HomeMy WebLinkAboutMINUTES Town Board 2019-06-25Town of Estes Park,Larimer County,Colorado,June 25,2019
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park,Larirner County,Colorado.Meeting held in the Town Hall in said Town
of Estes Park on the 251h day of June,2019.
Present:Todd Jirsa,Mayor
Cody Rex Walker,Mayor Pro Tern 1
Trustees Carlie Bangs
Marie Cenac
Patrick Martchink
Ron Norris
Ken Zornes
Also Present:Frank Lancaster,Town Adrninistrator
Travis Machalek,Assistant Town Administrator
Greg White,Town Attorney
Jackie Williarnson,Town Clerk
Bunny Victoria Beers,Recording Secretary
Absent:None
Mayor Jirsa called the meeting to order at 7:00 p.m.and all desiring to do so,recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Norris/Bangs)to approve the Agenda moving Action
Item 6 after the Consent Agenda,and it passed unanimously.
PUBLIC COMMENTS.
Ingrid Bush/Owner of The Barrel provided the Board with a history of the concerns by
neighbors on Davis Hill regarding noise complaints from events at the establishment.She
stated neighbors have not been respectful and have interfered with business operations.
She requested the Board review the occurrences at the location.The Mayor requested
staff provide additional information regarding the occurrences at the location to the Board
for review.
TOWN BOARD COMMENTS
Trustee Zornes stated the Open Lands Advisory Board meeting would be held on June
27,2019.The Trustee chat which was held on June 19,had 19 attendees.He also
attended the Estes Valley Land Trust breakfast on June 22,2019 with Trustee Martchink.
Additionally,he attended the area amateur radio club meeting adding the group were very
instrumental during the 2013 flood and deserved recognition for their efforts.
Trustee Norris stated he attended the Colorado Municipal League conference in
Breckenridge where discussions included renewable energy,workforce housing and the
upcoming AARP National Conference which would be held in Denver November2019.
Trustee Cenac attended the Ashley Doolittle Memorial Horse and Ranch Horse Show
and stated the Rodeo would be held on July 8-13,2019 with the parade taking place on
July gth at 10:30 a.m.
TOWN ADMINISTRATOR REPORT.
Administrator Lancaster provided an update to the Town Board on the Strategic Plan.He
stated the goal to revisit revisions and updates to the Stanley Historic District overlay zone
is on hold due to the anticipated application for the Film Center.Implementation of the
Downtown Wayfinding signs is behind schedule due to street and trail workload.He
reviewed items which were not funded in the 2019 budget and would be removed from
the plan.The review of the Town’s policy on marijuana sales would be removed from the
plan due to the circulating marijuana petition.The adoption of an Annexation policy would
Board of Trustees —June 25,2019 —Page 2
be placed on hold until the Joint meeting of the Town Board and County Commissioners
in July 2019.
1.CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated June 11,2019 and Town Board Study Session Minutes
dated June 11,2019.
3.Estes Valley Planning Commission Meeting minutes dated May 21,2019 and
Study Session minutes dated May 21,2019 (acknowledgment only).
4.Transportation Advisory Board Minutes dated May 15,2019 (acknowledgment
only).
5.Parks Advisory Board Minutes dated May 16,2019 (acknowledgment only).
6.Addendum to Professional Services Contract for an optional transition of FullStack
staff to Town staff with Cramer Development Inc.dba FullStack.
7.Addendum to Professional Services Contract for an optional transition of
eStraegy3 staff to Town staff with eStrategy3,LLC.
8.Broadband agreement for cloud-based telephone services with Alianza Inc.as
budgeted within Broadband.
9.Professional Services Contract with Ridgesight,LLC for project management and
various technical services as budgeted within Broadband.
10.Resolution 15-19 to support the grant application for a Great Outdoors Colorado
Connect Initiative to construct a phase of the Fall River Trail Extension project.
11.Resolution 16-19 Setting the Public Hearing date of July 9,2019 for a New Lodging
Entertainment Liquor License filed by CS &CS LLC,dba Coffee on the Rocks,
510 Moraine Avenue,Estes Park,CO 80517.
12.Revised Policy 650 -Town Investment.
It was moved and seconded (Walker/Cenac)to approve the Consent Agenda,and
it passed unanimously.
3.PLANNING COMMISSION ITEMS:Items reviewed by Planning Commission or staff
for Town Board Final Action.
1.CONSENT ITEMS:
A.SUPPLEMENTAL CONDOMINIUM MAP #8,SUNDANCE
CONDOMINIUMS,1400 SIERRA SAGE LANE,KINLEY INVESTMENT,
NATHAN KINLEY,OWNERIAPPLICANT.It was moved and seconded
Norris/Martchink)to continue the Supplemental Condominium Map #8,
Sundance Condominiums,to July 23,2019,and it passed unanimously.
2.ACTION ITEMS:
A.PRELIMINARY PLAT,GRADY MINOR SUBDIVISION,625 W.ELKHORN
AVENUE,PANORAMIC ESTES,LLCIOWNER.Planner Woeber stated the
project is located north of West Elkhorn Avenue,east of James Street,and
west of Far View Drive within Town limits.The request would subdivide one
parcel approximately 2.29 acres into two lots.The property is zoned E-1
Estate with a one-acre minimum lot size and is developed with two single
family homes and a detached garage.He stated the subdivision process was
never finalized and recorded due to the owner passing prior to completing the
process.Staff recommended the approval of the Grady Minor Subdivision.
Mayor Jirsa closed the public hearing.It was moved and seconded
MartchinklZornes)to approve the preliminary plat as presented.
Board of Trustees —June 25,2019—Page 3
B.ORDINANCE 09-19 AMENDING THE ESTES VALLEY DEVELOPMENT
CODE SECTIONS 9.2 AND 9.3 TO REMOVE RESTRICTIONS THAT LIMIT
PLANNED UNIT DEVELOPMENTS (PUDS)TO THE CO (OUTLYING
COMMERCIAL)ZONING DISTRICTS.Planner Woeber stated during the
May 14,2019,meeting the Board requested staff provide more information
regarding the restrictions limiting PUD’s.He stated the use is a regulatory tool
which can be used for creative development.Current PUD regulations are
not useful and are rarely utilized.The change would allow PUD’s in all zoning
districts within the development area.Motivation by staff to move forward was
due to conversations initiated by Windcliff Homeowners Association.Per the
Development Code any review would require both Planning Commission and
the respective elected body review.Staff does not anticipate an increase in
PUD’s after the code change.Planner Woeber found it difficult to find
comparable municipalities utilizing PUD’s and provided examples of PUD use
related to the possible use in the Estes Valley.Staff recommended the
approval of the ordinance.
Board questions have been summarized:Whether a commercial enterprise
would be allowed to develop in a residential zoning district with the changes;
the existence of any process implications staff could anticipate due to an
increase in PUD applications:and whether PUD’s are common to a specific
zoning district.
David Yale/County citizen questioned whether staff has seen PUD’s in
established neighborhoods.
Ken Smithrrown citizen stated he has never run into a code regulation limited
to a certain zoning district and finds the use of a PUD’s as a useful
development tool.
Mayor Jirsa closed the public hearing and Attorney White read the ordinance
into the record.It was moved and seconded (Cenac/Bangs)to approve
Ordinance 09-19 and it passed with Mayor Pro Tern Walker recusing
himself.
3.ACTION ITEMS:
1.APPROVE APPOINTMENT OF STIFEL,NICOLAUS &COMPANY,INC.AS
BOND UNDERWRITER FOR THE 2019 POWER AND COMMUNICATIONS
REVENUE BONDS.Director Hudson stated the item would appoint the bond
underwriting firm working with the Town to issue Power and Communications
Revenue Bonds to fund completion of the smart meter system and installation of
a fiber-to-premises broadband network.There being no further discussion,it was
moved and seconded (Walker/Norris)to approve the appointment of Stifel,
Nicolaus &Company,Inc.,as Bond Underwriter for the 2019 Power and
Communications Revenue Bonds,and it passed unanimously.
2.RESOLUTION 17-19 TO APPROVE THE USE OF DESIGN BUILD CONCEPT
FOR BROADBAND NETWORK CONSTRUCTION.Line Superintendent
Lockhart stated the resolution gives the Mayor or Mayor Pro Tem authority to
execute broadband contracts over $100,000 without a Board decision.
Advantages of the authority included flexibility in design implementation of
construction methods and reduced expenditures.Trustee Norris encouraged staff
to set clear expectations upfront to complete the build with minimal changes.
Trustee Martchink questioned the ability for staff to bring items to the Board if the
authority given to the Mayor or Mayor Pro Tem affects the progress of the project
or raises staff concern.Staff stated the Board can rescind the authority through a
resolution approved by the Board.Mayor Pro Tern Walker requested the last
Whereas”in the resolution include “in the Mayor’s absence”for consistency.After
further discussion,it was moved and seconded (Walker/Norris)to approve
Resolution 17-19 with the noted change by Mayor Pro Tem Walker,and it
passed unanimously.
Board of Trustees —June 25,2019—Page 4
3.RESOLUTION 18-19 SUPPLEMENTAL BUDGET APPROPRIATIONS.Mayor
Jirsa opened the public hearing.Director Hudson stated the budget amendment
formalizes the new Town Attorney department,reclassifying Code Enforcement
from Community Development to the Police Department,additional costs for the
recall election and additional items outlined in the packet.After further discussion
by the Board,it was determined the Housing Authority funding in the amount of
$51,000,be removed and brought to the July 9,2019 Town Board meeting for
additional discussion.John Meisner/Town citizen requested clarification on the
office location for the Attorney.Mayor Jirsa closed the public hearing.It was
moved and seconded (Walker/Norris)to approve Resolution 18-19 with the
removal of the funds for the Housing Authority in the amount of $51,000 for
discussion during the July 9,2019 Board meeting,and it passed unanimously.
4.ORDINANCE 15-19 AMENDING THE TEMPORARY MORATORIUM ON THE
APPLICATION AND REVIEW OF PARK AND RECREATION FACILITIES IN
RESIDENTIAL ZONING DISTRICTS.Mayor Jirsa opened the public hearing.
Planner Woeber requested an additional extension of the moratorium for
application review of any park and recreation facilities,in any residential zoning
district,to August 19,2019.The extension was requested in order for the Board of
County Commissioners to hear the code amendment at their August meeting on
August 19,2019.Mayor Jirsa closed the public hearing and Attorney White read
the changes to the ordinance into record.It was moved and seconded
(Cenac/Norris)to approve Ordinance 15-19 extending the temporary
moratorium to August 19,2019,and it passed with Mayor Pro Tem Walker
abstaining and Jirsa voting “no”.
Editor’s Note:Ordinance 15-19 was read into the record with an extension of the
moratorium date of September 19,2019 and was published on June 28,2019 with
said date.The Ordinance effective date was July 28,2019 and formally extended
the date to September 19,2019.
5.INTERVIEW COMMIflEE FOR ESTES VALLEY BOARD OF ADJUSTMENT.
It was moved and seconded (MartchinklWalker)to appoint Trustees Cenac and
Norris to the Estes Valley Board of Adjustment Interview Committee,and it
passed unanimously.
6.MEDICAL INSURANCE PLAN MID-TERM ADJUSTMENT.In 2015 the Town
eliminated coverage for spouses due to a 30%renewal increase as a result of
increased spousal claims.In order to maintain coverage for staff and dependents
the Town chose to eliminate spousal coverage.Circumstances have changed and
a proposal was presented.Staff requested the Board consider mid-year coverage
for spouses who currently are not eligible for medical insurance coverage through
their employer.The impact to the budget is approximately $95,000 for
approximately 49 spouses.Jeff Clark/Town citizen stated his support for medical
coverage for spouses and its importance for employee retention.If approved staff
would provide a special enrollment for medical only to include spousal coverage
beginning July 7,2019-July 15,2019 effective beginning August 1,2019.After
further discussion,it was moved and seconded (Walker/Cenac)to approve the
modification of the medical insurance plan mid-year adjustment to allow
medical coverage to spouses who currently do not have insurance provided
by their employer,and it passed unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 8:3
Todd Jirsa,Mayor
un oria Beers,Recording Secretary