Loading...
HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2015-03-12 Thursday, March 12, 2015 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. Water Laboratory. Supt. Boles ii. Light & Power Wire Puller. Supt. Lockhart iii. Vacation of Rusch Utilities Easement Sr. Planner Shirk b) REPORTS i. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. Reallocation of Funds Budgeted for Lift (Capital Item) in Fleet Fund. Mgr. McEachern b) REPORTS i. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA Water Department Memo To: Public Safety, Utilities & Public Works Committee Town Administrator Lancaster From: Water Superintendent Boles Laboratory & Water Quality Supervisor Beehler Date: March 12, 2015 RE: Water Laboratory Objective: To obtain approval to award a contract to Kinley Built according to the bid proposal for the remodel of a portion of the water shop on Elm Road to create a certified, centralized laboratory. Present Situation: Existing laboratory space at both water treatment plants is extremely limited. Neither plant was originally constructed to accommodate space for a certified laboratory. In the past, laboratory usage was limited to daily operations and verification analysis, but with increased regulatory compliance, expansion of internal monitoring and testing of the treatment process and distribution system, a larger, more centralized laboratory has now become a necessity. Plans have been initiated to remodel space at the water shop. This location is better suited for use regardless of which plant is in operation and is more centralized for required distribution system sampling. The new location will minimize the time involved in receiving and transporting samples from other systems and will be more efficient for time spent between the lab and office. The space to be remodeled is an area that has been used for parts storage and will only require re-organization within the shop for placement of inventory materials. Proposal: In 2014, Thorp and Associates was hired to design the centrally located laboratory for the Water Department, and in 2015 to oversee the bid and construction processes for the project. Thorp and Associates contacted various local contractors for the project and three participated in a project walk-through on February 11, 2015. A bid opening was held on February 27, 2015, and the results are as follows: Aldrich Builders: No Bid Returned Dallman Construction: No Bid Returned Kinley Built: $77,500 with additional $1,750 for bid alternate #1 With regard to the one bid that was returned, Joe Calvin of Thorp and Associates indicated that of the total cost, 35% is material cost from the laboratory supply company. The remaining is for installation and performance of the work itself and is consistent with current remodel costs that he has seen for the type and amount of work related to this project. Advantages: Centralization of laboratory functions. Better time management. Increased efficiency and processes. Disadvantages: No known disadvantages. Action Recommended: Staff recommends accepting the bid proposal from Kinley Built to build a certified laboratory at the water shop. Budget: 503-7000-580.32-22, Water/Building Remodeling Level of Public Interest: Low, as not many of our customers follow the type of equipment we use for monitoring and testing water quality. Recommended Motion: I recommend awarding the contract to Kinley Built, to be included on the Town Board consent agenda for March 24, 2015. Light & Power Department Memo To: Public Safety, Utilities & Public Works Committee From: Line Superintendent Joe Lockhart Date: March 12, 2015 RE: Light & Power Wire Puller Objective: To obtain approval for the purchase of a four-drum overhead wire puller. Present Situation: A wire puller is used for pulling in conductors while the power line is hot. Currently, Light & Power performs this task with equipment made in-house using a small utility trailer, rope and an oversized wire reel. Having a four-drum wire puller means we can simultaneously pull in four conductors while increasing the efficiency of the crew and eliminate customer power interruptions. Single-drum products are available; however, they can triple the workload and duration of a project. Proposal: Staff has conducted extensive research to identify the most effective product for our needs. In communicating with Poudre Valley REA, the City of Loveland, Grand Valley REA, Powder River REA and Idaho Power, we found that they all recommended the four-drum overhead wire puller made by Sherman Reilly for its reliability, ease of use and safety features. Further research showed that there are no other comparable products on the market. Quotes were received from three vendors and are as follows: 1. Sherman Reilly - $140,895 2. TSE International, Inc. - $494,000 3. Hogg & Davis Inc. - $97,131 The Sherman Reilly unit is the only unit with the capability to rotate to align the drums with the distribution line. The Hogg & Davis equipment cannot rotate and we do not recommend this equipment for our terrain. The TSE International equipment is built for larger transmission systems and too large for us to use. Advantages: The four-drum overhead wire puller will increase the efficiency of the work crew and eliminate customer power interruptions during this type of operation. It will also greatly increase safety for the linemen by using professionally-made equipment. Disadvantages: None. Action Recommended: Staff recommends approval of the purchase of a four-drum overhead wire puller. Budget: 502-6501-560.25-06, L&P Vehicle Equipment: 2015 budget of $130,000 502-7001-580.35-55, L&P Street Lights: transfer $10,895 to above account Total Cost: $140,895 Level of Public Interest: Low, as not many of our customers follow the type of equipment L&P uses for power line construction and repair. Recommended Motion: I recommend acceptance of the bid from Sherman Reilly to purchase the four-drum wire puller, to be included on the Consent Agenda at the March 24, 2015, Town Board meeting. Page 2 COMMUNITY DEVELOPMENT Memo To: PUP Committee Town Administrator Lancaster From: Philip Kleisler, Planner II Dave Shirk, Senior Planner Date: March 12, 2015 RE: Rusch Easement Vacation Objective: Consideration an ordinance vacating a ten-foot-wide platted utility easement for the purpose of constructing a shed within a same location. Present Situation: The subject lot is within the Thompson’s Pinewood Acres Resubdivision. Approved by the Town Board in 1972, this plat established 10-foot-wide utility easements along several internal property lines within the subdivision. Since this time the subdivision has been built out with utilities generally installed along the streets. General utility easements allow all utilities, including public main lines and private service lines, to be installed and maintained where that right exists. Proposal: Due to various site constraints, the owner of the subject lot wishes to construct a small shed within the platted utility easement. Since easements are intended to remain clear of all structures, the Town Board must formally vacate the easement through an adopted ordinance prior to the construction of the shed. All relevant utility providers have agreed to the easement vacation through the attached signature sheet. Advantages:  Allows property owner a more functional use of their property.  The location contemplated for the shed is the most hidden area on the site and consequently, will have the least amount of site disturbance. Disadvantages:  Utility providers will no longer have the ability to utilize this area. However, there is a platted ten-foot-wide utility easement along the adjacent lot to the west, which would likely be adequate for any future needs. Action Recommended: Town staff recommends approval of the requested utility vacation. Budget: N/A Level of Public Interest Very low. Recommended Motion: I recommend to the Town Board the approval of the proposed ordinance vacating a 10- foot-wide utility easement on Lot 1 of the Thompson’s Pinewood Acres Resubdivision. ORDINANCE NO. __-15 AN ORDINANCE VACATING AN UNUSED UTILITY EASEMENT WITHIN THE THOMPSON’S PINEWOOD ACRES RESUBDIVISION WHEREAS, the owners of property within the Town of Estes Park have requested that the Town vacate an unused utility easement; and WHEREAS, the owners of property within the Town of Estes Park have received written authorization to vacate the easement by all relevant utility providers; and WHEREAS, the said easement granted by previous owners of the property is no longer necessary and should be vacated; and WHEREAS, the Board of Trustees has determined that in the best interest of the Town to permanently abandon and vacate the utility easement as more fully set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Section 1: The Board of Trustees of the Town of Estes Park, Colorado hereby authorizes the vacation of an unused and unnecessary utility easement within the Thompson’s Pinewood Acres subdivision as set forth on Exhibit A and incorporated herein and by reference. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO, THIS DAY OF , 2015. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2015 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the 6th day of March, 2015, all as required by the Statutes of the State of Colorado. Jackie Williamson, Town Clerk SCOTT AVE S SAINT VRAIN AVETWIN DR PAWNEE DR PINEWOOD LN S MORRIS CTDEKKER CIR PINE W O OD DR LONGS DR PINEWOOD LN E-1 E-1 E-1 E-1 E-1 R R RE 0 100 200Feet 1 in = 200 ft ±Town of Estes ParkCommunity DevelopmentExhibit A Map Printed: 3/5/2015Created By: phil kleisler Project Site Town Boundary Lots Zoning Project Name:Project Description: Petitioner(s):Parcel ID Number(s):Location/Address: Rusch Easement VacationVacate Unused Easement Cornerstone Engineering34011-18-001610 Pinewood Lane MARYS LAKE RD S SAINT VRAIN AVEFISH CREEK RDPEAK VIEW DR MARYS LAKE Site Vicinity Map General Location of Easement SCOTT AVE S SAINT VRAIN AVETWIN DR PAWNEE DR PINEWOOD LN S MORRIS CTDEKKER CIR PINE W O OD DR LONGS DR PINEWOOD LN E-1 E-1 E-1 E-1 E-1 R R RE 0 100 200Feet 1 in = 200 ft ±Town of Estes ParkCommunity DevelopmentExhibit B Map Printed: 3/5/2015Created By: phil kleisler Project Site Town Boundary Lots Zoning Project Name:Project Description: Petitioner(s):Parcel ID Number(s):Location/Address: Rusch Easement VacationVacate Unused Easement Cornerstone Engineering34011-18-001610 Pinewood Lane MARYS LAKE RD S SAINT VRAIN AVEFISH CREEK RDPEAK VIEW DR MARYS LAKE Site Vicinity Map General Location of Easement PUBLIC WORKS Memo To: PUP Committee Acting Town Administrator McFarland From: Kevin McEachern, Public Works Operations Manager Greg Muhonen PE, Public Works Director Date: March 12, 2015 RE: Reallocation of Funds Budgeted for Lift (Capital Item) in Fleet Fund. Objective: Reallocate funds ($20.000.00) for a vehicle lift in the Fleet Fund that were approved in the 2015 budget. Present Situation: The Public Works Fleet Division planned to purchase a vehicle lift with the funds provided by Capital Funds (612-4300-610-33-98). The Fleet Division is able to trade an existing lift asset that is not being utilized because of safety issues for the same price as the new vehicle lift. Proposal: Reallocate and utilize the 2015 fund amount in the Capital Fleet Fund to purchase two storage containers for the Fleet Division. The Fleet Division will use the storage containers to improve the safety and efficiency of the Fleet work areas. Advantages:  Enhanced safety in the work environment.  More efficient utilization of Fleet’s working and storage areas. Disadvantages:  Storage containers will reduce available outdoor storage yard area. Action Recommended: I recommend the reallocation of funds budgeted for a vehicle lift (Capital Item, $20,000.00), in the Fleet Fund. Budget: $20,000.00 / 612-4300-610-33-98 / Capital Fleet Fund Level of Public Interest: Low. Recommended Motion: I recommend to the Town Board the reallocation of funds budgeted for a vehicle lift ($20,000.00 Capital Item from the Fleet Fund) to be included on the Consent Agenda at the March 24, 2015 Town Board Meeting.