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HomeMy WebLinkAboutMINUTES Estes Valley Planning Commission 2018-07-17RECORD OF PROCEEDINGS Estes Valley Planning Commission July 17, 2018 Board Room, Estes Park Town Hall 1 Commission: Chair Bob Leavitt, Vice-Chair Sharry White, Commissioners Betty Hull, Russ Schneider, Robert Foster, Frank Theis, Steve Murphree Attending: Chair Leavitt, Commissioners Schneider, White, Foster, Murphree and Theis Also Attending: Director Randy Hunt, Town Attorney Greg White, Planner II Brittany Hathaway, Town Board Liaison Ron Norris, County Staff Liaison Michael Whitley, Larimer County Community Development Director Lesli Ellis, Recording Secretary Karin Swanlund Absent: Commissioner Hull Chair Leavitt called the meeting to order at 1:30 p.m. There were approximately 60 people in attendance. 1. OPEN MEETING Planning Commissioner Introductions including new member Frank Theis. 2. APPROVAL OF AGENDA It was moved and seconded (White/Leavitt) to approve the agenda as presented and the motion passed 6-0 3. CONSENT AGENDA A. Approval of May 15, 2018 Planning Commission meeting minutes. B. Large Vacation Home Review: 907 Prospect Park, Jason Brown, Owner It was moved and seconded (Schneider/Murphree) to approve the consent agenda as presented and the motion passed 5-0 with White abstaining. 4. RECOMMENDATION FOR APPROVAL OF THE DEVELOPMENT PLAN LOCATED AT 1041 SOUTH SAINT VRAIN AVE, KNOW AS WIND RIVER APARTMENTS. This item was continued to the next Planning Commission meeting to be held August 21, 2018. It was moved and seconded (Foster/Murphree) to continue the item and the motion passed 6-0. 5. EVDC TEXT AMENDMENT Permitted Uses in Residential Zonings Districts, EVDC §5.1: Specific Use Standards, and EVDC §13.2: Use Classifications/Specific Use Definitions and Examples. RECORD OF PROCEEDINGS Estes Valley Planning Commission July 17, 2018 Board Room, Estes Park Town Hall 2 Planner Hathaway presented the proposal to amend the Estes Valley Development Code (EVDC) to revise Table 4-1 to extend Special Review Use (S2) in residential zoning districts to allow for review and approval procedures for Cultural Institutions. Also, to amend Section 5.1 to include use standards for cultural institutions in residential zoning districts, and to amend Section 13.2 to include a definition for “Museum”. The objective is to provide for a Special Review Use (S2) for Cultural Institutions in residential zoning districts subject to specific use standards. Public interest in this is medium. Staff recommended approval of the language in Exhibit A and Exhibit B. Staff and Commission Questions: Foster questioned the reason for the definition of Museum, which is limited to arts and sciences, and slightly narrower than the definition of Cultural Institutions. Hathaway answered that the definition used narrows the use to the property involved. Hunt stated that a broader list could encompass museum use. It was initially narrower because of the use in residential districts. Theis asked about the term “site” in the definition, stating concerns with moving a facility in a building to different site. Hathaway replied that it could be changed in Section 5.1 to Site and/or Structure/Building, or by special review. Foster raised further concerns with the definition of Museums/Cultural Institutions stating Colorado Statute CRS23-15-103, which would make it more parallel. Applicant Discussion: Steve Lane, Basis Architecture, supported Foster and Theis proposal changes to the Code Amendment with museum being a use in the definition and the addition of site and or building. It was moved and seconded (Theis/Schneider) to recommend approval of the Code Amendment request of the EVPC to the Estes Park Town Board of Trustees and Larimer County Board of County Commissioners, replacing the word site with site and/or structure, and change the definition of museum to “A governmental/quasi governmental or nonprofit institution displaying or preserving objects of interest in one or more of the following areas: artistic, scientific, cultural, educational or intellectual” finding that the amendments are in accord with the Comprehensive Plan and with Section 3.3 of the EVDC. The motion passed 6-0. 6. Special Review Use, 415 W. Wonderview Avenue Planner Hathaway discussed the proposal of a Special Review Use (S2) for a historic house museum operation within the Town of Estes Park on a parcel zoned E-1 (Estate) Residential. Nine recommended conditions were reviewed. Public interest has been of medium concern. Staff recommended approval of this Special Review. Applicant discussion: Steve Lane, Basis Architecture, spoke on about property access, stating that the shuttle system would be used for summer months and off peak would be private vehicles, RECORD OF PROCEEDINGS Estes Valley Planning Commission July 17, 2018 Board Room, Estes Park Town Hall 3 pointing out that single family homes could generate up to 38 trips per day, while the museum would only have 10-12 trips per day. He also specified that the west side drive would be the access for property, aligning with Far View Drive and the east drive access would be removed. The northwest and south parcels will be put in conservation easement, preventing any future development. Randy Kampfe, Stanley Home Foundation board member, spoke on the history of the Stanley Home Foundation, and read the mission statement. He then reviewed the conditions set forth by the Community Development Department. Public Comments: Full comments can be found on the Town of Estes website at www.estes.gov/meetingvideos for 12 months from the date of meeting. Those speaking in favor to secure, protect and preserve historical treasures were the following town citizens: Dave Landers, Peggy Lynch, Bob Fulton, Ann Rogers, Dan Scace, Kelly Anderson, Charlie Dickey, David Batey, Tom Shamburg, Curtis Kelly, John Nicholas. The following people spoke in opposition due to concerns of operating hours and days, noise, large groups and an annual review request: Ross Maxwell, Connie Phipps, Sue Maxwell, John Meissner, Pete Maxwell. Director Hunt explained a process where a review can be done to make sure regulations are being followed by way of the Code Compliance Officer, through Municipal Court. The Planning Commission could also review in a Study Session, or a condition could be added for a Planning Commission annual review from the start date of operation. Steve Lane clarified that the fire department was not talked to again, that he made the determination of fire truck requirements based on his knowledge of fire truck turning radius. He then detailed a list of Condition updates requested by the applicant. Commissioner Discussion: Leavitt made a request of an annual review to make sure conditions are being met. Theis clarified that the review would not open up new conditions. Foster expressed support for project despite earlier thoughts against. White pointed out that this particular use for the property, with the restrictions, is a good alternative to other possible uses. The Commissioners all thanked those involved for their extraordinary sensitivity to eachother. It was moved and seconded (White/Foster) to recommend approval the Special Review Use Proposal to the Town Board of Trustees including findings and fact with the following conditions: 1) Maximum group size for tours shall be limited to 12 persons in any group. No more than one group tour shall be on property at any time, except occasional brief and incidental overlap. RECORD OF PROCEEDINGS Estes Valley Planning Commission July 17, 2018 Board Room, Estes Park Town Hall 4 2) Operating hours shall be limited to 5.5 days per week with exception of operations on holidays that may fall on Monday A) Monday-closed B) Tuesday-Saturday 9:30 a.m.-4:45 p.m. C) Sunday 12:30 p.m. -4:45 p.m. 3) Special events hosted by museum may not extend past 8:00 p.m., shall be limited to 50 people, shall not be held outdoors, and maximum of 2 special events per month shall be enforced. 4) Use of property for private facility events, including weddings, shall not be permitted. 5) A conservation easement shall be placed on parcels numbered 3524300025, within one year following the S2 date of approval by Town Board. 6) Additional landscaping shall add 1 tree for every 35 feet concentrated along the adjacent eastern driveway. 7) Original fencing shall receive routine maintenance. 8) On-site food preparation shall not be permitted. 9) The eastern driveway shall be removed and reclaimed and shall not be used for property access. During time of re-seeding of pavement/road base, a blockade shall be placed at the entrance from Wonderview Avenue to prevent access. 10) Shuttle service shall be required May 1 – October 31. 11) Onsite parking shall be limited to 8 parking spaces for ADA parking and employee parking from May 1-October 31. 12) Dark Sky Compliant Lighting shall be required. 13) An annual report shall be given to the Planning Commission yearly on the anniversary of the opening of the Museum. The motion was approved 5-0 with Schneider recusing himself. 7. Dry Gulch Workforce Housing Rezone Withdrawn without Prejudice by owner: July 12, 2018 Can be refiled without penalty 8. Planning Commission Resolution No. 01-18: Director Hunt explained the proposed Resolution was to formally confirm the Planning Commission’s authorization in creating and updating the 22 year old Comprehensive Plan. He stated the importance of identifying a time frame, key stakeholders, public input and grant funding and appointment of a temporary Advisory Committee to oversee the pre-planning and rewrite during the rest of 2018. Staff is recommending that Planning Commission and the other two decision making bodies approve substantially identical versions of the Resolution. It was moved and seconded (White/Foster) to approve Planning Commission Resolution No. 01-18. The motion passed 6-0. RECORD OF PROCEEDINGS Estes Valley Planning Commission July 17, 2018 Board Room, Estes Park Town Hall 5 9. Estes Valley Comprehensive Plan: 2018 Advisory Committee Formation and Planning Commission Appointment: Director Hunt detailed the suggested five-member Advisory Committee (AC) to guide the pre-planning work in 2018 and the tasks that will be involved, noting that the consulting firm Ayres Associates would be available for Comprehensive Planning duties and RFP writing. Town Board has appointed Randy Hunt and Ron Norris (with Marie Cenac as alternate) to the committee, Larimer County will also appoint two members. It was moved and seconded (Theis/White ) to appoint Robert Foster to the Comprehensive Plan’s Advisory Committee, for a term to begin upon appointment and end on December 31, 2018. The motion passed 5-0 with Foster abstaining. 10. REPORTS Hunt reported that a future Code Amendment, requiring Community Meetings be held by applicants of Development Projects, is in the early stage of the process. There being no further business, Chair Leavitt adjourned the meeting at 4:05 p.m. _________________________________ Bob Leavitt, Chair __________________________________ Karin Swanlund, Recording Secretary