HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2015-09-10
Thursday, September 10, 2015
Public Safety, Utilities 8:00 a.m.
& Public Works Committee Town Board Room
1. PUBLIC COMMENT
2. PUBLIC SAFETY
a) RECOMMENDATIONS TO THE TOWN BOARD
i. None.
b) REPORTS
i. Verbal Updates and Committee Questions.
3. UTILITIES
a) RECOMMENDATIONS TO THE TOWN BOARD
i. None.
b) REPORTS
i. Light & Power Capital Project Change – Glen Haven Delayed Dir. Bergsten &
and Allenspark Advanced. Supt. Lockhart
ii. Verbal Updates and Committee Questions.
4. PUBLIC WORKS
a) RECOMMENDATIONS TO THE TOWN BOARD
i. Elm Road Environmental Improvement Plan – Stewart Manager Ash
Environmental Consultants Change Order.
ii. Dry Gulch Road Improvements – Farnsworth Group Change Manager Ash
Order.
b) REPORTS
i. Verbal Updates and Committee Questions.
5. ADJOURN
AGENDA
Utilities Department Report
To: Public Safety, Utilities & Public Works Committee
Town Administrator Lancaster
From: Reuben Bergsten, Utilities Director, and
Joe Lockhart, Utilities Line Superintendent
Date: September 10, 2015
RE: Light & Power Capital Project Change – Glen Haven Delayed and
Allenspark Advanced.
Objective:
To inform the PUP Committee of changes in the start time of capital projects.
Present Situation:
Power line flood recovery work along County Road 43, which was originally scheduled
to be completed this year, has been delayed due to road construction. This capital
project, known as Glen Haven Flood Recovery, will be re-scheduled for late 2016.
Please see the attached description sheet for this project.
The Allenspark 2016 capital construction will be moved to 2015 and completed in 2016
to fill the void left by shifting the power line work on CR43 to late next year. Please see
the second description sheet attached for this project.
Budget:
No action on the 2015 budget is required. The remaining $750,000 funds for Glen
Haven will be used for the Allenspark project in 2015.
PROJECT INFORMATION
Department Utilities
AuthorOfApplication J. Lockhart
Title_Project Flood Recovery, Glen Haven
Location_ofTheProject 7000 block to 10877 of CR43 plus Fox Creek and North Fork roads
Justification Flood Recovery
Justification_Long
Flooding in 2013 obliterated the overhead power along CR 43 just below
the switchbacks to 10877 COUNTY ROAD 43 plus the lines along Fox
Creek and North Fork roads. We can't reconstruct our line along the road
between Dunraven Glade Road and Horseshoe Bend Road. A special use
permit from the forest service is required to traverse Triangle Mountain
as the alternate route.
UsefulLifeYrs 50
PlanningDesignEngineering $75,000
LandPurchase $0
Labor, Materials Equipment $1,500,000
ProjectManagement $0
Legal $0
Contingency (%)10
Other $0
GeneralFund 0
Community Reinvestment 0
OpenSpaceFund 0
Funding_Bonds 0
Federal_GrantOrLoan 0
State_GrantOrLoan 0
Private_GrantOrLoan 0
Other 0
Utilities $0
Maintenance $0 Personnel $0
Equipment $0 ServiceContracts $0
Administrative $0
Other $0
OtherDepartmentsOrEntities:
NoneProjectManager:Joe
Start 9/23/2013 Estimated Completion 11/15/2016
PROJECT COSTS PROJECT FUNDING (%)
Community Participation (yes/No):No
Utilities Fund:100
NotesGeneral:As of July 31, 2015 $942,000 has been spent to complete work along
North Fork. Work along Fox Creek is 90% complete. A portion of
powerline has been rebuilt east of Streamside Dr.
Image for Project:
FUTURE OPERATIONS & MAINTENANCE COSTS
Blank Form to make a New Project Copy this to make a New Project
Cat. Of Project:ReplacementCat.OfAsset:Infrastructure
Division:Light & Power
CostsPrjSubTotal:$1,575,000
TotalCost:$1,732,500
FirstYrCosts:2ndYrCosts:3rdYrCosts:4thYrCosts:5thYrCosts:6thYrCosts:7thYrCosts:8thYrCosts:9thYrCosts:10thYrCosts:
This table is for expenditures that will reoccur annually OR multiyear projects. If it will take 7 years, enter estimated annual costs for each of the 7 years. For
reoccurring costs enter the total each year. To account for varying cost, funding and/or OM expenes ALSO make an application for each year.
Total O&M Costs $0
140
PROJECT INFORMATION
Department Utilities
AuthorOfApplication J. Lockhart
Title_Project Alanspark Circuit (AP2016)
Location_ofTheProject Marys Lake substation to Baldpate
Justification Underground main line to reduce outages
Justification_Long
Underground aprox. 20,000 feet of power line close to the substation to
address frequent outages due to high winds and trees in difficult terrain.
This project includes spare conduit for fiber optics
UsefulLifeYrs 60
PlanningDesignEngineering $35,000
LandPurchase $0
Labor, Materials Equipment $1,350,000
ProjectManagement $0
Legal $0
Contingency (%)10
Other $0
GeneralFund 0
Community Reinvestment 0
OpenSpaceFund 0
Funding_Bonds 0
Federal_GrantOrLoan 0
State_GrantOrLoan 0
Private_GrantOrLoan 0
Other 0
Utilities $0
Maintenance $0 Personnel $0
Equipment $0 ServiceContracts $0
Administrative $0
Other $0
OtherDepartmentsOrEntities:
CDOT and Larimer CountyProjectManager:J. Lockhart
Start 9/14/2015 Estimated Completion 12/12/2016
PROJECT COSTS PROJECT FUNDING (%)
Community Participation (yes/No):No
Utilities Fund:100
NotesGeneral:Future operations is minimal so the reoccuring cost table is left blank.
Image for Project:
FUTURE OPERATIONS & MAINTENANCE COSTS
Blank Form to make a New Project Copy this to make a New Project
Cat. Of Project:ReplacementCat.OfAsset:Infrastructure
Division:Light & Power
CostsPrjSubTotal:$1,385,000
TotalCost:$1,523,500
FirstYrCosts:2ndYrCosts:3rdYrCosts:4thYrCosts:5thYrCosts:6thYrCosts:7thYrCosts:8thYrCosts:9thYrCosts:10thYrCosts:
This table is for expenditures that will reoccur annually OR multiyear projects. If it will take 7 years, enter estimated annual costs for each of the 7 years. For
reoccurring costs enter the total each year. To account for varying cost, funding and/or OM expenes ALSO make an application for each year.
Total O&M Costs $0
115
ENGINEERING
Memo
To: Public Safety, Utilities, Public Works Committee (PUP)
Town Administrator Lancaster
From: Kevin Ash, PE, Public Works Engineering Manager
Greg Muhonen, PE, Public Works Director
Date: September 10, 2015
RE: Elm Road Environmental Improvement Plan – Stewart Environmental
Consultants Change Orders
Background:
Stewart Environmental Consultants was retained by the Town of Estes Park to provide
engineering services related to the Elm Road Landfill as a result of an action letter to
the Town issued by the Colorado Department of Public Health and Environment
(CDPHE) – October 17, 2011. The Town entered into a contract with Stewart
Environmental Consultants on October 22, 2013 to cover services for the engineering of
a treatment system that would collect and treat the landfill seepage, explore transfer of
the wastewater to the UTSD, and work with CDPHE to correct all issues. After initial
meetings with CDPHE, the scope drastically changed and services for survey, drilling
and sampling of the subsurface were required. These services were provided under the
executed contract (out of scope) and never formalized with a Change Order. The
subsurface effort and reporting to the State was performed at a cost of $35,300.
Present Situation:
Work has progressed under the original contract and subsequent purchase order. The
design plans and specifications are now complete. Bidding documents have been
provided. Construction is scheduled to begin in October 2015 – with completion in
February 2016. To complete these tasks, and meet the requirements delivered by
CDPHE, the following Change Orders were needed:
1. Change Order #2 - $22,000. This Change Order accounts for the stormwater
design to divert the drainage around the landfill, cross Moraine Avenue, and
deliver the runoff to the river.
2. Change Order #3 - $14,500 – Additional plans were requested from the CDPHE
that were outside the original scope. These plans included a Materials
Management Plan and a Construction Quality Assurance Plan. These plans
were requirements for CDPHE to approve the project and give concurrence for
the project to go to bid.
The original contract had a dollar amount of $134,685.50 and a 10% contingency that
brought the project budget total to $148,154. Approval of Change Orders 2 and 3 will
add an additional $36,500 to the project budget and a new total of $184,654.
Action Recommended by Staff:
Public Works has evaluated the scope change and the submitted change orders and
determined the services and fees provided were necessary and equitable to the intent
of the project with the Town. Staff recommends approval of Change Orders 2 and 3 as
presented.
Budget:
This project will continue to be funded from the Community Reinvestment Fund. The
additional $36,500 for design services will come out of the Elm Road Landfill Mitigation
line item within that fund.
Level of Public Interest
Public Interest on this project is expected to be moderate.
Sample Committee Recommendation:
I recommend the Town Board approve Change Order 2 and Change Order 3 to the
professional services contract for design of the Elm Road Environmental Improvement
Plan to Stewart Environmental Consultants for an additional project cost not to exceed
$36,500. This is to be included as a Consent Item at the September 22, 2015 Town
Board Meeting.
ENGINEERING
Memo
To: Public Safety, Utilities, Public Works Committee (PUP)
Town Administrator Lancaster
From: Kevin Ash, PE, Public Works Engineering Manager
Greg Muhonen, PE, Public Works Director
Date: September 10, 2015
RE: Dry Gulch Road Improvements – Farnsworth Group Change Order
Background:
On January 8, 2015, the Town Board approved a design services contract with the
Farnsworth Group to provide a design for Dry Gulch Roadway (from Elkhorn Avenue to
Stonegate Drive). The original budget for the Dry Gulch project was $1.67 Million. This
included $1.37 Million for construction, $200,000 for design and $100,000 for
construction management services. The executed contract with Farnsworth for
$172,482 included a design for a detached walk in the Sombrero Property to the east.
When an easement could not be negotiated, the Town directed the consultant to
evaluate options of including a walk along Dry Gulch Road. Several iterations and
alternatives were evaluated. On May 12, 2015 at a Town Board Study Session, the
most feasible options/costs were presented. The Board authorized staff to proceed with
a walk on the west side of Dry Gulch Road at a cost estimated at $2.6 Million.
Present Situation:
Public Works went out to bid on the Dry Gulch Roadway project in June 2015 and
unfortunately received no bids to go to construction. After discussions with contractors
on what would create a favorable bidding package, Public Works directed the consultant
to make schedule and phasing modifications and re-bid the project. Design efforts to
get to this point have resulted in the following change orders from the Farnsworth
Group:
1. Change Order #1 - $7946. This Change Order updates the existing bid package.
Modifications to the design plans and specs, phasing updates, updates to the bid
documents with new completion dates and additional meetings are included.
2. Change Order #2 - $58,434.50. This Change Order accounts for the design of a
retaining wall to accommodate a wider roadway section. It includes multiple
design iterations to deliver cost effective alternatives to the Dry Gulch Roadway
Project.
These change orders add $66,380.50 to the design budget. The original design
services contract with the Farnsworth Group was $172,482, bringing the total design
budget to $238,862.50. This value represents 9.2% of the estimated construction cost
and is well within industry standards.
The design plans and specifications are complete. Bidding documents have been
modified and the project is out to bid for a second time.
Action Recommended by Staff:
Public Works has evaluated the submitted change order and negotiated a fee for
services that is equitable to the Consultant and satisfies the intent of the project scope
with the Town. Staff recommends approval of the Change Orders as presented.
Budget:
This project will be funded from the newly created Street Improvement Fund. The
additional $66,380.50 design budget will come out of the Capital line item within that
fund.
Level of Public Interest
Public Interest on this project is expected to be high. This will be the first major project
for the voter approved sales tax increase. In addition to the roadway improvements,
this project will address trail connections, drainage, wetlands, and utilities.
Sample Committee Recommendation:
I recommend the Town Board approve Change Order 1 and Change Order 2 to the
professional services contract for design of the Dry Gulch Roadway Improvement
Project to the Farnsworth Group for a project cost increase not to exceed $66,380.50.
This is to be included as a Consent Item at the September 22, 2015 Town Board
Meeting.