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Home My WebLink AboutPACKET Public Works, Utilities and Public Safety 2015-02-12Thursday, February 12, 2015 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room *Revised 2/9/15 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i.None. b) REPORTS i.Municipal Court Annual Report.Judge Brown ii. Victim Advocates Annual Report.Dir.Mesropian iii. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i.High Voltage Power Line Tree Trimming 2015-2018.Supt. Lockhart ii.Four-Drum Overhead Puller Purchase.Supt. Lockhart b) REPORTS i. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i.Police Vehicle Replacements – G78B & G102.Mgr .McEachern ii.Streets Division Pothole Patch Truck Purchase.Mgr .McEachern b) REPORTS i. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA * MUNICIPAL COURT – TOWN OF ESTES PARK ANNUAL COMPARISON REPORT Month 2010 New Cases 2010 Receipts $ 2011 New Cases 2011 Receipts $ 2012 New Cases 2012 Receipts $ 2013 New Cases 2013 Receipts $ 2014 New Cases 2014 Receipts $ January 12 1,326 41 3,880 14 2,021 31 3,287 18 2,104 February 12 1,165 26 2,632 11 1,344 18 2,693 15 2,348 March 16 1,780 20 2,867 9 1,023 25 2,590 21 2,551 April 18 2,260 40 3,638 13 1,207 16 2,302 21 1,892 May 30 1,743 34 3,934 14 1,640 18 2,249 22 2,649 June 34 2,430 29 2,858 16 1,745 24 2,226 25 2,812 July 43 4,042 100 7,185 21 1,729 13 1,945 36 3,728 August 31 2,754 50 5,080 49 3,554 46 2,969 53 3,596 September 24 2,246 49 5,114 33 2,827 41 3,900 42 3,214 October 29 3,638 19 1,780 25 2,532 56 6,191 35 4,819 November 46 4,299 29 3,701 41 4,127 59 3,835 42 3,976 December 30 3,509 18 1,993 36 2,910 27 4,232 64 6,708 TOTAL 325 31,192 455 44,662 282 26,659 374 38,419 394 40,397 TOWN OF ESTES PARK MUNICIPAL COURT ANNUAL PARKING TICKET REVENUE COMPARISON 2014 . . . . . . . $ 4,300 2013 . . . . . . . 12,120 2012 . . . . . . . 8,065 2011 . . . . . . . . 8,285 2010 . . . . . . . . 2,945 2009 . . . . . . . . 9,846 2008 . . . . . . . . 7,704 2007 . . . . . . . . 3,541 2006 . . . . . . . . 1,790 2005 . . . . . . . . 4,140 2004 . . . . . . . . 2,730 2003 . . . . . . . . 3,860 2002 . . . . . . . . 3,578 2001 . . . . . . . . 405 TOWN OF ESTES PARK MUNICIPAL COURT 2014 PARKING TICKET REPORT Paid Tickets ‐ Monthly Year‐to‐Date January $ 75 $ 75 February 25 100 March 0 100 April 0 100 May 0 100 June 1,400 1,500 July 1,600 3,100 August 850 3,950 September 275 4,225 October 50 4,275 November 0 4,275 December 25 4,300 2014 Annual Report & My Sister’s Place Dear Friends, The photo on the front is the EVVA staff giving each other a “high ﬁve” for making it through 2014. AŌer the ﬂood of 2013, we really had to buckle down and work hard as did our whole community. Not only did we survive the ﬂood but we all came back beƩer than before (new carpet throughout the safehouse residence is nothing to sneeze at). And that is what we hope for all the people who come see us or stay with us ‐ that they not only become survivors but thrivers! We did some preƩy exciƟng things in 2014: We partnered with Estes Park Western Heritage and the RooŌop Rodeo in hosƟng the “Man Up Crusade.” Caldwell, Idaho Sheriff Kieran Donahue selected professional rodeo as one of the plaƞorms for spreading the word about domesƟc violence through the “Man Up Crusade” program. His organizaƟon works in partnership with local rodeos and local nonproﬁt or‐ ganizaƟons that are set up to support vicƟms of domesƟc violence. It was fun to be a part of something so Estes Park‐ian as the RooŌop Rodeo. We also joined with other local non proﬁts and made a short ﬁlm about our agency through Mountain Strong for Nonproﬁts. Mountain Strong for Nonproﬁts is a collaboraƟon of the Es‐ tes Park Nonproﬁt Resource Center and parƟcipaƟng Estes Park nonproﬁts. In the wake of the 2013 ﬂoods, many nonproﬁts were faced with increased requests for services and de‐ creased funding. DonaƟons given through the Mountain Strong for Nonproﬁts iniƟaƟve go di‐ rectly to chosen organizaƟons. To see our 3‐minute ﬁlm go to www.MtnStrongNonproﬁts.org. We became a founding member of the Estes Valley Legacy: a planned giving collaboraƟve to provide informaƟon and assistance to individuals who donate to Estes Valley nonproﬁts. This helps donors which will help them maximize the tax beneﬁt of current and future giŌs, includ‐ ing estate giŌs. Through our membership, the community will enjoy educaƟonal programs re‐ garding planned and estate giving; full access to a giŌ legacy website; private conﬁdenƟal planned giŌ counseling; and access to professionals with the credenƟals appropriate to assist our donors in making planned donaƟons. All of this was accomplished while conƟnuing our regular programs of 24/7 advocacy for vicƟms of crime and trauma, individual and support group counseling, bilingual advocacy, community educaƟon and outreach. We worked with the Estes Park Police Department, Larimer County Sheriff’s Office, Estes Park Medical Center, Rocky Mountain NaƟonal Park and many other organizaƟons in our community. As always, there’s been some tears and heartache as we go about our work but there’s also been lots of laughter this year. Please enjoy this brief agency update and consider how you can get involved ‐ as a volunteer, board member or donor. AƩending our annual October fundraiser, Affordably Chic, is a great way to show support and have fun while doing it. Mary Mary Mesropian, ExecuƟve Director Estes Valley VicƟm Advocates & My Sister’s Place Estes Park, Colorado Shellie Tressell Chair Cory Mitchell Vice Chair Pam Vendegna Finance Chair Paula Fardulis Secretary Olga Cofas Board Member Millie Miller Board Member Corey Pass Board Member Pete McKellar Board Member Board Trustee David Hemphill 2014 Board of Directors MISSION STATE- MENT To provide advocacy ser‐ vices to vic‐ Ɵms of crime and trauma includ‐ ing safehousing for domesƟc vio‐ lence vicƟms, counseling, referrals and community educaƟon. Mary Mesropian ExecuƟve Director Lonnie Erskine Safehouse Manager & Counselor Susan Anderson Counselor Barb Lindsley Office Manager AnneƩe Marshall Evening Advocate 2014 Volunteers Alice, Beth, Bill, Cathie, Carly, Cheryl, Candace, Leah, Lori, Lynn Terri, Bruce Skye Comfort Advocate Kellie Thompson Velia Regalado-Kucharyson Bilingual Outreach “When I was a boy and I would see scary things in the news, my mother would say to me, “Look for the helpers. You will always ﬁnd people who are helping.” Mr. Fred Rodgers ESTES VALLEY VICTIM ADVOCATES’ PROGRAMS CRISIS ADVOCACY Volunteer advocates, trained and supervised by Mary Mesropian, ExecuƟve Director, aƩend 30 hours of training which includes domesƟc violence, sexual assault, death and suicide, and crisis intervenƟon skills. An advocate is someone you can talk to in complete conﬁdence. They have real informaƟon on vicƟm’s rights, useful informaƟon on police and court procedures and down‐to‐earth advice about vicƟm’s com‐ pensaƟon. They can also help ensure safety by creaƟng a personal safety plan and securing a safe place to stay. Advocates understand what it is like to be a vicƟm of crime or trauma and provide gentle and caring emoƟonal support. COUNSELING Susan Anderson and Lonnie Erskine are our Master’s level Counselors who are available to provide indi‐ vidual counseling and support groups to assist vicƟms in recovering from the trauma of an incident. They understand that once you have been a vicƟm, you are never exactly the same. Estes Valley VicƟm Advocates follows a trauma informed care therapeuƟc model. VicƟms of crime and trauma have basic human needs that have to be addressed. They need the opportunity to tell their story, to be protected from further violaƟon, to have support and to have their psychological needs addressed. Our counselors address these psychological needs and assist vicƟms on their journey from being vicƟms to becoming survivors. And eventually thrivers! SAFEHOUSE My Sister’s Place is a 3‐bedroom facility and program focusing on non‐violent living that provides safety in a conﬁdenƟal locaƟon. Weekly counseling and advocacy sessions are available for women and their chil‐ dren while staying at the safehouse. My Sister’s Place is a sunny, pleasant space with private bedrooms, a playroom, a kitchen, and other common rooms. Women and their children can stay there for as long as six weeks. The Safehouse Manager focuses on self‐sufficiency, assisƟng women in ﬁnding childcare, housing, and jobs with the goal of taking their place in the community. Lonnie Erskine is the Safehouse Manager and AnneƩe Marshall is the Evening Safehouse Advocate. LATINO OUTREACH Kelly Thompson was our Bilingual Outreach Advocate for the ﬁrst 8 months of 2014. Velia Regalado- Kucharyson came into this posiƟon at the end of the year. Being a vicƟm of a crime and not being able to speak English makes the vicƟmizaƟon that much more frightening. “What’s going to happen to the offend‐ er?” “What do I have to do next?” “What about my kids? ” These are quesƟons many vicƟms grapple with. But when you are not able to speak the language, to whom do you turn? Estes Valley VicƟm Advo‐ cates has a Spanish‐speaking Outreach Coordinator to assist the LaƟno populaƟon in our community who ﬁnd themselves in need because they are vicƟms of crime or trauma. COMMUNITY EDUCATION & OUTREACH While we spend most of our efforts aiding the recovery of vicƟms who have experienced abuse or trauma, we are just as commiƩed to prevenƟng it altogether. In fact, our hope is that someday there will no longer be a need for our services. This year we gave community presentaƟons that reached over 400 people. We conƟnued working with kids in the middle and high schools as well as Eagle Rock School. Year in Review: In 2014, Estes Valley VicƟm Advocates served 327 vicƟms. This included advocate calls, counseling and support group clients, with a total of 1,367 contacts (not including safehouse residents). These cli‐ ents were vicƟms of domesƟc violence, sexual assault, stalking, assault, survivors of unaƩended death, suicide, other crimes and trauma. In 2014, we housed 18 women and 22 children providing 1,145 bed nights. Those residents re‐ ceived 1,388 sessions of counseling and advocacy focusing on safety planning and creaƟng acƟon plans to become self‐sufficient and live violence free lives. In 2014, 379 adults aƩended educaƟonal presentaƟons. Eight on-going classes and support groups were held for 29 students. In 2014, our bilingual advocate met with 79 Spanish‐speaking outreach women. Funding: In 2014 Estes Valley VicƟm Advocates was funded through the Town of Estes Park, Larimer County VicƟm Assistance and Law Enforcement Board, Colorado DomesƟc Violence Program, Federal VicƟms of Crime Act, United Way of Larimer County (which ended in June 2014), Community FoundaƟon of Northern Colorado (Estes Park), Estes Park Lion’s Club, Estes Valley Community ThriŌ Shop, Estes Park Rotary Club, Presbyterian Community Church of the Rockies, United Methodist Church of Estes Park, Mount Calvary Lutheran Church, family foundaƟons, individual giŌs and fundraisers. Estes Valley Vic‐ Ɵm Advocates served and was supported by Estes Park Medical Center. Two special $10,000 giŌs were awarded from Verizon Wireless and Saint Bartholomew’s Episcopal Church. This year, our annual Affordably Chic Fashion Show raised just over $10,000 and $9,160 was raised at the end of the year from our annual appeal leƩer. We also had various fundraisers all year such as the Rotary Club Duck Race, the annual Wheel Bar Women’s Pool Tournament, and this year, the “Man Up Crusade” at the Roof Top Rodeo. A porƟon of fees collected from Colorado marriage license and di‐ vorce ﬁlings were directed towards programs like ours. We are so grateful for the individual donors, social and religious organizaƟons for their many giŌs in 2014. And to our wonderful yet anonymous donors, thank you too! $35,831 is being held in the Estes Valley VicƟm Advocates’ Endowment Fund managed through the Community FoundaƟon of Northern Colorado with the plan that one day it will create annual funding. Valley VicƟm Advocates is a member of Estes Park Child ProtecƟon Team, Colorado CoaliƟon Against DomesƟc Violence, Colorado OrganizaƟon for VicƟm Assistance, Larimer County DomesƟc Abuse IntervenƟon Project, Colorado Nonproﬁt AssociaƟon and Estes Park Nonproﬁt Resources. Dear Everyone, Thank you for being so kind at the most difficult Ɵme in my life. You truly have been a giŌ of family. ANYONE COULD FIND THEMSELVES A VICTIM OF CRIME OR TRAUMA- ANYONE COULD NEED OUR SERVICES. 2014 Advocacy and Counseling Programs Incident Report Overview Incident First Contact ConƟnuing Contacts Hotline Calls Total Contacts DomesƟc Abuse 80 6 68 154 Sexual Assault 15 0 3 18 Death/Suicide 41 2 7 50 Assault 4 0 2 6 Stalking 4 0 2 6 Other-Crime 6 0 0 6 Other –Non Crime 89 15 22 126 Total 327 922 112 1,367 Group Counseling 41 136 0 177 Counseling 42 692 8 742 Bilingual Outreach 5 77 0 82 MONTH Women/ children # of Nights Counseling/Advocacy Total Contacts January 2 women (new) 2 children (new) 37 4 Counseling 35 Advocacy 39 February 1 woman (new) 2 women (cont) 2 children (cont) 86 5 Counseling 74 Advocacy 79 March 2 women (cont) 2 children (cont) 15 2 Counseling 22 Advocacy 24 April 4 woman (new) 1 Women (cont) 2 children (new) 46 10 Counseling 55 Advocacy 65 May 2 Woman (new) 5 children (new) 39 4 Counseling 62 Advocacy 66 June 1 Women (cont.) 5 children (cont.) 180 12 Counseling 247 Advocacy 259 July 1 Women (cont) 5 Children (cont) 186 3 Counseling 231 Advocacy 234 August 1 Women (new) 5 Children (cont) 1woman (cont) 43 11 Counseling 38 Advocacy 49 September 3 women (new) 6 Children (new) 64 30 Counseling 62 Advocacy 92 October 2 Women (cont) 2 Women (new) 5 Children (cont) 2 Children (new) 161 60 Counseling 212 Advocacy 272 November 1 women (cont) 2 women (new) 2 children (cont) 3 children (new) 158 16 Counseling 85 Advocacy 101 December 2 women (new) 2 women (cont) 2 children (new) 2 children (cont) 130 6 Counseling 102 Advocacy 108 Totals Women 18 (new) Children 22 (new) 1, 145 163 Counseling 993 Advocacy 1,156 2014 My Sister’s Place Safehouse Resident Summary VICTIM SURVIVOR THRIVER Low self-esteem/shame Sees self as wounded & healing Sees self as worthy of being happy & healthy Hyper vigilant RelaxaƟon techniques Living in graƟtude Isolated Seeking help Community Damaged Naming what happened Healing Confusion & numbness Grieving past trauma Grieving only current losses Overwhelmed by past Naming & grieving what happened Living in the present Hopeless Hopeful Faith in self & life Hides from self & denial Stays with emoƟonal pain Understands that emoƟonal pain brings new insights & will pass Hides their story from others Not afraid to tell story to safe people Appropriate self disclosure Re-vicƟmized Learning how to protect self Recognizes unsafe people and protects self from unsafe people Places own needs last Learning healthy needs Places self ﬁrst recognizing it’s only way to help others Creates one drama aŌer another Sees behavioral paƩerns in self Creates peace & healthy boundaries Believes suffering is the human condiƟon Feels some relief, knows recov- ery is possible Finds joy in peace Serious all the Ɵme Beginning to laugh Seeing the humor in life Lives in the past Aware of paƩerns Lives in the present Depression/anxiety Moments of feeling OK Aliveness & joy Uses mood altering chemi- cals Glimpses of self acceptance Feels authenƟc, connected & whole Our hearƞelt wish for all those we serve in 2015 is that they become Thrivers! & My Sister’s Place PO Box 1287 Estes Park, CO 80517 970-577-9781 phone 866-295-3597 fax 970-586-4000 crisis Light & Power Department Memo To: Public Safety, Utilities and Public Works Committee Town Administrator Lancaster From: Joe Lockhart, Light & Power Superintendent Date: February 12, 2015 RE: High Voltage Power Line Tree Trimming 2015-2018 Objective: To amend the existing contract for additional tree trimming and/or removal of trees and foliage from high voltage power lines. The purpose of this revision is to increase the man hours from the contractor to better serve our customers. Present Situation: In late 2013 the Town entered into a five-year contract with Adam’s Tree Service, a local company that employs four local residents. The contract was for one full-time, year-round crew (4,160 man hours) and a summer crew from May through September (3460 man hours). This has been very successful and we recommend increasing the service to reduce outages. Proposal Light & Power has a large service area covering approximately 300 hundred square miles that mainly runs through heavily treed areas. The Town of Estes Park Light & Power has asked Adam’s Tree Service to provide a quote for two full time crews year round. The additional man hours will address the backlog of areas continuing to see frequent snow and wind related outages, such as Little Valley, Allenspark, Tahosa Park, Coyote Hill, Fall River Road and Carriage Hills. Advantages • Light & Power customers will see an increase in reliability of service and power quality. • Adam’s Tree Service provides high quality work, excellent customer service and quick response time with their local employees. Disadvantages There will be a cost increase. Historically we have covered 100% of capital project costs (including labor) assuming we would contract the work out. In January we met with Finance to change our accounting practice. Starting with the 2014 books, in- house labor on capital projects will be applied to capital accounts. THAT’S HUGE – our depreciation will now better reflect reality. In the fall of 2014 we used the old practice to plan the 2015 budget. With this new accounting practice we will no longer double up on labor. The amount doubled up in 2015 is approximately $100,000 which will cover the additional 2015 tree trimming costs Figure 1. Example of heavily treed area interfering power lines. Action Recommended: Town Board approval of amending the existing contract with Adam’s Tree Service converting the summer crew into a full-time year-round crew, resulting in two full-time crews beginning May 1, 2015 and continuing through December 31, 2018. Budget: 502-6301-540.25-32, “REPAIR & MAINTENANCE OF OVERHEAD LINES” The increased man hours for 2015 will cost $49,062 (3 additional months). The remaining term of the contract for 7 additional months each year will be: 2016: $114,026.78 2017: $115,167.05 2018: $116,318.72 No increase or revision in the 2015 budget requested. Sample Committee Recommendation: I recommend amending the tree service contract to the Town Board, to be included on the Consent Agenda at the February 24th Town Board meeting. Page 2 PUBLIC WORKS Memo To: PUP Committee Town Administrator Lancaster From: Kevin McEachern, Public Works Operations Manager Greg Muhonen PE, Public Works Director Date: February 12, 2015 RE: Police Vehicle Replacements – G78B & G102. Objective: Replace the Police Department’s two 2009 Dodge Charger patrol vehicles. Unit G78B has over 84,000 miles on it and unit G102 has over 106,000 miles on it. These vehicles will be replaced with two 2015 Ford Utility Interceptors. The new vehicles will be used for patrol operations and duties. Present Situation: The Police Department is purchasing the two new Ford Utility Interceptors with the funds accrued for this purpose in the Vehicle Replacement Fund. Proposal: Purchase two Ford Utility Interceptors from Spradley Barr of Greeley. Each vehicle costs $30,697.00 for a total purchase of $61,394.00 The Town of Estes Park was able to secure a quote from Spradley Barr of Greeley for $415.00 below the State of Colorado competitive bid price #201500000000207 from Sill-TerHar Motors Inc, Broomfield, CO of $31,112.00 for each vehicle. Advantages:  New Vehicle  New Technology  More efficient operation in adverse weather.  Less maintenance costs Disadvantages:  None Action Recommended: I recommend the purchase of the two 2015 Ford Utility Interceptors to replace G87B and G102 the 2009 Dodge Chargers for $30,697.00 each with the total of $61,394.00. Budget: G87B---$30,697.00 / 635-7000-435-34-42 / Vehicle Replacement Fund G102---$30,697.00 / 635-7000-435-34-42 / Vehicle Replacement Fund Total $61,394.00 The Police Department funded $52,748.00 for replacement of the above vehicles through annual payments to the vehicle replacement fund. The shortfall of $8,646.00 will be added to the Police Department’s future vehicle replacement expense account (101-2100-421-25-44) from other Police Department budget line items during mid-year budget revisions. Level of Public Interest Medium. New Public Safety Vehicles. Recommended Motion: I recommend to the Town Board the purchase of the two 2015 Ford Utility Interceptors from Spradley Barr of Greeley, Greeley, CO for the cost of $61,394.00 to be included on the Consent Agenda at the February 24, 2015 Town Board Meeting. PUBLIC WORKS Memo To: PUP Committee Town Administrator Lancaster From: Kevin McEachern, Public Works Operations Manager Greg Muhonen PE, Public Works Director Date: February 12, 2015 RE: Streets Division Pothole Patch Truck Purchase Objective: Purchase a 2015 Pothole Patch Truck as approved in the 2015 budget. This vehicle is a RA400 Patcher, mounted on a 2015 Peterbilt chassis. The new vehicle will be used to repair potholes, large cracks, and small asphalt displacements. Present Situation: The Public Works Street Division is purchasing the Pothole Patch Truck with the funds provided by the Vehicle Replacement Fund. Proposal: To utilize the 2015 fund amount from the vehicle replacement fund to purchase a RA400 Patcher, mounted on a 2015 Peterbilt chassis. This will be accomplished by purchasing the Pothole Patch Truck from MacDonald Equipment Co. of Commerce City, CO for the amount of $205,450.00. The Public Works Department proposes to make this purchase under the Town’s Purchasing Policy Section 600.11.3 which allows the use of another public bid process. In this case, the vendor (MacDonald Equipment Co.) honored the Weld County 2014 bid procurement price for their purchase of this same Pothole Patch Truck. The base bid price is $199,450.00 plus options. The Town’s options equaled $6,000.00 for a total cost of $205,450.00. The bids and price breakdown are attached. Advantages:  New Vehicle with new technology  Street patching can be completed more efficiently by 1 operator instead of a 3 person crew.  The operator can complete street repairs from within the safety of the truck cab without being exposed to personal injury risks associated with working directly in the street.  Traffic disruption is reduced and road closures/traffic detours are eliminated during the repair work.  Frequent trips to Loveland for hot or cold mix asphalt materials are eliminated. Disadvantages:  Another piece of equipment will be owned, housed, and maintained by the Town for the next ten years.  Liquid asphalt oil and special aggregate must be purchased, delivered and stored in a dry location for this machine. Action Recommended: I recommend the purchase of the RA400 Patcher, mounted on a 2015 Peterbilt chassis for $205,450.00. Budget: Pothole Patch Truck--$205,450.00 / 635-7000-435-34-42 / Vehicle Replacement Fund The new Street Improvement Fund (created in 2014 by the sales tax initiative 1A) will make annual payments over ten years to repay the Vehicle Replacement Fund for the Pothole Patch Truck and fund a replacement. The cost of the 2015 Pothole Patch Truck totals $205.450.00 which results in a savings of $4,550.00 below the budgeted cost of $210,000. Level of Public Interest Medium. Utilizing tax funds for the repair of Town streets. Recommended Motion: I recommend to the Town Board the purchase of the Pothole Patch Truck from MacDonald Equipment Co. of Commerce City, CO for the cost of $205.450.00 to be included on the Consent Agenda at the February 24, 2015 Town Board Meeting.