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HomeMy WebLinkAboutPACKET Public Works, Utilities and Public Safety 2014-04-10 Thursday, April 10, 2014 Public Safety, Utilities 8:00 a.m. & Public Works Committee Town Board Room 1. PUBLIC COMMENT 2. PUBLIC SAFETY a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 3. UTILITIES a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 4. PUBLIC WORKS a) RECOMMENDATIONS TO THE TOWN BOARD i. Bristlecone Inn Retaining Wall Engineer Ash ii. None. b) REPORTS i. Community Sponsorship for Bear Resistant PIO Rusch Trash/Recycle Containers ii. Verbal Updates and Committee Questions. 5. ADJOURN AGENDA PUBLIC WORKS Memo To: Public Safety, Utilities & Public Works Committee Town Administrator Lancaster From: Kevin Ash, PE, Public Works Civil Engineer Scott Zurn, PE, CFPM, Public Works Director Date: April 10, 2014 RE: Bristlecone Inn Retaining Wall Objective: Repair the 100 year old damaged rock wall along the Bristlecone Inn property. Present Situation: As a result of the September 2013 flood, 25’ of the rock wall along the Bristlecone Inn property collapsed. Initially this was assumed to be a private property issue, but survey documentation shows this rock wall exists in the public right-of-way of Virginia Drive. Public Works prepared a FEMA Worksheet to request assistance with this repair, however this request was denied by FEMA. Because there was not a structural component to this rock retaining wall, FEMA Engineers considered this nothing more than a stacked rock landscaping feature. Currently, Public Works Parks Division has cleaned up the debris on the sidewalk and stacked the rocks on the property. Proposal: Public Works has developed 3 alternatives to improve the present situation: 1. Remove the entire rock wall and slope the grade back into the property. Repair the existing irrigation, fence and landscaping. Utilize a small timber retaining wall at the back of the sidewalk to control the sediment runoff as needed. Approximate construction cost $10,000. 2. Replace only the damaged portion of wall. This includes 25’ of new, structurally supported wall, fencing, irrigation and landscaping. This option only repairs the damaged area. The remaining wall is not structurally supported and subject to future damage. Approximate construction cost $25,000. 3. Remove the entire 75’ of existing rock wall and replace with a structural engineered block retaining wall (similar to the Wiest parking lot retaining wall). Repair all fencing, irrigation and landscaping. Approximate construction cost $75,000. Action Recommended by Staff: Public Works seeks direction from the PUP Committee on which alternative with which to proceed. Should the direction include Alternative 2 or 3, Public Works would like authorization to proceed with a $10,000 budget to get an engineering design in place. With the heavy tourist season approaching, this repair needs to be completed as soon as possible. Budget: This project was not identified prior to the completion of the 2014 budget. It is to be funded through the Community Reinvestment Fund. Level of Public Interest This repair has a direct impact to pedestrian public safety and the Bristlecone Inn business. Sample Motion I move to recommend/not recommend authorizing a $10,000 design services budget to engineer, develop bid documents and proceed with hiring a contractor to repair the Bristlecone Inn retaining wall. Attachments: Attached with this memo are project pictures submitted with the FEMA Project Worksheet. ADMINISTRATION Memo To: Public Safety, Utilities and Public Works Committee Town Administrator Lancaster From: Kate Rusch, Public Information Officer Date: April 3, 2014 RE: Community Sponsorships of Bear-Resistant Trash/Recycling Containers Objective: To provide information on the establishment of a new community partnership whereby residents and businesses may sponsor the installation of a public bear-resistant trash/recycling container. Present Situation: In 2013, the Town replaced approximately 30 trash containers with bear-resistant containers; 24 of these were in partnership with the League of Women Voters and Community Recycling Committee. Budget reductions after the September flood meant the Town was unable to continue installing bear-resistant containers as planned. In response to inquiries from interested members of the community and the Bear Education Task Force, staff have established a process for individuals and businesses to sponsor bear-resistant trash or trash/recycling combination containers. Staff plans to begin program promotion in April, in conjunction with “Estes Cares about Bears Month.” Up to two individuals or businesses may share the cost of a bear-resistant container; the Town will order and install the container. Including freight, the current approximate price of a trash/recycling container is $1700; a trash-only container is $1100. Public Works will work with the sponsor to find the best location, and combination trash/recycling containers will be used where space permits. Sponsors will be recognized with a donation letter, a plaque on the container, and a public announcement by the Public Information Office. Advantages: The program will help raise public awareness of bear-responsible habits and allow community members to actively participate in the continued efforts of the Town to reduce conflicts with bears in public spaces. Disadvantages: None. Budget: Minimal installation costs will be drawn from: 101-5200-452.25-03 Trash/recycling collection costs are drawn from: 101-5200-452.25-01 Level of Public Interest Staff expects a moderate level of public interest in this program from the general community. Staff expects minimal interest from potential sponsors, although two sponsorships are already awaiting establishment of the program.