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Home My WebLink AboutPACKET Town Board Study Session 2019-09-10Tuesday, September 10, 2019 5:30 p.m. – 6:40 p.m. Rooms 202/203 5:15 p.m. - Dinner 5:30 p.m. Downtown Estes Loop Quarterly Update. (Project Technical Advisory Committee) 6:05 p.m. Estes Park Housing Authority Project on Highway 7 – Part II. (Director Hawf) 6:35 p.m. Trustee & Administrator Comments & Questions. 6:40 p.m. Future Study Session Agenda Items. (Board Discussion) 6:45 p.m. Adjourn for Town Board Meeting. Informal discussion among Trustees concerning agenda items or other Town matters may occur before this meeting at approximately 5:00 p.m. AGENDA TOWN BOARD STUDY SESSION 1 2 PUBLIC WORKS Report To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Machalek From: Greg Muhonen, PE, Public Works Director Project Technical Advisory Committee (TAC) Date: September 10, 2019 RE: Quarterly Update on Downtown Estes Loop Project (DEL) Objective: Update the Town Board on the progress and activities that have taken place on the Downtown Estes Loop Project (DEL) since the June 2019 Town Board Study Session. Present Situation: • Right of Way: Offers for all seven of the full acquisitions have been made to property owners. Purchase of four parcels is complete. The Transportation Commission approved CDOT’s request for authorization to condemn the three remaining parcels. Agreements for Possession & Use are in place for these 3 parcels, and the property owners have been paid the appraised value for their parcels. The district court will determine if additional compensation is warranted. • CDOT consultant relocation agents continue to meet with the tenants and owners who will be relocated to discuss the process and cost eligibility of each relocation. • CFLHD has allocated an additional $2M in FLAP funds to cover estimated cost escalation for rights of way and easements. Final costs remain to be determined. • See attached summary of CDOT acquisition and relocation activities for the Donut Haus. • Hydraulics: The Project team continues work with CFLHD, CDOT, Town of Estes Park and other regulatory agencies to refine the hydraulic analysis in coordination with the CWCB’s Colorado Hazards Mitigation Program. • Schedule: The project schedule anticipates completion of the construction documents in 2019. Right of way acquisitions are expected to extend into 2020. Project construction is expected to begin in the summer of 2021, while advance utility relocations and building demolition is expected to start in October 2019. 3 • Scope Expansion: As directed by the Town Board at the May 14 meeting, we hired AECOM to prepare an application for a federal BUILD grant that would fund increased project scope to include the Riverside and Rockwell Bridges and channel widening downstream to US36. The grant application was submitted July 19. A response from the US Department of Transportation is expected by November 12, 2019 Proposal: The TAC proposes to continue the design and right-of-way acquisition efforts in preparation of bidding the construction work in early 2021. Two winter construction seasons are anticipated if the BUILD grant is awarded and the Phase 2 work is built. Advantages: The project benefits are numerous and include relief to the Town’s downtown traffic congestion problems, improved downtown mobility for bicyclists, reduction in downtown flood risk from the Big Thompson River, and closure to property owner uncertainty surrounding the DEL. Disadvantages: Resistance can be anticipated from some community member who do not support the DEL. Action Recommended: n/a Finance/Resource Impact: The Town remains obligated to pay a local match in the amount of $4.2 million for the Phase 1 project, and has offered an additional $1.5 million as an incentive local cost share of a requested $25 million BUILD grant. The revised total project cost is $44 million for both phases. To date, $3,425,626.46 has been spent by the Town on this project. Additional project costs have been incurred by CDOT and Central Federal Land Level of Public Interest The known level of public interest in this item is high. Attachments: Preliminary copy of consultant presentation slides for the Phase 1 project CDOT summary of acquisition and relocation efforts for Donut Haus 4 9/6/2019 Draft Presentation subject to change. Downtown Estes Loop Project Estes Park Town Board Study Session September 10th, 2019 Draft Presentation subject to change. Today’s Agenda • Project Schedule • Progress Update •Right of Way •Design • Next Steps • Q&A on Phase 1 1 2 5 9/6/2019 Draft Presentation subject to change. Project Scope – Phase 1 • Phase 1: – Reconstruction and realignment of Riverside Drive – Reconstruction of the Ivy Street Bridge –New and Coordinated traffic signals with Riverwalk – Associated transportation improvements along Elkhorn and Moraine – New on street bike lane on Moraine and Riverside – Continuous sidewalks along entire Loop – Channel Improvements between Ivy St and Rockwell St – Wayfinding signs, parklands • Does not include: – Rockwell and Riverside Bridges – Relocation of Public Restroom – Downstream Floodplain Improvements Draft Presentation subject to change. Project Schedule 3 4 6 9/6/2019 Draft Presentation subject to change. Right-of-Way Update CDOT Lead Agency for full Right of Way (ROW) Acquisition • Process follows Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act). •7 full property acquisitions and 20 relocations (owners and tenants) • CDOT has purchased 4 of 7 properties, and has possession agreements with the remaining 3 owners. • CDOT is assisting property owners and tenants who require Relocation. 5 X X X X X X X Draft Presentation subject to change. Summary of CDOT Right-of-Way Acquisition Process 5 6 7 9/6/2019 Draft Presentation subject to change. General Condemnation Process Draft Presentation subject to change. Status of Right-of-Way Acquisitions & Relocations • CDOT is now in title to 4 of the 7 full property acquisitions. • Possession and Use Agreements are in place for the remaining 3 properties. - Negotiations are ongoing for settlement. - Relocation of owners and tenants is continuing. • CDOT will proceed with the second portion of the Right-of-Way acquisitions once plans have been received and authorized. - Additional 6 fee acquisitions, 1 permanent easement, 19 temporary easements are estimated in the second portion of acquisition. - No additional relocations are currently identified. 7 8 8 9/6/2019 Draft Presentation subject to change. Update on Properties in Condemnation • If settlements cannot be reached with the owners of the 3 properties on Possession and Use Agreements within the prescribed time, CDOT will proceed with condemnation for value. •Each of the 3 properties on Possession and Use Agreements has been authorized for condemnation. Draft Presentation subject to change. Removal of Structures • Required asbestos and lead-based paint testing - Has been performed on the 3 vacant properties and CDOT is awaiting the results. -Is permitted by agreement with the property owners of those properties still occupied and will be conducted soon. • If levels exceed the maximum allowable, mitigation will need to be performed prior to the removal of the structures. • Structure removal will occur after mitigation, within the off-season (Jan – March 2020). 9 10 9 9/6/2019 Draft Presentation subject to change. Design Update CFLHD Lead Agency for Design Milestone: 70% Plans in development Recent Activities Agencies Consulted Full Hydraulic Model & Analysis •Modeling bridge replacements at Ivy, Rockwell and E. Riverside and Downstream improvements from E. Riverside to US 36 •Ivy Bridge configuration recommendation (two span vs. single span) CWCB CDOT FHWA Resource Center Pavement Markings & Signing •Considerations for MUTCD, context sensitive design solutions (layout and coloring), and maintenance efforts required Town of Estes Park CDOT Utility Design & Relocation •Early coordination with utility companies to find efficiencies and ensure all utilities are installed in advance of project to minimize impacts to the public Town of Estes Park CDOT Sanitation District Century Link and Xcel Energy 11 Draft Presentation subject to change. Next Steps •Upcoming Milestone: 95% submittal of plans in Spring 2020 – Design Refinements – Continue Right of Way Acquisition (Full and Partial) • Develop schedule for Building Removals, Winter/Spring 2020 – Finalize Utility Relocation Plans and Schedule • Initial relocations in early 2020 • Monthly Technical Advisory Committee (TAC) Meetings – Members include representatives from CFLHD, CDOT, Estes Park • Town Board Quarterly Updates – next presentation on December 10 th • Incorporate Phase II Scope (If BUILD grant is successful) –Applicants to be notified in November 2019 11 12 10 9/6/2019 Draft Presentation subject to change. Questions and Answers 13 11 20298 /AP-1, EPD LLC/Donut Haus: Relocation Activity Summary Relocation Agent Wes Loetz, Front Row Land Solutions, Inc. 8/16/2018 – Contact attempts with displacee begins. 8/28/2018 – Town of Estes Park (EP) and CDOT discussions on Rock Cut Brewery (RC) and Donut Haus (DH) teaming on development of EP property. 9/4/2018 – 1st conversation with Diane of DH. 9/10/2018 – 90 day notice presented and meeting with EP, CDOT, DH and RC to discuss the ideas of teaming up for development of EP property. 9/11/2018 – Meeting with DH and their attorney, RC to discuss team development and potential relocation benefits for DH entities, provided regulations with limitations, RC would be taking the lead. Ongoing conversation with RC, RC displeased as firm upfront commitments could not be provided as relocation is a reimbursement program of actual, reasonable and necessary costs determined eligible under the regulations. 12/14/2018 – Move Bids from 2 moving companies conducted. 12/21/2018 – RC withdraws interest in moving forward with a team development of the EP site. 2/8/2019 – Meeting with EP, CDOT and DH. Presented available properties in Estes Park. DH interested in the Antique Cottage later determined to be under contract. Shared results of move bids. 2/8/2019 - 3/8/2019 - Ongoing site search 3/8/2019 – Meeting with EP, CDOT and DH. More sites presented. DH interested in Soda Splash site. 3/8/2019 - 4/19/2019 - DH works with realtor and collects info on Soda Splash site. 4/19/2019 – DH meeting with builder to obtain cost information. 5/3/2019 – DH meeting with survey/engineer to obtain site development costs and to initiate professional services to determine feasibility of site. DH needs results of negotiations to determine if it can move forward with the Soda Splash site. 7/17/2019 – DH requests information on fixed payment in lieu of moving/reestablish business. 12 20298 PR US 36 FLAP Estes Park Couplets AP-1, EPD LLC/Donut Haus Acquisition Contact Record - Mitch Hauff, Consultant Agent 8/1/17 Notice of Interest and Authority to Obtain an Appraisal was sent to the property owners. 8/8/17 Mitch hand carried another copy of the Notice and Authority to Diane Stovall and Katie, property and business owners. An explanation of the process was discussed with the owners. 10/30/17 Owner appraisal is received. 3/27/18 CDOT offer is made in the CDOT appraised amount. 4/11/18 Mitch attempted to contact the owners to discuss the offer. The indication was they could not respond until after the season was over. 9/11/18 Mitch contacted the owners to discuss the offer. 9/27/18 The owner’s attorney, Monica Plake, indicated the owners could not consider the offer without knowing what the relocation benefit would be. Relocation agent, Wes Loetz, was asked to contact them. 12/12/18 CDOT would not accept the owners appraised amount, but an offer of settlement is made. 1/8/19 Property owners reject the offer. 1/30/19 Property owners are asked if they have a counteroffer they would submit to CDOT. They indicated an amount to settle. 2/8/19 Meeting in Estes at the Town Hall. Owners, Town, CDOT and agents were in attendance. Discussion with Mitch and Wes on the acquisition and relocation. CDOT would not settle at the amount the owners proposed. Wes indicated his efforts to find a replacement site and continues to search. He had a lead he wanted the owners to see. They agreed. 3/8/19 Meeting with owners at the Town Hall. Explanation of the Notice of the Transportation Commission meeting to authorize condemnation. Discussion of the Soda Splash site as a relocation site. The owners indicate do not want to go into debt to relocate. 7/10/19 Mitch is authorized and makes a Last Written Offer. 7/23/19 Mitch receives a Possession and Use Agreement from the owners for the CDOT appraised amount with a December 31, 2019 possession date. 13 September 24, 2019 • Paid Parking Process Overview October 8, 2019 • Review of Board Compensation for 2020 • Paid Parking Presentation & Results October 22, 2019 • Results of SAFEbuilt Report/Building Division/Building Advisory Committee Items Approved – Unscheduled: • Discussion with County Assessor regarding Assessment of Vacation Rentals • Future of Human Resources Management – HR Strategic Plan • Distributed Energy Discussion • ADUs and Sue Ballou, Partnership for Age Friendly Communities • Follow Up Discussion of Building Maintenance Code Items for Town Board Consideration: • Trustee Remote/Electronic Meeting Participation Future Town Board Study Session Agenda Items September 10, 2019 14 CD t-1 C,—— CD Wa—— CD 0’ca CD 00 CD -p3 1 U,C, °Cfl C UI Bamp, c_U,- C, Sn— —tilotn CD w CD Q) H DO tno ——cD I ti-i COMMUNITYNEEDTheWorkforceHousingandChildcareAd-HocTaskForceFinalReportnoted:•TheTownofEstesParklackshousingoptionsfor:•Year-RoundWorldorce•SeasonalWorkforce•Theneedsexistsforthoseat40%-150%+AMI(AreaMedianIncome)levels1PERSON2PERSONIPERSON•TypeofHousingNeeded•Rent,Own,Short-Term,Long-Term,SingleFamilyHome,Apartment,Duplex*40%AMI$24,440$27,920$34,880150%AMI$91,560$104,700$130,800 CLOSINGTHEGAPONHOUSINGNEEDS‘DevelopmentopportunitiesandapprovalshaveoccurredYieldingmorethan200newhousingoptionsintothecommunityoverthenext3-5yearsStanleyAvenue,GrandEstates,WindRiver,PeakView,WildfireHomes,Alarado,HabitatforHumanity•OurcommunityneedsprivatedevelopersandtheHousingAuthority•Privatedeveloperswillofferhousingoptionsthatsupporthousingneeds•EPHAwillofferhousingoptionsthatsupporthousingneeds•Bothmustconsiderriskversusreward•EstesParkHousingAuthorityrequireslessreward•EPHA’sgoalistoofferattainableandaffordablerentsfortheworkforce•EPHA’smissionistoservecommunityneed* COMMITMENTTOINCREASETHEQUALITYOFLIFEFORRESIDENTSTHROUGHROUSINGEconomic•Havingmorehousingforemployeesallowsindividualsandfamiliestolive,shopandplayinthecommunity,therebycreatingadditionalsalestaxdollarsthatremaininEstesPark•Abilitytogrowadiverse,year-roundeconomy•Reduce(individual/family)commutingcost•Increaseinattractingandretainingemployees•Reducingturnoverandtrainingcosts•Potentialtodecreasein-commuters•Social•SustainablehousingallowsindividualsandfamiliestoremainintheEstesValley•Consistenthousingandacceptablelivingconditionsprovideimprovedhealthforindividualsandfamilies•Studieshaveshowthatstablehousingequatestoincreasedacademicperformanceforstudents•Additionalhousingoptionswillenableemergencypersonneltoliveinthecommunity.Thisincreaseresponsetimearidcreatessafercommunity tIMRPEAKVIEWAPARTMENTSNPtCFlitCFC71CNZ47&VOFTh!€ThPU.MMtCSflY,Ca0,00——--r‘,atrDC4rIc_=..1.-flflUI.’ad.“S’s‘1,:wfl.(l,fl.v:an.--..x..._-.,-S’z’.-Stret.7‘“-:.‘..i”,,/,isJS’N/‘S\./‘‘>c[‘;-c,4_--IS-#fl•Sc,-4S•‘“-__ttaf-,-0+C—‘4—I—..Lw-n+..,wIs-/I—5:•#1ci/jLJ’F.-5--StI-,.‘5-.1I—_5__-S,-r.“-/:4.7—,I•:-‘,x-aI-,-.-,-•t-%-’-.--c71•___-.-‘t.rfl:‘4/N/‘-A/PEAKVIEW26units1,2,and3,bedroomoptionsServinglocalworidorce$7,500,000(approz)DevelopmentCostFundingSources(estimated)$5,090,000BankLoan$1610,000Equity$800,000Partnershipw/TownofEstesParkConstructionin2020-/-———.—t.=••.-w•,e.-—C TOWNOFESTESPARK—MISSIONDRIVENPARTNERWorkforceHousingandChildcareAd-HocTaskForceFinalReportSupportproject-specificfundingrequestsfromtheEstesParkHousingAuthorityland-purchaseopportumties,andlargeutilitytapfeesubsidyrequestsizeyondthescopeoftheannualtapfeesubsidyallocation.•Budgetingforafund-balancegrowthduringtheannualbudgetprocessanddesignatingthatextrafundbalancespecificallyforunanticipatedone-timeinvestmentsinworkforcehousing.Anexamplewouldlooklike,“TownBoardamendsPolicy660—FundBalancetoestablishanadditional5%GeneralFundbalancein2019.2020StrategicPlan•Supportworldorcehousingstrategicplanningefforts.•TheTown’spoliciesshouldcollectivelysupportalldemographicsegmentsofthecommunity1andstrivetominimizebarrierstoadiverse,family-friendlycommunityandrobustworkforce.•PublicSafety,HealthyandEnvironment—EstesParkisasafeplacetolive,workandvisitwithinourextraordinarynaturalenvironment.•2019StrategicPlan•WewillserveasacatalysttodevelopavailablehousingsolutionsforundersenedsegmentsofourcommunityS PartnershipOptionsRequest:$800,000equivalentcommitmenttocontributePARTNERSHIP$200,000TapFee+$600,000LoanorGrantFundsTOEPANDEPHAThisisa50%matchtoEPHA’scontributions•TapFeeSubsidyRequest•Loanwithinterest(0.25%abovecurrentinvestments)•HousingGrantMasterLease(TOEPtospecifythenumberofunits)Year-roundworldorce•EPHAtodedicatedfundstoDownPaymentAssistanceforthoseemplqyeesthatparticipateintheTownHomeOwnershipProgram•SeasonalandContingentWorkforceAmasterleaseoptioncommitstheTowntoanannualleaseOccupantscouldbeseasonalandcontingentworkforce APartnershipwithEPHAisaGoodInvestmentPARTNERSHIPTowncanoffertoyear-round,seasonalandcontingentOPTIONSemployeesbecauseamasterleaseagreementiswiththeTownConanannualbasis)EPHAwillmanageandenforceresthcfionsonthedevelopmentTowncanusethefundsonmultiplehousingoptionsprovidingvarietytoemployees‘TownwouldnotneedtomanagehousingorpayEPHAwouldpayforallmanagementcostsimprovements/updatesneededbetweenrenters•Townwilldoubletheirreturnwithaloanoption•Servecommunityneed•InterestgainedTowndoesnotneedtobuildor•Townemployeesbenefitfromaccesstoadditionaloperatehousing$10,500indownpaymentfundsS THETOWNRECOGNIZEDTHEYDIDNOTHAVETHETIMEOREXPERTISETOMIlEAGEHOUSING,ThUSESTESPARKROUSINGAUTHORITYWASFORMED.THISACTiONBROUGHTPEOPLEINTHATCOULDDOTHEWORKFORTOWNGOVERNMENT.EPRAWEISACCOMPLISHINGTHATMISSIONFORTHETOWNLIDAREYOURPARTNERTOCREATEHOUSINGSOLUTIONS.PEAKVIEWISAPROJECTTHATDIRECTLYTARGETSThOSEGOALSANDPUTSABUILDINGn;PLACE.Werequestacommitmenttocontributeupto$800,000towardsthedevelopmentofPeakViewApartments