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Home My WebLink AboutPACKET Public Works, Utilities and Public Safety 2014-07-10 Thursday, July 10, 2014 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room * Revised: July 7, 2014 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Victim Advocates 6-Month Report. Dir. Mesropian ii. Bear Patrol Update (Verbal). Chief Kufeld iii. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. Water Master Plan Scope of Services Coordinator Rusch b) REPORTS i. Information Technology Update (Verbal). Mgr. Fraundorf ii. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. Water Department Dump Truck Replacement Mgr. McEachern b) REPORTS i. Placement and Effectiveness of Bear Resistant Sup. Franklin Trash Cans Downtown (Verbal). ii. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA * Utilities Department Report To: Public Safety, Utilities, Public Works Committee (PUP) Town Administrator Lancaster From: Reuben Bergsten, Utilities Director Steven Rusch, Utilities Coordinator Date: 10 July 2014 RE: Water Master Plan Scope of Services Objective: To obtain approval for the scope and funding of a $100,000 Water Master Plan Present Situation: The Town’s 10-Year Water Master Plan is 29 years old. • The Town’s Attorney and Superintendent Boles are the only individuals with an understanding of our current water rights and our strategic vision for the future of water rights. • Our current demand projection was completed prior to the economic downturn in 2008 and must be updated. • Existing prioritization of capital projects does not account for both plant and distribution needs. • Our geospatial computer model of the distribution system has matured and we are ready to develop an engineering model of the system. Three proposals were submitted on the 23rd of June and reviewed by both Public Works and the Water Department on the 24th. The lowest cost proposal did not contain the same depth of understanding as the others and was, therefore, eliminated. The highest cost proposal was submitted as an "estimate". The mid-level cost proposal from Frachetti Engineering, Inc., was “time and material basis (T&M) for a not-to-exceed fee of $83,000.” The majority of the reviewers recommended Frachetti. We believe the Town will benefit from their review of our existing studies along with their experience working with smaller seasonal systems in mountain communities. Through negotiations with Frachetti, we were able to increase the hours to be spent on-site with face-to-face meetings and the inclusion of bench scale jar testing of Marys Lake water chemistry. The requested funds include monies to cover the cost of the water rights strategy review ($10,000), lab tests ($2,000) and an additional contingency ($5,000) to take advantage of unplanned opportunities. Budget: Account # 503-7000-580.35-62, WATER SYSTEM MASTER PLAN, amount $100,000 Why Is This Necessary? Water Department Master Plan Water Department Master Plan Purpose of Master Plan To identify and prioritize items which are critical to the ongoing and future success of accomplishing Department and Town goals. (1)Strategy for Raw Water Rights: Our raw water sources are vulnerable to events outside our control, i.e., BOR tunnel operations, fires and floods. Also RMNP limits our control over the management of the Glacier watershed. This master plan will document those issues and develop a raw water portfolio to address them. (2)Quantify growth potential and the resulting increase in demand. This plan will enable us to plan for plant capacity increases and removal of bottlenecks in the distribution system. Water Department Master Plan (Continued) (3)List and prioritize capital projects for the treatment plants and distribution system. (4)Build a computer model to identify areas of water loss (leaks), water age, optimize operations and calculate design requirements for new development projects. Proposal : $83,000+ Raw Water Strategy: $10,000 + Lab Testing: $ 2,000 + Contingency: $ 5,000Cost: $100,000 Outline of Scope of Work •Water Master Plan Scope of Work Includes: –Raw Water Rights –Demand Projection –Capital Projects •Treatment Plants and Distribution System –Distribution Model Scope of Work •Strategy for Raw Water Rights –The 1985 Master plan is the only existing raw water documentation. We have since decommissioned the Fall River, Big Thompson and Black Canyon treatment plants. Their water rights have been transferred or abandoned. •Water Model –Currently we do not have a water model. The existing documentation from an old model was based on very crude GIS information and limited field data. Today our GIS model has matured and we need to develop an engineering model to ensure high quality, reliable service. Scope of Work •Demand Projection –Our demand projection is critical in planning for capacity projects which are the most expensive projects (for example, new treatment plants, large water pipe replacements, storage tanks…) –The 1985 projection was too conservative; in 2007 it was too aggressive. We need a demand projection based upon methodologies appropriate for small seasonal resort communities. Frachetti has experience working with the Town of Bayfield (San Juan National Forest), New Mexico State Parks, National Parks Service Mesa Verde and others. The End QUESTIONS? PUBLIC WORKS Memo To: Public Safety, Utilities & Public Works Committee Town Administrator Lancaster From: Kevin McEachern, Public Works Operations Manager Date: July 10, 2014 RE: Water Department Dump Truck Replacement Objective: To replace the Water Department’s 9039A 1999 International 4800 single axle dump truck with a 2014 Freightliner M2106 single axle dump truck. The replacement truck will be used for Water Department operations. Present Situation: The Water Department has budgeted for 2014 for the replacement of 9039A, a 1999 International 4800 single axle dump truck, which has been in service for 15 years. Proposal: To utilize the 2014 budget amount from the vehicle replacement fund to replace 9039A. This will be accomplished by purchasing the 2014 Freightliner M2106 single axle dump truck from Transwest Trucks for the amount of $105,067 (chassis and options), plus the cost for the dump bed, $21,489, for a total cost of $126,556. The Town is utilizing the State of Colorado competitive bid process. The lowest bid was Transwest Trucks #311000482. Advantages:  New Vehicle  New Technology  Heavy work load capabilities for region  Easier, more efficient operation  Less maintenance costs Disadvantages:  None Action Recommended: Staff recommends the purchase of the 2014 Freightliner M2106 single axle dump truck to replace 9039A the 4800 International single axle dump truck for $126,556. Budget: $120,778 / 635-7000-435-34-42 / Vehicle Replacement Fund $ 5,778 / 503-6300-540-25-44 / Future Vehicle Purchase Level of Public Interest New vehicle and equipment replacement. Recommended Motion: I recommend to the Town Board the purchase of the 2014 Freightliner M2106 single axle dump truck from Transwest Trucks for the cost of $126,556 to be included on the Consent Agenda at the July 22, 2014 Town Board meeting.