HomeMy WebLinkAboutMINUTES Town Board 2019-08-13Town of Estes Park,Larimer County,Colorado,August 13,2019
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park,Larirner County,Colorado.Meeting held in the Town Hall in said Town
of Estes Park on the 13°’day of August,2019.
Present:Cody Rex Walker,Mayor Pro Tern
Trustees Carlie Bangs
Marie Cenac
Patrick Martchink
Ron Norris
Ken Zornes
Also Present:Frank Lancaster,Town Adrninistrator
Travis Machalek,Assistant Town Adrninistrator
Dan Kramer,Town Attorney
Bunny Victoria Beers,Recording Secretary
Absent:Todd Jirsa,Mayor
Mayor Pro Tern Walker called the rneeting to order at 7:00 p.m.and all desiring to do so,
recited the Pledge of Allegiance.
The Board read a Resolution of Respect for retiring Town Administrator Lancaster
recognizing his dedication and Teadership.Rocky Mountain National Park Superintendent
Sidles also recognized Lancaster,and stated appreciation for his support of the Park and
presented him with a Park Arrow.
AGENDA APPROVAL.
It was moved and seconded (Norris/Bangs)to approve the Agenda,and it passed
unanimously.
PUBLIC COMMENTS.
Frank Theis/Treasurer of the Estes Valley Watershed Coalition provided an update on
the forest health project on Rams Horn Mountain involving fire mitigation and other forest
health activities of approximately 200 acres.The Coalition would work with the Water
Department to protect the watershed.
Torn Keck/County citizen requested the Town research equipment which would conserve
or store power to reduce the amount of time Police vehicles are idling.Trustee Martchink
requested additional information be passed on to Fleet staff for further investigation.
Fred Barber/County citizen spoke regarding “Park and Recreation Facilities”use stating
the benefits of a list as long as the list is appropriate and clear.He stated uses in
residential zoning districts should be limited.He reviewed a list of recommendations for
residential use which included:limiting use to a single use per parcel and during daylight
hours;prohibiting the use of motorized vehicles,outdoor music venues and amplified
sound;and vacation home &bed and breakfast operators should only be allowed to
provide services to guests.
John Meissner/Town citizen responded to the previous comment stating use during
daylight hours would be difficult to monitor and suggested the removal of the list pertaining
to “Park and Recreation Facilities”.
TOWN BOARD COMMENTS
Trustee Zornes attended the Behavior Health Policy Council meeting held on August 5,
2019.He encouraged entities to apply for community grants.He stated he would attend
the Open Lands Advisory Board meeting held on August 22,2019.He stated a
Demographic Profile by Headwaters Economics would be available to the public.
Board of Trustees —August 13,2019—Page 2
Trustee Norris stated the Planning Commission would meet August 20,2019.He stated
an increase in bear activity has resulted in damage to 10 homes,and 35 vehicles.He
encouraged the public to lock vehicles and homes.
Trustee Bangs stated Sister Cities would meet August 14,2019.
Trustee Cenac attended the August 6,2019 Visit Estes Park Board meeting.She
elaborated on the difference in tax collected by the Town and Local Marketing District
(LMD)related to lodging.She stated the LMD collects lodging tax for night stays whereas
the Town collects tax on the sale of food and goods.Lastly,she stated a cat tested
positive for rabies in Larimer County and encouraged vaccination of pets.
Trustee Martchink stated the next Parks Advisory Board meeting would be held on August
15,2019.
TOWN ADMINISTRATOR REPORT.
1.CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated July 23,2019 and Town Board Study Session Minutes
dated July 23,2019 and Joint Study Session Minutes dated July 29,2019.
3.Audit Committee Meeting Minutes dated July 23,2019.
4.Family Advisory Board Minutes dated July 17,2019 (acknowledgment only).
5.Revised Board Policy 101,Division of Responsibilities.
It was moved and seconded (Norris/Zomes)to approve the Consent Agenda,and
it passed unanimously.
2.PLANNING COMMISSION ITEMS:Items reviewed by Planning Commission or staff
for Town Board Final Action.
1.ACTION ITEMS:
A.ORDINANCE 21-19 AMENDING THE ESTES VALLEY DEVELOPMENT
CODE (EVDC)§7.12 TO PROHIBIT GATED RESIDENTIAL COMMUNITIES
IN MULTIPLE-LOT SUBDIVISIONS AND MULTI-FAMILY
DEVELOPMENTS.Mayor Pro Tem Walker opened the public hearing.The
EVDC has a policy priority of ensuring all development has “safe and
adequate access”to paved roads,both for transportation connectivity as well
as for emergency services access.The amendment would expand and clarify
the policy objective,and specifically prevent the development of “gated
communities”to mitigate public safety and security risks.Staff stated there is
no restriction on single family dwellings.Members of the Board requested
Attorney Kramer research whether the Town can require entrance to existing
developments with locked entries used only for emergency services.Mayor
Pro Tem Walker closed the public hearing.It was moved and seconded
(Cenac/Martchink)to approve the Ordinance 21-19,and it passed
unanimously.
B.ORDINANCE 22-19 RIGHT-OF-WAY VACATION,PORTION OF WILDFIRE
ROAD.WESTOVER CONSTRUCTION,INC.,RDA ASSOCIATES LLC,
CROSSROADS MINISTRY OF ESTES PARK,INC./APPLICANTS.Mayor
Pro Tem Walker recused himself and Trustee Norris opened the public
hearing.On May 23,2019 the Board approved the annexation of Wildfire
Homes Addition,including a portion of unimproved right-of-way.Additionally,
an associated rezoning and preliminary plat was approved by the Board on
July 23,2019.Staff stated the configured right-of-way would not
accommodate the proposed development.Staff requested the dedication of
a redesigned right-of-way to serve future development.Planner Woeber
Board of Trustees —August 13,2019—Page 3
made a correction to the ordinance removing Crossroads Ministry of Estes
Park,Inc.,as they are not an applicant of the right-of-way vacation.Trustee
Cenac requested clarification on which units would be utilized for workforce
housing and whether any of the condominiums would be deed restricted.The
applicant was available for questions clarifying which units would be utilized
for workforce housing and stated although the property is eligible for double
density the development as designed would not meet maximum density.
Ann Schonlau/Town citizen requested clarification regarding the use of a
second entrance and concern the development would increase access
through the road which has been developed for emergency access only.
Dennis Sohocki/Town citizen suggested neighborhood notification occur
more publicly in the future.
The Board requested clarification on the second entrance to which the
developer responded there is no full service secondary entrance to the
property with no intentions to change.
Trustee Norris closed the public hearing.It was moved and seconded
(Marichink/Cenac)to approve Ordinance 22-19 with the removal of
Crossroads Ministry Inc.,as an applicant,and it passed with Mayor Pro
Tern Walker recusing himself.
C.FINAL PLAT,WILDFIRE HOMES SUBDIVISION,WILDFIRE ROAD,
WESTOVER CONSTRUCTION,INC.,RDA ASSOCIATES LLC,
CROSSROADS MINISTRY OF ESTES OARK,INC./APPLICANTS.Mayor
Pro Tem Walker recused himself and Trustee Norris opened the public
hearing.Planner Woeber stated the property is 16.082 acres consisting of
four separate parcels.The applicant requested approval of a Final Plat to
subdivide four parcels into two blocks with 43 total lots.14 lots would be for
detached single-family homes,26 lots for townhomes,two lots for
condominium projects and one lot dedicated for office use benefiting
Crossroads Ministry.Also included are ten outlots dedicated for open space,
utilities,access,and drainage.The Final plat delineates the lot lines and
easements.The 26 individual townhome lots may be constructed on smaller
lots subject to approval.Trustee Norris closed the public hearing.Staff
reviewed development process and timeline with the Board.Neighbors
voiced concern the development would create a secondary entrance through
the emergency entrance creating an additional road and increase
neighborhood traffic.Trustee Norris questioned whether the road use would
require Board action.Diane Diester/Town citizen requested further
clarification on areas outlined in the Final Plat.It was moved and seconded
(Bangs/Martchink)to approve the Final Plat according to stipulations as
outlined in the staff report,Wildfire Homes Subdivision,and it passed
with Mayor Pro Tem Walker recusing himself.
3.ACTION ITEMS:
1.2020 STRATEGIC PLAN.The Plan guides the Board and staff in setting priorities
for actions and would be used in preparation of the 2020 Budget.The Board held
several meetings in 2019 to discuss and update the 2020 Strategic Plan.The Plan
is organized around “Key Outcome Areas”which specify the various general areas
of Town activities,and the Board’s Vision,or “Outcome”in each area.The plan
additionally included Capital Projects and Strategic Policy Statements.The
statements specify the general Key Outcome statement,and provides additional
clarification and guidance for Town staff.Administrator Lancaster reviewed the
eight goals and the new Strategic Policy Statements which clarify outcome areas
and those goals John Meissnerifown citizen stated the Strategic Plan is important,
however the Town Mission includes working toward a year-round economy which
is difficult due to weather.He requested the Board continue to pursue establishing
a community college in Estes Park to increase a young population.Town
Board of Trustees —August 13,2019 —Page 4
Administrator Lancaster stated the Town would continue pursing engagements
with the University of Northern Colorado particularly regarding their Tourism
program.It was moved and seconded (Zornes/Norris)to approve the 2020
Strategic Plan as presented,and it passed unanimously.
4.REPORT &DISCUSSION ITEMS:
1.QUARTERLY BROADBAND UPDATE.Manager Swoboda presented a
quarter report for the 2019 broadband project stating the schedule and budget are
on target.Staff has received positive feedback from the two pilot customers
regarding reliability and quality of internet service.Highlights on construction status
included:19,000 linear feet of fiber installed and ready to serve 168 residential
units on Raven Circle;the completion of easements/land use documentation;
presentations to Ranch Meadows HOAs,and 12,000 linear feet of fiber conduit
completed in Carriage Hills with construction of phase I occurring October through
December 2019.Customers were encouraged to sign-up for the latest news
through the local web page.Staff anticipates a launch date of September 25,2019.
Whereupon Mayor Pro Tem Walker adjourned the meetin a 8:23 p.m.
Cody ji x Walker,Mayor Pro Tem
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Btiiy?&oria Beers,Recording Secretary