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Home My WebLink AboutPACKET Public Works, Utilities and Public Safety 2016-12-08 Thursday, December 8, 2016 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. Sale of former Crystal Water Company Properties. Dir. Bergsten/Supt. Boles  Sanborn Dam Parcel  Vacant Lot ii. 2017 Expenditures Approval. Dir. Bergsten b) REPORTS i. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA Memo Utilities Department To: Public Safety, Utilities & Public Works Committee Town Administrator Lancaster From: Utilities Director Bergsten Water Superintendent Boles Date: December 8, 2016 RE: Sale of Former Crystal Water Company Properties Objective: To request contingent approval of the sale of two Town-owned properties. Present Situation: The Town acquired the Crystal Water Company on February 17, 1989. The acquisition included two lots abutting Cheley Camp property (map attached). These lots are only accessible through Cheley Camp property. The Town has never used these lots and there are no plans to do so. The water rights associated with the Sanborn Pond are not usable for our municipal operations. No market value for these water rights exists as they are limited to filling the Sanborn Pond. The pond has a State regulated dam. State mandated repairs must be made to the dam by 2018. Both lots have been appraised. The Sanborn Pond lot appraised for $145,000. The vacant 2.8 acre lot appraised for $169,000. Proposal: Cheley has offered to purchase the lots for $217,333. The vacant 2.8 acre lot would be purchased for the appraised amount. They have offered one third the appraised value for the Sanborn Pond lot which takes into account dam repair costs. If the Town Board votes to approve this offer it will be contingent on future board approval of a real estate contract and ordinance. Advantages: • Avoid dam repair and maintenance costs and potential liability for dam failure • Town property with no planned use will go back to private ownership • Receipt of funds from the sale of non-essential Town property Disadvantages: Limiting the sale of these properties to Cheley might be perceived as bias. However, Cheley is the only potential purchaser as there is no access available for a third party purchaser. Action Recommended: Staff recommends accepting the offer. Budget: Not applicable at this time. Level of Public Interest Low. These lots have never been used by the public and are not accessible to the public. Recommended Motion: I recommend of the sale of lots to Cheley Camp, contingent on future approval of a real estate contract by ordinance be included as an action item on the January 10th Town Board meeting. Attachment: Property map ROCK W O O D L N FISHCREEKRDFIS H CREEK WAY FISHCREEKRDSADDLEBACKLNBAKERDRHIGHWAY7Fish CreekCHELEYCOLORADOCAMPS INCThis draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as to the accuracy or completeness of the data contained hereon.Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.0460920Feet1 in = 833 ft±Town of Estes ParkUtilities DepartmentSale of Former Crystal Water Company Properties 1. Sanborn Dam Parcel, 3 acres 2. Vacant Lot, 2.8 acresPrinted: 12/2/2016MARYSLAKES SAINT VRAIN AVEN SAINT VRAIN AVEBIGTHOMPSONAVEHIGHWAY66TUNNEL RDHIGHWAY36HIGHWAY7UV7UV66£¤36£¤34£¤36£¤34£¤36Vacant Lot2.8 acresSanborn Dam Parcel3.0 acres Memo Utilities Department To: Public Safety, Utilities & Public Works Committee Town Administrator Lancaster From: Utilities Director Bergsten Date: December 8, 2016 RE: 2017 Expenditures Approval Objective: Communicate transparently and ensure compliance with our purchasing policy by requesting Town Board approval of expenditures over $100,000 for both Geographical Information System (GIS) and engineering services. Present Situation: In 2013 and 2014 competitive requests for proposals resulted in execution five-year agreements to provide GIS and engineering professional services. Our need for these services varies, therefore, the contracts established hourly rates. The proposed 2017 budget for the Utilities Department includes $400,000 for GIS services and $400,000 for engineering services. These funds are spread out between operations and capital projects. Proposal: We propose that Town Board approves Utility GIS expenditures not to exceed $400,000 and water engineering expenditures not to exceed $400,000, contingent upon approval of the 2017 budget by the Board. Advantages: These services are business necessities and by requesting approval now we will avoid delays in project planning and design. Disadvantages: • None. The expenditures are budgeted. Action Recommended: Staff recommends approval of these expenditures. Budget: No change to the proposed 2017 budget is required. Level of Public Interest Low. Funding for these services are included in the proposed 2017 Utilities budget. Recommended Motion: I recommend approval to the Town Board of the expenditures not to exceed $400,000 under the existing contracts for both GIS and engineering services, to be included on the Consent Agenda at the January 10, 2017 Town Board meeting.