HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2016-02-11
Thursday, February 11, 2016
Public Safety, Utilities 8:00 a.m.
& Public Works Committee Town Board Room
1. PUBLIC COMMENT
2. PUBLIC SAFETY
a) RECOMMENDATIONS TO THE TOWN BOARD
i. None.
b) REPORTS
i. Crisis Advocate Report. Dir. Mesropian
ii. Verbal Updates and Committee Questions.
3. UTILITIES
a) RECOMMENDATIONS TO THE TOWN BOARD
i. Park Entrance Mutual Pipeline & Water Company Dir. Bergsten /
Engineering RFP Selection. Supt. Boles
b) REPORTS
i. Water Tap Fee Study Results. Dir. Bergsten /
ii. Verbal Updates and Committee Questions. Supt. Boles
4. PUBLIC WORKS
a) RECOMMENDATIONS TO THE TOWN BOARD
i. Streets Dump Truck Replacement. Manager McEachern
ii. L&P Dump Truck Purchase. Manager McEachern
iii. Wildlife Resistant Trash Cans. Manager McEachern
b) REPORTS
i. Informative Plaque Addition for Green Apple Statue. Supervisor Berg
ii. Verbal Updates and Committee Questions.
5. ADJOURN
AGENDA
2015 Annual Report
Dear Friends,
The biggest change this year for us was changing our name from Estes Valley VicƟm
Advocates to Estes Valley Crisis Advocates.
The first reason we decided to change our name was because we wanted to get
away from the negaƟvity of the word vicƟm. We’ve talked many Ɵmes over the
years about how people feel when they are labeled as vicƟms. People who
become mired down in feeling vicƟmized tend to view events in their lives as
happening to them and feel ineffecƟve, overwhelmed and powerless. The
experience of being vicƟmized can cause an individual to feel vulnerable or helpless. But what we’ve
realized over and over doing this work is that even people in the middle of crisis can be resilient, capable
and yes, even powerful. They just might need someone to stand with them during the crisis.
Our programs are about empowerment. In an empowerment model, the individual coming for help is
assumed to be a basically healthy person who needs understanding, informaƟon, support, and concrete
informaƟon and resources in order to heal from the crisis or trauma. They are responsible for their own
life decisions, and the advocate’s role is to help them become aware of their strengths and abiliƟes.
Advocates are not there to probe for weaknesses, diagnose or label. Our new logo reads, “Estes Valley
Crisis Advocates: Listening. SupporƟng. Empowering.” It doesn’t say anything about fixing, changing or
direcƟng. Instead, we listen. We assist. We support. We stand with.
The second reason we changed our name is to truly reflect what we do. We serve many people who have
been impacted by many different crimes and many different traumas. The different calls we’ve been on
range from domesƟc violence to sexual assault to sudden death to suicide to accidents. I’ve stood with
families waiƟng to hear of the outcome of an automobile accident and with a family who watched their
home destroyed by fire during a snow storm. An elderly woman lost her ailing husband to suicide and we
were there. We responded to the parents of a drowning child. We stood in the emergency room with a
sexual assault survivor. Immediately aŌer the last wild fires and the 2013 flood, we talked to people and
helped them find needed resources. We stood with them and listened and supported and even some-
Ɵmes, empowered. Estes Valley Crisis Advocates truly is a safe place for all.
This will be my last year direcƟng this extraordinary program. In November of this year I will be reƟring.
During these past 16 years I have been proud to be a part of this organizaƟon that has given so much to so
many. Thank you all for your generous support and good will towards this liƩle advocate agency that grew
to a program that offers 24/7 crisis advocacy for vicƟms of crime and trauma, provides individual and sup-
port group counseling for men, women, teens and children, bilingual outreach, safehousing for survivors
of domesƟc violence and community educaƟon. We couldn’t have done it without each of you!
With graƟtude,
Mary
Mary Mesropian, ExecuƟve Director
Estes Valley VicƟm Advocates & My Sister’s Place
Estes Park, Colorado
In order from leŌ:
Corey Pass, Secretary; Susan Anderson, Vice Chair; Shellie Tressell,
Board Chair; Alyssa Hansen; Board Member, Mary Mesropian;
ExecuƟve Director; Pam Vendegna, Finance Chair
2015 Board of Directors
MISSION STATEMENT
To provide advocacy services to survivors of
crime and trauma including safehousing for
domesƟc violence survivors, counseling,
referrals and community educaƟon.
Mary Mesropian
ExecuƟve Director
Lonnie Erskine
Counselor
2015
Volunteers
Alice, Bruce
Cathie, Carly, Cheryl,
Leah, Lynn, Randi
Skye
Support
Advocate
Ericka Santana
Bilingual Outreach
Carly Lober
Advocate
Leah Adams
Advocate
Missing photos:
Safehouse Manager,
AdministraƟve Assistant
ESTES VALLEY CRISIS ADVOCATES’ PROGRAMS
CRISIS ADVOCACY
Volunteer advocates, trained and supervised by Mary Mesropian, ExecuƟve Director, aƩend 30 hours of
training which includes domesƟc violence, sexual assault, death and suicide, and crisis intervenƟon skills.
An advocate is someone you can talk to in complete confidence. They have real informaƟon on vicƟm’s
rights, useful informaƟon on police and court procedures and down-to-earth advice about vicƟm’s
compensaƟon. They can also help ensure safety by creaƟng a personal safety plan and securing a safe
place to stay. Advocates understand what it is like to be a survivor of crime or trauma and provide gentle
and caring emoƟonal support.
COUNSELING
Lonnie Erskine is our Master’s level Counselor who is available to provide individual counseling and
support groups to assist survivors in recovering from trauma. She understands that once you have been a
survivor, you are never exactly the same. Estes Valley Crisis Advocates follows a trauma informed care
therapeuƟc model. Survivors of crime and trauma have basic human needs that have to be addressed.
They need the opportunity to tell their story, to be protected from further violaƟon, to have support and
to have their psychological needs addressed. Our counselor addresses these psychological needs and
assists them on their journey.
SAFEHOUSE
My Sister’s Place is a 3-bedroom facility and program focusing on non-violent living that provides safety in
a confidenƟal locaƟon. My Sister’s Place is equipped with three private bedrooms, a playroom, a kitchen,
laundry room and large common area. We have two safehouse programs: 1) A 2-week emergency housing
program where we offer short-term safety; and 2) A 6-week program that includes mandatory weekly
counseling and advocacy sessions for adults and children. Residents chose which program they are most
comfortable with. In 2015, the Safehouse Manager, Marci Bowden, focused on self-sufficiency, assisƟng in
finding childcare, housing, and jobs with the goal of empowerment. Leah Adams and Carly Loeber, are our
evening safehouse advocates.
LATIN OUTREACH
Estes Valley Crisis Advocates has a Bilingual Outreach Coordinator, Ericka Santana, to assist the LaƟno
populaƟon in our community who find themselves in need because they are survivors of crime or trauma.
Being a survivor of a crime and not being able to speak English makes it that much more frightening.
“What’s going to happen to the offender?” “What do I have to do next?” “What about my kids?” These
are quesƟons many LaƟno survivors grapple with along with the many quesƟons about visas, work and
ciƟzenship.
COMMUNITY EDUCATION & OUTREACH
While we spend most of our efforts aiding the recovery of survivors who have experienced abuse or
trauma, we are just as commiƩed to prevenƟng it altogether. In fact, our hope is that someday there will
no longer be a need for our services. We conƟnued working with kids in the middle and high schools as
well as Eagle Rock School.
Year in Review:
In 2015, Estes Valley Crisis Advocates served 454 survivors. This included advocate calls and
counseling and support group clients with a total of 1,367 contacts (not including safehouse
residents). These clients were survivors of domesƟc violence, sexual assault, stalking, assault,
unaƩended death, suicide, other crimes and trauma. 190 of them were children affected by the
deaths of their classmates. Not only were the children affected but school personnel as well
needed a safe place where they could talk.
In 2015, we housed 23 women and 14 children providing 1,190 bed nights. Residents received
524 sessions of counseling and advocacy focusing on safety planning and creaƟng acƟon plans to
become self-sufficient and live violence free lives. In 2015, we accepted our first male resident and
his 7 year old child as well as our first transgendered individual.
In 2015, 256 adults aƩended educaƟonal presentaƟons.
In 2015, our bilingual advocate met with 4 Spanish-speaking outreach women weekly.
Funding:
In 2015 Estes Valley Crisis Advocates was funded through the Town
of Estes Park, Larimer County VicƟm Assistance and Law
Enforcement Board, Colorado DomesƟc Violence Program,
Federal VicƟms of Crime Act, Community FoundaƟon of Northern
Colorado (Estes Park), Presbyterian Community Church of the
Rockies, United Methodist Church of Estes Park, Mount Calvary
Lutheran Church, family foundaƟons, individual giŌs, fundraisers
and fees collected from Colorado marriage license and divorce
filings.
This year, our annual fundraiser raised $25,187 aŌer expenses which is $15,000 over 2014. $13,310
was raised at the end of the year from our annual appeal leƩer. We added the on-line giving program,
Colorado Gives to our fundraising efforts in 2015 and raised over $3,000. We also had various fund-
raisers all year such as the Rotary Club Duck Race, the annual Wheel Bar Women’s Pool Tournament,
and the “Man Up Crusade” at the Roof Top Rodeo. We are so grateful for the individual donors, social
and religious organizaƟons for their many giŌs in 2015. And to our wonderful yet anonymous donors,
thank you too!
$40,309 is being held in the Estes Valley Crisis Advocates’ Endowment Fund managed through the
Community FoundaƟon of Northern Colorado with the plan that one day it will create annual funding.
It is not all good news however. For the past number of years, we have received a grant-donaƟon
between $8,000-10,000 from the Estes Park Community ThriŌ Store. We submiƩed our annual
proposal in October but were told they didn’t have the funding this year to support non profits. We are
seeking new ways to make up that budget shortage. Our operaƟng budget for 2016 is $215,212.
Valley Crisis Advocates is a member of Estes Park Child ProtecƟon Team, Colorado CoaliƟon Against
DomesƟc Violence, Colorado OrganizaƟon for VicƟm Assistance, Larimer County DomesƟc Abuse
IntervenƟon Project, Colorado Nonprofit AssociaƟon, Estes Park Nonprofit Resources, and Bringing
JusƟce Home, a legal program network.
Incident
First Contact
ConƟnuing
Contacts
Hotline
Calls
Total
Contacts
DomesƟc Abuse
134
56
104
294
Sexual Assault
12
7
0
19
Death/Suicide
190
48
0
238
Assault
2
0
0
2
Stalking
3
0
0
3
Other‐Crime
9
0
1
10
Other –Non Crime
4
0
8
12
Counseling
67
971
14
1052
Group Counseling
29
215
0
244
Bilingual Outreach
4
35
3
38
Total
454
1332
130
1916
Estes Valley VicƟm Advocates, Inc.
Incident Report Overview
January ‐ December 2015
Month Adults/children # of Bed‐
Nights
Counseling/Advocacy Total Contacts
January 3women
5 children
155 9 counseling
243 advocacy
252
February 2 women (cont)
5 children (cont)
377 17 Counseling
143 Advocacy
160
March 0 0 0 0
April 3 women (new)
1 Child (new)
37 9 Counseling
51 Advocacy
60
May 2 women (new)
1 women (cont)
1 child (cont)
40
2 counseling
45 Advocacy
47
June 2 women (new)
2 Women (cont)
3 Child (new)
79 11 counseling
55 Advocacy
66
July 4 women (new)
1 woman (cont)
3 child (cont)
44 17 counseling
94 Advocacy
111
August 1 Woman (cont)
1 Woman ( New)
2 Child (new)
9 6 Counseling
19 Advocacy
25
September 1 woman (cont)
2 Women (new)
2 Child (cont)
150 6 counseling
102 Advocacy
108
October 1 Woman (new)
3 Women (cont)
2 Children (cont)
50 8 Counseling
59 Advocacy
67
November 1 Male (new)
1 Female (new)
1 Female (cont)
1 Child (new)
74 3 Counseling
114 Advocacy
117
December 3 Women (new)
1 Women (cont)
1 Male (cont)
1 Male Child (cont)
1 F Child(New)
173 14 Counseling
172 Advocacy
186
Totals 23 new
14 children
1190 102 counseling
422 Advocacy
524
2015 MY SISTER’S PLACE SAFEHOUSE
RESIDENT SUMMARY
PO Box 1287
Estes Park, CO 80517
970‐577‐9781 phone
866‐295‐3597 fax
970‐586‐4000 crisis
Light & Power Department Memo
To: Public Safety, Utilities and Public Works Committee
Town Administrator Lancaster
From: Reuben Bergsten, Utilities Director
Jeff Boles, Water Superintendent
]
Date: February 11, 2016
RE: Park Entrance Mutual Pipeline & Water Company Engineering
RFP Selection
Objective:
To inform the PUP Committee of the results of bids received and evaluated for the
creation of a preliminary engineering report (PER) and environmental report (ER) for the
functional replacement of the Park Entrance Mutual Pipeline and Water Company
(PEMPWCo) drinking water distribution system.
Present Situation:
A preliminary engineering report and environmental report are required to obtain USDA
project funding. Proposals from seven consulting firms were reviewed by a team of
three Town staff, Ed Schemm from Larimer County and the President of PEMPWCo.
JVA Consulting Engineers scored the highest in our technical review and their price
proposal was within the project’s budget.
Proposal:
Staff proposes to begin contract negotiations with JVA to create the reports necessary
to obtain project funding from the USDA.
Advantages:
• JVA’s price proposal was within the project’s budget and is a not to exceed
maximum.
• JVA was rank as the most qualified firm.
• JVA believes they can complete their work by early June.
Disadvantages:
• The schedule proposed by staff was aggressive. The effected agencies will have
up to 30 days to review the reports potentially extending the schedule by 30
days.
• The work is assumed to qualify for a categorical exclusion and no review will be
required by the State Water Quality Control Division. If this assumption is not
correct, the project scope will increase and costs will rise.
Action Recommended:
Staff recommends conducting contract negotiations with JVA Consulting Engineers
which will be presented for approval at the February 23rd Town Board meeting.
Budget:
The Colorado Department of Local Affairs has awarded this project a grant to fund 50%
of the costs. The PEMPWCo owners are funding the other 50%.
Level of Public Interest
Customers of private water systems are very interested in the success of this process.
Interest outside private water systems is very low.
Recommended Motion:
I recommend that a contract be negotiated between the Town of Estes Park and JVA
Consulting Engineers and said contract to be included on the Consent Agenda at the
February 23, 2016 Town Board meeting.
Utilities Department Report
To: Public Safety, Utilities & Public Works Committee
Town Administrator Lancaster
From: Reuben Bergsten, Utilities Director, and
Jeff Boles, Water Superintendent
Date: February 11, 2016
RE: Water Tap Fee Study Results
Objective:
To inform the PUP Committee of the results of the water tap fee study and the proposed
increase in water tap fees.
Present Situation:
The water tap fee study has been completed. As described in the attached
presentation, the study recommends increasing our water tap fees from $10,713 to
$12,514.
Budget:
No action on the 2016 budgeted revenues is required.
Water Tap Fees
Objective: To request approval of a tap fee
increase
Purpose:Provide high quality reliable services
for our citizens, rate payers and guests
of Estes Park
Goal:Fund capital projects related to growth
This presentation will:
Define tap fees
Explain why we have tap fees
Review of current system
How tap fees are determined
Water Tap Fees
What is a tap fee?
A Tap Fee is a term used by the trades which refers to
the costs for the physical connection to the water
system as well as the fee to join the system.
Why do we have tap fees?
Growth pays for growth. When a new customer
connection is made, the tap fee covers the cost of the
system capacity required for their service.
Water Tap Fees
Review of current system:
First, let’s review the different parts of our
water infrastructure.
Water Tap Fees -Background
RAW WATER
The Town has a portfolio of water rights adequate for
future growth.
Water Tap Fees -Background
TREATMENT
The Town has two water treatment plants.
Water Tap Fees -Background
STORAGE
The Town has nine storage tanks.
Water Tap Fees -Background
RAW WATER
TREATMENT
STORAGE TRANSMISSIONThe Town has 21 miles of water
transmission mains (12 inch and
larger).
The Town has 79
miles of water
distribution
mains (smaller
than 12).
DISTRIBUTION
GrowthWater Tap Fees = Growth
New
Multi-Family
Residential/
Workforce
New
Business
New
Residential
Projects and water rights that accommodate growth
are funded by system development charges and
water right fees.
Water Tap Fees
How are tap fees determined?
•Tap fees are grouped into two categories, water
rights and system development charges (SDC).
•All our water rights and capital projects are
reviewed to determine how they relate to growth.
•The dollar value associated with growth is divided
by the current excess capacity and future
capacity growth. The excess capacity is measured
in units of Equivalent Residential Units (ERUs).
Water Tap Fees
How are tap fees determined? Cont.
•It has been six years since the last tap fee
increase. The recommended water rights fee
for an ERU should increase by $1,870 and the
system development fees should decrease by
$69 resulting in an increase from $10,713 to
$12,514.
Water Tap Fees
How are tap fees determined? Cont.
Why did water rights fee go up?
•Northern Colorado Water Conservancy District
(NCWCD) manages all the Colorado Big
Thompson water. Last year NCWCD Board
reduced the initial yield from 60% to 50%. This
reduction in supply increases the value of the
water.
Water Tap Fees
How are tap fees determined? Cont.
Why did the system development charge go down?
•The 2015 master plan projects a smaller future
demand at build out than the previous study.
The reduction is based on mandates for water
efficient fixtures and appliances.
The End
Questions?
PUBLIC WORKS Memo
To: PUP Committee
Town Administrator Lancaster
From: Kevin McEachern, Public Works Operations Manager
Date: February 11, 2016
RE: Streets Dump Truck Replacement
Objective:
To replace the Street Divisions G-46A 1999 International 4800 single axle dump truck
with a 2017 International single axle dump truck (chassis and options only, dump bed
and equipment attachments will be added at a future date). The replacement truck will
be used for Snow Removal Operations as well as hauling materials and debris.
Present Situation:
The Street Department has budgeted for 2016 for the replacement of G-46A, a 1999
International 4800 single axle dump truck.
Proposal:
To utilize the 2016 budget amount from the vehicle replacement fund to replace G-46A.
This will be accomplished by purchasing the 2017 International 7400 4 Wheel Drive
single axle dump truck from MCCANDLESS TRUCK CENTER LLC. for the amount of
$95,238.00 (chassis and options), with trade.
The Town of Estes Park is utilizing the State of Colorado competitive bid process. The
bid for the International truck was from MCCANDLESS TRUCK CENTER LLC.
#311000478 for International Trucks.
Advantages:
• New Vehicle
• New Technology
• Easier, more efficient operation
• Less maintenance costs
Disadvantages:
• None
Action Recommended:
Staff recommends the purchase of the 2017 International 7400 4 Wheel Drive single
axle dump truck to replace G-46A the 1999 4800 International single axle dump truck
for $95,238.00.
Budget:
$121,980.00 / 635-7000-435-34-42 / Vehicle replacement fund
Level of Public Interest
Low; New vehicle and equipment replacement.
Recommended Motion:
Staff recommends to the Town Board the purchase of the 2017 International 7400 4
Wheel Drive single axle dump truck from MCCANDLESS TRUCK CENTER LLC.
16704 East 32nd Avenue Aurora, CO for the cost of $95,238.00 to be included on the
Consent Agenda at the February 23, 2016 Town Board meeting.
PUBLIC WORKS Memo
To: PUP Committee
Town Administrator Lancaster
From: Kevin McEachern, Public Works Operations Manager
Date: February 11, 2016
RE: L&P Dump Truck Purchase
Objective:
To purchase the Light and Power dump truck (chassis and options only, dump bed and
equipment attachments will be added at a future date). The new L&P dump truck will be
a 2017 Freightliner M2106 4 Wheel Drive single axle dump truck. The dump truck will
be used for L&P Department operations.
Present Situation:
The L&P Department has budgeted in 2016 for an addition of a 2017 Freightliner M2106
4 Wheel Drive single axle dump truck.
Proposal:
To utilize the 2016 budget amount from the vehicle replacement fund to purchase the
Light and Power dump truck (chassis and options only, dump bed and equipment
attachments will be added at a future date). This will be accomplished by purchasing the
2017 Freightliner M2106 4 Wheel Drive single axle dump truck from TRANSWEST
TRUCKS for the amount of $108,300.00 (chassis and options).
The Town of Estes Park is utilizing the State of Colorado competitive bid process. The
bid for the Freightliner truck was from Transwest Trucks #311000482.
Advantages:
• New Vehicle
• New Technology
• Heavy work load capabilities for region
• Easier, more efficient operation
• Less maintenance costs
Disadvantages:
• Additional Equipment to Town Fleet
• Parking and Storage space for additional equipment
Action Recommended:
Staff recommends the purchase of the 2017 Freightliner M2106 4 Wheel Drive single
axle dump truck, (chassis and options only) for $108,300.00.
Budget:
$150,000.00 / 635-7000-435-34-42 / Vehicle Replacement Fund
Dump bed and equipment attachments will be added at a future date.
Level of Public Interest
Low; new equipment added to L&P Fleet.
Recommended Motion:
Staff recommends to the Town Board the purchase of the 2017 Freightliner M2106 4
Wheel Drive single axle dump truck, (chassis and options only) from TRANSWEST
TRUCKS, Commerce City, CO for the cost of $108,300.00 to be included on the
Consent Agenda at the February 23, 2016 Town Board meeting.
PUBLIC WORKS Memo
To: PUP Committee
Town Administrator Lancaster
From: Kevin McEachern, Public Works Operations Manager
Brian Berg, Parks Maintenance Supervisor
Date: February 11, 2016
RE: Wildlife Resistant Trash Cans
Objective:
To replace all existing Town owned open traditional trash cans with Wildlife Resistant
trash cans. The Wildlife trash cans will be in compliance with the Town of Estes Park’s
Ordinance #12-15, Wildlife Protection Ordinance.
Present Situation:
The Parks Department has budgeted in 2016 for the replacement of all existing Town
owned open traditional trash cans.
Proposal:
To utilize the 2016 budget amount from the Parks Fixtures Fund to replace 72 open
traditional trash cans. This will be accomplished by purchasing the Wildlife Resistant
Trash Cans from BEARSAVER for the amount of $58,916.00 (11 double recycle/trash
containers @ $1252.75 unit cost and 61 single trash containers @ $690.75 unit cost
and $3000.00 shipping).
Advantages:
• The Town is in compliance with Ordinance #12-15, Wildlife Protection Ordinance
• Trash is protected from wildlife
• Wildlife is protected from trash
• Cleaner areas with more secured trash containment
Disadvantages:
• Greater effort is required to empty these containers
• Increased capital costs
Action Recommended:
Staff recommends the purchase of the Wildlife Resistant Trash Cans for the
replacement of all existing Town owned open traditional trash cans for the amount of
$58,916.00.
Budget:
$60,000.00 / 101-5200-452-25-03 / Furniture / Fixtures
Level of Public Interest
High. The Town will be in compliance with Ordinance #12-15, Wildlife Protection
Ordinance. The Town is proactive with wildlife protection.
Recommended Motion:
Staff recommends to the Town Board the purchase of the Wildlife Resistant Trash Cans
from BEARSAVER 1390 S. Milliken Avenue, Ontario CA, 91761 for the cost of
$58,916.00 to be included on the Consent Agenda at the February 23, 2016 Town
Board meeting.