 2 3 13
Other –Non Crime 11 2 15 28
Counseling 29 470 7 506
Group Counseling 18 44 1 63
Bilingual Outreach 36 108 5 149
Total 313 647 158 1115
18
2016 MY SISTER’S PLACE SAFEHOUSE
RESIDENT SUMMARY
MONTH Women/children # of Nights Counseling/Advocacy Total Con-
tacts
January
5 Women
1 MC
74 6 Counseling
81 Advocacy
87
February 3 Women (New)
1 Woman (Cont)
1 Male (New)
20
4 Counseling
41 Advocacy 45
March 1 Woman (New)
2 Women (Cont)
1 FC (New)
16
4 Counseling
18 Advocacy 22
April 3 Women (New)
30 4Counseling
44 Advocacy
48
May 3 Women (New)
2 Women (Cont)
1 FC (New)
1 MC (New)
30 11 Counseling
108 Advocacy
119
June 7 Women (New)
4 FC (New)
4 MC (New)
30 19 Counseling
66 Advocacy
85
July 3 Women (Cont)
2 FC (Cont)
1 MC (Cont)
186 22 Counseling
92 Advocacy
114
August 2 Women (Cont)
1 Woman (New)
2 FC (Cont)
1 MC (New)
120 15 Counseling
48 Advocacy
63
Septem-
ber 1 Woman (New)
1 Man (New)
1 MC (New)
59 16 Counseling
25 Advocacy
41
October 3 Women (New)
1 Man (New)
1 MC (New)
41 10 Counseling
35 Advocacy
45
November
2 Women (Cont) 60 8 Counseling
47 Advocacy
55
December 2 Women (Cont)
1 Woman (New)
3 FC (New)
12 6 Counseling
21 Advocacy
27
Totals 25 Women
2 Men
9 Female Children
8 Male Children
678 125 Counseling
626 Advocacy
751
19
PO Box 1287
Estes Park, CO 80517
970-577-9781 phone
866-295-3597 fax
970-586-4000 crisis
20
Memo
To: PUP Committee
Frank Lancaster, Town Administrator
From: Brian Berg, Park Maintenance Supervisor
Park Advisory Board Staff Liaison
Date: January 25, 2017
RE: Art in Public Places: 6 Pikas in the Park
Public Works Department
Objectives:
To confirm location recommendation to the Town Board for the locations and installment of six bronze
pika statues donated by six separate individuals.
Present Situation:
The Town currently owns and maintains 12 bronze sculptures and 14 bronze benches.
Proposal:
12 pika statues have been generously donated to the Town of Estes Park as part of the Pikas in the Park
scavenger hunt program. The artist and staff have selected 12 locations, 6 of which are on Town
owned property. Those 6 now fall under the Art in Public Policy (AIPP) and require your approval for
final installation. The Parks Advisory Board voted to approve the artwork and locations with 6 voting
yes and one member absent. Since this program has been discussed with the board in passed meetings
with its support, staff is recommending this being added to the consent agenda as this is just the
finalization of paper work from the donors.
Advantages:
The addition of the bronze Pikas in these selected locations around Town will provide fun,
interactive art and will help contribute to a viable downtown keeping kids, families, art lovers
and geocaches hunters entertained for years to come.
These Pikas will increase the amount of public art the Town owns.
970-577-3587 publicworks@estes.org www.estes.org/publicworks
ESTES PARK, CO 80517 www.estes.org 170 MACGREGOR AVE. P.O. BOX 1200
PUBLIC WORKS
2121
Disadvantages:
The Town will incur the increased annual cost of maintenance for all twelve Pikas.
The town would have the obligation to repair or replace any damaged or stolen Pikas.
Budget:
The Parks Division will have to increase their annual bronze cleaning budget for 2018 to accommodate
these new statues.
Level of Public Interest:
Medium
Staff and PAB Recommendation:
Staff and PAB recommend to the Town Board, the acceptance of Art in Public Places: 6 Pikas in the
Park and their locations to be installed by the Parks Division in early April, to be included on the
Consent Agenda at the February 28, 2017 Town Board meeting.
Attached:
Power Point presentation including Pictures of 6 wax Pikas and their recommended locations.
Map of approximate locations
22
2/6/2017
Pikas in The Park
•6 Bronze Pika Sculptures
are being recommended
for your approval
•Each have been donated
individually
•The Parks Division will
install in early April
•Mike Dwyer‐Artist
Locations Around Town
23
2/6/2017
Town owned locations.
•Muriel‐Planting bed outside of
Rocket Fizz
•Josie‐Along Riverwalk outside of
Aspen and Evergreen
•Joel‐On top of the wall outside
the restroom at Children’s Park
•Enos‐On the rocks by the big
pond at George Hix Riverside
Plaza
•Cornelius‐On the brick planter
on Elkhorn, outside the Barrel
•Lord Dunraven‐On the rocks
next to the picnic tables at
Tregent Park
Location 1‐Muriel
24
2/6/2017
Location 2‐Josie
Location 3‐Joel
25
2/6/2017
Location 4‐Enos
Location 5‐Cornelius
26
2/6/2017
Location 6‐Lord Dunraven
Private locations, for informational purposes
only.
•Freelan‐Outside the backdoor of
Kind Coffee
•Isabella‐On brick planter inside
Barlow Plaza
•Abner‐On top of the brick siding
outside Village Goldsmith
•Moomaw‐Off Marian Ave on
the rock wall outside Wonderful
Things
•WT‐On the wood pillar outside
of Rustic Mountain Charm
•Addie‐On rock wall outside of
150 Lawn Ln
27
2/6/2017
Artist‐Mike Dwyer 2009
Chosen to design the 19th annual
Loveland Winter Holiday Arts Council
Ornament titled "Winter Friends".
2007 First Place‐Sculpture, 2007 Castle Rock,
Colorado ArtFest.
2006
Foothills Art Center, Golden, Colorado,
2006 Art Castings of Colorado Award for
the sculpture "Sprig".
2004
Avenues of Art, Gillette, Wyoming
People's Choice Award Winner ‐
"Quackers".
2004 "Quackers" purchased by City of Gillette,
Wyoming Mayor's Art Council.
2004
Received People's Choice Award for
"Quackers" at the 5th Annual Sculptures
in the Streets exhibit in Mesa, Arizona.
2004
City of Mesa, Arizona Permanent
Sculpture Panel purchased "Quackers" for
the city.
2001
Received Juror's Award for "Naptime" at
the Lines into Shapes National Juried
Show in Estes Park, Colorado.
•Mike Dwyer Sculptures
1305 N. County Rd. 23 H
Loveland, Colorado 80537
(970) 402‐2250
Email:mdsculptures@gmail.com
28
PUBLIC WORKS Report
To: Public Safety, Utilities & Public Works Committee
Town Administrator Lancaster
From: Greg Muhonen, Public Works Director
Date: February 9, 2017
RE: Annual Report
Objective:
The purpose of the annual report is to provide an overview of the Public Works
Department 2016 activities and accomplishments that illustrate progress in fulfilling our
mission to “protect the community trust earned as innovative & effective providers of
award-winning parks, safe multi-modal streets, reliable equipment, and efficient
buildings that support our unique mountain village.”
Present Situation:
The Public Works Department has a staff of 20 employees delivering core services in
the following six Divisions: Administration (3), Engineering (3), Facilities (1), Parks (6),
Streets (4), and Fleet (3). The Public Works Department managed the expenditure of
approximately $11,154,859 of taxpayer dollars in 2016 (this does not include funds
spent on the Downtown Estes Loop or the Transit Hub Parking Structure).
Proposal:
The 2016 Annual Report is provided for review and comment.
Advantages:
•Improved staff accountability for stewardship of taxpayer funds
•Improved data to guide prioritization on services & spending
•Increased transparency and trust-building with constituents
Disadvantages:
•Data gathering & reporting requires considerable administrative effort
Action Recommended by Staff:
The PUP Committee is asked to review the attached Annual Report and provide
feedback to staff regarding overall content, the specific divisional performance
measures reported, and guidance on desired content for the 2017 report.
Budget:
The 2016 operating expenses supported by the General Fund:
Division Expenses Percent of Total
29
Engineering $224,555 6%
Facilities $1,174,859 30%
Parks $1,105,727 28%
Streets $1,041,831 26%
Fleet $ 398,689 10%
TOTAL $3,945,661 100%
The 2016 COMPLETED construction projects:
Project Name Grant
Funds
Town
Funds
2016
Budget
Final Cost Over/Under
2013 Flood
Repairs
(Moraine Ditch,
Brook Ct)
$207,478 0 $207,478 $193,306 ($14,172)
Elm Rd
Drainage
Improvements
0 $633,097 $570,000 $633,097 $63,097
Dry Gulch
Road
Rehabilitation
0 $4,221,341 $4,347,390 $4,221,341 ($126,049)
Carriage Hills
Dam Repair
(construction)
$780,000 0 $780,000 $777,455 ($2,545)
Fall River Trail
(Design)
$337,000 0 $337,000 $337,000 0
TOTAL $1,324,478 $4,854,438 $6,241,868 $6,029,247 ($79,669)
The 2016 projects supported by the 1A Sales Tax Revenue (Streets):
Project Name 2016 Budget Final Cost Over/Under
Administration $152,389 $152,389 0
Spray Patcher $130,079 $130,079 0
Crack Sealing $200,000 $199,974 ($26.00)
Chip Sealing $200,000 $194,455 ($5,545)
Overlays $523,000 $500,074 ($22,926)
Material Testing $2,980 $2,980 0
TOTAL $1,208,448 $1,179,951 ($28,497)
TOTAL DOLLARS MANAGED by PUBLIC WORKS in 2016 = $11,154,859 (this does
not include funds spent on the Downtown Estes Loop or the Transit Hub Parking
Structure).
Level of Public Interest:
Low
Sample Motion:
30
None
Attachments:
2016 Annual Report
31
32
Town of Estes Park
Public Works Department
ANNUAL REPORT
2016
33
Inside this issue:
Public Works Overview 5
Public Works Funding 6
Facilities Division 7
Operations / Fleet 8,9
Streets Division 10,11
Parks Division 12,13
Pavement Management 14
Engineering Division 15
Estes Park Public Works Department
Annual Report—2016
34
Page left blank intentionally
35
Estes Park Public Works Department
Annual Report—2016
Town of Estes Park Mission: The Mission of the Town of Estes Park is to provide
high-quality, reliable services for the benefit of our citizens, guests and employees,
while being good stewards of public resources and our natural setting.
Public Works Mission: The Estes Park Public Works Department protects the trust
earned as innovative & effective providers of award-winning parks, safe multi-modal
streets, reliable equipment, and efficient buildings that support our unique mountain
village.
Town of Estes Park Vision: The Town of Estes Park will enhance our position as a premier
mountain community.
Public Works Vision: We are a proactive, knowledgeable, respected team creatively
improving community-driven services.
Public Works Department
Leadership Team
Greg Muhonen
Director
970-577-3581
gmuhonen@estes.org
Kevin Ash
Engineering Manager
970-577-3586
kash@estes.org
Kevin McEachern
Operations Manager
970-577-3604
kmceachern@estes.org
Jon Landkamer
Facilities Manager
970-577-3576
jlandkamer@estes.org
Brian Berg
Parks Division Supervisor
970-577-3783
bberg@estes.org
Justin Kearney
Streets Division Supervisor
970-577-3777
jkearney@estes.org
Jim Nelson
Fleet Division Supervisor
970-577-3603
jnelson@estes.org
Megan Van Hoozer
Administrative Assistant
970-577-3587
mvanhoozer@estes.org Carriage Hills / Scott Ponds Spillway—Post-Construction
36
“Great
leaders do
not desire
to lead but
to serve.”
~ Myles
Munroe
The Public Works Department consists of five Divi-
sions: Facilities, Engineering, Streets, Parks, and Fleet
totaling 20 employees. We exist to deliver the daily
services desired by our residents as captured in our
Vision and Mission statements. Public Works staff also
serves as a technical resource to the citizen Parks
Advisory Board and Transportation Advisory Board.
The Public Works team is committed to leading by ex-
ample to: establish rapport with our customers
through attentive listening; earning respect by keeping
our word and owning up to our mistakes; and building
relationships by investing ourselves personally in serv-
ing the civic needs of our customers.
spent the next 20 years managing
transportation infrastructure pro-
jects and staff for the Larimer
County Public Works Department
and the City of Loveland Public
Works Department. Prior to accept-
ing a position with the Town of Estes
Park, Greg worked 10 years as a
private consultant developing three
residential subdivisions in Loveland,
Colorado.
Public Works Director, Greg Muho-
nen, has worked for the Town of
Estes Park since July, 2014. He is a
civil engineer, earning his degree
from Stanford University and is a
licensed Professional Engineer
with the State of Colorado.
Director Muhonen began his ca-
reer by designing and inspecting
road and utility projects in remote
Alaskan villages for two years. He
Director Muhonen is committed
to transparently sharing the
successes and struggles that
have shaped his personal and
professional life so the learning
can benefit others. He has been
an outstanding addition to this
town.
Estes Park Public Works Department Annual Report—2016
Public Works Leadership
Public Works Overview
“Strength lies in differences, not in similarities”
~Stephen Covey
Quote from Town Administrator, Frank Lancaster, regarding Public Works leadership:
“Under Director Muhonen’s leadership, all the divisions in the Public Works Depart-
ment have developed a culture of innovation, service and dedication to the Town, our
residents and our guests. The department is focusing on meeting the immediate needs of
the community while anticipating and planning for the future as well.”
Greg Muhonen
Megan Van Hoozer
37
The Public Works Department op-
erational costs are paid through
the General Fund which is depend-
ant on property tax and sales tax,
permit and building fees. Public
Works is always keeping eyes open
for funding opportunities through
state and federal grants which
allows flexibility in design plans and
ensures funding for high-need
infrastructure projects, as well as
replacement of bridges, street
repair/maintenance, snow plow-
ing , parks, buildings/facilities and
fleet equipment.
The Town of Estes Parks received
only $.02 for each dollar paid for
property taxes in 2015.
Below is a chart reflecting the
grants received in 2016 and the
associated projects.
Public Works Funding
“There is no shortage of money, only a shortage of people thinking big enough.”
~ Grant Cardone Samantha Phillips, Flood
Recovery Project Associate
2016 Grant Funded Projects
Project Name Status Grant Title Amount Funding Agency
Downtown Estes Loop IN PROCESS Devolution Hwy 36 for FLAP $4,200,000 CDOT
FLAP Downtown Cuplet $13,000,000 CFL Highway Div.
Transit Facility Parking Struc-ture COMPLETE Parking Structure—Impact Study $200,000 FTA
IN PROCESS Parking Structure—Construction $3,000,000 FTA
IN PROCESS Parking Structure—Construction $329,000 FHWA—CMAQ thru FTA
IN PROCESS Parking Structure—Construction $400,000 CDOT—FASTER
Fish Creek Flood Repairs IN PROCESS Fish Creek $482,695 CDBG-DR
IN PROCESS Fish Creek $1,980,766 FEMA—large project
IN PROCESS Fish Creek $2,790,866 FHWA
2013 Flood Repairs COMPLETE Multiple Sites $771,470 FEMA—large project
COMPLETE Multiple Sites $151,360 CDBG-DR
Carriage Hills / Scott Ponds COMPLETE Scott Ponds Dam Repair $983,000 DEF
Fall River Trail Extension IN PROCESS Fall River Trail $337,000 FTA
Electronic Message Signs IN PROCESS Electronic Message Signs $136,000 CMAQ
Moraine Ave Bridge Replacement IN PROCESS Moraine Ave Bridge Replacement $2,000,000 CDBG-DR (Round 2 )
IN PROCESS Moraine Ave Bridge Replacement $220,000 DOLA—EIAF Staffing
Stormwater Master Plan IN PROCESS Stormwater Master Plan $300,000 CDBG-DR (Round 3 Plan-
ning)
Estes Park Public Works Department Annual Report—2016
TOTAL GRANT FUNDING: $31,282,157
38
The Facilities Division acts as property manager to all publicly owned build-
ings. Public Works hires contractors to physically maintain all buildings. The
Facilities Manager, Jon Landkamer, administers these specific contracts.
When not administering contracts, Jon is out performing the fixes himself
or responding to a work ticket generated by Town staff.
PROJECT NAME
Aggregate Storage Building—$48K
Events Center / Pavilion Snow Guard—$34K
Fish Hatchery Painting—$25K
Visitor Center Restroom Addition—$189K
Dekker Bldg—Light & Power Remodel—$173K
Conference Center Interior Repairs—$43K
Town Hall Security Cameras—$99K
Town Hall Engineering Roof Repair—$11K
TOTAL: $622,000
Estes Park Public Works Department Annual Report—2016
Facilities Division
Facilities Division Projects
PROJECT NAME
Brood House Liquidation- $0
Estes Park Museum Interior Remodel—$200K
Town Hall Community Dev Roof Repair—$58K
Fleet / Streets Shop Roof Repair—$150K
TOTAL: $408,000
Coming In 2017 Completed in 2016
2016 WORK REQUESTS
Work Requests via FacilitiesSupport@estes.org
86 opened / 70 addressed & closed
(some left open to address during planned project)
Work Requests via JLandkamer@estes.org
Approx. 85 opened / 85 closed
TOTAL: 176 Requested / 155 Completed
The Facilities Division is also
working on an RFP for develop-
ment of the Town of Estes Park,
Fish Hatchery property. This will
be a joint project with the Estes
Park Housing Authority, and po-
tentially other local agencies, with
the goal of increasing the availabil-
ity of workforce housing. This pro-
ject could increase the local inven-
tory of housing for sale within the
60% to 150% Area Median Income
market, and also add rental unit
inventory. The 2016 Estes Park
Housing Needs Assessment report,
prepared for the Estes Park Hous-
ing Authority, is the guiding docu-
ment for this project.
Facilities Division Manager,
Jon Landkamer, is preparing
a Space Needs Assessment
for the February PUP Com-
mittee Meeting. This report
will capture the Staffing
Needs Assessment performed
by Public Works Managers
and Supervisors. It will also
highlight the space in which
we currently work and what
is needed in the future, as
services and staffing grow
with the community. The
hope is to identify some short
-term space needs solutions,
as well as plant the seed for
future growth.
Aggregate Storage Tent
Jon Landkamer, Facilities Manager
Museum Remodel Drawing
Town Hall Bike Rack
VC Restroom Addition
Dekker L & P Remodel
39
Operations Manager
Kevin McEachern is the Operations Division Manager. He oversees the Streets Division, Parks Divi-
sion, and the Fleet Division. He also works closely with the Public Works Director, Greg Muhonen, on
budget analysis and monitoring.
Kevin is also responsible for all vehicle purchases for the Town of Estes Park and manages the vehi-
cle replacement fund activities.
Fleet Division
A staff of three trained mechanics maintains the Town of Estes Park’s more than
500 pieces of equipment. Among their many responsibilities are Police and Fire
equipment, Light and Power aerial bucket devices and line equipment, a variety of
trailers, 15 pieces of snow removal equipment, street sweepers, loaders, back-
hoes, and an assortment of turf equipment. fleet repairs, as well as fuel and equip-
ment expenses are tracked on a Fleet maintenance computer software system
that gives up-to-date information on equipment operating costs.
The Fleet Maintenance Division is led by James Nelson, a Master ASE Certi-
fied Mechanic for both Auto and Truck.
Jim Nelson, Josh Roper, Steve Harvey
Jim Nelson, Fleet Supervisor
Kevin McEachern,
Operations Manager
Josh Roper
In addition to all the Town vehicles and equipment maintained by the
Fleet Division, the Estes Valley Fire Protection District also counts on
their services.
The EVFPD’s fleet includes: 3 structure fire engines, 2 wildland fire en-
gines, 2 water tender engines, 1 heavy rescue truck with light towers, air
supply & extrication equipment, 1 ladder truck with water pump, 1 dive
rescue vehicle containing all appropriate water rescue gear and the ability
to tow inflatable boats.
Estes Park Public Works Department Annual Report—2016
40
Estes Park Public Works Department Annual Report—2016
2016 Fleet Work Productivity
DEPT TYPE QTY
Police:
Cars/Trucks: 18
Light Equip: 4
Streets:
Cars/Trucks: 10
Heavy Equip: 6
Light Equip: 8
Parks:
Cars/Trucks: 6
Light Equip: 17
Engineering:
Cars/Trucks: 1
Light & Power:
Cars/Trucks: 18
Heavy Equip: 2
Light Equip: 24
Water Dept:
Cars/Trucks: 11
Heavy Equip: 1
Light Equip: 8
Community Development:
Cars/Trucks: 2
Museum:
Cars/Trucks: 1
Senior Center:
Cars/Trucks: 1
Events:
Cars/Trucks: 5
Heavy Equip: 4
Light Equip: 14
Fleet:
Cars/Trucks: 1
Code Description Total Hours Billed Billed Revenue
Administrative 620.50 $56,042.25
Fabrication 111 $11,154.95
New Vehicle (IN / OUT) 233 $20,056.07
Overhead (DOT INSP) 51 $4,286.73
Preventative Maintenance 745 $69,458.71
Vehicle & Equipment Repair 3537.33 $325,243.62
Seasonal Equipment Setup 73 $8,108.57
TOTAL 5,370.83 $494,350.90
Fleet processed 1,561 Work Orders in 2016 with a billable efficiency rating of
86%!! That is 11% over the national standard OF 75%. Outstanding!!
Streets: 2017 International Plow Truck, $153,716; 2016 Spartan Jet Trailer, $46,260; 2015 Atlas Copco
Air Compressor, $18,573
Light & Power: 2016 Chev Colorado, $27,625; 2016 Tow Trailer, $24,315;
2016 Freightliner Dump Truck, $132,795
Water Dept.: 2016 Jeep Wrangler, $36,893; 2016 Chev Silverado, $54,095;
2016 Chev Silverado, $64,095
Engineering Dept.: 2016 Subaru Forester, $21,929
Facilities Div: 2016 Subaru Outback, $22,600
Comm Dev Dept.: 2017 Subaru Outback, $22,045
Parks Dept.: Cushman, $19,500
Events Dept: Welder, $4,800
Police Dept.: 2 Interceptors @ $31,918/ea
2016 Vehicle/Equipment Purchases
2016 Fleet Inventory
(All Town-Owned Fleet)
TOTAL FLEET: 162 TOTAL VEHICLES/EQUIPMENT
PURCHASES: 16 / $713,077
41
The Streets Division, led
by Justin Kearney, is
responsible for maintain-
ing 59 miles of Town
roadway including snow
plowing, street sweeping,
striping, curb, gutter,
pothole patching, traffic
sign replacement, drain-
age, shouldering and
dump site cleaning. There
are four full-time staff
members in the depart-
ment and one seasonal
employee hired during
the summer months.
National Champs!
Streets Division Supervisor, Justin Kearney,
placed 1st in the 2016 Snow & Ice Conference Skid
Steer Competition while Street Division Operator,
Matt Lemke, placed 13th! They competed against
42 other skid steer operators
from agencies across the nation!
Streets Division
PROJECT NAME
Big Horn Parking Revisions
Visitor Center North Curb Painting (700 ft)
West Elkhorn ‘No Parking’ Signs
Motorcycle Parking Spot Additions
‘Patcher’ Program
Asphalt Millings Crushing
Grey Hawk Roundabout
Fall River Flood Regrading
2016 Spray Patcher Report (spray patcher program began June, 2015)
Completed in 2016
Streets Division Projects
Justin Kearney, Streets Supervisor
Mike Williams,
“Mr. Spray Patcher
2016 Snow Removal Totals = $155,210
2015 Totals
(Jun—Dec)
Employee Hrs 1,121.5
Equipment Hrs 206.70
Total Street Miles Plowed ($9.75/mi) 8,333
Total Trail Hours Plowed ($54.66/hr) 206.7
Fuel Used (gal) 3,007.8
Blades Replaced ($215.70/ea) 16
Salt/Sand Yards 423
Estes Park Public Works Department Annual Report—2016
Grey Hawk Roundabout—Signing and Striping
42
Other Activities in 2016
Although you’ve seen there were 1,516 street repairs done (potholes,
cracks, surface patches, etc.) and this years list of completed projects,
the Streets Department also performed all snow fencing, re-shouldering
the edges of the road that were washed away by rain, correcting drain-
age issues, parking lot striping, curb striping, assisting with flood-
related clean-up (right)
and the list goes on. .
.what a team!
Work Description Hours Worked Labor Cost
Pothole Patching 297.39 $6,297.64
Street Administrative 215.11 $6,635.50
Bulk Materials 31.5 $852.48
Curb Repair & Maintenance 64.75 $1,155.79
Storm Water Drainage 241 $5,792.69
Street Maintenance 1.652 $42,941.50
Parking Lot Maintenance 16 $322.38
Project Design & Construction
Management
78.75 $1,755.96
Sign Maintenance 133.25 $3,130.19
Special Events Support 328.68 $7,828.73
Street Striping 127.31 $2,668.55
Street Sweeping 40.75 $994.18
Traffic Control 25.5 $710.34
Snow Removal 568.84 $15,002.25
Drainage Work 8.3 $276.65
TOTALS (July thru Dec) 2,178.78 $96,364.83
2016 TOTALS 5,121.36 $175,249.08
2016 Streets Productivity Totals (July Thru Dec)
Left to Right: Matt Lemke, Robert
‘Skip’ Bauming, Justin Kearney,
Estes Park Public Works Department Annual Report—2016
Hours Worked Labor Cost
2,942.58 $78,884.25
Tracking by task item did not begin
until July, 2016. The below totals the
hours worked along with the associ-
ated labor costs for the first six
months of the year.
2016 Streets Productivity Totals
(Jan Thru June)
Visitor Center Lot Curb Painting
Grey Hawk Roundabout Restriping
43
Estes Park In Bloom Program
Musical Walkway
The Town of Estes Park’s Parks Division is responsible for the maintenance, renovation
and management of all Town-owned park land. Each year the Parks Division plants more
than 38,000 annual flowers in addition to 8,000 perennial flowers while maintaining its
own greenhouse, 10 acres of turf, 32 irrigation systems, 43 flower beds and 11 bronze
statues. The Parks staff cares for the Estes Park Museum property, Stanley Park Fair-
grounds, Light & Power Building grounds, open spaces and the downtown area. The Parks
Department crew consists of five full-time employees, 1 part-time employee and approxi-
mately 18 seasonal workers. Parks staff also handles the trash and recycling at Town-
sponsored special events and assists in snow removal during winter and spring months.
Estes Park in Bloom is a community-wide effort involving businesses, resi-
dents, Town government and the YMCA of the Rockies whose mission is to
promote beautification of the Town of Estes Park.
One thing done from May through the end of the year each year is the
Town’s Business Bright Spot program. Chosen businesses are honored
monthly for their outstanding efforts in landscape, floral displays, and over-
all appearance of a store front through the Business Bright Spot program.
In 2016 Estes Park was recognized by America In Bloom for this program.
Due to all the hard (but fun) work put into the Town’s floral displays and
landscapes, in 2016 the Town won the medium community category in the
International Communities in Bloom challenge as well as the international
Floral Displays Award in the Communities in Bloom program.
Parks Division
The set of Wee Notes was installed and has
shown to be very popular. It was the 3rd Phase
of the musical walkway and is aimed at the lit-
tlest members of our community.
PROJECT NAME
Bear Can Installation (72)
Musical Walkway & Dedication
Tree Identification Plaques
Tree Identification Plaques
Baseline Irrigation System
Business Bright Spot Program
Tregent Park Artificial Turf
Park Bench Replacement
New Tree Planting (30+)
Library Bed Redevelopment
Completed in 2016
Parks Division Projects
Brian Berg is the Parks Division Su-pervisor, ski bum, and certified arbor-
ist in Estes Park. Not only does he lead
this fabulous crew, he also provides
free arboriculture inspections for
residents throughout the Estes Valley
as well as provide education and
resource materials to landowners.
Business Bright
Spot Award
Presentation
Tonya Zeigler
Brian Berg
PROJECT NAME
Transit Facility Parking Structure
Landscaping
Pikas In The Park Installation
Centennial Open Space/Knoll Wil-
lows Rehabilitation
Performance Park Climbing Wall
Tunnel Disco Light Project
Riverwalk Irrigation Rehabilita-
tion—Phase 1
Coming in 2017
Estes Park Public Works Department Annual Report—2016
44
Estes Park Public Works Department Annual Report—2016
Three new baseline irrigation controllers were
installed this year enabling us to track just how
much water and time they’ll save us. Two were
placed on the streetscape flowerbeds and the
other was placed in Bond Park.
Matt O’Reilly Trisha Morales-Dias
Keri Kelly
Mike Donnachie
Work Description Hours
Worked
Labor Cost
Estes Park in Bloom 327.45 $8,173.91
Flower Bed Maintenance 449 $10,220.67
Floral Design & Order 102.75 $2,459.96
Hardscape Maintenance 604.29 $13,997.15
Irrigation Blow-Out 211.02 $4,577.88
General Irrigation Maintenance 450.38 $9,899.18
Irrigation Programming 13 $274.08
Parks Administration 507.25 $12,586.75
Special Events Support 78.93 $2,131.84
Technical Support 28 $841.39
Hunter Jumper Events 11.5 $231.31
Snow Removal 265.5 $5,880.25
Special Projects 163.9 $3,955.55
Street Tree Pruning 106 $2,341.56
Sidewalk Grinding & Maintenance 33.12 $809.17
Trash Pickup/Sidewalk Cleaning 318.59 $7,514.81
Tree & Shrub Maintenance 161.5 $3,406.39
Turf Maintenance 328.62 $6,524.27
Weed Management 143.48 $3,510.08
TOTALS (July thru Dec) 4,304.28 $99,336.20
2016 TOTALS 7,070.23 $156,955.95
The Parks Division maintains all trees in the town’s
rights of way, parks, parking lots and open spaces.
Hours Worked Labor Cost
2,765.95 $57,619.75
2016 Parks Productivity Totals
(Jan Thru June)
Tracking by task item did not
begin until July, 2016. The
below totals the hours
worked along with the asso-
ciated labor costs for the
first six months of the year.
2016 Parks Department Labor Productivity
45
Kevin Ash & Kelly Stallworth,
The Town of Estes Park maintains approximately
59 centerline miles of paved streets. A successful
pavement management program utilizes a variety
of techniques that not only repair pavement sur-
faces that have deteriorated, but more impor-
tantly maintain roadway segments that are in
good condition.
All Town pavement management is led by Kelly
Stallworth. Kelly is a civil engineer receiving his
degree from the University of Alabama. He works
closely with Engineering Manager, Kevin Ash, to
plan and coordinate all pavement management activi-
ties and is the engineer in charge of approving/
denying all ROW Permit for the Town of Estes Park.
The Street Improvement Program’s goal is to develop
and implement a street improvement program to
raise the average Pavement Condition Index (PCI) of
the Town to a value of 70 by the year 2024. The chart
below shows the PCI rating drop from 2008 to 2016,
spurring this program.
As stated, the STIP program’s goal is to reach a PCI of 70 by 2024. The
following chart shows how the weighted average will rise over the
next 8 years with the current program in place.
Pavement Management
Coming together
is a beginning.
Keeping together
is progress.
Working together
is success.
~ Henry Ford
There were approximately 6 miles of Town roadway
resurfaced in 2016 as part of the 1A Ballot Issue—
Street Improvement Program
Dry Gulch Road
TOTAL COST: $894,503
Estes Park Public Works Department Annual Report—2016
Kelly Stallworth, Pavement Manager
Street Overlay
Estes
Park
GOAL
Chip Sealed Road
46
The Engineering Division handles
oversight of the Street Improve-
ment Program and Public Works
capital projects (issuing RFP’s,
administering contracts, and
organizing and directing engi-
neering design teams)
Kevin Ash manages this division.
He holds a civil engineering de-
gree from Colorado State Univer-
sity and is licensed with the State
of Colorado as a Professional
Engineer.
One of the biggest accomplish-
ments of 2016 was the completion
of Dry Gulch Road Improvements
including the new trail connection
to the Lake Estes Trail. Another
notable accomplishment was that
of the completion of all 2013 flood
repair work (Carriage Hills Dam
Repair, Brook Court, Moraine
Avenue Drainage Ditch, etc).
There were 21 different sites
impacted during the 2013 flood
requiring repair work.
Engineering Division
Completed in 2016
Engineering Projects Coming In 2017
Dry Gulch Ribbon-Cutting
2016 Engineering Division Capital Projects
Scott Ponds Ribbon-Cutting
Estes Park Public Works Department Annual Report—2016
Transit Facility Parking Structure
Ribbon-Cutting
2016 Project Name Cost
Barnes Dance $9,315
Rocky Mountain National Park
Guide Signs
$0 (CDOT Imple-
mented)
Brook Ct. / Moraine Ave. Ditch $193,306
Elm Road Drainage $482,851
Dry Gulch Road Rehabilitation $897,484
Carriage Hills Dam Repair
(Scott Ponds)
$864,906
Fall River Trail Improvements
(Design)
$337,000
1A STIP / Spray Patcher $130,079
1A STIP / Chip Seal Program $194,455
1A STIP / Crack Seal Program $199,974
1A STIP / 2016 Overlay &
Patch Program
$630,153
2017 Project Name Budget
Electronic Message Board Installation $185,850
Transit Facility Parking Structure $10,202,679
MacGregor Avenue Improvements $600,000
Moraine Avenue Bridge Replacement
(Construction)
$2,200,000
US36 / Community Drive Intersection
Improvements (Design)
$51,000
1A STIP / 2017 Chip Seal Program $400,000
1A STIP / 2017 Crack Seal Program $100.000
1A STIP / 2017 Overlay & Patch Pro-
gram
$400,000
Spray Patcher $82,000
2017 Downtown Parking Program $45,000
Stormwater Master Plan & Feasibility
Study
$330,000
Fish Creek Road & Trail Improvements $5,050,619
Fall River Trail
Plan Drawing
Carriage Hills Spillway - Post
Construction
Kevin Ash
TOTAL: $19,647,148
TOTAL: $3,939,523
47
48
PUBLIC WORKS Report
To:Public Safety, Utilities & Public Works Committee
Town Administrator Lancaster
From:Jon Landkamer, Public Works Facilities Manager
Date:February 6, 2017
RE:Public Works Space Needs Assessment
Objective:
The Public Works Leadership Team has been working internally, over the last year and
a half, with Dallas Everhart, of StratOps, developing our “Plan on a Page”. One of our
goals of this plan was to spend some time evaluating our staffing and space needs. This
work also ties into the Town Board’s strategic objective for 2016, to; “Develop a facilities
needs assessment for equipment and other storage, including the museum collections
facility”.
Present Situation:
The existing staffing levels in Public Works have been evaluated by the Public Works
Leadership Team. We utilized a multiple step process to evaluate not only the current
staffing levels, but also to identify future staffing needs, and the space and equipment
that go along with that staffing.
1.A Staffing Plan Organizational Chart, and Questionnaire, was distributed by Manager
McEachern. Each PW Division Manager/Supervisor responded for their division,
answering the eight questions provided. The focus of the exercise was staffing for the
next five years.
Highlights:
a.Creative process focused on customer service
b.Compared our operation to industry standards
i.Example: Fleet should have 6 mechanics for the number of pieces of
equipment in the fleet, we currently have 3
2.All Division Staffing Plans were then organized into a Public Works Staffing Plan that
was produced at the end of 2015, by Manager McEachern.
Highlights:
a.One document to manage and maintain for the future
3.Space and Equipment needs were generated using a worksheet supplied by the APWA,
called the Public Works Facility Calculator. This form is customizable, and was adjusted
to reflect today’s construction costs. The worksheet reflects more than just PW since
Fleet, in particular, services more than just PW vehicles.
49
Highlights:
a.Found out we “need” 160,000 square feet of building and covered storage, and
almost 12 acres for the entire operation
b.We “have” the 12 acres on Elm Road, and approximately 23,000 square feet of
building and covered storage, including office space at Town Hall
c. Approximately $33 million to build this new, today
d.Public Works will need to partner with Utilities to keep this process moving
forward
4.A Staffing Plan Budget Worksheet was developed and distributed by Manager
Landkamer. Each Division Supervisor filled in their future staffing requests. This process
put the staffing ideas into a budget format for evaluation within each division.
Highlights:
a.Attempted to assign a dollar amount to more accurately estimate the actual cost
of additional staff, including workspace and equipment
i.Example: We currently have two mechanic bays and one lift, if we hired
another mechanic today, there is no bay or lift to work in
5.The Staffing Plan Budget Worksheets were then summarized on a master worksheet, so
the budget implications could be seen for the entire PW department.
Highlights:
a.Summary sheet helps us look at the big picture and overall impact of increasing
staffing
6.The consulting firm of SpaceIntoPlaceAD was engaged to evaluate needs in the Utilities
Department in 2015. The methodology is described in the attached report from Ginny
McFarland.
Highlights:
a.“Bottom up” evaluation of space needs in the Utilities Department
There have been many operational decisions, made recently, that are directly related to
our space and equipment needs. The Museum is pursuing funding to implement the
new conceptual plan for a new collections facility on their campus. This will free up three
bays of warehouse space in the Light & Power storage building that is desperately
needed for them to gain efficiency. Administrative Services is implementing a document
management system that will help to greatly reduce paper that is being stored in Town
Hall, freeing up more space for offices. We have started conversations with the Library
to move their used book storage out of the Light & Power storage building. This space
will be used for Smart Meter system equipment and also for fiber optic management.
With planning discussions and new concepts being explored, such as; Storm Water
Master Plan/Utility, Broadband Utility, and Smart Meter Systems, these space use
decisions are instrumental steps in the overall process of site development and
utilization.
Proposal:
Public Works is recommending that work continue on the space and equipment needs
for Public Works and Utilities. Ultimately, this concept of planning for our space and
equipment needs should go organization wide. Staffing decisions should consider the
50
organizational impact as a whole, and the management of those impacts should be part
of the implementation of new positions.
Advantages:
Increased level of customer service
Increased efficiency of the staff in their respective work areas
Improved understanding of the costs associated with adding staff
Improve long range facility planning
Disadvantages:
Significant budget implications for future construction potential
Action Recommended by Staff:
Public Works is committed to continue to explore ways to deliver our mission in the
most efficient manner. Identifying and implementing solutions to staffing needs and their
space and equipment needs will continue to be a priority. We recommend that the
space needs project gets funding to develop an overall vision for the Town of Estes
Park. Interim solutions should be given high priority in the budget process, as these
strategies will give us more time to develop and implement the long range facility plan.
Budget:
There is no budget developed for this concept, at this time.
Level of Public Interest:
None
Sample Motion:
None
Attachments:
Draft Public Works Staffing Plan
APWA Public Works Facility Calculator
Summary of Staffing Plan Budget Worksheet
SpaceIntoPlace Documents
51
Town of Estes Park
Public Works
Staffing Plan
February 2017
52
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Public Works Vision:
We are a proactive, innovative, knowledgeable, respected team
creatively improving community-driven services.
Public Works Mission:
The Estes Park Public Works Department protects the trust earned
as innovative & effective providers of award-winning parks, safe
multimodal streets, reliable equipment, and efficient buildings that
support our unique mountain community.
Town Vision:
The Town of Estes Park will enhance our position as a premier
mountain community.
Town Mission:
The Mission of the Town of Estes Park is to provide high-quality,
reliable services for the benefit of our citizens, guests and
employees, while being good stewards of public resources and our
natural setting.
53
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Table of Contents
1 INTRODUCTION .............................................................................................................................. 1
1.1 PURPOSE ................................................................................................................................ 1
1.2 SCOPE .................................................................................................................................... 1
1.3 REFERENCES ........................................................................................................................... 1
1.3.1 eStratOp.com Everhart + Associates ............................................................................A-1
1.3.2 Project Centralized Document Repository ........................................................................ 1
1.3.3 External References ......................................................................................................... 1
1.4 DOCUMENT MAINTENANCE ....................................................................................................... 1
2 STAFFING ....................................................................................................................................... 2
2.1 STAFF PLANNING ..................................................................................................................... 2
2.1.1 Engineering ....................................................................................................................A-2
2.1.2 Facilities .........................................................................................................................A-6
2.1.3 Fleet ...............................................................................................................................A-9
2.1.4 Parks ............................................................................................................................A-13
2.1.5 Streets ..........................................................................................................................A-17
2.2 STAFFING PLAN TIMELINE ....................................................................................................A-21
3 ROLES AND RESPONSIBILITIES ................................................................................................. 7
3.1 Planning ROLES AND RESPONSIBILITIES ................................................................................... 7
3.1.1 Public Works Director ....................................................................................................... 7
3.1.2 Operations Manager ......................................................................................................... 7
3.1.3 Engineering Manager........................................................................................................ 7
3.1.4 Facilites Manager .............................................................................................................. 8
3.1.5 Fleet Supervisor ................................................................................................................ 8
3.1.6 Parks Maintenance Supervisor ......................................................................................... 8
3.1.7 Street Supervisor .........................................................................................................A-22
3.1.8 Administrative Assistant .................................................................................................... 9
APPENDIX A:
APPENDIX B:
54
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
1 INTRODUCTION
1.1 Purpose
This document describes the Staffing Plan for the Town of Estes Park Public Works.
The purpose is to capture a written Staffing Plan to meet high quality service levels
in Public Works as the demands change. The Staffing Plan will make certain to
prioritize and make progress to balance staffing and structure with citizen
expectations by area semi-annually (November and June).
1.2 Scope
This Staff Management Plan identifies the desired five year staffing needs that
include current positions, future positions, support services, additions, training and
plans to provide high quality services as demands change. This will also identify
creative funding, services in response to citizens and to insure credibility with the
use of data when possible or appropriate.
1.3 References
eStratOp.com Everhart + Associates
For guidance on eStratOp go to Web (http://www.eStratOp.com).
Project Centralized Document Repository
Public Works U drive.
External References
1.4 Document Maintenance
This document will be reviewed semi-annually and updated as needed, as plans
change through each phase of the life cycle. Lessons learned as a result of
continuing staffing and demands, efforts will be captured at the end of each phase
and used to improve plan standards.
This document contains a revision history log. When changes occur, the version
number will be updated to the next increment and the date, owner making the
change, and change description will be recorded in the revision history log of the
document.
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Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
2 STAFFING
2.1 Staff Planning
Engineering
Green - Existing positions
Yellow – Proposed positions
56
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Facilities
Green – Existing positions
Yellow – Proposed positions
57
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Fleet
Green – Existing positions
Yellow – Proposed positions
58
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Parks
Green – Existing positions
Yellow – Proposed positions
59
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Streets
Green – Existing positions
Yellow – Proposed positions
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Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
2.2 Staffing Plan Timeline
3 ROLES AND RESPONSIBILITIES
3.1 Planning Roles and Responsibilities
Public Works Director
Operations Manager
Update the plan when needed. Support and assist all Supervisors and Managers.
Each supervisor should visit their activity costs and staffing needs every quarter to
see if anything has changed from the original staffing plan. Keep and maintain good
records for support of your future changing needs.
Any funding information that is received or if you hear of any, investigate and find out
if it will work for your division. If you think it will work for another division please
share the information with that supervisor.
Keep justification memos or reports at the ready and keep them updated in case
funding is available or budget amounts for a plan is available.
Give any changes to the plan to the Operations Manager so it can be updated on the
shared drive.
Engineering Manager
Each supervisor should visit their activity costs and staffing needs every quarter to
see if anything has changed from the original staffing plan. Keep and maintain good
records for support of your future changing needs.
Any funding information that is received or if you hear of any, investigate and find out
if it will work for your division. If you think it will work for another division please
share the information with that supervisor.
Keep justification memos or reports at the ready and keep them updated in case
funding is available or budget amounts for a plan is available.
Give any changes to the plan to the Operations Manager so it can be updated on the
shared drive.
61
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Facilities Manager
Each supervisor should visit their activity costs and staffing needs every quarter to
see if anything has changed from the original staffing plan. Keep and maintain good
records for support of your future changing needs.
Any funding information that is received or if you hear of any, investigate and find out
if it will work for your division. If you think it will work for another division please
share the information with that supervisor.
Keep justification memos or reports at the ready and keep them updated in case
funding is available or budget amounts for a plan is available.
Give any changes to the plan to the Operations Manager so it can be updated on the
shared drive.
Fleet Supervisor
Each supervisor should visit their activity costs and staffing needs every quarter to
see if anything has changed from the original staffing plan. Keep and maintain good
records for support of your future changing needs.
Any funding information that is received or if you hear of any, investigate and find out
if it will work for your division. If you think it will work for another division please
share the information with that supervisor.
Keep justification memos or reports at the ready and keep them updated in case
funding is available or budget amounts for a plan is available.
Give any changes to the plan to the Operations Manager so it can be updated on the
shared drive.
Parks Maintenance Supervisor
Each supervisor should visit their activity costs and staffing needs every quarter to
see if anything has changed from the original staffing plan. Keep and maintain good
records for support of your future changing needs.
Any funding information that is received or if you hear of any, investigate and find out
if it will work for your division. If you think it will work for another division please
share the information with that supervisor.
Keep justification memos or reports at the ready and keep them updated in case
funding is available or budget amounts for a plan is available.
Give any changes to the plan to the Operations Manager so it can be updated on the
shared drive.
Street Supervisor
Each supervisor should visit their activity costs and staffing needs every quarter to
see if anything has changed from the original staffing plan. Keep and maintain good
records for support of your future changing needs.
62
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
Any funding information that is received or if you hear of any, investigate and find out
if it will work for your division. If you think it will work for another division please
share the information with that supervisor.
Keep justification memos or reports at the ready and keep them updated in case
funding is available or budget amounts for a plan is available.
Give any changes to the plan to the Operations Manager so it can be updated on the
shared drive.
Administrative Assistant
63
Town of Estes Park
Public Works
Staffing Plan
February 2017
PUP Staffing Plan.docx
64
Fleet Data Entry Provided for your use
by :
Public Works Facility
VEHICLES AND EQUIPMENT ANTICIPATED TO BE DOMICILED AT YOUR FACILITY
Type of Vehicle/Equipment Size Space
Standard Resulting Area Entry Quantity of this
Vehicle Type
Heavy Duty Trucks: Dump Trucks, Solid
Waste Trucks, Snow Removal Trucks, Vactor, and Water
Trucks, Road Striping Truck
vehicles 8'-6" to 10'-
0" wide x 18'-0" to 35'-0" long 12' X 35'840 14
Medium Duty Trucks: 1 Ton Pick-up Trucks,
Small Recycling Trucks, Spray Trucks, Crew Trucks,
Service Body Trucks, Small Dump Body, and Bucket
Trucks, Ambulances, Paint and Sign Trucks
Vehicles 8'-6" to 10 wide x 16'-0" to 22'-0" long 12' X 25'500 15
Light Duty Vehicles: Pick-up Trucks, Sedans,
Police Cruisers, Vans, SUV's and Fork Trucks
Vehicles 8'-6" wide
x 12'-0" to 16'-0"
long 10' X 20'400 11
Fire Apparatus: Ladder Trucks, Pumper Trucks,
Haz Mat Trucks, Support Trucks, Brush Fire Trucks, Command Center Vehicles
Vehicles 8'-6" to 10'-0" wide x 18'-0" to 40'-0" long 12' X 45'1080 1
Construction Equipment: Motor
Grader, Larger Front End Loaders, Bull Dozers, Paving Equipment, Crane Trucks, Low-boy Trailers
Vehicles 8'-6" to 10'-0" wide x 18'-0" to 30'-0" long 12' X 35'840 31
Staff and Visitors: Pick-up Trucks, Sedans,
Vans, SUV's and Motorcycles
Vehicles 8'-6" wide x 12'-0" to 16'-0"
long 9' X 18'324 12
Down Line/Ready Line: Various types of
Vehicles awaiting vehicle maintenance or awaiting
pick up.
Vehicles 8'-6" to 10'-
0" wide x 18'-0" to 30'-0" long 12' X 35'840 8
New Vehicle Delivery and Auction
Vehicle Storage Area: Vehicle sizes vary -
area based on Medium Duty vehicle with no circulation
Vehicles 8'-6" wide x 16'-0" to 24'-0"
long 10' X 25'250 2 No Circulation Provided for Compound Stacked Parking
Enter Quantity of
Vehicles in each
Category of Vehicle
Public Works Facility Calculator - Fleet Data Entry
Provided By
Maintenance Design Group, LLC65
Facility Data Entry Provided for your use
by :
Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
Space Description Space
Standard
Resulting
Area
Area Required (SF)
Includes Circulation
Enter Number of
Staff Positions or
Quantity Required
BUILDING AREAS
Administrative Offices
Private Offices for Directors and Assistant Directors 14'-0" X 16'-0"224 1512 5
Private Offices for Supervisors 10'-0" X 12'-0"120 972 6
Workstations for Clerical and Reception staff 8'-0" X 8'-0"64 259 3
Support and Training Areas
Reception/Lobby Area 250 SQ. FT. Min 250 338 1
Public Meeting/Board Room (40-50 Persons)900 SQ. FT. Min 900 0 0
Copy Files and Storage 200 SQ. FT. Min 200 540 2
Conference Room (Large) - 10 to 14 Staff 350 SQ. FT. Min 350 473 1
Conference Room (Small) - 6 to 8 Staff 225 SQ. FT. Min 225 911 3
Training Room (25 Persons Academic Setting)600 SQ. FT. Min 600 810 1
Training Table and Chair Storage 200 SQ. FT. Min 200 540 2
All Purpose Room (100 Persons Seated)9 SQ. FT. /person 900 0 0
Crew Room for crews of 10 to 18 400 SQ. FT. Min 400 540 1
Lunch/Break Room 400 SQ. FT. Min (Incl. Kitchenette & Vending)400 540 1
Building Support Areas (IT, Electrical Room and Mechanical Rooms)500 SQ. FT. Min 500 1350 2
Men's Restroom (Public Use)120 SQ. FT. Min 120 0 0 Needed if a Public Meeting Room is Selected
Women's Restroom (Public Use)120 SQ. FT. Min 120 0 0 Needed if a Public Meeting Room is Selected
Men's Restroom/Showers/Lockers ( Sized for 100% of Staff for
Functional Reality)700 SQ. FT. Min 700 945 1
Women's Restroom/Showers/Lockers ( Sized for 50% of Staff by Code)350 SQ. FT. Min 350 473 1
Mud Room/Wet Gear Storage 250 SQ. FT. Min 250 338 1
Total Administrative Area for the Facility (SF)10,539
Enter Facility Options
and Quantities here.
Only enter data in white
cells.
Public Works Facility Calculator - Facility Data Input Provided by
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Facility Data Entry Provided for your use
by :
Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
Public Works Shops
Shared General Use Shop Shops 1225 SQ. FT. Min Storage 800 SQ. FT. Min 2025 2430 1
Streets Shop & Storage (Includes parking for Paving Equipment)
Shops 1225 SQ. FT.
Min Storage 800 SQ. FT. Min 2025 14580 6
Pavement Markings Shop & Storage (Includes parking
for Striping Truck)
Shops 1225 SQ. FT. Min Storage 800 SQ.
FT. Min 2025 2430 1
Sign Shop & Storage (Includes Parking for Sign Truck)Shops 1225 SQ. FT. Min Storage 800 SQ. FT. Min 2025 2430 1
Construction/Concrete Repair Shop & Storage Shops 800 SQ. FT. Min Storage 800 SQ. FT. Min 1600 0 0
Building/Facility Maintenance Shop & Storage
Shops 800 SQ. FT. Min
Storage 800 SQ. FT.
Min 1600 3840 2
Traffic Engineering/Signal Shop & Storage Shops 800 SQ. FT. Min Storage 800 SQ. FT. Min 1600 1920 1
Landscaping/Irrigation Shop & Storage Shops 800 SQ. FT. Min Storage 800 SQ. FT. Min 1600 0 0
Carpentry Shop & Storage Shops 800 SQ. FT. Min
Storage 800 SQ. FT. Min 1600 1920 1
Electrical Shop & Storage Shops 400 SQ. FT. Min Storage 600 SQ. FT.
Min 1000 0 0
Water Meter Shop & Storage Shops 400 SQ. FT. Min Storage 600 SQ. FT. Min 1000 0 0
Water Distribution Shop (Pumps) & Storage Shops 800 SQ. FT. Min Storage 800 SQ. FT. Min 1600 0 0
Other Shop & Storage (Small
Shops 800 SQ. FT. Min
Storage 800 SQ. FT.
Min 1600 1920 1
Other Shop & Storage (with Interior Truck Parking)Shops 1225 SQ. FT. Min Storage 800 SQ.
FT. Min 2025 2430 1
Other Shop & Storage Shops 1225 SQ. FT. Min Storage 800 SQ. FT. Min 2025 0 0
Other Smaller Shop & Storage Shops 400 SQ. FT. Min
Storage 600 SQ. FT. Min 1000 0 0
Total Public Works Shops Areas for the Facility (SF)33,900
Public Works Facility Calculator - Facility Data Input Provided by
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Facility Data Entry Provided for your use
by :
Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
Vehicle Maintenance Areas
Vehicle Maintenance Office Areas
Vehicle Maintenance Manager Private Office 14'-0" X 16'-0"224 302 1
Shared Offices for Supervisors/Foreman/Leads 10'-0" X 10'-0"100 270 2
VM Support and Training Areas
Reception/Lobby Area 150 SQ. FT. Min 150 203 1
Manuals/Copy/ Files and Storage 150 SQ. FT. Min 150 203 1
Conference Room (Small) - 6 to 8 Staff 225 SQ. FT. Min 225 304 1
Maintenance Training Room (25 Persons Academic Setting)600 SQ. FT. Min 600 0 0
Training Table and Chair Storage 200 SQ. FT. Min 200 270 1
Lunch/Break Room
400 SQ. FT. Min (Incl.
Kitchenette &
Vending)400 540 1
Building Support Areas (IT, Electrical Room and
Mechanical Rooms)500 SQ. FT. Min 500 675 1
Men's Restroom/Showers/Lockers ( Sized for 100% of Staff for Functional Reality)450 SQ. FT. Min 450 608 1
Women's Restroom/Showers/Lockers ( Sized for 50% of
Staff by Code)250 SQ. FT. Min 250 338 1
Vehicle Maintenance Bays & Shops
Heavy Repair Bay (1:35 HD Trucks and Equipment)20'-0" X 50'-0"1000 2400 2.0 Rounded Value based on Fleet
Data and Bay to Vehicle Ratio of
1:35
Heavy PM/Inspection Bay (1:50 HD Trucks and
Equipment)20'-0" X 50'-0"1000 1200 1.0 Rounded Value based on Fleet
Data and Bay to Vehicle Ratio of 1:50
Fire Apparatus Repair Bay (1:10 Fire Apparatus and
Equipment)20'-0" X 50'-0"1000 1200 1.0 Rounded Value based on Fleet Data and Bay to Vehicle Ratio of 1:10
Light & Medium Duty Repair Bay (1:50 Light and Medium Duty Vehicles)16'-0" X 35'-0"560 672 1.0 Rounded Value based on Fleet
Data and Bay to Vehicle Ratio of
1:50
Light and Medium Duty PM/Inspection Bay (1:120 Vehicles)16'-0" X 35'-0"560 672 1.0 Rounded Value based on Fleet
Data and Bay to Vehicle Ratio of 1:100
Specialty Bay - Welding Bay 25'-0" X 50'-0"1250 1500 1
Specialty Bay - Chassis Wash (Engine/Undercarriage) Bay 25'-0" X 50'-0"1250 1500 1
Common Work Area (General Machine Shop)450 SQ. FT. Min 450 540 1
Welding/Fabrication Shop & Storage 900 SQ. FT. Min 900 1080 1
Public Works Facility Calculator - Facility Data Input Provided by
Maintenance Design Group, LLC
68
Facility Data Entry Provided for your use
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Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
Tire Shop & Storage 750 SQ. FT. Min 750 900 1
Portable Equipment Storage 450 SQ. FT. Min 450 540 1
Parts Storage (includes office, Issue Window and Shipping & Receiving)2000 SQ. FT. Min 2000 2400 1
Lube/Compressor Room 600 SQ. FT. Min 600 720 1
Battery Room/Storage 150 SQ. FT. Min 150 180 1
Total Vehicle Maintenance Areas for the Facility (SF)19,215
Public Works Facility Calculator - Facility Data Input Provided by
Maintenance Design Group, LLC
69
Facility Data Entry Provided for your use
by :
Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
Warehouse Areas
Warehouse Office Areas
Vehicle Maintenance Manager Private Office 14'-0" X 16'-0"224 269 1 includes 20% Circulation
Shared Offices for Supervisors/Foreman/Leads 6'-0" X 8'-0"48 0 0 includes 20% Circulation
Warehouse Storage Areas
Palletized Storage Areas 125 SQ. FT./Pallet
Rack including 1/2 of Fork Circulation 125 2250 12 Each Rack = 6 pallet positions - includes 50% Circulation
Small Parts Storage Areas 12 SQ. FT./storage
Shelving including 1/2 of circulation 12 216 12 includes 50% Circulation
Shipping & Receiving (Dock Areas)16'-0" x 20'-0"320 704 2 includes 20% Circulation
Total Warehouse Areas for the Facility (SF)3,439
Interior Vehicle Storage Areas - 75% Circulation for interior Drives and 5% for structure
Heavy Duty Trucks: Dump Trucks, Solid Waste
Trucks, Snow Removal Trucks, Vactor, and Water Trucks, Road Striping Truck
12' X 35'735 10805 14 Caution: Value based on Fleet Data - changing value breaks link
Medium Duty Trucks: 1 Ton Pick-up Trucks, SmallRecycling Trucks, Spray Trucks, Crew Trucks, Service Body Trucks, Small Dump Body, and Bucket Trucks, Ambulances, Paint and Sign Trucks
12' X 25'525 8269 15 Caution: Value based on Fleet
Data - changing value breaks link
Light Duty Vehicles: Pick-up Trucks, Sedans,
Police Cruisers, Vans, SUV's and Fork Trucks 10' X 20'350 4043 11 Caution: Value based on Fleet
Data - changing value breaks link
Fire Apparatus: Ladder Trucks, Pumper Trucks, Haz
Mat Trucks, Support Trucks, Brush Fire Trucks, Command Center Vehicles
12' X 45'945 992 1 Caution: Value based on Fleet Data - changing value breaks link
Construction Equipment: Motor Grader,
Larger Front End Loaders, Bull Dozers, Paving Equipment, Crane Trucks, Low-boy Trailers
12' X 35'735 23924 31 Caution: Value based on Fleet Data - changing value breaks link
Total Interior Vehicle Storage Areas for the Facility (SF)48,032
Salt & Sand Structures
Salt Storage Structure 50' x 80'4000 0 0
Sand Storage Structure 50' x 80'4000 4000 1
Salt /Sand Mix Storage Structure 50' x 80'4000 4000 1
Liquid Deicing Production & Storage 20' x 30'600 0 0
Total Salt/Sand Storage Structures for the Facility (SF)8,000
Public Works Facility Calculator - Facility Data Input Provided by
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Facility Data Entry Provided for your use
by :
Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
COVERED AREAS
Covered Vehicle Storage Areas - 5% for Canopy Structure
Heavy Duty Trucks: Dump Trucks, Solid Waste
Trucks, Snow Removal Trucks, Vactor, and Water Trucks, Road
Striping Truck
12' X 35'420 6174 14 Caution: Value based on Fleet
Data - changing value breaks link
Medium Duty Trucks: 1 Ton Pick-up Trucks, Small
Recycling Trucks, Spray Trucks, Crew Trucks, Service Body
Trucks, Small Dump Body, and Bucket Trucks, Ambulances, Paint and Sign Trucks
12' X 25'300 4725 15 Caution: Value based on Fleet
Data - changing value breaks link
Light Duty Vehicles: Pick-up Trucks, Sedans, Police Cruisers, Vans, SUV's and Fork Trucks 10' X 20'200 2310 11 Caution: Value based on Fleet
Data - changing value breaks link
Fire Apparatus: Ladder Trucks, Pumper Trucks, HazMat Trucks, Support Trucks, Brush Fire Trucks, Command Center Vehicles
12' X 45'540 567 1 Caution: Value based on Fleet
Data - changing value breaks link
Construction Equipment: Motor Grader,
Larger Front End Loaders, Bull Dozers, Paving Equipment, Crane Trucks, Low-boy Trailers
12' X 35'420 13671 31 Caution: Value based on Fleet
Data - changing value breaks link
Total Covered Vehicle Storage Areas for the Facility (SF)27,447
Covered Fuel and Wash Areas
Covered Fueling Island (Option 1): (2 Position; 1 Island; 1 dual hose, dual fuel dispenser)30' x 40'1200 0 0
Covered Fueling Island (Option 2): (4 Position; 1 Island; 2
dual hose/ dual fuel dispenser)30' x 60'1800 0 0
Covered Fueling Island (Option 3): (4 Position; 2 Island; 2 dual hose/ dual fuel dispenser)40' x 60'2400 0 0
Large Truck/Equipment Rough Wash 25' x 50'1250 1250 1
Large Truck/Equipment Automated
Wash 25' x 70'1750 0 0
Automotive Automated Wash 20' x 35'700 0 0
Total Covered Fuel and Wash Areas for the Facility (SF)1,250
Covered Storage Areas
Covered Pipe Storage Bins (20'
lengths)20' x 25'500 3000 6
Covered Granular Material Storage
Bins 15' x 25'375 4500 12
Total Covered Storage Areas for the Facility (SF)7,500
Public Works Facility Calculator - Facility Data Input Provided by
Maintenance Design Group, LLC
71
Facility Data Entry Provided for your use
by :
Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
EXTERIOR AREAS
Exterior Vehicle Storage Areas
Heavy Duty Trucks: Dump Trucks, Solid Waste
Trucks, Snow Removal Trucks, Vactor, and Water Trucks, Road Striping Truck
12' X 35'840 11760 14 Caution: Value based on Fleet Data - changing value breaks link
Medium Duty Trucks: 1 Ton Pick-up Trucks, Small
Recycling Trucks, Spray Trucks, Crew Trucks, Service Body Trucks, Small Dump Body, and Bucket Trucks, Ambulances,
Paint and Sign Trucks
12' X 25'500 7500 15 Caution: Value based on Fleet Data - changing value breaks link
Light Duty Vehicles: Pick-up Trucks, Sedans,
Police Cruisers, Vans, SUV's and Fork Trucks 10' X 20'400 4400 11 Caution: Value based on Fleet Data - changing value breaks link
Fire Apparatus: Ladder Trucks, Pumper Trucks, Haz
Mat Trucks, Support Trucks, Brush Fire Trucks, Command
Center Vehicles
12' X 45'1080 1080 1 Caution: Value based on Fleet
Data - changing value breaks link
Construction Equipment: Motor Grader,
Larger Front End Loaders, Bull Dozers, Paving Equipment, Crane Trucks, Low-boy Trailers
12' X 35'840 26040 31 Caution: Value based on Fleet
Data - changing value breaks link
Staff and Visitors: Pick-up Trucks, Sedans, Vans,
SUV's and Motorcycles
Up to 8'-6" wide x 12'-
0" to 16'-0" long 324 3888 12 Caution: Value based on Fleet
Data - changing value breaks link
Down Line/Ready Line: Various types of
Vehicles awaiting vehicle maintenance or awaiting pick up.
8'-6" to 10'-0" wide x 18'-0" to 35'-0" long 840 6720 8 Caution: Value based on Fleet Data - changing value breaks link
New Vehicle Delivery and Auction
Vehicle Storage Area: Vehicle sizes vary - area
based on Medium Duty vehicle with no circulation
Up to 8'-6" wide x 16'-0" to 24'-0" long 250 500 2 Caution: Value based on Fleet Data - changing value breaks link
Total Vehicle Storage Areas for the Facility (SF)61,888
Exterior Storage Areas
Pipe Storage pods (20' lengths)20' x 25'1000 9000 6 Based on most efficient depth for storage access Plus Circulation
Granular Material Storage Bins 15' x 25'1125 20250 12 Based on common configuration Plus Circulation
Misc. Storage pods 20' x 25'1000 9000 6 Based on most efficient depth for
storage access Plus Circulation
Fuel Storage Tank Yard 10' x 35'525 1050 2 Based on a 20000 gallon Above Ground Fuel Storage Tank
Total Yard Storage Areas for the Facility (SF)39,300
Public Works Facility Calculator - Facility Data Input Provided by
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Facility Data Entry Provided for your use
by :
Public Works Facility
SPACES ANTICIPATED TO BE INCLUDED AT YOUR FACILITY
Exterior Storm Water Management Areas
Detention/Retention Ponds 150' x 150'22500 22500 1 1/2 acre minimum. Area to be confirmed based on local requirements and adopted BMP's
Vegetated Swales 5' x 100'500 500 1 Alternative Detention approach
Alternative Parking SW Collection 5' x 10'50 600 12 Alternative Detention approach - based
on employee parking spaces
Total Yard Storage Areas for the Facility (SF)23,600
284,111Total Area Requirements for the Facility (SF) - less site
circulation and drives
Public Works Facility Calculator - Facility Data Input Provided by
Maintenance Design Group, LLC
73
Macro Facility Space Needs Program
Public Works Facility NO DATA ENTRY REQUIRED ON THIS PAGE
Area (SQ. FT.)
Building Areas
Total Admin Office Areas 10,500
Total PW Shop & Storage Areas 33,900
Total Vehicle Maintenance Areas 19,200
Total Warehouse Areas 3,400
Total Interior Vehicle Storage Areas 48,000
Salt and Sand Storage Structures 8,000
Total All Building Areas 123,000
Covered Areas
Total Covered Vehicle Storage Areas 27,400
Total Covered Fuel/Wash Areas 1,300
Total Covered Storage Areas 7,500
Total All Covered Areas 36,200
Public Works Facility Calculator
Provided by
Maintenance Design Gr p, LLC74
Macro Facility Space Needs Program
Public Works Facility NO DATA ENTRY REQUIRED ON THIS PAGE
Exterior Areas
Total Parking Areas 61,900
Total Yard Storage Areas 39,300
Total Stormwater Management Areas 23,600
Total All Exterior Areas 124,800
Subtotal All Areas 284,000
Other Site Circulation, Setbacks and
Landscaping - 75%213,000
Grand Total - Site Requirements 497,000Acres11.41
Provided for your use by :
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75
Project Budget Worksheet Provided for
your use by :
Public Works Facility
A B C D E F G H I K L
Unit Unit Cost
Adjustable
Values Quantity Remarks Extended Cost (B x C)
Design Contingency 15% (D x .15)
Subtotal (D + E)
General Conditions 7.0% (F x .07)
Contractors Fee and Profit 3.5% (F x .035)
Construction Contingency 5% (F x .05)
End of the Day Cost/SF Total (Rounded)
Site work
Site Clearing/Development & Site Utility
Extensions SF $2.00 497,000 Total Site Area $994,000 $149,100 $1,143,100 $80,017 $40,009 $57,155 $2.70 $1,320,300
Site Landscaping/Security Fencing SF $0.75 74,550 15% of Total Site Area $55,913 $8,387 $64,299 $4,501 $2,250 $3,215 $1.00 $74,300
Paving (Asphalt and Concrete)SF $6.25 61,888 Area Calculated Based on
Parking $386,800 $58,020 $444,820 $31,137 $15,569 $22,241 $8.30 $513,800
Subtotal for Site work $1,436,713 $215,507 $1,652,219 $115,655 $57,828 $82,611 $1,908,400
Building Areas
Total Admin Office Areas SF $300.00 10,500 $3,150,000 $472,500 $3,622,500 $253,575 $126,788 $181,125 $398.50 $4,184,000
Total PW Shop & Storage Areas SF $150.00 33,900 $5,085,000 $762,750 $5,847,750 $409,343 $204,671 $292,388 $199.20 $6,754,200Total Vehicle Maintenance Areas SF $200.00 19,200 $3,840,000 $576,000 $4,416,000 $309,120 $154,560 $220,800 $265.70 $5,100,500
Total Warehouse Areas SF $100.00 3,400 $340,000 $51,000 $391,000 $27,370 $13,685 $19,550 $132.80 $451,600
Total Interior Vehicle Storage Areas SF $100.00 48,000 $4,800,000 $720,000 $5,520,000 $386,400 $193,200 $276,000 $132.80 $6,375,600
Salt and Sand Storage Structures SF $80.00 8,000 $640,000 $96,000 $736,000 $51,520 $25,760 $36,800 $106.30 $850,100
Covered Areas
Total Covered Vehicle Storage Areas SF $30.00 27,400 $822,000 $123,300 $945,300 $66,171 $33,086 $47,265 $39.80 $1,091,800
Total Covered Fuel/Wash Areas SF $55.00 1,300 $71,500 $10,725 $82,225 $5,756 $2,878 $4,111 $73.10 $95,000
Total Covered Storage Areas SF $30.00 7,500 $225,000 $33,750 $258,750 $18,113 $9,056 $12,938 $39.90 $298,900
FF&E (Administrative areas)SF $20.00 10,500 Based on typical office systems furniture $210,000 $31,500 $241,500 $0 $0 $12,075 $24.20 $253,600
Maintenance & Storage Equipment SF $25.00 56,500 Includes Lifts, Cranes, Shop and Storage Equipment $1,412,500 $211,875 $1,624,375 $0 $0 $81,219 $30.20 $1,705,600
Fuel and Wash Equipment SF $50.00 1,300 Includes Automated Wash
Systems and typical Fueling
Systems $65,000 $9,750 $74,750 $0 $0 $3,738 $60.40 $78,500
Subtotal for Building Areas $20,596,000 $3,089,400 $23,685,400 $1,527,367 $763,683 $1,184,270 $27,239,400
Subtotal $22,032,713 $3,304,907 $25,337,619 $1,643,022 $821,511 $1,266,881 $29,147,800
Architectural/Engineering Fees %10%$2,914,780
Surveys/Tests/Reports %1%$291,478
Environmental Reports LS $50,000.00 $50,000
Construction Management %2%$582,956
Subtotal $3,839,214
Total $22,032,713 $3,304,907 $25,337,619 $1,643,022 $821,511 $1,266,881 $32,987,014
Total Cost Rounded and in Current Year Dollars $32,988,000
Item
Public Works Facility Calculator - Project Budget Worksheet Provided by
Maintenance Design Group, LLC
76
Total Cost with 1 year of escalation @ 3.5%$34,143,000
Total Cost with 2 years of escalation @ 3.5%$35,298,000
Total Cost with 3 years of escalation @ 3.5%$36,494,000
Total Cost with 4 years of escalation @ 3.5%$37,730,000
Total Cost with 5 years of escalation @ 3.5%$39,008,000
Public Works Facility Calculator - Project Budget Worksheet Provided by
Maintenance Design Group, LLC
77
Staffing Costs
Division 2018 2019 2020 2021 2022 2023 Future
Engineering 226,200$ 312,736$ 442,468$ 455,742$ 578,164$ 707,159$ -$
Facilities 186,672$ 249,248$ 319,399$ 328,981$ 418,998$ 431,568$ -$
Fleet 78,300$ 158,949$ 242,017$ 249,278$ 256,756$ 264,459$ -$
Parks -$ -$ -$ -$ -$ -$ -$
Streets 119,650$ 185,912$ 345,925$ 466,246$ 480,233$ 494,641$ -$
Annual Cost 610,821$ 906,846$ 1,349,810$ 1,500,247$ 1,734,152$ 1,897,827$ -$
Hard Costs & Space Needs
Office:98,000$ 56,000$ 98,000$ 42,000$ 42,000$ 42,000$ -$
Workspace:180,000$ 288,000$ 288,000$ -$ -$ -$ -$
Vehicle:153,000$ 101,500$ 157,000$ 66,000$ 60,000$ 45,000$ -$
Equipment:26,000$ 321,000$ 51,000$ 31,000$ 36,000$ 36,000$ -$
Annual Cost 457,000$ 766,500$ 594,000$ 139,000$ 138,000$ 123,000$ -$
Total Annual Cost 1,067,821$ 1,673,346$ 1,943,810$ 1,639,247$ 1,872,152$ 2,020,827$ -$
Funding Sources
2018 2019 2020 2021 2022 2023 Future
General Fund 570,872$ 615,984$ 1,087,541$ 861,277$ 1,152,653$ 1,281,212$ -$
(General Fund)(75,650)$ (75,650)$ (75,650)$ (75,650)$ (75,650)$ (75,650)$ -$
Internal Service Fund 286,300$ 366,949$ 450,017$ 249,278$ 256,756$ 264,459$ -$
Enterprise Fund 210,650$ 690,412$ 406,252$ 391,721$ 402,123$ 412,836$ -$
1A Tax Fund -$ -$ -$ -$ -$ -$ -$
Grant Fund -$ -$ -$ -$ -$ -$ -$
Annual Funding:992,171$ 1,597,696$ 1,868,160$ 1,426,626$ 1,735,882$ 1,882,858$ -$
Public Works Facilities Division
Staffing Project Summary
78
Staffing Costs
2018 2019 2020 2021 2022 2023 Future
Stormwater Engineer 113,100$ 116,493$ 119,988$ 123,587$ 127,295$ 131,114$ -$
Dev. Rev. Engineer 113,100$ 116,493$ 119,988$ 123,587$ 127,295$ 131,114$ -$
Project Associate -$ 79,750$ 82,143$ 84,607$ 87,145$ 89,759$ -$
Capital Project Engineer -$ -$ 120,350$ 123,961$ 127,679$ 131,510$ -$
Construction Manager -$ -$ -$ -$ 108,750$ 112,013$ -$
Engineer Tech.-$ -$ -$ -$ -$ 111,650$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
Annual Cost 226,200$ 312,736$ 442,468$ 455,742$ 578,164$ 707,159$ -$
Hard Costs & Space Needs
Office:84,000$ 42,000$ 42,000$ -$ 42,000$ 42,000$ -$
Workspace:-$ -$ -$ -$ -$ -$ -$
Vehicle:30,000$ -$ 15,000$ -$ 30,000$ 15,000$ -$
Equipment:10,000$ 5,000$ 5,000$ -$ 5,000$ 5,000$ -$
Annual Cost 124,000$ 47,000$ 62,000$ -$ 77,000$ 62,000$ -$
Funding Sources
2018 2019 2020 2021 2022 2023 Future
General Fund 350,200$ 359,736$ 504,468$ 455,742$ 655,164$ 769,159$ -$
(General Fund)-$ -$ -$ -$ -$ -$ -$
Internal Service Fund -$ -$ -$ -$ -$ -$ -$
Enterprise Fund -$ -$ -$ -$ -$ -$ -$
1A Tax Fund -$ -$ -$ -$ -$ -$ -$
Grant Fund -$ -$ -$ -$ -$ -$ -$
Annual Funding:350,200$ 359,736$ 504,468$ 455,742$ 655,164$ 769,159$ -$
Public Works Engineering Division
Staffing Project Summary
79
Staffing Costs
2018 2019 2020 2021 2022 2023 Future
Maintenance Worker 1 56,976$ 58,686$ 60,446$ 62,260$ 60,900$ 62,727$ -$
Maintenance Worker 2 -$ -$ 62,673$ 64,554$ 66,490$ 68,485$ -$
Maintenance Supervisor -$ -$ -$ -$ 83,375$ 85,876$ -$
Maintenance Seasonal -$ -$ -$ -$ -$ -$ -$
Janitorial Supervisor 71,010$ 73,140$ 75,334$ 77,594$ 79,922$ 82,320$ -$
Janitorial Worker 1 58,686$ 60,446$ 62,260$ 64,127$ 66,051$ 68,033$ -$
Janitorial Worker 1 -$ 56,976$ 58,686$ 60,446$ 62,260$ 64,127$ -$
Janitorial Worker 2 -$ -$ -$ -$ -$ -$ -$
Janitorial Seasonal -$ -$ -$ -$ -$ -$ -$
Annual Cost 186,672$ 249,248$ 319,399$ 328,981$ 418,998$ 431,568$ -$
Hard Costs & Space Needs
Office:-$ -$ -$ -$ -$ -$ -$
Workspace:-$ -$ -$ -$ -$ -$ -$
Vehicle:33,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ -$
Equipment:1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ -$
Annual Cost 34,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ -$
Funding Sources
2018 2019 2020 2021 2022 2023 Future
General Fund 220,672$ 256,248$ 326,399$ 335,981$ 425,998$ 438,568$ -$
(General Fund)(75,650)$ (75,650)$ (75,650)$ (75,650)$ (75,650)$ (75,650)$ -$
Internal Service Fund -$ -$ -$ -$ -$ -$ -$
Enterprise Fund -$ -$ -$ -$ -$ -$ -$
1A Tax Fund -$ -$ -$ -$ -$ -$ -$
Grant Fund -$ -$ -$ -$ -$ -$ -$
Annual Funding:145,022$ 180,598$ 250,749$ 260,331$ 350,348$ 362,918$ -$
Public Works Facilities Division
Staffing Project Summary
80
Staffing Costs
Position Title 2018 2019 2020 2021 2022 2023 Future
Mechanic II 78,300$ 80,649$ 83,068$ 85,561$ 88,127$ 90,771$ -$
Mechanic II -$ 78,300$ 80,649$ 83,068$ 85,561$ 88,127$ -$
Mechanic II -$ -$ 78,300$ 80,649$ 83,068$ 85,561$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
Annual Cost 78,300$ 158,949$ 242,017$ 249,278$ 256,756$ 264,459$ -$
Hard Costs & Space Needs
Office:14,000$ 14,000$ 14,000$ -$ -$ -$ -$
Workspace:144,000$ 144,000$ 144,000$ -$ -$ -$ -$
Vehicle:35,000$ 35,000$ 35,000$ -$ -$ -$ -$
Equipment:15,000$ 15,000$ 15,000$ -$ -$ -$ -$
Annual Cost 208,000$ 208,000$ 208,000$ -$ -$ -$ -$
Funding Sources
2018 2019 2020 2021 2022 2023 Future
General Fund -$ -$ -$ -$ -$ -$ -$
(General Fund)-$ -$ -$ -$ -$ -$ -$
Internal Service Fund 286,300$ 366,949$ 450,017$ 249,278$ 256,756$ 264,459$ -$
Enterprise Fund -$ -$ -$ -$ -$ -$ -$
1A Tax Fund -$ -$ -$ -$ -$ -$ -$
Grant Fund -$ -$ -$ -$ -$ -$ -$
Annual Funding:286,300$ 366,949$ 450,017$ 249,278$ 256,756$ 264,459$ -$
Public Works Fleet Division
Staffing Project Summary
81
Staffing Costs
2018 2019 2020 2021 2022 2023 Future
Annual Cost -$ -$ -$ -$ -$ -$ -$
Hard Costs & Space Needs
Office:
Workspace:
Vehicle:
Equipment:
Annual Cost -$ -$ -$ -$ -$ -$ -$
Funding Sources
2018 2019 2020 2021 2022 2023 Future
General Fund
(General Fund)
Internal Service Fund
Enterprise Fund
1A Tax Fund
Grant Fund
Annual Funding:-$ -$ -$ -$ -$ -$ -$
Public Works Parks Division
Staffing Project Summary
82
Staffing Costs
Position Title 2018 2019 2020 2021 2022 2023 Future
SWEO1 62,673$ 64,554$ 66,490$ 68,485$ 70,539$ 72,656$ -$
SWM1 56,976$ 58,686$ 60,446$ 62,260$ 64,127$ 66,051$ -$
SWM2 -$ 62,673$ 64,554$ 66,490$ 68,485$ 70,539$ -$
SWSUP -$ -$ 91,762$ 94,515$ 97,350$ 100,271$ -$
SEO1 -$ -$ 62,673$ 64,554$ 66,490$ 68,485$ -$
SSSUPER -$ -$ -$ 109,943$ 113,242$ 116,639$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
Annual Cost 119,650$ 185,912$ 345,925$ 466,246$ 480,233$ 494,641$ -$
Hard Costs & Space Needs
Office:-$ -$ 42,000$ 42,000$ -$ -$ -$
Workspace:36,000$ 144,000$ 144,000$ -$ -$ -$ -$
Vehicle:55,000$ 60,500$ 101,000$ 60,000$ 24,000$ 24,000$ -$
Equipment:-$ 300,000$ 30,000$ 30,000$ 30,000$ 30,000$ -$
Annual Cost 91,000$ 504,500$ 317,000$ 132,000$ 54,000$ 54,000$ -$
Funding Sources
2018 2019 2020 2021 2022 2023 Future
General Fund -$ -$ 256,673$ 69,554$ 71,490$ 73,485$ -$
(General Fund)-$ -$ -$ -$ -$ -$ -$
Internal Service Fund -$ -$ -$ -$ -$ -$ -$
Enterprise Fund 210,650$ 690,412$ 406,252$ 391,721$ 402,123$ 412,836$ -$
1A Tax Fund -$ -$ -$ -$ -$ -$ -$
Grant Fund -$ -$ -$ -$ -$ -$ -$
Annual Funding:210,650$ 690,412$ 662,925$ 461,274$ 473,613$ 486,321$ -$
Public Works Streets Division
Staffing Project Summary
83
Space Planning Tools:
1.Space/Cost needs Spreadsheet (APWL Tool):
Documentation of (current and future) people and uses, then, application of industry standard square footage
and cost estimate based on industry average costs. Good comp for cross check of requirements developed in
Estes specific Programmatic Development
2.Programmatic Development (SEPS II / SpaceIntoPlace):
Estes Park Staff and use specific - current and projected space needs as data gathered from user (rather than
industry standard sizes) then needs as well as resources developed in detail for use in strategic space
planning. Data gathered in spreadsheet and PQ’s:
Goals of Elm Road Effort (Programmatic Development):
1.To provide framework for short term space planning solutions (example: Town Hall and the Elm
Road Facility shops and outdoor storage).
Programmatic Questionnaires will facilitate data collection about programmatic elements (needs and
resources) and create a collaborative mapping tool to facilitate space allocation.
2.Provide a framework for continued data gathering and collaborative planning of all Town assets.
3.Generate a “Problem Statement” regarding current and future space utilization, for use in long term
future planning.
Method: Identify all programmatic elements for consideration of inclusion. Decision on inclusion or
elimination to be made in the next phase. Identification:
1. Needs: verification with current specific users/staff to comprehensively identify and assess all needed
programmatic elements: people, equipment, materials requiring space and land
2. Resources: buildings and land providing usable space
The characteristics of these elements (size, required adjacencies, acoustic, etc.) are logged to enable effective
and cooperative space planning.
The following Inventories to be collected:
1. Space Needs
A. People - Existing and Future requiring space (list of people to be
included/considered in the scope, and can be person specific (e.g. Joe Lockhart) or more general
(one additional Public Works staff)
B. Materials: Existing and Future requiring space (list of materials to be
included/considered in the scope, some examples: light poles, transformers, road base, etc.)
C. Equipment: Existing and Future requiring space (list of materials to be
included/considered in the scope, some examples: Front End Loader, Work Truck, patrol car in
for repair, etc.)
2. Space Resources
A. Existing Buildings (List of buildings to be a part of this scope that can
accommodate the people, materials and equipment. We can add size and other characteristics
in the next phase)
B. Existing Land (List of land to be a part of this scope that can accommodate the
people, materials and equipment. We can add size and other characteristics in the next phase)
84
Current Status: Nearly complete initial spreadsheet data collection (done by Kayla Downey), next step
Progammatic Questionnaries to be tailored to department needs and completed.
Next Steps:
1.Completion of data collection (including resources)
2.Programmatic assessment to determine final needs (includes costs to Town for inadequate
facility and prioritization tools)
3.Current needs and resource mapping
4.Development of problem statement (identification of shortfall)
5.Collaborative Master Planning for current and future utilization of Town assets
85
Elm Road Project
Light & Power
Item
Space required
L x H in SF Current Storage Location Additional Storage need
Access/
Schedule Proximity
Cost for not
being stored
properly Notes
Overhead Inventory 60 x 30 x 12 615 Elm Road Inventory Cage Daily Good n/a
X-ARM PIN
POLE TOP RIDGE PIN
SADDLE PIN
OFFSET POLE TOP RIDGE PIN
INSULATOR PINTYPE
EPOXILATOR
N.P. FIBERGLASS STANDOFF
N.P.18" FBRGLSS STANDOFF
18" STRAIN INSULATOR CLEV
54" STRAIN INSULATOR EYE
DEAD END EXT. INS.
POLYMER VICE TOP INSULATR
N.P.15" FBRGLSS STANDOFF
N.P.18" FBRGLSS STANDOFF
18" STRAIN INSULATOR EYE
CONTINENTAL PUSH BRACE
1-PHASE EQUIPMENT BRKT
CS820 CABLE POSITIONER
300A AMP CUTOUT
600A DISCONNECT SWITCH
X-ARM 600A DISCONNECT
300 AMP LOADBREAK CUTOUT
600A LINE TENSION DISCONN
3-PHASE EQUIPMENT BRKT
8' HUGHES DE ASSEMBLY
BRACES CROSSARM WOOD
CAPACITOR SANG. 7200V
DISTRIBUTION ARRESTER
RISER ARRESTER
600A BRONZE PADDLE
Overhead Expensed 79 x 40 x 8 615 Elm Road Inventory Cage Daily Good
Overhead Wire 65 x 55 L&P Boneyard Frequent Good n/a
DUPLEX ALUM. #6ACSR
DUPLEX ALUM. #4ACSR
TRIPLEX #4ACSR
TRIPLEX #2ACSR
TRIPLEX #1/0ACSR
TRIPLEX #4/0ACSR XLP
QUADRAPLEX #2ACSR
QUADRAPLEX #1/0ACSR
QUADRAPLEX #4/0ACSR
#4 ACSR SWANATE
RAVEN 1/0 6/1 ACSR
1/0 ACSR AWG 15 KV TREE
NEXANS 4/0 ACSR 15KV
HENDRIX #4 TREE CABLE
#4/0-6/1 PENGUIN
#2 TREE CABLE SOUTHWIRE
Underground Expensed 24 x 8 x 1.5 615 Elm Road Inventory Cage Daily Good n/a
Underground Inventory 67x 30 x 15 615 Elm Road Inventory Cage Daily Good
LBC-2 RTE W/1U-STRAP
LBC-3 ELASTIMOLD W/2
LBC-3 RTE W/BRACKET 200A.
LBC-4 ELASTIMOLD W/2 STPS
VBJ-2 600A JUNCTION
VBJ-3 600A JUNCTION
CONNECTING PLUG FOR
VBJ-4 600A JUNCTION
1/0 STR TERMINATOR
ELASTIMOLD 2 STR.
ELASTIMOLD 4/0 STR.
750 MCM TERMINATION KIT
350 MCM SLIP ON TERMINATR
200A ELBOW ARRESTER
#2 AWG CABLE SEAL KIT
86
#2 AWG ELASTIMOLD ELBOW
1/0 ELASTIMOLD ELBOW
4/0 ELASTIMOLD ELBOW
350 MCM T-BODY KIT
4/0 T-BODY KIT
750 MCM CABLE SEAL KIT
750 MCM T-BODY KIT
600A BUSHING EXTENDER
200A PARKING STAND ARREST
4/0 FUSED ELBOW
#2 FUSED ELBOW
#2 ELBOW 40A FUSE
4/0 ELBOW 80A FUSE
#2 EXTENED ELBOW
4/0 EXTENED ELBOW
200A 1/0 UG PRI SPLICE
4/0 SPLICING KIT
#2-4/0 COLD SHRINK SPLICE
750 MCM PRIMARY SPLICE
750 MCM COLD SHRINK SPLIC
200A PRKNG BSHNG/STANOFF
600A PRKNG BSHNG/STANDOFF
600A/200A REDUCING TP PLG
BUSHING WELL INSERT 200A.
REDUCING TAP WELL 600AMP
200 AMP PRO CAP 167 DRG
600A 15KV PROTECTIVE CAP
FEED THRU INSERT-200 A
FEED THRU LOADBREAK
15 KV 600 AMP
ALANTIC VENTILATOR
Underground Transformers 55 x 28 615 Elm Road West side of building Frequent Good n/a
Underground Cabinets 60 x 60
26" 1-PHASE CABINET
GR. SLEEVE TRANS-BASE
5'3-PHASE GRND SLEEVE
5'3-PHASE CABINET
PRI-METER CABINET
26" 1-PHASE GRND SLEEVE
67" 3-PHASE CABINET
67" 3-PHASE GRND SLEEVE
FIBERGLASS GROUND SLEEVE
TRANS. PAD 48" X 48"
PRIMARY METER GROUND
NORDIC CABINET
TRANS PAD 1-PHASE
TRANS PAD 3-PHASE
Underground Wire 44 x 54 L&P Bone yard Additional 672 Square ft Frequent Good
We are currently storing 672
Square feet worth of wire right
infront of building limiting access
to building
QUAD-4/0-4/0-4/0-2/0
4/0 AL 15KV W/220 MIL TR
UG-TRI 1/0-1/0-1/0 BER
4/0-4/0-2/0-UG-TRI-SWE
UG TRI 350-350-4/0 WES
UG TRI 500/500/350-RIDER
750MCM AL 15KV W/220 MIL
#2 AL 15KV 220 MIL TRXLP
#2 ALUM - NO JACKET-ONLY
Poles 181 x 35 Public Works Bone Yard 181 x 35 Frequent Bad
We are currently storing at Public
Works Bone Yard, because we do
not have the accessible room to
store on our property
POLE 30' CL4
POLE 35' CL4
POLE 40' CL2
POLE 40' CL4
POLE 45' CL2
POLE 45' CL4
POLE 50'
POLE 55'
87
Pole Spill Over 40 x 25 L&P Boneyard Frequent Bad
Because of drainage issues, our
trucks sink, making it very difficult
to access our pole spill over area.
This area is behind the old L&P
building
Cross Arms 50 x 30 L&P Boneyard Frequent Good
CROSSARM WOOD 5'X7"
CROSSARM 8'X 7"
CROSSARM 10'X 7" RAINIER
8' BRACELESS CROSSARMS
8' HUGHES DE ASSEMBLY
BRACES CROSSARM WOOD
BRACES CROSSARM WOOD
BRACES CROSSARM WOOD
BRACES ALLEY ARM ALUMA
BRACES ALLEY ARM ALUMA
CROSSARM 8' FIBERGLASS
CROSSARM 10' FIBERGLASS
5' FIBERGLASS CROSSARMS
House Keeping 8 x 8 x 5 615 Elm Road Inventory Cage Frequent Good n/a
Expensed Hardware 38 x 30 x 8 615 Elm Road Inventory Cage Daily Good
Capital Projects 34 x 21 640 Elm Road Bay 1 2+ bays Daily Good
Starting in 2015 L&P will be taking
on 2 more capital projects,
increasing inventory
3-PHASE FBGL. GANG SWITCH
ANCHOR ROCK 3/4" X 15"
ANCHOR ROCK 3/4" X 30"
ANCHOR MODULES
Snowcat 12 x 30 640 Elm Road Bay 1 Rarely Good
Needs to be continued to be
stored inside to avoid cost in
repairs.
O.H. Copper 364 x 6 640 Elm Road Bay 1 Daily Good
Transformers that Leak 10 x 10 640 Elm Road Bay 1 300 Square feet Frequent Good
All bad transformers should be
stored inside, due to lack of space
we only store ones inside that we
know are leaking
Scrap Wire 10 x 12 640 Elm Road Bay 1 Daily Good
Traffic Control 24 x 3 640 Elm Road Bay 1 Daily Good
Christmas Decorations 16 x 16 640 Elm Road Bay 2 Rarely n/a
Primary Meters 7 x 5 640 Elm Road Bay 2 Daily Good
Street Light Heads 3 x 12 640 Elm Road Bay 2 Daily Good
Maps 26 x 5 640 Elm Road Bay 2 Never n/a
Light & Power does not reference
these maps
Polaris Ranger XP900 10 x 6 641 Elm Road Bay 2
Truck 24 37 x 18 640 Elm Road Bay 3 Daily Good
Street Light Wire 2x 8 640 Elm Road Bay 3 Daily Good
Street Light Work Area 22 x 12 640 Elm Road Bay 4 Daily Good
Street Light Heads 19 x 3 640 Elm Road Bay 4 Daily Good
Street Light Bases 14 x 3 640 Elm Road Bay 4 Daily Good
Underground Tugger 18 x 8 640 Elm Road Bay 4 Daily Good
Needs to be continued to be
stored inside to avoid cost in
repairs
Underground Pull Boxes 50 x 50 L&P Boneyard Frequent Decent
Behind sand shed. Could be more
easily accessed due to run off
causing sinking
PE-20 GS
PE-20 FLAT LID
PENCELL
PE-30HD GROUND SLEEVE
PE-30 FLAT TOP
QUAZITE COMPOSOLITE
QUAZITE COMPOSOLITE
PE-9 SECONDARY PEDESTAL
PV4848CA0017P
PE-20 DOME TOP
PULL BOX CARSON BROOKS
PG3048Z500TE
12 X 17 X 18 C1015D
88